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Present and Pay

1. STEP ACTION Use the search function to display the pre invoice to be exported to a PDF Note See the Search List section for search instructions Click the Export To PDF icon Export To PDF Click the Open button Open 3 If the pre invoice is to be exported select it by clicking the checkbox 1095576349 1095577233 1095582004 1095582195 3 1095582217 a RESULT The search results are displayed in the pre invoice list PHOENIX PHOENIX The pre invoice is selected A selected pre invoice is highlighted in yellow and the checkbox contains a check mark Can you select export multiple 1095576349 o 1095577233 1095582004 1095582195 1095582214 1095582217 The browser displays a prompt to open or save the file qe see The pre invoice is displayed as a PDF in a separate browser window PUn CEN Unt TOO eee ee Pup Z create d Combine AO Collaborate di Secure A Sion 8 Forms gt Comment te 3L 1 LIKE GOO 13 Uc cj pnd STEP ACTION RESULT If required save the file to a network or a The file is saved local workstation 8 0 Manage Payments The payer analyst is responsible for managing invoices and non invoice payments This includes the following functions e Create New Non voice Deduction e View Payment Profile e View Payment History Payment Statuses Payment Status Description Corresponding Invoice Status Initiated When the invoice
2. STEP ACTION RESULT 4 Click the Open button The spreadsheet application is started and the downloaded file is opened Open ag Ei ec Invoicelist Protected View Excel l l HOME INSERT PAGE LAYOUT FORMULAS DATA REVIEW VIEW x Document Number Document Number Invoice Date Invoice Due Date Payment Date PO Numi Invece Type Currency Invoice Status invoice Amount 1095958155 3 10 2014 e J a 27 028 50 1095958153 3 8 2014 J J 4 364 80 1096039141 3 10 2014 J gt 26 450 25 5 10960310116 ce J J 623 88 1096039134 3 3 2014 e J J 123 545 38 4 D REA n N If required save the file to a network or a The file is saved local workstation 7 3 Add Attachment to Pre Invoice Files can be attached to a pre invoice STEP ACTION EM the Home page icon or link with the list of all invoices regardless of status f Invoices E on mice AAIE aga ment v bp ad Pe PO Invoice Type Curranc In at x Non Irecica Payment Clam Y laat 180 days Add Filter Add Fite Y Y Le H ECOL VD N Approves 20 00 377014 37 2014 E n w Approve n 0001 7373 3 6 2014 AT 2014 s Approwe 313 00 6 vipate n invoce ne ais VEW 16 2014 S A ei D ES Pay Invvice Ke Nn500017476 3 6 2014 ZIDA oninvoxe usn pprave 00 00 1096006687 3 4 2014 APIA 3 6 7014 P1072357 Invoce S 352 e Attachments AutoPayT eat 3 3 7014 ROA 3 3 2014 85214 Invoice Pal 7 7 utoP ay lost 3 3 2014 3 a 2014 3 4 2014 85214 Invosce ai 7 L ES Downoad amp uto uto 3 3 7014 B37
3. Invoice Invoice Date v Due Date Invoice Status Invoice Amount WE Flags Document Number Y Last 180 days A Add Filte 3 4 2014 3 6 2014 P1072357 Invoice 3 3 2014 3 3 2014 85214 3 3 2014 3 3 2014 3 3 2014 85214 3 3 2014 3 3 2014 85214 3 32 2014 3 3 2014 85214 3 3 2014 3 3 2014 85214 3 3 2014 3 3 2014 3 3 2014 85214 3 3 2014 3 5 2014 PO 85415 3 3 2014 3 65 2014 PO 85853 Invoice 3 3 2014 3 6 2014 PO 85413 Invoice Page of 44 438 items EE 2 STEP ACTION 3 Click the checkbox of the invoice to be paid 1095576349 1095577233 1095582004 1095582195 1095582214 1095582217 Click the Dispute icon o Dispute RESULT The invoice is selected A selected invoice is highlighted in yellow and the checkbox contains a check mark 1095576349 1095582195 1095582214 1095582217 The Create Dispute window is displayed Create Dispute Dispute id Document Type Invoice Number Reason Invoice Amount 15637 35 Disputed Amount 1 00 Description STEP ACTION RESULT 5 Click the open icon in the Reason field The Reason menu is displayed This menu is an xample Reason Select an item ASIE select an item 01 Pricing Error 04 Damanged Item not Accepted 06 Shortage 19 Duplicate Billing 31 CPU Freight Allowance 22 BillerA amp djCode I axRetention 23 Payment Received 22 Tax Adjustment 72 Authorized Return 6 Cash Discount TT Allowance Off Invoice 9 Cre
4. G Libraries V AlHomepage 3 3 2014 2 43 PM PNG image 4 amp AddUserConfirmationPage 3 6 2014 1 54 PM PNG image Documents M AddUserEmptyfields 3 5 2014 5 10 PM PNG image Music d WW AddUserNextButton 3 5 2014 5 08 PM PNG image 5 Pictures i f AddUserPopulatedFields 3 6 2014 8 25 AM PNG image amp Videos E e WI AddUserWindow 3 5 2014 5 04 PM PNG image V AddUserWindowEntitlements 3 6 2014 9 28 AM PNG image w amp Computer ipn S x l OS C Administrationicon 3 4 2014 3 06 PM PNG image i AdministrationMenu 3 4 2014 8 30 AM PNG image DVD Drive E 15 aa i 8 ApproveConfirmationPopup 3 11 2014 11 34 A PNG image Network a asal 2 51 PM PNG image x L _AvoroveReiect 3 3 2014 4 17 PM PNG imaae File name InvoicesPage v Pictures gif jpg jpeg p 7 Click the file to be attached The file is selected W ApproveConfirmationPopup Note Only jpeg jog png pdf msg file Bi ApprovedInvoiceList types are accepted S ApproveReject Click the Open button The Windows Explorer window is closed and the file name is displayed in the browse field Open Approvelcon png AS Browse Note The field can be cleared by clicking the cancel icon X STEP ACTION Click the Add button Add Repeat steps 5 through 11 to attach additional files to the Invoice Click the close icon RESULT The file is attached to the pre invoice added to the list of attachments in the
5. Select Type Select a file to attach Browse Click the close window icon The Attachments window is closed and list of x invoices is displayed PHOENIX IU4PE DISTRIBUTION 200221648 PGUSA 2 75 2906 3 8 2U ANS PHOENIX DISTRIBUTION 2002253781 PGUSA uc PHOENIX LUZ DISTRIBUTION 200225378 PGUSA 2ns 2014 LLC PHOENIX DISTRIBUTION 2002253781 PGUSA 2 15 2014 3 LLC N 32253781 POUSA 2 15 2014 7 6 Export Pre Invoice to PDF A pre invoice can be exported to a PDF file STEP ACTION RESULT If the invoice list is not already displayed click The home page Invoices page is displayed the Home page icon or link with the list of all invoices regardless of status Invoices s a rani ya oa w mos Pa l T Nen Irweien necuctian Date e N Clam Y laat 180 days Add Filter Add Fite wi na 47704 7 S Noniraica Payment Han Invoice ann Pri 200 00 Non Invoice Prat N 100 00 w Approve e E voice 1313 00 ispute 60 000 00 Non Invos Non Invoece Pm Hun Invoice L Pmt wea ZEDO 2 000 00 4 3 7014 DEMA P1072357 Invoice lariated 35256 66 3 3 7014 RAINA AFMA 85214 Invoice us Pal T6006 72 3 3 2014 332014 3 3 2014 8574 ai ROOG 2 3 3 7014 axo 3 7014 85714 Inwouce D Paii 7TGOOG 77 75 Fapart To PDF ponte 3 3 7014 FIINA NAIMA 85714 Invoice 76006 72 Page 1 of 45 452 zeme W 5 5 6 7 mo a sG Page aies 19 Note This list includes all items including Non Invoices payments and Pre Invoices
6. Attachments window and a confirmation message Is displayed in the window Attachments Name Date Created Type Action ApproveWindow png 3 11 2014 3 08 00 PM Supporting Delete AttachmentsWindow png 3 11 2014 3 09 00 PM Supporting Delete InvoicesPage png 3 11 2014 3 11 00 PM Supporting Delete Approvelcon png 3 11 2014 3 26 00 PM Supporting Delete Approvelcon png uploaded successfully Supporting Documents w Select a file to attach Browse The files are attached to the pre invoice The Attachments window is closed and an Attachments icon is displayed next to the invoice e 1095958153 7 4 View Pre Invoice Attachment s Once associated with a pre invoice an attachment can be viewed STEP ACTION RESULT If the invoice list is not already displayed click The home page Invoices page is displayed the Home page icon or link with the list of all invoices regardless of status Invoices D Nen nege necuctian S Wonirucice Payment Clans w Approve 6 vis ES Psyiroice e Attachments AutoPayT eat 3 3 7014 3 3 2014 3 3 7014 E Fwpert To PDF 6 Foam 2yay7014 a Downiosi Page 10 45 452 tems Me c Note This list includes all items including Non Invoices payments and Pre Invoices STEP A ACTION 2 Use the search function to display the pre invoice with the attachment s to view Note See the Search List section for search instructions Cli
7. Profile These functions are available through the user list page 5 1 Register User The new user must complete registration process 1 The administrator starts the process by entering information about the user 2 When the administrator completes that process the system notifies the new user via an email message That email contains a link to a website where the user registers by entering more information steps detailed below 3 When the user completes his or her own registration process the administrator reviews the information and either approves or rejects the new user The system notifies the user that he or she has been approved or rejected STEP ACTION RESULT P Open confirmation email that indicates the The message is displayed administrator has created a new user RTT account i Welcome to Cili Present and Pay Message HTML qatest directinsite com Welcome to Citi Present and Pay ty B Ancrow Hens Dear Andrew Hansen Thank you for submitting your registration information with Invoices On Line You have completed the first step in the registration process please click on the following link to continue your registration https iolga solportal corm StandardProduct Account Vlanager T serRegistration accountsetup ID 2e9d2 f63 1c07 4ccc h657 2cfebb166e2 gister for an account san ie may have registered with your information by mistake Please Contact Custom jer assistance at support olportal com Cl
8. Question 1 What was the name of your first pet In which year did you graduate In which city were you bom The answers are displayed in the appropriate fields Question 1 What was the name of your first pet Answer Lucy Question 2 In which year did you graduate Answer 1985 Question 3 In which city were you born Answer Boston The Change Password page is displayed Change Password Change Password New Password Confirm Password Password requires at least 6 characters Atleast 1 capital character is required Atleast 1 numeric character is required a Atleast 1 special character is required Change Password STEP ACTION Enter a new password in the New Password field New Password Note The password must comply with the following conditions in order for it be valid It requires at least 6 characters At least 1 capital uppercase character is required At least 1 numeric character is required At least 1 special character is required Q 96 amp Enter the password again in the Confirm Password field Confirm Password Click the Change Password button Change Password Open confirmation email that indicates the password has been successfully changed RESULT The password is displayed in the field New Password 0000000060060 e Note The characters are hidden for security reasons The
9. The Dispute Details window is displayed Dispute Details Dispute Id Dispute Type Invoice Number Reason Invoice Amount Disputed Amount Priority Status Description Order not fulfilled A confirmation popup is displayed Message from webpage The window is closed and the list of disputes from the results of the search is displayed Dispute ID Dispute Type Invoice Line No Create Date Y Created By Y Add Filter 1095920091 3 14 2014 i 0 A4 NonReceipt of Goods Page 1 of 1 1 items Page size 10 Disputes can be changed once they have been created and saved STEP ACTION RESULT STEP ACTION Click the History link Use the search function to display the dispute whose details will be displayed Note See the Search List section for search instructions Click the Dispute ID link 01043404 2 Select the Dispute History option Dispute History RESULT The History menu is displayed F History View Payment History Dispute History The Dispute History page is displayed Dispute History Dispute Type Invoice Line No Create Date V Created By Y Laut 120 days 1095420011 37479054 Payoradmingadi com Anpraved Standard A4 NonRocept of Ganda 1095578406 3 13 2014 PayeiAdminiidi com Approved Standard 77 Allowance Off Invoice Wunu Norrinveice Deduction Norlnvcice Dispute 3 13 2014 Payer A deninigdi com Approved Standaid 5 Tax Adjustment NDOJ N
10. closed and an Attachments icon is displayed next to the Invoice e 1095958153 6 5 View Attachment s Once attached an attachment can be viewed STEP ACTION RESULT If the invoice list is not already displayed click The home page Invoices page is displayed the Home page icon or link with the list of all invoices regardless of status rx Home je invoice invoce Po 0 T Nen inieice Decuctian Ad e D N Clam Y Laat 180 days Add Filter Add Fite VNA 4 001847 i S Neon Irweine Payment 10000 Approve F 1313 00 6 vios 60 000 00 9 Pxpert To PDF Note This list includes all items including Non Invoices payments and Pre Invoices or non invoice payment with the list attachment s to view Invoice Flags Document Number Date invoice Type Currency Invoice Status Invoice Amount e N t S S th S h LE 5 t ti f clear Y Lasti80days Add Filter Add rie Y Y ka 0 e S e e e earc IS S ec l O n O r 3 4 2014 4 3 2014 3 6 2014 P1072357 Invoice 35256 66 S e arc h n St ru cti O n S i AutoPayTe 3 3 2014 3 3 2014 3 3 2014 85214 ive 76 006 72 AutoPay lest 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 3 In ro 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 i 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 E 75 006 72 3 3 2014 3 3 2014 3 3 2014 85214 ice n 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 3 76 006 72 1096067695 3 3 2014 5 2 2014 3 6 2014 PO 85415 Invoice 4390 76 1096067695 3 3 2
11. format Note It is assumed that the user is logged into Present and Pay before completing any function not including the logging in 3 0 Common User Features and Functions Present and Pay has a consistent user interface starting with the home page once the user has logged in There are also common user functions when a list of items Invoices Disputes Users etc are displayed on a page e Search List e Sort List e Change Number of Items Displayed 3 1 Present and Pay User Interface Present and Pay has a generally consistent user interface starting with the home page once the user has logged in Functions that Access to other impact list items user functions Column Titles Search Sortable Fields 1 X I Mmwosces Windows Intemilt Explorer C 2 v hitos R k comet Se lolpertatcor D la px 237 emaitthe WARN Miami Fe 7 Welcome invoices 0 Non invoece Deduction O Non invosce Payment Prit Non Invoice if 1 014 014 1 8 2701 USD aed IG O Pmt Approve nam eae Non Invoice l e HP5000154 7t 3 7 2014 1 7 2014 gua USD Approved 100 00 Dispute m DS ATA i Non Invoice ERA NPSO00 175 3 6 2014 3 5 2014 p USD Approved 60 000 09 Pay Invoice mt 6 Mf una 4 14 4 2014 Non Invoice USD 2000 00 i 17 E vy7014 Th 70 4 S ADO oved 7 000 OU x v Pmt P 4 d APA mal Non invoice Poet NPSOOOT 7373 3 6 2014 3 7 2014 UI2014 USD Pad 1 313 00 Pmt Attachments 1 4 2014 4 3 2014 1 6 2014 P1072357 invoi
12. kerana T Approved 131300 Dispute Invoe 159500017415 3 6 2014 Sena C Appegved 60 000 00 T Pay Invvice n n N Non Invoice NnP500017476 Are014 IADA f R60 Rai Approved 2000 06 109600668T 34074 4 3 7014 3 6 2014 P1072357 Invoice intiated 3525666 Attachments Auto ayTest3 3 3 7014 Afsi O14 AFMA 85214 Invoice Paid 76006 77 Auto ay teste 3 3 2014 3304 Baw 85214 Invouce Paid 16 006 12 Dyvmiosd utosuto 3 3 7014 3 3 7014 3 3 7014 85714 Imeovca So Paid TE DOS 77 CR Pxpert To PDF B pote 3 3 7014 3 3 2014 s 3 2014 85714 Inwoce s Paid 76006 2 Page 1 of 45 452 Reme EB lt 6 7 5 s age aez 10 Note This list includes all items including Non invoice payments and Pre Invoices 2 Search for the invoice or non invoice payment The results of the search are displayed to be displayed a Invoice Invoice Payment Flags Document Number Date bd Due Date Date Invoice Type Currency Invoice Status Invoice Amount Y Note See the Search List section for i1 d meu 1096096687 3 4 2014 4 3 2014 3 6 2014 P1072357 Invoice Unapproved 35256 65 search In stru cti O n S 1 oP x 3 3 2014 3 3 2014 3 3 2014 85214 Invoice l Unapproved 76 006 72 amp utoPaylest2 3 3 2014 3 3 2014 3 3 2014 85214 Invoice Unapproved 76 006 2 AutaAuto 3 3 2014 3 3 2014 3 3 2014 85214 Invoice Unapproved 76 006 72 CODTest 3 3 2014 3 3 2014 3 3 2014 85214 Invoice Unapproved 76 006 72 EODTest 3 3 2014 3 3 2014 3
13. link with the list of all invoices regardless of status Note This list includes all items including Non Invoices payments and Pre Invoices Search for the pre invoice to be displayed The results of the search are displayed Note See the Search List section for search instructions STEP ACTION RESULT 3 Click the pre invoice document number link The pre invoice detail is displayed 1096009208 Contract nare Click the Home icon or link Fiane 1 Cusio Company invoice invoice yment PO N Name Number c Due Due Dale Dato Nul a je Clear T T Y Y Last 180 days Add Filter Add Filter PHOENIX yprebiulouapg DISTRIBUTION 200221648 PGUSA 2nezoa4 3 8 2014 ANS PHOENIX DISTRIBUTION 2002253781 POUSA 2 15 2014 3 8 2014 utc PHOCNIX pocz DISTRIBUTION 2002253781 PGUSA 29 2014 LLC PHOENIX invoices DISTRIBUTION 2002253781 PGUSA 2 16 2014 3 12 2014 LLC PHOENIX invoicea3Pa DISTRIRUTION 2002253781 POUSA LLC Page 1 of 1 5 tems 1 7 2 Download Pre Invoice s Pre invoices can be downloaded to an xls file To open the downloaded file a spreadsheet application that can open an xls is required on the destination workstation STEP ACTION RESULT If the invoice list is not already displayed click The home page Invoices page is displayed the Home page icon or link with the list of all invoices regardless of status Invoices I fi a ment ye ma w w d Pa B T Neo inveni
14. open or save the file A Download Click the Open button The spreadsheet application is started and the downloaded file is opened Open InvoiceList Protected View Excel M INSERT PAGE LAYOUT FORMULAS DATA REVIEW VIEW Be careful tiles from the Intemet can contain viruses Unless you need to edit it s safer to stay in Protected View If required save the file to a network or a The file is saved local workstation 6 4 Add Attachment Files can be attached to an invoice STEP ACTION RESULT If the invoice list is not already displayed click The home page Invoices page is displayed the Home page icon or link with the list of all invoices regardless of status Invoices T 7 p fi 9 URR invoice y im e Gi 0 jon Irieice Decuetian e ic D N P Y laat 180 days Add Filter Add Fite Imon 2014 ans s v 0601847 U U Non I S Nonirunica Payment Cians w Approve o Dispute ES Pay Invoice e Attachments sk Dowis U Fxpert To PDF Mo oa sO Note This list includes all items including Non Invoices payments and Pre Invoices 2 Use the search function to display the invoice The search results are displayed in the invoice or non invoice payment that will receive the list attachment Invoic E E Flags Document Number rore U Invoice Status Invoice Amount Date Date lumber Note See the Search List section for ir r MEMUL MEE i i 3 4 2014 4 3 2014 3 6 201
15. password is displayed in the field Confirm Password 00000000000 Note The characters are hidden for security reasons The password is changed a confirmation message is sent to the user with a link to log in to Present and Pay Forgot Password A confirmation e mail has been sent to the e mail address submitted Please follow the link in the email to change your password If you do not receive the email please contact support iolportal com The email is displayed IOL Forgot Password Request Qateat A divrectraite com STEP A ACTION 10 Click the link in the message Change name IOL Forgot Password Request ee u o qnt pdirectmite com 2 20 PM hour aget c wre Dear To corpas Tw 1630 putwond prooret pese oue Pe Kobogmg ba and wit a ua peed for pour account o 33 KROM con tendant out Aa On ntn N i On 5 E y marg eye eit o KA EA 061 4 0 0902 4 e f you did mot rest ros comandi peana Contact LR Ta Serysows ty Rute ansstanc st Pace pA M Z GS 3 i you fot uiv Voces De Lre RESULT The Login Page is displayed Welcome To Invoice Presentment and Payment Welcome to Citibank Present and Pay for Business Login Citi Privacy User ID Email Address http www citigroup com citi terms htmi Password Can t access your account Citi Privacy 5 0 Manage Users The payer analyst role is able to perform the following user management functions e Register as New User e View User
16. 00 12 4 ES ell uto uto 3 3 7014 83 704 3 9 9014 85714 Invouce uso Faid TRIO T Uf Feport To PF pore 3 3 7014 IIMA SNIMA 85714 Invoica usn Paid T6006 72 Page 1 of 46 452 tems Mes 5 6 7 5 4 Sage dee 19 Note This list includes all items including Non Invoices payments and Pre Invoices Search for invoices or non invoice payments All invoices or non invoice payments with a with a status of Unapproved status of Unapproved are displayed 4 Note See the Search List section for W Flags Document Number pius v d erz a Invoice Type a Invoice Status Invoice Amount search instructions i a Y Last 180 days AddFilter Add Filte T invoke T 1096096687 3 4 2014 4 3 2014 3 6 2014 P1072357 Invoice Y AutoPay 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 76 006 72 amp utoPaylest2 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 3 Unapproved 76 006 2 AutoAuto 3 3 2014 3 3 2014 3 3 2014 85214 Invoice Unapproved 76 006 72 CODTest 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 76 006 72 EODTest 3 3 2014 3 3 2014 3 3 2014 85214 Invoice Unapproved 76 006 72 LeatShiplo 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 3 Unapproved 76 006 72 1096067696 3 3 2014 5 2 2014 3 6 2014 PO 85415 Invoice Unapproved 4390 76 1096067695 3 3 2014 5 2 2014 3 6 2014 PO 85853 Invoice Unapproved 21 767 12 096100107 3 3 2014 5 2 2014 3 6 2014 PO 85413 Invoice Unapproved 4388 78 Page 1 of 44 438 items EB Page size 10 S
17. 00 PM Supporting Delete Attachment deleted successfully Select Type v JP select a file to attach Browse Add Click the close window icon The Attachments window is closed and list of invoices is displayed x W Flags Document Number pone EE 2d ate Tike Dete Invoice Type Currency Invoice Status Y Last 180 days Add Filter Add Filter 7 Invoice 12 30 2013 2 28 2014 3 10 2014 PO B4444 Invoice 12 29 2013 2 1 2014 94697 Invoice 1095857904 12 28 2013 1 31 2014 17677 3 Invoice 21 453 75 1095876108 12 27 2013 2 13 2014 121913b Invoice 50 898 00 1095876109 12 27 2013 2 13 2014 1911 Invoice 28 846 32 1095834832 12 27 03 213 014 1219313 Invoice 120 073 44 1095852974 12 26 2013 1 29 2014 17678 1 Invoice 26 985 75 1095852975 12 26 2013 1 29 2014 1 6 82 Invoice S 24 281 25 S85 12 26 2013 1 29 2014 176772 Invoice 27 147 38 1095852973 12 26 2019 1 23 2014 17677 1 Invoice 24 128 25 6 7 Export to PDF An invoice or non invoice payment can be exported to a PDF file STEP ACTION RESULT If the invoice list is not already displayed click The home page Invoices page is displayed the Home page icon or link with the list of all invoices regardless of status Invoices amp i a mace v invoice Pa T Non inweien Decucrian e Due Date Non Invoice Payment Clam Y iaati8Odays Add Filter dd Fite 37 2014 w Approve 3 2014 8 vcn ES Pay Invvice MR 3 62014 4 2 7014 NEMA PIDT2357 Invoica At
18. 014 3 3 7014 85214 moca Pati 7 P Fxpert To PDF e FONTas 3 3 7014 AS TO A NAPMA 85214 Invoice Pa Page 1 of 45 452 tems Me 6 7 f 5 46 9 sue aies 109 LU LU LU LU LU LU Note This list includes all items includin a Non i ment d Pre i on Invoices pay ents an re invoices 2 r Document Custos e my invoice in yment Invar 7 Invoice E N Name Code Date Due Date Date Nu Li SI w Char Add Filter ilter woii Y T t i 2787 214 s Pending 91 72 4 N oiy HEY 2 Pre SO o 76 006 t ayPreiny 3 14 Inappeov invoice Pre LET eln vn f nsooo 85214 usa Unappeov 0 76 7 j nze it 732 E eis 28 Use the search function to display the pre The search results are displayed in the pre invoice that will receive the attachment invoice list Note See the Search List section for search instructions PHOENIX H DISTRIBUTION 200221648 PGUSA 219 2014 3 8 2014 ANS PHOENIX l yPrebill002PB DISTRIBUTION 2002253781 POUSA 2 16 2014 3 uc PHOCNEX joe2P DISTRIBUTION 2002253781 PGUSA LLC PHOENIX 4 DISTRIBUTION 2002253781 PGUSA LLC PHOENIX Invoice3P O DISTRIBUTION 2002253781 POUSA 2 15 2014 LLC Page 1 of 1 5 tems EB STEP ACTION If the pre invoice is to receive an attachment select it by clicking the checkbox 1095576349 1095577233 1095582004 1095582195 1095582214 1095582217 Click the open menu icon in Select Type field a Select attachment type 4 Click the Attach
19. 014 5 2 2014 3 6 2014 PO 85853 Invoice t 21 767 12 1096100107 3 3 2014 5 2 2014 3 6 2014 PO 85413 Invoice 4288 78 Page 1 of 44 438 items EM o 5 4 5 5 7 2 a a 0 Page se 10 Invoices or non invoice payment with attachments are indicated with the Attachments icon e 1095958153 1 s L Cunrene In fewoice Amount Y Y NE x Are Nan Invoice e fi EZE i NP00018476 3mm 372014 bbl U NP 00017373 362014 37 201 S Arp Tve Ne 1417475 VSA VSA Non invoce e m NPS00017476 3 6 2014 J amp A lon neeg us Lia eed 1096096587 Uu 74 4 67014 P1072357 Invoce u Inniated AutoPayT eats 3 3 7014 RA 3 9 9014 85214 Invoice us Paid TE O06 7 Auto ay lost 3 2004 4 Invoice Pai D 1 uto uto asy 8 3 2014 3 3 7014 85774 Invoice uso Paii 76006 FCO Tea f 74 4 sams 74 Invoica us Paid 76 7 Page 1 of 45 452 zeme 2 3 7 F 5 Y aue ader 12 D s s s s s s s Use the search function to display the invoice The search results are displayed in the invoice oice a ni PO ODTes STEP ACTION RESULT 3 Click the Attachments icon The Attachments window is displayed G Attachments Name Date Created Type Action ApproveWindow png 3 11 2014 3 08 00 PM Supporting Delete AttachmentsWindow png 3 11 2014 3 09 00 PM Supporting Delete InvoicesPage png 3 11 2014 3 11 00 PM_ Supporting Delete Approvelcon png 3 11 2014 3 26 00 PM Supporting Delete Select Type Select a file to attach Browse Click the attachment link t
20. 02253481 PETER CREMER NOR v STEP ACTION RESULT 5 Click the open icon in the Reason field The Reason menu is displayed The list below is n example Reason Select an item ldeo Se Select an item 01 Pricing Error 04 Damanged Item not Accepted 06 Shortage 19 Duplicate Billing 31 CPU Freight Allowance 22 BillerA amp djCode I axRetention 23 Payment Received 22 Tax Adjustment 72 Authorized Return 6 Cash Discount TT Allowance Off Invoice 9 Credit Applied 88 Biller Supplied General Inv Adjustment 99 Biller Supplied Line Adjustment A Misshipped Wrong Product A4 NonReceipt of Goods A5 Overage Ad Advertising Promotion ALMTest Bad Data Jan Test L Miscellaneous Deduction Myreason New Reason Workflow Personal XQA Test 1 ZZ Other Miscellaneous Select the appropriate reason for the non The reason is displayed in the field invoice deduction 76 Cash Discount 01 Pricing Error 04 Damanged Item not Accepted 06 Shortage 19 Duplicate Billing 31 CPU Freight Allowance n Adjustment ustment oduct ZZ Other Miscellaneous T Enter amount in Disputed Amount field The amount is displayed in the field Disputed Amount STEP ACTION Enter a description in the Description field Description Click the Save button Save RESULT The description is displayed in the field 10 discount applied The non invoice deduction is created and a confirmation mes
21. 06 72 3 3 2014 3 3 2014 3 3 2014 85214 nvaice 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 i 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 aice 5 In i 76 006 72 3 3 2014 5 2 2014 3 5 2014 PO 85415 Invoice Ini 4390 75 3 3 2014 5 2 2014 3 65 2014 PO 85853 Invoice 21 767 12 3 3 2014 5 2 2014 3 6 2014 PO 85413 Invoice 4388 78 Page 1 of 44 438 items 2079 4 9 X jq 95 oh Pagesize 10 Invoices with attachments are indicated with the Attachments icon e 1095958153 3 Click the Attachments icon The Attachments window is displayed e Attachments Name Date Created Type Action ApproveWindow png 3 11 2014 3 08 00 PM Supporting Delete AttachmentsWindow png 3 11 2014 3 09 00 PM Supporting Delete InvoicesPage png 3 11 2014 3 11 00 PM Supporting Delete Approvelcon png 3 11 2014 3 26 00 PM Supporting Delete Select Type Select a file to attach Browse 4 Click the Delete link for the appropriate The delete attachment confirmation popup is attachment displayed Delete Message from webpage W x r Delete attachment a STEP ACTION RESULT 5 Click the OK button The attachment is deleted and removed from the attachment list and a confirmation message OK is displayed Attachments Name Date Created Type Action AttachmentsWindow png 3 11 2014 3 09 00 PM Supporting Delete InvoicesPage png 3 11 2014 3 11 00 PM Supporting Delete Approvelcon png 3 11 2014 3 26
22. 2 3 3 2014 5 2 2014 3 6 2014 PO 85413 Invoice 4388 78 Page 1 of 44 438 items Me 4 5 5 7 42 9 O Pagesize 10 The invoice or non invoice payment is selected A selected invoice or non invoice payment is highlighted in yellow and the checkbox contains a check mark 1095576349 o mmes 1095582004 1095582195 1095582714 1095582217 The browser displays a prompt to open or save the file crn se The invoice or non invoice payment is displayed as a PDF in a separate browser window File Edit View Document Comments Forms Tools Advanced Window Help di Create dp Combine dij Collaborate Secure A Sign 8 Forms lt gt Comment Oe Bodies 1 RY 5512 uir STEP ACTION RESULT If required save the file to a network or a The file is saved local workstation 7 0 Manage Pre Invoices The payer analyst is responsible for managing pre invoices This includes the following functions e View Detail e Download to xls e Add Attachment e View Attachment s e Delete Attachment s e Export to PDF These functions are available through the invoice list page home page Note Once loaded a pre invoice is available for 14 calendar days and expires on the following business day 7 4 View Pre Invoice Detail A detailed view of the pre invoice is available STEP ACTION RESULT If the invoice list is not already displayed click The home page Invoices page is displayed the Home page icon or
23. 3 2014 85214 Invoice Unapproved 76 006 72 estShipIo 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 3 Unapproved 76 006 72 1096067696 3 3 2014 5 2 2014 3 5 2014 PO 85415 Invoice Unapproved 4390 76 1096067695 3 3 2014 5 2 2014 3 6 2014 PO 85853 Invoice Unapproved 21 767 12 1096100107 3 3 2014 5 2 2014 3 6 2014 PO 85413 Invoice Unapproved 4388 78 Page of 44 438 items Page size 10 3 Click the invoice document number link 1096009208 Non Invoice Payment detail Non Invoice Payment NP500017477 PGUSA Procter amp Gamble Distributing LLC v 2002253481 PETER CREMER NORTH All w 03 07 2014 200 00 Currency USD v Adjustment Code 97 Credit Applied Payment Description test Indicates Mandatory Field STEP ACTION RESULT 4 Click the Home icon or link The list of invoices or non invoice payment is displayed LI Invoice Invoice Payment PO Flags Document Number TTC Pee Date Invoice Type Currency Invoice Status Invoice Amount Y Lastl amp days AddFilter Add Filte Invoice f 1096096687 3 4 2014 4 3 2014 3 6 2014 P1072357 Invoice Unapproved 35 256 66 3 3 2014 3 3 2014 3 3 2014 85214 Invoice Unapproved 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 Invoice Unapproved 76 006 72 AutoAuto 3 3 2014 3 3 2014 3 3 2014 85214 Invoice Unapproved 76 006 72 FODTest2 3 3 2014 3 3 2014 3 3 2014 85214 Invoice Unapproved 76 006 72 EODTest 3 3 2014 3 3 2014 3 3 2014 85214 Invoice Unap
24. 4 4 953 60 Paid 66372 0310 20141252PM 3 10 2014 l 8920 80 Paid SRL O03 10 201412352PM 3 10 2014 26433 00 Paid Page 1 af 91 903 items EB o sime 10 Use the search function to display the The search results are displayed in the payment payment whose details will be displayed list Note See the Search List section for E s 2I0x ennaa search instructions x las 180 days ACH T aasa Partially Paid Page 1 of 1 1 items Page size 19 Note The payment list can be downloaded to an xls file See the Download Dispute History section for instructions STEP ACTION 4 Click the Transaction ID link 66396 Click the close icon Click the OK button lt a RESULT The Payment Details window is displayed Payment Details Dispute Amt Payment Amt Currency 03 12 2014 35 256 66 32500 4423166 USD A confirmation popup is displayed Message from webpage The window is closed and the list of payments from the results of the search is displayed Scheduled Date Payment Method Total Payment Amount 35 231 56 Partially Paid Page 1 of 1 1 items xg Page size 10 9 0 Manage Payment History Report A payment history report is available To manage this report the following functions are available e Search e Export e Refresh The report display can be changed by entering a specific page number or clicking the forward and back icons The report text size can be changed by
25. 4 P1072357 Invoice 1 1 AytoPayTest3 3 3 2014 3 3 2014 3 3 2014 85214 oice Ini 76 006 72 search Instructions z AutoPay lest 3 3 2014 3 3 2014 3 3 2014 85214 3 N 76 006 2 3 3 2014 3 3 2014 3 3 2014 85214 nvaice ii 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 invaice S 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 i Ini o 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 invoice JSD In 76 006 72 3 3 2014 5 2 2014 3 6 2014 i ii o 4 390 76 3 3 2014 5 2 2014 3 6 2014 53 Invoice 21 767 12 3 3 2014 5 2 2014 3 6 2014 4388 78 Page 1 of 44 438 items EB 4 5 6 7 3 If the invoice or non invoice payment is to The invoice or non invoice payment is selected receive an attachment select it by clicking the A selected invoice or non invoice payment Is checkbox highlighted in yellow and the checkbox contains a check mark 1095576349 1095576349 verre mamas 1095582004 1095582004 1095582195 1095582214 1095582195 1095582214 1095582217 STEP ACTION RESULT Click the Attachments logo The Attachments window is displayed Attachments Attachments Date Created No data to display Select Type Select a file to attach Browse Click the open menu icon in Select Type field The attachments menu is displayed M select Type Invoice Document Supporting Documents Supporting Documents ivl Click the Browse button The Choose File to Upload window is displayed Brows
26. 4691019 3 4 2013 5 3 2013 Note If the search yields no results a message Is displayed No data to display Click the Clear link The original list prior to the search is displayed Invoices T Non inweten Decuctian S Nen Inwaiea Payment Char w Approve 6 vois 75 7 3 33 3 n S 67014 P1072357 01 gt ar 4 85214 2014 3 3 2014 8574 3 4 85714 22222 602 6 BEI RIE ERR gE Ma4 85714 3 3 Sort List The order of the displayed items can be sorted in ascending or descending order STEP ACTION RESULT S S 1 Open a list page or navigate to the Home A list page is displayed page to display invoices ae Nenirveiea Decuction men m pu d er er N BOOS IMS rene P Home gt o erp rer ya penuuy wrens NUDNA rg c y E NP500018476 mam prove o x N9500017373 aad 3204 d ic ES Pay Invoice UE 1 m NPS00017476 Ar amp 2014 TOIA u av 1096096687 4 4 3 6 2014 PIDT2357 Invoice e Attachments AutoPayT eats 4 SAO S 3 2014 85214 l U i tutoray iest azma NIANA NNA Bs 8 ai d prenas Autosuto 3 3 7014 4 33 7014 85714 Imoce al DS PuperToPDF pontaz 4 4 8 8 9014 85714 Invoice al Page 1 of 46 452 tems 3 s T 23223331228 7 822221515 BER EB s z Click the column title to sort in ascending The list is re sorted and the sort indicator is numeric date or alohanumeric order displayed next to the column title Document A Number Click the column t
27. 47 59 99 03 10 2814 3 10 3014 13 47 57 PM 03 10 2814 nemna 7 422 n n TOLKER iJ z Vy 2014 12 7 S6 Py 10207 Mayotte 12 47 S6 PINy 10201 10 3014 12 47 56 PM Dy 10 2014 tal LU t IBIS 2 2 2 Vi0y3014 13 47 56 9 ON 30 3834 3 10 2014 12 47 96 PM 03 10 2014 10 2014 12 47 53 ry ION 2916 DDD DDD DDD JBE EHE 3131515 The file can be saved on a network or the The file is saved or printed local workstation The file can also be printed as well 10 0 Manage Disputes The payer administrator is responsible for managing disputes This includes the following functions Add Dispute to Invoice Add Dispute to Invoice Line Items View Dispute History amp Details Download Dispute History Edit Dispute View Dispute Audits Disputes can be added to the entire invoice and to individual line items within an invoice 10 1 Add Dispute to Invoice Disputes must be associated with an invoiced with a status of Unapproved Note A dispute can also be added during the payment process See the Make Payment section Step 5 for instructions the Home page icon or link Search for Invoices with a status of Unapproved or use other search methods to find the invoice s to be paid Note See the Search List section for search instructions RESULT Note This list includes all items including Non Invoices payments and Pre Invoices All invoices with a status of Unapproved are displayed
28. Audits pt etn 73 1 0 Glossary of Terms Attachment Entitlement Non Invoice payment Non Invoice Deduction Pre Invoice A file that is associated with any type of invoice Only jpeg jpg png pdf msg file formats are accepted A disagreement with an invoice or non invoice payment that results in an under payment or an over payment A dispute is associated with a specific invoice and be created during the payment process Allows access to specific features in the system Also describes the invoices and payments of a particular customer or Access to the invoices and payments of a particular customer or groups of customers A payment made to a customer that does not have a formal invoice associated with it An existing deduction to an invoice Non invoice deductions are associated with a particular customer and are created in advance before being applied during the payment process An invoice that has not been formally submitted for approval and payment Once created by the biller the pre invoice expires in after 10 business days and is not accessible past the expiration date Invoice and Non Invoice Payment Statuses Unapproved Assigned as soon invoice or non invoice payment is loaded Approved Initiated Partially Paid The payer analyst or administrator reviews the invoice and approves it if it is valid Once approv
29. History Report The Payment History Report page is displayed Payment History Report Transaction Date To 3 18 2014 S Ou Schedule pare Te B an Transaction Status a v id dah Jass P H d ioon Find root M lt 2 d eeu anw2owisoisamo iw2oa TE cse anszewiooormeeuiszoa T bonam 3 11 2014 1 00 25 AM i 3 44 2014 1 00 27 AM C 0 fi as enor tos too 3r 9 12 35 AM sao EE esr 3 3 STEP ACTION Click the calendar icon in the Transaction Date From ens sal Ja Note All dates can be selected by clicking the All checkbox All 4 Display the appropriate month and year by click the forward and back icons September 2013 gt Click on the appropriate date within the month January 2014 T W T 31 1 Z 7 8 9 14 15 16 17 21 22 23 24 26 27 28 29 30 3i Today is Tuesday March 18 2014 Repeat steps 3 through 5 to enter the other date search ranges RESULT The calendar is displayed September 2013 S M T W T F 1 2 3 4 3 6 8 9 13 15 16 ZU 22 25 X 4 b 27 29 30 Today is Tuesday March 18 2014 January 2014 W T 1 B 15 17 22 23 24 26 27 28 29 30 31 Today is Tuesday March 18 2014 The new date is selected and displayed in the field 1 9 2014 Bers The fields are changed appropriately STEP ACTION RESULT Click the open icon in the Transaction Status The search payment status menu is d
30. ID Dispute Type Invoice Line No Create Date V 10434 drvecice 1095 U anamma Aapraved Standard A4 NonRaceipt cf Gaeds 02062902 Invoice 6 313 204 PayeiAdminiedi ccm Aapraved Standard 77 Allowance Off Invoice anuna Norrlnvvice Deduction n 3 13 2014 Payer A deninigdi com Approved Standard 55 Tax Adjustment 7 1 151 Non Invoice Deduction Non Invoice Dispute 3 13 2014 PayerAdmin di com Aoproved Standard 99 Biller Supplied Line Adjustment KNOT Naminvnica Deduction Nan riaoice Dispute 3 3 2014 Payaracningadi com Anpraved Standard AR Advertining Prometian Buas Mondnvoice Deduction Non lnvoice Dispute 3 13 2014 PayerAdnin di com Aoproved Standard 19 Duplicate Biling N 04 120 Non Inveice Deduction Non Invoice Dispute 3 13 2014 Payersdming di com Anpraved Standard 76 Cash Discount ND2 043357 Nominvnice Deduction Noninveice Dispute 3 12 7014 PayerAdmingdi com Aapraved Standard 06 Shertage Invoice Line Item 1 3 12 2014 qalestgdrec nsie com Approved Standard 01 Pricing Cire yaa Invoice 3 12 2014 quleet diectinsite com Approved Standard 01 Pricing Eno Page size W 7 The search results are displayed in the dispute list Dispute ID Dispute Type Invoice Line No Create Date V Created By Y Add Filter 1095920091 3 14 2014 PayerAdmin dicom Approved Standard A4 NonReceipt of Goods Page 1 of 1 1 items Ea Page size 10 STEP ACTION Click the Dispute ID link 01043404 Click the close icon Click the OK button 10 4 Edit Dispute RESULT
31. INC STEVES GROCERY DISTRIBUTING SUPERIOR FEED INGREDIENTS LLC SUPERIOR OIL CO INC THOMAS and HOWARD CO TILLEY CHEMICAL COMPANY INC 7 DOLLAR BEAUTY SUPPLY 2002254014 ZWUSH LLC dba MEYERS SUPPLY RESULT The Non Invoice Deduction window is displayed Non Invoice Deduction Dispute Id New Document Type Non Invoice Deduction Customer 2002253940 Norich Sales and Servic v Reason Select an item iv Disputed Amount 0 00 Description Indicates Mandatory Field The Customer menu is displayed 2002253940 Norich Sales and Service LLC 2002253648 NEW YORK CITY BEAUTY SUPPLY INC 2002253481 PETER CREMER NORTH AMERICA 2002253142 PHENIX SUPPLY COMPANY 2002253781 PHOENIX DISTRIBUTION AND MARKETING LLC 2002253334 PHS Group Inc 2002253817 PIERCE COMMERCIAL LAUNDRY DISTRIBUTORS LLC 2002253796 PREMIER SOURCE INC 2002253696 PRICE SMART DISTRIBUTION LLC 2002254102 QUEST PRODUCTS INC 2002253913 THE FIELD COMPANIES FULFILLMENT CTR INC 2002253456 REGO TRADING INC 2002253599 SALON NORMAN DEE TJ HEIT LTD 2708584 SOUTHWEST LAUNDRY and CLEANING SUPPLY INC 2002214059 STEVES GROCERY DISTRIBUTING 2002253686 SUPERIOR FEED INGREDIENTS LLC 2002253548 SUPERIOR OIL CO INC 2002287305 THOMAS and HOWARD CO 2002254250 TILLEY CHEMICAL COMPANY INC 2002213926 7 DOLLAR BEAUTY SUPPLY 2002254014 ZWUSH LLC dba MEYERS SUPPLY The customer is displayed in the field 20
32. Invoice Payment SE NP500017477 PGUSA Procter amp Gamble Distributing LLC w 2002253481 PETER CREMER NORTH Aliw 03 07 2014 200 00 USD ha 97 Credit Applied test Indicates Mandatory Field The invoice or non invoice payment is determined to be approvable The invoice list is displayed Invoice x Invoice Status Invoice Amount Date E Flags Document Number v amp NEM Invoice Type Currency Y Last 180 days Add Filter Add Filter Invoice 12 30 2013 2 28 2014 3 10 2014 PO B4444 Invoice 21 731 60 12 29 2013 2 1 2014 94697 Invoice 29 663 09 1095856087 1095789811 1095857904 1095876108 109587610 1095834232 1095852974 1095852975 1 31 2014 17677 3 Invoice G 21 453 75 2 13 2014 121913b Invoice 50 898 00 2 13 2014 51911 Invoice 3 28 846 32 120 073 44 12 28 2013 12 27 2013 12 27 2013 12 27 2013 12 26 2013 12 26 2013 12 26 2013 12 26 2013 23 2014 171913 Invoice 1 29 2014 17678 1 Invoice 26 985 75 1 29 2014 176782 Invoice S 24 281 25 1 29 2014 176772 Invoice 27 147 38 1095852973 1 29 2014 17677 1 Invoice 24 128 25 Note The list maintains its search results STEP ACTION If the invoice or non invoice payment is valid select it by clicking the checkbox 1095576349 1095577233 1095582004 1095582195 1095582214 Repeat steps 4 through 7 to review additional invoices Click the Approve icon Approve Click the open menu icon in Select Status field RESULT The i
33. M E E E E M 34 Manage Pre INVOICES et 37 VIEW Pre INVOICE D tail dida Dc a dO d E ER b cd 37 Download Pre IDVOICe S sion iues ui es cesta casio ee ee een eee ee ee 38 Add Attachment to Pre INVOICE visccisceiccsssenecsacercczersscciveeswent eee eee eee e 40 View Pre Invoice Attachment s 11 leere eere e eene nean anna eee 43 Delete Pre Invoice Attachmenlt s 1 22 ceres eee eee eeano en 45 EXDOIT Fre INVOICE to PDF iei eo E E Aereo i WI INVI 47 Manage Payments e pase xcp o vepe pacc ta cesare cage Eau ckas e uape tesa eene vasa gara ten ex ecc sac euere iu eueEeESs 50 Create New Non Invoice Deduction 1 eee e eee 50 View Payment History amp Details 1 1 eee 54 9 0 Manage Payment History Report cccccscceeseeeseeeeeeeseeeseeeeeeesseonseeeseeeaeeneees 56 9 1 VICW TIC DOM e 56 92 SO ANGI PROD ON oat p 57 93 SEXP OM ODOM Bets 59 10 0 Manage BISpUlGS sucus oer o Lose eed e rogo aoa borea eaten a 62 10 1 Add Dispule to JHVOICB ha odo ed et Edo ea D egesta E eva cte d vieta en doe etw ocean d ened 62 10 2 Add Dispute to Invoice Line ltem 1 leere ee reor eren rennen aaa usan nana nas 65 10 3 View Dispute History amp Details 21 2Le eere enean eee 69 104 EIU DISDUIG iii EE EDU ILE IDOL naa ent ee eee eee 70 10 5 View Dispute
34. Number Date v Y Last 180 days 3 4 2014 3 3 2014 3 3 2014 3 3 2014 3 3 2014 3 3 2014 3 3 2014 3 3 2014 3 3 2014 1096100107 3 3 2014 Page of 44 438 items EB 10 2 Add Dispute to Invoice Line Item A dispute can be applied to a specific line item within an invoice Invoice Due Date Add Filter 4 3 2014 3 3 2014 3 3 2014 3 3 2014 3 3 2014 3 3 2014 3 3 2014 5 2 2014 5 2 2014 5 2 2014 3 4 5 6 7 Payment Date Add Filter 3 6 2014 3 3 2014 3 3 2014 3 3 2014 3 3 2014 3 3 2014 3 3 2014 3 6 2014 3 65 2014 3 6 2014 PO Number Y Invoice P1072357 Invoice 85214 Invoice 85214 85214 85214 85214 85214 PO 85415 Invoice PO 85853 Invoice PO 85413 Invoice 42 43 44 0 invoice Type Currency USD uso uso USD USD USD uso usp USD USD Invoice Status Invoice Amount 35 256 66 76 006 72 76 006 2 76 006 72 76 006 72 76 006 72 76 006 72 4 390 76 21 767 12 4388 78 Page size 10 STEP ACTION RESULT If the invoice list is not already displayed click The home page Invoices page is displayed the Home page icon or link with the list of all invoices regardless of status Invoices A G Non Irrecica Decuctian Invoice Type Currency Invoice Status Lad Hon Ireice Payment Y iaati8Odays Add Fiter Add Fite Han Invoice aera VNA Pri T g Approved 200 00 Non Invoice Pt N 500018476 3014 37 2014 Approved 100 00 NP500017313 3y6 2014 3 7 2014 kerana T Appro
35. Present and Pay User Manual Payer Analyst citi Table of Contents 1 0 2 0 3 0 3 1 3 2 3 3 3 4 4 0 4 1 5 0 5 1 5 2 6 0 6 1 6 2 6 3 6 4 6 5 6 6 6 7 7 0 7 1 7 2 7 3 7 4 7 9 7 6 8 0 8 1 8 2 Glossary OL TEMS 05 58 ea oe ieo eoe eese ec ootaetvantsaassaehvaateacnaaercsonnes 1 How to Use this Manual Leeeee eere eren eene nennen nnn hann ans 3 Common User Features and Functions eee eren enne nnn 3 Present and Pay User Interface 1 cerei eere eese e rese enean eean 4 Search LISE ioi E ne ooa ER D Er O 4 SOIL LIS uoo po UO EDDIE mI E III E EE EE ED EE 7 Change Number of Items Displayed 2 ccce leere irren esee nana nana aun 7 LOOG INIO Present and T 9 Create New Password Forgotten PA SSWOIMG 11 cssccssccssccsecssnncsnnsnnssnensnessnssnensness 10 Manage USFS ctus ecc evene sasu a aaa osa wa runde auctione gae 14 FROOISIEl USCF aem D 14 VIEW USOI PEFOIHO iiiter n RESEETI US ERIS ESTER TIER MSS EuPPRR i sEOP Mee sos Posse ose TOOL zeae 18 Manage Invoices amp Non Invoice Payments 20 VIEW Detalles esti t Eus EE II RI I I EI C ID IUE 20 Jer 22 Bol ello le to XLS li TL LM 26 Add Attachment Rn a a Ree 28 VIEW ATIAGNINICNU T 31 Delete Affacbmenl S ce eee ee eee ae 32 EEX DOM TO OP
36. TEP ACTION If necessary search for the list of invoices or non invoice payments to be approved in this Session 4 Click the Document Number of the individual invoice or non invoice payment to be reviewed for approval 1095866087 Review the invoice or non invoice payment to determine if it can be approved Note A dispute can be added to the invoice if necessary See the Manage Disputes section for instructions Click the Home icon or link RESULT The list of specific invoices or non invoice payments to be approved is displayed Invoice invoice Date Due Date Invoice Status Invoice Amount Flags Document Number T Invoice Type Currency Y Last 180 days Add Filter Add Filter Invoice 1095866087 2 28 2014 3 10 2014 FPO B4444 Invoice o 21 731 60 1095789811 1095857904 12 30 2013 12 29 2013 2 1 2014 94697 Invoice 29 663 09 1 31 2014 17677 3 Invoice 21 453 75 2 13 2014 1219136 Invoice 50 898 00 2 13 2014 51911 Invoice 28 846 32 120 073 44 12 28 2013 12 27 2013 12 27 2013 1095876108 1095876106 1095834832 12 27 2013 2 13 2014 121313 Invoice 12 26 2013 12 26 2013 12 26 2013 12 26 2013 1 29 2014 17678 1 Invoice 26 985 75 1 29 2014 1 6782 Invoice S 24 281 25 1 29 2014 176772 Invoice 27 147 38 1 29 2014 17677 1 Invoice 24 128 25 1095852974 1095852975 100505207 1095852973 The invoice detail is displayed Comract Name Convac Number Non Invoice Payment detail Non
37. ar w Approve 6 vipate 3 3 2014 3 3 7014 3 3 7014 EB lt c Note This list includes all items including Non Invoices payments and Pre Invoices Use the search function to display the pre invoice with the attachment s to delete Note See the Search List section for search instructions Click the Attachments icon e Click the Delete link for the appropriate attachment Delete The search results are displayed in the pre invoice list Invoices with attachments are indicated with the Attachments icon e 1095958153 The Attachments window is displayed Attachments Name Date Created Type Action ApproveWindow png 3 11 2014 3 08 00 PM Supporting Delete AttachmentsWindow png 3 11 2014 3 09 00 PM Supporting Delete InvoicesPage png 3 11 2014 3 11 00 PM Supporting Delete Approvelcon png 3 11 2014 3 26 00 PM Supporting Delete Select Type V Select a file to attach Browse The delete attachment confirmation popup is displayed Message from webpage 99 eS o Delete attachment Click the OK button The attachment is deleted and removed from the attachment list and a confirmation message OK is displayed Attachments Name Date Created Type Action AttachmentsWindow png 3 11 2014 3 09 00 PM Supporting Delete InvoicesPage png 3 11 2014 3 11 00 PM Supporting Delete Approvelcon png 3 11 2014 3 26 00 PM Supporting Delete Attachment deleted successfully
38. asons The User Registration Step 2 page Is displayed User Registration 2 Step 2 Security Questions Securty Image Ss NE c EBENEZER Enter the words above Tr What was the name of your fi i rst pet The question is displayed in the field What was the name of your first pet v The information is displayed in the field Fido STEP ACTION RESULT Click the open icon in the Security Question 2 The Security Question 2 menu is displayed field In which year did you graduate lnn alo sui avum C What was the birth year of your father Security Question 2 Select an alternate question or keep the The question is displayed in the field existing question In which year did you graduate Enter the answer to the question in the The information is displayed in the field Answer 2 field 1906 Click the open icon in the Security Question 3 The Security Question 3 menu is displayed field In which city were you bom uum In which city were you bom a What is your mother s maiden name 13 Select an alternate question or keep the The question is displayed in the field existing question bn In which city were you born Y Enter the answer to the question in the The information is displayed in the field Answer 3 field Walla Walla Answer 3 In available field in the Security Image enter The information is displayed in the field the characters displayed Secu
39. ayment History Report option The Payment History Report page is displayed Payment History Report Fayment History Report Transaction Date From 9 18 2013 1B an Traesaction Date To 3 18 2014 lar Schedule Date From 3 Za schedulevsteto B van Inwoica Number l Transaction Status au Y H 4f ersa t H ion vil find ext Se PZ Payment History Report 69 eona 1 00 15 amfosia aois OO 10767732 e sanaweisezsawowizas TE ema nemen 1 00 07 Aw owiszot E peste ansia 11 57 00 anfoayasjaora 11100 C 03 10 2014 1 4281 p 0 Use the search functions to display the The found transactions are displayed appropriate payment transactions Ne EUER Note See the Search Report section for SEO ae cre E LE EL B ScedueDate From ZB ScheduleDateTo id Invosce Number search instructions Transaction Status Intiated H df Josek PL 100 v Fed Next d 4 e Payment History Report S 3 7 2014 1 00 03 amfosyo7 zoie EE E 3 7 2014 1 00 03 e 7699672 sone 3702014 4 49 52 pmfoaya7 aoie 2660 93 sea 370 203 4 20 08 pmfoayosvaoie H 3 6 2014 4 22 09 PM 7 weama 4 14 36 pn ososama EE E 7 eras 4 07 38 ee osrozima 2173189 eseo 36 2014 3 57 54 PM o3 07 2004 Click the Export icon The export menu is displayed zi XML file with report data CSV
40. cancel the transaction or lead to loss of work The window is closed and the list of disputes from the results of the search is displayed d 1095920091 3 14 2014 PayerAdmin di com Approved Standard A4 NonReceipt of Goods A list of changes in chronological order to the dispute can be displayed and downloaded STEP ACTION RESULT STEP ACTION Click the History link Use the search function to display the dispute whose details will be displayed Note See the Search List section for search instructions Click the Dispute ID link 01043404 2 Select the Dispute History option Dispute History RESULT The History menu is displayed F History View Payment History Dispute History The Dispute History page is displayed Dispute History Dispute Type Invoice Line No Create Date V Created By Y Laut 120 days 1095420011 37479054 Payoradmingadi com Anpraved Standard A4 NonRocept of Ganda 1095578406 3 13 2014 PayeiAdminiidi com Approved Standard 77 Allowance Off Invoice Wunu Norrinveice Deduction Norlnvcice Dispute 3 13 2014 Payer A deninigdi com Approved Standaid 5 Tax Adjustment NDOJ Non Invoice Deduction Mon Invoice Dispute 3 13 2014 PayerAdmingdi com Approved Standard 99 Biller Supplied Line Adjustment NDAMA Norinvaice Deduction Naniriocce Niaputa 3 3 7014 Payeradeningadi com Anpraved Standard AR Advertiaing Prometian nouas Mondnvoice Deduction Nonlnvoice Dispute 3 13 2014 PayerA
41. ce USD nitsated 15756 66 Download WwhoPay Tests 3 3 2014 3 3 2014 3 3 2014 985714 Invoice USD Paid 76 006 72 D o whoPayTest 3 3 2014 33 2014 3 3 2014 85214 Invoice USD Pad 76 006 72 Export To PDF EX CANE e SR c aaa MALO 11 3 3 2014 3 3 2014 1 3 2014 85714 Irreo ce USD Pad 76 006 72 List navigation and list display controls 3 2 Search List Often Present and Pay contains large number of items in a list To find a particular item the user can use the search function A search is possible on most every column based on what is being displayed in the list invoices payments users etc Note Not all lists have the same column titles and won t have the same search options There are several ways to complete a search e Enter a specific number or enter a partial number in the field directly under the column name There are several search options when entering a specific number or word Click the option icon to display and change the search option w Begins with Contains Doesn t contain Ends with Equals Doesn t equal e Enter a specific date or date range Click on the link directly below column title v Last 180 Days Last 120 Days Last 90 Days Last 60 Days Last 30 Days Next 30 Days Next 60 Days Custom Range 09 11 2013 03 10 2014 Apply Remove Cancel For a custom range a calendar is available Click the open calendar icon to display the calendar 4 Sept
42. ck the Attachments icon e Click the attachment link to display ApproveWindow png RESULT The search results are displayed in the pre invoice list Page 1 of 1 5 tems Invoices or non invoice payments with attachments are indicated with the Attachments icon G 1095958153 The Attachments window is displayed Attachments Name Date Created Type Action ApproveWindow png 3 11 2014 3 08 00 PM Supporting Delete AttachmentsWindow png 3 11 2014 3 09 00 PM Supporting Delete InvoicesPage png 3 11 2014 3 11 00 PM Supporting Delete Approvelcon png 3 11 2014 3 26 00 PM Supporting Delete Select Type Select a file to attach Browse The browser displays a prompt to open or save the file sle STEP ACTION RESULT If required save the file to a network or a The file is saved local workstation 5 Click the Open button Depending on the file format the attachment is opened with the appropriate software Open application ApproveWindow Windows Photo Viewe l File v Print v E mail Bum v Open v Approve Number Date Status Amount 1095577233 09 27 2013 Unapproved 18555 05 1095582004 10 04 2013 Unapproved 5234 52 1095582214 10 22 2013 Unapproved 114942 79 1095582217 10 22 2013 Unapproved 26909 25 Select Status Save 7 5 Delete Pre Invoice Attachment s Attachments can be deleted from pre invoices T Non inweten Decuctian S New rwaiea Payment Cin
43. clicking the open menu icon and selecting a different text size Page Width Whole Page To print a report export it to a file format that allows for printing for example PDF 9 1 View Report Six months of transactions is automatically displayed STEP ACTION RESULT 1 Click the Reports link The Reports menu is displayed View Payment History Report STEP ACTION 2 Select the Payment History Report option Payment History Report 9 2 Search Report RESULT The Payment History Report page is displayed Payment History Report B Jam Transaction Date To 3 18 2014 JB Schedule Date From Dae schedulevateto B van lovwoica Number Transaction Status ALL v i4 d Joras bob icon v Find Next Sen e Payment History Report 66449 3718 2014 1 00 15 am 03 18 2014 107677 32 66o 3 2014 1 0023AM o3 17 20014 19141980 86422 C 3 16 2014 1 00 07 AM 03 16 2014 102675 84 L Sene RDH 11 57 00 AM 03 15 2014 911 00 ACH Rel 3715 2014 1 00 45 AM 03 15 2014 8052 96 6390 3 11 2014 1 00 25 AM oS 11 2014 5208 90 To display a specific payment transaction there is a search function based on transaction date schedule date invoice number and transaction status STEP ACTION Click the Reports link Select the Payment History Report option Payment History Report RESULT The Reports menu is displayed F View Payment
44. comma delimited PDF MHTML web archive Excel TIFF file Wore STEP ACTION RESULT 5 Select the file format for the export The browser displays a prompt to open or save the file XML file with report data CSV comma delimited Open Cancel PDF MHTML web archive Excel TIFF file Wore Click the Open button The report is opened with the appropriate software In this example a PDF Open E PaymentHistory pdf Adobe Acrobat File Edit View Document Comments Forms Tools Advanced Window Help de Create dp Combine amp Collaborate i Secure A Sian 8j Forms amp Comment OM Bo Pies siR 9 Q OG 51 inu irn Payment History Report M38 2014 1 06 15 AM 0 18 2024 3 17 2814 1 08 22 AM 03 17 2834 2 26 2214 1 00 07 AM 03 16 2014 3 15 2034 11 57 00 AMON 15 2814 3 15 2014 1 00 45 AM 03 15 2014 N1 014 9 15 54 AM OW 14 2016 MN1 M14 1 53 AM y 14 84 INNES TARN nv 53 AMO 14 0004 MINNIE AMONINIe W2014 6 12 35 AM OWI 00904 12 2014 12 00 12 9 0 12 2024 2 11 2214 1 00 27 AM 03 11 2014 N10 2014 12 52 39 P 03 10 2014 VIOLA 13 52 38 PM 03 10 2834 3 10 2014 13 52 38 99 03 10 3814 3 10 2014 1352 38 99 03 10 2814 3 10 2014 12 22 38 PM 03 10 2014 IA SEE 10 2014 12 52 3 yee ions seremos 3 10 2014 12 22 15 PM 03 10 2024 10 2014 12 52 34 P 01 10 2024 d naumairseirreexawmns Myr SITs eo 3 10 3014 19 62 33 99 03 10 3834 3 10 2014 13
45. dit Applied 88 Biller Supplied General Inv Adjustment 99 Biller Supplied Line Adjustment A Misshipped Wrong Product A4 NonReceipt of Goods A5 Overage Ad Advertising Promotion ALMTest Bad Data Jan Test L Miscellaneous Deduction Myreason New Reason Workflow Personal XQA Test 1 ZZ Other Miscellaneous Select the appropriate reason for the non The reason is displayed in the field invoice deduction A4 NonReceipt of Goods 01 Pricing Error 04 Damanged Item not Accepted 06 Shortage 19 Duplicate Billing 31 CPU Freight Allowance n Adjustment ustment oduct ZZ Other Miscellaneous T Enter amount in Disputed Amount field The amount is displayed in the field Disputed Amount STEP ACTION Enter a description in the Description field Description Click the Submit button Click the close icon Click the OK button lt a RESULT The description is displayed in the field Order not fulfilled The dispute is created and a confirmation message is displayed Order not fulfilled Dispute was saved successfully Note An attachment can be added to the dispute See the Add Attachment to Invoice section starting at Step 4 for instructions The close window popup is displayed Message from webpage Are you sure you want to close this window The window is closed and the list of invoices is displayed Invoice Flags Document
46. dnin di com Aoproved Standaid 19 Duplicate Biling DAMA Non invoice Deduction Nan Invece Diapute 3 13 2014 PayerAdeminisdi conm Approved Standard 76 Cash Discount invoice Deduction Nan invoice Dispute 3 12 2014 PayerAdmin idi com Appraved Standard pp Shertage oce Line Iten 1 3 12 2014 qalestgdrec nste com Approved Standard 01 Pricing Eiro 1096095607 3 12 2014 qateet xdrecUnsie com Approved Standard OI Pricing Eno Page 1 of 18 1 9 items Me a 4 nern nr nm 9 Page gies W 7 The search results are displayed in the dispute list Dispute ID Dispute Type Invoice Line No Create Date V Created By Y Add Filter L Invoice 1095920091 3 14 2014 PayerAdmin dicom Approved Standard A4 NonReceipt of Goods Page 1 of 1 1 items SS Page size 19 The Dispute Details window is displayed Dispute Details Dispute Id 01043404 Dispute Type Invoice Invoice Number 1095820081 Reason AA NonReceipt of Goods Invoice Amount Disputed Amount Priority Standard Status Approved Description Order not fulfilled STEP ACTION Click the Dispute Audits link Dispute Audits Click the Download button Download Click the Open button If required save the file to a network or a local workstation Click the close icon Click the OK button RESULT The Dispute Audits window is displayed Dispute Audits Dispute Details Change Dispute Status Priority Change Reason Notes Updated By Updated At Approved Standard Disp
47. e IJA ubnes Documents a Sooreh Documents Organize New folder I o a X Favorites Documents library E Desktop Includes 2 locations 8 Downloads a Recent Places Arrange by Folder Name Date modified Type L Bluetooth Exchange Folder 2 26 2014 221PM File folder g Libraries amp Custom Office Templates 2 27 2041112 A File folder 4 Documents JL My Shapes 3 3 2014 307PM File folder 4 Music J PGP 2 26 2014 221 M File folder E Pictures JL Visual Studio 2008 8 21 2012 2 44PM_ File folder E Videos amp Computer amp OS C FA pvn nive F157 t l File name ii Select attachment type The selected type is displayed in the field STEP ACTION Navigate to the folder where the file is located Click the file to be attached Note Only jpeg jog png pdf msg file types are accepted Click the Add button Add 10 Click the Open button Open RESULT The folder is opened and the list of files is displayed FL SHARE Andrew Hansen Screen Shots Organize New folder z Recent Places p Name 3 NUT 8 AlHomepage 3 3 2014 2 43 PM Documents dZ Music 5 Pictures R videos WW AddUserConfirmationPage 3 6 2014 1 54 PM AddUserEmptyFields 3 5 2014 5 10 PM V AddUserNextButton 3 5 2014 5 08 PM AddUserPopulatedFields 3 6 2014 8 25 AM V AddUserWindow 3 5 2014 5 04 PM PNG image AddUserWindowEntitlements 3 6 2014 9 28 AM PNG image I Compute
48. ed a payment can be initiated There are also invoices that are automatically approved When a payment is returned the invoice or non invoice payment is given this status for review and repayment Assigned by system as soon as payment is scheduled The payment can be cancelled up to 3 00PM on the day it is scheduled to be paid Assigned by system when the partial amount is paid and past the cutoff time on the scheduled date Assigned by system when the payment is past the cutoff time on the scheduled date Ss Bescon o Paid by other Assigned manually by biller admin Pending Assigned manually by biller admin Payment Statuses Payment Status Description Corresponding Invoice Status Initiated When the invoice is scheduled for payment Initiated Status Is changed after the cutoff time on the Paid Partially Paid scheduled date Returned When there is a ACH return for the Approved transaction Cancel When the transaction is cancelled by the Approved Pending user 2 0 How to Use this Manual Instructions are presented in the Action Result format To complete a particular function follow the instruction in the particular step of the Action The expected result will be described and displayed in the Result column ACTION RESULT Instruction to be completed by the end The result of the step is displayed here user Note Any information important to a particular step is presented in this
49. ember 2013 gt A SUN MON TUE WED THU FRI SAT 1 2 3 5 6 H 8 9 10 12 13 14 15 16 1 18 19 20 21 Vy 23 24 25 20 27 28 29 30 Today Clear e Search an item s status Most items have some sort of status assigned As well an item might be classified as a type Click the open menu icon to display and select the status or type of the item ALL Invoice Non Invoice Pmt Pre Invoice Note A combination of these of searches can be used STEP ACTION RESULT Open a list page or navigate to the Home A list page is displayed page to display invoices Invoices invoice ime Pa 0 Neo tnwniee Decuctian dcm aT D N k P Home gt m TIME bebi rra arna wa NP500018476 V7 201 7 2014 Non Invoice w Approve hP500017313 E20 aman sosai T spp nve 1313 00 o Dispute 3 Non Im 159500017475 362014 r2014 ienn T Appr ave 60 000 00 voice 2 000 00 LOREOREEST 3525666 Determine the best filter to apply to the The search approach has been decided search The more precise the filter or combination of filters the fewer items displayed after the search is completed 3 Enter the appropriate search parameters The search is completed and results are press the Enter key displayed 4 Note For a date click the apply link to FI Document Invoice Invoice Payment perform the search ia Number Date Due Date Date l 101 Y Add Filter Add Filter Add Filter Apply C M MENS 109
50. en Decuctian te Due Date N Y taat laD daya Add Fitter Add Fite L S onirica Payment Claas 37204 5702014 w Approve l 3 6 2014 A722014 6 via wean 3s E Pay Invvice Sana 3 6 2014 Suara 4 3 7014 SGMA PIDT2357 Imvoce Z Attachments AutoPayTast3 3 3 7014 YIMA 3 9 9014 85214 3 3 2018 3 3 2014 NANA 85214 Invoice Num XANA NAIMA 85214 Invoice U ppan To PF FONTA 3 3 7014 3 3 7014 NAPMA 85274 a Domos age 1 of 45 452 keme W 5 5 6 7 Note This list includes all items including Non Invoices payments and Pre Invoices STEP ACTION RESULT Use the search function to display to pre The search results are displayed in the invoice invoice s to be downloaded list Note See the Search List section for A NL Bn search instructions T a e mem rms ms PHOENIX us Poco PHOENIX s invoce 85714 3 If the pre invoice is to be downloaded select The pre invoice is selected A selected pre it by clicking the checkbox invoice is highlighted in yellow and the checkbox contains a check mark 1095576349 1095576349 1095577233 1095582004 1095582004 1095582195 1095582195 1095582214 1095582214 1095582217 M 1095582217 Repeat Step 3 to select additional pre Additional pre invoices are selected for invoices payments downloading 10955 6349 een e 1095582195 Click the Download icon The browser displays a prompt to open or save the file i A Download
51. ge Reason Select an item Select the reason for the status change Select an item Dispute amount settled Dispute issue resolved Dispute under review Lack of dispute information Note The New Status and Priority fields only have one option and those options are displayed automatically Enter the notes for the status change Notes RESULT The Change Dispute window is displayed Change Dispute Dispute Details Dispute Audits Dispute Id Status Change Reason Priority Notes Select an item Dispute amount settled Dispute issue resolved Dispute under review Lack of dispute information The reason is displayed in the field Dispute under review The notes are displayed in the field Investigating the shipping company STEP ACTION Click the Update button Update Click the close icon Click the OK button 10 5 View Dispute Audits RESULT The dispute is changed and a confirmation message is displayed This is a test Dispute was changed successfully Note An attachment can be added to the dispute See the Add Attachment to Invoice section starting at Step 4 for instructions A confirmation popup is displayed Add Note the payment has already been scheduled this will not cancel or make you lose your work Message from webpage Are you sure you want to close this window Note The payment has already been scheduled This will not
52. he Invoices page is displayed Login nm e d T Non rweien eceran a ment gets LE wipe Io Currency Invoice Stat ie Note If the user attempts to log in more a m a ams than six times with an incorrect password the Se a E E system prevents further login attempts and jj m LRL MCN z the user is locked The user can be unlocked 3 by resetting the password m aL purani P Pxport To PDF 4 1 Create New Password Forgotten Password If a password is forgotten the user can create a new password STEP ACTION RESULT L Click the Can t access your account Link or The Forgot Password Step 1 page is displayed icon Forgot Password 21 Can t access your account step Step2 Enter User ID in the User ID field The user ID is displayed in the field presentandpay presentandpay com User ID STEP ACTION Click the Next button 4 Enter the answers to the three security questions in the appropriate fields Question 1 What was the name of your first pet Answer Question 2 In which year did you graduate Answer Question 3 In which city were you born Answer 5 Click the Finish button Finish e Note To display the Forgot Password Step 1 page click the Previous button Previous RESULT The Forgot Password Step 2 page is displayed Forgot Password Step 2 Step Forgot Password Security Questions
53. ick on the link provided in the email If the The User Registration Step 1 page is link doesn t open automatically copy it the displayed browser s address field User Registration 1 Step 1 User information Please enter the following information and click finish ssword requires at least 6 characters Aft least 1 capital character i requir At least numenc character ts require At least 1 special character is require poates Mandatory Field STEP ACTION If necessary enter a Tax ID number in the Tax ID field Tax ID Enter a password in the Password field Password Note The password must comply with the following conditions in order for it be valid It requires at least 6 characters At least 1 capital uppercase character is required At least 1 numeric character is required At least 1 special character is required 8 Click the Next button Next Note To display the User Registration Step 1 page click the Previous button Previous Click the open icon in the Security Question 1 field Security Question 1 What was the name of your first pet a Select an alternate question or keep the existing question Enter the answer to the question in the Answer 1 field Answer 1 RESULT The information is displayed in the field 123456789 The information is displayed in the field L ALL LLL LLL Note The characters are hidden for security re
54. iption Click the close icon Click the Submit button RESULT The reason is displayed in the field A4 NonReceipt of Goods The amount is displayed in the field 34 11 The description is displayed in the field Order not fulfilled The dispute is created and a confirmation message is displayed Order not fulfilled Dispute was saved successfully Note An attachment can be added to the dispute See the Add Attachment to Invoice section starting at Step 4 for instructions The close window popup is displayed Message from webpage o Are you sure you want to close this window STEP ACTION 12 Click the OK button OK RESULT The window is closed and the invoice is displayed with the dispute icon in the Flags column for that line item Line eee Flags Quantity 8981649 10 3 View Dispute History amp Details Disputes can be viewed as a list and a detailed view of individual disputes STEP ACTION Click the History link Use the search function to display the dispute whose details will be displayed Note See the Search List section for search instructions 2 Select the Dispute History option Dispute History RESULT The History menu is displayed F History View Payment History Dispute History The Dispute History page is displayed Dispute History a Dispute
55. is scheduled for payment Initiated Status is changed after the cutoff time on the Paid Partially Paid scheduled date Returned When there is a ACH return for the Approved transaction When the transaction is cancelled by the Approved Pending user 8 1 Create New Non Invoice Deduction Before an invoice or non invoice is paid a non invoice deduction can be applied to it These deductions are assigned to individual customers before invoices are paid STEP ACTION RESULT 1 If the invoice list is not already displayed click The home page Invoices page is displayed the Home page icon or link with the list of all invoices regardless of status Note This list includes all items including Non Invoices payments and Pre Invoices STEP ACTION Click the Non Invoice Deduction icon Non Invoice Deduction Click the open icon in the Customer field Customer 2002253940 Norich Sales and sevi v Select the appropriate customer for the non invoice deduction 2002253940 Norich Sales and Service LLC NEW YORK CITY BEAUTY SUPPLY INC PETER CREMER NORTH AMERICA PHENIX SUPPLY COMPANY PHOENIX DISTRIBUTION AND MARKETING LLC PHS Group Inc PIERCE COMMERCIAL LAUNDRY DISTRIBUTORS LLC PREMIER SOURCE INC PRICE SMART DISTRIBUTION LLC QUEST PRODUCTS INC THE FIELD COMPANIES FULFILLMENT CTR INC REGO TRADING INC SALON NORMAN DEE TJ HEIT LTD 2708584 SOUTHWEST LAUNDRY and CLEANING SUPPLY
56. isplayed field Transaction Status All J eee Initiated Paid Partially Paid Returned Select the appropriate payment status The new status is displayed in the field Cancelled Payment Initiated Paid Partially Paid Returned Click the Search button The report is searched for the payment transactions that match the search information Search and the found transactions are displayed on the page Payment History Report IOa Transaction Dete To 3 18 8 Da Schedule Date From p NE Schedule Date To p Invoice Number Transaction Status initiated M4 i jus o ce 9x v rines ah D dh Payment History Report P6216 ammenizaeasew evorana ETH Ac e 3 7 2014 1 00 03 anfosvo7 201a EE E 7 3 7 2014 roooraw nyorza HE sae 2 6 2014 4 49 52 pufoayo7 aoie H 7771212 ssa 2762014 szeaiPm oyowana 3s25e es acu 7777512 E 7 3 6 2014 4 22 09 re oxoeama 76096 72 acu 777770005 Eee ame actae vn ee air fae m be 606 sana xezesosoerm osezana 9990 36 acw 777776666 EMEN OC NM m eee RR WR 9 3 Export Report The report can be exported to the following file formats e XML e CSV comma delimited e PDF e MHTML web archive e XLS Excel e TIFF e DOC Word STEP ACTION RESULT STEP ACTION RESULT Click the Reports link The Reports menu is displayed Reports View Payment History Report Select the P
57. itle again to sort descending The list is re sorted and the sort indicator is order displayed next to the column title Document Number v 3 4 Change Number of Items Displayed The number of items displayed can be changed The default number is 15 STEP ACTION RESULT x x x 1 Open a list page or navigate to the Home A list page is displayed di a x page to display invoices as i Non irweice necuetion a ment p ES vine Z ge ay lwoice Typa Currency Invoice Stat P l lome Non lape Payment Clo Y iaati8Odays Add Fiter Add Fite Y nenuyy areas NENA ce u NP500019476 m w Approve NPS00017373 aon 07 2014 Rovere lid 6 via id x tPS0001 7475 2004 SONS ES Pay trvvice mt NP500017476 4 ZEINA nie dug av 1096096687 4 A 3 2014 Imeoca Mtachments AutoPay Test RAIMA 3 3 2014 85214 Invoice u sl utoHay Lost ne angna aama 85214 Imvoice i db Overmind amp utofiito 3 3 7014 3 3 2014 85714 Invoice a UP Papert To PDF FONTA 4 3 3 7014 85714 Invoice i Page 101 45 452 tems 3 L STEP ACTION RESULT 2 Click the open icon Lower right hand side The list length menu is displayed of the page Page size 5 10 15 20 30 100 Select the number to display in the list The number of items in the list is changed to the selected number The number of pages required Page size 200 for the list changes accordingly Page 1 of 3 454 items 2 3 Note To display other page
58. ment s to be list downloaded Invoice Amount Note See the Search List section for G e tee 3 4 2014 4 3 2014 3 6 2014 P1072357 Invoice 35 256 66 h 1 n lr ti n AutoPay 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 76 006 72 searc l S u C IO S E AutoPayle 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 3 16 006 2 AutaAuto 3 3 2014 3 3 2014 3 3 2014 85214 Invaice Ii 76 006 72 FODTest2 3 3 2014 3 3 2014 3 3 2014 85214 invoice E s y 76 006 72 EODTest 3 3 2014 3 3 2014 3 3 2014 85214 i 76 006 72 LestShiplo 3 3 2014 3 3 2014 3 3 2014 85214 i 3 Ini 76 006 72 1096067696 3 3 2014 5 2 2014 3 6 2014 PO 85415 Invoice 4390 76 1096067695 3 3 2014 5 2 2014 3 6 2014 PO 85853 Invoice 21 767 12 1096100107 3 3 2014 5 2 2014 3 6 2014 PO 85413 Invoice 4388 78 Page of 44 438 items 2 4 R Pagesize 10 STEP ACTION RESULT If the invoice or non invoice payments is to be The invoice or non invoice payment is selected downloaded select it by clicking the A selected invoice is highlighted in yellow and checkbox the checkbox contains a check mark 1095576349 1095576349 1095577233 1095582004 1095582004 1095582195 1095582195 1095582214 1095582214 1095582217 i 1095582217 4 Repeat Step 3 to select additional invoices or Additional invoices or non invoice payments are non invoice payments selected for downloading 1095576349 Click the Download icon The browser displays a prompt to
59. ments logo G Attachments RESULT The pre invoice is selected A selected pre invoice highlighted in yellow and the checkbox contains a check mark 1095576349 v 199557233 1095582004 1095582195 1095582214 1095582217 The Attachments window is displayed Attachments Date Created No data to display Select Type Select a file to attach Browse The attachments menu is displayed select Type Invoice Document Supporting Documents The selected type is displayed in the field Supporting Documents w STEP ACTION RESULT Click the Browse button The Choose File to Upload window is displayed Browse Sp ETLUTONEN Organize New folder X Favorites Documents library E Desktop Includes 2 locations a Downloads Arrange by Folder Name Date modified Type Recent Places L Bluetooth Exchange Folder 2 26 2014 221PM File folder J Libraries 1 I Custom Office Templates 2 27 2014 1112 A File folder Documents JL My Shapes 3 3 2014 307 PM File folder Music Kk pop 2 26 2014 221 PM File folder 5 Pictures JL Visual Studio 2008 8 21 2012 244 PM File folder a Videos amp Computer amp OS C f nvnniverr 15 7 T I File name Custom Files jpeg jpgik v Navigate to the folder where the file is The folder is opened and the list of files is located displayed 1 a v Search Screen Shots Organize New folder gt Recent Places e Name Date modified Type
60. nd the J approved invoices or non invoice payments are X no longer displayed in the unapproved invoice list 10955 6349 e 1095582195 1095585633 1095585634 1095585635 1095585636 STEP ACTION RESULT 15 When all the invoices in the session have The search results are displayed in the invoice been approved and the status requires list review search for invoices and non invoice S ES l DIE payments with a status of approved se mret reg rre ma NN Page 1 of 5 73 items EB 4 530 63 Download to XLS File Invoices or non invoice payments can be downloaded to an xls file To open the downloaded file a spreadsheet application that can open an xls is required on the destination workstation STEP ACTION RESULT 1 If the invoice list is not already displayed click The home page Invoices page is displayed the Home page icon or link with the list of all invoices regardless of status P Home i Non Invoica Decuction meni v Due te Ni Invoice Type umane In at gt S Noniraica Payment Sle U acini adi caa a Y M m NP500010476 aman 9 viene ct ve s ss pj UT vm Roa en ee um na c A yo aaan wanes lees pene wm N C 75 Fxpert To PDF e FOQTes12 INA 3 3 2014 85214 voice Pa 7 Note This list includes all items including Non Invoices payments and Pre Invoices Use the search function to display to The search results are displayed in the invoice invoice s or non invoice pay
61. nvoice or non invoice payment is selected A selected invoice is highlighted in yellow and the checkbox contains a check mark 1095576349 o0 1095577233 1095582004 1095582195 1095582214 1095582217 Additional invoices or non invoice payments are selected for approval 1095576349 a e 1095582195 Note Up to 10 invoices or non invoice payments can be selected The Approve window is displayed with the selected invoices or non invoice payments Approve Number Date Status Amount 18555 05 1095577233 1095582004 1095582214 1095582217 09 27 2013 10 04 2013 10 22 2013 10 22 2013 Unapproved Unapproved Unapproved Unapproved Select Status v The Status menu is displayed Select Status 5234 52 114942 79 26909 25 STEP ACTION RESULT Select the Approved status The status is displayed in the field Approved Click the Save button The status change confirmation popup is displayed Message from webpage o Are you sure you want to change the status of these invoices 13 Click the OK button The status of the invoice s or non invoice payment s is changed to Approved and a OK confirmation window is displayed Approve 1095577233 09 27 2013 Approved 18555 05 1095582004 10 04 2013 Approved 5234 52 1095582214 10 22 2013 Approved 114942 79 1095582217 10 22 2013 Approved 26909 25 Document status transitioned successfully Close the close window icon The Approve window is closed a
62. o display The browser displays a prompt to open or save the file oon saw Click the Open button Depending on the file format the attachment is opened with the appropriate software Open application ApproveWindow pni If required save the file to a network or a The file is saved local workstation 6 6 Delete Attachment s Attachments can be deleted from invoices and non invoice payments STEP ACTION RESULT If the invoice list is not already displayed click The home page Invoices page is displayed the Home page icon or link with the list of all invoices regardless of status Invoices Home Li T Neninvcica necuctian E per ma Y iaati8Odays Add Fitter Add Fite 3 ns Wans 001847 U S Nen irveniee Payment Class w Approve 6 vipe E Pyylrvive Mtachments a Dumiosd E Fxpert To PDF js Page 1 of 45 452 Rems Note This list includes all items including Non Invoices payments and Pre Invoices STEP ACTION RESULT 2 Use the search function to display the pre The search results are displayed in the invoice invoice with the attachmeni s to view list Note See the Search List section for ta S 5 eh pe search instructions um vena ama pand FE rm 3 4 2014 4 3 2014 3 6 2014 P1072357 Invoice 35 256 66 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 Invoice S Ini 76 006 72 3 3 2014 3 3 2014 9 3 2014 85214 ice ii 76 0
63. oice Invoice Payment PO Wb Fiag Ducum amen Date ME pue Date Date Number Invoice Type Currency Invoice Status Invoice Amount Clear Y Last 180 days AddFilter Add Filte Invoice M M 1096067695 3 3 2014 5 2 2014 3 6 2014 PO 85853 Invoice Unapproved 21 767 12 1096100107 3 3 2014 5 2 2014 3 6 2014 PO 85413 Invoice Unapproved 4388 78 Page 1 of 44 438 items Page size 10 Click the invoice document number link 1096009208 Unit Gross Alkrwance Armour Flags Quantity Brand Code UPC Case Code Iteen Number Item Descnption Unit Price s 002080040129 MP 220000000 439780 002060040129 MP 220000000 4397 60 002080040129 MP 220000000 439780 Click on the line item where the dispute is to The selected line item is highlighted in yellow be added a aaa Quantity Brand Code UPC Case Code Item Number Item Description Unit Number Price Amount or Charge To Pay Line mss Oui Rui UPON E NUM iene Unit Gross Miowsnce Amount 8981951 7475 002080040693 MP 375 000000 28 031 25 000 28 032 00 Number Price Amount or Charge To Pay 865801951 74 75 032080040633 375 000000 28 031 28 22 032 00 8981951 14 75 002080040693 MP 3 5 000000 28 031 25 0 00 28 032 00 8981981 74 35 Du z gopanegs 375000000 28 031 28 78 027 00 Sum 224 25 8981951 74 75 0020680040693 375 000000 28 031 25 28 032 00 Sum 224 25 Page 1 of 1 3 items Page size 10 Page 1 of 1 3 items EH STEP ACTION RESULT 5 Click the Dispute icon The C
64. ome page Invoice and Non Invoice Payment Statuses Unapproved Assigned as soon as invoice or non invoice payment is loaded Approved The payer analyst or administrator reviews the invoice and approves it if it is valid Once approved a payment can be initiated There are also invoices that are automatically approved When a payment is returned the invoice or non invoice payment is given this status for review and repayment Initiated Assigned by system as soon as payment is scheduled The payment can be cancelled up to 3 00PM on the day it is scheduled to be paid Partially Paid Assigned by system when the partial amount is paid and past the cutoff time on the scheduled date Assigned by system when the payment is past the cutoff time on the scheduled date Paid by other Assigned manually by biller admin Assigned manually by biller admin 6 1 View Detail A detailed view of the invoice or non invoice payment is available STEP ACTION RESULT STEP ACTION RESULT If the invoice list is not already displayed click The home page Invoices page is displayed the Home page icon or link with the list of all invoices regardless of status Invoices Non Irrecica Decuctian Invoice Type Currency Invoice Status Ld Hon Ireice Payment Y iaati8Odays Add Fiter Add Fite n tieSUUU ja werana aires pa ee lu Approved 200 00 Non Invoice Pt NP500018476 3 2014 3 7 2014 Approved 100 00 NP500017313 3y6 2014 3 7 2014
65. on Invoice Deduction Mon Invoice Dispute 3 13 2014 PayerAdmingdi com Approved Standard 99 Biller Supplied Line Adjustment NDAMA Norinvaice Deduction Naniriocce Niaputa 3 3 7014 Payeradeningadi com Anpraved Standard AR Advertiaing Prometian nouas Mondnvoice Deduction Nonlnvoice Dispute 3 13 2014 PayerAdnin di com Aoproved Standaid 19 Duplicate Biling DAMA Non invoice Deduction Nan Invece Diapute 3 13 2014 PayerAdeminisdi conm Approved Standard 76 Cash Discount invoice Deduction Nan invoice Dispute 3 12 2014 PayerAdmin idi com Appraved Standard pp Shertage oce Line Iten 1 3 12 2014 qalestgdrec nste com Approved Standard 01 Pricing Eiro 1096095607 3 12 2014 qateet xdrecUnsie com Approved Standard OI Pricing Eno Page 1 of 18 1 9 items Me a 4 nern nr nm 9 Page gies W 7 The search results are displayed in the dispute list Dispute ID Dispute Type Invoice Line No Create Date V Created By Y Add Filter L Invoice 1095920091 3 14 2014 PayerAdmin dicom Approved Standard A4 NonReceipt of Goods Page 1 of 1 1 items SS Page size 19 The Dispute Details window is displayed Dispute Details Dispute Id 01043404 Dispute Type Invoice Invoice Number 1095820081 Reason AA NonReceipt of Goods Invoice Amount Disputed Amount Priority Standard Status Approved Description Order not fulfilled STEP ACTION Click the Change Dispute link Change Dispute Click the open icon in the Status Change Reason field Status Chan
66. proved 76 006 72 LestShplo 3 3 2014 3 3 2014 3 3 2014 85214 Invoice S Unapproved 76 006 72 1096067695 3 3 2014 5 2 2014 3 6 2014 PO 85415 Invoice Unapproved 4390 75 1096067695 3 3 2014 5 2 2014 3 6 2014 PO 85853 Invoice Unapproved 21 767 12 096100107 3 3 2014 5 2 2014 3 6 2014 PO 85413 Invoice Unapproved 4388 78 Page 1 of 44 438 items 2 2 Page size 10 6 2 Approve This is the process of reviewing and approving invoices or non invoice payments STEP ACTION RESULT If the invoice list is not already displayed click The home page Invoices page is displayed the Home page icon or link with the list of all invoices regardless of status Invoices invoic c Payment Document Number mos moke Pa Nien inweien Decuction ELT etm E invoice Type Currency Invoice Status irreoica Amount Non Irvenica Payment Cle Y laat 120 days Add Fitter Hon Invoice Pru Non Invoice Pmt I25Ugul 4 3 fama WBNS N 500010476 37 2014 37 2014 uso Approved wA Approve NPSO0017373 aeza Sand oa 6 vi USD Approved 131300 ispute Non Invoice i 9800017475 3 6 2014 3 6 2014 ES Psylrovice Pent Non Invoice Prt USD Approved 60 000 00 NnP500017476 3 62014 5362014 us Approved 2060 00 1006096687 3 4 7014 4 3 7014 3 6 9014 PID72357 Invoice uso hniatad 3525666 Attachments AutoPay Test 3 3 7014 RIINA 3 3 9014 85714 Invoice usp Paid 76 006 72 amp utcPaylcatz 3 3 2014 3 3 2014 3 3 2014 85214 Invoice uso Paid 16 0
67. r TERK AE f f Administrationicon 3 4 2014 3 06 PM PNG image amp OS C 8 AdministrationMenu 3 4 2014 8 30 AM PNG image f DVD Drive E 15 ApproveConfirmationPopup 3 11 2014 11 34 A PNG image Z Approvelcon 3 4 2014 2 51 PM PNG image Mi AooroveReiect 3 3 2014 4 17 PM PNG imaae bai LI amp Network File name InvoicesPage Pictures gif jpg jpeg p zj Dooe jm The file is selected ApproveConfirmationPopup Ri ApprovedInvoiceList MT The Windows Explorer window is closed and the file name is displayed in the browse field Approvelcon png 7X Browse Note The field can be cleared by clicking the cancel icon X The file is attached to the invoice or non invoice payment added to the list of attachments in the Attachments window and a confirmation message is displayed in the window Attachments Name Date Created Type Action ApproveWindow png 3 11 2014 3 08 00 PM Supporting Delete AttachmentsWindow png 3 11 2014 3 09 00 PM Supporting Delete InvoicesPage png 3 11 2014 3 11 00 PM Supporting Delete Approvelcon png 3 11 2014 3 26 00 PM Supporting Delete Approvelcon png uploaded successfully Supporting Documents wv select a file to attach Browse STEP ACTION RESULT Repeat steps 5 through 11 to attach The files are attached to the invoice or non additional files to the Invoice invoice payment 13 Click the close icon The Attachments window is
68. reate Dispute window is displayed Create Dispute e Dispute Dispute Id Click the open icon in the Reason field The Reason menu is displayed Reason Select an item Select an item 01 Pricing Error 04 Damanged Item not Accepted 06 Shortage 19 Duplicate Billing 31 CPU Freight Allowance 22 BillerAdjCode I axRetention 23 Payment Received 22 Tax Adjustment 72 Authorized Return 6 Cash Discount T Allowance Off Invoice 97 Credit Applied 88 Biller Supplied General Inv Adjustment 89 Biller Supplied Line Adjustment A2 Misshipped Wrong Product A4 NonReceipt of Goods A5 Overage Ad Advertising Promotion ALMTest Bad Data Jan Test L Miscellaneous Deduction Myreason New Reason Workflow Personal XQA Test 1 ZZ Other Miscellaneous STEP A ACTION Select the appropriate reason for the non invoice deduction Select an item 01 Pricing Error 04 Damanged Item not Accepted 06 Shortage 19 Duplicate Billing 31 CPU Freight Allowance 77 Allowance Off Invoice 97 Credit Applied 98 Biller Supplied General Inv Adjustment 99 Biller Supplied Line Adjustment A2 Misshipped Wrong Product A4 NonReceipt of Goods A5 Overage A8 Advertising Promotion ALMTest Bad Data Jan Test L7 Miscellaneous Deduction Myreason New Reason Workflow Personal XQA Test 1 ZZ Other Miscellaneous Enter amount in Disputed Amount field Disputed Amount Enter a description in the Description field Descr
69. registration process is finalized and the confirmation page is displayed Registration Completed B 1 OTT S ULIALLXSEA Thank you for completing your registration Your account will be activated pending administrator review If you need to contact support please contact support iolpoital com Note The administrator must approve the user before Present and Pay can be accessed The user is notified via an email message that the user account has been approved or rejected RESULT The Payer Admin menu is displayed User Profile Logout The profile of the current user is displayed _ User Profile The User Entitlements Window is displayed User Entitlements 550045 2002253940 2002253648 2002253481 2002253142 2002253781 2002253334 2002253817 2002253796 2002253696 Page 1 of 3 22 items E O STEP 4 ACTION Click the Close icon X RESULT The User Entitlements window is closed User Profile LoginUser First Name Middle Initial Last Name Admin PayerAdmin di com 1112223333 EN US Payer Administrator View 6 0 Manage Invoices amp Non Invoice Payments The payer analyst is responsible for managing invoices and non invoice payments This includes the following functions e View Detail e Approve e Add Non Invoice Deduction e Download to xls e Add Attachment e View Attachment s e Export to PDF These functions are available through the invoice list page h
70. rity Image Enter the words above Enter the words above x MEN adve ve 85364354 226 x Note A space is required between the two sets of characters If the characters are not legible enough click the Reload CAPTCHA link A different set of characters is displayed STEP ACTION RESULT Click the Next button The User Registration Step 3 page is displayed Next User Registration J 4 Note To display the User Registration aie Step 2 page click the Previous button Previous 555 555 5555 Click the open icon in the Country field The country menu is displayed Country Select an item Select the appropriate country The selected country is display Country United States 17 Enter the new user contact information in the The information is displayed in the appropriate empty fields fields xad 200 Broward Bid Address 2 city a Fort Lauderdale Zip Code Country Select an item LLL Phone 3331 2 Note The asterisk next to the field name PE indicates that the field is mandatory Select an item iv STEP ACTION 5 2 View User Profile The profile of the currently logged in user can be viewed Click the Finish button STEP ACTION Click the Payer Analyst link upper right hand side of the page Click the User Profile link User Profile Click the View link in the Entitlement column View RESULT The
71. s of items click the page number or the arrow icons 4 0 Log in to Present and Pay A user must log in to Present and Pay with a valid and active user account A system administrator validates and approves those accounts and the user then completes the registration process STEP 1 ACTION Open an Internet browser Note The application can be used with the following Internet browsers Microsoft Internet Explorer Version 9 and above is the preferred browser Mozilla Firefox Version 3 and above Google Chrome Version 28 and above Apple Safari Open the Present and Pay website Enter the user name email address in the User ID Email Address field User ID Email Address RESULT The home page of the browser is displayed In this example the browser is Microsoft Internet Explorer New lao Qo The Present and Pay login page is displayed Welcome To Invoice Presentment and Payment ank Present and Pay for Business Login User ID Email Address Password Note It is strongly recommended to add this address to the favorites list bookmarking The user name is displayed in the field User ID Email Address payeradmin di com STEP ACTION RESULT Enter the password in the Password field The password is displayed in the field Password _ Password Note The password characters are hidden for security reasons 5 Click the Login button The user is logged in and t
72. sage is displayed Non Invoice Deduction Dispute Id ND01043398 Document Type Non Invoice Deduction 2002253481 PETER CREMER NOR v 76 Cash Discount MI 34 11 10 discount applied Indicates Mandatory Field Altachments Note An attachment can now be added to the non invoice deduction Click the Attachments button See the Add Attachment to Invoice Steps 4 through 11 section for instructions The close window popup is displayed Message from webpage STEP ACTION RESULT 11 Click the OK button The window is closed and the home page is displayed OK lt D Nen nege necuctian S Neon irvenice Payment Clear A Approve 6 vip ES Pay invvice Attachments a Downiosi A Feport To PDF 8 2 View Payment History amp Details Past payments can be viewed as a list and a detailed view of individual payments STEP ACTION Click the History link The History menu is displayed 2 Select the Payment History option Ihe Payment History page is displayed Payment History E L SALE ate L f Y Last 180 days Add Filter i Y 8 Y N ERAN a13 7m4 ACH 4390 6 Paid i 12 2014 17 LZ anzi2ma ACH 35731 66 Partially Paid 66202 1172014 AM 3 2014 ACH 188976 Error ggl 03 11 20040100 AM 3 11 2014 19047 60 Bror S60 03 11 200140100AM 3 11 2014 62694 96 Bior 66975 03 10 2014 1757 PM annona ACH 4781 60 Paid 66374 03 10 2014 1752 PM 3 10 7204 ACH 2570 40 Paid 6637 0310 200141752 PM 3 10 201
73. tachments AutoPayT eat VIIMA 3 8 2014 85274 3 3 2004 3 34 2014 85214 Invoice 3 3 7014 3 4 2014 85774 Invoice U Pxpert To PDF ponte KAINA 3 8 2014 85274 d Domos D lama Page of 45 452 Reme Note This list includes all items including Non Invoices payments and Pre Invoices STEP ACTION Use the search function to display the invoice or non invoice payment to be exported to a PDF Note See the Search List section for search instructions l 3 If the invoice or non invoice payment is to be exported select it by clicking the checkbox 1095576349 1095577233 1095582004 e 1095582195 1095582214 1095582217 i Click the Export To PDF icon J Export To PDF Click the Open button Open RESULT The search results are displayed in the invoice list In T urn inw at Invoice Amount rta woice Type Currency oice Status e Armou Y Last 180 dava AddFilter Add Filtes Invoice 3 4 2014 4 3 2014 3 6 2014 P1072357 Invoice 35 256 66 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 3 76 006 72 AutaAuto 3 3 2014 3 3 2014 3 3 2014 85214 nvaice Ini 76 006 72 FODTest2 3 3 2014 3 3 2014 3 3 2014 85214 nvaice 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 ice 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 oice 3 Ini Ca 76 006 72 3 3 2014 5 2 2014 3 5 2014 PO 85415 Invoice Ini 4390 76 3 3 2014 5 2 2014 3 6 2014 PO 85853 Invoice In One 21 767 1
74. ute under review Order not fulfilled payeradmin di com 3 14 2014 1 56 03 PM Approved Standard Dispute under review This is a test payeradmin di com 3 14 2014 3 55 56 PM Approved Standard Dispute amount settled Goods were sent to wrong department payeradmin di com 3 14 2014 4 02 12 PM The browser displays a prompt to open or save the file sle The spreadsheet application is started and the downloaded file is opened InvoiceList Protected View Excel HOME INSERT PAGE LAYOUT FORMULAS DATA REVIEW VIEW 1095958155 272 2 3 10 2014 17941 3 1095958153 2712 82 3 8 2014 PO 85399 1096039141 2 2 2 3 10 2014 17941 6 5 1096010116 2 2 012814 1 6 1096039134 2 72 3 3 2014 PO 4840 R2 Invoice The window is closed and the list of disputes from the results of the search Dispute ID Dispute Type Invoice Line No Y Add Filter l 1095920091 3 14 2014 PayerAdmin dicom Approved Standard A4 NonReceipt of Goods Page 1 of 1 1 items Page size 10
75. ved 131300 Dispute Invoe 159500017415 3 6 2014 Sena C Approved 60 000 00 T Pay Invvice n n N Non Invoice NnP500017476 Are014 IADA f R60 Rai Approved 2000 00 LOREOREEST 34074 4 3 7014 3 6 2014 P1072357 Invoice intiated 3525666 Attachments Auto ayTest3 3 3 7014 Afsi O14 AFMA 85214 Invoice Paid 76006 77 Auto ay teste 3 3 2014 3304 Baw 85214 Invouce Paid 16 006 2 Duviriiond uto uto 3 3 7014 3 3 7014 3 3 7014 85714 Imeovca So Paid TE 006 77 D Pxpert ro PDF B pote 3 3 7014 3 3 2014 s 3 2014 85714 Inwoce s Paid 76006 72 Page 1 of 45 452 Reme EB lt 6 7 5 s age aez 10 Note This list includes all items including Non Invoices payments and Pre Invoices Search for Invoices with a status of Approved All invoices with a status of Approved are or use other search methods to find the displayed invoice s where a line item dispute is to be added 4 Note See the Search List section for 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 3 16 006 72 h F t t 3 AutoAuto 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 76 006 72 S e a rc l n S r u C l O n S FODTest2 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 76 006 72 EODTest 3 3 2014 3 3 2014 9 3 2014 85214 Invoice Unapproved 76 006 72 TeatShipTo 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 3 Unapproved 76 006 72 1096067696 3 3 2014 5 2 2014 3 6 2014 PO 85415 Invoice Unapproved 4 390 76 Inv

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