the SFE User Guide - Santa Ana Unified School District
Contents
1. Classification Sub Sick Leave AB1522 Reason Teacher Sub Sick Leave AB1522 Is a Substitute required yes No End a Dates 09 23 2015 09 23 2015 E Note that when you select a MMDD YYY MDO YY YT reason code you no longer REPORTING MULTIPLE DAYS can see the budget code line If the days are non consecutive remember to uncheck the day s fromthe weekly schedule If every day of the absence does not start and end at the same time remember to change the times on the weekly schedule Absence Start Time End Time In order to see only one Weekly Schedule hh mm am hh mm am Monday 08 00 AM 2 00 PM Tuesday 08 00 AM 2 00 PM Wednesday 03 00AM 2 00 PM Thursday 98 00 AM 02 00 PM Friday 08 00 AM 02 00 PM schedule below select no here ini ivi File Attachments Choose File No file chosen Maximum file size 512K Fill in the start and end date as the same calendar day if you wish to only take one day of sick leave You will note that two schedules are prepopulated below In order to view only one select no for Substitute Required Whether or not you fill this out no sub will be called out to replace your absence on this job but rather on the initial job you are no longer taking Your hours or time available will be based on your default hours If the job for which you have cancelled out of or rejected does not m2. AB 1522 User Guide SubFinderExpress User Instructions Version 1 Santa Ana Unified School District Prepared by Victoria Tait 9 25 2015 SFE User Manual The instructions below provide a step by step guide to requesting sick leave under AB 1522 as a substitute Please note that the instructions below are based on policy for the 2015 16 Fiscal Year The approach taken and subsequent processes may change 1 Viewing my sick balance First you will want to sign into your SFE account and select the role of employee See example of where to find this selection on the home screen here Profile Help Sign Out Select Role F Employee substitute In order to view your reason balance you will need to select reason balances from the top bar menu You should see your total allocation amp remaining balance as of the time you view as well as your calculation date Unless you were hired after 4 1 2015 your calculation date will read 7 1 2015 Otherwise it will read 90 days from your date of hire Depending on whether or not you are typically a CE or CL employee you will see that classification reflected in your reason balance name Your reason balance name will be either of the following e 600 Classified Sub Sick Leave AB 1522 e 601 Teacher Sub Sic k Leave AB 1522 See an example below Home Create an Absence Review Absences Reason Balances Absence Approval Reason Balances Reason Balances
3. List _Uses Allocation From Calculation Date Allocation Balance Teacher Sub Sick Leave AB1522 07 01 2015 24 00 24 00 2 Taking a sick day Step 1 You need to first cancel out of or reject a job for the day you are planning to use your sick time You can cancel reject either by phone or online If online you would use the review assignments tab to find your latest assignment Via phone you would reject or cancel with the reason 600 Sub Sick Leave AB 1522 In either scenario you are in the role of substitute Step 2 In order to be paid for the sick day you must also create an absence for yourself as an employee In order to create an absence you will either need to call in to SFE as an employee or create an absence online Note you must create an absence using reason code 600 classified or 601 certificated When you log in to SFE you will see the create an absence option from the top bar You will note that your location amp classification are prepopulated to codes 600 This location amp classification is correct You will need to select either reason code 600 or 601 based on your classification from the reason code drop down Home Create an Absence Review Absences Reason Balances Absence Approval Create Job Create Absence Absence Information To complete this absence press Continue and proceed until a job number is assigned Location Sub Sick Leave AB1522 600 E
4. atch the total hours reflected in the schedule please manually change the hours for the day of the week on which you are taking a sick day Note these hours will be audited based on the original job you did not accept Click continue Here you will see that a job is created confirm this job creation in order to take the sick leave If you cannot click through with the following error code you have exceeded your total allotment of sick leave for the year Error The absence cannot be created because it would exceed the balance for the reason Lbsence If you receive the following error code you are attempting to create an absence for yourself before the current date You can only create an absence for yourself either on today s date or a future date To modify an earlier absence you will need to contact HR Error The job start date must be on or after today s date Note you will be paid based upon your regular hourly rate in our Human Resources system If you are a long term substitute CE Only who has been in a position for more than 9 days you will be paid for the sick day at the long term rate of pay For questions regarding how this process works please contact your Human Resources representative
Download Pdf Manuals
Related Search