Technical Requirements - Data and Information System Illinois
Contents
1. Accessibiiby Add Hardware Sptisas D a E Fedor Optics onts a L Adrinstatve Autcmetc Data end lime T poakes amp gl Ja K3yboard a ae oa amp g PE 3 a ita Jwtzh co Tatecory Yew Ser Alsu nternet t Ap Windows Update Ophicrs 2b ard Surcort Ss e cup Prone erd Posercotons princersand QuickT me Moden Poss 2 Sounds and 5 Synaniec AUCIO JSViCes LiveUpdete KS Wetwork Metn Conreczions H E a D 3 z ih u o we TE B Se ie T w 23 j 2 z Pa iG D ow a Taskbar and ser Accouncs Windows Start Vem Firewall etwork Sot B Displays Icon NOTE Be sure you are in Classic View Fedya Fie Edit iew Favorites Tools Help all Control Panel icons are showing Ou O BOn If not under Control Panel in the left E contro pane select Switch to Classic View Pick a category E Appearance and Themes 28 Printers and Other Hardware gt See Also windows Update Pi yee z e Network and Internet o Help and Support lt Coninections sir User Accounts Other Control Panel Options Add or Remove Programs Date Time Language and E Regional Options ta Sounds Speech and Audio Accessiblity Options y Devices A y Performance and Maintenance Ny Security Center C Classic View Button www iccbdaisi org February 1 2009 Technical Requirements dais In the Display Properties dialog2. 12 00PM Start Date End Date HH List Current Link Il Click to View Class Details www iccbdaisi org February 1 2009 33 Instructors If you click the link on the class section no the details of the class section will be displayed and can be edited More will be discussed about this in the Classes section of the document PROGRAM PROF DEVEL Professional development activities can be set for multiple instructors at once by selecting the Program Prof Devel link from the instructors tab To begin entering professional development activities you must build the list of instructors which have common professional development activities To add an instructor to the list type the name of the instructor into the Space provided Typing the first letter of the last name will provide a list you can select from dais Help Logout Data and Information System Illinois Fiscal Year 2009 Home Students Classes Courses Instructors Funding Administration Reporting Classes Add Edit Details Class Details Roster Attendance Search Results eneral Information lass successfully added to the system mation i e class infor is presented below If you wish to update any information please continue to do so and submit your changes o add another class please click here Start Date End Date 07 10 2008 10 26 2008 mm dd yyyy f mm dd yyyy rze Class Section No ABE Fall FY09 Cours
3. Ad Hoc Reporting tools within DAISI Please use this guide as a reference tool when working with Ad Hoc Reports SUPPORT CONTACTS INFORMATION The DAISI system is supported by both the Illinois Community College Board and the CAIT Helpdesk Policy related questions about the system should be referred to Jay Brooks Associate Director for Adult Education amp Family Literacy Program and Data System Support Specialist Illinois Community College Board Phone 618 942 7460 Email Jay Brooks illinois gov General and technical questions or difficulties with the system should be referred to CAIT Helpdesk Hours of Operation Email daisisupport cait org e Monday Friday 8am 5pm Phone 866 250 5494 CAIT Helpdesk is closed on New Years Day Easter Sunday Memorial Day July 4th Labor Day Thanksgiving Christmas Eve and Christmas Day Hours are subject to change NOTE The CAIT Helpdesk maintains a ticket based system of all contact with end users Asa result when initiating contact with the Helpdesk via email you will receive an auto generated email with a ticket number for tracking purposes It is not necessary to reply to this initial email Please note the ticket number and include it in any additional communication with the CAIT Helpdesk to better streamline the response process An individual from the Helpdesk will contact you individually via email or phone with a solution or to request additional information after the issue
4. Administrator Meetings twice a year ermission is required from ICCB for more than one person attending out of state activities 3 Permission is rei quired from ICCB for any individual to attend an international activity Data and Information System Illinois Fiscal Year 2009 EE Instructors Add Edit Details Bio Demo Prof Development View Classes EE Prof Development Link www iccbdaisi org February 1 2009 32 Instructors dais View Classes You can view the classes that an instructor is assigned to from either of two places You can click on the folder icon in the View Classes column next to the instructor s name on the List Search screen Or once an instructor has been selected from the search list the list of classes assigned to him her can be reviewed by clicking on the View Classes link in the sub menu All classes the instructor is assigned to in the current fiscal year will be listed first Classes in previous fiscal years will be listed below the current list While the default is to display all of the classes clicking on the List Current link will display only the current classes for the instructor Data and Information System Illinois Fiscal Year 2009 Home Students Classes Instructors List Search Search List All Add New Home Ph MI Work Phone 815 479 7857 312 444 3322 773 999 9999 312 444 3322 773 999 9999 Help Logout Courses Inst
5. MM DD YYYY rainer SUBMIT CANCEL D Duplicate Message Help Logout Data and Information System Illinois Fiscal Year 2009 Home Students Classes Courses Instructors Funding Administration Reporting Instructors Add Edit Details Bio Demo Biographic Demographic SSN Employee ID Last Name First Name Changed Last Name Gender _ B Birth Date Date Changed Last Name MM DD YYYY Ethnicity select one Contact Information Mobile Phone Employee Status MM DD YYYY Yrs Exp at Date of Hire C Admin Supr Ancillary Counselor C Paraprofessional Volunteer Available Day Time MM DD YYYY O Instructor View Only Send Email E Contact Information www iccbdaisi org February 1 2009 23 Instructors Education Employment Enter the appropriate information paying close attention to the required fields 1 Employee Status Employment Status full or part time as an instructor in your program 2 Employment Date Date first employed by your program 3 Years Experience at Date of Hire Years of experience in the field of adult education at time initially employed by your program 4 Primary Teaching Area Type of instruction teacher spends the majority of time providing 5 Secondary Teaching Area Type of instruction teacher spends the minority of time providing May be left blank of marked No
6. SUBMIT NOTE Please see the Appendix for Instructional Category definitions FISCAL YEAR FUNDING Fiscal year funding is setup by fiscal year and source This is done under the Funding tab by selecting Fiscal Year Funding from the menu ctors Funding Administration Reporting l Instructional Categories Welcome John Smith to DAISI the Illinois Community College Board s www iccbdaisi org February 1 2009 A Fiscal Year Funding A Instructional Categories Option in Drop down Navigation Data and Information System Illinois Funding Fisca ici as ICCB has setup the funding multipliers for this fiscal yea Fiscal Year Funding B B Fiscal Year Funding Option in Drop down Navigation 17 Funding Funding Multipliers The funding multipliers are displayed near the top of the screen Once the multipliers are entered by the ICCB for the fiscal year they cannot be changed Multiplier values are used in the calculation of student generation amounts and vary each fiscal year Funding Sources Funding sources are listed on this page as well Funding sources can be added or changed throughout the year By the July 30 reporting deadline each year the Budget Line 1 Instruction Totals within DAISI must exactly match the Budget Line 1 expenditures appearing on the final Expenditure Reports The funding source and instructional category ies are displayed to the left The columns of informa
7. Smith to DAISI the Illinois Community College Board s que Adult Education and Family Wo Literacy web based data collection que system Visit Boa stions Student Hours Report available ering if others have the same 08 17 2007 stions n Student Testing Report available Visit Excellence in Adult Ed then select Discussion 06 16 2007 m Inthe Dal Meni ama Effective 10 1 2007 Raw Score required when 08 13 2007 Profile gt 7 Printing a Student Itinerar r 07 23 2007 Master Course Catalog available for printing 07 23 2007 New Features Update 07 03 2007 07 03 2007 Name John Smith Login ID JSmith Email js cait org Change Passwor d Help Logout Fiscal Year 2009 q d Welcome A m i Welcome John Smith to DAISI the l Illinois Community College Board s Adult Education and Family iteracy web based data collection h isit Excellence in Adult Ed then select Discussion oards in the Main Menu area Name John Smith Login ID JSmith Email js cait org Change Password A Funding Tab Help Logout Data and Information System Illinois Fiscal Year 2009 Home Students Classes Courses Instructors Funding Administration Reporting Instructional Categories Fiscal Year Funding Funding Instructional Categories iscal Year 2007 Funding Administration Reporting Announcements elcome John Smith to DAISI the ing Ofan EER linoi
8. box select the Settings tab On the Settings tab under Screen Resolution select a screen resolution value by moving the slider arrow to set the resolution to 1024 X 768 and select OK Close the Control Panel by clicking on the Close button Mac OS X Select System Preferences from the Apple menu Display Properties Themes Desktop ScreenSaver Appearance gt tlings D Display Multiple Monitors on S3 VIRGE MX Screen resolution Color quality Less J High 24 bit v 1024 by 768 pixeis ES ES ES Troubleshoot D Settings Tab E Screen Resolution Word File Edit View About This Mac Software Update Mac OS X Software System Preferences F Dock Location Recent Items Force Quit Sleep Restart Shut Down F System Preferences www iccbdaisi org February 1 2009 Technical Requirements dais Open the Displays Panel and choose the Display tab Resolution options are listed on the left side of the Displays tab Select 1024 X 768 for optimal viewing Close System Preferences when done oe a Showall Appearance Pd CDs amp DVDs Personal File ok Hardware a Internet amp Network Mac Network System Accounts 2r Other o Q Flip4Mac WMV 0 800 lt ShowAll Displays Classic Resolutions 640 x 480 800 x 600 System Preferences Screen Saver Y Energy Saver QuickTim
9. data including roster and attendance views If this option is selected a unique email address will be required before the instructor s information can be saved Biographic Demographic NOTE The Email field is highlighted with a blue asterisk and blue text to indicate it s required when Site Access is granted Check Send Email to send the instructor an email with login and password information An email will only be sent if sss es an email address is available If the Send Email box is not checked the login and password information will be displayed on the screen once the instructor s information is successfully saved Instructors Funding Administration Reporting You will need to print the information and give it to the instructor Click SUBMIT to save the information www iccbdaisi org February 1 2009 25 Instructors dais Submission Errors NOTE If the information entered for an aN Instructors Add Edit Detail instructor is not valid or is incomplete os an error message will be displayed in esr a red box near the top of the screen Any error messages displayed must be resolved before the instructor s information can be saved successfully Biographic Demographic l Error Message LIST SEARCH INSTRUCTORS Instructor information can be edited and reviewed under the Instructors t
10. red text are required fields Some fields require text entry and some such as gender and ethnicity provide a drop down list to select from Enter the required information in the Biographic Demographic section The system will automatically check for duplicates and prompt the user at the top of the page if any are identified Once an instructor has been added to the system the sub menu will be available These are discussed later in the document under the List Search function NOTE When a drop down list is present you can either select the item with your mouse from the drop down list or type the first letter of the item into the box and the appropriate item will be inserted Data and Information System Illinois Fiscal Year 2009 Welcome Login ID JSmith Email js cait org Data and Information System Illinois Fiscal Year 2009 Home Students Classes Courses Instructors Funding Administration www iccbdaisi org February 1 2009 Instructors dd Edit Detai A ae c EREE natn Derre A Add Instructor Option in Drop down Navigation B Instructors Sub Menu C Indicates Required Field 22 Instructors NOTE If an instructor is working for multiple programs the instructor must have a separate record for each program Within one program the system compares SSN Last Name and Birth Date for possible duplicate accounts If any suspected duplicates are found a
11. 2007 Printing a Student Itinerary O7 23 2007 Master Course Catalog available for printing O7 23 2007 New Features Update 07 03 2007 07 03 2007 Data and Information System Illinois Fiscal Year 2009 Author test test Date 03 02 2006 02 39 31 PM CST Headline DAIS I Demo Launch jew March www iccbdaisi org February 1 2009 15 Navigation Menu SITE NAVIGATION Each of the individual tabs listed at the top of the screen has menu options This is the navigation bar and will be displayed on each screen throughout the system The label on the tab identifies the area of the system this is controlled by the options listed under the tab A drop down menu to the functions available is provided when you hover over a tab For example the Funding tab is used to access Instructional Categories and Fiscal Year Funding Move the mouse over the option to be selected such as Instructional Categories and click on it The desired screen will be displayed The order of the tabs on the navigation bar is Home Students Classes Courses Instructors Funding Administration and Reporting Return to the Home Page at any time by hovering over the Home tab and clicking on it Data and Information System Illinois Home Students Classes Courses Instructors Funding Administration Reporting Welcome e Announcements i j Looking for an answer to your DAISI r ions m Welcome John
12. AISI system with questions and provides ability for end users to communicate with one another Data and Information System Illinois http www iccb org Fiscal Year 2009 lasses Courses Instructors Funding inistration i A s Login ID JSmith Email js cait or A Navigation Bar B Welcome Information Area Welcome Welcome Joe Smith to DAISI the Illinois Community College Board s Adult Education and Family Literacy web based data collection system Looking for an answer to your DAISI questions Wondering if others have the same questions Visit Excellence in Adult Ed then select Discussion Boards in the Main Menu area www iccbdaisi org February 1 2009 14 Home Page dais Profile Information about the user is displayed here Clicking on the CHANGE PASSWORD link provided will display the change password screen Announcements Information will be posted here by the ICCB for users as needed Clicking on the link provided will display the announcements Each announcement screen includes a link to the previous announcement and the next one This provides the ability to scroll from message to message Profile Name Joe Smith Login ID JSmith2 Email jsmithi24 email org Change Password Announcements Student Hours Report available 08 17 2007 Student Testing Report available 08 16 2007 Effective 10 1 2007 Raw Score required when OB 13
13. DD 6 Hr Requirement Radio Button Data and Information System Illinois Instructors dd Edit Det 31 Instructors For example if you type the letter S the first activity that begins with the letter will be highlighted Type it again and the second activity that begins with the letter will be highlighted In this case typing the letter S twice will highlight Special Project Institutes Retreats Up to five activities can be entered from this screen If you need to enter more than five click on the SUBMIT button to save the changes and then select the ADD HOURS button to add enter and submit additional entries After the data has been submitted and updated you will be returned to the Professional Development screen where you can review the changes Detailed information about each category can be displayed by clicking on the link provided in the Total Hours to date column To return to the Prof Development summary click the Prof Development link in the upper right Data and Information System Illinois Fiscal Year 2009 Instructors Add Edit Details Bio Demo Prof Development View Classes ses Courses Instructors Funding Administration Instructors Add Edit Details Bio Demo Prof Development View Classes Instructor Name Contrary Mary Fiscal Year 2007 Activity 3 Regional Workshops dividual and Small Group Consultations required to attend the State
14. Technical Requirements HARDWARE SOFTWARE REQUIREMENTS The following list of technical requirements is highly recommended for the users of the DAISI system e Computer 1 Ghz speed computer with a minimum of 256 Mb of RAM e Operating System Windows XP Windows Vista Macintosh OSX e Internet Browser Mozilla Firefox 2 0 Internet Explorer 6 0 Netscape 6 Safari 1 03 All browsers will need to have JavaScript enabled e High Speed Internet Ethernet DSL Cable High speed wireless connection e Pop ups must be allowed for the system to work properly SCREEN RESOLUTION Screen resolution should be set at 1024 X 768 since lower resolution requires scrolling left to right Determine the operating system used on your computer and then follow the instructions provided to set the resolution correctly www iccbdaisi org February 1 2009 dais Technical Requirements daisi Windows XP From the Start menu select Control Cynthia Panel Internet te My Documents Internet Explorer iy My Recent Documents gt Paint D My Pictures nA z Fl iTunes ET My Music ou My Computer aJ My Network Mozilla Firefox ite Control Panel Set Program Access and Defaults Netscape Browser i Printers and Faxes A Control Panel Option Once the Control Panel is displayed i select the Displays icon Q O amp pa ewe e Addrzsz g Ccrtrel snel Ys Cantend Panel z 6
15. ab by selecting the List Search option from the menu NOTE There is a sub menu available on this screen under the heading Hover over the option to display the link Pee ai Ra ooo i iaa Program Prof Devel Data and Information System Illinois Fiscal Year 2009 ome tudents asses Courses Instructors Funding Administration List All displays all instructors without regard for search criteria ZernKe List Current FY displays all instructors assigned to classes within the current fiscal year of the system J List Search Option in Drop down Navigation l l K Prof Dev Report Link Add New brings up a new instructor L Add New Link entry screen This is the same screen M List Current FY Link displayed under the Add New function N List All Link previously discussed Prof Dev Report prompts user to select either PDF or Excel output of Professional Development Summary report including all instructors in results list www iccbdaisi org February 1 2009 26 Instructors dais Search allows you to enter specific data to use in a search Click on the box in front of the search criteria to include the field in the search and enter the data to use in the text field or select a value from a drop down menu A partial search can be done on last name or first name by entering the first letter s of the name For example checking the first name box and typing the letter T then clic
16. added at any time and can be removed from the list as long as they have not been used Click on UPDATE to save the changes and return to the Fiscal Year Funding screen Click on CANCEL to exit this screen without saving the changes A fund source can be deleted until it is used for classes by clicking the DELETE button Data and Information System Illinois Fiscal Year 2009 ome tudents Classes Courses Instructors Funding Administration Reporting Funding Fiscal Year Fundine K Edit Fund Link Data and Information System Illinois Home Students Classes Courses Instructors Funding Administration Reporting Home Students Classes Courses Instructors Funding Administration Reporting Total Instr Line Budget Line 1 157450 Instructional Category C ABE 3 ASE o ESL VOC DELETE L L Delete Button www iccbdaisi org February 1 2009 21 Instructors Instructors are added to the system under the Instructors tab This area is also where lists of instructors can be viewed and instructor information can be edited ADD INSTRUCTORS To add an instructor to the system select Add Instructor from the Instructors tab The instructor information screen is divided into the following five sections Biographic Demographic Enter as much information as is available about the instructor The fields preceded by a red asterisk and highlighted on screen with
17. cted a list of instructors will begin to build within the current display To add additional instructors continue the selection process described above To remove an instructor on the list select the Delete link next the instructor you would like to remove Once all instructors with common professional development activities are selected and present on the list enter the Activity Date Activity Type and Hours Attended for each common activity You may also enter Activity Cost and Notes as optional items Up to five common activities may be applied to the list of instructors from this screen If you need to enter more than five click on the SUBMIT button to save the changes and then repeat the process outlined above to submit additional entries When the data is submitted the professional development activities entered will apply to all instructors within the list displayed To verify the activities were added search for one of the instructors and view the professional development summary page Data and Information System Illinois Fiscal Year 2009 Instructors www iccbdaisi org February 1 2009 LL LL Delete link Data and Information System Illinois Instructors Program Prof D MM MM Activity Entry Section 35 Instructors SET DEFAULTS Default values can be set for any of the instructor entry fields by selecting Set Defaults fr
18. e bah airy Date amp Time MouseWorks G Displays Tab Q ae E EJ Dashboard amp Desktop amp Dock International Security Spotlight gt w 9 Keyboard amp Print amp Fax Sound Mouse Sharing Software Speech Startup Disk Universal Update Access DELL 2007FP Display Arrangement Color Colors Millions HH 1024 x 768 Refresh Rate 60 Hertz H by clicking on the red X in the upper left 1152 x 864 Detect Displays 1280 x 768 CO rner is ssl Gather Windows ray sae Rotate Standard HA 1400 x 1050 1600 x 1200 __ Show displays in menu bar Q H Resolution Options www iccbdaisi org February 1 2009 Help Support daisi ONLINE HELP This information will also be included on the DAISI site and can be accessed from two points of entry e https www iccbdaisi org help jsp e Click the Help link in the upper right corner adjacent to Logout on any page of the site USER MANUALS The user manuals are available for view and download from the online help page Digital formats and updates to the user manual will be posted at the above location in PDF format Users can download the free Adobe Acrobat Reader to view PDF files from a link found on the Help page In addition to the user manual a Custom Reporting Definition guide is also available The Custom Reporting Definition guide provides an overview of the organizational structure and fields available for the
19. e Code ABE 999 SEARCH Building Default Funding Source Assign at student placement M 3405 State Basic 4815 State Performance 3410 State Public Assistance M 4800 Federal Basic O 4900 Unrestricted 4910 Other Restricted GEDIL yes no Enrollment Enrollment Type Fixed Entry iz 07 10 2008 10 26 2008 Monday 09 00 AM 12 00 PM 07 10 2008 10 26 2008 Tuesday 09 00 AM 12 00 PM 07 10 2008 10 26 2008 Wednesday 09 00 AM 12 00 PM 07 10 2008 10 26 2008 Thursday 09 00 AM 12 00 PM Units of Instruction 12 20 Mid term Date 9 2 2008 Mary Contrary 07 10 2008 10 26 2008 Update Delete Help Logout Data and Information System Illinois Fiscal Year 2009 jome B URS J ER _ Instructors John Smith to DAISI th f E unity College Baarda Add Instructor ort available nd Family Literacy web based data collection system Program Prof Devel Name John Smith log available for printing Login ID JSmith ee TERO me Email js cait org Set Defaults Change Password JJ Program Prof Devel link Data and Information System Illinois Fiscal Year 2009 Home Students Classes Courses Instructors Funding Administration Reporting Instructors Program Prof Development Erickson Joan 0110 Ai Ellis Betty 0220 ld Cos KK Instructor Drop dow List JJ KK www iccbdaisi org February 1 2009 34 Instructors After the first instructor is sele
20. emographic SSN Employee ID Last Name First Name MI Changed Last Name Gender _ Birth Date Date Changed Last Name MM DD YYYY Ethnicity select one a Contact Information Address 2 State _ Illinois B Zip Code Work Phone h i Home Phone C Education Employment ucation Level i MM DD YYYY Yrs Exp at Date of Hire Admin Supr Ancillary Counselor Primary Teaching Area _ ESL EB Secondary _ Not Applicable Available Day Time Paraprofessional Volunteer MM DD YYYY Teach in a Correctional Facility No i Date Quit BEST Plus Trained u NRS Trainer G G Custom Fields www iccbdaisi org February 1 2009 24 Instructors dais Site Access Select the appropriate status and i a issue site access as needed The level et Sm iuiu of site access granted will control how much the instructor can edit change information within the site e No Access prevents instructors from having an account within the DAIS system for the program Instructor Enter Attendance allows the instructor to view student data for his her classes and to enter student attendance information Da O H If this option is selected a unique email address will be required before the instructor s information can be H Status saved Instructor View Only grants the instructor an account with view only access to his her class
21. gin dais CHANGE PASSWORD The first time a password is used you will be prompted to change it After logging in the first time the change password screen will be Data and Information System Illinois displayed First enter your assigned password Then enter your new password This is one that you make up and it should be one that you can easily remember Re type the same made up password to confirm it and press the SUBMIT button NOTE Passwords must be between 6 and 32 characters long They can be all alpha A Z or all numeric 0 9 ora combination of both Just remember if you use a Capital letter when you set the password you must also use one when you enter the system www iccbdaisi org February 1 2009 Home Page Successful entry of the login and password will display the Home Page The Home Page is divided into two sections the navigation bar located along the top of the screen and the welcome information area WELCOME INFORMATION This display area is divided into four sections Welcome This section displays a general welcome message for users FAQ s The FAQ area provides a link to the Excellence in Adult Education website maintained by the Illinois Community College Board as a resource for Adult Education providers This link will open in anew browser window The Excellence in Adult Education website offers a discussion forum dedicated to assisting users of the D
22. ion Address 1 1626 Whipple Lane Apt 3B State Illinois Home Phone 815 479 7857 Address 2 City Chicago Zip Code 60604 Email Work Phone Ext Mobile Phone 555 234 5901 Education Employment Education Level Bachelor s Degree Employee Status Part Time Employment Date 04 01 1999 MM DD YYYY Yrs Exp at Date of Hire To Running total Yrs Experience Type M Teacher O Admin Supr Ancillary Q Counselor Q Paraprofessional Q Volunteer Primary Teaching Area ABE Secondary ASE 4 Teach in a Correctional Facility No Date Quit Available Day Time MM DD YYYY Custom Fields Label NRS Trainer BEST Plus Trained Status Active ess Instructor Enter Attendance Instructor View Only Send Email required required if applicable X Y Data and Information System Illinois Fiscal Year 2009 In Search List All List Curre Program Prof Devel Link Prof Development Link Help Logout http www iccb org Home Students Classes Courses Instructors Funding Administration Reporting structors List Search nt FY Add New Prof Dev Report Records per page 10 Results Home Phi Last First Name MI Work Phone Contrary Mary ESET 815 479 7857 er Admin Supr Ancillary O Paraprofessional i rea O ABE OASE J ESL J HSCR O Met Prof Dev Requiremen
23. is reviewed Once resolved the ticketing system will send a resolution email confirmation Again it is not necessary to reply to this message www iccbdaisi org February 1 2009 10 Login dais LOGGING INTO DAISI Access the site by typing the url uniform resource locator into the address block of your browser The url for the site is https www iccbdaisi org The login page will be displayed Type the login name and the password that have been provided and press the SUBMIT button to enter the site NOTE The first password issued is a temporary one Passwords are case sensitive so use capital letters when needed Temporary passwords can contain both letters and numbers so pay close attention to whether you should be typing a 1 number one or an lower case letter L If something is entered incorrectly an error message will appear above the login area daisi Data and Information System Illinois Welcome to DAISI the Adult Education and Family Literacy web based data collection system of the Illinois Community ce with Section 511 of Public Law 101 166 The Stevens Amendment inds were used to produce this data collection system daisi Data and Information System Illinois ly Literacy Welcome to DAISI the Adult Education and Famil ollection system of the Illinois Community system of tl A Check the login and password and w
24. king on SEARCH will display all instructors with a first name beginning with T It is important to note that searches are inclusive Selecting last name and a birth date range requires the instructor match on last name AND on the birth date range to be listed in the search results Once the results are displayed a link on the instructor name is provided to view more detail for each instructor listed in the search results Also note there are icons for professional development and view classes displayed for each instructor Clicking on any of the icons will take you directly to the information it references Data and Information System Illinois Fiscal Year 2009 Instructors Lis 2 Se List All List Current Home Phone www iccbdaisi org February 1 2009 O O Search Data and Information System Illinois Instructors t Se Search List All List Current FY Add New Prof Dev Report p Q R S P Instructor Name link Q Delete link R View Classes Icon S Prof Dev Icon 27 Instructors EDIT INSTRUCTORS Add Edit Details Click the link on the instructor s name to display the Add Edit Details screen Please note the instructor sub menu is available from the Add Edit Details page The information displayed for the instructor is the same information that was entered for the Add New Instructor screen It allows editing of each section entered for the ne
25. l category If a category is not available for a fund source it will be grayed out and not selectable from the list Click on ADD to add the funding source and return to the Fiscal Year Funding screen NOTE Federal Basic and Federal EL Civics funds cannot be used to support Vocational or Foreign Language GED instruction Data and Information System Illinois Fiscal Year 2009 Funding Fiscal Yea Fiscal Year 2007 Funding Multipliers ICCB has setup the funding multipliers for this fiscal year ABE Rate 86 07 ASE Rate 86 07 90 00 77 46 VOC Rate 86 07 125 00 107 Funding Sources ADD FUND SOURCE J otal Instructional Fund Line 1 Budget Line 1 Amount Gen to date Gen to date View Generation Data and Information System Illinois Fiscal Year 2009 Add Fund Source Fiscal Year 2007 Fund Source select Total Instr Line Budget Line 1 Instructional Category C ABE www iccbdaisi org February 1 2009 20 Funding Edit Fund Source Information about each funding source is listed on the Fiscal Year Funding screen To edit the funding source information click on the link for the appropriate code and name The edit screen will be displayed Edit the funding amount by typing in the new dollar amount The amount can be modified at any time but must always match with financial records related to the cost of instruction Instructional categories can be
26. l development for the specified fiscal year Policy at the ICCB now requires 1 All Instructional staff must receive at least 6 hours of professional development training each fiscal year 2 All New Adult Education Instructors must complete a New Teacher Orientation within six months of his or her hire date 3 Please see section 9 2 of the AEFL Provider Manual for additional professional development requirements S lt c www iccbdaisi org February 1 2009 Instructors dais Professional development hours can be entered into DAISI two ways 1 By an individual instructor by selecting Prof Development link for each instructor 2 For multiple instructors at once by selecting the Prog Prof Devel link on the instructors menu tab You can view the professional development status of an instructor from either of two places You can click the briefcase icon in the Prof Dev Column next to the instructor s name on the List Search screen Data and Information System Illinois Instructors Add Edit Details Prof Development Development f s E X Bic Help Logout http www iccb org Fiscal Year 2009 Home Students Classes Courses Instructors Funding Administration Reporting Search Results First Name Mary Changed Last Name i Date Changed Last Name B Gender Female Birth Date 09 19 1960 MM DD YYYY Ethnicity white Age 48 Contact Informat
27. message is displayed NOTE Fields that have formatted data such as Social Security Number 000 00 0000 do not require you to enter the separators Key in only the numbers To erase the data and make a change to an entry highlight the existing data and then press the delete key Contact Information Enter the address information as available The default value for the state is Illinois Other fields can have default values set for your individual program instructor defaults will be described later in this document Help Logout Data and Information System Illinois Fiscal Year 2009 Home Students Classes Courses Instructors Funding Administration Reporting Instructors Add Edit Details Bio Demo Biographic Demographic A instructor is found with same SSN SSN Employee ID Last Name First Name Changed Last Name Gender Birth Date Date Changed Last e MM DD YYYY Ethnicity select one Contact Information Address 1 Address 2 City State _ Illinois B Zip Code i cet Work Phone Home Phone Education Employment Education Level B oyee Status Part Time MM DD YYYY Yrs Exp at Date of Hire Type L Teacher _ Admin Supr Ancillary C Counselor C Paraproi Primary Teaching Area _ ESL E Secondary _ Not Applicable B Available Day Time Teach in a Correctional Facility _No is Date Quit
28. om the Instructors tab Default values are data values that will display in the fields each time a new instructor is added They are designed to aid in data entry so that values used most often are completed without having to enter them each time Once the default values are entered click on SUBMIT to save them The default values will display when a new instructor is entered To change values during data entry just highlight and delete the default value and enter the appropriate information Data and Information System Illinois Biscalbyene 2002 e Classes Courses Instructors Funding Administration leportin Instructors Set Default Vali Add Instructor i List Search Biographic Demographic Set Defaults N N SSN Employee ID First Name Date Changed Last Name MM DD YYYY Ethnicity select one Education Employment Education Level Employee Status 7 MM DD YYYY Yrs Exp at Date of Hire NN Set Defaults Option in Drop down Navigation www iccbdaisi org February 1 2009 36
29. on re enter them Forgot your Password Click Here A Login Error If both are entered correctly the Home Data and Information System Illinois Page will be displayed aaa Pai ioe nea aT Profile www iccbdaisi org February 1 2009 11 Login FORGOTTEN PASSWORD If you forget your password click on the link provided on the login page The forgotten password page will be displayed Enter the email address that is on file for you in the space provided and press the SUBMIT button If the email is found within the system a new password will be sent via email Once sent you will receive a confirmation page on screen NOTE The login and password information is system generated and sent to your email account from daisisupport cait org Watch for this address in your Bulk or Junk mail folders daisi Data and Information System Illinois Welcome to DAISI the Adult Education and Family Literacy web based data collection system of the Illinois Community College Board LOGIN Forgot your Password Click Here www iccbdaisi org February 1 2009 B Forgot your Password link Data and Information System Illinois mail addre nd click Submit An email will be sent to your account with a new tel Junk or Bulk Mail folder for a message from daisi Data and Information System Illinois DAIS I Support Delete Reply Reply to All Forward Redirect Blacklist Message Source Save as Print Lo
30. ructors Funding Administration Reporting FF FF View Classes Icon Data and Information System Illinois Fiscal Year 2009 Instructors Add Edit Details Wiew Classes ructor Home 312 4443322 Work 773 9999999 Email cjones iccb state il us Fiscal Year 2007 h Admin Supr Ancillary Counselor 2 lt p Bog mega 530 eS Q fri H 2 re 3 o Help Logout Home Students Classes Courses Instructors Funding Administration Reporting Searc h Results GG List Current List All Class Section No Building Start Date End Date Class Schedule Wed 09 00AM 12 00PM ABE Fall FYO7 Main Campus 07 10 2006 10 26 2006 Thr 09 00AM 12 00PM Tue 09 00AM 12 00PM Mon 09 00AM 12 00PM Cit Sum Fal FYO7 St Mary s Church 06 20 2006 10 02 2006 Other Fiscal Year Tue 05 00PM 07 00PM Thr 05 00PM 07 00PM GG View Classes Link Data and Information System Illinois Fiscal Year 2009 Instructors Add Edit Details io Demo Prof Development View Classes Instructor Mary Contrary Home 815 4797857 Work N A Email N A Fiscal Year 2007 Home Students Classes Courses Instructors Funding Administration Reporting HH Class Section No Building Start Date End Date Class Schedule Tue 09 00AM 12 00PM ABE Fall FYO7 Main Campus Wed 09 00AM 12 00PM 07 10 2006 10 26 2006 Mon 09 00AM 1 2 00PM Thr 09 00AM
31. s Coi unity College Board s 1 questions gt udent Hours Report available B ducation and Famil i 08 17 200 bi m Name John Smith when 08 13 201 rinting a Student Itinerar 07 23 2007 Master Course Catalog available for printing 07 23 2007 ew Features Update 07 03 2007 07 03 2007 Login ID JSmith Email js cait org Change Passwort d B Home Tab www iccbdaisi org February 1 2009 16 Funding Instructional Categories and Fiscal Year Funding must be set up at the start of each fiscal year before any other entry can be done for a program Funding is entered and modified under the Funding tab This records grant funds that are tied to instruction for each funding source INSTRUCTIONAL CATEGORIES To access the Instructional Categories page select the Instructional Categories menu option under the Funding tab in the navigation at the top of the page A list of all categories is displayed for the fiscal year Click on the corresponding check boxes to select all instructional categories offered by your program during the specified fiscal year and click on SUBMIT to save the changes NOTE If an instructional category is tied to a course classes and students there is no option available to remove it from the area The checkbox will be grayed out signifying that it cannot be removed If allowed categories can be removed by clearing the corresponding checkbox and clicking
32. t O Yes QNo Z Prof Development Link www iccbdaisi org February 1 2009 30 Instructors dais Or once an instructor has been selected from the search list the professional development information can be reviewed by clicking on the Prof Development link in the sub menu The professional development screen provides a summary of activity for the selected instructor for the specified fiscal year Each of the professional development activities available are listed for review The total hours for each activity are listed along with an overall total If the instructor is a teacher who has met the six hour requirement the YES radio button near the bottom of the screen will be automatically marked by the system To add additional hours for an individual instructor click on the ADD HOURS button and the entry screen will be displayed Add Hours Individual Activity date activity type and hours attended are required pieces of information Activities can be selected by highlighting a selection on the drop list or by entering the first letter of the text description Data and Information System Illinois Fiscal Year 2009 e asses Courses Instructors Funding Administration eportin Instructors Add Edit Det Bio Demo Prof Develop www iccbdaisi org February 1 2009 AA BB CC DD AA Add Hours Button BB Total Hours for Each Activity CC Total Hours Attended
33. t Applicable if teacher provides only one type of Instruction Custom Fields If custom fields have been defined they will appear on the screen just below the education employment section An explanation of how to setup the custom fields will be provided in the Administration section of this document Data and Information System Illinois Fiscal Year 2009 Home Students Classes Courses Instructors Funding Administration Reporting Instructors Add Edit Details Bio Demo Biographic Demographic SSN Employee ID Last Name First Name MI Changed Last Name Gender i Birth Date Date Changed Last Name MM DD YYYY Ethnicity _ select one Contact Information Address 2 State _ Illinois k Zip Code j Work Phone C T Education Employment Education Level High School Diploma Employee Status Full Time x Date Quit MM DD YYYY MM DD YYYY Employment Date 12 12 2000 Yrs Exp at Date of Hire 4 F Type Teacher Admin Supr Ancillary C Counselor C Paraprofessional C Volunteer Primary Teaching Area ASE m Secondary ABE m Available Day Time Teach in a Correctional Facility Yes F Education Employment Data and Information System Illinois Fiscal Year 2009 Home Students Classes Courses Instructors Funding Administration Reporting Instructors Add Edit Details Bio Demo Biographic D
34. tion displayed for each source are Total Instruction Line 1 Budget Line 1 Amount Gen to date Generated to date and Gen to date Percent Generated to date Data and Information System Illinois Fiscal Year 2009 Funding Fiscal Year 2007 Funding Multipliers ICCB has setup the fi www iccbdaisi org February 1 2009 C D C Funding Multipliers D Funding Sources Data and Information System Illinois Funding Fiscal Year Funding E F G H E Fund Source and Instructional Category F Total Instruction G Gen to date H Amount Gen to date 18 Funding dais Generation Click on the View Generation link to display funds generated by instructional type This displays the units of instruction and bee Hh emee the undetion level reimbursement cw B i vu sensation for each instructional category The aama _ _ foundation level reimbursement is calculated based on the number of units multiplied by the funding multiplier For example the equation for calculating the foundation level reimbursement for the ESL category is 3 87 86 07 333 09 Funding Fisc Fiscal Year 2007 Funding Multipliers ICCB has setup the funding multipliers for this fiscal year View Generation Link Generation is a formula by which a unit of instruction is converted to real dollars based on established rates in state Statute It is calculated based on units of instr
35. uction times the established rates which are hard coded into DAISI each fiscal year The Instructional line Budget Line 1 of each budget for State Basic State Public Assistance Federal Basic and Federal EL Civics must be generated and records must support the claims Funds must be returned if generation requirements are not met Therefore it is important to review Generation Status periodically 40 of each funding source must be generated by the mid year mark and 100 of each funding source must be generated by the end of the year ctors Funding Administration The Instructional line of the State Performance budget does not have to be generated however if 51 of the instructional costs for a student are funded with ICCB AEFL State Performance funds the student must be assigned to State Performance when entered into DAISI Please see Section 3 3 of the AEFL Provider Manual for further information www iccbdaisi org February 1 2009 19 Funding Add Fund Source Click on the ADD FUND SOURCE button to add a new fund source to the list Select a fund source from the drop down list provided or type the first number of the fund source Only the sources that have not been setup will be available This is a required entry Enter the dollar amount of the funding This comes from the total Instructional Budget line 1 on your budget forms for the selected fund source Select at least one instructiona
36. w instructor Biographic Demographic Contact Education Employment Custom Fields and Status Changes can be made to any of these areas Required fields must still be completed Duplicates are not allowed and will be checked automatically by the system NOTE Once changes are entered be sure to click on SUBMIT to save them Changes will not be saved unless the SUBMIT button is used Data and Information System Illinois Fiscal Year 2009 Instructors Add Edit Detai Demo Prof Development View Classes T Biographic Demographic Q Admin Supr Ancillary T Instructor Sub Menu www iccbdaisi org February 1 2009 28 Instructors daisi If there are errors in the entry of data a message in a red box will be displayed ee at the top of the screen If the data has reao been updated successfully a green SATE confirmation message will display at the top of the screen Click on the Search Results button to return to the List Search screen select one of the options from the sub menu or choose another function from the navigation bar Professional Development Professional development hours for instructors are required to be entered into the DAISI system The professional U Search Results Button development screen displays hours V Instructors Add Edit Details Sub Menu by activity that an instructor has spent W Successful Update Message on professiona
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