Version: June 2012
Contents
1. s ee Berm A q ii A es SA Enabling new technology A Ta L e ee a a q 0QE AA _ IIA oS eee eee I J gt m _A AAA AAA gt yA ae Z 7 lt n a AA AAA a a a SS _ _____ A gt a ASAS lt ASS AAA AAA AAA AAA AS AAA AAA ARSS Version June 2012 Ministry of Economic Affairs Agriculture and Innovation typt Aw NYO Netherlands Organisation for Scientific Research aemm Contents 1 Introduction RN 3 1 1 Availability of the data 3 1 2 Software requirements 3 2 Basic Operations 22222 22002 2en cence ene n nesses ences senses seeensensensensesssssensessssessensensessesssses 4 2 1 NAVIQAtiON nnn nnn nnn nnn nnn nnn nnn nnn nnn nnn nn nnn nnn nnn nnn nnn nnn nnn nance naan 4 2 2 Information buttONS nnn nnn nnn nnn nnn nnn nnn nnn nnn nnn nnn nnn nnn nnn nnn an 4 PI NA A A 4 2 4 Required fields gt non naan 4 3 Starting With Iris 22 n2 en nnn nnn nnn nnn nn nnn nn nnn nn nnn enn nn enn nn nenennennnnnnsnnennen 5 3 1 Op2. Project information Your particulars Co applicant s Reviewers Appendices Submit 4 4 Printing the fact sheet Within Iris you can print off an overview of all your project details This is called the fact sheet Follow the stages described under section 4 3 Viewing application information Click on the button Print Fact sheet in the navigation bar The complete fact sheet will now be displayed Click on the button Print in the standard toolbar of your browser 5 Projects When your application is approved this will be a project in Iris By clicking on the button Projects in the main menu you will enter the Overview projects window where you can see all of the projects for which you are the main applicant or one of the researchers By clicking on the button Show in this window next to one of your projects you can once again view all of the project information Via Iris you can directly add project updates to your projects These can be reports or products related to the project 5 1 Adding a project update You can add a project update as follows e Click on the button Projects in the main menu The window Overview projects will open e Click on the button Update next to the project to which you wish to add an update The window Overview project updates will open e Click on the button New project updates The window Project update will open e Select a specific project update by clicking on the relevant button You can c
3. Appendices Submit 112 6 Granting authorisation As the main applicant of a project you can authorise researchers to view project information and to add project updates Please note The researcher should first of all register as a user of Iris and request an authorisation code This authorisation code must be entered during the authorisation The authorisation code and other account information will be sent to the researcher by e mail as soon as the account has been opened See also section 3 1 Opening an Iris account You can grant authorisation as follows Click on the button Projects in the main menu The window Overview projects will open Click on the button Update next to the project for which you wish to grant someone authorisation You must be the main applicant of this project The wndow Overview project updates will open Click on the button Authorize The window Overview researchers will open and display a list of all researchers who are known for the project selected Click on the button Add researcher The window add researcher will open Complete the required fields and click on the button Save The authorised researcher will be automatically informed of the authorisation by e mail As the main applicant you will also receive a confirmation by e mail 13 7 Appendix Creating PDF files 7 1 General Application forms project update forms and other attachments which are sent to STW must always be converted to
4. PDF format STW has made the PDF format compulsory Why Portable Document Format PDF files show users on various operating systems Windows Mac and UNIX a document without the original formatting of the document being lost Grant applications often contain graphs diagrams mathematical formulas and various character sets e g Greek symbols The PDF format and the freely available Reader from Adobe ensure if the right settings are used that an application can easily be viewed and printed by referees and STW staff No other document format provides authors with the possibility for fixing margins and page set up inserting formulas and controlling the size and position of illustrations In addition to this the PDF format guarantees you that the file will not be accidentally changed When creating a PDF file you should follow the guidelines provided in the help texts If you fail to do this then there is a considerable risk that your application will not be viewed by others in the format that you had intended Why PDF guidelines Your application fact sheet and the attachments will be merged by STW staff into a single document This document will be distributed to committee members and referees for assessment purposes Merging PDF files that have been compiled in different ways can give rise to unwanted results unless the PDF files satisfy the STW guidelines How do you create a PDF file You can create PDF files using Ghostscrip
5. file Stage 3 Submit to STW e Once all of the attachments have been added click on Submit in the flow diagram The window Project update Send will open e Enter your pincode and click on the button Submit to STW 5 2 Changing a project update As long as an update has not been sent to STW then this can still be changed After sending this is no longer possible 110 You can change a project update as follows e Click on the button Projects in the main menu The window Overview projects will open e Click on the button Update next to the project to which you wish to add an update The window Overview project updates will open e Click on the button Change next to the relevant project update The window with the data from the project update will open e Now you can make the changes to the project update information or the attachments Click on the button Save to save your changes in the project update information 5 3 Sending a project update The last stage of the blue flow diagram is the sending of the project update Main applicants If you are the main applicant and you have added and sent a project update then this will be sent directly to STW If one of your researchers has added an update this will first of all be sent to you as the main appli cant You will receive an e mail message with the statement that a new project update has been added As the main applicant you should then submit this update to STW You can su
6. the blue flow diagram and enter the pin code you received by e mail after you had opened your account e Click on the button Submit to STW Your grant application will be sent to STW in the next planned update of the database see 1 2 Availability of the data 4 2 Viewing the progress of an application After you have submitted an application this will be processed by STW This process involves several stages You can view the progress of your application via Iris e Click on the button Applications in the main menu The window List of grant applications will open e Next to the submitted projects you will see the button Progress By clicking on this you will open the window Progress review In this window you can see the time schedule the progress and the result of the various phases of the application 4 3 Viewing application information If your application has been submitted then this will be listed in the Overview grant applications At any given moment you can view the information you submitted e Click on the button Applications in the main menu The window Overview grant applications will open and display all of your applications e Click on the button Show next to one of your submitted applications The window Project informa tion will open e By clicking on the links in the blue flow diagram you can view the windows Project information Your particulars Co applicant s Reviewers Appendices and Submit
7. window will open with a welcoming text You can just close this window E odt995s exe 1 29 MB hitp Awww iris nwo nl iris dl odf995s exe E os2pdt995 exe 3 12 MB http www iris nwo nl iris dl ps2pdf995 exe From every application you can print with you can now use Pdf995 You can do this by simply adding a print job Pdf995 is added to your list of printers Select Pdf995 as printer and click on Print A dia logue window will appear where you can name your file After this a sponsor page of Pdf995 will ap pear which you can just close For more information check out the website of PDF995 http www pdf995 com among other things you can find how to disable the sponsor page 7 3 Creating PDF documents with Ghostscript 8 Gsview What are Ghostscript and GSview gt So Ghostscript is software with which a PostScript file can be converted into other files such as a PDF file PostScript is a general printer driver language this describes texts pictures and format in such a manner that every printer which understands PostScript can print these Ghostscript is avail able for a large number of operating systems e g Windows MacOS and UNIX PP esview Ritaccsview for MacOS is a graphical interface for Ghostscript This makes it much easier to use Ghostscript Further information about Ghostscript and GSview can be found at http www cs wisc edu ghost What do you have to do Windows and MacOS How you can create
8. 3 5 90 MB B GSview 4 1 1 65 MB Bb Installation Please note Install Ghostscript first and then GSview To install both programs go to the folder in Ex plorer in which you saved the programs Double click on gs703w32 exe to open the installation pro gram for Ghostscript Double click on gsv41w32 exe to start of the installation of GSview During the installation you can indicate where you want the programs to be installed After the installation you can proceed further with Stage 2 You work with MacOS pb Download You need MacGSview to be able to use Ghostscript Download and install this program first The second file is an update of the Ghostscript engine You do not have to install the update but the results with the new version will be better MacGSview works on every Apple Power Macintosh Powerbook with PowerPC iMac iBook with MacOS 8 5 and higher fs MacGSview 2 0b3 3 31 MB E AFPL Ghostscript 7 0 3 engine 2 65 MB b Install Start the MacGSview installation program After installation the update of Ghostscript can be decompressed you need Stuffit Expander for this Make sure that MacGSview is closed Drag the entire contents of the macgs 703 shlib folder to the GhostScript program folder You will find the Ghostscript folder in Macintosh HD gt System folder gt Program support After this the update will be used automatically You can now proceed with stage 2 Stage 2 Install a PostScript printer Se
9. a PDF file from a document in Word WordPerfect TeX etcetera is illustrated in a simplified form in the following diagram afdrukken naar bestand converteer het postscript bestand in GSview Word i document PostScript Hand PDF bestand Word document gt Print to file gt PostScript file gt Convert PostScript file in Gsview gt PDF file You first of all convert the file with the completed application form into a PostScript file by printing this to a file You then convert the PostScript file into a PDF file using GSview Ghostscript How you do this is explained in four stages Firstly you must download and install both Ghostscript and GSview Stage 1 Download amp install You can immediately download the latest versions of Ghostscript and GSview for Windows and Ma cOS at the end of this section As soon as a new version of one of the programs becomes available STW tries to make the files for this available via this is user manual However somewhat older ver 115 sions might occasionally remain on this site These will not hinder the conversion of your application to PDF format You work with Windows 95 98 ME NT or 2000 BDownload Both of the files to be downloaded are self extracting programs They contain the compressed files necessary for the installation of Ghostscript and GSview Click on the links below and choose Save and not Open in the dialogue window E AFPL Ghostscript 7 0
10. age Stage 2 Attachments e Now click on Appendices in the flow diagram The window Project update Appendices will open e Click on the button Add a file The window Project update Appendices Select and attach a file to be attached will open e Complete the field Description of file e Then click on the button Browse next to the field Select a file to select the form saved as a PDF file in stage 1 e Click on the button Upload this file You might receive the message Your file name contains illegal characters These will be deleted Do you want to continue If you click on the button OK these characters will be removed from the file name see stage 1 The contents of the file will remain un changed e You will now return to the window Project update Appendices where you can see the attached file If you wish you can now attach another file Stage 3 Submit to STW e Once all of the attachments have been added click on Submit in the flow diagram The window Project update Send will open e Enter your pincode and click on the button Submit to STW 5 1 2 Adding a product Products produced within the framework of the project can be registered at STW via Iris Products are categorised into articles contributions to books monographs PhD theses patents and other output The sending of attachments is optional for all products You can add a product as follows e Follow the stages described in section 5 1 Add a project
11. ated and the most recent information is then sent to STW Data con cerning applications and project updates are synchronised twice per day at 02 00 hours and 12 00 hours CET 1 2 Software requirements What do you need e Internet Explorer 5 0 or higher or e Netscape 4 7 or higher except version 6 0 The website is best viewed with the more recent versions of the most commonly used browsers We advise you to use Internet Explorer 5 0 or Netscape 4 7 or later versions Earlier versions make errors when displaying some pages An exception to this is Netscape 6 0 This version is no longer supported by Netscape due to a bug it con tains e Your browser must support JavaScript e Adobe Acrobat Distiller 4 or Alladin GhostScript version 7 or higher 2 Basic operations 2 1 Navigation On screen navigation To navigate between windows in Iris use buttons such as Next Change or New Application These will allow you to enter increasingly deeper levels in Iris To return to a previous level or to the main menu you can make use of the Iris navigation bar This is located immediately under the title bar of Iris You can use this bar to navigate access the help function and log out Please note It is not possible to use the button Back in the standard toolbar of your Internet browser Field Navigation When completing the fields you can use the Tab key to go to a following field You can return to the previ ous field with the keystr
12. ating PDF files ronca 1111mm 14 71 General aa a a 14 7 2 Creating PDF documents with PDF995 14 7 3 Creating PDF documents with Ghostscript amp GSVIQW 15 7 4 Creating PDF documents with Adobe Acrobat for Windows amp Mac 18 7 5 Creating PDF documents with Adobe Acrobat for Unix 20 1 Introduction The electronic grant application system Iris allows researchers to submit their grant applications to STW via the Internet with the help of a Web browser To use Iris the researcher must first of all the register as a user with the system A user can then manage his or her electronic applications for STW Each new application can be changed or deleted by the applicant via Iris at any time as long as it has not been submitted to STW All of the data from the application are stored in a secure database and file sys tem The data cannot be viewed by STW staff until after the application has been submitted The fully completed application can be submitted by the applicant to STW This means that the application is sent to STW for processing Submitted applications can no longer be changed This ensures that the application submitted by you is the same as the copy held by STW 1 1 Availability of the data The databases are automatically upd
13. ble application If despite these problems you still choose to use PDFWriter check whether the PDF document con tains the desired result by examining the application without the local fonts being enabled For further information PDF 378KB http www planetpdf com planetpdf pdfs issue02 pdf Download the Job options file for Distiller e Click on the hyperlink below A web page will open bDistiller Job options file e Inthe menu File select Save as e Look for the directory where Adobe Acrobat is installed most likely is c program files adobe acrobat 6 0 and save this file in the directory DistillrSettings under the name iris joboptions Under save as type choose text file txt e Close the window We advise the use of this settings file in order to achieve the best results in terms of fonts lay out and the resolution of illustrations Setting up Distiller with the Iris job options e Start up Adobe Distiller Set the job options in Iris Distiller and Distiller Assistant will now use these job options for compiling PDF files Creating a PDF file with Distiller Distiller creates PDF files by converting Postscript files into PDF format It is not usually necessary to create a PostScript file see the following stages You work with Windows Choose File Print in the software program you used to produce your application e g MS Word Choose Acrobat Distiller as the printer The option Print to fi
14. bmit one or more updates to STW as follows e Click on the button Submit project updates in the main menu The window Submit project updates will open and show an overview of all updates which have been submitted by researchers and you should send that to STW e Click on the button Change next to the project update which you want to submit The status of this update is Ready to submit The window with the data from the project update will open e Check the data If you want you can still make changes e Click on Submit in the blue flow diagram The window Project update Send will open e Enter your pincode and click on the button Submit to STW Researcher If you are a researcher then you will first of all send the project update to the main applicant for signing This happens automatically after submission by the researcher The main applicant must then submit the update to STW The researcher will receive a confirmation of this by e mail As a researcher you can only submit project updates and send these if you have been authorised for this purpose by the main applicant For this you first of all need to open your own account in Iris You can find further information about this in section 3 1 Opening an Iris account and chapter 6 Granting authorisation As a researcher you can send a project update to the main applicant as follows e Click on the button Projects in the main menu The window Overview projects will open e Click on the b
15. click on the button Next gt Accept the name for the printer or type in a different name Select No for standard printer Click on the button Next gt In the window Share printers choose for not sharing the printer Click on the button Next gt In the window Print a test page select No Click on the button Next gt Click on the button Finish to complete the installation After the installation you can proceed further with stage 3 You work with MacOS Open the Desktop printer management open the folder Applications and then the folder Tools and start the program If the window New desktop printer is not visible then in the menu Archive choose New Select Converter Postscript and click on the button OK Click on the button Change in the box for the PostScript printer description file PPD Select a PostScript printer description file Choose one of the printer description files in the window that appears for example the LaserWriter 12 640 PS you can also choose another printer descrip tion with the extension PS Click on the button Select By default the printer will be placed on your desktop If you want to save the printer description file in a different folder then click on the button Change in the box Standard target folder Select a file or create a new one Click on the button Select Click on the button Create or in the menu Archive select Save Type a name for this desktop printer file for example PostSc
16. condly you must install a PostScript printer if needed You do not need to have such a printer You only need to install the driver for the printer With the help of the driver you can save your application as a PostScript file and then later convert this into a PDF file If a PostScript printer is already installed then you can ignore this stage and proceed further with stage 3 You work with Windows 116 Click on Start gt Settings gt Printers to open the Printers window Double click on Add printer With this you open the Add printer wizard Select Local printer and make sure that there is no tick before the automatic recognition of a plug and play printer Click on the button Next gt From the list of available LPT ports choose a free port e g LPT1 A free port will not have a printer name after it Click on the button Next gt Select a PostScript Printer A printer with which good results are obtained is the HP LaserJet 4P 4MP PS We therefore advise you to install the driver for this printer Do this as follows From the list of manufacturers choose HP After this select the HP LaserJet 4P 4MP PS from the list of possible printers If necessary you can select another PostScript printer You can usually recognise this from the suffix PostScript or PS after the name of the printer Click on the button Next gt If a warning appears that the driver is already installed then choose Keep current driver file and
17. e application form You work with Windows e Click on Start Programs Ghostgum to start up GSview e Open the PostScript file containing the application form you completed and in the menu File choose Convert e Inthe dialogue window Convert click on the button Properties Set the following values for the properties listed below Compatibility level 1 2 EmbedAllFonts true SubsetFonts true maxSubsetPct 100 e Click on the button OK e Set the options in the Convert dialogue window as follows Device gt pdfwrite Resolution gt as high as possible Pages gt all Click on All pages Paper size gt Fixed paper size e Click on the button OK choose the right folder and type in the name you want to give your file in cluding the extension pdf and then click on the button Save You have now completed converting your application form into a PDF file You can now attach the file to your application by using the section Appendices of the Iris fact sheet You work with MacOS e Start up MacGSview e Inthe menu File choose Convert Select the folder in which you have saved the PostScript file of your application select this file and then click on the button Convert e Inthe window Convert to select the folder in which you want to save the PDF file Check that the value PDF has been selected under the option Convert to Then click on the button Select e Inthe window Export Options you can change seve
18. ening an Iris ACCOUNT n ne nnn nnn nnn nnn nnn e nn nn nnn nana nna nnn nanan 5 3 2 Logging IN and OUt n ne nnn nnn nn nn nn nnn nnn nn nnn nnn nnn nnn nnn nnn nnn ann ann n nn nnans 5 3 3 GNANGING VOU ACCOUNL SAFS rSn aAa Ae roAa eee eoa eraa erR Ra 5 4 Applications 2 22 222 2022s nnn nnnnn nnn n sere sneer nnnnnnnnnnsenseeennnensennsessnsessses 6 4 1 Submitting a new application 6 4 2 Viewing the progress of an application 7 4 3 Viewing application information 4 4 Printing the fact sheet 8 D Projects 22222222n2nne nen cen sense nee see sen sensesssnsensensessesenseneenessesssssessessssssnsessessscssssnssssesssces 9 Se Fea 611g 6 free Project 0 0 8 Cok a a a aa 9 5 1 1 Adding a report o 9 5 1 2 Adding a product gt o 10 die CAMINO a pro CCl UPOO E RA a a CESA PES ARAS RRE 10 du ONdo a Proet paal Risa a a e nO Arne E EA 11 5 4 Viewing project information 11 6 Granting authorisation nn 13 7 Appendix Cre
19. hoose between either reports or products In each project update window you will see a blue flow diagram By clicking on the stages you can open the associated windows Once a stage has been completed it will be marked in the flow dia Appendices gram with a green tick This enables you to keep Submit track of which stages you have already completed and which you still need to complete Project update information Further information about completing the various Windows can be found under the Help in Dutch button in the navigation bar of the window concerned 5 1 1 Adding a report A report can be of a financial administrative nature or can concern a progress report or final report about the research In both cases you will need to download and complete digital forms You can add a report as follows e Follow the stages described in section 5 1 Adding a project update e Click on the button Financial administrative or Report The associated window will open Stage 1 Project information update e Enter the title of your report e Download the relevant digital form s by clicking on the hyperlink s e Complete the form and save it Please note The file name may only contain letters numbers or the symbols or_ e Convert the completed form into PDF format Detailed instructions about Creating PDF documents can be found in chapter 7 Appendix Creating PDF files e Return to Iris and click on the button Save to complete this st
20. iewers in a similar manner but the sections to co applicants and suggestions for referees are not applicable to each type of subsidy The in formation will be used by STW in the administrative process and will be automatically processed in the administration In this window you can make use of the button Back because you are no longer in Iris B Attach the PDF file with the application form In this stage the application form is attached to the Iris fact sheet You should do this in the Appendices section of the blue flow diagram Only documents in PDF form are permitted You can find the re quirements and instructions for Creating PDF files in the Appendix Creating PDF files What do you have to do Convert the file containing the text of the application into a PDF file Go to the section Appendices of the fact sheet and click on the button Attach a file Enter the description and select file you want to attach Click on the button Upload this file If necessary repeat this procedure for other attachments C Submit your application to STW The last stage is to submit your application to STW up until this point you are the only person who can access your application e Check that the fact sheet has been correctly and fully completed and that all of the necessary documents have been attached to the fact sheet Once you have submitted the application you will no longer be able to change these data e Go to the section Submit of
21. lds can be found under the information buttons of the window concerned Your account will become active as soon as you have completed and sent the registration form and then you can generate applications For confirmation purposes you will also be sent an e mail with your user s name password pincode and authorisation code You need the pincode to be able to submit your application to STW You need the authorisation code to be able to be authorised by someone else as a researcher so that you can submit project updates see section 5 1 Adding a project update 3 2 Logging in and out You can only log in to Iris after you have opened an account You can do that at any given time and the instructions for this are given in the previous section If you have opened an account you can log into Iris using the password you submitted After you have logged in the Main menu will appear If you want to close Iris you should log out To do this choose Log out in the menu Your data will be saved and you will return to the opening window of Iris You can now close the browser if you want 3 3 Changing your account You can change your account details at any a given moment for example changing your password or address details e Click on the button Change account in the main menu The window Your account opens e Enter the desired changes and click on the button Save amp next 4 Applications 4 1 Submitting a new application An electronic ap
22. le must be DISABLED Click on OK You work with Mac e Choose File Page set up in the software program in which you made your application e g MS Word e Choose Acrobat Distiller as printer and click on OK 119 e Choose File Print e Choose PDF in the box Target and click on Distill Acrobat Distiller will now automatically create a PDF file The document will be displayed in the viewer If Acrobat Distiller does not request a file name then choose File Save as to save the document Creating a PDF file with Distiller Assistant for MS Word After installing Distiller Assistant you will find an icon in the MS Word MS Word 97 and 2000 toolbar and a menu option in the menu File e Start uo Word Then e Click on the Acrobat Distiller Assistant icon or e Choose File Create Adobe PDF Acrobat Distiller will now automatically create a PDF file The document will be displayed in the viewer lf Acrobat Distiller does not request a file name then choose File Save as to save the document Check the result In Adobe Acrobat Distiller in the menu choose Image and DISABLE Use local fonts 7 5 Creating PDF documents with Adobe Acrobat for Unix Installing and using Adobe Acrobat Distiller For UNIX no newer versions have been issued since version 3 x If you have this version then you also have Adobe Distiller this is included in the Adobe Acrobat package Use Adobe Distiller instead of PDFWriter The following problems a
23. nloaded form and then save it as a Word document At a later stage you will attach this form to the fact sheet as a PDF document Click on the button Back in the standard toolbar of your browser to return to Iris In Iris click on the button Next The window Project information will open The information which you enter here will be combined with other information on the fact sheet This is the overview of all information pertaining to the application In the top right hand corner of your window you can see the flow Project information diagram for the application By clicking on the stages you can open the associated windows Once a stage has been com Your particulars pleted this is marked in the flow diagram with a green tick This i enables you to keep track of which stages you have already Co applicant s completed and which you still need to complete Reviewers You can log out at any given moment and return later to further Appendices complete your application Submit Whether or not you will see the stages Co applicant s and Referees depends on the tvoe of subsidv chosen Enter the project title and summary Make sure that you follow the guidelines provided under the information buttons Click on the button Save at the bottom of the window or click on the link Project information in the flow diagram The section Project information will now have been ticked off You should complete the sections Your particulars Co applicant s and Rev
24. oke combination Shift Tab You can also select buttons with the Tab key Once you have selected a button you can then use the Enter key to activate this 2 2 Information buttons O Some fields or portions of the screen contain information buttons lf you move your mouse pointer over the button a text block will appear with guidelines on how to complete the field concerned 2 3 Help On the Iris navigation bar you will find the help function When you click on Help a separate window will open on the right hand side of your screen The help information is specific for the window currently open and provides answers to frequently asked questions The help window also contains a menu bar with which you can access this manual and find information about the Iris Helpdesk at this moment only available in Dutch 2 4 Required fields Fields that must be completed are marked with an If you fail to complete or incorrectly complete one of these fields then an error message will appear when you leave the window 3 Starting with Iris 3 1 Opening an Iris account If you are going to use Iris for the first time then you need to open an account You must provide a user s name and password for this You will find a link to open a new account in the opening window under the headline Using Iris Click on this to open the window Your login data Enter your details fields marked with an are compulsory Further information about completing the fie
25. plication via Iris consists of two parts a fact sheet and an application form The data for the fact sheet are entered directly on the Iris website You can log out during this process without incurring any problems and proceed further with your application at a later date The application form that you can download during this process should be completed by you and added later during stage B as a PDF document attached to the fact sheet You should complete the following stages to submit a new application A Fact sheet enter the basic information After you have logged in the main menu of Iris will appear hull T FT F F y To submit a new application click on the button Applications The window List of grant applications will open Then click on the button New Application The window New Application will open In this window click on To subsidy guide In the next window you will see a list of all the subsidies which can be applied for electronically Select a subsidy from the list by clicking on it with the mouse A window containing information about the chosen subsidy will open In the text or on the right hand side of the window under the button Further information Applica tions click on the hyperlink Click here for electronic applications In the window that now opens you should download the application form and any other forms required such as notes or an ap pendix by clicking on the relevant hyperlinks Complete the dow
26. ral settings You do not need to change the standard settings Click on the button Export You have now completed converting your application form into a PDF file You can now attach the file to your application by using the section Appendices of the Iris fact sheet What must you do Other operating systems Other operating systems are either rarely used or require the intervention of a systems manager Therefore no further instructions can be provided for these systems We refer you to the user manual for your system to your ICT department and to the Ghostscript website http www cs wisc edu ghost 7 4 Creating PDF documents with Adobe Acrobat for Windows amp Mac Installing and using Adobe Acrobat Distiller Install Adobe Acrobat version 3 0 or higher 118 If you have installed Adobe Acrobat then you will also have Adobe Distiller this is included in the Adobe Acrobat package Use Adobe Distiller instead of PDFWriter The following problems are associated with PDFWriter Illustrations are not satisfactory processed and this results in blurred illustrations Settings for fonts are not correctly transferred important for TeX and LaTex users as a result of which the fonts are not displayed in the correct size Incorrect font sizes are a frequently recurring problem if files made with PDFWriter are merged In such cases the compiling of your application into a single PDF document by STW staff can result in a scarcely legi
27. re associated with PDFWriter Illustrations are not satisfactory processed and this results in blurred illustrations Settings for fonts are not correctly transferred important for TeX and LaTex users as a result of which fonts are not displayed in the correct size Incorrect font sizes are a frequently recurring problem if files made with PDFWriter are merged In such cases the compiling of your application into a single PDF document by STW staff can result in a scarcely legible application If despite these problems you still choose to use PDFWriter check whether the PDF document contains the desired result by examining the application without the local fonts being enabled For further information PDF 378KB http www planetpdf com planetpdf pdfs issue02 pdf 20 WWww stw nl Technology Foundation STW P O Box 3021 3502 GA Utrecht The Netherlands Van Vollenhovenlaan 661 3527 P Utrecht The Netherlands T 31 0 306001211 F 31 0 30 601 44 08 info stw nl m 55 57 54 855 41179842 Enabling new technology
28. ript converter and click on the button Save The installation is now complete Go further with stage 3 Stage 3 Create a PostScript file If both stages have been successful you can convert the application form into a PostScript file In both Windows and MacOS you can create a PostScript file by printing the completed applica tion form using the PostScript printer you installed To do this select the option Print to file You work with Windows Open the application form in the program that you produced it in In the main menu select File Print For the printer name select the PostScript printer that you installed and then select the option Print to file Click on the button OK Save the file under the name of your choice with the extension ps of prn Click on the button Save You can now proceed with stage 4 You work with MacOS 17 e Open the application form in the program that you produced it in e Inthe menu Print choose Archive e Select the PostScript printer you installed as the printer Under Destination check whether the op tion is on File Under the print options choose Save as file Set the setting Include fonts on All Click on the button Save Select the folder where you want the file to be saved Type in a name and click on Save You can now proceed with stage 4 Stage 4 Create a PDF file from your application form If everything has proceeded satisfactorily you can now create a PDF file of th
29. t amp GSview or Adobe Acrobat Ghostscript amp GSview can be downloaded free of charge from the Internet Adobe Acrobat however is a commercial product which you must pay for In the case of doubt we advise you to contact your ICT department Instructions can be found in one of the following subsections 7 2 Creating PDF documents with PDF995 7 3 Creating PDF documents with Ghostscript amp Gsview 7 4 Creating PDF documents with Adobe Acrobat for Windows amp Mac 7 5 Creating PDF documents with Adobe Acrobat for Unix Please note PDF files are not allowed to be security enabled Security enabled PDF files cannot be processed by STW 7 2 Creating PDF documents with PDF995 What is PDF995 Pdf995 is software which allows you to create a PDF document from any application with a print func tion Pdf995 works like a print driver which makes the use of this program very simple What do you have to do Download and install PDF995 Both files you have to download are self extracting They contain compressed files necessary for the 114 installation of PDF995 First click on pdf995s exe and choose Open in the dialogue window The Pdf995 driver will be in stalled Answer the question with No Then click on ps2pdf995 exe to install the compatible postscript converter Here you choose Open as well Click on Accept to indicate that you want to use this converter in combination with Pdf995 A browser
30. update e Click on one of the buttons with the description of your product The associated window will open Stage 1 Update project information e Complete the requested fields e Dependent on the window add an author editor or producer by clicking on the appropriate button The associated window to be completed will open e Enter the personal details and click on the button Save back e Finally click on the button Save at the bottom of the window Stage 1 in the flow diagram will now be ticked off Stage 2 Attachments This stage is optional For example you can send your article or book contribution as an attachment e Now click on Appendices in the flow diagram The window Project update Appendices will open e Click on the button Add file The window Project update Appendices Select and attach the file to be attached will open e Complete the field File description e Then click on the button Browse next to the field Select a file to select the form saved as a PDF file in stage 1 e Click on the button Upload this file You might receive the message Your file name contains illegal characters These will be deleted Do you want to continue If you click on the button OK these characters will be removed from the file name see stage 1 The content of the file will remain un changed e You now return to the window Project update Appendices where you can see the attached file If you wish you can now attach another
31. utton Update next to the project for which you want to send an update The window Overview project updates will open e Click on the button Change next to the project update which is ready to be sent The associated project update window will open e Click on Submit in the blue flow diagram The window Project update Send will open e Enter your pincode and click on the button Send to main applicant If you have forgotten your pin code you can request this in the same window Once the update has been successfully sent you will receive a confirmation of this by e mail The main applicant will also receive an e mail message with the statement that a new project update has been added and he she should send the update to STW 5 4 Viewing project information 111 Once your application has been approved this will become a project in Iris and will be listed in the Overview research projects You can view the project information as follows e Click on the button Projects in the main menu The window Overview projects will open and display all projects for which you are the main applicant or a researcher e Click on the button Show next to one of your projects The window Project information will open e By clicking on the links in the blue flow diagram you can view the windows with Project information Your particulars Co applicant s Reviewers Appendices and Submit Project information Your particulars Co applicant s Revieviers
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