7.8 percent change in time (pcnt) - PPS
Contents
1. IBM 3278 2 E 10 24 37 EAPP Notes and Tips e If this is a permanent change in percent time end the current appointment date A temporary change in the percent of time does not change the intent of the employee s appointment therefore you would not end the current appointment Always end the current distribution and begin a new distribution e If change in percent of time is temporary always create an additional distribution to bring the employee back to their original percent of full time e The FTE does not change for a temporary change in percent of time Refer to Section 2 4 Staffing List Timefile amp Temporary Change in Percent Time for more details about setting up this action Payroll Personnel System July 2011 University of California Santa Cruz Appointment Level Procedure 1 Navigate to appointment end date field Enter the end date for the current appointment if necessary see EAPP Notes and Tips 2 Press F9 Jump to navigate to the command line and type add a to set up the first available appointment if necessary 3 Enter data in the following fields as applicable Leave Blank Personnel Action Code for change in percent of time is system derived Actions Action Code A system derived code indicating the personnel program associated with the appointment Typ Enter 5 academic The code indicates the appointment type associated with the appointment A2. codes Effective Date the employee becomes eligible for any Date health benefits indicated by the BELI code 2 Ifchanges were made press Enter to invoke range value edits 3 This is the last function of the PCNT bundle Proceed to Review Payroll Personnel System July 2011 University of California Santa Cruz Review Use F10 Prev Func and F11 Next Func to navigate through the PCNT bundle 1 Make sure you have completed all the required data elements in the bundle 2 Review all entered data for accuracy and consistency Updating the Employee Database Press F5 Update to invoke consistency edits and to display the PAN Subsystem Notification Preparation screen Consistency Edit Errors If there are consistency edits the Consistency Edit ECON screen is automatically displayed Review all error messages and make necessary corrections How to Correct Consistency Errors From the ECON screen you may e Correct errors directly on the ECON screen e F3 Return to the last data entry function you were at when you updated the action to make the appropriate corrections Then do one of the following e Press F5 Update to invoke PAN e Press F2 Cancel twice to cancel the update See Consistency Edit Messages ECON in Section 1 6 System Messages in this manual for more information and instructions 7 8 5 Percent Change in Time PPS User Manual ACADEMIC ACTIONS PAN Preparation After pressing F5 Update f
3. PPS User Manual
4. with the title code Enter as one digit for academics 7 8 3 Percent Change in Time PPS User Manual ACADEMIC ACTIONS O A Code indicating that the academic employee s pay rate is off scale or above scale in relation to the step and or salary range for the title code of the appointment if applicable Press F1 Help to see valid codes Rate Amount The monthly or hourly amount associated with the distribution Code indicating the type of compensation associated with the distribution This code does not change if the only change is a percent change in time Press F1 Help to see valid codes A code indicating the type of perquisite provided DOS DUC A system derived code indicating a group WSP within a bargaining unit to which a distribution for an appointment is assigned for collective bargaining purposes excluding range adjustments Not used for academics 3 Press Enter to invoke range value edits 4 Press F11 Next Func to continue to the next function Note If this is a temporary action the employee will need a distribution to return them to their original percent of time Payroll Personnel System July 2011 University of California Santa Cruz Completing the EPER Function THE EPER PERSONNEL MISCELLANEOUS FUNCTION TN3270 uccmvsb to host uccmvsb ucop edu a Session Edit Commands Settings Help PPEPER BENS43 SCT EDB Entry Update PCNT 18 18 95 18 33 35 1
5. 8 11 95 15 28 23 Personnel Miscel laneous Userid SCACPLJU ID 1 AA9A3 Name REHIRE LECTURER DEMO SSN 10 H 9 3 Pri Pay MO Assigned BELI 1 Derived BELI 1 Effective Date 74197 BELI Status Qualifiers Primary __ Date Secondary __ Date Date of Hire 078197 Original Hire Date Employee Relations Code CE Employee Relations Unit IX Probationary Period End Date Next Salary Review Date Next Salary Review Type _ Merit Rate Increase Percent Home Department AAIAA TRAINING ON LINE UPDATE Primary Title Code 1636 LECTURER 3 MONTHS Employee Unit Code 98 Employee Representation Code Employee Special Handling Code _ Employee Distribution Unit Code _ Job Group ID t EE Alternate Department Code Academic Programmatic Unit Cd Next Func ID Name SSN UAI Input accepted F 1 Help 2 Cancel 4 Print 5 Update F 3 Jump 18 PrevFunc IBM 3278 2 E 10 30 13 Notes and Tips Press F11 Next Func if information is current and not effected by the change in percent time worked A change in percent of time worked may affect an employee s BELI Code or Sabbatical Leave Credit accrual 7 8 4 Percent Change in Time PPS User Manual ACADEMIC ACTIONS The EPER Procedure 1 Enter data in the following fields as applicable Assigned Benefits Eligibility Level Indicator BELI BELI code indicating the employee s eligibility for health benefits Press Fl Help to see valid
6. ACADEMIC ACTIONS 7 8 PERCENT CHANGE IN TIME PCNT Overview The procedures described in this section are for increasing or decreasing the percent of full time an academic employee will be working Increasing or decreasing the percent of full time the employee is working may change certain benefits and entitlements to the employee Listed below are things to consider when an employee increases or decreases their time e Eligibility for accrual of both vacation and sick leave Refer to Appendix C Leave Vacation Accrual Codes and Rates for guidelines e Possible changes in Benefit Eligibility e Eligibility for UCRP membership Refer to Section 4 9 Retirement FICA Coding for guidelines Policy Summary For non voluntary reduction in time in an academic title refer to Campus Academic Personnel Procedures Manual 004 145 Before You Start Obtain required approval to perform the percent change 2 Work with the employee to complete the following form Benefits Eligibility Level Indicator BELD form UPAY 726 if applicable 3 Advise employee to contact Benefits about possible Benefits ramifications Payroll Personnel System July 2011 University of California Santa Cruz Data Entry Enter data for changing an employee s percentage of full time via the PCNT bundle This bundle contains the following functions EAPP Appointments Distributions EPER Personnel Miscellaneous Accessing the PCNT Bundl
7. code which indicating the service period on which an appointment is based Press F1 Help for valid codes Pd Ovr A code indicating the number of months in the year over which the salary for the appointment will be paid Press F1 to see valid codes Appt Begin Enter the date on which the appointment is effective in the format MMDDYY Appt End Date on which the appointment is expected to end in format MMDDYY If the appointment is indefinite or tenured enter 999999 7 8 2 Percent Change in Time PPS User Manual ACADEMIC ACTIONS If indefinite enter I If tenured enter T If appointment has a definite end date leave blank A code indicating the position or classification title for the appointment Press F1 to see valid codes Leave blank FULL Enter the percentage of time that the employee is expected to work Full time is represented as 1 00 Enter the code representing whether the amount of time worked in the appointment is fixed F or V Annual Hr Enter the annual salary or the hourly rate associated with the appointment Enter the code that indicates whether the rate of pay is annual A hourly H or by agreement B Enter the code that indicates which pay schedule the appointment will be paid either Monthly Current MO or Monthly Arrears Enter the code that represents the method or reporting time for the appointment Enter T for Exception Time Reporting or enter A for Positive Tim
8. e 1 Log on the Payroll Personnel System 2 At the Next Func field type EEDB and press Enter 3 Type BUND and press Enter 4 Type PCNT and the employee ID number then press Enter The EAPP function is displayed 7 8 1 Percent Change in Time PPS User Manual ACADEMIC ACTIONS Completing the EAPP Function THE EAPP APPOINTMENTS DISTRIBUTIONS FUNCTION TN3270 uccmvsb to host uccmvsb ucop edu sja Session Edit Commands Settings Help PPEAPPM EMS943 1 11 95 15 28 23 PAF Gen No 4 Title 1638 LECTURER S MONTHS Dist Actions L Acct CC 11 Z 463028 ID B1B000983 Name REHIRE Appt Actions Pgm Typ B 15 A 5 p9 SCT EDB Entry Appointments Dis LECTURER DEMO as Pd Ovr Appt 12 F Grade Fund PC 19988 Pay Begin Pay End 70197 183197 Step O A Rate 388 Update PCNT 1 18 95 18 28 83 tributions Userid SCACPLJW SSN 18 0 B983 Pri Pay MO Pg 1 of M1 Begin Appt End Our Dept 197 63898 _ 1851 zFull F U Ann Hr Rate At Sch Time Lv E _46568 00 A M I N S FTE Dis 7 SOCSCI EC TEMP STAFF 1 B00 Amount OOS PRQ DUC WSP REG Dist Actions L Acct CC Fund PC 5 FTE Dis 12 7 493928 19980 SOCSCI EC TEMP STAFF 67 Pay Begin Pay End Step O A Rate Amount OOS PARQ DUC WSP 118197 522898 388f A REG Next Func ID Name SSN U AA1 Input accepted Fr 2 Cancel 4 Print 5 Update F 1 Help F 9 Jump 11 NextFunc
9. e Reporting W if without salary Enter the leave accrual code that indicates the rate at which vacation and sick leave will be accrued See Appendix C Leave Vacation Accrual Codes and Rates for a list of valid codes Payroll Personnel System July 2011 University of California Santa Cruz Distribution Level Procedure 1 End the original distribution the date before the new percent of time is effective 2 F9 Jump to the command line Create the next available distribution via the copy xx to xx command or by typing add d 3 Enter data in the following fields as applicable Actions Leave blank Personnel Action Code for Action Code Change in Percent of time is system derived L Enter 7 for UCSC location number Acct Enter organization FOAPAL number CC Enter cost center Fund Enter fund number PC Enter activity code optional not required Sub Enter 0 or 2 as applicable FTE The percentage of the budgeted position which the distribution represents if applicable Full time is represented at 1 00 Dist The anticipated percentage of time which is chargeable to the account fund Full time is represented at 1 0000 Pay Beg Date on which the pay should be charged to the account fund in the format MMDDYY Pay End Date on which pay is expected to end for the account fund in the format MMDDYY If indefinite or tenured enter 999999 The step within the salary range associated
10. rom a data entry screen if there are no consistency edits or an ECON screen you are automatically positioned at the PAN Comments Entry screen From here you can add comments and additional reviewers to the PAN 1 Add a description of the action and any significant details in the Comments Entry screen 2 Press F10 NotfPrep to display the Notification Preparation screen where you can add reviewers as desired 3 Press F11 Detail to display the Activity Review screen where you can review the notification before sending it 4 Press F5 Update to complete the update and send the notification If the update is successful the first function in the bundle appears and displays U0007 UPDATE PROCESS COMPLETE For more information about PANs and additional PAN features please refer to Section 1 8 Post Authorization Notification PAN Accessing IMSG 1 To access the Message Report Screen go to the Next Function field type IMSG and press Enter 2 When the IMSG screen is displayed review any remaining messages and take the appropriate action Payroll Personnel System July 2011 University of California Santa Cruz Disposition of Forms Forward the appropriate approval document to the mandatory reviewer Retain the data collection document in the Service Center employee file If a change in BELI was effected by the Percent Change in Time forward the completed BELI form to Payroll 7 8 6 Percent Change in Time
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