Software`s User Manual
Contents
1. E O catosecosirretacolepor real e ligg coge 1 for Resp AGA ice Tea Saved Reports e immar u Name z Default Save Delete ime atai Report Filter Criteria une Start Date P1 Mor 12 T3 ie 25 Feb 01 ummar End Date IB 31 Mar 12 ie 25 Feb 01 Ee EEE Group All currently selected click the arrow to modify Defouit Branch AN currentiy selected la we arrow to modit O pout Department AN current selected ciek the arrow t modity O O codes Empleyes TiS C AN corouty Selected hck the arrow o modi a se eniovee c 0 many selected ck th arrow to modit PE erent selected ciek De arrow to mad cots carey selected dic te ara to modi Sort By FulNome ASC then FulNeme asc y Server response time 0 237 seconds Copyright 2012 TimeTrex Fi Face ebook O bers The Program is provided AS IS without warranty Licensed under AGPLv3 This program is free software you can redistribute it and or modify it under the terms of the GNU Affero General Public License version 3 as published by the Free Software Foundation including the additional permission set forth in the source code header Ss Powered By TimeTrex javaserpt void 0 ese trsae By severe EF cos cmo UR snoot QQ teeter tir Pee a Figure 17 Report Generation Part 1 Step 2 Click on Payroll Export option The following page can be seen UM_IOC2 S12 T2. Figure 4 Timetrex Employee Administration The secondary navigation method is the breadcrumb bar slightly below the drop down menu With each page you visit TimeTrex drops a breadcrumb and the breadcrumb bar displays the last 5 breadcrumbs that you have dropped This allows you to very quickly switch back and forth between pages by simply clicking on the page in the breadcrumb bar For example refer to Figure 5 shown below A typical breadcrumb bar looks like Home gt Edit Employee The above navigation flow is depicted in Figure 5 and is encircled with red color UM_IOC2 S12 T11_V1 0 6 Version Date 04 04 12 User Manual UM longbeach usc edu Remote Desktop TmeTrex Edt Company Connectio kahot A In Out TimeSheet Schedule Admin Reports ome gt Edit Company MyAccount Help Logout Product Edition Full Name Short Name Industry Business Employer Identification Number Address Line 1 Address Line 2 City Country Province State Postal ZIP Code Phone Fax Administrative Contact Billing Contact Primary Support Contact Originator ID Immediate Origin Data Center Immediate Destination Logo y Enable Second Surname LDAP Authentication Version 1 0 Standard Cosiition tor Responsible Community Devel CRCO Other A A PA Los Angeles United States 90007 2137436193 r CROO team Direct
3. button the following page Figure 4 will appear This page is the main Menu page as far as Timetrex is concerned TimeTrex s primary navigation method is the drop down menu bar along the top of the screen A brief example shown in Figure 4 will familiarize you with the navigation flow system of the Timetrex For example when you see the following line UM_IOC2 S12 T11_V1 0 5 Version Date 04 04 12 User Manual UM Version 1 0 Menu Admin gt Company gt Company Information in this document it is explaining how to find the specific item in the menu In the above example it would mean clicking Admin in the menu bar along the top then when the menu drops down click on Company and then finally click on Company Information k longbeach usc edu Remote Desktop Connection Recent Activity Summary for test test Recent Requests i Recent Messages Status Type From l Subject Date No Recent Reauests No Recent Messages Pending Requests Br No Pending Requests Server response time 0 237 seconds Cone 2012 TimeTrex Mcebook Twitter The Program is Bun AS IS without warranty Licensed under AGPLy3 This program is free software you can redistribute it and or modify it under the terms of the GNU Affero General Public License version 3 as published by the Free Software Foundation including the additional permission set forth in the source code header BS Powered By TimeTrex 5 45 PM a My m
4. row aeelected Groups selecta Un Select All Root Version 1 0 Selected Employee Statuses Select All Un Select All All v Selected Groups SelectAll Un Select All y All F igure 20 Dealing with other options S milarly other options like Default Branch Default Department Employee Title etc can be explored according to the steps mentioned in Step 4 above Step 5 Click on the Export Format encircled in red color in the Figure 18 above pop down menu and then select ADP as the option and then finally click on Export Encircled in Red in Figure 18 above option in order to see the generated report Step6 Click on the Logout in order to come out of the system Section 3 Inventory Management System 3 1 Accessing Inventory Management System using Administrator Account This section will explain how to use Inventory Management system when an end user is going to perform Administrative tasks The following two cases could possibly exist depending upon the way user wants to use the system CASE I If a user has been using Timetrex system so far and trying to switch to Inventory Management System Logout of the Timetrex system You will be able to see Figure 1 mentioned in Section 2 of User Manual and then perform the below mentioned step Enter the following login credentials in order to access the Administrator Account UM_IOC2_S12_T11_V1 0 22
5. UM_IOC2 S12 T11_V1 0 33 Version Date 04 04 12 User Manual UM Version 1 0 5 Appendix Section 5 1 Adding an Administrator Account The following path should be followed in order to create an administrator username and password Select Timetrex as your option from the Figure 2 and then click on continue to proceed You should be on the main menu page Follow the navigation flow mentioned below Menu Admin gt Employee Administration Follow the Steps until Step 3 mentioned in Section 2 1 2 and you will be on the page which will look similar to Figure 10 mentioned in the User Manual The only change required is to select Administrator as an option for the Permission Group drop down menu as shown in Figure A below The rest of the steps are same as mentioned in Section 2 1 2 Adding an employee of the User Manual Employee Identification Company Coalition for Responsible Community Development Pay Period Schedule Policy Group Currency User Name Password Password confirm Figure A Administrator Account Section 5 2 Pictorial representation of Checkboxes The below mentioned screenshot shows check boxes which are encircled in red color Based on the number of employees to be deleted one can select those many number of check boxes UM_IOC2 S12 T11_V1 0 34 Version Date 04 04 12 User Manual UM Version 1 0 Tmetrex Empioyoe L
6. gt Edit Employee Company Status Permission Group Employee Identification Coalition for Responsible Community Development Active bd Regular Employee 1 First Name E rex Management Y i A T Pay Period Schedule Policy Group Ey Middle Name Last Name Currency User Name uso Sex Unspecified Home Address Line 1 Password Password confirm m m Home Address Line 2 City Los Angeles Country Employee Number Quick Punch ID i Next available 786110 Quick Punch Password f Default Branch Province State United States El I California y Postal ZIP Code Work Phone 21 37436193 Ext Default Department Group Fa Root Home Phone Mobile Phone Fax m Title Hire Date E fe7Meri2 Tl ie 25 Feb 01 Work Email m Home Email m Termination Date El ie 25 Feb 01 Birth Date March 27 2012 SIN SSN Note Server response time 0 303 seconds Copyright 2012 TimeTrex Facebo toten wa on cebook Twitter X esta A 77 p Y rmeres eaten 2 gt 8 de Figure 10 Employee Information Page Once the employee logs in to TimeTrex for the first time he or she will be required to fill
7. CASE 2 If a user wants to use Inventory Management System right from the start then he she needs to follow Steps 1 to Steps 4 mentioned in Section 2 of User Manual and then select Inventory Management System as an option to see the proper functionality of the system Version Date 04 04 12 User Manual UM Version 1 0 If Inventory Management System has been selected then the following page will appear CRCD Inventory Management System it localhost 3 IAI 79 COALITION f i RESPONSIBLE i COMMUNITY DEVELOPMENT AAA U mn Butto esta A La roo inventory la gt ey b ea Figure 21 Login Screen for Inventory Management Step I Click on the Login button to continue Step 2 The following page appears after completing Step 1 UM_IOC2 S12 T11_V1 0 23 Version Date 04 04 12 User Manual UM Version 1 0 entory Systemfinvenkory softwerefindes p e 88 5000 PA E COALITION jor RESPONSIBLE COMMUNITY DEVELOPMENT Products Inventory Managers Inventory Admins Logout gt QA y 1 31 AM 2 gt de ajzajzor2 Figure 22 Contents Page As clear from the above screenshot the user will be on the home page where the following options are avallable for him to use 1 Products 2 Inventory Managers 3 Inventory Admins 4 Logout 3 1 1 Adding Products When Products option is selected the user can enter the product related details UM_IOC2 S12 T11_V1 0 24 Version
8. Date 04 04 12 User Manual UM Version 1 0 COALITION fo RESPONSIBLE COMMUNITY DEVELOPMENT Products List m Products Inventory Managers Inventory Admins z o Name Number Count 1 Product 33333 1132 30 46 Delete Details 2 Widget C 55 8556 so E Logout 3 product testi 222 Delete Details 4 product testi 222 Delete Details S product sdfsdf 222 6 test product muzz 22 6 7 sddfg 3 Delete Details 8 Teset PRoduct 8 Delete Details 9 New product 938490284 Delete Details 10 Trucks 45 Delete Details Figure 23 Product List The following steps can be performed by the user Step 1 Add New Products As user can click on the Add New button in order to enter new products where he can enter the name number and description of the product where every product must have a name and number This is clear from the following image Figure 24 Add New Product COALITION for RESPONSIBLE COMMUNITY DEVELOPMENT Products Inventory Managers a Save Inventory Admins Ne uel Logout Description M Back Sae UM_IOC2_S12_T11_V1 0 25 Version Date 04 04 12 User Manual UM 3 1 2 Generate Reports One can see the reports by clicking on the Reports button 3 1 3 Product Details The product details can be seen after clicking Details button which will display the following page Produ
9. Deposit EFT as Company Settings Click the icon to upload a company logo 170px by 40px r LDAP Authentication Disabled 5 53 PM 3 31 2012 a ae a ull 4 Figure 5 Breadcrumb bar demonstration The following Section 2 1 1 Section 2 1 2 will focus more on the working functionality of the system 2 1 1 Creating a Pay Period The following path should be followed in order to create a pay period for an employee Menu Admin gt Payroll gt Pay Period Schedules Pay period schedules are critical to the operation of TimeTrex They determine when pay periods start end and the date when employees are paid transaction date Most companies have a single pay period schedule however there is no limit to the amount of pay period schedules that you can have configured It is important to note that pay period schedules are constantly repeating themselves similar to recurring schedules for employees Therefore when adding a new pay period schedule all you need to do is describe one or two full pay period start transaction dates TimeTrex will then automatically determine the pattern and repeat it in to the future indefinitely UM_IOC2_S12_T11_V1 0 Version Date 04 04 12 User Manual UM Version 1 0 Another important factor is that in most cases you should have AT LEAST one day between the end of the pay period and the transaction date if you pay by check and at least two business days if you p
10. EEE EEE EEE EEE EE F Fieureb Tay Period schedule Bist ns a Figure 7 FOU PAY Period Sent a tl a a a a aN E S PUCUTE 8 Man MCN Page nenne 10 Few ES Employee LIS A iin 11 Picure 10 EMplovee In ormanon Rasen aaa 12 Picure dd Delete Bulton demonsttanon es ee 14 Fioure12 Ma n Menu G2 EEAS N E a aa a e a 15 Figure Punch Out Window erkenne eating 15 Fiere JA Mass PUNCH sen er ale 17 Figure 15 Mass Punch Select All demonstratl0ON oooooooccncnconononnonnononnoncnnononno nono nonno nro ncnnnnonons 18 Figure 16 Submitting Mass Punch INfOrmation c ccc ccc cc cece cece cece eee eee eee nee EEE ene EEE EE EEE 19 FiQure 17 Report Generation Pan susanne 20 Figure LO Report Generation EOL A A ass 21 Fig ure 19 Transterring Selected Employee A AAA 21 Figure 20 Dealing Witt Other ODILONS A As 22 Figure 21 Login Screen for Inventory Management esessssessesessesesenesenensnnnsnnnnsnnenennenennennenen 23 Froure22 Contents Rage ans e 24 Eiaure 2 eF roduc DIS een 25 UM_IOC2 S12 T11_V1 0 V Version Date 03 14 12 User Manual Table of Contents Table of Figures Contd Figure ZAC AGO NEWT TOOUCE aczuciadaceniaets tise Na 29 EVOUTC ZOO TOOUCL DES AAA ASA AS NAAA 26 PLOUF ZON USCIS ii dsc 27 Figure 2 OSE r DCLAUS Sa 27 Figure ZO AMUSA ORS LIS AS ES IS REN A 28 FUE 29 A A AEE AAA 30 Figure TOS CONICS COC praise ii cal oxen T ER nesng 30 Figure gt ELO ANC CI EOS RS eens alas SRE eR 3 NAA GT ao WAG LBD adh 20 MO EA N
11. out the remainder of the information before any other action can be carried out Sample Data For Example the following data can be used in order to see the functionality of the above step or your own data 4 Employee Number Enter the next available value indicated next to the value field 6 hastName Lewis S O Click on Submit button located on the bottom right of your screen once you are done In order to see the new Employee added into the Employee List please click on the Admin option at the top and then Employee Administration As shown in Figure 8 above A newly added employee can be seen in the Figure 9 mentioned above UM_IOC2 S12 T11_V1 0 12 Version Date 04 04 12 User Manual UM Version 1 0 2 1 3 Deleting an Employee For deleting an employee similar steps should be followed up to certain point which were followed while adding an employee The following navigation flow remains same as compared with Section 3 1 1 Menu Admin gt Employee Administration Refer to Figure 8 mentioned above which shows the navigation flow described The following steps should be followed in order to delete an employee from the record Stepl Select the Checkboxes for each of the employees you want to delete the record Refer to Section 5 2 of Section 5 Appendix of the manual for more information about Checkboxes Step 2 Click on the Delete button encircled with red color as shown in
12. 11_V1 0 20 Version Date 04 04 12 User Manual UM Version 1 0 Tenetrex Payrol Export 9 banos tor A In Out TimeSheet Schedule Admin m Help Logout A i eTrex Saved Reports Name 3 Default r Save Delete E Report Filter Criteria Start Date 18 Mar 12 Tie 25 Feb 01 End Date 31 Mar 12 le 25 Feb 01 Pay Period 0 currently selected click the arrow to modify Employee Status All currently selected click the arrow to modify Group All currently selected click the arrow to modify Default Branch C All currently selected click the arrow to modify Default Department All currently selected click the arrow to modify Employee Title All currently selected click the arrow to modify Include Employees 0 currently selected click the arrow to modify Exclude Employees 0 currently selected click the arrow to modify Please Choose Paychex Preview Paychex Online Payroll Ceridian Insync Millenium r response time 0 337 seconds ir Pro opyright 2012 TimeTrex urePeyroll neun gs Generic Exce CSV se m r The Program is provided AS IS without warranty Licens is program is free software you can redistribute it and or modify it under the terms of the GNU Affero General P e version 3 as published by the Free Software Foundation including the additional permission set forth in the source code heade
13. AAA AE 32 ETSUTE A AAMI STAO r ACCOUNT 34 TUTTO I CMC CK OOK S A AAA INN 35 UM_IOC2 S12 T11_V1 0 vi Version Date 04 04 12 User Manual UM Version 1 0 1 Introduction 1 1 System Overview Time Trex TimeTrex is a complete web based payroll and time management suite which offers employee scheduling time amp attendance timeclock timesheet job costing invoicing and payroll all in tightly integrated package The following features are taken care by Time Trex e Time and attendance e Job costing e Payroll e Scheduling e Time clock e Timesheet Inventory Management System Inventory management is the process of efficiently overseeing the constant flow of units into and out of an existing inventory Inventory management is not limited to documenting the delivery of raw materials and the movement of those materials into operational process The movement of those materials as they go through the various stages of the operation is also important Typically known as a goods or work in progress inventory tracking materials as they are used to create finished goods also helps to identify the need to adjust ordering amounts before the raw materials inventory gets dangerously low or is inflated to an unfavorable level Inventory management has to do with keeping accurate records of finished goods that are ready for shipment UM_IOC2 S12 T11_V1 0 1 Version Date 04 04 12 User Manual UM Version 1 0 1 2 System Requirement
14. Figure 11 below A small window will pop up and will ask you for your confirmation before deleting the employee details Click on Yes if you are sure that you want to delete the employee from the record or else click on No If you have clicked on Yes button the updated page will appear automatically as soon as the Yes button has been clicked and then you can see the corresponding changes on the page UM_IOC2 S12 T11_V1 0 13 Version Date 04 04 12 User Manual UM Version 1 0 Home gt My Schedule gt Edit Employee gt Employee List First Name gt Last Name Kathleen Barrera bobby bobby team CRCD 2137436193 dfsdf dfsdf fanxu fanxu fffsss fffsss fffsss fffsss fffsssf fffsssf fffsssf fffsssf Martin Fowler gghhtt gghhtt mim im rn im en in im nim o Q Q pla la la 2 e ll a ll ER gghhtt gghhtt goal goal hhhff hhhff Muzzammil Imam Adarshh Khare lo ello la re p mmimimir Tanu Khare leonni leonni Ikik IkIk jason loewy max max messi messi Muzzammil mitt rheno rheno rick rick m FR ny a fame Y ian fms Y mn fa om Gan foe Gn Y Gam Bae G on Bae Gon o Un nf Dan Gon Be De es a mrm rm mma rm mmn m mmn Ooo Server response time 0 364 seconds copya 2012 TimeTrex acebook Twitter The Program is provided AS IS without warranty Licensed under AGPLv3 This program is free software you can redistribute it and o
15. MON Inventory Admins Logout a a Figure 26 Users After clicking on Details button the following details can be seen COALITION f r RESPONSIBLE COMMUNITY DEVELOPMENT User Details Products Inventory Managers Inventory Admins Name John Doe Login team11 Logout Email Secondary Email Contact Info Address City State Zip Code Country Phone Instant Messengers AOL IGU MSN Yahoo Other jdoe example com jdoe example com 2557 S Dennison Court Denver co 80222 US 313 757 5555 aol icq msn yahoo other UM_IOC2_S12_T11_V1 0 27 Version Date 04 04 12 User Manual UM Version 1 0 Figure 27 User Details 3 1 6 Inventory Admins This option provides a list of all the administrators and their details can be seen after clicking on the Details button COALITION or RESPONSIBLE COMMUNITY DEVELOPMENT mnecucts Inventory Managers 1 Site Admin admin Details Inventory Admins A aan aero 3 test12345 test12345 EF PEE Details Logout 4 5 max max Details Figure 28 Administrators List 3 1 7 Logout A user can Logout from the Inventory Management system by clicking Logout button where he will be directed to the initial login page 3 2 Accessing Inventory Management System as an User This section will explain how to use Inventory Management system when an end user is going to p
16. Nov 05 01 Dec 05 16 Nov 05 30 Nov 05 15 Dec 05 Overtime Week is the week used by overtime policies when calculating weekly overtime Daily Start Time specifies the hours from midnight that each day will start So f your company is a 24 hour operation and your day starts at 6am you would set this to 06 00 Continuous Time defines the amount of time after midnight where punches may be considered to be part of the previous day For example if an employee punches in at 11pm out again at 3am for lunch in at 4am and out for the day at 7am assuming the continuous time is set to 8 hours TimeTrex will consider all of these punches to be on the same day as the 11pm punch Because they all fall within 8 hours of midnight and the last punch of the previous day was also within 8 hours of the In punches If the continuous time was set to 3 hours TimeTrex would split up the shift on to two days This can greatly affect how overtime policies are calculated Transaction Always on Business Day ensures that the transaction date is always on a business day If the transaction date happens to fall on a weekend or a holiday TimeTrex will automatically move the transaction date back earlier until it falls on a regular business day Create Initial Pay Periods From tells TimeTrex what date to start creating pay periods from when you first create the pay period schedule This is useful if you want to import historical data in to
17. Software s User Manual CRCD Management System Team 11 Muzzammil Imam Project Manager Implementer Jason Loewy Implementer Fan Xu Implementer Trainer Tester Adarsh Khare Implementer Trainer Tester Kathleen Barrera IIV amp V QFP April 4 2012 User Manual UM Version 1 0 UM_IOC2 S12 T11_V1 0 u Version Date 04 04 12 User Manual UM Version 1 0 Table of Contents OS EO CONTENTS alicatados lll TABLE OF TABLES anne ee IV TABLE OF FIGURES wiser eee ee a V 1 A een een 1 1 1 SYSIENUNVETVIEW i SN dene har Ren 1 1 2 System Requirements tas si ds dd ds bn 2 2 Operatona TOC cd Sanieren 3 4 ATPOUDICSHOO HIS a ea naeh euere 33 4 1 Er Qucn IV WA SKC CUCU CS toas nr aaie a EAE ee 33 4 2 Error Codes and Messages aa ER sacar a dd esd waned ec eae ee ed wae ae 33 4 3 NOIA Eee 33 9 APPEAR es ee see 34 UM_IOC2 S12 T11_V1 0 111 Version Date 04 04 12 User Manual UM Template Version 1 0 Table of Tables No table of figures entries found UM_IOC2 S12 T11_V1 0 1V Version Date 03 14 12 User Manual UM Template Table of Figures Version 1 0 PUI CA TO OU Screens seele see 3 Figure 2 Sereen SNOWING TWO SVSICINS sh u a 2 Figure 3 Limetrex Continue Bullen sonne en 5 Figure 4 Timetrex Employee ACMiniStration ccc cc ccc cc ccc acne eee e ence een e ene nese nent nee e nH EG EEE EEE E Ea EEE EEE EES 6 Figure 5 Breadcrumb bar demonstratlON ooooccooncononcononoonononnnnnono nr nono non rr nro nr nn EEE
18. TimeTrex UM_IOC2 S12 T11_V1 0 9 Version Date 04 04 12 User Manual UM Version 1 0 Once the pay period schedule is created you can click View beside it to see the dates for each pay period related to it 2 1 2 Adding an Employee Menu Admin gt Employee Administration The following Figure 8 shows the navigation flow described above For further clarifications on the above navigation flow refer to the Steps defined after Figure 8 baot j S 29 oo P a BD Coalition for Responsible Community Development team CRC o amp TimeTrex A In Out TimeSheet Schedule Admir eports M ccoun elp ogou Timo Man gement Employee Administratior Home Status l Subject No Recent Requests No Recent Messages Pending Requests No Pending Requests Server response time 0 219 seconds Copyright 2012 TimeTrex Facebook Twitter The Program is sede ES IS plese falda Licensed under AGPLv3 This program is free software you can redistribute it and or modify it under the terms of the GNU Affero ic License ion 3 as published by the Free Softw are Foundation including the additional permission set forth in the source code header Powered By amp TimeTrex Hitps localhost 6065 interf acefusers UserList php tose D a Qt tome Pes Som Figure 8 Main Menu Page Step 1 Click on the Admin option and then on the Employee Administration option as shown in Figure 8 above Step 2 Click
19. ails 8 Site Admin admin 4 N A Details Figure 31 Product Details 3 2 2 My Account A user can see his own account details by clicking on My Account option UM_IOC2 S12 T11_V1 0 31 Version Date 04 04 12 User Manual UM Version 1 0 COALITION for RESPONSIBLE COMMUNITY DEVELOPMENT Products My Account Logout Te Login Email Secondary Email Contact Info Address City State Zip Code Country Phone Instant Messengers AOL ICQ i MSN Yahoo Other My Profile John Doe team11 jdoe example com jdoe example com 2557 S Dennison Court Denver co 60222 US 313 757 5555 Figure 32 My Profile 3 2 3 Logout A user can Logout from the Inventory Management system by clicking Logout button where he will be directed to the initial login page UM_IOC2_S12_T11_V1 0 32 Version Date 04 04 12 User Manual UM Version 1 0 4Troubleshooting N A 4 1Frequently Asked questions N A 4 2Error Codes and Messages Error Message Incorrect Input Date Time is incorrect or pay period does not exist for this date Please create a pay period schedule if you have not done so already Solution Please make sure to create a pay period before using the Punch In Punch Out feature of the Time Trex as explained in Section 2 1 1 of the User Manual 4 3Note The User Manual will keep on updating as the developers are still working on the system
20. ay by direct deposit This is to give supervisors and employees enough time to submit requests and complete any outstanding authorizations before payment is finalized Press the Add button encircled in red color as shown in Figure 6 below in order to add an employee ee 42 TimeTrex Pay Period Schedule List BEIE 2 localhost 3085 interface payperiod PayPeriodScheduletist php e 3 Google e E Coalition for Responsible Community Development test test MR In Out TimeSheet Schedule Admin Reports MyAccount Help Logout 7 TimeTrex Home gt Edit Pay Period Schedule gt My Timesheet gt Pay Stub Account List gt Pay Period Schedule List Type gt Name gt Description gt Manual test3 Bi Weekly 26 year TestPayPeriod test Bi Weekly 26 year Tanu Khare CRCD Employee Bi Weekly 26 year Bi Weekly 26 year test4 Jack Tauson Newly Added Employee at 10 14PM Server response time 0 214 seconds Copyright 2012 TimeTrex Bis Facebook Om Twitter The Program is provided AS IS without warranty Licensed under AGPLv3 This program is free software you can redistribute it and or modify it under the terms of the GNU Affero p version 3 as published by the Free Software Foundation including the additional permission set forth in the source code header amp Powered By 7 TimeTrex Figure 6 Pay Period Schedule List The following Fi
21. ck on the Login button to proceed and select Inventory Management system just like we did before and then click on the Login button to continue The following page will appear which is quite different from the one we saw in case of accessing the system with user account COALITION for RESPONSIBLE COMMUNITY DEVELOPMENT Products Welcome to Products Inventory My Account Logout Figure 30 Contents Page UM_IOC2 S12 T11_V1 0 30 Version Date 04 04 12 User Manual UM Version 1 0 As clear from the above figure the following three options are available for a normal user 1 Products 2 My Account 3 Logout 3 2 1 Product Details Click on the Product option where the name number count vendor section required below the product details can be seen The following screenshot depicts the above mentioned details COALITION for RESPONSIBLE COMMUNITY DEVELOPMENT Products l a My Account Logout Name Product 33333 Number 1132 3C Count 46 Vendor Yendor 1 View Section Product Transactions y Select the section you want to apear bellow the product details Transactions Add New No User Inv Date 1 Site Admin admin 12 Jan 25 2005 MEI 2 Site Admin admin 23 Jan 25 205 M 3 Site Admin admin 1 Jan 27 2005 B 4 Site Admin admin 34 Jan 27 2005 M 5 Site Admin admin so Jan27 2005 B 6 Site Admin admin 10 Febs 2005 BE 7 Site Admin admin 4 N A Det
22. cts COALITION for RESPONSIBLE COMMUNITY DEVELOPMENT Product Details Inventory Managers a a Inventory Admins Name Product 33333 Number 1132 3C Logout Count 46 View Section Select the section you want to apear bellow the product details Transactions Reports Add New Assigned To Inventory Month Day Year john dow 4 7 6 2008 ED ES a a 2 4 2006 MEERES Jason Loewy 10 Jason Loewy 50 Delete Details Jason Loan 34 Delete Details Jason Loewy 1 Delete Details Jason Loewy 23 Delete Details Jason Loewy 12 Delete Details u Figure 25 Product Details Version 1 0 As clear from the above figure details like name number count and the section user want to select and see are available for the user 3 1 4 Delete a Record A user can delete a record by clicking the Delete button As separate window will appear after clicking the Delete button for the first time confirming with the user whether he really wants to delete the record or not If the button has been clicked accidently the user can click on the No button so that the record will not be deleted UM_IOC2_S12_T11_V1 0 26 Version Date 04 04 12 User Manual UM Version 1 0 3 1 5 Inventory Managers Users can check the details of the Inventory Managers after clicking on the Details button COALITION for RESPONSIBLE COMMUNITY DEVELOPMENT Products A Inventory Managers 1 John Doe team11
23. d Employees This section is encircled with green color and will show all the employees selected from the Unselected section This section is blank since none of the employees have been selected from the Unselected section The following steps below the figure explains how to select multiple employees and how to submit their information using the submit button Just like Section 2 1 3 before proceeding a pay period must exist for each employee The steps for creating a pay period are clearly explained in Section 2 1 1 of the manual UM_IOC2 S12 T11_V1 0 16 Version Date 04 04 12 User Manual UM Version 1 0 Ar TimeTrex Mass Punch BE O re ger ZEIT oalitic for Responsible Community I log t test test i TimeTrex In h chedule Admin Report yA t Hels Log Payreli and Time Management a Home gt Pay Period Schedule List gt Employee List gt Edit Employee gt Mass Punch Employee s Time fi200PM ie 8 09 PM Start Date 03 Apr 12 ie 25 Feb 01 End Date 0 Apr12 Tie 25 Feb 01 Only These Day s Sun Mon Tue Wed Thu Fri Sat F F VP Pr Disable Rounding Punch Type In Out n Branch Department Server response time 0 202 seconds Co opyright 2012 TimeTrex Facebook Twitt ter The Program is provided AS IS without warranty Licensed under AGPLv3 This program is free software you can redistribute it and or modify it under the terms of the GNU Affero General Public License ve
24. d or modify it under the terms of the GNU Affero ener lic License version 3 as published by the Free Software Foundation including the additional permission set forth in the source code header a Powered By TimeTrex 35to OR server Manager ES ves 5 cronica GB vet r EEE a Figure 16 Submitting Mass Punch Information Step 2 As clear from the above figure all the selected employees are on the Selected Employees section now The Time of the process can be entered in the space provided and in the format mentioned next to it The Start Date and End Date be entered by using the calendar option present next to it and corresponding days can be selected by checking the checkboxes The Punch Type options like Normal Lunch Break can be selected by the user and similarly In Out option can be selected like Jn or Out depending upon whether employee is coming to the office or leaving from the office Finally the Submit button encircled in red color can be pressed in order to store the information UM_IOC2 S12 T11_V1 0 19 Version Date 04 04 12 User Manual UM Version 1 0 2 1 5 Generating Reports The following navigation flow must be followed Menu Reports gt Payroll Export The following Steps amp 2 explains the above mentioned navigation flow in detail Step I Click on the Reports option The following options can be seen which is shown in the Figure 17 mentioned below
25. erform Normal User tasks The following two cases could possibly exist depending upon the way user wants to use the system UM_IOC2 S12 T11_V1 0 28 Version Date 04 04 12 User Manual UM Version 1 0 CASE I If a user has been using Timetrex system so far and trying to switch to Inventory Management System please follow the Step 4 of Section 2 1 5 of the User Manual to come out of the system You will be able to see Figure 1 mentioned in Section 2 of User Manual and then perform the below mentioned step Enter the following login credentials in order to access the Normal User Account CASE 2 If a user wants to use Inventory Management System right from the start then he she needs to follow Step 1 to Step 4 mentioned in Section 2 of User Manual and then select Inventory Management System as an option to see the proper functionality of the system Similar to Case 1 mentioned above please follow the below mentioned steps for accessing the system from the normal user point of view Step 1 Enter the following login credentials in order to access the User Account The following image depicts the above step UM_IOC2 S12 T11_V1 0 29 Version Date 04 04 12 User Manual UM Version 1 0 i Welcom To CRCD Management System localhost 301 1 logine htm e 28 coo Pla E Please login with your CRCD username and paasword u A 1 Passwor dfesssse e a rss Pp E Figure 29 Login Screen Step 2 Cli
26. ew administrator username and password please refer to the Section 5 Appendix of the Manual Step 5 Press the Login button The following webpage Figure 2 can be seen with two options available which looks like as follows a Timetrex b Inventory Management System Welcom to CRCD Management System la 2 localhost y Pit O Please Slelect Which System You Want To Use InventoryManagement Ersten A Ls Y uecamiscacon PEO Figure 2 Screen Showing two Systems UM_IOC2 S12 T11_V1 0 4 Version Date 04 04 12 User Manual UM Version 1 0 2 1 Timetrex This section will explain all the necessary steps required to see the proper functionality of the Timetrex system Since Timetrex has been selected from Figure 2 the following page Figure 3 will appear which has a continue button Although you will see a page asking for Username and Password but you don t need to fill any information on this page You can also see already filled username and password Username admin and Password team11 which you entered in Step4 of Section 2 Please click on the Continue button to continue Note The Continue button is encircled in red color as shown in the Figure 3 below a longbeach usc edu Remote Desktop Connection o TmeTrex Time and Attendance Secure Logn A Powered By 7 TimeTrex 5 30 PM gt 3 31 2012 Figure 3 Timetrex Continue Button After clicking on the Continue
27. gure 7 can be seen after pressing Add button de locahost 2085 rtorface payperiod EdtPayPoriod5chedue pho SD TimeTrex Edit Pay Period Schedule C 29 soode nmunity Development test test n Reports MyAccount Help Logout Name Description Overtime Week Time Zone Minimum Time Off Between Shifts Maximum Shift Time Assign Shifts To TimeSheet Verification Type Pay Period Starts On Transaction Date Transaction Always on Business Day Create Initial Pay Periods From Employees amp esner Schedule Home gt Pay Period List gt My Timesheet gt Mass Punch gt Pay Period Schedule List amp TimeTrex Payrell and Timo Management oo m PST8POT a hh mm 2 15 Only for shifts that span midnight ieo hh mm 2 15 Dey mey Sinon y TimeSheet Verification Disabled Brweekly ayeo Sunday at 00 00 Ifo y days after end of pay period Pay Period Dates No NA 01 Apr 12 rs O Employees Currently Selected Click the arrow to modify a Server response time 0 238 seconds Copyright 2012 TimeTrex fa D ie The Program is provided AS IS without warranty Licensed under AGPLy3 This program is free software you can redistribute it and or modify it under the terms of the GNU Affero General Public License version 3 Publi un Bamer fb meme if orn Dora UM_IOC2_S12_T11_V1 0 n 3 as published by
28. ist 9 ocabost 3005 interface users UserList php Coalition for Responsible Community Development test test M In Out TimeSheet Schedule Admin Reports MyAccount Help Logout Home gt Edit Company gt Employee List A ay A Kathleen Barrera Edit Prefs i team CRCD 2137436193 Edit Pref een Shannon Ellis 3235548211 _foddfd ada a B SAD Martin Fowler gghhtt gghhtt goal goal f hhhff hhhff Muzzammil Adarshh Tanu leoni Ikik vo NION A UN e 1231231234 1231231234 EATI Server response time 0 353 seconds Copyright 2012 TimeTrex er Twitter The Program is provided AS IS without warranty Licensed under AGPLv3 This program is free software you can redistribute it and or modify it under the terms of the GNU Affero General Public License version 3 as published by the Free Software Foundation including the additional permission set forth in the source code header TimeTrex o D ey 3 31 2012 Figure B Checkboxes UM_IOC2 S12 T11_V1 0 35 Version Date 04 04 12
29. itional permission set forth in the source code header Powered By amp TimeTrex sta Cy Ser tne s trenssctions taf mercer E reveren ronse gt t ane Figure 15 Mass Punch Select All demonstration After selecting all the employees selected employees can be moved to the Selected Employees section by pressing forward arrow button gt gt which is shown in Figure 15 and encircled in green color The result after pressing the forward button can be seen in the Figure 16 below where all the selected employees have been successfully moved to the Selected Employee section UM_IOC2 S12 T11_V1 0 18 Version Date 04 04 12 User Manual UM Version 1 0 A In Out TimeSheet Schedule Admin Reports MyAccount Help Logout Home gt Pay Period Schedule List gt Employee List gt Edit Employee gt Mass Punch Employee s UnSelected Employees Selected Employees Select All Un Select All Select All Un Select All Time 1200 PM ie 8 09 PM Start Date 03 4pr 12 Tie 25 Feb 01 End Date 03 Apr 12 Tie 25 Feb 01 Only These Day s Sun Mon Tue Wed Thu Fri Sat 5 Vv Vv v VP FP TT Disable Rounding T Punch Type Normal In Out in Branch Department Note Server response time 0 202 seconds Copyright 2012 TimeTre Ki cebook zJ Twitter The Program is ebb AS IS witout warranty Licensed under AGPLy3 This program is free software you can redistribute it an
30. on the Add button encircled with red color as shown in the screenshot Figure 9 below UM_IOC2 S12 T11_V1 0 10 Version Date 04 04 12 User Manual UM Version 1 0 TmeTrex Employee List e gt localhost 8085 interface users UserList php Edit Prefs fedit Tf Prefs ERIC EOI Edit Prefs Edit prefs Edit Prefs Server response time 0 346 seconds Copyright 2012 TimeTrex Facebook Twitter The Program is provided AS IS without warranty Licensed under AGPLv3 This program is free software you can redistribute it and or modify it under the terms of the GNU Affero General Public License version 3 as published by the Free Software Foundation including the additional permission set forth in the source code header Y Timerr TimeTrex Figure 9 Employee List When adding employees for the first time only a minimal amount of information is required these fields are denoted with a red asterisk Step 3 The following page will appear after Step 2 UM_IOC2 S12 T11_V1 0 11 Version Date 04 04 12 User Manual UM Version 1 0 Y localhost 8085 interfacefusers EditUser php saved_search_id amp company_id e 29 soo P tf D Coalition for Responsible Community Develop ment team CRCD M in Out TimeSheet Schedule Admin Reports MyAccount Help Logout Home gt Employee List
31. r N Powered By TimeTrex z 9 27 PM esa OM server Manager 77 b transactions 2 cromatina reres vore i gt ry O o ajerizor2 EE Figure 18 Report Generation Part 2 Step 3 As clear from Figure 18 lot of options can be seen like Name Start Date End Date the Pay Period option can be used where all employees can be selected using the Select All button encircled in green color below and then they can be transferred to the Selected Pay Period section using the forward arrow button denoted by gt gt and encircled in red color The following Figure 19 clarifies the above mentioned steps Pay Period UnSelected Pay Periods Selected Pay Periods Un Select All SelectAll Un Select All sj Figure 19 Transferring Selected Employees Step 4 Similarly Employee status and Group options can be used using the down arrows shown in green color in Figure 20 and then depending upon the user all employees can be selected using the Select All button encircled in blue color and then can be transferred to Selected Employee Statuses of Selected Groups section using the forward arrow button encircled in red color in Figure 20 UM_IOC2 S12 T11_V1 0 21 Version Date 04 04 12 User Manual UM Employee status S elected Employee Statuses C SelectAll Un Select All Active Leave Illness Injury Leave Maternity Parental Leave Other Terminated El
32. r modify it under the terms of the GNU Affero General Public License version 3 as published by the Free Software Foundation including the additional permission set forth in the source code header a y Powered By TimeTrex Estan A 77 9 met empty kr amp tb Zen Figure 11 Delete Button Demonstration 2 1 4 Punch In Punch out Feature of Employees Individual Punch In Punch out This functionality of Time Trex provides an option for an employee to Punch In Punch Out of the system depending on whether they are entering the company premises or vice versa Before proceeding a pay period must exist for each employee for which Punch In Punch Out In Out feature of Time Trex is going to be used The steps for creating a pay period are clearly explained in Section 2 1 1 of the manual The following navigation flow and the steps mentioned below it are required to be followed Menu In Out Step 1 The sign in and sign out option can be accessed using the In Out option as shown in the Figure 12 below UM_IOC2 S12 T11_V1 0 14 Version Date 04 04 12 User Manual UM Version 1 0 ale GP TimeTrex No Pending Requests Server response time 0 253 seconds Copyright 2012 TimeTrex Facebook Twitter The Program is provided AS IS without warranty Licensed under AGPLVv3 This program is free software you can redistribute it and or modify it under the terms of the GNU Affero General Public License
33. rsion 3 as published by the Free Software Foundation including the additional permission set forth in the source code header Powered By amp TimeTrex PED sp M Figure 14 Mass Punch Stepl All the employees listed can be selected by using one single button Select All encircled in red color in Figure 15 shown below Please note that as soon as the button gets pressed the section containing all the employees will turn into blue color as shown in figure below UM_IOC2 S12 T11_V1 0 17 Version Date 04 04 12 User Manual UM Version 1 0 bcahox terfaceipunch Adam ht e 128 P a Nn ee gt TimeTrex A In Out TimeSheet Schedule Admin Reports MyAccount Help Logout x Payroll and Time Management Home gt Pay Period Schedule List gt Employee List gt Edit Employee gt Mass Punch Employee s Time i200PM ie 8 09 PM Start Date 03 Apr 12 ie 25 Feb 01 End Date 03 Apr 12 le 25 Feb 01 Only These Day s Sun Mon Tue Wed Thu Fri Sat E BB RB BRD Disable Rounding T Punch Type Normal In Out fin Branch Department Note Server response time 0 202 seconds Copyright 2012 TimeTrex Facebook Twitter The Program is provided AS IS without warranty Licensed under AGPLy3 This program is free software you can redistribute it and or modify it under the terms of the GNU Affero General Public License version 3 as published by the Free Software Foundation including the add
34. s The following are the major system requirements for Timetrex and Inventory Management Software 1 2 1 Hardware Requirements Hard Disk Drive Minimum 100 MB Physical Memory RAM 1 GB Recommended 1 2 2 Software Requirements Operating System Windows XP Vista or newer Linux Mac OSX PHP v5 0 or greater Servers IIS or Apache Web Servers MySQL v4 1 3 or PostgreSQL v8 0 UM_IOC2 S12 T11_V1 0 2 Version Date 04 04 12 User Manual UM Version 1 0 2 Operational Procedures After successfully installing everything mentioned in the Section 2 of System Administrative Manual the following steps must be followed in order to see the working system Step 1 Open your Windows Server Step 2 Open Firefox browser and type the following URL in the address bar of the browser http localhost 80 1 1 loginc html Step 3 The following page can be seen on your web browser after entering the URL mentioned in Step Please login with your CRCD username and paasword name adm nl Password eeeees Login tr 4 gt 4 24 PM Start 3 Server Manager Ls h transactions C iwanplmwlinven Welcom To CRCD PED a12 ME Figure 1 Login Screen UM_IOC2 S12 T11_V1 0 3 Version Date 04 04 12 User Manual UM Version 1 0 Step 4 Enter the following login credentials in order to access the Administrator account Note The above mentioned login credentials can be treated as a default username and password In order to create a n
35. the Free Software Foundation including the additional permission set forth in the source code header a Powered By TimeTrex 2 gt m Version Date 04 04 12 User Manual UM Version 1 0 Figure 7 Edit Pay Period Schedule For example if you wanted to create a Bi Weekly pay period schedule that starts on Monday and has a transaction date on Friday following the end of the pay period you would select the Bi Weekly pay period Type then select Pay Period Starts On Monday and Transaction Date is 5 days after the end of the pay period If you want to create a Semi Monthly pay period schedule it is slightly different For this pay period type you need to tell TimeTrex which day of the month the primary and secondary pay period starts on and which day the transaction occurs on for both For example if the primary pay period starts on the Ist of every month and the transaction date is the first of the FOLLOWING month you would select 1 for the primary Pay Period Start Day Of Month as well as for the Transaction Day Of Month The transaction date is always the selected day of the month AFTER the pay period ends so having them both set to will cause the transaction date to be the Ist of the following month The secondary Pay Period Start Day Of Month you would set to the 16th and the Transaction Day Of Month to the 15th This is what the final pay period schedule will look like 01 Nov 05 15
36. version 3 as published by the Free Software Foundation including the additional permission set forth in the source code header TimeTrex Figure 12 Main Menu Page The following window will appear once In Out option has been clicked TimeTrex Mozilla Firefox Employee team CRCD Time 9 03 PM ie 8 09 PM Date 27 Mar 12 ie 25 Feb 01 Transfer punch Type ara Deparment F OO UM_IOC2_S12_T11_V1 0 15 Version Date 04 04 12 User Manual UM Version 1 0 Figure 13 Punch In Out Window The Punch Type options like Normal Lunch Break can be selected by the user and similarly In Out option can be selected like Jn or Out depending upon whether employee is entering the premises of office or leaving from the office Finally the submit button can be presssed to store the information 2 1 4 Punch In Punch out Feature of Employees Mass Punching In Punching out This section will explain how multiple employees can be selected and punched In and Out depending upon whether employees were entering the premises or vice versa The following navigation flow and the steps mentioned below it are required to be followed Menu Timesheet Mass Punch The following Figure 14 shows following two sections 1 Unselected Employees This section is encircled with red color as shown in Figure 14 below A list of unselected employees can be seen which can be selected all or one at a time 2 Selecte
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