supplier portal version - 2 user manual
Contents
1. Supplier Portal V2 User Guide Page 20 FLEXTRONICS Under Company Access the Supplier can select additional Flextronics sites for which the access is required Invoice Filing My Current Access Details Invoice Report Status Approved v Company Supplier Currency Status Invoice Report 012M FLEXTRONICS TECHNOLOGIES MEXICO S DE R L DE C V __ first Test USD Approved Upload View View My Profile Company Access Currency Available Companies Selected Companies v 016S FLEXTRONICS MANUFACTURING SINGAPORI 0205 FLEXTRONICS MANUFACTURING SINGAPORE PTI 027 Flextronics Technology Penang SDN BHD F rr 043 POWER SYSTEMS TECHNOLOGICE SHENZHEN CC 045 POWER SYSTEMS TECHNOLOGIES FAR EAST L B 046 POWER SYSTEMS TECHNOLOGICE BEIJING COMF a Change Password 100 FLEXTRONICS INTERNATIONAL SINGAPORE P 100 FLEXTRONICS INTERNATIONAL SINGAPORE P 103 Flextronics Technology Zhuhai Co Ltd 104 FLEXTRONICS INDUSTRIAL SHENZHEN CO L 112 FLEXTRONICS TECHNOLOGY SHENZHEN CO 121 Flextronics Enclosures Hong Kong Ltd 124 FLEXTRONICS ENCLOSURE ZHUHAI CO LTD 125 FLEXTRONICS TECHNOLOGY MALAYSIA SDN Li ut Add To Access Pending Access for Submission Region Currency Company Actions Once the site is selected click on Add to Access button which will add the site to Pending Access for Submission list You can repeat the process for adding sites from v2. Filing Option O only Soft Copy Web Invoice Form Supplier Name Select b My Preferences Invoice Currency Select w Invoice Type Select v View My Profile For Bulk Invoices upload Please upload the Zip file containing Filled Excel file and Invoice soft copies Upload Zip File Browse Please upload zip file only Max size is 3 MB AP Contacts BALA Click here to download Excel Form Change Password Please enter the below fields to add or save Individual invoice s Maximum only 20 invoices can be uploaded Logout Invoice Invoice Date Invoice Amount Invoice Soft Copy Please upload gif pdf tif or jpg files only Max size is 500 KB T Browse Line Items 1 SNo PO PO Position Packing Slip Shipment Qty Line Amount TaxAmount Shipment Country 1 Select v Add Invoice Supplier Portal V2 User Guide Page 10 FLEXTRONICS 8 1 Upload of Soft Copy Invoice only With this feature Suppliers will be able to upload the soft copy of invoices either individual invoices or multiple invoices in a zip format to Flextronics AP System To use this option select Only Soft Copy Option from Filing Options as in the below screen Welcome TOM CRUISE Home Contact Us FAQ Help Only Soft Copy Invoice Currency Select w Invoice Type Select v View My Profile Invoice Soft Copy My Dash Board Invoice Filing Flex Company Filing Opti W ae Inv
3. Flex Company 012M 012M FLEXTRONICS TECHNOLOGIES MEXICO S D Filing Option NOI OGT Supplier Name CEIBA TECHNOLOGIES Invoice Currency SD w Invoice Type Maximum only 20 invoices can be uploaded Invoice Date Invoice Amount Invoice Soft Copy E Mi PO Position Packing Slip Shipment Qty Line Amount TaxAmount Shipment Country Select v Design Build Ship Service Welcome TOM CRUISE Home Contact Us FAQ He Flex Company 012M 012M FLEXTRONICS TECHNOLOGIES MEXICO S DE RL DE CV v Filing Option O only Soft Copy Web Invoice Fi Supplier Name CEIBA TECHNOLOGIES v Invoice Currency USD j Invoice Type Cred t Note Mi d Excel file and Invoice soft copie hd m co elum Desktop Invoice zip Browse Please upload zip file only Max size is 3 MB Qi m Qi m Qi P D Maximum only 20 invoices can be uploaded Logout Invoice Invoice Date Invoice Amount Invoice Soft Copy Please upload gif pdf tif or jpg files only Max size is 500 KB ae Tk mi S No PO PO Position Packing Slip Shipment Qty Line Amount Tax Amount Shipment Country p 1 Select v p Design Build Ship Service welcome TOM CRUISE Home Contact Us FAQ Hel Invoice Filing Flex Company 012M 012M FLEXTRONICS TECHNOLOGIES MEXICO 5 DE RL DE CV v Filing Option O only Soft Copy web Invoice Form Supplier Name CEIBA TECHNOLOGIES v Invoice tiem EA Explo
4. FAQ Help My Dash Board Invoice Filing Flex Site 0205 FLEXTRONICS MANUFACTURING SINGAP Get AP Contacts Action Region Company SendToAddress BillToAddress ShipToAddress View My Profile View ASIA 205 FLEXTRONICS MANUFACTURING SINGAPORE PTE LTD dfdk k jk Invoice Report My Preferences Manage Access AP Contacts Change Password Logout Clicking on View link for a specific company will open up a pop up window View AP Contact where you can view additional details for that site Welcome TOM CRUISE Home Contact Us FAQ Help My Dash Board Invoice Filing Region ASIA v Invoice Report Flex Site 0205 FLEXTRONICS MANUFACTURING SINGAP Get AP Contacts Action Region Company SendToAddress BillToAddress ShipToAddress View My Profile View ASIA 205 FLEXTRONICS MANUFACTURING SINGAPORE PTE LTD dfdk k ik AP Contacts Region ASI company 205 FLEXTRONICS MANUFACTURING SINC Send To Address Bill To Address Ship To Address Ik PO Series Email Responsibility Suppliers Santhosh Madhavan in flextronics com Associtate Team supplkier Supplier Portal V2 User Guide Page 22 FLEXTRONICS 14 Change Password This section allows Suppliers to change their login password Welcome TOM CRUISE Home Contact Us FAQ Help My Dash Board Invoice Filing Invoice Amount Status 1 000 000 000 23 Pending 800 00 Pending My Preferences 1
5. Last Name Cruise My Preferences Email Id prakash shanmugam in fiextronics com View My Profile Phone No 1 Manage Access Designation tst1 Company first Test AP Contacts Subject Change Password Message Logout 17 FAQ s Under FAQ s we have a list of frequently asked questions for Supplier Portal Welcome TOM CRUISE Home Contact Us FAC vei I My Dash Board Invoice Filing Expand All Collapse All Invoice Report G How could I Know about Web invoice filing enabled Flex Sites You can check with the link Flex Company List from the left menu for Web invoice filing enabled disabled Flex companies My Preferences G How could I Know about Web invoice filing enabled Flex Sites View My Profile You can check with the link Flex Company List from the left menu for Web invoice filing enabled disabled Flex companies Manage Access How could I Know about Web invoice filing enabled Flex Sites AP Contacts You can check with the link Flex Company List from the left menu for Web invoice filing enabled disabled Flex companies Change Password Logout 18 Help Help section contains Help documents for Supplier Portal including this manual Supplier Portal V2 User Guide Page 25
6. automatically and sent for approval The system will show existing access for that supplier for other sites if any and allow the team to choose whether to add the access to an existing account or to create another account for that particular supplier Upon approval the Supplier will receive the user name and password to login to the system With this the suppliers will have the ability to start using the system with the very first invoice also 5 Access Request Approval Flow Once the supplier submits access requests via Supplier Portal or the automatic request created from Vendor Maintenance system the request will go through the approval process based on the access requested The approval flow will be decided on the following rule For New access requests or additional access requests 1 Ifthe consolidated access includes only one company then the request will go to the Company Approver for approval Company Approvers are defined in the system for each company 2 Ifthe consolidated access includes multiple companies with in a region then the request will go to the Regional Approver for approval Regional Approvers are defined for each region 3 Ifthe consolidated access includes multiple companies across multiple regions then the request will go to the Global Approver for approval There will be one Global Approver defined in the system Supplier Portal V2 User Guide Page 6 FLEXTRONICS Consolidated Access Only O
7. or require access and submit the request by clicking on Submit Access Request button Upon submission the system will send the request for approval based on access requested and upon approval the system will grant access to the user and will send the notification email to the user along with the login details for the Supplier Portal to the email address which is provided during the registration Note One Supplier Portal account will have access to one Supplier only but they can have multiple Flextronics company access for that supplier Supplier Portal V2 User Guide Page 4 FLEXTRONICS Welcome Guest Home Contact Us FAQ Help Note indicates required field Mandatory Supplier Information Supplier Name Address 1 Address 2 City State I Zip Country Select v EU Supplier C Tick here only if your company supplies goods or services under an EU VAT registration number Requestor Information First Name Last Name Designation Requestor Email Requestor Phone 1 Requestor Phone 2 Company Access Region Currency Available Companies Selected Companies Select v Select v Please Select Region Currency A k BREE Add To Access Pending Access for Submission Region Currency Company Actions VIJVTS Try new code Typ
8. 0 000 00 Pending 700 00 Pending View My Profile i 300 00 Pending 800 00 Pending 800 00 Pending ins 9 00 Pending AP Contacts a 90 00 Pending Change Password inv 783 900 00 Pending a Invoice Report Manage Access Logout Company Supplier Currency Status Invoice Report 012M FLEXTRONICS TECHNOLOGIES MEXICO S DE R L DE C V first Test USD Approved View The system will ask Supplier to enter the Old Password New Password and confirm New Password Once the details are entered click on Change Password button The system will trigger an email to the registered email address notifying about the change in password Welcome TOM CRUISE Home Contact Us FAQ Help My Dash Board Invoice Filing Old Password Invoice Report New Password Confirm Password My Preferences Change Password View My Profile Manage Access AP Contacts Change Password Logout Copyright 2011 Flextronics Technologies All rights reserved Supplier Portal V2 User Guide Page 23 FLEXTRONICS 15 Log Out Click on Log out tab under Home page to Sign Out from the Supplier Portal Welcome TOM CRUISE My Dash Bon TS nn LL Invoice Filing Invoice Amount Status KIA 1 000 000 000 23 Pending othr inb901 800 00 Pending 10 000 00 Pending My Preferences 700 00 Pending 800 00 Pending Manage Access 800 00 Pending 9 00 Pending 90 00 Pending 900 00 Pe
9. FLEXTRONICS SUPPLIER PORTAL VERSION 2 USER MANUAL Created on 14 06 2011 Supplier Portal V2 User Guide Page 1 FLEXTRONICS TABLE OF CONTENTS 1 Introduction ee CEEE S 3 2 Objectives x ee 3 3 How does It WOrK ee en en aman naaa nana ana nana nn nana nana SERA 3 4 Getting ACCESS ccccccccceeeceessceeeeeeessceseeeeesseeseeeensseeseeeeesecesees 11 e thins oe 3 4 1 Access via Web Portal cccccccccccsssseccccceesseceecseeseeeeesseauseeeeseeaseeeecssaaaeseessuaaeesesssaaersessaas 3 4 2 Automatic Request Creation via VMF cccccccssesseceeccesecececseeseeeeecsaueeeeessaaeeeessasseseeeseas 6 5 Access Request Approval FIOW ccccccseccescssesessesereeseseeresss fl cece 6 6 Login to the Portal seen naaa naaa naaa i nn 7 7 My Dash Board sesen nana nana manamana aan anna nana naaa AAA ccc 9 8 INVOICE FIling ee anna nana nana naaa nana nana e e A 10 8 1 Upload of Soft Copy Invoice only AAA 11 8 2 Invoice Input in the Web Page VA n 12 8 3 Invoice Input in the Template AAA n 14 Invoice Repori ee ll nn 17 10 My Prefer
10. Filing Flex Company Select Supplier Name Select Invoice Type Select v Invoice Currency Select Reports Flex Company Select Supplier Name Select Currency Select Status Select Supplier Portal V2 User Guide Page 18 Invoice Report Preferences FLEXTRONICS Here the Supplier can set the default Flextronics Company Supplier Name Currency and Status and then click on Save button Once this is set whenever the Supplier visits the Invoice Report page these default values will be automatically loaded Invoice Filing Dash Board No of Invoices to be shown in Invoice Report Dashboard View My Profile Please Select the columns for My Change Password Invoice Filing F Note Invoice Amount amp Status are mandatory selected 10 Mi columns Available Columns Selected Columns TransactionId Flex Company Select Supplier Name Select Invoice Type Select v Invoice Currency Select Reports Flex Company Select Supplier Name Select Currency Select Supplier Portal V2 User Guide Page 19 FLEXTRONICS mall 1 View My Profile This section allows Supplier to view the personal information provided during the portal registration This is only a view section and no action can be taken here Welcome TOM CRUISE Home Contact Us FAQ Hel
11. PO Position Packing Slip PO101 100 10 10 INDIA PO101 30 20 10 INDIA PO101 10 23 246 10 INDIA Supplier Portal V2 User Guide Page 16 FLEXTRONICS 9 Invoice Report This module allows Suppliers to search and check the status of their invoices Suppliers will also be able to export the report to excel for any further analysis Suppliers will have the option to select the report filtering parameters and can click on Generate Report button to view the data based on the selected filters The report output can be exported to excel file by clicking on Export to Excel link Welcome TOM CRUISE Home Contact Us FAQ Help My Dash Board Invoice Filing Region AMERICAS Flex Company Invoice Report Supplier Name ALL Currency Status ALL Transaction Id my rreterences Invoice PO View My Profile From Invoice Date 7 Ill To Invoice Date Manage Access From Payment Date To Payment Date AP Contacts Min Invoice Amount Max Invoice Amount Change Password Export Report To Excel Invoice Details Transid_Suppertame Senger Company Invoice ponmber oie AA 12M11061362889 EPA A ces 8001 012M 1 In Process 1211022860300 FIDA ogies 0C480 01m 21603 GDI057771 a i 2590 0000 12M11022461035 EDA A cies 00430 01m 21659 NPP2000097487 anit a l 2776 0000 12M11022364270 To ogres 0080 01M 21726 NPP2000 100066 aa f 96 0000 Supplier Portal V2 User G
12. Under this section first the Supplier has to select the Flextronics Site from the available list to which the invoice is billed to Depending on the site selected the system will show multiple options for supplier to upload the invoices There are three possible options for uploading the invoices to Flextronics AP System e Upload of Invoice soft copy and Invoice details via Excel template e Upload of Invoice soft copy and Invoice details via Web Form e Upload of Invoice soft copy only this option is available only for few Flextronics sites Welcome TOM CRUISE Home Contact Us FAQ Help My Dash Board Invoice Filing Flex Company Select Select Invoice Report 012M 012M FLEXTRONICS TECHNOLOGIES MEXICO S DE RL DE CV My Preferences View My Profile Manage Access AP Contacts Change Password Logout Here the user will have an option to select the Flextronics site to which the access is granted and Invoice filing is allowed Upon selection of site the user will be see available Filing Option Web Invoice Form and or Soft Copy upload Note With the Web Invoice form maximum of 20 Invoices can be uploaded in a batch Cc T A o D H 2 3 7 m Home Contact Us FAQ Hel My Dash Board Invoice Filing Flex Company 012M 012M FLEXTRONICS TECHNOLOGIES MEXICO S DE RL DE CV v
13. a T 1000 C Documents and Settings gssrelum Desktop Invoice zip Browse Line Items S No PO Position Packing Slip Shipment Qty Line Amount TaxAmount Shipment Country 12 345 666 100 IE JAPAN v Supplier Portal V2 User Guide Page 13 FLEXTRONICS 8 3 Invoice Input in the Template This feature is similar to the process used for Web Input with the difference that Supplier will input the Invoice details in Excel file instead of web page and upload the excel file along with the soft copy invoices in Zip format This is convenient for Suppliers having multiple invoices to be uploaded in one batch max 20 To upload via excel template select the Supplier Name Invoice Currency and Invoice Type from the drop down list Now follow the following steps to upload the invoice details Download the excel template by clicking on Click here to download Excel Form link Open the excel template and fill in the Invoice information along with the file name of Invoice soft copy Save the excel template along with the Invoice soft copies Zip the excel file and Invoice soft copies together Click on Browse button to select the zip file created in step 4 Click on Extract button this will load the content of Zip file into the web form The system will review the content loaded and verify whether the following a Invoice soft copy is available for all the invoices b Invoice tot
14. al amount is tallying with the sum of individual line amount and tax amount Review the information shown in the web form and edit content as required Finally click on Submit button to submit the invoices to Flextronics AP System NM Oro 2 LUIS Home Contact Us FAQ Help My Dash Board Invoice Filing Flex Company 012M 012M FLEXTRONICS TECHNOLOGIES MEXICO S DE RL DE CV Filing Option y vy We yoic Invoice Report g Op O only Soft Copy Web Invoice Form Supplier Name CEIBA TECHNOLOGIES v My Preferences Invoice Currency USD i Oo Invoice Type Credit Note _ _ o 7 v View My Profile For Bulk Invoices upload Please upload the Zip file containing Filled Excel file and Invoice soft copies Manage Access Upload Zip File Please upload zip file only Max size is 3 MB AP Contacts Change Password Please enter the below fields to add or save Individual invoice s Maximum only 20 invoices can be uploaded Logout Invoice Invoice Date Invoice Amount Invoice Soft Copy Please upload aif pdf tif or jpg files only Max size is 500 KB Oo Las Line Items S No PO PO Position Packing Slip Shipment Qty Line Amount TaxAmount Shipment Country i Select Supplier Portal V2 User Guide Page 14 FLEXTRONICS FLE TRONICS Design Build Ship Service Sppe kartal Welcome TOM CRUISE Home Contact Us FAQ Help
15. arious regions Once all the required sites are added to Pending Access for Submission click on Submit Access Request button and a request will be sent to Flextronics AP team for approval Upon approval the supplier will receive an email and the sites will be automatically added to the Supplier account My Dash Board Manage Access Invoice Filing My Current Access Details Invoice Report Status Approved v My Preferences Company Supplier Currency Status Invoice Report 012M FLEXTRONICS TECHNOLOGIES MEXICO S DE R L DE C V firstTest USD Approved Upload View View My Profile Manage Access Company Access Region Currency Available Companies Selected Companies AP Contacts D ASIA v Select IM Please Select Currency Change Password Logout Pending Access for Submission Region Currency Company Action ASIA BDT 020S FLEXTRONICS MANUFACTURING SINGAPORE PTE LTD Delete ASIA BDT 043 POWER SYSTEMS TECHNOLOGICE SHENZHEN COMPANY LIMITED Delete ASIA BDT 046 POWER SYSTEMS TECHNOLOGICE BEIJING COMPANY LIMITED Supplier Portal V2 User Guide Page 21 FLEXTRONICS 13 AP Contacts This section allows Supplier to search AP Contacts for specific Flextronics site Supplier can select only Region and see contacts for all sites in that region or can select specific site under the region and get the details for that site only Welcome TOM CRUISE Home Contact Us
16. ave Individual invoice s Maximum only 20 invoices can be uploaded Invoice Invoice Date Invoice Amount Invoice Soft Copy Please upload gif pdf tif or jpg files only Max size is 500 KB 6 21 2011 1234 mal T 1000 C Documents and Settings gssrelum Desktop Invoice zip Browse Line Items PO Position Packing Slip Shipment Qty 1 12 345 666 100 5 JAPAN Line Amount TaxAmount Shipment Country Select Welcome TOM CRUISE Home Contact Us FAQ Help Invoice Filing Flex Company 012M 012M FLEXTRONICS TECHNOLOGIES MEXICO 5 DE RL DE CV v Invoice Report O only Soft Copy Web Invoice Form Supplier Name CEIBA TECHNOLOGIES My Preferences Invoice Currency Select w Invoice Type Select View My Profile For Bulk Invoices upload Please upload the Zip file containing Filled Excel file and Invoice soft copies Manage Access Upload Zip File Please upload zip file only Max size is 3 MB eel AP Contacts eee eA Click here to download Excel Form Change Password Please enter the below fields to add or save Individual invoice s Maximum only 20 invoices can be uploaded Logout Invoice Invoice Date Invoice Amount Invoice Soft Copy Please upload aif pdf tif or jpg files only Max size is 500 KB 1234 6 14 2011 m
17. e the code shown Once you have submitted your access you can at time click on My Registration Status link in the login section to check the status of your request _ Welcome Guest Home Contact Us FAQ Help Ss III AA This site provides various online tools which will be used by supliers and customers of flextronics To access these tools you should have valid User Id and Password which will be sent to you after registering in this site This site provides User Name various online tools which will be used by supliers and customers of flextronics To access these tools you should have 2 r Passwor Eg Forgot User Name or Password Sian Ugi My Registration Status This will open up the registration status page where you can enter your email address and click on Check Status button which will display the status of your registration request valid User Id and Password which will be sent to you after registering in this site Supplier Portal V2 User Guide Page 5 FLEXTRONICS Welcome Guest Home Contact Us FAQ Help Status can be In Approval Process Rejected or Account Created Email Id siasekar elumalsi in fextronics com HN 4 2 Automatic Request Creation via VMF Supplier Portal V2 is integrated with Flextronics Vendor Maintenance System in a way that every New Supplier creation request upon completion will have the Supplier Portal account registered
18. ences ee A 18 11 View My Profile sena LAA aan 20 Te Mamao ACC SS eo E eulaianeudneaamnt meneame 20 Toe aaa see ee EEE a EEE ETE E E 22 e Congo PASSW a en aaa ea A a ETa EE Ana kan 23 e AA a E an E EE a EA 24 16 Pe E P T E A T A E A A A 24 17 PAN EEE P PE AA P E A AT T A PA ian 25 18 a e P E P OE E E TE P A A TO a A PA 25 Supplier Portal V2 User Guide Page 2 FLEXTRONICS 1 Introduction Flextronics Supplier Portal is an Internet based web application for the suppliers of Flextronics across the globe This portal facilitates Flextronics suppliers to upload the invoices for various Flex sites wherever permitted and also to track the status and payment details of their invoices 2 Objectives e To enable Supplier upload Invoices via the Portal e To enable Supplier track status of Invoices sent to Flextronics 3 How does it work The portal contains public details and secured data Public details are available in the Home page and can be accessed by anyone browsing to the portal To access the Secured data specific to a Supplier login credentials are required which can either be obtained by self registering via Portal or when it is created by Flextronics for the Supplier Once logged in the Supplier will be able to view their access levels and be able to upload and track status of invoices 4 Getting Access There are two ways where in Suppliers can get access to the Portal a Existing S
19. invoice through the Web Input form select the filing option as Web Invoice Form as shown in the below screen Welcome TOM CRUISE Home Contact Us FAQ Help My Dash Board Invoice Filing Invoice Filing Flex Company 012M 012M FLEXTRONICS TECHNOLOGIES MEXICO S DE RL DE CV v Filing Opti s A Web Invoice For iling Option O only Soft Cop web Invoice Form Supplier Name Select v My Preferences Invoice Currency Select v Invoice Type Select v View My Profile For Bulk Invoices upload Please upload the Zip file containing Filled Excel file and Invoice soft copies Manage Access Upload Zip File Browse _ Please upload zip file only Max size is 3 MB Lengan ganang AP Contacts SA Click here to download Excel Form Change Password Please enter the below fields to add or save Individual invoice s Maximum only 20 invoices can be uploaded Logout Invoice Invoice Date Invoice Amount Invoice Soft Copy Please upload gif pdf tif or jpg files only Max size is 500 KB Fs Ti Browse Line Items S No PO PO Position Packing Slip Shipment Qty Line Amount Tax Amount Shipment Country 1 Select v Select the Supplier Name Invoice Currency and Invoice Type from the drop down list Now for each invoice follow the following steps 1 Enter the Invoice Number Invoice date Invoice am
20. nding AP Contacts Change Password View My Profile i 800 00 Pending Company Supplier Currency Status Invoice Report 012M FLEXTRONICS TECHNOLOGIES MEXICO S DE R L DE C V first Test USD Approved View 16 Contact Us Click Contact Us link available under Home page for any support assistance related to Supplier Portal Welcome TOM CRUISE Home Contact Us FAQ Help ON a NR SDIT nn aan Invoice Filing Invoice Amount Status j inbg90 1 000 000 000 23 Pending lavoice Repost inb901 800 00 Pending My Preferences Ind20 10 000 00 Pending 890Inb 700 00 Pending View My Profile iNv890 800 00 Pending Inb098 800 00 Pending Manage Access In623 800 00 Pending In5 9 00 Pending AP Contacts z Invb89 90 00 Pending Change Password inv789 900 00 Pending Logout Company Supplier Currency Status Invoice Report 012M FLEXTRONICS TECHNOLOGIES MEXICO S DE R L DE C V first Test USD Approved View Supplier Portal V2 User Guide Page 24 FLEXTRONICS This will open up a window where you need to enter the details along with the Subject and Message and click on Send button which will trigger email to the Flextronics team Welcome TOM CRUISE Home Contact Us FAQ Help My Dash Board Invoice Filing For technical assistance Please enter the following details and send to us First Name Tom Invoice Report
21. ne a Cons ny cai Com Ted A A a Mitts Supplier Finance Requestor fills and Wina er ie Pa will receives submits the Vendor Portal o the notification with Access Request Buyar a fills and submits VMF naaa a f request on completion ani Pp pa a automatic Vendor Portal Access Request is created Global Approver 6 Login to the Portal Once you have received the user name and password you can login to the portal by entering the User Name and Password in the login section and clicking on Sign In button as shown in the screen below Welcome Guest This site provides various online tools which will be used by supliers and customers of fiextronics To access these tools you should have valid User Id and Password which will be sent to you after registering in this site This site provides User Name various online tools which will be used by supliers and customers of flextronics To access these tools you should have valid User Id and Password which will be sent to you after registering in this site Password Forgot User Name or Password Sian Up My Registration Status Flextronics allows web invoice filing for Singapore Site starting 1st April 2011 More Web Invoice filing is an easy and convenient way to send Purchase invoices to Flextronics without having to worry about missing invoices This site provides various options to upload soft copy invoices along with invoice details to Enhanced re
22. ntly uploaded invoices by the supplier The user has an option to customize this section to choose the number of recent invoices to be shown and also the invoice information fields from the list of available fields This selection can be done via My Preferences tab refer section 10 below My Access This section shows the list of Flextronics sites the Supplier has access to Depending on the access level the suppliers will be able to see the links to upload and view the Status of invoices Note If a supplier is having an active EDI connection with Flextronics for a specific site then for that site the invoice filing option will not be available Welcome TOM CRUISE Home Contact Us FAQ Help My Dash Board Invoice Filing Invoice Status inb90 1 000 000 000 23 Pending imenice Repost inb901 800 00 Pending My Preferences In620 10 000 00 Pending 890Inb 700 00 Pending View My Profile iINV890 800 00 Pending Inb098 800 00 Pending Manage Access In623 800 00 Pending In 5 9 00 Pending AP Contacts Invb89 90 00 Pending Change Password inv789 900 00 Pending Logout Company uppher Currency Status Invoice Report 012M FLEXTRONICS TECHNOLOGIES MEXICO S DE R L DE C V first Test USD Approved View Supplier Portal V2 User Guide Page 9 FLEXTRONICS 8 Invoice Filing Invoice filing section allows the Suppliers to upload their invoices to the respective Flextronics Sites
23. oice Report pn D Web Invoice Form Supplier Name My Preferences Please upload zip gif pdf tif or jpg files only For zip file Max size is 3 MB For other files Max size is 500 MB Manage Access AP Contacts Change Password Logout Select the Supplier Name Invoice Currency and Invoice Type from the drop down and click on Browse button to browse to the Invoice file Zip file to be uploaded and click on Submit button Welcome TOM CRUISE Home Contact Us FAQ Help My Dash Board Invoice Filing Flex Company 012M 012M FLEXTRONICS TECHNOLOGIES MEXICO S DE RL DE CV v Filing Opti a a ee ene iling Option only Soft Copy O Web Invoice Form Supplier Name CEIBA TECHNOLOGIES My Preferences Invoice Currency USD w Invoice Type Credit Note View My Profile Invoice Soft Copy Please upload zip gif pdf tif or jpg files Om juaiieeetiiel a size is 3 MB For other files Max size is 500 MB AP Contacts Change Password Logout Supplier Portal V2 User Guide Page 11 FLEXTRONICS 8 2 Invoice Input in the Web Page With this feature Suppliers will be able to key in invoice information into the web page along with uploading the soft copy invoice This will help better tracking of invoice due to availability of information and also in processing high priority overdue invoices To upload the
24. ount load the Invoice Soft copy by clicking on Browse button and selecting the invoice file name 2 Enter the PO Number amp PO Position and or Packing Slip Shipment Quantity Line amount Tax amount and Shipment country Optional If you have multiple PO lines or multiple PO s then you can click on button to add more lines as required Similarly button can be used to delete the current line 3 Once all the information is entered you can click on Add Invoice button Repeat steps 1 2 3 for every invoice to be uploaded to Flextronics max 20 Once all the invoice details are entered finally click on Submit button which will then upload the invoices to Flextronics AP system Supplier Portal V2 User Guide Page 12 FLEXTRONICS Welcome TOM CRUISE Home Contact Us FAQ Help My Dash Board Invoice Filing Flex Company 012M 012M FLEXTRONICS TECHNOLOGIES MEXICO S DE RL DE CV v Filing Option O only Soft Copy Web Invoice Form Supplier Name CEIBA TECHNOLOGIES v My Preferences Invoice Currency Select v Invoice Type Select v View My Profile For Bulk Invoices upload Please upload the Zip file containing Filled Excel file and Invoice soft copies Manage Access Upload Zip File Please upload zip file only Max size is 3 MB nel AP Contacts ee AE Click here to download Excel Form Change Password Please enter the below fields to add or s
25. ous options to upload soft copy invoices along with invoice details to Enhanced reporting capabilities are now available in the system More Flextronics Accounts Payable team Web invoice filing option is available based a on country specific legal requirements valid User Id and Password which will be sent to you after registering in this site Latest AP Contacts have been uploaded into the system More Flextronics allows web invoice filing for Zala site starting 1st Jan 2011 More Password Reset More View All News Copyright 2011 Flextronics Technologies All rights reserved The Sign Up link will open up the registration form where the Supplier is required to fill in Supplier Company information user information and the list of Flextronics site for which access is required All the fields marked with asterisk are mandatory to be filled in Following are the fields that a Supplier needs to fill in to request for access to the Portal EU Supplier User Check this only if the company supplies goods or services under an EU VAT registration number Requestor First Name Requestor Last Name Requestor Designation Requestor Email Address This email address will be used by Portal to send out the account credentials and invoice information Contact Number 2 Non Mandatory After entering the above information the supplier is required to select the Flextronics Sites for which they have business
26. p My Dash Poom A ie Ma Supplier Information Invoice Filing iii Supplier Name first Test Invoice Report Address 1 tst1 Address 2 tst1 My Preferences City tst1 State tst1 View My Probie l Zip 123 Country CANADA EU Supplier Tick here only if your company supplies goods or services under an EU VAT registration number Manage Access Requestor Information AP Contacts First Name Tom Last Name Cruise Change Password Designation tst1 Requestor Email prakash shanmugam in fiextronics com ea Phone Requestor Phone 753 Copyright 2011 Flextronics Technologies All rights reserved 12 Manage Access This section allows Supplier to check their existing access and also request for access to additional Flextronics sites Under My Current Access Details the supplier can check the status of various requests submitted by them Welcome TOM CRUISE Home Contact Us FAQ Hel My Dash Board Invoice Filing My Current Access Details Invoice Report Status My Preferences Supplier Currency Status Invoice Report View My Profile R L DEC V first Test USD Approved Upload View Manage Access Company Access Region Currency Available Companies Selected Companies AP Contacts Select v Select v Please Select Region Currency Change Password Logout A Vv BREE
27. porting capabilities are now available in the system More Flextronics Accounts Payable team Web invoice filing option is available based on country specific legal requirements Latest AP Contacts have been uploaded into the system More Flextronics allows web invoice filing for Zala site starting 1st Jan 2011 More Password Reset More View All News If by any chance you have forgotten your password or misplaced the email you can click on Forgot User Name or Password link as shown in the below screen to retrieve your password Supplier Portal V2 User Guide Page 7 FLEXTRONICS Home Contact Us FAQ Help User Name Password Upon clicking this link it will open a window where you need to enter the email address that you have provided during registration and click on Submit button Welcome Guest Pan The system will check whether the email address provided is correct or not and if not will show an error message registered Email Id Email Id rajasekar elumalai in fextronics com Once you submit the request with correct email address the system will send you an email with your User Name and Password for the Supplier Portal Supplier Portal V2 User Guide Page 8 FLEXTRONICS 7 My Dash Board Once you are logged in the system will take you to My Dash Board page which has two sections My Invoice Status and My Access My Invoice Status This section shows the list of rece
28. rer ir Bull Uploa A File contents have been loaded into the web page please review make necessary changes as required and Submit the form Maximum only 20 invoices can be uploaded Please enter the belor f el ds to add Supplier Portal V2 User Guide Page 15 FLEXTRONICS Review the invoice details as loaded into the form and if any changes required click on Edit or Delete link to edit the content of delete specific invoice Once reviewed click on Submit button n ATA a saai La L Supplier Name CEIBA TECHNOLOGIES v My Preferences Invoice Currency USD w Invoice Type Credit Note v View My Profile For Bulk Invoices upload Please upload the Zip file containing Filled Excel file and Invoice soft copies Manage Access Upload Zip File Please upload zip file only Max size is 3 MB AP Contacts eile Click here to download Excel Form Change Password Please enter the below fields to add or save Individual invoice s Maximum only 20 invoices can be uploaded Invoice Invoice Date Invoice Amount Invoice Soft Copy Please upload aif pdf tif or jpg files only Max size is 500 KB Line Items S No PO PO Position Packing Slip Shipment Qty Line Amount TaxAmount Shipment Country 1 Select v Invoice Date Invoice Amount Shipment Qty Line Amount Tax Amount Shipm S No PO Number
29. uide Page 17 FLEXTRONICS 10 My Preferences This section allows Supplier to set their frequently used settings Dashboard Preferences Here the Supplier can select the maximum number of invoices to be shown under My Dashboard page and can also add remove additional fields to be shown for each invoice Three fields Invoice number Amount and Status are set as mandatory and cannot be removed from the My Dashboard section Welcome TOM CRUISE Home Contact Us FAQ Helg My Dash Board Invoice Filing Dash Board No of Invoices to be shown in Invoice Report Dashboard Note Invoice Amount amp Status are mandatory selected columns My Preferences Selected Columns View My Profile Manage Access Please Select the columns for My Transactionid AP Contacts Dash Board Change Password Invoice Filing Preferences Here the Supplier can set the default Flextronics Company Supplier Name Invoice type and Invoice currency and then click on Save button Once this is set whenever the Supplier visits the Invoice Filing page these default values will be automatically loaded Invoice Filing Dash Board No of Invoices to be shown in o m Note Invoice Amount amp Status are mandatory selected Invoice Report Dashboard columns Available Columns Selected Columns View My Profile i Please Select the columns for My Transactionid Change Password Invoice
30. uppliers can browse to the portal and submit access request these access request will be reviewed by Flextronics AP Team and upon approval rejection the supplier will be notified with the status and account credentials if any b New Suppliers For new suppliers getting created in Flextronics ERP system the Portal will automatically register them and send the account credentials to the Supplier 4 1 Access via Web Portal New Suppliers can browse to the Portal home page to register themselves for getting the access by clicking on the Sign Up link as shown in the below screen Supplier Portal V2 User Guide Page 3 FLEXTRONICS Welcome Guest Home Contact Us FAQ Help This site provides various online tools which will be used by supliers and customers of flextronics To access these tools you should have valid User Id and Password which will be sent to you after registering in this site This site provides User Name various online tools which will be used by supliers and customers of flextronics To access these tools you should have Password Sign In Forgot User Name or Password sau Sian Up My Registration Status sg ASE OS ee voice Filing aaa Flextronics allows web invoice filing for Singapore Site starting ist April 2011 More Web Invoice filing is an easy and convenient way to send Purchase invoices to Flextronics without having to worry about missing invoices This site provides vari
Download Pdf Manuals
Related Search