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General Ledger User Manual

1. Default Transaction Code az External Suspense General Ledger UDF Details Input By Authorized By Modification Date Time Date Time Number Wi Authorized W Open fd ORACLE 7 2 2 The following information can be captured in this screen HO Branch Head Office branch code is defaulted to this field You can not modify the value Reversal Indicator In cases where Enterprise GL systems are not able to accept negative numbers in the amount field the reversal entries will be handled by flipping the accounting entry indicator Dr Cr and always quoting an absolute number in the amount fields Reversal Indicator provides an option to choose among flipping the accounting entry indicator or providing negative amounts Consider Position Accounting Choose this option if you want the position accounting entries to be included for reporting Bank Level Consol Handoff If you choose this option the handoff creation process will be triggered only after the data extraction is completed in all the branches Note Data extraction in Oracle FLEXCUBE will always be performed at branch level Default Transaction Code Specify the transaction code that should be used to handle report accounting entries when there is a change in the customer account reporting GL This change could be due to current balance movement or account status change or reporting GL maintenance change A brief description of the chosen
2. To generate the report for a single MIS class click on Single and from the option list choose the MIS class that you want to generate the report for If you want the report to be generated for all MIS class choose All Specifying the date preference for generation of the report You have the option to specify the date option for generating the report You can generate the report to reflect the average balance report for any date in the past Note However this date has to be within the retention date you have mentioned in the GL Branch Parameters screen Select the value date button if you want to generate value date GL MIS average balance report To generate book date GL MIS average balance report select book date button Contents of the Report You can generate the GL MIS average balance report for a single customer or for all customers for a specific date till date The system will generate the report based on the parameters specified by you The contents of the daily average balance report are given below Header The Header carries the title of the report branch code branch date user ID module from which the report has been generated date and time at which the report has been generated and the page number of the report Body The report contains the average balance for financial year to date and period to date for the foreign currency and the local currency The average balance includes the effect of
3. Input By Authorized By Modification Wi Authorized Date Time Date Time Number W Open Mapping parameters can be chosen as any of the following fields Effective Date The date from which mapping is effective is displayed here This field is always defaulted to the application date and you can not change it Specifying Mapping Parameters Branch Code Check this option if you wish to include branch as on of the mapping parameters Transaction MIS The system displays all the transaction MIS classes defined in Oracle FLEXCUBE However only the ones that have been defined as mandatory in the MIS Class Maintenance screen will be enabled Choose the class that you want to include in the mapping parameters Customer MIS The system displays all the customer MIS classes defined in Oracle FLEXCUBE However only the ones that have been defined as mandatory in the MIS Class Maintenance screen will be enabled Choose the class that you want to include in the mapping parameters Composite MIS The system displays all the composite MIS classes defined in Oracle FLEXCUBE However only the ones that have been defined as mandatory in the MIS Class Maintenance screen will be enabled Choose the class that you want to include in the mapping parameters Defining Enterprise GL Master You can define External GLs for a combination of Oracle FLEXCUBE attributes in the EGL Master screen This maintenance is effective date base
4. W Open To create a new reporting line structure click new icon The Reporting Line Maintenance screen will be displayed without any details except for the Branch Code field Here the code assigned to the branch where you are currently working will be defaulted You will not be allowed to change the branch code The other details that you need to specify for your Head Office and Central Bank reporting lines are as follows e a code to identify the reporting line e a description of the line e the type of line Head Office or Central Bank e category specified for this line asset liability income expense etc e the parent line code for this reporting line al ORACLE For detailed information on how to create a new reporting line structure refer to the chapter on Maintaining a Reporting Line Structure of the General ledger module Linking GL to CB Line Once you define Central Bank lines you can indicate the leaf GL that should report to the line If you are working at the Head Office you can specify this linkage under the Reporting Lines section of the Chart of Accounts screen At the branch level you need to indicate this linkage in the GL Code to CB Line Linkage screen You can invoke the GL Central Bank Line Linkage Maintenance screen by typing GLDXGLLN in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button GL Central Bank Line Linkage Ma
5. Fields Maker Date Time Mod No Checker Record Status Date Time Authorization Status Associating GL with Central Bank Reporting Line For Central Bank reporting purposes you should associate a GL with a debit and credit reporting line Debit Line The Central Bank debit line indicates the line to which an account under a GL should report if in debit Credit Line Similarly you can indicate the line to which an account under a GL should report if in credit You can select a reporting line from the option list The option list will contain a list of all the lines maintained in the Reporting Line Maintenance screen The description of each specified reporting line appears alongside the line number The debit and credit reporting lines you define for a leaf can be the same Associating GL with Head Office Reporting Line In order to include a GL under a Head Office reporting line you should associate it with debit and credit reporting line Debit Line The Head Office debit line indicates the line to which an account under a GL should report if in debit Credit Line Similarly you can indicate the line to which an account under a GL should report if in credit You can select a reporting line from the option list The option list will contain a list of all the lines maintained in the Reporting Line Maintenance screen The description of each specified reporting line appears alongside the line number The debit and credit
6. STDGLCMT in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button General Ledger Class Maintenance E New E3 Enter Query GL Class Code GL Class Name GL Details 1 Of 1 GL Code GL Description ELCs Date Time Checker Date Time Mod No Record Status Authorization Status GL Class Code Specify the unique code given to the specific group of GLs You can enter a maximum of 3 alphanumeric characters os ORACLE GL Class Name Specify the GL Class Code name You can enter a maximum of 255 alphanumeric characters GL Code Specify the GL code The adjoining list displays all the GL codes maintained in the system You can choose the appropriate one GL Description The system displays the GL account description oo ORACLE 7 1 7 2 7 2 1 7 Enterprise GL Integration Introduction Oracle FLEXCUBE when deployed in a bank as a product processor allows extraction of accounting data from its core GL system and mapping of the same to an enterprise GL which is external to the system Oracle FLEXCUBE GL collates the accounting entries from all the modules within Oracle FLEXCUBE and transmits the relevant information to the Data Extraction layer This layer further interfaces with the external adapter which processes the data as per the requirements of the external GL and transmits the same to it Enterprise GL Extraction Infrastruct
7. You can invoke this screen by typing STDGLTRFP in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button 3 GL Balance Transfer Maintenance E New E3 Enter Query GL Balance Transfer Maintenance Branch Code Group Code Description Transfer Details 10f1 From GL Code ToBranch To GL Code Transaction Code Maker Date Time Checker Date Time Mod No Record Status Authorization Status Specify the following details Branch Code Specify the current branch code from where the sweep would take place Group Code Specify the code to group the GL s to be transferred Description Enter the description for the group Transaction Code Select a transaction code to be used for posting transfer entries from the list of values provided From GL Select the GL code to transfer funds from the list of values provided Note This is the inter branch GL used for parking stamp duty collected To Branch Select the branch code from the list of values provided to transfer the balances ORACLE 8 1 8 2 To GL Select the GL code from the list of values provided to be used for posting sweep entries by the system Note After this batch is executed the balance on the source GL stamp duty payable GL is 0 for the branch The system then transfers the balances of GL in each currency to the target GL in head office in the same c
8. relevant field and striking lt F1 gt on the keyboard Audience This manual is intended for the following User User Roles Role Function Operations To define the GL structure Operations Managers Officers Authorization functions Financial Control To generate reports on GLs MIS Operators Generation of reports Documentation Accessibility For information about Oracle s commitment to accessibility visit the Oracle Accessibility Program website at http Avww oracle com pls topic lookup ctx acc amp id docacc Organization This Manual is organized into the following chapters About this Manual gives information on the intended audience It also Chapters lists the various chapters covered in this User Manual General Ledger An Overview is a snapshot of the features and Chapter 2 functionality that the module provides Chapter 3 Setting up Chart of Accounts details the procedure to set up a GL structure for your bank Maintaining Reporting Line Structure describes the procedure for Chapter 4 defining an alternate reporting structure for your Head Office and Central bank Defining Alternate Reporting Lines deals with the setting up of alter Chapters nate reporting lines for GLs when a branch is located abroad GL Report Classification on MIS Class gives details on reports that Chapter 6 be generated based on MIS classes t1 ORACLE
9. Choose this option to indicate that the MIS class can be used both at customer definition and at the time of processing a transaction e Fund class Refer to the Core Services User manual for details on setting up a Fund MIS class This is the basic feature of a class and will determine the type of MIS codes that can constitute the class For each of these MIS types you can create a maximum of ten classes Mandatory Using this field you can indicate whether entering an MIS code is mandatory for a particular MIS class or not Whenever any transaction is stored the system checks if an MIS code is supplied for this MIS class invoked in the transaction MIS Codes Under a class you can indicate the sub divisions that should be reported under the class Each of the sub classes is given unique code identifiers The MIS codes that you associate with a class will fall under the class at the time of reporting or consolidation Click add icon to associate an MIS code to aclass To remove an MIS class from the list place your cursor in that row and click delete icon The MIS codes that you associate will depend on the Type of MIS Class that you are creating While setting up the details of a customer you can associate the customer to a customer type MIS Code Therefore the set up serves more for management purposes and makes the management of GLs simple and easy Saving the record Click save icon to save the record Click delete icon to
10. Currency 112 ORACLE Balance Local Cur rency rency Monthly Average Indicates the monthly average balance in local cur 11 16 Daily Expense Tracking Report 11 16 1 This report helps you track the daily expenses You generate this report using Daily Expense Tracking Report screen To invoke the screen type GLRDLEXP in the field at the top right corner of the Application tool bar and click the adjoining arrow button The screen is as shown below Daily Expense Tracking Report Daily Expense Tracking All Branches Specific Branch Code ReportFormat PDF Printer At Client Report Output Print Printer All Branches Specific You can generate this report for all the branches or a specific branch alone If you choose All Branches the system will generate the report for all the branch codes If you choose Specific you need to select the branch code for which you need to generate the report Once you have specified the details click OK button Contents of the Report The contents of this report have been discussed under the following heads Header The Header carries the title of the report the branch code branch date user ID module from which the report has been generated date and time at which the report has been generated and the page number of the report Body You can find the following details in the body of the r
11. Day GL 0100 This process has already been run GL BUD0O1 Period code is not maintained for the budget GL BUD02 The MIS class 1 for the budget is not maintained GL BUD03 The MIS code 1 for the budget is not maintained GL BUD04 The MIS class 2 for the budget is not maintained GL BUDO5 The MIS code 2 for the budget is not maintained GL CPT01 This combination of product allocation code transaction type and MIS code for the given financial cycle and period code is already maintained GL CPT02 Product or allocation code or transaction type cannot be null GL CPT03 Both cost code and cost per transaction cannot be null GL CPT04 Financial cycle or period code cannot be null GL CPT05 The selected period code is not for the chosen financial cycle GL CPT06 Segment code cannot be null GL CTG1 Asset accounts should be of debit category GL CTG2 Liability accounts should be of credit category GL CTG3 Income accounts should be of credit category a ORACLE GL CTG4 Expense accounts should be of debit category GL CTG5 Invalid FMS account code GL DEBUG 1 GL FIN Finance closure successful CLOO1 GL FIN Finance closure unsuccessful CLO02 GL FMS1 The legal vehicle of the FMS account is not valid GL FMS2 Incorrect length of FMS account GL FMS3 The currency is not valid GL FMS4 The FMS account exists GL FMS5 The GL code is a new GL Do you want to auto maintain it GL FMS6 The
12. GL 0072 Budgeting is being done for this GL Closure disallowed GL 0073 Reporting is being done for this GL Closure disallowed GL 0074 MIS update failed GL 0075 Budget update failed GL 0076 This report is being run by another user Please wait GL 0077 Type not allowed for customer GL GL 0078 Type not allowed for internal GL GL 0079 Category not allowed for customer GL GL 0080 Financial year period code cannot be null GL 0081 Date cannot be null GL 0082 Report name mandatory GL 0083 Days cannot be greater than 27 if months present GL 0084 Days cannot be greater than 364 if years present sa ORACLE GL 0085 Months cannot be greater than 11 if years present GL 0086 Tenor cannot be negative GL 0087 Period code cannot be null GL 0088 Financial year cannot be null GL 0089 Cannot change leaf to a node GL 0090 Do you want to close the financial year GL 0091 Do you want to close the period GL 0092 Could not close financial year GL 0093 Could not close period GL 0094 Enter the financial year before the period GL 0095 Cannot use this MIS class for further allocation order GL 0096 Interbranch GL only one MIS group allowed GL 0097 Mandatory field MIS group cannot be null GL 0098 A position GL or position eqv GL cannot be defined as node GLs GL 0099 This process can be run only between end of financial input and End of
13. Oracle FLEXCUBE rest Through this single entity you can consolidate and maintain balances and turnovers of all types of accounts your bank holds In addition the module enables you to retrieve on line information on the GLs maintained for your bank In Oracle FLEXCUBE GLs have been structurally fashioned as a tree bearing a multi level structure like a tree s main branch and sub branches On the head stands the Head GL that does not report to any other GL The subsequent levels consist of Nodes and Leaves A Node GL is one that reports to another GL and has other GLs reporting to it A Leaf GL is one that reports to another GL but does not have any GL reporting to it The number of levels in the tree structure and the various constituents of the head nodes and leaves have been left open to your choice the only restriction being that a report will be restricted to the number of levels that a 132 column paper can hold The GL structure for your bank has to be created at the bank level and maintained by different branches Using this structure you can consolidate the GL balances and turnovers across modules and products and retrieve on line information on the same Features of GL Sub system Flexible GL structure Keeping in mind the different type of accounts maintained in your bank GL has been broadly classified into the following categories e Asset e Liability e Expense e Income e Contingent Asset e Contingent Liab
14. Period Code Specify the period code Financial Cycle Specify the financial cycle for which you want to generate the report from the adjoining option list Level Specify the level Category Check category of the balance sheets for which you need to generate the report from the following e Asset e Liability e Income e Expense e Debit e Credit Once you have specified the details click OK button The system displays the print option screen Set your preferences as to printing the report and click OK button Ta ORACLE 11 13 1 Contents of the Report The contents of this report have been discussed under the following heads Header The Header carries the title of the report the branch code branch date user ID module from which the report has been generated date and time at which the report has been generated and the page number of the report Body You can find the following details in the body of the report GL Code The code of the GL whose details are displayed in the report Description The description Amount in LCY The amount in Local Currency Amount FCY The amount in Foreign Currency Total The total Amount 11 14 Profit and Loss Internal Transactions Report You can set preferences as to generation of this report using Profit and Loss Internal Transactions Report screen To invoke the screen type GLRPLTXN in the field at the top right corner of the App
15. batch function and choose GLREPDLY as the function id and execute which will post FCY entries in LCY for those GL for which the Repost FCY entries in LCY option has been enabled Entry based Revaluation of Income Expense GLs As part of the End of Day processes before the account revaluation batch process executes on a given business day the revaluation batch process for performing accounting entry based revaluation for FCY entries in Income Expense GLs is run This process performs entry based revaluation for those Income Expense GLs for which such revaluation has been indicated in the Chart of Accounts Note If transaction entry happens on STANDARD rate then the system does not post any reval uation even though you have enabled revaluation for the GL It executes according to the sequence of processes as shown below e Entry pair revaluation e Single entry revaluation e Reversal revaluation Entry pair Revaluation First the FCY accounting entries passed during the day into Income Expense marked for entry based revaluation are revalued using the revaluation rate for the rate type defined in the Account Revaluation Maintenance for entry based revaluation The revaluation is done only for entry pairs in respect of which e both the main and offset entries are in the same FCY e the FCY amount is greater than zero The revaluation offset entry is posted to the Account GL of the actual offset entry of the transaction in
16. can choose to break up revaluation profit loss for the GL you are defining into e Trading P amp L P amp L due to revaluation of foreign currency transactions during the day e Revaluation P amp L P amp L due to revaluation of opening balances balances without current day s turnover The following example compares the accounting entries posted when you do not choose to split revaluation profit loss and when you do Note The revaluation splitting is done for revaluation into GL s also Refer the chapter Account Revaluation Maintenance in the Core Services User Manual for further details about revaluation Indicating Profit and Loss Revaluation Details EOD Reval Of FCY Entries Single Entry Journal entries that do not have an offset entry cannot be revalued using the EOD revaluation of FCY entries option Enable this option if such journal entries are to be revalued EOD Reval Of FCY Entries Entry Pair As part of the End of Day processes before the account revaluation batch process executes on a given business day the revaluation batch process for performing accounting entry based revaluation for FCY entries in Income Expense GLs is run This process performs entry based revaluation for those Income Expense GLs for which such revaluation has been indicated in the Chart of Accounts You can enable this option to indicate that the entry wise revaluation of FCY entries posted during the day should be perf
17. exit without saving the details that you entered An MIS Class that you have created will be available for use only after it has been authorized by a user bearing another ID Similarly you cannot make any modifications to a Class or Category until the previous modification made has been authorized After you have made the required entries click Exit button to exit the screen You will be returned to the Application Browser Maintaining GL Branch Parameters You can maintain branch level parameters that govern the processing of GL in a particular branch of your bank through the General Ledger Branch Parameters screen You can invoke the General Ledger Branch Parameters Maintenance screen by typing GLDBRPRM in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button ca ORACLE 6 2 1 6 2 2 The General Ledger Branch Parameter screen will be displayed General Ledger Branch Parameters E New amp Enter Query Branch Details Branch Code Branch Name GL MIS Process Days C Process Till Next Working Day 1 Average Balance Process Days Process Till Next Working Day 1 GL MIS Retention Days MIS Average Balance Retention Days Average Balance Retention Days Average Balance Retention Days Account Statement Retention Days Account Statement Retention Days Maker Date Time Checker Date Time Mod No Record Status Authorization
18. for the balance sheet of the Head Office or the Central Bank are different from the GL structure created by your bank The order in which the GL categories Asset Liability Expense Income Contingent Asset Contingent Liability appear in the balance sheet cannot be changed However under a category you can redefine the position of the various GL heads and shift a head from one GL category to another if required For all practical purposes GL heads appear in order of their numeric sequence number assigned Note Central Bank and Head Office reporting lines can be created only at the Head Office of your bank 2 ORACLE Creating New Reporting Line Structure To understand the sequence of steps involved in creating a new reporting line structure let us take the following example Requirement Assume you need to create a reporting line for your Head Office representing investments of your bank Under the head Investments your Head Office wants information classified under financial investments and business investments Further under business investments you require to report holdings in subsidiaries and holdings in associates Solution To create this new reporting structure invoke the Reporting Lines Maintenance screen First create the Head Reporting Line In our example it is Investments and assign it a description and a category asset Leave the parent details blank since this does not report to another
19. for the nodes GL 0041 GL code already used GL 0042 Failed to update the Balances for the customer GLs GL 0043 Budget name cannot be empty GL 0044 Invalid budget description GL 0045 Financial year cannot be empty GL 0046 Period code cannot be empty GL 0047 M I S class cannot be empty GL 0048 M 1S code cannot be empty GL 0049 Currency code cannot be empty GL 0050 Amount cannot be empty GL 0051 Branch cannot be empty GL 0052 No records available GL 0053 GL code cannot be empty v2 ORACLE GL 0054 All AL option cannot be selected when a currency has been already selected GL 0055 Input a valid date GL 0056 Spaces not allowed in report name GL 0057 Failed to perform consolidation GL 0058 Spaces are not allowed in MIS class GL 0059 Spaces are not allowed in MIS code GL 0060 Change of MIS type is not allowed GL 0061 Cannot delete the last detail record GL 0062 Detail records cannot be empty GL 0063 Duplicate record GL 0064 All AL option has been selected other currencies not allowed GL 0065 Enter a valid category GL 0066 Enter a valid category group GL 0067 Cannot change the category of the line GL 0068 Current line is a parent of some open lines GL 0070 The parent line for the current line is closed cannot open this line GL 0071 The parent line for the current line is unauthorized cannot reopen this line
20. generated Interval The duration of time in days for which the currency record is fetched Currency The corresponding currency for each product Tae ORACLE 11 9 11 9 1 11 9 2 Amount In Inflow of cash for each product and the corresponding currency Amount Out Outflow of cash for each product and the corresponding currency Net Inflow Net inflow for each product and the corresponding currency Euro Eqv The equivalent of each of the above values in terms of Euro Total for This is the total inflow outflow and total net inflow for the product Product Total for This is the total inflow outflow and total net inflow for the currency Currency Currency wise Cash Flow Report Currency wise Cash flow report gives you details of inflow outflow and the net inflow of cash for different currencies You can set preferences as to generation of the report using Currency wise Cash Flow Report screen To invoke the screen type GLRPNFLO in the field at the top right corner of the Application tool bar and click the adjoining arrow button CURRENCY CASH FLOW Record Preferences Reports ReportFormat PDF Printer At Client Report Output Print Printer Report Options You can set the following record preference Report Specify the name of the report The option list displays all valid report names maintained in the system Choose the appropriate one Once y
21. line Then create the lines at the second level Financial investments and Business investments Indicate Investments as the Parent line for both these lines Thereafter create the third level of GLs holdings in subsidiaries and holdings in associates respectively Specify their parent line as Business investments The category assigned to the Parent Line is defaulted The hierarchical structure of this Head Office reporting line would be as follows INVESTMENTS Feed ber Easiness lev Hokies m Holany m sab wh x Linking GL to Reporting Line After you have defined Central Bank and Head Office lines you can indicate the leaf GLs that should report to the line While creating a GL you can indicate the Central Bank or Head Office line to which it should report ta ORACLE 4 1 2 1 4 1 2 2 Click on the Reporting Lines tab on the Chart of Accounts Maintenance screen to indicate the reporting lines to which leaf GLs should report A GL that you create can report to Central Bank and Head Office reporting lines Chart of Accounts Maintenance E New amp Enter Query GL Code General Ledger External Code Leaf LeafGL Description Node GL GL Details GL Linkages Kom ELE Central Bank Lines Debit Line Credit Line Head Office lines Debit Line Credit Line BIC Statement Position GL Maintenance MIS Group Linkage IBAN Account Number Other GLLinkedto This Parent Child General Ledgers
22. respect of which the FCY entries were passed The offset Account GL is identified based on the Contract Reference Number Event Sequence Number and Amount Tag combination and the revaluation entries are posted with the same Contract Reference Number and Event Sequence Number as the original entry The event code RVEP is used to pass the entries Appropriate position entries are also passed Single Entry Revaluation After the entry pair revaluation the journal FCY accounting entries that is entries without corresponding offset entries passed during the day are revalued using the revaluation rate for the rate type defined in the Account Revaluation Maintenance for entry based revaluation Only those entries with FCY amounts greater than zero are revalued oe ORACLE 3 9 The revaluation offset entry is posted to the Profit Loss GL maintained for the revalued GL in the Account Revaluation Maintenance with the same Contract Reference Number and Event Sequence Number as the original entry The event code RVSE is used to pass the entries Appropriate position entries are also passed Reversal Revaluation Revaluation of FCY reversal entries into Income Expense GLs is done for those GLs for which such revaluation has been indicated in the Chart of Accounts If an entry is posted into an Income Expense GL s with a negative amount it is considered a reversal entry All reversal entries are ordered according to e Contract Reference
23. 1 8 1 Balance Transfer Batch GL 0 ccc ceeceeeeeceecececceceeeeeeeeeeeeteceeaeaesaeeeeeeeeeeeteeeeeneees 8 2 8 2 GLE Balances Quehy a aT anl ate end heed E Ea Le il gee 8 2 Error Codes and Messages ssssssseeeeneeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseseeseeeeaes 9 1 9 14 Error Messages ooieoe iari a EE a VEE OEE EEA E EE A ened 9 1 GIOSS lA A EEE T TTT TT 10 1 10 1 General Ledger Terms ccccecscecceeeeecceeeeeeeeceeeeeesenceneeeseeeeaaeeenseneasenenseaeenaetneees 10 1 Reportsnnaa a a E N 11 1 TETI IAthOG UCONN niert a a aa aa a a 11 1 11 2 Accounting Journal Report sirsie naa a ea Ei en a 11 1 11 22 17 Selection OptiOns e aa a aED RAN 11 2 11 2 2 Contents of the REPOST ccccccccceeeeeeeeseceeceeeeeeeeeteseceneeneeaeeeseeeeeetetetees 11 3 1123 Tiral Balance Reports cial entail aks aol ae ans a a 11 3 11 3 1 Contents of the Report 0 ccccccccceeeeeeteneeceeceeeeeeeeeeeseecneenieaeeeeeeeeeeneteteeds 11 4 11 4 Multi Currency P and L report 0 eee eececceeeee eee eeeeeeeeeeeeeeeeeeeeeeeeeeeeeesenaeeeeseeenaeeees 11 5 11 4 1 Generating a Consolidated Report i ccecccitceeteeeeeeneeeeetenaeeeeteenaeeees 11 5 11 4 2 Generating the Balance Sheet or P n L Report for a Period in the Past 11 5 11 4 3 Seletin Options nih a e a e a 11 5 11 4 4 Contents of the Report 0 2 cccccccccceeeeeeeceeceeceeeeeeeeeteseecneenieaeeeeeeeeeeneteteess 11 6 11 5 Daily Average Balance Report sssssssssirs
24. 1 8 2 To invoke the screen type GLRPCFLO in the field at the top right corner of the Application tool bar and click the adjoining arrow button LBL_CASH_FLOW_REPORT Record Preferences From Product To Product Report ReportFormat PDF Printer At Client Report Output Print Printer Report Options You can set the following record preferences From Product Specify the product code The system will generate the report of cash flow from this product to the product selected in To Product field To Product Specify the product code The system will generate the report of cash flow to this product from the product selected in From Product field Report Specify the name of the report The option list displays all valid report names maintained in the system Choose the appropriate one Once you have specified the details click OK button The system displays the print options screen Set your preferences as to printing the report and click OK button Contents of the Report The contents of cash flow report have been discussed under the following heads Header The Header carries the title of the report branch code branch date user ID module from which the report has been generated date and time at which the report has been generated and the page number of the report Body You can find the following details in the body of the report Product The product of which the details are
25. Bank line to which a GL should re port In the Reporting Line Maintenance screen you can define reporting lines heads of financial information and indicate an alternate reporting structure for your Head Office and Central Bank To invoke this screen click on General Ledger in the Application Browser select Reporting Lines and click on Detailed under it You can also invoke this screen by typing GLDXLINE in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button 4 ORACLE To create a new reporting line structure click new icon E New Enter Query Branch Code Line Code Line Description Category Asset Line Type Head Office Line Leaf LeafLine Central Bank Line Node Line Line GE Description Input By Authorized By Modification Date Time Date Time Number Wi Authorized E Open In this table you capture the following for your Head Office and the Central bank reporting lines e The branch code e A code to identify the reporting line e A description of the line e The type of line Head Office or Central Bank e Category specified for this line asset liability income expense etc e The type of line Node or Leaf e The parent line code for this reporting line The reporting lines that you create are for alternate reporting Alternate reporting is required when the GL structure defined
26. Branch User ID Indicates User ID Date amp Time Indicates the Date and Time when the report was generated Module Indicates module for which report is generated Body You can find the following details in the body of the report GL Code The code that identifies the general ledger GL Description Indicates the description of general ledger The financial year for which you require the general Financial Year ledger average balance The code that identifies the period for which the details Period Code are required Currency The code of the transaction currency The GL balance amount in terms of transaction cur Currency Bal rency LCY Bal The GL balance amount in terms of local currency 110 ORACLE 11 7 11 7 1 General Ledger Report The general ledger report displays credit and debit balances in various accounts maintained in Oracle FLEXCUBE You can set preferences as to generation of the report using General Ledger Report screen To invoke the screen type GLRPBAL in the field at the top right corner of the Application tool bar and click the adjoining arrow button General Ledger Report Preferences GL MIS Breakup Branch Code Leaf GL Report Name Include Zero Category From GL Category Group Level Cust Interaction Only Customer General Ledger Only internal General Ledger Both History Report Branch Consolidation Past Pe
27. Capiiet OD Ofun oD N AIIIH AIH ASIA ANNA OD Siorts OD Ant Debis OD Empiog s OD furs OD Morias ATI AHH ASTH241 AHHH ASIH HI Suppose AS190100 is on display in the field GL Code On choosing the other GLs linked to this parent option the following list will be displayed GL Code GL Description AS190200 OD Retail Lending AS190300 OD Clean AS190400 OD Others If you click on Child GLs for the Current GL the following list will be displayed GL Code GL Description AS190101 OD Stocks AS190102 OD Book Debts Thus by clicking on the second option under hierarchy level you can view the list of GLs that report to the current GL To understand the sequence of steps involved in creating a new GL structure let us take an example For example assume you are creating an asset Head GL for bank balances held with other banks Your GL mask is defined as NNNNNAAAD in the Bank wide Parameters screen You assign a GL code 50000ASS D to the Head GL D is the last element of the code which is system generated and is called the check digit It will be an alphabet of the English language if it is represented in the mask as d and will be numeric if it is represented as D Under GL 50000ASS you want to create two sub GLs 50100ASS representing balances with Federal Reserve Bank and 50200ASS representing balances with Commercial banks Under sub GL 50200ASS stand two GLs 50201ASS and 50202ASS re
28. Enterprise GL Integration deals with extraction of accounting data Chapter 7 from Oracle FLEXCUBE core GL system and mapping of the same to an enterprise GL external to the system Maintaining GL Balance Transfer explains about the process of Chapter 8 maintaining sweep instructions for transferring balance from branch Stamp duty payable GL to the head office GL Error Codes and Messages for General Ledger deals with the vari Chapter 9 ous error codes and messages that can be generated for the GL module Chapter Glossary defines the terms used in this manual 10 Chapter Reports provides a list of reports that can be generated in this mod 11 ule and also explains their contents Chapter Function ID Glossary has alphabetical listing of Function Screen ID s 12 used in the module with page references for quick navigation 1 5 Related Documents e The Oracle FLEXCUBE Procedures User Manual e The Oracle FLEXCUBE Operations User Manual e The Oracle FLEXCUBE Core Services User Manual e The Oracle FLEXCUBE Core Entities User Manual 1 6 Glossary of Icons This User Manual may refer to all or some of the following icons Icons Function rx Exit Add row Delete row ay Option List ie ORACLE 2 1 2 2 2 General Ledger An Overview Introduction The General Ledger GL sub system is the pillar on which the various functional components of
29. GL should report This GL in effect becomes the parent of the current GL You can select a parent GL from the option list available The option list will contain only a list of Node GLs that you have already created ae ORACLE 3 3 0 2 3 3 0 3 Category You can assign a Category only to a Head GL a GL that does not report to another GL If the GL that you indicated as the parent GL is a Head GL the category assigned to it is also displayed Indicating Year End Profit amp Loss Accounts Profit A C You can specify the accounts into which the year end profit or loss entries for the GL should be posted The profit account is the account into which all income GL account balances are posted at the end of the year On the last day of the financial cycle all balances from the account are posted into the year end profit account You can select an account code from the option list available Loss A C The Loss account is the account into which all expense GL account balances are posted at the end of the year On the last day of the financial cycle all balances from the loss accounts are posted into the year end loss account You can specify the same GL for posting both your profits and losses Identifying Previous Year Adjustment GL Prev Yr Adj GL You can indicate the GL to which the previous year s adjustment entries for unrealized income and expense are to be posted As a result the system automatically posts adjust
30. Node No Internal Leaf Yes Customer Leaf No As indicated above you can post direct entries i e link it to your bank s internal accounts only to internal leaf GLs For internal and customer node GLs and customer leaf GLs you would associate accounts with them Avg Bal Required Oracle FLEXCUBE will compute and store average balances for customer GLs on a daily basis However the average balance computation is performed on the basis of transaction dated balance and any value dated adjustment will not be considered for this computation If a working day is followed by any holiday s the average balance computation will be done as per the specifications defined in the GL Branch Parameter Maintenance screen That is the balance will either include the accumulated balance for the number of days inclusive of the following holidays or the system will compute the balance on the next working day ORACLE Note The system will compute and store average balances for customer GLs only if you select the Avg Bal Required option You will not be allowed to modify this option at a later date The balances will be computed on a daily basis and will be based only on booking dated transactions The system will store debit credit and net average balances in FCY as well as in LCY Note In the case of back dated transactions the system will not update the average balances of previous periods You can q
31. Number e Event Sequence Number Reversal event sequence number e Debit Credit Indicator e Amount Tag e Account The entries are consolidated according to amount tags and the resultant net amounts are revalued using the revaluation rate for the rate type defined in the Account Revaluation Maintenance for entry based revaluation The revaluation offset entry is posted into the FX Profit Loss GL defined for the revalued GL in the Account Revaluation Maintenance with the same reference number and the event sequence number of the reversal event with the event code RVRL Since the revaluation offset entry in each case is passed with the reference number of the original transaction the relevant MIS updates are also made just as is done for the original transaction The reversal revaluation entries can be viewed in the LCY statement for the revalued Income Expense GLs Linking GL to Position or Position Equivalent GL When defining a GL in the Chart of Accounts you must link all the foreign currencies linked to a GL to a Position GL and a Position Equivalent GL if you have opted for position accounting in the Bank Wide Parameters screen If you do not want position accounting for a particular GL do not choose the Positioning required option under Position Accounting Details in the Chart of Accounts Click Positioning oe ORACLE 3 10 GL Maintenance button in the Chart of Accounts screen The Position GL Maintena
32. ORACLE General Ledger User Guide Oracle FLEXCUBE Universal Banking Release 12 0 3 0 0 Part No E53393 01 April 2014 General ledger User Guide April 2014 Oracle Financial Services Software Limited Oracle Park Off Western Express Highway Goregaon East Mumbai Maharashtra 400 063 India Worldwide Inquiries Phone 91 22 6718 3000 Fax 91 22 6718 3001 www oracle com financialservices Copyright 2007 2014 Oracle and or its affiliates All rights reserved Oracle and Java are registered trademarks of Oracle and or its affiliates Other names may be trademarks of their respective owners U S GOVERNMENT END USERS Oracle programs including any operating system integrated software any programs installed on the hardware and or documentation delivered to U S Government end users are commercial computer software pursuant to the applicable Federal Acquisition Regulation and agency specific supplemental regulations As such use duplication disclosure modification and adaptation of the programs including any operating system integrated software any programs installed on the hardware and or documentation shall be subject to license terms and license restrictions applicable to the programs No other rights are granted to the U S Government This software or hardware is developed for general use in a variety of information management applications It is not developed or intended for use in any inherently dangero
33. RC code is new Do you want to auto maintain it GL Failed to get commit frequency for process ZDWU FMUP001 GL No data found in cotms_source_pref for source 1 FMUP002 GL Failed to get upload ID for process ZDWU FMUP003 GL Failed to translate external entity 1 for 2 check if it is authorized FMUPO004 open or not maintained GL GL 1 closed FMUP005 GL GL 1 unauthorized FMUPO006 GL 1 duplicate GL FMUP007 GL 1 failed to insert in GLTMS_GLMASTER FMUP008 GL 1 failed to insert in STTBS_ ACCOUNT FMUPO009 GL MIS group 1 closed FMUP010 GL MIS group 1 unauthorized FMUP011 GL Failed to get the Maximum class number for transaction class FMUP012 a2 ORACLE GL RC01 failed to insert into GLTMS_ MIS _ Class FMUP013 GL 1 RCO1 failed to insert into GLTMS_MIS_ Code FMUP014 GL 1 2 failed to insert into GLTMS_GL_MIS_Group FMUP015 GL Failed to insert in GLTBS_FMS_Details FMUP016 GL Record already exists in GLTBS_FMS_Details FMUP017 GL 1 2 failed to get start and end date FMUP018 GL EOM balances not sent by FMS FMUP019 GL AVG balances not sent by FMS FMUP020 GL LCY balance not sent but the currency is local currency FMUP021 GL No MIS head maintained for transaction code 1 FMUP022 GL 1 MIS group not maintained FMUP023 GL Failed to insert i
34. S The system displays all the customer MIS codes for the relevant transaction MIS classes defined in Oracle FLEXCUBE You need to specify the appropriate MIS code against every MIS class listed The adjoining option list displays all the MIS codes coming under the MIS class Only the MIS classes selected in the Enterprise GL Mapping Parameters screen will be enabled for selection Composite MIS The system displays all the composite MIS codes for the relevant transaction MIS classes defined in Oracle FLEXCUBE You need to specify the appropriate MIS code against every MIS class listed The adjoining option list displays all the MIS codes coming under the MIS class Only the MIS classes selected in the Enterprise GL Mapping Parameters screen will be enabled for selection Specifying Restrictions Posting Allowed By default this option will be selected Uncheck this option if you want to impose a restriction Branch Allowed Disallowed From the set of available branches you can maintain a list of Branches which are either allowed or disallowed for the external GL Select the required branch from the option list You can add additional branches by clicking add icon Accounting entries can be posted to this GL only from the branches selected here Currencies Allowed Disallowed From the set of available currencies you can maintain a list of currencies which are either allowed or disallowed for the external GL Select th
35. Status You will need to maintain the following branch details Defining Branch Identification Details Branch Code In Oracle FLEXCUBE each branch of your bank is identified by a unique three character code called the branch code This code will be displayed upon invoking the screen Description The description of the branch will be displayed by default when the screen is invoked You can also specify the name that identifies the Defining Batch Processing Details branch You can define Batch Processing Details in way detailed below MIS Average Balance Retention Days The MIS average balance details will be retained in the system only for those numbers of days you mention in this field The Retention day is entered always in terms of days and is greater than the system date General Ledger Average Balance Retention Days The GL average balance details will be retained in the system only for those numbers of days you mention in this field The Retention day is entered always in terms of days and is greater than the system date Note When a GL MIS average balance report is requested for a date beyond the retention date the system will display an error message stating that the data is not available 6 4 ORACLE 6 3 Account Statement Retention Days The Customer Account Statistics will be retained in the system only for those numbers of days you mention in this field Specify the retention
36. account revaluation and financial closure entries for both book date and value date The value date average balance reflects adjustment due to back value entries in addition to normal value date balance The book date average balance is based on the booking date and hence there is no adjustment The financial year To date and period To date average balance values are with respect to the financial year and period code of the bank Each column in the report contains the following details Branch Indicates Branch GL Code The code that identifies the general ledger Currency Indicates currency Month to Date LCY Month to date local currency balance MIS Class The class of MIS 1s ORACLE 11 6 11 6 1 MIS Code The code that identifies the MIS Month to Date ACY Month to date account currency balance Customer Number The CIF of the customer whose details are being generated Year To Date LCY Year to date local currency balance Year To Date ACY Year to date account currency balance General Ledger Periodical Average Balance You can generate the average balance report from General Ledger module of Oracle FLEXCUBE This report gives you details of GL balance in both transaction currency and local currency You can set preferences as to generation of the report using Reports GL Average Balance screen To invoke the screen type GLRPAVG in the f
37. also helps simplify the GL structure of the bank For instance you can categorize information by the defined Customer Transaction MIS Class Under each type Customer or Transaction you can create several MIS Classes and Sub classes This is done at the Bank level and used by the different branches Information Retrieval You have been provided with various report definition options so that you can tailor your report to suit your needs In addition the report generator helps you prepare reports in the format of the Head Office and Central Bank debit credit lines which may be at variance with the existing GL structure at the branch level Consolidation of GLs can take place at different branch levels That is at the Regional Office or Head Office levels depending upon the branch structure that you have defined in the Core Entities Module The final consolidation of all GLs is done at the Head Office where the total consolidated GL is provided in a report Even during consolidation the break up based on MIS Classes will be provided Need to Invoke GL Sub system You will need to invoke the General Ledger GL sub system to e Maintain a General Ledger structure for your bank e Avail of services provided by GL to different modules like EOD update of GL etc e Interface with the MIS System e Set up Reporting lines and associate GLs to these debit and credit lines e Specify break up of GLs by either customer or transaction MIS Class e Ru
38. and click OK button 11 26 Printer At Client Printer ORACLE 11 19 1 Contents of the Report The parameters specified while generating the report are printed at the beginning of the report The contents of this report have been discussed under the following heads Header The Header carries the title of the report the branch code branch date user ID module from which the report has been generated date and time at which the report has been generated and the page number of the report Body You can find the following details in the body of the report GL Currency Code The general ledger code and the currency Description The description of the general ledger Movement of Period The movement of period YTD Movement The YTD movement Total The total balance Movement of Period The total movement of period YTD Movement The total YTD movement Expense Excess of Income over The amount in excess of income over expenses 11 20 Currency wise Profit and Loss Statement This report provides information on the credit debit and net balances currency wise You generate this report using Currency wise Profit and Loss screen To invoke the screen type GLRPPNL in the field at the top right corner of the Application tool bar and click the adjoining arrow button The screen is as shown below Currency wise Profit amp Loss Bran
39. ansaction was a credit transaction or debit transaction TIA ORACLE Currency The currency of the transaction Amount The transaction amount Description The description of the transaction Value Date The value date of the transaction Input Branch The branch at which the transaction was recorded Maker ID The user ID of the maker of the transaction Input Date The date on which the transaction was recorded Reference Number The reference number of the transaction 11 18 Income Expense Report 11 18 1 The income expense report provides details of the income and expenses by displaying the debit credit and net balances for GL accounts You generate this report using Income Expense Report screen To invoke the screen type GLRPINE in the field at the top right corner of the Application tool bar and click the adjoining arrow button The screen is as shown below LBL_INEX All Branches Single Branch Branch Code Report Format PDF Printer At Client Report Output Print Printer All Branches Specific You can generate this report for all the branches or a specific branch alone If you choose All Branches the system will generate the report for all the branch codes If you choose Specific you need to select the branch code for which you need to generate the report Specify the report options and click OK button Contents of the Report Th
40. ated accounting entries can be posted to the GL The debit or credit entries of accounts that do not fall into any of the other types can be assigned to the Normal Type GL The leaf GLs that you create will be taken as Normal Type by default ORACLE GL Category GL category can be specified only for a GL head A Head GL can be assigned any of the following categories e Asset e Liability e Expense e Income e Contingent Asset e Contingent Liability e Memo e Position e Position Equivalent Two Head GLs can have the same category All GLs that fall under a Head GL will essentially belong to the category defined for the Head Each category can have any number of GLs under it But the category allocated to a GL should be assigned at the head of any GL stream all nodes and leaves by default take the category of the Head GL to which they report Customer Internal GL A GL that you create in Oracle FLEXCUBE can be defined as a Customer or an Internal GL Internal GLs are accounts that are internal to the bank such as cash accounts interest income and expense accounts and so on These also comprise of customer account balances from the front end modules Loans Deposits Money Market etc The customer savings current and nostro accounts of your bank are opened under GLs designated as customer GLs The GL combinations that you can have include GL type Direct posting of entries Internal Node No Customer
41. ategory Specify the category to which the general ledger belongs You can choose one of the following categories from the dropdown list e Asset e Liability e Expense e Income e Contingent asset e Contingent liability Category Groups Specify the category group You can choose one of the following groups e Asset Liability e Income Expense e Contingence Level Chart of accounts have been grouped hierarchically under six levels You can generate the report for accounts that fall under a certain level of this hierarchical structure Specify the level of hierarchy Customer Internal Choose the general ledger types for which the report is being generated You can choose one of the following options e Only customer general ledgers e Only internal general ledgers e Both Past Period Check this option to indicate that the report is being generated a period in the past Financial Year Specify the financial year for which you are generating the report Period Code Period codes are maintained for each financial year If this report is being generated for a particular period within a financial year specify the period code The option list displays all valid period codes maintained under the financial year selected above Consolidation Check this option to generate a report that is consolidated across the branches in the reporting structure defined for your branch Date Specify the date of the report Once you have specifi
42. cceassadtenects aeaa eaae aa a eaa 11 16 11 10 1 Contents of the REPOST 2 cccceeeeceeeneecaeceeeeeeeceeeeseseecnsenneaaeeeseeeeeeteees 11 16 11 11 Currency Position Report 00 ccceceeceeeeeeeeeeeeeeseeeeeeeeeseneaeeeeeseeeeeeeeeseeeeteeeeseeaeees 11 17 11 11 1 Contents Of the REPOST cccceceeceeeneecaeceeteeeeeeeeeseseceneenneaaeeeeeeeeeeteees 11 18 1112 GL Summary Reportan neriedi iii anne ENA deed AAEE E 11 18 11 12 1 Contents of the Report ccceccceeeeneecceceeeceeeeeeeteceeestesseaanesteeseeettass 11 18 11 13 Balance Sheet Report cccececeecececceccee cece eee eeeeeeeceaeaaaaaeceeeeeeeeeeeesetsssensaneaeeees 11 19 11 13 1 Contents Of the Report iine e e a eaa ra 11 20 11 14 Profit and Loss Internal Transactions Report cccccceeceeeeeeeeeeeeeseaeeeeeeeeees 11 20 11 14 1 Contents Of the REPOST cccceceeceeentecaeceeeeeeeeeeeeseseecneenieaeeeeeeeseeeneees 11 20 11 15 Monthly Average Balance for Entire GL Report 0 ceecceeeeeeeeeeteeeeeeeeteeeeetes 11 21 11 15 1 Contents Of the Report 2 cccccceeceeentcaeceeeeeeeeeeeeteseeeneeninaeeeeeeeeeeeteees 11 22 11 16 Daily Expense Tracking Report cccccescceeeseeeeeeeeeeeeeneeeeeseeeeaeeeseeenaeeeeeeenaeeees 11 23 11 16 1 Contents of the Report 00 2 cccccccceeeecneeseceeeeceeeeeeeseteccnesnnsaeeeneeeseeeteees 11 23 11 17 Back Dated Transaction Report c cccccecceeceeeeeeeeeteeeeee
43. ccounts amp Customer GL s Identification of reporting Customer GL for a Customer Account requires the closing balance in the customer account Since account balances are reconciled at EOD this process relating to entries to Customer should be run only during End of Financial Input window As a first step the system will identify the reporting Customer GL for each Customer Account and the External GL mapped to such a Customer GL It will also identify the corresponding Oracle CCID mapped If there is a change in the reporting GL the system will automatically create fictitious accounting entries to Customer GL to report the balance movement The following example illustrate this process Handoff Generation A daily handoff data store will be provided which would contain all the basic accounting entry related information to the external GL mapped While providing this data system will identify whether there are any violations to the restrictions defined in the EGL Master screen If found these accounting entries will be reported to using the External Suspense GL maintained in the Enterprise GL Parameters screen Successful completion of this process will mark the end of the process i ORACLE 8 Maintaining GL Balance Transfer You can maintain sweep instructions for transferring balance from branch Stamp duty payable GL to the head office GL You can maintain it through GL Balance Transfer Maintenance screen
44. ch Consolidation History Report Financial Year Period Code Report Format Report Output Consolidation Past Periods Printer At Client Printer 11 27 ORACLE 11 20 1 11 21 Consolidation Check this box to consolidate the records maintained with all branches including the head office If you check this box you need to indicate the date until which the system should consider consolidation of records across branches Date Specify the date until which the system should consolidate the records Past Periods Check this box to include past periods in the report Financial Year Specify the financial year Period Code Specify the period code Specify the report options and click OK button Contents of the Report The contents of this report have been discussed under the following heads Header The Header carries the title of the report the branch code branch date user ID module from which the report has been generated date and time at which the report has been generated and the page number of the report Body You can find the following details in the body of the report Currency The GL currency code Currency Description The description of the currency code displayed GL Currency Code The general ledger code Description The description of the GL Debit Balance The debit balance Credit Balance The credit balance Debit Balance LCY The debit balance in loca
45. ch the account belongs Account This is the description of the account description Currency This is the SWIFT code of the account currency Dr Cr This indicates whether the transaction was a debit or credit Transaction Every accounting entry in Oracle FLEXCUBE involves a trans Code action code The transaction code describes the nature of the entry for which you are generating the report Transaction This is the description assigned to the transaction code description Value date The accounting entry was passed on this date FCY amount If the transaction is in a foreign currency the amount expressed in the foreign currency is displayed Exchange rate If the transaction currency is different from the local currency the exchange rate used is displayed LCY amount This is the local currency equivalent of the amount involved in the transaction 11 3 Trial Balance Report The trial balance report gives details of all transactions involving a particular account You can generate this report only after End of Financial Input is marked for the day Tig ORACLE 11 3 1 You can invoke the screen by typing the code GLRPTBAL in the field at the top right corner of the Application tool bar and click on the adjoining arrow button Trial Balance Report Trial Balance Report Date ReportFormat PDF Printer At Client Report Output Print Printer Since there are no sel
46. d and any modification made to the ine ORACLE existing data will be effective from the date of modification This screen is also a Head Office function You can invoke the Enterprise GL Master Maintenance screen by typing EGDEGMST in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button FGL Master FX New E3 Enter Query Effective Date GL Code Enterprise GL Currency Branch Code Transaction MIS Customer MIS Composite MIS Restriction E Posting Allowed Branch Allowed Currency Restriction Allowed Disallowed Disallowed Branch Restriction Currency Restriction Branch Code Branch Description if Currency Code Currency Description A a Ll z Input By Authorized By Modification W Authorized Date Time Date Time Wanbet Open Effective Date The application date of the Head Office is defaulted here on creation of any new record or modification to the existing data GL Code Specify the Oracle FLEXCUBE GL Code which should be mapped to the External GL The adjoining option list displays all the GL codes maintained
47. days in terms of days and which is greater than the system date All records older than the period that you specify are purged as part of the purge process The purge process should be initiated manually The current period data is not purged General Ledger MIS Process Days Those events which have to be triggered automatically will be processed accordingly during batch process You have the option to specify whether the batch process should be processed as part of the EOD process till the next working date 1 day or not Check the box to indicate that the processing has to be done till the next working date 1 day Leave the box unchecked to indicate otherwise General Ledger Average Balance Process Days Computation of Average Balance can be based on the Next Working Day 1 or System Date If the average balance calculation basis is NWD 1 the balances of holidays are included in the previous working day If the calculation basis were System Date the balances of holidays are included on the next working day provided the next working day is in the same period If the basis is System Date but the next working day is in the next period the holidays are considered during the current run Maintaining GL Class You can group GL charts of accounts that belong to the particular business entities through the General Ledger Class Maintenance screen You can invoke the General Ledger Branch Parameters Maintenance screen by typing
48. de of the selected branch for which the report is generated Currency The currency of the general ledger Debit Balance in LCY The debit balance in local currency Credit Balance LCY The credit balance in local currency Debit Balance FCY The debit balance in foreign currency Credit Balance FCY The credit balance in foreign currency 11229 ORACLE 12 Function ID Glossary E GLRPBASH cccscscssseee 11 19 EGDEGMST sscsssseeesseee 7 4 GLRPBDTN seeeseees 11 24 EGDGLPRM cesssseeeeeeoee 7 1 GLRPCCY onsets 11 17 EGDMAPRM scsesseeeeee 7 3 GLRPCFLO on eeseeeeee tees 11 14 GLRPGLCY 0 cecccesteeceeeen 11 6 G GLRPINEX cccsccccssssssseeee 11 25 GLDBRPRM nsnsi 6 3 GLRPLTXN ooon 11 20 GLDCHACC wovecccccsssecceesseee 3 1 GLRPMABR nsnsi 11 21 GLDCLASS ooescccccceeeeceesseee 6 2 GLRPNFLO assasi 11 15 GLDREP nsnsi 5 3 GLRPPLST o csscccsssssseeeee 11 26 GLDXGLIN oesececceececceesseee 5 2 GLRPPNL oo sssssstecccssssseeee 11 27 GLDXLINE o sscccccssstesceessee 4 1 GLRPTBAL o scccccsssteeceeeee 11 4 GLDXWBAL o escessssseesceeseeee 8 2 GLRPUNC oo eecsscccccsssseeeee 11 16 GLRDLEXP ou eceecseeeeee 11 23 GLRSUREP o ccccesseeee 11 28 GLRISAVG cccccccssssteceeeen 11 7 GLRPAVG onsin 11 9 j CLR PBA f 11 11 STDGLOMT cccccccceeeeeees 6 5 STDGLTRF oansein 8 1 i ORACLE
49. e parameters specified while generating the report are printed at the beginning of the report The contents of this report have been discussed under the following heads 11725 ORACLE Header The Header carries the title of the report the branch code branch date user ID module from which the report has been generated date and time at which the report has been generated and the page number of the report Body You can find the following details in the body of the report Account Number The GL account number Account Name The name of the account Account Type The type of account Period The period of the report Debit Balance The debit balance Credit Balance The credit balance Net Balance The net balance 11 19 Profit and Loss Statement This report provides the details of profit and loss for a selected period You generate this report using Profit and Loss Statement screen To invoke the screen type GLRPPLST in the field at the top right corner of the Application tool bar and click the adjoining arrow button The screen is as shown below Profit amp Loss statement History Report Financial Year Period Code Report Format PDI Report Output Financial year Select the financial year for which you need to generate the report Period Code Select the period code for which you need to generate the report Specify the report options
50. e required currency from the option list You can add additional currencies by clicking add icon Accounting entries can be posted to this GL only in the currencies selected here os ORACLE 7 2 5 7 2 5 1 7 2 5 2 7 2 6 Data Extraction Processing Information mapping and data extraction can be performed using a batch process This batch process should be triggered during End of Financial Input stage in EOD This process will contain two major portions to it one to handle accounting entries to internal type GLs and the second to handle accounting entries to customer accounts and building fictitious accounting entries to customer GLs in order to represent the balance movement when ever there is a change in reporting GL mapped to them You can also invoke this batch by typing EGBEGLE in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button Identification of Internal GL s System will pick up the values of different attributes defined to be mapped to an External GL for all the accounting entries posted to Internal GLs Then the External GL Code will be identified using these attributes Failure to identify an External GL will terminate the process Identified External GL for each accounting entry will logged in an intermediary data store You can run this process as an intra day job to reduce the processing time required during End of Day Identification of Customer A
51. e the module that you want to generate the report for If you want the report to be generated for all modules choose All Product For a particular module s you can generate a product wise report To generate a product wise report for a specific module click on Single and choose the product from the option list If you want the generated report to contain details of all the products click All User You can generate the report for transactions entered by a particular user or for all users To generate the report for entries made by a particular user click on Single and choose a User ID from the option list Click All to generate a report containing entries made by all users For example you want to generate a report for accounting entries passed by a person with the User ID GAIUO00 At the User option if you specify the ID GAIU000 only those entries passed by the person with that User Id will be generated in the report Specifying the batch numbers Teller and journal entries are passed into batches You can generate the report for specific batch numbers only a range of them or all of them If you need to generate the report for a range enter the From and To teller or journal entry batch for which you want details Indicating transaction preferences e Click on All if you want to generate the report for all transactions made during the day e Click on This Branch if you want to generate the report for all transac
52. e totals are provided This report is generated at EOD Contents of the Report The contents of the report are discussed under the following heads Header The Header carries the Branch Date User ID and the Module for which the report is generated Body of the report The generated report will have the following information GL Account No This indicates the GL Account Number GL Name This indicates the GL Name Currency This indicates the Currency Debit Balance LCY This indicates the Debit Balance in Local Currency Credit Balance LCY This indicates the Credit Balance in Local Currency Debit Balance FCY This indicates the Debit Balance in Foreign Currency bet ORACLE Credit Balance FCY This indicates the Credit Balance in Foreign Cur rency 11 13 Balance Sheet Report You can set preferences as to generation of this report using Balance Sheet Report screen This report summarizes the net balance of all general ledgers under assets liabilities income and expense To invoke the screen type GLRPBASH in the field at the top right corner of the Application tool bar and click the adjoining arrow button The screen is as shown below Balance sheet Period Code LBL_GL_CHK_LEAF Financial Cycle Level Asset Liability 3 Income Expense Contingent Asset Contingent Liability ReportFormat PDF Printer At Client Report Output Print Printer
53. eaeaeeeeeeeeeeeeeeeeesenes 11 24 11 17 1 Contents Of the Report 2 ccccccccececenenseecaneeceeeeeeeteseceneesneaeeeseeeseeenenes 11 24 11 18 Income Expense Report ccccceeeeeeceeceeecnecaeeeeeeeeeeeeeeeeeneaaeaeeeeeeeeeeeseeeecseenees 11 25 11 18 1 Contents Of the REPOS 0 2 22 e a e a a E 11 25 11 19 Profit and Loss Statement ecceceeceecceeceeeeeee eee ee eee eeeaaeaeeeeeeeeeeeeeeeeeteeesenea 11 26 11 19 1 Contents Of the REPOST i a a aa ei 11 27 11 20 Currency wise Profit and Loss Statement cc eeeeeeeeeeeeeeneeeeeeeenneeeeeenaees 11 27 11 20 1 Contents of the Report 0 ccccccccceeeecneeseecaeeeteeeeeeesetenseecnesaecaeeteeeeeetees 11 28 11 21 General Ledger Summary Report 0 00 0 eccceeeeceeeeeeeeeeeeeneeeeeeeeeeeeeeeseeeeeeeeseeaees 11 28 11 21 1 Contents of the Report 00 2 2 cccccccccceceneeneecaceeeeeceeeeseseesneesteaeceseeeseeeteess 11 29 12 Function ID Glossary siixss coca ccaccecescccncecriectecedtececsnceseececets teenies 12 1 1 1 1 2 1 3 1 4 1 Preface Introduction This Manual is designed to help you quickly get acquainted with the General Ledger GL sub system of Oracle FLEXCUBE It provides an overview to the module and takes you through the various steps involved in setting up a GL structure and reporting details of the GLs maintained at your bank You can further obtain information specific to a particular field by placing the cursor on the
54. ect posting accounting entries are posted directly to the Internal GL through Data Entry Module of Oracle FLEXCUBE In case of indirect posting accounting entries are passed into the GL from the various modules of Oracle FLEXCUBE for example a loan or a money market contract Back Period Entry Allowed You can also choose to post back period entries to the GL by enabling the Back Period Entry Allowed option If you choose not to restrict back period entries you will be allowed to post journal entry transactions for the GL as long as the period is open Note While posting back valued transactions the System verifies whether the Back Period En try Allowed option has been enabled for the GL If the option has not been enabled an error message is displayed This check is also performed while uploading journal entry transac tions Reconciliation If the GL that you are creating belongs to the miscellaneous debit or credit type you should indicate reconciliation preferences The method in which entries posted to a GL can be reconciled could be one of the following 39 ORACLE e Direct e Split In the case of direct reconciliation each debit entry is offset by the corresponding credit entry and vice versa e g Manager s Check For Split reconciliation one debit entry can be offset against multiple credit entries and vice versa e g Sundry Debtors and Creditors Revaluing unrealized P amp L GLs in Oracle FLEXCUBE U
55. ection options available for this report click OK button to generate the report Click Exit button if you do not want to generate the report Contents of the Report Apart from the header the following information is provided for each account Body of the report The report is sorted in the alphabetic order of the accounts and GLs involved in transactions during the day This is in contrast with the transaction journal report that reports the transactions during the day sorted on the module The trial balance report gives the list of accounts or GLs involved in transactions in any module The following details will be reported for each account Account number This is the account number involved in the transactions being reported Account currency This is the currency of the account Opening Balance This is the opening balance Transaction Ref This is the reference number of the transaction being erence reported It will be empty for a teller or voucher entry Additional text This is the additional text Fey amount If the account is in foreign currency this is the transaction amount in the foreign currency Lcy amount This is the equivalent of the transaction amount in local cur rency The conversion is done at the rate used for the trans action Current Balance The current balance in the specific account 114 ORACLE 11 4 11 4 1 11 4 2 11 4 3 Mult
56. ed the details click OK button The system displays the print option screen Set your preferences as to printing the report and click OK button Tig ORACLE 11 7 2 11 8 Contents of the Report The contents of General Ledger report have been discussed under the following heads Header The Header carries the title of the report branch code branch date financial year period code user ID module from which the report has been generated date and time at which the report has been generated and the page number of the report Body You can find the following details in the body of the report GL MIS Code The code that identifies the GL Description The description of the account Debit Bal The debit balance in the selected account ance LCY Credit Bal The credit balance in the selected account ance LCY Total Real Bal The total real credit as well as debit balances and equivalent values ance in terms of Euro Total Contin The total contingent credit as well as debit balances and equivalent gent Balance values in terms of Euro Grand Total The grand total credit as well as debit balances and equivalent val ues in terms of Euro Cash Flow Report Cash flow report gives you details of inflow outflow and the net inflow of cash for each product You can set preferences as to generation of this report using Cash Flow Report screen 11713 ORACLE 11 8 1 1
57. elongs for instance Fisheries Agriculture Manufacturing Software The aim is to see that the GL structure does not become unwieldy and difficult to work with Solution You can set up a GL called Loans All loans disbursed from your bank will be consolidated at this GL You should further set up sub GLs to classify loans into short term medium term and long term loans We have already defined two GL levels Instead of adding more GLs and making the structure complex you can use the MIS class categorization to further classify information Therefore you should set up two MIS classes called Customer Type and Industry type You can have the MIS Codes Individuals Banks Corporate Financial Institutions reporting to the class Customer Type You can associate the MIS codes Fisheries Agriculture Manufacturing and Software to the class Industry Type This helps simplify the GL structure of the bank and serves the purpose of providing you the classified information that you require oal ORACLE Note MIS classes can be created only at the Head Office of your bank In order to maintain MIS classes you need to invoke the MIS Class Maintenance screen by typing GLDCLSMT in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button In this screen you can define various categories based on which reports on general ledgers should be classified To maintain de
58. ent Indicate whether the credit amount should be moved or not Net Movement Indicate whether the net amount should be moved or not Debit Movement LCY Specify the debit amount moved in local currency Credit Movement LCY Specify the credit amount moved in local currency Net Movement LCY Specify the net amount moved in local currency ee ORACLE 9 Error Codes and Messages 9 1 Error Messages Error Code Message FMS 0001 Duplicate FMS value FMS 0002 Mapping already exists GL 0001 Line code cannot be null GL 0002 Line code length cannot be less than three characters GL 0003 Line description cannot null GL 0004 Cannot change the line type GL 0005 The line type of the parent does not match with that of the line GL 0006 The category of the parent does not match with that of the child GL 0007 1 is the consolidation point for 2 GL 0008 Record already exists GL 0009 First authorize the lines above the current line in the hierarchy GL 0010 Enter valid parent GL 0011 Mandatory fields not input GL 0012 The length of the GL code cannot be lesser than three characters GL 0013 Duplicate GL code customer account or account short code GL 0014 The GL code does not match with the GL Mask GL 0015 Check digit could not be generated for the current GL code GL 0016 The scope of currency restriction cannot be reduced GL 0017 The
59. eport Branch The branch code Account Number The GL account number Transaction number The expense transaction number 11 23 ORACLE Dr Cr indicator Indicates whether the transaction was a credit trans action or debit transaction Posting Date The date on which the entry was posted Expense for the day The expense incurred on the current date 11 17 Back Dated Transaction Report 11 17 1 This report helps you analyse all the backdated transactions entered in the system You generate this report using Back Dated transaction Report screen To invoke the screen type GLRPBDTN in the field at the top right corner of the Application tool bar and click the adjoining arrow button The screen is as shown below Back Dated Transactions Report ReportFormat PDF Printer At Client Report Output Print Printer Specify the report options and click OK button Contents of the Report The contents of this report have been discussed under the following heads Header The Header carries the title of the report the branch code branch date user ID module from which the report has been generated date and time at which the report has been generated and the page number of the report Body You can find the following details in the body of the report Account Number The GL account number Customer Name The name of the customer Dr Cr indicator The tr
60. eriod Financial Year Period Code Report Format gt Printer At Client Report Output Printer Once you have specified the details click OK button The system displays the print option screen Set your preferences as to printing the report and click OK button 11 10 1 Contents of the Report The parameters specified while generating the report are printed at the beginning of the report Other content displayed in the report is as follows 11 16 ORACLE Header The following details are displayed in the header section Field Name Field Description Branch Indicates Branch Code and Branch Name Branch Date Indicates Current Date of the Branch User ID Indicates User ID Date amp Time Indicates the Date and Time when the report was generated Module Indicates module for which report is generated Body You can find the following details in the body of the report GL Cur The code of the GL whose details are displayed in the report rency Code Description The description Uncollected Uncollected amount from each GL Amount 11 11 Currency Position Report You can set preferences as to generation of this report using Currency Position Report screen To invoke the screen type GLRPCCY in the field at the top right corner of the Application tool bar and click the adjoining arrow button The screen is as shown below LBL_CCYREPORT Turnovers Bra
61. he entries passed for each transaction and then authorize the transaction Oracle FLEXCUBE provides you with many options to enable you to generate the journal for specific entries This would be a convenient way of checking out details for the authorizer However details of the entries are available for the authorizer on line during authorization also Ti ORACLE 11 2 1 Mandatory generation of the report during End of Day During end of day after all the automatic processing for the day has been completed you have to generate the transaction journal for all transactions during the day This should be irrespective of whether the journal was generated during the day for specific transactions This report can be spooled and stored in a file so that it can be retrieved later on This information may come in handy at a later point in time even though there are other ways of retrieving past data Besides you cannot proceed with the end of day processing for the day without generating the transaction journal for all transactions processed during the day Selection Options By default the transaction journal will be generated for all transactions processed during the day However you can customize the report to contain details of transactions satisfying certain criteria Module You can generate the report for all modules or for a single module To generate the report for a single module click on Single and from the option list choos
62. i Currency P and L report This is the multi currency profit and loss report It gives the latest balances in the income and expense GLs The way in which the balances in different currencies for a GL are reported can be explained by way of an example Generating a Consolidated Report You can indicate that the report should be consolidated across the branches as per the reporting structure defined at your branch If you choose to consolidate the balances to recall the GL structure will be the same in all the branches in a reporting structure you should also indicate the date as of which the consolidation should be done This date assumes significance when the different branches in the reporting structure are on different dates In such a case the consolidation should ideally be made as of the earliest of the dates of the branches or earlier The report will be as of the date you enter here for all branches across which the balances are being consolidated Generating the Balance Sheet or P n L Report for a Period in the Past You can generate the report to retrieve the balance sheet or the P n L report for any date in the past Such a history report can be generated either for a past financial period or a financial year Selection options You can generate the report for the following options Consolidation You can indicate whether you want a report consolidated across the branches in the reporting structure defined f
63. ield at the top right corner of the Application tool bar and click the adjoining arrow button General Ledger Periodical Average Balance Financial Year From year To Year Period From Period To Period Include Zero Branch Code Report Format Printer At Client Report Output Printer Report Options You can set the following preferences Financial Year You can specify the following parameters From Year Specify the financial year from when you need to generate the report from the adjoining option list To Year Specify the financial year till when you need to generate the report from the adjoining option list Period You can specify the following parameters 119 ORACLE 11 6 2 From Period Specify the start date of the report period To Period Specify the end date of the report period Include Zero Balances Check this option to include zero balances in the report Once you have captured the details click OK button The system will display the print options screen Set your preferences and click OK to print Contents of the Report The parameters specified while generating the report are printed at the beginning of the report Other content displayed in the report is as follows Header The following details are displayed in the header section Field Name Field Description Branch Indicates Branch Code and Branch Name Branch Date Indicates Current Date of the
64. ility e Memo e Position e Position Equivalent A Head GL can be assigned any of the above categories Two Head GLs can have the same category All GLs that fall under a Head GL will essentially belong to the category defined for the Head Each category can have any number of GLs under it but the category allocated to a GL should be assigned at the head of any GL stream All nodes and leaves by default take the category of the Head GL to which they report At no other level can you assign a category Leaf GLs are merely points of contact through which all entries are passed to the nodes It is at the nodes that consolidation of all accounting takes place Therefore any specification like the Currency type or GL type though specified at the leaf GL will be applicable only for the respective node of that leaf Peripheral activities like linking a customer account to a GL or posting to a GL can be done only at the leaf All your profit and loss entries can be passed in LCY only however for reporting purposes you can also maintain a record of these in any FCY or even in all currencies This makes it a ORACLE 2 3 possible to have multi currency GLs Along with this revaluation of currencies has also been provided for Categorization into MIS Classes The sub system enables you to categorize information into MIS Classes which are exclusively for reporting purposes This feature serves not only your need for classified information but
65. in Oracle FLEXCUBE You can choose the appropriate one Enterprise GL Enter a GL code to which you wish to map a Oracle FLEXCUBE GL You can specify a GL maintained in the Enterprise GL system or a GL code to represent suspense GL for posting violated accounting entries Refer the section titled External Suspense GL under Maintaining Enterprise GL Parameters for further details on violated accounting entries as ORACLE 7 2 4 7 2 4 1 Currency Choose the currency that should be mapped along with the chosen Oracle FLEXCUBE GL to the External GL The adjoining option list displays all the currency codes maintained in Oracle FLEXCUBE You can choose the appropriate one You can also choose or the wildcard Specifying Values for Mapping Parameters Here you can select different MIS codes for the relevant MIS classes to be mapped to the External GL Code Branch Code Select the appropriate branch code from the adjoining option list which displays all the branch codes defined in the system Transaction MIS The system displays all the transaction MIS codes for the relevant transaction MIS classes defined in Oracle FLEXCUBE You need to specify the appropriate MIS code against every MIS class listed The adjoining option list displays all the MIS codes coming under the MIS class Only the MIS classes selected in the Enterprise GL Mapping Parameters screen will be enabled for selection Customer MI
66. ing during the online query of FX positions Depending on your selection in this field system will arrive at the cash and accrual positions Revaluation Specify whether currency revaluation is applicable to the GL Check against the Revaluation option to indicate that the GL should be revalued Leave it unchecked to indicate otherwise You can revalue the balances of asset liability contingent asset and contingent liability GLs You can also revalue the balances in Income Expense GLs If you indicate that revaluation is applicable Oracle FLEXCUBE will revalue the GL when the End of Day EOD process is run ORACLE 3 2 0 1 Note If transaction entry happens on STANDARD rate then the system does not post any reval uation even though you have enabled revaluation for the GLO02C Transfer Balance on MIS Reclassification Indicate whether the MIS balances in the GL must be transferred upon MIS reclassification into the new MIS code A batch process performs the transfer of balances upon reclassification for each GL for which this option has been set Blocked Oracle FLEXCUBE offers you the option to temporarily mark the status of the GL as Blocked During this period no entries can be passed into the GL You can open a GL marked with blocked status by unchecking the blocked status box This feature is useful as you need not close the GL Blocking is temporary whereas closure is permanent Reval Split Required You
67. intenance E New E3 Enter Query General Ledger Details Branch Code General Ledger Code General Ledger Description Central Bank Lines Debit Line Description Credit Line Description Input By Authorized By Modification Date Time Date Time Number Wi Authorized E Open Indicating CB Debit Line and CB Credit Line The CB Debit Line indicates the line to which an account under a GL should report if in debit Similarly you can indicate the line to which an account under a GL should report if in credit You can select a reporting line from the option list The option list will contain a list of all the lines maintained in the Reporting Line Maintenance screen The description of each specified reporting line appears alongside the line number The debit and credit reporting lines you define for a leaf can be the same Operations on GL Code to CB Line Linkage Record Apart form defining a new linkage you can perform any of the following operations if any icon is disabled in the application toolbar it means that the function is not allowed for the record on an existing record e Amend the details of a record e Authorize a record e Close the record a ORACLE 5 2 5 2 1 e Reopen the record e Print the details of the record e Delete the details of the record For details on these operations refer to the Oracle FLEXCUBE User Manual on Common Procedures Li
68. involving the GL through the Statement Details sub screen in the GL Chart of Accounts screen To specify the statement related details click on the Statement button in the Chart of Accounts screen The Statements Detail screen will be displayed Statement Details Account Statement Statement Required v Generate Statement Only a On Movement Media None Summary Detail Address Address 1 Address 2 Address 3 Statement Details 1 Of 1 Date Currency Code Balance Account Statement Indicate that an account statement is to be generated periodically by the system for the particular account by specifying the format in which the statement is to be generated The options available are e Detailed indicating that the statement should be a detailed account of all the transactions tracked against the particular GL Code e Summary indicating that only a summary of the transaction details is enough a ORACLE Note If you do not want a periodic statement of transactions involving the account you can specify so by selecting the None option Cycle Select the frequency at which the account statement should be generated from the adjoining drop down list This list displays the following values e Annual e Semi annual e Quarterly e Monthly e Fortnightly e Weekly e Daily On Select the start date and month for the generation of the statement based on the freque
69. ise break up of each GL account However overall balance in local currency is also available You can invoke the Chart of Accounts Maintenance screen by typing GLDCHACC in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button s ORACLE To define the details of a new GL click new icon Chart Of Accounts Maintenance GL Code Description GL Details GLLinkages Reporting Lines E Revaluation Report As Accrual Average Bal Required PNL Revaluation Details F EOD Revaluation Of FCY Entries Single Entry EOD Revaluation Of FCY Entries Entry Pair Leaf GL External Code Customeriinternal GL Customer GL Internal GL General Type X GL Category Position Accounting Details F Positioning Required Currency Restrictions Display On Repot Asset With Liability Separate Leaf GL Node GL E Blocked Transfer Balance on MIS Reclassification E Revaluation Split Required Single Currency All Foreign Currencies All Currencies Currency eel E EOD Revaluation Of FCY Reversals F Repost FCY Entries in Intraday Posting GL az Head Office GL Branch GL Both Branch Restriction Posting Restrictions Direct Posting Indirect Posting Back Period Entry Allowed Statement Position GL Maintenance MIS Group Linkages IBAN Account Number Other GL Linked To This Parent Child GL For The Current GL Input By Authorized By M
70. it Account for incoming SWIFT payment messages BIC Code Description BIC Code Description 1 0f1 BIC Code General Ledger Description For details about how Oracle FLEXCUBE processes incoming SWIFT payment message transactions and for details about the STP process consult the Funds Transfer user manual sal ORACLE 4 1 4 Maintaining Reporting Line Structure Introduction To recall in the Chart of Accounts screen you define a GL and set up a GL hierarchy for your bank We shall call this hierarchy the regular GL structure of the bank Your Head Office or Central Bank may desire to have the balance sheet and profit and loss account categorized in a structure that is different from the regular GL structure of your bank Oracle FLEXCUBE offers you the flexibility of defining an alternate reporting structure for Head Office and Central Bank reporting purposes This is achieved by setting up reporting lines The heads of financial information required for your Head Office and Central bank are defined as Reporting Lines Each of these lines is assigned a unique code After you have set up reporting lines you can indicate the GLs that should report to the line Note Ideally you should first set up the Head Office and Central Bank lines and then define the regular GL structure for the bank The advantage is that when defining the regular GL structure you can indicate the Head Office or Central
71. l currency Credit Balance LCY The credit balance in local currency Euro Equivalent The Euro equivalent amount General Ledger Summary Report This report provides a summary of the general ledgers with details of debit and credit balances in local currency as well as foreign currency You generate this report using GL Summary Report screen To invoke the screen type GLRSUREP in the field at the top right corner of the Application tool bar and click the adjoining arrow button ves ORACLE The screen is as shown below GL Summary report Branch Code Report Format PDF v Printer At Client Report Output Print v Printer Branch Code Specify the branch code of the branch for which you need to generate the report Specify the report options and click OK button 11 21 1 Contents of the Report The parameters specified while generating the report are printed at the beginning of the report The contents of this report have been discussed under the following heads Header The Header carries the title of the report the branch code branch date user ID module from which the report has been generated date and time at which the report has been generated and the page number of the report Body You can find the following details in the body of the report GL Account Number The general ledger account number GL Name The name of the general ledger Branch Code The branch co
72. leaf GLs under it MIS Class An identifier for the kind of entity that is identified as the basis for MIS reporting LCY The local currency in which profit and loss entries can be posted to a GL Reporting will obtain details in this currency FCY A foreign currency in which record of the profit and loss entries posted to a GL can be maintained Chart of Accounts The structure or framework in which the different GL s are maintained in the bank Contingent Asset One of the categories of head GLs that can be maintained in the structure for the posting of entries related to contingent assets Contingent Liability One of the categories of head GLs that can be maintained in the structure for the posting of entries related to contingent liabilities Position Accounting Maintaining the position of a foreign currency by setting up a Position GL and a Position Equivalent GL for each foreign currency Reporting Lines Unique codes assigned to each financial information head required for the Head Office and Central Bank Reporting lines can be associated with the appropriate GL s that would report to them 10 1 ORACLE 11 1 11 2 11 Reports Introduction Several reports giving information on the financial details of the bank like the balance sheet profit and loss statement cash flow etc can be generated in Oracle FLEXCUBE Many of these reports are available in the standard format and can be readily genera
73. lication tool bar and click the adjoining arrow button The screen is as shown below Profit amp Loss Internal Transactions Report ReportFormat PDF Printer At Client Report Output Print Printer Once you have specified the details click OK button The system displays the print option screen Set your preferences as to printing the report and click OK button 11 14 1 Contents of the Report The contents of this report have been discussed under the following heads 14 20 ORACLE Header The Header carries the title of the report the branch code branch date user ID module from which the report has been generated date and time at which the report has been generated and the page number of the report Body You can find the following details in the body of the report Account Number Indicates the account number Account Name Indicates the name of the account Debit Credit Indica tor Indicates whether the transaction is debit or credit Currency Indicates the currency of the account Amount Indicates the amount Description Indicates the description Value Date Indicates value date Input Branch Indicates The input branch Maker ID Indicates the maker ID Input Date Indicates the input date Reference Number Indicates the reference number 11 15 Monthly Average Balance for Entire GL Report You can set preferences as to genera
74. luation and financial closure entries on the average balance You can invoke the screen by typing the code GLRISAVG in the field at the top right corner of the Application tool bar and click on the adjoining arrow button GL MIS System Daily Average Balance General Ledger Single All Currency Single All Management Information System Single All Customers Single AIl Option Value Date Date Book Date Report Format PDF Printer At Report Output Print Printer Selection Options You can generate the report for the following options Indicating the preference for GLs You can generate the report for all GLs or for a GL To generate the report for a single GL click on Single and from the option list choose the GL that you want to generate the report for If you want the report to be generated for all GLs choose All Indicating the Currencies preference To generate the report for a single currency click on Single and from the option list choose the currency code that you want to generate the report for If you want the report to be generated for all currencies choose All Indicating the Customer criteria To generate the report for a single customer click on Single and from the option list choose the customer number that you want to generate the report for If you want the report to be generated for all customers choose All ORACLE 11 5 2 Defining the MIS Class criteria
75. ment entries between Unrealised Income Expense GL and an Adjustment GL for the interest commission accrued in the Previous year as these would already have moved to the year end P and L GL during financial closure Adjustment entries are passed at the contract level to the effect that the improper balances on Revaluation Income Expense GL s on account of Reversal of Previous Day s Revaluation entries if there was a financial movement in between get corrected Note Revaluation of unrealized P and L GLs is performed only for interest and commission en tries and is therefore applicable for the Money Markets Trade Finance LC BC Securi ties and Derivatives modules of Oracle FLEXCUBE ai ORACLE 3 4 View GLs Hierarchical Position Click on the button titled Other GLs Linked to this Parent from the Chart of Accounts screen to view the hierarchical position of any GL Other GL Linked to This Parent GL Details 101 GL Code General Ledger Description Child General Ledgers Child General Ledgers 10f1 GL Code General Ledger Description You can view the structural hierarchy of a GL based on two criteria e The GLs that are at the same level as the GL you are creating e The GLs that report to the GL you are creating Sig ORACLE For example let us assume that your GL Head of Overdrafts is structured as follows Ovartratiis 0D ATISHHG OD Cuan OD Waring
76. n MITBS_Class_ Mapping FMUP024 GL Failed to update processed flag FMUP025 GL General failure in FMS upload process FMUP026 GL No records to process FMUP027 GL The record is already processed FMUP028 GL 1 cannot be null FMUP029 GL FMS upload successful FMUP030 GL Failed to insert in GLTBS_FMS_ Master FMUP031 GL FMS and ISO currency should be same FMUP032 ORACLE GL Account code invalid FMUP035 GL GRP01 Source group name cannot be null GL GRP02 Source group name should be unique GL GRP03 Please maintain at least one GL code for this group GL POS01 Currency field cannot be null GL POS02 At least one of the fields position GL or position eqv GL has to be populated GL POS03 GL is linked for positioning in GL maintenance cannot be closed GL POS04 GL is linked for positioning in currency maintenance cannot be closed ae ORACLE 10 1 10 Glossary General Ledger Terms The following terms have been used in this manual GL This module forms the single repository in Oracle FLEXCUBE for financial information and accounting for all types of accounts held by the bank Balances turnovers and so on for any account or type of account can be maintained and consolidated Leaf GL A GL that reports to a node GL and is not itself reported to by any other GL Node GL A GL that reports to a main head GL above it and is itself reported to by
77. n Year end P L account on book closure e Extract reports on GL data history e Obtain reports of General Ledgers for specific periods ee ORACLE 3 1 3 Setting up Chart of Accounts Introduction Oracle FLEXCUBE supports a multilevel structure for your bank s Chart of Accounts You can create broad groups of accounts in the categories of assets liabilities income expenses etc and further divide these groups into several levels The groups at each of these levels are referred to as GLs For instance you can create a three level GL structure as follows Head Gu Mode G2 GB GL4 Mode TS Leaf GL5 GL6 GLT Leaf Leaf Leaf The GLs at the lowermost level are referred to as Leaf GLs The balances and turnovers of leaf GLs are consolidated at higher level GLs called Node GLs The GL at the top of the structure is referred to as the Head GL In the GL reporting hierarchy a GL is a parent GL for GLs reporting to it For instance GL2 is the parent of GL 5 and 6 and GL1 is the parent GL for GLs 2 3 and 4 The reporting GLs GLs 5 and 6 in the first instance are referred to as child GLs of GL 2 Similarly GLs 2 3 and 4 are child GLs with respect to GL1 This multilevel GL structure can be maintained in the Chart of Accounts screen by the branch marked as the Head Office of your bank In Oracle FLEXCUBE the GL balances are stored as currency wise balances as well as overall balance in LCY on GL level This enables currency w
78. n a Position GL and a Position Equivalent GL for every foreign currency maintained in your bank The Position GL reflects the current position in the currency You can opt for position accounting while indicating your preferences in the Bank Wide Parameters screen If you opt for position accounting while defining Bank Wide Parameters you can maintain Position GLs and Position Equivalent GLs for every foreign currency that your bank deals in When maintaining the GLs in your bank you can opt to link the different currencies associated with the GL to e The Position GLs that you have specified for the currency Your specifications in the Currency Definition screen will default here or e Position GLs of your choice In the GL Category field indicate if you are maintaining a Position GL or a Position Equivalent GL The position accounting happens event and entry pair wise Each entry is considered If any currency mismatch is found then position accounting for each posting pairs are considered for position accounting Example You have initiated an FT transaction where account is denominated in USD but the transfer amount is EUR Charge is calculated in USD In this case the system will pass position entries for transfer amount as well as charge amount oe ORACLE If transfer happens in USD from an USD account while charge is settled in EUR from an EUR account number position entry will be posted as no currency mismatch exists Di
79. nce screen is displayed Position GL Maintenance GL Code Position GL Maintenance 101 o Currency Position GL Position Equivalent In this screen you can e Choose the currency of the GL e Indicate the corresponding Position GL and the Position Equivalent GL defined for the Currency or a Position GL of your choice You can choose to retain the Position GL that defaults according to your specifications in the Currency Maintenance screen or indicate a Position GL of your choice Note You should maintain Position GLs before you can identify one for a GL that you are main taining Specifying SWIFT BIC Information for Leaf GL For a leaf GL you can link the SWIFT BICs representing the sender entities that are authorized to specify the GL account as the debit account for a funds transfer transaction While uploading an incoming SWIFT payment message and deriving the debit and credit accounts the Oracle FLEXCUBE Straight Through Processing STP process checks whether the given Sender SWIFT BIC is authorized to specify a the Leaf GL as the Debit Account for incoming SWIFT payment messages To specify the Sender SWIFT BIC information for a leaf GL click BIC button in the Chart of Accounts screen The WIN BIC screen is opened where you can specify the SWIFT BICs of 320 ORACLE the Sender entities that are authorized to specify the leaf GL as the Debit Account as the Deb
80. nch Consolidation Consolidate History Report Past Period Financial Year Period Code ReportFormat PDF Printer At Client Report Output Print Printer Once you have specified the details click OK button The system displays the print option screen Set your preferences as to printing the report and click OK button 11 17 ORACLE 11 11 1 11 12 11 12 1 Contents of the Report The contents of this report have been discussed under the following heads Header The Header carries the title of the report consolidation status financial year period code indication as to whether the period is closed the branch code branch date user ID module from which the report has been generated date and time at which the report has been generated and the page number of the report Body You can find the following details in the body of the report GL Currency The code of the GL whose details are displayed in the report Code Description The description Debit Balance The debit balances in terms of local currency as well as Euro Credit Balance The credit balances in terms of local currency as well as Euro Currency The currency Currency Description of the currency Description GL Summary Report This is asummary report of transactions posted to asset and liability income or expense GLs defined at the product level The transactions are grouped by GL types and th
81. ncy that you specify from the adjoining drop down list For a weekly generation of the account statement specify the day of the week on which account statements should be generated For a monthly generation of statement you can specify the day of month To specify the day of the month for the monthly generation of statements enter a number between 1 and 31 corresponding to the system date If you set the statement date to 30 then account statements will be generated on e The last working day for months with less than 30 days e For months with 30 days on the 30 day If the 30 day is a holiday it will be generated on the next working day If you set the statement date to the 31 of the month account statements will be generated on e The 31 for months with 31 days e The last working day for months for months with less than 31 days Note For all other cycles the account statement will be generated on the last day of that cycle Based on the preferences that you specify the system generates a statement of accounts automatically as part of the end of cycle processing Generate Choose to generate the statement of accounts only when there has been a movement of funds into the account or when funds have been transferred out of the account For instance let us assume that on the 21t of August 2001 you have set the account statement generation frequency as Daily for the account LI0202308 On the 5th of September 2001
82. nking GL to MIS Class By linking a GL code to an MIS class you can generate GL reports in which the balances are reported against the entries defined in the linkage The advantage of a GL to MIS linkage is that it helps you group information under different MIS entities The advantage in linking a GL to an MIS class is that the reported information will be grouped based on the MIS Class specified during linkage You can invoke the GL MIS Linkage Maintenance screen by typing GLDREP in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button GL MIS Linkages E New Enter Query E Branch Code Report Name Description Ledger Detail General Ledger Code General Ledger Description MIS Class MIS Class Description a k C i Input By Authorized By Modification Date Time Date Time Number WB Authorized W Open If you are maintaining a new GL MIS Linkage click new icon The GL MIS Linkages screen will be displayed without any values Operations on GL MIS Linkages Record On an existing GL MIS Linkages record you can perform any of the following operations if any icon is disabled in the application toolbar it means that the function is not allowed for the record e Amend the details e Authorize the addition or amendment of a record e Copy the details record to another e Close the rec
83. odification Authorized Date Time Date Time Number Open Reconciliation Direct Reconciliation Split Reconciliation EA GL Code In Oracle FLEXCUBE a GL is identified by a Code The length and composition of the code depends upon the GL Mask defined in the Bank wide Parameters Screen The code that you enter can have a maximum of nine alphanumeric characters External Code Using External Code you can upload the existing record into Oracle FLEXCUBE when the record is loaded for the first time The old GL code will be defaulted as external code and you can enter new code and save it as well External Code has to do nothing while entering new GL entries after installation of Oracle FLEXCUBE Description You can enter a brief description to help identify the GL in this field You can use this description for the internal reference of your bank Leaf GL In Oracle FLEXCUBE a GL that you create can be one of the following e Node GL e Leaf GL A Node GL is one that reports to another GL and has other GLs reporting to it In the reporting relationship if a GL reports to another GL but no GLs report to it then it is a Leaf GL A Head GL is a Node that does not report to another GL The Chart of Accounts detailed screen is designed with four tabs By invoking the screens that correspond with these tabs you can create GLs and maintain a GL structure of your bank e GL Details In this screen you can set up a GL indicate i
84. on on MIS Class ccccceseeeeseeeeeeeeeeeeeeeeeeeeeeeeees 6 1 G10 IMIQAUCU M arara T EEA AE A Oa AAA E ATAA UA AEREE ae TEA 6 1 6 2 Maintaining GL Branch Parameters ceccceceeeeeceeeeeeeeeeeeeeeteneeeeeeeteeaeeeeeeeaaeees 6 3 6 2 1 Defining Branch Identification Details 00cccccccceteteteeeeetnteeeeeeetnnneeeenenae 6 4 6 2 2 Defining Batch Processing Details cccccccccsceeceeeeteeeeeeeeenieeeeeeenateeeeneaas 6 4 6 3 Maintaining GLIS Sorosa ones e AAE A AEE 6 5 Enterprise GL Integration ssssssseeeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeneeseees 7 1 TA Introduction enics enni diei bebe denied std dandayl ania e DEEA A EE 7 1 7 2 Enterprise GL Extraction Infrastructure cccccecceeceeeeeeeeeeeneneeeeeeeeeeeeeeeeeeeneees 7 1 7 2 1 Maintaining Enterprise GL Parameters eeeuiseeieeseeereinneeerrnnrerrrenneeerenne 7 1 8 10 11 7 2 2 Specifying Enterprise GL Mapping Parameters 22 1 sccesceeeeeeeettees 7 2 7 2 3 Defining Enterprise GL Master ccccccceeeseeeeeeeeteeeeteeeeeeeeeteeeaaeteeeneaaeeees 7 3 7 2 4 Specifying Values for Mapping Parameters ccccccceeseeteeestteeeeteeneeeees 7 5 7 2 5 Data Extraction ProC SSING serinin ir EE 7 6 7 2 6 Handoff Generation 2 22 c cccceccccccceceeeceeeteceeeeeeaaeaeeeeseceseeteseeenssnieaseeseeeneess 7 6 Maintaining GL Balance Transfer ccceseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 8
85. onciliation Direct Reconciliation Branch GL Indirect Posting Split Reconciliation Both Allow Back Period Entry BIC Statement Position GL Maintenance MIS Group Linkage IBAN Account Number Other GLLinkedto This Parent Child General Ledgers Fields Maker Checker Date Time Mod No Record Status Authorization Status Date Time You can capture the GL Details in the following fields GL Type For both customer and internal GLs that you create you should indicate the type The GL type is indicative of the type of accounting entries that are posted into the GL For a customer GL the GL type could be Normal Misc Debit Misc Credit and Nostro For an Internal GL the GL type could be Normal Misc Debit misc Credit cash and inter branch Those GLs in which a debit entry is to be offset with multiple credit entries or a credit entry to be offset with multiple debit entries should be assigned the Misc Debit and Misc Credit type respectively Miscellaneous debit and credit entries should be associated with an instrument number This will ensure proper reconciliation of the debit and credit entries made to the GL Choose this option to indicate that the GL should cater only to entries related to your bank s account with another bank All cash transactions like in the Data Entry module are posted directly into a GL by linking the GL with the Till ID Choose this option to indicate that only interbranch rel
86. or your branch Past period and period code Indicate that you want to generate the report for a period in the past by highlighting this field Financial year By choosing a past financial year you can generate the report for that period 1s ORACLE You can invoke the screen by typing the code GLRPGLCY in the field at the top right corner of the Application tool bar and click on the adjoining arrow button Profit amp Loss Currency wise Branch Consolidation Consolidate History Reports Past Period Financial Year Product Code Report Format Printer At Report Output Printer 11 4 4 Contents of the Report The report options that you select while generating the report will be printed at the beginning of the report Apart from the header the following information is provided for each contract Body of the Report Currency GL This is the currency for which the balances are being reported Code The GL Code is the GL for which the balances are being reported When the contributions from contracts in a foreign currency are reported the local currency equivalent of the amounts is also shown The conversion rate would be the one that was used for the transaction Description This is the description of the GL Code for which the balances are reported Debit balance For an expense GL the debit balance will be reported in foreign currency followed by the local currency equivalent of the amount The conve
87. ord e Reopen the record a ORACLE e Print the details of a record e Delete the addition of a record Refer to the manual on common procedures for details of these operations a ORACLE 6 1 6 GL Report Classification on MIS Class Introduction In order to manage cumbersome information you can classify it under broad heads called classes An MIS Class is an entity based on which you can classify information relating to customer and internal general ledgers Based on your requirement you can categorize information under MIS classes Each class is assigned a code based on which you can retrieve information A class can have several categories under it for example under a class called business segment you can have further sub classifications represented by categories like big business small scale industries business for charity etc This classification into MIS classes helps to manage efficiently information related to GLs Requirement If you want to have a consolidated report of all the loans disbursed from your bank You also want to classify the loans into short term medium term and long term loans However for information management purposes you want to further classify information of these GLs and sub ledgers based on e The type of customer to whom the loan disbursed are categorized could be Individual Corporate Banks and Financial Institutions e The industry to which the customer b
88. ormed during the EOD processes for each entry pair in the same FCY oe ORACLE EOD Reval Of FCY Reversals Enable this option if the revaluation of reversal entries has to be performed as part of the EOD processes If you leave this box unchecked the reversal entries will be posted with the Exchange Rate as of event date As mentioned earlier if entry based revaluation is indicated for a GL the FCY Entries Revaluation batch which executes before the normal revaluation batch will perform the revaluation for the GL Refer the Entry based Revaluation of Income Expense GLs section for detailed information on the entry based revaluation batch Repost FCY Entries in LCY While defining Income or Expense type of Leaf GL s you can indicate whether FCY entries have to be reposted as LCY entries during the EOD processes by checking this option If you enable this option you must trigger the GL Reporting Batch ACIDPRVL as part of the EOD processes to post FCY entries in LCY While doing this you should consider the logical order of revaluation as well as intraday posting processes The exchange rate at which the original FCY entry was posted is used for reposting in LCY Refer the Reposting of FCY entries for Realized P amp L GL s in LCY section for detailed information on the batch Note The revaluation parameters that you set for a GL cannot be modified after it is authorized Intraday Posting GL You can choose to
89. ou have specified the details click OK button The system displays the print option screen Set your preferences as to printing the report and click OK button Contents of the Report The contents of cash flow report have been discussed under the following heads 15 ORACLE Header The Header carries the title of the report branch code branch date user ID module from which the report has been generated date and time at which the report has been generated and the page number of the report Body You can find the following details in the body of the report Currency The currency for which the cash flow details are generated Amount In Inflow of cash for each currency Amount Out Outflow of cash for each currency Interval The duration of time in days for which the currency record is fetched Net Inflow Net inflow for each product and the corresponding currency Total for Cur Total inflow and outflow of cash for the specific currency rency 11 10 Uncollected Funds Report This report provides the details of uncollected funds related to the GL for a selected period You can set preferences as to generation of this report using Uncollected Funds Report screen To invoke the screen type GLRPUNC in the field at the top right corner of the Application tool bar and click the adjoining arrow button Uncollected Funds Branch Consolidation Consolidation History Reports Past P
90. pense GL a ORACLE 3 2 0 2 e The revaluation entries are posted with the same Contract Reference and Event Sequence as that of the original entry e The entries are posted with respective event codes for entry pair and single entry Thus for entry pair the entries are posted using the event RVEP whereas for single entry entries are posted using the event RVSE The revaluation accounting entries for the contract can be seen from the accounting entry view in the contract online Currency Restrictions You can specify currency restrictions only for Internal GLs In effect you indicate the currencies in which postings can be made to the GL The options available are e Single currency e All foreign currencies e All currencies By default you will be able to post entries of transactions in all currencies into a GL If you indicate Single currency then you should also indicate the specific currency in which transactions can be posted to the GL If you indicate All foreign currencies then you can post entries of all transactions in any currency other than the local currency of your bank If you select All currencies then no currency based restriction is applicable for transactions posted to the GL Indicating Position Account Details Positioning Required You can retrieve the position of a foreign currency any time by opting for Position Accounting in your bank When you opt for position accounting you maintai
91. post FCY income expenses booked during the day into a balance sheet GL and have them transferred to the P amp L GL after revaluation at the EOD exchange rate Profit or loss due to this revaluation is posted in LCY equivalent with 0 FCY postings While defining an Income Expense GL in the Chart of Accounts screen you can specify an intra day GL into which FCY entries posted into this GL are to be transferred This designated Intraday GL should be of Asset Liability type The option of specifying an intra day GL is allowed only for Income Expense GLs Another pre condition is that either or both of EOD Reval of FCY Entries options should be enabled Given below is an example that illustrates the entries that are posted if you choose to post income expense entries into an intra day GL Processing features e You need to run a batch process at EOD from the following functions Revaluation of the entry entries posted into the intra day GL using the EOD exchange rate Moving the intra day GL balances into the actual income expense GLs e If you have defined an intra day posting GL for the Income Expense GL that you are defining then all entries meant for the latter throughout the day starting with the BOD batch processes are transferred into the intra day GL This continues till you run the batch process to post intra day entries into the actual Income Expense GL Subsequent entries get posted directly into the actual Income Ex
92. presenting balances with commercial banks in local currency and foreign currency respectively 219 ORACLE The hierarchical structure of this GL tree is as follows SDDDDAS SD 50100A SSD 50200A SSD 50202A SSD 50201A SSD To create this new GL structure invoke the Chart of Accounts screen the GL Linkages screen is displayed Click new icon A new screen with no prior inputs will be invoked You can click on any of the four broad heads listed atop the screen to activate that screen Follow the given sequence of steps Step 1 Create reporting CB HOG Create Head GL by assigning a code amp description 50000AS5 In GL Linkages screer Indicate node or leaf M m Node v Assign oe Asset In GL Details screen Specify year end profit amp loss acc ounts only for income or expense GL SO1OQASS e S0200ASS 7 ii Ssi ui GL Linkages lable spedi mode or OGASS I SO200ASS mode spediy the parent SOO00ASS Cesiomerd kemal GL Posing prefecaces ia GL Delai table S T B 5 Ceray reciecipes ai ORACLE 3 5 Step 3 Cea GLs wah vel GL and so on Indicating Statement Generation Details for GL For each new GL that you define in the Chart of Accounts you may need to generate a periodic statement of accounts for transactions involving the GL You can indicate whether a periodic statement of accounts needs to be generated for transactions
93. reporting lines you define for a leaf can be the same After you have made the required entries save the entries i ORACLE 5 1 5 Defining Alternate Reporting Lines Introduction Oracle FLEXCUBE offers you the flexibility to define alternate reporting lines for Head Office and Central Bank reporting purposes If your bank has a network of branches spread over several countries you can opt to maintain Central Bank CB lines at the branch level This means all branches or Regional Offices can maintain CB lines In the Reporting Line Maintenance screen you can define reporting lines heads of financial information and indicate an alternate reporting structure for your Head Office or Central Bank depending on which branch of the bank you are working at For instance if you are operating from the Head Office HO level you will be allowed to define both HO and CB lines However if you are working at the branch level you can only define CB lines You can invoke the Reporting Line Maintenance screen by typing GLDLINE in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button EL New Enter Query Branch Code Line Code Line Description Category Asset Line Type Head Office Line Leaf LeafLine Central Bank Line Node Line Line lak Description Input By Authorized By Modification Date Time Date Time Number Wi Authorized
94. riod Consolidate Financial Year Date Period Code Report Format Printer At Client Report Output Printer Report Option You can set the following preferences for the report Report Branch The system defaults report branch Report Name Specify the name of the report The option list displays all valid report names maintained in the system Choose the appropriate one From General Ledger You can generate the report with details of a particular general ledger alone The option list displays all valid GL codes maintained in the system Choose the appropriate one If you do not specify a GL code here the system will generate the report for all general ledgers General Ledger MIS Break If you check this option the report will represent GL balances break up details with corresponding MIS codes If you do not check this the system will not generate the breakup in the report Only Leaf General Ledger Leaf general ledgers are maintained under Nod general ledgers If you check this option the system will include only the Leaf general ledger details in the report If you do not check this the report will be generated for the Leaf general ledger as well as the corresponding Nod general ledgers 11 11 ORACLE Skip Zero Balances Check this option to exclude details of zero balance general ledgers from the report If you do not check this option the system will include details of zero balance general ledgers in the report C
95. rsion rate would be the one used for the transaction Credit balance For an income GL the credit balance will be reported in foreign currency followed by the local currency equivalent of the amount The conversion rate would be the one used for the transaction Euro Eqv The equivalent of each of the above values in terms of Euro Summation Debit and credit totals will be provided for all categories of GL 11 5 Daily Average Balance Report In Oracle FLEXCUBE the GL MIS average balance report can be generated daily It gives the latest value date average balances or the book date average balances based on the 11 ORACLE 11 5 1 option you chose at the time of report generation The report displays the average balance with branch code GL code currency code MIS class and MIS code The report can be generated for All Customers as well as Single Customer By defining GL reports with MIS linkages you can generate a GL report in which the balances are reported against the entities defined in the linkage These reports help you group information under different MIS entities The following example illustrates this concept While generating the GL report you can indicate that an MIS Linkage report should be generated instead of a normal report The contents of the report will be the same as that of a normal GL report except for the break up provided for each MIS Class It also includes the effects of reva
96. s all valid branch codes maintained in the system You can select the appropriate one Financial Year Specify the financial year General Ledger Description The system displays the appropriate general ledger description for the general ledger code selected Period Code Specify the period code The adjoining option list displays all valid period codes maintained in the system You can select the appropriate one Currency Code Specify the currency code for the transaction The adjoining option list displays all valid currency codes maintained in the system You can select the appropriate one Branch Specify the branch code The adjoining option list displays all valid branch codes maintained in the system You can select the appropriate one Year Specify the financial year The adjoining drop down list displays all valid financial year codes maintained in the system You can select the appropriate one Period Specify the period code The adjoining option list displays all valid period codes maintained in the system You can select the appropriate one Currency Specify the currency code for the transaction The adjoining option list displays all valid currency codes maintained in the system You can select the appropriate one FCY Balance Specify the balance in foreign currency LCY Balance Specify the balance in local currency Debit Movement Indicate whether the debit amount should be moved or not Credit Movem
97. scope of the branch restriction cannot be reduced GL 0018 A head office or branch Restriction can be modified to both only GL 0019 Record already exists GL 0020 Some branches are not at End of Day GL 0021 Closure disallowed Customer Accounts linked to the GL at following nodes 1 GL 0022 The type does not allow Modification GL 0023 Balance for the current GL is not zero at following nodes 1 GL 0024 First authorize the GL above the current GL in the hierarchy GL 0025 Enter the currency 1 ORACLE GL 0026 Current GL is a parent of some open GLs GL 0027 The parent GL for the current GL has been modified to a leaf cannot open this GL GL 0028 Spaces not allowed in GL code GL 0029 Length of the field cannot be less than three characters GL 0030 A maximum of ten customer classes and ten transaction classes allowed GL 0031 A maximum of two classes can be maintained for budget for each customer transaction class GL 0032 Input mandatory GL 0033 Gl_Code cannot be null GL 0034 MIS_Class cannot be null GL 0035 Invalid record GL 0036 The Parent_GL for the current GL is unauthorized cannot open this GL GL 0037 The Parent_GL for the current GL is closed cannot open this GL GL 0038 Before running the consolidated report run the GL report for the branch 1 GL 0039 Could not generate the report GL 0040 Failed to perform the consolidation
98. sing Oracle FLEXCUBE you can compute and book the due income earned not collected and the expense incurred not paid into unrealised memo income expense accounts in a specified currency The revaluation process that performs revaluation of the total balance in the GL can be used to revalue unrealised Income Expense GLs The movement of entries from unrealized to realized GLs is performed at the contract level 3 3 Specifying GL Linkages Click the tab titled GL Linkages from the Chart of Accounts screen to define linkages for the GL that you are defining Chart of Accounts Maintenance E New E3 Enter Query GL Code General Ledger External Code Leaf LeafGL Description Node GL GL Details Febery GL Lines Previous Year Adjustment GL Previous Year Adjustment GL Year End Profit and Loss Accounts Profit Account Loss Account Parent GL Parent GL General Ledger Description Category BIC Statement Position GL Maintenance MIS Group Linkage IBAN Account Number Other GL Linked to This Parent Child General Ledgers Fields Maker Date Time Mod No Checker Record Status Exit Date Time Authorization Status In the GL Linkages screen you maintain the following e the parent to which a GL should report e the year end profit and loss accounts into which balances would be posted 3 3 0 1 Indicating Parent GL Parent GL You can indicate the GL to which the current
99. splay on Report With When you maintain a Position GL you can define the manner in which you would like the currency position to be reported in the Currency Wise Position report In the Display on Report With field under Position Accounting Details indicate if you would like the currency position to be reported under one of the following e The head Asset e The head Liability e Under a separate head that is separately as Currency Position Branch Restrictions You have the option to indicate branch restrictions for an internal leaf GL By default both the Head Office and the branches of your bank can post and view entries made to a GL You can allow the Head Office the branches of your bank or both to post entries to a GL If you indicate Branch GL only the branches of your bank can post entries to the GL The Head Office can however view the accounting entries passed to Branch GLs If you specify Head Office GL then only the Head Office can post entries to the GL The branches can however view the entries posted to a Head Office GL Note It is important to note that you cannot restrict specific branches from posting entries to a GL Posting Restrictions Posting restrictions like branch restrictions can be specified only for internal leaf GLs This is because in Oracle FLEXCUBE you can post entries only to internal leaf GLs The posting of entries to an internal leaf GL can be direct or indirect In the case of dir
100. sssirrsserrrrsttttrrnssttrtnsstttrnsssttnnsssttn nusse ennn 11 6 47 5 7 Selection OPliONS aes reas dreara ea ne radara et aaa e aiea aaea a aa ei datana 11 7 11 5 2 Contents of the Report cccccccccceeeeneeeeecaeceeeeseeeeeeseeensenneaeeeseeeeeeneteteens 11 8 11 6 General Ledger Periodical Average Balance ceccecceeeeeteeeeeeestteeeeeeeetnteeeeeeees 11 9 TEO Repot Oplo Se vec coses eee ional eed bets Stat ates Bs ee dade a a ee 11 9 11 6 2 Contents Of the REPOST 0 cccccccccceseeenenncaeceececeeeesesteneeenenaneeeeeseeentnes 11 10 11 7 General Ledger Report cccceccccccecesecccceeteeeecceeteenecceceeseeneceeeeeeseeneeeetseaceeeeeeses 11 11 11 7 1 Report Option s icieskbentin ald ein tat ava le es ees 11 11 11 7 2 Contents of the Report cccccccccccceeeeeneneecaeceeeeteeeeteesetsecneinaeeeeteeneees 11 13 11 8 CashsFlow REPOM 2252525502 seeds iaes thane Mane secon tea te dbo sana eeevne snes dyana roan a caadiennd age 11 13 118 1 Ropo Options sc 84 tae ttn ees Shia ea are 11 14 11 8 2 Contents of the Report ccccccccccceeeeceneneecaeceeeeseeeeeeetetenenensinaeeeseeeneees 11 14 11 9 Currency wise Cash Flow REpO t ceceeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeseeeaeeeeeeeeaeees 11 15 IIT Report Options soie enra hits ae ei hen I aes 11 15 11 9 2 Contents of the Report 1 ccccccccccceeeeceneneeceeceeeeteeeeeeeseteeeneaeaneeeeeeteees 11 15 11 10 Uncollected Funds Report ccciciccc
101. tails for GL eee ee eeeeneeeeeeeneeeeeeeeaees 3 15 3 6 Maintaining Clearing Account Numbers for Internal GL S eee cceeeeeeeeteeeeenteees 3 17 3 7 Reposting of FCY Entries for Realized P amp L GLs in LCY 3 18 3 8 Entry based Revaluation of Income Expense GLS oo cee eeeccceeeeeeeeeeeeetteeeeeeenaaes 3 18 3 9 Linking GL to Position or Position Equivalent GL eeeneeeeeeetteeeeeeenaees 3 19 3 10 Specifying SWIFT BIC Information for Leaf GL ee eeeeeeeeeeeeeeeeeenteeeeeeeenaees 3 20 Maintaining Reporting Line Structure ccceeeeeeeeeeeeeeeeeeeeeeeeeeeeenees 4 1 4 1 Introduction sic cece dete eee ele eevee led adevevine deed ede 4 1 4 1 1 Creating New Reporting Line StruCture cccccccccetseteeeetnteeeeeeentneeeenenae 4 3 4 1 2 Linking GL to Reporting Line ccccccccceeeececeeenseeeeeeeennieeeeeeenaaeeeeeeenaeeteeeneaas 4 3 Defining Alternate Reporting Lines c ccc eeeeeeeeeeeeeeeeeneeneees 5 1 Sidi POGUI O i Asetieagah TAAN A et eset atl odie ater ae 5 1 5 1 1 Linking GL to CB LING mirano cinesi sipit enar Ai Erre inn an E TELA ARE EEE 5 2 5 1 2 Indicating CB Debit Line and CB Credit Lin cieecccecesestteeeeeeenteeeeeeennaes 5 2 5 1 3 Operations on GL Code to CB Line Linkage Record sseeeeiinsneeennnenea 5 2 E2 Linking GL to MIS Classar EA N AEE EAE AE Ean 5 3 5 2 1 Operations on GL MIS Linkages Record esssseeienseesensneerrnnnneerrnnneees 5 3 GL Report Classificati
102. tails of a new MIS class click new icon MIS Class Maintenance E New amp Enter Query MIS Class Class Description Mandatory Yes MIS Type Transaction Class Customer Class Composite Class Fund Class MIS Code 10f1 MIS Code Code Description ELCs Date Time Checker Date Time Mod No Record Status Authorization Status Here you can maintain the following details MIS class In Oracle FLEXCUBE each MIS class that you maintain is identified by a unique nine character code called a Class Code You can follow your own convention for devising this code Description You can specify a short description that will enable you to identify the MIS class quickly The short description that you specify is for information purposes only and will not be printed on any customer correspondence MIS Type An important detail in defining an MIS class is to specify the type of class that you are creating The MIS class type identifies the basic nature of the class In Oracle FLEXCUBE you can set up the following type of MIS classes e Transaction class A transaction class refers to all transactions that have taken place through any of the front end modules like foreign exchange money market etc Customer Class relates to customer accounts e Customer class Select this option if you are defining a customer based classification G2 ORACLE 6 2 e Composite class
103. ted Many more can be generated to suit your needs through Business Objects the Report Generator for Oracle FLEXCUBE You can generate the following reports for the GL module e Accounting Journal Report e Trial Balance Report e Multi Currency P and L report e Daily Average Balance Report e General Ledger Periodical Average Balance e General Ledger Report e Cash Flow Report e Currency wise Cash Flow Report e Uncollected Funds Report e Currency Position Report e GL Summary Report e Balance Sheet Report e Profit and Loss Internal Transactions Report e Monthly Average Balance for Entire GL Report e Daily Expense Tracking Report e Back Dated Transaction Report e Income Expense Report e Profit and Loss Statement e Currency wise Profit and Loss Statement e General Ledger Summary Report Accounting Journal Report The Accounting Journal contains the accounting entries passed for transactions processed during the day The journal contains all information related to transactions like account number currency transaction code transaction description etc The accounting journal can be generated at any time during the day Ideally after End of Transactions Input EOTI the user who made the inputs should take a print out of the transaction journal for the relevant transactions put it along with the vouchers or tickets based on which the inputs were made and hand them over to the authorizer The authorizer can then check t
104. tes will not be responsible for any loss costs or damages incurred due to your access to or use of third party content products or services Contents Preface Sones eS Sa nee es Re 1 1 We UMTMOMUGHON pp ctecte He bvsccet hecbt see E E E E 1 1 T2 AUGION CO a e er en dient dia the ieee etal AT 1 1 1 3 Documentation Accessibility 0 00 0 ccccceeeeeeecneeeeeeeeneeeeeeeeneeeeeesaeeeseeeiaeeeeeeeaes 1 1 TA ganza ON anar aR AE ARET ea davies tesagau ts rs A AaS EE AEA 1 1 1 5 Related DOCUMOMNES recrearea soled sees EA E R E se 1 2 1o Glossary of ICONS 4 iain aati ea eae aaa 1 2 General Ledger An Overview ccccccccccccceeeeeeeeeeeeeeeeeeeeeeneeeeenaeeeeeeeneneees 2 1 21 INtrODUCtION ieee cee eed tee leiden el cece sneer ete A A ceneneetitie 2 1 2 2 Features of GL SUbD SYStOM cc cecceeeeeeee cette eee eeeeaeeeeeeeeaeeeeeeeeaeeeeeeeenaeeeeesenaaes 2 1 2 3 Need to Invoke GL Sub sSysteM eee eeeeneeeeeeeenneeeeeeeenaeeeeeeeaeeeeeeenaeeeeneeaes 2 2 Setting up Chart Of Accounts 0 ccccceteeeee eee eeeeeeeeeeeeeeeeeeeeeneeeeeeeeeeeeeeeeeees 3 1 Sell a rodio aaran ir tekstit ptuied hea athe shale O ee saben A 3 1 3 2 Specifying GL Details cros deenicripmi iena e r a A A 3 3 3 3 Specifying GL Linkad S eorna ereat iiaae Peni aieiaa t E e ed LPEE TAKAR VARAA E E 3 10 3 4 View GLs Hierarchical Position 0 cccececeeeeeeeeeeeeeeeeeeeeeeeaaeeeeeeeaaeeeeeeenaeeeeesenaaes 3 12 3 5 Indicating Statement Generation De
105. there has been no movement of funds in the particular account If you have opted for the Generate Only on Movement option the system will not generate a statement message for 5 Sept 2001 i ORACLE 3 6 You can also choose to generate the statement of accounts regardless of whether or not there has been a movement of funds to and from the account Statement Required There may be times when you would have maintained the relevant account statement details for a particular GL However you would like to generate the account statements only a month or two later You can choose to stall the generation of account statement for a temporary period of time by keeping the statement required check box unchecked To enable the generation of account statements you can unlock the contract and uncheck this box to re start the generation of messages Media Identify the media through which the account statement is to be sent to the receiver A list of all the different types of media maintained in the Media Maintenance screen will be displayed in the option list positioned next to this field You can select the appropriate media from the available choices Address You may need to send account statement details to your central bank for statutory reporting purposes While maintaining account statement details for a GL you can capture the mailing address of the receiver of the account statement details The address that you specify in the first line
106. tion of this report using Monthly Average Balance for Entire GL Report screen To invoke the screen type GLRPMABR in the field at the top right corner of the Application tool bar and click the adjoining arrow button M21 ORACLE The screen is as shown below LBL_MABR Period Code Financial Year Report Format Printer At Client Report Output Printer Period Code Specify the period code from the adjoining option list Financial Year Specify the financial year for which you want to generate the report Once you have specified the details click OK button The system displays the print option screen Set your preferences as to printing the report and click OK button 11 15 1 Contents of the Report The contents of this report have been discussed under the following heads Header The Header carries the title of the report the branch code branch date user ID module from which the report has been generated date and time at which the report has been generated and the page number of the report Body You can find the following details in the body of the report GL Code Indicates the code of the GL whose details are dis played in the report GL Description Displays the description of the general ledger GL Category Indicates the general ledger category Currency Indicates the currency of the account Monthly Average Indicates the monthly average balance in account cur Balance Account rency
107. tions involving accounts of your branch only e Click on Posted to Other Branch if the report has to be generated for transactions involving entries posted to accounts in other branches e Click on This branch acted as bridge if you want details of those transactions in which your branch acted as an intermediary in an inter branch transaction Print Copies Once the details of a transaction have been printed in the journal they will be marked off as printed However you have the option to print these details again Tia ORACLE However at End of Day it is recommended that you take the journal for all the transactions irrespective of whether their details were printed during the day You can invoke the screen by typing the code ACRJRNAL in the field at the top right corner of the Application tool bar and click on the adjoining arrow button 11 2 2 Contents of the Report The report options that you select while generating the report will be printed at the beginning of the report Body of the Report The transactions processed during the day in each module will be reported in the alphabetic order of the module code Totals will be provided in local currency for each module Reference num This is the reference number of the contract involved in the ber transaction being reported Account number This is the account number for which the accounting entry was passed Account branch This is the branch to whi
108. transaction code is displayed alongside External Suspense GL During data extraction the system validates whether the accounting entries posted to the GLs are valid or not based on the branch and currency restrictions specified in the EGL Master screen In case such violations are found the system will have to post those accounting entries in a separate suspense GL You can specify the suspense GL that should be used to report such accounting entries here This should be a valid external GL You can select the appropriate suspense GL from the adjoining option list which displays all the GLs defined in the EGL Master screen Specifying Enterprise GL Mapping Parameters You can map different combinations like the GL code and currency in Oracle FLEXCUBE to a GL in the Enterprise GL system These parameters can be maintained for a given effective date and any modification made will be effective from corresponding business date Change in the mapping will not have any effect on the historical information that has been already extracted or handed off ice ORACLE 7 2 2 1 7 2 3 You can invoke the Enterprise GL Mapping Parameters screen by typing EGDMAPRM in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button Enterprise GL Mapping Parameters ENew E3 Enter Query Ee Effective Date Mapping Parameters E Branch Code Transaction MIS Customer MIS Composite MIS
109. ts type assign a category to the Head GL e GL Linkages Click this tab to define the GLs that constitute your Chart of Accounts a2 ORACLE 3 2 e Reporting Lines in this screen you can define the debit and credit reporting lines for leaf GLs This helps to organize reports on the lines of your Head Office and Central Bank Specifying GL Details To define details for a GL click on the tab titled GL Details The details that you can specify for a GL depend on the type of GL that you create If a particular field is disabled it means that the field is not relevant to the type of GL that you are creating Chart of Accounts Maintenance E New Enter Query GL Code General Ledger External Code Leaf Leaf GL Description Node GL GL Linkages GL Lines Revaluation Customer Internal GL Customer GL Blocked Report As Accrual Internal GL Transfer Balance on MIS Average Bal Required GL Type Reclassification Revaluation Split Required Category PNL Revaluation Details Position Accounting Details Currency Restrictions Single Currency EOD Revaluation Of FCY Positioning Required All Foreign Currencies Entries Single Entry Display On Report With Asset All Currencies EOD Revaluation Of FCY eae ea Entries Entry Pair anak a EOD Revaluation Of FCY Separate Reversals Repost FCY Entries in LCY Intraday Posting GL Branch Restriction Head Office GL Posting Restrictions Direct Posting Rec
110. uery the average balances of customer GLs in the GL Average Balances screen The query can be done using the following either individually or in combination e GL Code e Currency Code e Branch e Financial Year e Period Code Note The computation can be enabled only for internal leaf GLs If you enable this option the system will compute average balance for GLs as part of EOD processing The average balance will be computed on the Book Dated balance The Debit Credit and Net average balances in FCY as well as LCY will be stored Back period entries do not affect average balance retrospectively Computation includes the effect of revaluation entries and fin closure entries Data is stored and displayed as Period to Date and Year to Date figures Computation can be based on the Next Working Day 1 or System Date as specified in the GL Branch Parameters screen If the average balance calculation basis is NWD 1 the balances of holidays will be included in the previous working day If the calculation basis is System Date the balances of holidays will be included on the next working day provided the next working day is in the same period If the ba sis is System Date but the next working day is in the next period the holidays will be considered during the current run Report As Accrual Check against this field if you want the system to calculate the accrual entries posted to this GL independently for display
111. ure Data extraction process is an End of Day process which is executed during the End of Financial Input stage In this stage the system consolidates the accounting entries from different modules and passes them on to the extraction layer Accounting entries related to revaluation and the year end profit and loss transfer are not included in the data extraction process All the other accounting entries are transmitted After the data extraction is complete a notification is triggered in Oracle FLEXCUBE to indicate that the data is ready to be processed by the Adapter Layer On receiving this notification the Adapter Layer would start process the accounting data provided by the extraction layer according to the requirement of the enterprise GL Maintaining Enterprise GL Parameters Enterprise GL parameters can be captured in the Enterprise GL Parameters screen This is a head office HO level maintenance screen where only one set of Enterprise GL Parameters is allowed Hence this screen allows you to maintain only one record at the HO Branch level You can invoke the Enterprise GL Parameters screen by typing EGDGLPRM in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button Enterprise GL Parameters EbNew E3 Enter Query Head Office Branch Reversal Indicator Flip Dr Cr Consider Position Negative Entry Accounting Bank Level Consol Handoff
112. urrency Balance Transfer Batch GL GL balance transfer batch posts transfer entries and is scheduled as part of AEOD post EOTI It sweeps the balance if any from the branch GL s to the head office GL If the branch GL has balances in multiple currencies system transfers the balance for each currency to the head office GL in the same currency When this batch is executed system checks for any sweep instruction maintenance available for the current branch and then generates and post entries to sweep balance from branch GL to head office GL GL Balances Query You can invoke the GL Balances Query screen by typing GLDXWBAL in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button The GL Balances Query screen is shown below GL Balances Query E Execute Query General Ledger Code A General Ledger Description Branch Period Code Financial Year FY2011 Currency Code Balances 10f1 m GL Branch Year Period Currency FCY Balance LCY Balance Debit Movement Credit Movement Net Mov ut Branch Wise Local currency Summary Bank Wise Local Currency Summary 1 Of1 1 Of1 GL Branch Year Period LCY Balance H Year Period LCY Balance Click the Enter Query button to enter the following query criteria General Ledger Code Specify the code used to identify the general ledger oe ORACLE Branch Specify the branch code The adjoining option list display
113. us applications including applications that may create a risk of personal injury If you use this software or hardware in dangerous applications then you shall be responsible to take all appropriate failsafe backup redundancy and other measures to ensure its safe use Oracle Corporation and its affiliates disclaim any liability for any damages caused by use of this software or hardware in dangerous applications This software and related documentation are provided under a license agreement containing restrictions on use and disclosure and are protected by intellectual property laws Except as expressly permitted in your license agreement or allowed by law you may not use copy reproduce translate broadcast modify license transmit distribute exhibit perform publish or display any part in any form or by any means Reverse engineering disassembly or decompilation of this software unless required by law for interoperability is prohibited The information contained herein is subject to change without notice and is not warranted to be error free If you find any errors please report them to us in writing This software or hardware and documentation may provide access to or information on content products and services from third parties Oracle Corporation and its affiliates are not responsible for and expressly disclaim all warranties of any kind with respect to third party content products and services Oracle Corporation and its affilia
114. will be used for correspondence with the party concerned Maintaining Clearing Account Numbers for Internal GL s For an internal Leaf GL you can maintain the Clearing Account number to be used for outgoing payments where the internal GL is the remitter account Click IBAN Account Number button in the Chart of Accounts screen The Additional Information screen is displayed Additional Information Clearing Account Number IBAN Account Number Bank Code Account Number In this screen you can specify the Clearing Account Number for the GLand the Bank Code of the GL If a Clearing Account maintained for a GL is found in an uploaded incoming payment the System resolves the actual GL for the payment as per your maintenance in this screen If the IBAN Number maintained for a GL is found in the incoming payment the System resolves the actual GL as per your maintenance in this screen ou ORACLE 3 7 3 8 Reposting of FCY Entries for Realized P amp L GLs in LCY If you have indicated that the entries posted to realized income and expense GL s in FCY are to be posted in LCY you must trigger the Batch Program during the EOD processes whereby all FCY entries for such GLs are reposed as LCY entries The reposted entries are posted against the RPOS event but they will have the same Transaction Reference and Event Sequence number as that of the original transaction To trigger the batch process invoke common

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