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Enterprise Timetabler (ET) Guidelines Read

1. Exam Test 4nd Scheduled Days Monday Edit Filter 1 4 De pi I lt L About this Document Enterprise Timetabler ET Read Only Guidelines December 2011 Status Draft Approved S Revision information Authors _ UTAS Timetable Office Revision History Guideline Approval Draft Approved Responsible Officer Date Month 201 10 Enterprise Timetabler ET Read Only Guidelines December 2011 Enterprise Timetabler ET Read Only Guidelines m Enterprise Timetabler ET Read Only Guidelines December 2011
2. Description Contains Host Key Starks Size Duration Misc User Text Reset Filter Apply Filter Identifiers Identifiers are starts contains and equals e Starts entering a string of characters will return all activities starting with those characters in that field e Contains entering a string of characters will return all activities containing those characters anywhere in that field e Equals entering a string of characters will return all activities exactly matching those characters in that field In the example above name has been set to start with WRB and description has been set to contain Klerck person who made the booking All WRB activities start with the characters WRB and using this string in name will extract only WRB activities The description field contains the name of the person who made the booking in WRB Be Enterprise Timetabler ET Read Only Guidelines December 2011 Enterprise Timetabler ET Read Only Guidelines Other tab options Each has a set of further options allowing you to further refine your search Status tab Activity Filter Audit Day Time Weeks Categories Resources W Status F General Al Activity Status Scheduled _ Unscheduled L Requests In L Requests Gut Activity Problems Waivers Reset Filter Apply Filter The main option here would be the activity status usually used to restrict activities to either sched
3. AP 16 L03 335 t Ke cthdh Decrrintion 94CF2 WRB ACTIVE Chris Burke Derek Klerckidutas cu _ Damien Holloway Derek Klerck utas ed WRB ACTIVE Danielle Grossman Derek Klerch utas WRB ACTIVE Darnielle Grossman Derek Klerck utas e f D WRB Workshop Seminar Jane Bailey 02 May 11 WRB ACTIVE Jane Baley Derek Klerck utas edu au WRB Workshop Seminar Kerri O Donnell 18 Mar 11 WRB ACTIVE Kerri O Donnel Derek klerch utas edu WRB Workshop Seminar Leon Barmuta 04 Apr 11 WRB ACTIVE Leon Barmuta Derek Klerck utas edu a B WRB Workshop Seminar Leon Barmuta 04 Apr 11 9 WRB ACTIVE Leon Barmuta Derek Klerck utas edu a 8 6C24 L02 220 8 6C24 L02 230 IN HHO 8 is b sammont aaan a vew TET 10 11 14 pple pepe peamia to o oo po fo po fo po ojo Let Me ret Wins womsrep i p4 minat Simon Fistwack 03 Ma Seminor Chie TT ITT Ng N A S imini imon Fistwe heck 13 Ma T e i aa m ee Wilkos Sal Writ wormip Seminar D arselle re ONT ee NOTTS ETT TT Reasons Reason Type Auto refresh reasons Schedule Grid The views window This window allows a range of activities to be selected that will be displayed in the activities window Click on the arrow next to the box and a list will appear Depending on the user s level of authorisation different options will appear The list below shows the full s
4. information contact the UTAS Timetable Officer Email Timetabling Office utas edu au Using Enterprise Timetabler in read only mode ET will enable staff to e see relevant information on bookings eg name of booking location of booking who made the booking date and time of booking etc e filter the booking activities to restrict the display to only those that are relevant Although any booking can be viewed WRB will be used as examples in this Guideline document as they are very specific in the data held in the activity record Teaching bookings are generally self explanatory regarding the data held in the activity s fields Should changes need to be made to any booking the user will need to contact the relevant person who has the authority to do so These include e The Timetable Office e The Venue Hire Office e An appropriate person in their organisational unit e For WRB the person who made the booking This application can be accessed by entering the following URL http itssbysplus1 its utas edu au Scientia Portal Overall view of the relevant sections windows in ET There are five sections windows in ET but only three are relevant for Read Only 3 Enterprise Timetabler ET Read Only Guidelines December 2011 Enterprise Timetabler ET Read Only Guidelines ET SdSDB2011Prd Activity Search J Ele Edit view Schedulng Actions Tools Timetables Help NH AV29 L02 G71 9B
5. 02 May 11 BK794559 WRB ACTIYE Jane Bailey Derek Klerck utas edu au v 5SB BC24 L02 220 lw WRB Workshop Seminar Kerri O Donnell 18 Mar 11 BK791B3E WRB ACTIVYE Kerri O Donnell Derek Klerck utas edu v NH B427 L02 131 5B 4 33 1 pa H WRB Workshop Seminar Leon Barmuta 04 Apr 11 BK7937E3 WRB ACTIVE Leon Barmuta Derek Klerck utas edu a v 5B BC24 L02 220 lw WRB Workshop Seminar Leon Barmuta 04 Apr 11 BK7937E9 WRB ACTIYE Leon Barmuta Derek Klerck utas edu a v 5B BC24 L02 230 _ p x Description Like Klerck polktkppogctn mE Activities Edit Filter This window shows all the details of the activities The default window initially shows only a few fields and should be amended to suit the user More filtering and sorting can be done here to further restrict the list of displayed items Customise columns To add more columns to the display move the cursor into any one of the column headings and right click A box of columns will appear mz Enterprise Timetabler ET Read Only Guidelines December 2011 Enterprise Timetabler ET Read Only Guidelines Department Description a Department Host Key E Description F Duration Group Names Has Problerns B Scroll through the list until required column is found Left click and hold down the left button and drag the column ie click and drag into the activities window Move cursor to the desired
6. Enterprise Timetabler ET Read Only Guidelines TA V Enterprise Timetabler ET Guidelines Read Only Mode December 2011 ar Enterprise Timetabler ET Read Only Guidelines December 2011 Enterprise Timetabler ET Read Only Guidelines Table of Contents Executive SUMMAT perre tet t met E S nT nytt tmnt rrr te tre rt Tt 3 More imora OR ae E E N 3 Using Enterprise Timetabler in read only MOCEC cccccesecccceseccccenseccceesececeeeceeceecceeausecessuecetsuneceesenes 3 Overall view of the relevant sections windows in ET sssssssssssssssssssessrressrresrrrresrrreersreesrrreersrresreressne 3 TOE VENE WNION esse A EEE 4 SEE CO a E A EEE E 6 RED O TAD a A E ES 6 CEOE a E E 7 ALE E ET 2 EIEE A EEA E E E EOE EE EN ENEA E 7 ANY Ti AO A AS AE A EEE E E E A A A 7 eE 68 is e PEETI E OP EEN EEEE E EE AEEA 8 MNS ACTIVITIES NNO E S E AA EAEE 8 COTO E 0 9 gt aera EE EAE E 8 SOE CO IMMINS cect aoe ec O suns wee onnbe E A E E 10 FULE COU AS e E E nena aaaetmeedes teas E EAA A A E EE 10 About this DOCUMEN eranen T ES 10 E Enterprise Timetabler ET Read Only Guidelines December 2011 Enterprise Timetabler ET Read Only Guidelines Executive Summary These Guidelines are to assist staff using ET to view existing bookings including school timetable officers required to view or review unit activity bookings and staff required to make or review Web Room Bookings WRB More information For further
7. ecific days and or times both for suggested required times as well as actual scheduled times Audit tab Activity Filter se Categories SF Resources SY Status General i Audit Day Time Weeks Reset Filter 4pply Filter This is designed more for tracking system changes and generally should not be used When all required options have been entered click the apply filter button to start a search There are many records in the database and a search may take a while up to 1 minute in some cases before any activities are returned A warning message may also appear regarding the number of returned activities allowing the search to be continued or stopped To remove all filters click on the reset filter button The activities window Activities m Activity Scheduled Allocated Location Name a WRB Workshop Seminar Chris Burke 03 May 11 BK794CF2 WRB ACTIVE Chris Burke Derek Klerck utas edu au i NH 4 29 L02 G71 Description H WRB Workshop Seminar Damien Holloway 14 Apr 11 BK7942C2 WRB ACTIVE Damien Holloway Derek Klerck utas ed v 58 P16 L03 335 m H WRB Workshop Seminar Danielle Grossman 07 Apr 11 BK793C4F WRB ACTIVE Danielle Grossman Derek Klerck utas v NH 4219 L01 142 e WRB Workshop Seminar Danielle Grossman 05 May 11 BK794B83 WRB ACTIVE Danielle Grossman Derek Klerck utas e v NH 4219 L01 142 m H WRB Workshop Seminar Jane Bailey
8. et Activity Filter Activity Filter Activity Templates Equipment Items Locations Modules Programmes OF Study Staff Members Student Sets Host Key Starts x Size A Duration from 4E 02 00 Misc User Text Reset Filter Apply Filter E Enterprise Timetabler ET Read Only Guidelines December 2011 Enterprise Timetabler ET Read Only Guidelines The most relevant options are e Activity Filter allows a comprehensive set of conditions to be set to display particular activities of interest e Locations allows a number of locations to be selected thereby displaying all activities occurring in those locations e Modules allows a number of modules to be selected thereby displaying all activities occurring for those modules These Guidelines will focus primarily on the activity filter option as it has the most comprehensive filtering options and must be used to select WRB activities The total number of options is vast and it is not the intention of this Guideline to explain them all When selecting the activity filter option a window will appear with several tabs Each tab allows selection of different sets of filters A brief summary of the main parts of each tab will be given below but the user should feel free to use whatever else may be relevant General Tab Activity Filter Audit Day Time weeks categories Resources Status SF General Identifiers Name Starts v wb
9. l only be displayed for bookings commencing from 04 05 11 Prior to this date this field contains the activity type which is redundant and can be found in the name field When scheduled a Who scheduled a 9 Enterprise Timetabler ET Read Only Guidelines December 2011 Enterprise Timetabler ET Read Only Guidelines Sort columns Most columns can be sorted calculated or derived fields cannot Left click in the column heading and it will toggle between ascending and descending Filter columns If a column can be filtered hover the cursor in a column heading will display a small triangle in the upper right hand corner Left click on this Displayed will be various items which can be selected e _ list of distinct values in the column e all e custom e selecting this will open a window which allows further selections This is similar to the activity filter e animportant distinction here is searching for a character string inside the column Choose the ike option and the character string must be enclosed within the sign eg exam When a filter is applied the details will be displayed at the bottom of the activities window To disable the filter click on the red X EEE seteaie E E E EE sited aloes actor ene a 02 00 Monday 16 11 00 AM 56 AR15 L01 118 M 02 00 Monday 14 11 00 4M 5B 4R20 L02 2032 a 01 00 Monday 15 3 00 PM 5B 4R 19 L03 328 E 12 00 Monday 51 8 00 AM NH AZ22 L01 104 E User Text 5
10. position in the column headings and release the left button This column will now appear Repeat for other columns To remove a column from the display click and drag the column heading away from the headings area until a large X appears and then release it To move the position of any column just click and drag the column heading to a new position amongst the headings Following is a useful list of columns to view This is not exhaustive and the user must customise to suit requirements The data for WRB bookings is specialised where applicable WRB specific will be explained further Name WRB For WRB will contain activity type responsible officer activity start date Host key WRB For WRB contains the booking reference number Description WRB For WRB contains the responsible officer booking officer plus email activity period dates buraso DOSOSOSOSSSSSOSCSCSCSsSSSSS Scheduled OO Scheduledweeks OOO Scheduled startendtme SS Depart name For WRB This will contain the name of the Department who has the booking This data will only be displayed for bookings commencing from Scheduledtickbox SSCS Allocated location name E Allocated staff name User text 1 For WRB this will contain a summary of entered items from the WRB C eaaa T User text 4 Confirmation of booking status by way of auto email notification to booking officer User text 5 For WRB this will contain the comments made for security This data wil
11. uled or unscheduled Resources tab Activity Filter Audit ll Day Time weeks Categories Resources MF Status F General Staff Member Location Equipment Item Zone Resource Activities Reset Filter Apply Filter The main options here would be the staff member location or zone 6 Enterprise Timetabler ET Read Only Guidelines December 2011 Enterprise Timetabler ET Read Only Guidelines Categories tab Activity Filter Audit Day Time weeks Categories SF Resources FP Status General Departments Activity Types Tags Activity Groups Reset Filter Apply Filter The main options here would be departments or activity types Departments are synonymous with Schools Institutions Weeks tab Activity Filter Categories SF Resources WF Status General Dayi Time Teaching weeks Reset Filter Apply Filter This enables a search for activities in specific weeks or ranges of weeks Day time tab Activity Filter Categories Resources yf Status General Dav Time Suggested Days Suggested Start Time Suggested End Time Scheduled Days Scheduled Start Time Scheduled End Time Reset Filter Apply Filter ooo Enterprise Timetabler ET Read Only Guidelines December 2011 Enterprise Timetabler ET Read Only Guidelines This enables a search for activities in sp

Enterprise Timetabler (ET) Guidelines Read

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