positivID Standard - positivID Identity Systems Ltd
Contents
1. EENE Measure the punched areas on a sheet of your paper and adjust the above figures as follows 18 should be replaced with the distance in millimetres mm from the left of the paper to the left edge of the first badge X in the above diagram 35 e 19 should be replaced with the distance in mm from the top edge of the paper to the top of the badge Y in the above diagram e 10 should be replaced with the distance in mm between the two columns of badges on the sheet If there is a single column set this to 0 e 8 should be replaced with the distance in mm between the top row of cards and the second row If there is only one row of cards set this to 0 e 85 and 53 mm are the dimensions of a normal credit card sized badge If your punched out card area is different change these measurements to suit yours e 4should be replaced with the number of rows of cards on your sheet e 2 should be replaced by the number of columns of cards on your sheet Save the INI file and exit In positivID Standard production set the media type in the Configuration panel to Custom Paper type _uztom Card printing Select printer Print preview Cancel If you subsequently re install positivID Standard on your system you will need to repeat the above procedure as the INI file will be reset to the system s default 362. FEET prpgve te The Advanced screen provides the same functions as the Simple screen but includes several options which allow you to vary the badge production process to suit your requirements It also includes access to the database screens Configuration Panel Configuration settings Badge selection Print options Session options Print position Print position f Single card C Fill paper with cards f C Credit card double sided Paper type PY Card Card printing Select printer Print preview Magstipe encoding f Fargo C Eltron Javelin Privilege Cancel The Configuration panel allows you to set up positivID Standard to suit the printer and media that you are using and choose a card design from the database Most of the functions of positivID Standard are provided from these three screens apart from the separate process of designing a layout for your badges This process 1s described in Chapter 4 Designing Badges The Simple screen To produce a badge using the Simple screen l Select the download button If you are using the Load Images from File option a file chooser box will appear and you can specify the data path of your pictures Go straight to item 5 in the following list For the TWAIN capture option you will be asked to select the appropriate TWAIN device driver at the start of the session For a video camera or webcam the video interface panel will a
3. Fixed label text The text that will appear on the badge up to a maximum of 99 characters Font size The size at which the label will be printed on the badge Other text properties Settings are provided for choosing the appearance and layout of the label as it appears on the badge Border You can add a border to the label in any colour Note that the border does not show when you are designing the badge but does print 24 Ds Graphic Allows you to add an existing graphic object This can be any bitmap image in one of the common formats BMP PNG PCX TGA or JPG You can create a graphic such as a logo by scanning it or by drawing it in any of the common Windows drawing applications The properties window for graphic objects allows you to load the graphic Once loaded the object box will automatically resize to match the shape of the graphic in order to maintain aspect ratio Graphic Properties Border On C lbolour OF Cancel Load Graphic Opens a file dialogue box to choose the file to load If you are scanning graphics or drawing them the ideal size for a graphic object is the one that matches the printed size Border You can add a border to the graphic in a colour of your choice Note that the border does not show when you are designing the badge but does print Barcode Allows you to add a barcode which can conform to one of the standard styles The barcode can be linked to any
4. Please time printing of one card and enter the time above before committing many cards Pause printing every cards 1 g0 Print Options If you selected some records from the list you can click OK to start printing those records If you wish to print all of the cards in the list Select Print all records in current view Approx print time per card Dye sublimation printers can print a card in 25 45 seconds This entry will feed a card image to the printer at the correct rate without filling the print spooler for large batches unnecessarily Adjust it to suit your printer Pause printing every cards To allow the ribbon or card feeder to be replenished you can set the quantity of cards to be printed before the printer pauses and waits for the continue instruction 15 To preview a badge record before retrieving it l Select the badge record s to view and Select the Preview button The data may be displayed with or without the photo 2 If you selected more than one record in the list use the arrow keys to move back and forward through the selected records 16 Chapter 3 The Configuration panel Session Options Configuration settings Badge selection Print options Session options Advanced screen Download last photo Simple screen Auto shutter W Save amp print lf Manual shutter Save only Serial numbers Serial start i Increment 1 Function keys Modifiers Function key F
5. Retrieving a range of badge records Printing a batch of badges Previewing a badge before retrieving it Chapter 3 The Configuration panel Displaying the Configuration panel Session Options e screen settings e Serial Numbers e Function Keys Print Options Print position Paper Type Print Preview Printer Driver Selection Magnetic Stripe Encoding Badge Selection Chapter 4 Designing Badges Main steps The Tools Bar e User Field Photo Label text Graphic Object Barcode Graphic Shape Magnetic Stripe Object Grid e Badge Size Editing Objects e Resizing Objects Moving Objects Copying Objects Deleting Objects Moving Objects to from Background Setting the order of the fields on the production screen ON om N 11 13 13 14 15 16 I7 17 igi 17 17 18 18 18 19 19 19 19 PAi 22 22 23 24 25 29 26 21 28 28 28 29 29 29 30 30 30 Clearing the Card design from the screen Accessing the database management facilities Chapter 5 Database management Displaying the database management functions Deleting a card database Importing a card database Optimising a card database Copying records from one database to another Merging two databases Appendix Setting up print positions on a pre punched sheet 30 31 32 33 34 34 34 34 35 Chapter 1 Setting up positiviD Introduction positivID Standard is a member of a family of positivID systems which are all concerned with the design a
6. another networked computer or which has been copied into the current system It is also to be used if you re install the system in order to re establish the links with the cards created in the previous installation In a networked configuration both the design and the data that you produce remain stored on the remote computer you just build a link with this function Before you can choose the design you must select the location of the directory in which the databases are installed on the remote computer 33 Optimise a design Copy Records Merge Databases Select the path you want to search for cards c Program Files SMM Systems oiler 3 Program Files SMM Systems Lt amp positivlD C cards help If you update and save an imported design the system asks you to confirm that you wish to overwrite a design which was imported Optimises the database to allow faster access to the data This should be used occasionally to speed up retrieval of badges in a design database which has been used extensively and from which badges have been deleted or updated Select the design to be optimised and confirm Specifies the Source and Target databases and identifies matching field names that will be copied Click on the records that you wish to copy or click on the heading line to copy all records Selected records will be coloured yellow New starting record numbers can be selected if the source reco
7. clarity is important l Select the Size button The options for size include Credit card CR80 85mm x 53mm Business card 67mm x 42mm Seiko Shipping Label User defined which can be any size up to 200x200mm Avery label A list of suitable labels from which to choose is provided 2 Place objects on the front of the badge up to a maximum of 64 Select the button on the Tools bar for the object required Position the cursor at the top left hand position of the object and drag out a box which roughly corresponds to its size A properties window for the object will appear Set the properties as required See the section below about each type of object for more information about properties Fine tune the position and size of the object once it is displayed 3 Make adjustments to the layout as required See the sections below about the editing functions 4 If you are producing a double sided design turn to the back by Selecting the lower portion of the Flip setting 5 Place objects on the back of the badge in the same way 6 Save and name the design which creates the database 21 The Tools bar The Tools bar allows you to select the objects that you are placing in your design and provides grid and ruler facilities to help line them up with one another The individual buttons are Select Allows you to select an object in order to edit it as described below When an objec
8. credit card sized badges printed on a sheet of paper or Teslin If pre stamped Teslin is used the badge can be pressed out of the backing paper and folded on the score line The badges can then be laminated into a polyester pouch for added strength Kit 8 Eight single sided badges printed on a sheet of paper or Teslin As for Kit 4 if pre stamped Teslin is used the badges can be lifted away from the backing sheet and laminated into a polyester pouch FotoFun now obsolete posID 4 and posID 8 Similar to Kit 4 and Kit 8 but customisable to your own settings 18 Badge Selection Configuration settings Badge selection Pririt options Session options Please select a badge contractors card positiviD v2 0 Default staff card test dongle visitors card Cancel Avery label sizes A variety of labels from the Avery range are supported Custom A spare setting that can be defined to your requirements See the Appendix for instructions on setting up your own customised entry for print positions Card Printing Select the Print preview box if you wish to preview badges before they are printed This facility is ignored for batch printing Select Printer This button will bring up the printer driver dialogue box and allow you to change the current printer or change the driver settings Magstripe Encoding Select the printer type you are using to ensure the correct codes are sent for encoding S
9. head positivID Standard can also use any sheet fed Windows printer printing multiple images per page onto paper or card Installation The installation CD should Autorun when inserted in the CD drive or the installation can be started from Windows Explorer The program should be installed on the machine on which it will run and the hardware key dongle attached to that machine Card databases are created automatically during the card design process and can be placed on any mapped network drive Uninstalling positiviD Standard If you need to remove positivID Standard from your computer use the Add Remove Programs facility in the Windows Control Panel Note that the Uninstall procedure does not remove databases or pictures just the system files the remaining files will need deleting manually However it is not a wise move to go in to the sub directories on your hard disk and delete files manually until after the Add Remove process has been run New releases of positivID Standard can be installed over the top of previous releases without a full uninstall Data will be preserved but it may be necessary to re establish links to the card designs from the previous installation into the new system using the import cards procedure described in Chapter 5 Database Management Chapter 2 Using positiviD When positivID is started from the Desktop or Start Menu the last used card design will be displayed for further processing and the
10. where it can be selected to bring up the properties box Date fields N B The date is a special user field The style in which the date fields appear is determined by your international settings in the Windows Control panel When a date is edited a calendar window allows you to choose valid dates only Ps Photo Allows you to place the photo on the badge The properties for the photo are Photo Properties Description o max 10 chars Kamie Size Border 25mm x 32mm On 36mm x 43mm User defined OK Cancel 23 Border You can add a border to the photo in a colour of your choice Note that the border does not show when you are designing the badge but does print Size The photo may be one of two standard sizes The 25mm x 32mm 1 inch by 1 25 inch size is normally used for identity cards The larger size is used where the picture has to be clearly visible e g for care personnel making home calls on elderly people You can also define your Own size Label Allows you to create a label A label is fixed text that appears on every badge such as the expression Expiry date The properties for a label are Label Properties Fixed label text Font Align Bold o Styl Left Justify Easel Right Justify Italic CI Underline J Colour Centered O Size Border C t Font Ti New R Bn z urent Font Times New Roman Colour
11. 1 The Configuration panel allows you to set up positivID Standard to suit the printer and media that you are using and choose a card design from the database Other functions are also provided To display the Configuration panel 1 Select the Tools button in either the Simple screen or the Advanced screen The Configuration panels provide a number of settings and functions Select the tab for the option you require Advanced Screen Options Tick Download last photo if you have one of the older digital cameras see Page 7 above that can communicate directly with positivID and you wish to download only the photo you have just taken This button should remain unticked if you wish to download and select from all the thumbnail images in the camera Simple Screen Options Tick the Save and print box default setting for the right hand button on the simple screen to save and print the badge Tick Save only if you only want the record saved but not printed Tick Auto Shutter if you want the camera to take a picture as part of the download process only valid for the older digital cameras Serial Numbers These values indicate the first record number to start at and lets positivID know how many records to jump when creating the next record These will normally be set to 1 but can be used with different values if databases are to be merged in the future and a different number range is required Function Keys This links text
12. D Oval Rounded Rectangle Colour Border Colour Current setting 1 0 mm Cancel Magnetic stripe object This object allows you to specify the way a magnetic stripe will be encoded First select the track you wish to encode Then identify the data fields which will be written to the track you can have up to three fields for each track Each field should be linked to either the serial number of the card or one of the data fields already defined The number of digits of the serial number to be encoded can be specified and the type of stripe High or Low Coercivity should be specified to ensure correct encoding Magnetic Stripe Properties Track Ho Linked to Serial Humber User Field Hone Track Details Track 1 Track 2 Track 3 Type Hi Co r Serial number digits b Lo Co E e Note the Magnetic Stripe object icon can be placed anywhere on the card design screen It does not print it is visible only to access the properties box 27 Editing objects Grid Select this button to display the grid options The grid can be on or off and set to millimetres or inches Visible grid points are placed every 2 millimetres or every sixteenth of an inch When the grid is set to be on objects snap to the grid points when they are moved but not when they are placed initially The top left corner of the object snaps to the grid point except a right aligned text object The top right corn
13. ce the print driver display has disappeared you can produce the next badge If you are queuing your badges until a sheet is filled the printer driver will only start when the sheet is full Note that if the Simple screen has been set to Save Only and not print using the setting in the Configuration panel this button will replace the one shown in step 6 above To clear the current badge 4h a l Select this button if you wish to clear the current badge from the screen If the badge has been saved to the database it is not deleted The button only clears the screen 10 The Advanced screen The Advanced screen provides the same functions as the Simple screen but also provides alternatives to make the production process more flexible To display the Advanced screen Press the Advanced screen button in the lower right hand corner of the Simple screen To produce a badge using the Advanced screen l Press the download button to start the picture load process If you are using the Load Images from File option a file chooser box will appear and you can specify the data path of your pictures If you are using TWAIN capture this will give you access to the camera controls as described above Follow the instructions for capture for the TWAIN device When the image is acquired check that the framing box on the photo is centred around the subject If not position the cursor in the box and hold the l
14. eft button down to slide the box to the left or right Select the Text button and fill in the text fields as required The Tab or Return keys should be used to move the cursor to the next field or you can move the mouse to position the cursor Select the save to database button 11 5 Select the print button to print the badge If this is the first time you have printed a badge this session the printer driver dialogue box will appear asking you to confirm or change the default printer Any changes to the driver settings can be made at this point Omit this step if you wish to print the badges later in a batch after completing the data entry See the note below page 15 6 If you have Print preview selected in the Print option of the Configuration panel see Chapter 3 Configuration panel you will get an image of the card on the screen Mame Sarah Collins ddress SMM Systems Lid 10 London Road Horndean POS ORF posiivil ID badge oltware AH from SMM Systema Lid phone 44 170b 5861389 Page i l NUM Thu dun 12 HF TD A oe 7 The card image can be zoomed in and out and both sides of a double sided card displayed separately or together using the buttons on the pre view screen Select Print to continue the printing or Close to return to the positivID Standard production screen Note that Print Preview will use the page layout attributes of the printer currently assigned to your syst
15. elect the required card design from the list This list is automatically updated whenever you create a card with the Card Design program or import an existing card into the list See Chapter 4 Designing Badges 19 Chapter 4 Designing badges positiv ID Standard v2 0 Card Design New badge styles are designed using a separate application positivID Standard Card Design Launch positivID Standard Card Design from the Windows desktop when the main positivID production program is not running wf positivID Card Design Standard v2 00 679 ee ee ee rit 13S Uny Sal tte a 12 Set Ma We Sa BS Sal eat Tad ad al ea eae TT Hidden Fields positivID Design has three components the main screen a tools bar the Hidden Fields list for database fields which will not print The main screen initially shows the front of a blank card onto which you place objects that need to be included in the design For double sided badges you can design both the front and back A Grid can be switched on or off to help accurate placement of objects When the design process is complete the design is saved and a database corresponding to it is set up automatically When you select a badge design in the main program you also link to that design s database and any badges produced will be added to that database 20 Designing a badge main steps Start by deciding what objects you need to include on the badge Bear in mind that
16. em 12 positivID Standard gives you access to the badge database through a selection screen from which you can recall badge records for updating printing display or batch printing The Database screen To display the database screen Select the retrieve from database button in the Advanced screen positivlID Lite Default positivID Lite 2 00 050 c d J NUM Wed Oct 07 1998 222 PM To search for and retrieve a badge 1 Select the drop down list marked Search in and a from the list of fields choose the field in which i you wish to search Alternatively click on the column heading of the chosen field and its name will be transferred into the box Type the value to search for in the space to the right labelled for You can enter a partial value at the start of the field for a generic search and an in front of the value to search anywhere in the field but you cannot include blank spaces Example If you want retrieve the badge for a person called Smith Select Name as the key field and then type Smith in the for field To refine the list with a second search for Peter Smith select the First Name field and type Peter or Pet while the list of Smiths 1s still on the screen 13 2 Select the Search button When the search is complete only the badges matching the search value will be listed You can reset the list to display e
17. er of these objects snaps to the grid point Ruler Select this button to display the ruler options The rulers can be on or off and set to millimetres or inches Badge size Select this button to display the card size options The size of the badge can only be set when there are no objects on it The options are described in the section on basic steps above Objects that have been placed on the badge may be edited If the object you wish to edit has been overlaid with another object e g a text field over a graphic shape bring the back object to the front by clicking on it with the left mouse button Send it to the back again after editing by clicking with the right mouse button To edit the properties of an object l Position the cursor on the object to be edited and double click 2 The properties window for that object will be displayed 3 Alter the properties as required 28 4 Select the OK button To resize an object l Position the cursor on the edge or corner of the object box so that the cursor changes to a double arrow 2 Drag the object box to its new size and release the button To move an object l Position the cursor over the object and select the left mouse button 2 Drag the object to its new position and release Objects can be moved from one face of the badge to the other To do this drag the object so that the cursor lies on the front or back icon on the Flip setting T To cop
18. image capture options will be offered for selection positiviD Standard y 2 00 6 79 Please select pour camera Mo Camera Kodak DC20 Beta Kodak DC200 Plus Fadal mows e specify No Camera if your card does not have a picture or if you are just going to print existing cards in this session Note that all the options described below for image capture will then be inoperable e specify TWAIN capture if you are using a TWAIN compliant device such as a webcam video capture card or scanner e if you have one of the cameras listed they are mainly obsolete now you can select it and communicate directly with the camera from positivID However most modern digital cameras save their pictures to file and the following setting will be required e specify Load Images From File if your pictures are in existing files on the computer or will be downloaded from digital cameras during the session Pictures should be in JPEG or BMP format in full colour They will be cropped by positivID Standard to the correct aspect ratio for the card design The operating screens positivID Standard version 2 0 has two main screens and a Configuration panel Simple Screen T Aa Y rmk mm Bir Frie a7 EEF 4 ia a The Simple screen can be used for straight forward badge production most of the time It has three main buttons l Load a photo 2 Enter the text 3 Print the badge and add it to the database Advanced Screen
19. nd production of identity cards positivID Standard and Professional are able to produce cards on credit card type PVC material in special dye sublimation printers or to produce paper badges on sheet fed printers positivID Lite is solely designed to produce cards on paper or Teslin material using inkjet or laser printers The print media for these cards can be one of the many pre cut sheets produced commercially thus allowing the printed cards to be pressed out of the background sheet positivID Lite systems can be upgraded to positivID Standard or Professional and the data is compatible positivID Standard has all the basic features required for an identity card while positivID Professional has a full range of graphics database data entry and security features Contact the above address for details of the other products System Requirements positivID Standard will run under Windows 95 98 NT 2000 and XP It requires a machine with at least 32Mb memory and about 10Mb of spare disk space Images can be captured from any TWAIN compliant device such as a webcam or scanner or can be existing pictures on disk previously downloaded from for example a digital camera The system will work with all of the popular PVC card printers whether single or double sided using simple dye sublimation or indirect thermal retransfer technology It will encode Hi CO or Lo Co magnetic stripes provided the printer 1s equipped with the appropriate encoding
20. ntries for all badges by Selecting the Display all records button Search Display all 3 From the list select the badge to be retrieved by double clicking on the line on which it appears or by highlighting it and then selecting the retrieve button The badge will be retrieved allowing it to be re issued or updated You can also retrieve multiple badges by selecting more than one badge in the list To retrieve a range or selection of badges l Select the badges you require from the list by dragging the cursor down the list or using conventional Windows grouping facilities Ctrl to select a group of non contiguous records or Shift to identify the top and bottom of a contiguous group 2 Select the retrieve button The badges will be loaded into the Advanced screen one at a time Each badge may then be updated and or printed as required When you have finished updating the badge 3 Select the save to database button You will then be prompted for the next badge to be retrieved 14 To print a batch of badges l Select one or more badges from the list see above for selection techniques and then the Print batch button Alternatively you can Select the Print batch icon without highlighting any of the records 2 Select one of the following options for printing Print options Cancel Print all records in current view Approx print time per card Typical print tine seconds 45
21. one database to another provided there are similarly named fields e to merge one database with another again matching only similarly named fields If you are setting up a multi site badge production operation are planning to import database records to positivID from other systems or are planning multiple card designs for large numbers of badges then this chapter will help you to plan the organisation of your data Select the database management button on the positivID Design main screen The function panel appears Card Management Main steps Each of the functions require you to choose a badge database to manipulate and then leads you through the steps necessary to complete the operation 32 Delete a design Import a design Each function displays a badge design selector like this Lite Test osttivID Lite Default Nore Mame img ddd roa I Add msa ii Ekal Adia mm ha mee mi ee Preview Actual Size 85mm x 53mm OF Cancel To use this badge selector you should select the design and check the Preview window to be sure that you have chosen the right one Deletes a design and all the records associated with it Confirmation is required to perform this function If the design was imported from another computer on a network then only the link to that design is deleted not the remote copy of the design or its data This function allows you to make use of a design that exists on
22. positiv iem SENGON BADGES positivID Standard Version 2 0 User s manual An easy to use Identity Card system for PVC cards and sheet fed printers Copyright 1997 2003 positivID Software All rights reserved The contents of this manual and the positivID software to which it refers are the property of positivID Software and are copyrighted Any reproduction in whole or part is strictly prohibited without express permission from the owners positivID is a trademark of positivID Software Microsoft and Windows are registered trademarks of Microsoft Corporation Other products mentioned are the sole property of their respective owners positivID Software 4 Tarbery Cresecent Horndean Waterlooville Hants PO8 9NP England Phone 44 0 2392 618479 e mail sales positivid net Caution You are advised to consider your obligations under the Data Protection Act 1984 and 1998 or similar legislation in countries other than the UK before using this product as it is specifically designed for storing and displaying personal information Contents Chapter 1 Setting up positivID System requirements Installation Uninstalling positivID Chapter 2 Using positivID The Simple screen The Advanced screen Configuration panel Producing a badge from the Simple screen Clear the badge from the screen Producing a badge from the Advanced screen Displaying the Database screen Search for and retrieving a badge record
23. ppear which shows a pre view of the picture from the video camera and a capture button The precise layout and facilities of this panel will vary according to the software accompanying the TWAIN device There may be software controls to vary the brightness contrast and colour of the video picture Adjust the camera s position and controls to give the required pictured An id card should ideally have just the head and top of the shoulders in the picture too much space above the head or too much of the upper body in the picture will reduce the usefulness of the image Select the capture button The image will freeze and the picture will be transferred to the application screen When the download is complete check that the framing box on the photo is centred around the subject If not position the cursor in the box and hold the left mouse button down to slide the box to the left or right Select the Text button and fill in the text fields as required The Tab or Return key can be used to move the cursor to the next field or you can move the mouse to position the cursor 6 Select the Save amp Print button to print the badge and add it to the database Depending on the printer you are using a printer driver display may appear and show progress of the print A print preview may also appear if you have specified this option As soon as you have started the print process you can line up and take the next photo On
24. rd number is already in the target e Merges the Source database contents into the Target database using matching fields A check is made for space availability and an option to deal with possible duplicate keys you can ignore overwrite or use a date time stamp to use the most recent record 34 Appendix Setting up the print positions for a sheet of pre punched cards positivID Standard is capable of filling a pre punched sheet with single or double sided badges The position of the printed images on the sheet have to be adjusted to ensure they match exactly the pre punched areas This adjustment is made to one of the systems INI files which holds the list of many different paper options To make this adjustment follow these steps Using Windows Explorer identify the POSITIVID INI file This will be in the C PROGRAM FILES POSITIVID STANDARD INI directory if you have installed using the default directory paths Edit this file by double clicking on it Windows should start Notepad or possibly Wordpad At the bottom of the file there is a section headed Page Layout It contains co ordinates for all the different paper layouts that positivID Standard supports At the bottom of the list is an entry that begins Custom This contains the measurements that we need to adjust to fit your pre punched paper A typical entry for 8 cards per sheet in two columns of four would look like this Custom 18 19 10 8 85 53 4 2 __
25. t is selected it has a red border User field Allows you to create a data field This will contain information that varies from badge to badge for example a person s name The properties for a user field are User Field Properties Description Visible Key Field Font Bold Style ahaa O Italic O Colour Left Justify Right Justify O Underline Size h2 Centered O Current Font Times New Roman Border Automatic font resize On Description The name of the user field maximum of 10 characters The name appears in the production screens where the data is to be typed in so it should be clear and unambiguous Font size The size at which the data will be printed on the badge Other text properties Settings are provided for choosing the appearance and layout of the data as it appears on the badge using the usual conventions for pap specifying text data Border You can add a border to the field in a colour of your choice Note that the border does not show when you are designing the badge but does print Automatic Font Resize If you add more text to the field than can be fitted in to the defined area the system will reduce the font size until it fits Tick this box if you want this feature to operate Visible Untick this box if you do not want the field to ppe print on the card but only be on the database Hidden Fields The field name appears in the Hidden Field List Date from
26. the screen Select this button to save the completed design to the database You will be prompted to enter a description of the card up to 32 characters in length including spaces The description must be unique If you reuse an existing description you will be prompted to confirm that the existing design should be overwritten 30 Management of designs and data Card Description Card Hame Card Details Card Save Directory Program Files positiviD Standard icards Ie yen EJ Program Files J positiviD Standard cme Select this button to gain access to the database management features These can be considered as advanced features useful to users with large numbers of records The database management functions are described in Chapter 5 Database management Although the database management functions are placed in the positivID Design program this is only for convenience The currently displayed badge design if any has no direct relationship with the management functions 31 Chapter 5 Database management To display the database management functions Gl This chapter provides information about manipulating badge databases The options are e to delete a badge database and its pictures from the system e to establish a link to a badge database that has been built outside of this installation of positivID Standard to optimise a database for better performance to copy records from
27. to Fkey combinations thus automating the typing of repetitive text The function key should be selected and any key modifiers e g CTRL or SHIFT ticked then type in the required text in the field below 17 Print Options Configuration settings x Badge selection Print options Session options Print position Print position Single card t Fill paper with cards H f Credit card double sided Paper type P C Card Card printing Select printer Magstipe encoding Print preview t Fargo C Eltron Javelin Privilege Cancel Print Position When set to Single card each badge is printed immediately in the position on the media set in the Print position setting This is the setting for single sided PVC cards When set to Fill paper with cards each badge is queued until there are enough badges in the queue to fill a complete sheet of media The first badge in the batch will be printed in the position on the media set in the Print position setting When a double sided credit card is being printed the Credit card double sided button should be ticked Paper type Use this to set the media or paper type loaded in the printer This setting supplies the printer with positions for each badge to be printed The different paper types are PVC Card Standard 85mm x 53mm PVC cards Seiko Label Shipping Labels on the Seiko Smart Label Printer PRO serial printer Kit 4 Four double sided
28. user field that is suitable for that type of code the default being the serial number The choice of barcode and other settings will depend on your barcode reading equipment and existing systems The properties for a barcode are 25 Barcode Properties Barcode Style Barcode Link Serial Humber to User Field C serial number Barcode Appearance Font Size 36 Font Colour Barcode Text Visible Start Char cme Barcode style When you select a barcode style a message appears with information about valid use of characters within a code of that type If you try to link an inappropriate type of code to a field a warning will appear Barcode link The barcode is linked to the serial number of the badge unless you choose to link it to one of the User fields To do this select the User field button and then select the field from the dialogue box which appears Barcode Text Visible The text value on which the barcode is based can be displayed if this box is ticked The usual convention is followed the text is displayed in small font underneath the barcode Font Size Barcodes should normally be about 36 pt 0 5 inch high to ensure readability Graphic Shape Select this object to place a square rectangle or circle on the card face in outline or filled You can adda border to the shape if you wish 26 Shape Properties Shape Type Fill Style Rectangle Outline ts Circle oO Solid B O
29. y an object An object may be copied to define a new object with the same or similar properties to the original but with different data Select the object to be copied This may be any existing label serial number or user text object 2 On the computer keyboard enter CTRL C hold Ctrl and C keys down at the same time The object and its properties will be duplicated and a new object box will appear on the screen slightly offset from the original This box can be dragged to a new position and resized if required and then have its properties updated in the normal way 29 Saving the design To delete an object i Select the object to be deleted 2 Press the Delete key on the keyboard Note that the Date user field cannot be deleted To bring objects to the foreground l Select the object with the left mouse button To push objects to the background l Select the object using the right mouse button This is particularly useful for logos and backgrounds which can have other objects laid over the top To set the order of user fields l Select each user field object in turn This will set the order in which the user fields are listed in the Simple and Advanced screens for text entry The last user field selected will appear at the bottom To clear all objects l Select the clear button This will not delete the card design from the system nor affect any saved data It will just clear the design from
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