NAVFIT98A Version 30 User`s Manual
Contents
1. sub folder You need to delete folder named THREE before deleting folder named TWO 24 01 February 2012 NAVFIT98A Version 30 1 From Start Window highlight folder and select Delete Folder button Or la Highlight folder and select Edit from the main toolbar 2 Select Delete Folder ak NavFiE98A File Edit Print View Help Fok Edit Report Edit Folder Delete Reports 3 Select OK at the confirmation box 6 2 4 Export Folder 1 From Start Window highlight folder and select Export Folder button 2 Navigate to the new location 3 Give folder a file name and click on Save Or 1 From the main toolbar select File 2 Select Export Folder menu 25 01 February 2012 NAVFIT98A Version 30 a NavFitgsa File Edit Print wiew Help Pew Create Database Open Database Close Database Export Folder 3 Navigate to the new location 4 Give folder a file name and click on Save a NAVFIT98A Create Database 5 e m Local Disk C test data v Search testdata 1 Organize v New folder Ez e dre E Name i Date modified Type Bl Test set 1 8 19 2011 10 30 AM Microsoft 153 Libraries 2 Test set 2 8 19 2011 3 46 PM Microsofti E Documents E Test set 3 8 19 2011 2 48 PM Microsofti a Music i Pictures B Videos 1 Computer By D You may save the exported file in Ga HF E DVDRW Drive G i either Access 2003 or ear2. 0 01 February 2012 NAVFIT98A Version 30 NAVPERS 1610 2 Constraints Block Block Name Constraint Remarks format examples 11 Detachment of X appears on selected box Cannot have an X if block 13 Individual selected 12 Detachment of X appears on selected box Cannot have an X if block 13 Reporting Senior selected 14 From Use YYMMMDD format O7SEP16 15 To Use YYMMMDD format O7SEP16 6 1 Block 42 defaults to NOB Three trait grades can be graded if desired Not Observed X appears on selected box Report 17 If Ops Cdr selected box 18 is s 20 Pas Readiness Maxim iegheatactances Billet Subcategory Dropdown containing NA Users must have CNPC approval BASIC APPROVED CO to use one of the Special AFLOAT CO ASHORE OIC subcategories INDIV AUG SEA COMP CRF CANVASSER RESIDENT INTERN INSTRUCTOR STUDENT RESACI RESAC 6 SPECIALO1 through SPECIAL20 Reporting Senior Allows up to 27 alpha numeric characters Member s last name separated witha Can validate that last name has a comma comma afterward with First Initial and Middle Initial JOHNSON H T Grade Allows up to 5 alpha numeric characters Desig Allows up to 5 alpha numeric characters NO NO 23 4 2 01 February 2012 NAVFIT98A Version 30 NAVPERS 1610 2 Constraints Bloc
3. X if this block 1s checked From Use YYMMMDD format Allows 7 alpha numeric O7SEP 16 characters Use YYMMMDD format Allows 7 alpha numeric O7SEP 16 characters Block 42 defaults to NOB Three trait grades can be graded if desired Not Observed X appears on selected box Report If Ops Cdr selected box 18 is Billet Subcategory Dropdown containing NA Users must have approval to use BASIC APPROVED CO one of the special billet AFLOAT CO ASHORE OIC subcategories SEA COMP CRF INDIV AUG CANVASSER RESIDENT INTERN INDIV AUG INSTRUCTOR STUDENT RESAC1 RESAC 6 SPECIALOI through SPECIAL20O Reporting Senior Allows up to 27 alpha characters e g JOHNSON T T Members last name separated witha Can validate that last name has a comma FI and MI comma afterward Grade Allows up to 5 alpha numeric characters Desig Allows up to 5 alpha numeric characters Title Allows up to 14 alpha numeric characters Allows up to 5 alpha numeric characters Allows 9 numeric characters with e g 123 45 6789 imbedded hyphens after the 3 and 54 NO NO 01 February 2012 NAVFIT98A Version 30 NAVPERS 1616 27 Constraints e 5 digits 28 Command employment and command achievements Allows up to 276 characters 20 Primary Collateral Allows up to 14 alpha numeric Watchstanding ch
4. 6 2 Managing Folders Folders allow users an effective way to organize reports along with the ability to create templates Organizing your folders within the NAVFIT Folder Window provides an easy way to track reports along with taking advantage of the Auto Summary feature Although individual preferences will dictate report folder organization understanding how folders work will help in the decision process The following example illustrates how to use folders when preparing reports USS SAMPLE must do periodic reports for all assigned Lieutenants The administrative office may elect to organize the reports using groupings based on Grade Report Type and Summary Group as illustrated by Figure 3 Figure 3 Folder Organization Folder Year Type of Report Grade PR Periodic SP Special DI Detaching Individual DR Detaching Reporting Senior Subfolders by summary grouping WARNING NAVFIT98A will auto calculate the summary line block 43 FITREP or CHIEFEVAL and block 46 EVAL for all reports located under a folder or subfolder All reports should be in the same summary group within a folder Do not mix NOB reports with the summary group because NAVFIT98A will recognize the NOB as part of the summary group and 21 01 February 2012 NAVFIT98A Version 30 add the reports to the summary line In addition NAVFIT98A will print summary letters based on folders or subfolders WARNING NAVFIT98A will only allow a user to create six levels
5. A menu displays a list of commands that expose functionality related to that application such as New Open Save and Exit commands NAVFIT98A uses both toolbars and command buttons for menu navigation This manual refers to the NAVFIT98A toolbars as either the main or report Users may access the main toolbar at the NAVFIT98A Start Window along with command buttons Users must open a performance report to access the report toolbar See Tables 1 and 2 for the menu options available under each toolbar The NAVFIT98A Start Window Figure 1 becomes available when opening the application or when closing a performance report 13 01 February 2012 NAVFIT98A Version 30 Figure 1 NAVFIT98A Start Window 2 NAVFIT9BA File Edit Prif Her Main Toolbar Folders C test data Test set 2 mdk B8 Root AUTOSUMMARY BUSIMESS RULES CHIEF BUSINESS RULES ENLISTED BUSIMESS RULES OFFICERS CHIEF BLOCKS ee Folder window ENLISTED SUMMARY AVG ENS LTJG EXPORT rea Se Double click to Open a report Edit Folder Create Chief Eval Pink Fieri oe L memos j Command Buttons Validate Folder Jelete Report Exr Table 1 Main Toolbar Menu options Fie Edit jPrint ep New Edit Report Print Report Support Evaluation Edit Folder Print Report Front Page Internet Help Fitness Report Delete Report s Print Report Back Page About NAVFIT98 Chief Evaluation Delete Folder Print Folder Folder Find Report Print Blank E
6. Drop is not available with this version of NAVFIT98A To move folders or reports use the import and export functions Details e Version 30 will only allow six levels of subfolders under a primary folder Details e Date entries are no longer free text instead dates are entered with a calendar function Details e Field highlighting Version 30 uses the local workstation Windows Operating System appearance setting Details e Form navigation The Ctrl F Ctrl B functions to change pages are no longer available instead use the Tab button at the top of the report to move from the front to the back page Details e This version of NAVFIT98A will not perform cascading delete actions concerning folders and associated sub folders Details 4 2 Contingencies and alternate states and modes of operation The application does not provide any backup or contingencies operations The user may export data stored as an Access database to a different location 01 February 2012 NAVFIT98A Version 30 4 3 Security and privacy Any performance reports created in NAVFIT98A contain Personally Identifiable Information PII Users must protect this data since the databases used by NAVFIT98A will contain the PII data We recommend that the folder containing the PII data is password protected to prevent spillage Other options that a user may consider include e Once reports are completed and signed delete all the associated data from the database e Export the data
7. Problem When attempting to save a report the following error message is displayed Collection was modified enumeration operation may not execute NAYFITISA eption has occured in your application F you click E the aa cation will ignore this error and attempt to continue If you click Quit the application will close immediately Collection was modified enumeration operation may not execute Possible Cause s The application did not install or the workstation is not compatible Both of these issues installation and compatibility are related to the Net Framework 4 0 that 1s part of the NAVFIT98A installation package First verify that your workstation meets the hardware and operating system requirements need for Net Framework 4 61 01 February 2012 NAVFIT98A Version 30 Hardware Requirements Processor minimum 1GHz RAM minimum 512 MB Disk space 32 bit 850 GB 64 bit 2 GB Operating Systems All Windows 7 Editions All Windows Vista Editions Windows XP Professional Windows XP Professional x64 Edition Windows XP Home Edition If your workstation meets these requirements then uninstall and re install the application Problem When attempting to open a database the following error message is displayed Continue the application will ignore this error and attempt to continue If Unhandled exception has occured in your application IF you click x wou click Quit the application will close immediately Specified
8. alpha characters e g JOHNSON ROBERT N Member s last name separated with a Can validate that last name has a comma comma afterward Block Grade Rate Limit of 5 alpha characters Must end e g FORCM in E d ph ae or M Desig Allows up to 12 alpha and or special e g AW SW characters e g 123 45 6789 SSN Allows 9 numeric characters with imbedded hyphens after the 3 and 5 digits ACT An X shall be placed in the box if Only 1 box can contain an X selected FTS An X shall be placed in the box if selected INACT An X shall be placed in the box if selected AT ADSW 265 An X shall be placed in the box if selected UIC Allows up to 6 alpha numeric e g 1234A characters Ship Station Allows up to 18 alpha numeric e g CG 47 TICONDEROGA characters Dropdown containing REGULAR Promotion Status FROCKED SELECTED SPOT Date Reported Use YYMMMDD format Allows 7 alpha numeric O7SEP16 characters Periodic X appears on selected box Cannot have an X if block 13 selected Detachment of X appears on selected box Cannot have an X if block 13 Individual selected Detachment of X appears on selected box Cannot have an X if block 13 Reporting Senior selected 53 0 m 12 01 February 2012 NAVFIT98A Version 30 NAVPERS 1616 27 Constraints Special X appears on selected box Blocks 10 12 cannot have an
9. argument was out af the range of valid values Parameter name index Possible Cause Database is corrupted contact PERS 32 for assistance Problem When attempting to save a summary letter profile the following error message 1s displayed The changes you requested to table were not successful because they would create duplicate values in the index primary key or relationship Possible Cause You failed to enter a name in the Select Profile block Problem When validating a folder or printing a summary letter the following message is displayed Conversion from string to type integer is not valid Possible Cause There are null entries in the promotion summary line block 43 or 46 Open the report and put in a promotion recommendation then close and save the report 62 01 February 2012 NAVFIT98A Version 30 Problem The following error message is displayed when opening the application NAVFIT9BA x Unhandled exception has occurred in your application IF you click Continue the application will ignore this error and attempt to continue Tf wou click Quit the application will close immediately Could nat find file D Cocuments and Settings yjames a PRICE Desktop CWO 26D mdb Possible Cause The last database that you were using was either deleted or moved to another location Ignore the error message and click the Continue button When this action is taken the error message will disappear and the app
10. importing a folder or report you must open a report first before printing the summary letter to ensure the breakout summary line correctly calculates 42 01 February 2012 NAVFIT98A Version 30 Appendix A NAVPERS 1610 2 Constraints NAVPERS 1610 2 Constraints Block Name Remarks format examples Name Allows up to 27 alpha characters e g JOHNSON ROBERT middle initial Block Can validate that last name has a comma afterward and middle initial Member s last name separated with a comma Name block must be populated to move beyond block 1 Grade Rate Limit of 5 alpha characters e g LCDR gg Desig Allows up to 12 alpha and or special e g 1110 characters e g 123 45 6789 SSN Allows 9 numeric characters with imbedded hyphens after the 3 and 5 digits ACT An X shall be placed in the box if Only 1 box can contain an X selected FTS An X shall be placed in the box if selected INACT An X shall be placed in the box if selected AT ADSW 265 An X shall be placed in the box if selected UIC Allows up to 5 alpha numeric e g 1234A characters Ship Station Allows up to 18 alpha numeric e g CG 47 TICONDEROGA characters Dropdown containing REGULAR Promotion Status FROCKED SELECTED SPOT Use YYMMMDD format O7SEP16 Periodic X appears on selected box Cannot have an X if block 13 selected 43 Date Reported
11. of sub folders under one main folder E Root EI Second Level D Third Level 14 m Four Level 15 Four Level 24 Five Level 14 Five Level 24 Bis Level 1 El Six Level 2A Sixth Sub folder under the main Seven Level TA folder called Root 24 E s r E uw p l 5 En Figure 4 shows how a folder also may serve as a report template In this example any report created under the folder would have blocks 21 28 automatically completed Figure 4 Folder Template Folder Mame 03 FR LT Blocks 1 19 Blacks 20 31 Blocks 32 44 Blocks 44 52 Black 20 Physical Readiness Reporting Senior Informatian 7 Block 22 Block 21 Billet Subcategory if any m 5 BASIC Block 25 Block 26 Block 27 1 23 45 6709 Block 28 Command Employment and Command Achievements Fire Scout Developmental Testing and Military Utility amp ssessment 8 USSOUTCOM AUF Deployment 5 HST COMPUT E 1 Pre deployment LYYUPEP 1 SVCERT S amp H Cert ISIC Nay check ride CAF ATFP WARNING Only reports created under the folder template will have corresponding blocks completed Any report created under a separate folder and then moved to a new folder will still retain the original folder template information The following capabilities exist for Folder management 6 2 1 Create Folder 1 From NAVFIT98A Start Window select the Create Folder button 27 01 February 2012 NAVFIT98A Version 30 Print Falder
12. 610 2 Constraints esses nnne 43 Appendix B NAVPERS 1616 26 Constraints essere nnne 48 Appendix C NAVPERS 1616 27 Constraints eeeeeeeeeseeeeeeeeee nnne 53 Appendix D TroubleshoOo ttmng iuu eee iiber re tires taraen pese eo bewadawetiande oboasianetiaween thee 57 The original of this document is the property of Navy Personnel Command and if reproduced should be considered uncontrolled iii 01 February 2012 NAVFIT98A Version 30 Figures Page Figure Ih INV Start Window nia 14 Piste 2 Window and Selected Tem scisnieonisssnsinutee irna n iE ae sme DIE bUnue aed 15 Feir o Poder OZO rea E EA 21 Pisure4 Polder Template cxcccsnssessssasssaseunacessaccaieceten neeusasavsasstunadossaccateceseh ncewaauadeasssunanesseccateoesent 22 The original of this document is the property of Navy Personnel Command and if reproduced should be considered uncontrolled iv 01 February 2012 NAVFIT98A Version 30 Tables Page Table 1 Main Toolbar Menu options ccccccccccccceesssseeecccccseeeesssesecececeseceesseeeeseeeseueeessees 14 Table 2 Report Toolbar Menu OPUOMS segeccacretixetusedevanceaesnctessersraacensretussdosaissessretussessasieadedeoos 15 The original of this document is the property of Navy Personnel Command and if reproduced should be considered uncontrolled V 01 February 2012 NAVFIT98A Version 30 Record of Ch
13. A Version 30 2010 2019 2008 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Today 8 31 2011 6 3 5 Save Report 1 From the report toolbar select File 2 Select Report Edit Tools Help NOTE Replace Report with Evaluation Chiefeval or Fitness Report Option depends on type of report opened 6 3 6 Find Report 1 From main toolbar select the Edit menu 2 Select Find Report 33 01 February 2012 NAVFIT98A Version 30 Print Help Edit Report Edit Folder Delete Report Delete Folder Validate Folder Validate Report Periodic Dates 3 Check appropriate search by block and then fill in the criteria SSN or Name cs NAVFIT98A Find Report Enter Criteria l2 Enter name or SSN Search By Ls F Name iss canos Em 1 Check Search bv criteria 4 Select Find NOTE User may select either SSN or Name to conduct search It is not necessary to use full name to conduct search For example typing in WR would find all individuals who last name starts with WR NOTE When at the end of the search with multiple entries you will receive a pop up message saying Name or SSN not found 6 3 7 Export Report 1 From Start Window highlight report 2 Select Export Report s button 3 Navigate to the new location 4 Provide file name and select Save NOTE Directory is set for the default path but the user may put the file in a different location if desi
14. B Disk space 32 bit 850 GB 64 bit 2 GB Operating Systems All Windows 7 Editions All Windows Vista Editions Windows XP Professional Windows XP Professional x64 Edition Windows XP Home Edition 01 February 2012 NAVFIT98A Version 30 4 System Overview NAVFIT98A is the current authorized application for use in preparing Enlisted evaluations EVALS Chief Evaluations CHIEFEV ALS and Officer Fitness Reports FITREPS SPARWARSYCEN Atlantic formerly Naval Reserve Information Systems Office developed the NAVFIT application in 1996 using Visual Basic NAVFIT98A Version 30 is a technology refreshment with the code transitioning from Visual Basic 6 to Visual Studio 2010 The application resides at the workstation level and stores data using Microsoft Access databases The required databases are provided with the installation package These default databases include NF98A mdb NF98A_empty mdb NF98A_empty accdb NF98A Dte accdb and NF98A_Dte mdb which are located at the following directory C Program Files NavFit98A Data The application allows users to create additional databases and store in different locations if desired NOTE Windows 7 will display two Program File folders that are listed for the 32 bit and 64 bit versions of the operating system The folder with x86 is for the 32 bit version 4 14 Application Changes With the complete rewrite of the application there are some changes or limitations as discussed below e Drag and
15. DD RENDERE OD OTT 20 NS MEI CIBUS mn 21 0 2 AVDA mie HONIG sereen eee om Uere Menem ME orent cms iss o UM RON 21 OZ MEE E due MEE T m 22 O EE TTE OSEE 23 SEPA WEE DITS A COIT NETTE TEE 24 5 24 CEXDORELDOIRIC e a E nnastaceconnenssnneas sisti bed Som Dae M EISE UM iRE M SON SR PPS MEE 25 0 2 5 THIBIDOLE D rs sensi est Ese Nia sss md UM EMEN CM UD UU NUM UNE 26 6 3 Managing Pertormoatice REPOS cuoco isses iuedee rivo Pa uou Uo sao arredi bed oe ries nba dus uUo doi ud 28 SN MES IT I HDI RR 28 QE ME Sali RC Oi sat E E mU 28 oy Pio ame Delete R DOBE a ctv auta erede ere ee eee UTR nee en re OTROS 30 AS R PCN ve TETTE ORO 31 Oo MENU CIC OI a E E ee ee ee 31 Oo VS RCO aa a E EE E E EA E E E EA E 33 OO FAR DO e EE E E 33 oF PTO R DO EPOR 34 CoS Laa D E E E E 35 oT ZEB 012 101 a N A E NS ene N eee 37 ace PY E REO ETE ov OFZ WValgate Foluef ucsconerbe etit aiest om aite dorantunieteniacuse E utin cui sb Dui qUd eques 38 6 5 vcn q VA 39 The original of this document is the property of Navy Personnel Command and if reproduced should be considered uncontrolled li 01 February 2012 NAVFIT98A Version 30 OD iD ae ears oe nese deen esse eee aceasta edocs tse tsetse E E same E E 39 OK Pe R Oi ROTER M 39 Co TEE TOKO NETTE 4 COS Pror SUTDEEIQ A fee gn aca cease E E EE E S 42 Appendix A NAVPERS 1
16. FIT98A Version 30 How to run a program in Vista with Administrator Rights l 2 Browse to the program you would like to launch as an administrator Right click the program icon and select the option to Run as administrator Open Run as administrator Share Pin to Start Menu Add to Quick Launch Restore previous versions Send To Cut Copy Create Shortcut Delete Rename Properties If all works well when the program is run as administrator you can opt to always run the program as administrator In addition you might want to run the program in compatibility mode for an older version of Windows How to set a program to always run as administrator l 2 Locate the program you want to launch with admin rights Right click the program icon and choose the properties option Select the compatibility tab from the window that appears At the bottom of the window under privilege level check the box to run this program as administrator Note you may also want to run this run this program in compatibility mode if it was originally created for another version of Windows such as Windows XP To do this action check the box to run this program in compatibility mode for and then select the compatible Windows environment from the drop down menu Once finished setting your options click Apply to accept the changes 11 01 February 2012 NAVFIT98A Version 30 If you have problems with this program and it worked corr
17. MEZEULMM 123456456 Chief 10 31 2010 1469 EE BMC FOUR RECORD F 339 8999 Che 10 31 2010 S470 BMC NINE RECORD L 38888 10 31 2010 1471 BMC ONE RECORD NMN 10 31 2010 1472 BMC SEVEN RECORD W 10 31 2010 1473 BMC SIX RECORD U 10 31 2010 1474 BMC TEN RECORD A 10 31 2010 1475 TH Or 1b From the main toolbar select Edit 2 Click on Edit Report Edit Print Help While a report is open you can use the Cut Copy and Paste feature to populate the same text across multiple reports 1 From the reports toolbar select File and select Copy after highlighting text 29 01 February 2012 NAVFIT98A Version 30 O Right click in a report box and select Copy after highlighting text Paste Delete Select All Right to left Reading order Show Unicode control characters Insert Unicode control character Open IME Reconversion 2 Close report and open another report 3 Select Paste 6 3 3 Delete Report 1 Select report 2 Click on Delete Report button 3 At confirmation message select Yes Or 1 Select report 2 At the main toolbar select Edit 3 Select Delete Report 30 01 February 2012 NAVFIT98A Version 30 Print Help Edit Report Edit Folder Delete Folder Find Report Validate Folder Validate Report Periodic Dates 4 At confirmation message select Yes 6 3 4 Report Navigation To move from the back or front page of a report execute the following steps 1
18. NAVY PERSONNEL COMMAND baer Bureau of Naval Personnel MISSION FIRST SAILORS ALWAYS NAVFIT98A Version 30 User s Manual 01 February 2012 Release 1 0 Navy Personnel Command 5720 Integrity Drive Millington TN 38055 3100 01 February 2012 NAVFIT98A Version 30 Contents Page MES 7 T i 1 1 ODE MN NT E cova l PME E E A EEE o E A E E AE 2 s Tana O eee ree E A E ee 3 Be SEC Oi RR m 4 4 1 ZADDHCARTOD C BOB SOS ara cic st scat ane ou 9 de dana saa iacetuntascbswodadaaditaeheaaess lt atadeupoboneodesa4nas 4 4 2 Contingencies and alternate states and modes Of operation seeeeeesssss 4 4 3 Seccu and POV ACY erea A 2 44 Assistance and problem fepOELLUllg usua susse ee hene eraat ane co REV arua Rara hud Ee Dre da Rasse Ub auae daa 3 s E E E TE Us 6 5 1 To AO RE E EEA E E E aes 6 2 2 Accessing NIC AON s sacanch cect esasanedasaahareossceaneescconteonnapaneseatonttoustespiadceoubncestssiatachentces 13 5 3 PATO OC ACTON MEO e E E E E OS DUE SNR 13 54 PROP MCA OM DNS saesnec reirei nnan E a NE E a aE aa i 15 SU NMEU CUISINE E E E EAE E EEAS 15 342 Chance Color SEMNE ERR E M 15 Du Awo Summary SeNi ocenenie e na um cb a E a Eai Ois 18 IAr Porod D RU E E 18 MES rin TOC ES ne E E E E E E E E 20 6 1 Database Management ccccccsssessseccccecceeeessseeccceeeesaesesseeccceeesseaeeseeeeeeeessauaaaseesesess 20 CLL ONADI NEUE 20 OL Cre
19. Procedures This section contains step by step procedures oriented to the first time or occasional user These procedures contain enough detail so that the user can reliably access the software before learning the details of its functional capabilities The sections presented below follow the typical path of how users interact with the application 6 1 Database Management The user has the following functions available to manage databases e Open database e Create database e Close database 6 1 1 Open Database 1 From main toolbar select File 2 Select Open Database FILET Zi File Edit Print View Help Mew Create Database Close Database k 3 Locate database from directory and click Open 6 1 2 Create Database 1 From main toolbar select File 2 Select Create Database a Nay Fitoga File Edit Print View Help Mew Create Database Open Database h Close Database 3 Choose directory location and give the database a filename You can save the database with a mdb Access 2003 or lower or accdb Access 2007 extension 20 01 February 2012 NAVFIT98A Version 30 6 1 3 Close Database 1 From main toolbar select File 2 Select Close Database ai NavFit98A File Edit Print View Help Mew Create Database Open Database Close Database WARNING DO NOT move or delete the databases named NF98A Dte mdb NF98A_Dte accdb NF98A_empty accdb and NF98A_empty mdb from the default location
20. Reports The term performance report is used to describe both Fitness and Evaluation reports 6 3 1 Create Report 1 From Start Window highlight the folder that will store the performance report 2 To create Fitness reports Chief Warrant Officer to Captain click the Create FITREP button To create Evaluations E1 E6 click the Create EVAL button To create Chief Eval E7 E9 click the Create Chief Eval button Or 1 Highlight folder that will store the performance report and select File from the main toolbar 2 Select New menu and choose either Evaluation Chief Evaluation or Fitness Report Edit Print Help New 0 or Create Database Open Database Close Database Export Folder Export Report Import Data Fitness Repor Chief Evaluation Folder Or 1 From the Main Menu Select Create Report button PS Create Eval WARNING DO NOT create reports under the Root folder Always create separate folders and subfolders for your reports based on summary groups 6 3 2 Edit Report 1 From Start Window highlight the report and click Edit Report button 28 01 February 2012 NAVFIT98A Version 30 Create Eval Edit Report Delete Report Or la From Start Window double click on the report Reports 0 Evals 12 Chief Evals 0 Fit Reps R Name SSN Re ToDate Re BMC BEST RECORD Q 333333333 Chief 10 31 2010 1467 BMC EIGHT RECORD Y 123456456 Chief 10 31 2010 1468
21. Select Front or Back Page Tab Front Page Back Page 2 To close a report select File from the report toolbar and then Close New Evaluation Save Evaluation Print Setup Print Print Front Page Print Back Page 3 The application may promote you to save your changes 6 3 4 Use Calendar Version 30 provides a pop up calendar for blocks 9 and 14 15 that will automatically place the dates in the correct format Y YMMMDD NOTE You must use the calendar to enter dates however after entering a date the user can revise the date by highlighting the field to change and manually typing in the year or day 1 5 31 01 February 2012 NAVFIT98A Version 30 1 Select calendar icon oO Date Reported 2 Calendar navigation works differently in MM Windows XP and R windows 7 A Windows XP E To change the month either click on the arrows to move backward or forward one month or click on the month to see a dropdown list May 2011 Lj 4 Januar y March l April May June July Du n ist Bro change year click on the year currently displayed on the calendar EE May 2011 E Sunkion Tue WedThuFri Sat 24 zb 26 BY z0 29 3l 2 3 4 5 6 7 a 10 11 12 13 14 ly 18 19 20 21 2d Z5 26 27 Z0 Si dl x 3 d Today 9 28 2011 Change the year with the up and down arrow displayed EXP window 7 click Month and Year link to show all months for that particular year 32 01 February 2012 NAVFIT98
22. Validate Folder PIER E EISE i O la From the main toolbar select File 2a Select New 3a Select Folder Edit Print Help Evaluation Create Database Fitness Report Open Database Chief Evaluation Close Database Export Folder Export Report Import Data Exit 2 Give folder a name required field Folder Mame 09 PR LT 3 Either Save or complete blocks in the template NOTE The application will grey out the Create Folder option when the sixth sub folder under a primary folder 1s reached 6 2 2 Edit Folder 1 From Start Window highlight folder and select Edit Folder button Create Folder Fal Delete Folder Print Folder tg FE aa Validate Repor 2 Make changes and select Save 23 01 February 2012 NAVFIT98A Version 30 Or la Highlight folder and select Edit from the main toolbar 2 Select Edit Folder FILET ZR IU File Edit Print View Help Fol colt Report 1 Delete Reports Delete Folder 3 Make changes and select Save 6 2 3 Delete Folder This version of NAVFIT98A will not perform cascading delete actions concerning folders and associated sub folders When attempting to delete a folder that has associated sub folders the following message will appear NAVEITS8A4 Delete Folder l Before you can delete this folder you must delete the associated subfolders Folders C Program FilessMavFirBaA D ata NFSA mdb ONE zi Tw Primary folder THREE
23. YMMMDD format O7SEP16 Member Trait Auto calculated by system Average Summary Group Auto calculated by system Average Signature of Individual Evaluated Intention to submit X appears on selected box Only one box contains an X statement 44 45 6 4 Input required if member has electronically signed K Regular Reporting Senior Signature on Concurrent Report Free text field for these items fue jme DO ee 56 01 February 2012 NAVFIT98A Version 30 Appendix D Troubleshooting 1 Block 15 does not auto populate when block 10 periodic is selected and or the following error message is received Could not find file C Program Files NavFit9SA Data nf9Sa_dte accdb Go to Problem 2 The following error message is received when attempting to open a database The Microsoft Office Access database engine cannot open or write to file Go to Problem 3 My summary letter breakout line on the summary report has the wrong numbers Go to Problem 4 When attempting to save a report the following error message is displayed Collection was modified enumeration operation may not execute Go to Problem 5 When attempting to open a database the following error message is displayed Specified argument was out of the range of valid values Parameter name index Go to Problem 6 When attempting to save a summary letter profile the following error message is displayed The changes you requested to t
24. able were not successful because they would create duplicate values in the index primary key or relationship Go to Problem 7 When validating a folder or printing a summary letter the following message is displayed Conversion from string to type integer is not valid Go to Problem 8 When opening the NAVFIT98A application the following error message is displayed Could not find file file location listed Go to Problem Problem Block 15 does not auto populate when block 10 periodic report is selected and or the following error message is received Continue the application wall ignore this error and attempt to continue Tf Unhandled exception has occured in your application IE you click C3 vau click Quit the application will clase immediately Could nat find file C Program Files M avFiEBBA D ata snf38a dte accdb Continue uit Possible Cause 1 Check to see if the databases named nf98a_dte_mdb and nf98a_dte accdb are located in following directory C Program Files NavFit98A Data If not conduct a search of your directory to find them and move the files to correct location 2 Application does not automatically update block 15 TO Date if Grade Rate is changed You must uncheck and check Periodic block again to see the update 57 01 February 2012 NAVFIT98A Version 30 Problem The following error message is received when attempting to open a database NAVFITS38A NE X Unhandled exc
25. alog opens with a list of links to other dialogs RR win7 The Personalization dialog shows themes and has links at the bottom and left for other choices 15 01 February 2012 Arrange Icons By F Refresh Paste Paste Sharkcut Mew k Properties inactive Window Active Window Ris Edt Vine Teods Tas Change deskt lt p tom fe SdjstTont sae De Son ales Tisia and Sar Paes Enn of Accom NAVFIT98A Version 30 Vig View Sort by Li Sort By Refresh Refresh aoe Paste Paste shortcut Paste Shortcut Nes x Unde Rename Chd ti Screen resolution a Gadgets Qua AJ Contes Feral eem Penonsicateon by B Soth Conto Poni pr Se at i tee DA Vew ish Mele Ceard Pave oes j heehee the youi aves Sounds on your Compute Pul TES Changi Gltop K om CR Tros 19 chee 1 4 dentop beck pou wide C099 Sou od men wert of of cree Tae Wadnan Chap mos port Chery your qon patos Asn ser Chr eom De en Tibur wd ee Meng Law o Accom Cota Window Coker and Appear Fine burez the color arid ztyla of peur emda Desi ge Beeching na red Chace from ged Decl ace re op Le one Aa RCS do decoraiethe tho kicg nen Seer Change sor creen cer rc due een ri deplasz S Soren sss ris 2 peur or snimalimn ihat CEA pour nore and appear when pour computer n ide hore est perce of bere Basu reds Chesne wh Sires anc heand ee ee d end ire from gerimpe malto emgteinp wor F
26. anges Change Entered Reason for eee The original of this document is the property of Navy Personnel Command and if reproduced should be considered uncontrolled vi 01 February 2012 NAVFIT98A Version 30 1 Overview NAVFIT98A is a Windows based software application that helps users create store organize and print fitness or evaluation reports These reports are printed in hard copy and mailed to Navy Personnel Command PERS 32 then scans the hard copy reports into the FITREP EVAL FE Module of the Electronic Military Personnel Records System EMPRS creating an image of the report that will be placed on a member s permanent digitized record 1 1 Scope This manual explains the basic concepts and procedures to operate NAVFIT98A from an end user s perspective The manual provides instructions in the following areas associated with preparing fitness reports W2 06 and evaluations E1 E9 e Database management Folders template management e Evaluations and Fitness Reports management e Validation e Spell check e Print functions e Security considerations 01 February 2012 NAVFIT98A Version 30 2 Heferences The following documents and publications are referenced in this document BUPERSINST 1610 10C 01 February 2012 NAVFIT98A Version 30 3 Identification Title NAVFIT98A Abbreviation NAVFIT98A Version 2 002 0030 Hardware Requirements Processor minimum 1GHz RAM minimum 512 M
27. aracters small box duties Allows up to 334 alpha number characters large box Date Counseled Use YYMMMDD format Allows 7 alpha numeric O7SEP 16 characters Counselor Free text field Allows up to 20 alpha numeric characters Signature of Individual Counseled Deckplate X appears on selected box Only one box contains an X Leadership Institutional and X appears on selected box Only one box contains an X 30 3 2 3 o W Q2 P Technical Expertise 35 X appears on selected box Only one box contains an X 36 Loyalty X appears on selected box Only one box contains an X 7 X appears on selected box Only one box contains an X Active X appears on selected box Only one box contains an X Communication Sense of Heritage X appears on selected box Only one box contains an X Career Free text field Recommendations Comments on Free text field Allows up to 18 lines with up to Performance 1620 10 PT alpha numeric 3 gt U O OO K characters and up to 1350 12 PT alpha numeric characters 42 Individual X appears on selected box Promotion 55 01 February 2012 NAVFIT98A Version 30 NAVPERS 1616 27 Constraints LL MN 43 Summary Allows numeric characters only Promotion Recommendation Reporting Senior Free text field Address Signature of Reporting Senior Date DDMMYY Y Y Use Y
28. ate Use YYMMMDD format O7SEP16 47 01 February 2012 NAVFIT98A Version 30 Appendix B NAVPERS 1616 26 Constraints NAVPERS 1616 26 Constraints Name Allows up to 27 alpha characters e g JOHNSON ROBERT G Member s last name separated witha Can validate that last name has a comma comma afterward Name block must be populated to move beyond block 1 Rate Limit of 5 alpha characters Must end in 1 or 2 or 3 or A or pR or ene e eT Cannot Cannot end in C S nor M in C S nor M Desig Allows up to 12 alpha and or special e g AW SW characters Allows 9 numeric characters with e g 123 45 6789 imbedded hyphens after the 3 and 5 digits 5 ACT An X shall be placed in the box if Only 1 box can contain an X selected FTS An X shall be placed in the box if selected INACT An X shall be placed in the box if selected AT ADSW 265 An X shall be placed in the box if selected UIC Allows up to 5 alpha numeric e g 1234A characters 7 Ship Station Allows up to 18 alpha numeric e g CG 47 TICONDEROGA characters Promotion Man Dropdown containing REGULAR Men Dn SELECTED SPOT Date Reported Use YYMMMDD format 07SEP16 Periodic X appears on selected box Cannot have an X if block 13 selected 48 01 February 2012 NAVFIT98A Version 30 NAVPERS 1616 26 Constraints Block Block Name Constrain
29. dit from the main toolbar 3 Select Validate Folder 38 01 February 2012 NAVFIT98A Version 30 Edit Print Help Edit Report Edit Folder Delete Report Delete Folder Find Report Validate Report 9 Periodic Dates 4 Select Start 6 5 Spell Check The Spell check function uses Microsoft Word to perform spell checking on blocks 28 29 and comment of performance block 41 fitrep or chiefeval and 43 eval 1 From report toolbar select Tools 2 Select Spell Check NOTE Spell check will use the personal default settings you have selected in Microsoft Word i e ignore words in all CAPS or words with numbers etc WARNING When spell check is used the report is hidden 6 6 Printing 6 6 1 Print Report 1 From Start Window highlight report 39 01 February 2012 NAVFIT98A Version 30 Reports 0 Evals 12 Chief Ewals 0 Hit Reps R Mame SSN Re ToDate Re BMC BEST RECORD Q Chief 10 31 2010 1467 BMC EIGHT RECORD Y 123456456 Chief 10 31 2010 1468 FIVE RECORD J BMC FOUR RECORD H 3339 8999 10 31 2010 470 BMC NINE RECORD L Saaoooaac 10 31 2010 1471 BMC ONE RECORD NMN 589477777 10 31 2010 1472 Chief Chief Chief BMC SEVEM RECORD W 234567899 Chief 10 31 2010 1473 Chief Chief BMC SIX RECORD U 234567988 10 31 2010 1474 BMC TEN RECORD A 123987000 10 31 2010 1475 3 Select Printer and click on Print Or 2a From the main toolbar select Print 3 Select Print Report P
30. e Select Next Confirm Installation The installer is ready to install WAM FIT 984 on your computer Click West to start the installation Select Next 01 February 2012 NAVFIT98A Version 30 4B NAVFITOSA Installation Complete HAVFITS88 has been successtully installed Click Close to exit Please use Windows Update to check for any critical updates to the MET Framework Cancel lt Back Close Select Close Note NAVFIT98A Version 30 requires Microsoft NET Framework 4 Client to operate properly If your workstation does not have the NET framework the installation package will install the required software to your workstation 10 Once you receive the successful installation message you should find a NAVFIT98A entry in your All Programs menu Select the NAVFIT98A entry internal to the NAVFIT98A menu item to launch the application Adobe Reader 9 7 A YYLETIALLUL 2DOOJ a My Network Places gt Control Panel S PS Printers and Faxes f x Calculator Microsoft OFFice PowerPoint z007 2 Help and Support JS Microsoft Office Word 2007 a Search um Run DigitalMedia Data All Programs i Bav Drin Sereemimn Praonr ar Note Depending on your system settings especially with the Vista operating system you may need to have FULL administrator rights including domain administrator to install and operate the application 10 01 February 2012 NAV
31. ectly on an earlier version of Windows select the compatibility mode that matches that earlier version v Run this program in compatibility mode for Windows XP Service Pack 2 Settings 7 Run in 256 colors 7 Run in 640 x 480 screen resolution Disable visual themes E Disable desktop composition 7 Disable display scaling on high DPI settings Privilege Level Run this program as an administrator y Show settings for all users This step by step article describes how to enable the build in administrator account by command line in Windows Vista To enable the build in Administrator account follow these steps 1 Click Start and then type cmd in the Start Search box 2 In the search results list right click Command Prompt and then click Run as Administrator 3 When you are prompted by User Account Control click Continue 4 At the command prompt type net user administrator active yes and then press ENTER 5 Type net user administrator lt Password gt and then press ENTER Note Please replace the lt Password gt tag with your passwords which you want to set to administrator account 6 Type exit and then press ENTER 7 Log off the current user account 12 01 February 2012 NAVFIT98A Version 30 5 2 Accessing Application 1 Left click Start menu distat S 15 2 g 2 Left click All Programs All Programs k 3 Click on NAVFIT98A icon P MavFit38 5 3 Application Menu
32. em To change permeont cick Ede Peruana for Adhertx ated Fut control a Permission View F7777 7 M P Mody Read amp execute t Lost loide Contents Reed Veree call For apecal persmone of sdvanced setings Advanced cock Advanced Lea gow ocess Corts and perso OK Cancel Note For permission view Choose desired group or users from the list in current window As you will scroll through the Group or user names list allocated permission to authenticated user will be seen Permission allocated may vary from user to user or group to group 3 After the Edit button press Permission for particular folder will appear You can grant suitable permissions to desired user account You can allow or deny rights by checking and un checking permission options 60 01 February 2012 NAVFIT98A Version 30 Po Permissions for backup 30th march Securty Otwect name F backup 30th march Or User ruarmes n Y to L M Acrrerestratons KP Sot PC Acdmnatrat ons 4 M Users KP Soft PC Users Perrmimons for A hectc ated 4 Press Apply and then press on OK 5 Repeat the steps if you require different values for permission change Problem My summary letter breakout line has the wrong numbers Possible Cause You imported or deleted report s and did not open a report first before printing the summary letter The application will not recalculate the numbers until a report is opened and saved
33. eption has occured in your application IF vou click Continue the application will ignore this error and attempt to continue If vou click Quit the application will close immediately The Microsoft Office Access database engine cannot open ar write to the fle Version UT est set zZ mdb Itis already opened exclusively by another user ar you need permission to view and write tts data Possible Cause The user does not have the correct security permissions to the folder or file A NAVFIT98A user must have at a minimum Read Write permissions to a database AN To set view change or remove file and folder permissions for Windows XP 1 Open Windows Explorer and then locate the file or folder for which you want to set permissions To open Windows Explore click Start point to All Programs point to Accessories and then click Windows Explorer 2 Right click the file or folder click Properties and then click the Security tab as shown in figure below Hew Folder Properties General Security Customize Group or user names 1i cpitgcis07 PRODCOM rw CPITGCFSO7Ncpitgc sQ7 PRO 5 Guests CPITGCFSO S Guests i Fermissionris for Administrators Allows Dery Full Control Modify Head amp Execute List Folder Contents Read write For special permissions or for advanced settings click Advanced 01 February 2012 NAVFIT98A Version 30 EAT set
34. eya Bin PA ee Pic neers Fick 5 een Wee pointer Yi oan ads hare ha the mise poainier Io0ks dung sich acd a cian and electing Then Chege ihe thesia Theme cen charme s vede mme ol al and sadiony element st one Gre mechd rg the lt p zl mare icone kackzgezunch crem owns 1eme compr ecunch Cnplap Setia Jr uri zur monier mochiicn which chenga the vor pz more pr fever tame TE on beeen wu can aEo coined monmorflicker refresh pese 16 01 February 2012 NAVFIT98A Version 30 M Click on the Appearance tab In this dialog you can change the colors of the parts of a window either one item at a time or by selecting a scheme JB Click on the Advanced Tab ad oh the Advance Appearance window select from the Item drop down list Window or Selected Items VB select the color scheme from Color 1 Advanced Appearance xl Advanced Appearance x Inactive Window Inactive Window Active Window O xl Active Window ml X Normal Disabled Selected Marmal Disabled Selected Window Text Window Text MessageBox ed Message Box x Message Text Message Text x x IF vau select a windows and buttons setting other than Windows Classic iE will override the Following settings except in some alder programs IF vou select a windows and buttons setting other than Windows Classic iE will override the Following settings except in some older programms Color 1 Color z Size Color 1 Color 2 Window mN E Selected I
35. f you do not want to import the complete folder and select Import TIP Use CTLR SHIFT CLICK to select multiple reports NOTE Report s will import to the folder highlighted 6 4 Validation NAVFIT98A can perform validation checks at the individual report or folder level At the individual report level validation performs checks on field values e g formatting and business rules enforcement such as promotion recommendation limited to progressing or significant problems for a 1 0 trait grade At the folder level validation performs field value checks business rules enforcement along with data field consistency checks between all reports under that folder or subfolder 6 4 1 Validate Report 1 From the report toolbar select Tools report is opened 2 Select Validate Report menu Help Auto Summary Spell Check 3 Select Start d NAVFIT98A Validate ci 88 Or 37 01 February 2012 NAVFIT98A Version 30 1 Highlight report in the main menu window ToDate Re R SSN Re BMC BEST RECORD Q Chief 10 31 2010 1467 BMC EIGHT RECORD Y 123456456 Chief 10 31 2010 1468 IMEBEMC FIVE RECORD J 23456456 Chief 10 31 2010 Name 2 Click on the Validate Report button Validate Folder 3 Select Start 6 4 2 Validate Folder 1 From the Start Window highlight folder 2 Select Validate Folder button Create Folder Edit Folder Delete Folder 3 Select Start Or 2b Select E
36. gi Name NAVFIT98v30 zip Type WinZip File 12 3MB From www npc navy mil v Always ask before opening this type of file 3 While files from the Internet can be useful some files can potentially e harm your computer If you do not trust the source do not open or save this file What s the risk 4 Double click on the zip file and extract to a location of your choice SU NavFIT9ay30 2i0 01 February 2012 NAVFIT98A Version 30 The second way to unzip files in Windows 7 1s to use the Unzip Wizard a Right click the zipped file and select Extract All b Browse to the location where you want to save the unzipped files by clicking Browse if the default location is not good for you 0 Oe i j i b New F f b Search New Folder Ap n Organize Extract al files ll v WwW Eavontes WE Desktos amp New Folder Ogerioads c Click Extract to unzip the files 5 Verify the NAVFIT98A application package contains the following files with the appropriate file extensions SETUP EXE NAVFIT98 msi DotNetFX40Clhient Folder Windowslnstaller3 1 Folder a b C d gt gt El navrtrsaa msi DatMetFx4 cClienk WindowsInstallers_ 1 Tite Windows Installer Package 874 KB setup exe Setup e Navigate to the temporary folder where the NAVFIT98A application package was copied Close all open programs in preparation of application installation 8 Double click Setup exe to install
37. k Block Name Remarks format examples Title Allows up to 14 alpha numeric characters Allows up to 5 alpha numeric characters Allows 9 numeric characters with e g 123 45 6789 imbedded hyphens after the 3 and 5 digits Command Allows up to 276 alpha numeric employment and characters command achievements Primary Collateral Allows up to 14 alpha numeric Watchstanding characters small box duties Allows up to 334 alpha numeric characters large box without spaces NO Ne Date Counseled Use YYMMMDD format O7SEP16 Counselor Allows up to 20 alpha numeric characters Signature of Allows up to 20 alpha numeric Individual characters Counseled Professional X appears on selected box Only one box contains an Expertise Command or X appears on selected box Only one box contains an Organizational Climate Equal Opportunity 35 Military X appears on selected box Only one box contains an X Bearing Character 36 X appears on selected box Only one box contains an X o 9 Uo K W Mission X appears on selected box Only one box contains an X Accomplishment and Initiative Leadership X appears on selected box Only one box contains an X 45 01 February 2012 NAVFIT98A Version 30 NAVPERS 1610 2 Constraints Block Block Name Constraint 39 Tactical X appears on selected box Performance 40 Career Allow
38. lication will have no database open as shown in the below example You can prevent this error message by closing the database currently in use prior to exiting the application File Edit Print Help Folders Database path is null Reports 0 Evals 0 Chief Evals 7 0 Fit Reps 63
39. lier format Filename J mdb or Access 2007 accdb Save as type Hide Folders NOTE All associated reports under the folder will also export to the file 6 2 5 Import Data 1 From Start Window select Import Data button 2 Select directory where database 1s located 3 From Hile directory select Open 26 01 February 2012 NAVFIT98A Version 30 in TT i Filename Test set 3 4 Select folder or reports and click Import l dAl INAVFIT98A Import m zs Select Data to Import from CMtest data Test set 3 accdb E Root j AUTOSUMMARY BUSINESS RULES CHIEF CHIEF BLOCKS CHIEF SUMMARY AVG You must select a folder before the Reports window will populate Or 1 From the main toolbar select File 2 Select Import Data 3 Select directory where database 1s located 4 From File directory select Open Edit Print Mew Create Database Open Database Close Database Export Folder Export Report omm ol NOTE All associated reports with a subfolder will import to the file Help 27 01 February 2012 NAVFIT98A Version 30 NOTE Although the drag and drop feature does not work with this version of NAVFIT you still may use the import function to move reports and folders within the same database This import function works with a database in current use Itis not necessary to export the folder or report then import them back to the same database 6 3 Managing Performance
40. red Or 1 From Start Window highlight report 34 01 February 2012 NAVFIT98A Version 30 2 Select File from main toolbar 3 Navigate to the new location 4 Select Export Report File Edit Print wiew Help Mew Create Database Open Database Close Database Export Falder Import Data 6 3 8 Import Data 1 From Start Window select Import Data button 2 Find file to Import and click on Open allla gt File name Test set 3 3 Highlight the folder containing the report cs NAVFIT98A Import cali Ex Select Data to import from C Mest data Test set 3 accdb Folders j AUTOSUMMARY j BUSINESS RULES CHIEF i CHIEF BLOCKS CHIEF SUMMARY AVG i EF EXPORT FOLDER VALIDATION CHIEF 4 Highlight folder or report s and select Import 35 01 February 2012 NAVFIT98A Version 30 Or 1 From Start Window select File from main toolbar 2 Select Import Data File Edit Print View Help Mew Create Database Open Database Close Database Export Falder Export Report Import Data 2 Find file to Import and click on Open 4 iU gt Microsoft Office Access accd File name Tei set 3 3 Highlight the folder containing the report NAVFITOBA Import o e x jJ Select Data to import frorn Cc test data Test set Aaccdb E Root AUTOSUMMARY 01 February 2012 NAVFIT98A Version 30 4 Highlight report s i
41. rint Help Print Report Front Page Print Report Back Page Print Folder Print Blank Evaluation Print Blank Chief Evaluation Print Blank Fitness Report Print Blank Summary Letter 3 Select Printer and click on Print Or 1 From the report toolbar select File 2 Select Print 40 01 February 2012 NAVFIT98A Version 30 Edit Tools New Chief Print Front Page Print Back Page Close Help 3 Select Printer and click on Print 6 6 2 Print Folder 1 From Start Window highlight folder 2 Select Print Folder button 3 Select Printer and click on Print Or la From main toolbar select Print 2 Select Print Folder menu Prnt Help Print Report Print Report Front Page Print Report Back Page Print Blank Evaluation Print Blank Chief Evaluation Print Blank Fitness Report Print Blank Summary Letter 3 Select Printer and click on Print NOTE Using a duplex printer prints on two sides of a sheet of paper saves time 4 01 February 2012 NAVFIT98A Version 30 6 6 3 Print Summary 1 From Start Window highlight folder 2 Select Print Summary button 3 Select or create profile dE NAVFIT98A Summary Letter Information ca jig X Select Profile Submitted on time C Yes No ISIC Address 4 Select Print NOTE You can fill out the required information and select Save Profile You then can use the Select Profile to auto populate the fields for future reports WARNING After
42. rs with e g 123 45 6789 imbedded hyphens after the 3 and 5 digits 28 Command Allows up to 273 characters without employment and spaces command achievements Primary Collateral Allows up to 14 alpha numeric Watchstanding duties characters small box Allows up to 342 alpha numeric characters large box without spaces Date Counseled Use YYMMMDD format O7SEP16 Signature of Individual Counseled Allows up to 20 alpha characters Professional X appears on selected box Only one box contains an X Knowledge X Quality of Work X appears on selected box Only one box contains an 26 27 29 30 31 32 33 34 35 36 37 38 39 Command or X appears on selected box Only one box contains an X Organizational Climate Equal Opportunity Military X appears on selected box Only one box contains an X Bearing Character Personal Job X appears on selected box Only one box contains an X Accomplishment Init lative 38 Teamwork X appears on selected box Only one box contains an X 39 Leadership X appears on selected box Only one box contains an X 40 Individual Trait Auto calculated by system Average l Must contain 2 decimal places 50 01 February 2012 NAVFIT98A Version 30 NAVPERS 1616 26 Constraints Allows numeric characters only e g 3 74 Recommendation for Allows up to 20 alpha characters Assignment Allows free te
43. s up to 20 alpha numeric Recommendations characters in each block Comments on Allows free text up to 1620 10 point Maximum of 18 lines Performance or 1350 12 point alpha numeric characters without spaces Remarks format examples Only one box contains an X Allows up to 20 alpha numeric characters in each block A J N Individual X appears on selected box Only one box contains an X Promotion Recommendation n Summary Allows numeric characters only If auto summary selected Promotion application will calculate Recommendation A K Reporting Senior Allows free text up to 40 alpha Address numeric characters Maximum of 5 lines 45 Signature of Reporting Senior Member Trait Average Auto calculated by system Must contain 2 decimal places Allows numeric characters only e g Summary Group Average Auto calculated by system if auto summary selected Must contain 2 decimal places Allows numeric characters only e g 3 74 nS ON U J I Ne Signature of Individual Evaluated Intention to submit X appears on selected box statement Only one box contains an X P QN 01 February 2012 NAVFIT98A Version 30 NAVPERS 1610 2 Constraints Regular Reporting Allows a total of 51 alpha numeric Senior Signature characters on Concurrent Report Name Free text field for these items Allows a total of 51 alpha numeric characters Grade UIC D
44. t Remarks Detachment of Individual 11 X appears on selected box Cannot have an X if block 13 selected 12 Promotion Frocking X appears on selected box Cannot have an X if block 13 selected 13 X appears on selected box 14 From Use YYMMMDD format O7SEP 16 15 To Use YYMMMDD format O7SEP 16 6 I Not Observed Report X appears on selected box Block 45 defaults to NOB Three trait grades can be graded if desired 17 X appears on selected box 18 X appears on selected box C 20 Maximum of 4 alpha characters I Billet Subcategory Dropdown containing NA Users must have CNPC approval to BASIC APPROVED CO use one of the Special AFLOAT CO ASHORE subcategories OIC INDIV AUG SEA COMP CRF CANVASSER RESIDENT INTERN INSTRUCTOR STUDENT RESACT RESAC 6 SPECIALOI through SPECIAL20 Reporting Senior Allows up to 18 alpha characters Can validate that last name has a comma afterward with FI and MI Members last name separated with a comma 23 Grade Allows up to 5 alpha numeric characters 24 Desig Allows up to 5 alpha numeric characters 25 Title Allows up to 14 alpha numeric characters 49 NO 01 February 2012 NAVFIT98A Version 30 NAVPERS 1616 26 Constraints UIC Allows up to 5 alpha numeric characters SSN Allows 9 numeric characte
45. tems 18 E M Calor Color agti Wize nnt ize j m B Tahoma s i B r Cancel Cancel e To get to this same dialog in Windows Vista Right click on the desktop click on Personalize Bi click on Window Color and Appearance Bi Click on the Advanced button Rro get to this same dialog in Windows 7 Bright click on the desktop 17 01 February 2012 NAVFIT98A Version 30 8 click on Personalize Sf Click on Window Color M Click on the Advanced appearance settings button If you now click on the drop down list labeled Item you ll see a list of items that should be similar to this E Window Color and Appearance Window Color and Apcesranoe Window Color and Appearance Inactive Window sakes Inactive Window Normal ibl Selected Normal Selected Window Text Windew Ted Message Text Message Bex Message Tet To turn on Windows Aero select a Windows theme Colors and sizes selected AN Pahat e T e n t e here apply only if you have selected the Windows 7 Basic theme or an Ease of Ta tum on Windows Aero select a Windows theme Colors and sues selected here apply only you heve selected the Windows 7 Besic theme or em Esse cf ae theri SN on Apply or OK to save changes 5 4 3 Auto Summary Setting The Auto Summary feature auto calculates the summary line block 43 FITREP or CHIEFEVAL and block 46 EV AL for all reports located under a partic
46. the NafFit98A application d A setup exe Setup 01 February 2012 NAVFIT98A Version 30 9 Follow the on screen instructions as prompted by the installation program It 1s recommended that you accept the default location for the software installation Depending on the workstation s security configuration you may receive a warning message that says the following Do you want to allow the following program from an unknown publisher to make changes to this computer Select the Yes button to complete the installation process JE NAVFIT98A zs Welcome to the NAVFITS8A Setup Wizard The installer wall guide you through the steps required to install HA FIT S84 on your computer WARMING This computer program it protected by copyright law and international treaties Unauthorized duplication or distribution of this program or any portion of it may result in severe civil or criminal penalties and wall be prosecuted to the maximum extent possible under the law Cancel ack 2o Neo Select Next 01 February 2012 NAVFIT98A Version 30 39 NAVFIT98A L aol e Select Installation Folder The installer will install H FITS88A to the following folder To install in this folder click ext To install to a different folder enter it below or click Browse Folder C Program Files SALA FLT 96a Install NAVFITS amp A for yourself or for anyone who uses this computer CD Everyone Just m
47. to a secure storage site 4 4 Assistance and problem reporting Contact NPC Customer Service Center at 1 866 U ASK NPC or for Hearing Impaired 1 866 297 197 with problems related to this application 01 February 2012 NAVFIT98A Version 30 5 Getting Started NAVFIT98A is considered a NMCI core application CA for Non Classified Internet Protocol Router Network NIPRNET workstations A software application 1s designated as an NMCI CA if it is part of the Core Build for any particular seat platform on any operating system OS all applications required to deliver any of the base Client Data seats are considered CAs NAVIT98A is a DON Application and Database Management System approved application Please check with your network administrator before installing NAVFIT98A on a network workstation Individuals must submit a Move Change Add MAC request to have the new version pushed to their Secure Internet Protocol Router SIPR workstations 5 1 Installation Uninstall the existing NAVFIT98A application if applicable 2 Download the NAVFIT98A to a temporary location on your workstation by click on link http www public navy mil BUPERS NPC CAREER PERFORMANCEEVALUATION Pages SoftwareForms aspx m NAVFITOSA NAVFIT98A Version 30 User s Manual NEW NAVFIT98A Download Version 2 2 30 NEW NAVFIT 984A Installation Instructions 3 Save the file to the temporary location nad X Do you want to open or save this file
48. ular folder or subfolder Calculations are based on the promotion recommendation selected and does not consider force distribution rules for a particular pay grade NOTE When importing or deleting report s the auto summary will not perform updates to the summary line until a report from the folder is opened and saved 5 4 4 Periodic Dates The application uses the current periodic report dates specified by BUPERSINST1610 10C If periodic dates for a particular pay grade changes after this application deployment then the 18 01 February 2012 NAVFIT98A Version 30 periodic date table would need updating for block 15 to correctly auto populate with the revised date To add edit or delete dates follow the steps below Add date 1 From main toolbar select Edit 2 Select Periodic Dates Print Help Edit Report Edit Folder Delete Report Delete Folder Find Report Validate Folder Validate Report 3 Select Add 4 Complete Class Grade and Date fields 5 Click on Save Edit date 1 From main toolbar select Edit select Periodic Dates Click in the date field requiring edit Click on Edit gt A A oC N Change date MMMDD format and click Save Delete date 1 From main toolbar select Edit Select Periodic Dates Click on line to delete any field on that line Click on Delete un A vc N Message box will appear asking to confirmation 19 01 February 2012 NAVFIT98A Version 30 6 Operating
49. valuation Create Database Validate Folder Print Blank Chief Evaluation Open Database Validate Report Print Blank Fitness Report Close Database Periodic Dates Print Blank Summary Letter Export Folder Export Report Import Data Exit 14 01 February 2012 NAVFIT98A Version 30 Table 2 Report Toolbar Menu options File Edt S Tools ep J X Jj New Report Note 1 Cut Auto Summary Support Save Report Note 1 Copy Spell Check Internet Help Print Setup Paste Validate Report About NAVFIT98 Print Delete Print Front Page Print Back Page Close NOTE 1 Replace Report with Evaluation Chief Evaluation or Fitness Report NAVFIT98A will default to type based on the kind of report opened 5 4 Application Settings 5 4 1 Default Settings NAVFIT98A default settings include the following Selected Item Uses Windows Operating System appearance setting Active Window Uses Windows Operating System appearance setting Auto Summary On Figure 2 Window and Selected Item 1 Name Last First MI Suffix SaATLOR JOHN T Active Window color Selected Item color 5 4 2 Change Color Settings Sa Right click on a blank area of the desktop to get the context sensitive menu T Click on Properties or Personalize AN WinXP You will see a dialog box for Display Properties Here is where you can customize how the display on your monitor works Windows Vista The Personalization di
50. view change or remove file and folder permissions for Windows Vista 1 Right click on the folder which you want to block from other users and select Properties Copy To Folder Send To Cut Copy Paste Create Shortcut Delete Rename 2 Now click the Security tab in the folder properties window and then click the Edit button Group or user names RR Users AVMEESHLAPTOP Lsers To change permissions click Edit Permissions for Authenticated Users Allow Deny Full control Modify Read amp execute List folder contents Read Write For special permissions or advanced settings Leam about access control and permissions 3 Select Group or user and click Edit E To set view change or remove file and folder permissions for Windows 7 1 Right click on desired folder file A pop up or menu will appear Click Properties option from the pop up menu 59 01 February 2012 NAVFIT98A Version 30 2S osi de SRecyche Bun E Dlink D Vene Cam k o teemp A Cexcurmenty ond seting d dee nop de Orne 4 fem 2 For permission change select Security tab gt Edit button Fa i E i beckup 30th march Properties MH Obec name F bacup Sh each Group or user ames M Authertcated Uses M SYSTEM M Acererustratons KP Soft PC Acdeminitratoni M Users XP Sot PCLUS
51. xt up to 1366 10 point Maximum of 18 lines or 1216 12 point alpha numeric 4 2 43 Comments characters without spaces 44 Qualifications Achie Allows free text up to 182 characters vements without spaces X appears on selected box Only one box contains an X Summary Group Allows numeric characters only If auto summary selected Recommendation application will calculate Retention X appears on selected box Only one box contains an X Reporting Senior Address Individual Promotion Recommendation 45 A ON J 7 48 Allows free text up to 40 alpha numeric characters 49 Signature of Senior Rater Date 50 Signature of Reporting Senior Summary Group Average Date summary selected Must contain 2 decimal places Allows numeric characters only e g 3 74 5 Signature of Individual Date Auto calculated by system if auto mE N p lt 01 February 2012 NAVFIT98A Version 30 NAVPERS 1616 26 Constraints Intention to submit X appears on selected box Only one box contains an X statement Regular Reporting Senior Signature on Concurrent Report Name Free text field for these items Allows a total of 68 alpha numeric characters je jo jw Date Use YYMMMDD format O7SEP16 32 01 February 2012 NAVFIT98A Version 30 Appendix C NAVPERS 1616 27 Constraints NAVPERS 1616 27 Constraints Name Allows up to 27
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