CitiDirect Online Banking Standing Instruction
Contents
1. eeeeseessssssssessseseeeeenneen nennen 14 3 9 Slanding fa y alal e i e 16 4 Repair Modification of Standing Instruction ccccceecccceececeeceeeeeeeceeececeeeeeesecessueeesaeeesaneessaeees 17 4 1 Repair of Standing Instruction cccccccsscccsscecsececeeeceeeeseucecaueescseesaeecueesaeeeeseeseueesageesaaes 17 4 2 Modification of Standing InStrUuCt O L uk KK nnns 18 4 3 Deleting a Standing InStruCt O L uk KK nnns 18 5 Standing Instruction Reporting i a i4c x 4aayiani n yadan yada kin liba k axayek ay b n kn a da s n diku nnne nakelin n 20 5 1 Repond OPUN EAT EE EEEE 20 5 2 Standing Instructions EIDEGEV x iua axansanna kninin yana arinaa ati nett ar inari 21 www citihandlowy pl c ti handlowy Bank Handlowy w Warszawie S A 1 Introduction Recurring Payments is a self servicing tool that enables the Client to set up one standing instructing in order to plan many recurring payments generated in regular time intervals e g on first day of each month with no need for the manual processing on the side of the Client or the Bank Standing Instruction is an instruction containing the payment details and schedule of sending recurring payments e g the Client enters one standing instruction for a payment to be generated once a month for six months The resulting six payments are recurring payments There are many set2. Address vj E Beneficiary Bank Routing Code Beneficiary Bank Name GN Required Field Create Modify Hext Return to Other Standing Instruction Schedule Summary Options Note Users may manually enter a transaction reference number applicable to the Standing Instruction The reference numbers for each recurring payment will be automatically generated by the system 3 3 Entering Standing Instruction details Click on Create Modify Standing Instruction Schedule to open the details dialog box and enter the following fields 1 Standing Instruction Name Assign a name to the Standing Instruction All Standing Instructions must be assigned a unique name to easily locate and search for the instruction later 2 Start Date Enter a start date for the payment schedule Note that the User must enter the start date at least 1 day in advance www citihandlowy pl c ti handlowy Bank Handlowy w Warszawie S A 3 End Date Enter an end date for the payments schedule Note that the maximum schedule length is 18 months 4 Standing Instruction Type optional Fill in this field by looking up a standing instruction type to designate the purpose of the standing instruction e g rental payment insurance payment Look up the standing instruction type by clicking on the arrow to the left of the Standing Instruction Type field The standing instruction type is created and stored in a user maintained library of standing instruc
3. CitiDirect Online Banking Standing Instruction Recurring Payments CitiService CitiDirect HelpDesk Phone No 0 801 343 978 48 22 690 15 21 Monday Friday 8 00 17 00 helpdesk ebs citi com Table of Contents He OCON ON To rMNTMRMRMRTI H HH r r rb ggggo2m Kx xm rmr2nx222 1 ME ee ler aa o 2 Zu TTI MOO etc 3 39 Entering Standing InstT c Oris y is i iyar 544554454454555 n 14 ak o bindi nha Sa nana b n eba nc tua v bin d w n d en n duda a 4 3 1 Choosing the submission entry point kk kk K k KEK K k KA KAK KK KA KA 4 3 2 Entering payment delall ys iy masas ob de Eee ouo ine dE Se neue bilur w n ol k b lan n MUN n k WAA kan ly ken n ud aa 5 3 3 Entering Standing Instruction details ccccccccsecccseecceeecesceceueeceueeceeecaeesesecsusessueeseeeessasens 5 3 4 Defining Payment Schedule Details leeeeseeesseesssessssesseeee nennen nennen KEK nnns 8 3 5 Reviewing and saving Schedule Details LL K k KK KK 11 3 6 Submuitimig StANGING IST NC NOT L 4 sa ex etlpis non nanan b n a wa ken n sl ai an a na da WE n bA A SAW b AA 13 3 Submitting Recurring Payments with Amount Type Variable ccccceccseeceeeeeeeeeeeeaees 13 3 8 Authorization of Standing Instructions
4. If a standing instruction that has not yet been authorized is deleted the recurring payments will not be generated However the reference to the standing instruction and recurring payments generated will remain saved www citihandlowy pl c ti handlowy Bank Handlowy w Warszawie S A After a standing instruction has been authorized and its status is SI Active the standing instruction cannot be deleted However Users may choose to skip all the recurring payments generated by the standing instruction for instructions to skip recurring payments refer to section 3 5 of this User Manual If the User chooses to skip all the recurring payments the standing instruction s status will become SI Cancelled www citihandlowy pl Bank Handlowy w Warszawie S A citi hand lowy 5 Standing Instruction Reporting 5 1 Reporting Options The Users may view reports for the already generated as well as pending recurring payments In order to do that select Cash Transaction Initiation Reports option from the navigation bar Next select the Standing Instruction Transaction Summary Report It is possible to choose criteria for report generation such as Standing Instruction status Recurring Payment status debit account number Standing Instruction type and many more as presented on the criteria screen below Edit Criteria 0 Failed Login since Last Login Date 27 12 2013 15 44 10 Report Name Base Report Standing Instru
5. without any additional authorizations available for fixed amount recurring payments e Require authorizations according to the user defined flow for recurring payments authorization is required for all variable amount recurring payments 3 Holiday Options for Recurring Payments Users have the following three options for payment dates falling on weekends or holidays e Move to Next Business Day Every time a payment date falls on a weekend or a holiday the payment will be made on the next available business day e Move to Previous Business Day Every time a payment date falls on a weekend or a holiday the payment will be made on the previous business day e Skip on Holidays Every time a payment date falls on a weekend or a holiday the payment will be skipped and no payment will be made 4 Recurring Payment Amount Type Users can select from the following two options e Fixed amount type means that a payment of the same amount will be made at each recurrence e Variable amount type means that the payment amount will vary at each recurrence and each time It is initiated it will require entering the payment amount Note Recurring payment with the variable amount type cannot be straight through processed it will require a user defined flow so that the payment amount can be entered and authorized at each recurrence If the user attempts to submit a recurring payment of variable amount type without defining a payment fl
6. 0 1030 1016 0000 0000 PLN 2 0009 Recurring Payment Status Pending Standing Business Unit Recurring Recurring Auto Rol Over SI Start Date SI Status Payment Method Type Payment Txn Ret g Instruction Name Payment Payment Amount Currency Initiation Date Value Date Standing Instruction Actual Actual Auto Roll Over SI End Date Recurrence Beneficiary Name Payment Amount Payment Type Initiation Value Date End Date Pattern Type Transaction Date Status ABC COMPANY 02 01 2014 02 01 2014 No 27 2 2013 Invalid Domestic Funds 1 00 PLN STANDING Transfer Ordinary Payment INSTRUCTION 02 01 2014 02 01 2014 27 01 2014 Daily Beneficiary Name FULL Fixed Pending LENGHT FULL L Total Amount Base Account Payment 0 33 USD 1 00 PLN 1 00 PLN Currency Number of Transactions 1 Account Sub total Base Account 0 33 USD 1 00 PLN Currency Number of Transactions Absolute Amount Total 1 1 00 Grand Total USD 0 33 Number of Transactions Absolute Amount Total 1 1 00 Cross currency calculations are at indicative rates Report Date 02 01 2014 17 13 58 GMT 01 00 nsav ing ra mmary Report 10f2 5 2 Standing Instructions Library Users have the option to create a Standing Instruction Type and Business Unit to be stored in a library for future reference during creation of standing instructions and reporting Users may also enter and store email addresses to which notifications regarding specific standing instructions can be sent The library must be maintained by the C
7. NDING PENDING PENDING Every Number of Days This option is to make the payment every X number of days e g if User inputs Every 2 Days the payment will be generated every two days Clients may input any number from 1 to 31 Recurring Payment Details Recurring Payment Amount Type Recurring Payment Flow Recurring Payment Start Time Fixed straight to Release 6 00 AM Recurrence Pattern Holiday Options for Recurring Payment Daily Move to Previous Business Day Run Every Number of Days BE Recurring Payments Schedule Details Required Field Clear Print Cancel www citihandlowy pl c ti handlowy Bank Handlowy w Warszawie S A If the date of recurring payment falls on a weekend or holiday Holiday Options for recurring payments will apply Recurring Payment Details Recurring Payment Amount Type Recurring Payment Flow Fixed M Straight to Release v s oo AM M Recurring Payment Start Time Holiday Options for Recurring Payment Move to Previous Business Day a Recurrence Pattern Daily M Frequency Detail Move to Previous Business Day Every Nunbar of Days gt Move to Next Business Day Skip on Holidays Recurring Payments Schedule Details Clear Print Cancel Required Field 2 Weekly For a weekly recurring payment select the day of the week for the payment to be made The User may choose more than one day per week e g they
8. Standing Instruction Name Start Date End Date FT Auto Roll Over Standing Instruction Type Business Unit Email Address vj x Recurring Payment Details Recurring Payment Amount Type Recurring Payment Flow Recurring Payment Start Time Fixed Straight to Release 6 00 AM Recurrence Pattern Holiday Options for Recurring Payment Weekly tove to Previous Business Day v Day s of the week Recur Every Number of Weeks E Re urring Payments Schedule Details Required Field Clear Print Cancel Once all the required data is entered click Submit www citihandlowy pl c ti handlowy Bank Handlowy w Warszawie S A Recurring Payments Schedule Details Recurring Payments Schedule Details Value Date Transaction Initiation Date Status Value Date moved due to Holiday 3l lz 2013 3l lz 2013 PENDING 07 01 2014 07 01 2014 PENDING 14 01 7014 14 01 7014 PENDING Z 1l ol zol4 Z 1 ol fzold PENDING Once the user clicks on Submit the standing instruction will be resubmitted for processing and authorization 4 2 Modification of Standing Instruction The payment details and the schedule details of the Standing Instruction can be modified at any time until the Standing Instruction is fully authorized Once the Standing Instruction is authorized and assigned status SI Active modifications are allowed to payment details However limited modifications are allowed to schedule details such as value date o
9. Under Payment Initiation section click on Input Modify Home My Transactions amp Services Inquiries amp Searches Reports Tools amp Preferences Home gt gt Ir Payment Initiation ement gt Balance Summary Inquiry Fe Favorite Reports Balance S Input From Preformats Last Login Date 18 12 2013 13 11 21 Quick Entry From Preformats ment f Balance Detail Detail Branci Input New Outgoing equal Input New Standing Instruction id fecun Modi O MEH HHHH HH aa Authorize Accou File Authorization equal Fund FX Payments Accou Release equals Batch Release Repair Accou ep View All equa Purchase FX for Payments Staten Payment Services from Administrative Messages 13 gt to 18 12 2013 Ka M Activit Collections equals Receivables Collections Baset File Services equals Import Transactions Export Data 7 er Required Field At least one required field Clear Default Search Split amp amp Submit n en Print p Criteria Criteria Options View www citihandlowy pl c ti handlowy Bank Handlowy w Warszawie S A The recurring payments requiring payment amount to be entered will be tagged with the status Input In the row with the recurring payment in the Amt column type appropriate payment amount then click Submit Home My Transactions amp Services Inquiries amp Searches Reports Tools amp Preferences Home gt My Transactions amp Services gt Paymentinitiati
10. any email address to which notifications should be sent Standing Instruction Detail standing Instruction Type RENT Business Unit SERVICES CENTRE Email Address janinalinowak com Required Field m amp Submit Next Return to Other i Summary Options Users can enter their email address in the Email Address field to receive three event notifications for the standing instruction for the notifications types refer to section 3 3 of this User Manual Click on Submit which will submit the new Standing Instruction Type and Business Unit to be authorized according to the authorization flow set up for the library Modifying Standing Instruction Type and Business Unit From the Input tab select the standing instruction type and business unit to be modified and click on Go to Details In the window that appears enter the desired changes only change to the email address is possible Click on Submit will submit the modifications to be authorized according to the authorization flow set up for the library Delete Standing Instruction Type and Business Unit From the Input tab select the standing instruction type and business unit to be deleted and click on Delete A pop up window will appear and prompt the user to enter a reason for deleting the standing instruction type and business unit Enter the reason and click on OK to submit the deletion for authorization according to the authorization flow
11. both for domestic funds transfers and cross border funds transfer Payment Details are the transaction details required to make the recurring payments e g payment amount payment currency beneficiary account number beneficiary bank details and payment method etc Schedule Details are the dates and days of the week that payment dates fall on as a result of the payment schedule defined by the User A detailed view of the schedule showing payment dates that fall on weekends or holidays as a result of the frequency defined is viewable to the User at the input level e g the User chooses to make a payment once a month on the 5th of every month The schedule details will show the User that the 5th of May falls on a weekend Recurrence Pattern is the frequency at which recurring payments are made Users can choose daily weekly or monthly recurrence patterns Recurring Payment Amount Type is a field that Users must fill in when entering a standing instruction to define the recurring payment amounts as fixed at each recurrence or variable at each recurrence Fixed Amount means that the recurring payment is the same value at each recurrence e g a customer chooses to make a payment of 5 000 once a month Variable Amount means that the recurring payment is a different amount at each recurrence e g a customer pays a utility bill on the 1st of every month but the amount due is different each month www citihandlowy pl c ti han
12. ction Transaction Summary Report Fields Report Content Format Be Recurring Payment Initiation Date Range Share ees 9 0 to paces E Base Currency B D hae USD U S DOLLAR ranch Debit or Credit Account Number Account Group Payment Currency Payment Method Payment Type Business Unit El v Recurrence Pattern Al Ev Sort By BR Recurring Payment value Date Ascending E Recurring Payment Value Date Range Standing Instruction T Lo eee anding Instruction Type Standing Instruction Name E v Recurring Payment Status Standing Instruction Status A Recurrence Pattern Cv Format Recurring Payment Status Payment Transaction Status Recurring Payment Initiation Date Range 0 0 Adobe PDF w Standing Instruction Status P0 i e All Recurring Payment Value Date Range B Share Sort By o i Private Base Currency a F k w Favorite Mo Reset To Defaults Required Field At least one required field Save and E Kr EE Return to Run Summary Add Delete Reset The Recurring Payments in such a report will be grouped according to their parent Standing Instruction www citihandlowy pl c ti handlowy Bank Handlowy w Warszawie S A T CitiDirect Online Banking Citi Standing Instruction Transaction Summary Report Branch Number Name 889 WARSAW BANK HANDLOWY Customer Number Name 026000 002 6000XX Debit or Credit Account Number Account Currency 1
13. dlowy Bank Handlowy w Warszawie S A 3 Entering Standing Instructions After the Standing Instruction functionality is enabled on the Client Profile in CitiDirect standing instructions may be initiated by following the steps outlined below 3 1 Choosing the submission entry point otanding instruction may be initiated in two ways Option 1 Enter through My Transactions amp Services menu Click My Transactions amp Services tab on the navigation bar and select Input New Standing Instruction from the dropdown menu My Transactions amp Services Inquiries amp Searches Reports Tools amp Preferences Home Payment Initiation Input From Preformats Quick Entry From Preformats Input New Outgoing Input New Standing Instruction Modify Authorize TN i Welcome to CitiDirect Online Banki File Autharizatian Fund FX Payments Need Assistance Firsttime using CitiDirect The training frequently asked questions and support coi Release Batch Release Repair View All Purchase FX for Payments Payment Services Administrative Messages Collections Receivables Collections File Services Import Transactions Export Data Option 2 Enter through Payments Summary screen Select My Transactions amp Services from the navigation bar 1 Click Modify 2 Payments Summary will appear 3 Click the New button in the right lower corner of the screen 4 Select New Standing Instruction www citihandlowy pl c
14. ed from SI Active to SI Completed and may be viewed in the View tab only www citihandlowy pl c ti handlowy Bank Handlowy w Warszawie S A 4 Repair Modification of Standing Instruction 4 1 Repair of Standing Instruction To repair a standing instruction click on My Transactions amp Services on the CitiDirect navigation bar and then under the Payment Initiation section select Repair The standing instruction requiring repair will have creation method of Standing Instruction Repairs may not be submitted through the summary screen To go to the details screen click on Go to Details in the lower right corner Payments Summary 0 Failed Login since Last Login Date 27 12 2013 15 44 10 Authorization Req d Batch Authorize Fund FX Payments Print Cheques Release Req d Batch Release File Authorization Input Modify Repair Req d Verification Req d ES 1 Creation Method Status cey Amt Value Date Pmt Method lt lt Row 1 0f177 Right Click on column titles to customize Bold is editable field 1 2 sorted columns Branch Processing Location WARSAW BANK HANDLOWY Debit Account Name ZUS O PILA Charges Indicator Creator Name Date Time Q amp Delete S9to Other Details Options Click on View Edit Standing Instruction Details and enter the details requiring repair Then select the Recurring Payment Schedule Details Standing Instruction Schedule Details Standing Instruction Details
15. f a recurring payment or skipping a recurring payment Modifications can be made within the Input Modify tab in the My Transactions amp Services section of CitiDirect main navigation bar To modify the Value Date or skip a recurring payment in an Active SI select My Transactions amp Services from the CitiDirect main navigation bar In the Payments Summary screen that appears click on the Input Modify tab and then click on Go to Details After selecting the View Edit Standing Instruction Details and clicking on the hyperlink to the Recurring Payment Schedule Details enter new value date for selected pending recurring payments or skip them Note Modification made to Recurring Payments will require to be authorized To modify the Payment Details in an Active SI select My Transactions amp Services from the CitiDirect main navigation bar In the Payments Summary screen that appears click on the Input Modify tab and then click on Go to Details Make the desired changes to the payment details such as beneficiary name and account number Users can also copy and create a new Standing Instruction based on the existing Standing Instruction 4 3 Deleting a Standing Instruction Standing Instructions that have not been authorized can be deleted anytime from the Input Modify or Authorization or Repair Required tabs visible under the My Transactions amp Services section on the CitiDirect navigation bar without providing authorization
16. he value date for payments that fall on holidays instead of skipping those payments To do so User can select a specific row of the schedule in the payment schedule details window and click Edit Recurring Payments Schedule Details 1 Value Date Transaction Initiation Date Status Value Date moved due to Holiday SKIP 30 12 2013 sO 12 2013 PENDING No No 13 01 2014 13 01 2014 PENDING No No 40 01 2014 20 01 2014 PENDING Ha Na 27 01 2014 27 01 2014 PENDING Ha Na os 02 z014 osyoz zo14 SKIPPEL N ez 10 02 2014 10 02 2014 PENDING No No l7f 2 2z 014 l7 02 2014 PENDING No No edf z z l4 edf 2z z l4 PENDING No No lt lt Row 5 of 50 gt 12 sorted columns Edit Save Cancel Print A details dialog box will open in which Users can change the payment value date or choose to skip the payment Details Dialog Value Date zd we 03 02 2014 x hd Status SKIPPED 3 Value Date moved due to Holiday Transaction Initiation Date al 03 02 2014 Be sure to click Save to save all changes made to the payment schedule Please note that this will not submit the standing instruction to be authorized but will save the changes made to the payment schedule www citihandlowy pl c ti handlowy Bank Handlowy w Warszawie S A 3 6 Submitting Standing Instruction After entering payment details defining the payment schedule and reviewing the payment schedule details users must submit the stand
17. ing instruction by clicking Save in the Recurring Payment Schedule Details dialog box Clicking Save will automatically perform validations of payment details and release the Standing Instruction to be authorized Recurring Payments Schedule Details 1 Value Date Transaction Initiation Date Status Value Date moved due to Holiday SKIP 30 12 2013 30 12 2013 PENDING Wo Wo 13 01 2014 13 01 2014 PENDING Wo Wo 20 01 2014 20 01 2014 PENDING Wo Wo 27 01 2014 27 01 2014 PENDING No No l 3 02 2014 o3 02 2014 1Oo 02 2014 10 02 2014 PENDING Wo No l7f 2 2z014 l7 02 2014 PENDING Wo Wo 24 02 2014 24 02 2014 PENDING Wo Wo lt lt Row 5 of S0 gt gt 12 sorted columns Edit Save Cancel Print Please note that standing instructions may only be submitted through the Recurring Payment Schedule Details dialog box to ensure that users have reviewed schedule and payment details 3 Submitting Recurring Payments with Amount Type Variable All recurring payments of variable amounts require individual submission In order to do that when a recurring payment is generated according to the specified schedule the payment amount must be entered and then the payment must be submitted for authorization according to the user defined payment flow the payment will be displayed in the Input Modify tab To submit a recurring payment of variable amount click on My Transactions amp Services on the CitiDirect navigation bar
18. lient Any creations or modifications to the standing instruction types business units and email addresses stored in the library require authorization according to a flow defined for the standing instructions library View Library Records In order to view the library records in the Tools amp Preferences section of the navigation bar select Library Maintenance Select the library option with Service Class of Payments and Description of Standing Instruction The library will appear with Input Authorization Required and View tabs Standing Instruction Summary 0 Failed Login since Last Login Date 02 01 2014 12 36 22 Input Authorization Req d View 1 Standing Instruction Type 2 Business Unit Email Address Status LEASING PAYMENTS DEPARTMENT jannowak8nowak pl Processed PAYMENTS TO COMPANY X ssc kovalski jan pl Processed AYMENTS TO COMPANY Z issc jankowalski jan pl jan com pl Processed lt Row 7 of 11 1 2 sorted columns Go to Other Wow Delete Details Options Standing instruction and recurring payment and schedule details are viewable through the Go to www citihandlowy pl Bank Handlowy w Warszawie S A Details in the lower right hand corner of the screen c ti handlowy Entering New Standing Instruction Type Business Unit and Email Address In the Input tab select New In the Standing Instruction Detail dialog box that appears enter the Standing Instruction Type Business Unit and
19. may only be submitted in the Payment Detail window Note If the creator of the standing instruction is deleted from the CitiDirect platform the recurring payments generated will still be processed until the schedule expires However if both the creator and the authorizer of the standing instruction are deleted from the system i e no Users entitled to authorize the transaction on behalf of the Client and involved in the creation authorization of the standing instruction remain in the system the recurring payments generated according to the schedule will each time appear in the Repair tab www citihandlowy pl c ti handlowy Bank Handlowy w Warszawie S A 3 9 Standing Instruction View After a standing instruction is processed it is viewable in the Payment Summary window with creation method of Standing Instruction Recurring Payments will show with creation method of Recurring Payment To view standing instructions and recurring payments click on My Transactions amp Services on the CitiDirect navigation bar and then go to View or Input Modify tab In the View tab you can view the standing instruction details by clicking on Other Options in the lower right corner and clicking on View Standing Instruction Details Recurring payments will be tagged with the status SI Active until the payment schedule is completed After all the recurring payments for a standing instruction have been generated the status will be modifi
20. may select Tuesday and Thursday Next enter the frequency of the payment to run every X weeks e g enter 1 for the payment to be made every week enter 2 for the payment to be made every two weeks and so on Users may enter any value between 1 and 52 Recurring Payment Details Recurring Payment Amount Type Recurring Payment Flow Recurring Payment Start Time Straight to Release gt 6 00 AM Holiday Options for Recurring Payment Move to Previous Business Day v Recur Every Number of Weeks EE L i Recurrence Pattern eek ly gt Day s of the week Recurring Payments Schedule Details Required Field Clear Print Cancel 3 Monthly The User has two options when defining the monthly frequency detail By Business Day This option allows to select first business day of the month or last business day of the month Recurring Payment Details Recurring Payment Flow Recurring Payment Start Time Recurring Payment Amount Type Fixed gt Straight to Release gt 6 00 AM Recurrence Pat Monthly Month s of the Year Holiday Options for Recurring Payment nove to Previous Business Day v CULU JE Re urring Payments Schedule Details Required Field www citihandlowy pl p citi handlowy Bank Handlowy w Warszawie S A Clear Print Cancel By Calendar Day The second option is to choose a date to make the payment every monith e g every 15th of the mo
21. n error message will appear and prompt the authorizer to click Go to Details www citihandlowy pl c ti handlowy Bank Handlowy w Warszawie S A Message Standing Instructions must be authorized only from the Detail screen ID wiew Error Messages ox After clicking on Go to Details a Payment Detail window will appear for review of payment details Standing instruction and recurring payments details may be reviewed by clicking on Other Options Authorize the standing instruction by clicking on Authorize A warning message will appear Warning Please click OF only Ifyou have viewed and verified the Standing Instruction Details available under Other Options Else click cancel Kindly nate Recurring Payments will he skipped itthis authorization has occurred post payment initiation Date and Time ID CitiSecure OE Cancel If you have reviewed the Standing Instruction Details click OK If you haven t reviewed the details yet click Cancel After OK is clicked standing instruction is authorized After all required levels of authorization have been completed the status of the standing instruction will change from Pending to SI Active If the payment flow requires each recurring payment to be authorized the payment will also be available in the Authorization Required tab in the Payments Summary window with creation method of Recurring Payment The authorization may not be submitted in the summary screen but
22. nth with the option to select more than one day per month Recurring Payment Details Recurring Payment Amount Type Recurring Payment Flow Recurring Payment Start Time Fixed Straight to Release 6 00 AM gt Recurrence Pattern Holiday Options for Recurring Payment Monthly Move to Previous Business Day Month s of the Year Frequency Detail Date s of the Month January a By Calendar Day s February March April May June July x Recurring Payments Schedule Details Required Field Clear Print Cancel Note if the User s selection includes dates that are non existent in some months those payments will not be scheduled For example if the User selects for payments to be made on the 30th of every month no payment will be generated in February as February 30th is non existent The User should also review the scheduled recurring payments on the subsequent Recurring Payments Details window to ensure that all desired payments are scheduled 3 5 Reviewing and saving Schedule Details After providing all the Standing Instructions details Users must click on the Recurring Payment Schedule Details hyperlink to view the list of recurring payments that will be generated from the standing instruction It is not possible to save or submit the standing instruction before viewing the recurring payments schedule When Users click on the Recurring Payments Schedule Details hyperlink to view the paymen
23. od of the standing instruction roll over The standing instruction can roll over automatically or require authorization before each roll over Assign a name to the Standing Enter a start date for the payment Enter an end date for the Instruction Each standing schedule The start date must be payments schedule The maximum instruction must have a unique at least 1 day in advance schedule length is 18 months name Standing Action Details Sta Jing Instruction Name Start Date End Date rm 2271272014 STANDING INSTRUCTION 27 12 2013 a hed 27 12 2014 Ez M Auto Roll Over Standing Instruction Type Business Unit Email Address M o o o o 1 ww o JoT Nano Optional field Look up the standing Optional field Look up the name Optional field Click on the arrow to the instruction type to designate the of the business unit making the left of the field to look up and select an purpose of the standing instruction payment email address to receive notifications www citihandlowy pl c ti handlowy Bank Handlowy w Warszawie S A In the Standing Instructions Detail dialog box fill in the following fields 1 Recurrence Pattern Select a recurrence pattern from the three options of Daily Weekly or Monthly 2 Recurring Payment Flow Users have the following options for the payments flow that the recurring payments will follow e Straight through processed recurring payments
24. on gt Input From Preformats Fe Favorite Reports Payments Summary Last Login Date 23 12 2013 16 00 10 Input Modify Repair Req d Authorization Req d Fund FX Payments Release Req d Batch Release File Authorization Recurring Payment FULL LENGHT BENEFICIARY NAME LINE 1 Recurring Payment FULL LENGHT BENEFICIARY NAME LINE 1 0 01 30 09 2013 Domestic Row 1 of 2 gt gt Right Click on column titles to customize Bold is editable field 1 2 sorted columns Branch Processing Location WARSAW CITIBANK Debit Account Name GLOBAL TRANSACTION SERVICES Charges Indicator Creator Name Date Time Goto Other Now Delete Details Options Recurring payments of fixed amounts do not require individual submission 3 8 Authorization of Standing Instructions After the Standing Instruction is initiated it must be authorized according to the payment flow defined during client setup To authorize a standing instruction click on My Transactions amp Services on the CitiDirect navigation bar When the Payments Summary screen appears go to Authorization Required tab The Standing Instruction requiring authorization will have creation method of Standing Instruction Select the standing instruction requiring authorization and click Go to Details Note Please note that the Standing Instruction may not be authorized in the summary view so if the authorizer clicks Authorize without reviewing schedule details a
25. on according to user Choose one of the two options Choose the hour of the payment initiation Recurring Payment Start Time s oo am Select an option for payments falling on weekends or holidays 1 Move to Next Business Day 2 Move to Previous Business Day 3 Skip on Holidays Clear Print Cancel In the Standing Instructions Detail dialog box click on the link Recurring Payments Schedule Details to modify and review schedule details Users have three options for defining a recurrence pattern e Daily e Monthly e Weekly Standing Instruction Schedule Details Standing Instruction Details Start Date d 22 12 2013 7 Standing Instruction Name company ABC STANDING INSTRUCTION Auto Roll Over Standing Instruction Type Business Unit x Recurring Payment Details Recurring Payment Flow straight to Release Holiday Options for Recurring Payment Move to Previous Business Day v Recurring Payment Amount Type End Date 21 05 2014 Ez M Email Address Recurring Payment Start Time e oo am gt Required Field Clear Print Cancel 1 Daily Clients have two options to define the daily frequency detail www citihandlowy pl Bank Handlowy w Warszawie S A c ti handlowy Every Business Day Under this frequency payments must be generated for all business days between the schedule s start and end dates Recurring Payment Details Recurring Pa
26. ow a dialog box will appear with a message to prompt the user to define a payment flow During the creation of standing instruction with variable amount type an amount different from zero needs to be input to the recurring payment this amount can be modified after such payment is initiated 5 Recurring Payment Start Time Users have the option to select a time of day for payments to be made according to the options available from the Recurring Payment Start Time field www citihandlowy pl c ti handlowy Bank Handlowy w Warszawie S A 4a There are two types of the recurring payment amount 1 Fixed same payment amount at each recurrence 2 Variable the payment amount will varv at each recurrance straight to release or defined flow lt Recurring Paym t Details Recurring Payment Flow Straight to Release gt Holiday Options for Recurring Payment nove to Previous Business Day v Frequency Detail Recurring Payment Amount Type Fixed gt Recurrence Pattern Monthly gt Month s of the Ye Apri a may Specify recurrence pattern by selecting one of the options ix Daily for payments initiated on each business day or every X amount of days 2 Weekly for payments made with weekly recurrence 3 Monthly for payments initiated on a particular day each month Juls 1 Recut Required Fiel 3 4 Defining Payment Schedule Details authorizati
27. set up for the library This material has been published solely for information purposes and it does not constitute an offer within the meaning of Article 66 of the Polish Civil Code Bank Handlowy in Warsaw S A with its registered office in Warsaw ul Senatorska 16 00 923 Warsaw entered into the Register of Entrepreneurs of the National Court Register by the District Court for the Capital City of Warsaw in Warsaw 12 Commercial Division of the National Court Register under no KRS 000 000 1538 NIP 526 030 02 91 share capital of PLN 522 638 400 fully paid up Citi Handlowy and CitiDirect are registered trademarks of Citigroup Inc entities www citihandlowy pl c ti handlowy Bank Handlowy w Warszawie S A
28. ti handlowy Bank Handlowy w Warszawie S A Last Login Date 23 12 2013 14 45 53 Payments Summary Input Modify Repair Req d Authorization Req d Fund FX Payments Release Req d T Batch Release File Authorization mi Creation Method 1 Bene or Debit Party Hame cy Amt Value Date Recurring Payment FULL LENGHT BENEFICIARY NAME LINE 1 0 01 30 09 2013 lt lt Row 1 of 2 gt gt Right Click on column titles to customize Bold is editable field 1 2 sorted columns Branch Processing Location WARSAW CITIBANK Debit Account Name GLOBAL TRANSACTION SERVICES Charges Indicator Creator Name Date Time From Preformat Quick Entry From Preformat New Standing Instructior Go to Other Submit New Details Options 3 2 Entering payment details Once the user selects Input New Standing Instruction following either of the two options outlined above the Payment Method selection form will be loaded Payment Detail Last Login Date 23 12 2013 14 45 53 Payment Method Preformat Code Debit Account Number Currency Name vl 70 1030 0006 0000 0001 0004 5001 Pua GLOBAL TRANSACTION SERVICES Payment Currency Amount v PLN 1 00 Use This Currency For Next Payment Payment Method Payment Type Domestic Funds Transfer ordinary Payment z Domestic Funds Transfer Details Transaction Reference Number Confidential Faster Payment Beneficiary Account Number Beneficiary Name
29. tings available such as including holidays in the recurring instruction calendar automatic rollover of payments on next or previous business day according to User s preference making payments with fixed or variable amount using existing authorization flow or creating a schedule especially for Standing Instruction Described in detail in the further part of this User Manual are the recurring payment calendar settings generating reports from for transactions made with use of this payment method standing instruction and recurring payments notifications as well as other useful information about Standing Instruction functionality in CitiDirect The recurring payments designated by a source instruction Standing Instruction are available through the CitiDirect portal If you wish to begin using this functionality for creating payments please contact CitiService CitiDirect HelpDesk Phone No 0 801 343 978 48 22 690 15 21 Monday Friday 8 00 17 00 helpdesk ebs citi com www citihandlowy pl c ti handlowy Bank Handlowy w Warszawie S A m 2 Key terminology Standing Instruction is an instruction created when the Client logs into the CitiDirect platform and enters transaction details one time for a payment that is to be repeated at scheduled dates determined by the Client Recurring Payments are individual payments generated at set intervals from a standing instruction Recurring payments can be applied
30. tions for future reference and reporting 5 Business Unit optional Fill in this field by looking up the name of the business unit making the payment The business unit name is created by the User and stored in a user maintained library of standing instructions 6 Email Address optional Click on the arrow to the left of the field to look up and select an email address previously added to the library to receive notifications Email addresses are created by the User and stored in the standing instructions library Entering an email address subscribes users to receive notifications for the following three events e Payment schedules are due to expire Notifications that schedules are due to expire will be sent on the day that the last recurring payment is initiated in the CitiDirect system e Standing Instructions have been cancelled e Recurring payments have been successfully initiated 7 Auto roll over Select this option if you want the standing instruction to roll over renew After selecting this option and indicating the standing instruction Auto Roll Over End Date the standing instruction will begin to roll over until this date If the auto roll over end date falls on a day before the end of the Standing Instruction schedule the payments will be generated according to the schedule only until the auto roll over end date In the Auto Roll Over Flow field visible after Auto roll over option is selected the User may select the meth
31. ts schedule the system performs a check to identify any payments that will fall on weekends or holidays based on the User s frequency input A new Recurring Payments Schedule Details window will appear showing all recurring payments that will be scheduled based on the previously input Standing Instructions Details In the first 3 columns from the left the table will list the payment value date transaction initiation date and payment status of the scheduled recurring payments The fourth column will indicate whether a payment that was falling on a holiday or weekend has been moved While reviewing schedule details users are also able to change the value date of or skip any of the recurring payments If users choose to skip a payment this will be indicated in the fifth column titled SKIP of the Recurring Payments Schedule Details window www citihandlowy pl c ti handlowy Bank Handlowy w Warszawie S A Recurring Payments Schedule Details 1 Value Date Transaction Initiation Date Status Value Date moved due to Holiday SKIP 30 12 2013 sO 12 2013 PENDING No No 2 13 01 2014 13 01 2014 PENDING No No 20 01 2014 20 01 2014 PENDING Ha Na 27 01 2014 27 01 2014 PENDING Ha Na 03 ZZ 2 201 SEIPPEL es 10 02 2014 10 02 2014 PENDING No No l7f 2 2z014 l7 02 2014 PENDING No No edf z z l4 24 02 2014 PENDING No No zz Row 5 of 50 gt 12 sorted columns Edit Save Cancel Print The Users may also choose to change t
32. yment Amount Type Recurring Payment Flow Recurring Payment Start Time Fixed Straight to Release gt 6 00 AM gt Recurrence Pattern Holiday Options for Recurring Payment Daily gt Move to Previous Business Day v Frequency Detail Every Business Day gt Recurring Payments Schedule Details Required Field Clear Print Cancel When the user clicks on the Recurring Payment Schedule Details hyperlink the below window displays the list of Recurring Payments that are planned according to the frequency defined Recurring Payments Schedule Details Recurring Payments Schedule Details Value Date Transaction Initiation Date Status Value Date moved due to Holiday 27 12 2013 30 12 2013 3l l12 2013 02 01 2014 o3 01 2014 7 01 2014 o8 o1l 2014 o3 01 2014 1o o1 2014 13 01 2014 14 01 2014 15 01 2014 le fol zol4 l7 l1 2z 014 20 01 2014 21l fo1 z2014 22 01 2014 23 01 2014 24 01 2014 27 01 2014 lt lt Row of 252 gt 27 12 2z013 BO 1l2 2013 B1l f1l2 2013 02 01 2014 o3 01 2014 07 0172014 o8 O01 2014 s l z l4 lo n0172014 13 01 2014 14 01 2014 l5 017 2014 16 01 2014 l7 l 2z l4 20 01 2014 Z 1 01 2014 22 01 2014 23 01 2014 24 01 2014 27 01 2014 1342 sorted columns PENDING PEND ING PENDING PENDING PEND ING PENDING PENDING PENDING PENDING PENDING PENDING PENDING PENDING PENDING PENDING PENDING PENDING PE
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