SIM Page Processing Manual
Contents
1. Mode Page Status State Mode p La Tranan ENE M BlankPage PageTK PrefightEmor Pageon Pageon PageOK Transmitting Transmission Page Presentation Correction toPress Complete Rejected Page Status Preview Mode v ranean y PAGE REJECTED J BlankPage Page TK Preflight Error Pageon Pageon PageOK Transmitting Transmission Page Presentation Correction toPress Complete Reje Blank Page The page has not been processed The page may or may not have been received by prepress If the editorial files and PDF proofs were submitted to prepress more than 48 hours prior and a page has a blank status contact your CSR to ensure the pages proofs were received Page TK This status indicates a page did not make it in time for the blueline date The page may or may not have been submitted to prepress During blueline review this page should be placed on correction status with instructions Note actual Mistral status for TK pages is Page on Presentation Preflight Error This status indicates a preflight error occurred during page processing The error must be resolved before the page can move to a Page on Presentation status or Epson proofs can be generated To review the preflight Fas cacmonecen z problems double click on the blinking exclamation point icon above the page in the pst susummsasnnuan caw o1 7 fiatplan When the dialog box above right appears click on the link to2. The resulting list is all the pages that are ready to be shipped The Transmitting status is selected for the pages and Mistral starts an FTP transfer of the the pages to the printer When the transfers begin pages are updated to the Transmitting state until the FTP transfer is successful Users who have access to the Transmit icon will be able to ship pages from the flatplan There is no safety prompt when pages are shipped andthe transaction is not stoppable so only invoke this status if you are sure that page needs to be shipped After the FTP transactions are complete Mistral updates the status from Transmitting to Transmitted notifying users that the pages have been successfully transmitted to the printer In addition an automated email will be generated by the system and sent to EditOps notifying them of successful transmission cated on the production schedule without prior notification to the Managing Multiple page validation ustomor fo Job 10 4WOP 060900 Status er Page titar Sectonme C fa T AWOP 060900 PCV2_4WOP 060000 EDE 002 000 emo 20800 Pots _aWOP 260000343 000003 E awoP ae0900 Poos_vOP 202000 004 000 Z awop ososao Pots _sWOP o 0800 858 000005 Z awoP o0900 Pos 4WOP 080900 006 000 5 awor osov00 PCV3_AWOP 080000 329 000 147 Cipoar T aWOP 080000 PCV3_AWOP 080000 74A 000 147 E awoP 260000 PCV4_4WOP O00000 7BF 148 000 E AWOP 080000 PEVA _AWNOP 060000 PTK 14 000 Ci
3. of an image page need to be indicated and is valuable for remote personnel who soft proof through Mistral if corrections are extensive enough to warrant a re release of the editorial page s this should be indicated in the comment box See item 2 under Revised Page Release Procedures on page 12 Once all comments are input in either Mistral or Dialogue select the Correction radio button and click the green checkmark The corrections are then submitted to the database and the status of the page changed to Page on Correction Page OK Status Page OK status indicates that SIM has reviewed and approved the page Only SIM personnel can change status to Page OK At the Page on Presentation stage all pages of the flatplan must have the status changed to either Page OK if approved or Page on Correction if a change is needed by SIM EditOps There are three ways to change a page to a status of Page OK 1 Using the Multi Page Validation function see icon at right Select all pages to be approved that are in Page on Presentation status then click the green checkbox icon at the bottom of the window This automatically validates or moves to status to Page OK for all selected pages useful for approving multiple pages at once 2 Double click a page in Page on Presentation status in the flatplan to open the Preview Window click the Page OK radio button at the top of the page then click the green checkmark The page will
4. MSG ad tracking report should indicate A and B splits by filename and should match what is communicated on dummy SIM QG Page Processing User Manual page 13 Workflow Special Units Special Units must be paginated per the instructions on the previous page with page number starting at 1 preceded by a letter beginning with A Mistral has the ability to handle an unlimited number of inserts of unlimited pages All inserts routed through prepress other than house inserts such as bind blow in cards and coverwraps must follow the instructions below Each special unit must be noted on the dummy with correct page numbers indicated per convention outlined on previous page In lieu of outlining each page of a complicated unit on the dummy the schematic provided by Manufacturing see diagram at above right can be labeled with page numbers and provided If the piece was created in house the folios on both the diagram and layout file must match i i It is critical that all information provided to prepress including MSG Ad Tracking Report issue dummy layout files provided by Art and the Manufacturing schematic must match for layout position slug and fe Viewing Special Units in Mistral Inserts in Mistral will be indicated by a small icon at the bottom of the page in the flatplan see example on right circled in red The page containing the icon is t
5. Your QG CSR should be notified of any corrections at this stage to ensure they are handled promptly Once all pages have been changed to status Page OK the book has been approved to ship to press You should notify is complete so the transmission of files can begin You should also agree upon and communicate to press any special proof shipping arrangements should Epson proofs arrive at press from a location other than QG SIM QG Page Processing User Manual page 12 Workflow Page Release Procedures Job Tracking All content proofs PDF lasers must be output with registration marks and labeled with the story slug The slug indicated on content proofs must match slug on dummy All system work such as silhouettes or conversion from 4C to BW must be communicated via EOS Please note that system work should be requested as early in the cycle as possible rather than waiting until pages are submitted All color corrections at blueline must be submitted along with revised image order in EOS Each page must be indicated as color or black and white on the dummy This includes all cover versions Any PMS or other spot color must also be indicated on the dummy including cover versions and ads For perfect bound titles spine size must be indicated on the map If spine size of newsstand and subscription verions are different both must be provided Page Re Release Procedures While QG will perform most corrections nee
6. color approvals should be performed from the supplied Epson proofs reviewed in a light booth Accessing Dialogue Document open for review annotation Dialogue is accessed directly from the flatplan in Mistral Right click on a page and select Dialogue in the resulting menu logue There is also a Dialogue link at the top of every preview page When Dialogue launches for the first time you may be asked to accept a certificate to access the application Click Always Trust Dialogue requires the latest java plug in to operate If the application does not open you can download the latest java app from wwwjava com en To install you must call the SIM IT Helpdesk Because the data streamed by Dialogueis high resolution the speed of the application is dependent on the speed and traffic on the network aes Miodowa Dialogue Menus Coapa Ail Autosize Mode Dialogue has four menus Notes View Window and Session cu x Notes Copy ac Paste Vv Expand All Collapse All These menus are used to expand or collapse Delete Selection Delete annotations to a numbered icon on the page Print Autosize mode Re wraps text in annotations a Cut Copy Paste allows editing of annotations Delete selection deletes annotations from the page See Exit closes the Dialogue application You can also simply close the Fit in Window browser window Either method will save all annotations on the page eis View Hide Outline
7. from the QG CSR the Managing Editor must then notify their editorial and production staffs via email that pages are ready for review This email should contain the following info Job lssue Code PUBP 090100 Viewing Starts Now Viewing Ends 12731 Mistral URL Iittp lax2mistral worldcolor com DalimNetApps Dummy URL hittpi simayou Uploads paste the URL for the issue dummy here Managing Editors feel free to copy paste the table above into your email Items in red will change each issue while items in black will remain unchanged The following instructions should also be sent as part of your notification email Please make your comments by using the Reply All button on this message This helps avoid duplicate or conflicting suggestions Changes and corrections must be communicated internally via email The Managing Editor should facilitate this process Note that read only users cannot make changes or enter corrections in Mistral The Managing Editor or Ad Coordinator as appropriate should then communicate all requested changes corrections to QG by entering them in Mistral see below Placing a Page on Correction At Page on Presentation stage all pages of the flatplan must have the status changed to either Page OK if approved or Page on Correction if a change is needed by SIM production staff There should not be any unresolved preflight errors or rejected pages at this point I
8. the creation of edit pages Native application files along with supporting content are submitted by Art Edit Ops to Worldcolor Premedia via Mass Transit a file delivery server which is installed in every art office PDFs must be submitted as content proofs Upon submission to Mass Transit pages are received by QG preflighted converted to PDF and fed into the Mistral system an online portal that facilitates the management of page submissions corrections revisions and approvals Mistral is the communication hub for all of these steps for both SIM and QG staff Proofs are printed by QG either remotely or locally and can be used to review markup and approve pages PDFs from Mistral can also be viewed and printed as part of the proofing process When all pages are approved in Mistral QG transfers the final press files and proofs to the print plant Accessing the System Connect to Mistral by launching your web browser and entering Logging In Atthe login screen enter your username and password as provided on the cover page Your login credentials are persistent and will time out only in the event of a network interruption or if you quit your browser Note You must either turn your browser s Pop Up Blocker OFF or allow pop ups from this site Note Your browser must accept cookies from this site Setting the User s Environment and Changing Passwords Links to the different Mistral functions are displayed
9. Ma sn BB quadcraphics PAGE PROCESSING Systems Workflows and Procedures for Managing Pages Name Title s Location QG CSR Quad Net Server Address Volume Quad Net User Name Quad Net Password Mistral User Name Mistral Password Mistral User s Guide Workflow Overview Accessing the System Logging In Setting the User s Environment and Changing Passwords The Icons Flatplan Views Statuses Dropdown Menus Viewing Pages Flatplan Commands The Additional Information Window Determining Page Status Workflow Blueline Cycle Reviewing Proofs and Communicating Changes Changing Page OK to Page on Correction Over Riding a Change Color Corrections orrection Cycle age Release Procedures Job Tracking Page Re Release Procedures Page Identification Labeling Workflow Viewing Special Units in Mistral AIB or Geographical Splits Multiple Cover Versions Soft Proofing Content Backup Processes Shipping Pages to the Printer Workflow Revised Pages to Press Accessing Dialogue Dialogue Menus Session Online Collaboration Creating a Session Inviting Others to a Session Joining a Session Making Annotations Dialogue Operations Printing Annotations Appendix A Page Workflow Chart Notes Support Contacts SIM QG Page Processing User Manual page 3 Workflow Overview SIM Art and Edit Operations manage
10. age 20 Notes SIM QG Page Processing User Manual page 21 Support Contacts SIM Prepress is responsible for general oversight of proof color and quality workflow and guideline compliance and all training Please contact the personnel below for any of the following reasons New employee training and setup Change in title assignments Questions on proof color or quality Any other questions relating to page workflow Richard Carlson PreMedia Specialist 949 705 3482 Irvine Office richard carlson soro com Brian Allen Prepress Manager 310 531 9074 El Segundo Office 424 675 1443 Mobile The internal SIM Help Desk is responsible for technical administration of all SIM computers and software Non emergency tickets should be self created using the web site http helpdesk sourceinterlink com If you are not connected to the network or can t access a computer you should also callin the issue at 1 866 266 8989 The HelpDesk can also be contacted via email at helpdesk sourceinterlink com QG Premedia is responsible for technical administration of Mass Transit Mistral Dialogue page processing and proofing For questions comments or corrections related to specific pages in the day to day workflow please contact your QG CSR For manuals and instructional videos covering SIM prepress systems and related topics please visit http procedures sourceinterlinkmedia com
11. arties within SIM EditOps and Manufacturing 2 If the revise is generated from EditOps they must notify the printer CSR phone amp email and Manufacturing email to inform them of the following Revised file s will be sent Provide page numbers of revised file s Instruct press to delete the old file s prior to the delivery of the new one s Provide time frame of new file receipt at the plant Outline the correction s made to each page QG Premedia reprocesses the page placing the page on presentation status in Mistral Revised page s approved by EditOps in Mistral Upon approval in Mistral revised page s sent electronically to press by QG Premedia A revised proof will be generated from the new file and sent to press via overnight delivery or fax NOR p Printer CSR confirms via email of receipt of new file s and proof s and the prior deletion of the old file s SIM QG Page Processing User Manual page 16 Dialogue System Overview Dialogue is a soft proof and collaboration application that is acces from the Mistral flatplan and Preview Window It provides the ability to mark up digital soft proofs electronically while also providing the ability to collaborate with other staff members on an image or page Because the color of a digital soft proof is contingent upon a number of factors it is important to remember that Dialogue should not be used for final color evaluation and approval As always all
12. buttons let you browse through the book page by page Clicking the double arrows will bring you to the front page or the back page of the book The View Options dropdown menu displays options for scaling the current page in the current preview window Flatplan Commands Right clicking on a page in the flatplan Shift Click or CTRL Click with a one button mouse will bring up a drop down menu Depending on the user s permissions some of the functions may not activate when selected Below is a description of the available commands in the drop down menu Opens the Preview Window Downloads a JPG page preview to the user s desktop Previews Download Preview Download PDF DIALOGUE Approve Downloads a final PDF to the user s desktop Opens the selected page in Dialogue see page 16 Validates selected page hel Reject 1 Rejects selected page Page 1K Acions Senin kn i P018 CHPP 1 2 s7 Not in use at this time amr Additional information Unload afie Filan anager splays a pop up window with additional information about a file including comments and history see next ea e Not in use at Displays a pop up window with page management tools At this time only used to view inserts and special units time SIM QG Page Processing User Manual page 7 The Additional Information Window The Additional Information window is accessed by right click
13. cept that only a single price is shown a eines Canadian covers must be slugged CC1 Cover 2 CV2 Sub Cover the primary subscription cover should be slugged CS1 Cover 3 CV3 Additional subscription cover versions are considered Alt Covers f Cover 4 CV4 Alt Covers Alt Covers are considered to be all cover versions other than the primary newsstand or primary subscription cover versions Inserts Special Units Tes shout be slugged CA1 or CBI CO1 is reserved for Canadian ai A2 A3 Covers 2 3 amp 4 Inside and back covers are typically ads However 81 B2 B3 2 should they contain editorial content they should be slugged CV2 Cover 2 CV3 Cover 3 and CV4 Cover 4 Inserts including posters gatefolds etc on either covers or body pages See Special Units section on following page Editorial Inserts must be slugged A1 page 1 A2 page 2 and so on A second insert in the same issue would be proceeded with a B for example B1 B2 etc Advertising inserts will contain MSG filenaming convention However if insert combines editorial and advertising pages should be labeled as shown Split Edit or Ad pages Geographic or A B splits on advertising should be communicated on the dummy Ad filenames for all ads should be provided along with page number and assignment of A or B split Upon processing the file the labels made on the dummy will be used to populate Mistral Comments on
14. ded during the blueline cycle extensive and or complicated corrections are better done by the art director and a revised page re released Keep in mind that only pages requiring changes should be re released The exception is when text flow may be affected In this case the entire story should be re released with only the pages requiring re output indicated in Mistral Revised PDF proofs should be provided for pages requiring re output Note As noted on the previous page re released editorial should be thoroughly checked for text reflow especially if an entire story was re released but only some pages re processed Text should be cross referenced against EditOps original PDF proofs and or the earlier revision in Mistral to ensure Quick Reference text ow Is correct for Page Numbering Page Identification Labeling Front Covers Section starts on all pages must bestrictly followed Thisincludesall cover versions f e Newsstand Cover CN1 inserts and gatefolds or other special units as outlined below All communication Canadian Cover CC1 regarding page numbering including the layout file dummy ad tracking report Sub Gover CS1 etc must match the naming structure PRERE A NS Cover the primary newsstand cover should be slugged CN1 Alt Cover 2 CBI Additional newsstand cover versions are considered Alt Covers Canadian Cover the Canadian cover is identical to the primary Inside Covers newstand cover in every way ex
15. display the ee preflight report below right In the example shown there are 16 RGB images within the page These must be converted to CMYK prior to processing the page Note To view all preflight reports in the flatplan click the flashing Preflight icon in the menu bar Note Low resolution images effective resolution below 150dp is the only preflight error users have the ability to over ride All other errors will be viewable but will not have the Page OK Reject or Checkmark buttons Page on Presentation This status means that the page was processed successfully a final press file has been generated and an Epson proof 4C pgs only has been generated When viewing pages in Mistral keep in mind that review of the flatplan is for content only All color approvals should be performed from the supplied Epson proofs reviewed in a light booth Page on Correction Pages in this status require some type of change prior to sending the file to press SIM personnel are the only group allowed to place pages on correction All pages on correction should have clear and concise instructions provided in the comment box indicating the change s required If files will be re released this should be indicated in the comments SIM QG Page Processing User Manual page 9 Page OK This status indicates the files proofs have been reviewed and approved by SIM and the files are ready to be sent to press See Page OK Status on page 10 Tran
16. en re process the page in time for the correction cycle Workflow Correction Cycle At Corrections EditOps will receive revised Epson proofs In addition Mistral will display all correction pages in the Page on Presentation status all approved pages will continue to be at Page OK status Revisions will be indicated by the revision number under the page preview see example circled in red at right A file that was submitted then corrected will display an R2 under the page in the flatplan to indicate a second file has been processed Each revision will subsequently increase the revision number Earlier revisions of a page remain viewable in Mistral They can be selected and viewed via the revision drop down in the upper left of the preview window As always when viewing corrections EditOps should ensure all changes requested were performed properly and that the correct version of the file is approved in Mistral Note EditOps should pay particular attention to text reflow throughout an entire story especially when text changes were made or a page within a story was re released An easy way to do this is to check the first and last line of each column or page in the story to ensure they match the original or revised proof As corrections are reviewed pages that are approved should be changed to Page OK status Any corrections at this stage should be changed to Page on Correction status with the correction noted in Mistral
17. f problems are found use the marker and the note pin to indicate changes needed The annotations will be saved when the page is exited or when the browser is closed Of special importance is the text tool which can be used to select and annotate text Maighe corrections for QG to reference when making corrections to the layout Using the he text tool double click do not single click this opens a slightly different window with a different interface on a piece of text and make your corrections Dialogue will record the before and after text as an annotation making it easy to see the exact changes being requested Whenever annotations are entered in Dialogue a small yellow sticky note icon is placed under the page in the Mistral flat plan The page state will remain unchanged Dialogue annotations can and should be referenced as part of any corresponding x magenta corrections entered in Mistral however it is important to remember that Mistral is the S final arbiter of changes and Dialogue annotations will not be seen by QG unless they are explicitly referenced in Mistral correction comments Dialogue Operations Printing Annotations It may not always be feasible for users to login to Dialogue when corrections need to be viewed Art directors or ME s may want to have a hardcopy of the corrections markups in Dialogue for future reference when reviewing final page proofs To accommodate these needs user
18. f a user finds an error in the soft proof content or on an Epson proof color the correction must be indicated on the corresponding Mistral page Entering a correction for a page will automatically change its status to Page on Correction It page ad or edit is missing at the blueline stage a placeholder TK page will be inserted into the flatplan This will allow a user to indicate correction comments as explained below The comments should include filename for an ad if known and status TK date Editorial pages should contain slug and TK date If the missing file has already been submitted to prepress but was not in time to make the blueline date this should be indicated as well To change the status of a page to Page on Correction double click on the thumbnail of the page from the flatplan to open the Preview Window This window displays a soft proof suitable for accurate proofing of the page The Comment Box SIM QG Page Processing User Manual page 10 should be used to communicate changes needed to the page The information should be specific to allow an operator to quickly determine what changes are required to the page Ad filenames must be provided any time changes to ads are required Ia more extensive explanation of changes is necessary Dialogue should be utilized for markup of specific elements of the page see page 16 Dialogue is suitable for communicating color corrections or other changes where specific portions
19. he last page of the form where the unit will be inserted To open the flatplan of the unit right click on the icon A new dialog box will open above far right Click on the icon next to Special Operation circled in red to view the flatplan below right All functionality available in the main flatplan is available in the insert fiatplan including correction markup Dialogue and changing page status A B or Geographical Splits Each unit must be assigned A and B by EditOps and communicated to prepress on the dummy ifthe split is editorial it must also be indicated in the layout file if the split is advertising it must be communicated on the MSG Ad Tracking Report To access the preview pages for a split double click on the page in the flatplan near right A new window will display both versions of the page far right All functionality available in the main flatplan is available in the insert flatplan Multiple Cover Versions Mistral will display all cover versions scheduled to run in each issue These versions will be handled in the same fashion as A B splits To access the preview pages for all cover versions double click an the cover page A new window will display both versions of the page All functionality available in the main flatplan is available for each cover version SIM QG Page Processing User Manual page 14 Soft Proofing Content There are some differences between hardcopy a
20. hree back issues in addition to the current issue Regions AB These are not in use at this time State Allows a user to display only pages with a specified status This is good for quicki particular status Story Mode These are not in use at this time No empty pages Check this box to hide blank pages Viewing Pages In the Flatplan view the user can double click on any page to get a full size preview in the Preview Window see screenshot on the next page The header lists important information including customer name title job name issue page number filename revision number and creation and last modification dates SIM QG Page Processing User Manual page 6 Inthis screenshot the Preview modeis selected as indicatd by the blue tab To view the page in Dialogue click the Dialogue button See page 16 for more information on Dialogue The Mode dropdown displays options for cropped and reader s spreads page views The Approve Reject buttons are used to update the status of selected page For comments to be correctly recorded they must be entered before clicking the Approve or Reject buttons Navigating directly to other pages in the flatplan can be done by clicking on the corresponding page thumbnail Navigating through the book can also be done by clicking on the dropdown menu displaying the page name and then selecting another page Clicking the forward and backward
21. ing a page in the flatplan and choosing Additional Information The window allows users to review the history of a page i comments and status changes This is important because it EditOps can review comments on the page prior to the final approval orrejection Click on the tabs across the top of the window to view the corresponding information The Comments tab displays the history of comments associated with the current page The Add page comment window should be ignored and should not be confused with entering a correction comment Click on the History tab see below to see all events and validation changes for the current page This is helpful for EditOps to track the history of a file and review comments entered by other users The Preflight Results tab displays technical preflight information about the current page J i SIM QG Page Processing User Manual page 8 Determining Page Status Corrections approvals and shipping of final pages are accomplished from the Mistral flatplan Flatplans that are viewed in the State Mode will show icons for each state showing the current status of a page Flatplans that are viewed in the Previews Mode will display colored outlines OR icons to represent the current status of a page There are a total of eight statuses that Mistral will display for a page Below are the icons displayed for status in both the State Mode and Preview
22. instantly move to Page OK status 3 Right click on a page in the flatplan and choose Validation from the dropdown menu Changing Page OK to Page on Correction If a page was previously placed on Page OK status but a subsequent correction is needed to the page it must first be changed back to a status of Page on Presentation To do this double click on the page from the flatplan and select the Page on Presentation icon in the Preview Window Once the page is back in the Page on Presentation status the original correction will be visible in the comment box Add whatever additional corrections are required choose the Page on Correction radio button then click the Checkmark Over Riding a Change If a page was previously placed on correction but the correction no longer needs to be performed and the page is approved as is double click on the page from the flatplan to open the Preview Window Select the Page OK icon The change will immediately be registered and the flatplan update Note the originally requested corrections will remain as part of the correction comments although they will nat be completed since the page was subsequently approved Color Corrections Most color corrections should be handled at the scatter proofing stage When further corrections are needed they should be made upon review of the composed Epson proofs ALL color reviews should occur ONLY while viewing the Epson proofs in a light booth Color on Epson
23. lays filename creation date and last modification date No Additional Information removes filename creation date and last modification date Section 5 Search allows user to perform a search to find pages History to Check displays a transaction history of each page including comments Multiple Page Validation allows user to validate multiple pages at once t prints flatplan Refresh refreshes page Clipboard On Off tums clipboard on or off The clipboard is not currently used Dialogue opens the currently selected issue in Dialogue Pages will be displayed as icons down the left side of the Dialogue interface These icons when clicked will load a hi res preview of that page PDF opens a pop up window which contains options for creating and downloading a complete PDF file of all pages of the selected issue Dropdown Menus Above is a screenshot of the dropdown menus that are always displayed at the top of the browser window when viewing the Mistral flatplan The functionality of each icon is described below moving from left to right across the panel tasaa m pam me Sr aoe Ai E e E roa soaa T ep Customer Lists all titles accessible with your log in You can configure the order this via Language amp Style Settings see pg 3 Selecting All will make all issues for all titles available in the Job Name menu Job Name Lists all available issues for the selected title There will be at least t
24. monly used view Section Allows the user to see a particular section if defined such as an insert Since sections are not normally defined this view is not normally used Imposition Allows the user to see various impositions defined by user input This conflicts or releasing forms to press This view is not currently in use The specific imposition to be used on press must be known in order to effectively use this view Complete List places all pages in a List View helpful in determining SIM QG Page Processing User Manual page 5 Section 2 Clipboard allows user to view the clipboard associated with the active flatplan Processed pages that do not have corresponding flatplan page holders are automatically assigned to the clipboard Real Pages Normal flatplan view Section 3 State Mode uses graphic icons to represent the status of a page This mode is useful in viewing all pages at a particular status This mode is also the quickest to load Previews Mode This is the most common mode used A thumbnail of each page is displayed making it easy to find a particular page Status is indicated by the colored border Category Mode displays pages by status categories Categories are not currently entered so this view is not used Note It is safe to experiment with these views to see which one suits you best and changes to the view can be made at any time while viewing a flatplan Section Additional Information disp
25. nd soft monitor proofing Please be aware of the following when soft proofing Soft proofs will not contain stamps indicating a page is short bleed or contains live matter outside of safety It is critical that the editorial and art staff check each page for safety and bleed Color may look different on screen than on Canon or Epson proof The only reliable means to validate color is by viewing the Epson proofs in a light booth Backup Processes With any digital system or network there is always the possibility of downtime due to system or network causes In the event of either a network outage or the actual Mistral system going down a hardcopy blueline routing form should be used along with the blueline Epson proofs to communicate all necessary corrections Further instructions will be provided if other means of backup are necessary upon review of length of downtime and schedules Shipping Pages to the Printer Note SIM currently does not have access to transmit files to press This section is included to provide an understanding of the final step in the process and the associated statuses The Page OK status is the notification to QG that pages are ready to be shipped to the printer No pages will be shipped to press prior to the scheduled ship day ir Editor Final PDF files are shipped directly from Mistral using the multi page technique The Multi Page Validation window is opened and filtered on the Page OK status
26. on the splash page To set viewing preferences select the icon for Language and Style Settings This will open the Settings Window bottom right onama Users can customize settings for the following items General Language is already set to UK USA A dropdown menu sets the default logon page or home page It is recommended to set this menu to Flatplan Login Use this section to change your username or password if desired Note that if you forget your custom username or password they will be reset to the original defaults Personal Settings Use this menu to enter your personal contact information if desired Select Customers in your favorite order This section allows you to set a custom order for the list of titles available to you in the Mistral Flatplan aE SIM QG Page Processing User Manual page 4 The Icons Below is a list of the icons as seen on the splash page The icons are also available at the top of the flatplan window for easy access Each icon will take the user to a different section within Mistral displaying independent tool bars and icons for that section Users can also get icon information throughout Mistral by simply hovering the cursor over any icon to view a tooltip that describes its functionality aspen pa tagn at te nasan tat w ian E A je le Iv e Authentification password Logout will allow a u
27. proofs can appear incorrect in uncontrolled lighting environments Lights booths are consistent with the lighting used on press during color OKs and as such are the only reliable means to communicate color Neither Mistral nor Dialogue should be used to evaluate color in our current environment They should be used only to review content and communicate color corrections Once color has been reviewed by the art director any corrections should be marked up directly on the Epson proofs Dialogue can be used as an option to mark up color corrections at this stage see Dialogue Making Annotations on Page 19 If there are questions regarding how to mark or communicate a color correction please contact your QG CSR or SIM prepress SIM QG Page Processing User Manual page 11 In the event of image corrections art directors should make corresponding corrections in EOS and should provide marked up Epsons to EditOps Note EOS Order revisions are required for each color correction EditOps will forward the marked up Epsons to QG and indicate the color correction in Mistral in the Page on Correction comments If Dialogue was used to communicate markups EditOps needs to indicate such in Mistral ic see Dialogue for corrections Pages requiring color corrections should always be returned to QG as soon as possible before the scheduled biueline return date This will allow QG sufficient time to perform and proof the corrections th
28. ptoare E awoP 060000 PCS1_AWOP 000000 0CD 150 000 gona ANOP 060800 PCN _AWVOP 060900 613 182 000 Choa gt HE ai Twist TRS E Ees cea E TRA BPI SPA W T 2RN ISRN 14 RN 2069 2006 20i 20i 20i5 zole 201020122013 2394 2395 2996 oma aww nam Hoa Hoy Hwi Hwy 025 0925 doss owg 0829 a Tai fo a ja gt gt gt gt Twist Twist MRI ZRA SPRA ARA SPAI ERA TAA SRI IAN TO T 2RN BAN RAN 2009 2008 2o11 2014 2015 2016 2010 2012 2013 2394 2395 2396 dag owy Hwy wy Hooy wo diwo 0925 0925 0929 0929 0929 SIM QG Page Processing User Manual page 15 Workflow Revised Pages to Press Pages that are revised AFTER they have reached the Transmitted status are referred to as revised pages to press There procedures to ensure the printer is aware of an impending revise shipment and a check to be sure the printer has received the revised page In addition to the manual checks revise comments can be annotated to the Comments field when the page is re approved The steps are as follows 1 When EditOps is aware of a change they will notify both QG Premedia and the press about the change and ensure there is sufficient time to transmit a new file and proof prior to the scheduled press date Should there be any costs involved due to the change replating press downtime etc this must be approved by Manufacturing If a press call is fielded by QG they will notify the appropriate p
29. s Fit in Window fits window to screen size Hide All Hide Notes Outlines All hides does not delete annotations on the page icc profiles ICC profiles allows you to control how ICC profiles are used and to set the default profile for your screen History History contains the annotation history Download High Resolution Download High Resolution allows download of high resolution image or page file Also provides the option to include annotations made on the page widow Session Page Info Navigator Channels Info The Window menu is used to access floating palettes There are four palettes for working within a page and one palette for online sessions Session displays the instant message window at the bottom of the screen This is only functional when a user is involved in a session Full Screen Page Info Displays the Information palette which provides image size and color pares space Navigator open by default Displays view location zoom percentage Channels Provides ability to view different plates Click on a color to view the SIM QG Page Processing User Manual page 17 plate one at a time Click on all to view all plates Clicking on the icon at the bottom right of the palette will toggle between color and grayscale Info provides a small palette at the bottom left of the screen that provides XY coordinates of the cursor location on the page Full Screen toggles bet
30. s have the wun view option to download a low or high resolution Fim Wndow PDF that contains the Dialogue annotations ie nes z This PDF can then be stored on a local drive or Mta Dunes e manae printed as a hardcopy To download the PDF ec prones go to the View Menu and select Download msione High Resolution as shown on right fone The user is then prompted for a resolution as shown on right the lower the resolution the resolution 72 dpi faster the download The higher the resolution the better the quality E Cancel J The PDF is then created and downloaded For best results open these PDFs in Acrobat 7 The PDF contains the user s embedded comments from Dialogue These comments can be viewed on screen by mousing over the Document Icon on the page see red arrow To print the annotations set the Print Options to print the page and the annotations together on a single page 1G Page Processing User Manual page 19 PAGE WORKFLOW DEES BLUE QG Appendix A Page Workflow Chart PDF proofs must be supplied to QG at time of page release Proofs must contain slug with flename page Remote non managed ofices must receive and trim Epson proofs and perform basic Epson printer maintenance paper ink etc Late proofs due to late revisions etc may be shipped from SIM directly to press as needed remate offices SIM QG Page Processing User Manual p
31. ser to log in as another user without quitting the browser Allows the modification of the progress state of each page shows a page by page view of the fiatplan allow ing user to view job details printer CSR deadlines etc change page status and view add comments amp Allows to see the flatplan state of a given issue Displays the flatplan Allows the adding of Jobs and sections For administrator use only A Allow to obtain list of pages in correction cycle with their comments provides a list of pages placed on Page on Correction status Also provides details about each page including a list of corrections requested in comment box for each page Note the system will generate a single list that contains corrections for each title you have access to rather than a single issue 8 Language and style settings Allows a user to change password or otherwise configure their viewing preferences Flatplan Views Statuses Below is a screenshot of typical Mistral icons that are always displayed at the top of the browser window when viewing a flatplan These will differ slightly based upon user per ns but provide a good overview of the different features The functionality of each icon is described below moving from left to right across the panel DOROR BK EEO OPO a Section Section Sections Section Seaton Section 1 Pages Allows the user to see all pages in reader spreads This is the most com
32. smit ting Final PDF file of page is in the process of transmitting the page file to press Transmitted Final PDF file of page has transmitted to press successfully Until the files are archived to Telescope approximately one week after press date the Transmitted icon will be displayed for each page Once the issue is archived the preview will again be visible Files will be available for viewing within Mistral for three back issues Once the fourth issue has shipped the first earliest issue will be removed Note Once archived users will have the ability to download a low res PDF the individual high res Press PDFs and review database transaction log High res files for review or download and Dialogue are not available Page Rejected A rejected page in the flatplan is a flag that there is a problem with the page that requires a file be revised and re released No files are transmitted for proofing when a page enters preflight or rejected status Workflow Blueline Cycle Reviewing Proofs and Communicating Changes The QG CSR will notify the Managing Editor via email when pages are ready for review in Mistral This is referred to as the blueline return date or the Page on Presentation stage In the email the CSR will warn of any specific areas of concer such as text out of safety or short bleed The production staff should take careful note of these warnings when reviewing pages After receiving notification
33. ween full screen and partial screen views Preferences allows configuration of view If size info displays in millimeters it can be changed to inches here Session The Session menu is used to create join leave or invite others to an online session Instructions for creating inviting joining and leaving a session are below Online Collaboration For most pages users should check the flatplans to monitor when pages have gone on correction or have been approved However on very hot pages such as covers or late changes from a remote office an online session can be used for difficult markup to minimize turn around time and provide clear information on corrections needed Dialogue can also be used to soft proof critical files where tight deadlines prohibit output and shipment of a hardcopy proof Creating a Session One user must create a session and then invite another online user s or notify offline user s of the session To create a session go to the Session menu and select Create In the Create Session dialog box create a session name password is optional TIO Create session That will bring up the Session palette below which will show the session Heislonname AUT 0586 0047 creator partic and the named session eee Password Inviting Others to a Session Ok Cancel J You must notify participants you wish to collaborate with of the session name and password Once they log into the s
34. ystem and access the page you ve created a session for they should choose Session gt Join and enter the appropriate log in information provided Joining a Session To join a session an invitation needs to be sent to an online user or a user can also login to Dialogue and join a session already in progress To join a session already in progress the user must know the session name and password of that session Once a user accepts the invitation they are added to the session pallete and they begin to view the same document as everyone else in the session Any changes made to navigation or zoom is updated on all the participant s screens in real time so be careful about hopping around too quickly When a user is done collaborating they can leave the session by going to the Session Menu and selecting Leave This will update the other participant s Session palette with the message that the user has left the session If a hard copy of the annotations logged in Dialogue are needed see Dialogue Operations Printing Annotations on next page E 1G Page Processing User Manual Making Annotations Using the tools in the palettes as shown on right navigate around the page to confirm images text trap bleed colors etc as you would a hard proof Markups that would normally go on a hard proof can be done on the Dialogue soft proof Users can verify color in the hard proof by using the densitometer to take readings in the soft proof I
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