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1. 3 To insert a table of contents 1 Click where you would like the table of contents to appear 2 Click the Document Elements tab 3 Select one of the table of contents styles from the Table of Contents menu under the Automatic Table of Contents heading LL The automatic table styles are the ones that say Heading 1 Heading 2 and Heading 3 in their icon A table of contents should automatically generate based on your Heading 1 Heading 2 and Heading 3 styles and automatic page numbers in the space indicated LL Entries in the automatic table of contents may appear shaded This is the program s way of identifying variables This shading will not appear in the printed copy Manually generating a table of contents If you do not intend to use style tags throughout your document you can manually generate a table of contents This allows you to maintain design control and consistency of your table while manually inputting headings and page numbers To manually generate a table of contents 1 Click the place in your document you would like the table of contents appear 2 Click the Document Elements tab 3 Select one of the table of contents styles from the Table of Contents menu under the Manual Table of Contents heading LL The automatic table styles are the ones that say Type Here in their icon 4 Fill in the table manually by selecting and replacing entries and page numbers You should now have a table of contents at the2. S a C do X V Z d6 Y P a Q Shift Right Left Up Down Arrow a A d E L d R a B U d I Getting the Most Out of Word for Mac 2011 35 Keyboard Shortcut Reference Guide Themes amp styles shortcuts Copy a style Paste a style Apply the Heading 1 style Apply the Heading 2 style Apply the Heading 3 style Apply the Normal style Apply the List style 36 Shift C Shift V Option 1 Option 2 Option 3 Shift N 36 Shift L Document elements shortcuts Apply page number field Apply a date field Add a footnote Add an endnote Graphics shortcuts Move to the next cell of a table Move to the previous cell of a table Add a new row at the end of a table Insert a row in a table Control Shift P Control Shift D amp Option F Option E Tab Shift Tab Tab at last cell of a table Control I Getting the Most Out of Word for Mac 2011 36 Troubleshooting Guide TROUBLESHOOTING GUIDE If you are having a problem with Word for Mac there are several general troubleshooting solutions to try before addressing specific problems and options Close all Microsoft Office for Mac applications and then reopen the application you were working in Do this if Word is running slowly you have seen an error or you think something may be wrong with the application To close all Office applications 1 Click the Word menu in the men
3. How can I remove it You cannot directly delete a background However you can replace it with the No Fill options To do this open the Layout tab Click the Color button and select No Fill Your background should disappear Getting the Most Out of Word for Mac 2011 39 Frequently Asked Questions I ve set text to display in 3 columns but it doesn t work with the design of my document Is there a way to change the number of columns Yes Select all the text you want to change Click the Columns button in either the Home or Layout tab Click the new number of columns you would like displayed This should change your text layout from 3 columns to however many your chose no longer need the watermark I ve applied How can I remove it To remove the watermark click the Layout tab then the Watermark button Select the No Watermark option then click OK Your watermark should no longer display Themes Styles haven t viewed this document in a while Can I see where styles are applied Yes You can show both the styles and direct formatting guides by clicking the Manage Styles button in the Home tab The Styles dialog box will appear At the bottom of this box check the Show Styles Guides box and or the Show Direct Formatting Guides box Your document should now display the guides that show where styles and formatting have been applied I no longer want to use the Quick Style set created Can I delete it Yes but you cannot d
4. Navigation Options ader jj Previous Section Different First Page _ Link to Previous ter NextSection _ Different Odd amp Even Pages _ Hide Body Text 1 Header and Footer tab Click to display Header and Footer tab label 2 Page button Click to insert page numbers 3 Header and Footer Toggle options on off options Getting the Most Out of Word for Mac 2011 31 Tabs amp Menus Reference Guide Format Picture tab This tab will only display if you have an image selected It is where you will find the Crop button along with several other image formatting options 1 Format Picture tab Click to display Format Picture tab label 2 Crop button Click to display cropping handles on selected image Charts tab This charts tab is where you will find the options for chart types and styles 1 a Change Column Line Pie Bar Edit Switch Plot 4 Chart Styles G Eo cD walea va 1 Charts tab label Click to display Chart tab Insert Chart menu Click chart type to display chart submenu and select chart type to insert 3 Edit data button Click to edit the chart s data 4 Chart Styles menu Scroll through and select a style for the selected chart Getting the Most Out of Word for Mac 2011 32 Tabs amp Menus Reference Guide Chart Layout tab This tab will only display if you have a chart selected In this tab you will find formatting options for your chart abels Ax
5. as close to what you want as possible To select a theme 1 Click the Themes button under the Themes menu in the Home tab 2 Select any of the icons under Custom or Built in If you applied styles to your document before selecting a theme your text should now update to match the theme s styles Changing theme colors You can change the color palette of any theme to another built in color palette This means that if you like a theme s styles and fonts you can simply change the colors without effecting the rest of the theme To change theme colors 1 Click the Layout tab 2 Click the Colors button under the Themes menu 3 Select any of the color palettes from the menu The color palette you selected will now be applied to the document You can double check by clicking the Font Color button in the Home tab Your theme colors should be displayed there Getting the Most Out of Word for Mac 2011 12 Themes amp Styles USING STYLES Styles are one of the methods you can use to format text in a Word document Styles allow you to quickly apply a set of formatting options while also tagging that text For example by applying the Heading 1 style not only do you apply the formatting that has been set for Heading 1 but you also tell Word that this piece of text is a Heading 1 Then when generating elements like tables of contents Word already knows what to put in the table and where to find it within the document Applying a st
6. computer but the problem persists To update your operating system OKRWNe Make sure you have a working internet connection Click the menu in the menu bar Click Software Update Click Update All in the App Store window Wait for the update to complete then restart your computer again Repair your disk permissions Do this if You have had no success with the above options and you believe the problem may be with your disk permissions To repair you disk permissions 1 Click the Go menu in the menu bar GOAN AUAWN Open Finder Click Utilities or use the shift U shortcut Double click the Disk Utility application Wait for the program to gather disk information Select your hard drive in the left menu Click the First Aid tab Click Repair Disk Permissions Wait for your permissions to repair Restart Word for Mac 2011 If your problem has not been resolved visit the Microsoft Office support website at https support office com Getting the Most Out of Word for Mac 2011 38 FREQUENTLY ASKED QUESTIONS General I like the word processor but I need more flexibility with page design Are there other layout options in Word for Mac 2011 Yes In Word for Mac there are several layout options for your documents You can choose between Draft Outline Publishing Print Notebook and Focus views Each of these layouts provides a different set of options and features The Print view is normal
7. for Mac 2011 28 Tabs amp Menus Reference Guide Layout tab The Layout tab is where you will find the document layout options and buttons including theme colors backgrounds and watermarks page setup options and gridlines T 2 3 A Home Layout Themes Page Setup Margins Aas ae Colors a st LI Top 2 54 Bottom 2 54 A oven j Themes Aa Orientation m Margins Left 2 54 Right 2542 p 5 6 8 9 Text Layout Page Background gt 35 Line Numbers e J 25 2 i A L on Columns bc Hyphenation Watermark Color Borders Options 10 11 12 13 X 1 Layout tab label Click to display Layout tab Margins button Click to define page margins 3 Margin information Type in or click up down buttons to customize page margins Colors button themes Click to change theme color palette 5 Orientation button Click to change page orientation portrait or landscape 6 Size button Click to set the page size 7 Columns button Click to apply columns to selected text 8 Grid options button Click to display Grid Options dialog box 9 Gridlines checkbox Click to toggle grid on off 10 Line numbers button Click to display line numbers and select options 11 Watermark button Click to define and design document watermark 12 Color button Click to define and design a colored gradient background patterned or textured background 13 Borders button Click to define page borders and style Getting t
8. 11 i Table of Contents DOCUMENT ELEMENTS 17 Tables of Contents 18 Generating an automatic table of contents 18 Manually generating a table of contents 18 Updating a table of contents 19 Headers and Footers 19 Editing header and footer text 19 Including page numbers 20 Footnotes and Endnotes 20 Adding a footnote or endnote 20 Selecting options for footnotes and endnotes 21 References 21 Adding an entry 21 Inserting a bibliography 22 WORKING WITH GRAPHICS 23 Images 24 Inserting an image 24 Cropping an image 24 Charts 25 Inserting a chart 25 Formatting your chart 25 SmartArt Graphics 26 Selecting a SmartArt graphic 26 Changing SmartArt colors 26 Tables 27 Inserting a table 27 Applying a style 27 TABS amp MENUS REFERENCE GUIDE 28 Menu bar 28 Home tab 28 Layout tab 29 Document Elements tab 30 Header and Footer tab 31 Format Picture tab 32 Charts tab 32 Chart Layout tab 33 SmartArt tab 34 Tables tab 34 KEYBOARD SHORTCUTS REFERENCE GUIDE 35 Getting the Most Out of Word for Mac 2011 Table of Contents TROUBLESHOOTING GUIDE 37 FREQUENTLY ASKED QUESTIONS 39 General 39 Layout 39 Themes Styles 40 Document elements 41 Graphics 41 GLOSSARY 42 INDEX 44 Getting the Most Out of Word for Mac 2011 GETTING STARTED ABOUT THIS MANUAL Microsoft Word is a powerful word processing application that allows users to manipulate text to create professional documents with layout textual and graphical el
9. 6 shortcuts 38 SmartArt 28 tables 29 gridlines 13 displaying 13 setting options 13 grids See gridlines H headers See headers and footers headers and footers 21 editing 21 including page numbers 22 tab 33 I images 26 cropping 26 inserting 26 tab 33 K keyboard shortcuts See shortcuts L layout document 8 FAQ 41 tab 31 text 10 line numbers 10 manual about 5 conventions 5 help 7 organization 5 resources 6 menu bar 30 menus reference guide 30 Getting the Most Out of Word for Mac 2011 44 Index P page margins 9 orientation 9 setup 9 size 9 Q Quick Style sets 18 saving 18 selecting 18 R reference guide keyboard shortcuts 37 tabs amp menus 30 troubleshooting 39 references 23 adding 24 bibliography 24 S shortcuts basic 37 document elements 38 graphics 38 reference guide 37 themes amp styles 38 SmartArt 28 changing colors 28 selecting 28 tab 36 styles 14 applying 16 creating new 17 deleting 17 FAQ 42 managing 17 modifying 16 shortcuts 38 tables 29 updating 16 T tables 29 applying a style 29 inserting 29 tab 36 tables of contents 20 automatic 20 manual 20 updating 21 tabs 30 chart layout 35 charts 34 document elements 32 format picture 33 header and footer 33 home 30 layout 31 SmartArt 36 tables 36 text layout 10 themes 14 changing colors 15 FAQ 42 se
10. Getting the Most Out of Word for Mac 2011 A User Manual 2015 Gillian Autton All rights reserved No part of this publication shall be reproduced in whole or in part without written permission from the copyright owner Reproduction mechanically electronically by any other means including photocopying is unlawful The author has made every effort to verify the accuracy of information contained in this manual However the author does not assume any responsibility for the use of this information or any liability for damages that may result from the information contained herein TABLE OF CONTENTS GETTING STARTED 1 About This Manual 1 How the manual is organized 1 Document conventions 2 Related Resources 2 Where to get help 3 DOCUMENT LAYOUT 4 Page Setup 5 Selecting a page orientation 5 Changing your page size 5 Adjusting margins 6 Text Layout 6 Applying columns 6 Adding line numbers 7 Backgrounds 7 Adding a watermark 7 Adding a border 8 Adding a background 8 Grids 9 Displaying gridlines 9 Setting gridline options 10 THEMES amp STYLES 11 Working with Themes 12 Selecting a theme 12 Changing theme colors 12 Using Styles 13 Applying a style 13 Updating a style 13 Modifying a style 14 Managing Styles 14 Creating a new style 14 Deleting a style 15 Working with Quick Style Sets 15 Selecting a Quick Style set 15 Saving your style set as a Quick Style set 16 Getting the Most Out of Word for Mac 20
11. ICS Word for Mac has several useful graphics tools and elements They offer options to generate charts work with images insert tables and apply SmartArt These graphics can be adjusted to fit within a theme or color scheme for seamless integration If you are looking to add simple or complex graphics to your document these tools will come in handy This chapter explains each of these graphics features including when and how to incorporate them into your documents You will want to read this chapter if you already have graphics in mind for your document or if you just want to add a new way of displaying information This chapter will cover M Images including inserting and cropping M Charts including inserting and formatting M SmartArt graphics including selecting and changing colors W Tables including inserting and applying styles Getting the Most Out of Word for Mac 2011 23 Working with Graphics IMAGES Word has streamlined document creation by enabling users to work with images within their Word document Any image you want to use no matter the size cropping or touchups needed can be included in your document and then adjusted Word has several built in image editing features including cropping which will be discussed in this section Inserting an image Word accepts nearly all image file types including the most common GIF JPEG PNG PDF PSD and BMP This mean nearly any image can be used in conjuncti
12. Modify method you can apply formatting in the Modify dialog box Once you click OK every instance of the style will be changed according to your modifications To modify a style 1 Right click the style in the Styles menu 2 Select the Modify option 3 Make any changes you d like to the style LL More formatting options can be found using the Format drop down menu in the bottom left corner of the Modify a Style dialog box 4 Click OK All instances of the style will update in accordance with your settings MANAGING STYLES Managing styles allows you to define new styles and delete ones you no longer like or need You can customize your document while also keeping your Styles menu clean and easy to use Creating a new style There will be instances where built in styles are not enough Perhaps you need several different list styles or you need new character styles that don t exist in Word When creating new styles you will need to know if your style will be applied to a character paragraph table or list To create a style 1 Click the Manage Styles button in the Styles menu 2 Click the New Style button in the Styles dialog box 3 Type a name for your style in the Name text box 4 Make changes to your style formatting as necessary More formatting options can be found using the Format drop down menu in the bottom left corner of the Modify a Style dialog box 5 Click OK If you selected Add to Quick Sty
13. This section will review the most useful of these for every day word processing These options allow you to customize the page you work on and the appearance of your document as a whole You will want to read this chapter to familiarize yourself with the document layout options These can be applied at any point throughout your document development but may be most effective if set before you begin writing or at the beginning of your design stage This chapter will cover W Page setup including page orientation page size and margins W Text layout including columns and line numbers W Backgrounds including watermarks borders and color backgrounds MI Grids including displaying and customizing grids on your page Getting the Most Out of Word for Mac 2011 4 Document Layout PAGE SETUP Setting up your page will likely be your first step when developing a document This way you can see how your text works within the constraints of your page orientation size and margins Before you begin setting up your page you will want to know if this will eventually be a printed or electronic document and how it will be used and viewed by readers Selecting a page orientation Your page s orientation can either be portrait vertical or landscape horizontal Typically text heavy documents will have a portrait orientation however this choice is purely up to the document designer To select a page orientation 1 Click the Layo
14. a background Your background will fill in the entire page of your document You can adjust the transparency opacity depending on its purpose and your preference Your background options include a solid color image gradient pattern or texture To add a plain colored background to your document 1 Click the Layout tab 2 Click the Color button under the Page Background menu 3 Select one of the colors displayed or set your own color by choosing More Colors Your page should now have the selected color displayed as your background Getting the Most Out of Word for Mac 2011 Document Layout To add an image as a background 1 Click the Layout tab 2 Click the Color button under the Page Background menu Select Fill Effects Click the Picture tab Click Select Picture Find the image in your computer s files Click Insert Click OK Your image should now be displayed as your document s background O SLOOT D To add texture gradient or pattern to your background 1 Click the Layout tab 2 Click the Color button under the Page Background menu 3 Select Fill Effects 4 Click one of the Gradient Texture or Pattern tabs depending on your desired effect 5 Select your options 6 Click OK Your background should now be set as the gradient texture or pattern you selected GRIDS A grid is a set of horizontal and vertical lines that display on your page They can help line up text and images to enab
15. aded in the document This is the program s way of identifying variables The shading will not appear in the printed copy FOOTNOTES AND ENDNOTES When putting together documents that require notes at the bottom of a page or at the end of a document or section you may want to use the footnotes or endnotes options Footnotes appear at the bottom of the page to which the note applied while endnotes appear at the end of a section or document Although often used for referencing passages throughout a document footnotes and endnotes can also be used to give your reader supplementary information about a part of your document Adding a footnote or endnote Adding a default footnote or endnote will input a superscript numeral at the insertion point and create a space at the bottom of the page or end of the section in which you can type your reference information or note To add a footnote or an endnote 1 Select the location in your text that you would like your footnote or endnote indicator to appear 2 Click the Document Elements tab 3 Click either the Footnote or the Endnote button according to which type of note you would like to include 4 Type in your note You should now have a superscript number at the insertion point and a matching number and note at the bottom of the page or the end of the document Getting the Most Out of Word for Mac 2011 20 Document Elements Selecting options for footnotes and endnotes There are seve
16. atting and help options See the Tabs amp Menus Reference Guide for a diagram Page orientation The direction your page will print and display You can choose either landscape which is the horizontal view or portrait the vertical view Paragraph style A style that sets the overall appearance of paragraphs including the font tab stops line spacing and indentation These include the Heading 1 Heading 2 and Normal styles Pattern A geometric shape layout This can be a grid horizontal vertical or diagonal lines dots or other shapes that are repeated throughout In Word you can apply patterns to any object that has a color fill options including shapes and backgrounds Preview area The area within a dialog box that allows you to see a sample of the graphical changes you are making You can find these when modifying styles setting backgrounds and applying watermarks 42 Glossary Quick Style set A set of styles that has been previously defined and are easy to apply Some built in options include Traditional Manuscript Newsprint and Modern You also have the option to save a current set of styles as a Quick Style set Style A set of formatting settings that can be applied with one click to any text within your document Tab A menu that contains buttons A tab can be found at the top of the window you are working in and include Home Layout and Document Elements among others For a guid
17. cific tone Like themes it is recommended you apply styles to your text before selecting a Quick Style set for easier previewing To select a Quick Style set 1 Click the Change Quick Styles settings button in the Styles menu 2 Select your desired Quick Style set from the list The selected Quick Style set will now be applied throughout your document Getting the Most Out of Word for Mac 2011 15 Themes amp Styles Saving your style set as a Quick Style set Saving the style set of your document allows you to use that same style set in future documents Before saving a style set ensure that you have enabled the option to add each style to the Quick Style list This option can be found in the Modify Style dialog box To save your style set 1 vp wN Add all the styles you d like to include to the Quick Style list in the Styles menu Click the Change Quick Styles settings button in the Styles menu Click Save as Quick Style Set Give your Quick Style set a name Click Save Your style set will now appear in the Quick Style set list when you click the Change Quick Styles settings button Getting the Most Out of Word for Mac 2011 16 DOCUMENT ELEMENTS Word for Mac comes set up with several helpful document elements already defined These elements if used well can save countless work hours when formatting and finalizing your document Word allows you to easily generate tables of contents headers footers fo
18. ding to the option you selected To customize your page margins 1 Click the Layout tab 2 Locate the margin information in the Margins menu 3 Adjust the Top Bottom Left and Right margins by clicking the up and down arrow for each option Alternatively you can type the values into the text boxes Your page margins should now display according to the values you ve set TEXT LAYOUT Text layout options allow you to define how your text will be displayed on the page Layout options include adding columns and displaying line numbers the options discussed in this manual as well as text direction and hyphenation All of these options can be applied at any point in the writing process but may be the most effective once you have some text on the page Applying columns As one of the more common text layout options viewing text in columns is likely not foreign to you You will probably want to have some text written before you decide on which text will appear in columns and how many columns you want to use To apply columns to existing text 1 Select the text you wish to change 2 Click the Home tab 3 Click the Columns button amp This button is also displayed in the Layout tab under the Text Layout menu 4 Select the number of columns you wish to use The selected text should now be divided evenly into the number of columns you selected Getting the Most Out of Word for Mac 2011 6 Document Layout Adding line n
19. e table style you wish to apply from the Table Styles menu Your table should automatically update to your selected style Getting the Most Out of Word for Mac 2011 27 TABS amp MENUS REFERENCE GUIDE If you are having difficultly finding any of the buttons or menus referred to throughout this manual find the name of the tab below to locate the tab button or menu you need Menu bar The menu bar is displayed at the top of your screen outside the application window This is where you will find the Insert menu Word File Edit fiew Insert Format Font Tools Table Window Help Home tab The Home tab is where you will find text formatting options the Styles menu and the Themes menu i 2 F f Home Fom Paragraph Calibri Headings 12 A Ar Aan GE E her lt 8 eB UU Gv je A At As BEBISEN 3 4 l Styles Insert Themes Jus AR 1 m e mAs Aa AaBbCcDdEe A Sa RER Z Heading 4 Heading 5 fe Text Box Shape Picture Themes evi vg 1 Home tab label Click to display the tab Columns button Click to apply columns to selected text 3 Styles menu Scroll through to find the style you wish to apply modify or update 4 Change Quick Style Click to choose a Quick Style set or save your settings button styles as a Set 5 Manage Styles button Click to open the Manage Styles dialog box Use to modify update or create a style 6 Themes button Click to display theme options Getting the Most Out of Word
20. e to these tabs see the Tabs amp Menus Reference Guide at the end of this manual Getting the Most Out of Word for Mac 2011 Texture A non geometric pattern fill Usually a texture will resemble material such as leather metal or marble In Word a texture can be applied to a background shape or any other object that has a color fill option Theme A set of styles colors and fonts that can be applied to your document You can choose from built in styles or create your own Watermark The image or text that appears washed out behind your text It is often used to display logos throughout a document or to mark a page as confidential or urgent 43 INDEX backgrounds 11 12 colored 12 gradient 13 image 12 pattern 13 texture 13 watermark 11 bibliography inserting 24 border 12 C charts 27 formatting 27 inserting 27 tabs 34 citations See references columns 10 D document elements 19 FAQ 43 shortcuts 38 tab 32 document layout 8 backgrounds 11 grids 13 page setup 9 text layout 10 elements document 19 endnotes See footnotes and endnotes F FAQ 41 document elements 43 general 41 graphics 43 layout 41 styles 42 themes 42 footers See headers and footers footnotes See footnotes and endnotes footnotes and endnotes 22 adding 23 selecting options for 23 frequently asked questions See FAQ G graphics 25 charts 27 FAQ 43 images 2
21. ements In all its versions about 500 million people worldwide use Microsoft Word However not very many use the program to its full extent This manual is specific to the Mac OSX version of Word and is designed to provide an introduction to some of the most useful tools available in Word for Mac Because it is intended for average users the very basics like setting font faces and sizes will not be covered Instead this manual will guide you through document layout options like page sizing and backgrounds themes and styles document elements like tables of contents and footnotes and graphics In this section you will find information about W How this manual is organized vl Document conventions v Related resources vl Where to get help How the manual is organized This user manual is organized into four chapters and includes additional reference information Each chapter covers a set of tools found in Word for Mac s menus and tabs and has an overview that describes the set of tools and their uses The reference pages help guide the user around the program There are two reference guides one for tabs and menus and one for keyboard shortcuts There is also a troubleshooting guide and an FAQ section To learn about See Document layouts Page 4 Themes and styles Page 11 Document elements Page 17 Graphics Page 23 Tabs and menus Page 28 Keyboard shortcuts Page 37 Glossary Page 44 Getting the Most Out of Word for Mac 2011 1 Get
22. ent Elements tab 2 Click the Manage button under the References menu 3 Select your citation style from the Citation Style drop down list in the Citations dialog box 4 Click the plus sign in the bottom left corner of the Citations dialog box 5 Select your source type from the Type of Source drop down list 6 Input your bibliographic information When you click inside each textbox an example of what you should write in that box will appear at the bottom of the dialog box 7 Click OK Getting the Most Out of Word for Mac 2011 21 Document Elements You should now see your new entry in the Citations List in the Citations dialog box You will also see the appropriate in text citation at the insertion point You can move this to the appropriate location or delete it Inserting a bibliography Word allows your to generate a bibliography or works cited based on the reference entries you ve made Again it allows you to choose from the four reference styles that are enabled In order to generate a bibliography you will first need to add reference entries to your document To insert a bibliography 1 Click where you would like the bibliography to appear 2 Click the Document Elements tab 3 Click the Bibliography button under the References menu 4 Select between a bibliography or works cited The bibliography or works cited will appear at the insertion point Getting the Most Out of Word for Mac 2011 22 WORKING WITH GRAPH
23. es Analysis wl il gt gd wd He Z Me O ie jend Data Data lt Axes Gridlines Trendline Lines UPLDOWN Error Bars Current Selection menu Click to select a section of the chart Labels options menu Click to set options for the chart s labels Chart Layout tab label Click to display the Chart Layout tab W N FE Getting the Most Out of Word for Mac 2011 Format Selection button Click to format the selected section of the chart 33 Tabs amp Menus Reference Guide SmartArt tab The SmartArt tab displays options for inserting and applying styles to SmartArt graphics Change SmartArt Graphic Edit SmartArn gt X amp ee P e KA ats e y aa Su Right t a 6 S See as a List Process Cycle Hierarchy Relationship Picture Other Shape Org Char 1 a arta Smaart Styles c Swe eS e Om Cmt Cin 1 Insert SmartArt Graphic Click the SmartArt graphic type to display the menu submenu and select the graphic type to insert 2 SmartArt tab label Click to display the SmartArt tab 3 SmartArt styles menu Scroll through to choose a style for your SmartArt graphic Tables tab This tab displays style options for tables Here you will also find the New Table button 1 TE o Tabie Options Tabie Styles T Vv Header Row v FirstColumn _ 2a AFFA q rrr Total Row Last Column mas della New V Banded Rows Banded Columnas Sass zeree 2 1 Tables tab label Click to dis
24. he Most Out of Word for Mac 2011 29 Tabs amp Menus Reference Guide Document Elements tab This is where you will find document elements options like tables of contents footnotes endnotes and references 1 ee e r Insert Pages Table of Contents 7 We Heading 1 1 HEADING 1 _ Update a Heading 2 oressoree 2 HeADING 2 2 0 Cover k Break Heading 3 3 HEADING 3 3 E Options Head 2 Header and Footer Update Eth BSE anl S APA Dr gs Options Header Footer Page Footnote Endnote Ui tes Bibliography s Ng 1 Document Elements Click to display the Document Elements tab tab label 2 Table of contents menu Scroll through to choose an automatic or manual table of contents 3 Reference format drop Click to choose reference format for document down 4 Bibliography button Click to generate a bibliography based on reference entries 5 Footnote button Click to insert a footnote 6 Endnote button Click to insert an endnote 7 Manage references Click to add and delete reference entries button Getting the Most Out of Word for Mac 2011 30 Tabs amp Menus Reference Guide Header and Footer tab The Header and Footer tab will only display after you have double clicked the top or bottom margins of your page This tab is where you will find the Page button and the header and footer options Navigation gt si O Go to Header qi Pr Time _ p G0 to Footer D Next 2 3
25. insertion point Getting the Most Out of Word for Mac 2011 18 Document Elements Updating a table of contents You can update your table of contents to reflect changed you ve made to your headings and current page numbers You can choose to update page numbers only or to update the entire table Updating the entire table will update page umbers as well as heading text LL You can only update automatic tables of contents To update your table of contents 1 Click anywhere inside your table of contents A blue border should appear 2 Click the small arrow in the blue tab at the top of the table of contents 3 Click Update Table 4 Select either Update page numbers only or Update entire table 5 Click OK Your table of contents have updated entries and or page numbers depending on the option you chose HEADERS AND FOOTERS Headers and footers are the text and graphics that appear in the top and bottom margins of your page The default setting is that all pages in your document will have the same header and footer However you can set headers and footers to be different on odd and even pages and the first page of a section You can also set different headers and footers for different sections of your document if you have used the section break feature Typically headers and footers will contain author information section and document titles and page numbers Editing header and footer text Changing the header and footer te
26. ith Graphics TABLES Tables are one of the more common graphic elements you can add to your document With the style and formatting options available you can create any type of table from a simple matrix to a much more complex flowchart Your first step will be to insert the table and then explore the style and formatting options for your table Inserting a table When inserting a table it is helpful to know how much information will go into your chart Word allows you to choose how many rows and columns your chart will start with and then adjust based on your needs To insert a table 1 Click the Tables tab 2 Click the New button under the Table Options menu 3 Highlight the number of rows and columns you would like your table to have amp You can add and remove columns and rows after you have inserted the table if necessary You can do so with buttons or with keyboard shortcuts Refer to the Keyboard Shortcuts Reference Guide for helpful shortcut information A table with the Grid style applied will appear in your document at the insertion point Applying a style You can quickly add formatting to your table by selecting one of the many built in table styles These as well as many other styles are based on your theme s color palette To change your color palette refer to the Changing theme colors section of this manual To apply a style to your table 1 Select the whole table 2 Click the Tables tab 3 Select th
27. le list your style should now appear in the Styles menu If not you will be able to find your style in the Styles dialog box that pops up when you click the Manage Styles button Getting the Most Out of Word for Mac 2011 14 Themes amp Styles Deleting a style Removing a style is useful for cleaning up your Styles menu It also frees up style names in cases where you want to use a particular name When you delete a style that has been applied to your document any text with that style applied will revert to the Normal style LL You cannot delete standard styles only styles you have created To delete a style Click the Manage Styles button in the Styles menu Find the style you wish to delete in the style list in the Style dialog box Click the arrow that appears to the right of the style name Click Delete Click Yes The style will not longer appear in the style list and all instances of the style will revert to the Normal style OBKRWNe WORKING WITH QUICK STYLE SETS Quick Style sets are sets of styles that allow you to further customize your document They exist within themes to apply a specific tone to your document through styles Some built in options include Traditional Manuscript Newsprint and Modern You can also save your style set as a Quick Style set allowing you to reuse that style set in future documents Selecting a Quick Style set You can apply a Quick Style set to any document to give it a spe
28. le symmetrical and even page layout These grids will not print with the document Displaying gridlines To display gridlines in your document 1 Click the Layout tab 2 Select the Gridlines checkbox under the Grid menu Gridlines should now be displayed throughout your document Getting the Most Out of Word for Mac 2011 Document Layout Setting gridline options Gridline options include spacing origin and how often they are displayed Spacing defines the space between the lines and can be set for vertical lines separately from horizontal lines Origin determines at which point on the page the gridlines will start and measure from You can also determine how many vertical lines display for every horizontal line displayed and vice versa To change or set gridline options 1 Click the Layout tab 2 Click the Options button under the Grid menu 3 Make your adjustments to the snap spacing origin and display options 4 Click OK Your gridlines should now be set according to your preferences Getting the Most Out of Word for Mac 2011 10 THEMES amp STYLES Word for Mac comes with several themes and styles built in These themes and styles allow you to easily apply consistent formatting and colors throughout a document This chapter will review how to apply themes and styles to your documents with ease These themes include options for several genres and document types allowing you to customize your documents acco
29. lecting 15 shortcuts 38 working with 15 TOC See tables of contents troubleshooting 39 Ww watermark 11 Getting the Most Out of Word for Mac 2011 45
30. mage scale and select or deselect the wash out option Confirm your watermark s appearance in the Preview area Click OK Your watermark should now be displayed on each page of your document 1O O0 ae UR Getting the Most Out of Word for Mac 2011 7 Document Layout To add text as a watermark 1 Click the Layout tab 2 Click the Watermark button under the Page Background menu 3 Select the Text option 4 Type your desired watermark text into the text box LL You can select a predefined text watermark from the drop down menu by selecting the up and down arrows beside the text box 5 Set the text formatting using the provided options 6 Confirm your watermark s appearance in the Preview area 7 Click OK Your watermark should now be displayed on each page of your document Adding a border A border will display around the edge of your page It can be set to appear in the margin or the main body of the page You can set the width style and color of your border as well as on which edges of the page it will appear To add a border to your document 1 Click the Layout tab 2 Click the Borders button under the Page Background menu Select your desired border style under the Settings column Select your desired style color and width Preview the border in the Preview area Select where to apply your border Click OK Your border should now be displayed in your document according to your settings oe Adding
31. me It should be the first in the list under the Built In heading Getting the Most Out of Word for Mac 2011 40 Frequently Asked Questions Document elements l only want two levels of headings in my table of contents Can I customize which style formats are included in an automatic table of contents Yes you can To do this click the Options button in the Document Elements tab At the bottom of the dialog box you can choose how many level of headings will appear in your table of contents For further customization you can click the Options button in the Table of Contents dialog box to set which level each of your styles will appear on in your table I no longer want the table of contents in my document Can I delete it Yes To delete your table of contents click inside your table of contents then click the blue Table of Contents tab that appears on the page Click Remove Table of Contents You should no longer see the table of contents in your document I like my header but I don t want it on the first page of my document Can I remove it Yes You can set different headers and footers on the first page of a document or section To do this double click the top or bottom margin of your page Click the Header and Footer tab Check the Different First Page box You can now set a different header and footer on your first page If you don t want anything on the first page simply remove all text and formatting from the header
32. n arrow next to the Crop button and selecting Mask to Shape Getting the Most Out of Word for Mac 2011 24 Working with Graphics CHARTS Charts and graphs allow you to visually represent a set of data in your Word document You can either use existing data or input data after you have created the chart There are several options for charts including column line area and pie charts as well as style options you can apply Word allows you to set options for the chart s title axis labels and legends as well LL You must have access to Excel to use charts with full functionality Inserting a chart This is the first step in creating a chart Decide before inserting which type of chart you would like to use After inserting your chart and adding data format your chart following the directions in the next section To insert a chart 1 Click the Charts tab 2 Select the type of chart you would like to insert from the Insert Chart menu 3 Select the chart style from the submenu At this point an Excel spreadsheet will open and the chart will be displayed in your document 4 Change the data in the Excel spreadsheet to adjust the chart It will automatically update in your Word document You now have a chart with your data in your Word document Formatting your chart Once your chart has been inserted you have several options for formatting You can format the chart as a whole and format individual sections allowing for g
33. ng from simple matrices to complex processes Once you ve added the graphic you can set a style change shapes and adjust the size of each element within the graphic It is recommended that you have an idea of what you d like your graphic to look like before you select and create it in your document To select a SmartArt graphic 1 Click the SmartArt tab 2 Choose your preferred SmartArt graphic under the Insert SmartArt Graphic menu 3 Select the graphic s style in the submenu The SmartArt graphic should now appear at the insertion point 4 Change the text and relationships of elements for the SmartArt graphic in the Text Pane Your SmartArt graphic will update to match the text and relationships you have indicated in the Text Pane Changing SmartArt colors One of the most common changes you can make to a SmartArt graphic is to change its colors While you can customize your colors the main color options are based on your theme s color palette For information on how to change your theme s color palette refer to the Changing theme colors section of this manual To change the colors of your SmartArt graphic 1 Select the graphic 2 Click the SmartArt tab 3 Click the Colors button under the SmartArt Graphic Styles menu 4 Select the color scheme you would like to apply Your SmartArt graphic will now be displayed according to the color scheme you chose Getting the Most Out of Word for Mac 2011 26 Working w
34. o so from Word itself To delete a Quick Style set you will need to find the file in your computer s files In the Finder find the Style Sets folder by following this path Library Application Support Microsoft Office Style Sets Within this folder you will find all your custom style sets Simply drag the file you d like to delete to the trash This style set will no longer display in Word S If you are having difficulty finding the Library folder open the Finder click Go in the menu bar then click Go to Folder in the text box type Library Then follow the path from there I chose a font for my document but when I changed the theme the font didn t change Why When you apply direct formatting to text in a document it automatically overrides the theme s formatting To avoid this problem be sure to revert back to the Theme Headings or Theme Body font before changing your document s theme LL This override feature applies to all direct formatting throughout your document For example if you have set a word or phrase to a bold font face without applying a theme this bolded text will stay that way after switching themes I no longer like the theme I ve applied Can I remove it from my document Technically no you can t remove a theme from a document However you can choose to have your document revert to the default theme To do this click the Themes button in the Home tab Then select to apply the Office the
35. on with Word For convenience once an image is imported the image file is saved within the Word document not by reference so you don t have to worry about keeping the separate image file after it has been imported To insert an image 1 Click the location in your text where you would like your image to go 2 Click the Insert menu in the menu bar 3 Highlight Photo and click Picture from File 4 Find the image in your computer s files 5 Click Insert Your image will appear at the insertion point You can also insert an image by copying and pasting it into your document or by dragging it into your document from a folder or your desktop Cropping an image After importing your image you can make cropping adjustments The cropped out areas of your image will appear shaded when using the image editing tools and then will disappear once you ve clicked outside the image To crop an image 1 Select the image you would like to crop 2 Click the Format Picture tab 3 Click the Crop button under the Adjust menu 4 Move the handles on each side of the image until you have marked where it should be cropped 5 Click outside of the crop box to deselect the image You now have a cropped image LL At this point you have not deleted the cropped edges of your image If you would like to readjust your cropping select the image again and repeat the above steps You can also mask your image to a shape by clicking the dow
36. or footer made a mistake when entering reference information Can edit an entry Yes To edit reference information click the Manage button in the Document Elements tab Then click the reference entry you would like to edit Click the gear icon at the bottom right corner of the Citations dialog box Click Edit Source to make changes to the reference information for that entry I ve added new reference entries to my document How can get my bibliography to display them If you have already generated a bibliography in your document you can update it by clicking inside the bibliography area of your document then clicking the blue tab that appears Select the Update Citations and Bibliography option The bibliography will automatically update based on your current reference entries Graphics I don t like the default shapes in my SmartArt graphic Can I change them Yes To change a shape in your SmartArt graphic select the area you would like to change Then click the Shape button in the SmartArt tab Choose any shape from the menu The selected area of your SmartArt graphic will now change to that shape I ve input my chart data backward Is there a way I can switch the axes Yes to switch data from one axis to the other click to select your chart then click the Switch Plot button in the Charts tab Your axes will automatically switch Getting the Most Out of Word for Mac 2011 41 GLOSSARY Automatic table of conten
37. otnotes endnotes and bibliographies This chapter will outline how to properly use each of these elements to save you time and make professional documents You will want to read this chapter if you are interested in putting together documents with professional elements without spending excess time and effort This chapter will cover W Tables of contents including automatic and manual tables and updating vl Headers and footers including editing text and adding automatic page numbering M Footnote and endnotes including adding and setting options W References including adding entries and inserting bibliographies Getting the Most Out of Word for Mac 2011 17 Document Elements TABLES OF CONTENTS Tables of contents show the reader how the document is organized and point them in the direction of the information they are looking for Your table of contents will likely be based on your level 1 2 and 3 headings and will include the page number on which that section can be found In Word a table of contents can be automatically generated or done so manually Generating an automatic table of contents Generating an automatic table of contents is based on the heading styles you have applied In order to generate an automatic table of contents you will need to have at least applied Heading 1 styles throughout Although you can adjust which style tags are included in your table of contents the standard using headings 1 2 and
38. play the Tables tab 2 New Table button Click to insert a new table and define number of columns and rows 3 Table Styles menu Scroll through to select a style for your table Getting the Most Out of Word for Mac 2011 34 KEYBOARD SHORTCUTS REFERENCE GUIDE Keyboard shortcuts allow you to perform basic tasks quickly by pressing a series of keys This section contains shortcut keys for basic Word functions as well as those related to the main sections of this manual If you are familiar with the processes explained throughout this manual and you would like to quickly apply formatting and execute functions you may want to try using keyboard shortcuts You can find the shortcuts below organized in accordance with the chapters of this manual To use a keyboard shortcut simply tab each of the keys in the right hand column at the same time It can be helpful to start from the first character and hold it down while you press the remainder of the characters For example to copy text hold down the key and tap C LL The key is also labeled as Command on a standard Mac keyboard Basic shortcuts Save document Save document as Copy text or graphics Cut text or graphics Paste text or graphics Undo Redo Print Quit Select text Select all text in the document Center a paragraph Left align a paragraph Right align a paragraph Apply bold formatting Apply an underline Apply italic formatting a S Shift
39. r easier reference Troubleshooting Guide If you are having difficulty with a task you may need to refer to the Troubleshooting Guide for assistance Here you will find solutions for some of the most common problems in using Word for Mac Frequently Asked Questions The Frequently Asked Questions section answers some common questions about Word for Mac this guide and the tasks described throughout Refer to this section when you have a question Getting the Most Out of Word for Mac 2011 2 Getting Started Glossary The glossary is where you will find definitions of some terms used throughout the document Refer to this section when you come across a term you are unfamiliar with or do not understand in the context WHERE TO GET HELP If you are having a problem with the Word for Mac application see the Troubleshooting Guide at the end of this manual If you have reviewed the Troubleshooting Guide and you still need assistance you can find help files under the Help menu in the menu bar Click the Help menu then type in your search topic Technical information about installing this program and error messages can be found online at https products office com en us mac microsoft office for mac There you can also find purchasing options system requirements and a live support chat available 24 hours a day Getting the Most Out of Word for Mac 2011 3 DOCUMENT LAYOUT In Word for Mac there are numerous layout options
40. ral ways to set up footnote and endnotes If you would like to define where the footnote or endnote will be located and determine the format of the superscript characters your will want to set custom options for your notes To set options for footnotes and endnotes 1 Click Insert in the menu bar at the top of the screen 2 Click Footnote 3 Select either Footnote or Endnote in the Footnote and Endnote dialog box 4 Customize your options 5 Click Insert to insert a new note or Apply to apply your changes to your document Your changes will now be reflected throughout your document REFERENCES References are pieces of bibliographic information that indicate where and when you found certain information They can be used to support your argument or give credit to an author when you include their idea in your work Word allows you to assemble reference information while you go through your documents and will generate in text citations and bibliographies based on the information you put in and the reference style you choose Word allows automatic reference in Chicago APA MLA and Turabian formats Adding an entry To add an entry Word allows you to fill in the author and publishing information in a generic form and then generates an in text citation based on the style you ve chosen These entries will also appear in your bibliography when you generate it at the end of your document To add anentry 1 Click the Docum
41. rding to their purpose You will want to read this chapter to understand how easy it can be to make your documents look consistent and professionally designed This chapter will cover vl Themes including selecting a theme and changing the color palette MI Styles including applying and updating a style creating a new style and deleting a style M Quick Style sets including selecting and saving style sets Getting the Most Out of Word for Mac 2011 nuda Themes amp Styles WORKING WITH THEMES A theme is a set of formatting options colors and styles that can be applied to a document Most often themes are used to give your document a professional and consistent look This can mean that an organization will use a single theme across all their documents Built in themes apply the same formatting options and colors not just to Word documents but to Excel and PowerPoint files as well allowing even further consistency across deliverables In order to take advantage of a theme s benefits you will have to know how to apply styles Itis recommended that to preview themes easily you apply the Heading 1 Heading 2 and Heading 3 styles to your text before selecting a theme so you can more easily see the effect Selecting a theme When selecting a theme for your document consider the font colors and style elements you would like your document to feature Although all of these can be changed it will save time to apply a theme
42. reater flexibility in chart design To format your chart 1 Select the chart you wish to format 2 Click the Chart Layout tab 3 Click any of the buttons in the tab to adjust that element of the chart 4 Select the options that you wish to apply Your chart will update after each change you make To format a single element of your chart 1 Select the chart you wish to format 2 Click the Chart Layout tab 3 Select the element you would like to format by clicking that area of the chart or selecting it from the drop down list under the Current Selection menu 4 Click the Format Selection button under the Current Selection menu 5 Make any changes you d like to the element 6 Click OK Your element will update according to the changes you have made Getting the Most Out of Word for Mac 2011 25 Working with Graphics SMARTART GRAPHICS SmartArt graphics are graphical elements that can show relationships between items These include list process cycle hierarchy matrix and pyramid graphics SmartArt graphics appear in an editable box with a text pane You can type the text you wish to appear on the graphic in the text pane and set up the relationships between each element There are also several formatting and style options you can apply to your SmartArt graphics One of the most common formatting options is to set colors for each element Selecting a SmartArt graphic There are over 150 SmartArt graphic options rangi
43. ting Started Document conventions LL This icon signifies a note Notes are used to provide supplementary information related to a task amp amp This icon signifies a tip Tips are used to provide shortcuts and hints for simplifying tasks Words that are bolded identify the names of buttons menus and options that you will use for each step The menu bar is the bar at the top of your screen that hosts the Word File Edit View and Insert menus See the Tabs amp Menus Reference Guide for a diagram Tabs can be found at the top of the window you are working in They include Home Layout and Document Elements among others For a guide to these tabs see the Tabs amp Menus Reference Guide at the end of this manual Buttons are the icons within a tab or menu that you can click on to reveal a submenu or to open a dialog box RELATED RESOURCES The following resources are included at the end of this manual They contain helpful information about Word for Mac and the tasks described in these pages Refer to these guides as they are needed Tabs amp Menus Reference Guide Provides a visual guide to each of the tabs referred to in this guide as well as some of the menus you will need to use If you are having difficulty finding a button or menu refer to this section for a visual reference Keyboard Shortcuts Reference Guide Provides a series of tables of shortcuts you may use in Word for Mac These are divided by chapter fo
44. ts A table of contents that refers to the styles you have applied throughout your document A default automatic table of contents will contain the text in your document that has been tagged with the Heading 1 2 and 3 styles These can also be updated to match changes you ve made in your document Button The icons within a tab or menu that you can click on to reveal a submenu open a dialog box or insert an element Character style A style that applies only to characters within a paragraph These will typically apply a color change bold face or italics to your characters without affecting the overall settings of the paragraph it is in Document element An add on for your document These include tables of contents headers footers citations cover pages bibliographies text boxes WordArt and equations Gradient A color fill option where one color fades into another In Word you can set the two base colors as well as the direction of the gradient You can apply gradients to backgrounds shapes and any other object that has a color fill Margins The white space that occupies the perimeter of the page Default page margins are 1 in 2 54cm Getting the Most Out of Word for Mac 2011 Menu bar The bar at the top of your screen that hosts the Word File Edit View and Insert menus Here you can find preference settings standard functions like Open Save and Print as well as page layout text form
45. u bar 2 Click Quit Word or use the Q shortcut 3 Repeat these steps in PowerPoint Excel and Outlook if they are running If the applications do not close you can choose to force them to quit To Force Quit 1 Click the menu in the menu bar 2 Click Force Quit 3 Select the application you would like to force to quit 4 Click Force Quit Close all Microsoft Office for Mac applications and then restart your computer Do this if You have already tried closing and reopening Word but the problem persists To close all Office applications and restart your computer 1 Close all Office applications 2 Click the menu in the menu bar 3 Click Restart Be sure you have the most up to date version of Word for Mac 2011 installed Do this if You have restarted your computer and the problem persists To update Word for Mac Make sure you have a working internet connection Click the Help menu in the menu bar Click Check for Updates Select Manually or Automatically Click Check for Updates Wait while the system checks for updates Click Install if there is an update available Wait for the update to download and install Restart your computer gt ee Getting the Most Out of Word for Mac 2011 37 Troubleshooting Guide Be sure you have the most up to date version of your operating system Do this if You have the most up to date version of Word for Mac 2011 installed and you have tried restarting your
46. umbers Although not very common line numbers can be exceptionally useful in some cases It allows you and others to easily find information on the page While page numbers may be all you need that is not always enough to find what you are looking for This is most common for scripts and legal documents To display or remove line numbers in your document 1 Click the Layout tab 2 Click the Line Numbers button under the Text Layout menu 3 Choose your numbering option Line number should now be displayed throughout your document S If you select the More Line Numbering option you can set line numbers at intervals choose which sections you want your line numbers and set different layouts for odd and even pages BACKGROUNDS Watermarks borders and backgrounds can act as design features or serve a practical purpose You can use images text colors and textures to define how the page appears behind the text Adding a watermark A watermark is the image or text that appears washed out behind your text It is often used to display logos throughout a document or to mark a page as confidential or urgent Watermarks however are highly customizable so you can do with your watermark what you wish To add an image as a watermark 1 Click the Layout tab Click the Watermark button under the Page Background menu Select the Picture option Click Select Picture Find the image in your computer s files Click Insert Adjust the i
47. ut tab 2 Click the Orientation button under the Page Setup menu 3 Select Portrait or Landscape Your page should now be adjusted accordingly Changing your page size You can choose from a wide range of standard page sizes based on the document s intended use Alternatively you can elect to customize the size of your document To change the size of your page 1 Click the Layout tab 2 Click the Size button under the Page Setup menu 3 Select one of the standard page sizes from the list The size of your page in the workspace should be adjusted according to the size you ve selected To set a custom size 1 Select Page Setup under the File menu in the menu bar 2 Select Manage Custom Sizes from the Paper Size drop down menu 3 Set the page height and width and the margins 4 Click OK The size of your page in the workspace should be adjusted according to the size you ve set Getting the Most Out of Word for Mac 2011 5 Document Layout Adjusting margins The page margins are the white space that occupies the perimeter of the page Default page margins are 1 in 2 54cm You can leave your margins at the default setting or you can choose from a set of standard margin options or customize the margins to suit your needs To change your page margins 1 Click the Layout tab 2 Click the Margins button under the Margins menu 3 Select one of the preset margin options Your page margins should now display accor
48. word processing layout The Publishing layout gives you more flexibility with page layout graphics shapes and text boxes while the Outline layout allows you to see which level all of your text has been placed on You can toggle between these menus by clicking their icon in the bottom left corner of the application window I work with engineering and mathematics documents Is there an easy way to add equations to my document Yes Under the Document Elements tab you will find the Equation button When you click this button several built in equations are available for you to select These include the area of a circle and the Pythagorean theorem as well as many other standard equations In addition to the built in options you can customize an equation by clicking Insert New Equation This will display the Equation Tools tab which allows you to create an equation with proper symbols and characters My boss needs my documents in PDF format Can I convert Word documents into PDFs Yes In Word for Mac you can view or save your document as a PDF by opening the File menu in the menu bar and clicking Print you can also do this my entering 6 P In the bottom left corner of the Print dialog box click the PDF drop down list From here you can select Open PDF in Preview to view your document as a PDF or Save as PDF to save your document as a PDF Layout I ve set my background as a solid color or pattern but I no longer like it
49. xt is the first step in designing a header and footer Using this method you can also include graphics amp Your header and footer automatically have Header and Footer styles applied respectively If you d like to take advantage of this setting review the Themes amp Styles section of this manual To edit text within the header and footer 1 Double click the top or bottom margin of the page 2 Enter the text you would like to appear 3 Format text as appropriate 4 Click close in the blue tab You now have a header or footer with the text you added This header and footer should automatically appear on all pages of your document Getting the Most Out of Word for Mac 2011 19 Document Elements Including page numbers One of the most common inclusions in a header or footer are page numbers Although many documents are well suited to beginning numbering on the first page and ending on the last page there are often other page numbering setups that work amp You can find other page numbering settings by opening the Page Numbers dialog box from the Insert menu in the menu bar To add page numbers to your header or footer 1 Double click the top or bottom margin of the page 2 Click the Header and Footer tab that appears beside the Home tab 3 Click the Page button in the Insert menu Page numbers will appear as appropriate on each page You can add formatting to suit your preference LL Page numbers may appear sh
50. yle You can apply styles throughout your document using the buttons in the Styles menu or by using keyboard shortcuts For a list of predefined style shortcuts refer to the Keyboard Shortcuts Reference Guide To apply a style 1 Select the text to which you d like to apply the style 2 Click any of the style buttons in the Styles menu Some styles have shortcuts you can use to apply the style See the Keyboard Shortcuts reference section for a list of style shortcuts The style should now be applied to the selected text Updating a style Styles also allow you to change the formatting of a set of text all Heading 1 all normal body text etc without having to change each individual instance Using the Update method you can apply formatting directly to one instance of the style and then update all other instances based on those changes To update a style 1 Apply the style to a section of text 2 Make your desired changes to the text using formatting options in the Home tab 3 Ensure the text is selected 4 Right click the style in the Style menu 5 Select the Update to Match Selection option All instances of the style will update to match the changes you ve made Getting the Most Out of Word for Mac 2011 13 Themes amp Styles Modifying a style Styles also allow you to change the formatting of a set of text all Heading 1 all normal body text etc without having to change each individual instance Using the
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