Home

Xerox WorkCentre 7120/7125 Multifunction Printer User Guide

1. 4444444 eee 218 United States EE 218 CVA RE 219 Other Countries 220 Fax Regulations e Ak bandes a ed dat dise E date EE gad by nee etaient 221 United Stgtes dese EE SEENEN EE 221 CONG WEE 222 Europe 399 te abe SEET Saas RE E ssa dent annule dur e inde A 223 Soth Afen seon 3445500604043 80e Ee etienne 223 Material Safety Data Sheets 4 22222 224 Energy Saver Mode 225 B Recycling and Disposal Guidelines and Information 228 All Countries 228 North AMETIGA 52 sonate detente den SN ER EEE 228 E ropean Union nee dat Hie Geo EE weed ondes 228 Other Coupe a 2778 EE EN sense EE metiers eee dede etat ess 230 Index WorkCentre 7120 7125 Multifunction Printer 9 User Guide Contents 10 WorkCentre 7120 7125 Multifunction Printer User Guide Safety This chapter includes Electrical Safety on page 12 Operational Safety on page 14 Maintenance Safety on page 15 Printer Symbols on page 16 Product Safety Certification on page 17 Environmental Health and Safety Contacts on page 18 Your printer and the recommended supplies have been designed and tested to meet strict safety requirements Attention to the following information ensures the continued safe operation of your printer WorkCentre 7120 7125 Multifunction Printer User Guide 11 Safety Electrical Safety AN WARNINGS e Do not push objects including paper clips or staples into slots or op
2. 4 4e eee 210 Base Unit o ci aicrasasssasans EE REENEN heey PERE be s eames dupe its tes 210 Base Unit with Integrated Office Finisher 2 210 Base Unit with Office Finisher LX and Booklet Maker 210 Environmental Specifications 4 2 22 211 Temp rature sir nee desperate ow ob ae dade eae tnt on eee ded 211 Relative Humidity 0 cece ccc cece ence ence ene suisses 211 Electrical Specifications 0 ccc cece ee ence e ence rererere nee ennes 212 WorkCentre 7120 7125 Multifunction Printer User Guide Contents Performance Specifications 4 44 4444 213 Reseolutton ed Sek Se Re etc ege ege reegen 213 Print SPCC EE 213 Controller Specifications 4 22 214 Te 214 Memory EEN 214 Interface sn eines Soe Sse eech dai intime dee ee A 214 A Regulatory Information Basic Regulations 44400242 tr 216 United States FCC Regulations n aannaanneennee onenn r ennnen renr ennren en 216 Canada Regulotions 216 European ln eege gie s EEN EE ANERE eee 217 Ozone ReledS siiissiitiit santa ist a a a aE nt monotone 217 Other Regulations 44444444444eseeee 217 Copy Regulations
3. 21 rruisasihsesss dise einen beled dale malas 32 Control Panel Layout 32 Printer INEOMGUON EE EE 33 PCCO UMNO ao sons ove bss ne eee de te Mann de he eee mmhenreserentor tone 34 3 Installation and Setup Installation and Setup Overview 38 Physical Connection 38 Turning the Printer On Lin Lien ne pe ee ae gre ne era meer 38 Turning the Printer Of een tease etaient es 40 Assigning a Network Address 44 sse essesessessesesesueessvesees 41 WorkCentre 7120 7125 Multifunction Printer 3 User Guide Contents Installingthe SoftWare EEN 42 Operating System Requirements 22 42 Installing Drivers and Utilities for Windows 42 Installing the Drivers and Utilities for Macintosh 43 Adding the Printer for OS X Version 10 5 45 UNIX and Linux Driver 46 Using CentreWare Internet Services 47 Finding The Printer SIP Adresses ees 47 Accessing CentreWare IS 4 2224 47 4 Printing Printing Overview 50 SUP DOSS ME de lotte titine tee tienne 51 Recommended Media ss sscsssssssssnsereteserrrehrrerereinenissinen EEN E EEN 51 General Media Loading Guidelines o n nnnnnsnunnunnnennnnn n rnnn rre rnnnnn nnne 51 Media That Can Damage Your
4. Note Booklets can be created using A4 210 mm x 297 mm 8 5 x 11 in paper and A3 297 mm x 420 mm 11 x 17 in paper When you print booklets using the Windows PostScript or Macintosh driver you can specify the gutter and creep e Gutter Specifies the horizontal distance in points between the page images A point is 0 35 mm 1 72 in e Creep Specifies how much the page images are shifted outward in 10ths of a point This compensates for the thickness of the folded paper which otherwise would cause the page images to shift slightly outward when folded You can select a value from zero to 1 point Gutter Creep mm DS 72 WorkCentre 7120 7125 Multifunction Printer User Guide Printing Selecting Booklet Printing Using a Booklet Maker Windows 1 In the printer driver click the Paper Output tab click the arrow to the right of Finishing then click Booklet Creation 2 Inthe Booklet Creation window under Booklet Finishing do one of the following e Click None no folding or stapling e Click Booklet Crease bi fold 5 sheets maximum e Click Booklet Crease and Staple bi fold and saddle staple 15 sheets maximum 3 Under Booklet Layout do one of the following e If your document is preformatted as a booklet click None e To order the pages into a booklet click Booklet Layout If desired click Print Page Borders 4 The paper size is automatically selected
5. Portrait Portrait Landscape Landscape 2 Sided Print 2 Sided Print Flip on 2 Sided Print 2 Sided Print Flip on Short Edge Short Edge Windows 1 Inthe printer driver click the Layout Watermark tab 2 Under Page Layout Options click Portrait Landscape or Rotated Landscape 3 Under Page Layout Options click 2 Sided Print or 2 Sided Print Flip on Short Edge A Click OK Macintosh 1 Inthe application click Portrait Landscape or Rotated Landscape page orientation 2 Inthe Print dialog box select Xerox Features from the Copies amp Pages menu 3 Click 2 Sided Print or 2 Sided Print Flip on Short Edge WorkCentre 7120 7125 Multifunction Printer 69 User Guide Printing Selecting Paper When you send your print job to the printer you can choose to let the printer automatically select which paper to use based on the document size paper type and paper color you select or you can select a specific tray loaded with the desired paper Windows 1 2 To specify a paper size click the arrow next to the Paper field then select Other Size In the Paper Size window select the size from the Output Paper Size menu then click OK 3 To change the paper color click the arrow next to the Paper field From the Other Color menu select the paper color A Tochange the paper type click the arrow next to the Paper field From the Other Type menu select the paper type 5 To specify a tray click the arrow next to the Paper field
6. The printer must be connected to a network to retrieve a scan file Scanning functions require installation of the Scan Drivers For more information see Installing the Software on page 42 Scanning must be enabled before use For details see the System Administrator Guide at www xerox com office WC71 20 71 25docs Print copy and fax jobs can print while you are scanning original documents or downloading files from the printer s hard drive WorkCentre 7120 7125 Multifunction Printer User Guide Scanning Loading Original Documents All scanning tasks begin with loading the original document in the printer Use the document glass for single page jobs or originals that will not feed through the document feeder Use the document feeder for multiple or single page jobs Using the Document Glass Lift the document feeder cover and place the original facedown toward the back left corner of the document glass as shown wc7120 020 CAUTION When scanning a bound document do not attempt to force the document feeder cover closed Doing so may damage the document feeder cover Using the Document Feeder Insert originals faceup Adjust the paper guides so they fit against the originals wc7120 019 WorkCentre 7120 7125 Multifunction Printer 121 User Guide Scanning Storing a Scan to a Folder This section includes e Scanning to a Folder on page 122 e Printing Stored Files at the Printer on page 122 e Using J
7. WorkCentre 7120 7125 Multifunction Printer 161 User Guide Maintenance Cleaning the Printer e Cleaning the Document Glass and Document Cover on page 162 e Cleaning the Exterior on page 163 e Cleaning the Document Feeder Rollers on page 163 e Cleaning the Printhead Lenses on page 164 e Ordering Supplies on page 167 Cleaning the Document Glass and Document Cover To ensure optimum print quality regularly clean the glass areas of the printer This helps avoid output with streaks smears and other marks that transfer from the glass area while scanning documents Use a lint free cloth lightly dampened with Xerox Anti Static or another suitable non abrasive glass cleaner to clean the document glass and the CVT glass to its left D wc7120 065 wc7120 067 Use a lint free cloth Xerox Cleaning Fluid or Xerox Film Remover to clean the under side of the document cover and the document feeder wc7120 064 162 WorkCentre 7120 7125 Multifunction Printer User Guide Maintenance Cleaning the Exterior Regular cleaning keeps the touch screen and control panel free from dust and dirt To remove finger prints and smudges clean the touch screen and control panel with a soft lint free cloth wc7120 100 Use a cloth to clean the document feeder output trays paper trays and outside areas of the printer wc7120 063 Cleaning the Document Feeder Rollers Dirt on the document feeder rollers can cause paper jams or det
8. 22 117 Saving Copy Settings 422 117 Retrieving Saved Copy Settings 118 Scanning Scanning UE 120 Loading Original Documents 121 Using the Document Glass 121 Using the Document Feeder nnnnnnnnnnnnnnnn ren nnn enres rrrrn errer ro errn enn 121 Storing a Scan to a Folder no n cece eee nee nnn ene e eee en een rrn 122 Scanning to a Folder 122 Printing Stored Files at the Printer 0 0 cece cece cece eee eee ee nee nenaes 122 Using Job Flow Sheets 228 124 Printing Stored Files using CentreWare IS 124 Retrieving Scanned Files to Your Computer Using CentreWare Internet Services 124 Creating a Folder nnnennnnnennennensreeeseseosereessesessesesseresreserres 125 Deleting a Folder 444402222 nent eens 126 Scanning to a Network File Repositonm ennn rnern rn reer rrr rrr 127 Scanning to an Email Address 22 128 Setting Email Options 0 0c ccc cence ence ene nee e nen een eennes 128 Scanning to a Computer 130 Scanning to a Home Directory 131 Storing to a USB Flash Drive 132 Setting Scan Options 44444444 eee
9. Tray 1 2 3 4 Locking Casters Tray 5 Bypass Stylus pen holder Stylus pen Right Rear View EE Sr Ta Cover E Cover A Cover B Cover C wc7120 002 Adjusting foot Reset button USB interface connector SR d A H Network connector WorkCentre 7120 7125 Multifunction Printer User Guide Features 23 Features Telephone and Fax Connection Option LINE3 rl LINE2 CH LA TEL amp LINEI Li wc7120 005 1 Telephone 3 Line2 2 Line 4 Line 3 24 WorkCentre 7120 7125 Multifunction Printer User Guide Document Feeder E Bw Fe we7 120 004 Confirmation indicator Lever Left cover Inner cover Document guides 6 7 8 9 Features Document feeder tray Document stopper Document output tray CVT glass 10 Document glass WorkCentre 7120 7125 Multifunction Printer 25 User Guide Features Internal Components wc7120 003 1 Toner cartridges Drum cartridge cover Main power switch Drum cartridge cover release lever Drum cartridges Waste toner container ED Zei SS zb Sr nn Cleaning bar Fuser unit 26 WorkCentre 7120 7125 Multifunction Printer User Guide Features Integrated Office Finisher Option wc7120
10. From the Select by Tray menu select the tray Macintosh 1 Inthe Print dialog box click Copies amp Pages menu then click Paper Feed 2 From the All pages from drop down list click Auto Select to select the paper based on your application settings or select a specific paper tray 70 WorkCentre 7120 7125 Multifunction Printer In the printer driver click the Paper Output tab User Guide Printing Printing Multiple Pages to a Single Sheet N Up When printing a multiple page document you can print more than one page on a single sheet of paper Print one two four six nine or 16 pages per side Windows 1 Inthe printer driver click the Layout Watermark tab 2 Click Pages Per Sheet N Up 3 Click the button for the number of pages you want to appear on each side of the sheet 4 Click OK Macintosh 1 Inthe Print dialog box click Copies amp Pages menu then click Layout 2 Select the number of Pages per Sheet and Layout Direction WorkCentre 7120 7125 Multifunction Printer 71 User Guide Printing Printing Booklets With 2 sided printing you can print a document in the form of a small booklet Create booklets for any paper size that is supported for 2 sided printing The driver automatically reduces each page image and prints four page images per sheet of paper two on each side The pages are printed in the correct order so that you can fold and staple the pages to create the booklet
11. Select the desired settings then touch Save c Covers see Including Covers on page 109 Select the desired settings then touch Save Annotations see Adding Annotations on page 111 Select the desired settings then touch Save e Segment Separators to insert separator pages between segments touch Segment Separators then choose from the following e No Separators separators are not inserted Touch Save e Blank Separators blank separators are inserted To specify the quantity of separators touch the plus or minus buttons then touch Save e 1 Sided Separators Side 1 Only the first page of the loaded documents is copied on the front side of a separator Touch Save e 1 Sided Separators Side 2 Only the first page of the loaded documents is copied on the back side of a separator Touch Save e 2 Sided Separators the first two pages of the loaded documents are copied onto each side of a separator Touch Save f Watermarks See Adding Watermarks on page 112 Select settings then touch Save 4 Touch Save WorkCentre 7120 7125 Multifunction Printer 115 User Guide Copying Printing a Sample Copy With a complicated copy job it can be helpful to print a test copy before printing multiple copies This feature prints a single copy and holds the remaining copies After inspection of the sample the remaining copies can be printed using the same settings or cancelled Note The sample copy is counted as part of t
12. To include only a front cover or only a back cover a Touch Front Cover Only or Back Cover Only b Touch a printing option for the cover Blank Cover 1 Sided Covers or Print on Both c Touch the tray to use for the covers then touch the tray to use for the main body of the document Touch Save WorkCentre 7120 7125 Multifunction Printer 109 User Guide Copying Page Layout You can copy multiple original pages onto one side of a sheet of paper The size of the page images is reduced proportionally to fit on the selected paper To copy multiple pages on a sheet 1 2 3 4 Touch Copy on the touch screen then touch the Output Format tab Touch Page Layout Touch Multiple Pages per Side To select the number of original pages for each sheet of paper touch 2 Pages 4 Pages or 8 Pages For 4 Pages Up or 8 Pages Up touch the desired Reading Order To change the orientation of the copies touch Original Orientation then touch Upright Images or Sideways Images then touch Save To repeat the same image on a page touch Repeat Image a Touch 2 Times 4 Times or 8 Times b To automatically calculate the number of times to repeat vertically or horizontally based on document size paper size and the enlarge reduction ratio touch Auto Repeat c To specify the number of times to repeat the image vertically or horizontally touch Variable Repeat then touch the plus or minus buttons You can repeat an image betwee
13. Touch Start on the touch screen or press the green Start button on the control panel Copying continues For each additional set repeat Step 6 When the final set has been copied in the Combine Original Sets screen touch Last Original The final copies print To cancel the job touch Delete WorkCentre 7120 7125 Multifunction Printer User Guide Copying Delete Outside Delete Inside This feature allows you to delete everything inside or outside a specified rectangular area Up to three areas can be defined for deletion To select areas to delete 1 Touch Copy on the touch screen then touch the Job Assembly tab 2 Touch Delete Outside Delete Inside 3 To delete everything outside the specified area when copying a Touch Delete Outside b The area is defined by the rectangle formed between the points as shown on the touch screen Touch Area 1 then touch each coordinate on the touch screen Use the alphanumeric keypad on the control panel to enter the coordinate values for X1 X2 Y1 and Y2 When all values have been entered touch Save c To apply the deleted area for 2 Sided copying under Originals touch Both Sides Side 1 Only or Side 2 Only d Touch Save e Additional areas can be defined by selecting Area 2 and Area 3 4 To delete everything inside the specified area when copying a Touch Delete Inside b The area is defined by the rectangle formed between the points as shown on the touch screen Touch Are
14. help pinpoint the specific subsystem with the problem Current faults and fault history can be retrieved at any time To see a list of the fault messages that have been displayed on the printer 1 2 3 4 176 Press the Machine Status button On the touch screen touch the Faults tab Touch Current Faults Current Messages or Fault History Touch Close WorkCentre 7120 7125 Multifunction Printer User Guide Troubleshooting General Troubleshooting This section contains procedures to help you locate and resolve problems Some problems can be resolved by simply restarting the printer To restart the printer see Turning the Printer Off on page 40 If the problem is not resolved by restarting the printer see the table in this chapter that best describes the problem e Printer Does Not Turn On on page 177 e Printing Takes Too Long on page 178 e Printer Resets or Turns Off Frequently on page 178 e Printer Is Making Unusual Noises on page 178 e 2 Sided Printing Problems on page 178 e Scanner Error on page 179 Printer Does Not Turn On Probable Causes Solutions The power switch is not correctly turned on Turn off the printer using the power switch visible on the lower center tray Wait two minutes then turn the printer on Ensure that the main power switch behind the front cover of the printer is in the on position The power cord is not correctly plugged into Turn off the printer and plug the power cord
15. 11 Paper The Paper field displays the Use Job Settings default size color and type of paper to use for the insert pages To change the paper to use for the insert pages click the down arrow to the right of the Paper field then select from the following menu items e Other Size Click this menu item then click the paper size desired for the insert pages e Other Color Click this menu item then click a color for the paper to use for the insert pages e Other Type Click this menu item then click the type of paper to use for the insert pages Job Settings Displays the attributes of the paper for the majority of the document Windows 1 In the printer driver click the Special Pages tab then click Add Inserts 2 Inthe Add Inserts window select the desired options then click OK Macintosh 1 Inthe Print dialog box click Copies amp Pages click Xerox Features then click Special Pages 2 Click Add Inserts 3 Select the desired options then click OK 80 WorkCentre 7120 7125 Multifunction Printer User Guide Printing Printing Exception Pages You can specify the characteristics of any pages in the print job that differ from the settings used for the majority of the print job For example your print job contains 30 pages that print on standard sized paper and two pages that must print on a different size of paper In the Add Exceptions window set the characteristics of these two exception pages and select the alt
16. 17 User Guide Safety Environmental Health and Safety Contacts For more information on Environment Health and Safety in relation to this Xerox product and supplies contact USA 1 800 828 6571 Canada 1 800 828 6571 www xerox com environment Europe 44 1707 353 434 www xerox com environment_europe 18 WorkCentre 7120 7125 Multifunction Printer User Guide Features This chapter includes Before Using the Printer on page 20 Parts of the Printer on page 21 Printer Configuration on page 29 Control Panel on page 32 More Information on page 35 WorkCentre 7120 7125 Multifunction Printer User Guide 19 Features Before Using the Printer Xerox Welcome Center If you need assistance during or after product installation visit the Xerox website for online solutions and support www xerox com office worldcontacts If you require further assistance contact our experts at the Xerox Welcome Center A local representative telephone number may have been provided when the product was installed For convenience and future reference please record the telephone number in the space below Welcome Center or local representative telephone number Xerox US Welcome Center 1 800 821 2797 Xerox Canada Welcome Center 1 800 93 XEROX 1 800 939 3769 If you need any additional help using your printer 1 Refer to this User Guide 2 Contact the Key Operator 3 Visit our Customer Website at www xerox com office WC71
17. 2 Sided Scanning then touch the desired option 1 Sided 2 Sided 2 Sided Rotate Side 2 3 For more options touch 2 Sided Scanning then touch More e Touch 2 Sided or 2 Sided Rotate Side 2 e Touch First Page 1 Sided Selecting the Original Type 1 Touch Fax on the touch screen 2 Touch Original Type then touch the desired option Text Photo amp Text Photo Setting the Fax Resolution 1 Touch Fax on the touch screen 2 Touch Resolution then touch the desired option e Standard 200x100 dpi e Fine 200 dpi e Super Fine 400 dpi e Super Fine 600 dpi Note For Server Fax touch Standard or Fine Adjusting Image Quality Lighten Darken 1 Touch Fax on the touch screen 2 Touch Lighten Darken then touch the left arrow to darken or the right arrow to lighten image WorkCentre 7120 7125 Multifunction Printer 151 User Guide Faxing Image Enhancement Auto Suppression When faxing originals printed on thin paper images printed on one side of the paper can sometimes be seen on the other side of the paper Use Auto Suppression to reduce this problem 1 2 3 4 Touch Fax on the touch screen Touch the Image Quality tab then touch Image Enhancement Touch Auto Suppression To manually adjust the image contrast the difference between light and dark areas in an image touch Manual Contrast then touch the pointer to adjust the contrast level The default setting is Auto Contrast Touch Save Adjusting L
18. C button then reenter the number e To stop a copy job press the red Stop button on the control panel On the touch screen touch Resume to continue the job or Cancel to cancel the job completely If desired change the copy settings For details see Adjusting Copy Options on page 98 Press the green Start button on the control panel WorkCentre 7120 7125 Multifunction Printer 97 User Guide Copying Adjusting Copy Options This section includes Basic Settings on page 98 Image Quality Adjustments on page 102 Layout Adjustments on page 104 Output Format Adjustments on page 108 Advanced Copying on page 114 Basic Settings The Copy tab appears when the touch screen Copy button is touched Use the Copy tab to change the following basic settings Selecting Color or Black and White Copies on page 98 Reducing or Enlarging the Image on page 99 Selecting the Tray to Use for Copies on page 99 Specifying 2 Sided Originals or Copies on page 99 Collated Copies on page 100 Uncollated Copies on page 100 Stapling Copies on page 101 Creasing Copies on page 101 Hole Punching Copies on page 101 Creating Booklets on page 102 Selecting Color or Black and White Copies If the original document contains color you can create copies in full color a single color monochrome or in black and white To select the output color 1 2 98 Touch Copy on the touch screen Touch the desired output color e Auto Detect this opt
19. Cartridge for Booklet Maker WorkCentre 7120 7125 Multifunction Printer 167 User Guide Maintenance When to Order Supplies The printer control panel displays a warning when a supply nears its replacement time Verify that you have replacements on hand It is important to order supplies when the messages first appear to avoid interruptions in printing The touch screen displays an error message when the supply must be replaced Order supplies from your local reseller or from the Xerox Supplies website at www xerox com office WC71 20 71 25supplies A CAUTION Use of non Xerox supplies is not recommended The Xerox Warranty Service Agreements and Total Satisfaction Guarantee do not cover damage malfunction or degradation of performance caused by use of non Xerox supplies or the use of Xerox supplies not specified for this printer The Total Satisfaction Guarantee is available in the United States and Canada Coverage may vary outside these areas Please contact your local representative for details Recycling Supplies For information on Xerox supplies recycling programs go to www xerox com gwa Some routine maintenance items come with a prepaid return label Please use it to return used components in their original boxes for recycling 168 WorkCentre 7120 7125 Multifunction Printer User Guide Maintenance Installing Staples If the printer has the optional Integrated Office Finisher or the optional Office Finisher LX with Book
20. Household Environment Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be segregated from household waste Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge Please contact your local disposal authority for information In some member states when you purchase new equipment your local retailer may be required to take back your old equipment free of charge Please ask you retailer for information 228 WorkCentre 7120 7125 Multifunction Printer User Guide Recycling and Disposal Professional Business Environment Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures Prior to disposal please contact your local reseller or Xerox representative for end of life takeback information Information for Users on Collection and Disposal of Old Equipment and Used Batteries These symbols on the products and or accompanying documents mean that used electrical and electronic products and batteries should n
21. IP Address on page 47 3 Click the Scan tab In the Scan navigation pane at the left of the page click Folder In the Folder list click the desired folder If required enter the folder password then click Apply The Folder List of Files page appears 6 Select the desired file 7 Scroll the page to see the Print File section 8 If desired make selections from the following printing options Paper Supply Output Destination Quantity 2 Sided Printing or Batch Print 9 Click Print File Retrieving Scanned Files to Your Computer Using CentreWare Internet Services Stored files are retrieved by copying them from the printer folder to your computer s hard drive 1 At your computer launch your Web browser 2 Type the printer s IP address into the Web browser s address bar then press Enter to open CentreWare IS Note If you don t know the printer s IP address see Finding The Printer s IP Address on page 47 3 Click the Scan tab In the Scan navigation pane at the left of the page click Folder In the Folder list click the desired folder If required enter the folder password then click Apply The Folder List of Files page appears Note If necessary scroll down to see all files 6 Select the desired file 7 Scroll down to reveal Retrieving Format From the Retrieving Format drop down list click the desired file format If desired select options for the file format using the check boxes and drop d
22. Printer 2 52 Paper Storage Guidelines 0 cece cee ee cee cece enn e cece tne eeeeeeee 52 loading MES a ni eme te ed me en a rot ete ns credit 53 Loading Paper in Trays 1 through 4 2 53 Loading Paper in Tray 5 Bypass Tray wer NN KEEN EN EN ENER EE EE ENEE EN ENEE EE E 55 Loading Envelopes in Tray 5 Bypass Tray 57 Configuring the Envelope Tray 4224 ce det det EE d e 57 Loading Envelopes in the Envelope Tray 58 Printing on Special E EE 60 PHANG OM Envelopes ni nd eene tari heen tnt ious mete ees ewe Rees eee Rea eS 60 Printing on Labels 0 ccc ccc cece cece eet e eee ene e eee eneeenneeeennee 61 Printing Gr Glossy e WEE 62 Selecting Printing Option 63 Printing Options for EE 63 Printing Options for Mocntosh 66 Printing on Both Sides of the Paper sssunnsssnnnsssnunnsrennrnnnrrerersr enneren 68 Media Types for Automatic 2 Sided Printing 68 Printing a 2 Sided Document 69 2 Sided Page Layout OP ONSE28 he des etes 69 Selecting Paper 4 44440 04e suisses 70 e 70 MGCINEOST win Re ete tb To tn se Rese shee Roun sade ion 70 Printing Multiple Pages to a Single Sheet N Up 71 MMV OWS casey abattu email dat
23. To manually specify the paper size under Booklet Paper Size clear the Automatically Select check box click the down arrow then click the paper size 5 Inthe PostScript driver gutter and creep values are set automatically To manually specify the values click the Gutter and Creep arrows 6 Click OK Macintosh 1 Inthe Print dialog box click Copies amp Pages click Xerox Features then click the Paper Output 2 Click the arrow to the right of Finishing then select Booklet Creation 3 Inthe Booklet Creation dialog box under Booklet Finishing do one of the following e Click None no folding or stapling e Click Booklet Crease bi fold 5 sheets maximum e Click Booklet Crease and Staple bi fold and saddle staple 15 sheets maximum 4 Under Booklet Layout do one of the following e If your document is preformatted as a booklet click None e To order the pages into a booklet click Booklet Layout If desired click Print Page Borders 5 The paper size is automatically selected To manually specify the paper size under Booklet Paper Size click the down arrow then select the paper size 6 The gutter and creep values are set automatically To manually specify the values click the Gutter and Creep arrows 7 Click OK WorkCentre 7120 7125 Multifunction Printer 73 User Guide Printing Selecting Booklet Printing Without Using a Booklet Maker Windows 1 Inthe printer driver click the Layout Watermark tab 2 Click the Bookl
24. WorkCentre 7120 7125 Multifunction Printer 197 User Guide Troubleshooting Clearing Main Staple Jams in Office Finisher LX A WARNING Do not perform this procedure when the printer is copying or printing 1 Open the finisher front door wc7120 050 2 The stapler is located inside the finisher cabinet Pull the stapler toward you until it stops 3 Push the stapler to the right wc7120 051 4 Grip the staple cartridge by the orange handle and remove it by pulling it firmly toward you wc7120 052 198 WorkCentre 7120 7125 Multifunction Printer User Guide Troubleshooting 5 Check inside the finisher for any loose staples and remove them wc7120 053 6 Open the staple cartridge clamp by pulling firmly in the direction shown wc7120 097 A WARNING The points of the jammed staples are sharp Remove the jammed staples carefully 7 Remove the jammed staples locked position 2 8 Grip the staple cartridge by t 9 Close the finisher front door 1 then push the clamp in the direction shown until it snaps into the wc7120 098 he orange handle and insert it into the stapler until it clicks into place wc7120 099 WorkCentre 7120 7125 Multifunction Printer 199 User Guide Troubleshooting Clearing Booklet Maker Staple Jams in Office Finisher LX The booklet maker stapler uses two staple cartridges labeled R2 and R3 Booklet stapling requires that both staple cartridges be free
25. and slide the guides to their new position To secure the guides in position release the levers J wc7120 033 58 WorkCentre 7120 7125 Multifunction Printer User Guide Printing 3 Load the envelopes in the envelope tray flap side down Flaps should be closed and on the leading edge toward the left side of the tray Notes e Printing will appear on the side facing up e Do not load envelopes above the maximum fill line Doing so may cause jams Li MAX wc7120 032 4 Adjust the guides in the envelope tray so they touch the edges of the stack wc7120 035 5 Push the tray completely into the printer 6 If you have changed the envelope size on the printer touch screen touch Change Settings choose the envelope size on the touch screen touch Save then touch Confirm 7 If you are loading more envelopes of the same size touch Confirm on the touch screen WorkCentre 7120 7125 Multifunction Printer 59 User Guide Printing Printing on Special Media This section includes e Printing on Envelopes on page 60 e Printing on Labels on page 61 e Printing on Glossy Paper on page 62 e Creating and Saving Custom Sizes on page 86 Printing on Envelopes Envelopes can be printed from Tray 5 Bypass Tray or from the optional envelope tray in the Tray 1 position Guidelines e Successful envelope printing is dependent on the quality and construction of the envelopes Try another envelope br
26. at the crease Touch Save Hole Punching Copies If the printer has the Office Finisher LX with the Hole Punch option copies can be automatically hole punched Note Hole punch options are dependent on paper size and feed orientation The paper can be fed from a tray with the paper loaded for short edge feed or long edge feed If the desired hole punch option is unavailable touch Paper Supply then choose the tray containing the paper in the correct orientation Touch Copy on the touch screen Under Copy Output touch More Under Hole Punch touch 2 Hole Punch 3 Hole Punch or 4 Hole Punch Select Top if desired Note Hole punch settings vary based on printer configuration Touch Save WorkCentre 7120 7125 Multifunction Printer 101 User Guide Copying Creating Booklets Copies can be printed in the form of a booklet The page images are reduced to print two images per side of each printed page The pages can then be folded and stapled manually With the Office Finisher LX pages can be creased and stapled automatically For details see Creating Booklets on page 108 Image Quality Adjustments Use the Image Quality tab to change the following image quality settings e Specifying the Original Type on page 102 e Adjusting the Darkness Sharpness and Saturation on page 102 e Automatically Suppressing Background Variations on page 103 e Adjusting the Contrast on page 103 e Selecting Color Effects on page 103 e Adjustin
27. by specifying the printer s IP address From the Applications folder on the dock click the System Preferences icon Click Print amp Fax Click the plus button under the list of installed printers Click IP Printer Click IPP Line Printer Daemon LPD or HP Jet Direct Socket Type the printer s IP address in the Address field Type a name for the printer Type a location for the printer Click the desired driver in the Print Using drop down list 0 Click the printer model then click Add WorkCentre 7120 7125 Multifunction Printer 45 User Guide Installation and Setup UNIX and Linux Drivers Supported UNIX and Linux drivers are available at www xerox com office WC71 20 71 25drivers For details see the System Administrator Guide at www xerox com office WC71 20 71 25docs Other Drivers The following drivers are also available for Windows only at www xerox com office WC71 20 71 25drivers e Xerox Global Print Driver Use to print to any PCL or PostScript enabled printer on your network including those made by other manufacturers The driver configures itself for the printer you select e Xerox Mobile Express Driver Use to print to any PostScript enabled printer on your network including those made by other manufacturers The driver configures itself for the printer you select every time you print If you travel frequently to the same sites you can save your favorite printers in that location and the driv
28. by the System Administrator then touch Enter The User ID appears in the upper right corner of the touch screen 3 To log out press Log In Out touch the User ID then touch Log Out For details see the System Administrator Guide at www xerox com office WC7120 7125docs 34 WorkCentre 7120 7125 Multifunction Printer User Guide Features More Information Refer to the following sources for more information about your printer and its capabilities Information Source Quick Use Guide Packaged with printer User Guide PDF Software and Documentation disc www xerox com office WC7120 7125docs System Administrator Guide www xerox com office WC7120 7125docs Recommended Media List www xerox com paper United States www xerox com europaper Europe Printer Management Tools www xerox com office WC71 20 71 25drivers Online Support Assistant www xerox com office WC71 20 71 25support Technical Support www xerox com office WC71 20 71 25support WorkCentre 7120 7125 Multifunction Printer 35 User Guide Features 36 WorkCentre 7120 7125 Multifunction Printer User Guide Installation and Setup This chapter includes Installation and Setup Overview on page 38 Physical Connection on page 38 Turning the Printer On on page 38 Turning the Printer Off on page 40 Installing the Software on page 42 Using CentreWare Internet Services on page 47 See also Online Support Assistant at www xerox com of
29. cartridge out of the stapler wc7120 056 WorkCentre 7120 7125 Multifunction Printer 173 User Guide Maintenance 174 Grip the orange tabs on both sides of the replacement staple cartridge and insert it into the original position in the stapler Note If you have trouble inserting the cartridge make sure the cartridge is oriented with the orange tabs facing up wc7120 057 Note The booklet maker uses two staple cartridges Booklet stapling requires that both staple cartridges contain staples Repeat steps 3 and 4 for the other staple cartridge Close the booklet maker side cover WorkCentre 7120 7125 Multifunction Printer User Guide Troubleshooting This chapter includes Control Panel Messages on page 176 General Troubleshooting on page 177 Clearing Paper Jams on page 180 Clearing Staple Jams on page 196 Print Quality Problems on page 202 Copy and Scan Problems on page 203 Fax Problems on page 204 Getting Help on page 206 WorkCentre 7120 7125 Multifunction Printer User Guide 175 Troubleshooting Control Panel Messages The control panel touch screen provides information and troubleshooting help When an error or warning condition occurs the touch screen displays a message The touch screen may also display an animated graphic showing the location of the problem such as the location of a paper jam Problems which prevent the full operation of the printer have associated fault codes These codes will
30. control panel press the Job Status button Touch the Secure Print Jobs amp More tab then touch Secure Print Touch your user identification in the list then touch Job List Enter the passcode using the alphanumeric keypad then touch Confirm Touch the document in the job list If desired enter the print quantity using the alphanumeric keypad Touch Print To delete the job touch Delete NON a PAL NS 90 WorkCentre 7120 7125 Multifunction Printer User Guide Printing Printing a Sample Set The Sample Set job type allows you to send a multiple copy job print a sample copy of the job and hold the remaining copies of the job at the printer After you review the sample copy you can release or delete the remaining copies Windows 1 Inthe Print window under Number of Copies type the number of copies or click the arrows 2 Click Properties click Paper Output click the Job Type menu then click Sample Set 3 Click OK Macintosh 1 Inthe print dialog box click Copies amp Pages then Xerox Features 2 Click the Job Type menu then click Sample Set Printing or Deleting the Job at the Printer A CAUTION Once deleted a job cannot be restored 1 Onthe control panel press the Job Status button 2 Touch the Secure Print Jobs amp More tab then touch Sample Set 3 Touch your user identification in the list then touch Job List 4 Touch the document in the job list If desired enter the print quantity usin
31. enter the starting page number touch the plus or minus buttons To select which pages the Bates Stamp appears on touch Apply To then touch All Pages or All Pages Except First then touch Save To select the position of the Bates Stamp on the page touch Position then touch the desired position then touch Save WorkCentre 7120 7125 Multifunction Printer 111 User Guide Copying f To specify the number of digits touch Number of Digits To select the minimum number of digits necessary touch Auto Assign then touch Save To select a specific number of digits touch Manual Assign then touch the plus or minus buttons to insert up to 9 leading zeros then touch Save g Touch Save To specify the original s orientation as you place it in the document feeder or on the document glass under Original Orientation touch either Upright Images or Sideways Images To change the format used for annotations a Touch Format amp Style b To select the font point size touch the plus or minus buttons c Touch the desired font color d To select the placement of the annotations on the second side when printing 2 sided copies touch Same as Side 1 or Mirror Side 1 e Touch Save Touch Save Adding Watermarks You can add a watermark beneath the original image on your copies Information such as predetermined text date and time and the printer serial number can be added 1 2 3 112 Touch Copy on t
32. in 1 mm increments Tray 1 Tray 2 Tray 3 and Tray 4 accept paper weights from 60 g m to 256 g m To load paper in Tray 1 Tray 2 Tray 3 or Tray 4 1 Pull the paper tray out toward you wc7120 021 A WARNING Do not open all trays at once The printer could topple forward possibly causing injury wc7120 031 2 Before loading paper into the paper trays fan the edges to separate any sheets of paper that are stuck together This reduces the possibility of paper jams 3 If required move the paper tray guides further out to load the new paper To adjust the side and front guides pinch the guide lever on each guide and slide the guides to their new position To secure the guides in position release the levers wc7120 027 54 WorkCentre 7120 7125 Multifunction Printer User Guide Printing 4 Load the paper against the left hand side of the tray we7 120 028 Note Do not load paper above the maximum fill line Doing so may cause paper jams 5 Adjust the guides so they touch the edges of the stack wc7120 029 6 Push the tray completely into the printer 7 If required choose paper size type or color on the printer touch screen then touch Confirm 8 If you have not changed the media type touch Confirm on the touch screen Loading Paper in Tray 5 Bypass Tray Use the bypass tray for a variety of media types and custom sizes It is primarily intended for small quant
33. including the template used resolution size of the image file and the profile name and settings appears to the right of the thumbnail Select the image you want to import Click Import A copy of the image is transferred to the location selected in your application If you want to delete the images you selected click Delete Note For details click Help WorkCentre 7120 7125 Multifunction Printer 141 User Guide Scanning 142 WorkCentre 7120 7125 Multifunction Printer User Guide Faxing This chapter includes Fax Overview on page 144 Sending a Fax on page 146 Server Fax on page 147 Sending an Internet Fax on page 148 Faxing from Your Computer on page 149 Receiving Faxes on page 150 Selecting Fax Options on page 151 Adding Address Book Entries on page 155 Creating Fax Comments on page 157 WorkCentre 7120 7125 Multifunction Printer User Guide 143 Faxing Fax Overview Faxing is an optional printer feature providing several methods for faxing an original document e Embedded Fax Document is scanned and sent directly to a fax machine e Server Fax Document is scanned and sent over an Ethernet network to a fax server which then sends the fax to a fax machine e Internet Fax Document is scanned and emailed to a recipient e Faxing from your Computer Using the printer driver the current print job is sent as a fax Note Fax capability must be enabled by the system administrator before use For details see t
34. information a Inthe touch screen file list touch the desired file b Touch Review c When finished touch Close To delete a file a Inthe touch screen file list touch the file to be deleted b Touch Delete twice To change a file name a Inthe touch screen file list touch the desired file b Touch File Details c Touch Change File Name d Using the touch screen keyboard enter the new name e Touch Save then touch Close To access Job Flow Settings a If Job Flow Sheets have been created touch Job Flow Settings The Job Flow Sheet currently linked to the folder is displayed b To make changes to the Job Flow settings touch Create Change Link or Select Job Flow Sheet WorkCentre 7120 7125 Multifunction Printer 123 User Guide Scanning Using Job Flow Sheets Job Flow Sheets allow you to execute a series of registered actions such as Send as Fax or Print for a file stored in a folder Job Flow Sheets are created by the system administrator and are stored in the printer where they can linked by the user to a stored file For details see the System Administrator Guide at www xerox com office WC71 20 71 25docs Printing Stored Files using CentreWare IS 1 At your computer launch your Web browser 2 Type the printer s IP address into the Web browser s address bar then press Enter to open CentreWare Internet Services Note If you don t know the printer s IP address see Finding The Printer s
35. liability is assumed for either its completeness or accuracy In case of doubt contact your legal counsel 220 WorkCentre 7120 7125 Multifunction Printer User Guide Regulatory Information Fax Regulations United States Fax Send Header Requirements The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including a fax machine to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your machine refer to customer documentation and follow the steps provided Data Coupler Information This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments ACTA On the cover of this equipment is a label that contains among other information a product identifier in the format US AAAEQH TXXXxX If requested this number must be provided to the Telephone Company A plug and jack used to connect this equipm
36. mm 25 6 in Height 1 132 mm 44 5 in Weight 153 kg 337 3 lb WorkCentre 7120 7125 Multifunction Printer User Guide Environmental Specifications Temperature Operating 10 to 28 C 50 to 83 F When the humidity is 85 temperature must be 28 C 83 F or below Relative Humidity Operating 15 to 85 When the temperature is 32 C 90 F humidity must be 62 5 or below WorkCentre 7120 7125 Multifunction Printer Printer Specifications User Guide 211 Printer Specifications Electrical Specifications e 120VAC 10 60 Hz Power Consumption 1 58 kW maximum e 220 240 V AC 10 50 Hz Power Consumption 1 76 kW maximum for 220 VAC 1 92 kW maximum for 240 V AC e ENERGY STAR qualified product 212 WorkCentre 7120 7125 Multifunction Printer User Guide Performance Specifications Resolution Maximum Resolution 600 x 600 dpi Print Speed Color 20 ppm Black and White 20 ppm Printer Specifications WorkCentre 7120 7125 Multifunction Printer User Guide 213 Printer Specifications Controller Specifications Processor 667 MHz Memory 2 GB Interface Ethernet 10 100Base TX 214 WorkCentre 7120 7125 Multifunction Printer User Guide Regulatory Information This chapter includes Basic Regulations on page 216 Copy Regulations on page 218 Fax Regulations on page 221 Material Safety Data Sheets on page 224 Energy Saver Mode on page 225 WorkCentre
37. of jammed staples A WARNING Do not perform this procedure when the printer is copying or printing 1 Open the booklet maker side cover wc7120 054 2 If the staple cartridges are not visible grip the vertical panels at the left and right of the opening and gently slide them to the center until they stop wc7120 055 3 Grip the orange tabs on both sides of the staple cartridge and pull the cartridge out of the stapler wc7120 056 A WARNING The points of the jammed staples are sharp Remove the jammed staples carefully 200 WorkCentre 7120 7125 Multifunction Printer User Guide Troubleshooting 4 Remove the jammed staples by pulling them in the direction shown wc7120 101 5 Grip the orange tabs on both sides of the staple cartridge and insert it into the original position in the stapler Note If you have trouble inserting the cartridge make sure the cartridge is oriented with the orange tabs facing up wc7120 057 6 If no jammed staples were found repeat steps 3 to 5 for the other staple cartridge 7 Close the booklet maker side cover WorkCentre 7120 7125 Multifunction Printer 201 User Guide Troubleshooting Print Quality Problems A CAUTION The Xerox Warranty Service Agreement or Total Satisfaction Guarantee does not cover damage caused by using unsupported paper or specialty media The Total Satisfaction Guarantee is available in the United States and Canada Coverage may vary outside
38. options for the current job only 1 2 With the document open in your application click File then click Print Select the printer To open the Properties window click Properties Click the tabs in the Properties window then click the desired settings Click OK to save and close the Properties window Print the job Saving a Set of Commonly Used Printing Options in Windows You can define and save a set of printing options so that you can quickly apply them to future print jobs To save a set of printing options 1 2 With the document open in your application click File then click Print Select the printer then click Properties Click the tabs in the Properties window then click the desired settings Click Saved Settings at the bottom of the Properties window then click Save As Type a name for the set of printing options then click OK The set of options is saved and will appear in the list To print using these options select the name from the list Selecting Finishing Options for Windows If your printer has the optional Integrated Office Finisher or the optional Office Finisher LX installed finishing options are selected in the printer driver To select finishing features in the printer driver 1 2 Click the Paper Output tab Click the arrow to the right of the Finishing section then click the desired finishing options WorkCentre 7120 7125 Multifunction Printer 65 User Guide Printing
39. page 102 e Including Covers on page 109 e Page Layout on page 110 e Creating Posters on page 110 e Adding Annotations on page 111 e Adding Watermarks on page 112 e Identification Card Copying on page 113 Creating Booklets Copies can be printed in the form of a booklet The page images are reduced to print two images per side of each printed page The pages can then be folded and stapled manually or with the appropriate finisher they can be creased and stapled automatically Note In this mode the printer does not print the copies until it has scanned all the originals To create a booklet 1 Touch Copy on the touch screen then touch the Output Format tab 2 Touch Booklet Creation then touch Booklet Options On 3 Under Original Input touch 1 Sided Originals 2 Sided Originals or 2 Sided Rotated Originals 108 WorkCentre 7120 7125 Multifunction Printer User Guide Copying If the Office Finisher LX with Booklet Maker option is installed touch No Crease amp Staple Crease amp Staple or Crease Only You can add margins in the center binding area to compensate for the thickness of the booklet a Touch Binding Shift then touch the plus or minus buttons to set the shift b Touch Save To add covers touch Covers then touch Blank Cover Print on Both or 1 Sided Covers Print Outside e Touch the tray loaded with cover paper and the tray loaded with main body paper Touch Save e To print the copy of t
40. rrrrs en 151 Adj sting UE TEE 152 Additional Fax Options n on nea nneune ennnen reruns erneer serrr erreen errrrrs ee 153 More Fax Options edd Eege ee ee 154 Internet Fax Option 154 Adding Address Book Entries 155 Adding an Individual Address 22 155 Deleting an Individual Address 22 155 AGING Ee Group EE 155 Deleting a Group 156 Using Chain Diale EE 156 Creating Fax Comments 157 Maintenance Maintenance and Cleaning 4 44 4404042 160 General Precautions s ve ee EE se se E E ane 160 Locating the Serial Number 161 Billing and Usage Information 2822 161 Cleaning the Printer 444404084 essieu 162 Cleaning the Document Glass and Document Cover 162 Cleaningith Exterior esse sise denis the time Ee E EE 163 Cleaning the Document Feeder Rollers 163 Cleaning the Printhead Lenses n on nunun nnnannae ennen ennnen rreren ernr enren 164 Ordering Supplies 0c ccc ccc ccc cece ene een e ence eee ee eee eeeeeeeneeennes 167 eene TEE 167 Routine Maintenance Items uennuusnsnnnn ses rrnen reser rrrnrrrsrsrrnre nno 167 When to Order Supplies xs dune eus us n
41. s IP address appears in the Communication Settings section To print the Configuration Report 1 At the control panel press the Machine Status button 2 Touch the Machine Information tab then touch Print Reports 3 Touch Printer Reports touch Configuration Report then press the green Start button on the control panel 4 After the report prints touch Close Accessing CentreWare IS 1 Make sure your printer is turned on 2 At your computer open a Web browser 3 Type the IP address of the printer in the Web browser s address field The CentreWare IS Welcome page appears WorkCentre 7120 7125 Multifunction Printer 47 User Guide Installation and Setup 48 WorkCentre 7120 7125 Multifunction Printer User Guide Printing This chapter includes Printing Overview on page 50 Supported Media on page 51 Loading Media on page 53 Printing on Special Media on page 60 Selecting Printing Options on page 63 Printing on Both Sides of the Paper on page 68 Selecting Paper on page 70 Printing Multiple Pages to a Single Sheet N Up on page 71 Printing Booklets on page 72 Using Color Corrections on page 75 Printing in Black and White on page 77 Printing Insert Pages on page 80 Printing Cover Pages on page 78 Printing Exception Pages on page 81 Scaling on page 82 Printing Watermarks on page 83 Printing Mirror Images for Windows on page 85 Creating and Saving Custom Sizes on page 86 Job Completion Notification for
42. securely into the outlet the outlet Something is wrong with the outlet connected Plug another electrical appliance into the outlet and see to the printer whether it operates properly Try a different outlet The printer is connected to an outlet with a Use a power source with the specifications listed in Electrical voltage or frequency that does not match the Specifications on page 212 printer specifications CAUTION Plug the three wire power cord with grounding prong directly into a grounded AC outlet only Do not use a power strip If necessary contact a licensed electrician to install a properly grounded outlet WorkCentre 7120 7125 Multifunction Printer 177 User Guide Troubleshooting Printing Takes Too Long Probable Causes Solutions The printer is set to a slower printing mode for It takes more time to print with special media Make sure example heavyweight stock that the media type is set properly in the printer driver and at the printer control panel The printer is in power saving mode It takes time for printing to start in power saving mode The job is very complex Wait No action needed Printer Resets or Turns Off Frequently Probable Causes Solutions The power cord is not correctly plugged into the Turn off the printer confirm that the power cord is correctly outlet plugged into the printer and the outlet then turn on the printer A system erro
43. single number For example an area code or extension number could be stored separately from the rest of the telephone number Access Chain Dial from the Address Book 1 gr Pi 156 On the touch screen touch Fax Touch Address Book Touch List all public entries from the drop down list Touch Chain Dial To add numbers do one of the following a Touch the desired speed dial entry from the scrolling list Touch the scroll arrows if necessary b Enter a number using the alphanumeric keypad c Touch the keyboard button enter a number using the touch screen keyboard then touch Save Touch Add The numbers are added together in the Recipient List Touch Save The combined number appears as a single recipient in the Recipient s list Touch Close The fax can now be sent WorkCentre 7120 7125 Multifunction Printer User Guide Faxing Creating Fax Comments On the control panel press the Machine Status button On the touch screen touch the Tools tab Touch Setup then touch Add Fax Comment On the next screen touch an lt Available gt comment in the scrolling list Enter the comment using the touch screen keyboard then touch Save Touch Close Er Mt E Se The comment is ready to use WorkCentre 7120 7125 Multifunction Printer 157 User Guide Faxing 158 WorkCentre 7120 7125 Multifunction Printer User Guide Maintenance This chapter includes e Maintenance and Cleaning on page 160 e Ordering Su
44. stored comments To create a comment touch an lt Available gt comment then touch Edit Using the touch screen keyboard enter the new comment then touch Save Touch Apply To then touch First Page Only All Pages or All Pages Except First then touch Save To select the location of the comment on the page touch Position then touch the desired location Touch Save twice 4 To insert the current date e Touch Date then touch On Touch the format to use for the date To select which pages the date appears on touch Apply To then touch First Page Only All Pages or All Pages Except First then touch Save To select the position of the date stamp on the page touch Position then select the desired position Touch Save twice 5 Toinsert page numbers a b C e Touch Page Numbers then touch On To enter the starting page number touch the plus or minus buttons To select which pages the page number appears on touch Apply To then touch All Pages or All Pages Except First then touch Save To select the position of the date stamp on the page touch Position then select the desired position Touch Save twice 6 Toinsert a Bates Stamp a b Touch Bates Stamp then touch On Touch an existing stored prefix to use for the Bates Stamp To create a new prefix touch an lt Available gt prefix then touch Edit Using the touch screen keyboard enter the new prefix then touch Save To
45. tab The file is stored to the folder on the printer s hard drive You can then print the file or retrieve it to your computer using CentreWare IS Printing Stored Files at the Printer To print a file stored to a folder at the printer 1 Press the Services Home button 2 Onthe touch screen touch Send from Folder 3 Touch the desired folder If a password is required enter the password using the alphanumeric keypad then touch Confirm on the touch screen 122 WorkCentre 7120 7125 Multifunction Printer User Guide Scanning In the file list touch the desired file To print multiple files touch them in succession Note To view a thumbnail preview of the file from the List drop down list select Thumbnail Touch Print If desired select from the following options Paper Supply 2 Sided Printing or Output Destination To set the number of copies touch Print Quantity then enter the desired quantity using the alphanumeric keypad Touch Print Additional Send from Folder Options 1 To view an enlarged file preview a Inthe touch screen file list touch the desired file b Touch File Details From the Whole Page drop down list touch Enlarged View Touch the scroll buttons to examine the enlarged preview c To rotate the preview select the desired rotation from the No Rotation drop down list Note Rotating the preview does not rotate the printed output d When finished touch Close To view a summary of file
46. the printer to the computer 3 Use the Xerox Scan Utility to manage the scanned image at your computer e View image thumbnails e Copy images into file folders on your computer e Include images as attachments to emails WorkCentre 7120 7125 Multifunction Printer 137 User Guide Scanning Creating a Scan Template Scan templates contain scanning instructions such as color settings file format and resolution You can specify additional settings to retain thumbnail images or you can select a folder destination so that when images are scanned they are automatically copied into a designated folder on your computer You must create a scan template before you can download images to your computer or import images to applications using TWAIN or WIA To create a new Xerox Scan Utility scan template or edit an existing template 1 Access the Xerox Scan Utility on your computer e Windows In the taskbar right click the Xerox Scan Utility icon Select Open Xerox Scan Utility If the icon is not visible in the taskbar click Start select All Programs or Programs if you are using Windows Classic View select Xerox Office Printing gt Scanning gt Xerox Scan Utility e Macintosh Navigate to Applications gt Xerox gt Xerox Scan Utility then double click the Xerox Scan Utility Click Scan Settings then select one of the following options e To view the scanned image in both the Scan to Email and Copy to Folder tabs click Previe
47. these areas Please contact your local representative for details Notes e To enhance print quality toner print cartridges for many models of equipment are designed to cease functioning at a predetermined point e Grayscale images printed with the composite black setting count as color pages because color consumables are used This is the default setting on most printers 202 WorkCentre 7120 7125 Multifunction Printer User Guide Troubleshooting Copy and Scan Problems When the copy or scan quality is poor select the closest symptom from the following table to correct the problem If the copy quality does not improve after carrying out the appropriate action contact Xerox Customer Support or your reseller Symptom Solution Lines or streaks only present in copies made There is debris on the document glass When scanning the from the document feeder paper from the document feeder passes over the debris creating lines or streaks Clean all glass surfaces with a lint free cloth Spots present in copies taken from the There is debris on the document glass When scanning the document glass debris creates a spot on the image Clean all glass surfaces with a lint free cloth The reverse side of the original is showing on Copy Turn on Background Suppression the copy or scan Scan Turn on Background Suppression Image is too light or dark Copy Use the Image Quality settings to lighten darken or adjust contras
48. with the Council Decision 1999 5 EC for pan European single terminal connection to the public switched telephone network PSTN However due to differences between the individual PSTNs provided in different countries the approval does not of itself give an unconditional assurance of successful operation on every PSTN network terminal point In the event of a problem you should contact your authorized local dealer in the first instance This product has been tested to and is compliant with ES 203 021 1 2 3 a specification for terminal equipment for use on analogue switched telephone networks in the European Economic Area This product provides an user adjustable setting of the country code Refer to the customer documentation for this procedure Country codes should be set prior to connecting this product to the network Note Although this product can use either loop disconnect pulse or DTMF tone signaling it is recommended that it is set to use DTMF signaling DTMF signaling provides reliable and faster call setup Modification of this product connection to external control software or to external control apparatus not authorized by Xerox will invalidate its certification South Africa This modem must be used in conjunction with an approved surge protection device WorkCentre 7120 7125 Multifunction Printer 223 User Guide Regulatory Information Material Safety Data Sheets For Material Safety Data information regarding you
49. 007 1 Center tray 4 Front cover 2 Integrated Office Finisher 5 Top cover 3 Staple cartridge WorkCentre 7120 7125 Multifunction Printer 27 User Guide Features Office LX Finisher Option K w D 1 Tray attachment Booklet unit option Booklet unit side cover Booklet staple cartridge Top cover Finisher tray cl O Ut a 9 Ze Creaser unit option NSI ve DYA n A NI q 10 wc7120 006 8 Main staple cartridge 9 Front cover 10 Office Finisher LX 11 Front transport cover 12 Hole punch waste container 13 Hole punch option 14 Finisher transport cover Center tray 28 WorkCentre 7120 7125 Multifunction Printer User Guide Features Printer Configuration e Standard Features on page 29 e Configurations on page 29 e Printer Options on page 30 Standard Features Your printer has many features to meet your print and copy needs e Copy print and scan to email capabilities e Maximum print speed of 20 pages per minute for black and white and color printing on letter size plain paper e 600 x 600 dpi e Automatic 2 sided printing e Color touch screen on control panel e Duplex Automatic Document Feeder that holds up to 110 sheets e 2GBRAM memory e Foreign Device Interface e Xerox Extensible Interface Platform e Hard drive that provides feature support for special job types additional
50. 120 012 Power switch Power switch with optional Office Finisher LX Turning Main Power Off Main printer power is controlled by the main power switch Main power should be left on for normal printer operation and should only be turned off when connecting a cable to the printer or when cleaning the printer CAUTIONS Do not switch the main power off while a job is being processed or while the Energy Saver button is blinking This may cause damage to the printer s internal hard drive or cause a printer malfunction Switch the main power off before unplugging the power cord Unplugging the power cord with the main power on may damage the printer s internal hard drive or cause a printer malfunction Do not switch main power off immediately after switching it on Doing so may damage the printer s internal hard drive or cause a printer malfunction Do not switch main power off immediately after switching the power switch off Doing so may damage the printer s internal hard drive or cause a printer malfunction Wait 10 seconds after the touch screen goes dark before turning off main power 1 Make sure the power switch visible on the lower center tray is in the off position 40 WorkCentre 7120 7125 Multifunction Printer User Guide Installation and Setup 2 Open the front cover 3 Press the main power switch to the off position wc7120 014 4 Close the front cover Assigning a Network Address If the netwo
51. 20 71 25support or contact the Xerox Welcome Center Please have your printer s serial number when contacting Xerox The Welcome Center will want to know the following information The nature of the problem the serial number of the printer the fault code if any as well as the name and location of your company Follow the steps below to look up the serial number of the printer 1 Onthe control panel press Machine Status 2 The Machine Information tab appears The serial number is displayed on the left side of the touch screen If the serial number cannot be read from the printer touch screen it can also be found inside the printer Open Cover A on the left side of the printer The serial number is located on the left hand side 20 WorkCentre 7120 7125 Multifunction Printer User Guide Features Parts of the Printer This section includes e Front Left View on page 22 e Right Rear View on page 23 e Telephone and Fax Connection Option on page 24 e Document Feeder on page 25 e Internal Components on page 26 e Integrated Office Finisher Option on page 27 e Office LX Finisher Option on page 28 WorkCentre 7120 7125 Multifunction Printer 21 User Guide Features Front Left View 1 Document cover Document glass Control panel Center Tray Upper Center Tray Lower HN YN Power Switch 22 WorkCentre 7120 7125 Multifunction Printer User Guide 10 11 12 wc7120 001 Front cover
52. 7120 7125 Multifunction Printer User Guide 215 Regulatory Information Basic Regulations Xerox has tested this product to electromagnetic emission and immunity standards These standards are designed to mitigate interference caused or received by this product in a typical office environment United States FCC Regulations This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a commercial environment This equipment generates uses and can radiate radio frequency energy If it is not installed and used in accordance with these instructions it may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his her own expense If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures e Reorient or relocate the receiver e Increase the separation between the equipment and receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is connected e Consult the dealer or an experienced radi
53. Add then touch Close Notes a b c Touch the arrows to scroll through the list d e e Addresses must be entered in the Address Book to use the address book For details see Adding Address Book Entries on page 155 e Chain Dial can be performed when viewing the list of individual addresses in the Address Book For details see Using Chain Dial on page 156 To include a cover page e Touch Cover Page then touch Print Cover Page e To add a previously created comment touch Comments then under either Recipient s Comment or Sender s Comment touch an available comment then touch Save For details see Creating Fax Comments on page 157 e Touch Save Adjust fax options if required For details see Selecting Fax Options on page 151 Press the green Start button The printer scans the pages and transmits the document when all pages have been scanned Inserting Pauses in Fax Numbers Some fax numbers require one or more pauses during the dialing sequence To insert a pause in a fax number 1 2 146 Using the alphanumeric keypad begin entering the fax number Press the Dial Pause button on the control panel to insert a pause represented by a hyphen in the desired location Continue entering the fax number WorkCentre 7120 7125 Multifunction Printer User Guide Faxing Server Fax When using the Server Fax a document is scanned and sent to a fax server on the network The fax server then sends the fa
54. B feature Load the original on the document glass or in the document feeder Insert a USB Flash Drive in the USB port on the control panel Press the Services Home button Touch Store to USB Touch Save in Touch the desired folder e To move down one directory level touch Next Se E ONS e To move up one directory level touch Previous 7 To select the storage location touch Save 8 To change any of the scan settings touch the four menus at the bottom of the touch screen Color Scanning 2 Sided Scanning Original Type and Scan Presets For details see Setting Scan Options on page 133 9 To change any of the additional scanning options use the three tabs at the top of the touch screen For details see Additional Scanning Options on page 134 10 Toscan the original and store the file press the green Start button A CAUTIONS e Do not remove the USB Flash Drive while a file is being stored Damage to stored files may occur e Remove the USB Flash Drive before turning the printer off 11 Touch the Services Home button then remove the USB Flash Drive To print files stored on a USB Flash Drive see Printing from USB Flash Drive on page 88 132 WorkCentre 7120 7125 Multifunction Printer User Guide Scanning Setting Scan Options This section includes e Scan Settings on page 133 e Additional Scanning Options on page 134 Scan Settings Scanning can be adjusted using optional settings After selecting the de
55. Delete Entry then touch Delete to confirm Adding a Group Create a group to send a fax to multiple individuals Groups can include both previously stored individuals and group entries Se NaS Note Individual entries must be configured before groups can be defined On the control panel press the Machine Status button On the touch screen touch the Tools tab Touch Setup amp Calibration touch Setup then touch Create Fax Group Recipients On the next screen touch an lt Available gt group in the scrolling list WorkCentre 7120 7125 Multifunction Printer 155 User Guide Faxing On the next screen touch the Group Name field enter a name for the group using the touch screen keyboard then touch Save Touch the Speed Dial field then enter the Speed Dial number for the desired individual using the alphanumeric keypad Touch Add to this Group Repeat steps 6 and 7 until all individuals have been added to the group When all entries have been added touch Save then touch Close Deleting a Group RER ON On the control panel press the Machine Status button On the touch screen touch the Tools tab Touch Setup amp Calibration touch Setup then touch Create Fax Group Recipients On the next screen touch the desired group in the scrolling list Touch Delete then touch Delete to confirm Using Chain Dial Chain Dial creates a single fax recipient telephone number by adding two or more fax numbers together into a
56. Guide Troubleshooting Clearing Paper Jams in Cover C 1 If necessary close Tray 5 Bypass Tray 2 Lift the lever up then open cover C wc7120 073 3 Remove the jammed paper Notes e Paper may be jammed inside the printer Inspect thoroughly and remove any jammed paper e Ifthe paper is torn remove all torn pieces from the printer JE wc7120 076 4 Close cover C 186 WorkCentre 7120 7125 Multifunction Printer User Guide Troubleshooting Clearing Paper Jams in Duplex Module D 1 If necessary open Tray 5 1 While lifting up the release lever 2 open duplex module cover D 3 WZ NA 4 wc7120 083 cl 2 Remove the jammed paper Note If the paper is torn remove all torn pieces from the printer E 3 wc7120 085 WorkCentre 7120 7125 Multifunction Printer 187 User Guide Troubleshooting Clearing Paper Jams in Cover E A WARNINGS e Do not perform this operation when the printer is copying or printing e The area around the fuser may be hot Use caution to avoid injury A CAUTION Do not touch the shiny black transfer belt inside the cover Touching the belt may deteriorate image quality or damage the belt 1 If necessary open Tray 5 1 While lifting up the release lever 2 open cover A 3 wc7120 069 2 wc7120 077 188 WorkCentre 7120 7125 Multifunction Printer User Guide Troubleshooting 3 Remove the jammed paper
57. Jams in Office Finisher LX 1 Lift to open the finisher transport cover then open the front transport cover Note The covers are hinged and cannot be removed from the printer wc7120 058 WorkCentre 7120 7125 Multifunction Printer 191 User Guide Troubleshooting 2 Remove the Hole Punch Waste Container at R4 wc7120 059 3 Empty the waste container Note Whenever the waste container is removed it must be emptied before re inserting it in the printer 0 D wc7120 060 0 o Ki o o 0002 0 6 4 wc7120 061 5 Locate and remove any paper jams 6 Close the front transport cover then close the finisher transport cover 192 WorkCentre 7120 7125 Multifunction Printer User Guide Troubleshooting Troubleshooting Paper Jams The printer is designed to function with minimal paper jams using Xerox supported media types only Other media types may cause more frequent paper jams If supported media is jamming frequently in one area that area may need to be cleaned or repaired This section contains help for the following problems e The Printer Pulls Multiple Sheets Together on page 193 e Paper Jam Message Stays On on page 193 e Duplex Unit Jams on page 194 e Document Feeder Jams on page 194 The Printer Pulls Multiple Sheets Together Probable Causes Solutions The paper tray is too full Remove so
58. Note If the paper is torn remove all torn pieces from the printer wc7120 078 4 Close cover E 5 Close cover A Clearing Paper Jams in Integrated Office Finisher 1 Open the finisher top cover 1 Turn the knob 2 then remove the paper by pulling it in the direction shown 3 Note If the paper is torn remove all torn pieces from the printer d wc7120 086 2 Close the finisher top cover WorkCentre 7120 7125 Multifunction Printer 189 User Guide Troubleshooting Clearing Paper Jams in Office Finisher LX This section includes e Paper Jams under the Top Cover on page 190 e Paper Jams in the Finisher Transport on page 191 Paper Jams under the Top Cover 1 To open the finisher top cover pull the lever up wc7 120 087 wc7120 088 2 Remove the jammed paper Note If the paper is torn remove all torn pieces from the printer wc7120 089 3 Close the finisher top cover 190 WorkCentre 7120 7125 Multifunction Printer User Guide Troubleshooting Paper Jams in the Finisher Transport 1 Lift to open the finisher transport cover Note The cover is hinged and cannot be removed from the printer wc7120 090 2 Remove the jammed paper Note If the paper is torn remove all torn pieces from the printer BE an wc7120 091 3 Close the finisher transport cover Clearing Hole Punch
59. Printing Options for Macintosh The following table lists printing options organized in drop down lists within the Xerox Features print dialog box Menu Printing Options Paper Output Special Pages e Add Covers e Add Inserts e Add Exceptions Layout Watermark e Booklet Layout e Page Borders e Booklet Options e Watermark Color Options e Automatic e Black and White Advanced e Booklet Image Order e Banner Sheet e Request Offset e Mirrored Output e Printing Optimization Job Type Normal Secure Print Sample Set Delayed Print Saved Job Fax Paper Other Color Other Type 2 Sided Printing 1 Sided Print 2 Sided Print 2 Sided Print Flip on Short Edge Print Quality High Resolution High Quality High Speed Help is available in all menus For more information about Macintosh printer driver options click Help in the lower left hand corner of any print dialog box 66 WorkCentre 7120 7125 Multifunction Printer User Guide Printing Selecting Options for an Individual Job for Macintosh To use specific printing options for a single job change the settings before sending the job to the printer 1 wr WN With the document open in your application click File then click Print From the Printer list select your printer From the Copies amp Pages menu select Xerox Features From the drop down lists select the desired printing options To print the job click Print Saving
60. Scan Utility Help This section includes e Importing Scanned Images into a Windows Application TWAIN on page 140 e Using the WIA Image Manager in a Windows Application on page 141 e Using the Xerox Scan Utility in a Macintosh OS X Application TWAIN on page 141 Importing Scanned Images into a Windows Application TWAIN To import scanned images into an application for Windows 2000 Windows XP Windows Vista and Windows Server 2003 1 Open the file in which you want to place the image 2 Click the application s menu item to acquire the scanned image For example if you are placing an image in a Microsoft Word 2003 document a Click Insert b Click Picture c Click From Scanner or Camera d Click the scanner then click Custom Insert The Xerox Scan Utility window displays thumbnails of the scanned images The date and time the image was scanned appears below each thumbnail If you move your mouse over the thumbnail a pop up message displays information including the resolution and size of the image file If a recently scanned image is not displayed click Refresh 3 Select the image you want to import 4 Click Retrieve A copy of the image is transferred to the location in your application If you want to delete the images you selected click Delete 140 WorkCentre 7120 7125 Multifunction Printer User Guide Scanning Using the WIA Image Manager in a Windows Application To import scanned images into an appl
61. Setting Use Original Orientation Choose from Upright Images or Sideways Images Original Size Choose from Auto Detect Manual Size Input or Mixed Size Originals Edge Erase Choose from All Edges Print to Edge Individual Edges or from a previously created Preset Using the plus or minus buttons enter the value Book Scanning Choose from Left Page then Right Right Page then Left or Top Page then Bottom Using the plus or minus buttons enter the Binding Edge Erase Reduce Enlarge Choose from Proportional a Preset or Enter Output Size Using the plus or minus buttons enter the value WorkCentre 7120 7125 Multifunction Printer 135 User Guide Scanning Filing Options Filing Options provide additional settings for naming images choosing image formats adding meta data and behavior if a file name already exists To use Filing Options 1 On the printer control panel press Services Home 2 Touch the desired scan method 3 Touch the Filing Options tab 4 Touch the desired setting Setting Use File Name Enter a filename prefix File Format Choose from PDF Image Only or Searchable PDF A Image Only or Searchable Multi page TIFF TIFF 1 file per page JPEG 1 file per page or XPS Image Only or Searchable Choose Compression Method MRC High Compression or Optimize for Fast Web View Meta Data Assign descriptive metadata to a scanned image If File Already Exi
62. Under Check Folder Passcode touch On b Using the alphanumeric keypad enter the password c Touch Save 5 Assign folder attributes e Touch Folder Name Using the touch screen keyboard enter the name then touch Save e Touch Delete Files After Retrieval touch Yes or No then touch Save e Touch Delete Expired Files touch Yes or No then touch Save e Touch Link Job Flow Sheets to folder then touch Cut Link or Create Change Link To create a folder using CentreWare IS 1 At your computer launch your Web browser 2 Type the printer s IP address into the Web browser s address bar then press Enter to open CentreWare Internet Services Note If you don t know the printer s IP address see Finding The Printer s IP Address on page 47 3 Click the Scan tab WorkCentre 7120 7125 Multifunction Printer 125 User Guide Scanning 4 Inthe Scan navigation pane at the left of the page click Folder 5 Inthe Folder list click Create for an lt Available gt folder Note If necessary scroll the page to see available folders 6 Assign folder attributes e Folder Name type the name e Delete Files After Retrieval set or clear e Delete Expired Files set or clear 7 To assign a password to the folder a Inthe Folder Passcode field type the password b Inthe Retype Passcode field retype the password c Inthe Check Folder Passcode drop down list select Always Save or Print Delete Your folder is now available for
63. Windows on page 87 Printing from USB Flash Drive on page 88 Printing from Media Card Reader on page 89 Printing Special Job Types on page 90 WorkCentre 7120 7125 Multifunction Printer 49 User Guide Printing Printing Overview 1 Select appropriate media 2 Load media in the tray On the printer touch screen specify the size color and type 3 Access the print settings in your software application For most software applications press CTRL P for Windows or CMD P for Macintosh 4 Select your printer from the list 5 Access the printer driver settings by selecting Properties or Preferences Windows or Xerox Features for Macintosh The title of the button may vary depending on your application 6 Modify the printer driver settings as necessary then click OK 7 Tosend the job to the printer click Print See also Loading Media on page 53 Selecting Printing Options on page 63 Printing on Both Sides of the Paper on page 68 Printing on Special Media on page 60 50 WorkCentre 7120 7125 Multifunction Printer User Guide Printing Supported Media This section includes e Recommended Media on page 51 e General Media Loading Guidelines on page 51 e Media That Can Damage Your Printer on page 52 e Paper Storage Guidelines on page 52 Your printer is designed to be used with a variety of media types Follow the guidelines in this section to ensure the best print quality and to avoid jams For best results use Xerox
64. Xerox WorkCentre 7120 7125 Multifunction Printer Imprimante multifonction Xerox WorkCentre 7120 7125 User Guide Guide d utilisation Italiano Guida per Tutente Dansk Betjeningsvejledning Magyar Felhaszn l i tmutat Deutsch Benutzerhandbuch Norsk Brukerh ndbok Pyccku PyKOBOACTBO NONb30BATENA Espa ol Guia del usuario Suomi K ytt opas T rk e Kullan c K lavuzu Portugu s Guia do usu rio e tina U ivatelsk p ru ka EMnvik Eyxetpi lo xprjotn Nederlands Gebruikershandleiding Polski Przewodnik uzytkownika Rom n Ghid de utilizare Svenska Anv ndarhandbok xerox 2011 Xerox Corporation All Rights Reserved Unpublished rights reserved under the copyright laws of the United States Contents of this publication may not be reproduced in any form without permission of Xerox Corporation Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks and so on XEROX and XEROX and Design Phaser PhaserSMART CentreWare PrintingScout Walk Up WorkCentre FreeFlow SMARTsend Scan to PC Desktop MeterAssistant SuppliesAssistant Xerox Secure Access Unified ID System Xerox Extensible Inter
65. a 1 then touch each coordinate on the touch screen Use the alphanumeric keypad on the control panel to enter the coordinate values for X1 X2 Y1 and Y2 When all values have been entered touch Save c To apply the deleted area for 2 Sided copying under Originals touch Both Sides Side 1 Only or Side 2 Only d Touch Save e Additional areas can be defined by selecting Area 2 and Area 3 Saving Copy Settings To use a particular combination of copy settings for future copy jobs you can save the settings with a name and retrieve the settings for later use with other copy jobs To save the current copy settings 1 2 3 4 On the touch screen touch Copy Touch the Job Assembly tab then touch Save Current Settings Using the touch screen keyboard enter a name for the saved settings Touch Save WorkCentre 7120 7125 Multifunction Printer 117 User Guide Copying Retrieving Saved Copy Settings You can retrieve and use previously saved copy settings for current jobs Note To save the copy settings with a name see Saving Copy Settings on page 117 To retrieve saved settings 1 On the touch screen touch Copy 2 Touch the Job Assembly tab then touch Retrieve Saved Settings 3 Touch the desired saved setting Note To delete a saved setting touch it then touch the Delete Settings button 4 Touch Retrieve The saved settings are loaded for the current copy job 118 WorkCentre 7120 7125 Multifunction Prin
66. a Set of Commonly Used Printing Options for Macintosh You can define and save a set of options so that you can quickly apply them to future print jobs To save a set of printing options 1 Ore ER Pi With the document open in your application click File then click Print From the Printer list select your printer From the drop down lists in the Print dialog box select the desired printing options Click the Presets menu then click Save As Type a name for the printing options then click OK The set of options is saved and appears in the Presets list To print using these options select the name from the list Selecting Finishing Options for Macintosh If your printer has the optional Integrated Office Finisher or the optional Office Finisher LX installed finishing options such as stapling and creasing are selected in the printer driver To select finishing features in the Macintosh printer driver I 2 In the printer driver click the Copies amp Pages menu then select Xerox Features In the Paper Output dialog box click the arrow to the right of the Finishing section then select the desired finishing options WorkCentre 7120 7125 Multifunction Printer 67 User Guide Printing Printing on Both Sides of the Paper e Media Types for Automatic 2 Sided Printing on page 68 e Printing a 2 Sided Document on page 69 e 2 Sided Page Layout Options on page 69 Media Types for Automatic 2 Sided Printing The pr
67. a einen mc Sasa te 2 71 MOGINIOSH MEET 71 Printing Booklets 555554584808 tee sdus era ae nee Nina 72 Selecting Booklet Printing Using a Booklet Maker 73 Selecting Booklet Printing Without Using a Booklet Maker 74 4 WorkCentre 7120 7125 Multifunction Printer User Guide Contents Using Color Corrections onnea nnannn ennen n eers eernr errero rererere rro rrrssrrn 75 Color Corrections for Windows 75 Color Corrections for Macintosh As berg eko deg Ad seed Ad Age Aach 76 Selecting Color Correction rresten 76 Printing in Black and White eee eege eet dase hada da gd eek entrent est 77 CN EE 77 Macintosh TE 77 Printing Cover Pages EE 78 Ven EE 79 ele e EE 79 Printing Insert PAGES EE 80 EIER eege nen ean nteeneuee eine een ens 80 Macintosh EE 80 Printing Exception Pages esuuessuuseussuussrurrnnerenrrrerrrrrrrrrrerrrrrre 81 WINGOWS ig te lunes ies deeg de E a E en a E E tte 81 ele 160 EE 81 Kiss EE 82 WING OWS 5 een em E de pede pees eats diet te espere 82 ett e 82 Printing Watermarks n e Me A ANA eee suet tee Ne et 83 MUC sase de Eeer mono Co Ee 83 Macintosh dee cache headers tte Rens 84 Printing Mirror Images for WINKOWS ic ns nana nee eege re ee 85 Creating and Saving Custom Sizes 0 cece cece ccc cece eee teen cece ne eeeeneeeeees 86 Ve EE 86 ee e EE 86 Job Completion Notifica
68. abels are missing it may damage the printer Store unused labels flat in their original packaging Leave the sheets of labels inside the original packaging until ready to use Return any unused sheets of labels to the original packaging and reseal it Do not store labels in extremely dry or humid conditions or extremely hot or cold conditions Storing them in extreme conditions may cause print quality problems or cause them to jam in the printer Rotate stock frequently Long periods of storage in extreme conditions can cause labels to curl and jam in the printer To print on glossy paper 1 2 Load labels in the desired tray In the printer driver do one of the following e Select Labels as the paper type e Select the tray containing the labels as the paper source WorkCentre 7120 7125 Multifunction Printer 61 User Guide Printing Printing on Glossy Paper Glossy paper can be printed from Tray 1 2 3 4 and 5 Bypass Tray To order paper or specialty media contact your local reseller or go to the Xerox Supplies website for your printer www xerox com office WC71 20 71 25supplies Guidelines e Do not open sealed packages of glossy paper until you are ready to load them into the printer e Store glossy paper flat in the original packaging e Remove all other paper from the tray before loading glossy paper e Load only the amount of glossy paper you plan to use and remove the unused portion from the tray when you are
69. afety device has been tripped e Liquid is spilled into the printer e The printer is exposed to water e Any part of the printer is damaged Telephone Line Cord A CAUTION To reduce the risk of fire use only No 26 American Wire Gauge AWG or larger telecommunication line cord Laser Safety This printer complies with laser printer performance standards set by governmental national and international agencies and is certified as a Class 1 Laser Product The printer does not emit hazardous light because the beam is totally enclosed during all modes of customer operation and maintenance WARNING Use of controls adjustments or performance of procedures other than those specified in this manual can result in hazardous radiation exposure WorkCentre 7120 7125 Multifunction Printer 13 User Guide Safety Operational Safety Your printer and supplies were designed and tested to meet strict safety requirements These include safety agency examination approval and compliance with established environmental standards Your attention to the following safety guidelines helps to ensure the continued safe operation of your printer Printer Location e Donot block or cover the slots or openings on the printer These openings are provided for ventilation and to prevent overheating of the printer e Place the printer in an area where there is adequate space for operation and servicing e Place the printer in a dust free area
70. an do any of the following Create a watermark Edit an existing watermark s text color density location and angle Place a watermark on either the first page or every page in a document Print a watermark in the foreground or background or blend with the print job Use a picture for the watermark Use a time stamp for the watermark Note Not all applications support watermark printing Windows 1 In the printer driver click the Layout Watermark tab e Click the Watermark down arrow then click the desired existing watermark e To modify an existing watermark click the Watermark down arrow click Edit make the desired settings in the Watermark Editor window then click OK e To create a new watermark click the Watermark down arrow click New make the desired settings in the Watermark Editor window then click OK To select watermark printing options click the Watermark down arrow click Options then click the desired printing options WorkCentre 7120 7125 Multifunction Printer 83 User Guide Printing Macintosh 1 84 In the Print dialog box click Copies amp Pages then click Xerox Features e Click the Watermark down arrow then click the desired existing watermark e To modify a watermark click the Watermark down arrow click Edit make the desired settings in the Watermark Editor dialog box then click OK e To create a new watermark click the Watermark down arrow click New make the desired se
71. and if the desired results are not achieved e Maintain constant temperatures and relative humidity e Store unused envelopes in their original packaging to avoid the excess moisture or dryness which can affect print quality and cause wrinkling Excessive moisture can cause the envelopes to seal before or during printing e Donot use padded envelopes To print envelopes 1 Load envelopes in the desired tray 2 Inthe printer driver do one of the following e Select Envelope as the paper type e Select Tray 5 Bypass Tray as the paper source e With the optional Envelope Tray in the Tray 1 position select Tray 1 as the paper source Note Some wrinkling or embossing may occur when printing on envelopes A CAUTION Never use envelopes with windows or metal clasps they can damage the printer Damage caused by using unsupported envelopes is not covered under the Xerox warranty service agreement or Total Satisfaction Guarantee The Total Satisfaction Guarantee is available in the United States and Canada Coverage may vary outside these areas Please contact your local representative for details 60 WorkCentre 7120 7125 Multifunction Printer User Guide Printing Printing on Labels Labels can be printed from Trays 1 2 3 4 and 5 Bypass Tray Guidelines Use labels designed for laser printing Do not use vinyl labels Do not use dry gum labels Print only on one side of the sheet of labels Do not use any sheet where l
72. appers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada Documents registers or records kept by public officials charged with the duty of making or issuing certified copies thereof where the copy falsely purports to be a certified copy thereof Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner The above list is provided for your convenience and assistance but it is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your solicitor WorkCentre 7120 7125 Multifunction Printer 219 User Guide Regulatory Information Other Countries Copying certain documents may be illegal in your country Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions Currency notes Bank notes and checks Bank and government bonds and securities Passports and identification cards Copyright material or trademarks without the consent of the owner Postage stamps and other negotiable instruments This list is not inclusive and no
73. art button Access the scanned image at your computer WorkCentre 7120 7125 Multifunction Printer User Guide Scanning Scanning to a Home Directory The Scan to Home feature allows you to scan a document to your home directory The network location of your home directory is defined by the system administrator Note This feature must be configured by the system administrator To use the Scan to Home feature 1 St en 28 Zei 6 Load the original on the document glass or in the document feeder On the control panel press the Services Home button Touch Network Scanning Touch the template created by your system administrator The template defines the scan settings as well as the destination of the image To change any of the scan settings touch the four menus at the bottom of the touch screen Color Scanning 2 Sided Scanning Original Type and Scan Presets For details see Setting Scan Options on page 133 Press the green Start button For details see the System Administrator Guide at www xerox com office WC71 20 71 25docs WorkCentre 7120 7125 Multifunction Printer 131 User Guide Scanning Storing to a USB Flash Drive The Store to USB feature allows you to scan a document to a USB Flash Drive using the USB port on the printer control panel Notes e This feature must be enabled by your system administrator e This feature cannot be used when the Media Card Reader option is connected To use the Store to US
74. atic is the recommended correction for general image processing See the following tables to determine which option to use Color Corrections for Windows PCL 6 Printer Driver Color Correction Description Automatic Color Applies the best color correction to text graphics and images Recommended Black and White Converts all colors to black and white or shades of gray Color Adjustments Select from Automatic SRGB Black amp White or None PostScript Printer Driver Color Correction Description Automatic Color Applies the best color correction to text graphics and images Recommended Black and White Converts all colors to black and white or shades of gray Color Adjustments Select from Lighten Darken Automatic SRGB Black amp White None CMYK Commercial SNAP SWOP EuroScale and Japan Color WorkCentre 7120 7125 Multifunction Printer 75 User Guide Printing Color Corrections for Macintosh Color Correction Description Automatic Applies the best color correction to text graphics and images Recommended Black and White Converts all colors to black and white or shades of gray CMYK Source Control Select from Commercial SNAP SWOP EuroScale and Japan Color Selecting Color Correction Windows 1 Inthe printer driver click the Color Options tab Click the desired color correction Automatic or Black and White 3 To select additional color ad
75. ave to quote the following codes e Facility Interface Code FIC O2LS2 e Service Order Code SOC 9 0Y A WARNING Ask your local telephone company for the modular jack type installed on your line Connecting this machine to an unauthorized jack can damage telephone company equipment You not Xerox assume all responsibility and or liability for any damage caused by the connection of this machine to an unauthorized jack If this Xerox equipment causes harm to the telephone network the Telephone Company will notify you in advance that temporary discontinuance of service may be required But if advance notice is not practical the Telephone Company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The Telephone Company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with this Xerox equipment for repair or warranty information please contact the appropriate service center details of which are displayed either on the machine or contained within the User Guide If the equipment is causing harm to the telephone network the Telephone Company may request that you disconnect the equipment until the pro
76. ayout Layout settings allow you to adjust the original size set page scanning for book faxing and reduce or enlarge the fax image Adjusting the Original Size 1 Touch Fax on the touch screen 2 Touch the Layout Adjustment tab then touch Original Size Touch one of the following e Auto Detect to automatically identify standard size originals e Manual Size Input for manual definition of the scan area using standard paper dimensions e Mixed Size Originals for scanning originals of different standard sizes 4 Touch Save Book Faxing 1 Touch Fax on the touch screen 2 Touch the Layout Adjustment tab then touch Book Faxing 3 Touch one of the following options e Off Default e Left Page then Right then touch Both Pages Left Page Only or Right Page Only e Right Page then Left then touch Both Pages Left Page Only or Right Page Only e Top Page then Bottom then touch Both Pages Top Page Only or Bottom Page Only 4 Touch Save Reduce Enlarge 1 Touch Fax on the touch screen 2 Touch the Layout Adjustment tab then touch Reduce Enlarge 3 Touch a preset percentage or touch the plus or minus buttons to specify a variable percentage 4 Touch Save 152 WorkCentre 7120 7125 Multifunction Printer User Guide Faxing Additional Fax Options Additional fax options allow you to specify how the fax is transmitted Note With the exception of Delay Start these settings are not available for Server Fax To adjust t
77. blem is resolved Repairs to the machine should be made only by a Xerox Service Representative or an authorized Xerox Service provider This applies at any time during or after the service warranty period If unauthorized repair is performed the remainder of the warranty period is null and void This equipment must not be used on party lines Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your office has specially wired alarm equipment connected to the telephone line make sure that the installation of this Xerox equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your Telephone Company or a qualified installer Canada Note The Industry Canada label identifies certified equipment This certification means that the equipment meets certain telecommunications network protective operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document s The Department does not guarantee the equipment will operate to the user s satisfaction Before installing this equipment users must make sure that it is permissible to be connected to the facilities of the local telecommunications company The equipment must also be installed using an acceptable method of connection The customer should be aware t
78. can choose a different paper source for the cover page than for the body of a document For instance use your company letterhead for the first page of a document or use heavyweight paper for the first and last pages of a report e Use the applicable paper tray as the source for printing cover pages e Verify that the cover page is the same size as the paper used for the rest of your document If you specify a different size in the printer driver than the tray you select as a cover page source your cover prints on the same paper as the rest of your document You have the following options for cover pages e No Covers Prints the first and last pages of your document from the same tray as the rest of your document e Front Only Prints the first page on paper from the specified tray e Back Only Prints the back page on paper from the specified tray e Front and Back Same Front and back cover pages print from the same tray Front and Back Different Front and back cover pages print from different trays Cover Page Print Option Pages Printed on Cover Front 1 sided printing Page 1 2 sided printing Pages 1 and 2 Back 1 sided printing Last page 2 sided printing odd numbered pages Last page 2 sided printing even numbered pages Last two pages For the back of your front cover to remain blank when using 2 sided printing page two of your document must be blank For the back cover of your document to remain bla
79. cool water and consult a doctor Clearing Paper Jams from Tray 1 Tray 2 Tray 3 or Tray 4 1 Pull the tray out toward you until it stops IW wc7120 079 180 WorkCentre 7120 7125 Multifunction Printer User Guide Troubleshooting 2 Remove the paper from the tray x wc7120 080 3 If the paper is torn remove the tray completely and check inside the printer for torn pieces of paper 4 Reload the tray with undamaged paper then push the tray in until it stops 5 Onthe printer touch screen touch Confirm Clearing Paper Jams from Tray 5 Bypass Tray 1 Remove the jammed paper from the tray Make sure there are no sheets of paper in the paper feed entrance area where the tray connects to the printer CA eee we7120 081 2 If the paper is torn check inside the printer for torn pieces of paper 3 Reload the tray with undamaged paper The leading edge of the paper should lightly touch the paper feed entrance A 4 Touch Confirm on the printer touch screen WorkCentre 7120 7125 Multifunction Printer 181 User Guide Troubleshooting Clearing Paper Jams in Document Feeder 1 Lift the lever then open the document feeder top cover until it comes to a stop 2 7 we7120 062 2 If the paper is not jammed in the document feeder pull it out in the direction shown wc7120 092 3 If the message on the touch screen instructs you to turn the kn
80. ctive Jobs or Completed Jobs tab Select the desired category from the All Jobs drop down list Touch the desired job in the list to view details A job report can be printed by touching either the Print this Job History Report button or the Print this Job Report button For additional job types touch the Secure Print Jobs amp More tab then choose from the following Secure Print Sample Set Delayed Print Charge Print Public Folder WorkCentre 7120 7125 Multifunction Printer 33 User Guide Features Reports Reports can be printed using the control panel To print a report 1 On the control panel press the Machine Status button 2 Touch Print Reports then touch the desired category Note The Configuration Report lists information about the current configuration of your printer and is useful for network analysis and general troubleshooting 3 Onthe next screen touch the desired report then press the green Start button Accounting Accounting tracks billing and controls access to copying scanning faxing and printing for each user When Accounting is enabled each user is required to enter their User ID information to use a controlled feature Controlled features are identified by a lock and key symbol The system administrator must create user accounts and then configure Accounting 1 On the touch screen touch the desired feature button 2 The touch screen keyboard appears Enter the User ID information provided
81. document feeder exceed the maximum capacity allowed Place fewer documents in the document feeder The document feeder guides are improperly adjusted Ensure the media guides fit snugly against the media loaded in the document feeder Media Misfeeds Probable Causes Solutions The media is not correctly positioned in the tray Remove the misfed media and reposition the media properly in the tray Ensure that the media guides in the tray are set correctly The number of sheets in the tray exceeds the maximum capacity allowed Remove the excess paper and load paper below the fill line The media guides are not correctly adjusted to the media size Adjust the media guides in the tray to match the size of the media Warped or wrinkled media is loaded in the tray Remove the media smooth it out and reload it If it still misfeeds do not use that media The media is moist from humidity Remove the moist media and replace it with new dry media Unsupported media of the wrong size thickness or type is in use Do not use unsupported media Use Xerox approved media See Supported Media on page 51 194 WorkCentre 7120 7125 Multifunction Printer User Guide Troubleshooting Probable Causes Solutions The label sheet is facing the wrong way in the tray Load the label sheets according to the manufacturer s instructions Envelopes are facing the wrong
82. e Features Energy Saver Mode Energy Saver mode reduces the printer s power consumption when the printer is inactive for a preset time The printer enters Low Power mode after a preset time has elapsed If no jobs are sent to the printer for an additional preset time it then enters Sleep Mode The touch screen is dark and the Energy Saver button is lit in both modes Press the Energy Saver button to return the printer to normal operation Receipt of a job or accessing the printer using CentreWare Internet Services also cancels Energy Saver mode For details see the System Administrator Guide at www xerox com office WC71 20 71 25docs WorkCentre 7120 7125 Multifunction Printer 31 User Guide Features Control Panel This section includes e Control Panel Layout on page 32 e Printer Information on page 33 Control Panel Layout 16 15 14 13 121110 we7120 103 Item Description 1 Services Home Press to access features such as copy scan and fax on the touch screen 2 Touch Screen Displays information and provides access to printer functions 3 Log In Out To access password protected features press Log In Out then enter the user name and password using the touch screen keyboard Press again to log out 4 Language Press to change the touch screen language and keyboard settings 5 Energy Saver Button When printer is in low power mode press to enter normal mode 6 Interrupt P
83. e Do not store or operate the printer in an extremely hot cold or humid environment For optimum performance environmental specifications see Environmental Specifications on page 211 e Place the printer on a level solid non vibrating surface with adequate strength to hold the weight of the printer The base printer weight without any packaging materials is approximately 115 kg 253 5 lb e Do not place the printer near a heat source e Donot place the printer in direct sunlight to avoid exposure to light sensitive components e Do not place the printer where it is directly exposed to the cold air flow from an air conditioning unit Operational Guidelines When the printer is printing e Donot remove the paper source tray that you selected using either the printer driver or control panel e Do not open the doors e Donot move the printer e Keep hands hair neckties and so on away from the exit and feed roller Printer Supplies e Use the supplies specifically designed for your printer The use of unsuitable materials may cause poor performance and a possible safety hazard e Follow all warnings and instructions marked on or supplied with the printer options and supplies A CAUTION Use of non Xerox supplies is not recommended The Xerox Warranty Service Agreements and Total Satisfaction Guarantee do not cover damage malfunction or degradation of performance caused by use of non Xerox supplies or the use of Xerox suppl
84. e Med aie Rite ti eee 168 Recycling Supplies 168 Installing KE el EE 169 Staple Replacement for Integrated Office Finisher 169 Main Staple Replacement for Office Finisher LX 171 Booklet Maker Staple Replacement for Office LX Finisher 173 WorkCentre 7120 7125 Multifunction Printer 7 User Guide Contents 10 8 Troubleshooting Control Panel Messages 4 2 176 General Troubleshooting aannaunnauneennn rrn ernrerr reor rrrrrerrr oreren rrn 177 Printer Does Not Turn On 177 Printing Takes Too Long 178 Printer Resets or Turns Off Frequently 22 178 Printer Is Making UnusualNotses rnnr rnrn rnrn ennnen 178 2 Sided Printing Problem 178 Scanner EOP deg gegte See de ere tree eege 179 Clearing Paper Jam 180 Clearing Paper Jams from Tray 1 Tray 2 Tray 3 or Tray 4 180 Clearing Paper Jams from Tray 5 Bypass Tray 181 Clearing Paper Jams in Document Feeder 182 Clearing Paper Jams in Cover A 184 Clearing Paper Jams in Cover 185 Clearing Paper Jams in Cover 186 Clearing Paper Jams in Duplex Module D 187 Clearing Paper Jams in Covert ennenen rnrn eerren ern 188 Clear
85. e Special Pages tab 2 Click Add Exceptions 3 Click the desired settings then click OK Macintosh 1 Inthe Print dialog box click Copies amp Pages then click Xerox Features 2 Click Special Pages then click Add Exceptions 3 Click the desired settings then click OK WorkCentre 7120 7125 Multifunction Printer 81 User Guide Printing Scaling To reduce or enlarge your printed page images select a scaling value between 25 and 400 percent The default value is 100 percent XEROX XEROX XEROX Windows 1 Inthe printer driver click the Paper Output tab 2 Click the down arrow to the right of the Paper field then click Other Size 3 Inthe Paper Size window click the arrow to the right of Scale Options then click one of the following options e Automatically Scale to scale from one standard paper size to another e Manually Scale to scale by a percentage entered in the percentage field Macintosh 1 Inthe application click File then click Page Setup 2 Inthe Scale field type the desired scale percentage value 3 Click OK 82 WorkCentre 7120 7125 Multifunction Printer User Guide Printing Printing Watermarks A watermark is additional text that can be printed across one or more pages For example terms like Draft and Confidential which you might stamp on a page before distribution can be inserted as a watermark Using the watermark feature you c
86. e button Touch E Mail then touch the E mail Options tab Touch File Format then select the desired file type Each file format is described when selected To accept the file format touch Save WorkCentre 7120 7125 Multifunction Printer User Guide Scanning To request a read receipt 1 On the printer control panel press the Services Home button 2 Touch E Mail then touch the E mail Options tab 3 Touch Read Receipts then touch On 4 Touch Save WorkCentre 7120 7125 Multifunction Printer 129 User Guide Scanning Scanning to a Computer The Scan to PC feature allows you to scan a document to your computer Note This feature must be enabled by your system administrator To use the Scan to PC feature 1 STE ee 130 Load the original on the document glass or in the document feeder On the control panel press the Services Home button Touch Scan to PC Touch Transfer Protocol then touch FTP SMB or SMB UNC Format then touch Save Touch Server Save in User Name and Password For each setting using the touch screen keyboard enter the data Touch Save Note If the server name was previously stored touch Address Book touch the desired server touch Add then touch Close To change any of the scan settings touch the four menus at the bottom of the touch screen Color Scanning 2 Sided Scanning Original Type and Scan Presets For details see Setting Scan Options on page 133 Press the green St
87. e file To select multiple files do one of the following e Touch Select All to print all files e To select a range of files to print touch Select from Range then enter the file numbers using the plus or minus buttons Touch the desired file To print the file press the green Start button WorkCentre 7120 7125 Multifunction Printer 89 User Guide Printing Printing Special Job Types You can assign the following special job types from either the Windows or Macintosh printer drivers e Printing and Deleting Secure Print Jobs on page 90 e Printing a Sample Set on page 91 e Delayed Printing on page 91 e Charge Print on page 92 e Saving a Print Job to the Printer on page 92 e Sending a Print Job to a Fax Machine on page 93 Printing and Deleting Secure Print Jobs The Secure Print job type allows you to print a job after you select your user identification and enter your passcode at the printer control panel Windows 1 Inthe printer driver click Paper Output click the Job Type menu then click Secure Print 2 Inthe Secure Print window type and confirm a 1 to 12 digit passcode 3 Click OK Macintosh 1 Inthe print dialog box click Copies amp Pages then click Xerox Features 2 Click the Job Type menu then click Secure Print 3 Type and confirm a 1 to 12 digit passcode 4 Click OK Printing or Deleting Secure Print Jobs at the Printer A CAUTION Once deleted a job cannot be restored On the
88. e four menus at the bottom of the touch screen Color Scanning 2 Sided Scanning Original Type and Scan Presets For details see Setting Scan Options on page 133 Press the green Start button The progress screen appears on the printer touch screen When the scan is complete the touch screen will redisplay the Network Scanning tab Your file is stored in the selected folder on your computer Note A password may be required when scanning to a template Contact your system administrator for the password For details see the System Administrator Guide at www xerox com office WC7120 7125docs Accessing Xerox Scan Utility To access the Xerox Scan Utility on your computer Windows In the taskbar right click the Xerox Scan Utility icon Select Open Xerox Scan Utility If the icon is not visible in the taskbar click Start select All Programs or Programs if you are using Windows Classic View select Xerox Office Printing gt Scanning gt Xerox Scan Utility Macintosh Navigate to Applications gt Xerox gt Xerox Scan Utility then double click the Xerox Scan Utility WorkCentre 7120 7125 Multifunction Printer 139 User Guide Scanning Importing Scanned Files into an Application You can import images scanned at the printer into Windows or Macintosh applications on your computer You must create a scan template before you can download images to your computer or import images to applications using TWAIN or WIA For details see Xerox
89. e name Untitled then type a name for the custom size Type dimensions in the Height and Width fields Click Printer Margins then do one of the following e Select User Defined then type custom margin values e To use default margins select your printer from the list Click OK WorkCentre 7120 7125 Multifunction Printer User Guide Printing Job Completion Notification for Windows You can choose to be notified when your job is finished printing A message appears in the lower right corner of your computer screen with the name of the job and the name of the printer where it was printed Note This feature is only available when your printer is connected to your Windows computer over a network 1 Inthe printer driver click More Status at the bottom of any tab In the Status window click Notification then click the desired option 3 Click the X in the upper right corner of the window WorkCentre 7120 7125 Multifunction Printer 87 User Guide Printing Printing from USB Flash Drive PDF TIFF and XPS files can be printed directly from a USB Flash Drive Notes e Printing from the USB option must be enabled by the System Administrator e The USB port and the optional Media Card Reader cannot be used at the same time If present remove the cable for the Media Card Reader before using the USB port on the control panel To print from a USB Flash Drive 1 nm E WN 88 Insert a USB Flash Drive into the USB port
90. ed electrical outlet This is a safety feature If you are unable to insert the plug into the outlet contact a licensed electrician to replace the outlet Power Cord e Always connect equipment to a correctly grounded power outlet If in doubt have the outlet checked by a qualified electrician e Use the power cord supplied with your printer e Donotusea ground adapter plug to connect the printer to an electrical outlet that does not have a ground connection terminal e Do not use an extension cord or power strip 12 WorkCentre 7120 7125 Multifunction Printer User Guide Safety e Do not place the printer in an area where people might step on the power cord e Do not place objects on the power cord The power cord is attached to the printer as a plug in device on the back of the printer If it is necessary to disconnect all electrical power from the printer disconnect the power cord from the electrical outlet The printer must be turned off before removing the power cord For instructions on turning the printer off see Turning the Printer Off on page 40 Emergency Power Off If any of the following conditions occur turn off the printer immediately and disconnect the power cable from the electrical outlet Contact an authorized Xerox Service Representative to correct the problem e The printer emits unusual odors or makes unusual noises e The power cable is damaged or frayed e A wall panel circuit breaker fuse or other s
91. eee 133 KSE e EE 133 Additional Scanning Options 22 134 Advanced Setting 134 Using the Xerox Scan Utility ccc ence ence ene e ene eeneeenaes 137 OVETVIEW 2 ex 28 E ENER oder seed ee ANEN EEN EE asia enue did 137 Creating a Scan Template 138 Scanning to a Template 4402 rrn 139 Accessing Xerox Scan Utility auannannnnnnnnnennnr rrn rn enner rn rnrn rrenen 139 Importing Scanned Files into an Application 0 cece cece cence eee eens 140 Faxing Fax OVEWIOW oceccseceroricaddsedacaddsageadive eee vend epee sade duree AE dE AA A 144 WorkCentre 7120 7125 Multifunction Printer User Guide Contents Loading Original Documents 145 Document Glass sssssssssssi samir satire eme es 145 Document ABB sis ninenin akanaka deierste gg deg e 145 Sending d FOX E 146 Inserting Pauses in Fax Numbers 146 Server e EEN 147 Sending a Server Fax 4444444 eee 147 Sending an Internet Fox 148 Faxing from Your Computer 149 RECEIVING FOXES EE 150 Selecting Fax Option 151 Setting 2 Sided Fosing erren rr rrr rrrrr rr rrs rr rrs rnrn 151 Selecting the Original Twvpe 151 Setting the Fax Resolution 0 cece ccc cece ence ence eee nee e eee neeennes 151 Adjusting Image Ouolttv ooann nannan neen e naneo nren rerne ennnen en
92. eleased This amount is not large enough to harm anyone adversely However be sure the room where the product is being used has adequate ventilation especially if you are printing a high volume of materials or if the product is being used continuously over a long period Other Regulations Turkey RoHS Regulation In compliance with Article 7 d we hereby certify It is in compliance with the EEE Regulation EEE y netmeli ine uygundur WorkCentre 7120 7125 Multifunction Printer 217 User Guide Regulatory Information Copy Regulations United States Congress by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 Obligations or Securities of the United States Government such as e Certificates of Indebtedness e National Bank Currency e Coupons from Bonds e Federal Reserve Bank Notes e Silver Certificates e Gold Certificates e United States Bonds e Treasury Notes e Federal Reserve Notes e Fractional Notes e Certificates of Deposit e Paper Money e Bonds and Obligations of certain agencies of the government such as FHA and so on e Bonds U S Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds e Internal Revenue Stamps If it is necessary to reproduce a legal document on which there is a canceled re
93. enings on the printer Making contact with a voltage point or shorting out a part could result in fire or electrical shock e Donot remove the covers or guards that are fastened with screws unless you are installing optional equipment and are specifically instructed to do so Power should be OFF when performing these installations Disconnect the power cord when removing covers and guards for installing optional equipment Except for user installable options there are no parts that you can maintain or service behind these covers The printer must be turned off before removing the power cord For instructions on turning the printer off see Turning the Printer Off on page 40 The following are hazards to your safety e The power cord is damaged or frayed e Liquid is spilled into the printer e The printer is exposed to water If any of these conditions occur do the following 1 Turn off the printer immediately 2 Disconnect the power cord from the electrical outlet 3 Call an authorized service representative Electrical Supply The printer must be operated from the type of electrical supply indicated on the printer s data plate label If you are not sure if your electrical supply meets the requirements please consult a licensed electrician for advice A WARNING This printer must be connected to a protective earth circuit This printer is supplied with a plug that has a protective earth pin This plug will only fit into an earth
94. ent glass as shown on the touch screen 2 Sided Book Copying This feature allows you to make 2 Sided copies of facing pages of the original bound document Notes e This feature and Book Copying on page 105 cannot be activated simultaneously e You must use the document glass to make copies from books magazines or pamphlets Do not place bound originals in the document feeder e Non standard size documents will not be separated into two pages accurately To copy pages from a book or other bound document 1 Touch Copy on the touch screen then touch the Layout Adjustment tab 2 Touch 2 Sided Book Copying In the next screen touch On WorkCentre 7120 7125 Multifunction Printer 105 User Guide Copying To specify the copy start page and copy end page touch Starting amp Ending Page e For Starting Page touch Left Page or Right Page e For Ending Page touch Left Page or Right Page To specify the Binding Edge Erase amount the space between the image area and the binding touch the plus or minus buttons Touch Save Specifying the Original Size To specify the original size so that the correct area is copied 1 2 On the touch screen touch Copy then touch the Layout Adjustment tab Touch Original Size a The printer can pre scan the first page of the originals to determine the area to copy Touch Auto Detect b If the area to be copied matches a particular paper size touch Manual Size Input then t
95. ent to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details You may safely connect the machine to the following standard modular jack USOC RJ 11C using the compliant telephone line cord with modular plugs provided with the installation kit See installation instructions for details The Ringer Equivalence Number REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local Telephone Company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ H TXXXxX The digits represented by are the REN without a decimal point for example 03 is a REN of 0 3 For earlier products the REN is separately shown on the label WorkCentre 7120 7125 Multifunction Printer 221 User Guide Regulatory Information To order the correct service from the local telephone company you may also h
96. er admin touch Next enter 1111 then touch Enter Press the Machine Status button Touch the Tools tab then touch System Settings Touch Common Service Settings Under Features scroll down then touch Other Settings Under Page touch the down arrow to display page 2 of 3 Touch Tray 1 Configuration then touch Change Settings WorkCentre 7120 7125 Multifunction Printer 57 User Guide Printing 11 Touch Coupled as Envelope Feeder touch Save then touch Close 12 Under Features scroll up then touch Paper Tray Settings 13 Touch Paper Tray Attributes then touch Tray 1 14 Touch the check box for Envelope Feeder then touch Change Settings 15 Ensure that Paper Type is set to Envelope 16 Under Paper Size touch the desired envelope size 17 Touch Save touch Confirm then touch Close twice The envelope tray is now ready for use Loading Envelopes in the Envelope Tray The envelope tray accepts Monarch Commercial 10 ISO C 5 DL envelopes and custom size envelopes from 148 x 241 mm 5 8 x 9 5 in to 98 x 162 mm 3 9 x 6 4 in Envelope size must be set using the touch screen The optional envelope tray accepts envelope paper weights from 75 g m to 90 g m To load envelopes in the envelope tray 1 Pull the envelope tray out toward you N wc7120 030 2 If required move the paper tray guides further out to load the new envelopes To adjust the side and front guides pinch the guide lever on each guide
97. er will remember your settings 46 WorkCentre 7120 7125 Multifunction Printer User Guide Installation and Setup Using CentreWare Internet Services CentreWare Internet Services CentreWare IS provides access to the printer s embedded Web server It enables you to easily manage configure and monitor the printer using a Web browser on a network computer CentreWare IS enables you to e Access printer status configuration and security settings e Check supplies status from your computer e Access job accounting records to allocate printing costs and plan supplies purchases e Retrieve scanned document files stored in the printer Note Some printer capabilities must be enabled using CentreWare IS Unless your system administrator has unlocked the printer you will need to log in as an administrator to access these settings CentreWare IS requires e A Web browser and a TCP IP connection between the printer and the network in Windows Macintosh or UNIX environments e JavaScript must be enabled in the Web browser If JavaScript is disabled a warning message appears and CentreWare IS may not function properly e TCP IP and HTTP must be enabled in the printer For details see the System Administrator Guide at www xerox com office WC71 20 71 25docs Finding The Printer s IP Address The printer s IP address is required to use CentreWare IS If you do not know the IP Address print the Configuration Report The printer
98. eriorate print quality For best performance clean the document feeder rollers once a month 1 Lift the lever and open the document feeder top cover until it comes to a stop 2 7 wc7120 062 WorkCentre 7120 7125 Multifunction Printer 163 User Guide Maintenance 2 While turning the rollers wipe them with a clean lint free cloth moistened with water wc7120 068 CAUTION Do not use alcohol or chemical cleaners on the document feed rollers 3 Close the top cover untilit clicks into place Make sure the cover is completely closed Cleaning the Printhead Lenses The printer is constructed with four printhead lenses Clean all lenses as described below WARNING Do not perform this operation when the printer is copying or printing 1 Turn the printer off using the power switch visible on the lower center tray 2 Open the front cover wc7120 036 164 WorkCentre 7120 7125 Multifunction Printer User Guide Maintenance 3 Grip the orange tabs on the waste toner container then pull the container toward you Set the container aside 4 Remove the cleaning tool from the front cover 5 Insert the cleaning tool slowly into each slot until it stops then slowly slide the tool out Repeat for each printhead wc7120 039 WorkCentre 7120 7125 Multifunction Printer 165 User Guide Maintenance 7 Align the bottom of the waste toner container w
99. ernate paper size to use e Page s Specify the location page or range of pages to place the inserts Separate individual pages or page ranges with commas Specify ranges with a dash For example to add inserts after pages 1 6 9 10 and 11 type 1 6 9 11 e Paper The Paper field displays the Use Job Settings default size color and type of paper to use for the exception pages To change the paper to use for the exception pages click the down arrow to the right of the Paper field then select from the following menu items e Other Size Click this menu item then click the paper size desired for the exception pages e Other Color Click this menu item then click a color for the paper to use for the exception pages e Other Type Click this menu item then click the type of paper or media to use for the exception pages e 2 Sided Printing Click the down arrow then click the desired 2 sided printing option e _1 Sided Print Prints the exception pages on one side only e 2 Sided Print Prints the exception pages on both sides of the sheet of paper with the images printed so the job can be bound on the long edge of the sheet e 2 Sided Print Flip on Short Edge Prints the exception pages on both sides of the sheet of paper with the images printed so the job can be bound on the short edge of the sheet e Job Settings Displays the attributes of the paper for the majority of the document Windows 1 Inthe printer driver click th
100. et Layout e Image Order Advanced Printing Features TrueType Font Substitution TrueType Font Download PostScript Output PostScript Language Level PostScript Error Handler Help is available in all tabs For more information about Windows printer driver options click Help in the lower left hand corner of any tab in the Properties or Printing Preferences window Setting Default Printing Options for Windows When you print from any software application the printer uses the print job settings specified in the Printing Preferences window You can specify your most commonly used printing options and save them so that you do not have to change them every time you print To change Printing Preferences 1 2 3 64 Click the Windows Start button select Settings then click Printers and Faxes In the Printers and Faxes window right click the icon for your printer then click Printing Preferences Click the tabs in the Printing Preferences window click the desired settings then click OK Note For more information about Windows printing options click Help in the lower left hand corner of any tab in the Printing Preferences window WorkCentre 7120 7125 Multifunction Printer User Guide Printing Selecting Printing Options for an Individual Job in Windows To use specific printing options for a single job change the printing properties before sending the job to the printer These settings override default printing
101. et Layout option then click Booklet Options 3 The paper size is automatically selected To manually specify the paper size under Booklet Paper Size clear the check box click the down arrow then click the desired paper size To turn off Booklet Margins click the down arrow then click None In the PostScript driver the gutter and creep values are set automatically To manually specify the values click the Gutter and Creep arrows to specify the values 6 Click OK 7 If desired select Print Page Borders from the drop down list 8 Click OK Macintosh 1 Inthe Print dialog box click Copies amp Pages click Xerox Features then click Layout Watermark 2 Under Booklet Layout click Enabled 3 Click Booklet Options 4 The paper size is automatically selected To manually specify the paper size under Booklet Paper Size clear the Automatically Select check box click the down arrow then select the paper size 5 The gutter and creep values are set automatically To manually specify the values click the Gutter and Creep arrows 6 Click OK 7 If desired click Print Page Borders 8 Click OK 74 WorkCentre 7120 7125 Multifunction Printer User Guide Printing Using Color Corrections This section includes e Color Corrections for Windows on page 75 e Color Corrections for Macintosh on page 76 e Selecting Color Correction on page 76 The Color Correction options provide simulations of different color devices Autom
102. face Platform ColorQube Global Print Driver and Mobile Express Driver are trademarks of Xerox Corporation in the United States and or other countries Adobe Reader Adobe Type Manager ATM Flash Macromedia Photoshop and PostScript are trademarks of Adobe Systems Incorporated in the United States and or other countries Apple AppleTalk Bonjour EtherTalk Macintosh Mac OS and TrueType are trademarks of Apple Inc registered in the U S and other countries HP GL HP UX and PCL are trademarks of Hewlett Packard Corporation in the United States and or other countries IBM and AIX are trademarks of International Business Machines Corporation in the United States and or other countries Microsoft Windows Vista Windows and Windows Server are trademarks of Microsoft Corporation in the United States and other countries Novell NetWare NDPS NDS IPX and Novell Distributed Print Services are trademarks of Novell Inc in the United States and other countries SGI and IRIX are trademarks of Silicon Graphics International Corp or its subsidiaries in the United States and or other countries SunSM Sun Microsystems and Solaris are trademarks of Sun Microsystems Inc in the United States and other countries UNIX is a trademark in the United States and other countries licensed exclusively through X Open Company Limited As an ENERGY STAR partner Xerox Corp
103. fice WC71 20 71 25support System Administrator Guide at www xerox com office WC71 20 71 25docs WorkCentre 7120 7125 Multifunction Printer User Guide 37 Installation and Setup Installation and Setup Overview Before you can use the printer you must 1 Make sure the printer is connected correctly and turned on 2 Install software drivers and utilities 3 Configure the software Physical Connection You can connect to the printer over a network Connect to a functioning and dedicated fax telephone line for the optional fax Communication cables are not included with the printer and must be purchased separately To physically connect the printer 1 Connect the power cable to the printer and plug it into an electrical outlet 2 Connect one end of a Category 5 or better Ethernet cable to the Ethernet port in the back of the printer Connect the other end of the cable to your network port 3 If the fax option is installed connect to a functioning telephone line using a standard RJ11 cable Turning the Printer On The printer has two power switches the main power switch located behind the front cover and the power switch visible on the lower center tray Turning Main Power On Main printer power is controlled by the main power switch Main power should be left on for normal printer operation and should only be turned off when connecting a cable to the printer or when cleaning the printer A CAUTIONS e Switch
104. finished printing Replace the unused portion in the original wrapper and seal for later use e Rotate stock frequently Long periods of storage in extreme conditions can cause glossy paper to curl and jam in the printer Procedure 1 Load glossy paper in the desired tray 2 Inthe printer driver do one of the following e Select Gloss Coating as the paper type e Select the tray containing the glossy paper as the paper source 62 WorkCentre 7120 7125 Multifunction Printer User Guide Printing Selecting Printing Options Printing options are specified as Printing Preferences in Windows and Xerox Features in Macintosh Printing Options include settings for 2 sided printing page layout and print quality e Printing Options for Windows on page 63 e Setting Default Printing Options for Windows on page 64 e Selecting Printing Options for an Individual Job in Windows on page 65 e Saving a Set of Commonly Used Printing Options in Windows on page 65 e Selecting Finishing Options for Windows on page 65 e Printing Options for Macintosh on page 66 e Selecting Options for an Individual Job for Macintosh on page 67 e Saving a Set of Commonly Used Printing Options for Macintosh on page 67 e Selecting Finishing Options for Macintosh on page 67 Printing Options for Windows The following table lists printing options organized in tabs within the Printing Preferences window PCL 6 Printing Options PostScript Printing O
105. first LC 56 WorkCentre 7120 7125 Multifunction Printer User Guide 3 4 5 Printing Slide the guides so they just touch the edges of the stack Note Do not load paper above the maximum fill line Doing so may cause paper jams If required choose paper size type or color on the printer touch screen then touch Confirm If you have not changed the media type touch Confirm on the touch screen Loading Envelopes in Tray 5 Bypass Tray Tray 5 Bypass Tray accepts Monarch and Commercial 10 envelopes Tray 5 Bypass Tray accepts envelope paper weights from 75 g m to 90 g m To load envelopes in Tray 5 Bypass Tray 1 2 Insert envelopes in Tray 5 Bypass Tray Slide the guides so they just touch the edges of the stack Note To help avoid jams do not load envelopes above the maximum fill line On the printer touch screen choose the envelope size then touch Confirm Configuring the Envelope Tray Note The optional envelope tray provides higher volume envelope capacity than the bypass tray The envelope tray replaces Tray 1 in the printer and must be configured before use When the envelope tray is installed the standard Tray 1 cannot be used To configure the envelope tray 1 2 3 4 5 6 7 8 9 1 0 Remove Tray 1 from the printer Insert the envelope tray in the Tray 1 position in the printer On the control panel press Log in Out Using the touch screen keyboard ent
106. formation e Earnings or Income e Court Record e Physical or mental condition e Dependency Status e Previous military service Exception United States military discharge certificates may be photographed Badges Identification Cards Passes or Insignia carried by military personnel or by members of the various Federal Departments such as FBI Treasure and so on Unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibited in certain states e Automobile Licenses e Drivers Licenses e Automobile Certificates of Title The above list is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your attorney Canada Parliament by stature has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 2 3 4 Current bank notes or current paper money Obligations or securities of a government or bank Exchequer bill paper or revenue paper The public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of law Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queens Printer for Canada or the equivalent printer for a province Marks brands seals wr
107. forms and macros e PCL6 PCL5 e Ethernet 10 100Base TX connection Configurations The printer is available in two configurations Configuration Description Two paper trays and stand Tray 1 and Tray 2 that each hold up to 500 sheets supporting standard selectable sizes up to A3 11 x 17 in Tray 5 Bypass Tray that holds up to 50 sheets supporting custom sizes up to A3 11 x 17 in Four paper trays Tray 1 Tray 2 Tray 3 and Tray 4 that each hold up to 500 sheets supporting standard selectable sizes up to A3 11 x 17 in Tray 5 Bypass Tray that holds up to 50 sheets supporting custom sizes up to A3 11 x 17 in WorkCentre 7120 7125 Multifunction Printer 29 User Guide Features Printer Options Fax e Single Line Fax with Internet Fax e Three Line Fax with Internet Fax e Server Fax e VoIP Fax Scan e Scan Kit Searchable PDF High Compression PDF XPS Thumbnail preview e Scan To Print From USB Finishing e Integrated Office Finisher e Office Finisher LX with Hole Punch and Booklet Maker options e Convenience Stapler Security e Data Security Kit e Xerox Secure Access Unified ID System e Job Based Network Accounting e Common Access Card Authentication CAC Other e PostScript e Work Surface e Envelope Feeder Tray e Media Card Reader For more information on options go to www xerox com office WC7120 7125supplies 30 WorkCentre 7120 7125 Multifunction Printer User Guid
108. g the Color Balance on page 104 e Adjusting the Color Shift on page 104 Specifying the Original Type The printer optimizes the image quality of the copies based on the type of images in the original document and how the original was created To specify the original type 1 Touch Copy on the touch screen then touch the Image Quality tab 2 Touch Original Type 3 Inthe Original Type window a On the left side of the window touch the content type of the original document b If known select how the original was produced c Touch Save Adjusting the Darkness Sharpness and Saturation You can lighten or darken copies and adjust the sharpness and saturation To adjust these image options 1 On the touch screen touch Copy then touch the Image Quality tab 2 Touch Image Options 102 WorkCentre 7120 7125 Multifunction Printer User Guide Copying 3 Inthe Image Options window a To lighten or darken the image touch the Lighten Darken pointer then move it toward Lighten or Darken b To sharpen or soften the image touch the Sharpness pointer then move it toward Sharpen or Soften c To make the image colors more or less vivid touch the Saturation pointer then move it toward Vivid or Pastel d Touch Save Automatically Suppressing Background Variations When you are using originals printed on thin paper text or images printed on one side of the paper can sometimes be seen on the other side of the paper U
109. g the alphanumeric keypad 5 Touch Release 6 To delete the job touch Delete Delayed Printing A print job can be delayed for up to 24 hours from the original job submission time Enter the time at which you would like the job to print Use either a 12 hour format or a 24 hour format Windows 1 Inthe printer driver click Paper Output click the Job Type menu then click Delay Print 2 Under Time to Print type the desired print time or click the arrows then click OK 3 Click OK Macintosh 1 Inthe print dialog box click Copies amp Pages then Xerox Features 2 Click the Job Type menu then click Delay Print 3 Click the arrows to set the desired print time then click OK WorkCentre 7120 7125 Multifunction Printer 91 User Guide Printing Charge Print When this feature is enabled only the print jobs of authenticated users can be printed This feature must be configured by the System Administrator For details see the System Administrator Guide at www xerox com office WC71 20 71 25docs To print using this feature Print the job from your application On the printer control panel press the Log In Out button Using the touch screen keyboard enter the user identification then touch Enter If required enter the passcode then touch Enter Press the Job Status button touch the Secure Print Jobs amp More tab then touch Charge Print Touch the desired user then touch Job List If required enter the pas
110. glass for the next segment then touch Next Original b When printing 2 sided jobs the start page of the next segment is set using Chapter Start To set the start page of the next 2 sided segment touch Chapter Start then choose from the following e Off the first page of the next segment prints on the next available side e On the first page of the next segment prints on Side 1 of a new sheet of paper e Pages per Side New Page if the first segment has an odd number of pages the second segment will start on side 1 If the first segment has an even number of pages the second segment will start on side 2 c Touch Change Settings Touch the settings for the segment To scan the next set of originals press the green Start button on the control panel 114 WorkCentre 7120 7125 Multifunction Printer User Guide Copying 4 For each additional segment you wish to copy repeat Step 3 5 When all segments have been scanned in the Copy screen touch Last Original The entire copy job prints Note Because all the segments print as one job you can select options such as covers or booklet creation that will apply to the entire job To select Build Job options 1 Touch Copy on the touch screen then touch the Job Assembly tab 2 Touch Build Job then touch On 3 Select from a Copy Output touch Paper Supply Stapling Collation and Output Offset options then touch Save b Booklet Creation see Creating Booklets on page 102
111. h N Qu EE ON gt In the print dialog box click Copies amp Pages then Xerox Features Click the Job Type menu click Store File in Folder In the Store File in Folder dialog box type a job name Select a folder on the printer If desired enter the Secure Job data Click OK Click Print The job is stored in the printer Printing or Deleting a Job at the Printer D QUE DON a On the control panel press the Job Status button Touch the Secure Print Jobs amp More tab then touch Public Folder Touch the job to be printed or deleted If required enter the passcode then touch Confirm If desired specify the number of print sets using the alphanumeric keypad then touch Print To delete the job without printing touch Delete Sending a Print Job to a Fax Machine See Faxing from Your Computer on page 149 WorkCentre 7120 7125 Multifunction Printer 93 User Guide Printing 94 WorkCentre 7120 7125 Multifunction Printer User Guide Copying This chapter includes e Basic Copying on page 96 e Adjusting Copy Options on page 98 See also System Administrator Guide at www xerox com office WC71 20 71 25docs for details on managing copy functions WorkCentre 7120 7125 Multifunction Printer 95 User Guide Copying Basic Copying To make copies 1 On the control panel press the yellow Clear All button to remove previous copy settings 2 Load the original document Use the document glass for single copies o
112. h install at the same time To install the printer and scan driver 1 Insert the Software and Documentation disc into your computer s CD or DVD drive Note If the Software and Documentation disc is not available download the latest driver from www xerox com office WC71 20 71 25drivers Open the Mac folder then open Mac OS 10 3 Universal PS folder Open WorkCentre 7120 dmg Open WorkCentre 7120 CD Click Continue three times Click Agree to accept the License Agreement Click Install Type your password then click OK 59 Co NM oY Mt SN If the printer does not appear in the list of discovered printers a Click Manually enter the printer s name or address at the top of the window b Type the address or name of the desired printer then wait for the computer to find the printer If the IP address of the printer is not known see Finding The Printer s IP Address on page 47 c Click Continue 10 Click OK to accept the print queue message 11 If desired select the check boxes to Set Printer as Default and Print a Test Page WorkCentre 7120 7125 Multifunction Printer 43 User Guide Installation and Setup 12 13 14 15 16 Click Continue then click Close From the Apple menu open System Preferences then open Print amp Fax Click the Printing tab click the printer in the list then click Printer Setup Click Installable Options then confirm the options installed on the printer appear If changes a
113. hat compliance with the above conditions may not prevent degradation of service in some situations 222 WorkCentre 7120 7125 Multifunction Printer User Guide Regulatory Information Repairs to certified equipment should be coordinated by a representative designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should make sure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe systems if present are connected together This precaution may be particularly important in rural areas A WARNING Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate The Ringer Equivalence Number REN assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalent Numbers of all of the devices does not exceed 5 For the Canadian REN value please see the label on the equipment Europe Radio Equipment amp Telecommunications Terminal Equipment Directive The Facsimile has been approved in accordance
114. he System Administrator Guide at www xerox com office WC7120 7125docs 144 WorkCentre 7120 7125 Multifunction Printer User Guide Faxing Loading Original Documents With the exception of Faxing from Your Computer faxing tasks begin with loading the original document in the printer Use the document glass for single page jobs or for originals that will not feed through the document feeder Use the document feeder for multiple or single page jobs Document Glass Lift the document feeder cover and place the original facedown toward the back left corner of the document glass as shown wc7120 020 Document Feeder Insert originals faceup Adjust the paper guides so they fit against the originals wc7120 018 wc7120 019 WorkCentre 7120 7125 Multifunction Printer 145 User Guide Faxing Sending a Fax To send a fax using the printer s Embedded Fax 1 2 3 4 Load the original on the document glass or in the document feeder On the control panel press Services Home Touch Fax To manually enter the recipient fax number do one of the following e Enter the fax number using the alphanumeric keypad then touch Add e Touch New Recipients enter the number using the touch screen keyboard touch Add then touch Close To use a number previously stored in the Address Book Touch Address Book Touch List all public entries or List all group entries from the drop down list Touch the desired address Touch
115. he last original page on the back cover for Blank Cover and Print on Both touch Last Page on Back Cover then touch Save To sub divide a large booklet into subsets touch Divide Output then touch On To enter the number of sheets for each subset touch the plus or minus buttons then touch Save Offset Stacking places each stack of printed pages slightly to the left or right of the previous stack for easier separation a Touch Output Offset b Touch Center Tray Upper or Center Tray Lower For automatic creasing touch Right Middle Tray c Touch Offset Stacking then touch System Default No Offset Offset Per Set or Offset Per Job then touch Save 10 Touch Save Including Covers To add covers to a copy job select different trays for the first and last page Those trays can be loaded with heavier stock color or pre printed paper The covers can be blank or printed Note The paper used for the covers must be the same size as the paper used for the rest of the document To select the type of covers and the tray to use for the cover paper 1 2 3 Touch Copy on the touch screen then touch the Output Format tab Touch Covers To include both a front and back cover that use the same tray and printing options a Touch Front amp Back Covers b Touch a printing option for the cover Blank Cover 1 Sided Covers or Print on Both c Touch the tray to use for the covers then touch the tray to use for the main body
116. he total quantity selected For example when copying a book if 3 is entered as the number of desired copies one copy of the book will be printed and two other copies will be held until they are released for printing To print the sample copy 1 wr HM Touch Copy on the touch screen then touch the desired copy settings Touch the Job Assembly tab Touch Sample Job then touch On Touch Save Press the green Start button on the control panel The sample set is printed To print the remaining copies or delete the job 1 2 To print the remaining copies of the job touch Start or press the green Start button on the control panel If the sample copy is unsatisfactory touch Delete Combining Original Sets If the number of originals exceeds the capacity of the document feeder you can combine the sets into one job To select Combine Original Sets 1 St Za EN P 116 Touch Copy on the touch screen Touch the desired copy settings then enter the number of copies using the alphanumeric keypad on the control panel Touch the Job Assembly tab then touch Combine Original Sets Touch On then touch Save Place the first set of originals in the document feeder Press the green Start button on the control panel Copying begins The Copy screen appears on the touch screen Scan additional sets a Place the originals for the next set in the document feeder b Inthe Copy screen touch Next Original c
117. he touch screen then touch the Output Format tab Touch Watermark To add a control number touch Control Number touch Add To select the starting number touch the plus or minus buttons Touch Save To add a stored watermark touch Stored Watermarks then touch On Touch a stored watermark in the list then touch Save To print the current date and time on the copies touch Date amp Time touch Add then touch Save To print the printer s serial number on the copies touch Serial Number touch Add then touch Save The watermark image is faint so the content of the page can be seen To make the watermark visible on copies used as originals touch Watermark Effect then touch Embossed or Outline then touch Save Touch Save WorkCentre 7120 7125 Multifunction Printer User Guide Copying Identification Card Copying This feature allows you to copy both sides of a small original such as an identification card onto the same side of a page 1 wr HM Open the document feeder and place the card in the upper left hand corner of the document glass Note Place the card slightly away from the top left corner of the document glass to capture the whole image of the card Close the document feeder touch Copy on the touch screen then touch the Output Format tab Touch ID Card Copy touch On then touch Save To scan side one press the green Start button To scan side two turn the card over without changing its l
118. hese settings 1 On the touch screen touch Fax then touch the Fax Options tab 2 Touch the desired option touch the desired settings then touch Save Option Values Confirmation Options Off print report after each fax transmission Starting Rate G3 Auto Forced 4800 bps Priority Send Delay Start Priority Send Off On Delay Start Off Specific Time touch Specific Time then touch desired settings Transmission Header Text Off Display Header Recipient Print Sets 1 Set Multiple Sets touch Multiple Sets then touch plus or minus buttons to set quantity Pages per Side Off On touch plus or minus buttons to set quantity Remote Folder Send to Folder Off On Folder Number Folder Passcode enables sending a file directly to a folder on a remote fax machine by setting the Folder Number and Folder Passcode using the alphanumeric keypad F Code Off On F Code is a file transmission method enabled by setting the F Code and Folder Password using the alphanumeric keypad or the touch screen keyboard WorkCentre 7120 7125 Multifunction Printer 153 User Guide Faxing More Fax Options Further optional fax settings are provided To adjust these settings 1 On the touch screen touch Fax then touch the More Fax Options tab 2 Touch the desired option touch the desired settings then touch Save Note These settings are not available for Server Fax Option Values Remote Poll
119. ication using the WIA Image Manager on Windows XP Windows Vista and Windows Server 2003 1 2 Open the file in which you want to place the image To acquire the scanned image select the application s menu item For example if you are placing an image in a Microsoft Word 2003 document a Click Insert b Select Picture c Select From Scanner or Camera d Select the scanner then click OK Open the folder to view thumbnails of the scanned images To see details of an image file a Select the image b Click View picture information The Properties dialog box displays the file size and the date and time that the image was scanned c Click OK d Select the image you want to import Click Get Pictures A copy of the image is transferred to the location selected in your application Note If you want to delete the images you selected click Delete Using the Xerox Scan Utility in a Macintosh OS X Application TWAIN To import scanned images into an application 1 2 Open the file in which you want to place the image Select the application s menu item to acquire the image For example if you are placing an image in a Microsoft Word for Macintosh document a Click Insert b Select Picture c Select From Scanner or Camera d Select the scanner then click Acquire The Scan to Email and Copy to Folder tabs on the Xerox Scan Utility display thumbnails of the images Information about each image
120. ies e 2 gt 1 Sided Scans both sides of the originals and produces 1 sided copies e Rotate Side 2 Rotates the side two image of 2 sided copies 180 degrees Collated Copies You can automatically collate multi page copy jobs For example when making three 1 sided copies of a six page document the copies are printed in this order 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 To choose collated copies 1 Touch Copy on the touch screen 2 Under Copy Output touch Collated Uncollated Copies Uncollated copies are printed in this order 1 1 1 2 2 2 3 3 3 4 4 4 5 5 5 6 6 6 To choose uncollated copies 1 Touch Copy on the touch screen 2 Under Copy Output touch Uncollated Note If a finisher is installed touch More then touch Uncollated To choose uncollated copies with separators 1 Under Copy Output touch Uncollated with Separators 2 To choose the tray loaded with separator sheets touch Paper Supply then touch Save To choose Offset Stacking options without a finisher 1 Under Copy Output touch More then touch Output Offset 2 Touch Offset Stacking touch the desired setting then touch Save 3 Touch Save To choose Offset Stacking options with a finisher 1 Under Copy Output touch More then touch Offset Stacking 2 Touch the desired setting then touch Save 100 WorkCentre 7120 7125 Multifunction Printer User Guide Copying Stapling Copies If the printer has the optio
121. ies not specified for this printer The Total Satisfaction Guarantee is available in the United States and Canada Coverage may vary outside these areas Please contact your local representative for details 14 WorkCentre 7120 7125 Multifunction Printer User Guide Safety Maintenance Safety e Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your printer e Do not use aerosol cleaners Clean with a dry lint free cloth only e Donot burn any consumables or routine maintenance items For information on Xerox supplies recycling programs go to www xerox com gwa WorkCentre 7120 7125 Multifunction Printer 15 User Guide Safety Printer Symbols Symbol Description Warning or Caution Ignoring this warning could cause serious injury or even death Ignoring this caution could cause injury or damage to the property Hot surface on or in the printer Use caution to avoid personal injury Do not touch components with this symbol as personal injury could result Do not burn the item e e Hot Surface Wait the indicated time before handling el S 16 WorkCentre 7120 7125 Multifunction Printer User Guide Safety Product Safety Certification This product is certified by the following agency using the safety standards listed Agency Standard CSA UL60950 CSA IEC60950 WorkCentre 7120 7125 Multifunction Printer
122. in There may be a problem with the caller s fax machine Make a copy to check that your printer is operating correctly and then if the copy was printed correctly have the recipient check the condition of their fax machine The fax received by the recipient is blank The document was loaded incorrectly Document feeder place the document to be faxed faceup Document glass place the document to be faxed facedown Fax was not transmitted The fax number may be wrong Check the fax number The telephone line may be incorrectly connected Check the telephone line connection If it is disconnected connect it There may be a problem with the recipient s fax machine Contact the recipient 204 User Guide WorkCentre 7120 7125 Multifunction Printer Problems Receiving Faxes Symptom The received fax is blank Cause There may be a problem with the telephone connection or with the caller s fax machine Troubleshooting Solution Check that the printer can make clean copies If it can have the caller send the fax again The sender may have loaded the pages incorrectly Contact the sender The printer answers the call but will not accept incoming data Not enough memory If the job contains several graphics the printer might not have enough memory The printer will not answer if memory is low Delete stored documents and jobs and wait for
123. ing Off Poll a Remote Device retrieve files stored on a remote fax machine by using the Remote Folder feature Store for Polling Off Store for Free Polling and Store for Secure Polling fax documents stored in the printer are made available for remote polling by enabling Free Polling or Secure Local Polling then touching the folder and file On Hook Manual Manual Send touch On Hook touch Manual Send then use the touch Send Receive screen keyboard to enter destination and passcode Manual Receive touch On Hook touch Manual Receive then press green Start button Internet Fax Options Additional Internet Fax options are provided To make these settings 1 On the touch screen touch Internet Fax then touch the Internet Fax Options tab 2 Touch the desired option touch the desired settings then touch Save Option Values Acknowledgement Report Confirmation Options Off print report after each fax transmission Read Receipts Off request read receipt from recipient s fax server Internet Fax Profile TIFF S use for A4 210 x 297 mm 8 5 x 11 in originals with Standard or Fine Resolution TIFF F or TIFF J use for A3 297 x 420 mm 11 x 17 in originals with Superfine Resolution Pages per Side Off On touch plus or minus buttons to set quantity Starting Rate G3 Auto Forced 4800 bps G4 Auto Transmission Header Text Off Display Header Note For details see the System Admi
124. ing Paper Jams in Integrated Office Finisher 189 Clearing Paper Jams in Office Finisher LX 2220 190 Clearing Hole Punch Jams in Office Finisher LX 191 Troubleshooting Paper Jams 4 2 193 Clearing Staple Jos 196 Clearing Staple Jams in Integrated Office Finisher 196 Clearing Main Staple Jams in Office Finisher LX 198 Clearing Booklet Maker Staple Jams in Office Finisher LX 200 Print Quality Problems 4 440420 202 Copy and Scan Problems 44022 rno 203 Fax Problems s5ssssss sise sister ado ud ag od Bed ROERE EE E A aie adem ange ue 204 Problems Sending Faxes 204 Problems Receiving Faxes ccc ccc ccc cence ence ence e ene e eee eeeeennnes 205 Getting Hel Pics ceeds oe os ad eet eels SRE dhe ge Ee ASSEN 206 Control Panel Messages 2 206 ALOIS tere Ne Re RER b ns bean baa dense tonneau 206 Online Support Assistant 4 22 206 Webi ReSOUICES geg ANEREN hentai 207 Printer Specifications Physical Specifications
125. inter can automatically print a 2 sided document on supported paper Before printing a 2 sided document verify that the paper type and weight are supported Paper weights in the range of 60 g m to 169 g m can be used for automatic 2 sided printing The following paper types can be used for automatic 2 sided printing e Plain e Letterhead e Heavyweight e Recycled e Bond e Pre printed e Gloss e Punched The following paper and media cannot be used for 2 sided printing e Reload paper previously laser printed or copied e Envelopes e Labels e Any die cut specialty media such as business cards e Extra Heavyweight e Heavyweight Gloss For details see Recommended Media on page 51 68 WorkCentre 7120 7125 Multifunction Printer User Guide Printing Printing a 2 Sided Document Options for automatic 2 Sided Printing are specified in the printer driver Application settings for portrait or landscape orientation are used Windows 1 Click the Paper Output tab 2 Under 2 Sided Printing click 2 Sided Print or 2 Sided Print Flip on Short Edge Macintosh 1 Inthe Print dialog box click Xerox Features 2 Under 2 Sided Printing click 2 Sided Print or 2 Sided Print Flip on Short Edge 2 Sided Page Layout Options You can specify the page layout for 2 Sided Printing which determines how the printed pages turn These settings override the application page orientation settings de e T ES
126. ion detects the color content in the original document and makes copies in full color if the original is a color document or in black only if the original is a black and white document e Color this option copies in full color output using all four printing colors cyan magenta yellow and black e Black amp White this option copies in black and white only Colors in the original are converted to shades of gray WorkCentre 7120 7125 Multifunction Printer User Guide Copying Reducing or Enlarging the Image To reduce or enlarge the image 1 Touch Copy on the touch screen 2 To reduce or enlarge the image proportionally do one of the following e Touch the plus or minus buttons e Touch Reduce Enlarge then touch the plus or minus buttons 3 To reduce or enlarge the image proportionally by a preset amount such as to fit a particular paper size a Touch Reduce Enlarge b Touch Proportional then touch one of the Preset buttons Note You can also use the arrow buttons to change the percentage c To center the image on the page touch Auto Center d Touch Save A To reduce or enlarge the width and length of the image by different percentages a Touch Reduce Enlarge then touch Independent X Y b To scale the width X axis of the image touch the Width percentage arrow buttons c To scale the length Y axis of the image touch the Length percentage arrow buttons Note You can also reduce or enla
127. is not available download the latest driver from www xerox com office WC71 20 71 25drivers To change the language click Language select your language from the list then click OK Click Install Drivers then click Install Print and Scan Drivers Click Agree to accept the License Agreement Select the printer from the list of discovered printers then click Install If the printer does not appear in the list of discovered printers a Click IP Address or DNS Name near the top of the window b Type the address or name of the printer then click Search If the IP address does not appear see Finding The Printer s IP Address on page 47 ONCE 09 c When the printer appears in the window click Next 42 WorkCentre 7120 7125 Multifunction Printer User Guide Installation and Setup 8 Select the desired printer driver e PostScript e PCL5 e PCL6 9 If scanning is installed click the desired scan driver e TWAIN e WIA 10 If scanning is installed select Xerox Scan Utility 11 Click Install 12 When the installation completes click Finish Installing the Drivers and Utilities for Macintosh To access all features of the printer you must e Install the printer and scan drivers e If required add the printer Before installing drivers verify that the printer is plugged in turned on connected to an active network and has a valid IP address Installing Printer and Scan Drivers Note The printer and scan drivers bot
128. ith the tabs wc7120 040 8 Rotate the waste toner container toward the printer until it clicks into place 9 Close the front cover 10 Turn the printer on using the power switch visible on the lower center tray 166 WorkCentre 7120 7125 Multifunction Printer User Guide Maintenance Ordering Supplies This section includes e Consumables on page 167 e Routine Maintenance Items on page 167 e When to Order Supplies on page 168 e Recycling Supplies on page 168 Certain consumables and routine maintenance items need to be ordered occasionally Each supply item includes installation instructions Consumables Use genuine Xerox Toner Cartridges Cyan Magenta Yellow and Black Note Each toner cartridge includes installation instructions A CAUTION Use of toner other than Genuine Xerox Toner may affect print quality and printer reliability It is the only toner designed and manufactured under strict quality controls by Xerox for specific use with this printer Routine Maintenance Items Routine maintenance items are printer parts that have a limited life and require periodic replacement Replacements may be parts or kits Routine maintenance items are typically customer replaceable The following items are routine maintenance items e Drum Cartridge e Waste Toner Container e Fuser Assembly e Transfer Belt e Second Bias Transfer Roller e Hole Punch Waste Container e Staple Cartridge e Staple
129. ity jobs using special media The bypass tray is located on the left hand side of the printer A tray extension is provided to accommodate larger paper After loading paper in the bypass tray make sure that the tray settings on the touch screen match the paper size and type loaded Tray 5 Bypass Tray accepts the following paper types e Plain e Plain Reload e Bond e Punched e Letterhead e Heavyweight e Extra heavyweight e Extra heavyweight reload e Recycled WorkCentre 7120 7125 Multifunction Printer 55 User Guide Printing e Labels e Heavyweight labels e Pre printed e Envelope e Gloss e Gloss Reload e Heavyweight gloss e Heavyweight gloss reload Tray 5 Bypass Tray accepts a maximum of approximately 50 sheets of 80 g m paper Tray 5 Bypass Tray accepts the following range of paper sizes from A6 100 x 148 mm 3 9 x 5 8 in to A3 297 x 420 mm 11 x 17 in The following custom paper sizes are also supported X width between 98 and 432 mm 3 8 x 17 in and Y length between 89 and 297 mm 3 5 x 11 6 in Custom paper sizes can be specified in 1 mm increments Tray 5 Bypass Tray accepts paper weights from 60 g m to 216 g m To load paper in Tray 5 Bypass Tray 1 Open Tray 5 by rotating it outward For larger paper pull the extension straight out until it stops ME wc7120 102 2 Insert the paper either long edge or short edge first Larger paper sizes can only be fed short edge
130. justments e Click the Color Adjustments button then click the Color Adjustments bar e Inthe Color Adjustments window click the arrow then click Automatic sRGB Black and White or None e Inthe PostScript printer driver move Lighten Darken slider to the right to lighten colors or to the left to darken colors in your print job e Inthe PostScript printer driver select the desired printing press simulation by clicking the CMYK Color arrow then click Commercial SNAP SWOP EuroScale or Japan Color Macintosh 1 Inthe Print dialog box from the Copies amp Pages menu click Xerox Features click Image Options then click Output Color Correction 2 Select the desired color correction Automatic sRGB Black amp White or Press Match To select a printing press simulation click the CMYK Source Color arrow then click Commercial SNAP SWOP EuroScale or Japan Color 76 WorkCentre 7120 7125 Multifunction Printer User Guide Printing Printing in Black and White Windows 1 Inthe printer driver click Properties then click the Color Options tab 2 Under Color Corrections click Black and White then click OK Macintosh 1 Inthe Print dialog box click Copies amp Pages click Xerox Features then click Color Options 2 Under Color Corrections click Black and White WorkCentre 7120 7125 Multifunction Printer 77 User Guide Printing Printing Cover Pages A cover page is the first or last page of a document You
131. let Maker installed the control panel displays a message when a staple cartridge is empty and needs to be replaced This section includes e Staple Replacement for Integrated Office Finisher on page 169 e Main Staple Replacement for Office Finisher LX on page 171 e Booklet Maker Staple Replacement for Office LX Finisher on page 173 Staple Replacement for Integrated Office Finisher A WARNING Do not perform this procedure when the printer is copying or printing 1 Open the finisher front cover i 2 Remove the staple cartridge by gripping the orange handle at the front of the cartridge and pulling it firmly toward you wc7120 044 wc7120 045 WorkCentre 7120 7125 Multifunction Printer 169 User Guide Maintenance 3 Check the inside of the finisher for any loose staples and remove them fe if A 4 Pinch both sides of the staple case 1 and remove the staple case from the cartridge 2 we 120 047 5 Insert the front side of the new staple case into the staple cartridge 1 then push the rear side into the cartridge 2 6 Insert the staple cartridge into the finisher wc7120 049 7 Close the finisher front cover 170 WorkCentre 7120 7125 Multifunction Printer User Guide Maintenance Main Staple Replacement for Office Finisher LX A WARNING Do not perform this procedure when the printer is copying or printing 1 Open the finisher front cove
132. main power on first using the main power switch to avoid damaging the printer s internal hard drive or causing a printer malfunction e Do not switch main power off immediately after switching it on Doing so may damage the printer s internal hard drive or cause a printer malfunction 38 WorkCentre 7120 7125 Multifunction Printer User Guide Installation and Setup 1 Open the front cover 2 Press the main power switch to the on position wc7120 011 3 Close the front cover 4 Press the power switch visible on the lower center tray to the on position to turn the printer on The printer takes approximately 35 seconds to warm up before use Note When the optional Office Finisher LX is attached the power switch is located behind a clear plastic door in the finisher transport cover center tray wc7120 008 wc7120 009 Power switch Power switch with optional Office Finisher LX WorkCentre 7120 7125 Multifunction Printer 39 User Guide Installation and Setup Turning the Printer Off Press the power switch visible on the lower center tray to the off position to turn the printer off Internal processing takes place before the printer shuts off Notes e Wait five seconds after any active job completes before turning the printer off e When the optional Office Finisher LX is attached the power switch is located behind a clear plastic door in the finisher transport cover center tray wc7120 013 wc7
133. me of the paper Do not load paper past fill line The front edges of the paper are not even Remove the media align the front edges then reload it The media is moist from humidity Remove the media from the tray and replace it with new dry media Too much static electricity is present Try anew ream of paper Unsupported media Use only Xerox approved media See Supported Media on page 51 Humidity is too high for coated paper Feed paper one sheet at a time Paper Jam Message Stays On Probable Causes Solutions Some paper remains jammed in the printer Recheck the media path and make sure that you have removed all of the jammed paper WorkCentre 7120 7125 Multifunction Printer 193 User Guide Troubleshooting Duplex Unit Jams Probable Causes Solutions Unsupported media of the wrong size thickness or type is being used Use only Xerox approved media For details see Supported Media on page 51 Recheck the media path inside the duplex module and make sure that you have removed all of the jammed paper Make sure that you have not mixed media types in the tray Do not print envelopes labels extra heavyweight or gloss paper 2 sided Document Feeder Jams Probable Causes Solutions Unsupported media of the wrong size thickness or type is in use Do not use unsupported media Use only Xerox approved media See Supported Media on page 51 The documents loaded in the
134. n 1 to 23 times vertically columns and between 1 to 33 times horizontally rows e To arrange the images evenly on the page touch Evenly Spaced e To arrange the images with no space between them touch Side by Side d To change the orientation of the copies touch Original Orientation then touch Upright Images or Sideways Images then touch Save Creating Posters You can create a large size copy of an original fitting it to more than one sheet of paper You then reassemble the pages into a poster and tape them together To create a poster 1 ST By ir 110 Touch Copy on the touch screen then touch the Output Format tab Touch Page Layout Touch Poster Touch Output Size then touch the desired size of the poster To select the width and length enlargement percentages independently touch Enlargement then touch the plus or minus buttons To set the width and length proportionally touch Lock X Y To select the paper tray touch Paper Supply touch the desired tray then touch Save WorkCentre 7120 7125 Multifunction Printer User Guide Copying Adding Annotations Annotations such as page numbers and the date can be automatically added to copies To add annotations 1 Touch Copy on the touch screen then touch the Output Format tab 2 Touch Annotations 3 To insert a comment a b C f Touch Comment then touch On On the next screen touch the desired comment in the list of
135. n page 108 WorkCentre 7120 7125 Multifunction Printer User Guide Copying Book Copying When copying a book magazine or other bound document you can copy either the left or right page or both pages onto a single sheet of paper You must use the document glass to make copies from books magazines or other bound documents Do not place bound originals in the document feeder Notes e This feature and 2 Sided Book Copying on page 105 cannot be activated simultaneously e Non standard size documents will not be separated into two pages accurately To copy pages from a book or other bound document 1 Touch Copy on the touch screen then touch the Layout Adjustment tab 2 Touch Book Copying In the next screen touch On a To copy both pages of an open book in page order touch Both Pages To specify the Binding Edge Erase amount the space between the image area and the binding touch the plus or minus buttons b To copy only the left page of an open book touch Left Page Only To specify the Binding Edge Erase amount the space between the image area and the binding touch the plus or minus buttons c To copy only the right page of an open book touch Right Page Only To specify the Binding Edge Erase amount the space between the image area and the binding touch the plus or minus buttons 3 Touch Save Note The facing pages of a bound document must be placed in a horizontal orientation on the docum
136. n the bag and reseal it for protection WorkCentre 7120 7125 Multifunction Printer User Guide Printing Loading Media This section includes Loading Paper in Trays 1 through 4 on page 53 Loading Paper in Tray 5 Bypass Tray on page 55 Loading Envelopes in Tray 5 Bypass Tray on page 57 Loading Envelopes in the Envelope Tray on page 58 Printing on Special Media on page 60 Select the appropriate tray depending on the media you plan to use For details see Recommended Media on page 51 Loading Paper in Trays 1 through 4 Tray 1 Tray 2 Tray 3 and Tray 4 accept the following media types Plain Plain Reload paper that has had one side printed Bond Punched Letterhead Heavyweight Heavyweight Reload Extra Heavyweight Extra Heavyweight Reload Extra Heavyweight Plus Extra Heavyweight Plus Reload Recycled Labels Heavyweight Labels Extra Heavyweight Labels Pre Printed Gloss Gloss Reload Heavyweight Gloss Heavyweight Gloss Reload Extra Heavyweight Gloss Extra Heavyweight Gloss Reload Tray 1 Tray 2 Tray 3 and Tray 4 accept a maximum of approximately 560 sheets of 80 g m paper from A5 148 x 210 mm 5 5 x 8 3 in to A3 297 x 420 mm 11 x 17 in WorkCentre 7120 7125 Multifunction Printer 53 User Guide Printing The following custom paper sizes are also supported X width between 182 and 432 mm 7 2 x 17 in and Y length between 140 and 297 mm 5 5 x 11 6 in Custom paper sizes can be specified
137. n to change the following scanning options e Advanced Settings e Layout Adjustment e Filing Options Advanced Settings Advanced settings allow you to control image options image enhancements scan resolution file size photographs and shadow suppression To use Advanced Settings 1 On the printer control panel press Services Home 2 Touch the desired scan method 3 Touch the Advanced Settings tab 4 Touch the desired setting Setting Use Image Options Choose from Lighten Darken or Sharpness Soften Image Enhancement Choose from Auto Suppression or Contrast Resolution Choose from 200 to 600 dpi Quality File Size Choose from good image quality with small file size higher image quality with larger file size or highest image quality with largest file size Photographs Enhances the appearance of scans of photographic originals Color Scanning must be set to Color Shadow Suppression Choose Auto Suppression to hide background color and image bleed through for color scanning 134 WorkCentre 7120 7125 Multifunction Printer User Guide Scanning Layout Adjustment Layout adjustment provides additional settings for original orientation original size edge erase Book Scanning and Reduce Enlarge To use Layout Adjustment 1 On the printer control panel press Services Home 2 Touch the desired scan method 3 Touch the Layout Adjustment tab 4 Touch the desired setting
138. nal Integrated Office Finisher copies can be automatically stapled with one staple The Office Finisher LX can automatically staple with two staples To select stapling 1 2 3 Touch Copy on the touch screen Under Copy Output touch Collated 1 Staple For additional stapling options touch More Note Stapling options are dependent upon paper feed orientation short edge or long edge If the desired stapling option is unavailable touch Paper Supply then choose the appropriate tray a Under Staple touch 1 Staple 2 Staples or 2 Staples Top The screen shows the location of the staple on the page b If necessary touch Paper Supply to select the tray loaded with the required paper c Touch Save Creasing Copies If the printer has the Office Finisher LX with Booklet Maker option copies can be automatically creased You can then fold the copies to make a booklet Note Creasing options are dependent upon paper size and feed orientation The paper must be fed from a tray with the paper loaded for short edge feed If the creasing button or the desired creasing option is unavailable touch Paper Supply then choose the appropriate tray Touch Copy on the touch screen Under Copy Output touch Creasing then touch Single Crease To crease and stack each page separately under Pages to Crease touch Crease a page at a time or touch Crease as a Set If desired when Crease as a Set is selected touch Staple to staple the pages
139. ned and sent to an email address Note The Internet Fax service must be enabled before use and an SMTP server must be configured For details see the System Administrator Guide at www xerox com office WC7120 71 25docs To send an Internet Fax 1 2 3 4 148 Place the original on the document glass or in the document feeder On the printer touch screen touch Services Home then touch Internet Fax Touch New Recipient To enter the recipient s email address do one of the following e Enter the address using the touch screen keyboard then touch Add Repeat for each recipient then touch Close e Touch Address Book touch the desired address in the scrolling list then touch Add When all recipients have been added touch Close Adjust fax options if necessary For details see Selecting Fax Options on page 151 Press the green Start button The printer scans the pages and sends the document as an email attachment when all pages have been scanned WorkCentre 7120 7125 Multifunction Printer User Guide Faxing Faxing from Your Computer A document stored on your computer can be sent as a fax using the printer driver Note To fax from your computer fax must be installed in the printer and enabled by the system administrator 1 In your software application click File then Print 2 Select your printer from the list Access the printer driver settings by selecting Properties or Preferences Windows or Xe
140. ng Paper Jams from Tray 1 Tray 2 Tray 3 or Tray 4 on page 180 e Clearing Paper Jams from Tray 5 Bypass Tray on page 181 e Clearing Paper Jams in Document Feeder on page 182 e Clearing Paper Jams in Cover A on page 184 e Clearing Paper Jams in Cover B on page 185 e Clearing Paper Jams in Cover C on page 186 e Clearing Paper Jams in Duplex Module D on page 187 e Clearing Paper Jams in Cover E on page 188 e Clearing Paper Jams in Integrated Office Finisher on page 189 e Clearing Paper Jams in Office Finisher LX on page 190 e Clearing Hole Punch Jams in Office Finisher LX on page 191 e Troubleshooting Paper Jams on page 193 To avoid damage always remove misfed media gently without tearing it Try to remove the paper in the direction that the paper would normally feed Any piece of media left in the printer whether large or small can obstruct the media path and cause further misfeeds Do not reload media that has misfed Note The printed side of jammed pages may smudge and the toner may stick to your hands Do not touch the printed side of the media when removing it Make sure not to spill any toner inside the printer A WARNING If you accidentally get toner on your clothes lightly dust them off as best as you can If some toner remains on your clothes use cool not hot water to rinse the toner off If toner gets on your skin wash it off with cool water and a mild soap If you get toner in your eyes wash it out immediately with
141. nistrator Guide at www xerox com office WC71 20 71 25docs 154 WorkCentre 7120 7125 Multifunction Printer User Guide Faxing Adding Address Book Entries This section includes Adding an Individual Address on page 155 Deleting an Individual Address on page 155 Adding a Group on page 155 Deleting a Group on page 156 Using Chain Dial on page 156 The address book can store email server fax and Internet fax addresses Addresses can be stored for individuals or groups containing multiple individuals Adding an Individual Address Gr EN On the control panel press the Machine Status button On the touch screen touch the Tools tab Touch Setup amp Calibration touch Setup then touch Add Address Book Entry On the next screen touch an lt Available gt address in the scrolling list Touch Address Type touch the desired address type then touch Save Each address book type requires different settings Touch each desired item in the list enter the information using the alphanumeric keypad or touch screen keyboard then touch Save When all desired settings have been configured touch Save to complete the address book entry Deleting an Individual Address NE DEN zc On the control panel press the Machine Status button On the touch screen touch the Tools tab Touch Setup amp Calibration touch Setup then touch Add Address Book Entry On the next screen touch the desired address in the scrolling list Touch
142. nk see the following table for inserting blank pages Print Option Last Page of Text Blank Pages 1 sided printing Add one blank page at the end of the document 2 sided printing Odd numbered Add two blank pages at the end of the document Even numbered Add one blank page at the end of the document 78 WorkCentre 7120 7125 Multifunction Printer User Guide Printing Windows 1 Inthe printer driver click the Special Pages tab 2 Click Add Covers 3 Inthe Add Covers window click the desired options then click OK Macintosh 1 Inthe Print dialog box click Copies amp Pages click Xerox Features then click Add Covers 2 Click Before document or After document 3 Click the desired options then click OK WorkCentre 7120 7125 Multifunction Printer 79 User Guide Printing Printing Insert Pages An insert is a divider page or slipsheet that can be inserted after a print job between copies of a print job or between individual pages of a print job You must specify the tray to use as the source for the insert pages Insert Options place insert After Page s or Before Page s Insert Quantity Specifies the number of pages to be inserted at each location Page s Specifies the location either a page or a range of pages to place the inserts Separate individual pages or page ranges with commas Specify page ranges with a dash For example to add inserts after pages 1 6 9 10 and 11 type 1 6 9
143. nt glass or in the document feeder On the control panel press the Services Home button Touch E Mail Specify the recipient using one of these methods e Touch New Recipient using the touch screen keyboard enter the complete email address touch Add then touch Close e Touch Address Book touch the desired recipient then touch To Repeat Step 4 to add additional recipients to the list When all recipients have been added to the list touch Close A default subject is provided for the email To change the subject touch Subject Using the touch screen keyboard enter the new subject then touch Save To change any of the scan settings touch the four menus at the bottom of the control panel Color Scanning 2 Sided Scanning Original Type and Scan Presets For details see Setting Scan Options on page 133 Press the green Start button Setting Email Options You can override the template settings created by your system administrator and change the following email settings File Name File Format Reply To Read Receipts To change the File Name Message or Reply to email options 1 2 3 4 On the printer control panel press the Services Home button Touch E Mail then touch the E mail Options tab Touch File Name Message or Reply to Using the touch screen keyboard delete or modify the text Touch Save To change the file format 1 2 3 4 128 On the printer control panel press the Services Hom
144. ny cases the touch screen also displays an animated graphic showing the location of the problem such as the location of a paper jam Alerts Alerts provide messages and instructions to help solve problems Alerts can be viewed on e The Status page in CentreWare IS e All tabs in the printer driver Properties window For detailed status information click More Status Online Support Assistant The Online Support Assistant is a knowledge base that provides instructions and troubleshooting help to solve your printer problems You can find solutions for problems with print quality copy quality media jams software installation and much more To access the Online Support Assistant go to www xerox com office WC71 20 71 25support 206 WorkCentre 7120 7125 Multifunction Printer User Guide Web Resources Xerox provides several websites that offer additional help Technical support information for the printer includes online Technical Support Recommended Media List Online Support Assistant driver downloads documentation and more www xerox com office WC71 20 71 25support Troubleshooting Supplies for the printer www xerox com office WC71 20 71 25supplies A resource for tools and information such as printing templates helpful tips and customized features to meet your individual needs www xerox com office businessresourcecenter Local sales and support center www xerox com office worldcontacts Printe
145. o television technician for help Any changes or modifications not expressly approved by Xerox could void the user s authority to operate the equipment To ensure compliance with Part 15 of the FCC rules use shielded interface cables Canada Regulations This Class B digital apparatus complies with Canadian ICES 003 Cet appareil num rique de la classe B est conforme la norme NMB 003 du Canada 216 WorkCentre 7120 7125 Multifunction Printer User Guide Regulatory Information European Union A CAUTION This is a Class B product In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures The CE mark applied to this product symbolizes Xerox s declaration of conformity with the following applicable Directives of the European Union as of the dates indicated e December 12 2006 Low Voltage Directive 2006 95 EC e December 15 2004 Electromagnetic Compatibility Directive 2004 108 EC e March 9 1999 Radio amp Telecommunications Terminal Equipment Directive 1999 S EC This product if used properly in accordance with the user s instructions is neither dangerous for the consumer nor for the environment To ensure compliance with European Union regulations use shielded interface cables A signed copy of the Declaration of Conformity for this product can be obtained from Xerox Ozone Release During print operation a small quantity of ozone is r
146. ob turn it to eject the paper Pull gently on the paper to remove it from the document feeder wc7120 093 4 If the message on the touch screen instructs you to open the inner cover lift the green handle up then open the inner cover we7 120 094 182 WorkCentre 7120 7125 Multifunction Printer User Guide Troubleshooting 5 Turn the knob to eject the paper upward Pull gently on the paper to remove it from the document feeder wc7120 095 6 Close the inner cover then close the document feeder top cover until it clicks into place Confirm that the cover is fully closed on both the near and far sides 7 If the jammed paper is not visible raise the document feeder Remove any jammed paper from under the document feeder or from the document glass D Close the document feeder 9 If the jammed paper is not visible lift the document feeder tray and remove the jammed paper 10 Return the document feeder tray to its original position 11 To resume document scanning make sure the paper is not torn wrinkled or folded then reload the entire document including the pages already scanned The printer will automatically skip the previously scanned pages and resume scanning with the unscanned pages A CAUTION Torn wrinkled or folded originals may cause jams and damage the printer To scan them use the document glass WorkCentre 7120 7125 Multifunction Printer 183 User Guide Troubleshoo
147. ob Flow Sheets on page 124 e Printing Stored Files using CentreWare IS on page 124 e Retrieving Scanned Files to Your Computer Using CentreWare Internet Services on page 124 e Creating a Folder on page 125 e Deleting a Folder on page 126 Storing a scanned file to a folder is the simplest scanning method A document scanned at the printer is stored as a file to a folder on the printer s hard drive You can then print the file or you can copy the stored file to your computer using a Web browser and CentreWare IS Folders are accessible to all users unless protected with a password For details see Creating a Folder on page 125 Note Scanning to a folder must be enabled by the system administrator Scanning to a Folder To store a scanned file to a folder 1 Load the original on the document glass or in the document feeder 2 Press the Services Home button 3 On the touch screen touch Store to Folder 4 Touch the desired folder If a password is required enter the password using the alphanumeric keypad then touch Confirm on the touch screen 5 To change any of the scan settings use the four menus at the bottom of the touch screen Color Scanning 2 Sided Scanning Original Type and Scan Presets For details see Setting Scan Options on page 133 6 Press the green Start button The Store to Folder progress screen appears on the touch screen When the scan is complete the touch screen will redisplay the Store to Folder
148. ocation on the document glass then touch Start on the touch screen Both sides of the card will then print onto the same side of a sheet of paper WorkCentre 7120 7125 Multifunction Printer 113 User Guide Copying Advanced Copying Use the Job Assembly tab to change the following settings e Building a Job on page 114 e Printing a Sample Copy on page 116 e Combining Original Sets on page 116 e Delete Outside Delete Inside on page 117 e Saving Copy Settings on page 117 e Retrieving Saved Copy Settings on page 118 Building a Job Complex copy jobs that include a variety of originals requiring different copy settings can be produced using this feature Each segment can have different copy settings After all segments are programmed and scanned the page images are stored temporarily in the printer The complete copy job is then printed To build a copy job with multiple segments 1 Touch Copy on the touch screen 2 Program and scan the first segment a Place the originals in the document feeder or on the document glass for the first segment b Touch the desired copy settings for the first segment c Touch the Job Assembly tab d Touch the Build Job button touch On then touch Save e Toscan the first set of originals press the green Start button on the control panel The Copy screen appears on the touch screen 3 Program and scan additional segments a Place the originals in the document feeder or on the document
149. on the control panel Press the Services Home button Touch Media Print Text To print one file touch Select from List To select multiple files do one of the following e To print all files touch Select All e To select a range of files to print touch Select from Range then enter the file numbers using the plus or minus buttons Touch the desired folder To move down one directory level touch Next To move up one directory level touch Previous Touch the desired file If desired make selections from the Output Color Paper Supply 2 Sided Printing and Pages per Side drop down lists Note The default color setting is Black and White To select color output touch Output Color then touch Color To print the file press the green Start button WorkCentre 7120 7125 Multifunction Printer User Guide Printing Printing from Media Card Reader JPEG TIFF DCF 1 0 and TIFF files can be printed directly from a Compact Flash card inserted in the optional Media Card Reader Gre es a Notes e The print from USB option must be enabled by the System Administrator e The Media Card Reader and the USB port on the control panel cannot be used at the same time If present remove the USB flash drive from the port before connecting the cable for the Media Card Reader Insert a Compact Flash card into the Media Card Reader Press the Services Home button Touch Media Print Photos Touch Select from List to print on
150. oration has determined that this product meets the ENERGY STAR guidelines for energy efficiency The ENERGY STAR name and logo are registered U S marks AGG ENERGY STAR Document version 1 1 July 2011 Contents 1 Safety Electrical Safety edd EEN REEL mure teens ennemi 12 Electrical SUDDLY A M98 Wine etes en eG ou a4 oe wk muette n e cede occas dete 12 POWER ne anti tn ri dite oppose eteietesesese ee 12 Emergency d e EE 13 T l ph ne Line Core ne ae Sees bu ae eae Ee Res 13 Maintenance Safety 0 cece ccc cee ee nen nee eee eee eee eee 15 Printer Symbol Seisa nn eee SE ANT ana tee deed er 16 Product Safety Certification A ve EN NENNEN EEN here 17 Environmental Health and Safety Contacts 18 2 Features Before Using the Printer i ccuitcwerdieatensdinetenedimedamnd eared E Ee geg g 20 Xerox Welcome Cent des tothe ated wer ew eases bees ee ew eves sieste 20 Pats OF the Printet neo tentent are ae alter 21 Front Left ee Ni dan ete E EE EEA 22 Right Rear View 23 Telephone and Fax Connection Option 24 Document Feeder EE 25 Internal Components 0 ccc cence eaa ie ka Eia ete a EE E 26 Integrated Office Finisher Option 2 22 27 Office LX Finisher Option iii lentement entente Rene 28 Kelte Te We VE 29 CONFIQUrATIONS EES EE 29 Printer Ee 30 Energy Saver MOSS TEE 31 ControlPan el
151. ot be mixed with general household waste For proper treatment recovery and recycling of old products and used batteries please take them to applicable collection points in accordance with your national legislation and the Directive 2002 96 EC and 2006 66 EC By disposing of these products and batteries correctly you will help to save valuable resources and prevent any potential negative effects on human health and the environment which could otherwise arise from inappropriate waste handling For more information about collection and recycling of old products and batteries please contact your local municipality your waste disposal service or the point of sale where you purchased the items Penalties may be applicable for incorrect disposal of this waste in accordance with national legislation For Business Users in the European Union If you wish to discard electrical and electronic equipment please contact your dealer or supplier for further information WorkCentre 7120 7125 Multifunction Printer 229 User Guide Recycling and Disposal Information on disposal in other countries outside the European Union These symbols are only valid in the European Union If you wish to discard these items please contact your local authorities or dealer and ask for the correct method of disposal Note for the Battery Symbol This wheeled bin symbol may be used in combination with a chemical symbol This establishes compliance with the req
152. ouch the desired paper size To view the entire list touch the scroll arrows c If the original contains pages of different sizes touch Mixed Size Originals Touch Save Erasing the Edges of a Copy You can erase content from the edges of your copies by specifying the amount to erase on the right left top and bottom edge To erase edges on copies 1 2 3 106 Touch Copy on the touch screen then touch the Layout Adjustment tab Touch Edge Erase To erase all the edges by the same amount a Touch All Edges b Touch the plus or minus buttons To specify different amounts for the edges a Touch Individual Edges b For each edge touch the plus or minus buttons c If you selected 2 sided copies to specify the amount to erase from each edge on Side 2 touch the plus or minus buttons or touch Mirror Side 1 To cancel edge erase touch Print to Edge To specify the original s orientation as you place it in the document feeder or on the document glass touch Original Orientation then touch either Upright Image or Sideways Image top to left then touch Save Note If preset values such as Hole Punch Erase or Header Footer Erase were previously saved you can touch the preset in the lower left corner of the window Touch Save WorkCentre 7120 7125 Multifunction Printer User Guide Copying Shifting the Image You can change the placement of the image on the copy page This is usef
153. ous media Inkjet paper Non laser glossy or coated paper Paper that has been photocopied Paper that has been folded or wrinkled Paper with cutouts or perforations Stapled paper Envelopes with windows metal clasps side seams or adhesives with release strips Padded envelopes Plastic media Paper Storage Guidelines Providing good storage conditions for your paper and other media contributes to optimum print quality 52 Store paper in dark cool relatively dry locations Most paper is susceptible to damage from ultraviolet and visible light Ultraviolet light which is emitted by the sun and fluorescent bulbs is particularly damaging to paper The intensity and length of exposure to visible light on paper should be reduced as much as possible Maintain constant temperatures and relative humidity Avoid storing paper in attics kitchens garages or basements These spaces are more likely to collect moisture Store paper flat either on pallets cartons shelves or in cabinets Avoid having food or drinks in the area where paper is stored or handled Do not open sealed packages of paper until you are ready to load them into the printer Leave stored paper in the original packaging The paper wrapper usually contains an inner lining that protects the paper from moisture loss or gain Some specialty media is packaged inside resealable plastic bags Store the media inside the bag until you are ready to use it Keep unused media i
154. own lists Options vary by file format 8 Click Retrieve 124 WorkCentre 7120 7125 Multifunction Printer User Guide Scanning 9 Onthe Retrieve Files from Folder page click the link to the selected file 10 Click Save select the desired storage location then click Save 11 If astored file is no longer needed a Select the desired file b Inthe upper right corner of the page click Delete c When prompted click OK Additional File Retrieve Options The following options are available when retrieving a stored file 1 To retrieve a single page of a multiple page document select Retrieve Page Enabled In the Page Number field type the page number 2 To add a thumbnail view when using XPS format select the Add Thumbnail Enabled check box 3 To apply MRC High Compression to PDF and XPS format files select the MRC High Compression Enabled check box Select the desired quality from the Quality drop down list 4 Tocreate a searchable text PDF or XPS file a Select Searchable Text Enabled b From the Language of the Original drop down list select the language c To apply Text Compression from the Text Compression drop down list select Enabled Creating a Folder To create a folder using the printer touch screen 1 Onthe control panel press the Machine Status button 2 Touch the Tools tab then under Features touch Create Folder 3 Touch an lt Available gt folder A To assign a password to the folder a
155. pplies on page 167 WorkCentre 7120 7125 Multifunction Printer 159 User Guide Maintenance Maintenance and Cleaning This section includes General Precautions on page 160 Locating the Serial Number on page 161 Billing and Usage Information on page 161 Cleaning the Printer on page 162 Installing Staples on page 169 See also Safety on page 11 General Precautions A WARNINGS e When cleaning your printer do NOT use organic or strong chemical solvents or aerosol cleaners Do NOT pour fluids directly into any area Use supplies and cleaning materials only as directed in this documentation Keep all cleaning materials out of the reach of children e Internal parts of the printer may be hot Use caution when doors and covers are open e DoNOT use pressurized air spray cleaning aids on or in the printer Some pressurized air spray containers contain explosive mixtures and are not suitable for use in electrical applications Use of such cleaners can result in a risk of explosion and fire e Do NOT remove the covers or guards that are fastened with screws You cannot maintain or service any parts that are behind these covers and guards Do NOT attempt any maintenance procedure that is NOT specifically described in the documentation supplied with your printer To avoid damaging the printer keep the following guidelines in mind 160 Do not place anything on top of the printer Do not leave the covers and doors open for any leng
156. printing media specified for your printer Recommended Media A complete list of recommended media types is available e www xerox com paper Recommended Media List United States e www xerox com europaper Recommended Media List Europe Ordering Media To order paper or specialty media contact your local reseller or go to www xerox com office WC71 20 71 25supplies A CAUTION Damage caused by using unsupported paper and specialty media is not covered by the Xerox Warranty Service Agreement or Total Satisfaction Guarantee The Total Satisfaction Guarantee is available in the United States and Canada Coverage may vary outside these areas Please contact your local representative for details General Media Loading Guidelines Follow these guidelines when loading paper and media in the appropriate trays e Do not print on label sheets that have labels removed e Use only paper envelopes Print envelopes 1 sided only e Do not overload the paper trays e Adjust the paper guides to fit the paper size e Make sure the correct paper type is selected on the printer touch screen after loading paper in a tray WorkCentre 7120 7125 Multifunction Printer 51 User Guide Printing Media That Can Damage Your Printer Your printer is designed to use a variety of paper and media types for print jobs However some media can cause poor output quality increased paper jams or damage to your printer Do not use the following Rough or por
157. ptions Paper Output Job Type Job Type Paper Size Paper Color Paper Type Paper Size Paper Color Paper Type and Tray Selection Tray Selection 2 sided Printing 2 sided Printing Finishing if a finisher is installed Finishing if a finisher is installed Print Quality Print Quality Output Destination Output Destination Special Pages Covers Covers Inserts Inserts Exception Pages Exception Pages Color Options Automatic Color Automatic Color Color Correction Black and White conversion Black and White conversion Color Adjustments Color Adjustments Layout Watermark Pages Per Sheet N Up Pages Per Sheet N Up Booklet Layout Booklet Layout Booklet Paper Size Margins Booklet Paper Size Margins Gutter Orientation and Creep 2 Sided Printing Orientation Booklet Page Borders 2 Sided Printing Watermark Booklet Page Borders Watermark WorkCentre 7120 7125 Multifunction Printer 63 User Guide Printing Advanced PCL 6 Printing Options Paper Output e Copies e Collate e Banner Sheet e Offset Sets e Bypass Tray Feed Edge Image options e Reduce Enlarge e Draft Mode e Gloss Level Advanced Printing Features Print Optimization TrueType Font Substitution TrueType Font Download PostScript Printing Options Paper Output e Copies e Collate e Banner Sheet e Offset Sets e Bypass Tray Feed Edge Image options e Reduce Enlarge e Draft Mode e Gloss Level e Mirrored Output e PostScript Pass through Bookl
158. r wc7120 050 2 The staple cartridge is located inside the finisher cabinet Pull the staple unit toward you until it stops 3 Push the staple unit to the right wc7120 051 4 Remove the staple cartridge by gripping the orange tab at R1 and pulling it firmly toward you wc7120 052 WorkCentre 7120 7125 Multifunction Printer 171 User Guide Maintenance 5 Pinch both sides of the staple case 1 and remove the staple case from the cartridge 2 wc7120 047 6 Insert the front side of the new staple case into the staple cartridge 1 then push the rear side into the cartridge 2 wc7120 048 7 Grip the staple cartridge by the orange tab and insert it into the staple unit until it clicks wc7120 099 8 Close the finisher front cover 172 WorkCentre 7120 7125 Multifunction Printer User Guide Maintenance Booklet Maker Staple Replacement for Office LX Finisher Note The booklet maker uses two staple cartridges labeled R2 and R3 Booklet stapling requires that both staple cartridges contain staples A WARNING Do not perform this procedure when the printer is copying or printing 1 Open the booklet maker side cover wc7120 054 2 If the staple cartridges are not visible grip the vertical panels at the left and right of the opening and gently slide them to the center until they stop wc7120 055 3 Grip the orange tabs on both sides of the staple cartridge and pull the
159. r occurred Contact your local Xerox service representative with the fault information Check the fault history For details see Control Panel Messages on page 206 Printer Is Making Unusual Noises Probable Causes Solutions The tray is not installed correctly Open and close the tray you are printing from There is an obstruction or debris inside Turn off the printer and remove the obstruction or debris If the printer you cannot remove it contact your Xerox service representative 2 Sided Printing Problems Probable Causes Solutions Media or settings are not correct Make sure that you are using correct media For details see Supported Media on page 51 Envelopes labels gloss and extra heavyweight stock cannot be used for 2 Sided Printing In the printer driver choose 2 Sided Printing 178 WorkCentre 7120 7125 Multifunction Printer User Guide Scanner Error Probable Causes Troubleshooting Solutions Scanner is not communicating Turn off the printer using the power switch visible on the lower center tray Wait two minutes then turn the printer on If the problem is not resolved contact your local Xerox service representative WorkCentre 7120 7125 Multifunction Printer 179 User Guide Troubleshooting Clearing Paper Jams When a jam occurs the control panel touch screen displays an animated graphic showing the location of the jam This section includes e Cleari
160. r paper that cannot be fed using the document feeder Use the document feeder for multiple or single pages Document Glass e Lift the document feeder cover and place the original facedown toward the back left corner of the document glass e The original must be aligned to the matching paper size printed on the edge of the glass e The document glass accepts paper sizes from 15x15 mm 0 59 x 0 59 in to A3 297 x 432 mm 11 6 x 17 in e The document glass automatically detects standard paper sizes e Insert originals faceup with page 1 on top e The confirmation indicator illuminates when the originals are correctly loaded e Adjust the paper guides so they fit against the originals e The document feeder accepts paper weights from 38 g m to 128 g m for 1 sided copying and 60 g m to 128 g m for 2 sided copying e The document feeder accepts paper sizes from 125 x 85 mm 4 9 x 3 3 in to A3 297 x 432 mm 11 6 x 17 in e The maximum feeder capacity is approximately 110 sheets of 80 g m paper e The document feeder automatically detects standard paper sizes 3 On the control panel touch screen touch Copy 96 WorkCentre 7120 7125 Multifunction Printer User Guide Copying Use the alphanumeric keypad on the control panel to enter the number of copies The number of copies appears in the upper right corner of the touch screen e To correct the number of copies entered using the alphanumeric keypad press the
161. r printer go to North America www xerox com msds European Union www xerox com environment_europe For the Customer Support Center phone numbers go to www xerox com office worldcontacts 224 WorkCentre 7120 7125 Multifunction Printer User Guide Regulatory Information Energy Saver Mode As an ENERGY STAR partner Xerox Corporation has determined that the basic configuration of this printer meets the ENERGY STAR guidelines for energy efficiency The ENERGY STAR and ENERGY STAR mark are registered United States trademarks The ENERGY STAR Office Equipment Program is a team effort between U S European Union and Japanese governments and the office equipment industry to promote energy efficient copiers printers fax multifunction machines personal computers and monitors Reducing product energy consumption helps combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity Xerox ENERGY STAR equipment is preset at the factory Your printer will be delivered with the timer for switching to Power Save Mode from the last copy print out set at 2 minutes For details on this feature see the System Administrator Guide WorkCentre 7120 7125 Multifunction Printer 225 User Guide Regulatory Information 226 WorkCentre 7120 7125 Multifunction Printer User Guide Recycling and Disposal This chapter includes recycling and disposal guidelines and information for All Co
162. r registration www xerox com office register Material Safety Data Sheets identify materials and provide information on safely handling and storing hazardous materials www xerox com msds U S and Canada www xerox com environment_europe European Union Information about recycling supplies www xerox com gwa Information about recycling the printer www xerox com environment U S and Canada www xerox com environment_europe European Union WorkCentre 7120 7125 Multifunction Printer 207 User Guide Troubleshooting 208 WorkCentre 7120 7125 Multifunction Printer User Guide Printer Specifications This chapter includes For media specifications and capacities see Supported Media on page 51 Physical Specifications on page 210 Environmental Specifications on page 211 Electrical Specifications on page 212 Performance Specifications on page 213 Controller Specifications on page 214 WorkCentre 7120 7125 Multifunction Printer User Guide 209 Printer Specifications Physical Specifications Base Unit Width 607 mm 23 8 in with bypass tray closed Depth 640 mm 25 1 in Height 1 132 mm 44 5 in Weight 115 kg 253 5 lb Base Unit with Integrated Office Finisher Width 644 mm 25 3 in Depth 640 mm 25 1 in Height 1 132 mm 44 5 in Weight 127 kg 279 9 lb Base Unit with Office Finisher LX and Booklet Maker 210 Width 1 164 mm 45 8 in Depth 651
163. r the list of detected printers Click Default Browser in the Printer Browser window Click the printer then click Add Note If the printer was not detected by the network check to make sure that the printer is on and the Ethernet cable is connected properly WorkCentre 7120 7125 Multifunction Printer User Guide or ee RS Installation and Setup To connect by specifying the printer s IP address Open System Preferences from the Applications folder Open Print amp Fax then click the Printing tab Click the plus button under the list of detected printers Click IP Printer in the Printer Browser window Click IPP Line Printer Daemon LPD or HP Jet Direct Socket Type the printer s IP address in the Address field Type a name for the printer Type a location for the printer Click Xerox in the Print Using drop down list 0 Click the printer model then click Add Adding the Printer for OS X Version 10 5 Ox Mi De ON 7 e TE E NE Open the Applications folder then double click System Preferences Click Print amp Fax Click the plus button under the list of installed printers Type the IP address or host name of the printer Type a Queue name for the printer or leave it blank to use the default queue Click the printer then click Add Note If the printer was not detected by the network check to make sure that the printer is on and the Ethernet cable is connected properly If you want to connect
164. re made click Apply Changes close the window then quit System Preferences The printer is now ready to use Adding the Printer for Macintosh OS X Version 10 3 MOQUE ai gt QD IN DRE D NS Open the Applications folder then open the Utilities folder Open the Printer Setup Utility Click Add Confirm that the first drop down list is set to Rendezvous for a network connection Click the printer Click Xerox in the Printer Model drop down list Click the printer model then click Add Note If the printer was not detected by the network check to make sure that the printer is on and the Ethernet cable is connected properly If you want to connect by specifying the printer s IP address Open the Applications folder then open the Utilities folder Open the Printer Setup Utility Click Add Confirm that the first drop down list is set to IP Printing Click LPD LPR IPP or Socket HP Jet Direct in the Printer Type drop down list Type the printer s IP address in the Printer Address field Click Xerox in the Printer Model drop down list Click the printer model then click Add Adding the Printer for Macintosh OS X Version 10 4 1 St sn bi 44 Open a Finder window click the Applications folder then click System Preferences Note If the System Preferences application is displayed in your dock click the icon to open System Preferences Click Print amp Fax then click Printing Click the plus button unde
165. rge an image by touching one of the Presets d To center the image on the page touch Auto Center e Touch Save Selecting the Tray to Use for Copies The printer automatically selects the paper tray to use for copying based on settings made by the System Administrator To use a different paper type for copying on letterhead colored paper or different paper sizes select the paper tray loaded with the desired paper To select the tray to use 1 Touch Copy on the touch screen 2 Touch the desired tray under Paper Supply 3 To use another tray a Touch More b Touch the desired tray in the list c Touch Save Specifying 2 Sided Originals or Copies The document feeder and the document glass can be used to copy one or both sides of a 2 sided original To copy both sides of a 2 sided original 1 Touch Copy on the touch screen 2 Under 2 Sided Copying touch 2 gt 2 Sided WorkCentre 7120 7125 Multifunction Printer 99 User Guide Copying 3 Press the green Start button The document feeder automatically copies both sides of a 2 sided original Note When using the document glass for 2 sided copying a message appears at the top of the touch screen when it is time to place the next original on the glass Other options are available under 2 Sided Copying e 1 gt 1 Sided Scans only one side of the originals and produces 1 sided copies e 1 gt 2 Sided Scans only one side of the originals and produces 2 sided cop
166. rinting Temporarily stops the current copy job to allow a priority job to process 7 Clear All Press twice to clear current job settings Touch Confirm on the touch screen to reset all job settings to default 8 Stop Press to pause a print copy scan or fax job On the touch screen touch Resume to continue or Delete to cancel the job 32 WorkCentre 7120 7125 Multifunction Printer User Guide Features Item Description 9 Start Press to start a copy scan or fax job 10 C Deletes numeric values or the last digit entered using the alphanumeric keys 11 Dial Pause Inserts a pause in a fax number 12 Alphanumeric Keys Enter alphanumeric information 13 Services Press to access the options for the selected feature such as copy scan and fax on the touch screen 14 Job Status Press to view the list of active and completed jobs on the touch screen 15 Machine Status Press to view supplies status printer information and so on on the touch screen 16 USB Memory Port USB memory port option Printer Information Your printer provides status information from the touch screen on the control panel and in printed reports Usage and billing information are also available from the touch screen For details see Billing and Usage Information on page 161 Job Status View job status to check and manage jobs 1 2 3 4 Press the Job Status button on the control panel Touch the A
167. rk uses a DHCP server the printer automatically acquires a network address To assign a static IP address configure DNS server settings or configure other TCP IP settings see the System Administrator Guide at www xerox com office WC71 20 71 25docs WorkCentre 7120 7125 Multifunction Printer 41 User Guide Installation and Setup Installing the Software This section includes e Operating System Requirements on page 42 e Installing Drivers and Utilities for Windows on page 42 e Installing the Drivers and Utilities for Macintosh on page 43 e UNIX and Linux Drivers on page 46 Operating System Requirements e Windows XP Vista Windows Server 2003 or later e Macintosh OS X version 10 3 or later e UNIX and Linux see www xerox com office WC71 20 71 25drivers Installing Drivers and Utilities for Windows To access all features of the printer you must e Install the Xerox printer driver e If scanning is installed install the Xerox scan driver Installing a Network Printer Before installing drivers ensure that the printer is plugged in turned on connected to an active network and has a valid IP address To install the driver 1 Insert the Software and Documentation disc into your computer s CD or DVD drive 2 The installer starts automatically unless you have autorun disabled on your computer Note If the installer does not start navigate to the drive and double click Setup exe If the Software and Documentation disc
168. rox Features for Macintosh The title of the button may vary depending on your application 4 Select printer features e Windows Click the Paper Output tab e Macintosh Click Copies amp Pages then click Xerox Features 5 Click the Job Type menu then click Fax 6 Click Add Recipients 7 Enter the recipient s name and fax number If desired complete the additional information 8 If desired click the Cover Sheet tab choose an option then click OK 9 If desired click the Options tab choose options then click OK 10 Click OK 11 Send the fax e Windows Click OK e Macintosh Click Print For details click the Help button in the Fax window WorkCentre 7120 7125 Multifunction Printer 149 User Guide Faxing Receiving Faxes The printer must be configured by the system administrator to receive and print a fax using the Embedded Fax Server Fax and Internet Fax For more information see the System Administrator Guide at www xerox com office WC71 20 71 25docs 150 WorkCentre 7120 7125 Multifunction Printer User Guide Faxing Selecting Fax Options This section includes e Setting 2 Sided Faxing on page 151 e Selecting the Original Type on page 151 e Setting the Fax Resolution on page 151 e Adjusting Image Quality on page 151 e Adjusting Layout on page 152 e Additional Fax Options on page 153 e Creating Fax Comments on page 157 Setting 2 Sided Faxing 1 Touch Fax on the touch screen 2 Touch
169. scode then touch Confirm Touch the job to be printed or deleted 19 CO No Sw zc If desired specify the number of print sets using the alphanumeric keypad then touch Print After printing the job is deleted 10 To delete the job without printing touch Delete A CAUTION Once deleted a job cannot be restored 11 When finished press the Log In Out button then touch Logout Saving a Print Job to the Printer The Store File in Folder job type stores a print job in a folder in the printer You can print the job from the printer control panel The job is not automatically deleted after printing but it can be manually deleted at the printer control panel Windows 1 Inthe printer driver click Paper Output click the Job Type menu then click Store File in Folder 2 Inthe Store File in Folder window do one of the following e Click the arrow to the right of Job Name then click Use Document Name e Delete the text in the Job Name field then type a job name 3 To select a Folder Number do one of the following e Click the arrow to the right of Folder Number then click a folder number in the list e Delete the text in the Folder Number field then type a folder number A To create a Secure Saved Job a Select the Secure Saved Job check box b Type and confirm a 1 to 20 digit passcode 5 Click OK three times The job is stored in the printer 92 WorkCentre 7120 7125 Multifunction Printer User Guide Printing Macintos
170. se Auto Suppression to minimize the visibility of background colors in your copies To change this setting 1 Touch Copy on the touch screen then touch the Image Quality tab 2 Touch Image Enhancement 3 Under Background Suppression touch Auto Suppression 4 Touch Save Adjusting the Contrast Contrast is the difference between light and dark areas in an image To reduce or increase the contrast of the copies 1 Touch Copy on the touch screen then touch the Image Quality tab 2 Touch Image Enhancement 3 Doone of the following e To automatically adjust the contrast touch Auto Contrast e Touch Manual Contrast touch the Contrast pointer then move it toward More or Less 4 Touch Save Selecting Color Effects If you have a color original you can adjust the color using presets called Color Effects For example the copy colors can be adjusted to be warmer or cooler To select a color preset 1 On the touch screen touch Copy then touch the Image Quality tab 2 Touch the Color Effects button 3 Touch the desired color preset The sample images show how the colors are adjusted 4 Touch Save WorkCentre 7120 7125 Multifunction Printer 103 User Guide Copying Adjusting the Color Balance If you have a color original you can adjust the balance of the printing colors between cyan magenta yellow and black before you print your copy To adjust the color balance 1 Touch Copy on the touch screen then to
171. sired scanning method use the four menus at the bottom of the control panel touch screen to change the following scan settings e Color Scanning e 2 Sided Scanning e Original Type e Scan Presets To change the scan settings 1 On the printer control panel press Services Home 2 Touch the desired scan method 3 Touch the desired settings in the four menus at the bottom of the touch screen Setting Setting Color Scanning Use Overrides automatic detection Set to Color Black amp White or Grayscale Setting 1 sided or 2 sided originals Use the document feeder to scan 2 sided originals Select 2 sided scanning to scan both sides of the paper to produce a multi page image If your original document cannot be fed through the document feeder use the document glass to manually perform 2 sided scanning Setting the Original Type Choose from Photo amp Text Text or Photo Setting the Scan Presets Choose from Sharing amp Printing Archival Record OCR High Quality Printing or Simple Scan WorkCentre 7120 7125 Multifunction Printer 133 User Guide Scanning Additional Scanning Options Additional scanning options allow precise control of the scanning process Many of these optional settings override the automatic settings Instructions on the touch screen describe the use of these options After selecting the desired scanning method use the tabs along the top of the touch scree
172. sts Choose from Do Not Save Rename New File Overwrite Existing File Append to Existing Folder or AddDateStamp to File Login Name Enter login name if required Password Enter password if required 136 WorkCentre 7120 7125 Multifunction Printer User Guide Scanning Using the Xerox Scan Utility This section includes e Overview on page 137 e Creating a Scan Template on page 138 e Scanning to a Template on page 139 e Accessing Xerox Scan Utility on page 139 e Importing Scanned Files into an Application on page 140 The Xerox Scan Utility allows you to scan images from the printer directly to your computer These scanned images are not stored in the printer Notes e You must install the scan drivers to use the Xerox Scan Utility For details see the System Administrator Guide at www xerox com office WC7120 7125docs e You must create a scan template before using the Xerox Scan Utility Overview The following steps summarize the use of the Xerox Scan Utility 1 Create a Xerox Scan Utility scan template using your computer e The template contains scanning instructions such as color settings file format and resolution e Once created the template data is sent to the printer and stored there for later use 2 Scan an original document at the printer e Using the printer touch screen select the desired template e Scan the original document e When scanning is complete the image is sent from
173. t Scan Use the Advanced Settings Tab to lighten darken or adjust contrast Colors are off Copy Use the Image Quality settings to adjust color balance Scan Confirm the correct Original Type is set WorkCentre 7120 7125 Multifunction Printer 203 User Guide Troubleshooting Fax Problems If a fax cannot be sent or received correctly refer to the following table then perform the indicated operation If a fax still cannot be sent or received correctly even after performing the described operations contact your service representative This section includes e Problems Sending Faxes on page 204 e Problems Receiving Faxes on page 205 Problems Sending Faxes Symptom The document is not scanned using the document feeder Cause The document is too thick too thin or too small Solution Use the document glass to send the fax The document is scanned at an angle The document feeder guides are not adjusted to the width of the document Adjust the document feeder guides to fit the width of the document The fax received by the recipient is blurry The document is incorrectly positioned Position the document correctly The document glass is dirty Clean the document glass The text in the document is too faint Adjust the resolution Adjust the contrast There may be a problem with the telephone connection Check the telephone line then send the fax aga
174. ter User Guide Scanning This chapter includes Scanning Overview on page 120 Loading Original Documents on page 121 Storing a Scan to a Folder on page 122 Printing Stored Files at the Printer on page 122 Printing Stored Files using CentreWare IS on page 124 Scanning to a Network File Repository on page 127 Scanning to an Email Address on page 128 Scanning to a Computer on page 130 Scanning to a Home Directory on page 131 Storing to a USB Flash Drive on page 132 Setting Scan Options on page 133 Using the Xerox Scan Utility on page 137 See also System Administrator Guide at www xerox com office WC71 20 71 25docs for details on setting up scanning WorkCentre 7120 7125 Multifunction Printer 119 User Guide Scanning Scanning Overview Scanning is an optional printer feature providing several methods for scanning and storing an original document The scanning procedure used with the printer differs from that of desktop scanners Because the printer is normally connected to a network rather than directly to a single computer you select a destination for the scanned image at the printer The scanning feature allows you to scan a document and store the image to any of the following destinations Folder on the printer s hard drive 120 Document repository on a network server Email address Windows computer Home directory USB Flash Drive Computer using Xerox Scan Utility Application using TWAIN or WIA Notes
175. th of time especially in well lit places Light exposure can damage the drum cartridges Do not open covers and doors during printing Do not tilt the printer while in use Do not touch the electrical contacts gears or laser devices Doing so may damage the printer and cause the print quality to deteriorate Make sure any parts removed during cleaning are replaced before you plug in the printer WorkCentre 7120 7125 Multifunction Printer User Guide Maintenance Locating the Serial Number When ordering supplies or contacting Xerox for assistance you will be asked to provide the printer s serial number View the printer serial number from the printer touch screen 1 Press the Machine Status button 2 The Machine Information tab appears The serial number appears at the left of the Machine Information screen If the serial number cannot be read from the printer touch screen it can also be found inside the printer Open Cover A on the left side of the printer The serial number is located on the left hand side Billing and Usage Information The Billing Information screen displays billing and printer usage information 1 Press the Machine Status button 2 Touch the Billing Information tab The total impressions counters appear on the left of the screen For more detail 1 Touch Usage Counters then touch the down arrow to choose the desired counter Touch the scroll arrows to view the entire list 2 Touch Close
176. the existing job to complete This will increase available memory The received fax size is reduced The paper supply in the printer may not match the document size sent Confirm the original size of the documents Documents might be reduced based on the available paper supply in the printer Faxes cannot be received automatically The printer is set to receive faxes manually Set the printer to automatic reception The memory is full Load paper if it is empty and then print the faxes stored in the memory The telephone line is incorrectly connected Check the telephone line connection If it is disconnected connect it There may be a problem with the sender s fax machine Make a copy to check that your printer is operating correctly If the copy prints correctly have the recipient check their fax machine WorkCentre 7120 7125 Multifunction Printer 205 User Guide Troubleshooting Getting Help This section includes e Control Panel Messages on page 206 e Alerts on page 206 e Online Support Assistant on page 206 e Web Resources on page 207 Control Panel Messages Xerox provides several automatic diagnostic tools to help you produce and maintain print quality The control panel provides you with information and troubleshooting help When an error or warning condition occurs the control panel touch screen displays a message informing you of the problem In ma
177. ting Clearing Paper Jams in Cover A A WARNINGS e Do not perform this operation when the printer is copying or printing e The area around the fuser may be hot Use caution to avoid injury e Do not touch the shiny black transfer belt inside the cover Touching the belt may deteriorate image quality or damage the belt 1 If necessary open Tray 5 1 While lifting up the release lever 2 open cover A 3 wc7120 069 2 If you can see the edge of the jammed paper in the output tray remove the paper by pulling in the direction shown Note If the paper is torn remove all torn pieces from the printer wc7120 070 3 Remove the jammed paper Note If the paper is torn remove all torn pieces from the printer wc7120 071 184 WorkCentre 7120 7125 Multifunction Printer User Guide Troubleshooting A If paper is jammed in the fuser unit remove paper in the direction shown A WARNING The area around the fuser may be hot Use caution to avoid injury 5 Close cover A Clearing Paper Jams in Cover B 1 If necessary close Tray 5 Bypass Tray 2 Lift the lever up then open cover B wc7120 074 3 Remove the jammed paper Notes e Paper may be jammed inside the printer Inspect thoroughly and remove any jammed paper e Ifthe paper is torn remove all torn pieces from the printer wc7120 075 4 Close cover B WorkCentre 7120 7125 Multifunction Printer 185 User
178. tion for Windows 87 Printing from USB FlashDrive gie dE EE EE ni ee Res 88 Printing from Media Card Reader 89 Printing Special Job Types 2220 90 Printing and Deleting Secure Print Jobs 90 Printing a Sample Set 91 Delayed PHARE needed nr rende redire dormir 91 Nell 92 Saving a Print Job to the Pinter 92 Sending a Print Job to a Fax Machine 2 93 Copying Boesch dee deed dee ee ereescht de A 96 EG CMU GS Sy wan tea act mca tea an dn aa le acte da en 96 Document Feeder g ngege dE EE EES en 96 WorkCentre 7120 7125 Multifunction Printer 5 User Guide Contents 6 Adjusting Copy Option 98 ele le EE 98 Image Quality Adiustmentz 0 e ene e eee e en 8 102 Layout Adjustments 0 ccc ccc cece cence ene e ene e nee n ee en ene tenes 104 Output Format Adjustments 2 108 Advanced Copying 4 444 4444 seeds 114 Buildingia e EE 114 Printing a Sample COPY 2 4 bea dione baw heath ides wears oad wear saat e on are are DAE amauta as 116 Combining Original Sets 116 Delete Outside Delete Inside
179. ttings in the Watermark Editor dialog box then click OK To select watermark printing options click the Watermark down arrow click Options then click the desired printing options WorkCentre 7120 7125 Multifunction Printer User Guide Printing Printing Mirror Images for Windows If the PostScript option is installed you can print pages as a mirror image Images mirror left to right when printed 1 Inthe printer driver click the Advanced tab 2 Click the Image Options plus sign click Mirrored Output then click Yes WorkCentre 7120 7125 Multifunction Printer 85 User Guide Printing Creating and Saving Custom Sizes You can print custom size paper from Trays 1 2 3 4 and 5 Bypass Tray Custom size paper settings are saved in the printer driver and are available for you to select in all your applications Note For details see Loading Media on page 53 Windows re NN Se Click the Paper Output tab Click the arrow to the right of the Paper field then click Other Size In the Paper Size window click the arrow to the right of Output Paper Size then click New In the New Custom Size window type a name in the Name field then type dimensions in the Height and Width fields Click OK twice Macintosh DO EUR gt 86 In the application click File then click Page Setup In the Paper Size drop down list click Manage Custom Sizes Click the button to add a new custom page size Double click th
180. uch the Image Quality tab 2 Touch Color Balance 3 To adjust the density levels of all four colors a Select Basic Color on the Color Balance window b To adjust the level for each color touch its pointer then move it toward or 4 To adjust the highlight midtone and shadow density levels by color a Touch Advanced Color b Touch the desired color c To adjust the levels for highlights midtones and shadows touch the pointer then move it toward or d For additional color adjustments repeat steps 4b and Ac 5 Touch Save Adjusting the Color Shift If you have a color original you can adjust the hue of the copy colors Note This feature is only available when the output color is set to Auto Detect or Color To adjust the color shift 1 Touch Copy on the touch screen then touch the Image Quality tab 2 Touch Color Shift The Original Color bar represents the colors of the original document The Copy Color bar represents the copy colors 3 Touch one of the five buttons from Minus to Plus to select the desired color shift 4 Touch Save Layout Adjustments Use the Layout Adjustment tab to change the following settings 104 Book Copying on page 105 2 Sided Book Copying on page 105 Specifying the Original Size on page 106 Erasing the Edges of a Copy on page 106 Shifting the Image on page 107 Rotating the Image on page 107 Inverting the Image on page 108 Specifying the Orientation of the Original o
181. uch the Layout Adjustment tab 2 Touch Image Rotation then select from the following e To cancel rotation touch Off e For automatic rotation of the copy of your original to fit correctly on your selected paper touch Always On e For automatic rotation of the copy of your original when Auto Paper Select or Auto is selected touch On during Auto 3 Touch Save WorkCentre 7120 7125 Multifunction Printer 107 User Guide Copying Inverting the Image Originals can be printed as mirror images This reflects each image left to right on the page Originals can be printed as negative images the positive image is printed as a negative To invert images 1 Touch Copy on the touch screen then touch the Layout Adjustment tab 2 To mirror images touch Invert Image then touch Mirror Image The default is Normal Image which does not mirror the images 3 To create negative images touch Negative Image The default is Positive Image which does not print the image as a negative 4 Touch Save Specifying the Orientation of the Original Adjust these settings to allow the printer to correctly orient the image when using other layout adjustments 1 Touch Copy on the touch screen then touch the Layout Adjustment tab 2 Touch Original Orientation 3 Touch Upright Images or Sideways Images top to left 4 Touch Save Output Format Adjustments Use the Output Format tab to make the following changes e Creating Booklets on
182. uirements set out by the Directive Hg Removal Batteries should only be replaced by a MANUFACTURER approved service facility Other Countries Please contact your local waste authorities and request disposal guidance 230 WorkCentre 7120 7125 Multifunction Printer User Guide
183. ul if the image size is smaller than the page size Originals must be positioned correctly for image shift to work correctly For details see Basic Copying on page 96 e Document feeder position originals faceup left long edge entering the feeder first e Document glass position originals facedown in the back left corner of the document glass long edge to the left To change image placement 1 Touch Copy on the touch screen then touch the Layout Adjustment tab 2 Touch Image Shift 3 To center the image on the page touch Auto Center A To specify the position of the image a Touch Margin Shift b To specify the amount of Up Down and Left Right shift for Side 1 touch the plus or minus buttons c If you selected 2 sided copies to specify the amount to erase from each edge on Side 2 touch the plus or minus buttons or touch Mirror Side 1 5 To specify the original s orientation as you place it in the document feeder or on the document glass touch Original Orientation then touch either Upright Image or Sideways Image top to left then touch Save Note If preset values were previously saved select the preset in the lower left corner of the window 6 Touch Save Rotating the Image If the orientation of the paper currently loaded in the selected tray differs from that of your original the printer automatically rotates the copy to fit on the paper 1 Touch Copy on the touch screen then to
184. untries on page 228 North America on page 228 European Union on page 228 Other Countries on page 230 WorkCentre 7120 7125 Multifunction Printer User Guide 227 Recycling and Disposal Guidelines and Information All Countries If you are managing the disposal of your Xerox product please note that the product may contain lead perchlorate and other materials whose disposal may be regulated due to environmental considerations The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market For recycling and disposal information contact your local authorities In the United States you may also refer to the Electronic Industries Alliance website www eiae org Perchlorate Material This product may contain one or more Perchlorate containing devices such as batteries Special handling may apply please see www dtsc ca gov hazardouswaste perchlorate North America Xerox operates an equipment takeback and reuse recycle program Contact your Xerox sales representative 1 800 ASK XEROX to determine whether this Xerox product is part of the program For more information about Xerox environmental programs visit www xerox com environment or for recycling and disposal information contact your local authorities European Union WEEE Directive 2002 96 EC Some equipment may be used in both a domestic household and a professional business application Domestic
185. use Its contents will be stored on the printer s hard drive The folder will appear on the printer touch screen and in the folder list in CentreWare IS Deleting a Folder A CAUTION Files in the folder will be deleted To delete a folder using the printer touch screen 1 On the control panel press the Machine Status button Touch the Tools tab then under Features touch Create Folder Touch the desired folder If a password is required enter the password using the alphanumeric keypad then touch Confirm Touch Delete Folder then touch Delete un E WN To delete a folder using CentreWare IS 1 At your computer launch your Web browser 2 Type the printer s IP address into the Web browser s address bar then press Enter to open CentreWare Internet Services Note If you don t know the printer s IP address see Finding The Printer s IP Address on page 47 3 Click the Scan tab 4 Inthe Scan navigation pane at the left of the page click Folder Note If necessary scroll down to see all folders 5 Inthe Folder list click Delete for the folder to be deleted Note If the folder contains files they must be deleted before the folder can be deleted 6 Click OK If required enter the folder password then click Apply 126 WorkCentre 7120 7125 Multifunction Printer User Guide Scanning Scanning to a Network File Repository Scanning to a network file repository is a feature of Network Scanning Documents
186. venue stamp this may be done provided the reproduction of the document is performed for lawful purposes e Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original e Postal Money Orders e Bills Checks or Draft of money drawn by or upon authorized officers of the United States e Stamps and other representatives of value of whatever denomination which have been or may be issued under any Act of Congress e Adjusted Compensation Certificates for Veterans of the World Wars 2 Obligations or Securities of any Foreign Government Bank or Corporation 3 Copyrighted materials unless permission of the copyright owner has been obtained or the reproduction falls within the fair use or library reproduction rights provisions of the copyright law Further information of these provisions may be obtained from the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 4 Certificate of Citizenship or Naturalization Foreign Naturalization Certificates may be photographed 5 Passports Foreign Passports may be photographed 6 Immigration papers 218 WorkCentre 7120 7125 Multifunction Printer User Guide Regulatory Information Draft Registration Cards Selective Service Induction papers that bear any of the following Registrant s in
187. w image in Xerox Scan Utility e To automatically save the scanned images in a particular folder without opening the Xerox Scan Utility click Send Image Directly to Folder For details see Xerox Scan Utility Help Select the desired settings for the template Color Black and White Original Size Resolution Original Type File Format and Sides to Scan Select one of the following options e To create a new template for the settings you selected in the Saved Template Settings drop down list type the name for the new template Click Save e To edit an existing template with the settings you selected in the Saved Template Settings drop down list select a template from the list displayed Click Save Note Spaces are not permitted in template names The template will now appear in the list of templates on the Network Scanning tab on the printer touch screen and in Folder List of Files in CentreWare Internet Services 138 WorkCentre 7120 7125 Multifunction Printer User Guide Scanning Scanning to a Template At the printer place your original document in the document feeder or on the document glass 1 2 3 On the control panel press Services Home Touch Network Scanning Touch the desired template To create a template see Creating a Scan Template on page 138 Note Settings chosen using CentreWare Internet Services can be overridden using the printer touch screen To change any of the scan settings touch th
188. way in Tray 5 Load the envelopes facedown in Tray 5 Bypass Tray with Bypass Tray the flaps closed on the leading edge WorkCentre 7120 7125 Multifunction Printer 195 User Guide Troubleshooting Clearing Staple Jams This section includes e Clearing Staple Jams in Integrated Office Finisher on page 196 e Clearing Main Staple Jams in Office Finisher LX on page 198 e Clearing Booklet Maker Staple Jams in Office Finisher LX on page 200 Clearing Staple Jams in Integrated Office Finisher A WARNING Do not perform this procedure while the printer is copying or printing 1 Open the finisher door N fe if A 2 Grip the staple cartridge by the orange handle and remove it by pulling it firmly toward you S i 3 Check inside the finisher for any loose staples and remove them wc7120 045 if 196 WorkCentre 7120 7125 Multifunction Printer User Guide wc7120 046 Troubleshooting 4 Open the staple cartridge clamp by pulling firmly in the direction shown wc7 120 097 5 Remove the jammed staples 1 then push the clamp in the direction shown until it snaps into the locked position 2 A WARNING The points of the jammed staples are sharp Remove the jammed staples carefully wc7120 098 6 Grip the staple cartridge by the orange handle and insert it into the staple cartridge unit until it clicks wc7120 049 7 Close the finisher front door
189. x over a telephone line to a fax machine Notes e The Server Fax service must be enabled before use and a fax server must be configured e Server Fax cannot be used together with the Fax feature When Server Fax is in use the touch screen Fax button activates Server Fax e Server Fax cannot be used together with the Internet Fax feature When Server Fax is in use the touch screen Internet Fax button does not appear Sending a Server Fax Load the original on the document glass or in the document feeder On the control panel touch Services Home Touch Fax Enter the number using the alphanumeric keypad then touch Add St ED I Touch New Recipients enter the number using the touch screen keyboard touch Add then touch Close 6 To use a number previously stored in the Address Book a Touch Address Book b Touch the arrows to scroll through the list c Touch the desired address d Touch Add then touch Close 7 Adjust fax options if necessary For details see Selecting Fax Options on page 151 8 Press the green Start button The printer scans the pages and transmits the fax document when all pages have been scanned WorkCentre 7120 7125 Multifunction Printer 147 User Guide Faxing Sending an Internet Fax If an SMTP email server is connected to the network a document can be sent to an email address This feature eliminates the need for a dedicated telephone line When sending an Internet Fax the document is scan
190. you scan are sent to a document repository on a network server configured by your system administrator A template also created by the system administrator defines the scan settings and the destination of the scanned image Notes e Scanning to a network file repository must be configured by your system administrator e Templates must be created using CentreWare IS For details see the System Administrator Guide at www xerox com office WC71 20 71 25docs To use the scan to a network file repository feature 1 Load the original on the document glass or in the document feeder On the control panel press the Services Home button Touch Network Scanning Touch the desired template To override the template scan settings MIE N e For scanning options use the four menus at the bottom of the touch screen Color Scanning 2 Sided Scanning Original Type and Scan Presets For details see Setting Scan Options on page 133 e For additional scanning options use the three tabs at the top of the touch screen For details see Additional Scanning Options on page 134 6 Press the green Start button WorkCentre 7120 7125 Multifunction Printer 127 User Guide Scanning Scanning to an Email Address Scanning to an email address sends scanned documents as attachments to email Note This feature must be enabled by your system administrator To send a scanned image to an email address 1 2 3 4 Load the original on the docume

Xerox WorkCentre 7120/7125 Multifunction Printer User Guide

Contents

Download Pdf Manuals

Related Search

Related Contents