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1. Step 3 Configure your FTSpooler queues with the correct Associated File handling options Once the rules for identifying and splitting the documents have been created FTSpooler must be configured to use the correct rule file Configuring FTSpooler settings to apply rule files To configure FTSpooler e Open FTSpooler e Inthe Queue Window select the queue you want to apply rule files on e Onthe Processing tab of the Properties Bar select the appropriate rule file from the Resolve drop down menu e The entries of the Rule file are displayed in the Formatting and Replication box on the right e Double click on the first entry in the list e To add a form double click on the required entry from the Formatting and replica tion list then click on Select forms to select a form from the drop down list More than one form can be selected and the bottom tick box for Form name is embedded 109 into the input data covers that case uncommon Multiple forms print in collating sequence of their names as complete sets covering the entire input file Select forms w Include or exclude Forms in the list on the left side by ticking unticking or double clicking them Selected forms are displayed in the list on the right side Available forms Selected forms C ereditnote purchaseorder _ remittanceadvice C statement C taxinvoice 110 e To adda queue double click on t
2. Email address is included as shown in Example 1 or 2 E Text object Definition Format Position Font Print rules RHARSMTP ToXxemail domain com HHAH Subj Our invoice inv no against your PO po no is attached Link selection Linked records Sampletet Field name email domain com Email inv no Invoice po no PO Example 3 Using Multiple Associated Fields This generates three sample entries one each for Invoice PO Number and Date Refer to Step 3 for usage To Create an Associated File Field in FTDesign 100 Choose Text from the Draw menu or click the Text button in the tool bar Click and drag diagonally to add the text frame Release the mouse and the Text dialog box will open On the Definition tab type the associated file commands for Invoice and PO Number in the Text box A Invoice invoice A PO Num po num A Date doc date E Text object Definition Format Position Font Print rules HHARInvoice uinv no t HRASPOR po num HHAH Date sere e mka Linked records Sample text Field name inv no Invoice Number po num PO Number 101 e Link the fields to data as shown doc date shows custom masking to produce 2010 05 14 as output E Text object AZAR Invoicexxinv no t E invoice Date KA I Substitute from file Prefix Suffix Mask as Dte o Input format Year Month Day gt Output format Language dependent v L
3. Fie Edt Format Ln Itea Nuaber 1 61412 191 N 16 06 10 10 0 EA Revision C Form Constants Take these from the same position on the report via Copy from the Notepad Chinese version and paste via Ctrl V into the literal on the FormTrap form See below for illustration Notepad cutting the literal Order Number in Chinese E 1020c UTF 8 txt Notepad ke pta an Ren rate ares 1020e UTF 8 txt Notepad Fie Edt Format View Help ar Ron Ween et Saree i RCHASE ORDER A Order Number 1018 Revision 0 ae 4 ee rg talon gel Ea NARAIN n ARER FormTrap copying Order Number in Chinese use Ctrl V FTDesign China PO tcg frm d y D E GPa corse SOO Moe MS Sie ono T eh GM kj M Srs me BIU K HF SL ZAQ ARMEER MM SEE FAD ARAB LBW MME PALS Ta Api 215153 iG 86 0 512 6689 6001 A 86 0 512 6689 0090 VENDOR NAWE Vendor Address 1 MB Text object Vendor Address 2 Vendor Address 3 Vendor Address 4 Sences a n s MF Wie GMA RAR EFA Contact 136 Special characters and strings such as page number are shown here this field is shown below EE Text object This is accepted format for Chinese equivalent of Page 1 of 2 in English These are other constants you may require in the finished output Brought forward 121 212 33 Definition Format Postion Fort Print ndes f R AK Carrie
4. File Tab This option delivers FormTrap standard output files to a specified directory as well as the opportunity to run processes over the FormTrap output To set the properties of output to file Enter the full Destination folder path of where to save the file to Environment vari ables are accepted See notes following the image below if you are attempting to write to a network drive e Enter the File title This may include sub folders which will be created by FormTrap Spooler where required Use associated file variables by quoting the associated file name in square brackets and For example quoting PO Num would deliver PO22344 from the associated file line PO Num P022344 Make sure that your data fields do NOT contain characters that are illegal for Windows file names and so on These may cause the file save to abort with an error message 29 Note See details in the Knowledge Base for a filter that is available at a charge that removes illegal characters in potential folder and file names More information on Using Associated Files in FTSpooler Queues Properties see page 113 e Select any standard files you wish to add to output There are three types of standard files Output file PostScript ps or PCLXL PCL6 or PCL5 pcl Associated file af and Input file txt e Click Add Remove to edit which if any output conversion filters should be used to add additional files co
5. Forms formatting A Add remove form l error report 42 Queues replication Options xcolor x 4s well as eh Configuring Associated File entry options To configure the Associated File entries options e Open FTSpooler e Inthe Queues Window select the queue you need to configure e On the Processing tab of the Properties Bar you can see four options for Associ ated File entries e As well as all delivery method s email fax print specified in the Associated File as well as those specified in the Queue properties are used e Ignore the Associated File delivery method s in the Form are ignored e Overwrite recipients of the same type If the delivery method specified in the Associated File and the delivery method specified in the Queue properties are the same e g both email then the delivery option specified in the Associated File is used 112 e Overwrite all recipients Delivery method s specified in the Associated File delivery options are used If there is no delivery method i e recipient specified in the Associated File the delivery method specified in the Queue properties is used General Processing Filters Print Email Fax File Applications Resolve formtrap x Formatting and replication Formatting 3b Invoice A Forms formatting ea errs amp Queues replication iP x E Add remove queue 2 TCG Invoice Options m v Statement
6. O Fle fae View Odine Oww Go Project Toots Window Help D BL PATO Coler in eg ocak eee ew SEE g tatta QQ QR Fax Cover Page SRARWIZKF ax taxnume To To From From id Date 31 Dec 2010 Repagination for the Fax Form This needs to be added to the normal repagination in this case the Invoice Form This is how it s done 157 1 Load the Invoice repagination but with the Fax plus Invoice data It will be out of whack on the first page and you ll need to move the Header and Detail portions down as shown to repaginate correctly BRN Repent Fo on mem rh y Uhom i ves mmt ton mnte ee DSUs ex tAr E FOS SEATTLE WAMHINGTOSI Erigen meser 2 After moving all other areas down add a new entry Insert Entry and define the entire Fax as the header Now go to Edit Order of entries and move Entry 2 to Highest 3 For Entry 2 select Properties and replace Append with text with this line F formname this starts a new form once the first form has finished in this case 158 enter F INVOICE Tick Form feed at the end invoice coset TES TESS 5 see eee cote Subject BACK ORDER AND ADOITIONAL PARTS YOCR ORDER HUMBER 9999 808 77 SEIP TO ALEX MAIDEN tuvoice Invoice corre 1 29 23 Seid To Ship To ALEK AIDEN BAGLIEY CITY 14655 KERSINGTON BD ACCOUSTING DEPT EASLIEF WA 99999 14655 KERSINOTON RD SAGLIET MA 99990 eet eee 9989 299 009 0000 re seattiz MAS
7. Local Status To Description CO To Statement success 4 Statement Statement File Date Time lt Searching and Filtering panel View Formatting Records Select the Formatting button under Archive from the top navigation bar The Formatting view s detail panels has the document processing and delivery status panels at the bottom which provide additional information In the searching and filtering panel specify searching criteria to retrieve data records More information on Search and Filter Archive Records see page 55 In the main panel FTSpooler shows each of the formatting process for each job e Date Time of submission e Queue the queue the data was processed in Process Name shows the name of the process used to modify or format the docu ment Some processes show additional information after a colon sign For instance 50 the print formatting process formtrap is followed with the name of the form delivery engine smtp is followed with the document filter name e Document Type the file type that is produced by the process txt is raw data pel or pclxl or ps are formatted and print ready documents In the document processing panel you can see delivery history of each document In the delivery status panel FTSpooler shows Status job status e To form s used in the processing the document Error Description errors in the formatting process More informa
8. Substitute from file Gnd Prefix Suffix Mask as None 7 95 e Click OK E Text object Definition Format Position Font Print rules HHAHSMTP ToXxemail domain coma Linked records Sample tet _Field name email domain com Email Example 2 Using Substitution This builds on the previous example except in this case the client s fax number is not in the input data file The client s fax number is saved once only in a text file where the client number replaces xxxxx as part of the file name for example Fax xxxxx txt becomes Fax TCGo1 txt The content of the file substitutes into the Associated File field at run time One substitution file txt format stored as UTF 8 containing their fax number should exist for each client requiring fax delivery where the file name includes their client number TCGo1 in the examples To create a substitution file Open Notepad or other text editors such as Word or PSPad Type in the Associated File commands in the Notepad In our example the formatted statement will be emailed to support formtrap com or second example faxed to 61293105172 Where substitution files contain characters above hex 127 examples currencies symbols foreign letters O 8 etc or smiley faces substitution files MUST be saved in UTF 8 format Notepad gt File gt Save as window Encoding prompt 96 UTF S8 from the drop d
9. For example a section to select output bin 2 normal on the HP 9040 with the optional HP Q5693A 8 bin mailbox is shown below OutputBin2Normal PJL COMMENT QPJL SET OUT BIN OPTIONALOUTBIN2 0D OA PJL SET FINISH NONE OD OA PJL COMMENT First all on one line Special Characters Unprintable characters eg escape form feed are represented by using a backslash character followed by the ASCII representation of the character in hexidecimal format For example the escape character is represented as 1b any case for characters a f A F we Multiple old string new string all first lines may be provided and are inspected in the order given Already processed replacement strings are NOT reinspected Usage Command Line Command line is the norm for Unix Linux and may be used for Windows outside of the normal Spooler procedure You can use replace on any file outside of FormTrap The filter takes three parameters 122 input file output file section name For example replace c files input pcl c formtrap output pcl short Installation within Spooler V7 via Setup This is the norm for the replace filter where each Section is a different filter within Setup Filters are normally invoked as External input and MUST precede the Western filter or invoked as Post formatting filter for output manipulation normally to drive special features of laser printers Version 7 Installation SBE and Ent
10. Email Fax File _Applicati invoice Email 4 PostScript forms taxiny Jsupport formtrap General _ Processing _ Filters Prit mii forms taxinv lt a PLATO HP LaserJe Queue name Purchase Order Email 7 Invoice Print 2 Local SESE Se saat sn Data inp t Purchase Order Print ostScript Forms purcha caf PLATO HP LaserJe Input services Purchase Order E Queues Purchase Orde z M Line printer LP statement Email AsPostScript forms statem jsupport Formtrap 1 MFile system Named pipe Options statement Print A PostScript forms statem lt 9 PLATOWHP Laserde a HE P statement Resolve via stmt Remittance Advice Queues Remittance Ad Notify Remittance Advice File 4 PostScript forms remitt EFC onication Type statement File A PostScript forms statem C Documents and Do not notify simple Print Queue AslForms formtrap A PLATO HP Color L E mail address name domain simple Email Queue ALJPCL forms formtrap Failure T Bsimple Identification Resolve via stmt i Baal aliy BE Empty queue To create a new queue e Select Empty queue button from the top menu e Properties Bar presents the General settings e Enter unique Queue name and set Data Input options e Notify optional sets an email address for successful and or failure notification emails e Archive optional sets successful
11. View Logs Select the Logs button under Archive from the top navigation bar In the searching and filtering panel specify searching criteria to retrieve data records More information on Search and Filter Archive Records see page 55 In the main panel FTSpooler shows the general dialog but not information about a particular job It provides additional information for troubleshooting processes A full description of the selected activity is shown in the detail panel located at the bottom of the window S LEY connection 2 Queues g Data folders Archive K Setup a all Delivered E Errors ch Data Replication 4 Formatting Working E Logs X Clear all Apply Filter Page 4m Refresh X Delete Date Time Description Date range 17 09 2008 6 48 30 AM Dold jobs deleted from archive From 17 09 2008 2 48 29 4M i old jobs deleted from archive Date 9 09 2008 16 09 2008 10 48 24 PM Dold jobs deleted from archive 6 48 24 PM old jobs deleted from archive 11 18 10 4M i x 2 44 17 PM Old jobs deleted From archive ervice started home C fthome 7 Searching and Filtering panel Managing Records View the Archive Record FTSpooler shows 1 000 records per page When number of retrieved records exceeds page size use these navigation buttons to move between pages l first page the most recent jobs 53 M previous page E
12. A EmailCC username domain com A EmailCC userA domain com userB domain com EmailBCC Email address of the blind carbon copy recipient This entry tells FTSpooler to email a copy of the formatted FormTrap document to the specified email address This email address will NOT be appear on the message This can either be fully qualified username domain com or a Windows address book name Multiple entries may be specified separated by a semi colon These are examples A EmailBCC username domain com A EmailBCC userA domain com userB domain com VSIFAXTo VSI Fax number This entry tells FTSpooler that the formatted document is sent to a Esker VSI FAX Fax engine installed and configured VSI FAX pro vides a comprehensive multi platform fax solution for users who requires faxing of any document from any application running on Unix or Windows 2000 NT XP The VSIFAXTo entry can only have one fax number as its value This is an example AHVSIFAXTo 1 222 333 4444 FaxTo Fax number This entry tells FTSpooler that the formatted FormTrap docu ment is sent to the MAPI fax engine for faxing To use this entry you must have a MAPI fax engine installed and configured The FaxTo entry can only have one fax number as its value This is an example HA FaxTo 1 222 333 4444 117 Delivery Options Subj Subject line for emails and faxes with a cover page These specified subject line will be added
13. COST KAMT SIC P_TO INTERSITE Intersite Order input date is invelad RDARFS MEADERS Tene Sive INI TRSF Cust_ abr CUST_WAME SMIP_ TO INTERSITE Inversive Order Inpus a e invalid RDARES 131 Here we construct Associated File lines with all of the fields required starting with the semi colon separator so this is strictly a semi colon separated file The same is done for the initial Header portion and for each of the Detail and Comment lines as well The Red items are missing the initial hence print and are used for checking the output during testing These are taken out for production subsequent provision in FTDesign to look at the Associated File now makes the red lines redundant This is the output e ee Aaaa Store Counter sintersite Order 08 02 2011L REMARKS 2PROP CAPS PFL 365 NI 2 32 0032 5641956 et Label 53215 T Spaces etc can be removed if required by masking and there is no maximum length on the output Please note these two items 1 Headings are best done on the Trailer label i e you get one record per input docu ment Details will be produced as they occur so are in sequence This document has no trailer so the Associated File records for Header and Trailer are duplicated further down 2 The first character in the detail section must be the separator Follow up via Email from Customer one month later Headers on a CSV file only 1 required Hi
14. next page Records are NOT refreshed automatically by FTSpooler Delete an Archive Records To delete a record and its associated files e Select the record to be deleted e Right click the mouse and select Delete selected job option or click the Delete but ton X on the toolbar and choose the desired option Four options are provided to delete e Selected recipients delete the information about recipients of the selected records The files and associated data will remain in the archive All recipients in the query delete the information about recipients in the query The files and associated data will remain in the archive The result of this operation is the same as selecting all records on all pages and Delete Selected recipients e Selected jobs all information for the job is deleted All jobs in the query all information for all jobs in the query is deleted The result of this operation is the same as selecting all records on all pages and Delete Selected jobs Click the Yes button to confirm Resubmit a Job To resubmit a successful or failed job e Select the record to be restarted Right click the mouse and select the Restart option or click the Restart button oO on the toolbar Exporting This option is often used to capture data files for testing or for troubleshooting purposes To capture a sample data file e To view the document select a ps or pclxl or pel file i e formatted
15. Statement File A JPostScript form rce Do not notify x a TR simple Print Queue A Forms formtrap i PL Esa address Gaamembdonal a simple Email Queue ALJPCL forms form E replicate Oraire u 43 Local 10 35 22 piii Identification Resolve stmt ix 7 gt start Se Il gt lt ill fa Submit Queue via Network Once the queue folders are shared on the network you can process data with FTSpooler by copying or writing the data file to the appropriate folder FTSpooler automatically detects the arrival of a new file in the queue and processes it More information on Configuring Data Input of the Queue see page 12 More information on File System Setup see page 72 If you give access via FTP to the queue folder FTSpooler can then act as a remote document gateway and take advantage of the system s delivery facilities over the Internet Submit Queue via Named Pipe This option allows the user to write directly to FTSpooler using a pipe in place of a file either directly from a suitable application program or by using command line Copy statement A suitable application program will generally be a command line application writing to standard output device 85 n FTSpooler generates the pipe pipe Queue_Name for users to send the data into dot in the pipe refers to the current machine on which FTSpooler is running For example with FTSpooler installed on machine B with
16. aristotle 2 File system a LP Line printer E Named pipes amp Print servers E Printer licensing E mail Applications Remove from list Printer Licensing FTSpooler is licensed to a given number of printers The list of printers is copied from printer servers known to FTSpooler and must include one local or networked laser printer with PCL5 or PCLXL PCL 6 or PostScript driver If you have Version 7 1 or above you may tick and print to other printers drivers using the Print to ANY Windows Printer option from files output as PCLXL using a filter GUI drivers such as PDF drivers WILL NOT WORK and will time out GhostScript PDF conversion from PostScript is provided 76 Note FormTrap produces print ready files for laser printers and requires just the physical address hence you may choose just the one driver for a given printer say the PostScript driver and print in PCL5 or PCLXL or PostScript to it Some older deficient printers may not operate with Unicode test files are available within the Knowledge Base keyword Printer Test This DOES NOT apply to the Print to ANY Windows Printer option which relies on the driver Observations on specific printers that fail are available form the KB keyword Print More information on Print to ANY Windows Printer see page 32 More information on Print Servers see page 75 To configure printer licensing e Check the printers in the list that you wish FTSpooler to print
17. e Highlight the text that will be used to identify the document 105 The identification rule and text used to evaluate the rule are shown in the rules win dow Se Document splitter ftstdsplit ogg File Edit Yiew Entry Rules Options Help eH RAP aa Ba rk mK gle ee w Aw e TCG INFORMATION SYSTEMS Level 3 53 Balfour St Chippendale NSW 2008 Hnvoice Nas 987651 Invoice Date 28 04 200 Customer No 333241 Page No 1 SHIP TO Delivery Code FAX Eucalyptus Solutions T menm v Invoice Type Column Row Length Height Comparison Value M Identification 105 4 10 1 Equal to Invoice No gt Column 105 Row 4 Width 10 Page lof 1 Create a Split Rule Split rules are optional and are used to split a print run into individual documents FTSplitDef begins writing data to file until the first split rule succeeds The file is then closed and FTSplitDef begins writing a new file until the split rule again succeeds It will do this until the entire file has been processed writing separate files e Select the Split rule button e Highlight the text that you want FTSplitDef to evaluate 106 e The split rule its location evaluation and the text used to evaluate are shown in the rules window Document splitter ftstdsplit File Edit View Entry Rules Options Help eH eA AAA BX TCG INFORMATION SYSTEMS Level 3 53 Balfour St Chippendale NSW 2008 Invoice No
18. on the pop up right hand side panel To minimize the monitor panel click on the gt button 2 FTSpooler Enterprise Client Sele Q 71 6 Activity Monitor rmTrap ueues 48 Southcott Invoice 13 54 12 Licensed to Cate Equipment Inc 50 ae start a Vn GA process LY connection Queues Q Data folders w Archive ZS A E repaginator i i RES a3 formtrap ER Ga aga gy age x Ch process New print queue New e mail queue New identification queue Empty queue Clone Delete EA smtp BE Seat exit Queue 4 Email _Fax File Applications H Q delivery Porsche Moroney General Processing Filters Print smo Portobello Label Print Auctio Abas sm a Resolve No rule Formatting and replication Jb smp Portolbello Auctions Dhati Raveena 48 Southcott Invoice 13 54 12 Ont daris EJ invoice Select forms J start st George and SAB Daa mdr Select queues i process Statement Repagination Ps Southcot fl fat repaginator outhco h Statement or Payment Split Meee _ A3 formtrap Statements Options Ge process superior Split xcolor bA smtp 7 exit Superior process Associated file entries G i istri la fal Delivery Tw Distribute As well as v G N smtp i TB EFT Remittance C TB Estimate C Estimate File C TB Invoice 1B PackSlip Or PackSlip Reprint TE PickList Post April 27th 2C T PickList Summar
19. potes Invoice Date 28 04 200 Customer No 333241 Page No 1 SHIP TO Delivery Code FAX Eucalyptus Solutions T menm v Invoice Type Column Row Length Height Comparison Value D Identification 105 4 10 1 Equal to Invoice No 5 Splitter 117 4 6 1 Equal to 987651 A hal Column 117 Row 4 Width 6 Page 1 of 1 Two methods to detect the start of a document are commonly used e Achange in the document number as shown above for which you must change the rule evaluation to Split on Change preferred e Field is equal to Page 1 for which you must Split on Match and check the rule for Equal to Note Check that Pages 10 11 and 100 101 do NOT overlap on Page 1 otherwise if they do overlap test for Page 1 with a blank following Create an Unwanted Page Rule Unwanted page rules are optional and are used to identify unwanted pages such as line up pages and control totals e Select the Unwanted page rule button e Highlight the text that you want FTSplitDef to evaluate 107 The unwanted page rule its location and evaluation and the text used to evaluate are shown in the rules window E Document splitter ftstdsplit File Edit Yiew Entry Rules Options Help gt W eA oak kh wX eee w Aw 2 SEE version 3 21 11 2007 Invoices 144 Credits 12 Pages 186 v Invoice Type Comparison Value ifi 10 1 Equal to Invoice No 1 Equal to Con
20. printer LP O Statement Email A PostScript forms statem jsupport formtrap File system 7 statement Print l JPostScript forms statem ag WPLATO HP LaserJe OpHOnS s Statement Resolve via stmt remittance Advice Queues Remittance Ad Notify Remittance Advice File AsPostScript forms remitt EC Notification Type i Statement File lA JPostScript forms statem 7C Documents and Do not notify simple Print Queue AaForms formtrap SY PLATO HP Color L B simple Email Queue ACIPCL forms formtrap Failure T Simple Identification Resolve via stmt lay Sel W a 2 E mail address name domain m Confirmation of Queue Parameters Change Making changes on any Queue Properties without clicking on the Apply button will receive the pop up confirmation window You also need to decide on the Future behavior Keep displaying this window Do not display this window instead save changes or Do not display this window and do not save changes Alternatively the Save changes option can be configured in the User Interface under Setup Settings tab More information on Configuration on Save changes Interface see page 66 Queue paramenters change Az Queue Purchase Order Parameters of the queue may have been changed Would you like to save changes Don t save Future behavior Keep displaying this window Bo not display this window instead always sa
21. 12 as the minimum value printed Alternative is to use Amount Numeric and define the field as Use input separator with two output decimals which rounds the decimal portion Finally and at high magnification align the whole numbers on top of each other using the arrow keys and Nudge distance of 1 for final alignment 51 000 55 A PDF from the example form and data file shows below 100039 70 100045 40 100041 2 50 This question was put by Scholle Corporation who uses FormTrap globally and have policy decisions on rationalization of their computer outputs such as this one 147 Salutation Masking Salutation masking from generic files with Last Name and optionally containing Title Initials and First Name presents problems for the user especially if the local rules are intended to provide the most acceptable salutation for the addressee This is the data file we ll use it contains all of the possible variations for a total of 8 different combinations Ms A K Kyle Saunders Ms K Saunders Ms Kyle Saunders K Kyle Saunders Ms Saunders K Saunders Kyle Saunders Saunders We ll use Conditional Processing to identify the different combinations and to provide the best fit salutation from the available data Note that unless we have no Title the II LastName format is least preferred The Form Definition is attached and the required output is shown below with its original data You will
22. Clear All button to set selection criteria back to the default values Finding and Filtering Records in the Replication View This option finds replications that match the settings in the search box 57 e Click the Archive button on the top menu bar and click the Replication button X Clear Al Apply filter Queue Date range From Date 25 03 2008 v Time 10 07 23 AM s Cto Date Time e Select a queue and or recipient name from the Queue and To drop down menu or type required values in these fields Both fields are case sensitive and can be part completed For instance key inv in the Queue text field to see invoice email and invoice print but not Invoice Email e Date range is the time frame of the search and can substantially improve perform ance by being a narrow selection of dates By default the Date range is the default time frame specified in Settings Setup Changes to the default time frame affect the initial state of all queries More information on Changing Default Time Frame see page 66 e Click the Apply filter button to match records to the selection criteria The Apply fil ter first Refreshes the main archive panel so all records are searched e Click the Clear All button to set selection criteria back to the default values Finding and Filtering Records in the Formatting View This option finds records that match the settings in the search box 58 e Click the Archive button on
23. Email Address is properly formed in the SMTPTo Associated file entry SMTOTo entries with blank email addresses are ignored effectively do not exist Email addresses without an will cause SMTP to fail they look like web sites see KB 25 Fax Tab Email addresses with multiple or full stop symbols will fail but SMTP will be recovered after that transaction from Version 7 4 004 See KB This option sends FormTrap documents as faxes using Windows Fax Service Windows Fax Service requires the fax configuration in Microsoft Fax Console Instead of a fax machine you can use a modem and scanner to send or receive faxes from your computer The modem and scanner have no specific requirements FormTrap does not use the scanner and deals with outgoing faxes only More Information on Configuring Windows Faxes in Windows XP or later or alternately you can go to Start menu Help and Support search for fax to see relevant articles Note You must change Windows Fax and untick Include banner this is the screen for XP Pro and is similar for later operating systems Please see the Knowledge Base if you have problems with your initial fax tests amp NetComm Roadster Ultra SVD AM3470 Windows Fax Service is normally activated using Associated File entries with any default option overridden by the Associated File Like any of the special delivery methods the Properties tab Associated file entries prompt must
24. In this case it defaults to the executable s loca tion e Check other options if applicable Hide console Hide GUI window Wait until finished Check status Use standard input output e Click the Save button To remove an application e Select on the application to be deleted e Click the Delete button e Confirmation dialog box pops up e Click Yes to finish 80 More information on Queue Properties Applications see page 31 connection SS Queues G Data folders H Archive X Setup R Core components Available applications Properties of Pharma Care Labels FTLabelPrint Auction Label FTLabelPrint One Harvest Name Pharma Care Labels FTLabelPrint to Zebra Z using SS l Pharma Care Labels Description Prodocom g TAAN Sample Application Patimas Run the Pharmacare lap file with the modified Pharmacare input File system LP Line printer a Named pipes z Path C Program Files TCGIS FTLabelPrint FTLabPrt exe pM Print servers Arguments Printer licensing a n l c temp d lap pt WPLATO HP Color LaserJet 4600 PS po merge 1 oi I lt E mail j Monitor efthome Hide console _ Hide GUI window _ Wait until finished Delivery Monitor The Delivery Monitor enables you to view which delivery engines are currently running in the Spooler It also enables you to disable one or more of the delivery engines
25. Page Wm Refresh X Delete J Restart fel Save 4 view a nis Queue To Recipien Date Time Queue Process name Document 9 void 22 07 2008 2 31 11 PM TCG Monl Restart txt 9 void 22 07 2008 2 31 11 PM TCG Monl formtrap 1statement txt Y void 22 07 2008 2 31 04 PM TCG Loca 9 void 23 06 2008 11 46 27 AM Sample _F v Eee ee 23 06 2008 11 46 07 AM n Sample_F Date range 9 void 20 06 2008 1 58 51 PM Sample _F From Y void 19 06 2008 11 35 42 4M Sample Fig Date 1 05 2008 v f lt m IA Process C Pr gram Files TCGIS FTSpooler 7 ftsample exe with Form Translation Program FormTrap tm arguments d C fthome y7 data Sample _PS FTDATA Copyright c 1995 2008 TCG Information Systems Pty Ltd F istatement a C DOCUME 1 selina _LOCALS 1 Temp All rights reserved af8F tmp x blor returned an error code 15 Yersion 6 5 3 2754 3034M Build Standard Edition Platform MS Win32 on i80x86 Build time 10 36 32 Build date Jan 14 2008 License Sample Edition Print Logic Sample Edition Command line arguments C Program Files TCGIS FTSpooler ftsample exe dC fthome 7 data Sample_PS FTDATA fistatement aC DOCUME 1 selina LOCALS 1 Temp af8F tmp xcolor System time Mon Jun 23 11 46 08 2008 Searching and Filtering panel 47 View Data Records Select the Delivered button under Archive from the top navigation bar Inthe searching and filtering panel specify searching crite
26. Preparatory Work 0 000 eee ee REpPagination eesse she diver doc davers tdeu Form Constants nanea auaa 0c eee eee Multi Page Forms Using Sub Forms as Pages 2 5 Using Detail Lines as Pages Personal Emails Poster Printing Contracts and Other Documents Repaginator 0 eee eee Terms FONT Lasit wainna aie a a a aca Baca ein Quantity Masking Whole or Decimal Salutation Masking Widow Orphan Size Writing Letters Data Extract from your DB 0 Form Design sr e Eee es ta R Fax from your ERP System New Fax Cover Sheet Form 0005 Repagination for the Fax Form Testing the Fax Form Production System Changes 121 121 121 121 121 121 122 122 122 122 123 125 125 125 128 129 131 131 133 133 135 136 139 139 141 141 143 144 144 145 146 148 149 149 149 150 152 156 157 157 160 Getting Started Introduction to FTSpooler Enterprise Edition FTSpooler integrates into a FormTrap production environment to provide identification batch job splitting into individual documents formatting and automated delivery of finished documents Delivery methods include printing email faxing outputting as a file toa nominated location on the disk or initiating other tasks to accomplish additional delivery methods The document processing formatting and del
27. Reasons you might want to do this include errors in the release of files to FormTrap or a failing device within your system such as Email This applies particularly where individual documents are delivered individually Once a process such as Printing is turned off the scheduled jobs can be managed from the Archive and either deleted or moved 81 The Delivery Monitor can be accessed from Setup Delivery Monitor CY connection 2 Queues Q Data folders w Archive A Core components x Setup Delivery engine Status l ua Print Not running File Ready gt JE mail smtp Not running P JE mail outlook Not running UES Fax Not running File system A Application Ready IB Replication Ready LP Line printer j Printservers Printer licensing gt lt E mail S Applications N To disable a Delivery engine e Select the Delivery engine s you want to disable e Click the Stop button To enable a Delivery engine e Select the Delivery engine s you want to enable e Click Start Troubleshooting Login Credentials Background e FormTrap keeps all configuration files in its home directory fthome It cannot function properly without having full control of this directory e During the setup process the installation procedure ensures that access rights to the FormTrap home directory are set up properly The user may change FormTrap service login credentials later In this case if
28. Recent Documents B Desktop D My Documents My Computer File name My Network Files of type Rule files rul o a Delete a Split Rule File To delete a Split Rule File e Select the split rule file s you wish to delete under Split Rules in the tree structure e Click the Delete button e The dialog box pops up to confirm the deletion process Click Yes to finish FTSpooler 43 Archive This section details how to use the Archive features of FormTrap More information on Archive Database see page 64 More information on archive viewing for deafault not Admin users see page 36 FTSpooler keeps all the job processing and delivery information in one job archive and provides different views i e All Delivered Errors Data Replication Formatting Working and Logs Archive shows three panels searching and filtering main panel and detail panel View All Records Select the All button under Archive from the top navigation bar In the searching and filtering panel specify searching criteria to retrieve data records More information on Search and Filter Archive Records see page 55 In the main panel FTSpooler shows the following for each job e Status job status e Date Time of submission e Queue the queue the data was processed in e To form s used in the processing the document Between submission and delivery of the formatted document may be se
29. aa A_ Forms Formatting Associated file entries 4 ae replication Ac well ae F Addj remove queue 42 TCG Monthly Statement PurchaseOrder AJ Forms formatting 2 Queues replication F Addjremove queue 42 TCG Purchase Order Remittance Advice A Forms formatting 2 Queues replication eF Add remove queue sites TCG Remittance C ID FAILURE 5 A Forms formatting a Add remove form A error report 2 Queues replication ish Using Associated Files in FTSpooler Queues Properties Associated file variables defined on forms are optionally available in queues tabs Email Fax and File To use associated file values place square brackets and around the associated file entry name e g inv name More information on Associated File Entry 3 Steps see page 93 Configuring Associated File Variables in Queues Properties The following field in Queues Properties accept Associated File Variables e Email tab Title Subject line and Body Fax Cover page name Subject line and Body 113 File tab File title The two following examples are provided to help you understand how to use associated file variables in queues properties In this example month in the Subject line inserts the associated file variable value for the name month i e there is an Associated File line of the form month july The recipient will see subject as March Statem
30. and Filtering panel View Errors Refresh X lt Delete Queue Statement File Statement File Statement File Statement File simple stmt atemen Statement Local Statement Email Statement Local Statement Email Statement Local Statement File Statement Local Restart To te sjselina Formtr C Document jselina formtr LC Document Jselina formtr LFC Document E Statement File E Statement Yselina formtr Statement Ema Statement L jselina formtr Statement Emie E Statement C Document Statement File Statement iv gt J Sa Formatting ad Working fa Logs bed Save AI View Process name Docum User interface txt Western txt formtrap statement ps smtp PS2PDF pdf lt Select the Delivered button under Archive from the top navigation bar In the searching and filtering panel specify searching criteria to retrieve data records More information on Search and Filter Archive Records see page 55 In the main panel FTSpooler shows the following for each job e Status job status e Date Time of submission e Queue the queue the data was processed in To form s used in the processing the document 46 Between submission and delivery of the formatted document may be several steps such as input filtering identification and routing an or splitting repagination and print formatting Each step is shown
31. archive duration failures are always archived e Click Apply to save the settings More information on Queue Properties General see page 12 e The Processing tab provides logic control over each data type identified by the optional Rules file which then appear in the Formatting and Replication list Without a Rules file just the one entry appears in Formatting and Replication e Set the split rules form s queue redirections formatting options and processing options for this queue e Click Apply to save the settings More information on Queue Properties Processing see page 15 e Filters tab is used to add Filter Programs at various points Filters generally modify their input data Standardly an Input Filter is used to convert data from the locale e g US English to UTF 8 code Unicode conversion User written filters are very occa sionally used to address very difficult data representation problems and output filter may be used to action device specific operations such as stapling e Add customized input filters pre identification filters post formatting filters or associated file filters for this queue e Click Apply to save the settings More information on Queue Properties Filters see page 20 e Print tab nominates which printer s to associated with this queue as well as printer filters for delivery Click Apply to save the settings More information on Queue Properties Print see page 22 e Email t
32. be set correctly More information on Windows Fax Service and Associated Files see Reserved Names see page 116 To set the properties of faxing 26 e Click Define document type to specify the document type Fax requires TIFF for fax ing so select the filter that converts from your document type as indicated in Process ing tab Data Folder to Tiff i e one of PCL to Tiff where Data Folder is marked as PCL F i PCLXL to Tiff where Data folder is marked as PCLXL J PostScript to Tiff where Data folder is marked as PostScript Ps More information on Define Document Type see page 21 The usage of Cover page is OPTIONAL The Cover page must be first created using Windows Fax Cover Page Editor You can launch it from Start All Programs Accessories Communications Fax Fax Cover Page Editor create edit and save your cover page In FTSpooler fill in the Cover page name i e the full path of the cover page Subject line and Body You can use associated file variables for Subject line and Body e Use an associated file variable by quoting the associated file name in square brackets and For Example quoting Your Order PO Num would deliver PO22344 from the associated file line PO Num P022344 to give Your Order PO22344 More information on Using Associated Files in FTSpooler Queues Properties see page 113 e Select one of the three Schedule options Immediately Off peak and At specified time Time
33. e Select on the filter to be deleted Poa Core components FA Settings i 15 Run Users dh LP Line printer Named pipes File system Print servers Printer licensing J E mail Ch Applications A Monitor Da amp e Click the Delete button e Confirmation dialog box pops up Click Yes to finish Available filters Arabic AS400filter CateEquipment Chinese Simplified 936 Chinese Traditional 950 CR to LF dbprodo Delivery selection Delivery selection v2 Auction Label to Pos HPS040 Bin 2 Normal output MBF Add Trailer as Hdr MBF Repag RemHdrs Payment initial repaginate PCL to PDF PCL to TIFF PCLXL to any printer PCLXL to Canon iP 100 on Plato PCLXL to PDF PCLXL to TIFF PostScript to PDF PostScript to TIFF PostScript to TIFF as color archiy Preliminary Cheque Filter Questas Kill Pipes Questas Terms and Conditions Remove Leading Nulls Remove PCL5 escapes Replace data name Replace data name v2 Replace T88 Project TB Estimate Project Thai TIFF rotate Western Cate Statement Repaginate as F Find PROJECT replace with Std S Queues G Data folders 5 Archive K Setup Properties of Find PROJECT replace with Std Spelling Name Find PROJECT replace with Std Spelling Description This is the TCG replace exe program finding and replacing one occurrance of PROJECT in various spellings in Estimates with the standard spe
34. e To select a queue click on the Select queues button right next to the panel to select one or more queues to replicate copy the input file to Be careful to not create circular dependencies i e Queue A replicates to Queue B that replicates to Queue C that passes it back to Queue A This will result in a loop and eventually an error General Processing Filters Print Email Fax File Applications Resolve No rules resolved a Formatting and replication Formatting l Select Forms Data folder Select queues Ps formtrap l witches ales Remove Options xcolor Associated file entries s well as v ih With Resolve rule file selected e Once the rule file is selected it s document entries are displayed in the Formatting and replication panel as top level elements The special ID FAILURE entry is used when files cannot be identified 16 For each entry in the list you can use the Select forms Select queues and Remove button to both process and replicate these entries General Processing Filters Print Email Fax File Applications Resolve ftstdsplit v Formatting I Select Forms folder Fe Invoice Data SE nee Purchase Order Select queues The Queue does not format data v Purchase Order emove Options E Statement 42 Statement Remittance Advice Associated file entries _ 43 Remittance Advice po ID FAILURE
35. folder dialog box pops up 40 e Change the Folder Name or the option Use private substitution files for this data folder Click Ok to finish Data Folder Folder Name Formtrap C Use private substitution files for this data folder Delete a Data Folder Unused data folders can be deleted from the system Select a data folder to view its details in a tree structure Expanding the tree will show all queues that use data folder When a data folder is deleted these queues become invalid since they still refer to the deleted data folder Edit the settings of these queues to re assign a valid data folder before deleting To delete a data folder e Select the data folder to delete e Click the Delete button e A dialog box pops up to confirm the deletion process Click Yes to finish FTSpooler 2 i Are you sure you want to delete the data folder FormTrap Manage Subtitution Files FTSpooler allows public and private substitution files to be applied to data folders A data folder may use either its own private substitution folder or a single public substitution folder Add a Substitution File to the Data Folder To add a substitution file to the data folder Select Substitutions in the tree structure either at root level public or within a spe cific data folder private To see a private substitutions folder the option Use private substitution files for this data folder must be ch
36. in the detail panel located at the right side effectively showing the history of each job in most recent top to oldest bottom order You can select multiple records and save their documents You can view a document in the appropriate viewer Process Name shows the name of the process used to modify or format the docu ment Some processes show additional information after a colon sign For instance the print formatting process formtrap is followed with the name of the form delivery engine smtp is followed with the document filter name e Document Type the file type that is produced by the process txt is raw data pel or pclxl or ps are formatted and print ready documents An additional error description panel displays extra information for troubleshooting e Process Error Description a brief description of the process generated error e FTSpooler Error Description a full description of the error in FTSpooler Process errors show the best information available The information may not be meaningful or very relevant There is no additional information available from log files More information on Error Messages from FormTrap Spooler see page 59 More information on Exporting Files see page 54 S LEY connection amp Queues g Data folders Archive K Setup lt al all Delivered x Errors ck Data a Replication lt 4 Formatting Working Logs X Clear Al Apply fiter f
37. information on Archive Database see page 64 Self Explanatory Errors Most errors from the Spooler itself are self explanatory for example this one in the left hand panel of Archive Errors 59 Input type mismatch expected input file type is PCLXL actual input type is TXT Process PCLXL to any printer path pclxlprn exe file does not exist Program is saying it EXPECTS a expected input file type is PCLXL file PCLXL but no PCLXL file can be found actual input type is TXT hence the process must be Process PCLXL to any printer wrong path pclxlprn exe Check by looking at the Archive All display of files at the right if this shows for example pcel or ps files you are using the wrong filter program in this queue Printer Errors EOXxxxxxx FormTrap Server ignores the highlighted errors from the list below If you want additional Printer Errors ignored in your site please notify Support FormTrap com PRINTER_STATUS_PAUSED OxO0O0000001 PRINTER_STATUS_ERROR Ox00000002 PRINTER _STATUS_PENDING_DELETION Ox00000004 PRINTER _STATUS_PAPER JAM O0x00000008 PRINTER_STATUS_PAPER OUT 0x00000010 PRINTER_STATUS_MANUAL_ FEED 0x00000020 PRINTER_STATUS_PAPER_ PROBLEM Ox00000040 PRINTER_STATUS_OFFLINE O0xO0000080 PRINTER_STATUS_IO ACTIVE 0x00000100 PRINTER_STATUS_BUSY 0x00000200 PRINTER_STATUS_PRINTING Ox00000400 PRINTER_STATUS_OUTPUT_BIN FULL OxO0000800 PRINTER _STATUS_NOT_AVAILABLE 0x00001000 PRINTER_S
38. need to look at the Conditional Processing rules Print Rules tab for each of the objects which are overlapped and shown in different colors Title Initials Called Name Last Name Dear Ms Kyle Saunders Dear Ms Saunders Dear Ms Kyle Saunders Dear Kyle Saunders Dear Ms Saunders Dear K Saunders Dear Kyle Saunders Dear Mr or Ms Saunders 148 Widow Orphan Size Writing Letters The Widow Orphan size element of a label can be used to check for enough room to print the trailer information on the last page For instance if we want the detail box to extend to the bottom of every page except the last page where the trailer information will print at the bottom of the page To do this we need to have a test label The test label is the last label called and is used to check for sufficient room at the bottom of the page for the trailer information to print If there is not enough room FormTrap breaks to a new page and will print any remaining information on the next page To do this we Select Add Label from the Define menu Give the Label a Name Layer ID and Height Set the Widow Orphan size to the size that the Totals information occupies Click on the OK button PUNE Dunning and follow up letters are a key part of managing your financial exposure especially in hard times like right now FormTrap is an effective and excellent letter writing tool allowing a variety of letters of different tones from a ve
39. print cap file mx 0 2mm nt_server This creates a local print queue named ftqueue headed for the remote print queue p fiqueve on the remote machine cm at server The path var spool ipd ftquene On the right may be incorrect depending on the system settings Copy the path from another entry if possible or see man tpr Which should tell you your UNIX normal path You may also need to manually create the directory var spool Ipd ftqueve Use existing entries as a guide Print to this Queue To print to this queue use the Ip p Imyfile command Configuring Printers in your Application Once you have created the LPR printers you must then create printers in your application to directly output data to these virtual printers To configure the printer in your application e Inthe printer setup of your program create new printers to direct output to FormTrap These should have a meaningful name or use the same name as the virtual printer defined above More information on Printing from Windows Applications see page 86 e For each printer the device path settings must point to the appropriate LPR printer just created Instructions on how to set up the LPR port in your PC For Windows XP e Goto Start menu Control Panel choose Add or Remove Programs 91 e Choose Add Remove Windows Components and the Windows Components Wizard pops up Check Other Network File and Print Services option if no
40. server location IP address from the log panel User name and Password User Admin is the only user with full control of FTSpooler The username cannot be changed or deleted The password formtrap is the default for user Admin and can be modified in Setup Users Other users may have limited control of FTSpooler and are required to provide the administrator password when making changes that may affect other users More information on Setup Enterprise Users see page 71 E FTSpooler Enterprise Client Joey FormTrap Connected to 192 168 0 180 ae LEY connection E3 Queues i Data folders Archive K Setup Discovery FormTrap server location IP address Discover FormTrap Servers p server ion ress Use to discover FormTrap servers on your local network area Discover and Auto Connect Password Use it to discover FormTrap Server and automatically connect with credentials of default user X Clear log Finished discovery process found 1 server s Received response from 192 168 0 180 name copernicus tcg is com au response is formtrap server is ready Connected Logged in Subscribed for notifications x Licensed to Me 77 printers Connect copernicus tcg is com au User name Admin Queues What is a Queue The queue is central to FTSpooler Each queue holds a set of rules for processing and delivery of documents and may include any of these elements Split ru
41. the top menu bar and click the Formatting button X Clear All Apply filter Queue TCG Monthly Statement v Process idirectory PS2PDF v Document type Date range Erom Date 25 03 2008 v Time 10 07 23 AM Cl To Date Time e Select a name from the Queue and Process and or Document type drop down menu or type required values in these fields These three fields are case sensitive and can be part completed For instance key inv in the Queue text field to see invoice email and invoice print but not Invoice Email e Date range is the time frame of the search and can substantially improve perform ance by being a narrow selection of dates By default the Date range is the default time frame specified in Settings Setup Changes to the default time frame affect the initial state of all queries More information on Changing Default Time Frame see page 66 e Click the Apply filter button to match records to the selection criteria The Apply fil ter first Refreshes the main archive panel so all records are searched e Click the Clear All button to set selection criteria back to the default values Error Messages from FormTrap Spooler FTSpooler keeps all the job processing and delivery information in one job archivem and provides different views i e All Delivered Errors Data Replication Formatting Working and Logs Archive shows three panels searching and filtering main panel and detail panel More
42. the user identified by the new credentials does not have sufficient access rights to the fthome directory the service will fail Typical scenario 82 User installs FormTrap service using a local system account Later he decides to change to some other account and changes the service login settings In most cases it is the write access that is not held by a user so at start the service will appear to function normally Once the client attempts to change any settings those changes will not be saved and will be lost after the service is restarted Solution After a change in service login please give the relevant user account full control over fthome directory To do so e Select fthome folder in Windows explorer e Right click and select Properties e Click Security tab e Click Edit button and add the user whose credentials are used for FormTrap service login giving him full control over the fthome directory 83 Submit Submit Input Data for Job Processing Once queues are created you may produce and deliver FormTrap documents by submitting data to the queue input folder or named pipe or by printing to the line printer TCP IP printer In addition you can drag and drop files with txt and dat extension to the FTSpooler main Window and drop directly into the required queue Activity Monitor Activity Monitor shows the real time job processing and delivery information in brief
43. to up to the maximum number of licensed printers e Click the Save button GD connection 2 Queues g Data folders w Archive A Core components 3 Archive Z Settings X Setup Printer selection is modified but not saved o WebEx Document Loader x _ Universal Document Converter I Filters ppF creator I5 Run _ Microsoft Office Document Image Writer F Users Linotronic 530 v52 3 IZ exmark T630 kyocera FS 2000D KPDL _ Kyocera FS 2000D g LP Line printer DJHP LaserJet 4250 PCL 5e E Generic Text Only MJFX DocuCentre 9000 PCL 6 _ plato Woprint Ml Printservers C plato HP LaserJet 4100 Series PS Printer licensing E platoHP LaserJet 4100 Series PCL 6 Is Emai Z platoHP LaserJet 4100 Series PCL 5 _ plato HP LaserJet 4050 PS C plato HP LaserJet 4050 PCL 6 IA Monitor F plato HP LaserJet 4050 PCL 5 IZ plato HP Color LaserJet 4600 PS oO plato HP Color LaserJet 4600 PCL 6 _ plato HP Color LaserJet 4600 PCL 5 C plato Canon iP 100 series E plato NETGEAR P2 l File system Named pipes Ss Applications Email FTSpooler offers two e mailing methods Simple Mail Transfer Protocol SMTP and Microsoft Outlook Exchange MAPI To configure the SMTP connection Enter the full domain name of the SMTP server in the Host textbox 77 Choose a login type from the Login drop down menu For login o
44. to e mail fax or other types of recipients supported by MAPI MAPI is installed as a part of Microsoft Outlook with only e mail enabled by default Use of this delivery mechanism requires prior setup of the profile used to access MAPI You must configure your Mail Profile before using the Mail option Email is normally activated using Associated File entries with or without any default option overridden by the Associated File Like any of the special delivery methods the Properties tab Associated file entries prompt must be set correctly More information on Outlook MAPI and Associated Files see Reserved Names see page 116 To set the properties of emailing e Select the email option to be either SMTP or Outlook MAPI e Enter the email attachment title in the Title field You may use associated file varia bles by quoting the associated file name in square brackets and For Example quoting Your Order PO Num would deliver PO22344 from the associated file line PO Num P022344 to give Your Order PO22344 Take care that your data fields do NOT contain characters that are illegal for Windows file names and so on These may cause the email to abort with an error message There is a filter avaaila ble to remove special characters e Click the Define attachments button to specify the attachment filter s More information on Define Attachments see page 21 e Enter the Subject line normally overridden by the Associat
45. to the email message or to the cover page of the fax This is an example A Subj invoice This Associated File field may contain one or many fields More information on Using Multiple Associated File Fields EmailTitle This option names the attached file This is an example A EmailTitle Invoice Form EmailBody Body text for the email message The entry must use the full path of the text file that contains the body of the email message This is an example A EmailBody C FolderName File Name txt EmailFrom Return email address This entry can be used to set the return email address for each email message being sent This is an example A EmailFrom username domain com EmailFrom Name Return email name This entry can be used to set the name that appears next to the return email address for each email message being sent This is an example A EmailFromName Accounts Department EmailFrom Type Document type use internally This is an example A EmailFromType Purchase Order SMTP Recipients SMTPTo SMTP emailing address of the primary recipient This entry tells FTSpooler to email the formatted FormTrap document to the specified email address This can either be fully qualified username domain com or a Windows address book name Multiple entries may be specified separated by a semi colon These are examples AHSMTPTo username domain com A SMTPTo userA domain
46. used by external programs How Associated Files Work The Associated File is a simple text file containing entries in a name value syntax The name is simply a field name used to identify the data contained in the value For example EmailTo support formtrap com identifies the value support formtrap com as being an EmailTo field e Associated file entries may direct processes archive yes e may provide data to a process DocNum PO60803 e or may both direct and provide data to a process EmailTo support form trap com Within FTSpooler there are a number of reserved names that are recognised and used for delivery and archiving purposes For the full list of Reserved Names see page 116 For example at run time a print stream maybe split into five documents As the first of these is formatted an Associated File is produced that contains the entry FaxTo 1 234 567 8900 The name FaxTo is recognised by FTSpooler as requiring the document to be faxed to the number 1 234 567 8900 This process is repeated for each and every document with FaxTo in the Associated File FTSpooler recognizes the reserved names and delivers the document accordingly however all names are recorded automatically in the successful or unsuccessful jobs archives with their documents You can carry out meaningful index data searches using Associated File Names You can also utilize user defined names in any post processing operations you may wish to perform usually i
47. version of the input file back as output otherwise you will get a Spooler error Filtering empty output file produced by process C Program Files TCGIS FTLabelPrint FTLabPrt exe with arguments Note Do not register FTLabelPrint as a filter it is an Application To add a filter e Click the New button e Name the filter and provide a brief Description Enter the Path to the filter Path could be in absolute form or relative to the FTSpooler s Installation Directory ftinst or any other directory specified by the PATH System environment variable For the purpose of maximum portability it is recommended to place all executables in the ftinst directory and specify just the executable name without path Enter the command line Arguments If you are not using the standard input and out put devices Use standard input output checkbox the input and output files are specified in the command line using 1 and 2 parameters You are responsible for correctly quoting the command line arguments Initial directory is usually left empty In this case it defaults to the executable s loca tion 67 e Choose the Input type and Output type from the dropdown menu e Check other options if applicable e Check status e Require output e Use standard input output e Hide console will fail for GUI application e Hide GUI window will fail for console e Click the Save button To delete a filter
48. 03 e Select an appropriate test case file in the Open dialog box and click the Open button Look in examples c E R 1ipg_chq dat a pg_dirdp dat 1 My Recent fpo ar Documents 1pg_pch dat 2 1pg_stm dat s 1pg_stm_email dat Desktop ipg_stm_file dat m a ipg_stm_print dat or gt Invoice ipg dat My Documents My Computer My Network File name fpa inv dat v Places Files of type ASCII text files txt dat Cancel m Ascii Unicode conversion Auto Custom C None 104 e The test case data file appears in the main window of the FTSplitDef screen SS Document splitter ftstdsplit File Edit View Entry Rules Options Help oh FA iPABR TEX TCG INFORMATION SYSTEMS Level 3 53 Balfour St Chippendale NSW 2006 Invoice No 987651 Invoice Date 28 04 200 Customer No 333241 Page No SHIP To Delivery Code Eucalyptus Solutions Level 3 Column Row Length Height Compari id No Selection Page 1 of 1 Create an Identification Rule The identification rule is mandatory and is used by FTSplitDef to determine the type of file being processed Identification is checked ONCE ONLY within the first three pages and the ENTIRE FILE is considered to be that case To repeat you cannot use Identification Rule to divide a file into components the entire file is identified once only Select the Identification rule button
49. 41 and will increase by court costs of at least another FIVE HUNDRED Dollars In addition TCG Information Systems Pty Lid will place you on a national list of poor payers and your company may find difficulty in obtaining credit for a number of years thereafter Again would be most appreciative if you could call me to discuss your situation on 02 8303 2400 extension 120 This is your last opportunity to deal with TCG Information Systems Pty Ltd instead of a collection agency who are much less polite than we have been Yours faithfully Brian Crow Chicf Accountant Bnan Crow FormTrap com 154 The Accountant Trans Tasman Railway Compa 3 Balfour Street Chippendale NSW b TCG information Systems P L has handed your debt to a debt collection agency and will deal with Trans Tasman Railway Company only on a cash with order basis Trans Ta a Railway Company has been included on a number of data bases used by credit controllers to vet companies prior to the issuance of credit facilities Yours faithfully Geraldine A Hungerford Credit Supervisor 155 Fax from your ERP System Most Unix ERP systems have methods to present faxes as the normal document with preceding cover page In the NDS ERP system this appears as shown below Invoice with preceding fax cover sheet a01 Company Name To ALEX MAIDEN gt From Gate FAX 888 888 8888 Subject BACK ORDER AND ADDITIONAL FARTS YOUR ORDER NUMBER 555
50. 5 888 77 SHIP TO ALEX MAIIEN 14655 KENSINGTON RD LEAVING 1 15 11 Company Same new page hare Customer INVOICE Invoice Pg HAGLOO1 csssse 1 1 13 11 Sola To Ship To HAGLIEF CITY ALEX MAIDEN ACCOUNTING DEPT HAGLIEP CITY 14655 KENSINGTON RD ACCOUNTING DEPT HAGLIEF WA 35555 14655 KENSINGTON RD HAGLIEF WA 55555 888 888 5555 888 888 8888 Ship Via DELIVERED FOB SEATTLE WASHINGTON Bs Tek Make Modal Serial Equipment Mater Slo Customer P O waa ee me s399 888 77 Cosas snip B O Deacmtption Lt Eam Amount O gaken By saax PADIS opened 12718710 Shipped 1 15 11 Please Sea Backorder Document C55555 1 a 1 TB 85851A 78 48 00 00 REDUCER a TO 4 50 s0 KA 855888 8 76 8 76 438 00 4 AERASION BLOCK 4 KA FOWDERLOCK4 15 00 15 00 60 00 4 POWDER LOCK TOTAL PARTS 458 00 HAGLIEF CTY WA 5 258 46 07 THANK YOU FOR YOUR BUSINESS gt From this output we require the normal invoice but with it s preceding cover sheet in the same file for conversion to TIFF format and faxing For this case we ll create a Cover Sheet Form with company substitutions operating in exactly the same way based on the Location This is how it is done identifying the points at which changes are required to your FormTrap processing 156 New Fax Cover Sheet Form This form is a simple one comprising Base Page fields only with the WK2Fax associated File line to direct the output fax This is how it s defined see later for the print version
51. Batch Update sin dace epee ened efewle uggs iae Changing ownership of queues Data Folders Manage Data Folders Create a Data Folder 0 0000 caus Reload the Forms of the Data Folder Update the Properties of a Data Folder Delete a Data Folder 00000 0s Manage Subtitution Files Add a Substitution File to the Data Folder Delete a Substitution File from the Data Folder Manage Split Rule Files Add a Split Rule File 0 005 Delete a Split Rule File 05 Archive View All Records View Delivered Records View Errors View Data Records View Replication Records View Formatting Records View Working Records View Logs Managing Records View the Archive Record 000005 Delete an Archive Records 000000 Resubmit a Job 1 ee EXPONO zeri eie tray hactteajens daaice ble are E AA Apply Selection to Searching and Filtering Panel Refresh Records 2 0 00 cece eee eee aes Finding and Filtering Archive Records Finding and Filtering Records in the Record View Finding and Filtering Records in the Data View Finding and Filtering Records in the Replication View Finding and Filtering Records in the Formatting View Error Messages from FormTrap Spooler Self Explanatory Errors 0020000 0 eee Printer Errors EOXXXXXXX 2 0 eee eee Vague or Meani
52. EINGTON 32 34 20 isisi MAGLIEF CTY WA 8 258 lt THASK YOU FOR YOUR BUSINESS gt 159 Testing the Fax Form When running Tools Preview b amp w you will get this message from FTDesign indicating the INVOICE form definition cannot be found FTDesign32 e Sree x Document formatting error See log for more information h FUCS4ETC files fTOata intoice b However you can view the Fax form via Tools Preview files and look at out This is the final output from FormTrap run through the Production System Fax Cover Page o ALEX MAIDEN From CRAIG Dete G3 Fem 2078 tue BACK ORDER AND ADOFTIONAL PARTS TOUR ORDER NUMBLE P9RDe88 t SHIP TO ALEX MADEN 14654 KENSINGTON RO LEAVING vist Production System Changes You will initially need to split to a Fax queue as individual documents as each requires it s individual delivery in which you then identify by the following document type and invoke the correct version of the Fax form with different repagination for each of their associated documents The best way is to repeat the fax form with different repaginations and name them eg Fax Invoice form Do this for all faxed documents in the same queue For these forms and example data files etc please download by clicking here 160
53. ENTERPRISE V7 5 MANUAL User Guide July 2011 Version 7 5 01 Copyright 1996 2011 TCG Information Systems Pty Ltd Disclaimer The information contained in this document is subject to change without notice and should not be construed as a commitment by TCG Information Systems Pty Ltd who assumes no responsibility for any errors or omissions TCG Information Systems Pty Ltd reserves the right to revise this document and to make changes to the products described herein for the purpose of product improvement at any time without obligation by TCG Information Systems Pty Ltd to notify any person of such revisions or changes The information contained in this document is the exclusive property of TCG Information Systems Pty Ltd This work is protected under Australian Copyright Law and other international copyright treaties and conventions No part of this work may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying and recording or by any information storage retrieval system except as expressly permitted in writing by TCG Information Systems Pty Ltd Level 3 53 Balfour Street Chippendale NSW 2008 Australia Software Version This manual supports FTSpooler Enterprise Edition version 7 5 Last update November 2010 Trademarks FormTrap is a trademark of TCG Information Systems Pty Ltd All trademarks and registered trademarks are the property of their respective owners C
54. Formtrap service has sufficient privileges to read and write to the required folder Drive errors as above show up in the Archive Errors list as for example Z Folder is not a directory when that folder exists Applications Tab This option allows the use of customized third party application s including user written programs The programs do not produce a modified file for continued spooler activity instead they are used for discrete user specified purposes unrelated to FormTrap processing Note FTLabelPrint is invoked as an Application More information on Application Setup see page 79 To add a customized application e Click the Add button to add a new application e Select the required application from the Name list e Enter Recipient for the application if required otherwise key the hyphen meaning no recipient e Click the Add Delete button to edit the filters Click the Apply button to save the changes pe General Processing Filters Print Email_ Fax File Applications Applications l not assigned Properties Name not assigned v Recipient If your application does not deliver a document to the recipient please place the hyphen character in recipient name Apply Restore Help 31 Print to ANY Windows Printer Overview Setup This facility is only available for PCLXL PCL6 files where the Print to ANY Windows Printer chargeable option is include
55. KFAX 1 222 333 4444 1 222 333 5555 Delivery Options W2KFAX Sched ule Schedule the fax If omitted the fax is scheduled immediately Values allowed are e off peak scheduled off peak use message manager to set e hold hold the message in Outlook e parseable date and time format according to local set tings e parseable time sent today at the time format to local time settings These are examples A W2KFAXSchedule offpeak A W2KFAXSchedule hold AH W2KFAXSchedule 25 01 01 19 30 00 A W2KFAXSchedule 08 30 00 AM W2KFAXSubj Subject line for the cover page This is an example A W2KFAXSubj Purchase Order This Associated file field may contain one or many fields More information on Using Multiple Associated File Fields W2KFAXBody Body text for the cover page It is ignored if there is no Cover Page speci fied The entry may quote a full file name or directly contain the body text These are examples HAHW2KFAXBody message text A W2KFAXBody C FolderName filename cvp Directory Recipients OutFolder Path for write to file option This entry is used to set the directory path for the write to file option in FTSpooler This is an example A OutFolder C FolderName Prodocom fax serv ice Recipients NetFax Recipient fax number this is the only entry for Prodocom Fax Service A NetFax 1 222 333 4444 120 Other Add Ons Pr
56. Overwrite recipients of the same type If the delivery method specified in the Associated file and the delivery method specified in the queue properties are the same e g both email then the delivery option specified in the Associated file is used e Overwrite all recipients Delivery method s specified in the Associated file delivery options are used If there is no delivery method i e recipient specified in the Associated file the delivery method specified in the queue properties will be used Click the Apply button to save the changes Filters tab Filters modify the input and output files and the modified file MUST be returned to the Spooler You may use either standard filters supplied with your Spooler or programs written in most computer languages including Visual Basic Most input files are passed through a local language to UTF 8 filter commonly Western filter and filters may be used on output to invoke special commands such as stapling on printers supporting those features You may include your own programs as filters Note FTLabelPrint should be invoked as an Application NOT as a filter as it does not return a modified file to the Spooler External input filters deal with data that enters FTSpooler system from external sources The primary objective of these filters is character set normalisation conversion of input data to UTF 8 encoding It is strongly recommended that every queue has a relevant filter For use
57. Paul How do I prevent the HEADER from repeating if there are more than 1 pages We should only get the HEADER on top of page 1 Cheers Comvita From paul mailto paul green formtrap com Hi Comvita Use Print Rules to do this only for Page 1 on both Header fields 132 Hi Paul Job done That was so easy thank you very much Cheers Comvita QAD Forms in Chinese This covers implementation of a form in Chinese for a Western company with a Chinese manufacturing branch wanting to place orders on other Chinese companies in Chinese The example used was Australian company AUSTRAL GROUP who have kindly allowed their example to be used in this tutorial The RE Gweilo Google it designing the form does not understand Chinese but has someone who does that he can refer to for a final validation Preparatory Work You require two identical data files produced using a locale Chinese one with English and one with Chinese literals These are output by the QAD standard report writer with items below the line turned off i e without any PCL or other printer language inserts The files are run through the Spooler with the Input Filter Chinese 936 applied then saved back into a folder as filenameC UTF 8 txt Chinese and filenameE UTF 8 txt English All form design is done on an English locale machine The original English file is used to recognize data with filenameC UTF 8 txt us
58. Spooler Window General Tab This tab defines the queue and its Data Input Method Notification and Archive properties Queue name must be supplied and unique pae General Processing Filters Print Email Fax File Applications Queue name Cyberonics Data Input _ Input services M Line printer LP Security V File system j lotify Notification Type Do not notify v E mail address name domain Archive Number of days to keep records C Treat absence of recipients as an error Keep replication order Three Input Services of Data Input to FTSpooler are available Line Printer LP File System and Named Pipe e Line printer allows users to treat the queue as a printer You may e use lp Ipr from Unix e define and write to an LPR printer from Windows e usea Work Station Customization Object from a AS 400 to print files directly to the queue More information on Unix LPR Printers see page 89 More information on Windows LPR Printers see page 86 e File system allows the user s application or a copy statement to write a file directly to the queue folder Queue folders are by default located under the SpoolRoot folder nor mally located below the FTSpooler folder This is the normal path and file name to the queue folder Sample Queue shown in the screen shot file name can be a constant 12 C Program Files TCGIS FTSpooler SpoolRoot Sample Queue filename txt Yo
59. TATUS_WAITING 0x00002000 PRINTER_STATUS_PROCESSING O0x00004000 PRINTER_STATUS_INITIALIZING 0x00008000 PRINTER_STATUS_WARMING_UP 0x00010000 PRINTER_STATUS_TONER_LOW 0x00020000 PRINTER_STATUS_NO_TONER O0x00040000 PRINTER_STATUS_PAGE PUNT O0x00080000 PRINTER_STATUS_USER_INTERVENTION 0x00100000 PRINTER_STATUS_OUT_OF_ MEMORY 0x00200000 PRINTER_STATUS_DOOR_OPEN 0x00400000 PRINTER_STATUS_SERVER_ UNKNOWN O0x00800000 PRINTER_STATUS_POWER_SAVE 0x01000000 PRINTER_STATUS_SERVER_ OFFLINE 0x02000000 PRINTER_STATUS_DRIVER_ UPDATE NEEDED 0x04000000 Vague or Meaningless Errors If error is vague or even meaningless then it is likely coming from Windows Please next look in the FormTrap Knowledge Base within www formtrap com by entering keyword searches with key words from the error message For example using error code as the keyword will return common printer statii reported by Windows and what you can do about them If You are Still Stuck Please email FormTrap Support Support FormTrap com with these documents and files 60 1 Screen shot of the error taken from Archive Errors with the item causing the prob lem highlighted we re interested in the bottom two panels on the screen which is the best sometimes only information available LD coonecton Bowe GY Data folders iH Archive ES setup J at Delwered Et trrors Aveta Replication i Formatting working i Logs X Ces al Apply fiter Pope We fT Gf Rete X paee O se
60. To configure Outlook Exchange settings Select the appropriate email profile from the Logon Profile list No profile listed means there is no MAPI profile configured Create and configure a profile on that machine before continuing Enter the password for that profile 78 Application e Click the Save button CY connection 3 Queues G Data folders w Archive as Setup R Core components 7 SMTP 3 Archive Host mail Settings 5 Y Filters Login None v 2 Run User zl Users Password File system Encoding a i LP Line printer 7 EP Named pipes Default sender accounts formtrap com Print servers Outlook Exchange Printer licensing Logon Profile v z Password Applications w Monitor E mail settings are modified but not saved Applications are delivery points for the FTSpooler An application is a one off procedure that is started each time the FTSpooler delivers to it and stops on completion Most applications are concerned with Fax delivery As an example the Prodocom Application runs each time a fax needs to be delivered to Prodocom delivers to the Prodocom Run task which is available from the time the FTSpooler starts until it stops The Prodocom Run task does the actual delivery to Prodocom s computers via a private and secure protocol asynchronously To add an application e Click the New button e Name the application and provide a brie
61. _ Output file _ Associated file af C Input file ttxt Output filters additional files Currently defined PS2PDF Add Remove oh Reserved Names Associated file commands are entered into a text object in FTDesign using the syntax A lt name gt lt value gt where lt name gt is either a reserved command such as those listed below or Associated file command for use with archiving or other purposes and lt value gt is the field populated by the incoming data stream and or constant text Such text objects are not printed by the formatting process but instead placed line by line into the Associated file FTSpooler delivers documents using the delivery engine activated by Associated File reserved names Each delivery engine implements a different way of outputting formatted documents The standard delivery engines are Print E mail using MAPI Outlook or SMTP 115 Windows Fax Service Output to directory A complete list of reserved names is displayed below Entry names are not case sensitive Note 1 Associated file Reserved Names with no following values ARE IGNORED Hence an SMTPTo will NOT be delivered to SMTP it will be ignored 2 Recipients on Associated File are accumulated This is in contrast to non recipients where the first value only is used Examples Smtpto paul lt paul formtrap com joe lt joe formtrap com gt Smtpto adam lt adam formtrap com gt Emails to all three recipien
62. ab configures email delivery settings using either SMTP service or Outlook MAPI Click Apply to save the settings More information on Queue Properties Email see page 23 e Fax tab defines options for delivery via the Windows fax service from Windows 2003 and XP forward Click Apply to save the settings More information on Queue Properties Fax see page 26 e File tab defines write to file options including setting up structures for PDF archival Click Apply to save the settings More information on Queue Properties File see page 29 e Applications tab defines options for customized delivery processes such as Esker Net Fax and OsFax Click Apply to save the settings More information on Queue Properties Applications see page 31 Clone copy a queue If the queue being created is similar to an existing queue select Clone This creates a new queue using the highlighted queue s settings The new queue s name and properties can then be modified This is most useful where queues with extensive rule files are required across a number of printers To copy an existing queue e Select the queue to be copied e Select Clone button from the top menu e General tab presents with Queue name shown as copy of Highlighted Queue change this at minimum plus any other tabs notably Print New print queue This is a short cut to create a simple print queue from a template queue e Select New print queue button from the top m
63. an example A EmailBody C FolderName File Name txt EmailTitle This option names the attached file This is an example A EmailTitle Invoice Form SMTPFrom Return SMTP email address This entry can be used to set the return SMTP email address for each email message being sent This is an example A SMTPFrom username domain com SMTPFrom Return SMTP email name This entry can be used to set the name that Name appears next to the return email address for each email message being sent This is an example A SMTPFromName Accounts Department Note Do NOT include names with punctuation comma and semi colon are treated as delimiter such as Company Inc This is treated by SMTP as two nicknames Company and Inc where neither will be found SMTPFrom Type Document type use internally This is an example A SMTPFromType Purchase Order 119 Windows Fax Service Recipients W2KFAX Recipient Fax Number Name and Company This is the only mandatory entry for Windows Fax Service in the Associated File This entry tells FTSpooler that the document is to be sent to Windows Fax Service for fax ing Name and or Company are optional entries separated by a comma Multiple recipients may be specified separated by a semi colon These are examples HAHW2KFAX 1 222 333 4444 HAHW2KFAX 1 222 333 4444 Name HAHW2KFAX 1 222 333 4444 Name Company HAHW2KFAX 1 222 333 4444 Company HA W2
64. anguage English United States v Format options Custom tts Custom format lYYYY M M DD Step 2 Define appropriate identification and split rules in FTSplitDef Configure FTSplitDef to identify the file and to split it into individual documents Each individual document can be then delivered to an individual recipient This step is optional and is normally used when a multi document file needs to be split to deliver to multiple individual recipients e mail fax etc Create a New Entry A new entry is created for each different type of document that is recognized The identification unwanted page and split rules can then be configured e Select New from the Entry menu or click Add new entry button Inthe Entry box give a meaningful name to the entry such as document type e Set the Maximum number of rows per page of the sample data Note For Records Mode Files maximum number of rows per page is always 1 Entry X Entry name Invoice Cancel Maximum number of rows per page 80 ad e Click OK The new entry will appear in the bottom left hand corner of the FTSplitDef screen E Document splitter ftstdsplit File Edit view Entry Rules Options Help gt W EAE D AB ke ig X ee oe wl A Column Row Length Height Compari No Selection Load Sample Data Load a sample data file to use as a test case e Select Load print stream from the File menu 1
65. ase server and archive location 8 3 Z Settings Server location IP address localhost Filters The database is considered to be local if the server s IP address is localhost 1 Run Folder use drives that are local to the localhost server B3 Users efthome Data input File system Named pipes Local database service Service status Ok rint servers a Printer licensing gt E mail s Maintenanc SA Applications aintenance Ad Monitor Create file Delete file File size 410M Progress The FireBird DB auto expands until the point where deletions roughly equate to additions at which time it stabilizes That is typically around the 10 GB mark and depends on the retention period Number of days to keep records in Queues General tab A zero value in Number of days means indefinite retention hence a large and growing DB Deletion of obsolete records happens several times per day and is automated by the Spooler You may place the DB on a different drive this is recommended if your DB is large and infrequently backed up and restored Managing your DB These tools are available to control your FireBird DB Save and Restore save an exact copy of the DB and can be used for restoring in the event of a DB outage Backup and Restore are preferred Backup and Restore are used to bring the DB back to minimum size FireBird does not recover
66. cate the load ASC file Open Jeg Look in My Formtrap Load Files x o 2 em Ej statement_april asc E statement_may asc My Recent Documents T Desktop My Documents 9 My Computer My Network Files of type Load files P asc lv e Choose the load ASC file to add and click Open to finish the reloading process Forms within the load ASC file are added to the data folder Reload the Forms of the Data Folder To reload the data ASC file to the data folder 39 e Select either the data folder name i e formtrap in our example or Forms under neath 3 FTSpooler Enterprise Client l l tae Data folders Licensed to Me 77 printers Og come Eh Queues vata folders 8 Archive K Setup a New folder cy Folder properties A Reload forms Ss Add split pul GQ Add substitution file Delete Refri 4 Split Rules Folder a Substitutions Ga Forms 3 Data Ly Formtrap L Forms Dependent queues aA statement a cheque L Dependent queues e Click the Reload forms button The dialog box pops up to locate your load ASC file e Select the load ASC file to reload and click Open to finish the reloading process All previous forms are removed and new forms added Update the Properties of a Data Folder To change the properties of a data folder e Select the data folder to update e Click the Folder properties button e Data
67. columns and the bolded headings set up as separate objects The first line of text for each section starts after the terms heading which is bold and must be spaced past the heading by eye ee e mewe This is the text for the first paragraph with the initial spaces enough to clear the bolded heading Text object E Terms ixt Notepad lel ed 145 You MUST also set up this as shown in Tools Options Options FTPreview Custommask PostScript Resident Fonts Preferences Folders Datamap PCLBins Project Defaults Font usage Al V Prefer TrueType Fonts IV Always build fonts C Printer j C System Additional Unicode subranges Entire Unicode 0 FFFF Add Delete MICR C Program Files TCGIS FT Design MICR TCG SOFT C To test the entire set 1 Insert the Append with text lines as above 2 Build the project with Project Settings quoting the above Unicode subrange 3 Load the forms into FTSpooler and test the entire set s there Quantity Masking Whole or Decimal This question comes up occasionally particularly with ERP systems where the excess decimals are there to cover all bases and are rarely used by most of the FormTrap customers This particular data file has four decimals of quantity Most quantity data is whole numbers with the bulk of the remainder having two or less decimals Four decimals occurs usually where the quantity involves 1 3rd and 2 3rd type va
68. com userB domain com SMTPCC SMTP emailing address of the secondary recipient This entry tells FTSpooler to email a copy of the formatted FormTrap document to the specified email address This can either be fully qualified user name domain com or a Windows address book name Multiple entries may be specified separated by a semi colon These are examples AHSMTPCC Husername domain com A SMTPCC userA domain com userB domain com SMTPBCC SMTP emailing address of the blind carbon copy recipient This entry tells FTSpooler to email a copy of the formatted FormTrap document to the specified email address This email address will NOT be appear on the message This can either be fully qualified username domain com or a Windows address book name Multiple entries may be specified separated by a semi colon These are examples A SMTPBCC Husername domain com A SMTPBCC HuserA domain com userB domain com 118 Delivery Options Subj Subject line for emails and faxes with a cover page These specified subject line will be added to the email message or to the cover page of the fax This is an example A Subj invoice This Associated File field may contain one or many fields More information on Using Multiple Associated File Fields EmailBody Body text for the email message The entry must use the full path of the text file that contains the body of the email message This is
69. con salesper 1 is inserted between prefix and suffix giving this as the file name SMTPFrom WPG txt from WPG as sales person s initials Populating the required substitution files for both the client email addresses and the Klinger staff email addresses completes the exercise Email address are simple txt files and can be automatically transferred from other systems The result for Klinger is a personalized email from their sales staff member produced and sent within seconds of completing the order This provides better customer service early detection of errors and their correction and better intercompany communications and all fully automatic under FormTrap s control Poster Printing FormTrap is ideal for poster printing as you can manipulate the image sizes overlay them and produce a high quality resulting document combining text and graphics The resulting image can be attached to other documents for example to emailed invoices showing specials for this month and sent at no cost to all people receiving emailed invoices Similarly direct emails to prospects can be quickly organized in house and distributed via FormTrap given a data file containing their email addresses or you could split and send similar or related materials to their last purchase 143 The poster attached represents a typical PDF document with finished size around the 850Kb mark which delivers a high quality output document ei
70. cutable s loca tion Check other options if applicable e Hide console e Hide GUI window Note These are mutually exclusive the application will either be a Windows program in which case Hide console will cause an error or a command line program in which case Hide GUI window will cause an error Click the Save button To delete a process Select the process to be deleted Click the Delete button Confirmation dialog box pops up 69 e Click Yes to finish EY connection 3 Queues GY Data folders 1 Archive Core components JK sau Processes Properties of new process modified not saved Name name fin the Run list Description description File system g LP Line printer Cy Named pipes Path executable name exe pM Printservers i Arguments Printer licensing x t 0 b E mail amp Applications Initial directory I Monitor Hide console Hide GUI window Save Users FTSpooler Users manages user s level of access in FTSpooler as well as username and password There are two user types an administrator and a normal user Users Admin Paul Name Sales Edit LP Line printer Password Delete Named pipes Print servers Confirm password Printer licensing EIT E mail 7 Applications The user cannot maintain queues Monitor Adm
71. d forward to Page 2 es 5 Fil 52 121 212 33 Text object AAAARS Definition Format Postion Font Pent ndes Other can be taken from the PDF but please ensure the finished form is checked carefully by a person educated in China 137 Other Substitution Translations This form had a number of literals for which Chinese translation was required These include Units of Measure Final and while not done in this instance Terms and Freight Terms Literals for Units of Measure UoM were supplied in Spread Sheet format see below and Cut and Pasted into individual txt files for use as substitutions See the screen shots following for details Value Commens Chinese BX BOX 3 tear gt J Search R z CL COIL Q 0 8 cy CYLINDER th Address Oo Sr Custorvers Austral Group formerly Re rigeraton Chee Forms sut Folders 7 a Eo EA EACH alls B oes A Chi LON Bet FT FOOT a E Evy tennes China vow c ne G GRAM EJ E H My Compaen E aaue o gt Local Desk C T Chins UON Ea tet J KG KILOGRAM 4ST ER cane VONAT bt L ULTRE ns eT E suore 10 us oy C China UOM KG txt Notepad j O x tata 11 hl Fla E E chins LONG bt ML MILULITRE AR p neont iJ ot MM MILUMETRE ONARMA In the form substitution of the literals from the Substitution txt files is shown in this screen shot 212 33 121 212 33 121 Link to field feld E uo
72. d in their FormTrap system Files must be generated through a queue with a Data File showing the PCLXL PCL6 symbol To print to other Windows printers use a filter for each different printer you want to print to The table shows relative file sizes from which the demands of the process especially for PostScript is shown Converted files are larger by a factor of 20 30 over the equivalent direct outputs although the PDF file produced from PostScript is still small and efficient A four page Accounts Report formatted with FormTrap in Arial True Type font compressed down from a seven page original was used as the text file The form file and data files may be downloaded from here Download PCLXL to Any Windows zip Printer used is an HP Color LaserJet 4600 printed in B amp W with no logos Print Language File size Bytes Original Text File 34 025 PCL5 172 761 PCLXL PCL6 305 708 PostScript 351 542 PDF from PostScript 74 128 Converted via printer drivers from the original PCLXL PCL6 file via filter Original PCLXL PCL6 305 708 to Canon iP100 ink jet 3 620 241 to PCL 5 599 651 to PostScript 10 074 461 to PDF from PostScript from 142 213 PCLXL to PCLXL 632 033 Filters are required to print to other windows printers from PCLXL PCL6 Please set up individual filters for each printer you wish to use PostScript output can also be set up this way at around 30 times the size with co
73. deleted space but does reuse deleted space so while the DB may not shrink it has room for additions Backup Restore recovers deleted space Stop archiving prior to Backup Restore and Start archive when completed 65 Settings Delete file and Create file allow deletion of the entire current DB and replacement with an empty DB Stop prior and Start when complete You should wait around 30 seconds after Delete file before pressing the Create file command FTSpooler Settings allows changes to process control logging information saved and user interface presented You need to restart FTSpooler for this to take effect Maximum number of processing threads regulates the number of jobs being processing simultaneously External process timeout seconds provides a timeout for external processes FTSpooler registers an error if control is not returned to it within the specified timeout Logging is particularly helpful in determining problems and troubleshooting Select one of the Log level views e No logging Do not keep the log records when running FTSpooler e Normal Keep basic log records when running FTSpooler e Verbose Keep detailed log records when running FTSpooler Click on the View button to see the debug log file To configure FTSpooler s User Interface e Choose the windows start up status to be either Normal Normal with an icon on the taskbar or Hidden with an icon on the taskbar e When updating q
74. document To view the document double click on the process name or select the process name and click the Al icon e Select the input txt file e To save the document select the process name and click the icon e Click the button to browse a Destination folder where the file should be saved e Select an option from the File naming dropdown menu There are five options availa ble ID name the exporting file using record ID e g 32 txt ID process name the exporting file using record ID and process name e g 32 split_Statement_Print txt e ID queue name the exporting file using both record ID and name e g 32 State ment txt 54 e queue ID name the exporting file using queue name and ID e g State ment 32 txt e Click the OK button Export files ax Destination folder C Documents and Settings username Desktop sei File naming ID v Apply Selection to Searching and Filtering Panel This option short cuts the searching and filtering process To apply the current selection to the searching and filtering panel e Right click on the selected record the option Apply to search toolbar appears e Choose one from the available selections list The criteria in the searching and filtering panel are updated Refresh Records At any time you may click the Refresh button to update the records displayed in archive Records are NOT refreshed automatically by FTSpooler F
75. e LPR port More information on Creating a FTSpooler Queue see page 5 For Windows XP Ensure the following prerequisites are in place before you get started e You have the administrator rights e LPR Port is installed More information on How to Step Up an LPR Port on your PC e FTSpooler Version 5 or above is installed Configuration steps e Select Printer and Fax from the Start menu 86 e Click on Add a Printer in the left bar Add a printer s a e Click Next and choose Local Printer in the Add Printer Wizard Do ensure the Automatically detect and install my Plug and Play printer box is not checked and click Next 87 e Select Create a new port and then choose LPR Port from the Type of port drop down menu Select a Protes Port rene mere we ad prom Sra po on Pe pee pow eet wes Corte fw Vote T Oe por ret ete e a ree G om j oe fe ieg por Create a new port Type of port TRE oe ie Ge rete ee Inthe Name or address of server providing LPD text box enter the IP address of the machine on which FTSpooler is installed e g 192 168 0 1 In the Name of printer or print queue on that server text box enter the queue name defined in FTSpooler Click OK e Choose the printer driver according to the final destination printer and then click Next Enter the printer name in the Printer Name text box We recommend clearly label ling this as a virtual FormTrap queue by using the f
76. e built file s loaded through FTSpooler Data folders as below FTSpooler Enterprise Client FormTrap QE connection Et Queues a Data folders Archive fs New folder ey Folder properties A Reloadjforms Version 7 1 can use 6 4 files without any subsequent Build or Reload forms Earlier version files cause an error message from formtrap exe Convert Components Version Upgrade converts the selected or all components based on the chosen configuration file To located the configuration file manually enter the path in the location text box or click on the Browse button For contingency purposes you are recommended to backup your existing config xml file before commencing with conversion To convert components Click on the Convert all components button or select on one of the components and click the Convert selected component button 129 The Conversion report shows the processes that are done Version Upgrade Location of components for FormTrap Spooler versions 4 0 to 6 4 Click Locate components to automatically locate previous version files Locate components Edit component location Component Path Queues C Documents and Settings selina Application Data TCGIS Ftspool dat Forms D TCGIS Archive FTDataRoot Rules DATCGIS Archive Rules Settings 1 5 21 3607604850 1974884577 1546712997 1182 TCG I5 selina Archive DATCGIS Archive ig Convert selected compo
77. ecked in Data folder properties More information on Update the Properties of a Data Folder see page 40 e Click the Add Substitution Files button 41 e The dialog box pops up to allow you to add the substitution file s Open Look in D My Formtrap Load Files E ki pe N id substitution_file_B txt My Recent Documents B Desktop My Documents 99 My Computer My Network Files af type Substitution files tt dat v e Select the substitution file s to be added and click Open to finish the process Note Text files must be stored in Unicode in Notepad select Save as Encoding and UTF 8 from the drop down list Delete a Substitution File from the Data Folder To delete a substitution file from the data folder e Select the substitution file s to delete e Click the Delete button e The dialog box pops up to confirm the deletion process Click Yes to finish FTSpooler Be j Are you sure you want to delete 1 substitution file s Manage Split Rule Files The single Split Rules folder is at root level 42 Add a Split Rule File To add a Split Rule File e Select Split Rules in the tree structure e Click the Add Split Rules button e A dialog box pops up to allow you to add split rule file s Select the rule file s you wish to add and click Open to finish Open Look in O My Formtrap Load Files My
78. ed File name Subj and Body from the standard file quoted in the Associated File name EmailBody or the text entered in Body below More information on Using Associated Files in FTSpooler Queues Properties see page 113 Ifyou are constructing the title yourself you may use square bracketed and associated file fields as for Title e Enter valid email address es in the To Cc Bec and From fields 24 e Click the Apply button to save the changes General Processing Filters Print Email Fax File Applications Manage settings for Recipients and Sender SMTP Outlook MAPI To user_A domain com Attachment Ce Title email_title Bcc Currently defined attachments Erom user_B domain com PS2PDF Use format like Mary Smith lt mary smith company com gt Subject and body Subject line This is the subject line Body This is the body ry How Email is handled by the Spooler The Associated File is produced during document formatting by the Spooler If the form contains an Associated File entry for SMTP Email SMTPTo emailto domain com or the Email tab within Queues contains a direct email to address an email could be sent These additional conditions are required to send the email Queues Process tab Associated file entries is NOT set to ignore Associated file entries aswetas 0 As well as Overwrite recipients of the same type bs Overwrite all recipients
79. ed to copy literals Most sites will require both a Chinese and English version of the form This is the Spooler setup for UTF 8 conversion 133 General tab Archive and Treat absence of recipients as an error Boke Sho Bos Ez BF New print queue New e mail queue New identification queue Empty queue Clone Queue 4 A General Processing Filters Print Email F JAustral Group China Cate 132x66 Queue name Austral Group China Cate Printer Test Data Input cate Segregate Statements l cate from Unix Cate chinese 936 to UTF 8 V City of Hopewell V Cyberonics 2 Detpak China Notify Deutsche i Notification Type Al PC Do not notify v E 3 i E mail address name domain Ale Ale Dp L oe 3 archive F i V orce 10 Dual Documents Bein Roasts E rormtrap Load File Fraser Process paul O Fraser Split paul olden North RA E Fi Treat absence of recipients as an error Bicw M Keep replication order a and the Filters tab LEY connection Queues Y Data folders w Archive E gt ST PA pns a g New print queue New e mail queue New identification queue Empty queue Clor Queue General Processing Filters print Em es cate 132x66 i External input filters a te Printer Test t Add Remove Filter a Y Chinese oon Segregate Statements Pre identification filters Cate from Unix Cate 5 Add Remove Filter chi
80. eh To add a form or queue tick the items from Available items list and then you will see them as Selected items appearing on the right panel Click OK Ticking the option Form name is embedded into the input data expects a form selection within the input data F formname and ignores any selected form name Select forms t Include or exclude forms in the list on the left side by ticking unticking or double clicking them Selected forms are displayed in the list on the right side Available Forms _Jereditnote _ purchaseorder C remittanceadvice Selected forms _ taxinyvoice C Form name is embedded into the input data To remove a form or queue select on the item s from the Formatting and replication panel either press the Delete key or the Remove button Formatting options Formatting Options allow users to specify general formatting preferences for the forms being processed by the queue This is typically used to overwrite the color default xcolor or xnocolor Option Description All options must be rated in the format x option Multiple options should be sepa by a comma For example xnocolor nopjl xcolor xcolour Use color commands xnocolor xnocol Do NOT use color commands default our xres Use high resolution user defined PCL fill patterns default xnores Do NOT use high resolution user defined PCL fill
81. either prefix nor suffix is mandatory Definition Format Position Font Print rules HAHN 2KFaxHeCCCNN Field fe Fax Number z IV Substitute from file Prefix Suffix Maskas 98 e Click OK Ei Text object Definition Format Position Font Print rules HRAN 2KFaxt eCOCNNaFt Link selection Link all Linked records R Sample tat _Field name 4 Edit link CCCNN Fax Number Delete link OK Cancel Help Example 3 Using Multiple Associated Fields The Associated file may contain many fields Furthermore multiple identical reserved names will either concatenate for recipients or subsequent same named entries are ignored non recipients In the following example two Associated File entries are created To add both the Associated File fields e Choose Text from the Draw menu or click the Text in tool bar e Click and drag diagonally to add the text frame e Release the mouse button and the Text dialog box will open e On the Definition tab type the associated file commands for email address and sub ject line with provision to link to data A SMTPTo email domain com 99 A Subj Our invoice inv no against your PO po num is attached E Text object Definition Format Position Font Print rules HHAHSMTP Toxemail domain com A8Subj Our invoice inv no against your PO po no is attached A Linked records Sample text Field name
82. ent Location of the configuration file for the new version of FormTrap Spooler C fthome yv config xml Conversion report e Click on the Locate components button The Select Installation screen pops up with a list of available Installation IDs which refer to the windows user IDs Multiple 126 Installation IDs are displayed as the machine may have more than one login The Installation ID that last modified a queue is recommended and always listed first seld Installation amp Located installations Installation ID Last time queues were edited Recommended 5 1 5 21 3607604850 1974884577 1546712997 1182 16 10 2008 3 30 34 PM 5 1 5 18 File does not exist Components for installation selected From the list above Component Queues C Documents and Settings selina 4pplication Data TCGIS Ftspool dat Forms D TCGIS Archive FTDataRoot Rules DATCGIS Archive Rules Settings 1 5 21 3607604850 1974884577 1546712997 1182 TCG I5 selina Archive DiTCGIS Archive e Select one of the Installation IDs to show Components and Paths e Click OK 127 e That path of each individual component can be changed manually Use this option if program cannot automatically locate components of if you want to import data from alternative locations for example backed up folders Version Uperade Location of components for FormTrap Spooler versions 4 0 to 6 4 Click Locate compo
83. ent or April Statement depending on the associated file value Simple e mail queue Name Simple Email Queue Template ps template ha Form Pg statement formtrap is Engine SMTP Outlook MAPI Title Statement Subject month Statement Body This is the body The File title field in File tab accepts Associated File variables for both folder structure as well as document name in either direct or name form These are examples F TCG Sales salesperson customer Dr Invoice pdf where the Associated File contained salesperson John 1001 customer FormTrap Systems and invoice 32245 giving this as the file name F TCG Sales John 1001 FormTrap Systems Dr32245 pdf F TCG Sales full path where the Associated File contains full path Amy 1002 Widgit Brokers Dr32250 giving the result 114 F TCG Sales Amy 1002 Widgit Brokers Dr32250 General Processing Filters Print Email Fax File Applications Destination folder F TCa You can use environment variables in the path examples oFthome e output Files c formtrap output files File title optional defaults to identifier department customer name customer id invoice id You can use associated file variables in the title as well as defining directory structure examples department customer name customer id invoice id invoice Standard Files
84. enu e The Simple print queue dialog box pops up Enter the Name of the queue e Choose the Template to copy e Choose the Form to be used in the queue The available forms from the dropdown menu display in the format of form name datafolder name for instance statement 7 formtrap where statement is the form name and formtrap is the datafolder name e Select a Printer from the dropdown menu Sinpte print queue X Name Simple Print Queue Template ps template a Form Ps purchaseorder Formtrap Bl Printer PLATO HP Color LaserJet 4600 PS wl e Click OK New email queue Use this option if you have an email template queue to copy To create a simple email queue from an existing template e Select New e mail queue button from the top menu e The Simple email queue dialog box pops up Enter the Name of the queue e Choose the Template to copy e Choose the Form to be used in the queue The available forms in the dropdown menu display in the format of form name datafolder name for instance statement formtrap where statement is the form name and formtrap is the datafolder name e Select either SMTP or Outlook MAPI for the Engine option e Fillin the Title Subject and Body of the email Use an associated file variable by quoting the associated file name in square brackets and for example Invoice No or leave as is to use specific Associated File fields for e
85. er Service Check that these two programs are running e Send Service exe e Rip2CompName exe These are Prodocom programs and communicate securely and directly between your FormTrap Spooler Service machine and the Prodocom Server Track fax jobs Use login name and password provided by the Prodocom to login to www prodocom com au and track the jobs 121 Replace Filter Note This software is supplied with three months warranty with no ongoing support or charges It is designed for single byte encoding systems only Introduction This filter is used to modify FormTrap input or output Data to change is recognised by a character string with optional replacement of that character string To delete use as the empty replace string Components There are two components to the filter 1 replace exe the executable program 2 replace ini stores character sequences to be identified and replaced and must be in the same directory as the program Both are normally in the same ftinst folder Format of replace ini replace ini is built in sections Sections are set up in the following format section old_string new_string all first Where e section is a name to identify this operation e old string is the string to be replaced e new string is the replacement and e lt all first gt defines whether the replacement should occur on only the first instance or all instances of the string in the file
86. erprise Copy replace exe and replace ini to the ftinst folder Define each different required Section in Setup Filters see the manual page via F1 and below and invoke via Queues Filters tab 123 This is the Setup Filters screen for the filter to output to Bin 2 Normal for the HP 9040 with HP Q5693A 8 bin mailbox attached K QEY connection 2 Queues T Data folders 7H Archive Available fiters Properties of HP9040 Bin 2 Normal output Core components Arabic AS400fiter ope x Cate Statement Repsgnate as A me Lee On 2 Yormal output CateEquipment anlar Chinese Simplified 36 saat Chinese Traditional 950 Select Sin 2 0n the HP9040 face down for output CR to LF dborode File system every selection Delivery selection v2 LP Line prnter Find PROJECT replace with Std FTLedePrint Auction Lebel to Por HP9040 Bin 2 Normal output Named pipes MBF Acd Traler as Hdr TN pep pretesciars MBF Renag RemHdrs cee i Payment inital repaginate Arguments Printer icensing ees to TIFF PCLYL to any printer OuiputBin 2iormal Emai PCLYL to Canon iP 100 on Plato Monitor PostScript to PDF PostScript to TIFF Preliminary Cheque Filter Input type txt Remove Leading Nuls Remove PCLS escapes txt v Replace data name CHIERE Pe Replace data name v2 Replace TRE Project Z Check status TE Estimate Project Require output TIFF rota
87. errors in the formatting process 48 More information on Exporting Files see page 54 pos N j LEY connection S Queues g Data folders Archive K Setup P al all Delivered ox Errors ck Data Replication Formatting Working 2 Logs X Clear all Apply filter f Page Wm i Refresh X Delete Name Date Time Queue Document type Name Value 30 07 2008 4 52 51 PM Statement Email ps ftout er 30 07 2008 4 52 36 PM Statement Print ps ftout alue 30 07 2008 4 51 31 PM Statement File ps ftout Queue 30 07 2008 4 48 55 PM Statement File ps ftout 30 07 2008 4 41 50 PM Statement Email ps ftout 22 07 2008 2 32 03 PM TCG Monthly Sta ps ftout Beaia 22 07 2008 2 32 03 PM TCG Monthly Sta ps smtpto M From 22 07 2008 2 32 03 PM TCG Monthly Sta ps smtpta Date 1 05 2008 z ae m Sei Al a Status To Description Time 3 43 27 PM success SO PLATONHP L x Process name Document type C To Replication txt Date ormtrap statement ps Time lt gt s Searching and Filtering panel View Replication Records Select the Replication button under Archive from the top navigation bar The Formatting view s detail panels have the replication structure and delivery status panels at the bottom which provide additional information In the searching and filtering panel specify searching criteria to retrieve data records More information on Search and Filter Archi
88. etermines which users or groups have write permission to this queue meaning you have tight security control over who is allowed to send data to FTSpooler Default is the common selection and provides the same inherited security setting as the folder above the queue folder Unrestricted provides full write permissions to all users while Access control list allows addition removal of specific users or groups allowed to write to this queue Security Ax O Unrestricted Access control list Users Groups Domain User System To add the Users or Groups for Access control option click Add button and enter Name and System name for the user User Name The Line printer selection unlike File system and Named pipe uses IP Addresses to secure jobs The Add locals button automatically adds all local IP Addresses to the list Flip permission allows the selected IP Address permissions to be set to the reverse of what is currently shown i e locked or unlocked Security IP Addresses use dotted form n mea E 192 168 B 172 31 S 172 16 E 172 17 E B 172 18 Remove i mice Flip permission Cancel File system Folder options In this dialogue box define whether this queue folder is shared across the network Folder options getaseecenessssenssesoesanoy ene oeeavenenaWinerene O Share O Do not share e Unchanged FTSpooler does share o
89. ew Entry 00020 eee 102 Load Sample Data 0 00 0c eee 103 Create an Identification Rule 105 Create a Split Rule 00005 106 Create an Unwanted Page Rule 107 Configure the Rule Evaluation 108 Save the rule file 00 000 e ee eee 109 Configure Rule Evaluation 109 Step 3 Configure your FTSpooler queues with the correct Associated File handling options 109 Configuring FTSpooler settings to apply rule files 109 Configuring Associated File entry options 112 Using Associated Files in FTSpooler Queues Properties 113 Configuring Associated File Variables in Queues Properties 113 Reserved Names 115 Associated File Reserved Names 116 Other Add Ons 121 Prodocom Fax Using Prodocom Fax with FTSpooler Version7 Form changes upgrade 0200e eee New forms 000 cece eee eee ees Installation i ruere pi enata cme be aaa ela wh ne eee Track Tax JODS raan ea el AE tigen doe dieses te Replace Filter GOMPONENIS heeds et ede eee gid eee od wen Format of replace ini 2 2 eee eee Usage Command Line 0000 0s Installation within Spooler V7 via Setup Version Upgrade FTSpooler Version Upgrade Locate Components 0000 cece eae Forms Components 00 00e0eeaee Convert Components 000000 ceca Special Forms CSV Output File QAD Forms in Chinese
90. f Description e Enter the Path to the application Path can be absolute or relative to the FTSpooler s Installation Directory ftinst or any other directory specified by the PATH System environment variable For maximum portability we recommend placing exe cutables in the ftinst directory and specify just the executable name without a path Enter the command line Arguments If you are not using the standard input and out put devices Use standard input output checkbox the input and output files are specified in the command line using 1 and optional 2 parameters 1 is the print file with extension pcl or pclxl PCL6 or ps PostScript This name given in 1 can be used by your application to also open the Associated File by substitution of af as the extension You may specify other parameters on the command line using the assoc file name format For example if you have an Associated File entry Netfax 123 456 7890 and 79 the application has a parameter fNetFaxNumber you can send it in this format as part of the Argument line f Netfax where the quotes are required as the data contains spaces This delivers f123 456 7890 to the application Arguments are normal where individual delivery is required with fax applications being the most com mon It is your responsibility to test applications and especially variations in recipient data e Initial directory is usually left empty
91. fine themselves as Variable height and to allow Whitespace after the final line Data from the Base page is incorporated into the letter text as are required substitutions see Detail line Settings Advanced Records employee used to substitute this person s extension number Text object Detintion Fornal Postion Font Coys is approaching the port where TOG information Systems PA will be forced to take legal action for debt recovery leqaimet you This val cost Coys at least FIVE HUNDRED DOLLARS 500 00 on top of your easing debt of Amount i lt Amount gt at well as time travel and loss of reputation jl would be most appreciative you could call me to discuss your repayment progam on 02 8303 2400 extension IFI have not heard fom you of received payment m bull by lt 2007 Yours faithfully 217315 legal action wil be taken ean Linked recond Sample text Coy Amourt Amourt employes 20021231 Field name coy anourk aout ernalopee date next 152 Your Data Extract program then simply needs to provide for the correct letter type and closure to print a large variety of letters Financial institutions can use this to direct personalized and sophisticated letters from a simple extract source to provide letters that look individually written and can direct their replies to a person or function within the company This document is available Version 7 with appro
92. g repagination and print formatting Each step is shown in the detail panel located at the right side effectively showing the history of each job in most recent top to oldest bottom order You can select multiple records and save their documents You can view a document in the appropriate viewer 45 2 all Delivers Delivered Lx Errors i lt 4Data Replication X Clear all Apply Fi Queue e Process Name shows the name of the process used to modify or format the docu ment Some processes show additional information after a colon sign For instance the print formatting process formtrap is followed with the name of the form delivery engine smtp is followed with the document filter name e Document Type the file type that is produced by the process txt is raw data pel or pclxl or ps are formatted and print ready documents More information on Exporting Files see page 54 LEY connection oe Queues a paa folders a Archive PN Setup ter f Page Wa eji Date Time 12 09 2008 3 53 41 PM 12 09 2008 3 53 41 PM 12 09 2008 3 51 02 PM 12 09 2008 3 51 02 PM Date range From Date 16 08 2008 v 11 58 42 4M 11 41 01 4M 11 41 01 4M Time 4 16 59 PM LE 11 40 33 4M L To Date 11 40 33 4M 11 40 32 4M 11 36 48 4M Time 11 36 48 4M 11 36 47 4M 11 33 49 4M 11 33 49 4M 11 33 49 4M Searching
93. he required entry from the Formatting and repli cation list then click on Select queues to select a queue from the drop down list More than one queue can be selected Select items Include or exclude items in the list on the left side by ticking unticking or double clicking them Selected items are displayed in the list on the right side Available items Selected items _ TCG Monthly Statement TCG Purchase Order TCG Remittance Ensure that you have a form and or queue selected for each entry in the list e Documents not recognized by the rule file are delivered to the ID FAILURE entry All entries in the Formatting and replication list are defaulted to fail with an error message as they have no forms or queues 111 e Click OK i General Processing Filters Print Email Fax File Applications Resolve formtrap iv Formatting and replication Formatting 7 Invoice A Forms formatting Data Folder 5 43 Queues replication plication Ps Form rap x F Addjremove queue l 48 TCG Invoice i Statement As Forms formatting Associated file entries 43 Queues replication TAREE TF F Add remove queue 48 TCG Monthly Statement PurchaseOrder A Forms Formatting 3 Queues replication iF Add remove queue 48 TCG Purchase Order Remittance Advice Al Forms Formatting 43 Queues replication iF Addjremove queue 48 TCG Remittance G9 ID FAILURE
94. inding and Filtering Archive Records FTSpooler has a fully searchable database The finding and filtering archive records feature is on the left hand side of the archive window Search results replace the contents of the archive window with the Clear All button returning to the full archive Finding and Filtering Records in the Record View This feature allows finding records that match the settings chosen in the search box 55 e Click the Archive button on the top menu bar and click the All button X Clear All Apply filter Status Do not Filter v Queue To Date range From Date 25 03 2008 v Time 10 07 23 AM a C To Date Time e Select the required Status from Success Error or leave as Do not filter to see both successful and failed jobs e Select a queue and or recipient name from the Queue and To drop down menu or type required values in these fields Both fields are case sensitive and can be part completed For instance key inv in the Queue text field to see invoice email and invoice print but not Invoice Email e Date range is the time frame of the search and can substantially improve perform ance by being a narrow selection of dates By default the Date range is the default time frame specified in Settings Setup Changes to the default time frame affect the initial state of all queries More information on Changing Default Time Frame see page 66 e Click the Apply filter button to
95. inistrator has the fixed username Admin which cannot be changed or deleted Admin has full control access and view of all the activities and records in FTSpooler A normal user has control of their queues and archive records Making changes to certain settings such as modifying template queue properties or uploading a new Data Folder or updating the settings of FTSpooler Setup which may impact other normal users requires the normal user to key in Admin s password to process the change Entry of the correct password enables the normal user as Admin until their session ends The preferred alternative is to ask Admin to make the changes FormTrap Administrator H The requested operation is available For the FormTrap Administrator only because it can affect other users Please enter Administrator s user name Admin password Password Please do not confuse the FormTrap Administrator with the Windows Administrator Once password is verified you will gain access to all operations requiring the administrator s privileges 71 A normal user can be restricted further by ticking The user cannot maintain queues User Leg User 4 Password Confirm password To assign queues to users please see Change ownership of queues Data Input File System This option allows the user s application or a copy statement to write a file directly to the queue folder To configure the file system op
96. irst stopping the FormTrap Spooler then using program FTHome Locator access via Start gt Programs gt FormTrap gt Server V7 Note If changes to queues disappear when you stop the FormTrap Spooler please see Install directory ftinst is shown for information it is the location of your FormTrap executable files and cannot be changed In Formatting section specify Location of forms and substitution files normally fthome data In Identification and split section specify the Location of rule files normally fthome rules S 4 LEY connection ES Queues Q Data folders w Archive ws Setup Fry Core components 7 5 0011 Version 7 5 0011 5 Archive Home directory Sfthome Settings C fthome v7 Filters Install directory ftinst C Program Files TCGIS FTSpoolerV7 Server Formatting File system Version 7 2 0 4 f PES LP Line printer Location of the forms ed oes sefthome data fieatbarevers Location of the common substitution files Ki Printer licensing efthome substitutions PJ E mail Applications Identification and split A Monitor Version 2 0 9 0 Location of rule files fthome rules Page normalisation repagination Version 2 1 0 4 63 Archive Archive manages the database server and archive location monitors the local database service status and performs maintenance Logging is to a FireBird data base a
97. isation repagination Version 2 1 0 4 For Asian and any other double byte fonts please set all Queues Processing tab Options to s This speeds up FormTrap by a factor of 10 or more For additional details see Asian Fonts in the www formtrap com Knowledge Base s is another parameter in this list and should be space separated from the x parameter Associated file entries An Associated file is produced by the Print Logic when the document is created The associated file may contain information on the delivery requirements of a document or may contain user specified data Entries in the file use a name value syntax where name identifies the data contained in the value e g emailto user domain_name com the user domain_name com More information on Associated files see page 93 The advantage of the facility is that each document can be handled according to its specific delivery requirements without having to initially separate the jobs in the originating application When either value is blank or the name value entry does not appear the Associated file entry is ignored There are four options for Associated file entries 19 e As well as All the delivery method s i e email fax print specified in the Associ ated file and those specified in the queue properties are used e Ignore The delivery method s specified in the queue properties are used Associated file delivery method s are ignored e
98. itution uses known data to access and insert other data identified by the known data In this case Client Email is identified by the Client Number and Sender Email is identified by Employee Initials These are typical examples showing the actual screen shots from the FormTrap Developer s Kit that provides the data source to FormTrap eae seas eas a Oe SSCS SSCS CCC CCCCCC EMC CCC CCH 288 SIII OITIS 2ASSMTPTo CustNo ES ASSMTPFrom Emp SMIPTo 122334 txt File Edt Format View Help Purchasing F ormTrap com billto no is inserted between prefix and suffix to give file name SMTPTo 122334 txt for Customer 122334 content is the email address of the client 142 Similarly Employee Initials are used to form a file name containing the correct Email Address for SMTPFrom as shown below ASSMTPT 0 CustNor SASSMTPFromeEmpinits E Text object 55 Defnition Format Postion Fort Print rules Sen ese ze HAAHSMTPT otteCustNosd HHAHSMTPFromttes moliri t gt e Linked records Link to field Field E salesperft fel I Substiute from file Suffix f Mask as Custoen Mask EE Left Right Deete Irput V Suppress spaces orly Output Space replaces suppressed character BP SMIPFrom WPG txt Bg Fie Edt Format View Help william grange ourcompany
99. ivery history can be viewed in archives using searching capabilities FTSpooler checks for the arrival of data identifies and splits it if necessary formats it to produce a deliverable document PCL and PostScript for printing PDF for email tiff for faxing determines the method of delivery and delivers the document to your customer Getting Started This is the FTSpooler Window for the Enterprise Edition c FTSpooler Enterprise Client Joey Connected to 192 168 0 180 Licensed to Me 77 printers e a S 5 i 3 Connection E3 Queues fe Data folders Archive x Setup 2 Discovery Connect FormTrap server location IP address Discover FormTrap Servers E oa Tn Use to discover FormTrap servers on your local network area User name Discover and Auto Connect Password Use it to discover FormTrap Server and automatically connect with credentials of default user X Clear log Finished discovery process found 1 server s Received response from 192 168 0 180 name copernicus tcg is com au response is formtrap server is ready The top navigation bar shows Connection Queues Data folders Archive and Setup e Connection connect clients to FTSpooler Server on the same machine or remotely over the Windows network or the Internet e Queues window is used to manage queues The concept of the queue is central to FTSpooler and queues are normally allocated to specific delivery points printer
100. lect About from the popup menu Immediately after Installation We recommend allocating a special Windows FormTrap User account for the Spooler Reasons for this are here Notes on writing to network drives Update to number of printers or other features We send you a zip file that contains an update to your settings Stop the FormTrap Service Use Settings Merger FormTrap group of programs to add the new feature s and restart the service Check the addition s you ordered is installed Move existing Version 7 to a new Server Install software move the entire fthome folder to the same location on the new server Upgrade from Version 6 4 Install software do not start the FormTrap Server see Version Upgrade on page 125 Data folders need not be rebuilt Printers will need to be re allocated Upgrade from Version 6 3 or earlier Install software do not start the FormTrap Server see Version Upgrade on page 125 You will need to rebuild the form set in FTDesign Printers will need to be re allocated Server Connection To search FormTrap servers on the local network click on the Discover FormTrap Servers button It finds FTSpooler server s available and displays the name s and IP address es on the log panel at the bottom of the screen Normally just one FTSpooler server is present To auto connect the first FTSpooler server click on the Discover and Auto Connect button On the Connect panel key in the FormTrap
101. les allow document identification and optional splitting into individual doc uments Identified documents or files may be formatted using a particular form within a Data folder Identified documents or files may also be redirected to other queues for further processing with no practical limit on the number of redirections Delivery processes may output your formatted document by fax email to a printer with the address of the output being formed dynamically or as an attribute of the queue The common delivery processes normally do not overlap so short cut queue definitions are provided for print and email as well as identification queues E FTSpooler Enterprise Client M FormTrap Queues 19 Licensed to Me 77 printers EN connection amp Queues E Data folders Archive X Setup gt ea Bp gt amp iB pm x Al gt New print queue New e mail queue New identification queue Empty queue Clone Delete Tools Refresh Queue Function Output A Email Fax File Applic invoice Email A PostScript forms taxiny support formtrap 1 General Processing Filters invoice Print A PostScript Forms taxiny PLATO HP LaserJe eue name i Local Resolve via daai Queue name Purchase Order Email Data Input Wisin thas Order Print ibectscrit fon omen eet asi EA NPLATOIHP Lasere Input services Purchase Order Queues Purchase Orde line
102. lling project Path replace exe Arguments PROJECT Initial directory Input type txt v f Output type txt v Check status Require output Use standard input output _ Hide console will fail for GUT application Hide GUI window will fail for console Save Note The PostScript to PDF filter includes the Compatibility Level required this is supplied as 1 3 but can be changed to 1 4 as shown 68 Run This option allows addition or removal of process es that run simultaneously with FTSpooler but run independently These processes are started by FormTrap at the start of FTSpooler Typical examples are independent delivery services such as Prodocom Fax Service which is a delivery agent on the same computer as the FTSpooler To add a process Click the New button Name the process and provide a brief Description Enter the Path to the process Path could be in absolute form or relative to the FTSpooler s Installation Directory ftinst or any other directory specified by the PATH System environment variable For the purpose of maximum portability it is recommended to place all executables in the ftinst directory and specify just the executable name without path Enter the command line Arguments You are responsible for correctly quoting the command line arguments Initial directory is usually left empty In this case it defaults to the exe
103. lso 32 or 64 bit The DB need not be on the same machine or operating system FTSpooler has one FireBird database for all the job processing and delivery information Location is stated in Database server and archive location Recovery is built in by logging of the data for each task before release to the external process The database deletes no longer required transactions several times per day and you should schedule Backup and Recovery as the database gets too large Backup and Recovery removes deleted space from the database returning it to the system as free space Note Setup of the archive on another machine is not a part of these instructions Please contact support formtrap com for details and a quotation if you would like your system set up this way e Select the Server location IP address from the dropdown menu localhost means the database is located on the local machine Enter the Folder name and make sure to use drivers that are local to localhost server Start or Stop the Local database service and check status Jobs in Archive View will only display if the Service status is Ok Note It is not recommended to stop the Local database service as FTSpooler stops operating The only case would be to obtain a cold backup of the database 64 The current File size can be found in the Maintenance section SD connection 33 Queues G Data folders HE Archive RY a Setup ie Core components Datab
104. lter FAX portrait tifF Error detected in queue Simple Identification Queue 17 queues have been checked 3 have errors Batch Update The Batch Update tool allows the same action to be taken on selected or all queues There are three types of actions to be taken e Add append another value to a present value list where more than one value may exist for example a new delivery filter e Replace find an old value and substitute a replacement value for example replace a form with a new form e Set update a value that is unique to the queue for example days to keep the records or notification address To process a batch update e Select Batch Update from the Tools button in Queues section The list of actions are displayed in the Batch Update window Select the Action to be taken Enter the Old value if applicable and New value e Select the Scope of the action 36 Click the Update button to finish Batch Update Action Add delivery filter Old value Add external input Filter Add preformatting filter Replace filter Replace form New value Replace queue owner Replace replication queue Replace rule name new user domain com Set days to keep records Scope Set email sender address Set Form location Selection Set notification address Set queue owner O All queues Set rule file Update Changing ownership of queues To allow a normal user not Admin t
105. lues where expression in decimal is recurring and the additional precision is not useful 9 10 20 30 40 50 60 79 8 PEPEE PEE e P Barer Ere NE a e E E e nV A O e i O Bren inert E e e i Enurarmn SE 106 54 STOCKHOLM SWEDEN 5700 SVENDBORG DENMARK Business Partner 100039 70 0000 ea 100045 40 0000 ea 100041 2 5000 ea This example form prints the detail lines only showing whole numbers without decimals and decimals to their last non zero digit the better alternative is to round to two decimals 146 This is how you do it 1 Define three fields Entire field Decimal portion only incl the decimal point Whole Number portion only Make your value in the Definition Tab over 1 000 so we can align with the next field in red in the example Use conditional printing to print Whole Numbers aligned right The Print Test is Deci mal Portion Equal to text 0000 Masking for this is Amount Numeric Make your value Definition tab a number that includes the same value as the above for alignment blue in the example Use conditional printing to print the entire field aligned decimal The Print Test is Decimal Portion Not Equal to text 0o000 Masking is Custom and comprises a field of the same length as the original ie 14 underscores with two trailing decimal positions masked right thousand separator commas inserted for alignment and the first 8 underscores masked left this leaves 0
106. m EJ W Substtute from fie sm fe Mask as Custom Inout V Suppress spaces only Output Space replaces suppressed character 138 Multi Page Forms FormTrap is capable of generating contracts using either sub forms to move between pages or using detail lines to move between pages Note that FormTrap was not designed to operate in this way but does a great job provided the bulk of the contents do not vary by more than a few lines for each page If you are inserting long blocks of text from data then you may end up with short pages We supply better products including Forms on Demand which is designed to allow form design as well as filling in on computer saving both the data and a PDF of the document Form on Demand allows for logic within the form and is specifically for manual computer data entry whereas FormTrap is designed for automated operations Using Sub Forms as Pages These are the recommendations for sub forms as pages with a limit of 9 pages one for each of the available sub form letters plus the Base Page Please look at example files by downloading the Multi page Subforms zip file unzip it and open documents and read along with this starting with Multi page Subform frm Note that this used Records Mode but that the same thing is possible a little more difficult using Print Line Extract 1 All data is carried in the Base Page record we ve shown it on the form in red but for
107. match records to the selection criteria The Apply fil ter first Refreshes the main archive panel so all records are searched e Click the Clear All button to set selection criteria back to the default values Job Status is not needed if you are in either Delivered or Errors View Finding and Filtering Records in the Data View This option finds data that matches the settings in the search box 56 e Click the Archive button on the top menu bar and click the Data button X Clear All Apply filter Name smtpto v Value Queue Date range From Date 25 03 2008 iv Time 10 07 23 AM e Select an associated file name value and or queue name from the Name Value and Queue drop down menus or type required values in these fields These three fields are case sensitive and can be part completed For instance key inv in the Queue text field to see invoice email and invoice print but not Invoice Email e Date range is the time frame of the search and can substantially improve perform ance by being a narrow selection of dates By default the Date range is the default time frame specified in Settings Setup Changes to the default time frame affect the initial state of all queries More information on Changing Default Time Frame see page 66 e Click the Apply filter button to match records to the selection criteria The Apply fil ter first Refreshes the main archive panel so all records are searched e Click the
108. mmonly pdf files More information on Define Output Filters see page 21 e Click the Apply button to save the changes General Processing Filters Print Email Fax Destination folder F lTCG You can use environment variables in the path examples oFthome output files c formtrap output files File title optional defaults to identifier department customer name customer id invoice id You can use associated file variables in the title as well as defining directory structure examples department customer name customer id invoice id invoice Standard files Cl Output file Cl ssociated file af C Input file txt Output filters additional files Currently defined PS2PDF ry File Applications Notes on writing to network drives When the output folder is located on a network both a UNC path server folder or a mapped drive Z Folder may be used 30 Mapped drive s must exist for the user account that runs the FormTrap service drive mappings are maintained per user account Please check by interactively logging in as the user that runs the FormTrap service The drive s should be mapped permanently If you are running the FormTrap service using a LocalSystem account you will not be able to log in as the user account running the FormTrap service and will not be able to output to the mapped drive In both cases you need to ensure the user account that runs the
109. most contacts you will not want to have a Base Page for a contract Typical data ele ments are compnay names abbreviations person names and titles addresses dates products and amounts 2 Base Page with Copy Control as shown for duplex contracts Page Settings Detal Area Copy control Records Op Source J Default Destination ____ IV Duplex tamp wLa None Duplex with First Page Source gt y First Page Destination aa Hep 139 3 Each sub form fills one page and apart from the first has these attributes EE Base Page E 1 Subform C 2 Subform 3 Subform 4 Subform Subform 4 Your Document Maximum Pages with this approach is 9 pages To see the results please load the supplied asc file into your spooler set the queue up like this and view the archive to see results LY connection EJ oveves Q Data folders a Archive ZS setup Ord SN EDE Sr K 4 New print queue New e mail queue New identification queue Empty queve Clone Delete Tools Refresh m Queue General Processing Filters Print Email Fax File Applications QrveF Ong2 e M Forma and rep caton Maryborough Process paul Resolve Mult page Spit v tong Maryborough Spit paui Formatting z Spiit on zero AJ me pge vith fers Data folder 3 ID FAILURE New Cate Test E Paent Emal pad Pg Mult pages test v O Payment Fax paul Optons Payment Print Cheque paul E Pian E Sta
110. n the optional write to file or output filter facilities For example you may create index keys for long term archiving or FTP details to aid in automated delivery of large files to alternative printing facilities e g mailing bureau or even direct delivery to the recipient Using Associated Files 3 Steps To make the effective use of the Associated File facility these steps are required in the development process e Step 1 Create new text objects in FTDesign to carry the Associated File fields Step 2 optional Define appropriate identification and split rules in FTSplitDef e Step 3 optional Configure your FTSpooler queues with the correct Associated File handing options 93 Special Associated File names defined on forms are available to deliver documents by Email Fax and to File More information on Associated File Reserved Names see page 116 Other Associated File entries may be used by your own procedures or simply to locate documents from the FTSpooler Archive view Step 1 Create Associated File fields in FTDesign Text objects of the form A name data generate one line in the output Associated File suffix af txt format in UTF 8 and do not print name may be a reserved word used for delivery or may be your own name for your own purposes data may be constant or taken from input data We recommend placing Associated File fields in an impossible area such as in the detail area and in color and all t
111. nent Location of the configuration file For the new version of FormTrap Spooler C ifthome y config xml Conversion report no files have been copied From D TCGIS Archive FTDataRoot TCG Statement 16 files of 16 have been copied from D TCGIS Archive FTDataRoot TCG Statement FTDATA no files have been copied From D TCGIS Archive FTDataRoot TCG Statement FTDATA FTSUBST no files have been copied Imported 2 licensed printers Imported file input root directory name C Program Files TCGIS FTSpooler SpoolRoot DATCGIS Archivelarchive mdb 10 records scanned 130 Special Forms This section gathers a number of article previously published in the Knowledge Base on the website www FormTrap com The articles describe and provide examples of special forms and documents that FormTrap can handle CSV Output File Comvita NZ Medical Honey company use a third party fulfillment system in Hong Kong to fill orders and required an automated way to get the data from their QAD picking invoicing systems to the third party After discussion with TCG we designed a form to pass the data to the third party computer fulfillment system using Separated Files produced from FormTrap You can output a CSV file using the Associated File command like this Edit View Define Draw Go Project Tools Window Help eon GG Prwutore cece SMOG oo He 1OoTMs couse fe JAclBs 110 WFSF S QQ GRIEBEeHRA nt ERS Tene Sive INT TRST Cust_nba
112. nents to automatically locate previous version files Locate components Edit component location Component Path Queues C Documents and Settings selina Application Data TCGIS Ftspool dat Forms D TCGIS Archive FTDataRoot Rules DATCGIS Archive Rules Settings 5 1 5 21 3607604850 1974884577 1546712997 1182 TCG I5 selina Archive DiTCGIS Archive Convert all components Convert selected component Location of the configuration file For the new version of FormTrap Spooler C ifthome y config xml Conversion report To edit the located components e Select on one of the components Click on the Edit component location e Locate the component in the Browse dialog box e Click OK Note Please note that the settings component represents user s installation and cannot be changed this way To select different user installation please click Locate components Forms Components The Forms component is the previous Data Folder for FormTrap Spooler regardless of version The normal location is Documents and Setting username TCGIS FTDataRoot for versions 6 x otherwise 128 TCGIS FTSpooler FTDataRoot for versions 5 x and earlier For old versions the program will transfer the files thus saving the structures and form name association into queues which would otherwise be lost This transfers the logic of the Spooler even though Project files require new FTDesign Project Build with th
113. nese 936 to UTF 8 B 43 Post formatting filters city of Hopewell T Add Remove Filter a far Associated file data elements filters 7 Cyberonics i Add Remove Filter Detoak China 134 Repagination In FTDesign load the original Chinese file Tools Load data file with Filters Custom Fiese and select Chinese 936 to Unicode as the load parameters Look in B Data Files E 1018A txt fE 2953 txt E 10182e txt E 2956 Austral Group China txt 1020 txt 15052 txt E 1020c UTF 8 txt 1020e UTF 8 txt FE 1020e txt at Filters List of currently selected filters Chinese 936 to Unicode File name Files of type Data Files dat tt Ascii Unicode conversion C Auto Custom Filters ries A Cancel Repaginate by comparing to the Notepad view of the English UTF 8 file Results are shown below FT Repaginator China PO new rpg TRB 2020 VABAM 10 06 18 amna Em Ran PURCHASE ORDER aie seer e S Order Nuaber Order Date 16 06 10 sa TBAB PH 22151531 China Chinat T ERA CONTACT Bi REAN Paa RHA RPA RHAK 30 2 BR SHIP VIA ON ADD MSTRI 30 DAYS FROM INVOICE MET FOB TRAILER OPTICNALE Et wesners sevssve ee 135 FT Repaginator China PO new rpg Fie Edt View Insert Tools Window Help m Ensy 1 Meocer i Footer E Seta 1 a E osat E Data 3 m Osa 4
114. ngless Errors 004 If You are Still Stuck 00000 000 eee Setup Core Components Archive Managing your DB 00 cee eee eee Settings Filters Run Users Data Input Fil System easa a ete se Pale ae ad LP Line Printer 20 0 c eee eee eee Named Pipes Delivery Print Servers 0 000 000 cc eee ee eee eee 75 Printer Licensing 0 0 cece eee eee eee 76 Email 77 Application 79 Delivery Monitor 81 Troubleshooting 82 Login Credentials 00000 cece e eee 82 Submit 84 Submit Input Data for Job Processing 84 Activity Monitor 0 00 0 eee ee eee 84 Submit Queue via Network 85 Submit Queue via Named Pipe 85 Submit Queue via LPR Printer 86 Printing from Windows Applications 86 Printing from UNIX applications 89 Configuring Printers in your Application 91 Instructions on how to set up the LPR port in your PC 91 Associated Files 93 What are Associated Files 93 How Associated Files Work 93 Using Associated Files 3 Steps 93 Step 1 Create Associated File fields in FTDesign 94 Example 1 Emailing the Document using Email Address from Input Data 94 Example 2 Using Substitution 96 Example 3 Using Multiple Associated Fields 99 Example 3 Using Multiple Associated Fields 100 Step 2 Define appropriate identification and split rules in FTSplitDef 102 Create a N
115. o view archives for queues the user must be the owner of those queues The owner of a queue will be able to see archives for the queue and may also be able to edit the queue unless restricted see Setup Users Highlight the queues that the new owner should be able to view Select Batch Update from the Tools button in Queues section The list of actions are displayed in the Batch Update window Select Set queue owner Enter the user s name in New value Set Scope to Selection Click the Update button to finish 37 Data Folders Manage Data Folders Data folders store the expanded contents of your FormTrap load ASC file created in FTDesign as well as rule files and substitution files Contents include the form definitions and data related to front and printer handling used by the formatting processes Create a Data Folder To create a new data folder e Select Data folders from the top Navigation Bar e Click the New Folder button The Data Folder dialog box pops up e Enter a Folder Name for example FormTrap e The Use private substitution files for this data folder option permits the data folder to have its own substitution files instead of the common substitution files More information on Add a Substitution File see page 41 e Click OK Data Folder el Folder Name Formtrap _ Use private substitution files for this data folder 38 e The dialog box pops up to allow you to lo
116. odocom Fax Using Prodocom Fax with FTSpooler Version 7 Prodocom provides faxing services for FormTrap clients who prefer not to get involved with the infrastructure and hassles of managing their own faxing FormTrap has been handing off to Prodocom for at least 10 years with reliable service provided all of that time The handoff to Prodocom is via the Web and Prodocom provides an online monitor to see all of your in flight faxes The name NetFax is used to provide compatibility with prior versions Form changes upgrade For forms that already use Prodocom NetFax no changes required as they already incorporate the NetFax Associated File fields New forms For new forms include at minimum the NextFax associated file field e A Netfax 0293105172 A Netfax 0293105172 Paul Green e A Netfax 0293105172 TCG Information Systems Pty Ltd e A Netfax 0293105172 Paul Green TCG Information Systems Pty Ltd The remaining fields are optional e A DocID 4123454678 document identifier use to track your jobs A DocType Purch Ord document type use to track your jobs Installation Prodocom is installed after FormTrap Server Have your technical staff poke a hole in the firewall to allow direct communication between your FormTrap Server and the Prodocom Server The port used is 6721 Prodocom s server address is 202 92 68 243 Stop the FormTrap Spooler server and install Prodocom Restart the FormTrap Spool
117. ogether The examples below assume operation on a single document file produced via the Splitter More information on Associated File Reserved Names see page 116 Example 1 Emailing the Document using Email Address from Input Data A client email address within the input data can be used to email a form At run time an Associated File entry is created that directs the Spooler to email The reserved name SMTPTo there is a MAPI equivalent directs the spooler to email via SMTP To Create an Associated File Field in FTDesign e Choose Text from the Draw menu or click the Text button in the toolbar e Click and drag diagonally to add the text frame e Release the mouse and the Text dialog box will open e Onthe Definition tab type the associated file command and a sample email address in the Text box 94 A SMTPTo email domain com E Text object Definition Format Position Font Print rules SRARSMTP ToS ZUe eure Linked records Sampletet Field name Delete link e Highlight the sample email address and click the Link Selection button as shown above e The Link to field dialog box appears On the field dropdown menu select a field name or click the Browse button to create a new field The link field must map the email address in the input data file E Text object Definition Format Position Font Print rules SSARSMTPToxemail domain comt Link to field Fed O EM
118. ollowing format Q_location toa MAXIMUM of TWELVE characters Click Next 88 Select the Share as option and use the same printer name used in step above Click Next Add Printer Wizard Printer Shanng Oy Can care Pen prie eh Offer rete ue if you ward to share Gu prae you muai powie share name You Can use the ouggested name a type a nee one The chare name wal be wibi fo other neteecst use Dg ret share ve pree Share name G_location In the Location and Comment window enter related information and then click Next e Select No on Print Test Page and click Next e Click Finish button to complete the installation Note Setup process may alter for different operating system Printing from UNIX applications These printers act as redirection tools so applications can print to the FTSpooler queues Before creating your LPR printers create the corresponding queues in FTSpooler The name s of the FTSpooler queue s are used when creating the LPR port More Information on Creating a FTSpooler Queue see page 5 The following table splits the different UNIX based platforms on which FormTrap runs according to their basic printing subsystem Use the table below as a reference guide when setting up Unix Systems for use with FormTrap SCO Open Server Linux SCO Unix Ware FreeBSD Linux Binary Sun Solaris HP Compaq DEC Tru64 HPUX 89 IBM AIX is a special case and does not fall under either catego
119. opyright Copyright 1995 2011 TCG Information Systems Pty Ltd All rights reserved CONTENTS Getting Started Introduction to FTSpooler Enterprise Edition Getting Started renoier eien sd see eee tds Immediately after Installation Server Connection 00000 eee eee Queues What is a Queue Confirmation of Queue Parameters Change Create a Queue EMPty QUEUC aici satiety a de dew E ET DRA Clone copy a queue 6 eee eee New print queue 2 eee New email queue 0 0 eee New identification queue 0 eee eee Create a template Queue 20000 00 Delete a Queue Delete a queue 2 eee ee Queue Properties General Tabacco tis ide Haat ick lal aes Processing Tab 000 e eee eee ee Filters tabin innari eaaa Ris eens E Signe eas Define Filters 0 2000 e eee eee ee Print Fab tii 3 ale td Sie Sea oad taht Sl a eee Email Fabs cei oe eae eee eaten Sa How Email is handled by the Spooler kax TAD ionad iiihana i jii File TaD y A Sune beet a UA h Applications Tab 0 0 0 0 eee eee Print to ANY Windows Printer CVO IV IC Wikis a eN staat A tack ase aa ta Ne Sea A aaa SOLU srir ahead sieht a aerate sed eek Gale as aaa atlas To Define a new Filter 0 0 0 ce ee To print to any Windows Printer Queue Tools COVEIVIOW serae serene raaa a Stars cree det ate ie Raden OE Ps
120. or console 4 Replace Printer in the Name with a modified version with no slashes and short enough to be able to see all the description This is the final Filter 5 Replace Input type with pelxl and Output type with prn 6 Check these under Output type Check status Require output Use standard input output Hide console Hide GUI should be Unticked 7 Save to record this as a new filter To print to any Windows Printer Your quene must have a PCLXL PCL6 Data Folder selected PCLXL is represented as this symbol Pe In the Print tab Select the printer from the list and select the corresponding Filter from the list Apply to finish 35 Queue Tools Overview The Check Integrity tool verifies completion of queue setups such as replication formatting and data validity and is useful in troubleshooting Warnings are shown in blue with errors in red Check Integrity Checking queue Remittance Advice File ok Checking queue Statement File ok Checking queue Simple Print Queue cannot find data folder purchaseorder Error detected in queue Simple Print Queue Checking queue Simple Email Queue cannot Find form formtrap Error detected in queue Simple Email Queue Checking queue Failure No Formatting or replication defined queue will archive only or deliver data file unformatted ok with warnings Checking queue Simple Identification Queue cannot Find Fi
121. ormtrap statement ps 12 09 2008 3 51 02 PM Statement File 9C Document smtp PS2PDF pdf AM simple stmt ina formtr oase i M From 3 09 2008 11 41 01 AM Statement File C Document Date 16 08 2008 a 3 09 2008 11 41 01 AM Statement 42 statement File s osjzo0s 11 41 01 AM Local Statement Time 4 16 59 PM ffojos 2008 11 40 33 AM Statement Email ajselina formtr Oto 3 09 2008 11 40 33 4M Statement Statement Em 3 09 2008 11 40 32 4M Local Statement Date 3 09 2008 11 36 48 AM Statement Email Jselina formtr Time 3 09 2008 11 36 46 AM Statement 42 Statement Em 3 09 2008 11 36 47 AM Local 42 Statement 3 09 2008 11 33 49 AM Statement File EC Document 3 09 2008 11 33 49 4M Statement Statement File 3 09 2008 11 33 49 4M Local 42 Statement v lt gt lel T Searching and Filtering panel View Delivered Records Select the Delivered button under Archive from the top navigation bar In the searching and filtering panel specify searching criteria to retrieve data records More information on Search and Filter Archive Records see page 55 In the main panel FTSpooler shows the following for each job e Status job status e Date Time of submission e Queue the queue the data was processed in e To form s used in the processing the document Between submission and delivery of the formatted document may be several steps such as input filtering identification and routing an or splittin
122. out changing the FormTrap form or even set up dummies for certain letter events like the threat to pass their details to a credit agency This is a typical Closure Detail Line tw Pictura object Picture object Settings Postion Plame Buker TRA Fie Name M Linked F Pint white coke transparent Signeemployes gt bap ny Le iein t Image substitutior Substitute Using Variable Fie Name Linked fields Emal Buc file name F Fato fame I Trin beading and trailing spaces fron wam 150 All of the information in the above the signature and below employee details are Substitutions based on Employee here are the text substitutions Link to field E employee I Substitute trom file The above produces the file name NameXXXX txt with employee number replacing the XXXX The data from the matching file name in the Substitutions folder is inserted These are a few of the substitution files with an example Name1343 txt 1KB Test ihe apse casera Name1441 txt __ Name1441 txt Notepad E Name1598 txt i Sign1343 bmp ai i H Sign1441 bmp 2K Patigrian Crow Nj Sign1598 bmp 74KB Paint E Title1343 txt 1KB Text Document Thle1441 txt 1KB Text Document Title 1598 txt 1KB Text Document 151 Letter Texts These are again just detail lines which can incorporate data and use the special Advanced tab to de
123. own list Email TCG01 txt Notepad Joe Eile Edit Format View Help support formtrap com Fax TCG01 txt Notepad File Edit Format Yiew Help 461293105172 e Save the file s into the Substitution Folder Data folders Add substitutions files from the menu bar e The text file name must include client identifier e g include customer number in the substitution file name TCGo1 in this example This is the Associated File text object to notify FTSpooler to deliver a fax to the client To create a variable substitution field Choose Text from the Draw menu or click the Text in tool bar e Click and drag diagonally to add the text frame e Release the mouse button and the Text dialog box will open 97 e On the Definition tab type a sample customer number in the Text box Wi Text object Definition Format Position Font Print rules HH ARW2KFaxt eee Link selection Linked records Sample text Field name e Highlight the sample customer number and click Link Selection button e The Link to field dialog box will pop up On the field dropdown menu select the cus tomer number field name or click the Browse button to create a new field e Check the Substitute from file checkbox Prefix is Fax and Suffix is txt in our example The full file name is then Fax CCCNN txt Note Suffix defining the file type can be any file extension and is normally txt N
124. patterns xpjl Use HP Printer Job Language before and after print job to setup printer and reset it default xnopjl Do NOT use HP Printer Job Language before and after print job to setup printer and reset it xgl2 Use HP GL 2 for advanced PCL drawing default xnogl2 Do NOT use HP GL 2 for advanced PCL drawing xbigfont Turns on support for sending True Type font headers to PCL printers that are larger than 32767 bytes default xnobigfont Type 2 font headers under 32Kb are used when sending downloaded fonts REQUIRED for Lexmark T63x T64x and T65x printers and all others that do not support Type 3 font headers Note Default is nobigfont for version 6 3 and lower bigfont for version 6 4 and later Asian Fonts Special Setting for Version 7 3 0 1 and lower version of FormTrap See Setup Core components Formatting Version BT p00 version 7 3 001 H Archive Home directory Fthome Settings C fthome w7 Filters 7 Run Install directory oFtinst Data wane C Program Files TCGIS FTSpooler 7 File system Forpabti LP Line printer version 7 2 0 3 Named pipes ais Fthome o data jS Print servers Printer licensing Location of the common substitution files p E mail ofthome e subst CA Applications IA Monitor Identification and split Version 2 0 9 0 Location of rule Files ofthome orules Page normal
125. pipe in force to queue name Sample_Queue FormTrap generates this pipe pipe Sample_Queue To write to this pipe from Machine A this is the pipe statement MachineBName pipe Sample_Queue More information on Configuring Data Input of the Queue see page 12 More information on Named Pipe Setup see page 74 Submit Queue via LPR Printer FTSpooler supports the Line Printer LP protocol by acting as an LP Daemon LPD FTSpooler acts like a printer The LP protocol is a special way of printing data across a TCP IP network and is most commonly found on UNIX systems although it is supported by all major network operating systems including AS 400 The LP protocol enables you to print a document located on one machine to a printer attached to another machine on the network a network printer More information on Configuring Data Input of the Queue see page 12 More information on Line Printer Setup see page 73 Printing from Windows Applications In Windows based systems create an LPR printer port for Windows applications to be able to print jobs to an LP Server These printers act as redirection tools so that applications can print to the FTSpooler queues It will help to think of them as Virtual printers as they have no direct connection to a physical printer Before creating your LPR printers it is necessary to create the corresponding queues in FTSpooler The name s of the FTSpooler queue s will be used when creating th
126. ponents _ F3 Archive Server name IZ Settings y Filters Add 3 Run Print servers used to deliver documents 22 Users iplato zre File system LP Line printer a Named pipes Print servers Printer licensing Pg E mail Applications A Monitor Ifyou have other applications using pipes you can prevent conflict by using more of the prefix to uniquely identify FormTrap pipes In this case consider a prefix of pipe ft to identify FormTrap pipes ft can be whatever you require The final pipe name might be pipe ft invoices Delivery Print Servers This option allows the addition of print server s available for delivering documents from FTSpooler Printers installed on selected server s are listed Individual printers may be licensed using Printer licensing from the Delivery menu at screen left Local printers are ALWAYS shown More information on Printer Licensing see page 76 To add a print server e Enter the Server name and click the Add to the list button The list of Print serv ers used to deliver documents is updated To remove a printer server e Select one of the print servers and click the Remove from the list button e Confirmation dialog box pops up 15 Click Yes to finish A Core components Server name Archive Settings P Filters dd to the list 3 Run Print servers used to deliver documents RR Users iplato micius
127. pooler shows the following for each job 51 e Status job status e Date Time of submission e Queue the queue the data was processed in e To form s used in the processing the document Between submission and delivery of the formatted document may be several steps such as input filtering identification and routing an or splitting repagination and print formatting Each step is shown in the detail panel located at the right side effectively showing the history of each job in most recent top to oldest bottom order You can select multiple records and save their documents You can view a document in the appropriate viewer Process Name shows the name of the process used to modify or format the docu ment Some processes show additional information after a colon sign For instance the print formatting process formtrap is followed with the name of the form delivery engine smtp is followed with the document filter name Document Type the file type that is produced by the process txt is raw data pel or pclxl or ps are formatted and print ready documents More information on Exporting Files see page 54 es LEY connection 3 Queues g Data folders Archive K Setup lt 3 all 2 Delivered E Errors ick Data Replication 4A Formatting Working Logs fel Save Al View Process name Document typ Replication txt formtrap statement ps smtp PS2PDF pdf Main panel 52
128. priate substitutions and data file from Downloads Tutorials Samples follow Baaba ban bol mabalaa balan Lal as Pa al ba atla aata cbs ta bea Maal The Accountant Dullard and Slow Inc 55 Smith street Suite 100 Ammityville MN 22222 3333 44 Dear Sir Dullard and Slow ine is approaching the point where TCG Information Systems P L will be forced te take legal action for debt recovery against you This will cost Dullard and Slow Inc at Icast FIVI HUNDRED DOLLARS 500 00 on top of your cxisting debt of THREE THOUSAND DOLLARS ONLY 3 000 00 as well as time travel and loss of reputation I would be most appreciative if you could call me to discuss your repayment program on 02 8303 2400 extension 139 If have not beard from you or received payment in full by May 31 2009 legal Yours faithfully ZI Maikin Bruce M Mathesor Credit Manager AR Bruce Matheson FormTrap com 153 Leva Leabsdarllestaatsl sled barter d bebsteron bs da bestell CG Infermabon Syst The Accountant 3 53 Satfour Aardvark Associates Inc 13451 Main Street Suite 200 Anytown CA 12545 6789 12 Dear Sir Aardvark Associates Inc has ignored our last request dated March 31 2009 and as a consequence TCG Information Systems P L will pass this account to a debt collection agency effective the start of next month if we have not been contacted by you before that date The amount outstanding is ONE HUNDRED FIFTEEN DOLLARS AND 41 CENTS 115
129. ptions other than None enter the User and Password to be used by FTSpooler to log into the SMTP server when sending email Choose an encoding type from the Encoding drop down menu Enter a full email address in the Default sender textbox to define the sender details for outgoing email Click the Save button Note Microsoft Exchange Version 7 has differences from earlier versions you will need to check these items in Exchange 7 and set them when installing or transferring to Exchange 7 Check and modify these in Exchange 7 this information is offered as a guide only consult Microsoft documentation In Authentication Properties tab enable Basic Authentication and disable Offer Basic authentication only after starting TLS TLS is the default for Exchange 7 and is not supported by FormTrap If you intend using an SMTPFrom name that is different from the authenticated user give permission to Send As a different address For details of how to grant this per mission refer to the following Microsoft article http technet microsoft com en us library aa998291 EXCHG 80 aspx If you do not do this and set SMTPFrom different from the authenticated user you will get this error 550 5 7 1 Client does not have permissions to send as this sender To use Outlook Exchange the profile information must be available to FTSpooler The profile name is mandatory password is optional and required only if the profile is password protected
130. r remove share for the folder The system administrator takes responsibility for sharing this folder on the network e Share makes the queue folder available as a network shared object e Do not share hides this folder from the network 14 Named pipe options This allows the pipe type to be defined as either Asynchronous returns control immediately meaning the transfer takes place as a background task or Synchronous meaning the pipe maintains the current thread until data has been transferred For synchronous pipes enter the Number of instances concurrent instances keeping this number as low as possible Pipe options Ax Pipe type y goesssesassossanr seso edeostecsesg efaoscnevectevvescsocesseeven Synchronous Number of instances Asynchronous number of users is not limited Synchronous number of instances controls how many users can use the pipe simul taneously Processing Tab Select a rule file for the queue under the Resolve list if multiple document types are processed by this queue or the input file needs to be split into individual document files Leave as No rules resolved if this queue processes without rules Then select the data file from Data folder list For No rules resolved e To select a form click on the Select forms button right to open the dropdown list and select one or more forms to be used to format the input file Click OK to finish
131. r see page 32 Click the Apply button to save the changes Email Tab Email tab allows you to send email via either SMTP or Outlook MAPI SMTP Simple Messaging Transfer Protocol is an alternative delivery mechanism to Microsoft Outlook Exchange MAPT and is a reliable and stable method for emails Email addresses must be in standard recipient domain com form as address books are not available You must configure your SMTP settings before using this option Our recommendation is SMTP as the Email delivery mechanism Note Several factors impact SMTP particularly e Windows inconsistencies between operating system and software versions e Impact of anti spam software some of which does not work under load e SMTP protocol itself which is fragile to user errors for example leaving out the in an email address 23 Please look at Archive Errors and Archive Log for additional error messages when you have issues with SMTP Known items are summarized in this article from the Knowledge Base which we maintain as new items present You should read this before proceeding further e www formtrap com and enter your User Id and Password e Select Knowledge Base e Use keyword anti and look at the single article that presents How SMTP is handled by the Spooler see page 25 More information on SMTP and Associated Files see Reserved Names see page 116 Microsoft Outlook uses Microsoft Messaging Interface MAPI to deliver jobs
132. required e Select one of the three Notify options e Do not notify e Email to sender requires a special email SMTP notification process mailnfy exe to run in the background e Email to inbox only works with Microsoft Exchange e Click the Sender Recipients button to manage the details of the fax sender and recipients This is the default and is normally overwritten by the Associated File field W2KFax from the document 27 Click the Apply button to save the changes General Processing Filters Print Email Fax File Applications Document type to fax Options Currently defined document types Schedule Time PCL2TIFE Immediately ba Notify Address Define d t type f Cover page Sender Recipients Cover page name Cover page name Subject line This is the cover page subject line Body This is the cover page body ie Manage the sender and recipients information To manage the sender and recipients information 28 e Enter sender information sender s Name Department and Company Sender Recipients Sender oO Name FormTrap Jif Cancel Department Development Company TCG Information Systems Pty Recipients Number Attention Company Delete 02 9310 5172 Support TCG Info e Click the Add new Edit or Delete button to change the recipient lists Recipient properties Fax 02 9310 5172 Attention Support Company TCG Information 5
133. ria to retrieve data records More information on Search and Filter Archive Records see page 55 In the main panel FTSpooler shows the following for each job e Status job status e Date Time of submission e Queue the queue the data was processed in Document type the document type of the selected data record e Name the associated file entry name e Value the value of the associated file entry Name and Value repeat for different jobs showing all of the Associated File names in that file last to first down the page including duplicates Between submission and delivery of the formatted document may be several steps such as input filtering identification and routing an or splitting repagination and print formatting Each step is shown in the detail panel located at the right side effectively showing the history of each job in most recent top to oldest bottom order e Process Name shows the name of the process used to modify or format the docu ment Some processes show additional information after a colon sign For instance the print formatting process formtrap is followed with the name of the form delivery engine smtp is followed with the document filter name e Document Type the file type that is produced by the process txt is raw data pel or pelxl or ps are formatted and print ready documents e Status job status e To form s used in the processing the document Error Description
134. rresponding processing time 32 To Define a new Filter 1 Open the Filters tab and use the PCLXL to Printer filter as a model gt FISpooler Enterprise Client Setup and Tools Licensed to Cate Equipment Inc 50 printers 5 ane Properties of PCLX to Printer modified not saved Namet POLA to Printer Cate Sataman Repagnate as F Desrption CR to LF Dekvery selection Substhite Printername lt here Payment initial repagnate PCL to TIFF This converts PCLXL to the Windows equivalert for the above prirter PELA to PCL vis plato MP 4600 f PCLXL to POF via o MP 4600 F POLA to PS vie pisto HP Color Le PELX to TIFF PostScript to POF Arquments Initial drectory Inputtype pcd Outpt type out type here 7 Check status M Requre ote Use standard nputfoutput F Hide console wal fad for Gul application Jide GUI window wil fall For console 2 Goto Start Printers and Faxes select the required printer and go to Properties 33 Select the printer name as shown and copy the name gt Printers and f axes Q B Peh Eres f Address S Printers and Faxes l A Nene CS FX DocuCentre 9000 PCL 6 RAHP Color LaserJet 4600 PCL 5 on PLATO 4 20 WO Pon Hi Color LaserJet 4600 PCL 5 an PLATO Proportios General Sharing Ports Advanced Cole Managemert Securty NT Forme Contig D CED copy this Locator Commert Colour Lasewet 4600 PCL 5 Modet HP Color Laze
135. rs Active Filters in order of execution Show filters by input type PS2PDF First PCL and Postscript pel ps j l i Up one PS2PDF 7 TERA ps2tiff works Last Converts PCL to tiff Use generally For Faxing purposes Make sure your formatted data is PCL To remove a filter select an Active Filters and click Remove e Click the OK button Print Tab To print FormTrap documents FTSpooler needs a PCL5 or PCLXL PCL6 or PostScript compatible printer installed on the system FormTrap uses only the printer s physical location and needs only one printer defined to print in any of that printer s available languages You can print in say PostScript by selecting a PCL printer and vice versa Selecting multiple printers prints one copy on each selected printer 22 Select printer s from the available list for the queue General Processing Filters Print Email Fax File Applications Available Printers please use PCL or PostScript printers only Fax WPLATO HP Color LaserJet 4600 PCL 5 WPLATO HP LaserJet 4050 PCL 5 M WPLATO HP Color LaserJet 4600 PS _ iplato HP Color LaserJet 4600 PCL 6 _ plato WWETGEAR P2 C J imiciusilj4100 So RERESET aoe EEEE EE ESEE EERE Print Filters Currently defined filters No filters defined Define filters ry Click the Define filters button to choose the filter s for the printer More information on Print to ANY Windows Printe
136. rs of English speaking and other Roman language countries it would be the Western filter Other filters such as Simplified Chinese are also available for the customers using different languages Among the other standard filters are PCL5 escape filter AS4oo filter filter to convert single carriage returns to line feeds used with Unix input Pre identification filters are invoked on all data before the identification step The primary objective of these filters is to normalise the data itself so it can be identified and formatted There are no common types of these filters they are usually developed on per application basis to solve specific problems and tailor the system for your requirements More information on the Replace filter see page 122 Post formatting filters provide access to FormTrap output for example to add documents such as product data sheets to the FormTrap document or insertion of stapling commands for printers The output file PCL or PCLXL PCL6 or PostScript is still to be delivered so now incorporates any modified information Associated file data elements filters access the associated data file The reasons to have associated file filters include lookup of e mail addresses for SMTP adding properties using external database etc There are a few associated filters provided by default e Assoc_add adds name value pair to the end of associated file e Assoc_name_replace replaces existing name wi
137. ry Please contact us to configure FormTrap to run on IBM AIX For a System V UNIX print subsystem Description of steps Commands Configure your PATH environment PATH PATH usr bin usr sbin variable Shut down the print subsystem ipshut Create the print queue ipadmin pftquene v dev null mrmodel This creates local print queue named icmrcmodel osmramodel ob3 ormnt_server fiquene headed for the remote print orpitquene queue p fiqueve ON the remote This should be typed as one lone line machine m at _server Enable the new queue for use enable ftqueue accept fiqueve Ensure that you are runnign the program ust bin enabie and not a shell builtin of the same name Bring the print subsystem back up ipsched To view and check the configuration ipstar pitqueve and status of this queue Print to this Queue To print to this queue use the ip dfiqueue myfile command 90 For a BSD UNIX print subsystem Description of steps Commands Define the print queue fiqueve sd var spool ipd fiquene Define a print queue headed to the remote ipr print queue created by FTSpooler Printers are defined in the sh file etc printcap Different X Windows systems will provide programs to interface to the printcap file for ease p ftquene of editing These instructions assume that file the file is edited using a simple command line editor such as pico or vi Insert the command in the right column into the
138. ry simple data file This is how it s done Data Extract from your DB For most letters this is all of the information you ll require printed as a small document or as a records mode file in the Base Page record Company Name and Address Person being written to or a standard title like The Accountant Amount outstanding Date of last action Date of next action Employee Number In addition you ll require these two indictors for Records Mode make them additional one character records Letter Type indicates the text required and variables to be inserted done in Form Design rather than here as part of the record variable Closure type allow for a signature Name and Title only format plus the above with an Email address Again done in the form design with just an indicator record letter here 149 Form Design There are two simple design elements being the Base Page and the one or two Closure Detail Records Base page contains the date and customer address and looks as below December 31 2002 Vaal sale Mosto baba haste Based l oolal sBoesnatton l bool tt ne Accountank Py Text object Coy Address Defrtion Fornat Postion Fort Address 2 Address 3 The Accountant City Stete Zip bee tp ddoue odina Girs Slate Zipo The Closure Detail Lines contain just the Employee field and get their data from substitution files where you can set up new employees with
139. s or methods fax Each queue allows document identification splitting re direction for matting and delivery Before starting design of queues please first use the Setup win dow to configure FTSpooler settings and the Data Folders window to reload resource files e Data folders is used to manage resource files such as forms designed in FTDesign rule files which identify and split incoming files and substitution files Use this after configuring FTSpooler via Setup Use this window to update forms or rule files or to add new substitution files e Archive stores job processing and delivery information and allows searching for information Query searches for specific attributes of a document or job Troubleshoot ing shows errors and explanations of the errors e Setup window configures FTSpooler settings This is the first screen to visit after installation Configure printer licenses email server parameters define input methods and set locations for resource files Once FTSpooler has been set you will rarely neet to access this screen To access the online user manual press the F1 button from any screen in FTSpooler or click the blue question mark icon and select User Manual from the popup menu F1 is context sensitive To access the online Knowledge Base from FTSpooler click the blue question mark icon and select Knowledge Base from the popup menu To view FTSPooler product information click the blue question mark icon and se
140. sJet 4500 PCL Sc Feahwet Color Yes Paper evalable Double sided Yes T Staple No Speed 17 ppm Maximum tesohtior 600 dpi Ce Core 3 Set up a new Filter Paste the copied name in place of the printer name in Descrip tion and Arguments If the printer is via a Print Server on Plato in the example 34 include that into the printer name as server plato below gt FTSpooler Enterprise Client Cate Ratemert Repagnate as F CR to LF Dekvery selection Payment initia repagmste PCL to TIFF PELXL to PCL o MP 4600 POL PCLXL to POF vie plato HP 4600 F PELNI to PS vie plato HP Color Le PCLAL to TIFF PostScript to POF PostSaipt to TIFF Preliminary Cheque Fiter Remove PCLS escapes Replace dats name TIFF rotate Western Setup and Tools Licensed to Cate Equipment Inc 50 printers Qe Properties of PCLXL to PCL via plato HP 4600 PCL Name POLA te PCL vis plato HP 4600 PCL Description Sstre platolHP Coke LaserJet 4600 PCL S lt here Conwerts PECOT into printer specific language Use for printing to priters that do not support pel ce pchd pels or postscript Make sure your forms are designed for POLL printer driver Pah ochdpen exe Arqumerts pP Vigkstoll Color Laser Jet 4600 PCL S 0 bad decry Irgut type phd Outputtype 9d F Check status Regie otp Use standard nputjoutput V Hide console wil fal for GUI application Hide Gut yrndow will fail f
141. sist Staus Dete Tere Que Steta Oues 3 2000 22735 PN R tro to Oo not Ster v Qee 3 Saved formatted document suffix pel ps or pelxl from the above use this to save the document to a folder 4 First document and if this exists the last txt document from the above id save Al view Process name Documept type User interface txt From frm file from the FTDesign environment bothnotes frm WITH any repag ination file rpg used by the form Zip all of the files and include with your email If you have HTML format email you can drop the screen shots in directly 7 Please send the file from Archive Log If the error is in a Windows System component SMTP W2KFax please look at the Event Viewer and if there are entries that look relevant please zip and send that as well The above should allow us to respond efficiently to you 61 Not a current customer If you are not a supported customer current on Support and Upgrades we will call you on the next business day to request credit card payment That may be an email if you are not in the same time zone 62 Setup Core Components FTSpooler Core components shows the versions and locations of all the FTSpooler essentials Locations of forms substitution files and rule files can be changed under Home folder Home Directory fthome is shown for information It cannot be changed on this screen but can be changed by f
142. t selected then press the Details button a geed ao r okt eee lmgerert fe rebar F To ad qme oompare ko te teadid A ated bor sear Ae ore hea Te ene ofa websted a comperert chet Peres Wuni ge Dra a v 2 ent rg oe Jm Other Network File and Print Services I a tq oom o PAL vrae Powe atte oo a m ee te en sete pae eooni N9 opas ate r be E SE e There will be a list of available subcomponents of Other Network File and Print Services in your PC choose the one called Print Services for Unix Then click OK To add of emoe s Comparer chet fe Chet bow A uated bow neau ut ore pat ate comperert wd be raded lo me shal rimdi a comperert cach Daah Sea merere of Dither en Fae ard r a amp Print Services for Unix 0 0 MB Decgtor Eaters UND chert o pert te yy prer paidi to tu comgeae Tha dh par egasi DAL apas pmte or te De ee o Cres e Click Next in the Windows Components Wizard Screen to finish installation 92 Associated Files What are Associated Files The Associated File is a powerful facility within FormTrap designed to allow document specific information to be extracted from a FormTrap form into a separate file at run time Most often the associated file is used to extract delivery details such as the fax number or email address of the recipient but can be used in conjunction with any user process either embedded File and Output Filter processes or external written to output and
143. te a T Westem V Use standard input output C Hide console wi fail for GUI application fo ide GUT window willl fad for console Cre Coe Ge 124 Version Upgrade FTSpooler Version Upgrade Version Upgrade is a tool designed to upgrade the queues forms rules settings and archive from FTSpooler version 4 0 through 6 4 to version 7 Run Version Upgrade before starting Version 7 as this will retain the current settings for the new version Locate Components Version Upgrade needs to locate the components of FTSpooler such as queues forms and rules before it processes the conversion Components that may not be obvious include e Settings which are transferred from V6 registry files into the XML equivalent in the Version 7 e Archive transfers data from the V6 successful jobs archive Microsoft DB to the V7 FireBird DB Standard location for Version 6 is C Documents and Settings username Application Data TCGIS Archive mdb Note You must have the FireBird service running for conversion of Archive To locate components 125 e Initially the Path column is blank uninitialized Version Upgrade Location of components for FormTrap Spooler versions 4 0 to 6 4 Click Locate components to automatically locate previous version files Locate components Edit component location Component Path Queues Forms Rules Settings Archive Convert all components Convert selected compon
144. te documents typically generic reports to a standard print queue for 132x60 lines Create a template Queue A template queue can be created as the to copy queue for other queues that share it s standards To create a template queue e Right click and select New template from the list e Update the queue properties in the Properties Bar at minimum Queue name on the General tab e Save the queue as a named template e Describe the queue in the name for example Print Queue PCL and set all of the standard tabs to match your most common queue type Delete a Queue Deleting a queue also removes link s to other queues requiring manual reconfiguration if the deleted queue is referenced 10 Delete a queue To delete a queue Select the queue s to be removed e Click the Delete button or right click the queue s and select the Delete option e A dialog box pops up to confirm the deletion process Click Yes to finish or No to fix the listed queue s first Ifthe queue is in used in any other queue s reconfigure those queues manually FTSpooler The following queues have references to this queue SS TCG Local report You will need re configure them manually OK to delete Write down the queue names indicated and fix them immediately Queue Properties Select the queue to change by highlighting it Update the queue settings in the Properties Bar on the right side of the FT
145. tement Assodated fle entries DPorsche Mororey As welas v Portobello Auctons 140 Using Detail Lines as Pages The same approach can be used with detail lines if you require a document beyond 9 pages giving a maximum of 35 pages 9 sub forms plus 26 detail lines You would adopt the same approach with this as the detail Detail line Settings Advanced Records 2000 00 300 dpi IV Page break before Page break after Widow Orphan 0 00 300 dpi 4 Record mode identifier 8 In Records Mode details and sub forms can be mixed and appear in the order of the file Please Load and look at the second set of form and data with the name Multi page Subforms and Details for an example Personal Emails Klinger wanted their Order Acknowledgements to be immediately directed back to customers via a PDF Email and wanted the person responsible for the order to be the From email address Klinger believes this both enhances communication as well as keeping the Klinger staff members in the loop with their clients In FormTrap this is simple PROVIDED two pieces of data are present in the incoming data These are either the Client Email address or the Client Number see below to select the email address for the client 141 and the Klinger Employee email address or Employee Identification see below to select the From email address In Klinger s case this is the employee initials Subst
146. th another name e Assoc_order suppresses values of multiple identical names leaving only the first of the identical names Use Setup top level menu and Filters to see detailed descriptions of the filters 20 There are a number of pre defined filters available in FTSpooler or you can use your own customized program Left click Add Remove Filter to pop up a list of pre built input Filters Click the Apply button to save the changes General Processing Filters print Email Fax File Process D External input non replicated filters T Add Remove Filter F western Pre identification filters E Add Remove Filter Post formatting filters E Add Remove Filter W PS2PDF ers sas Associated file filters are used to modify the content of associated data file ry Define Filters In the Filters window select the input document type from Show filters by input type dropdown menu this returns a list of available filters Select a filter to view its description below click Add gt to add it to the Active Filters list Order of execution of the filters can be changed using the four buttons to the side First the selected active filter is moved to the top e Up one the selected active filter is moved one position up e Down one the selected active filter is moved one position down 21 e Last the selected active filter is moved to the bottom Filters E3 Available filte
147. ther printed or visual Contracts and Other Documents This description is based on a requirement to send a contract with every PO sent to suppliers The contract terms and conditions is in two columns and does not vary We used the Repaginator to append controls for a new document called Terms behind each PO document then reverting to the original form for the next document and so on Repaginator This is Append with Text set to initiate the new form What the controls represent is shown by the blue arrows _ ET Repaginator Force10 rpg2 terms rpg Cele Sx Se eisitiAawi Erkry 1 S iCustomerstAcomlAcom Contact Force Uitestfile ts a MM Header Footer Data 2 amp oaa Name Ertry 1 6A aal HE oaas Prepend with text f Date s f erms lt New Form Terms A 0 lt Records 0 and A C e E 8 c oF Forcei0 revi AA Back to Originally Form V Form feed at the end CE ee Note The Append with Text set must NOT be used when testing the form as these will cause the PDF creator to crash The form can be tested individually but the entire set of forms can only be tested using the production system 144 Terms Form The Terms form is set up as attached In this case the Base Page contains just the heading and footers while EACH SIDE is set up as one Detail Record I have shown the first Detail A page with the numbered terms split into two
148. tion Tick the Enable at start up checkbox to enable the file system option at FTSpooler start up e You need to Stop and Start as below for this to take effect e Alter the location of the Folder being watched if required e Click the Save button Start or Stop and Start the service and check Current state is Ready 72 More information on Submit Queue via Network see page 85 is we SX 3 Connection Queues G Data folders Archive a Setup A Core components H3 Archive z Settings Filters Enable at start up Folder being watched fthome inout uj lt Run R Users Data input File system Current state LP Line printer Ready Named pipes Print servers Printer licensing E mail Applications Monitor LP Line Printer This option allows FTSpooler to listen for print requests from LPR clients via the Line Printer Protocol and to act as the Print Server LPD FTSpooler also acts as a print server to requests coming from a Work Station Customisation Object from AS 400 computers To configure FTSpooler to act as an LP server e Tick the Enable at start up checkbox Note You need to Stop and Start as below for this to take effect Specify the port number to avoid Windows UNIX conflicts The port may be changed to support client applications that use non standard port numbers to send print requests Usually this option will not be changed with the defa
149. tion on Exporting Files see page 54 Sore cs j LEY connection 2 Queues f Data folders Archive K Setup lt al all Delivered E Errors ich Data Replication Formatting Working fa Logs X Clear all Apply filter f Page Ke 4a i Refresh ed Save 4 View Date Time Queue Process name Document type 30 07 2008 4 52 32 PM Local split Statement txt 30 07 2008 4 51 31 PM Statement File Restart txt Process 30 07 2008 4 51 31 PM Statement File formtrap statement ps 30 07 2008 4 51 31 PM Statement File directory PS2PDF pdf 30 07 2008 4 49 19 PM Statement Print Replication txt Queue Document type Tabi re Tore PATTI Ie TOPICA Bs aaa e RCOPRPPPPO PR SC ROI SPST aaa a ATTRACT RAE CPCRR a 30 07 2008 4 49 18 PM Statement Replication txt 30 07 2008 4 49 18 PM Statement split Statement_Print txt From 30 07 2008 4 49 16 PM Local User Interface txt Date 1 05 2008 w Date range Statement Print Status To Description Time 3 43 27 pm Replication Success ANPLATOIHP Lase x formtrap statement Cl To Date Time Searching and Filtering panel View Working Records Select the Working button under Archive from the top navigation bar This view does not have the searching and filtering panel This view is used for problem diagnosis specifically stuck jobs as most jobs are transient and disappear very quickly In the main panel FTS
150. trol Tot p 6 1 Ennalta azasi M i gt Column 108 Row 7 Width 15 Page lofi 7 Configure the Rule Evaluation After defining the identification of unwanted and split rules you may need to configure the rule evaluation for each entry in the rule file e Select Evaluation Rules from the Rules menu e For each rule type set whether all rules or at least one rule must be satisfied before the action occurs e On the Split tab select the correct Split on option e Click OK Evaluation rules IX E Identification Unwanted page E Spit All must match to qualify Any one matched to qualify m Split on Match Change Cancel Help J 108 Save the rule file Save rule file and transfer it to the computer where FTSpooler is installed if Developer s Kit and FTSpooler are installed on different computers The location where the file should be copied can be found or modified in FTSpooler Core components Setup More information on Rule Files Location in FTSpooler see page 63 Configure Rule Evaluation Double click on the rules to change the properties Options for Comparison rules includes Equal to Not equal to Greater than Greater or equal to Less than Less or equal to Empty and Non empty Rule Properties a asl pow ff s E Cancel Column 105 ro d Length 10 ro Rows toscan 11 me Comparison rule Equal to hd Value Invoice No
151. ts Non recipient are different only the first value is used Smtpfrom paul lt paul formtrap com gt Smtpfrom adam lt adam formtrap com gt Email is from paul only Associated File Reserved Names To see this table online see http www formtrap com enterprise v7 5 manuals en associated_files_reserved_names h tml Delivery Reserved Name Description Engine Print Recipients Print Windows Printer name This entry tells FTSpooler to print the formatted FormTrap document using the specified windows PCL PS printer Ensure the Windows printer name is used and NOT the printer s network path This is an example A Print HP LaserJet 4100N PCL6 116 MAPI Recipients EmailTo Email address of the primary recipient This entry tells FTSpooler to email the formatted FormTrap document to the specified email address This can either be fully qualified username domain com or a Windows address book name Multiple entries may be specified separated by a semi colon These are examples A EmailTo username domain com A EmailTo userA domain com userB domain com EmailCC Email address of the secondary recipient This entry tells FTSpooler to email a copy of the formatted FormTrap document to the specified email address This can either be fully qualified username domain com or a Windows address book name Multiple entries may be specified separated by a semi colon These are examples
152. u can also drag and drop files into queues provided the files have extensions txt or dat More information on File system see page 85 e Named pipe allows the user to pipe data from their application to a queue provided the application is able to directly use a pipe FTSpooler generates a pipe called Serv erName pipe QueueName where ServerName is replaced with dot if writing from an application on the FormTrap server to the queue on the same machine More information on Named pipe see page 85 Notify notifies users about completion of a job via e mail Choose to notify on success notify on error or always notify from the Notification Type dropdown menu Enter a valid email in the E mail address line Archive enables you to specify the Number of days to keep the records for this queue No recipient to the queue is reported as an error if the option Treat absence of recipients as an error is checked This reports an error when no direct output such as an email recipient is activated for a document Keep replication order processes split documents from the one input file in arrival order effectively single threading the queue This is the default and can be unticked Unticking allows multiple threads to the limit in Setup Settings Maximum threads meaning the job will process faster with unpredictable output order Click the Apply button to save the changes Security for File system and Named pipe This setting d
153. ueue properties FTSpooler can Save changes in the following ways e Prompt reminder pops up to ask for whether or not to save the changes e Save automatically changes are saved automatically without any prompts e Do not save automatically changes are not saved unless the Apply button is pressed in each properties tab e The field Initially in the archive show records that are no older than a cer tain number of days monitors the default time frame for the Archive when starts up This number affects the initial state of all the queries to the Archive 66 Filters More information on Default Time Frame in Archive see page 55 LD connection ey Queues BY Data folders H Archive a Setup 34 Core components f 3 Ginen Process control EA Settings Maximum number of processing threads 8 Filters a R External process timeout seconds 600 t un 22 Users Logging Log level Normal v File system e LP Line printer aW Named pipes User interface Window startup Normal v Print servers Save changes Prompt v Printer licensing E mail Initially in the archive show records that are no older than certain number of days Applications is i Monitor ie Save Restore This option allows addition or removal of filter s and management of the filter s properties such as name description path and input output type Filters MUST deliver a modified
154. ult port number 515 used by the Print Daemon Contact Us for more information on this feature e Click the Save button Start or Stop and Start the File System LP Named Pipes input service and check Current state is Ready 73 More information on Submit Queue via Line Printer see page 86 F N l LEY connection Queues GB Data folders is Archive KX Setup H amp Core components E Archi Enable at start up rchive z Settings ois prefix J Filters Spey E Run 2 Users Save File system p A LP Line printer Current state Ready Print servers Printer licensing E mail Applications Monitor Named Pipes This option allows the user to pipe data from their application to a queue provided the application is able to directly use a pipe FTSpooler generates a pipe called ServerName pipe QueueName where ServerName is replaced with dot if writing from an application on the FormTrap server to the queue on the same machine To configure the named pipes options e Tick the Enable at start up checkbox to enable pipes at FTSpooler start up You need to Stop and Start as below for this to take effect e Enter the Pipe prefix e Press Save Start or Stop and Start the service and check Current state is Ready 74 More information on Submit Queue via Named Pipes see page 85 a Sy LEY connection Queues H Data folders E Archive Ww Setup R Core com
155. ve Records see page 55 In the main panel FTSpooler shows each of the formatting process for each job e Date Time of submission e Queue the queue the data was processed in e To the recipient of the completed document e Type the replication type There are two types Root and Child e Root a topmost queue that has no parents e Child a queue that has parent queue s and may have child queue s In the replication structure panel view the tree structure below the selected queue if any In the delivery status panel FTSpooler shows 49 e Status job status e To queues to which the document is replicated Error Description errors in the replication process More information on Exporting Files see page 54 pera S LEY connection 3 Queues i Data folders E Archive K Setup d a all V Delivered E Errors ch Data amp Replication Formatting working Fy Logs X Clear All Apply filter f Page Wm 4a L Refresh X Delete Queue To Date Time Type Statement Statement File 30 07 2008 4 44 58 PM child Queue Statement Statement Print 30 07 2008 4 44 54 PM Child ocal Statement 30 07 2008 4 44 54 PM R Root Statement Statement File 30 07 2008 4 37 18 PM child Date range ocal Statement 30 07 2008 4 37 17 PM 4 Root From ocal Statement 30 07 2008 4 21 37 PM amp Root Date 1 05 2008 v Statement Statement Email 30 07 2008 4 15 38 PM child Time 3 43 27 PM a
156. ve changes O Do not display this window and do not save changes Create a Queue Once a data folder is created and loaded queues are created to accept identify and route and or process incoming data A template queue is available grey and at the bottom of the Queue list and can be modified or new ones added to be models used by the New TYPE queue options on the menu We would normally recommend a template queue for each of the three shortcuts To create a new queue or modify an existing queue configure queue properties in each tab in the Properties Bar located in the right side of the FTSpooler Window General Processing and Filters specify how to identify and build FormTrap document whereas Print Email Fax and Applications deal with delivery options General and or Processing or Filters tabs are the minimum requirements for new queues Shortcuts condense queue properties for the common queues into a single window e Create a blank queue e Clone copy a queue e Create a simple print queue e Create a simple email queue e Create a simple identification queue e Create a template queue 2 FTSpooler Enterprise Client tel Queues 19 FermTrap Licensed to Me 77 printers EN connection Queues LE Data folders Archive X Setup Sg Sra Ss E ot x rs 4 New print queue New e mail queue New identification queue Empty queue Clone Delete Tools Refresh Queue Function Output
157. veral steps such as input filtering identification and routing an or splitting repagination and print formatting Each step is shown in the detail panel located at the right side effectively showing the history of each job in most recent top to oldest bottom order You can select multiple records and save their documents You can view a document in the appropriate viewer e Process Name shows the name of the process used to modify or format the docu ment Some processes show additional information after a colon sign For instance the print formatting process formtrap is followed with the name of the form delivery engine smtp is followed with the document filter name e Document Type the file type that is produced by the process txt is raw data pel or pclxl or ps are formatted and print ready documents 44 More information on Exporting Files see page 54 Archive LEY connection 3 Queues g Data folders K Setup 3 all Delivered amp Errors lt 4 Data 4 Replication Formatting Working E Logs X Clear Al Apply fiter f Page Wm Refresh X Delete J Restart fel Save 4 View Queue Date Time Queue To Process name Docurr 12 09 2008 3 53 41 PM Statement File jselina formtr User interface txt 12 09 2008 3 53 41 PM Statement File C Document Western txt 12 09 2008 3 51 02 PM Statement File jselina formtr f
158. xample SMTPTo Subj and SMTPBody More information on Using Associated Files in FTSpooler Queues Properties see page 113 Simple e mail queue Name Simple Email Queue Template ps template hd Form Pg statement formtrap ja Engine O SMTP Outlook MAPI Title Statement Subject month Statement Body This is the body Click OK New identification queue If the queue being created receives input that needs to be identified and routed and is similar to one of the templates use this to create it The new queue s properties can be modified as necessary To create a simple identification queue from an existing queue Select New identification queue button from the top menu The Simple identification queue dialog box pops up Enter the Name of the queue Choose the Template to copy Choose the Rule file to be used in the queue e Choose the queue to be replicated to the selected queue and click the Apply and move to the next rule button to continue One queue per rule must be entered e Aeee e bd Name Simple Identification Queue Template ps template 4 x Rule file stmt a Rule and replication relationship Statement_Email Statement Email P Apply and move to next rule Rule Queue Statement_Email Statement Email Statement_File Statement File Statement_Print Statement Print ID FAILURE Failure e Click OK Note You can use ID FAILURE to rou
159. y S a gt v rey Fe 84 Ared light flashes indicating an error has occurred Click to go to the Errors view of Archive for troubleshooting 3 FTSpooler Enterprise Client BE 1 9 Activity Monitor FormTrap Qu eues Ce recorded 10 37 Licensed to Me 77 printers Maaa anaa i Sy ia E Local 10 37 40 3 Connection 53 Queues ES Data folders Archive X Setup start L J z 7 splitter ta a ga w j K a New print queue New e mail queue New identification queue Empty queue Clone Delete Tools exit acon 4 7 i amp Statement File 10 3 Queue Function Outpu Email Fax File Applications gt start B invoice Email PostScript form supr General _ Processing Filters Print l formtrap Invoice Print A JPostScript form PL gt process local Resolve via fts Queue name Purchase Order W directory Purchase Order Email As PostScript form supe rales E smtp Purchase Order Print AclpostScript Form g PLi Aksar exit Order jas Pacha t Line printer LP 3 Delivery mal Postscript fom supl Ze system rectory statement Print A JPostScript form AAPL BiNamed pipe smtp statement Resolve via stmt amp Statement 10 35 23 Remittance Advice Queues Remit Notify gu part Remittance Advice File Aj PostScript form EFC Notification Type A splitter

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