Home

Sheepdata Manual

1. Iconix Import Please select the Headings in the order that they appear in your Weighings file and also the number of lines to Skip at the top M Available 2 Selected 5 Group Electronic Tag Skip Occurrence Date Skip Weight Number of lines to skip at top of file 3 Start Previous Cancel Help pe Iconix Import mm Details Please specify the Number of Occurrences for this Group and whether or not a Weight is to be recorded Group Occurrences 1 Record Weight The structure of the file will have to mapped This can be checked by looking at the file in notepad or a similar program Farmdata can advise on this 1f required Further refinement can be made to the occurrences in the second screen On completion the data is imported in the EID occurrences and can be updated as any other imported occurrence 101 Chapter 8 Windows Mobile This section deals with setting up the Sheepdata program on a Windows Mobile device and transferring data to and from it This is an Add On module to the program and is only available when activated by Farmdata Ltd All communications are done through Microsoft ActiveSync Windows XP or Microsoft Windows Mobile Device Centre Windows Vista and Windows 7 k File Utilities Help FH gf O Manor Farm Dec H E Animal Records HS Animal Occurrences H E Flock Records H Fl
2. Official Tag UK024422000702 UK024422000724 UK024422000728 UK024422000739 UK024422000748 UK058299801295 LILZNRONNNONnNAIMSe Electronic Tag 826024422000702 826024422000724 826024422000728 826024422000739 826024422000748 826058299301295 SYNLNEOINNONANNES Genetic Genetic C Dam HI Save Select Delete Refresh Exit Help is the date of purchase and the date of movement Is preset to Male for Rams Set to the year of birth Set to the breed of the animals being purchased The above three are entered by default for each animal Each can be changed for a specific animal before saving From To is where the animals were purchased from is the location within the flock the animals were moved to Haulier and Reg No Set as required for the transport of this group Weight Price and Invoice No Should be filled in for this batch of animals Optional If Type set as Reader The Animals recorded on and imported from an EID reader will be If Type set as All Ear Number displayed If Batching is available on the reader or more than 1 import has been done on the reader then use Location to select the required group Will display all the ewes or lambs in the business The Management ID No of the Animal 5 Born The ewe s date of birth Sex The Sex of the animal Not accessible in ewes Breed Select from the list as set up in Maintenance Utilities above Official Tag The Off
3. Animals Ewes Lambs Rams Start Date 01 08 2011 Jv End Date 30 11 2012 Jv Omit this Health Plan from Occurrences Cee Jie j eee Ee eS ee ee Enter the Code and Description for the Plan Select the type of animal to be applied to Set the start and date Now go to details and select the treatments to be applied Purcha Lamb Purchases pen ed es Ca e ES ee ee In the above 10ml of Dectomax will be applied to every lamb bought between 01 08 11 and 30 11 12 20 1 9 Lambing Codes These are the codes for ease of lambing you enter these to your own specification although a list is present on creating a business 5 Lambing Codes Code im v Description 1 Normal F Omit this Lambing Code from Occurrences Save New perte gma Next Previous ext Hep To create anew Lambing code click New on the bottom button bar Put in the code up to four characters and put in the Description up to 20 characters It is best to have Normal as the first code on your list as it will come up as the default when you lamb ewes Click Save to store on the system Delete will remove a code but will leave blanks in animals records _21 1 10 Locations Locations can be either Internal or External Internal locations are groups or locations where the animals are held on the farm You may simply have one internal location called the far
4. Start End Date Only movements within the set dates will be displayed Select the movements you want to send either by clicking on the animals individually or clicking on the Select Button to choose all animals On and offs and different dates can be selected together Click Send to create the files for transmission You will be asked 1f you want a printed copy and then if you want to send it Say yes to send it and you are taken to the submission screen Aphis Submissions oo gt X MOVEOO008 XML 24 09 2014 Movements Awaiting Submission Ij sunt enone j arenie moete f ea f tow _ Where different dates and on and off movements have been selected together they are created as separate movement files for submission Highlight a file and click submit 1f all is well it should change to accepted If there is an error it will be reported and can be viewed in reports _O 6 3 Annual Inventory Use this section to notify ARAMS of you Annual Inventory Fel Annual Inventory Year Holding Number Date between lat and Sth Dec 01 12 2013 No longer keeps Sheep or Goats E Total Sheep 0 Production System Main Occupation of Sheep Owner Business ID Ewes and Shearlings put to Ram 0 Other Ewes over 1 year ald 0 Ewe Lambs put to Ram 0 Other Lambs under 1 year old 0 Rams Set the Year as appropriate Enter the Holding Number being Submitted Set the Date of the Inventory Tick No
5. Business Parameters E Breed Codes E Cull Codes 9 Drug Codes E Haulier Codes 9 Health Codes 9 Health Plan Lambing Codes 9 Breed Codes 3 Cull Codes Drug Codes Haulier Codes 3 Health Codes Health Plan Lambing Codes Location Codes Pharmacy 3 Temporary Mark 3 Unit Codes J Location Codes Pharmacy 9 Temporary Mark J Unit Codes H E Feeding Parameters H A ScotEID Electronic Identification Windows Mobile I oa Reports All of the lists in this section can be edited to meet your requirements It 1s not advisable to delete an item once you have used it in an entry This may leave blanks in the data in your historical records If you amend a code all records with that code will change to the new Many of the lists can be added to as you are entering data by clicking on the Box with three dots to the right of the drop down lists In each section To add a new code click New Enter a code up to four characters letters or numbers and a description Generally in all data entry routines and reports you will only see the Description displayed When completed click Save Delete will remove a code Codes can only be removed if they have never been used The Description and detail of a code can be amended as required by changing the description on this screen and resaving All entries with this code will then have the description changed The actual code cannot be a
6. Press Start to Begin 105 Chapter9 Feeding Parameters This chapter is used to record the feeds purchased and used by the flock This meets the requirement to keep feed records _SHEEPdata 1eep Vianageme File Utilities Help DaO Feeding Parameters Feeds Feed Usage dS Animal Records H E Animal Occurrences H Flock Records H 6 Flock Occurrences Ege Maintenance Routines meters J Feed Usage G9 ScotEID H E Electronic Identification amp G Windows Mobile E E Reports 9 1 Feeds Create each feed used in this section Description Barley Price 160 00 lt Omit this Feed from Occurrences 9 2 Feed Usage Use this section record the usage of each batch of feed Batch Number From _ Used ozos201 oossoo 15042011 2Tomes a ee eee 107 Chapter 10Reports This chapter describes the various reports which can be produced by the system x SHEEPdata Sheep Management System Manor Farm Dec File Utilities Help Dave 9 Manor Farm Dec Reports Animal Records I Animal Occurrences Flock Records Lamb jp aren 9 Flock Occurrences tal Ram Reports Maintenance Routines Code Lists 9 Feeding Parameters C Management Reports C9 ScotEID Statutory Reports 9 Electronic Identification Selective Reporting 4 4 Windows Mobile Weighing Reports B Reports 9 Ewe Reports 3 Lamb Reports E Ram Reports Code Lists
7. Maintenance Routines E Confirm Movements 1 Aphis Windows Mobile Reports Status 6 1 Aphis Parameters Aphis parameters require to be set up to allow communication a 5 Aphis Parameters Directory for Files C VFARMDATA SHEEP32 MAIL Send Movements by Aphis Webservices Browse Usemame farmer famming co uk Password s Directory For Files Sets where the files created are to be stored Username amp Password The credentials allocated to you by Aphis 90 6 2 Aphis Movements Used to communicate movements to ARAMS Start Date End Date 23 09 2014 23 09 2014 01 01 2012 01 01 2012 01 01 2012 01 01 2012 01 01 2012 01 01 2012 01 01 2012 01 01 2012 01 01 2012 01 01 2012 01 01 2012 01 01 2012 Breed E Holding 66 071 0048 Official Tag UK024160502882 UK024160502867 UK024160502868 UK024160502869 UK024160502870 UK024160502871 UK024160502872 UK024160502873 0UK024160502874 UK024160502875 UK024160502876 UK024160502877 No Done Late PRR PRP RPP RP RPP Pe Date 23 09 2014 23 09 2014 23 09 2014 23 09 2014 23 09 2014 23 09 2014 23 09 2014 23 09 2014 23 09 2014 23 09 2014 23 09 2014 23 09 2014 988988989898898 66 062 8001 66 062 8001 66 062 8001 66 062 8001 66 062 8001 L 66 062 8001 66 062 8001 66 062 8001 66 062 8001 66 062 8001 66 062 8001 66 062 8001 sera ern secat penesn eet nee
8. UK012345600223 UK012345600224 UK012345600225 UK012345600226 UK012345600227 tusnanaarennano When a category of animal is selected a list is displayed in the right hand section This list can be ordered by the various column headings either up or down by clicking on the heading For example if you wish the animals listed by Status click on the gray Status title at the top Click again on Status and the order of sort will be reversed The list can be printed as it appears on the screen by clicking the print button on the top button bar The screen can be refreshed by clicking on the Lightning Icon on the top button bar An individual Animal Record can be opened by clicking on it _97 Both In Flock and Ex Flock Animal Record displays are the same The Sale Section is only available Ex Flock record amp Ewes in Flock Animal Tags Health Movements Services Scannings Lambings Weighings Ear Number 00005 Date of Birth 2A 2005 Ser Female Texel i Official Tag UKO12345600005 Electronic Tag S200CE82DFDAES05 Name Comment Status Unserved Weaned 01 01 1980 Det Ear Number Date of Birth Sex Services Breed Official Tag Electronic Tag Name Comment The Management ID of the animal Does not have to be unique The animal s date of birth Unavailable in a ewe record always Female Lamb Records Ram Male Female or Blank if unk
9. sheepcata Sheep Recording and Management System Reference Manual Version 6 0 Documentation and Software by farmccto Limited 2001 2014 farmdata Limited Copyright Information 2001 2014 Farmdata Limited Westertown Rothienorman Aberdeenshire AB51 8US The information contained in this manual and the accompanying software program are copyrighted and all rights are reserved by Farmdata Ltd Farmdata Ltd reserve the right to make periodic modifications of this product without the obligation to notify any person or entity of such revision Copying duplicating selling or otherwise distributing any part of this product without the prior written consent of an authorised representative of Farmdata Ltd are prohibited Information contained in this document is subject to change without notice and does not represent a commitment on the part of Farmdata Ltd The software described in this manual is furnished under a license agreement The software may be used or copied only in accordance with the terms of this agreement Limitations of Liability In no event will Farmdata Ltd or any other person involved in the creation production or distribution of the Farmdata software be liable to you on account of any claim for any damages including any lost profits lost savings or other special incidental consequential or exemplary damages including but not limited to any damages assessed against or paid by you to any third party arising o
10. EarNumber Bom SexBreed Official Tag i Price DLWG Location 00702 02 02 10 F TXL UK02 4422000702 0 00 0 0 The Meat Compan 00724 09 0210 F TXL UKO2442 2000724 0 00 0 0 The Meat Compan Totals Averages 2 0 0 The Daily Liveweight Gain displayed is the gain from the last weighing date 10 8 2 Expected Dead Weights This report projects the predicted dead weight a Cypecte d Dead Weig nts A ay Manor Farm Date 20 06 10 Expected Dead Weights Page 1 of 1 Dead EarNumber Bom SexBreed Official Tag Age Weight Weight DLWG Location 0070 22 02 10 M TXL UK012345600202 125 4 00 0 00 0 3 Manor Farm Totals Averages 1 125 47 00 0 00 0 3 The predicted dead weight is based on the last weighing and the kill out set in the Maintenance Section Business Parameter Miscellaneous The daily liveweight gain is the gain from the previous weighing 126 Appendix A Backup amp Restore Routines You are strongly advised to make backup copies of your data To do a backup you can use the utility supplied with the program which 1s located under the File menu Backup Data Select what to Backup All Data C This Business C Selected Businesses You may select to backup all data in which case all businesses within the system will be saved this business which saves only the business in which you are currently working or selected business If you choose selected businesses you must highlight those you wish to save by clickin
11. Location Where the animals were when tagged Type If Batch as shown above is selected enter the Flock number and the number of animals with that flock number If Reader is selected only available with the EID version animal numbers downloaded from the reader will be listed Depending on which reader is set in the EID section you will get the option of choosing animals at a specific Location or a Group These are the Groups created on and downloaded from the reader Reports will show only the total numbers of each flock number However each individual tag is saved in the background with the date and batch If Block is selected you can enter a run of continuous EID numbers Click Save on the button bar when you have finished 87 5 13 Flock Transferred This section lets you transfer animals from one category to another Lambs to Ewe Hogg Ewe Hoggs to Ewes etc 11 12 2014 Jy Transfer Cat Haulier Please Select Add Veto No No of Sheep Please Select v Add Price Total 0 00 Comment Retained for Breeding Animals Selected Available Total Type Include All x 150 168 318 Eligible No of ID Number Sheep Sheep C a Oro The entries should be made as follows Date Is the date of transfer Category The category of animal being transferred out Breed The Breed of the animals Location Where the animals were when transferred Comment Detai
12. Manor Farm Dec File Utilities Help Jange J Manor Farm Dec Electronic Identification Animal Records Reader Settings k Seana Upload from Reader I Flock Occurrences Gi Clear Reader 4 Maintenance Routines Clear Occurrences I Feeding Parameters Iconix Import E ScotEID o Electronic Identification 4 Reader Settings E Upload from Reader GEE 6 8 8 Clear Occurrences Iconix Import H E Windows Mobile H Reports Other readers are described in the EID manual _06 is 1 Reader Settings This section selects the reader to connect and the specific settings for that reader Reader Type Port Reader ID Set Item Date Time Weigher Reader Agrident AWR 100 ha Fort COM2 Reader ID Sets the reader being used Sets the com port the reader is connected to You may need to check in Device Manager to determine this Sets the identity of the Reader not available for some readers Checks 1f reader 1s connected This section sets the date and time on the reader Sets the Weigh head type not available for some readers _97 7 2 Upload from Reader Uploads the data from the reader amp Upload from Reader Options Upload Tags Upload Tags Select this and click Start to transfer data from the reader to the PC Clear Tags Select this and click Start to clear the data on the reader 7 3 Clear Reader Clear Reader ption ions Clear Tags Clea
13. 4 4 G H All records are editable here except for the Official Tag Number therefore any mistakes can be corrected here Also Included are Inseminators These are people who do A I These can also be included in a service record and reported on 26 Animal Records File Utilities Help Ewes Lambs amp Rams 9 Manor Farm Dec oe Animal Records Ewes in Flock H E Animal Occurrences J E Flock Records J E Flock Occurrences Ha Maintenance Routines HE Feeding Parameters 1 2 ScotEID H Electronic Identification H E Windows Mobile H 6 Reports Ear Num 00201 00202 00203 00204 00205 00206 00208 00209 00210 00211 00212 00213 00214 00215 00216 00217 00218 00219 00220 Born 22 02 2011 22 02 2011 22 02 2011 22 02 2011 22 02 2011 22 02 2011 24 02 2011 27 02 2011 27 02 2011 27 02 2011 27 02 2011 27 02 2011 27 02 2011 01 03 2011 01 03 2011 01 03 2011 01 03 2011 01 03 2011 01 03 2011 03 03 2011 07 03 2011 07 03 2011 10 03 2011 10 03 2011 22 03 2011 Official Tag UK012345600201 UK012345600202 UK012345600203 UK012345600204 UK012345600205 UK012345600206 UK012345600208 UK012345600209 UK012345600210 UK012345600211 UK012345600212 UK012345600213 UK012345600214 UK012345600215 UK012345600216 UK012345600217 UK012345600218 UK012345600219 UK012345600220 UK012345600221
14. Drug left Any free text comment you wish to record The individual who administered the treatment 46 If Type set as Group Select the group of animals that the occurrence is to be recorded against All the animals in the group will be displayed in Ram In and Actual Service options Only those with a previous Ram In will be displayed in the Ram Out option If Type set as Reader The Animals recorded on and imported from an EID reader will be displayed If Type set as All Will display all the ewes or lambs in the business Again the Ram Out option only displays those with a previous Ram In You can then select from the list the animal or animals to be treated by clicking on them to highlight them Select all the animals on the list by clicking Select on the bottom button bar Individuals can then be deselected by clicking on them to take the highlight off Once you have selected the animals to be treated on the date click Save on the bottom button bar The treatment is then added to the animals record and they will be removed from the display To bring all the animals back to the display click Refresh on the bottom button bar To bring back only those animals selected click Restore This is useful where more than one treatment or drug has been given to the same animals possibly on subsequent days 47 3 6 Movements Ewes Lambs amp Rams This is used to move animals between Locations internal or external where an
15. J Management Reports 9 Statutory Reports Selective Reporting 9 Weighing Reports C Ewe Reports p p 0 0 0 0 F Status Common to all Screen reports are some Button Controls on the Screen Display gi c5 1 fi A e At the top left is the Export button which exports the displayed report to file This may then be imported into other applications Business ects Next is the Print button which sends the displayed report to the printer Next is shown which page of the report is on the screen At each side are start and end page buttons inside these are page forward and back buttons The next button is a stop loading button This is useful if you want to stop a large report being formatted The Refresh button rotating arrows refreshes the report if the data has been changed The Binoculars icon next is for searching For example it can be used for searching for a particular animal Click on the Binoculars button enter the required characters click Find Next and the first item containing the characters chosen will be outlined click again and the next item containing those characters will be shown The next box shows the magnification factor this is usually set at 100 but can be changed to magnify or compress what is shown on the screen or printer or it can be made to fit the page width or the whole page The side scroll bar allows you to scroll up and down the report and the bottom scroll bar fro
16. animal is to remain live in the flock It is not used for sales or purchases they create their own movements To Haulier Comment Animals 19 06 2010 Move Lambs at Foot Home Fam Add Animal Transport Co Add Vehicle No AEDS JLE Ewes and Lambs moved to grazing Selected Available Tipe Gaiman Locator Ear Number Born Jex Breed Official Tag Save Date Move Lamb at Foot 03 03 05 i UKO12345600002 22 02 05 UKO12345600005 14 03 05 i UKO12345600006 03 02 05 UKO12345600008 21 01 05 UKO12345600009 26 02 05 UK012345600013 21 03 05 UK012345600014 25 02 05 UK012345600016 19 02 06 UK012345600116 27 02 06 UKO12345600118 29 01 06 UK012345600119 23 02 06 UKO12345600121 Select Find Print ter Refresh Exit Help The date of the movement When selected in ewes any lambs at foot will be given the same movement To Which internal or external location the animal or animals were moved to If you use an external location this will be entered in the external movement book but the animals will not be sold out of the business This can be used for moving animals to summer grazing wintering to shows etc Haulier Select the haulier transporting the animals Vehicle Number Enter the Registration Number of the vehicle used for transport Comment Any text you wish to add If Type set as Group Select the group of animals that the occurrence is to be recorded against All the animals
17. as Click on the required file and click Submit Status should change from Awaiting Submission to Accepted Errors can be viewed in Reports _O4 6 5 Aphis Submissions This section lets you pick up previously recorded submissions and view or report on them Aphis Submissions File Name Date HOLDOOO1 XML 24 09 2014 MOVEOO1 XML 25 09 2014 MOVEO018 XML 25 09 2014 Type Status Annual Inventory Awaiting Submission Movements Accepted Movements Accepted submit Reports Archive Three different files can be generated HOLD Annual Inventory submission files MOVE Movement files as the originator of the movement CONF Confirmation of movement files as the receiving keeper where the movement has been originated by another user Files are held in the system for reference Deleting a file removes it completely Archiving it sends it an archive file and removes it from this screen It can be recalled by changing Type and selecting Archived Movements Click Reports to see the data sent to and received from The ARAMS system for any file Can be used to diagnose errors 05 Chapter 7 Electronic Identification This section deals with the communication with EID tag readers The content changes depending on which reader is selected in Reader Settings The content in these pages is taken with the settings for the Agrident AWR100 200 Reader g SHEEPdata Sheep Management System
18. cane eee eens afi 13 Sales Returns Ewes Lambs amp Rams eseeessessesssessessenssessesserserssesss 58 14 External Transfer Ewes Lambs amp Rams ccccccceccceeccsecceeeceeescesseeeees 59 LO Mba Trans er Wes hersiene a ar esscu ae 60 LG ntermal Transter Lambs hesin a es 61 i internal rans ter CR ais ee N 62 18 Weighing Ewes Lambs amp Rams sssssssssenessssssssseerssssssssseeerssssssseeeeees 63 9 Castratonm LamnDS irasra rR a T E E 64 20 Archive Ewes Lambs amp Rams seesssessesssnssessesserssessesserssessessseseessee 65 21 Group Change Ewes Lambs amp Rams sessseeessssssssssoeerssssssssserrrssss 66 FOCI NCC ON OS tise cssets steps tieac a nual tiane E a O 67 E Imaal NUMO Soraa A A nas 68 2 THOCK NCC OLGS eia E nen eae aerated ve 69 3 Plock Healt i REC OOS aare a a r 70 A Plock M veme Ms seat iieaeoe 71 FTO ok 6161 NI NC S ea E T eee eRe Ee 72 L AIO Ke BO irera a EA lionel 73 PA 61 ES DE 0 E AE A E E E MT E E A A E E N 74 D Tocka FOUNG ea a EA E EA TEE 75 d Plock Health Treatment A E AN 76 5 Hock Individ al Tagine orccieseniiuannunt 78 O TORF LOS ur A 79 T Flocks Lot Movement oersoseyen a E A EER 80 De POREO eea rene a A N Sl 9 Flock Puc hase nene T E E ETE 82 10 Flock Reasona anen inet wanrcanentetsinencciinetmn iene 84 Ws PIOC aA oO a A E 85 t2 Pocke Tai eN ea a aT ath Acces ties 87 lF Flocks Transen ye 88 PDT tases csere Aes ates aha can ube ntl vaste
19. eae NT aren eee aT 114 10 Die A Heal OO Me cr A 115 10 3 2 Pharmacy BOOK caveicesiantctss sasnics yandeelisrcasvoied antec uhemacs yantaleaxcasvebes 116 10 DD Movement BOOK ercran E 117 10 gA To Na DOOK nasa aalnnl Aanetieta ranean hnanas 118 10 gt gt Amal Flock RECO decian S 119 10 DFO Movemonl LIOUS kense a 119 6 Management REDONS areren tenet iacadeveraeedecautete ees 120 10 Os i Sheep on TOMAS sai seston eco re areca ante taea cca ameameecttite 121 T Selve REDONS ore E rence neiowsees aaa 122 8 Werehing REDONS airosa ana S E noe eae 125 10 S Weho S e ae E RRE 126 10 S 2 Expected Dead Werc NiS cererea 126 Backup amp Restore ROUNE S pessian a 127 Introduction I 1 What the System does Welcome to Sheepdata for Windows The program described in this manual is one of the Farmdata family of computerised management information systems for agricultural businesses Sheepdata uses the power of a computer to record and organise the complex information which accumulates during the life of an animal and presents it in an easy to read format Once the information is entered it can be edited at any time The full information is retained for all time or until you decide to delete it I 2 The information it needs From the recording point of view the Sheepdata system requires no more daily input than you would enter onto manual stock recording sheets Initially there is a bit of work involved in setting up the system with anima
20. in the detail on the screen To edit an existing record click on the section to be changed Type the new detail or if you type the first character and press return the list of options will drop down To delete an existing record click on the line to highlight it and then click Delete The record will be removed Biz Z a Movements Ewes Lambs amp Rams Arimal Tags Health Movements Services Scannings Lambings Weighings Ear Number Purchase Price Invoice Number Ce ee Date Moved From Moved To Haulier ehi Status Comment Number s a QO Ce Teee Purchase Price If purchased the price is displayed Invoice Number The Purchase Invoice Number This record is updated through the Purchase Movement Sale and Cull Options in the Animal Occurrence section The status indicates whether the movement has been electronically registered with ScotEID or ARAMS The detail required by Aphis is also displayed if the business is set to English New allows movements to be entered directly into the record Click New and fill in the detail on the screen To edit an existing record click on the line to highlight it and make the required changes To delete an existing record click on the line to highlight it and then click Delete The record will be removed 25 2 5 A Services Ewes amp Lambs Animal Tags Health Movements Services Scannings Lambings Weighings Esr Nabe carae Th
21. into account If the suggested sire is not correct or no sire is shown you can select the correct one from the list The ease of Lambing Select from the list as created in the Maintenance routines Lambing codes The first one on the list is entered automatically The first box is for the management tag Select the lamb s sex from the list Male Female or Ram Ram lambs should usually be entered as Ram and if they are then castrated this can be entered as an occurrence and the date will show in the animal s record A Ram will not automatically go to the Ram Section It stays in the Lamb Section until it is transferred in the Lamb Transfer option in the Ram Occurrences The official tag give to the animal Will be entered automatically if last tag opton set in maintenance 40 Stillborn Name Weight If a lamb is stillborn use the check box to indicate this If there is no eartag number entered then no lamb record is created the ewe s lambing record is updated accordingly If an ear number is entered for the stillborn lamb the lamb is created in the dead lamb records and the ewe s record updated accordingly Enter name if required Enter the birth weight of each lamb if required If twins or triplets were born enter a line for each lamb Once you have filled in all the detail click the Save button If it is a lamb which has lambed it will be removed from the lamb section and entered as a ewe The l
22. on your list as it will come up as the default when you sell animals Click Save to store on the system Delete will remove a code but will leave blanks in animals records 16 1 A Drugs These are the drugs used in health treatments You create your own list and add new ones as you enter treatments zil Drug Codes lvomec Injection Units Mililitres Add Administered per Head in Bulk F Omit this Drug Code from Occurrences To create a new drug code click New on the bottom button bar Put in the code up to four characters and put in the Description up to 20 characters Select the Units in which the drug is used Click Save to store on the system Administered When administering a drug you can select to do it per head This will allocate the selected rate to each animal Alternatively you may use in bulk This will allocate the amount entered to the group in bulk Typically used for treatments where such as sheep dips Delete will remove a drug but will leave blanks in animals records use the Omit option instead 17 1 5 Group Codes Management Groups should be used to put animals into groups which can be used for recording occurrences and reporting al Group Codes Code Description PT Pedigree Texels _ Omit this Group Code from Occurrences Save New Delete Find Next Previous Exit Help To create anew manage
23. 08 03 06 07 00009 31 01 05 Ewe UKO1 2345600009 O3 06 07 00013 26 02 05 Ewe UK012345600013 O3 06 07 00014 21 03 05 Ewe UK012345600014 O3 06 07 00016 202 05 Ewe UK012345600016 03 06 07 00116 19 02 06 Ewe UK012345600116 03 06 07 00118 2 02 06 Ewe UK012345600118 03 06 07 00119 25 01 06 Ewe UK012345600119 03 06 07 00120 23 02 06 Ewe UK012345600121 03 06 07 00151 01 02 06 Ewe UK012345600151 03 06 07 00152 2302 06 Ewe UK012345600152 03 06 07 00153 05 02 06 Ewe UK012345600153 03 06 07 00155 03 02 06 Ewe 117 TXL TXL TXL TXL TXL TXL TXL TXL TXL TXL TXL TXL TXL TXL TXL TXL 1 1 1 The Mart 66 003 9999 The Mart 66100379999 The Mart 66 003 9999 The Mart 66 003 9999 The Mart 66 003 9999 The Mart 66 003 9999 The Mart 66 003 9999 The Mart 66100379999 The Mart 66100379999 The Mart 66 003 9999 The Mart 66100379999 The Mart 6610079999 The Mart 6610079999 The Mart 66100379999 The Mart 6610079999 The Mart Manor Farm 33 02 J 2234 Manor Farm 33 02 322 34 Manor Farm 33 02 S22 34 Manor Farm 33 02 3122 34 Manor Farm 33 02 32234 Manor Farm S302 S22 34 Manor Farm S302 322 34 Manor Farm 33 02 Sie 34 Manor Farm 33 02 322 34 Manor Farm S302 3 2234 Manor Farm 33 02 322 34 Manor Farm S302 322 34 Manor Farm 33 02 322 34 Manor Farm 33 02 322 34 Manor Farm 33 02 ai22 34 Manor Farm 10 5 4 Tagging Book To print or view the Tagging book Click i
24. 123456 07 05 10 Ewe UKO0123456 16 06 10 00002 Ewe UKO123456 00002 16 06 10 00005 Ewe UKO12345600005 16 06 10 00006 Ewe UKO12345600006 16 06 10 00008 Ewe UK0123456 00008 16 06 10 00009 Ewe UKO123456 00009 16 06 10 00013 Ewe UKO12345600013 16 06 10 00014 Ewe UKO12345600014 16 06 10 00016 Ewe UK012345600016 16 06 10 00116 Ewe UK0123456001 16 16 06 10 00118 Ewe UKO12345600118 16 06 10 00119 Ewe UREN 23454001 19 Manor Farm Health Book Reason Admin By Worming D Fraser Worming G Fraser Worming Worming Worming Worming Worming Worming Worming Worming Worming Worming Worming 1 Treatment Batch Number lvomec Injection 324019 324 lvomec Injection AX 9023431 lvomec Injection AX 9023431 lvomec Injection AX 9023431 lvomec Injection AA9023431 lvomec Injection AX 9023431 lvomec Injection AX 9023431 lvomec Injection AX9023431 lvomec Injection AX9023431 lvomec Injection AX 9023431 lvomec Injection AX 9023431 lvomec Injection AX9023431 lvomec Injection AX9023431 15 Noof Date 20 06 10 Page 1of1 Dose Withdrawal Sheep Expiry Meat Milk 12 20 1 6 Mls 20 08 12 5 Mls OfTM0SM2 amp Mls 01 07 10 07 05 12 15 days amp Mis 01 07 10 07 05 12 15 days 6 Mis 01 07 10 O7 05 12 15 days 6 Mis 01 07 10 07 05 12 15 days 6Mls 01 07 10 07 05 12 15 days amp Mis 01 07 10 07 05 12 15 days 6 Mis 01 07 10 07 05 12 15 days 6 Mis 01 07 10 07 05 12 15
25. 204 0012345600210 0012345600212 0012345600213 0012345600214 0012345600215 0012345600216 0012345600218 0012345600224 0012345600226 0012345600229 UKO24422000706 Available Used to identify the date of castration Lambs recorded as rams are shown and changed to Total Date The date of castration Comment Free text to enter any comment you wish to record If Type set as Group Select the group of animals that the occurrence is to be recorded against All the animals in the group will be displayed in Ram In and Actual Service options Only those with a previous Ram In will be displayed in the Ram Out option If Type set as All Will display all the ewes or lambs in the business If Type set as Reader The Animals recorded on and imported from an EID reader will be displayed If Batching is available on the reader or more than 1 import has been done on the reader then use Include to select the required group Any medication used will have to be entered separately in Health Occurrences _64 3 This section allows for the archiving of animals that have been sold to another business on the system 20 Archive Ear Number Born 02 03 08 02 03 06 26 02 08 27 02 06 27 02 08 27 02 06 26 02 08 26 02 06 24 02 10 26 02 06 29 02 08 02 03 08 02 03 08 04 03 06 Ewes Lambs amp Rams Breed Official Tag UK123456000200 UK123456000201 UK123456500202 UK123456700203 UK123456100204 UK123456200205 UK12
26. 3 Female UK012345600155 WwW ul YM NM FN r z Female Female UK012345600157 Female 2 UK012345600159 Female UK012345600160 Enter the date the change happened Enter the group the animals are moving to Move lambs at foot can be selected in Ewe Occurrences to record the same change in any unweaned lambs attached to ewes selected Haulier can be entered if required Set as Please Select if none is to be recorded Vehicle Number may also be recorded If Type set as Group Select the group of animals that the animals are moving from All the animals in the group will be displayed If Type set as All Will display all the animals in the business If Type set as Reader The Animals recorded on and imported from an EID reader will be displayed If Batching is available on the reader or more than import has been done on the reader then use Include to select the required group Click Select on the Bottom Button Bar to highlight all the displayed animals Individuals not to be transferred can then be clicked to remove them Alternatively animals can be individually clicked to highlight them Click Save to record the transfer 66 Chapter 4 Flock Records This allows access to the entries made in the Flock Occurrences They can be viewed edited added to and deleted as required m x SHEEPdata Sheep Management System Manor Farm Dec File Utilities Help Jais o a Manor Farm Dec Flock Records c Anim
27. 3456300206 UK123456400207 UKO12345600207 UK1234565002068 UK123456600209 UK123456700210 UK123456100211 UK123456200212 Start Date End Date The dates between which the animals were sold Select the business the animals are to be transferred to from the list in the top box If Type set as Group Select the group of animals that the occurrence is to be recorded against All the animals in the group will be displayed in Ram In and Actual Service options Only those with a previous Ram In will be displayed in the Ram Out option Business If Type set as All Will display all the ewes or lambs in the business Click Select on the Bottom Button Bar to highlight all the animals Individuals not to be transferred can then be clicked to remove them Alternatively animals can be individually clicked to highlight them Click Save to record the transfer _65 3 2l Group Change Ewes Lambs amp Rams Available when management groups have been activated in Business Parameters This allows you to record the movement of animals between Management Groups a Group Change 18 12 2014 Jv Move Lambs at Foot To Haulier Vehicle No Comment Animals Type Include All a Ear Number Born Sex Breed Official Tag Dry Selected Available Total 02 09 Female UK012345600016 Female 3 UK012345600116 Female UK012345600118 Female UK12345600099935 Female Female TX UK012345600151 Female UK012345600152 Female xX UK01234560015
28. Longer Keeps Sheep or Goats if appropriate No other entries have to made in this case Go to direct to the Send routine Enter the total number of sheep on the holding on the selected date Select Production system from the Dropdown Enter the Main Occupation of the Sheep Owner Enter the Business ID The Single Business Identifier issued by DEFRA Enter the Number of Sheep in each category on the selected date Click Send to create the file for submission You will move to the submission screen _92 HOLDOO001 XML 24 09 2014 Annual Inventory MOVE0008 XML 24 09 2014 Movements Select the HOLDOO XML file and click Submit The system will now send the file to ARAMS The Status will change from Awaiting Submission to Success Should it fail check Reports to see the error message _93 6 4 Confirm Movements This section allows you to pick up movements initiated by the originator and received by you Set the dates to cover the required movements and your holding number as the receiver Click Search and any relevant movements will be displayed From To Animals Keeper not Recipient Name ients Include Changed Tel No e e e a a A a O G sera _seect osete ext nee Select the required Movement or Movements by ticking the include box Fill in Recipient Name and Tel No Click Send Confirm you want to send now and you will go to the Aphis Submissions screen Esam i
29. Number It cannot be edited in the animal record ws ReTagging Details Date 19 06 2010 New Tag UK012345600775 Comment Animals Type Al Location AJl Official Tag 22 02 10 Female t UK012345600201 22 02 10 Ram UKO12345600202 22 02 10 Ram UK012345600203 22 02 10 Ram UKO012345600204 22 02 10 Female i 0E012345600205 00206 22 02 10 Female UKO12545600206 24 02 10 Female UKRO12345600208 277 02 10 Female UKO12345600209 27 02 10 Ram UKO12345600210 27 02 10 Female UKO12345600211 27 02 10 Ram UKO12345600212 27 02 10 Ram UKO12345600213 27 02 10 Ram UKO12345600214 01 03 10 Ram UKO12345600215 ioe ie een ae Available Total Date The date of the retagging New Tag The new Official Tag Number being given to the animal If Type set as Group Select the group of animals that the occurrence is to be recorded against All the animals in the group will be displayed in Ram In and Actual Service options Only those with a previous Ram In will be displayed in the Ram Out option If Type set as Ex Farm The Animals from the ex flock records will be displayed If Type set as All Will display all the ewes or lambs in the business Comment The reason for the retagging Free text for your own use You can then select the animal to be retagged from the list by clicking on it to highlight it Once you have selected the animal to be retagged on the date click Save on the bottom button bar The animal s record will be
30. OLZ2345e00212 UROT2345e000215 UROL2Z345e00224 UROLV2 345000225 URO2Z 4422000711 URO2Z 4422000718 UROLT2345e00201 UROT2345e00217 UROT2345000215 UROL2345e000220 UROL2 345000223 0012345600225 0UK01l2345600205 UROLZ2 345600206 URO2Z 4422000720 UROL2Z 3456800202 UROLT2 345000203 UROT23456e00213 UROT2345e00214 UROLZ2345600216 URO1T23456000218 UROLZ2 345600226 UROLT2Z345e00204 Total Animals 34 To change the format of an old report Highlight the report you wish from the list Click Edit on the Bottom Button Bar and the report format will be displayed for editing To delete an old report Highlight the report you wish to delete and click Delete on the Bottom Button Bar Date of Birth 17702710 17702710 27 02 10 27 02 10 03 03 10 22 03 10 22 03 10 24 02 10 02702710 17702710 27 02 10 27 02 10 01703710 07703710 22 03 10 04702710 04702710 22 02 10 01 03 10 01703710 01703710 07703710 10703710 22 02 10 22 02 10 13702710 22 02 10 22 02 10 27 02 10 27 02 10 01703710 01703710 10 03 10 22 02 10 124 ve ee ee ee es 10 8 Weighing Reports This section allows you to produce reports on the weighings entered into the system i T Weighing Reports EO Cows E Calves 1812 07 1 Fresh Meat Company The Mart 125 10 8 1 Weighings This report displays the weights on a specific date Manor Farm Date 20 06 10 Weighings Page 1of1 From 20 06 2010 to 20 06 2010 Buying
31. Suen ats taeda E E ued tuede teen E ES 90 il Aphis Parameters secs ana a erie a E a a eeeaeianteae 90 Ze Aphis Movo men S ea e A nian teadeautens 91 3 Annaa Mye MO oaan a a A 92 Ae CODAE MOVO MENI S ae e a ta oetensuee ereuee 94 D PAP OLS SDM SS ONS een a EEEE ES A eE En n EEEE aia 95 Electronic Identificati Oenes eenei 96 l Reader Son S oonindean a a unseliees bean iaaehotavels 97 2 Upload Trom Read iesst a E 98 3 Clear Reade a A A AE AOE 98 Ge AMDA CAG A NAS eee a e E oath ssasusuitsaden 99 Dy Aude Witla READ GK enan a sdagteanaiadeueca ous vines 100 6 COMI IMPO ke baht loca ieual mei E 101 W IMG OW y MODE in aise ma stivcneaeutesttacniceaaiua daaadataxsuiauhaae caida aiieg ae daste xe saanctaantoan 102 l POCECE 103 2 Download to PocketPC eenaa A E A atti eatnaantaeass 104 2 Upload fom Pocket PC crece a 105 Feeding Parameters eneinio a 106 OS OS A ATE IE E TESTE E A EEA TEE AE N T E ATE eect eee 106 9 Chapter 10 10 10 10 10 Appendix A 2 el 6 SES cree ORD aR POE TRAE DRT Ae CEE TRE Deo Re eee oe aa 107 REDONS eiacwientetietasianscpas teas nas ania eae tas annenewes waaoas 108 TEE W CIRC DOUG a vittasraciencicncen seinen den dooenseienaaiinctanacn sa waanGundnocm eu seaatatiateen stiewsaadeals 109 10 1 1 Flock Ex PlOcK ewe Report cxtsicdteiiatuntanaaietinioteabaeais 110 2 Lamo REPOS unuan aa an a aretiunsdaeasanashstuhedaes 111 3 Rmn ROPO erana A a A eee ed 112 Bi ROO E E E E E E E A S E ne 113 aO RODO E a a E A
32. Total Running Total 359 0 92 438 889 Year Opening Numbers 385 0 92 12 489 Transfer Noof Anime Movement Temporary Date Occurrence Category ID Number Breed Location Category Sheep Tags Price rs Mark 24 02 2011 Sold Ewe UK123456 TXL Home Farm 19 View 820 00 The Mart 06 04 2011 Dead Ewe UK123456 TXL HomeFarm _ 2 View 00 20 04 2011 Born ne UK123456 TXL Manor Farm 2 View 00 30 04 2011 Born UK123456 BTX HomeFarm 494 View 00 30 04 2011 Dead UK123456 TXL Home Farm 5 View 00 10 05 2011 Born lt UK123456 BTX HomeFarm 20 View 00 07 06 2011 Sold B UK123456 BTX HomeFarm 3 View 400 00 The Mart 07 06 2011 Sold n UK582998 BTX HomeFarm 1 View 400 00 The Mart 23 08 2011 Sold a UK123456 BTX HomeFarm View 00 The Meat Com 30 08 2011 Eoy View e ene net Previews en te The Running total of the classes of sheep in the flock record is shown at any point by click on an entry Year opening numbers are shown as a matter of record The View button allows the individual tags of animals to be seen These would normally have been imported from a reader or Scot EID Entries with the same Lot No are Batches within Batches That is a batch of animals which have several flock numbers The list of recorded Flock Occurrence entries is available on a scrolling screen You can move up and down t
33. al Records Initial Numbers 3 Animal Occurrences ox Flock Records C Flock Record 3 Flock Occurrences Health Record 9 Maintenance Routines C Movement Record 9 Feeding Parameters 9 ReTagging Record ScotEID Electronic Identification 9 Windows Mobile Reports F F H H H E l The Flock Record List shows all entries made in Flock Occurrences a scrolling screen You can move up and down the entries using the Next and Previous buttons Highlight the record you wish to edit or delete by clicking in the gray box on the left Clicking the Edit Record button will display the record entry screen where you can make the alterations and resave Clicking Delete will remove the record completely A new record can be added if required by clicking New Record and filling in the record entry screen as required 67 4 1 Initial Numbers This section is where the numbers of sheep in the flock section at start up of the system are entered Totals within each category breed location and ID number must be entered as individual entries Continuous running totals will be calculated from these entries when floc occurrences are entered 68 4 2 Flock Records This allows access to the entries made in the Flock Occurrences They can be viewed edited added to and deleted as required E F S Flock Record sute o Ewes Gimmers Ewe Hoggs Others
34. als Te aisiaz Location All Ear Number 22 02 05 03 02 05 26 02 05 29 02 05 19 02 06 25 01 06 23 02 06 23 02 06 13 03 06 30 01 06 15 03 06 Breed Lambing Due Selected 1 Official Tag URO12345600005 QK0125345600008 UKR012345600013 UK012345600016 UK012345600116 0012345600119 0012345600121 0012345600152 0K012345600156 0012345600159 0012345600160 The date of the Scanning Select the result you wish to record Positive Negative or Inconclusive The Number of Foetus detected Age of Foetus The approximate No of days of foetal age The set Gestation will then calculate the projected lambing date If Type set as Group Select the group of animals that the occurrence is to be recorded against All the animals in the group will be displayed in Ram In and Actual Service options Only those with a previous Ram In will be displayed in the Ram Out option If Type set as Reader The Animals recorded on and imported from an EID reader will be If Type set as All displayed Will display all the ewes or lambs in the business Again the Ram Out option only displays those with a previous Ram In You can then select the animal or animals with the selected result from the list by clicking on them to highlight them Select all the animals on the list by clicking Select on the bottom button bar Individuals can then be deselected by clicking on them to take the highlight off Click Save _44 to record the resul
35. amb or lambs born will automatically be created in the lamb section They will be given the same location as the ewe Until they are weaned moving the ewe will also move the lamb Not Tagged at Birth If this option is selected in Maintenance Business Parameters and Misc enter the number of lambs born per sheep The number of males females and stillborn can also be entered No UK numbers will be entered and no individual lamb records will be created The number of lambs will be added to the flock records The ewe record will be updated with the lambing i Lambing Details Date ID Number Breed Lambing Score Add Stillborns Comment 18 02 2014 E Lambs per Sheep Males E Females Selected Available Total Type Include All o 13 5 Breed Official Tag Female UK012345600016 UK012345600116 UK012345600118 UK123456000999 UK012345600121 Female UK012345600151 Female UK012345600152 02 10 Female UK012345600153 2 10 Female UK012345600155 03 10 Female UK012345600156 10 Female UK012345600157 _A 3 A Service Ewes amp Lambs This is where all services of both ewes ewe section and lambs lamb section are entered Details Date 19 06 2010 Ram Comment Animals UKO012345600002 is TENTIT Selected Available Total S E 00118 iTr 02706 i i ee eE 00151 QKO12345600151 00153 UKO 12345600153 00155 UKO12345600155 00157 JRO12545600157 ee i a Hm ky so
36. ambings ees Genetic Dam Tag 01 01 2009 Female BTX UK024422000724 826024422000724 01 04 2011 Female BTX UK024422000728 826024422000728 01 04 2011 Female BTX UK024422000739 826024422000739 01 01 2009 Female BTX v UK024422000748 826024422000748 01 04 2011 Female BTX UK058299801295 826058299801295 UK024422000748 7 UK024422000724 v Iv 01 04 2011 Male BTX 7 UK058299801296 826058299801296 UK024422000748 UK024422000724 il Save Select Delete Refresh Exit Help The entries should be made as follows Date Is the date of purchase or movement onto the farm Sex Is preset to Female for ewes Born Set to the year of birth Breed Set to the breed of the animals being purchased The above three are entered by default for each animal Each can be changed for a specific animal before saving From Is where the animals were bought or moved from 49 To Is the group the animals were added to on the farm Haulier and Reg No Set as required for the transport of this group Weight Price Invoice No Enter as appropriate for the animals being entered If Type set as Reader The Animals recorded on and imported from an EID reader will be If Type set as All Ear Number Born Sex Breed Official Tag Is a lamb Lambings Genetic Dam Name displayed If Batching is available on the reader or more than 1 import has been done on the reader then use Location to
37. animals can be individually clicked to highlight them When you are happy that the list is correct click Save This will update the individual animal records and the heifers are then moved from the lamb section to the ewe flock 60 3 16 Internal Transfer Lambs This section allows for the transfer of Rams to the lamb section or unlambed ewes back to the lamb section This may be done when a ram in the ram section is castrated or a lamb has been moved to the ewe section by mistake ME Internal Transfers 19 06 2010 Ram Records Comment Animals Type Al Location Al Ear Number Born JEX Breed Official Tag O1 03 07 Ram TAL UE024422000656 01 02 07 Ram URO244227000657 Date The date the transfer is to be recorded on From The type of animal being transferred To The group the animal is to be transferred to Comment This is free text in which you can enter any comment you wish If Type set as Group Select the group of animals that the occurrence is to be recorded against All the animals in the group will be displayed in Ram In and Actual Service options Only those with a previous Ram In will be displayed in the Ram Out option If Type set as All Will display all the ewes or lambs in the business Click Select on the Bottom Button Bar to highlight all the animals Individuals not to be transferred can then be clicked to remove them Alternatively animals can be individually clicked to highlight them When you ar
38. ation Any information held within an animal record can be incorporated into a report in this section These report formats can be saved and reproduced at any time Selective Reporting h Ewes and Lambs Lambs Sires E Ewes in Rock Lambs in Flock E Rams in Aock E BeAlock Ewes E EeAlock Lambs Ex Hock Rams 122 To create a new report Click New on the Bottom Button Bar Enter the Name of the new report This is the name the report will be stored as You may now pick the parameters of the report from the scrolling screen as shown below Selective Reporting Report Title Columns Used Heading Len Lower a Ear Humber 10 Date of Birth l Age in days Days On Farm Sex Sire Sire Tag Dam Dam Tag Dams Sire Dams Dam Surrogate Dam Sumogate Dam Tag Breed Sire Breed Incl E ial al Fr E FE P Fr al E E There are three stages to creating the report layout There are at present 85 Headings Firstly set the limits on what you want to include in the report Click in the Lower box of the item you wish to limit you will be asked to select the bottom limit and the upper limit of your selection You may also be given a list to select from where there are a limited number of preset options As an example you may wish to limit one sire or breed or from one date of birth to another Secondly to include headings in the report click the box under Incl to show a tick The order in which
39. date It shows the Date Event Animal Numbers and cumulative Manor Farm Continuous Flock Register No of CPH Location Haulier Name Running Date Event Sheep Category ID Number Moved From To Vehicle Number Total Comment 01 01 10 Carried Forward 511 511 02 02 10 Born 04 02 10 Born 09 02 10 Born 17 02 10 Born 17 02 10 Born 22 02 10 Born 24 02 10 Born 24 02 10 Sold 27 02 10 Dead 27 02 10 Born 01 03 10 Born 03 03 10 Born 07 03 10 Born 10 03 10 Born 2 2 Lamb Lamb Lamb Lamb Lamb Lamb Lamb Ewe UK0244220 UK0244220 UK0244220 UK0123457 UK0123456 UK0123456 UK0123456 UK0123456 UK0123456 UK0123456 UK0123456 UK0123456 UK0123456 UK0123456 The Mart 66 003 9999 Animal Transport Co DE05 PLE 10 5 6 Movement Lots 513 515 517 518 520 Ewes notin lamb Movement lots recorded in Flock Records can be reported here The report shows the individual tag numbers recorded within the lot Manor Farm Dec Movement Lots Lot Number 1 No of Moved From Date Sheep Holding Number 07 06 11 5 Home Farm 66 080 0270 Moved To Haulier Holding Number Comment The Mart Own Transport 66 003 8001 Ear Tag List 1 3 Sheep UK012345600006 UK012345600009 UK012345600016 Ear Tag List 2 1 Sheep UK05829980 1296 119 Date 01 09 11 Page 1 of 1 Vehicle Number AD10 EDR 10 6 Management Reports These reports are desi
40. days 6 Mis 01 07 10 07 05 12 15 days amp Mis 01 07 10 07 05 12 15 days 6 Mis 01 07 10 07 05 12 15 davs 10 5 2 Pharmacy Book This report list each drug by batch what has been purchased where it has been used and what is left To print or view the pharmacy book Click in the Pharmacy Book Dot Select whether you want Ewes Lambs and or Rams by putting an X in the appropriate box If you do not select any all will be presented Select the date range you want to print by putting an X in the date range box and enter the start and end date for the report Not selecting a date range will select all records Select Display if you want to view the list on screen or Print to print the list Manor Farm Pharmacy Book lyvomec Injection 324019 324 Date Ear Numbers Category Reason 20 04 10 Purchased The Vet Group 24 04 10 Ram Worming UKO0123456 Curent Stock AX9073431 Date Ear Numbers Category Reason 071 05 10 Purchased Farm Supplies Ltd OF 05 10 Ewe Worming UKO0123456 16 06 10 00002 Ewe Worming UK0123456 00002 16 06 10 00005 Ewe Worming UK0123456 00005 16 06 70 00006 Ewe Worming UK0123456 00006 16 06 10 00008 Ewe Worming UK0123456 00008 16 06 10 00009 Ewe Worming UK0O12345600009 16 06 10 00013 Ewe Worming UK012345600013 16 06 10 00014 Ewe Worming UK0123456 00014 16 06 10 00016 Ewe Worming UK012345600016 16 06 10 00716 Ewe Worming UK012345600116 16 06 10 00118 Ewe Worming 116 E
41. e happy that the list is correct click Save This will update the individual animal records 61 3 L Internal Transfer Rams This section allows for the transfer of animals from the lamb section to the ram section It allows for only the first premium claim at the higher rate to be claimed for uncut animals This may be used where ram lambs are to be regarded as stock ram either for use in the farm or sale later Fattening rams should also be transferred r mE Internal Transfers Details Date 19 06 2010 Type Stock Ram v From Lamb Records 7 To Home Fam X Add Comment Animals Selected Available Total Type Al Location A 2 14 16 Ear Number Born Sex Breed Official Tag 00202 22 02 10 Ram TXL UK012345600202 A 00203 22 02 10 Ram TXL 0UK012345600203 00204 22 02 10 Ram TXL UK012345600204 27 02 10 UK012345600210 00212 27 02 10 Ram TXL UK012345600212 00213 27 02 10 Ram TXL UK012345600213 00214 27 02 10 Ram TXL UK012345600214 00215 01 03 10 Ram TXL UK012345600215 00216 01 03 10 Ram TXL UK012345600216 00216 01 03 10 Ram TXL UK012345600218 00224 07 03 10 Ram TXL UK012345600224 00226 10 03 10 Ram TXL UK012345600226 h Save Select Find Print Befresn Exit jl Help Date The date the transfer is to be recorded on To The group the animal is to be transferred to From The type of animal being transferred Type The type of ram to be created St
42. e not already in the individual animal records are marked as new tags This makes them available only as purchases in individual animal records They are available for all functions in flock records 09 7 5 Audit With Reader Allows you to do a comparison between a complete read of the flock and the animals in the Animal Records It will list those tags read and not in the records and those in the records not read Audit with Reader This routine can be used to compare the animals that are currently on your holding with a download from your Electronic Tag Reader Last Download 11 12 2014 Jv aera ew ew ae Connect the reader as normal and click Update Upload from Reader 0 eae Options Upload Tags J Clear Tags Upload the tags This loads the tags into a program from the reader and holds them until the next update Once uploaded you may clear the reader if you wish Click Exit and then Display or Print to get the listing of exception 100 Iconix Import This allows for the import of electronic data from other devices such as electronic weigh heads which may be able to record occurrences These will have been exported from the device into a file on the pc in a format such as csv or Xt Browse to the file required and click next Iconix Import Import File Please select the file that you wish to Import File Name Headings
43. e the entries into the screen by entering the animal number followed by the weight Manually into a List Shows a list of the animals in a group or all if individual is selected Type the weights into the weight column Comment Free text to enter any comment you wish to record If Type set as Group Select the group of animals that the occurrence is to be recorded against All the animals in the group will be displayed in Ram In and Actual Service options Only those with a previous Ram In will be displayed in the Ram Out option If Type set as Reader The Animals recorded on and imported from an EID reader will be displayed If Batching is available on the reader or more than import has been done on the reader then use Include to select the required group If Type set as All Will display all the ewes or lambs in the business To enter a weight type the animal management number enter its weight in the weight box continue until all the weights have been recorded The import button allows you to import weigh files from electronic weighers 63 3 19 Castration Lambs male Only lambs with the sex set as Ram will be displayed mE Castration Details Date Comment Animals Type E Location All 22 02 10 22 02 10 22 02 10 27 02 10 27 02 10 27 02 10 27 02 10 01 03 10 01 03 10 01 03 10 07703710 10 03 10 22 03 10 o2 o02 10 Selected Official Tag 0012345600202 0012345600203 0012345600
44. eecceceeeeeeeesseecceeeeesseeeeseeeeeeeeeeaaas Fr fn COMIN Uy AYA OUI steers on es ascetics E E A TE CEC caisson E E A E sh aseeeedaseds MVS 1 TNS T E A A E A E ME ee E E E ETE EETA 11 PWS MOSS Parameter Sy accacaesazoneccesneccotntcnassesaiarantinenstresemnousachenteeneesaees cusses 12 2 Be ONS E E E TA 16 sC EE ae E E E A A 16 Ae D E E E EA E E aedaosaaaesegucnessad oaseavetsiee 17 Secs AE E E TE AT ATE 18 PT E O eae Me yeneotsnateathieieseetaciea heuer eomacnantiaa 19 ETOAC OCS EAE vs bates cesta ccnp dicta A E T 19 Se AG a 1 a PO E E acts E A P eso vas E EE 20 nE e O E E A E E E 2l NOt EOU eA E OEA O 22 E PE e A 23 1 Temporis MaK sessed e A 24 ie O E E A E PN EE INE A E A E E 25 A AGEs VAN 5S of 6 S cesses iE N EA 26 1 Animal Records Ewes Lambs amp Rams esesessesssessessenssessessesserssesss 2 The Bottom B tton BaL tecaiac ta ccptentt decces in A taamseunsssnc edsce 29 2 Tags Ewes Lambs amp Rams esesssssoeeessssssssseerssssssssserersssssssseeressssss 30 3 Health Ewes Lambs amp Rams seesseessessensseesesseserssesserserssesserssrseessee 31 4 Movements Ewes Lambs amp Rams esessesssessessesssessesserssessesssrssessess 32 5 A Services Ewes amp Lambs ssessessesseessessersseseessersserserssessesseeseensee 33 3 BP oone RA a E 34 O Caines Ewes Go LamDS senses oncncsascasteguaconcsnioacts csnereesenioneneanerers cioseneenaaces 35 7 Lambings EWES o2o c1cosscacnc
45. er E Omit this Temporary Mark from Occurrences To create a new Temporary Mark click New on the bottom button bar Put in the code up to four characters and put in the Description up to 20 characters Click Save to store on the system Delete will remove a Temporary Mark but will leave blanks in animals records Use the Omit option instead _24 1 13 Units These are the units used in the drug section to describe the quantities 38 Unit Codes To create a new Unit code click New on the bottom button bar Put in the code up to four characters and put in the Description up to 20 characters Click Save to store on the system Delete will remove a code but will leave blanks in animals records Use the Omit option instead 25 Chapter 2 Animal Records The Animal Record section holds all the detail on the individually numbered animals It accesses both In Flock individual live animals and Ex Flock animals which have left the farm records If you want to find out about an individual animal this is the place to come ata Sheep ane File Utilities Help Dame a Manor Farm Dec Animal Records Animal Records Ewes in Flock J Animal Occurrences i Lambs in Flock E Flock Records RERO 9 Flock Occurrences v re oc Maintenance Routines Inseminators Feeding Parameters Ex Flock Ewes I ScotEID Ex Flock Lambs Electronic Identification Ex Flock Rams 3 Windows Mobile E Reports 4 4 4
46. er Holding Number and Password if required Other information on Premiums Livestock Units etc can be entered at your convenience Click on Save and you will then be returned back to the main menu of the new Business Delete Business If you have accidentally created a new business or wish to remove a business completely use this option You will be asked twice to confirm the deletion Once deleted a business cannot be reinstated except from a backup Setup Folder for Data Files Sets the path to locate the data files Used where the data is stored in locations other than C farmdata sheep32 This may be a networked drive for example Install Sample Files Used when the installation is for evaluation Installs a set of sample data which can be used for demonstration and evaluation Copy Data Used to create a duplicate set of data as another business Backup Option This accesses the backup routines for saving your data Please refer to Appendix C for further details On first use you may have to configure before backing up Farmdata can help if you are unsure Restore Option This accesses the restore facility 1f you need to take your data back from disk Please refer to Appendix C for further details Exit This takes you out of the program B Utilities 1 Compact and Repair Database This is a utility which allows you to repair the database should it ever become corrupted It will may also reduce the size of the database should
47. esntacnsaoseusaceahoonesanlessasepthaceapesstasaceseeusugeeaousaceateecens 36 8 Weighing Ewes Lambs amp Rams cc cc ceecsssccececceeeeeseeeeeceseeeeeeeeeees 37 9 Sale Ewes Lambs amp Rams c ccc cccecccssscccsecceescceesscesessseeseceeeceesess 38 Ammal 656101 d ho 61 ee eee ao E 39 Lambine Ewes amp Lams ccsiccciccessdonseusenciacasntstestsanaracacdlovasesaneiacanedesucaiavanes 40 2 peve CE WES A AIS xeccoacaresentacncksteatecsessaascroneaenncosacnestnenauonsacnencneneease 42 3 Scanning Ewes amp LamDsS occ caste sasee cee nae cadiarecscecatcossdeean eee ereceesteres ens 44 Ah FO SUCHIN ENE ea E E E EEE 45 5 Health Treatment Ewes Lambs amp Rams esseseenssessesseessessesssrssesse 46 6 Movements Ewes Lambs amp Rams sssessesssessesserssesserssrssessesserssesee 48 7 P rchase EWCS errien a aa 49 Purchase Lambs amp Rams seenssessensenssessesserssessesserssessesserssessesserseeseeese 51 9 Sale Ewes Lambs amp Rams sseessessesseesseessersserssersssrsssessersserssersserss 53 10 Cull Casualty Ewes Lambs amp Rams cccccccccssssseeeeeeeeeeeeeaeeeseeeeeees 55 11 ReTagging Ewes Lambs amp Rams ccccccccsssssssseceeeeceeaeeessseeeees 56 Pe WwW W WW W WwW WW W W WwW UW Naan anaaa aa na na na N ON Chapte N WWW OO Chapte SN NNNN Chapter 8 8 8 8 Chapter 9 9 12 Wednine EWS herna oat aes ante T
48. f you want to see the report on the screen click Display If you want to send the report straight to the printer click Print 110 10 2 Lamb Reports These are pre formatted reports to give information from the Lamb records Lamb Reports Display Print Exit Help Flock Ex Flock Lambs A listing of either live or dead lambs It shows basic details location and status Lambing Schedule A list of served lambs and when they are due to lamb Can be used as an input document for entering the lambing details All these reports can be created for groups or a range of groups All the reports can be shown on the screen or printed 111 10 3 Ram Reports These are pre formatted reports to give information from the Ram records Ram Reports Reports Rams in Hock 9 BeAock Rams gt Detailed Rams in Hock Detailed Ex Hock Rams Inseminators E By Group Display Print Exit Help Flock Ex Flock Rams A basic listing of all rams either live or dead Detailed Flock Ex Flock Rams A listing of all rams either live or dead This report shows the statistical detail of the rams service Inseminators A basic listing of all Insemination rams This report shows the statistical details of the rams services All these reports can be created for groups or a range of groups All the reports can be shown on the screen or printed 112 10 4 Code Lists This option gives the facility t
49. for the entry of details of the sale of an animal which may be received some time after the actual sale mE Sales Returns Details Date 20 06 2010 Live Weight 43 00 Price 63 00 Fl Per kilo Dead Weight 20 00 arade 2 Kill Quit 3 0 00 Comment Animals Selected Available F ByGroup Home Fant Ear Number Born Sex Sirs O2 02 10 Female R024422 000702 037 02 10 Female URO24422000724 Save Select Find print Refresh Exit Help Date Enter the date on which the animals were sold Grade The slaughter grade of the animal Price The total price received for the animal or the per kilo price Live Weight The liveweight of the animal sold if known Dead Weight The deadweight of the animal sold if known Kill Out Where you want to calculate the liveweight from the dead weight enter an assumed kill out If Type set as Group Select the group of animals that the occurrence is to be recorded against All the animals in the group will be displayed in Ram In and Actual Service options Only those with a previous Ram In will be displayed in the Ram Out option If Type set as All Will display all the ewes or lambs in the business Individual animals should be highlighted by clicking on them Their details should be entered in the above boxes and then click Save to record the detail in the animal record _58 3 14 External Transfer Ewes Lambs amp Rams This section allows for the transfer of ani
50. ft ActiveSync or Microsoft Windows Mobile Device Centre D Download to Pocket PC __ Pi Options 7 Ewes Lambs W Rams I Flock Animals Groups 7 Health Lambings 7 Movements Type F Location All 03 03 05 22 02 05 14 03 05 03 02 05 21 01 05 26 02 05 21 03 05 20 02 05 19 02 06 27 02 06 25 01 06 23 02 06 Breed ReTaggings Scannings W Services Weighings Selected Official Tag UKO12345600002 UKO12345600005 UKO123545600006 UKO012345600008 UKO12345600009 UK012345600013 UK012345600014 UKO012345600016 UK012345600116 UK012345600118 UK012345600119 UKO12345600121 0 Available Total 56 56 Electronic Select the Animal types and Occurrences you wish to transfer You may select a particular group of animals if required Click Select to Highlight all the animals and then click Download The records will be transferred to the Mobile device 104 8 3 Upload from Pocket PC This page transfers data from Sheepdata on the Mobile device and synchronises it with Sheepdata on the PC This requires that the Mobile device be connected to the Host PC using Microsoft ActiveSync or Microsoft Windows Mobile Device Centre Upload from Pocket PC This utility will transfer the data from your Pocket PC and synchronise it with the data in this Business Please ensure that you have an up to date Backup of your Data and that your Pocket PC is connected to your PC
51. g on the list Click Next and you will be asked where you wish to put the backup The default is A SHEEPdata zip if you want to change the location you can click the browse button and select your location w Backup Data o x Please Select the Destination To A SHEEPdata zip Browse IY Check Backup Disks for Errors recommended 100 FARMDATA SHEEP32 DAT BACKUP DAT Progress 50 ltem5of10 Previous Cancel E mit Help 27 Click start and the backup will begin To restore data from a backup created by the above routine use the utility supplied with the program which is located under the File menu If you are restoring data it is advisable to do take a backup of the current data first Click on Restore Data Restore Data T _ ol x Please Select the Source amp SHEEPdata 21 Browse To Nest Previous Cancel Exit Help The default is again A SHEEPdata zip If your backup file is located elsewhere you can use the browse button to locate it Click Next to start the restore w Restore Data Please Select the Businesses to Restore 100 Extracting C FARMDATA SHEEPS2 DAT SHE Progress FP Item Poh O Previous Carcel Exit Help Select the businesses you wish to restore by clicking on them Click Start to begin the restore 128
52. gned to aid management to provide useful information at the touch of a button Management Reports Reports sheep on Holding sheep Purchased Sheep Sold Limits Animals C Ewes Date Valued By Group End Ewe Hoggs 23 12 2014 Home Farm The Meat Company 7 7708 Uy 1980 23 12 2014 _ Gimmers E Lambs Rams Others Display f Print E Help Sheep on Holding This report replicates the list of animals produced by BCMS in their statement A date can be selected and all the animals on the holding on that date will be listed Females are shown first followed by males Within each sex the animals are sorted by the date they moved onto the holding Sheep Purchased Sold 120 List the detail of sheep purchased or sold between selected dates 10 6 1 Sheep on Holding Only animals alive on the holding will be displayed Manor Farm Date 20 06 10 Sheep on Holding Fage 1of1 Date Valued 20 06 2010 ID Number Categor Breed Location U KOI 23456 Ewe TXL Manor Farm Ewe TXLX Home Farm Ewe TXLX Manor Farm Ewe Hogg TXLX Home Farm Lamb BTX Home F arm Lamb BTX Manor Farm Lamb TXL Manor Farm Ram BTX Home F arm Totals for UK 0123456 UKOT 23457 Manor Farm Totals for U K 0123457 UKO24427 20 Manor Farm Manor Farm Totals for UK024427270 Grand Total 121 10 7 Selective Reports This section allows you to create reports to your own specific
53. he Bottom Button Bar to highlight all the animals Individuals not to be transferred can then be clicked to remove them Alternatively animals can be individually clicked to highlight them The price can then be entered for each click Save to record the transfer _59 3 15 Internal Transfer Ewes This section allows for the transfer of Served Lambs from the Lamb Section to the Ewe Flock These will then be regarded as ewes TE Internal Transfers Breed Official Tag 00201 emale 0K012345600201 00205 ef O02 10 3 URO12945600205 00206 emale URO12545600206 00208 02710 3 ki URO12545600208 00209 02710 3 X 0K012345600209 10211 27702710 ena URO123545600211 00217 01 03 10 a URO1T2545600217 010219 01703710 ena A 0K012345600219 00220 01703710 3 0012345600220 Date The date the transfer is to be recorded on From Which section of the records to move from To Which location to move to Comment This is free text in which you can enter any comment you wish If Type set as Group Select the group of animals that the occurrence is to be recorded against All the animals in the group will be displayed in Ram In and Actual Service options Only those with a previous Ram In will be displayed in the Ram Out option If Type set as All Will display all the ewes or lambs in the business Click Select on the Bottom Button Bar to highlight all the animals Individuals not to be transferred can then be clicked to remove them Alternatively
54. he entries using the Next and Previous buttons Highlight the record you wish to edit or delete by clicking in the gray box on the left Clicking the Edit Record button will display the record entry screen where you can make the alterations and save Clicking Delete will remove the record completely A new record can be added if required by clicking New Record and filling in the record entry screen as required 69 4 3 Flock Health Records This allows access to the entries made in the Health Occurrences They can be viewed edited added to and deleted as required The list of recorded health treatments is available on a scrolling screen You can move up and down the entries using the Next and Previous buttons Highlight the record you wish to edit or delete by clicking in the gray box on the left Clicking the Edit Record button will display the record entry screen where you can make the alterations and resave You may also delete entries from this screen Pharmacy stock records will be updated to take into account alterations made in this screen Clicking Delete will remove the record completely but will not update the Pharmacy record A new record can be added if required by clicking New Record and filling in the record entry screen as required 70 4 4 Flock Movements Search Can be used to find a specific tag in the flock records Enter the Tag number and click search All movement lots this tag has been sa
55. hen selected verifies that an Official Tag number is in the correct format H Show Official Tags on Reports If selected then both Management and Official Tags are shown on reports This can lengthen reports I Sort Animals By Official Tag When Selected the animals in lists will be sorted by Official Tag rather than management number J Individually Tag Lambs in Lambings When selected individual numbers are allocated to lambs at birth and lambs are created as _14 Individual Lamb records If not selected the number of lambs entered at lambing are added to the Flock section K Generate Next Official Tag in Lambings This section holds the last official tag number used in a lambing The next will be used at the next lambing Up to three different runs of tags can be held Each can then be associated with locations When a ewe lambs at a location it will use the next number associated with that location See section 8 below L Double Spaced Selective Reports When selected the selective reports are double spaced making them easier to read but longer M Perform Stock Control In Pharmacy When selected purchases of drugs can be entered and usage is recorded against these purchases to give a detailed audit of the pharmacy stock The Pharmacy and drug section will appear in Maintenance with the drugs being removed from the code list section N Go Directly to Animal Records from Main Menu When selected the list of animals will no
56. her information Click Save to finish the record If you wish to check or amend previous entries click the Health in the Record flock section TT 5 5 Flock Individual Tagging This routine allows for the individual tagging of animals from the flock It removes these animals from the flock and creates individual animal records in the Animal Record Section G i Individual Tagging Details Date 30 08 2011 Jv Sheep Loc Home Farm v Category Lamb To Lamb Records n Y ID Number UK123456 z Sex Female Breed Beltex v Born 2011 Comment Animals i Selected Available Total Type Batch x Location All v 80 0 80 Start Official Tag UK012345600750 b save saet peete ereen J Em wep a Date Enter the date of the identification b Category Select the category of sheep being individually tagged C ID Number Select the current ID no of the sheep being individually tagged d Breed Select the Breed a Sheep Location Select the location of the sheep being tagged f To Select the Category of sheep being moved into g Sex Select the Sex h Born Select the Year of Birth of these animals i Comment Any comment may be entered If Type set as Batch Start Official Tag Enter the first Official Tag of the run being used Consecutive numbers will be allocated to the number of sheep entered below No of Sheep Enter the Number of sheep bei
57. icial Ministry ID of the Animal Genetic Dam Can be entered if known Name The name of the animal if required Click Save on the button bar when you have finished You will move to the Tags section this may be filled in 1f required _52 3 9 Sale Ewes Lambs amp Rams This routine should be used for all sales of animals including culling where money is received It is the same for all three classes of animals with the exception which ewes have no grade r g Sales Details Date 30 08 2011 Jv Weight 0 00 kgs Reason Age a Add Price 67 00 s Sold To The Mart X Add Grade Haulier Animal Transport Co y Add Vehicle No AE10SET Comment Animals Selected Available Total Type Reader x Location Group 1 0 5 5 Ear Number Born Sex Breed Official Tag VET Date 00002 03 03 06 Female TXL UK012345600002 30 08 11 00006 14 03 06 Female TXL UK012345600006 30 08 11 00009 31 01 06 Female TXL UK012345600009 30 08 11 00013 28 02 06 Female TXL UK012345600013 30 08 11 00016 25 02 06 Female TXL UK012345600016 30 08 11 Save Select Find Print Remove Refresh Exit Help Date The date of the sale Reason Why the animals were sold Usually an ordinary sale but you can select other reasons from the cull codes as set up in Maintenance Routines Sold To Where or to whom the animals were sold From the list of external locati
58. in the group will be displayed in Ram In and Actual Service options Only those with a previous Ram In will be displayed in the Ram Out option _48 If Type set as Reader The Animals recorded on and imported from an EID reader will be displayed If Type set as All Will display all the ewes or lambs in the business You can then select from the list the animal or animals to be moved by clicking on them to highlight them Select all the animals on the list by clicking Select on the bottom button bar Individuals can then be deselected by clicking on them to take the highlight off Once you have selected the animals to be moved on the date click Save on the bottom button bar The movement is then added to the animals records and they will be removed from the display To bring all the animals back to the display click Refresh on the bottom button bar 3 7 Purchase Ewes Ewe purchase has the ability to enter a lamb at foot at the same time This will create the appropriate records G a Purchases Details Date 30 08 2011 Jv To Manor Farm X Add Sex Female v Haulier Animal Transport Co X Add Born 2010 Reg No AE10 SER Breed Beltex x Add Weight 0 00 Price 0 00 From The Mart x Add Inv No Comment Sloe Ewes Lambs Total Type Reader Location All v 3 7 Isa Genetic Lamb Born Sex Breed Include Official Tag Electronic Tag L
59. ion Enter the number of each flock number being sold 85 If Reader is selected only available with the EID version animal numbers downloaded from the reader will be listed Depending on which reader is set in the EID section you will get the option of choosing animals at a specific Location or a Group These are the Groups created on and downloaded from the reader Reports will show only the total numbers of each flock number However each individual tag is saved in the background with the date and batch If Block is selected you can enter a run of continuous EID numbers Can be used when animals are tagged immediately before departure _26 5 12 Flock Tagging Flock Tagging lets you enter the date of actually putting tags into the animals fi Tagging Details Date 11 12 2014 Jv Temp Mark Please Select v Category Lamb z Haulier Please Select v Breed Texel X X Add Vehicle No Location Home Farm y Add No of Sheep To Please Select v Price Total Comment Animals Selected Available Total Type Include All x 150 370 520 Eligible No of ID Number Sheep Sheep gt UK123456 520 DEE Save Select Delete Refresh l Exit Help The entries should be made as follows Date Is the date of purchase or movement onto the farm Category The category of animal being purchased Breed The Breed of the animals
60. is record is updated through the Service and PD result options in the Animal Occurrence section New allows services and PD results to be entered directly into the record Click New and fill in the detail on the screen To edit an existing record click on the line to highlight it and make the required changes To delete an existing record click on the line to highlight it and then click Delete The record will be removed 33 2 5 B Services Rams gat Rams in Flock Animal Tags Health Movements Services Scannings Weighings Ear Number 00656 Gestation 147 Curent Stock ta Stock Price Services oe Positives Negatives Oe Wastes Lambings Males bE Females Twins Male Pa Twins Female Twins Mired a Stillboms F Omit this Ram from Occurrences Gestation The Gestation period for this ram Normally 147 days Current Stock Stock Price Applies to AI rams Services The number of ewes and lambs this ram has served Positive Negative PD results recorded for services Wastes Number of service recorded to ewes and lambs sold before outcome known Males The number of male lambs produced so far by his services Females The number of females lambs produced so far by his services Twins The number of twins produced by his services so far Stillborns The number of stillborn lambs produced by his services Omit this Ram from Services Use this to stop a ram appearing on the list of sires i
61. is transferred to the Ex Flock Section of the records If this is done by mistake you can resurrect them Go into the appropriate Dead Record of this animal select Sales tick the Undo Sale of this Animal box Click Save The animal will return to the live records and its record can be corrected from there particularly remove the incorrect off movement and change the status back from Culled _54 3 10 Cull Casualty Ewes Lambs amp Rams This section is used to record deaths of animals The ewe section also has a Declared option This allows the intention to cull to be recorded Ie Cull d Casualty 22 02 10 22 02 10 22 02 10 22 02 10 22 02 10 22 02 10 24 02 10 27 02 10 27 02 10 27 02 10 27 02 10 27 02 10 Breed Official Tag UK012345600201 URO12345600202 TRO12345600203 0012345600204 0012345600205 0012345600206 0K012345600208 0012345600209 UK012345600210 0012345600211 0012345600212 0012345600213 This is essentially the same as Sales above with the exception of Type in the ewe occurrence Ewes Only Type Actual This is an actual removal from the flock The record will pass to the dead section Declared This changes the status of a live ewe to To Be Culled This status can then be used in selective reporting to find all the animals that are to be culled at the end of a season 55 3 11 ReTagging Ewes Lambs amp Rams This option allows you to change an animal s Official ID
62. it become extremely large 11 Run Gives access to external maintenance programs used by Farmdata C Help 1 This offers the usual windows help facilities and the on line help facilities for Sheepdata 11 Technical Support Offers the contact details to get support and the Remote Helpdesk function to connect to the Farmdata support staff 11 Download Latest Update Use this to check if program updates are available on the Farmdata web site Requires the auto update software to be loaded from the CD 11 Register Enter the Activation Key from your FARMdata Certificate of Authenticity Without this you will not be able to access the program after 60 days have elapsed from date of installation You will not have an Activation Key if you have a demonstration copy of the program v About This gives details of the Serial Number and Version Number of the program The images used in this manual may appear slightly different on the screen depending on the version of Windows in use The operation and function will be exactly the same 10 Chapter 1 Maintenance This section contains the basic information needed to set up and run the system Some adjustment will be required when the system is started or a new business created to tailor it to your requirements File Utilities Help J4Oe 0 9 Manor Farm Dec Animal Records 9 Animal Occurrences H Flock Records H Flock Occurrences 5 amp Maintenance Routines _
63. ls locations drugs and health information unique to your farm Day to day entry of stock purchases and sales and movements along with what you do to the stock will produce all of the basic information you will require thereafter I 3 The information it can provide Run at its simplest the system will provide a purchase and sale record as well as stock on the farm at any time You can however run it at much more detailed levels The reporting flexibility is particularly useful There are a series of preset reports within the system but any information held on an animal record can be produced in report formats you can create yourself Full Historical information is held in complete detail There is no summarising in a History section All details are retained for reference 14 Finding your way around The program is written in Microsoft Net to run in the Microsoft Windows operating system This gives it all the flexibility and function now available with this type of programming It 1s designed to be used with the mouse and to have the minimum of keyboard input Clicking into one option on the screen will often take you to another screen with further options You may need to take time at first to find out where everything is If you go into the wrong option simply exit out again and you will be back to the previous stage Within a screen you should use the Tab Key to move between data fields not the return key Shift Tab g
64. ls and explanation for the entry Transfer Category The category being transferred into Type If Batch as shown above is selected enter the Flock number and the number of animals with that flock number If Reader is selected only available with the EID version animal numbers downloaded from the reader will be listed Depending on which reader is set in the EID section you will get the option of choosing animals at a specific Location or a Group These are the Groups created on and downloaded from the reader 88 Reports will show only the total numbers of each flock number However each individual tag is saved in the background with the date and batch If Block is selected you can enter a run of continuous EID numbers Click Save on the button bar when you have finished 89 Chapter 6 Aphis Available in non Scottish Versions as Set in Maintenance Routines Business Parameters The Aphis section allows the communication of movements to and from the ARAMS database This is the national database for English movements vr SHEEPdata Sheep Management System Manor Farm ala x File Utilities Help T K Eih sssssssss sesssssssssssssssssssssossossossssssssssssssssssessssssossossossossssssosssssssssssSS a egy Animal Occurrences Ll Aphis Parameters wee sob enuossunse beetecdees pebeeseoeueei ooneesseessesne H Flock Records J Aphis Movements Fock Occurrences E Annual Inventory
65. m _semt_ _e_j _pet_ Pemme sesem _ et _tee There are two ways of serving ewes and lambs The first will be the more common with commercial flocks This 1s where a ram is put in with a particular group of ewes or lambs and taken out again at a later date This means you cannot be sure when the ewe was served but you know it was between two dates The second is an actual service This is where the service is seen as happening This may be by A I or when the ram is actually observed serving an animal Both of these can be recorded on a specific date It is possible to use a combination of the two an actual service followed by a ram going in for a period and then being taken out again One ram can be put in for a period taken out and another put in for a further period Where two rams have been used on a ewe or lamb the most likely sire is chosen at the time of lambing This is calculated by counting back from the lambing date to find which was the ram used on the ewe The number of days calculated back depends on the gestation period set in the ram records Date This is the date of the occurrence when the Ram went in or came out or the date of the actual service _42 Ram In If you are recording a Ram going into a group select this Ram Out If you are recording a Ram coming out of a group select this Only ewes in the selected group that have previously had a Ram In recorded will be shown Service If this an observed ser
66. m side to side Reports on the various headings shown in the Options Box can be printed or shown on the screen The screen displays are exactly the same as the printed reports Printed reports can be created directly from the screen display If you have a colour printer the reports will print in the same colours as the screen display 108 10 1 Ewe Reports These are pre formatted reports to give information from the Ewe records Reports Ewes in Hock Service Schedule 4 BeHock Ewes 4 Scanning Schedule Detailed Ewes in Hock Detailed Ex Hock Ewes 3 Lambing Schedule Display Print Exit Help Flock Ex Flock Ewes A listing of live or dead ewes with basic detail status and location Detailed Flock Ex Flock Ewes A listing of live or dead ewes showing all their lambing details Lambing Schedule A listing of when ewes are due to lamb and to which sires Service Schedule A listing of which ewes are due to be served showing their last lambing date and the days since lambing Scanning Schedule A listing of ewes due for Scanning All these reports can be created for groups or a range of groups and can be shown on the screen or printed 109 10 1 1 Flock Ex Flock ewe Report This gives a summary report of all the ewes either live or dead depending on which you choose geese H d F H 1 yo xl if Manor Farm Ewes in Flock Ear Number Born Genetic Sire Genetic Dam Breed Lact Nolambed Statu
67. m or business name If you keep animals in distinct groups or locations on the farm you can record movements between them It also allows for the batch treatment of animals in a particular group External locations are where animals are bought from or sold to or where animals are moved to and from summer grazings winterings etc It is particularly important to get this detail correct if movements are to be recorded and sent to ARAMS The Holding number is vital to this operation Location Codes Home Farm Estate Office Home Farm Kinross Holding Number S023 224 Herd Number UK0123456 z Type Intemal 0 Extemal F Omit this Location Code from Occurrences Create your locations by clicking New on the bottom button bar Put in the code up to four characters Put in Name and Address and select external or internal location The Holding Number of the holding should be entered Your own Holding for internal locations or the Holding number of the external location For Abattoirs this is the MHS Meat Hygiene Service Number The Herd Number is used where a business has more than one flock and there is a suffix usually 01 or 02 to the Holding number Click Save to store on the system Delete will remove a location but will leave blanks in animals records Herd Flock Number is used to identify which batch of Official Tags is to be used when lambing ewes 22 1 11 Pharmacy Only Available when Perform S
68. mals between separate businesses on the system The complete animal record is moved without the need to re enter all the detail The transfer can be recorded as a Sale this effectively shows as a sale and purchase in the separate businesses or a simple transfer where the animal record simply moves from one business to the other tis External Transfer W Record Transfer as a Sale Price 230 Comment Animals Selected Available Total 27 02 10 27 02 10 01 03 10 01 03 10 01 03 10 01 03 10 01 03 10 01 03 10 03 03 10 077 03 10 077 03 10 10 03 10 Breed Official Tag UKO12345600213 UKO12345600214 UKO12345600215 UKO012345600216 UKO12345600217 UKO12345600218 UKO12345600219 DKO12345600220 UKO12345600221 UKO12345600225 DKO12345600224 UKO12345600225 3 J1 4 Date The date the transfer is to be recorded on To Select the business the animal is to be transferred to from the list in the top box Select the group in that business from the second box Record as Salelf the transfer is to be recorded as a sale click in this box Price If this is a sale enter the price If Type set as Group Select the group of animals that the occurrence is to be recorded against All the animals in the group will be displayed in Ram In and Actual Service options Only those with a previous Ram In will be displayed in the Ram Out option If Type set as All Will display all the ewes or lambs in the business Click Select on t
69. mended 1 1 Business Parameters P Business Parameters Sr Name Manor Farm Address Estate Office Home Farm Kinross Post Code Telephone Fax E Mail Flock Number UKO123456 Password ee Le Le Holding Details This is the basic business information Holding Name Address Etc is the main business name and address Holding Number is the Holding Number County Parish Holding issued to the main holding Flock Number is the Main flock number issued by DEFRA for the business Password when set you are required to enter this password to access the business 12 Details G Business Parameters Holding Details Occupier Misc Region Scottish C Non Scottish Land Areas LFA Area Non LFA Area 34 50 LFA Area used for Sheep 230 00 Species on Holding V Cattle V Sheep Pigs Poultry Production Types W Meat V Wool V Breeding Stock Other Region Selecting Scottish activates the ScotEID options in the program Non Scottish activates the Aphis options Land Areas Fill is with the hectarages as appropriate These are used in some reports Species on Holding Production Types Tick the boxes as appropriate Occupier a Business Parameters Holding Details Occupier Misc Surname Franks Forename James Address Use Holding Information Estate Office Home Farm Kinross Postcode Tele
70. ment group code click New on the bottom button bar Put in the code up to four characters and put in the Description up to 20 characters Delete will remove a group but will leave blanks in animals records use the Omit option instead 18 1 6 Haulier Codes This is the list of hauliers used in movements Haulier Codes Description Animal Transport Co E Omit this Haulier Code from Occurrences To create a new haulier code click New on the bottom button bar Put in the code up to four characters and put in the Description up to 20 characters 1 7 Health Codes These are the reasons to treat animals either an illness or a routine treatment You create your own list as required and add new ones as you enter treatments 5 Health Codes Code v Description Woming Omit this Health Code from Occurrences seve e ree Cee Cone revi Cea Cae To create a new health code click New on the bottom button bar Put in the code up to four characters and put in the Description up to 20 characters Click Save to store on the system Delete will remove a health code but will leave blanks in animals records 19 1 8 Health Plan A Health Plan is a particular health treatment which is to be applied to a select type of animal at a particular event Currently the only event available is Purchase Purchal hd Lamb Purchases Occurrence Purchase v
71. n H amp Windows Mobile H E Reports Lamb Occurrences Archive Castration Cull Casualty External Transfer Health Treatment Internal Transfer Lambing Movements Purchases ReTagging Sales Sales Returns Scanning Services Weighings This chapter is organised in such a way that where an occurrence routine is common to more than one section it 1s indicated in the heading Purchases are therefore dealt with once although they appear in the ewe ram and lamb section 39 3 1 Lambing Ewes amp Lambs fi Lambing Animals Type Al 7 Location All v Ear Number Born Breed Official Tag Da 00120 23 02 07 TXL UK012345600121 Date 29 04 2011 Jv Sire 00657 UK024422000657 v Add Lambing Score f Normal 7 Add Lambs Males Females Stillborns Total 2 1 1 0 Official Tag Stillbot Name Weight Female UK012345600234 0 00 Male UKO12345600235 O E ooo Save Find Next Previous Print Refresh Exit Dam The list of served ewe lambs or ewes 1s listed here Click on the one you want to lamb Date Lambed Enter the date of the Lambing Sire The likely sire of the lamb is displayed This is calculated back from the Lambing Score Ear Number Lamb s sex Official Tag date of lambing to find out which service in the animal s record was the most likely sire The gestation in the Ram s record is also taken
72. n occurrences 34 2 6 Scannings Ewes amp Lambs e e E ereviun ext J tem This record is updated through the Scanning options in the Ewe amp Lamb Occurrence section New Scannings should ideally be entered through the occurrence screen To edit an existing record click on the incorrect entry and change the detail Where a list is available you should select the required entry _35 2 7 Lambings Ewes see te Loses eet bee jee meme cee toe This record is updated through the Lambings options in the Ewe amp Lamb Occurrence section New Lambings should ideally be entered through the occurrence screen Lamb records will not be created when lambings are entered here To edit an existing record click on the incorrect entry and change the detail Where a list is available you should select the required entry This however does not change the lamb s record that must be done in the lamb record section AG 2 8 Weighing Ewes Lambs amp Rams This record is updated through the Weighing options in the Animal Occurrence section New allows weight recordings to be entered directly into the record Click New and fill in the detail on the screen To edit an existing record click on the line to highlight the error and correct it To delete an existing record click on the line to highlight it and then click Delete The record will be removed 7 2 9 Sale Ewes Lambs amp Rams ds
73. n the Tagging Book Dot Select whether you want Ewes Lambs and or Rams by putting an X in the appropriate box If you do not select any all will be presented Select the date range you want to print by putting an X in the date range box and enter the start and end date for the report Not selecting a date range will select all records Select Display if you want to view the list on screen or Print to print the list G2 Relagging Book Manor Farm ReTagging Book Noof Date EarNumbers Bom Category Breed Sheep Previous Tag 09 02 10 00002 03 03 05 Ewe TXL 1 UK123456000188 UK012345600002 09 02 10 00005 22 02 05 Ewe TXL 1 UK123456000182 UKO012345600005 09 02 10 00006 14 03 05 Ewe TXL 1 UK123456000183 UK012345600006 09 02 10 00008 03 02 05 Ewe TXL UK123456000790 UK012345600008 09 02 10 00009 31 01 05 Ewe TXL UK123456000189 UK012345600009 09 02 10 00013 28 02 05 Ewe TXL UK123456000187 UK01 2345600013 09 02 10 00014 21 03 05 Ewe TXL UK123456000185 UK0123456000 14 09 02 10 00016 25 02 05 Ewe TXL UK123456000181 UK0123456000 16 09 02 10 00116 19 02 06 Ewe TXL UK1234560007 16 UK012345600716 09 02 10 00118 27 02 06 Ewe TXL UK123456000118 UK012345600118 09 02 10 00119 25 01 06 Ewe TXL UK123456000119 UK012345600119 09 02 10 00120 23 02 06 Ewe TXL UK123456000120 UK012345600121 118 10 5 5 Annual Flock Record This gives a listing of animals joining or leaving the flock on each date and the running total on each
74. nE Date 20 06 10 Withdrawal Expiry Meat Milk 20 08 12 15 days 20 08 12 Withdrawal Expiry Meat Milk 07105 12 15 days O7 05 12 OF 05 12 01 07710 15 days OF 05 12 01 07 10 15 days OF 05 12 01 07 10 15 days OF 05 12 01 07710 15 days OF 05 12 01 07 10 15 days OF 05 12 01 07 10 15 days OF 05 12 01 07710 15 days OF 05 12 01 07 10 15 days OF 05 12 01 07 10 15 days OF 05 12 01 07 10 15 days Se a MA ATA Page 1 of 1 Admin By D Fraser Admin By G Fraser 10 5 3 Movement Book To print or view the Movement book Click in the Movement Book Deot Select whether you want Ewes Lambs and or Rams by putting an X in the appropriate box If you do not select any all will be presented Select the date range you want to print by putting an X in the date range box and enter the start and end date for the report Not selecting a date range will select all records Select External or Internal Movements by putting an X in the appropriate Box If you leave both blank all are shown Select Display if you want to view the list on screen or Print to print the list 38 Movement Book E E Date 20 06 10 Page 1of3 Manor Farm Movem ent Book Noof Date Ear Numbers Born Category Breed Sheep Moved From Moved To 03 06 07 00002 03 03 05 Ewe UKO12345600002 03 06 07 00005 22 02 05 Ewe UK012345600005 03 06 07 00006 14 03 05 Ewe UK0123456 00006 03 06 07 00008 03 02 05 Ewe UKO123456000
75. ne treatments for inoculation worming castration etc Date Reason Drug Duration Rate Quantity Left Comment Person 15 06 2010 lvomec Injection 324019 324 Breed 03 03 05 Female 22 02 05 Female 14 03 05 Female 03 02 05 Female 00005 31 01 05 Female 26 02 05 Female 21 03 05 Female 00016 25 02 05 Female 19 02 06 Female 00114 27 02 06 Female 25 01 06 Female 23 02 06 Female Duration ho H Rate Exp 20 08 2012 Left F Quantity Person David James Selected Available Total 5 15 20 Official Tag 0E012345600002 0URK012345600005 0EK012345600006 UKO12345600008 UK012345600009 DEKO12345600013 0UK012345600014 0UE012345600016 0K012345600116 0E012345600118 UK012345600119 DKO12345600121 The date of the treatment The reason for the treatment Select from the list of health codes in maintenance utilities The Drug used in the treatment If a drug has several valid batches then all will be shown in the list Can be None where no drug is used New Drug Purchases can be entered by clicking on the button at the end of the Batch number drop down The Number of days the treatment extends over Should be 1 if it is a single treatment Use this where a rate given to each animal is to be recorded Use this where a total quantity is to be recorded against a number of animals This quantity is then divided by the number of animals to work out the dosage per animal The stock of the selected
76. need to refer to the flock record to identify the Lot required The detail of the lot will be displayed Click the Include box to select Click Save on the button bar when you have finished 80 5 8 Flock Other This section lets you enter a remark or observation against a batch of animals It makes no change to the numbers but is entered in the flock register Temp Mart Praes gt Ad vette E Nootsheop OE Please Select Price Total 0 00 Counted at Gather Eligible No of Sheep The entries should be made as follows Date Is the date of purchase or movement onto the farm Category The category of animal being purchased Breed The Breed of the animals Location Where the animals were when tagged Comment Details and explanation for the entry Type Batch as shown above Enter the Flock number and the number of animals with that flock number Click Save on the button bar when you have finished 81 5 9 Flock Purchase Used to add purchased sheep to the flock fF Purchased 11 12 2014 Ev Haulier Animal Transport Co Vehicle No DE14 KFR No of Sheep Price Total 2132 00 Selected Available Total 1 0 1 sme soe pete nenen ox uep The entries should be made as follows Date Is the date of the purchase onto the farm Category The category of animal being bought Breed The Breed of the animals From Is the loca
77. ng tagged in this run If Type set as Reader The Animals recorded on and imported from an EID reader will be displayed If Batching is available on the reader or more than 1 import has been done on the reader then use Location to select the required group 78 5 6 Flock Lost This section is used to enter animals lost Te gt eens No of Sheep 0 Genesee naz Pree PO E Animals Type Include Eligible WNoof ID Number Sheep Sheep ume o a Selected Date The date the animals are recorded as lost Category The class of animal being entered Breed The Breed of the animals lost From Where the animal were lost from Enter the Flock Number and the number of animals being recorded Click Save _79 5 7 Flock Lot Movement Flock Lot Movement lets you move previously recorded lots as a whole within the business e E ms Details Date 11 12 2014 Jv Temp Mark Please Select Category Hauer Moved To VehicleNo DEI2ZYK Lot Number 12 11 09 14 Purchased v Batch No of ID Number Breed Location Pete gt Juxss7ia40 Tx Home Ferm 20 The entries should be made as follows Date Is the date of movement Category The category of animal being moved Moved To The location the animals are moved on to Temp Mark If required Haulier The haulier for the batch Vehicle No The reg no of the haulier s vehicle Select the Lot Number required from the drop down list You may
78. nown Rams Stock Ram A Ram on the farm used to serve ewes and lambs AI Ram An AI Ram Other Ram A fattening ram not usable for The breed of this animal The Official Ministry ID of this animal Can only be changed by Retagging in the Animal Occurrence The electronic version of this animal s tag The Name of this animal Pedigree or otherwise Optional Anything which you may wish to record Free Text Status Ewe Lamb The stage the animal is in the Lactation The options in the first box are 1 Unserved 2 Served Awaiting PD 3 In Lamb Vet 28 4 For Culling 5 Not in Lamb Vet 6 PD Inconclusive ie Dry In Lamb 8 Dry Not In Lamb 9 Culled These are automatically updated as occurrences are entered The Bottom Button Bar Save If changes have been made to an animal s record this saves them to the record You should click Save before moving on to the next animal If you have not saved the changes and try to exit you will be asked if you wish to save them New This lets you add a new animal to the records Delete This completely removes an animal s record You will be asked to confirm the deletion Find You can use this to find animals either by their management ID or their official ID It searches alpha numerically it will find the closest match it can Use next and previous to move through the records Print This gives a complete print of the animal s record Next Moves to the ne
79. o print the Code Lists as set up in the Maintenance Parameters Code Listings lt o0 x Reports C Breed Codes _ Health Codes Cull Codes I Lambing Codes _ Drugs in Pharmacy Location Codes Feed Usage Temporary Mark Haulier Codes Unit Codes Print Exit Help Select the list you want by clicking on the dot beside it Select Display if you want to view the list on screen or Print to print the list 113 10 5 Statutory Reports These are the prints of the records which may be required by statute Reports Health Book Annual Flock Record Pharmacy Book C Movement Lots Movement Book Tagging Book Animals Lambs Rams a Year 2011 Ea _ Internal Worming Health End Worming M Start 01 01 1980 End 01 09 2011 7 Losey ee cee eee Date Range 114 10 5 1 Health Book To print or view the health book Click in the Health Book Dot Select whether you want Ewes Lambs and or Rams by putting an X in the appropriate box If you do not select any all will be presented Select the date range you want to print by putting an X in the date range box and enter the start and end date for the report Not selecting a date range will select all records Select Display if you want to view the list on screen or Print to print the list Date Ear Numbers Category 24 04 10 Ram UKO
80. ock Occurrences Maintenance Routines Feeding Parameters 4G ScotEID H amp Electronic Identification Windows Mobile 29 Pocket PC Setup Download to Pocket PC Upload from Pocket PC C Download to Pocket PC GG Reports 102 8 1 Pocket PC Setup This section loads the software required to run the Windows Mobile version of the program This requires that the Mobile device be connected to the Host PC using Microsoft ActiveSync or Microsoft Windows Mobile Device Centre This is a two stage operation The first loads the required software onto the host PC The second loads the program software onto the Mobile device Each only needs to be installed once on any machine Pocket PC Setup This utility will setup your machine and Pocket PC for use with SHEEPdata Install SHEEPdata onto your Pocket PC To load the required software onto the PC select Install SQL Server Compact Edition onto this Machine Follow this through accepting the default settings This is once only install on any PC To load the Sheepdata Program onto your mobile device select Install Sheepdata onto your Pocket PC You should then go to Download to Pocket PC to transfer data to the Windows Mobile device 103 8 2 Download to Pocket PC This page transfers data from Sheepdata on the PC to Sheepdata on the Mobile Device This requires that the Mobile device be connected to the Host PC using Microso
81. ock Ram or Other Ram Comment This is free text in which you can enter any comment you wish If Type set as Group Select the group of animals that the occurrence is to be recorded against All the animals in the group will be displayed in Ram In and Actual Service options Only those with a previous Ram In will be displayed in the Ram Out option If Type set as All Will display all the ewes or lambs in the business Only animals in the lamb section with the sex set as Ram uncastrated will be shown on lists Click Select on the Bottom Button Bar to highlight all the animals Individuals not to be transferred can then be clicked to remove them Alternatively animals can be individually clicked to highlight them When you are happy that the list is correct click Save This will update the individual animal records and the lambs are then moved from the lamb section to the ram section 62 3 18 Weighing Ewes Lambs amp Rams This routine is used to enter weights of animals mE Weighings Details Date 19 06 2010 Method Manually into a List Comment Animals Selected Available Total Type Group Location Manor Farm 0 H H Official Tag UKO12245600201 Female UKO12345600202 Ram UKO12345600203 Ram UKO12345600204 Ram UKO12345600205 Female UKO12345600206 Female UKO12345600208 Female UKO12345600209 Female UKO12345600710 Ram UKO12345600711 Female Date The date of the weighing Method Manually typ
82. ock section E a auier Vehicle No No of Sheep Price Total 0 00 Selected Available Total Type Include 2 SD Eligible No of Sheep Sheep Date The date of the death Category The class of animal being entered usually lamb Breed The Breed of the animals being born Location Where the Animal Died To Where the animal was disposed Temp Mark If required Haulier If required Vehicle No If required Type Select Batch if to be entered manually or Reader if the tags of the dead animal tags have been read Enter the number of animals beside the Flock Number Click Save 74 5 3 Flock Found This section is used to enter animals found usually they will have been recorded previously as lost i m Vehicle No To a Price Total 0 00 Comment Animals selected Available Total Type Include E No of ID Number Se Date The date the animals returned Category The class of animal being entered Breed The Breed of the animals found To Where the animal returned to Enter the Flock Number and the number of animals returning Click Save _75 5 4 Flock Health Treatment This option is used to enter health treatments the flock animals if Flock Health Details Date Category ID Number Breed Treatment Drug No of Sheep Duration Rate E Quantity Administered By Comment a Date B Category of Sheep C ID Number D Breed E Trea
83. oes back through the fields If a field has a box with a down arrow at the end it has a predefined list from which to pick Once in the field you can scroll down the list and select the required item Alternatively type the first letter of the item you wish this will give you the first item with this initial letter Press the same letter again to move to the next item on the list with that initial letter If a field has a box with three dots in it at the end this button can be used to add an option to the list I 5 Ifyou get Stuck Something somewhere is sure to catch you out It is often just a matter of taking a step back to the previous section and starting again Switching the machine off is never a good option but it is unlikely that you would cause real damage if you did You are likely to lose any unsaved entries which will have to be re entered Should you get totally stuck you can call up Farmdata s help line which is manned during office hours for assistance or e mail support farmdata co uk anytime It is absolutely necessary that you take regular backups of your work See Appendix C for more information on backup routines You should keep at least three sets of backup and use them in rotation Set A should be used on Day 1 Set B on Day 2 Set C on Day 3 and on day 4 you should return to Set A Should all else fail Farmdata can resurrect your system from your backup 1f it is correctly done I 6 Using this Manual Each of
84. ons Haulier and Reg No Set as required for the transport of this group WeightThe weight of the animal being sold Where a Grade is entered this is assumed to be the dead weight Price The price the animal was sold for Grade Not in ewe sale routine The slaughter grade of the animal Comment Free text for any remarks If Type set as Group Select the group of animals that the occurrence is to be recorded against All the animals in the group will be displayed If Type set as Reader The Animals recorded on and imported from an EID reader will be displayed If Batching is available on the reader or more than 1 import has been done on the reader then use Location to select the required group If Type set as All Will display all the ewes or lambs in the business _53 Vet Column Will display an x if the animal is in withdrawal for drugs You can then select from the list the animal or animals to be sold by clicking on them to highlight them It is likely that animals will have to be individually selected and saved with their own unique price weight and grade Groups of store animals sold together can be selected and the average price and weight entered The Print Button can be useful to get a list of animals pre sale Highlight the animals you want to sell and click the print button Do not use the save option at this point you will want to wait till after the sale to record price etc Once an animal has been sold its record
85. phone 01577 860222 Fax a Save Print Exit Help Occupier details if different from the main holding details Ja Misc P Al Business Parameters Holding Details Occupier Misc Weights Values DLWG Kill Out Males o a i0 al 10 0 al j0 Pence kg LWG 0 00 Females 0 0 0 0 0 Ewe Value 0 Rams 0 s 0 0 0 0 Ram Value 0 v Verify Official Tags on Entry Double Space Selective Reports Show Official Tags on Reports v Perform Stock Control in the Pharmacy Sort Animals by Official Tag Go Directly to Animal Records from Main Menu v Individually Tag Lambs in Lambings v Enable Management Groups for Animals v Generate Next Official Tags in Lambings v Show Eligible Sheep in Flock Sales UK012345600233 Last Numbers Used Save Print Exit Help A Weights The average weight of a lamb at its birth B Values The average value of a lamb at its birth C DLWG Males Females Rams The budgeted daily liveweight gain for each class of fattening growing animal In Kgs D Kill Out The Default Kill Out percentage used to calculate estimated liveweight at slaughter E Price Kg LWG The value of each Kilogram of livewight put on by growing and fattening animals In s F Ewe Ram Value The average value of the ewes rams in the flock G Verify Official Tags on Entry W
86. r Tags Select this and click Start to clear the data on the reader _98 7 4 Amend Read Animals This section shows the tags and occurrences which have been stored from the reader download and not yet upgraded into the occurrences Any no longer required can be deleted Details Items Animals a Clear Occurrences All Yv Date Type All v Location All Electronic Tag This routine can be used to Clear any Tags and Histories that were uploaded from the Reader Selected Available Total v 0 22 22 Occurrence 30 08 2011 30 08 2011 30 08 2011 30 08 2011 30 08 2011 30 08 2011 30 08 2011 30 08 2011 30 08 2011 30 08 2011 826024422000702 826024422000706 826024422000718 826024422000724 826024422000728 826024422000739 826024422000748 826056167203682 826058299801295 826058299801296 826024422000702 826024422000724 826024422000728 826024422000739 826024422000748 826058299801295 PRRPRP RP RPP PRP RP RP RPP PPR Tag Tag Tag Tag Tag Tag Delete Select Refresh Exit Help Tag records are deleted from this section once they have been included in occurrences To clear any tag readings no longer required in occurrences highlight them and delete Each new download is saved as an individual group Where groups have been used on the reader these are maintained This allows these groups to be selected individually in the occurrences Any tags which ar
87. s ooooF paa TXL 1702710 Unserved UR DIZ 345600002 0004 22205 TKL 10003710 Served APN UK 012345600005 00006 14103705 TKL Z 0103710 Unserved UR 012345600006 p00 030205 TXL 24 02 10 Served AIW UK 01234560000 pg00a 310105 TXL 2004810 Un served UK 0123456000059 ooo TROT IOS TKL 2HO308 Served ASW UR OI2 34560001 3 000414 2103705 TXL 270210 Un served URK 01234560001 4 ooo Sor 0S TKL 2eg2 10 Served APN UK 012345600016 O04 16 1802706 TXL 2700210 Served AIN UK 012345600116 001148 270206 TXL 070310 UA served UK 012345600118 p0 419 250106 TXL OTM310 Served AIW UK 0123456001159 p020 230206 TXL pdga Served AIN UK 012345600121 p51 0102706 TXL 0303710 Un served UK 012345600151 00152 230206 TXL 0200210 Served ANN URK 012345600157 00143 OSM 206 TKL 0103710 Unserved UR 012345600153 00155 p302 TXL 2200210 Un served UK 012345600155 00156 1303706 TXL p420 Served AIN UK 012345600156 ay cata 14 03 06 TKL 22 03 10 Unserved UK 012345600157 p059 20010 TXL 090210 Served AIN UK 012345600159 pgg 1503706 TXL 0103710 Served AIN UK 012345600160 Total of 20 Ewes Listed If you wish to show all the ewes as one list do not select any groups If you want a particular group select it as the start and end group If you want the ewes shown in a range of groups select the start and end groups you wish If you want all the ewes in their group select the first group as the start group and the last group on the list as the end group I
88. select the required group Will display all the ewes or lambs in the business The Management ID No of the Animal The ewe s date of birth The Sex of the animal Not accessible in ewes If is a lamb is ticked then Sex 1s available for the lamb Select from the list as set up in Maintenance Utilities above The Official Ministry ID of the Animal Tick if this is a lamb being bought with its dam It will be given the dam of the animal immediately above it which is not ticked Is the number of lambings this ewe has had Can be entered if known The name of the animal if required Click Save on the button bar when you have finished You will move to the Tags section this may be filled in 1f required 50 3 8 iw Purchases Details Date Sex Born Breed From Comment Animals Purchase 30 08 2011 Jv Lambs amp Rams Female 2011 To Haulier Reg No Home Farm Animal Transport Co AE10 SET Texel X Weight 0 00 gt The Mart Type Reader v Location Group1 Ear Number Born gt KU 01 01 2011 00724 00728 00739 00748 01295 Antone Date Sex Born Breed 01 01 2011 01 01 2011 01 01 2011 01 01 2011 01 01 2011 AAWMNAIINA4T y Add Inv No Sex Female Female Female Female Female Female Camala Breed BTX BTX BTX BTX BTX BTX DTW Include
89. t Ex Flock Lambs Animal Tags Health Movements Services Scannings Weighings Sale Ear Number 00200 Type Culled Sold E Undo the Sale of this Animal Reason Sae ti Add Dead Weight 21 00 Sale Price 83 00 Invoice Number Grade Type Either Sold or Culled depending on which occurrence type was used Reason The reason why the animal was sold culled Dead Weight The dead weight of the animal Entered through the Sale Returns occurrence Sale Price The sale price of the animal Invoice No The sales invoice number Grade The Kill Grade if Sold Dead Entered through the Sale Returns occurrence Data is best entered through occurrence routines The record section is generally used for information only Mistakes in Occurrence entry have to be corrected through the individual animal record 3 amp Chapter 3 Animal Occurrences The occurrence sections ewe ram and lamb are where all the day to day recording should be done for individual numbered animals These are the normal means of updating animal records and are designed in a way which allows for group treatment This means many animals can be updated from one entry File Utilities Help Jange 9 Manor Farm Dec H E Animal Records gS Animal Occurrences ij Ewe Occurrences gt 3 Ram Occurrences H 6 Flock Records H E Flock Occurrences HA Maintenance Routines amp Feeding Parameters H ScotEID H Electronic Identificatio
90. t be displayed when a type of animal within Animal Records is selected You will go directly to the record of the first animal instead O Enable Management Groups for Animals When selected an extra facility to group animals is introduced This lets you put animals in management groups so that batch recording and reporting is easily done P Show Eligible Sheep in Flock Sales When selected the number of sheep with each flockmark is calculated and displayed in the flock sales routine 15 1 Z Breed Codes The list of breeds available for animals on the system The system comes with the common breed codes already entered r S Breed Codes Code Y Description Bluefaced Leicester F Omit this Breed Code from Occurrences swe new pose cma eA ex ue To add a new breed click New on the bottom button bar Enter the code up to four characters Enter the Description as required and click Save 1 3 Cull Codes These codes are used to record the reason for the sale or culling of animals You build the list to your own specification and can add new ones as you enter occurrences 5 Cull Codes Save New Detete Find Next Previous Exit Help To create a new Cull Sale Code click New on the bottom button bar Put in the code up to four characters and put in the Description up to 20 characters It is best to have Sale as the first code
91. the sections shown in the Screen below is explained in an individual chapter They are headed Maintenance Animal Records Animal Occurrences Flock Records Flock Occurrences ScotEID Scotland Aphis England Electronic Identification Windows Mobile Feeding Parameters 0 Reports eee a a a a a Each of these sections can contain a number of further options each of these is described in a numbered section within the chapter Each option available within a section is described in the order in which it appears Each option is listed then its operation described File Utilities Help J4b eo H Flock Records H E Flock Occurrences H Ga Maintenance Routines H E Feeding Parameters H E Aphis Ga Electronic Identification H E Reports sheepdata Status The three drop down menus contain the following options 8 File i il iii iv v v1 vii viii Change Business This option allows you to change from one business to another A list of available Businesses is displayed from which you choose the one that you require using the mouse or arrow keys and then click OK or Enter to confirm your choice and return to the main menu Each business is a unique flock on its own with no connection to any other business New Business This option allows the creation of a New Business on the system The information required at this point consists of Business Name Address Telephone and Fax Numb
92. tion the animals are moved on from To Is where the animals were moved to Temp Mark If required Haulier The haulier for the batch Reg No The reg no of the haulier s vehicle Price Total price of the purchase Type If Batch is selected as shown above the Flock number should be entered and the number of animals with that flock number being bought 82 If Reader is selected only available with the EID version animal numbers downloaded from the reader will be listed Depending on which reader is set in the EID section you will get the option of choosing animals at a specific Location or a Group These are the Groups created on and downloaded from the reader Reports will show only the total numbers of each flock number However each individual tag 1s saved in the background with the date and batch If Block is selected you can enter a run of continuous EID numbers fi Purchased e am Start Official Tag No of Sheep OK Cancel Help Click Save on the button bar when you have finished 83 5 10 Flock Retagging This is used to identify and record the change of tag in animals usually when tags have been lost ale Flock Relagging Location New IDNo No of Sheep Comment a Date Enter the date of the retagging b Category of sheep Enter the category of sheep to be retagged C Old ID Number Select the previous ID number of these sheep from the drop down list Only n
93. tment f Drug Used g Number of sheep h Duration 24 200 Ewe UK522031 Beltex hs Wonning Add 4 0 Stock M00 days T pan A Enter the date or start date of treatment Select the category being treated from the drop down list Select the ID number of the sheep being treated from the drop down list Select the breed of sheep being treated from the drop down list Select the reason for the treatment from the drop down list New treatments can be added with the Button with three dots If required select the drug used from the drop down list New drugs can be added with the Add Drug Button at the bottom The Stock of any selected drug batch is display for information Enter the number of sheep being treated with this batch If you have treated with two batches these have to be entered separately with the appropriate number of sheep Where the treatment extends over a number of days the number of days should be entered If it is a single treatment the duration should be 1 76 1 Rate If the drug is set to be entered per head then enter the rate per animal j Quantity If the drug is set to be entered in Bulk then enter the quantity used k Date Used Enter the date of the treatment If it is a treatment over a period of time enter the start date l Administered By Enter the name of the person carrying out the treatment m Comments Free text for any furt
94. tock Control in Pharmacy is activated in the Miscellaneous Section in the Maintenance Section This section maintains the Drugs which may be used in Health Treatments New drugs can also be added within the Health Treatment occurrence All Non Expired Expired Quantity Current Lamb Milk E Purchase Stock cei bnaonad Expiry Withdraw Withdraw E Pifed Supplier 100 00 27 00 324019 324 20 08 2013 15 0 The Vet Group 07 05 2011 250 00 00 AX9023431 07 05 2013 15 0 Farm Supplies Ltd To create a new drug code click the Add button Put in the code up to four characters and put in the Description up to 20 characters Select the Units in which the drug is used Click Save to store on the system Delete will remove a drug but will leave blanks in animals records use the Omit option instead Administered per Head in Bulk Omit this Drug Code from Occurrences To enter a new purchase enter the Date of Purchase the quantity purchased the Current Stock Should be the same as the Purchase Cost can be entered Batch Number Batch Number Withdrawal Periods and any comment such as supplier Click Save to store on the system New purchases can also be entered during the Health Treatment Occurrence ee 1 12 Temporary Mark These are the codes for Temporary Marks as used in flock occurrences You enter these to your own specification ral Temporary Mark Description Blue Should
95. ts in the animals record The animals will be removed from the list Change the Result and then select the animals with this result and save them as above Continue until all the results have been recorded To bring all the animals back to the display click Restore on the bottom button bar 3 Fostering Ewes Used to move a lamb from one ewe to another Selected Available Total Date Ewe Comment Type ls Location Al 1 33 H 00215 24 02 10 27 02 10 27 02 10 27 02 10 27 02 10 27 02 10 27 02 10 01 03 10 01 03 10 01 03 10 01 03 10 01 03 10 01 03 10 03 03 10 Female Female Female Female Female Female Female Female Female Female Female Female Female Breed Official Tag UKO12345600208 UKO012345600209 UKO012345600210 UKO12345600211 UKO12345600212 UK0123456002135 UKO012345600214 UKO12545600215 UKO12345600216 UKO12345600217 UKO12345600216 UKO12345600219 UKO12345600220 UKO12345600221 Enter the date of the fostering Select te ewe the lamb has been fostered on to Enter any comment you wish to add Select the lamb being fostered Click Save The Lamb s record will be update to have the foster ewe number entered in Surrogate Dam The lamb will follow the foster ewe if movements are entered _45 3 5 Health treatments are recorded in this option These may be drug treatments for disease illness Health Treatment Ewes Lambs amp Rams or injury or routi
96. umbers of animals currently available within the category are displayed initially d Location of Sheep Select the location of the sheep being retagged from the drop down list Only locations with this sheep category will be displayed initially New locations can be added if required by clicking the three dot button New ID Number Select the new tag number being given to the sheep from the drop down list f Number of sheep Enter the number of sheep being retagged g Comment Free text to add any further detail required Click save to finish the entry 84 5 11 Flock Sold Flock Sale allows for the sale of batches of animals from the flock 11 12 2014 Jv Temp Mark Blue Shoulder Haulier Animal Transport Co v Vehicle No DE14 RTX No of Sheep 0 A Price Total 0 00 4 Eligible No of ID Number Sheep Sheep save sect perte geresn em nep The entries should be made as follows Date Is the date of sale or movement off the farm Category The category of animal being sold Breed The Breed of the animals Location Is the location the animals are moved on from To Is where the animals were sold to Temp Mark If required Haulier The haulier for the batch Reg No The reg no of the haulier s vehicle Price Total price of the sale Type If Batch is selected as shown above the Flock number and the number of animals with that flock number is displayed for your informat
97. updated The old tag number can be found in the Tags Option of the animal s record 56 3 12 Weaning Ewes Weaning should preferably be entered through the ewe section It is for disconnecting the ewe and the lamb Before weaning if you move the ewe the lamb may be moved as well to the same location Weaning stops this and changes the status of both the ewe and the lamb from Suckling to Weaned A movement for the lambs to a different location may have to be entered at the same time m Weaning _ E ho 27 12 2007 Femo gt 20 06 07 Male CH UKRS22032600313 20 06 07 Male CHA UKRS22032700314 Date The date of the weaning Comment Free text for any remarks If Type set as Group Select the group of animals that the occurrence is to be recorded against All the animals in the group will be displayed in Ram In and Actual Service options Only those with a previous Ram In will be displayed in the Ram Out option If Type set as All Will display all the ewes or lambs in the business You can then select from the list the animal or animals to be weaned by clicking on them to highlight them Select all the animals on the list by clicking Select on the bottom button bar Individuals can then be deselected by clicking on them to take the highlight off Once you have selected the animals to be weaned on the date click Save on the bottom button bar 57 3 13 Sales Returns Ewes Lambs amp Rams This section allows
98. ut of the use inability to use quality or performance of such Farmdata software and user manual even if Farmdata Ltd or any such other person or entity has been advised of the possibility of such damages or for any claim by any other party In addition Farmdata Ltd or any other person involved in the creation production or distribution of Farmdata software shall not be liable for any claim by you or any other party for damages arising out of the use inability to use quality or performance of such Farmdata software and user manual based upon principles of contract warranty negligence strict liability for the negligence of Farmdata Ltd or other tort branch of any statutory duty principles of indemnity or contribution the failure of any remedy to achieve its essential purpose or otherwise This does not affect your statutory rights Preface This document describes how Sheepdata for Windows the Sheep Recording System produced by Farmdata Limited operates The system runs on the Windows 2000 and above operating system It will not run on Windows 95 98 3 1 amp 3 11 Related Documents Sheepdata Quickstart Guide Windows Manual Windows Tutorial Contents Introduction Chapte Chapte Chapte L1 2 I 3 1 4 I 5 I 6 rl m a r2 2 OI NNNNNNYNNW Ww W WW WwW W LO W WW LW W W WV Wat Te Sye WOCS e A essa The 1 WOE Maa OM TG Wee NS irre a n EEA Ee The information it can provide ccccccccccccssssses
99. ved in will be shown 7 Chapter 5 Flock Occurrences This is where the everyday entry of occurrences is done on a batch basis for animals which are not individually numbered This updates the flock records and reports SHEEPdata Sheep Management System Manor Farm E jes File Utilities Help OUabwsa7e Manor Farm Flock Occurrences i 9 Animal Records ES H Animal Occurrences s HO Dead Found Health Individual Tagging Lost Lot Movements Movement Other Lot Movements haiind I Movement Ga ReTaggings Sold Tagging Transferred H E Maintenance Routines H E Feeding Parameters c Ga ScotEID H E Electronic Identification H E Windows Mobile H E Reports Status 72 5 1 Flock Born This section is used to enter birth of lambs in the flock section Lambs may also arrive as births in the flock section from the lambing occurrence in the Animal Occurrences Temp Mark Please Select Please Select v Vehicle No No of Sheep Price Total 0 00 sve seect peere revesn em nep Date The date for the birth recording Category The class of animal being entered usually lamb Breed The Breed of the animals being born No of Sheep The number of sheep being moved Enter the Flock Number under ID number and the number of animals Click Save Ta 5 2 Flock Dead This section is used to enter deaths of animals in the fl
100. vice or an A I use this option Ram Select the ram used from your list of sires Inseminator Where AI is being used the Inseminator can be entered If Type set as Group Select the group of animals that the occurrence is to be recorded against All the animals in the group will be displayed in Ram In and Actual Service options Only those with a previous Ram In will be displayed in the Ram Out option If Type set as Reader The Animals recorded on and imported from an EID reader will be displayed If Type set as All Will display all the ewes or lambs in the business Again the Ram Out option only displays those with a previous Ram In You can then select the animal or animals served from the list by clicking on them to highlight them Select all the animals on the list by clicking Select on the bottom button bar Individuals can then be deselected by clicking on them to take the highlight off Once you have selected the animals to be served on the date click Save on the bottom button bar The service is then added to the animals record and they will be removed from the display To bring all the animals back to the display click Restore on the bottom button bar _43 3 3 Scanning Ewes amp Lambs This is for the entry of Scanning results against Ewes and Lambs Date Result Foetal Count ME scanning _ 19 14 2009 Positive Foetal Count 2 Age of Foetus 20 Result Gestation Comment Anim
101. xt animal on record Previous Moves to the previous animal on record Exit Leave the animal record section If you have not saved the changes you will be prompted to do so Help Accesses the help menu 29 nae a m F Tags Ewes Lambs amp Rams p Briel Tags Heath Movements Services Seanrings Wohin Ear Number Genetic Sire Dam Surrogate Tag Previous Tags click record The management and official ID of the sire and dam of this animal If the animal was home bred these may have been filled in automatically at birth They can be edited 1f required The Management and official ID of the surrogate dam 1f this animal was fostered This is a record of any previous Official ID tags this animal has had It is normally updated through the Retagging Occurrence option New tags can be entered by clicking New and filling in the detail Old tag records can be changed by clicking on the line to highlight it Edit and make the required changes Highlighting a line and clicking Delete will remove that retagging 30 2 3 Health Ewes Lambs amp Rams Animal Tags Health Movements Services Scannings Lambings Weighings Esr Number Date swe j new eet ent ore na eroga er f uae This record is updated through the Health option in the Animal Occurrence section New allows treatments to be entered directly into the record Click New and fill
102. you click this selection is the order in which the headings are laid out across the paper The number of columns each heading takes in a report is shown in the Len Column The total columns of all selected headings is shown at the top of the report Thirdly the Sort order of the report is set by the end column under Rank If you want the report sorted by a particular heading click in the rank box of that heading This will be the first sort criteria Should you wish to sort further within the first choice then click in your second chosen option rank box An example of this may be to sort firstly by Breed and then within the breed by the Sire Click OK to save your report format 123 To display or print a report Highlight the report you wish from the list Select which type of animals you wish to include live and or dead ewes lambs and or rams Click Display or Print on the Bottom Button Bar LE Selective Reporting E 100 Manor Farm Selective Reporting Lambs Sires Ear Number 10013 10006 00203 00211 00221 t0227 00228 D0208 w070 10014 020210 00212 020215 00224 00229 00711 00718 00201 010217 002193 00220 00223 00225 00205 oo206 oo7 20 D0202 00203 010213 00214 00216 010218 00226 oo204 Official Tag UROT23456010013 UROL2345610006 UROT2345600209 UROT2345 e00211 UROLZ2345e00221 UROLV2 345000227 UROLV2 345000228 UROLZ23 45800208 URO2Z 4422000706 URO1T2345710014 URO1T23456000210 UR

Sheepdata Manual

Contents

Download Pdf Manuals

Related Search

Related Contents