Title IIA Improvement Process - Kansas State Department of Education
Contents
1. Dy Kansas a 4 state department of Education N Educator Data Collection System EDCS and Licensed Personnel Report LPR 3 0 TO JOIN THE CONFERENCE CALL DIAL 866 620 7326 CONFERENCE CODE 785 296 4073 TO MUTE 6 TO UNMUTE 6 lala tatiana TECHNICAL ASSISTANCE 785 296 7935 A COPY OF THE TRAINING MAY BE FOUND ON THE FOLLOWING WEBPAGE HTTP WWW KSDE ORG AGENCY DIVISIONOFLEARNIN GSERVICES TEACHERLICENSUREANDACCREDITATION L ICENSURE LICENSEDPERSONNEL ASPX EDCS and LPR 3 0 e Purpose Collect information about the professional and demographic characteristics of district staff across the state of Kansas Data is collected and compiled in aggregate form for use by educational researchers school districts the KS Board of Education and the United States Department of Education LPR submission date March 31 2014 e Training content includes an explanation refresher of the EDCS web application and the LPR navigation through the EDCS web application an explanation of the new assignments and their link to the courses mapped as part of the Kansas Course Code Management System Updates for the 2013 2014 school year STCO connection Assignment guidance e The Educator Data Collection System will not display course codes until the districts have mapped their local courses in the Kansas Course Code Management System KCCMS Kansas Course Codes e A system of numerical codes to de2. Dual Credit Courses C Distance Learning E Summer School 7 Number of Classes 2 Prek Ok O1 O O3 4 6 7 Us Hg Mio E11 E12 I Confirm for STCO 4 6 eS J Save Assignment Clear Assignment Data CTE Assignments e CTE Assignments refer to Career and Technical Education assignments e Assignment choices are limited to district approved programs CTE Assignments FTE Assignments 1 USD D0101 BLD 0105 Hannah Anderson 1247 E aee Satan Sata Local Course KCC ID Building ied to CTE 10001 Introduction to Computer Erie aaa Charter Delete Computers 10001G1 001115GGF School P confirm for sreo 6 d i Save Assignment A Clear Assignment Data Add New Staff e Select Add New Staff on the Side Bar Menu e Enter new staff member s SSN then select Search Staff If district has an existing staff member with the SSN the Profile Details will be pre populated If the new staff member has been issued an Educator ID number by KSDE the field Educator ID will be pre populated state department of User adamsdistrict District D0202 Building 0000 Access Level District School Year 2013 Return to App List Staff Data gt Add New Staff ee pank Pi SNS 5 wan 55S EIDIN j I i l ra Logout District DU202 SSN 000000000 JK q Search Staff F Welcome Import Text Files 2 Roll Over Data Find Update
3. Garton sew Info for STCO Summary Reports 3 EDCS Data Reports 4 SAR Report LPR Data Reports User Manual 1 Top of Page Topeka KS 66612 1162 All sessions with this server are subject to the KSDE Use Policy and will be monitored and logged Disconnect now if you do not consent to having your actions monitored and logged or if you do not agree to comply with the KSDE Use Policy Wi Kansas AN state department of EDCS User adamsdistrict District D0202 Building 0000 Access Level District School Year 2013 Return to App List Staff Data gt Find Update Staff 1 Bottom ot Page Ellogout District D0202 Tumer Kansas City gt Building None Selected SON 000000000 Welcome Educator ID DOB MM DD YYYY Email a Staff Data FirstName Middle Name Last Name Import Text Files 1 2 i C Esan GiearFom Search P Clear Form pocan Saens l Find Update Sta ian SSN Last 4 Last Name First Name Middle Name Educator ID Mem s gt ee Assign Observer Profile Details Assign Evaluator license Personnel Report FTE Assignments 3 Submit LPR Guide Reports Info for STCO Summary Reports EDCS Data Reports SAR Report LPR Data Reports Exited Staff e By selecting Exited Staff in the Side Bar Menu the list of all staff members that have been exited will be viewable in table form e The option to exit a staff member from
4. Login ist time users may request a User Name and Password by selecting Register e Application Menu After logging on you will see a personalized menu based on the applications you have the authority to access Select the EDCS Or yr or 1 t time users will need to request access by selecting Manage My Account LOD matr e INSAN Kansas _ ee ee e N a a a User Login for KSDE Web Applications User Name Password Login KSDE applications support Internet Explorer 8 and 9 for Windows and Firefox 10 x and higher for Macintosh Forgot Your Password If you have not yet registered to have an individual login and password for accessing KSDE komisis web applications click here to register oystem Maintenance Notices 2013 Kansas State Department of Education All Rights Reserved Teacher Licensure and Accreditation 765 291 3678 IT Help Desk 785 296 7935 900 SW Jackson Suite 106 Topeka KS 66612 All sessions with this server are subject to the KSDE Use Policy and wi ll be monitored and logged Disconnect now if KSDE Web Applications Click a link below 1 EDCS 2 EDEN Meta Data Administration 3 Educator Data Reports AELCS 5 IHE Portals 6 License Application _Praxis Records Import Manage My Account Logoff System Maintenance Notices 2013 Kansas State Department of Education All Rights Reserved Teacher Licensure and Accreditation 7
5. Salary 000000 0 Pe Latino Base w Fringe 000000 0 3 ace choose one or more American Indian or Alaska Native Black or African American White C Asian Native Hawaiian or Other Pacific Islander Gender None Selected Entrance Code None Selected E Profile Details e Total Experience Total years of teaching and administrative experience Do not include the current school year Use zero 0 for all 1t year teachers e USD Experience Total years of experience teacher and or administrator has in the Unified School District Do not include the current school year Use zero 0 for all 1t year teachers Profile Details e Base Salary Do not include supplemental contracts and or fringe benefits e Base w Fringe Include supplemental contracts and or fringe benefits Fringe benefits include group life group health disability income accidental death and dismemberment and hospital and or medical expense insurance Do not include social security workers compensation and unemployment insurance e Gender Select either Male or Female Profile Details e Entrance Codes O O In State USD Came from another Kansas USD New Teacher from In State College 15 year teacher from a Kansas institution New Teacher from Out of State College 1 year teacher from an out of state college Out of Field Returning teacher from another area of employment Out of
6. Staff oes C an 1 S I mm eee oe Exited Staff Delete Data Evaluation Roles Assign Evaluator Assign Observer g License Personnel Report Submit LPR Guide Reports Info for STCO Summary Reports EDCS Data Reports SAR Report LPR Data Reports User Manual 0 Top of Page Add New Staff e Enter all Profile Details for the new staff member Use the school email address Mailing address 1s a required field e New staff member must be added to a building prior to giving an assignment Follow same procedures to Find Update Staff when adding assignments as they exist after adding state department of User USD101 District D0101 Building 0000 Access Level District Return to App List SlLogout District 0101 OOOO SSN 000000000 000000000 Search Staff Welcome Educator ID 4374584234 DOB MM DD YYYY Email Staff Data First Name Middle Name Last Name Find Update Staff Address Address 2 Add New Staff City State None Selected Zip Code Import Text Files Deleted Staff Total Experience USD Experience ay amp Ethnicity Ethnicity ois Base Salary 000000 E Hispanic Latino Delete Data Poon Doo Race choose one or more 7 eee pen T E E American Indian or Alaska Native nes eee Black or African American License Personnel Report a White Asian Entrance Code None Selected Native Hawaiin or Other Pacific Islander eae a one
7. not be rolled over this year Roll over assignment FTE and staff data Roll over assignment FTE and staff data Roll over FTE and staff data Rall Over r to finish An alert will appear confirming the success of the roll over and then you may return to the Find Staff page to view the data rolled over Due to revision of subjects some assignments will not roll over Many assignments will have their subject changed 1 Top of Page 2013 Kansas State Department of Education All Rights Reserved Help Desk 785 296 7935 Front Desk 3201 FAX 785 296 7933 120 SE 10th Avenue Topeka KS 66612 1162 Find Update Staff e Search by _e Search Results Building All matches to the search Social Security Number will appear Educator ID To update staff members Date of Birth DOB data select View To delete staff member select Delete To add a new building to a staff member s data Email address First Name o Middle Name Last Name select Add Building User adamsdistrict District D0202 Building 0000 Access Level District School Year 2013 Staff Data gt Find Update Staff Return to App List SijLogout District D0202 Tumer Kansas City Welcome Educator ID a Staff Data First Name Import Text Files Roll Over Data Add New Staff 4 Search Results Profile Details Exited Staff 2 FTE Assignments Delete Data Evaluation Roles Assig
8. 85 291 3678 IT Help Desk 785 296 7935 900 SW Jackson Suite 106 Topeka KS 66612 All sessions with this server are subject to the KSDE Use Policy and will be monitored and logged Disconnect now if you do not consent to having your actions monitored and logged or if you do not agree to comply with the KSDE Use Policy Welcome Screen e Contact update through KSDE Directory application e Select the School Year 2013 2014 e Status e Help e Side Bar Menu Options Staff Data x Import Text Files Roll Over Data Find Update Staff Add New Staff Exited Staff Delete Data Evaluation Roles Assign Evaluator Assign Observer Oo Reports x Submit x Reports o Info for STCO xX KX XK KXK KXK KXK XX Summary Reports EDCS Data Reports SAR Report LPR Data Reports O OO state department of User adamsadmin District KSDE Building 0000 Access Level KSDE Admin School Year Not Selected Return to App List Welcome Bottom of Page SlLogout School Year 2012 2013 7 re a Status of Licensed Personnel Report for the school year NOT YET STARTED Welcome to the Educator Data Collection System Content Questions Lori Adams Education Program Consultant 785 296 3835 or ladams ksde org Web Application Questions KSDE Information Technology Help Desk 785 296 7935 Top of Page 2013 Kansas State Department of Education All Rights Reserved Help Desk 785 296 7935 Front Desk 765 296 3201 F
9. 98 Drivers Education Workplace Experience 08199 Drivers Education Other EDCS if offered during summer follow summer school courses guidance KIDS STCO submit record indicating the teacher who is assigned to the course in EDCS OOO O Ae Pending Updates e Staff Assignment Report functional no earlier than January 30 2014 e Jobs for American Graduates JAG courses JAG Checkbox added no earlier than January 30 2014 Educator Data Collection System and Licensed Personnel Report 2014 Training Schedule e January 9 2014 1 30 PM to 3 00 PM e January 16 2014 9 00 AM to 10 30 AM e January 23 2014 1 30 PM to 3 00 PM e January 28 2014 9 00 AM to 10 30 AM LPR Submission Date March 31 2014
10. AX 785 296 7933 120 SE 10th Avenue Topeka KS 66612 1182 All sessions with this server are subject to the KSDE Use Policy and will be monitored and logged Disconnect now if you do not consent to having your actions monitored and logged or if you do not agree to comply with the KSDE Use Policy state department of EDCS ser adamsdistrict District D0202 Building 0000 Access Level District Scimol Year 2014 Status HijLogout Import Text Files pl Over Data Welcome to the Educator Data Collection System Find Update Staff Add New Staff i Lori Adame Education Program Consultant 785 296 3835 or ladams ksde or Exited Staff E Web Application Questions Delete Data KSDE Information Technology Help Desk 785 296 7935 Evaluation Roles Assign Evaluator ete lt Side Bar Menu Parcs Info for STCO Summary Reports EDCS Data Reports SAR Report LPR Data Reports User Manual A septum 2013 Kansas State Department of Education All Rights Reserved Help Desk 785 24b 1935 Front Des 32 FAX 785 296 7933 120 SE 10th Avenue Import Text File e All districts have the ability to upload their personnel data directly into the Educator Data Collection System web application e If you choose to import your data the data file s must be either a tab delimited or comma delimited file e The data must be divided into separate files and uploaded in th
11. State Experienced teacher coming from outside Kansas Private School Experience teacher coming from a private school Returning Teacher Employed in district last year Retired Experienced teacher currently receiving KPERS Profile Details e Race amp Ethnicity Ethnicity x Hispanic Latino Race x American Indian or Alaska Native x Black or African American x White x Asian x Native Hawaiian or Other Pacific Islander e Sample Letter and Descriptions in User Manual Appendix A FTE Assignments FTE None Selected Save FTE No Assignments Educator Type None Selected Su bject Area None Selected Course None Selected Local Course Code KCC Identifier None Selected Virtual Course Monitor Dual Credit Courses Distance Learning C Summer School Number of Classes None Selected PreK K 1 A 3 4 5 6 Fi 8 9 10 11 12 Confirm for STCO Save Assignment Clear Assignment Data FTE Assignments e Full Time Equivalent FTE FTE is assigned by building Ifastaff member is po to teach in multiple buildings you will need to pro rate the total FTE accordingly Co op or Inter local administrator must provide FTE Admin data to supplemented district Co op or Inter locals must report staff members for KEEP purposes e Assignments The Educator Data Collection System will not display assignments until the district has mapped their local courses in the Kans
12. as Course Code Management System KCCMS Please refer to the Licensed Personnel Guide available at TLA se 9 0Personnel 20Guide2013 14 20version 201 pdf for the list of assignments and the teaching endorsement required for appropriate licensure Educator Type By selecting a specific Educator Type the appropriate grade levels will become active Educator Type Grade Levels Elementary Pre School Teacher PreK Grade 6 Middle School Teacher Grades 5 8 Secondary Teacher Grades 9 12 o SPED ESOL Teacher PreK Grade 12 Career and Technical Education Grades 7 12 School Specialist PreK Grade 12 School Support PreK Grade 12 Leadership Administration PreK Grade 12 Migrant Educator PreK Grade 12 FTE Assignments a 2 FTE Assignments 1 USD D0101 BLD 0105 Monica Harmon 9841 Save FTE Building Teacher Type Subject Area Erie High Charter School View Secon dary Teacher Life and Physical Sciences secondary Environmental Science Educator Type Secondary Teacher Course Environmental Science Local Course Code KCC Identifier Science 003 Environmental Science 03003G1 001115GGN Yi State Course Local Course KCC ID Science 003 Environmental Science 03003G1 001115GGN Delete Subject Area Life and Physical Sciences secondary C virtual Course Monitor
13. cluding CO and Votech e KCCMS Each course should be mapped in KCCMS and marked as dual credit in the college career section If the course is a dual credit pathway course then it should have the appropriate dual credit pathway code e EDCS assign to person at the district responsible for that course or program o The si cect person might be a counselor principal or other licensed person 1n charge of overseeing that course or program o Be sure to indicate a course as Dual Credit when it is a course taught by a college professor and the student receives both high school credit and college credit e KIDS STCO submit record with person assigned to the course in EDCS 2013 2014 Example of Dual Course in EDCS FTE Assignments FTE None Selected No Assignments Educator Type None Selected Subject Area None Selected Course None Selected Local Course Code KCC Identifier None Selected _ Virtual Course Monit _ Dual Credit Courses __ Distance Learning Summer School Number of Classes None Selected iprk Ok O1 O U3 U4 5 Os O7 Us Ug O10 O11 O12 Confirm for STCO 2013 2014 Reporting Summer School e KCCMS summer school courses should be mapped e EDCS teachers must be assigned to the summer school courses in EDCS If this occurs before the LPR snapshot is submitted the Summer School checkbox should be selected e KIDS STCO course outcomes for summer school courses tak
14. e following order i Staff data o gt F T E data 3 Assignment data e Please refer to Appendix D of the User Manual for a complete set of instructions for importing data Roll Over Data e Roll over options Roll over assignment FTE and staff data Roll over FTE and staff data Roll over staff data e Years experience and USD experience for each returning faculty person will be automatically increased by one e Entrance status will be set to returning teacher e Faculty salaries do not roll over e Due to the Kansas Course Codes new assignments will not roll over Roll Over Data e CTE Assignment data will not roll over e Individuals without Teacher IDs ROTC Instructors assignment data will not roll over e Confirm for STCO does not roll over User carterdistrict District D0202 Building 0000 Access Level District School Year 2014 a Welcome Staff Data Import Text Files scala Find Update Staff Add New Staff Exited Staff Delete Data Evaluation Roles Assign Evaluator Assign Observer Reports Info for STCO Summary Reports EDCS Data Reports SAR Report LPR Data Reports User Manual state department of Staff Data gt Roll Over Data 1 bottom ot Page Roll over data from the prior school year Years experience and USD experience for each staff person will automatically be increased by one Entrance status will be set to returning teacher Staff Salaries will
15. ed F Virtual Course Monitor F Dual Credit Courses Distance Learning Uprek CK Cy C C3 04 D5 2013 2014 Reporting Course from one Building with Student from Another Building e Itis common for students to attend another building to take a course that is not available to them at their building e Example 8 grade students that typically attend the middle school are frequently allowed to take a 9 grade course at the high school e KCCMS Map the course at the lowest grade level the course 1s offered e EDCS At the high school building assign the course to the educator that teaches the course 2013 2014 Reporting Non licensed Educators Responsible for a Course e When a non licensed educator is reported in EDCS the educator s Social Security Number SSN is reported because an educator ID is not generated Example when military personnel are hired to teach ROTC courses they are entered in EDCS with their SSN instead of an Educator ID e KIDS STCO Submit record indicating the teacher SSN in the F23 Educator ID field so that the record aligns with what has been reported in EDCS 2013 2014 Reporting Drivers Education e Drivers Education course should be reported if the course will be included on the student s transcript KCCMS 08152 Drivers Education Classroom Only 08152 Drivers Education Classroom and Laboratory 08197 Drivers Education Independent Study 081
16. en during the 2014 summer school session through July 31 2014 are required to be submitted for the 2013 2014 school year 2013 2014 Reporting Special Education e EDCS o Any district that has an educator physically working in the district will need to report that educator in EDCS O Special education teachers must be licensed in a content area if they are going to be assigned to a content specific course e KIDS STCO submit record indicating teacher who is assigned to the course in EDCS 2013 2014 Reporting Special Education If the SPED or ESOL teacher is issuing grades for CONTENT area i Select Educator type 4 SPED ESOL 2 Select the specific subject teacher is teaching ex mathematics 3 Select the course ex general math Course must be mapped appropriately in KCCMS to display in SPED ESOL educator type 2 FTE Assignments FTE None Selected No Asciamiaas Subject Area None Selected Educator Type None Selected S Local Course Code KCC Identifier None Selected 2013 2014 Reporting Special Education If the SPED or ESOL teacher is providing support services and NOT issuing grades 1 Select Educator Type 4 SPED ESOL 2 Select Subject Area 94 SPED ESOL 3 Select the appropriate course 4 Select additional SPED ESOL code if drop box appears Su bj ect Area Special Education English to Speakers of Other Languages Local Course Code None Select
17. f Import Text Files Deleted Staff Roll Over Data Delete Data Evaluation Roles License Personnel Report Submit LPR Guide Reports Info for STCO Summary Reports EDCS Data Reports SAR Report LPR Data Reports We o iu Top of Page 2012 Kansas State Department of Education All Rights Reserved Help Desk 785 296 7935 Front Desk 1 Topeka KS 66612 1162 All sessions with this server are subject to the KSDE Use Policy and will be monitored and logged Disconnect now if you do not consent to having your actions monitored and logged or if you do not agree to comply with the KSDE Use Policy Delete Data e Caution this section allows the user to delete all data from the Licensed Personnel Report e User has the following delete options All assignment data All assignment and FTE data All assignment FTE and staff data All assignment FTE staff and staff exit data All staff exit data only KEEP Reporting e KEEP Roles Keep Points of Contact Evaluator Kayer1 Akweks Observer Consultant Evaluatee kakweks ksde org 785 296 5140 Bill Bagshaw Assistant Director bbagshaw ksde org 785 296 2198 User carterdistrict District D0202 Building 0000 Access Level District School Year 2014 Return to App List Welcome Bil ogout School Year 2013 2014 ee Status of Licensed Personnel Report for the school year IN PROGRESS Import Text Files ssi ten tens Welcome to t
18. he Educator Data Collection System Find Update Staff Lori Adams Education Program Consultant Add New Staff 785 296 3835 or ladams ksde org Exited Staff Web Application Questions KSDE Information Tech nology Help Desk Delete Data 785 296 7935 ee m e a m e n Se ne eat whos 2 m Se oT _ n mP eee ee a a a Info for STCO Summary Reports EDCS Data Reports Submit e If the Licensed Personnel Report detects potentially invalid data it will give you a description of any invalid or incomplete staff FTE assignment and or deleted staff data O Stops include x Report contact person must be filled in x Invalid or incomplete Staff data has been detected x Invalid or incomplete FTE data has been detected x Invalid or incomplete assignment data has been detected x Invalid or incomplete deleted staff data has been detected Warnings include x Possible invalid Staff data has been detected x Possible incomplete Staff Assignment data has been detected e If you have a GO in the Status section the LPR does not indicate invalid data state department of User USDO309 District D0309 Building 0000 Access Level District Return to App List License Personnel Report gt Submit HilLogout Check of Completeness Status Override i Invalid or incomplete Staff data has been detected Stop o D Invalid or incomplete fte data has been detected Stop o a Staff Data l Invalid or inc
19. ir assignment Based on licensure certification records in TLA x These records change daily Indicates violations of QPA Quality Criterion 5 and or NCLB highly qualified teacher Staff Assignment Report e Never Licensed Does not currently hold a valid license in KS Expired License License is expired Substitute Holds valid KS substitute teaching license Licensed Unqualified Holds valid KS license but does not hold the correct subject and or grade level endorsement for assignment Licensed with Provisional Endorsement Qualified Holds valid KS license with a provisional endorsement w appropriate subject and grade level for assignment Staff Assignment Report e Licensed with Waiver Holds valid KS license USD has been granted a waiver by the KS BOE e Non Standard License Qualified Holds non standard license w appropriate subject and grade level for assignment e Not HQ for Assignment e Nota Valid Course Code Used for KSDE reference only does not affect District s QPA e Licensed Unqualified for Grade Level Holds valid KS license but does not hold the correct grade level endorsement for the assignment Course Teacher Student Data Flow Validates against Building Educator ID KCC ID Local Course ID Local Course ID j Course Teacher Student CTE Data Flow Kansas Course Course Credits and Title EDCS Connec
20. irm for STCO 62012 Kansas State Department of Education All Rights Reserved Help Des 935 Front D FAX 120 SE 10th Topeka KS 66612 1182 Michael Subject Area None Selected Local Course Code KCC Identifier None Selected Distance Learning state department of i at lt gt Bottom of ee SSN 000000000 Email Last Name Middle Name DOB Educator ID 8 15 1963 2997972868 1 1 1980 5223931874 C Delete D 11 1 1957 7253384628 Ta 11 1 1957 3586495897 6 25 1983 3424789585 Race amp Ethnicity Ethnicity Hispanic Latino Race choose one or more O American Indian or Alaska Native Black or African American White Asian Native Hawaiian or Other Pacific Islander Summer School Lila C5 O7 Os Os O10 O11 O12 Save Assignment Clear Assignment Data fu Top of Page s with this server are subject to the KSDE Use Policy and will be monitored and logged nt to having your actions monitored and logged or if you do not agree to comply with the KSDE Use Policy state department of User USD101 District D0101 Building 0000 Access Level District Return to App List Staff Data gt Delete Staff Bottom of Page EllLogout District 00101 SSN Welcome Educator 1D 522393 DOB 01 0171980 Email o Staff Data First Name Hannah Middle Name Last Name Anderson Find Update Staff Exit Reason Make yourchoice Exit Date Add New Staf
21. n Evaluator Assign Observer a License Personnel Report Submit LPR Guide a Reports Info for STCO Summary Reports EDCS Data Reports SAR Report LPR Data Reports User Manual state department of Building None Selected SSN 000000000 DOB MM DD YYYY o Email Middle Name l Last Name see Top of Page User adamsdistrict District D0202 Building 0000 Access Level District School Year 2013 state department of Return to App List Staff Data gt Find Update Staff bottom ot Page Logout District 00202 Tumer Kansas City Building None Selected h SSN 000000000 Welcome Educator ID DOB MM DD YYYY Email a Staff Data First Name Middle Name Last Name Import Text Files Roll Over Data A Search Results ie taal Building SSN Last 4 Last Name First Name Middle Name Educator ID MaaNew Set Miew gt 068 8746 Adams me o C Te 1226398669 2 bated staf View 0164 add ulking a8 ems o O e Delete Data View 0154 Add Building 3333 C 7 11 1983 ae eon View 0168 Add Building 7824 Hughes Rhonda ky A3 4568978244 Assign Observer Profile Details a License Personnel Report ETE Assignments Submit LPR Guide a Reports Info for STCO Summary Reports EDCS Data Reports SAR Report LPR Data Reports User Manual 0 Top of Page Profile Details Profile Details Total Experience 0 USD Experience Behe Ethnicity nici F n n Base
22. omplete assignment data has been detected Stop J Find Update Staff eee Possible invalid Staff data has been detected Waning Oo Add New Staff Please note You are able to review your Staff Tae said SAR for the current school year prior to submitting You have warnings indicating possible invalid data You have stops indicating invalid data a Import Text Files Deleted Staff Roll Over Data Delete Data Evaluation Roles E License Personnel Report LPR Guide Info for STCO Summary Reports EDCS Data Reports SAR Report LPR Data Reports User Manual iu Top of Page 2012 Kansas State Department of Education All Rights Reserved bse aie Ta 5 296 7 335 35 120 SE 40th A Avenue Topeka KS 66612 1152 All sessions with this server are subject to the KSDE Use Policy and will be monitored and logged Disconnect now if you do not consent to having your actions monitored and logged or if you do not agree to comply with the KSDE Use Policy Reports e Summary Reports Reports by District or by Building Staff Demographics Summary Qualification Summary Data e Educator Data Reports Only available for current school year Report by District or by Building x Staff Data x Staff and F T E Data x Assignment Data e Staff Assignment Report Reports e Staff Assignment Report the kick out report The report will list staff members that are either not licensed not qualified or not highly qualified for the
23. scribe the courses taught by licensed teachers or completed by elementary or secondary students e Beginning with the 2009 2010 school year all school districts in Kansas report course assignments for teachers based on the Kansas Course Codes e Purpose Maintain longitudinal student records electronically Transmit course taking information from one student information system to another electronic transcripts Meet federal reporting requirements Reduce cost and burden of transcript studies Use course taking information in research and evaluation of student outcomes Kansas Course Codes e Who do I contact to find out more about the Kansas Course Code Project The KCCMS Help Desk x Email kccms ksde org x Phone 785 296 2078 Preparation for Completing the Report e Minimum Requirements o Windows x Internet Explorer version 8 and 9 Firefox version 10 and higher o To find out which version of the browser you are using click on the Help Menu and select About Internet Explorer Macintosh x Firefox 10 and higher o Browsers must be JavaScript and Cookies enabled Preparation for Completing the Report e Opening the Educator Data Collection System Go to the following URL or web address https svapp15586 ksde org authentication login aspx Type in your User Name a maximum of 8 characters Type in your Password a maximum of 15 characters Select
24. the EDCS is only available through the Search Results section e Once you select exit for the staff member you will be re directed to the Exit Staff section Select an exit reason Enter the exit date EDCS User USD101 Return to App List BjLogout Welcome Staff Data pe Add New Staff Import Text Files Deleted Staff Roll Ower Data Delete Data Evaluation Roles License Personnel Report Submit Reports Info for STCO Summary Reports EDCS Data Reports SAR Report LPR Data Reports User Manual District D0101 Access Level District Staff Data gt Find Update Staff Building 0000 District 00101 Erie Galesburg Building None Selected Educator ID DOB MM DD YYYY First Name Middle Name 5 Search Results Building SSN Last 4 Last Name First Name View Add Building 1247 Anderson Hannah View Add Building View Add Building 9841 Harmon Monia View Add Building 9841 Harmon Monica View Add Building View Add Building Pettijohn Profile Details Total Experience USD Experience Base Salary 000000 Base w Fringe 000000 Gender None Selected r Entrance Code None Selected FTE Assignments Save FTE Educator Type None Selected 2 8 FTE None Selected Course None Selected Virtual Course Monitor Cl Dual Credit Courses Number of Classes None Selected Liprek Ok Cla CO6 O Mis Conf
25. tion to STCO e Any courses students receive a grade for need to be assigned to the same teacher in both EDCS and STCO e If SPED ESOL teachers are issuing grades they need to be reported as teaching the specific content area Course codes beginning with 91 93 94 and 96 are for the LPR only If these course codes are used then no grade is given by the teacher in that assignment e Dual Credit virtual distance learning and summer school courses need to be assigned to the LICENSED staff member who oversees entering the grades Use the check boxes in the assignment area to indicate the type of course EDCS Connection to STCO e When the Assignment is final and ready to be used for the STCO submission the Confirm for STCO box needs to be checked e This box needs to be checked manually for each assignment e Questions about STCO should be sent to kids ksde org EDCS Connection to STCO FTE Assignments FTE None Selected No Assignments Educator Type Career and Technical Education Pathway None Selected Su bject Area None Selected Local Course Code KCC Identifier None Selected Dual Credit Courses Course None Selected El virtual Course Monitor _ Distance Learning Summer School Number of Classes None Selected prek OK O1 O O3 O44 U5 Os O7 Os Oo Hio O11 12 Confirm for STCO Ticar Assignment Data 2013 2014 Reporting Dual Credit Course in
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