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1. A INACTIVITY TIME OUT Factory set to 30 seconds The time the Copy Commander will automatically shutoff displaying time and date if no count pulses are received from as little as 1 second to 999 seconds Also allows settings to accommodate the copies where the duplex copy is made a double count This further allows you to customize your automatic shutoff for your type of machine and your workload The range is 1 to 9999 seconds 2hours 45minutes max LATENCY TIMEOUT Factory set to 5 seconds Feature is used to keep the count pulse line open to an account after it has been disabled This allows for slower copiers to record the copies to the right accounts Set this to zero if using Debit mode The range is 1 to 99 seconds COUNT UP DOWN Factory set to YES NOTE ALL CODE NUMBERS WILL OPERATE IN THE MODE YOU SET e Up Count is Credit Mode accumulates totals as copies are run e Down Count is Debit Mode you set the number to limit the number of copies that can be made under each account number As each makes their copies the quantity is subtracted from the total you entered When this quantity is used up and zero for the number of copies the Copy Commander will disable the copier so no further copies can be made Setting the count up down function your choice is Yes or No UPCOUNT Press Blue ff Menu Key DOWNCOUNT 1 Press the Blue Menu Key NO 2 Set the Latency time out to zero 3 Set a value to each code numb2. Accountor Systems 16W361 S Frontage Road Ste 107 Burr Ridge IL 60527 5830 Phone 800 229 8765 Fax 630 325 9201
3. 2 05 5h tal ea 13 Mounting Bracket necces eu dis PES dam eee dee mre ea 13 17 Programming Quick Sheet o o o o 14 User Code Worksheet 000 cece eee eee eee 15 Setup Worksheet veg owexneekwess AAA E ae 16 O be A E ene Psas 17 Warranty And Service AddreSs ececeeeeeeeeeeee ee ee ee es Back Page SERIAL NUMBER SECTION 1 INTRODUCTION Congratulations on your decision to use the Copy Commander If you have never used a copy accounting system before you will be pleased with the control it will give you over the use of the copier You may also be surprised when you get the information from your first months readings Your volume will probably be reduced and you may be surprised to discover that certain persons or departments are making a much larger number of copies than previously thought The Copy Commander was designed for each control and usage of the copier taking a minimal amount of time and effort to manage PLEASE READ THROUGH THIS MANUAL COMPLETELY BEFORE USING YOUR COPY COMMANDER WARNING UNIT IS NOT USER REPAIRABLE DO NOT OPEN NO SERVICEABLE PARTS CONTACT YOUR DEALER FOR SERVICE SECTION 2 HOW DO I GET STARTED Before installing the Copy Commander its best to first make a list of people departments and others who will be using your copier Here are answers to some questions you might have WHAT IS A USER CODE A User Code consists of up to 10 digits For example
4. Wall Mount Mounting Unscrew the L shaped cover With cover off the Base mounting base can be slid down and removed from the main unit The mounting base then can be secured to the wall using the supplied screws Note insure the wall can support the copy commander After mounting base to wall slide the main unit back onto o the mounting base then re install L shaped cover and AT 4 Cover fasten with screw Y Desk Top Unscrew the L shaped cover With cover off the mounting bracket can be slid down and removed from the main unit Reverse the bracket and slide it back onto the main unit Re install the L shaped cover and the unit is placed on the desk top with a tilt Copier Mounting Method 1 Unscrew the L shaped cover With cover off the mounting base can be slid down and removed from the main unit Remove the screws and washers from the Mounting supplied metal bracket alien the metal bracket with the Metal t Base larger end of the mounting base as shown below and re Bracket insert the screws and washers through the mounting base as shown Slide mounting base back onto the unit Re A O is install the L shaped cover and secure it with the screw Remove the paper from the tape on the bottom side of the metal bracket apply to a clean surface This could be on the copier or tabletop Method 2 Unscrew the L shaped cover With cover off the Metal mounting base can be slid down and removed from the Bracke
5. a 4 digit number that could serve as an Account is 2345 WHY DO I NEED A USER CODE NUMBER A User Code Number is used for people employees who will have access to the copier If someone attempts to make copies without a proper User Code Number the copier will not operate WHERE DO USE THE USER CODE NUMBER To use the User Code Number like our 2345 example you enter that number on the Copy Commander s keypad much like you would use a telephone HOW DO I GET A LIST OF USER CODE NUMBERS User Code Numbers are created by you For Example 2345 for John 1 for Mary 85023 for Department 7 Keep in mind that any of the User Code Numbers can be added and old ones deleted more about how to do that later Once entered the Copy Commander will sort the numbers and store them numerically SECTION 3 INSTALLATION INSTRUCTIONS 3 1 1 CONNECTING THE COPY COMMANDER TO YOUR COPIER Somewhere on your copier will be an interface port or connector to which the Copy Commander will be attached Generally the interface port to the connector is located on either the right or left side of the machine near the top Since the location of this plug varies from copier to copier it is best to ask your copier service provider to locate it for you You may have to remove a copier panel to access this control port receptacle We may have included specific instructions on how to find it with these materials You might also consult the copier s us
6. change is the same manufacturer and model as the one your Copy Commander is installed on you should simply get your dealer to reinstall it on the new machine There may be a small charge for installation If the copier is a different make and or model you may need a different interface cable CHANGING COPIERS and there would be an additional charge for the cable as well as the installation 7 3 Mounting Bracket See Page 17 To use the metal bracket 1 Remove front center screw 2 Remove plastic stand form unit 3 Attach bracket to the larger end of the plastic stand 4 Reattach and tighten front screw ee SECTION 8 PROGRAMMING QUICK SHEET Enter Manager Menu gt Enter right arrow up arrow ENTER NEW ACCOUNT 1 Press Enter on Account Add 2 Enter User Code Number then press Enter Key 3 Repeat step 2 for each account code number EDIT DELETE CODE NUMBER 1 Press Enter on Account Edit Delete 2 Enter User Code Number then Enter to Edit Copy Count press Enter and enter in the new value or clear to zero then enter to Delete press Green Key then Menu key followed by enter _ to Lock out press the Red gt key press again to unlock PRINT OUT WITH PRINTER Plug cables from Copy Commander to printer Turn on printer Enter Manager Menu select Printer Report Press Enter When finished select in Manager Menu Clear Totals Press Enter eas MANUAL READINGS q1 Enter Manage
7. 2 Record the data 3 Press the Green Arrow A question will come on the screen Delete This Account No Use the Menu Arrow for No and t Menu Arrow for Yes To delete choose Yes and press the Enter Key TO LOCKOUT 1 Use the ff J Menu Keys to select the user code to delete 2 To lockout a user code account press the Red Arrow gt Key 3 To unlock a user code account press the Red Arrow gt Key Again PRINT REPORT To print a report press Enter The printer function will automatically send the print data to the parallel port located on the right side of the Copy Commander This is a standard Parallel port 25 pin connector CLEAR TOTALS Reset copy counts zero Yes Blue Up Arrow Key No Blue Down Arrow Key Default is No Choice is Yes or No Note if VALIDATE is set to NO clears out all code numbers and copies SET DATE Press Enter display will show Enter Date use the Menu arrow keys to change the month Use the Green and Red Arrow Keys to move the curser to the number that you want to change and then enter in the correct number Press ENTER Key when completed For the year 2000 enter 100 SET TIME Press Enter Enter Time is displayed Use the Green and Red Arrow Key to change value For AM press Blue up Menu Key for PM press Blue down Key ae 4 7 SET UP MENU A series of parameters usually done only once at setup Use the Blue J Menu Keys to toggle the settings
8. COPY COMMANDER Il INCREASING COPIER PRODUCTIVITY AUTOMATIC CONTROL AND RECORD KEEPING MANUFACTURED IN THE USA ACCOUNTOR SYSTEMS 16W361 S Frontage Road Ste 107 Burr Ridge IL 60527 5830 PHONE 630 325 9200 FAX 630 325 9201 Section 1 Section 2 Section 3 3 1 3 2 Section 4 Section 5 5 1 5 2 5 3 Section 6 6 1 6 2 6 3 Section 7 7 1 7 2 7 3 Section 8 8 1 8 2 Mounting Bracket Warranty TABLE OF CONTENTS Introduction zs ordran nae i 1 How Do Get Started 2 Installation Instructions 3 Connecting Copy Commander to Your Copier 3 Programming Using The Manager Menu 4 Manager FunctionS 00 cece ee eee 5 Account Add c ecean a e r aa ale a 6 Account Edit Delete LockoUt o ooooooooo 6 7 Print REPOM oss yaaa det adas h Es 7 O AO a ete A er ack ogee a EAE 7 Sel Dale ais RR A RAR NE 7 SEC MIMIC ri a Yd sale dt o doc 7 Set p Menu a ps a eee eae rede Ae eee 8 9 Using Your Copy Commander 10 PANA O II eb 10 Keypad ACCESS 2000 AA ad 10 Gard ACCESS ins e aa rs PCRS ds p 10 Taking Monthly Readings 11 Manual Method 2244 aide 22 ra os dad 11 Setting The Cost Per Copy 02 5052 cee ee eee 12 Printer Method 7 00 24 as ls ranas amend 12 Technical Information and Service 13 Calling In a Service Callao e iba 13 Changing Copiers co
9. at allows someone else to use the management functions if you are unavailable 4 SECTION 4 MANAGER FUNCTIONS Manager Function Definitions To enter into any function press the Enter key when the function you desire is on display To exit back to the Manager Menu press the Clear key sometimes several times If you press this key too many times it will go back to the first manager function When you enter a function the Copy Commander will beep When you exit the function it will beep twice Press the Blue Y Menu Key to view the next function option MANAGER MENU Account Add Account Edit Delete Print Report Clear Totals Set Date Set Time Setup Menu Inactivity Timeout Latency Timeout Count Up Down Per Copy Cost Session Copy Limit Report Settings Secure Entry Verify Account Key Entry Sound Key Board Active Card Reader Active Network Number Machine Number Manager Password Exit to Manager Menu Exit Manager Mode 4 1 ACCOUNT ADD Use this function to manually add your user code list into the Copy Commander The Copy Commander will automatically put your user code number in numerical order It will beep twice to signal that the account is accepted The screen will display Cannot Add Account Exists if you try to put in the same number twice Remember you can use from 1 to 10 digits simply type in the user code number and press ENTER If
10. cess by persons or departments who are authorized to use the copy machine Programming the Copy Commander is so easy it s a lot like using a telephone NOTE The Copy Commander does not have to be connected to the copier to be programmed It can be unplugged for two months with a fully charged battery without any memory loss In Section 2 we discussed making a list of User Code Numbers that will be used by people who are authorized to use the copier It you don t yet have a list you can use our examples to become familiar with programming the Copy Commander These examples can be easily deleted later Please take the time to make a copy of the work sheet in the back of this manual and fill out these sheets at this time If you do not have a User Code list please follow the example EXAMPLE USER CODE NUMBER NAME 2345 John 1 Mary 85023 Department 7 Again the Copy Commander does not need to be connected to the copier to program it so go ahead and plug it in and try the examples at your desk To get into the Manager Menu press the Red Arrowed Key then the Blue Up Arrow Menu Key There is no manager password need to get into the Manager Menu the first time you use the Copy Commander We suggest that when you start putting in your parameters you select a manager code number which is easy to remember and write it down in a couple of places If you change your Manager Code it is a good idea to write your MANAGER CODE here Th
11. er EXAMPLE 35 copies in John s Account 75 copies in Mary s and 1 500 copies in Dept 7 Enter Manager Menu Enter Account EDIT DELETE 1 Press Enter again to access first account 2 Press Enter then type in Copy Amount 3 Press Enter to record the copy amount 4 Press Menu f to step up to the next account code Repeat steps 2 4 until programming is complete PER COPY COST Factory set to 000 This feature is used with a printer Range of 000 to 999 8 SESSION COPY LIMIT Factory set to 0 This will limit the user each time they enable the copier to the number of copies you set this feature for It will then disable the copier for that copy session If set for 0 allows infinite copying Range of 0 to 9999 REPORT SETTINGS Factory set to NO Show inactive account Yes or No The default is No Yes will print out all accounts in the Copy Commander For economy printout use No to print only accounts with copy count data Choice is Yes or No SECURE ENTRY Factory set to NO Changes display to asterisk as the user enters in their code numbers Choice is Yes or No VERIFY ACCOUNT Factory set to YES Yes requires each code number to be validated to the list in memory No will store any code number entered into memory auto entry NOTE If NO then when CLEAR TOTALS is used all code and copies are cleared from memory Choice is Yes or No KEY ENTRY SOUND Factory set to YES Yes enabl
12. er manual Once the interface port has been located the rest is easy BEFORE YOU DO ANYTHING MAKE SURE THE COPIER IS TURNED OFF AND IS UNPLUGGED Follow the installation instructions which are included specifically for your copier These instructions will be found in the box Once the unit has been interfaced to the copier go on to Item 4 Place the Copy Commander where it will be most convenient for users but will not interfere with the operation of the copier Connect the Copy Commander s black power cube to a 120 volt electric outlet probably the same one to which the copier is connected If the copier is still unplugged you should plug it back into the outlet Contact your copier vendor to see if the copier has to be programmed to activate the control port 3 2 PROGRAMMING USING THE MANAGER MENU One of the features of the Copy Commander is the Manager Menu which activates all of the special management functions and allows the person responsible for the Copy Commander to program in User Code Numbers keep them up to date change the data contained in accounts use the portable printer and perform record keeping functions etc Generally we suggest that only a limited number of persons have access to the Copy Commander s password so that system security will be at a maximum You are now ready to program your Copy Commander Programming simply means adding user code numbers so the Copy Commander will allow ac
13. es the sound to the keyboard for each time a key is pressed Choice is Yes or No KEYBOARD ACTIVE Factory set to YES Enabled Yes enables the keyboard for users Choice is Yes or No CARDREADER ACTIVE Factory set is YES Enabled Yes enables the card reader Choice is Yes or No NETWORK NUMBER Factory set to 1 Used Only with CCNET Software Assign a network number in a LAN connection MACHINE NUMBER Factory set to 1 Used with CCNET Software assign a machine number within a LAN network Range is 1 to 32 MANAGER PASSWORD Factory set to NONE The manager password has a range of 1 to 10 digits To clear out an old number press Clear then enter the new password code number followed by Enter EXIT TO MANAGER MENU Press ENTER to exit back to the Manager Menu Qin SECTION 5 USING YOUR COPY COMMANDER 5 1 5 2 5 3 DISPLAY The display on the Copy Commander will show the time to the left of the display including AM or PM hour minute and seconds To the right of the display is the date with the day of the week on top and the month day year on the bottom KEYPAD ACCESS To make copies the user simply enters his authorized account number on the Copy Commander s keypad and presses ENTER When an authorized account number is entered the display will show the total number of copies made to date to the left of the display to the right the current copies made and the copier is ready to make copie
14. per copy function is being used the total cost of those copies This can be done either manually with our portable printer or a laptop computer The manual method does not show the per copy cost MANUAL METHOD Establish some sort of reporting method This may simply be a sheet of lined paper on which the data is recorded or it may be a form you or your accounting department may have generated It has been our experience that the simpler the better Enter Manager Menu Enter Account EDIT DELETE Press Enter Key to view the first code number Record Data Press Blue T Menu Key to view next user code number Repeats steps 3 and 4 to record all accounts oo Se o After all the copy totals have been recorded clear the data to start the next period by using the clear totals function WARNING Make sure that all of your data from the previous period has been properly recorded before you clear all of the copy count data 7 Press Clear Key twice 8 Press Menu J Key to CLEAR TOTALS is on display 9 Press Enter Key 10 Press Menu Key to confirm 11 Press Enter 11 6 2 SETTING COST PER COPY You may want to establish a cost for each copy made The Copy Commander can keep a record of both the number of copies made and the cost of those copies The multiplier for the cost per copy can go out to 1 10 of a cent The range is 001 to 999 dollars 6 3 PRINTER METHOD 1 First check the portable printer Make
15. r Menu Enter Account EDIT DELETE Press Enter Record Data Press Menu Repeat steps 3 amp 4 for all accounts At the end of the list the Copy Commander will display Last Account Press Clear twice ete ye Press Menu y to Clear Totals then Enter Press Menu for Yes Press Enter ee E To enter into Manager Menu gt Enter Manager Code Enter 14 8 1 USER CODE WORK SHEET Enter into Manager Menu press Enter on Account Add unit will beep once Step 1 Enter code number range 1 10 digits then press Enter Unit will beep twice Step 2 Repeat step 1 for all code numbers ACCOUNT CODE LIST USER CODE ASSIGNED TO DATE COMMENTS 15 8 2 SETUP WORK SHEET Inactivity Time Out Latency Time Out Count Up or Down Cost Per Copy Session Copy Limit Report Settings Prints Activity Only Security Entry No Displays Users Yes Displays Verify Account Yes verify No auto entry Key Entry Sound Keyboard Active Card Reader Active Network Number Machine Number Manager Password Copy Commander Model Copier Model Number Copier Dealer Contact Copier Dealer Phone Number DEFAULT 30 Sec 5 Sec Yes Up 000 0 No No Yes Yes Yes Yes None Serial Number 46 RANGE 1 9999 Sec 1 99 Sec Up Down 0 99 9 Cents 0 9999 Yes No Yes No Yes No Yes No Yes No Yes No 1 32 Units 1 10 Digits Copy Commander Mounting Instructions
16. rried out in this contract The client specifically waives any claim or recourse it may have against Accountor Systems in any of the above instances When Accountor Systems is manufacturing equipment the equipment to be manufactured will be an exact replication of previously manufactured product or the prototype unless specified otherwise by the client in writing Accountor Systems warrants all parts of new equipment for one year from date of invoice or if warranty card is on file from date on card against DEFECTIVE MATERIAL OR WORKMANSHIP but not against damage caused by accident abuse faulty installation or improper operation Accountor Systems will repair or at its option replace without charge F O B factory defective parts returned to its factory transportation charges prepaid Accountor Systems obligation under this warranty is limited to repair or replacement as stated herein and does not include the return shipping charges Any changes in design or improvements added to the line of equipment shall not create any obligation to install same on equipment previously sold and delivered to the client Any unauthorized alteration of or addition to articles of the contractors manufacture voids this warranty Equipment returned for Warranty repair must be accompanied by a copy of the Bill of Sale as verification of Purchase date Equipment returned without a Bill of Sale will be charged to the customer at the normal repair rates
17. s As more copies are made they are added to both totals on display If the account number is not authorized not programmed in the Copy Commander the Copy Commander s display will immediately go back to the time and date display and give a long beep When finished making copies the user presses the CLEAR key and the display will display Waiting For Copier Then it will display the time and date screen Now it is ready for the next user If the CLEAR key is not pressed the Copy Commander has entered the automatic shut down mode Inactivity Time Out page 8 sec 4 7 A and will shut down During the last minute the beep will occur If a copy is made before the beep the timer will be reset If not the Copy Commander will automatically shut down CARD ACCESS There are several types of cards the Copy Commander can be modified for ie Bar Code Proximity Card Mag Stripe The standard that is supplied is the Mag Stripe The Mag Stripe card is swiped on the right side of the Copy Commander magnetic strip down and to the right Insert the card with a steady even force You can order additional cards through your dealer There may be a minimum purchase required so take into account your future needs 10 SECTION 6 TAKING MONTHLY READING 6 1 At the end of a period usually a month the person responsible for the Copy Commander will obtain a summary of the number of copies made under each account and where the cost
18. sure it has an adequate amount of printer paper Connect the supplied parallel cable to the printer and to the Copy Commanders 25 pin parallel connector located on the right side of the unit Plug the printer s power cube in and turn the printer on Enter into the Manager Menu Print Report Press Enter Key on the keypad The printer will automatically start printing all of the data from the Copy Commander Once the printer has stopped printing turn the printer off and disconnect it from the Copy Commander Enter Manager Menu Press Blue Arrow once to get Clear Total option Press Enter Press f to Yes Press Enter to clear Press to Exit and then press the Enter button 12 SECTION 7 TECHNICAL INFORMATION AND SERVICE 7 1 CALLING IN A SERVICE CALL Accountor Systems number for service calls is 630 325 9200 Request the Service Department You will also need to provide this information 1 2 With this information our Service Technicians can determine if a service call is actually Purchase Date The Model Number of your Copy Commander The Serial Number of your Copy Commander Your Name and Phone Number and extension Company Name Company Address Copier Type What problems your Copy Commander is experiencing needed or if you can solve the problems yourself with a few simply instructions 7 2 If at a later date you change copiers there are a couple of things you should be aware of If your
19. t main unit Remove the screws and washers from the supplied metal bracket alien the metal bracket with larger end of the mounting base as shown below and re insert the screws and washers through the mounting base as shown Slide mounting base back onto main unit Re install the L shaped cover and secure it with the screw Remove the paper from the tape on the bottom side of the lt Nut amp Bolt metal bracket apply to a clean surface This could be on Desk top the edge of the copier or tabletop Metal bracket then or copier should be fastened with 2 nuts and bolts to mounting top surface by drilling holes through metal bracket and mounting mounting surface surface 17 WARRANTY AND LIABILITY CONTRACT By issuing a Purchase Order or contracting with Accountor Systems to carry out the supply of products clients are accepting the terms of this Warranty and Liability Contract This document states the warranty and liability offered by Accountor Systems on any products we manufacture or services we provide for our clients Accountor Systems shall not be liable for any direct indirect and or consequential damages or losses including loss of use revenue profit incurred by the client its customers and or any third party as a result of the use of the work carried out by Accountor Systems for the client including any loss resulting from equipment failure or malfunctions design or programming errors or any other use of the work ca
20. using mag stripe cards swipe the card mag stripe down to the right Repeat this step for each mag stripe card To Enter Account Code Numbers Enter Manager Menu Enter Account Add Enter Code Number Press ENTER confirming beep will follow Repeat this step until all codes are entered When you are finished press CLEAR to get back to the Manager Menu Use the Blue Down arrow Menu button to EXIT Manager Menu and press ENTER The Copy Commander is now programmed and ready to use 4 2 ACCOUNT EDIT DELETE Lockout This function allows you make changes to user code accounts which are already programmed into your Copy Commander TO EDIT Enter Account Edit Delete 1 Enter the User Code Number and press ENTER This takes you to that account You can go up or down from that account by simply pressing the up or down arrows LAST Account message will appear when you reach the end of the entered accounts FIRST Account message will appear when the beginning of the entered account is reached 2 To Edit the specific account press ENTER AGAIN The word lt lt EDIT gt gt appears next to the account number and the curser appears under the number of copies If you want to reset the account to O zero or change the number of copies simply type in the new copy number and press ENTER 4 2 4 3 4 4 4 5 4 6 ACCOUNT EDIT DELETE Lockout Cont TO DELETE 1 Use the Y Menu Keys to select the user code to delete
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