Great Start to Quality STARS Mega Admin User Manual
Contents
1. 2013 Early Childhood Investment Corporation2. you can enter Little Lambs Center or DCOO0000010 into the search bar to filter for this specific program This directs you to a new screen containing the chosen Business Name Program Type and Region in the top portion of the screen In this example we have chosen a Test Account Business Name Test Center 2 License ID CENTERTEST2 SAS Type Licensed Child Care Center Region Northwest Region PQA Status Approved PQA Score 0 0 Date Submitted Infant Toddler PQA Preschool PQA Requested Classroom Page 1 of 0 Search 2013 Early Childhood Investment Corporation Archived PQA Caregiver Name Date Administered Average Score Displaying records 0 0 of 0 37 Great Start to Quality STARS Mega Admin User Manual Figure 34 For Child Care Centers select either the Infant Toddler PQA tab or the Preschool PQA tab depending on the type of classroom being assessed For Family Child Care Homes or Group Child Care Homes there may be only one PQA form to be completed which is the FCC PQA Clicking the PQA you will be working on generates a new window containing the PQA form that was selected OF EE ee p ae L ee E Infant Toddler PQA x lal 2 H 4 d Text Filter lt gt ey First Back Next Last Save Cancel Grid Form Print Find Sort Export i Intant Toddler Program Quality Assessment Caregivers Name Raters Name Regular Admin Classroom x
3. 53 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual 11 Resources There are a variety of resources available for you in the resources module in Great Start to Quality STARS Click the Resources module in the Navigation menu You will arrive at a page containing links to resources such as e Welcome Packet including a fact sheet and talking points e QIP Template e Early Learning Standards Resources e Diversity and Inclusion Guidance Mosaic Network and Great Start to Quality training materials are also available in the Resources module By clicking on Training Materials administrative users have access to Training Videos FAQ s System Manuals and Quick Help Guides Open the sections by clicking the arrow boxes as displayed below Select the SAS category you would like additional resources for D Welcome Packet D General Program Support D stafi Qualifications and Professional Development 16 Points D Family and Community Partnership 8 Points D administration and Management 6 Points D Environment 8 Total Points D curriculum and Instruction 12 Total Points K Training Materials gt Training Videos Figure 51 54 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual 12 Your User Account 12 1 Changing your password To change your password or update your contact details navigate to the module titled
4. Environment Curriculum and Instruction Create View Plan Create View Plan Create View Plan Figure 23 4 2 Reviewing the Quality Improvement Plan After you make your selection you will arrive at the program s QIP 2013 Early Childhood Investment Corporation E Great Start to Quality STARS Mega Admin User Manual Indicators that have been included in the plan will be listed under their respective assessment category heading To view the details and steps involved in the QIP click on the Create View Plan button next to the item you would like to view staff Qualifications and Professional Development CDA of Montessori qedential induding a minimum of 18 semester hours in Early Childhood l z i ee Create View Education Child Development and 280 hours of experience OR a Bachelors degree of higher in an unrelated field with a minimum of 18 semester hours in Early Childhood Education Child Plan Development and 220 hours ex Figure 24 The selected indicator is shown as well as a field where program users may have entered a Baseline status of their current quality a section where they have entered a plan for attaining their desired quality a section for Great Start to Quality staff to enter their comments and a Steps list for either provider or staff to enter additional steps for the program to complete to improve their quality Only the Comments from QRIS staff field should b
5. image below Approved Rater Requested Scheduling In Progress Under Review Completed Declined Business Name License Number Classroom ID Rater Date Scheduled County Date Approved Licensed Center6 TESTCENTERS TESTCENTERS Prek3 Assessment Specialist 6 6 12 2013 WEXFORD 6 14 2013 Licensed Center6 TESTCENTER6G TESTCENTER amp Prek2 Approved BM 2 2013 WEXFORD 6 14 2013 Licensed Center6 TESTCENTERS6 TESTCENTERS Preki Approved BM 2 2013 WEXFORD 6 14 2013 Licensed Center9 TESTCENTER9 TESTCENTERS Infanti Assessment Specialist 3 WEXFORD 6 18 2013 Licensed Center 9 TESTCENTERS TESTCENTERS Prek1 Assessment Specialist 3 WEXFORD 6 18 2013 Family Group Home 2 ALTHOME2 ALTHOME Famiy1 Assessment Specialist 2 6132013 WEXFORD 6 14 2013 FamilyGroup Home 2 ALTHOME ALTHOME Famiy2 Approved 6 2013 WEXFORD 6 14 2013 Family Group Home 2 ALTHOME2 ALTHOME Famiy3 Approved BI W2013 WEXFORD 6 14 2013 Page of 1 Search a 2 Displaying records 1 8 o0f6 Figure 32 Tabs represent phases in the lifecycle of the PQA e Approved Rater shows PQA s by classroom that have requested to be completed by an Approved Rater These will remain in the Approved Rater tab until the requested PQA is imported into the Great Start to Quality STARS system from HighScope at which point the classroom moves into the Completed tab e Requested shows classrooms that have requested a PQA to be completed by a Great Start to Quality rater e Scheduling shows classrooms that are either sch
6. 113 mi _ F Renae Visscher Aa 220 N State Street Zeeland MI Your User Account L Fort Wayne 118 mi Map data 2013 Google Terms of Use Report a map error Review QIP Reassessment Resources Calendar on i London O Q Technical Assistance rr x mm 14 pe 4star Figure 31 While in the tab of Assign select the desired AS or QIC from the list on the right to move forward with assigning the program To view all available AS or QIC simply scroll down the list using the scroll bar on the right side of the pop up window Once you click on the individual AS or QIC to whom vou d like to assign this event the system will confirm that you want to add the event to their dashboard The program will then move from the sub tab of To Assign into Assigned 6 1 3 Scheduled and Completed Events Once the assigned AS QIC schedules the event and places it on their calendar the program will continue its progress through the life cycle sub tabs and will now move from Assigned into Scheduled To move to the last step of Completed the event will need to be marked as follow up completed in the calendar of the respective QIC If the event was regarding validation or PQA then it will also require a status of Approved in order to qualify as a completed event 34 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual 6 1 4 Manage Appointment Reports To furth
7. 2 Data Screen The Data Screen changes according to the module you select in the Navigation Menu and the specific area that you choose within the module 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual iad W Great Start to Quality K wow the Quality of larity Looming and Core Dashboard Welcome to Great Start to Quality Version 2 0 Program Details Important changes have been made to the STARS platform the online data system that supports Great Start to Quality Review SAS Manage PQAs x a j The following materials are available to help you learn what s new and help Review QIP you prepare for and submit your new Version 2 0 Self Assessment Survey Resources Great Start to Quality STARS Training Part One this video will provide a brief overview of the platform and the changes that are now live Message Center Great Start to Quality STARS Training Part Two ths video will walk you step by step through some of the newest features of the platform s Self Assessment Survey Instructions this document will help you prepare for and complete your Version 2 0 Self Assessment Survey Technical Assistance Document Manager Instructions this document will walk you through one of the newest features of the STARS platform Your User Account e Great Start to Quality Standards amp Points Version 2 0 changes include adjustments to the standards
8. All New Reviewed Select Document Name Date Added Section Document Type Comments gris_084305_ expe java 10 31 2012 Add Page 7 of 1 Search L ve Displaying records 1 1 of 1 Figure 7 You will be able to filter documents by Classroom Document Type or Section using the dropdowns available to you The New tab contains all documents that the Assessment Specialist AS or PM has not marked as reviewed Marking a document as reviewed moves the document into the Reviewed tab This functionality is reserved for Program Managers Mega Admins and Assessment Specialists The Reviewed tab contains all of the same functionality as New but the Mark as Reviewed button is now Mark as New Mark as New will return the selected documents to the New tab You may also print a list of the documents uploaded which will include the Document Name Date Added Section Document Type and number of comments attached to that document Instructions to view documents can be found in the Review SAS segment of this manual 13 2013 Early Childhood Investment Corporation Great Start to Quality 2 2 4 QIP STARS Mega Admin User Manual The QIP tab displays a list of the Quality Improvement Plan records associated with that program whether current or archived Program Details SAS Documents POA License Business Number Name Program Type TEST1002 Test User 2 VW 1 0 Self Assessment Survey Early Learning amp Developm
9. Date of Assessment 01 16 2013 E Program Name Test User 33 L Learning environment ll Schedules and routines NR x A Safe and healthy environment NR x A Flexible predictable schedule Comment Comment I ee L Te 1s alse EET aee eee Te Ts eal a aee i T NR ea B Space for sleeping eating and bodily care NR x B Comfortable arrivals departures l Comment Comment APPS eA EES ORE eIP rem Slt eae NR x C Space for play and movement NR B C Child initiated choice times Comment Comment HII PIERRET Ee e eee H aee Figure 35 To edit a record click Edit located in the upper toolbar to open it for additional edits or formatting You will not be able to edit a PQA record submitted by an Approved Rater but you will be able to view it 7 2 1 Infant Toddler PQA For the Infant Toddler PQA begin by entering the Caregiver s Name and Date of Assessment On all three PQA forms the Date of Assessment is an auto filled field set with the current date This is an editable field so please be sure that this date reflects the day the assessment was completed 38 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual Once the top portion has been confirmed and completed you may proceed to answer the PQA sections Begin by selecting scores from the dropdown menus located next to each assessed item All dropdowns are defaulted to NR m
10. TESTCENTER1 Licensed Center 1 Self Assessment Survey Child Care Preschool Centers WEXFORD New 6112 2013 TESTCENTER16 Licensed Center 16 Self Assessment Survey Child Care Preschool Centers WEXFORD New 6 14 2013 TESTCENTER1 Licensed Center1 Self Assessment Survey Child Care Preschool Centers WEXFORD New 6 14 2013 TESTCENTER13 Licensed Center 18 Self Assessment Survey Child Care Preschool Centers WEXFORD New 622013 w Page of 1 Search test az Displaying records 1 8 of 8 Figure 14 3 2 Self Assessment Survey Tab Definition e New All programs that have completed their Program Profile and have started entering data into their Self Assessment Survey These surveys are not yet complete and have yet to be submitted for approval e Validation All programs that have submitted their Self Assessment Survey and are in one of the Validation stages e PQA Programs that are in the PQA process 17 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual e Approved All programs whose SAS was officially approved by Great Start to Quality following AS verification or are one of the 75 that are automatically approved e Declined All Programs listed here have indicated they are declining SAS Validation PQA Observation or opting out of the Great Start to Quality process e Archived Archived records are copies of past SAS submissions for programs that have since decided to reassess and re
11. Your User Account located in the Navigation menu Record 1 of 1 EP amp ea Ls Filter Next Last Edit Print First Back Find Sart User Detail Middle Initial 7 Active Require password User ID ks Type of User Assessment Specialist Owner Id User Contact Information Type of Staff Figure 52 Click Edit to open the form for editing Sr 4a Record 1 of 1 gt pi 7 L pP R Tre per First Back Next Last Edit Find Sort t x U g P w 7 Figure 53 While in this mode you may change your password by completing the following steps 1 Click Change to generate the password change pop up 55 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual Password Figure 54 2 Enter your preferred password twice to confirm the match then click Ok to save the change or Cancel to keep the current password Change your password Login s garrow Enter password Confirm password Figure 55 Your password must be 5 20 numbers and must contain a number Symbols will not be allowed e g or spaces 12 2 Editing your contact information Click Edit to open the form for editing While in this mode you may enter or change the information located in the following fields e Type of Staff You may select a title from a dropdown menu e Phone e Address e City e State and Zip e Alternate Phone Num
12. 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Figure 42 Please note that the Add No Appointment Day link shown may only be available for select users Calendar items can be viewed in a daily weekly or monthly format To add a new event click the day on the calendar for which you would like to schedule the event A pop up box will appear where you are able to enter e A title for your event e Adescription of your event e Start and end dates and times including recurring dates e Location and URL 45 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual e Reminder notification options You can delete save or cancel an event using the buttons at the bottom of the box as seen here US Michigan My Calendar lt gt July 2012 month e o Y n t System ID EVNT3184 z u S sala a E Event Desoiption Is all day event Start date Start Time 9am gt foo End date 07 09 2012 Event URL Locstion Reminder No Reminder Event Type Uncategorzed U Figure 43 To print your calendar click the Print button located at the top right of your screen You can view the calendars of all administrative users Resource Center Staff Assessment Specialists QI Consultants and other individuals at Great Start to Quality by selecting the My Calendar dropdown list at the top of the screen Please note that the calen
13. 2013 WEXFORD 6 16 2013 WEXFORD 6 14 2013 WEXFORD 6 14 2013 WEXFORD 6 14 2013 Displaying records 1 8 0f 41 Great Start to Quality STARS Mega Admin User Manual Figure 38 7 4 1 Approving a POAR To view PQA s to Review and Approve Revise navigate through the Dashboard to the programs listed under PQA s to Review SAS Validations To Be Assigned PQAs to Review Figure 39 You may click on any listed program or click the More link to view a further listing of PQA s awaiting PM review When you have made your selection the data screen will update to show the PQA screen Manage Appointments Technical Assistance Your User Account Welcome amp introduction Business Name Test User 33 SAS Type Licensed Child Care Center Region Northwest Region Sho SAS Review SAS rns O DOA Status In Progress Manage E E PQA Score 3 725168350168 Date Submitted raas ran Requested Classroom Caregiver Name Date Administered Average Score Message Center TEST1033 Infant1 6 24 2013 3 875 Figure 40 You will find the PQA you are going to review within the appropriate tab and select it by clicking on it This will populate the PQA form for you to review 42 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual Preschool PQA x a e Record 1 of 2 gt KT E F Text Filter First Back Next Last Add Edit Delete Copy Grid Form Print Find Sort Ex
14. Newaygo New Bay New Macomb New Bay New Von Buren New Van Buren Hew Wexford Hew Displaying records 1 15 of 22 Date Updated 8 11 2013 6 17 2013 6 15 2013 6132013 6 14 2013 6 10 2013 8192013 8 18 2013 6 11 2013 6 19 2013 8 14 2013 6 12 2013 8 10 2013 6 10 2013 6152013 New All newly created QIP s which may or may not contain any selected indicators 2013 Early Childhood Investment Corporation 26 Great Start to Quality STARS Mega Admin User Manual Finished QIPs containing selected indicators where quality improvement efforts will be focused Programs may then create individual indicator plans which can include steps and person responsible Archived QIP s that are archived with an SAS Not Validated Provides a list of all programs that have declined SAS validation This status is not directly related to QIP status but is made available here in addition to Review SAS for administrative review and reference Click on a record to open the program s Quality Improvement Plan Quality Improvement Plan for Test User 1 SAS Version Self Assessment Survey Child Care Preschool Centers Waiting for Validation Target STAR Level 5 Last date QIP updated Jun 14 2013 staff Qualifications and Professional Development CDA or Montessori credential induding a minimum of 18 semester hours in Early Childhood Education Child Development and 980 hours of experience OR a Bachelor s degree on higher
15. This opens the Add Event pop up where you will enter details about the event In this pop up you will enter or select e Event Title e Event Description e Start Date and Start Time e End Date and End Time 30 2013 Early Childhood Investment Corporation Great Start to Quality e Timezone e Event URL if applicable e Reminder e Program ID You will also be able to select whether the event is all day or reccurring Add Event fi Calendar Events System ID EvwTa6186 g l OO O O OOOO O Event Description EJE U pIe Aa Tal a i ay Event Is Al Day Event Ss _ tC C i C End date ree am Te Te Is Recurring Event Timezone Event URL Location Reminder No Reminder Program ID il Event Type Technical Assistance ls Follow Up Completed STARS Mega Admin User Manual J D m Figure 29 For more information on setting up recurring events please refer to the Calendar segment of the manual 2013 Early Childhood Investment Corporation 31 Great Start to Quality STARS Mega Admin User Manual 6 Manage Appointments 6 1 General Overview In Manage Appointments individuals responsible for scheduling SAS Validations PQA and SAS and PQA results communication are able to assign tasks accordingly You can access Manage Appointments by clicking on the Manage Appointments tab in the main navigation menu on the left STARS QRIS Moz
16. in an unrelated field with a minimum of 18 semester hours in Early Childhood Education Child Development and 90 hours experience Associate s Degree in Early Childhood Education Child Development or child elated field induding a minimum of 18 semester hours in Early Childhood Education Child Development and 430 hours of experience OR 60 semester hours in a program leading to a bachelor s degree in Early Childhood Education Child Development of child elated field with at least 24 semester hours in Early Childhood Education Child Development and 480 hours of experience Staff with 0 semester hours in a program leading to a Bachelor s degree in early childhood education child development or child elsated field with at least 24 semester hours in early childhood child development may be considered under the Associate s degree provisions in this document related field is defined in child care licensing Per licensing child related fields are elementary education child guidance counseling child psychology family studies and social work Bachelor s Degree of higher in a childtelated field induding a minimum of 18 semester hours in Early Childhood Education Child Development and 450 hours of experience OR a Bachelor s degree or higher in any field with 30 semester hours in Early Childhood Education Child Development and 489 hours of experience Family and Community Partnerships Administration and Management
17. screen From here you are able to print a report or print the indicators from the current or archived records Program Details Documents QIP POA TA Log Comments License Business z paas nosa a A aaye iin Title County Status Archived TEST1005 Test User 5 VW 1 0 Self Assessment Survey Early Learning amp WEXFORD Archived 9 12 2012 Development Programs TEST1005 Test User 5 V1 0 Self Assessment Survey Early Learning amp WEXFORD Archived 6 9 2013 Development Programs Page 4 of 1 Search a 2 Displaying records 1 2 of 2 12 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual Figure 6 2 2 3 Documents The Documents tab shows a list of the uploaded documents that Program Providers have submitted as evidence for their indicators of quality The columns show details of the documents including e Document Name The name a provider has given the uploaded document e Date Added The date the document was first uploaded e Section The section of the SAS the document pertains to e Document Type The label given to the document upon upload e Comments Clicking the Add link or the Comment link will allow access to either adding or viewing the comments made between admin users This functionality is reserved for Program Managers Mega Admins and Assessment Specialists only Program Details SAS QIP POA TA Log Comments Fiter By Classroom All M Document Type All l lt Section
18. validations e Enter Program Quality Assessment results e Assess schedules e Access to resources and tools to assist in the performance of your duties Quality Improvement Consultants 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual e Track programs progress and communicate results to programs and providers e Assess case loads and schedules e Easily and efficiently review Quality Improvement Plans e Access reports to support quality improvement work Great Start to Quality Resource Centers e Review and analyze program quality data at a glance to inform Great Start to Quality implementation and tiered quality supports e Provide guidance and support to Quality Improvement Consultants in performance of their duties to support early learning and development programs based on case management and schedule details The Early Childhood Investment Corporation e Access to data reports across all programs and regions to inform Great Start to Quality implementation development and evaluation 1 2 3 User Types and Access in Great Start to Quality STARS Great Start to Quality STARS allows for multiple user types with access to the system customized for each Program Providers access Great Start to Quality STARS through www greatstartCONNECT org Their primary functions involve completing their Self Assessment Surveys and Quality Improvement Plans The primary functions of the admin
19. 1 4 Manage Appointment Reports sees eee eee eee 35 Z PO aerate eset cites S Soa nie secealen gests ace a eee 36 7 1 Navigating through the Manage PQA Module sss eee 36 7 2 The Program Quality Assessment POAR 37 7 2 1 infant Toddler POAT panncmesnnii ana A 38 7 2 2 PSC FOO l POA era E E EE E vanes 39 7 2 3 Family Child Care PQA deco stec tere neetnma cates e rs 40 7 2 4 S E RE TT 40 7 2 5 PORA E 40 7 3 POA Summary ReDO eserse A EAEE tuatsevenstes 40 7 4 Program Managers and the PQA ccccsssscssssssensosssestoussscuenssscneoustessouesscueussscneusssensoussessensnss 41 7 4 1 APO OVE A POA Pane 42 7 4 2 ROVE APN me nae en Ren ED eee 43 MING I ETT 45 8 1 Calendar OV GI VlGW craanusciccctusstovseuncieeeccatensuwstionesenrtesanueciorasuunsoaauedheresuseriaunsvbedsandeiacuntenenuinenierds 45 8 1 1 Color Coding of Calendar Events By User Type cesses sse eee 46 8 1 2 Making Recurring Events esse ee eee ee eee eee 47 8 2 Creating Global Assigned Events sees eee eee 48 I VIVO SS T e lt 110 22 T 52 10 NSC TANCE E ele 53 11 RE OCC ee eta E ce paste epee nce nepeouteas nee E A E E E asset nese 54 3 2013 Early Childhood Investment Corporation Great Start to Quality 12 STARS Mega Admin User Manual TOU er A eB 55 12 1 Cha nging your c T e H 55 12 2 Editing VOUT CONLACE NOrmal O eessen E A 56 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual 1 Great Start to Qu
20. 880 Mason Sara J with Assistant s DC740242489 Memphis Preschool and Day Care DF820093913 Wright Loma Jean without Assistants DCO90290240 Auburn Area Catholic Preschool OC500019455 Marie Graham Elementary DC090070410 Kolb Elementary School Self Ase DCS0006S702 Bloomingdale Preschool Self Assessment Survey Center Page 4 of P H Search Figure Self Assessment Survey Self Assessment Survey Self Assessment Survey Self Assessment Survey Self Assessment Survey Self Assessment Survey Self Assessment Survey Self Assessment Survey Self Assessment Survey Self Assessment Survey esment Survey DC800283712 Maple Grove Elementary Self Assessment Survey DCES0309009 YMCA Dillon Community Self Assessment Survey Child Care Preschool Centers Child Care Preschool Centers Child Care Preschool Centers Child Care Preschool Centers Family Group Child Care Homes Child Care Preschool Centers Family Group Child Care Homes Child Care Preschool Centers Family Group Child Care Homes Child Care Preschool Centers Child Care Preschool Centers Child Care Preschool Centers Child Care Preschool Centers Child Care Preschool Centers Child Gare Preschool Centers 22 The tabs available to you in this screen are as follows GIP County Status Crawford Hew Cheboygan New Presque New Isle Washtenaw New Ottawa Hew Bay New Bay New Saint Clair New
21. Early Childhood Education Child Development and 960 hours of experience OR a Bachelor s degree or higher in an unrelated field with a minimum of 18 semester hours in Early Childhood Education Child Development and 960 hours experience Review SAS Manage PQA Review QIP Provide Evidence of this indicator Zle F lels Ee SS aaee Resources Message Cer Calendar lt Longe E Associate s Degree in Early Childhood Education Child Development or child related field including a minimum of 18 semester hours in Early Childhood Education Child Development and 480 hours of experience OR 60 semester hours in a program leading to a bachelor s degree in Early Childhood Education Child Development or child related field with at least 24 semester hours in Early Childhood Education Child Development and 480 hours of experience Staff with 60 7 semester hours in a program leading to a Bachelor s degree in early childhood education child Your User Ac development or child related field with at least 24 semester hours in early childhood child development may be considered under the Associate s degree provisions in this document A related field is defined in child care licensing Per licensing child related fields are elementary education child guidance counseling child psychology family studies and social work Previous Net Print Sare and Continue Close Figure 18 Program evidence documentation is available
22. Great Start to Improving the Quality of Early Learning and Care Great Start to Quality STARS Mega Admin User Manual STARS Systematic Tiered Assessment and Rating Solution Corporation Assuring solid results from solid investments in early childhood development S sf Childhood Great Start to Quality STARS Mega Admin User Manual Table of Contents 1 4 Creat ero 9 ek 1 ro ee ene E E ee eee 5 1 1 WEI OLIN G sire sursomuesiews sins E E lepobdevsoyueseuconuaderguns A E E E T 5 1 2 Introduction to the Great Start to Quality STARS Data System sse eee ee eee eee eee 6 1 2 1 introduction to Terms and b a 6 1 2 2 How Can Great Start to Quality STARS Help Me see eee 6 1 2 3 User Types and Access in Great Start to Quality STARS seene 7 1 3 Ceng OE ee E 8 1 4 PA SWO NOA O T 8 1 4 1 Lost Forgotten Password or User lD sss 8 1 4 2 Resetting your eT a naaetnrsereet tea esetsa etaee ested aaate pees eee 8 1 5 OVERVIEW of Using STARS nocna ion Ea A E 9 Program Detalls TT 11 2 1 PEO SU AROS T Alls OV CIVIC erae EA A E 11 2 2 Using the Program Details MOCUIeC cccccccsssccccessececeesececceececseesececaueceseeneceeseneeceseusecetseneess 11 2 2 1 Nela Coen eee oe E E eee ee eee 11 2 2 2 BSA cesses ct ncn are E ce nee in eave ee on dapat roa ene on E E 12 2 2 3 Beie fue ere ere eee tere eee ene eer ee ee E ee re ee 13 2 2 4 D TTT 14 2 2 5 PT 14 2 2 6 EE ETT 15 2 2 LTTE 16 REVIEW GA Vo c
23. IGN QI CONSULTANT Quality Improvement Consultant 1 Quality Improvement Consultant 1 Classroom Infor Figure 26 5 2 Caseload Management Program T A allows QICs to track all of the touch points with their case load i e phone call email referral class etc in the T A Tracking form To add anew T A Event click the large green Add New button at the top of the Program T A screen 29 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual Welcome amp Introduction Dashboard Program Name License ID Case Open Date Type of Interaction Interaction Details Case Close Date Page 1 of0 Search Displaying records 0 0 of 0 Program Details Review SAS Program Ta Figure 27 In the pop up you will enter e Program Name e Type of Interaction e Interaction Details e Case Notes e Progress Notes e Case Open Date e Case Close Date Always save your work before exiting any window in the system When you have completed filling out the form click Save and the event will show on your calendar 5 2 1 Accessing the T A events through Calendar Administrative users with access may also navigate to their Calendar and take the following steps to access schedule a T A event 1 Click Calendar and locate the Add T A Event link at the top of the calendar screen US Michigan B My Calendar lt La am July 2013 gad Lda Figure 28 2
24. Investment Corporation Great Start to Quality STARS Mega Admin User Manual 1 2 Introduction to the Great Start to Quality STARS Data System Welcome to Great Start to Quality STARS the online platform for Great Start to Quality Michigan s tiered quality rating and improvement system The STARS data platform was developed by Mosaic Network Inc as a part of Michigan s high quality support structure for early learning and development programs Using Great Start to Quality STARS you can e Help streamline quality improvement efforts e Save time e Reduce duplication in work e Isolate areas to focus on e Improve the lives of children and families e Easily and effectively assess your current activities e Access quality improvement tools 1 2 1 Introduction to Terms and Titles As you advance through the following pages you will often see terms and titles abbreviated or shortened These will include e Self Assessment Survey or SAS e Quality Improvement Plan or QIP e Program Quality Assessment or PQA e Family Child Care or FCC e Resource Center Director RCD e Assessment Specialist or AS e Quality Improvement Consultant or QIC e Program Manager or PM Additionally you may see some words formatted in bold These indicate buttons you will be using as you complete the mentioned process 1 2 2 How Can Great Start to Quality STARS Help Me Assessment Specialists e Easily and efficiently complete Self Assessment Survey
25. PMs and SAS validations will be conducted and entered into the Great Start to Quality STARS system by an AS Mega Admin users will have access to all of their functionalities however PMs will not have active Validate SAS buttons as this function is not available for their user type AS are directed to check any indicators achieved by the program that have been verified in the review process In the evidence box below each indicator evidence comments should be entered to confirm an indicator being either met or unmet Comments entered into the evidence boxes do not trigger the auto calculating feature of this survey If you enter a comment and do not check an indicator no points will be added to the program s score Evidence comments may be added to either checked or unchecked indicators The audit workflow will let you view the actions made by you or other users At any time you may select Save and Continue to save your information 21 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual STARS QRIS Mozilla Firefox https starsmichigan mosaic network com ajaxswing apps QRIS Great Start Audit Workflow Welcome amp l STAFF QUALIFICATIONS AND PROFESSIONAL DEVELOPMENT Please check all statements that are true for your program Program Det Administrator Director Qualifications Dashboard L CDA or Montessori credential including a minimum of 18 semester hours in
26. STARS Mega Admin User Manual Figure 48 Once you have made your selections and save click the button in the second area to define your selection by individual users The list that populates will include the users belonging to any user type you previously defined You may click Select All Select None or click each checkbox to make a selection When you are finished click Save to continue or Cancel to go back 50 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual User Types ASSESS Assessment EERE EH EE E E Figure 49 At this stage you may delete save or cancel the event you have created Clicking Save will generate the Global Assigned event on the selected users calendar ga ip Meeting Figure 50 51 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual 9 Message Center The Great Start to Quality STARS message center functions in a similar way to any basic email client Here you are able to communicate messages to programs regarding their quality improvement activities When you click on the Message Center in the Navigation menu an instructions page will appear Click the OK button once you have read the instructions to access the Great Start to Quality STARS Message Center Dashboard inbox Saved Sent Archived Fiter Selected Priority Read Subject Date Received Sender Review SAS Mana
27. a ee eas ee rr Reo re Sere ee ee ee ere eee ee 17 3 1 Overview of the Self Assessment Survey SAS Module sse eee 17 5 2 Self Assessment Survey Tab DefimniiOissvszssgs savaz zxy aze gc areg ngata ENNO ORA NN VNT aR 17 3 3 Self Assessment Survey SCEE g Serene ec a A AAA 18 3 3 1 Results DASNDOAIG sc scccusndinesnivsstincnandudeondveatedenuadenencventusavedaducssuceteseveduiuesdanotusnvedalnesientvdesaiuuves 20 3 4 Completing SAS V ANCA LIONS sassinoro ia N AN SR a 20 3 4 1 Approving and Revising SAS Valid ations cccsccccssseccccssecceeesececeeeceseeneceeseeecessueceesenes 24 Ica CoA 1 aeirenreeree eet rene E ee ee eee ene ee eee 26 2 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual 4 1 Navigating to the Quality Improvement Plan sese eee eee eee eee 26 4 2 Reviewing the Quality Improvement Plan sss sese eee eee eee eee 27 OA a E E EE E E EEE A E ENEE 29 5 1 Assigning tO Caseload wos csccieorsnccssanssnebsnveosesnstesuddceveagasnesaaeudsevavaetnonasuabsiovsneesaerontebdetintoemineneisonnton 29 5 2 ASSO aed Mneme AN eera A E E E E 29 5 2 1 Accessing the T A events through Calendar sss sese eee eee 30 6 Manage Appointments cccscccscccseccseccseccseccoseceeecseceusceusceseceuscesecesscesecesecesecesectseesaeenseesseetseenaeenes 32 6 1 EIT R eUT 32 6 1 1 Manage Appointment TADS serere E E EO 32 6 1 2 A ENE EVE r E E E E 33 6 1 3 Scheduled and Completed Events sss sss 34 6
28. ality 1 1 Welcome Since October 2011 the quality improvement efforts of Michigan s early learning and development programs have been supported through the implementation of Great Start to Quality Michigan s tiered quality rating and improvement system and by your regional team The Great Start to Quality Resource Center provides direct support to early learning and development programs through workforce development opportunities and quality improvement supports for programs and providers Additionally your ongoing system feedback has paved the way for a multitude of system enhancements that aim to not only simplify your work but magnify impact across the state One of the goals of Great Start to Quality is that all of Michigan s children will have access to and participate in high quality early learning opportunities The Early Childhood Investment Corporation will continue to work with our online system development partner Mosaic Network to improve and enhance the Great Start to Quality STARS system for your use in support of early learning and development programs We want to applaud and thank each of you for your continued dedication to assuring the highest quality early learning experiences for Michigan s children Together our efforts will support the next generation to be successful in school and in life The Great Start to Quality Team E m E m a a K Cad sa y N ro 2013 Early Childhood
29. ber e Fax The fields listed below will require you to contact your Program Manager or Technical Support to adjust them e First and Last Name e User ID e Type of User 6 Owner lid 56 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual e Admin Regions e Selecting Removing Contracts User Contact Information Tweets OOOO Phone PO Alternate Phone No PO Email Po Fax PO Address City State Zip a ee Figure 56 When you are finished editing your information click Save to save and lock your changes or Cancel to erase all changes Eding row a Figure 57 57 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual h 8 Y Early Childhood Investment Corporation Assuring solid results from solid investments in early childhood development The Early Childhood Investment Corporation is an independent publically owned nonprofit created to coordinate all of Michigan s efforts to build an efficient and effective early childhood development system The Early Childhood Investment Corporation is directly responsible for the implementation of Great Start to Quality improving the quality of early learning and care in Michigan Funding from the Michigan Department of Education Office of Great Start supports the implementation of Great Start to Quality 58
30. calculated on the bottom left side of the form Alongside the total you will also be able to see the audit workflow that records the actions made by you and others Remember to save your work before exiting the PQA form 39 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual 7 2 5 Family Child Care PQA Like the Preschool PQA and the Infant PQA there are fields you must confirm and complete before moving on to adding information into the PQA Once the top portion has been confirmed and completed you may proceed to answer the PQA sections The scoring now changes for FCC PQA s Instead of NR you are able to enter numerical amounts eg 1 3 4 0 etc into the scoring fields For each segment you may enter a numeric score between 1 and 5 your score may include up to a one point decimal value Some examples of this include 1 5 2 1 3 7 4 9 and so on Be sure to enter all notes in the comment boxes provided A format toolbar has been provided for all your formatting needs Make sure to always save your work before clicking the red X to exit this screen Your answers will always be auto calculated regardless of the state of completion of the document As you complete the PQA this auto calculation will update accordingly PQA forms can be completed over multiple login sessions as long as you do not submit the form 7 2 4 Submitting the PQA Once you have completed
31. d administrators the progress of the program in the lifecycle of the QRIS process Completed actions are represented by light blue current actions are shown in dark blue and the future incomplete actions are shaded light grey Each stage will display a title A secondary status with further details will also be displayed on the administrative side only The Self Assessment Survey title will be displayed directly under the Progress Bar to indicate which version of the Self Assessment Survey is currently in use The Results Dashboard will display Published Rating SAS Rating Validation results and other pertinent information following the progression of the program Within the Results Dashboard are the administrative action buttons such as Validate SAS Document Manager Decline Opt out and more The Document Manager button located within Results provides administrative users access to the uploaded documents for that program The five core assessed SAS Categories e g Staff Qualifications and Professional Development make up the main body of the Self Assessment Survey with sub category links shown beneath the titles The SAS Points column will remain at all times showcasing earned points from indicator selections The Validation Points column will appear if the program is selected for validation and will show the variance between the program s self reported SAS points and validated points There are four main buttons located in the R
32. dar as the timeline is too short to allow more occurrences When you are finished editing the event click Save to save your work 8 2 Creating Global Assigned Events Double click on the selected date to create an event for other users Complete all fields until you reach the Event Type dropdown selection Start Time 9am End date T paan End Time 10 am e F R Recurring Event Timezone US Michigan Event URL oao Location f Reminder No Reminder a event Type Uncategorized E 48 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual Figure 46 Selecting Global Assigned from the dropdown menu will populate the User Type and Users Assigned areas of selection Event Type User Types Users Assigned Figure 47 To define the user you are creating an event for begin with User Types and click the green button to see the list of options Select the user type of your intended party to define your next step Your options will be e ADMIN Admin e ADMRO Read Only Admin e ASSESS Assessment Specialist e QIC Quality Assessment Specialist e MEGAADMIN Mega Administrator You may click Select All Select None or click each checkbox to make a selection When you are finished click Save to continue or Cancel to go back 49 2013 Early Childhood Investment Corporation Great Start to Quality
33. dar views available to you are a representation of your access level 8 1 1 Color Coding of Calendar Events By User Type Great Start to Quality STARS allows various events to be color coded in order to easily track events of a similar nature 8 1 1 1 Color Coding of AS Calendar Events All events on Assessment Specialist calendars are color coded e PQA Observations are colored pink e Uncategorized personal events are colored blue e SAS Site Validations are colored green e No Appointment Day is colored purple e Events amp Meetings posted by the Investment Corporation are colored salmon 46 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual 8 1 1 2 Color Coding of QIC Calendar Events All events on Quality Improvement Consultant calendars are color coded e Uncategorized personal events are colored blue e Communicating SAS Site Validation results are colored green e Communicating PQA results are colored pink e T A events are colored purple e Events amp Meetings posted by the Investment Corporation are colored salmon 8 1 1 3 Color Coding of RCD Calendar Events Resource Center Directors have access to a calendar within Great Start to Quality STARS This calendar is a personal calendar and as such does not contain any of the above event color coding options 8 1 2 Making Recurring Events To make an event recurring begin by clicking on the date you wish to begin
34. e edited by the QIC neers te m CDA or Montesson credential including a minimum of 18 semester hours in Current Early Childhood Education Child Development and 960 hours of experience rating L Not Selec OR a Bachelor s degree or higher in an unrelated field with a minimum of 18 semester hours in Early Childhood Education Child Development and 960 hours experience Indicator Baseline status of indicator Describe your plan to meet this indicator Comments from QRIS staff Steps to Meet Indicator Optional pon o L A a d Ste m Order Task Priority Person Responsible Date Due Completed Comments 1 0 6 4 2013 2 0 7 7 2013 3 0 6 2 2013 4 0 7 6 2013 5 0 6 4 2013 Page 4 of2 gt N Search Si 2 Displaying records 1 5of8 Figure 25 Always save your work before exiting the window 28 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual 5 Program T A 5 1 Assigning to Caseload Program Managers PM and Quality Improvement Consultants QIC are able to assign a QIC toa program by navigating into Program Details scrolling down to the field marked Additional Program Information and clicking the Edit button This will display a dropdown available for the user to assign a QIC to that program SAS Documents QIP PQA TIA Log Comments Additional Program Information enen Are you serving chidren wih No high needs Additional Program Information K ASS
35. eaning Not Rated Further selections include a 1 5 rating 1 being Low and 5 being High Be sure to fill in your observations and comments in the text boxes provided for each item as no score will be generated if the dropdowns are left displaying NR L Learning environment HR A Safe and healthy environment Comment RAINS environment D NR l A Safe and healthy environment Figure 36 Once you have rated all the items of the PQA and added your observations click the Save button and your answers will automatically be totaled and calculated on the bottom left side of the form Alongside the total you will also be able to see the audit workflow that records the actions made by you and others Remember to save your work before exiting the PQA form 7 2 2 Preschool PQA Begin by entering the Teacher s Name and confirming or editing the Date of Assessment Once the top portion has been confirmed and completed you may proceed to answer the PQA sections All dropdowns are defaulted to NR meaning Not Rated Further selections include a 1 5 rating 1 being Low and 5 being High Be sure to fill in your observations and comments in the text boxes provided for each item as no score will be generated if the dropdowns are left displaying NR Once you have rated all the items of the PQA and added your observations click the Save button and your answers will automatically be totaled and
36. ease see the segment on Program Details 3 4 1 Approving and Revising SAS Validations PMs have the ability to review approve and revise submitted SAS validations SAS Validations are located in the Review SAS module Validation tab Once a program has been selected and the Validation has been submitted the following buttons will be available Review SAS Validation Revise and Approve e Review SAS Validation will allow PM s to view the details of the validation and the evidence comments input by the Assessment Specialists AS e Revise will return the validation to the assigned AS for editing The AS will then be able to edit validation data and resubmit once finished e Approve is a final status noting that the validation is approved as submitted by the AS Once this status is applied the program will move to the Approved tab in the Review SAS module 24 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual F STARS QRIS Mozilla Firefox oi S Great Start to Quality Improving the Quality of Early Learning and Care Welcome amp Introduction Results 1 Staff Qualifications and Professional Development SAS Validation Published Rating Administrator Director 4 4 2 4 SAS Rating Review SAS Qualifications Professional Development 0 5 5 5 2 Family and Community Partnerships SAS Validation SAS Validation da i Family Partnerships and 4 4 4 4 Calendar Family Stre
37. eduled on the assigned AS calendar and or are waiting to be scheduled by the assigned AS The PQA forms have not yet been started by the AS e In Progress shows classrooms that have been started by the assigned AS but have not yet been completed and submitted for PM approval 2013 Early Childhood Investment Corporation 36 Great Start to Quality STARS Mega Admin User Manual e Under Review shows classrooms that have been scheduled submitted and are awaiting PM approval e Completed shows classrooms that have completed all aspects of the PQA and are now approved by the PM or were imported from HighScope e Declined shows programs that have declined the PQA Within any tab the AS may sort by column by clicking on the column header such as Business Name License Number etc 7 2 The Program Quality Assessment PQA Select a Program from the PQA list by clicking anywhere along their listed line item information Figure 2 Approved Rater Requested Scheduling in Progress Under Review Completed Declined Business Name License Number Test User 21 TEST1021 Page of 1 Search Classroom ID Rater Date Scheduled County TEST1021 Infant1 Assessment Specialist 2 6 162013 WEXFORD se Displaying records 1 1 of 1 Figure 33 The search field located at the bottom of the table allows for specific provider searches by entering unique program information For example to look up the program Little Lambs Center
38. ent Programs TEST1002 Test User 2 V1 0 Self Assessment Survey Early Learning amp Development Programs Page ofi Search ae Figure 8 TA Log Comments m QIP Date County Status Updated WEXFORD Archived 10 30 2012 WEXFORD Archived 6 9 2013 Displaying records 1 2 of 2 Clicking on the record opens the QIP record for viewing For more information on navigating through the QIP please reference the Quality Improvement Plan segment of this manual 2 2 5 PQA The PQA tab displays a list of the PQA records associated with the selected program Program Details SAS Documents QIP POA TA Log Comments Type Date Print Summary Infant Toddler Jul 24 2012 Print Infant Toddler Jul 24 2012 Print Infant Toddler Aug 27 2012 Print Preschool A Classroom Aug 27 2012 Print Figure 9 The list displays Type Date and the option to print the Program Quality Assessment Summary Report The document will open in a new browser window for you to preview before printing 2013 Early Childhood Investment Corporation 14 Great Start to Quality STARS Mega Admin User Manual a A ba hd w vo s IER Le J http rio mosaic network com ajaxswing temp ART WHtml Preview 1371767576530 html D lt C 72 PQA Summary Report 5 Program Quality Assessment h Summary Report Date Completed Jul 24 2012 Program Name Test User 2 Region sania Program License TEST1002 aay Abagail Starr Program PQA Type a ae ee Thank you f
39. entering PQA data you are now able to submit these forms for official approval To submit select Submit PQA s The PQA s will be locked at this point preventing any further edits to the form s Clicking the Submit button triggers a notification to the PM of all completed and saved PQA forms in the system 7 2 5 PQA Process Once you have completed the PQA forms required for the validated program the Great Start to Quality Program Manager PM is alerted 7 3 PQA Summary Report The PQA Summary Report is only accessible once it has been approved by a PM To access a PQA Summary Report click Program Details in the Navigation menu and search for the provider or search using the business name license number etc Click on the provider information and all applicable PQA Summary Reports will be listed in the PQA tab 40 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual Program Details Review SAS as est User 2 Manage PQAs Test User 3 Review QIP eet Test U Resources Test U Message Center Test User 7 Calendar s est U Technical Assistance Test User 9 Your User Account est Us lt tstars TEST1001 Licensed Child Care Center Not Selected TEST1002 Licensed Child Care Center TEST1003 Licensed Child Care Center Not Selected TEST USER 2 TEST1002 Program Details SAS Documents QIP PQA Type Date Infant Toddler Infant Toddler Infan
40. ents Ql Consultant Case Open Date Type of Interaction Interaction Details Case Close Date AStarro1 fAW2012 Face to Face Resource Sharing FAW2012 Displaying records 1 1 of 1 Figure 11 Clicking on the record opens a full snapshot of the fields and the field data 15 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual 2 2 7 Comments The Comments tab allows comments to be recorded from administrative users The top half of the pop up window is a list view of all comments entered by admin users The fields shown here include e Author The user log in name is recorded in this column e Comment A brief preview of the comment added is displayed in an extended column view e Date The date the comment was added to the record e Category The category label assigned to the comment by the admin user Program Details SAS Documents QIP POA TA Log Author Comment Date Category kruckle The Discovery Center Southwest Provisional 43 50 5 Stars Validated Score 7192012 SAS 41 50 4 Stars Th Page of 1 Search L lt e Displaying records 1 1of1 Figure 12 The bottom half of the pop up window allows space for users to enter new comments as well as view the full content of a comment they have clicked on Users have the ability to select a category to assign to their comment Print their comment Post Comment or Close Window to cancel the adding of acomment A full bar
41. er assist Program Managers in supervising work distribution across AS and QICs Great Start to Quality STARS is equipped with four manage appointment reports 1 Report 1 Validation Details Manage Appointment Data for PM a This report includes all programs validation data and details on each program s current status within the Mange Appointment lifecycle 2 Report 2 PQA Details Manage Appointment Data for PM a This report includes all programs PQA data and details on each program s current status within the Mange Appointment lifecycle 3 Report 3 Results Communication SAS Validation Results a This report includes all programs SAS results communication data and details on each programs current status within the Mange Appointment lifecycle 4 Report 4 Results Communication PQA Results a This report includes all programs PQA Observation results communication data and details on each program s current status within the Mange Appointment lifecycle 35 2013 Early Childhood Investment Corporation Great Start to Quality 7 Manage POA s Programs that have an approved or validated Self Assessment Survey SAS at a 4 or 5 Star quality level STARS Mega Admin User Manual will require a Program Quality Assessment PQA in addition to an SAS validation 7 1 Navigating through the Manage PQA Module Click Manage PQAs in the Navigation menu to be directed to a screen with tabs represented in the
42. esults dashboard that will allow administrative actions depending on the progress of the program 1 Validate SAS Opens the SAS to begin the validation process Document Manager Takes the administrator to the program s documents to view the uploaded evidence Overall Comments Opens a pop up for administrative users to submit comments for view by the PM Decline Opt Out Allows PMs to indicate whether this program has decided to decline validations or opt out of Great Start to Quality completely 19 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual Validate SAS i Overall Comments Document Manager Decline Opt Out Figure 16 3 3 1 Results Dashboard The Results Dashboard provides you with real time status updates Headings displayed in the Results section initially include the following e Published Rating This top section displays the final score the program has earned once it has completed the quality rating process This score is then published to www greatstartCONNECT org e SAS Rating This shows the programs self assessed score and the preliminary quality rating appropriate to points earned e Document Upload status This section of text will update according to the documents required for submission Until the appropriate evidence is updated the program will be unable to submit e Validation Rating This section displays the validated score once
43. ge PQAs Review QIP Resources Sage Center Calendar From Sent Your User Account Recipients DE stars nasa In the Message Center you have the ability to e Compose messages e View contacts e Edita signature e View and add attachments to a message e Manage your messages with Inbox Saved Sent and Archived tabs 52 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual 10 Technical Assistance Getting the help you need is simple Click Technical Assistance in the Navigation menu You will be directed to contact Mosaic Network for any technical assistance questions you may have Resource Center contact information is also available on this page Welcome to Great Start to Quality Michigan s Tiered Quality Rating and Improvement System Need help using the Great Start to Quality STARS system Please contact Mosaic Network s support team s Toll Free technical support is available Mon Fri 9 00AM 9 00PM EST 1 866 575 9372 For information on how to fill out your Self Assessment Survey or if you d like assistance with your Quality Improvement Plan please contact your local Resource Center 1 877 014 7328 Mosaic Network Technical Support is available Monday through Friday 9 00 EST through 9 00PM EST You are able to utilize various support methods including e Telephone Support e Online Support and Live Remote Assistance e Email Support
44. illa Firefox lo amp ss https starsmichigan mosaic network com ajaxswing apps QRIS Welcome amp Introduction Validation PQA Validation Results PQA Results Reports Dashboard To Assign Scheduled Completed gt License n Date Program Details marais Business name Title Status Assigned f DC300251230 Camden Head Start MSRP Self Assessment Survey Child Care Preschool Submitted 06 19 2013 Review SAS Centers DC440016545 Lapeer Co Education and Self Assessment Survey Child Care Preschool Submitted 06 14 2013 DC340277159 Kids World Learning Center Self Assessment Survey Child Care Preschool i Submitted 06 13 2013 Centers Revi IP DC500019455 Marie Graham Elementary Self Assessment Survey Child Care Preschool Submitted 06 17 2013 Centers DG560316711 Sanders Karmen L Self Assessment Survey Family Group Child Care Midland Submitted 06 19 2013 Homes without Assistant s Resources DC670311108 Reed City Early Childhood Self Assessment Survey Child Care Preschool Osceola Submitted 06 17 2013 Center Fun Fours Centers DG190330400 Dugan Rachel Self Assessment Survey Family Group Child Care Submitted 06 19 2013 Message Center Homes with Assistant s DC030313974 Brandon Head Start Self Assessment Survey Child Care Preschool Submitted 06 19 2013 DC030313970 Gilkey Head Start Self Assessment Survey Child Care Preschool Submitted 06 13 2013 Centers Appointments DCS40322773 Just 4s Morley Self Assessment Survey Child Ca
45. istrative user types in Great Start to Quality STARS are outlined below 1 2 3 1 Assessment Specialists e Review submitted Self Assessment Surveys in preparation for validations e Conduct validations and Program Quality Assessments and post scores and narrative results for both 1 2 3 2 Quality Improvement Consultants e Review submitted SAS and validated SAS and communicate results e Review approved PQA forms and communicate results e Review Quality Improvement Plans provide coaching support and guidance to programs working towards improved levels of quality 1 2 3 3 Great Start to Quality Resource Centers e Review Self Assessment Surveys e Review Quality Improvement Plans e Review regional data 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual e Provide programmatic assistance to early learning and development programs based on above reviews and data analysis 1 2 3 4 Program Manager e Review approve or revise SAS validations and PQA summary reports e Review regional and state wide data 1 3 Getting Started Great Start to Quality STARS is available online via the Great Start to Quality STARS link www mosaic network com gemslive starsmi 1 Click Login 2 Enter your User ID and Password in the pop up box This will take you into the Great Start to Quality STARS rating system and bring you to the Welcome screen 1 4 Password information You will receive you
46. ngthening Community Partnerships 4 4 0 4 Subtotal 8 8 4 8 i Revise 3 Administration and Management Approve SAS Validation Points Points Document Manager S Administration and 6 6 4 6 sree stars Managomont Actions red ian K ara ar Subtotal 6 6 4 6 Overall Comments Review SAS Validation Decline Opt Out 4 Environment Validation Points Physical Environment 0 2 Ratios 0 2 Figure 21 25 2013 Early Childhood Investment Corporation Great Start to Quality 4 Review QIP 4 1 Navigating to the Quality Improvement Plan The quality improvement planning feature in Great Start to Quality STARS assists programs to create meaningful plans based on the information entered in the Self Assessment Survey SAS The QIP is designed to show programs where they can focus their efforts to make important changes in program quality STARS Mega Admin User Manual As an administrator level user you can access QIP details across programs When you select Review QIP from the Navigation menu you will arrive at a screen as displayed below mew Finished Archived Not Validated License Number Business Name Program Type DC 290909 17 739 Crawford Ausable Day Self Assessment Survey Care Cent 0C180084816 The Learning Center IDCT 10298098 St John Lutheran DCS 10021097 Gretchen s House WISD IDFTOOOT4721 Bartels Laura without Assistant s DCOD02Z85038 Ready Set Grow Child Dev Ctr DGOS027S
47. ny of the information under the columns associated with the program Business Name License Number Program Type etc Using tabs in the program details pop up you are able to access information such as e Program Details e SAS e Documents e QIP e PQA e T A Log e Comments 2 2 1 Program Details The first tab of the pop up Program Details gives an overview of the existing Program Profile information including their classrooms program type and licensing information 11 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual Program Details SAS Documents DIP POA TIA Log Comments General Information About Your Program mM Business Name Test User b License Number TEST1005 Program Type Licensed Child Care Center Address 1234 Main St Buckley MI 49620 County WEXFORD Region Northwest Region Figure 4 Program Managers PMs and Quality Improvement Consultants QICs are able to assign a QIC toa program by clicking the Edit button available under Additional Program Information Additional Program Information l Consultant Are you serving chidren with No high needs Figure 5 2 2 2 SAS The SAS tab lists the statuses of the selected program s current Self Assessment Survey as well as displays a record of any archived Self Assessment Surveys the program may have completed previously Clicking on one of these records will bring up the SAS
48. of formatting buttons is available for formatting the text of the comment Select Category Global Figure 13 16 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual 3 Review SAS 3 1 Overview of the Self Assessment Survey SAS Module The role of Great Start to Quality staff related to the Self Assessment Survey includes e Access submitted Self Assessment Surveys e Validation of Self Assessment Surveys for certain programs e Final approval of submitted SAS e Review of Self Assessment Survey data through evaluation reports Self Assessment Surveys may be validated by Assessment Specialists AS and results are communicated to program providers by Quality Improvement Consultants QIC The SAS Module provides you with access to Self Assessment Surveys in various stages of completion Click the Review SAS menu link to access the screen below new gt Validation gt POA gt Approved gt Declined gt Archived License Number Business name Title County Status Created TEST 002 Test User 2 Self Assessment Survey Child Cares Preschool Centers WEXFORD New 6 17 2013 TEST1006 Test User 0 Self Assessment Survey Child Care Preschool Centers WEXFORD New 6 17 2013 CENTERTEST2 Test Center 2 Self Assessment Survey Child Cares Preschool Centers WEXFORD New 6 10 2013 CENTERTEST3 Test Center 3 Self Assessment Survey Child Care Preschool Centers WEXFORD New 6 9 2013
49. oor Time Leave time Ratios Add Outdoor Time Health Records Add door Time m Section Ajj Comments 1 Comment k free Page 1 loti p K Search Jaz Displaying records 1 30f3 Mark As Reviewed Print List Download Selected __ Family Partnerships and Family Strengthening Figure 19 STARS Mega Admin User Manual Once the survey has been completed and reflects all the verified met indicators and evidence provided click the Submit to PM and Lock button located in the Results tab in the SAS dashboard Once submitted the SAS validation is now locked preventing any additional edits by the AS The completed validation is submitted for official approval by a PM who will either apply a status of Approved or Revise to the Validation Survey If approved the validation is then considered completed If the PM chooses to Revise the AS will be able to enter any required edits and resubmit the SAS validation when the edits are complete 2013 Early Childhood Investment Corporation 23 Great Start to Quality STARS Mega Admin User Manual SAS Validation Validate SAS Submit to PM and Lock Document Manager Figure 20 While reviewing evidence documentation you may choose to mark items as reviewed print a comprehensive list of documents add comments or download selected documentation for further reference and review For further details regarding how to review documentations pl
50. or participating in your recent Program Quality Assessment This documentation serves as written review of your plan and to provide a framework for technical assistance and Quality Improvement Plan development Areas of program strength are those in which the program has met and or exceeded all areas in the environment and scored at least 3 thru 5 highest score Areas for program development are those that are below expectation or equivalent to a score of less than 3 and focus areas for quality improvement plan development L Learning Environment Areas of Strength Met and or exceeded expectation Areas for Quality Improvement Planning The following indicators are identified by PQA section and row Section B Space for sleeping eating and bodily care Row 2 Section l E Children s photos creations Row 3 ll Schedules and routines Arnac of Ctranath Moat and ar avenndnd avnactatinn Figure 10 2 2 6 T A Log The T A Log tab displays a record of the Technical Assistant services provided by the QIC assigned to that program The fields here include e QI Consultant The QIC assigned to the program e Case Open Date The date the case was first opened e Type of Interaction The label given to the interaction type is listed here e Interaction Details The label chosen by the QIC to describe the interaction e Case Close Date The date the case was closed Program Details SAS Documents GIF POA TA Log Comm
51. port A System ID Pa AP6834 Program Name Test User 33 Teachers Name Raters Name Assessment Specialist 1 T Classroom ITEST1033 Prek3 Date of Assessment nE 94 9012 4 Status Submitted Enter the numerical rating 1 2 3 4 or S for each item Refer to the Scoring Instructions If an tem was not rated enter NR L LEARNING ENVIRONMENT lil ADULT CHILD INTERACTION 5 A Safe and healthy environment 5 A Meeting basic physical needs Comment Comment 4 b 4 b 3 B Defined interest areas 2 B Handling separations from home Comment Comment 4 l5 C Logically located interest areas 3 C Warm and caring atmosphere Hl p Pevise erre Figure 41 You can view the Overall Score at the bottom of the form as well as the audit log When you have completed reviewing the form you may select to Approve or Revise the form Click Approve if you are satisfied with the assessment Approving the form will cause the following actions Their classroom will move into the PQA gt Completed tab in Manage Appointments Program Manager will need to schedule a QIC in PQA Results gt To Assign The program s progress bar will reflect an Approved status For the admin user it will display as Approved with PQA The programs SAS results dashboard will list the approved classrooms and the unique classroom score The program moves into the Approved tab in the Review SAS module if all their classroom
52. provided by the AS e PQA Rating This shows the PQA score by classroom if applicable Additional segment messages will populate according to the progress of the program It is important to note that while the majority of status information is the same for both a Program Provider and an administrative user there are instances where an administrative user has access to more information than a Program Provider This additional information may not be shared with the program unless advised to do so by Great Start to Quality 3 4 Completing SAS Validations To enter SAS validation details start by selecting Validate SAS in the Results table SAS Validation section shown below 20 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual Test User 1 TEST1001 CLICK HERE FOR INSTRUCTIONS Progress Program Profile SAS Validation sca tc Kalis S be seis Self Assessment Survey Child Care Preschool Centers 1 Staff Qualifications and Professional Development Results Validation Published Rating Points Administrator Director 0 7 4 SAS Ratin Qualifications g 0 7 O 5 0 16 2 Family and Community Partnerships SAS Validation Validation Validate SAS Points R Document Manager Family Partnerships and 01 4 Family Strengthening Actions Figure 17 Once in the survey you may now begin entering validation details The SAS Validation process will be coordinated by
53. r user id and password via email once your account has been created by Mosaic Network If you do not receive the initial welcome email with your account details you may contact Mosaic Network to request that it be re sent For more information please refer to the Technical Assistance portion of the manual 1 4 1 Lost Forgotten Password or User ID If you have lost your user id or forgotten your password please contact Technical Assistance For more information please refer to the Technical Assistance portion of the manual 1 4 2 Resetting your Password You are able to reset your password by visiting the Your User Account module For more information refer to the Your User Account portion of the manual 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual SEAN Groat Start to Quality V elcome t Great Start To Qualify XR eee 8 T 9 bee K Kd Pee eran 1 8 ee Mave Connect account e r Administrative account N omy VEI Y me T Kat aian Figure 1 1 5 Overview of Using STARS When you log in to Great Start to Quality STARS you will arrive at a Welcome Page as shown below All pages in the Great Start to Quality STARS system have the following common areas 1 Navigation Menu Displayed on the left side of the screen the Navigation Menu displays the modules you will be working with according to the access granted by your designated user role
54. re Preschool Submitted 06 11 2013 Centers Technical Assistance DC540322774 Eastwood Early Childhood Self Assessment Survey Child Care Preschool Submitted 06 11 2013 Community Center Centers Your User Account DC340337836 Belding Area Head Start Self Assessment Survey Child Care Preschool i Submitted 06 17 2013 Centers Page 1 of1 Search R Displaying records 1 12 of 12 Figure 30 6 1 1 Manage Appointment Tabs Manage Appointments is divided into five top level tabs each containing four life cycle status sub tabs The four top level tabs include 1 Validation 2 PQA 3 Validation Results 4 PQA Results and 5 Reports In this section we will be addressing the first 4 tabs as they are specifically related to 32 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual managing appointments The Reports tab will be discussed in the Manage Appointments Reports section below Each of the first 4 top tabs contains life cycle status sub tabs 1 To Assign 2 Assigned 3 Scheduled and 4 Completed Events will move through each sub tab in order and according to the action taken by the respective users Event s requiring Program Manager PM assignments are located in the sub tab of To Assign From this tab PMs are able to view a comprehensive list of programs qualifying for either Assessment Specialist AS validation assessment or Quality Improvement Consultant QIC res
55. s have moved to the Completed tab o Once all classrooms have been approved at this stage their rating is published to www greatstartCONNECT org The program will receive a system notification of their validation 7 4 2 Revising a PQA After completing your review of the PQA form if you find areas that need to be revisited or anything that would justify a revision simply click Revise to send a notification back to the Assessment Specialist 43 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual that they have a record needing revision This will appear in their Reports to Revise section of their Dashboard Clicking Revise also unlocks the PQA for further editing The Assessment Specialist will then go back into the record make adjustments and Submit when they are finished This begins the review process again 44 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual 8 Calendar 8 1 Calendar Overview The calendar function in STARS allows you to easily manage your day to day activities You can access the calendar by selecting Calendar from the main navigation panel The image below shows the basic view of the Calendar available across all users Add No Appointment Day US Michigan My Calendar lt 4 lt K today May 2013 month week day Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17
56. scheduling which opens the event pop up Select the checkbox for the question Is Recurring Event Start date Start Time End date End ene d R Recurring Event Period Units Day ria Fale 1 Date Reccurence End Event URL Location Reminder Wo Reminder Event Type U ncategorized Figure 44 The three fields you will need to edit will now generate in the window e Recurrence period Enter a numerical number of units the event will generate by e g every 2 days every 4 weeks with the numerical number being the data you enter in this field 47 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual e Period Units Select the unit of time the event is to generate by e g by days by weeks or by months e Date Recurrence End Select the date the event is to stop recurring In the next image shown our example recurring date is set to recur every five days until August 30 at which point the event will cease to generate further on the calendar Is Recurring Event Period Units Day lt Figure 45 Note that if your event is scheduled to occur on a timeline that exceeds the date it ends it will not schedule past the last possible occurrence For example if an event is scheduled to run from 7 01 13 through 8 01 13 and selected to recur every 3 months you will only see one event scheduled on your calen
57. submit their SAS 3 3 Self Assessment Survey Screen Clicking on a program record will open a view of their Self Assessment Survey Test User 2 TEST1002 spe CLICK HERE FOR INSTRUCTIONS Progress SAS Started But Approval Completed Not Submitted Self Assessment Survey Child Care Preschool Centers W ee P Results 1 Staff Qualifications and Professional Development Published Rating Administrator Director 0 4 S sia a Qualifications SAS Rating Staff Qualifications 0 7 Professional Development 0 5 Subtotal 0 16 2 Family and Community Partnerships Actions SAS Points Overall Comments Family Partnerships and 0 4 Decline Opt Out Family Strengthening Community Partnerships 0 4 Subtotal 0 8 3 Administration and Management Figure 15 There are nine main points of interest on the Self Assessment Survey screen 1 Business Name and License number as well as program type are always displayed on the top left of the SAS screen Alternate Path labels will appear just under the Business Name if applicable 2 The Reports dropdown allows programs and administrative users to run select reports based on the progression of the program Directly below is a link that opens the 18 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual Standards and Points Document by which the SAS points and requirements are generated The Progress Bar shows programs an
58. t Toddler Aug 27 2012 Prin Preschool A Classroom Aug 27 2012 rini Jul 24 2012 Print T A Log Comments Print Summary Jul 24 2012 Print Figure 37 Click Print to view the PQA Form Summaries in a new browser window and subsequently save or print the form 7 4 Program Managers and the PQA Click Manage PQA s in the Navigation menu The Program Manager PM will be directed to a screen with tabs represented in the image below All applicable PQA records will be listed in the middle of the screen respective to their tabs Approved Rater Requested Business Name License Number Licensed Center6 TESTCENTER6 Licensed Center p TESTCENTER6G Licensed Center6 TESTCENTERS6 Licensed Center9 TESTCENTERS Licensed Center H TESTCENTERS Family Group Home 2 ALTHOME Fami Group Home 2 ALTHOME Family Group Home 2 ALTHOME of 1 f KU Page 7 4 Scheduling In Progress Under Review Classroom ID Rater TESTCENTER6 Prek3 Assessment Specialist 6 6412 2013 TESTCENTERS Prek2 Approved 62 2013 TESTCENTER6 Preki Approved 61232013 TESTCENTERS In fant Assessment Specialist 3 TESTCENTERS Preki Assessment Specialist 3 ALTHOME2 Family1 ALTHOME2 Family2 Approved 6 13 2013 ALTHOME2 Family3 Approved 6 13 2013 Search 2013 Early Childhood Investment Corporation Completed Date Scheduled Declined County Date Approved WEXFORD 6 14 2013 WEXFORD 6 14 2013 WEXFORD 6 14 2013 WEXFORD 6 16
59. that are used to determine program provider ratings s Evidence Documents Checklist by Indicator this checklist provides a list of documentation you may want to consider collecting as you prepare to complete your Self Assessment Survey Y tars Great Start to Quality STARS 2 0 User Manual this document will walk you through the features ww eee we of the STARS platform and help you prepare for and complete your Self Assessment Survey as Figure 2 10 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual 2 Program Details 2 1 Program Details Overview The Program Details module provides you with access to program overview information These columns can be sorted by clicking on the appropriate heading i e Business Name License Number or Program Type Search for records using the directional arrow buttons located at the bottom of the list or by typing keywords into the search bar and clicking the magnifying glass Business Name License Number Program Type Assistant City County Licensed Center 1 TESTCENTER1 Licensed Child Care Center Not Selected Buckley WEXFORD Test User 12 TEST1012 Licensed Child Care Center Not Selected Buckley WEXFORD Test User 13 TEST1013 Licensed Child Care Center Not Selected Buckley WEXFORD Fage 1 of729 R Fl Search a 2 Displaying records 1 15 of 10 932 Figure 3 2 2 Using the Program Details Module Select a program to view by clicking on a
60. through the SAS Dashboard by selecting the Document Manager button Selecting this button generates a pop up that contains the evidence documentation provided by the program prior to submitting their SAS 22 2013 Early Childhood Investment Corporation Great Start to Quality STARS QRIS Mozilla Firefox amp https starsmichigan m Welcome amp Introductio Dashboard Program Details Review SAS Manage PQAs Review QIP Resources Message Center Calendar Technical Assistance Your User Account Stal Filter a Document Date Select kame Added DOCUMENTS REVIEW By E Classroom AI New Reviewed Section Parent Handbook do Administration a Management Lead Provider Educator Teacher Qualifications Administrator Director Qualifications Physical Environment Screening and Partnerships and Family Strengthening Ratios Consistent Interaction 6 18 2013 rera Ratios 6 10 2013 Health Environment rr punk128 4 pls high 4 m3u Document Type Ajj 6 14 2013 Health Environment Curriculum cx and Instruction Curriculum Document Type Health Records Cultural Competence Plan Out Mission Statement Staff Evaluation Lead Credentials Admin Credentials Ris Environment Daily Schedule Special Needs Plan Salary Scale Health Observations Leave time Oral Care Routine Parent Teacher Conferences Progra Governance Nutrition Planning Observa Outd
61. ults communication 6 1 2 Assigning Events After selecting a program in the To Assign list a pop up will appear containing the following details separated by tabs e Scheduling notes contains details related to assigned and scheduled events If an event has not been assigned this tab will be empty e Assign contains a map illustrating with a green pin the location of the Program Provider and red lettered drops represent the AS or QIC and their location and distance from the Program Provider This is to assist in selecting the AS or QIC located closest to the provider e Program Details contains all of the information captured in the Program Profile for the Program Provider e SAS contains a list of SAS for the Program Provider Upon selecting an SAS in this table the PM will be redirected to the SAS Dashboard 33 2013 Early Childhood Investment Corporation Great Start to Quality STARS Mega Admin User Manual Great Start to Welcome amp Introductio Dashboard Program Details Program 1234 Main St Buckley lt l E x WEXFORD county MI Review SAS s Sudbur c 7 LC z y A c c l ES K Kristin Ruckle Ma A a hee S nage PQAs S 11852 S Littlefield Rd Blanchard MI 80 mi A Michelle Burkhard 1868 S Badour Road Midland MI 95 mi L Jennifer Botby one A 7 Missis 12953 Apple Drive Nunica MI 100 mi J Tammra Barteld Sa 518 Minneapolis Avenue Manage Appointments i i SL l 2 Gladstone MI
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