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Admin Manual - Hibiscus PLC IT Support

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1. HibSoft Label Enterprise Admin User Manual HibSoft Label Enterprise Admin Version 1 0 Copyright Hibiscus PLC 2006 Page 1 HibSoft Label Enterprise Admin User Manual Label 2 User Admin File Settings Users Basic services Groups admin donaldg Add User Delete User HibSoft Label Enterprise Admin Screenshot Page 2 HibSoft Label Enterprise Admin User Manual 1 0 Introduction The HibSoft Label Enterprise Admin program is a part of a suite of programs providing an advanced hazardous labelling solution The Admin program allows you to administer which users have access to the software suite and what actions each user can undertake Page 3 HibSoft Label Enterprise Admin User Manual 1 1 Table of Contents Contents Description Page 1 0 Introduction Introduction to the software 3 1 1 Table of Contents This page 4 1 2 Opening the Logging in to the software 5 Software 2 0 The Main Screen Introducing the main screen 6 2 1 Adding Removing How to add and remove users 7 Users to from the system 2 2 The Basic Tab Changing user names and 9 password 2 3 The Services Tab Assigning access rights to 11 users 2 4 The Groups Tab Adding users to groups 13 2 5 Import Template How to Import new templates 15 i
2. ss File Settings Users Basic Services Groups admin donaldg User ID 0 Full Name Update User s Name Change User s Password Add User Delete User Close 2 0 1 Menu Options Options available from the Menu bar are as follows see the indicated chapter for a full explanation File Import Template Manage Templates Settings Edit Substance Items Update Setting From File Advanced 2 0 2 Exiting the Program To exit the program click on the Close button in the bottom right corner of the screen Page 6 HibSoft Label Enterprise Admin User Manual 2 1 Adding Removing Users The left panel of the User Admin screen lists all the users that are currently set up to access the labelling system and provides options to add and or remove users NPC File Settings Users Basic admin donaldg User Full Add User Delete User Add User Add a new user see 2 1 1 Delete User Delete an existing user see 2 2 2 Page 7 HibSoft Label Enterprise Admin User Manual 2 1 1 Adding Users To add a new user click on the Add User button on the main screen Add User Login Password Repeat Login Enter a login name for the new user Password Enter a password for the new user Repeat Re enter the same password entered above used as a n accuracy check Na
3. you intend to store in that section Click Ok to section create the section Ok Click this button to create the section named above Cancel Click this button to cancel close the dialog without creating a new section Deleting Sections To delete a folder simply select the folder you wish to delete ensure the correct folder is highlighted then click on the Delete button below the folders browser Note that you cannot delete a section which contains templates you must first individually delete the templates or move them to other sections Deleting Templates To delete a template simply click on the template name to select it ensure the correct template is highlighted then click on the Delete button below the templates browser Moving Templates Between Folders You can easily move templates between folders by using the drag and drop method ie 1 In the left panel open the folder containing the template to be moved 2 In the right panel click on the template and holding down the mouse button drag it over the folder in the left panel where you wish it to be placed then release the mouse button Page 18 HibSoft Label Enterprise Admin User Manual 3 0 Advanced Features Settings HibSoft Label Enterprise boasts advanced features which can be accessed from the Settings option on the Menu Bar including 1 Customisable database additional database
4. Change Password a New Password Repeat _ nei New Password Enter the new password for the user Repeat Re enter the same password used to validate the password has been entered correctly OK Click this button to store the change Cancel Click this button to cancel the change Page 10 HibSoft Label Enterprise Admin User Manual 2 3 The Services Tab The Services Tab allows you to specify what access rights are to be granted to each individual user by selecting a number of tickboxes Changes are applied to the user currently selected in the Users panel to the left of the screen Le Es Config Tick this box to grant the user rights to configure the system At least one user must have Config rights Admin Tick this box to grant the user Admin rights can set up user and change passwords Page 11 HibSoft Label Enterprise Admin User Manual Labels Tick this box to grant the user rights to create and modify label designs Substances Tick this box to grant the user rights to create and modify substance information NB Where substance information is linked in from an external source only internal labelling fields ie extra information stored locally can be amended Page 12 HibSoft Label Enterprise Admin User Manual 2 4 The Groups Tab The Gr
5. ates later eg A combination of size and usage 3 Click the Save button to save the template Adding and deleting sections and moving templates between sections are dealt with in Section 2 6 Managing Templates Page 16 HibSoft Label Enterprise Admin User Manual 2 6 Managing Templates File Manage Templates HibSoft label stores your template designs within its own internal database where they are available to all users of the software If you purchased a designer version of the software you will have access to the designer program which allows you to manage your templates and group them into sections etc If not the same functionality is repeated here Manage Templates f Templates ADR Sample Labels GHS Standard Warning Labels Add Delete Refresh Delete 2 61 Adding Sections To create a new folder simply click on the Add button then type in a name for the new folder in the dialogue box that appears NB You can create new folders on the fly when you use the template Save As function Enter Text x Enter a name for the new template section ema _ cn Page 17 HibSoft Label Enterprise Admin User Manual 2 6 2 2 6 3 2 6 4 Enter a name Type in a name for the template section Use names for the new that are meaningful and descriptive of the templates template
6. fields can be added as single or multi language options 2 Customisable look ups change the behaviour of the substance look up routines and or the appearance of the returned results 3 Active data fields perform calculations look ups etc based on the contents of a data field Customisations of this nature will normally be set up on your behalf when the software is installed and should not be attempted by anyone without expert knowledge of both the software and the LUA programming language Consequently these features are not covered here and will be the subject of an Advanced Configuration Manual available on request Warning tampering with these settings may invalidate your software support Page 19 HibSoft Label Enterprise Admin User Manual Notes Page 20
7. l designs created for you by Hibiscus Plc under your software support contract 2 5 1 Importing a Template Select File Import Template from the Menu bar to open a standard Windows file browser box Navigate to the location where the template file is stored and open it The Template is loaded into memory and the Template Save As box will appear Template Save As EJ Templates ADR Sample Labels GHS Standard Warning Labels m Add Section Delete Section Template Name Save Cancel Page 15 HibSoft Label Enterprise Admin User Manual Add Section Click this button to create a new section to organise your templates see 2 6 1 Delete Section Click this button to delete the currently selected section see 2 6 2 Template Name Enter the name of the template NB Use names that will enable you to easily identify the templates when you need to retrieve them eg Small Label Non Haz Click the Save button to save the template Save Click this button to save the template under the name entered above Cancel Click this button to cancel do not save the template Saving the imported Template 1 Select the folder or Section in which you wish to store the template 2 Type the name under which you wish to store the template in the Template Name box NB Try to use descriptive names which will make it easier to locate the correct templ
8. me Enter the name of the new user Create Create a new user record based on the information entered Cancel Cancel close dialogue and ignore input 2 1 2 Removing Users To remove a user click on the username to highlight it then click on Delete 2 1 3 Configuring Users The tabs to the right of the screen contain various option for configuring users which will be applied to the user currently selected in the left panel These tabs are described in the following sections Page 8 HibSoft Label Enterprise Admin User Manual 2 2 The Basic Tab The options on the Basic tab enable you to alter an existing user s login details Changes are applied to the user currently selected in the Users panel to the left of the screen User Id Internal identifier cannot be altered Full Name The full name of the user The name of the user can be amended by typing the name in this box then clicking on the Update User s Name button Update User s Click this button after amending the user name to Name store the change Page 9 HibSoft Label Enterprise Admin User Manual Change User s Click this button to open a dialog box to amend the Password user s password see 2 2 1 2 1 1 Change User s Password To access the Change Password dialogue box click on the Change User s Password button on the Basic tab
9. nto your software 2 6 Manage Templates 17 3 0 Advanced Features Advanced features 19 Page 4 HibSoft Label Enterprise Admin User Manual 1 2 Opening the Software To open the HibSoft Label Enterprise Admin Program click on the desktop icon or Click on the Start button then choose Programs HibSoft HibSoft AdminEnt may vary on different versions of Windows You will be required to log in to the database using a username and password provided to you by your system administrator User Password Server Logon Cancel Your user login name identifies you to the system and determines your access rights Protects your login against unauthorised Do not give out your password to anyone else Identifies the database to which you wish to connect NB Tampering with this setting could disable the program Click this button to proceed user name and password are validate and if accepted the program will open Click this button to cancel program terminates Once you have successfully logged onto the database the program will open up at the label design screen Page 5 HibSoft Label Enterprise Admin User Manual 2 0 The Main Screen The Menu bar provides basic functions such as importing templates editing items in the database layout etc A Label 2 User Admin ol
10. oups Tab is intended for future expansion of the software and has no real function in Version 1 although you can if you wish assign users to groups for administrative purposes _ Total Idiots Tickboxes Tick one or more tickboxes to add a user to those groups AddGroup Click this button to create a new group Delete Group Click this button to delete the currently selected group Page 13 HibSoft Label Enterprise Admin User Manual 2 4 1 Adding Groups To add a new group click on the Add Group button on the Groups tab to open the add group dialog box New Group Name LES Group fp Group Enter the name of the new group then click on Ok ro create the group or Cancel to cancel OK Click this button to create the new named group Cancel Click this button to cancel 2 4 2 Deleting Groups To delete a group click on the group name to highlight it then click on the Delete Group button You will be asked to confirm that you really want to delete the group Page 14 HibSoft Label Enterprise Admin User Manual 2 5 Import Template File Import Template If you have purchased a designer version of the software you will have the ability to create and unlimited range of different label designs as and when you require them If not then you may have a need from time to time to import new labe

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