TimePunch Watcher
Contents
1. any project Common tasks can reduce the management overhead for adding always recurring tasks for all projects Projects and Tasks Manage your projects and tasks Projects Common Tasks Common Tasks can be defined at this page EJ Analyse These are available for all Common Stuff ine L Common Stu projects and always visible LI Design Development L Meeting The creation modification and editing of common tasks will be handled the same as the modification of project dependent tasks Therefore the chapter won t be repeated here Revision 2 Page 15 of 25 TIMEPUNCH WATCHER Settings The following chapter describes the different settings that are available for the TimePunch Watcher Recording Settings Via the menu Time tracking settings of the TimePunch Watcher one can get to the page where the user can adjust the manner how TimePunch is recording times 0 0 Start Pause Stop New Start TimePunch The recording settings define how TimePunch will handle Display Settings the recording of time entries Cancel recording Manage Projects and Tasks Update view Revision 2 Page 16 of 25 TIMEPUNCH WATCHER After choosing the menu item the following page will be opened Time tracking Sett Change settings Settings C Time recording starts directly when the watcher gets launched and it stops recording automatically when the watcher gets closed C Use simplifie2. the time will be exchanged The permissions won t change this way Therefore the parameter identity will only function if the current principal owns administration rights Because otherwise it s not allowed to switch the profile This feature can be compared with the possibility to switch the user profile within the TimePunch Client Revision 2 Page 22 of 25 TIMEPUNCH WATCHER Permissions As default all installations have administration rights first If TimePunch will be used in an enterprise network different permissions can be assigned to the users This can be done with the TimePunch Profiles Module which is included in the TimePunch PRO Version For the TimePunch Watcher there s the following permission matrix Login X X X X Manage TimePunch Profiles X switch users Access to the Synchronization y X Wizard of TimePunch Access to the TimePunch 7 R z K Watcher Change active time entry X X X Change recording settings X X X Access to the active projects X X X X Managing the projects X X Send projects using the 2 E TimePunch Sync Wizard Receive projects via X X TimePunch Sync Wizard Revision 2 Page 23 of 25 TIMEPUNCH WATCHER Access to the active tasks X X X X Managing the common tasks X X Access to the time entries X X X X Modify existing time entries X X X Send time entries using the TimePunch Sync Wizard Receive time entries using the TimePunch Sync Wizar
3. NS AeA 14 Create and Modify COMMON TASKS sa EEEE AEEA 15 SELLN SS nee ee re ee ee 16 Recording SEtEiNgs ana nen Reiilscksuihikeikisskeitisiiken 16 Display SCULINGS 2 8 ae eur er AE 19 Slane LIONS re eier 22 PELTMISSIONS eu seen een nie 23 Revision 2 Page 3 of 25 TIMEPUNCH WATCHER Introduction The TimePunch Watcher is one of the most important parts in TimePunch because it offers the possibility to track the work time directly at the PC Due to that fact most people who are using TimePunch had already been aware of it and also may have been be using it in one or the other manner Installation The TimePunch Watcher is part of the Standard Installation of TimePunch and will be automatically installed If the TimePunch Watcher is not needed then the Watcher needs to be deselected in the installation package of TimePunch ie Setup TimePunch PRO Select Components Which components should be installed Select the components you want to install clear the components you do not want to install Glick Next when you are ready to continue fice PC Use TimePunch to record your worktime while you are working with your w m Installs the TimePunch i bt Installs the TimePunch Watcher into the Autostart Folder of Windows u O Installs the TimePunch Studio in order to record the worktime of various users at one Studio PC Curent selection requires at least 13 9 MB of disk space Back Next gt Cancel Revision 2
4. Page 4 of 25 TIMEPUNCH WATCHER Working with the TimePunch Watcher This chapter describes how to use the TimePunch Watcher and to get out most of it Basics The TimePunch Watcher is kept simple and rely on the design principals of the new Windows 8 Style The picture shows the different areas of the TimePunch Watcher Red What needs to be done In this area one has to choose which project task shall be done next Orange What s the current task This area shows the current project task that will be tracked at the moment Green What has been done This list contains all tasks of the current day To that list naturally belongs the current task too that will be shown with an open end Blue The command centre Using the buttons at the lower area the time recording can be started paused and stopped Additionally you will see other settings in the menu too Revision 2 Stopwatch Time 15 precious use it wisely Project feck What s next Task 3077 Start 11 50 What s current Javango Task 3077 Samstag 17 November 2012 Task 3077 Javango 1h 10m Development Comoran 1h 50m Development What s happend Page 5 of 25 TIMEPUNCH WATCHER Starting the time recording In order to start the time recording a project needs to be selected first That can be done with a click to the project and task selection like the following area shows Stopwatch Time is p
5. TimePunch TimePunch Watcher User Manual TimePunch KG Wormser Str 37 68642 B rstadt v T mePunch TRACKING PROGRESS NOT ONLY HOURS Document Information Document Name User Manual TimePunch Watcher Revision Number 13 Saved at 03 06 2013 Number of Pages 25 Publisher TimePunch KG Wormser Str 37 68642 B rstadt TimePunch KG Wormser Str 37 68642 B rstadt TIMEPUNCH WATCHER lable ol ntents HVE FOGUGCUION a EE ce ad es ieee acest a arn oud ea woe need 4 Installat ONss 2er reger 4 Working with the TimePunch Watcher ccc cece cece eee eeeceeceeeeeeceeceeeceeceeeeeeceseees 5 ASICS sn nn aie Webelos seb diets vie Winans eee pea ein enon E E eae ee naers 5 Starting the TIME recording sr ee 6 Pausing and stopping the time recording eeresseeoneonensnennennensennnennennnennennnen 6 Canceling the time recording zarten een 7 Changing the current project and adding a GESCIIPtiON cece cece cece ee ceeceeeceecees 8 Modifying time entries in the Past ccceccccccesceccceccescenccesceeceescescesceescesceess 9 AGCING atime CRU Yuck co cdacea tesa catcadd ri BRUNEI BEN 9 Adjusting an EXISTING time ey aa 9 Deleting a me CMY aoa an han 9 Manage projects and tasks ae ra ern aaeeeesaees 10 Create a NEW DIOJ Eeri ee 11 MOGITYING amexisting Brojecta ssktensshsenshengstlensen rn 11 BASIS ee ee E 11 EEE E an ee ee EIER RE 11 DELAS ee ee AREA A 13 Deleting amn existing Project asus EA A
6. ctivate it again e Visible If that settings is active TimePunch stays always visible at the screen This is always useful if TimePunch can stay at a second or third monitor on a defined place e Manual If the manual settings has been chosen TimePunch won t open automatically In order to open the Window the user has to click to the TimePunch Icon at the system tray e Invisible Using this setting the TimePunch Watcher won t be shown at all Only if the TimePunch Watcher gets started twice using the start menu of windows will show the TimePunch Watcher again Hint This setting only makes sense in combination with the recording setting Time Recording starts directly when the watcher gets launched and it stops recording automatically when the watcher gets closed Because with this setting the TimePunch Watcher will record the daily working time automatically and without showing the TimePunch Watcher to the user TimePunch Watcher Icon Using that setting it can be defined if and when the Icon of the TimePunch Watcher will be shown e Show TimePunch Watcher in Task Bar The TimePunch Watcher will be shown with all other opened software in the task bar of Windows e Show TimePunch Watcher in System Tray With that setting the TimePunch Watcher will be shown in the system tray of windows A click to the icon will open the TimePunch Watcher itself e Don t show the TimePunch Watcher Icon at all Using that setting the TimeP
7. d Restricted modification of existing time entries Revision 2 Page 24 of 25 TIMEPUNCH WATCHER End of the Document Revision 2 Page 25 of 25
8. d pause time recording Recording precision Exact to the minute The following settings can be Remind for project update ad justed No After locking windows Don t pause time recording at all Save Cancel Time Recording starts directly when the watcher gets launched and it stops recording automatically when the watcher gets closed If this option is set the time recording will be started directly after logging on to the PC In that case the project of the previous day will be used Additionally this option also stops the time recording when the TimePunch Watcher will be closed Revision 2 Page 17 of 25 TIMEPUNCH WATCHER Use simplified pause time recording If this option has been set the handling of break times will be simplified There won t be an additional button with that a break time recording can be started If the user wants to create a break it s enough to stop the current work time recording and restart it after the break The time between stopping and restarting will be automatically calculated as break time Recording precision This setting defines how the start and end time of a recording gets rounded As a default there s a 1 minute rounding in place But in many other companies it might be more useful to set the recording precision to e g 5 minutes But that depends where you are working Remind for project update Using that option TimePunch will remind you to check the time recording from time t
9. e 11 of 25 TIMEPUNCH WATCHER In the area tasks all project dependent tasks will be shown That s are all tasks which Edit Project Manage the details of your project Basics Use the in the Application Bar to add new tasks to the project Revision 2 Tasks ORORO Add Save Cancel Details are only available for the selected project Add Adding new tasks can be done by adding the application bar add Modify Already existing tasks can be renamed with a click to the task Delete In order to delete tasks they need to be marked with the check box in front of the tasks After that the marked tasks can be deleted with a click to delete in the application bar Page 12 of 25 TIMEPUNCH WATCHER Details In the Details area project and accounting relevant details will be shown Accounting details are always valid for the current user whereas the time restriction is directly related to the project Edit Project Manage the details of your project Basics Details Billing data LJ will the Project be paid Accounting data is always Hourly rate valid for the current user and Currency can vary for different users Vat 9 00 The time restriction belongs to the project and is therefore Time Frame valid for any user C will the contract period be restricted The max work time defines how many hours a staff can book to the project Working Time L Max amo
10. e entries that shall be un i ao ikim deleted have to be marked 10 40 Development with the checkbox and then EA 10 40 Comoran 1h 50m 08 50 Development Revision 2 Page 9 of 25 TIMEPUNCH WATCHER Manage projects and tasks Creating and modifying tasks will be done via the menu Manage projects and tasks O start Pause stop Start TimePunch Time tracking Settings Display Settings Cancel recording Update view Using the menu Manage projects and tasks will lead to the project management screen At this page all projects and common tasks will be shown Projects and Tasks Manage your Projects C Alpha Cajen Comoran Eternal Javanga Jeveux Sumatra Revision 2 orojects and tasks Common Tasks The following rules apply Projects In order to start time recording at least one project will be required for accounting If such a project is not there or not even created then TimePunch will book the times on the default project called NN Tasks Tasks always belong to a project They are used for a better distinction of the time entries within a project Common Tasks Such tasks are valid for every project and simplifies the project management because they only have to be defined once A good example for common tasks are Meeting or Common Stuff Page 10 of 25 TIMEPUNCH WATCHER Create a new project Creation of a new project will be done via
11. er changing the time entry all data can be stored by tapping the button save in the application bar Revision 2 Page 8 of 25 TIMEPUNCH WATCHER Modifying time entries in the past Depending on the current user rights also existing time entries can be adjusted or modified There are three different ways to achieve this Adding a time entry If the time line need to be enhanced with an additional entry e g adding an ad hoc meeting new time entries can be added manually by clicking the application bar new By clicking the application gt 11 m Ex bar new a new entry can Start Pause Stop New be created Adjusting an existing time entry To click an existing time entry will open the details page in order to modify the time entry At the details page the current project task start and end time can be modified Samstag 17 November 2012 g I as 4h 06m The red border marks the 11 50 Task 3077 area that can be clicked in eee abi In Te order to open the detail 10 40 Development page of a time entry NM 10 40 Comoran Th 50m 08 50 Development Deleting a time entry In order to delete time entries it s necessary to mark the entries for deletion Therefore the checkbox in front of the entries have to be checked If the time entries are all selected they can be removed by clicking to the application bar delete Samstag 17 November 2012 j a a The tim
12. imePunch The Display Settings defines how the TimePunch Watcher Display Settings looks like and how to use it Cancel recording Time tracking Settings Manage Projects and Tasks Update view Revision 2 Page 19 of 25 TIMEPUNCH WATCHER After choosing the menu item the following page will be shown Change settings Settings Window Style Hidden This setting means that the window is not visible until you move the mouse cursor to the border of your screen where the window waits and lurks Animation Duration The following settings can be Slide In Latency choosen I TimePunch Watcher Icon Show TimePunch Watcher in System Tray Window Docking Right Show at desktop First Save Cancel Apply Window Style The Window Style defines how the main window of the TimePunch Watcher behaves There you ll have the following possibilities to choose from e Hidden In that mode the TimePunch Watcher gets collapsed completely Only if the mouse gets moved to the border of the monitor and stays still for the defined latency time the window will be moved into the screen back again The window will be closed again if the user clicks with the mouse to another position than the TimePunch Watcher Revision 2 Page 20 of 25 TIMEPUNCH WATCHER e Touch friendly In that mode the window won t be collapsed completely but stays about 5mm visible at the border of the screen That s enough to tap to the window in order to a
13. o time When there s a lot of buzz in the office it might be useful that TimePunch shows itself in order to remind you to validate the project you are working on After locking Windows With this setting one can define how TimePunch reacts when Windows will be locked The following possibilities can be chosen e Pause time recording After locking Windows a break time recording will instantly started After the break TimePunch will continue recording the previous project e Ignore 5 to 30 minutes of absense If that option has been chosen TimePunch carries on until the defined time span has been reached If the PC is still locked the complete time starting from locking Windows until signing in again will be tracked as break time If the staff logs on before the time span has been reached then no break time at all will be recorded e Don t pause time recording at all Even if the PC is locked TimePunch will record that time as work time Only if the Staff manually paused the recording or switched it off a break time will be recorded But it doesn t matter which settings has been chosen If the locking time exceeds 6 hours the time recording will be closed with the locking time as the end time Revision 2 Page 18 of 25 TIMEPUNCH WATCHER Display Settings Using the menu Display Settings a page will be shown where to choose how the TimePunch Watcher looks like and how to use it 0 0 Start Pause Stop New Start T
14. o create the last f i entry manually using the application menu i O Cancel time recording Start Pause Stop New The time recording can be cancelled with a click to the menu item Cancel time recording By doing so the current time recording will be cancelled and the time entry must be entered manually by using the TimePunch Client 0 0 Start Pause Stop New start TimePunch Using the menu item Cancel time recording will cancel the Display Settings current recording Time tracking Settings Cancel recording Manage Projects and Tasks Update view Revision 2 Page 7 of 25 TIMEPUNCH WATCHER Changing the current project and adding a description The current time recording will always be shown as the first entry within the daily overview in the TimePunch Watcher If the current project shall be changed or a description to the current doing shall be added this can be done via the detail view of the active entry Samstag 17 November 2012 j Javango Task 3077 With a click to the current Javango entry the detail view will be Development Comoran opened Development Samstag 17 November 2012 Project Within the detail view of the entry the current project Javango task start time and break time can be modified Task Additionally there s the possibility to add a Start description to the current time entry Task 3077 11 04 Description Learning Success Aft
15. recious use it wisely Project and Task need to be Project selected first Javanga Task Task 3077 After choosing the project and task the time recording can be started with a click to the button start at the application bar a The time recording can be gt m started with a click to the button start Start Pause Stop New Hint If you want to switch the current project or task then you don t have to stop the current time recording It s sufficient to select a new project or task and to press start again The previous project will then be stopped automatically and the new one will be Started Pausing and stopping the time recording The time recording can be paused with a click to pause and ended with a click to stop Eu The button pause and stop gt AD m amp ia can be used to stop time Start Pause Stop New recordi ng Revision 2 Page 6 of 25 TIMEPUNCH WATCHER Cancelling the time recording If the current time recording exceeds 24 hour recording time the following error message will be shown Normally that can only be happen when the user shut down the PC and goes to holiday while TimePunch is still running RPI COTIA cT ATi OTTI O 08 50 Development TimePunch Watcher can t record time entries longer If the current entry exceeds 24 than one day Please use the menu to cancel hours it must be cancelled by recording After that you have t
16. the application bar New Prerequisite for that is that the user owns the proper rights to create a new project Click to the application bar se New will open a page to Back New create a new project After a click to the application bar New a new page will be shown At this page the details of the new project can be entered The detail view consists of three different areas Modifying an existing project In order to modify an existing project it s sufficient to click at the project entry The detail view of the project will be shown As previous mentioned these details consists of three different areas which will be described next Basics This area contains all basic data of a project which is the name of the project and a description The project description is optional and can be modified with a click to the description text Completed projects can be marked in order to prevent time entry bookings sell Project Basics Tasks Details Basics are the core data of a project That is the name of Basics the project a description and a flag whether the project has L_ The project has been completed successfully been completed Project Name Completed projects If a project has been marked as completed no time entries can be booked to it But the project won t be deleted and can be used for further analysis too Tasks Revision 2 Pag
17. unch Watcher won t be shown as an icon neither in the task bar nor in the system tray of windows Revision 2 Page 21 of 25 TIMEPUNCH WATCHER Window Docking amp Show at desktop Using the settings for the window docking and the desktop one can define where the TimePunch Watcher stays at the screen Start Options The TimePunch Watcher can be started with different start options Normally that s not necessary but it can be useful with special configurations In order to start the TimePunch Watcher with a command parameter one should look for the TimePunch Watcher in the Startup folder of Windows With a right button click the properties can be opened There can be set two start parameters principal TimePunch Profile Using the start parameter principal the used TimePunch Profile can be set The principal is the account owner That means it s a complete switch of the user profile If the TimePunch Watcher gets started with that principal the user also have the permissions of the new profile To make that work it s necessary that the target profile is protected with a password That s a security feature because otherwise a project staff could access the data of his chief if his account is not password protected identity TimePunch Profile Using the start parameter identity the used TimePunch Profile can be switched In opposite to the previous command only the TimePunch profile for recording
18. unt of working time defined Max working time 0 00 Save Cancel Revision 2 Page 13 of 25 TIMEPUNCH WATCHER Deleting an existing project The detail view can be opened with a click to the project at the manage projects and tasks page Within the details page the project can be deleted via the menu item delete project Sumatra Manage the details of your project Basics Details Basics L The project has been completed successfully Project Name Sumatra Via the menu item delete project an already existing project can be deleted Save Cancel Delete project Revision 2 Page 14 of 25 TIMEPUNCH WATCHER Hint Deleting the project physically can only be done if no time entries have been booked at the project The project Sumatra can t be deleted because it is in If there are already existing use As an alternative mark it as completed in order i to prevent bookings on that project time entries for the project the following message will be ia displayed Save Cancel If the project shall be physically deleted anyway the time entries must be deleted before the project can be deleted But for reporting reasons it s a better option to mark the project as completed instead of deleting it physically That also prevents staff from booking the project Create and modify common tasks At the second page common tasks one can define tasks which are available for
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