Asycuda Manifest User Manual
Contents
1. 1 Manifest File Edit Q Y saab ave Changes Customs office 0ORB ROAD BAY f Voyage number Date of departure Date of arrival Time of arrival Registration Number 23 10 2010 Pnom TA 12 05 Date of registration Last discharge Sip ade A ae usma mami jaxa ANGUILLA Tite 233 Total Test to Prove Bais 1 Office 1 ull Packages ul Containers 1 ui ai Gross Mass 1 00 Shipping Agent f Transport Mode Identity h Sea transport Dom E i frw o Fig 25 System will indicate any errors which must be corrected before storing the manifest Messages e K Error Company code incorrect EXCESS amp SHORTAGES Excess and shortages can only be completed to a registered manifest 1 Access desired bill of lading from manifest This can be done in two ways OR Use finder to locate bill of Lading 1 Access list of Bol on Manifest Right click on desired Bol and select Excess amp Shortage from drop down menu E Manitest View 00RB File Edit View Help Sh de AO RSIZ a bo Line nbr Ref nbr Nb Cont Packages Gross mass Remaining Packag Remaining Gross Sts Fig26 2 On finder right click on desired waybill a from drop down menu 2 Way Bill finder Office c Voyag 5 _ Consignee Name Sts Sp Ee SEA123 21 07 20 a EZ WEDS 01 05 2010 CARRIER FORT H O01 MYVO 304 2010 E COMPANY AAA ay ABC IMPORTING MES R FORT E ASYCUDAWorld Ca2. ASYCUDA WORLD CARGO MANIFEST USER MANUAL ANGUILLA lt e E AZ Parm lt lt _ gt ome e o a Ha a lt rs s gt Ee _ a pa n a ad ps A _ a 2 om mg a gt gt lt E gt pe P 3 a Pm Ed r 4 ka E gt pue gt 5 gt a A e pe gt on 5 3 EA lt a mm gt ss a gt n on e 3 gt _ gt gt o __ n am lt lt ae o ral sm a a o ay x y E as _ ne gt gt gt gt F gt so sm m E E z MA M e a a lt 3 _ gt 7a gt lt a 4 a a a lt p a z i a e es la z gt lt a A ke g a us gt ae zm A o Aa i iin m aa i lt e a gt man a mj zs 2 Pr A r3 e a gt ASYCUDAWorld CargoManifest USERMANUAL TABLE OF CONTENTS E OPCW GEG ono Ze Mmirod COON se iaa ctcussscssaminasanesonsees 3 How to create a Mamifest cccccccccccccccccccees 4 How to add a Bill of Lading to a Manifest 5 How to register a Manifest ccccccccccssscceees 6 How to amend a Manifest ooooooocccocooommmoooo 7 How to amend a Bill of Lading oooooooooooo 8 Exces
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4. Show ignored warnings verify and save Choose an XML File CAUsers ku rtzol Documents Manifest Xml Int xml Ea Manifest Information Customs office ORB Bills 2 Voyage number 7o Packages 100 Date of departure 06 09 2010 Containers lo Gross Mass 500 00 Waybills Summary Sum of Waypbill 2 Sum of Packages 100 Sum of Containers jo Fig43 Sum of Gross Mass 500 00 Click on the Show ignored warnings Verify and Save Icon as indicated above to complete the process Transaction completed gt Integration successful Manifest OORB 70 06 09 2010 A prompt will appear on screen indicating that the transaction for Integration was successfully created To view the Manifest after it was successfully integrated click on the or the forward To Integrate a next Manifest click the forward button gt To exit and return to the Document Library click yes button If there is an Error in the xml manifest that you are trying to integrate Integration the system will indicate as shown below Fast Cargo Integration Manifest Waybills Integration Choose an XML File CAUsers ku rtzol Documents manifest voy 69 xml a Manifest Information Customs office Bills Voyage number Packages Date of departure Containers Gross Mass Waybills Summary Sum of Waybill ets a Sum of Packages gt Errors detected do you want to open the generated PDF file Fig45 Sum of Containers x S
5. i Manifest Modification 00RB File Edit View Help vy a ta E sat o Voyage number Date of departure Date of arrival Time of arrival Registration Number rarorz010 joo fs a5 J I Date of registration Last discharge Voyage number Eo PES Place of departure Place of destination jusmia jalan RIA xa ANGUILLA Carrier __ z _QGEO E SE3GOoa__ gt E Qa gt or a Q_Q_QQBQQ UL L jcooo1 Total rnuth Lines Test Bill a_i so a Packages J 100 I Containers J 0 i Gross Mass J 1 000 00 Shipping Agent c1 0001 Test Company Transport Mode Identity fi Sea transport Custana Nationality Place jus United States ju iam Registration Date fi 1 10 2008 Fig5 Select the Bol at the icon of the screen which will take you to the B L page File View Window Help 2 PSO Manifest Modification 00RB File Edit View Help Dr Y smBOnrvyXDussar A Add Bol ST AS Fig Manifest Waybills Line nbr Ref nbr Nb Cont Packages Gross mass Remaining Packs Remaining Gross Click the Add Bol icon as shown above 24 Manifest Modification OORB File Edit View Help Zur v ste See gt KDB lt a gt S nn ee _ Create new BIL Ea gt Would you like to add a new BIL Ea Te Fig7 Manifest Waybillis Then select Yes to open a New B L The B L screen will open up then you key in the required information needed ASYCUD
6. C Documents A teh A a anguilla A World Manuals C Customs Files Ey bol real xml Asycuda Documents EA manual screen pic 3 declaration real 1 Asycuda Pics C My Data Sources man 1 real xml C Camtasia Studio CJ Ref Table 4 manifest voy 69 E Cartys Org Doc C Updaters 3 Manifest Xml Int C Customs Documents Scans C Xml manifest70 xml File Name Files of Type XML File xml Click on the check icon in the menu bar to check xml file content and then ok in the check done box as shown in Fig32 Manifest information and waybill summary is automatically imported into document if all data is correct and well formed El Manifest and Waybills Integration Manifest Waybills Integration Em K File Edit View Help Fast Cargo Integration Manifest Waybills Integration Choose an XML File Users kurtzol iDocuments Manifest Xml Int xml Manifest Information Customs office jooRB Bills 2 Voyage number 70 Packages 100 Date of departure 06 09 2010 Containers jo Gross Mass 500 00 Waybills Summary Check done Sum of Waybill fy Check Done XML valid Sum of Packages Sum of Containers OK F ig 42 Sum of Gross Mass 18 ASYCUDAWorld CargoManifest USERMANUAL Click Ok once a valid check has been performed H Manifest and Waybills Integration Manifest Waybills Integration E a File Edit View Help A a 100 t Waybills Integration argo Iintearation nife
7. 0 2010 CO001No VOY5S 22 10 2010 233 No vOYOS 22 10 2010 233 No W 1411012010 CO001No rie 4231971072010 ap Direct Delete C0001 No j dl Delete Man and BLs B Operation Direct Register successfull CUO OORB MANIFEST 2010 16 FigIS ASYCUDAWorld CargoManifest USERMANUAL AMENDING A MANIFEST What to do Procedure 1 Use manifest finder to Right click on desired manifest and click Modification in drop down menu locate manifest Office c Voyage Date of depart Place oflo Place ofun Re Registr Registra Carrier Write 1111 03 10 2010 USMA AIAXA CC02 No a VOY23 25 10 2010 USMIA AAXA co001No E F 23 10 2010 USMIA AAXA 233 No 1901 16 10 2010 AGANU e View 233 No 1 28 10 2010 ANSXM CC01 No 1967 05 10 2010 usma ay C0001 No VOYS 2210 2010 AGANU Se Wp 233 No VOYOS 22 10 2010 AGANU 233 No W 14 10 2010 USMA CO001No 123 19 10 2010 RUROV C0001No 7 ho Y Figl9 Manifest cannot be modified by Agents after being registered however amendments can be made to its bill of ladings 2 After making Click on Save Changes icon in Menu Bar amendments save changes made Amendments can only be made to the Bill of lading section on Manifest Fig20 Once amended manifest can be registered by clicking on the Register Icon in the menu bar AMENDING A BILL OF LADING BOL 1 To amend the Bill of 1 On opened Manifest click BOL button menu at the bottom of scr
8. AWorld CargoManifest USERMANUAL 2 Capture Bill of Lading using the following path ASYCUDA Cargo Manifest Manifest Waybill New This option will open a blank B L Find all WLS belonging to particular manifest Find orphan BILs Fig8 When you enter the Customs office code voyage number and date of arrival this will link the BOL to the manifest Option will open B L with the following information transferred from the general Manifest Option 2 will open a completely blank B L Note Before Amending a registered Manifest you re required to inform the Senior Customs Officer Chief Examination officer at the port 2 Input data into Bill of Enter data manually or choose from drop down menu Lading Waybill 2 Way Bill New n a File Edit View Help vr wim E 31209 Manifest Waybill Customs office EE Voyage number Date of departure Date of arrival Time of arrival Registration number When all the mandatory data is e BIL ref number BIL Type Nature Last discharge B L Number completed the cursor will return a A Previous document UCR to the first field of Bill of Lading AA AAA Place of loading Place of unloading E O Carrier gt Exporter Shipper a F ig9 A EAS AS AN A AAA AAA Transport Mode Identity Ee AAA AAA Nationality ASYCUDAWorld CargoManifest USERMANUAL Data keyed into the manifest segment will be displayed in the relevant fields
9. ator will receive a Master B L from the agent the consolidator will then use the information from this B L to create house bills for his individual clients consignees To create new B Ls use the following path in the document library Asycuda Cargo Manifest Waybill New This option will open a blank airway bill as shown below Fill in Previous document master B L number date of departure Voyage number amp office code to link new B L to master B L Fill in the B L reference number and all other mandatory data verify and then Store El Way Bill New 00RB e 0ORB ROAD BAY Date of departure Date o Time of arrival Registration number 28 10 2010 8 10 2010 5 umber BIL Type Nature Last discharge BIL Number F l g 3 3 710 jl 23 3 1 UCR Place of unloading Line nbr Ref nbr Nb Cont Packages Gross mass Remaining Packa Remaining Gross Sts 92 Excess and shortage Validate Degroupage Fi g 36 Block AAAA 3 B L status will show Master Under Degroupage MST UDG until it is validated Manifest Waybills Line nbr Ref nbr Nb Cont Packages Gross mass Remaining Packa Remaining Gross Sts 1 123 0 50 500 50 500 HSE D ha 0 w 100 0 100 HSE Fig37 13 12345 0 40 400 40 400 MST DEG ASYCUDAWorld CargoManifest USERMANUAL a Master Degrouped after being validated Use the waybill finder search for B L and then right click and sele
10. cessary fields i Manifest New n a File Edit View Help Use the F3 button to find the LoCode for the Customs Office Place of departure and destination joes presten pra preste Prominent e of registration Lastdischar ge ae Place of destination An Totals ees Bills aay The Office code voyage number Packages and date of departure are the key asc Gr ss Mass m identifying fields needed for E O storing and retrieving a manifest n m rs a Manifest Bol Fig2 3 Verify and store document Verify and store document by clicking on the Icons in the menu bar i Manifest New DOE File Edit View Help Message 4 CEEE 09 Document verified Fig3 Y Verify Store Verify Icon will scan the information inputted to analyze if there are any error or information that is uncompleted A manifest will not be stored if the errors are not corrected After the errors are corrected the documents verify window will pop up ASYCUDAWorld CargoManifest USERMANUAL ADDING BILL OF LADINGS TO A MANIFEST What to do 1 Bill of Lading can be captured in two ways A B L can only be added after manifest is stored Procedure 1 After storing manifest as indicated in Fig 3 a box will appear indicating that the manifest has been stored To add a B L to the manifest select the forward button as indicated by arrow b Storeis done Print Manifest condensed Fig4 This will take you back to the manifest
11. ct validate degroupage WEDS 01 05 2010 123 710 23 USPBR AIAXA CARRIER FOR TES HSE SEA123 21 07 2010 BLOO2 BLOO1 fat 23 CAMRT AIAXA CARRIER FOR TES MST Bee erie 23 AJAXA CARRIER FORTES MST i CARRIER FOR TES CARRIER FOR TES HSE SEA123 SEA123 21 07 2010 v 16 ASYCUDAWorld CargoManifest USERMANUAL FAST CARGO INTEGRATION FCI This option allows the user to load xml files previously generated from the carriers system into ASYCUDA On document library use the following path to open FCI document ASYCUDA Fast Cargo Integration gt Manifest Waybill Integration Fig39 Note Manifest waybill integration option in library is for use by the Carrier Agents and Degroupage Integration is for use by Consolidator Click on the Select XML file to find desired manifest H Manifest and Waybills Integration Manifest Waybills Integration File Edit View Help FY d 8 Choose an XML File mooo Manifest Information Customs office Bills Voyage number e Packages Date of departure gt Containers Gross Mass Waybills Summary Sum of Waybill Sum of Packages Sum of Containers Sum of Gross Mass Fig40 Cect Carnn ntanratinn n E mamnenane ma 17 ASYCUDAWorld CargoManifest USERMANUAL Select xml file and click Open to generate manifest M Open p gt Cx Lookin
12. der and input the office code voyage and date of departure information in the search key 2 Manifest finder Find E A One document found Please select a document and select an action from the local menu Offi Voya Date of depa Date of arrivalPlace of Place o Re R Re Carrier Carrier name Writt c Modification Direct Register iis Direct Delete i E e Delete Man and BLs Fi 50 S a a O g kn s 2 Lock _ After the Manifest is found you can right click and Select the view option to see generated manifest or you can directly register the manifest to the Custom Department 21 ASYCUDAWorld CargoManifest USERMANUAL The ASYCUDA World Project team entirely hopes that this manual has been helpful in assisting you to complete store register a Cargo Manifest and making any particular changes using the ASYCUDA Cargo Manifest module We would like to acknowledge the contributions and efforts made by the following agencies whose involvement dedication and support with the ASYCUDA World in Anguilla would not have been a reality The European Union The United Nations Conference on Trade and Development UNCTAD UNCTAD Regional Consultants The Government of Anguilla The Comptroller of Customs The Customs Department Anyone requiring further explanations or guidance may contact members of the ASYCUDA World Project Team as follows Tel numbers 264 497 2513 FAX 264 497 5483
13. een lading find desired BOL Bill of lading can be located in 2 ways Fig21 A list of Bill of ladings attached to manifest will appear on screen Select the desired BOL to be amended right click on it and select modification After the changes are made save the changes 10 ASYCUDAWorld CargoManifest USERMANUAL 2 Open desired bill of Right click on desired BOL in list and choose Modification from drop lading to make changes down menu which will open manifest E Manifest Modification 00RB File Edit View Help Ev Y samfBOrRvVX OD cards ik a Manifest Waybills 7 1g22 3 Use finder to locate OR desired bill of lading Find BOL using the following path ASYCUDA Cargo Manifest Waybill Find Fig23 3 Use criteria options on Fill in data information choose criteria and then click the search button as finder to locate specific indicated by the arrow B L 2 Way Bill finder A gt Please enter data for selection criteria and proceed to fip K De cific document Way Bill WY BIL reference C Parent B L reference all Place of loading all Place of unloading Fig24 11 ASYCUDAWorld CargoManifest What to do 4 Make amendments and save changes USERMANUAL Procedure After making amendments to bill of lading save changes using the Save Changes Icon in menu bar
14. est by using the following path Cargo Manifest Manifest manifest finder Find FigI3 To locate All Manifest Set criteria to All and locate 3 b Please enter data for selection criteria and proceed to fin jas manifest and search through ae nent Ramen the list of then until found Figl4 Set criteria to equals on voyage date of departure or office code and key in the information to Place of loading all Place ofunloading all locate that particular Voyage number equals manifest Date of arrival Carrier code Carrier name ASYCUDAWorld CargoManifest USERMANUAL What to do Procedure 2 Register a manifest 1 On opened manifest click on Register icon in menu bar of Manifest Manifest can be registered in two 2 ways After Registering a Manifest press the forward icon to continue to enter a next manifest or the yes icon to exit and take you to the document library OR 2 After finding the Manifest that was stored right click on the manifest required and click Direct Register in the menu dropdown vw la TEN Office c Voyage Date of depart Place oflo Place ofun Re Y Registr Registra Carrier Write ORB 1111 0340 2010 USMIA AIAXA CC02 No VOY23 25 10 2010 USMIA AIAXA C0001 No F 23 10 2010 ORB 123 12 10 2010 1901 16 10 2010 4 287012010 1967 05 1
15. of the bill of Lading automatically What to do Procedure 3 Add container information to B L if there are any manifested consignment Select Containers in bottom of screen and fill in all required data then click on Add a new container icon in menu bar to store the info Repeat the same steps to add any additional containers for this consignee Elle View Window Help 2 amp 102 fe Dj Way Bill New n a File Edit View Help vr uni Ass 9 ES gt If you do not click the add r umber i pe r A Cc cae Party rc weight Goods weight C ontainer button the container aT Number of Packages Type of container Pr Pe Marks Marks Rn Party Empty weignt Goods weight Info will be added below Fig10 cu 4 Verify document to Verify document by clicking icon indicated by arrow in menu bar check for errors ly Way Bin Mew n a le Edit View F Help via SH st 2 G FiglI identity j Nationality Waybit Containers Split A message window will appear indicating that document has been verified D Way Bill New n a 5 Store document to add rue Cot View nei i ENDE 1t to the manifest INI Print Manifest condensed e Mail to 3 se Click on the Store v Icon in menu bar as indicated by arrow Fig12 7 ASYCUDAWorld CargoManifest USERMANUAL Bill of Ladings will be automatically attached to manifest REGISTERING A MANIFEST What to do Procedure 1 Find manifest using the Find manif
16. rgoManifest USERMANUAL This will open the bill lading and will only allow you to amend the remaining packages amp remaining gross mass option What to do Procedure 2 Make necessary Add to remaining packages and gross mass 1f amending shortages or Amendments deduct from quantities 1f amending excesses Total containers a Status HSE Item number of degrouped B L EA Packages codes 11 Rigid Cylinder long hollow Marks amp nb j Manifested Packages 50 Manifested Gross Mass 250 00 Manifested Gross Mass C Remaining Gross Mass 1 000 00 Volume CBM Description of goods um Location eS a Ae A A MA Freight Picind PP Amount 123400 USD oe C Transport J insurance O fo Tra Marks Party Information m ae a Fig28 Changes can only be made to the Remaining Packages and Gross Mass Weight 3 Save Changes Save changes by selecting the Save Changes Icon in the menus bar All amendments to a registered manifest must be done within the time frame specified in the Customs Act EA l e L Fig29 eg Save Changes Changes must be saved before exiting bill of lading or else the old information will not be replaced 13 ASYCUDAWorld CargoManifest USERMANUAL HOW TO PRINT A MANIFEST amp BILL OF LADINGS What to do Procedure 1 Locate print option in Access the printing option using the following path in the document library document library ASYCUDA gt Cargo Manife
17. s amp Shortage Procedures ssccccccceees 9 How to print a Manifest and Bill of Lading 10 How to Degroup a Master Bill of Lading 11 Fast Cargo Integration sssssccccccccccccccees ASYCUDAWorld CargoManifest USERMANUAL FOREWORD Comptroller of Custom Kenrick Richardson ASYCUDAWorld CargoManifest USERMANUAL INTRODUCTION The Customs and Excise Department is pleased to launch this manual for the benefit of the trading community and especially for Cargo Carriers Carrier Agents and Cargo Consolidators in the Anguilla This manual was created to provide users with detailed instructions and a clearer understanding for the preparation and submitting of electronic copies of cargo manifest to the Customs Department Every effort has been made to ensure that the instructions given have been designed in sequence with graphical illustrations and precise instructions for each step of the process involved in Storing Amending and Registering of a Cargo Manifest on the Customs Automated Data System A S Y C U D AWorld Section 23 1 amp 2 of the of the Customs Act 2001 Chapter C169 R S A c R55 respectively requires that the Master of every vessel arriving at a customs port from any place outside Anguilla or carrying goods brought in that vessel from a place outside of Anguilla shall if exceeding 100 net tonnes deliver to the Comptroller a report in such form and manner and containing such partic
18. st Print Manifest and Waybills A Document library a E Document Wiew Help a EE ASYCUDA Ce 573 Accounting amp Payment FP UU Cargo Manifest E Print E Degroupage E Miar t oet ee A e Mil Ej Prin J gt 7 Report amp 7 Serial B Manifes Ea way Bil Bj Way Bil Ge 57 Customs E J Fast Custo 7 Goods clearance ce UU Integrated Tariff UU Queres Reports Ge Reference Fig30 2 Fill in required data and Filling the Office code voyage no amp date of departure of the Manifest and select print the printer Icon in the menu bar PAR y Manifest Printout Office of arrival 00BP BLOWING POINT Voyage number SEmZ Date of departure 21 07 2010 Fig31 Note Manifest will show as pdf file for printing 3 To print individual bills of Select the Print option in the menu bar as indicted by red arrow lading use finder to locate bills of lading as shown in Fig 21 amp 22 WD Customs office 00BP BLOWINGPOINT Voyage number Date of departure Date of arrival Time of arrival Registration number N mom a Fig32 BIL ref number BIL Type Nature Last discharge BIL Number Previous document UCR 14 ASYCUDAWorld CargoManifest USERMANUAL HOW TO DEGROUP A MASTER BILL OF LADING To allow customs clearance a Master bill of lading must first be de grouped to the level of the individual consignee Without this a declaration cannot be made For Consolidators A consolid
19. ulars as the Comptroller may direct 24hrs in advance Vessels not exceeding 100 tonnes shall make a report of cargo immediately upon arrival The Comptroller of Customs in keeping with guided regulations has directed that the instructions contained in this user manual will form part of the reporting requirements for vessels arriving from any place outside of Anguilla Please note that the normal arrival procedures will continue to be monitored until such time that the Comptroller has determined otherwise These instructions will take effect as of October 1 2010 and will remain in force until further notice ASYCUDAWorld CargoManifest USERMANUAL CREATING A NEW MANIFEST What to do Procedure 1 Upon reception of a paper Enter the manifest into ASYCUDA system by using this path manifest input the data ASYCUDA gt Cargo Manifest Manifest gt New into ASYCUDA The Manifest gives a I a Document library Document View Help HN ASYCUDA 3 Cargo Manifest Manifest E Way Bi New Ey vay Bi E Ni C Integrated a Find E 7 Reference UU International i Expand All description of the vessel or aircraft transporting the goods and provides a summary of consignments My Profi Close Figl This option will display the manifest form with Carrier agent Code The form will display a red line for all mandatory fields 2 Input all mandatory data Enter data manually or chose from drop down menu in the ne
20. um of Gross Mass LY ASYCUDAWorld CargoManifest USERMANUAL A PDF file will open to show error type which may be technical System error or Functional incorrect data input Portable Document Format options Author Kurtz Title Fast Integration Subject ASYCUDAWorld Keywords SOCIass ASYCUDA World 7 Fi g 46 v x Click onto open file which will prompt you to name and save the file for further reference Save In C Documents X a a Ci anguilla A World Manuals f manual screen pic C Asycuda Documents CJ My Data Sources C Asycuda Pics Ci Ref Table Camtasia Studio Ci Updater5 E Cartys Org Doc E Xmi E Customs Documents Scans J Customs Files File Name M anifest Error Files of Type PDF File pdf Fig47 Save the document p Export to file C Users kurtzol iDocuments Manifest Error pdF done Do you want to launch the Acrobat reader di Fig48 Click on the yes button to launch the Acrobat Reader to view the Error Past Cargo Inirsraidon 1 Techruce Eror 7 line 2 Dc SE Camino find ne cei or o element ec eck Adorno esr ASYCUDAWorld CargoManifest USERMANUAL Errors should be corrected and then the steps of Fast Cargo Integration should be repeated To retrieve a Fast Cargo Integration generated manifest use the Manifest fin
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