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pagepro 1490MF - Express Automation

1. Deleting a transmission on hold 63 COMMANDS CANCEL 1 Press enter 63 using the keypad 2 Inthe waiting queue select the desired document and confirm your choice with OK Printing a document in waiting or in deposit 64 COMMANDS PRINT 1 Press w enter 64 using the keypad 2 Inthe waiting queue select the desired document and confirm your choice with OK Printing the waiting queue 65 COMMANDS PRINT LIST Press v enter 65 using the keypad Note A document called COMMAND LIST is printed You can also print the waiting queue with menu 57 PRINT COMMANDS Cancelling a transmission in progress Cancelling a transmission in progress is possible no matter what the type of transmission but varies depending on whether the transmission is a single call number or a multi call number e Fora single call number from the memory the document is erased from the memory e Fora multi call number only the call number in progress at the time of the cancellation is erased from the transmission queue To cancel transmission in progress 1 Press te A message will ask you to confirm cancellation 2 Press to confirm cancellation in progress lf your machine is set to print a transmission report it will print that the communication was cancelled by the user MFP Laser MailBoxes MBX Fax There are 32 mailboxes MBX enabling you to transmit documents in complete confidence usin
2. To set the number of each document received v 243 SETUP RECEPTION NBR OF COPIES 1 Press w enter 243 using the keypad 2 Enter the wanted number of copies and confirm with OK 3 To exit this menu press te At each document reception your fax will print the number of copies requested Fax or PC reception This menu combined with a software program installed on your PC will enable you to select the machine you wish to receive the documents on e fax e PC e PC if available fax otherwise v 244 SETUP RECEPTION PC RECEPT For more details please refer to Fax communications page 66 in chapter PC Features 35 6 Parameters Setup Adjust to page This menu allows you to print out received faxes automatically adjusting them to the page format Received faxes are then automatically reduced or enlarged to fit the page format which is used on the machine To turn adjust to page mode on v 245 SETUP RECEPTION AUTO ADJUST 1 Press w enter 245 using the keypad 2 Select the option ON or OFF and confirm with OK 3 To exit this menu press le Received faxes reduction mode This menu allows you to reduce received faxes for printing This adjustment can be automatic or manual Automatic mode This mode automatically resizes received faxes To set automatic mode v 246 SETUP RECEPTION REDUCTION 1 Press enter 246 using the keypad 2 Select AUTOMATIC and confirm w
3. Lock the machine You can also access the PRINT menu by pressing the button This function prevents non authorized people from accessing the machine An access code will be required every time someone wants to use the device After each use the device will lock automatically Before that you have to enter a lock code v 811 ADVANCED FCT LOCK LOCKING CODE 1 Press w enter 811 using the keypad 2 Enter your lock code 4 digits with the keyboard confirm with OK If a code is already registered enter T important the old code before typing the new one 3 Enter again your lock code 4 digits with the keyboard confirm with OK 4 Quit this menu by pressing the button Lock the keyboard Every time you use your machine you will have to enter your code v 812 ADVANCED FCT LOCK LOCK KEYBD Press v enter 812 using the keypad Enter the four digit locking code with the keypad Press OK to confirm With the buttons or choose ON and confirm with OK 5 Quit this menu by pressing the button Lock the numbers A OND This function locks dialling and the numerical keypad is disabled Transmissions are only possible from numbers included in the directory To access the number interlocking option v 813 ADVANCED FCT LOCK LOCK NUMBER 1 Press w enter 813 using the keypad 2 Enter the four digit locking code with the keypad MFP Laser 3 Press OK to confirm 4 With t
4. according to the following table Parameter Signification The printer assembles the copies of The BRIGHTNESS parameter allows to lighten or darken your output v 846 ADVANCED FCT COPY BRIGHTNESS the original document 1 Press enter 846 using the keypad COLLATED _ E 9 if you make three copies of a 2 Setup the desired brightness with the buttons 10 page document the document is and v copied from page 1 to 10 three times 3 Confirm your choice by pressing the OK button over 4 Quit this menu by pressing the button The printer does not assemble the copies of the original document Paper type setup UNCOLLATED E g if you make three copies ofa 10 page document page 1 is copied three times then page 2 then page 3 etc 3 Confirm your choice by pressing the OK button 4 Quit this menu by pressing the button 22 v 851 ADVANCED FCT SCAN amp PRINT PAPER TYPE Press enter 851 using the keypad Select the paper NORMAL or THICK that you use with the buttons a and v Confirm your choice by pressing the OK button 3 Copy MFP Laser 4 Quit this menu by pressing the button Paper tray selection The Automatic selection can have two meanings depending on the paper format defined on the paper trays The following table describes the different cases Default tray Tray used for copy Selection between the Same paper AUTOMATIC main tray and the format in the manual tra
5. Propanies 4 Enter the name of the group The group may consist of contacts from the address book or new contacts 1st case group members are from the address book Click SELECT THE MEMBERS The selection window is displayed Select a contact or a group in the zone ADDRESS Book click on j to add a contact to the group you can also double click on it Click on OK 2nd case adding new contacts Click on NEw then add the personal data of the new contact as in the procedure for adding a contact 5 As soon as the group is complete click on OK The new group is added to the list Manage the address book When you are working in the address book you can perform different operations e print a list of contacts in your address book e delete a contact or a group in your address book e search for a contact or a group of contacts in the address book using the first letters of the name e check the datasheet of a contact or a group in order to modify it Modify the information related to a contact 1 Select the contact whose data you want to modify using the mouse 2 Click on PROPERTIES 3 Make the necessary changes in the window ADDRESS BOOK 4 Click on OK Modify a group 1 Select the group in the address book list 2 Click on PROPERTIES 3 Make the necessary changes 4 Click on OK Delete a contact or a group from the address book 1 Select the name of the contact or the name of the gro
6. e Blinking your fax has documents in storage or is in the process of receiving faxes e Light off memory full the terminal cannot receive any more documents You can assure document confidentiality by using the 4 digit access code Once saved you will require this access code for e printing fax messages in memory e activating or deactivating the fax answering machine Saving an access code 383 FAX FAX ANSW ANSWER CODE 1 Press w enter 383 using the keypad 2 Enter the code 4 digits and confirm with OK 3 Quit this menu by pressing the button MFP Laser Activating Deactivating the answering machine v 382 FAX FAX ANSW ACTIVATION as Press v enter 382 using the keypad 2 Ifyou saved an access code for your fax answering machine enter it and confirm with OK 3 Select the required answering machine option ON or OFF and confirm you choice with OK 4 Quit this menu by pressing the button Printing fax messages stored in the memory Q Important The printing is not possible on A5 paper format v 381 FAX FAX ANSW PRINT 1 Press enter 381 using the keypad 2 Ifyou saved an access code for your fax answering machine enter it and confirm with OK Documents received and stored in the memory are printed Fax rerouting This function is used to reroute faxes received to a directory contact To use this function you have to perform two operations 1 Activate r
7. i 2 pages onto 1 i 4 pages onto 1 Poster mode flat bed scanner 1 Page to 1 1 Page to 4 or 1 page to 9 POSTER Copy mode Analyzed sheets 1 page to 4 Sh 1 page to 9 ee Confirm with the OK button MFP Laser 6 Adjust the desired zoom level from 25 TO 400 with the buttons a or confirm with the OK button only available in 1 Page to 1 copy mode 7 Adjust the desired origin values with the digital keyboard buttons or then confirm with the OK button 8 Choose the resolution depending on the printing quality that you want AUTO TEXT QUALITY TEXT or PHOTO with the buttons or w then confirm with the OK button 9 Adjust the contrast level with the buttons a or v then confirm with the OK button 10 Adjust the desired brightness level with the buttons a or w then confirm with the OK button 11 Choose the paper tyoe NORMAL THICK with the buttons or then confirm with the OK button ID Card Copy mode The ID CARD copy function is used for copying both sides of an identity card or driver s license type document on an A4 format sheet original document size lt A5 or ona Letter format sheet original document size lt Statement The LCD screen displays useful operating instructions when the original document should be placed when the document should be turned over etc and asks for your confirmation to proceed with the operation This function is available only if the docum
8. pagepro 1490MF User s Guide MFP Laser Dear customer For your security and comfort we urge you to carefully read the chapter Security before attempting use In buying this multifunction machine you have opted for a quality product Your device satisfies all of the different needs of a modern office automation tool This machine allows you to scan in colour to fax print and copy in black and white You can connect the multifunction device to your PC Microsoft Windows 2000 XP Vista Install the software included to use the multifunction device as a printer Besides you can scan edit and save documents through your PC If you have a WLAN adaptor optional you can communicate with a personal computer wirelessly WLAN is an optional working only with a specific adaptor that you can obtain from your retailer The multifunction machine lets you connect a USB DECT base to one of the USB ports of the device and register DECT handsets to this base You can then make and receive calls with the registered DECT handsets using the multifunction machine telephone line standard cordless telephone use Voice communication is an optional working only with a specific USB DECT dongle that you can obtain from your retailer Thanks to its navigator and its multitask access it is powerful user friendly and easy to use The MFP Laser multifunction machines come with a 600 dpi scanner and a black and white laser printer offering a printing sp
9. v 203 SETUP GEOGRAPHICAL LANGUAGE 1 Press w enter 203 using the keypad 2 Select the required language using v and then press the OK key to confirm 3 To exit this menu press te Local prefix This function is used when your fax is installed with a private network behind a company s PABX It allows you to program an additional automatic local prefix to be defined enabling you to automatically exit the company s telephone network system but only under certain conditions e the company s internal numbers where a prefix is not required must be short numbers less than the minimal size to be defined for example France has 10 digits e the outside numbers requiring a prefix must be long numbers greater or equal to the minimal size to be defined for example France has 10 digits Programming your fax with the local prefix consists of two steps 1 defining the minimal size or equal of the company s outside numbers 2 defining the outgoing local prefix of the company s telephone network This prefix will automatically be added as soon as an external number is dialled 239 6 Parameters Setup If you define a local prefix do not add it to the numbers stored in the directory it will be automatically dialled with each number Important v 252 SETUP TEL NETWORK PREFIX 1 Press w enter 252 using the keypad 2 Enter the required minimal SIZE NUMBER of the company s outside
10. A CAUTION Protect the product from dampness or wet weather such as rain snow and so on Unplug the power cord from the wall outlet before you move the product While moving the product you should take care that the power cord will not be damaged under the product When you disconnect the power plug from the wall outlet always pull the plug not the cable Do not allow paper clips staples or other small metallic objects to fall inside the product Keep toner used or unused toner cartridge or bottle ink used or unused or ink cartridge out of reach of children 10 2 Installation MFP Laser Be careful not to cut yourself on any sharp edges when you reach inside the product to remove misfed sheets of paper or masters For environmental reasons do not dispose of the product or expended supply wastes at household waste collection point Disposal can take place at our authorised dealer or at appropriate collection sites Our products are engineered to meet the high standards of quality and functionality and we recommend that you only use the expendable supplies available at an authorised dealer Power Supply 2 Installation The socket outlet shall be installed near the product and shall be easily accessible For Fax or Telephone Do not use this product near water for example near bath tub wash bowl kitchen sink or laundry tub in a wet basement or near a swimming pool Avoid using a telephone
11. REMOVE button ie Print Server Properties Forms Ports Drivers Advanced 6 Select the option REMOVE DRIVER AND DRIVER PACKAGE and click on the OK button eose Denver 2nd Package 7 Aconfirmation screen appears Click on the YES button to continue 8 Click on the DELETE button to confirm the removal To remove scan and modem drivers 1 Open the DEVICE MANAGER window START gt CONTROL PANEL gt SYSTEM gt HARDWARE gt DEVICE MANAGER or START gt CONTROL PANEL gt HARDWARE AND SOUND gt DEVICE MANAGER depending on the operating system eu s li n a AHNE Ar ar de bs ETT al fy ce ela bal t Fi mi 2 ee Ls F or4G48 amp 2 Inthe OTHER DEVICES sub menu select the MF PRINTER LASER PRO LL2 item and click on the right button of the mouse 3 Select UNINSTALL on the menu and left click with the mouse p Other devices ti MEPricter Laser Pro LL f Portable Devices ipase Crver Sofheare gF Ports COM amp LPT Disable s A Processors DR Sound video and i Laie 4 Scan fer hardana charge tp Storage controllers gM System devices ppe Bg Universal Serial Bus controllers 4 Click on the OK button to confirm the removal 5 In the IMAGING DEVICES sub menu select the SCANNER PRO LL2 item and right click with the mouse 6 Select UNINSTALL on the menu and left click with the mouse 7 Click on the OK button to confirm the removal 75 12 PC Features
12. Starting your device Device connection Device initial setup OOM ANNNDDWDWDDWDAOO OOH AAW HMM MHH 2 222 m MFP Laser Paper insertion in the manual input tray Use of envelopes Copy Simple copy ECO mode copy Advanced copying ID Card Copy mode Special setup for the copying Resolution setup Zoom setup Collated copy setup Analysis origin setup Contrast setup Brightness setup Paper type setup Paper tray selection Sheet feed analysis margins setup Flat bed analysis margins setup Left and right printing margins setup Top and bottom printing margins setup Format paper setup Fax Fax transmission Print a header page Immediate transmission Delayed transmission Transmission with auto redial Fax reception Relay broadcast Fax answering machine Saving an access code Activating Deactivating the answering machine Printing fax messages stored in the memory Fax rerouting Activating rerouting Setting the re direction contact Printing rerouted documents Rerouting fax messages to a USB memory key Activating rerouting Printing rerouted documents Transmission waiting queue Performing immediate transmission from the waiting queue Consulting or modifying the waiting queue Deleting a transmission on hold Printing a document in waiting or in deposit Printing the waiting queue Cancelling a transmission in progress MailBoxes MBX Fax Creating an MBX Modifying the features of a MBX Printing the contents of a MBX Delet
13. Your fax can no longer receive since its memory is full There are too many received unprinted documents or too many documents in the transmission line Print the received documents and delete or transmit immediately the documents in the transmission line Code 14 Memory full Received document memory full Print all received documents Code 15 Unknown mailbox number You wish to deposit a document in a subscriber s mailbox The mailbox number does not exist Code 16 No Relay Best list Nr x You requested a document relay from a remote fax but the fax has not programmed the list of subscribers requested Code 17 Unknown mailbox number You wish to recover a document from a subscriber s mailbox The mailbox number does not exist Code 18 Relay Bcst impossible You requested a document relay from a remote fax which does not have the relay broadcast function Code 19 Subscriber has stopped The communication has been stopped by your subscriber Example a fax wanted to poll your fax but there is no document deposited Code 1A Disconnected The transmission has not started The telephone line is busy Code 1B Transmission failed During transmission start again During reception ask your subscriber to resend the document Code 50 Server error Check the number configured for the SMS server or a communication error occurred during data transmission MFP Laser PC printing issues This section details how th
14. are using on your network The WEP key number may be v Note configured in the menu 29 SETUP _ TECHNICALS WEP KEYS NBR 9 9IP CONF MANU or IP CONF AUTO appear on the screen If you choose to set up the system manually go to the next paragraph and enter the parameters IP ADDRESS SUBNET MASK and GATEWAY 10 When you press OK the machine reboots to take into account the new WLAN parameters Once the network has been set up the LED of the WLAN USB key should be on Referring to or changing your network parameters Each of the parameters of your network may be changed as your network develops v 2822 SETUP WLAN PARAMETERS IP ADDRESS 1 Type in select the menu SETUP using the keys v or and confirm with OK 2 Select WLAN using the keys or a and confirm with OK 3 Select PARAMETERS using the keys or a and confirm with OK 4 Select IP ADDRESS using the keys or and confirm with OK 5 The number of your IP address will appear in the format 000 000 000 000 Enter the new IP address for your machine in the format displayed and confirm with OK 45 6 v 2823 SETUP WLAN PARAMETERS SUBNET MASK 1 2 3 N 6 1 2 Exit this menu by pressing the key Type in select the menu SETUP using the keys v or a and confirm with OK Select WLAN using the keys or and confirm with OK Select PARAMETERS using the keys or and confirm with OK Se
15. other than a cordless type during an electrical storm There may be a remote risk of an electric shock from lightning Do not use a telephone in the vicinity of a gas leak to report the leak Paper recommendations Loading paper in the main unit tray e Insert paper with the face down and adjust paper guides to the paper format to avoid feed failure skewing and paper jams e Amount of loaded paper must not exceed the loading mark If the loading mark is exceeded this may cause feed failure skewing and paper jams e Adding paper in the pile must be avoided because it may cause double feeding e When withdrawing the cassette from the main unit always support it with both hands to avoid dropping it e lf you use paper already printed by your machine or another printer the printing quality may not be optimal Handling of paper e Curling must be corrected before printing e Curls must not exceed 10 mm e Care must be taken with storage to prevent feed faults and image defects due to leaving the paper in conditions of high humidity Humidity control e Paper which has become damp or paper which has been left unused for a very long time must not be used e After opening the paper it must be kept in a plastic bag e Paper with waved ends paper which is creased paper with crumples and any other non normal paper must not be used Handling the unit Operator shocks During printing shocks must not be applied to the pap
16. use this procedure only printing and scanning functions are activated 57 12 PC Features Multifunction Terminal s Supervision The software that you have installed contains two multifunction machine management applications COMPANION DIRECTOR and COMPANION MONITOR which allow you to e check whether the multifunction machine is connected to your PC e monitor the multifunction machine activities e monitor the status of the multifunction machine consumables from the PC e quickly access the graphic editor applications To manage the multifunction machine run the Companion Director application by clicking on the icon located on your desktop or from the menu START gt ALLPROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL2 gt COMPANION DIRECTOR Checking the connection between the PC and the multifunction machine To check if the connection between the devices is good run the COMPANION MONITOR software from the icon located on the desktop and check that the same information is displayed on the multifunction machine Companion Director This graphical Interface allows you to run the utilities and the software to manage your multifunction machine Graphical presentation Run the application by clicking on the COMPANION DIRECTOR icon located on your desktop or from the menu START gt ALLPROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL2 gt COMPANION DIRECTOR COMPANION uolio PRO PARAME
17. Address Name 410 206 212 145 Lff4V2_Yathreb Devices retrieval ren This operation can last several minutes When your device will be detected you can click on B a Next Not in the list Refresh j Detected devices appear with the following information NetBIOS name hardware identifier or IP address device s identifier on the network Network name user defined To define the name of a device on the local network refer to paragraph Network features page 43 Only devices found on the same local subnetwork as the PC are automatically detected and displayed To add a device located on another subnetwork refer to paragraph Adding manually a device connected to the network page 60 4 Select your multifunction machine and click OK 5 For Windows Vista only select the desired print language for your printer and click on NEXT Add Wireless or Network Printer and Scanner Wizard nee Language Selection Tour piniaria ale to manage several porter language Pease seeect ihe language you greiet you cent know just clos Aet gt The POL communication language enebles pour devica ta peri fester than tne GOAL language gt The GDI_RAL format ie the mandad communication language between a pinera a PL gt The XPG a Microsall s new shenderd fannat bated on XML anquage argued a PCLSL GDI_AL APS Bask Hea Cancel 6 The next window lists the different features of
18. LL2 FAX is created by the application The USB memory key then becomes the terminal reception memory Fax messages that are rerouted are therefore saved on the USB memory key with format Tiff and are named as follows FAXYYMMDDHHMMSS where YYMMDDHHMMSS corresponds to the fax reception date and time You can also print fax messages rerouted to your USB memory key automatically by activating menu 052 PRINT Activating rerouting Before activating this function connect the USB memory key to the Important i terminal v 051 MEDIA FAX ARCHIVING ACTIVATION 1 Press w enter 051 using the keypad 2 Using the keys and a within the navigator select option ON and confirm your choice with OK 3 Quit this menu by pressing the button Printing rerouted documents Important The printing is not possible on A5 paper format This menu is only accessible when the function FAX ARCHIVING is activated v 052 MEDIA FAX ARCHIVING PRINT 1 Press w enter 052 using the keypad 2 Using the keys and 4 select the option ON to print all rerouted documents automatically 3 Confirm your choice with OK 4 Quit this menu by pressing the button Transmission waiting queue This function lets you obtain a recap of all documents queuing for transmission including those in deposit or in delayed transmission etc lt allows you to e Consult or modify the waiting queue In this waiting queue the doc
19. MFP Laser M al n te n q n ce To replace the toner cartridge proceed as shown below Q 1 Insert the smart card provided with the new toner G cartridge as shown on the picture below Service O s General information i For your safety it is imperative to ce refer to the security directives T A caution presented in chapter Security page 1 The following message appears To ensure that your machine is kept in the best CHANGE TONER conditions it is recommended that you periodically clean YES 0K NO C the inner parts 2 Press OK Please respect the following rules while using this The following message appears machine Do not leave the scanner cover open OPEN FRONT COVER Do not try to lubricate the device REPLACE TONER Do not close the scanner cover violently or do not l l 3 Stand in front of the device apply vibrations to the machine Do not open the cartridge access cover while printing Do not try to disassemble the machine 4 Push on the left and right sides of the cover and pull it towards you Do not use paper which has stayed in the tray for too 5 Raise and remove the toner cartridge from the long machine 6 Unpack the new cartridge and insert it into the slot Toner cartridge replacement as indicated in the diagram below Your machine comes with a current consumable management system It tells you if your toner cartridge is close to its end of cycle The following messages will appear on your mac
20. Savice Telecopy E mail To add a field proceed as follows Select the field you want to insert by clicking the field palette A stamp replaces the cursor of your mouse Click the location where you want to put the field on the model You can move or enlarge the field as you like Important 4 Assoon as fields are inserted save the cover page Adjust the size of your field so that the text is readable This cover page can be selected in the tab COVER PAGE of the fax send window 71 12 PC Features Description of the tab COVER PAGE Erki Conan paze dinhared ootioen T Wih heoa page harma Dampary rama Emal addiess FAM herpes Taigh number Subpact j Gorani Name of the cover page Comments Preview of the model Either the name of the page selected by default or the page you have selected to use You can enter information concerning the sender You can enter information concerning the recipient If the word Auto is entered in one of the fields the field is updated during sending if the recipient is listed in the address book favourites a group or a distribution list This is an editing window with all the basic functions of a text editor so that you can enter a text which will be sent in the cover page The preview enables you to see the cover page you are going to send MFP Laser SMS Communications From your PC
21. agreement ib Companion Suite Pro LL InstallShield Wizard Licenze Agreement Please read the folowing icense agreement carefuly LICENSE AGREEMENT FOR IHE S0FIWARE LEASE REF 3 SMS AND CONDITIONS OF THIS LICENSE CAREFULLY BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE SY OPENING THIS ENVELOPE YOO SIGNIFY THAT ED THESE TERMS AND CONDITIONS si You da not accept the terms of this License promptly Teturn the unapened CD ROM packaging s well ES the DERSE Parte of the product You will be reimbursed the Price you paid for the product Ho reimbursements will be made for products whose original CD ROM packaging has EE a cara EEE EA E ET ee ee ge Caer EAE ee a ee pee ee oe i TL acoept the terns in the lnense agreement Print Tdonot accent the terms i the kense agreament 9 Click on the NEXT button 10 Select INSTALL DRIVERS in the list and click on the NEXT button Select Features Select the features to install Select the features you want to install and deselect the features you donot want to install w sa Install Apmicatons Descriptor This wall install the pointer and the scanner enabling you to print and scan Beck Next gt cawe 12 PC Features 11 Select the destination folder for installation and click on the NEXT button Destination Folder Click Next to install to thes folder or cick Change to install to a different folder 5 Install Comoerion Suite Pr LL te
22. be connected to a power outlet located nearby The outlet shall be easily accessible Your device is delivered with a grounded power cord It is imperative to connect a grounded connector to a grounded outlet connected to the building earthing Repairs maintenance Repairs and maintenance should only be carried out by a qualified technician No user serviceable parts inside the machine To reduce the risk of electrical shock you shall not proceed with these operations yourself because by opening or removing the lids you could expose yourself to two hazards APPAREIL A RAYONNEMENT LASER DE CLASSE 1 CLASS 1 LASER PRODUCT The laser beam can cause irreversible eye damage LASER KLASSE 1 PRODUKT l PRODUCTO LASER DE CLASE 1 Avoid contact with powered parts because it can lead to electrical shock with APARECCHIO LASER DI CLASSE 1 unfortunate consequences For installation conditions and safe use precautions refer to chapter Installation page 9 EMC Note to users in the United States of America This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio
23. communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one more of the following measures 1 Reorient or relocate the receiving antenna 2 Increase the separation between the equipment and receiver 3 Connect the equipment into an outlet on a circuit different from that to which the receiver is connected 4 Consult the dealer or an experienced radio TV technician for help Declaration of Conformity This device complies with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation _ 1 Security Environment Software use license MFP Laser EME Compliance for Canada This Class B digital apparatus complies with Canadian ICES 003 Cet appareil num rique de la classe B est conforme a la norme NMB 003 du Canada Laser Safety Information CAUTION Use of controls adjustments or performance of procedures other than those specified in this guide may result in hazardous light exposure This equipment complies with international safety standards and is classified as a Class 1 Las
24. connection USB key 10 11 12 13 14 15 16 17 hee Master USB connection USB key Manual paper feed setup guides Manual input tray Paper tray Cartridge access cover Fold down stopper for paper delivery Paper output Smart card insertion point 2 Installation MFP Laser Command panel 27 29 31 25 Fo D A D a E BAA aE 4 V A p M e SN YS 21 20 19 18 17 Screen Digital keypad Alphabetical keypad Key deletes the character to the left of the cursor Key lt input or line feed Key cn access to special characters Key AN Shift Key can document analysis to the PC or a media USB key Key con local copy Key nr stops the current PC print job Key sus sending of an SMS Short Message Service Key eax sending of a fax Key m access to directory and quick dial numbers Key line manual connection listen for tone during fax sending Key cw multiple contact sending fax e mail or SMS Accessing terminal menus 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 Key Validation Key OK confirms the displayed selection Key menu access and navigation down the menus Key C back to the previous men
25. destroying the program and the documentation as well as any other copies of them This license will automatically be canceled in case you do not respect the terms of this license If the license is rendered invalid you agree to destroy all copies of the program and the associate documentation Warranty The Software is provided as is with no warranties what so ever whether expressed or implied including without limitation any warranties of merchantability or fitness for a particular purpose all the risks concerning the results and performance of this Software are assumed by the buyer In case the program should appear defective all the repair and service expenses will be covered by the buyer Nevertheless the license holder benefits from the following warranty we guarantee that the DVD ROM on which the Software is recorded is free from hardware or manufacturing faults if used in normal conditions the guarantee is valid for ninety 90 days from the delivery date the copy of the receipt being the proof of purchase In case of a DVD ROM fault that due to accident or misuse the DVD ROM will not be replaced as per the warranty Responsibility If the DVD ROM is not working properly send it to the retailer together with a copy of the receipt It is the retailer s sole responsibility to replace the DVD ROM Nobody not even the manufacturer who is involved in the creation realization merchantability and delivery of this program would be
26. dialling operation during a fax transmission In this case the maximum transmission rate will be 14400 bps This function allows for example e to hear if the subscriber s fax is engaged and if so choose the moment when the line is clear to start the document transmission e to control the communication progress in case of uncertain numbers etc To take the line manually 1 Place the document in the fax feeder Press If necessary set the sound level using the or a keys 4 Enter the subscriber number As soon as you hear the remote fax tone the line is clear and you can start the transmission to start the document transmission 5 Press lf your machine is set in order to print a transmission report the reduced copy of the document first page will not be printed and it notifies you that the communication is manual see Transmission report page 34 Fax reception Fax reception depends on the parameter settings of your machine The following parameters let you customize the printing of received faxes Reception Mode page 35 Reception without paper page 35 Number of copies page 35 Fax or PC reception page 35 Received faxes reduction mode page 36 Technical Parameters page 36 The printing is not possible on A5 paper format Important The following tables give which tray is used to print received fax depending on the default tray and the paper format in
27. e full uninstallation of the Companion Suite Pro software e uninstallation of the drivers only Uninstall the software from your PC Turn your PC on Open an account session with the administration rights Run the programs removal from the menu START gt ALL PROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL2 gt UNINSTALL 1 A confirmation screen appears Click on the YES button to continue the Companion Suite Pro program removal Windows Installer Are you sure you want to ur nstall this product 2 The uninstall program is launched You can cancel the removal by clicking on CANCEL Companion Suite Pro Ll os Pisase wat whie Windoves configures Companion Sute Fro L Cancel 3 Click on the OK button Companion Suite Pro LL Drivers Companion Suite Pro LLZ Drivers Setup completed succeastully 4 You need to restart your system at the end of the procedure Click on the YEs button Companion Suite Pro LL Drivers EA You must start your system for he coniguation changes made to Companion Sute Fro LL2 Drivers to take erect ick Testo restart now or Nof you plan fo restan beater No Uninstall the drivers from your PC Turn your PC on Open an account session with the administration rights Depending on the installation mode used select the required uninstallation mode e If you have installed the drivers with the Companion Suite Pro software see paragraph Uninst
28. from PaperPort Notepad icon ia 1 Click on FILE gt SCAN As siege wes the rene one 2 Select the desired scanner document feeder or gt mole pee Cale nea esO Meee the product flatbed Printing You have the possibility to print your documents via the USB connection or the WLAN connection During the installation of the Companion Suite Pro software the LASER PRO LL2 printer driver will be installed automatically onto your PC 62 12 PC Features MFP Laser Printing on the multifunction machine odd page to page 1 and the LCD screen displays Printing a document on the multifunction machine from PRINTING your PC is like printing a document in Windows PC 1 Use the PRINT command from the FILE menu of the 6 Once the odd pages are printed the LCD screen displays the message PUT THE PRINTED SHEETS IN THE PAPER TRAY WITH THE PRINTED SIDE VISIBLE a PUT THE PRIN Printing in duplex mode with the multifunction _ AND PRESS lt OK gt machine currently open application on the screen 2 Select the LASER PRO LL2 printer The PC generates and prints a page explaining how to reload the sheets for a duplex job Read this page carefully and place it back with the other sheets it is very important that you return the explanation sheet to the paper If some trouble occurred to the tray to continue printing correctly paper during the print of the first side such as wrinkle dog ear or The machine
29. numbers and confirm with OK The minimal size will range between 1 and 30 3 Enter the required outgoing local PREFIX of the company s telephone network maximum 10 characters and confirm with OK To insert a pause for dial tone sign press simultaneously the CTRL and M keys or long press the O zero key on the numerical keypad until the sign is displayed 4 To exit this menu press te Transmission report Note You may print a transmission report for all communications over the telephone network PSTN You may choose between more than one criteria for printing reports e ON a report is given when the transmission was properly performed or when it is completely abandoned but there is only one report per request e OFF no transmission report however your fax will note all transmissions that took place in its log e ALWAYS a report is printed with each transmission e ON ERROR a reportis printed only if the transmission failed or is abandoned With each transmission report from memory a reduced version of the first page is automatically reproduced To select the report type v 231 SETUP SEND SEND REPORT 1 Press enter 231 using the keypad 2 Select the required option ON OFF ALWAYS or ON ERROR and confirm your choice with OK 3 To exit this menu press te MFP Laser Document feed type You may choose the way you want to feed your documents e from memory transmi
30. refer to Copy page 20 Use of envelopes e Feeding can be done only through the manual feed e Recommended area should be the area which excludes 15 mm from the leading edge 10 mm from both the left and right edges and the rear edge e A few lines may be given in solid print at the part of being overlapped e Envelopes which are not recommended may lead to improper printing refer to the paragraph Specifications page 82 e Curled envelope after printing should be fixed manually e Small crumples on the edge of the wide side of envelopes smearing or less clear printing may appear on the reverse side e Set envelope by pressing the folding line of four edges properly after releasing air inside e Set envelope in a proper position after aligning in case it is bent or warped e Paper conditioning is not allowed And it should be used under normal office environment 19 2 Installation Copy Your machine has the function to make one or more copies You can also set up several parameters in order to make copies at your will Simple copy In this case the default parameters are applied 1 Place the document to be copied in the automatic document feeder printed face on the top or Place the document to be copied face down on the glass respecting the indications around the glass 2 Press the button twice The copy is made using the default parameters ECO mode copy The ECO mode enables you to reduce t
31. sheets A4 A5 Legal Letter 60 to 105 g m paper A4 A5 Legal Letter B5 exec A6 52 to 160 g m paper Master USB 2 0 port Wlan connection reader USB memory key reader USB DECT base dongle option Operating System Windows 2000 gt SP4 Windows XP x86 gt SP1 Windows Vista Windows 2003 server for printing only 82 13 Maintenance MFP Laser Consumable specifications Reference paper Scanner Inapa tecno SPEED A4 Printer Ricoh T6200 A4 Specifications are subject to changes for improvement without notice 83 13 Maintenance
32. surfaces when you remove a paper jam or when you replace the Toner cartridge Pi a A l i j Ja oog i pm i EF z i a AN B i F 7 ait ACHTUNG Hei e Oberfiache ATTENZIONE ar bl re PRECAUCION tidal iets VOORZICHTIG pierre F RSIKTIGT Het yta R r ej FORSIGTIG and tere FORSIKTIG a el rg per ic EAD heed a a eae at shee a lee mia ai 12e EHO EAPO pA 72 BES SUMS L FHM 2 TET E OCMEBLITC ECL Symbols for the main power switch In accordance with IEC 60417 this machine uses the following symbols for the main power switch means POWER ON means POWER OFF A CAUTION Hot surface avoid 1 Security Environment Software use license MFP Laser Regulatory Information Certifications in Europe CE The CE mark applied to this product symbolizes declaration of conformity with the following applicable European Union Directives as of the dates indicated December 12 2006 Council Directive 2006 95 EC as amended Approximation of the laws of the member states related to low voltage equipment December 15 2004 Council Directive 2004 108 EC as amended Approximation of the laws of the member states related to electromagnetic compatibility March 9 1999 Council Directive 99 5 EC on radio equipment and telecommunications terminal equipment and the mutual recognition of the conformity 1 Security Environment Software use license MFP Laser Environmen
33. the printer that are about to be installed Click on the NEXT button Chek Next to automatically add a Laser Pro LL PELE Printer en the prnter folder or chek Cancel to abort Printer to imstall Printer Name Laser Pro LL2 POLS Network Mode Name Laser Pro LL2 PELE IP 10 204 131 87 Pon Name CSF _10 204_131_87 4 Back News Caneel 7 The window indicating that the installation procedure was successful pops up Click on the FINISH button 8 Enter a registration name for your PC and click OK The multifunction machine will use this name to identify your PC Enter ia same pou beet uta BO pa Deter Me PO Te cane ad etree 0 Pe ees ae Nare te refer to the HC Mero 59 12 PC Features 9 Click on the OK button J a Nate ta wa the ScanTo Gok on the device tab in Monitor then seleri vour device and cick on properties iE i 10 The window indicating that the installation procedure was successful pops up Click on the OK button Adding manually a device connected to the network This procedure applies when your PC and the device to add are installed on different subnetworks 1 Runthe Companion Monitor application by clicking on the icon located on your desktop or from the menu START gt ALLPROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL2 gt COMPANION MONITOR 2 Click the plus sign or ADD button Devine selection Sobol fe cevibs f
34. the USB ports of the device and register DECT handsets to this base You can then make and receive calls with the registered DECT handsets using the machine telephone line standard cordless telephone use v Note The telephony feature is an optional working only with a specific USB DECT dongle that you can obtain from your retailer Because the machine and the DECT base use the same telephone line please consider the following points e the telephony feature only supports voice calls SMS service is not available on registered handsets as well as Caller Identification Display CID and notification even if DECT devices used support this function e when a handset Is used the line is busy As a result the machine cannot perform fax or SMS communication operations Sending and receiving resumes when the line is freed e print and scan operations may take slightly more time when performed during a DECT communication e the machine and registered handset s cannot share directories Connecting the USB DECT base Connect your DECT base to one of the USB ports of the machine e to the front USB port e tothe rear USB port You can now make and receive calls with the handset Supplied with the DECT base As the telephone line is now used for both communication fax SMS and telephony features you may need to adjust the machine reception settings see Reception Mode page 35 Registering DECT handsets By def
35. the following characteristics Choose a well ventilated location Make sure not to obstruct the ventilation grids located on the left and right sides of the device During the installation make sure to place the machine thirty centimeters away from the surrounding objects so all the lids can be easily opened Make sure that this location does not present any ammonia nor any other organic gasses emission hazard The ground outlet refer to the security notices presented in the Security chapter to which you plan to connect the machine must be located close to this one and have an easy access Make sure that the machine is not directly exposed to sun light Make sure not to place the machine in an area exposed to an air flow generated by an air conditioning heating or ventilation system nor in an area subject to large temperature or humidity variations Choose a solid and horizontal surface on which the machine will not be exposed to intense vibrations Keep the machine away from any object that could obstruct its ventilation ports Do not place the machine close to hangings or any other flammable objects Choose a location where splashes of the water and other liquids are limited Make sure that this location is dry clean and dust free Cautions of use Take into account the important precautions below when using the machine Running environment Temperature 10 to 27 50 F to 80 6 F with an ambient humidity included betwe
36. the print job MFP Laser Address book The address book enables you to store the numbers of the contacts you call the most frequently The purpose of this function is to facilitate dialling your contact s number when you want to send an SMS or fax If you want you can print the list of numbers stored in the address book You also have the possibility of creating groups of contacts from the address book Like this you can group together all contacts from for example a given company or the same service etc to which you frequently send common documents Add a contact to the terminal address book 1 Click on the link ADDRESS BOOK of the window COMPANION DIRECTOR The address book is displayed on the screen le a a F Cerquamen b dum tresk Toi in ea Fis ima Ma 2 Select the terminal address book 3 Click on NEw and select CONTACT in the displayed menu The input window for the contact data is displayed 4 Enter the contact name as well as the fax or GSM telephone number the fax transmission rate with this person and the associated quick dial key Click on OK The new contact is added to the list Add a group to the terminal address book 1 Click the link ADDRESS BOOK of the window COMPANION DIRECTOR eee c r 64 12 PC Features MFP Laser 2 Select the terminal address book 3 Click NEw and select GROUP in the displayed menu Selettihe members Hew contact Erite
37. the status Fax parameters 1 Click on the icon of the window COMPANION DIRECTOR MFP Laser Access to fax parameters a 2 Select TOOLS gt OPTION gt FAX 3 Make the adjustments required referring to the description of parameters below and click OK Loge and repati F r parameters Reception 4 4 4 Automatic printing of a received document Printing of a inbox report Printing of inbox log Automatic printing of a sent document Printing of an outbox report Printing of the outbox log 68 Automate pointing of a racelwed docemmnt Audomabn pint of 4 esception log Description of the tab LOGS AND REPORTS Pirk a fecephor tapoi The fax is automatically printed when received A report is printed out for each fax received The log is automatically printed when its contents fill a page The fax is automatically printed when it is sent An outbox report is printed after each fax is sent The log is automatically printed when its contents fill a page 12 PC Features MFP Laser Description of the tab FAX PARAMETERS Ps ons X Lop amd reports Fax parametere Properties ofthe telephone line Sending speed a Lina number Bislingarete Dialling type Vocal irequency Hegdae Emission ond reception a ECH Eno conection Recand Siler failure Numberattier 42 neral between trips 60 Seeonds z Description Transmission Fax default
38. the tab ADVANCED OPTIONS select resolution FINE as shown below Finally click on the button SAVE AS DRAFT in the lower right corner floppy disk icon The background image is created in the directory C Program Files Companion Suite Pro LL 2 Documents FAX Temporary and has the file extension fax MFP Laser e Option B Launch MFMANAGER select NEw Fax select the scanner source as shown below Add any recipient to the recipient list click on the tab ADVANCED OPTIONS select resolution FINE as shown below Finally click on the button SAVE AS DRAFT in the lower right corner floppy disk icon The background image is created in the directory C Program Files Companion Suite Pro LL 2 Documents FAX Temporary and has the file extension fax Whether you choose Option A or B you end up with a background image with extension fax which is located in C Program Files Companion Suite Pro LL 2 Documents FAX Temporary You can now proceed to the second step right below 70 12 PC Features MFP Laser For the second step Now that the background image is created in directory in C Program Files Companion Suite Pro LL 2 Documents FAX Temporary you can add the fields on top of the background image Please follow the procedure below a Launch MFManager select New Fax click on the tab Cover Page and check the check box named With the cover page b Click on the button New this displays a ne
39. AD ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE OPENING THIS ENVELOPE INDICATES THAT YOU ACCEPT THESE TERMS AND CONDITIONS In case you should not accept the terms of this license the DVD ROM packaging should be returned to the retailer unopened along with the other components of the product The purchase price of this product will be refunded No refunds will be made for products if the DVD ROM packaging have been opened if components are missing or if the reimbursement request is made after ten 10 days from the purchase date your receipt is the proof of purchase Definition The Software designates programs and associated documentation License This license allows you to use this Software on personal computers on a local network You only have permission to use this Software to print on one multifunction machine you can not lend the Software or authorize anyone to use it You are allowed to make a back up copy This license is non exclusive and non transferable Property The manufacturer or its providers hold the Software property right You only become the owner of the DVD ROM You shall not modify adapt decompile translate create any derived piece rent or sell the Software or the documentation Any rights not explicitly approved are reserved by the manufacturer or its providers Duration This license remains valid until cancelled You can cancel it by
40. AND CONTRIBUTORS AS IS AND ANY EXPRESS OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THE COPYRIGHT OWNER OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT INDIRECT INCIDENTAL SPECIAL EXEMPLARY OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED TO PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES LOSS OF USE DATA OR PROFITS OR BUSINESS INTERRUPTION HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY WHETHER IN CONTRACT STRICT LIABILITY OR TORT INCLUDING NEGLIGENCE OR OTHERWISE ARISING IN ANY WAY OUT OF THE USE OFTHIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE 1 Security Environment Software use license MFP Laser Prohibited reproductions Do not copy or print any item for which reproduction is prohibited by law Copying or printing the following items is generally prohibited by local law bank notes checks bonds stock certificates bank drafts passports driver s licenses The preceding list is meant as a guide only and is not inclusive If you have any questions concerning the legality of copying or printing certain items consult with your legal advisor 1 Security Environment Software use license MFP Laser Installation Location conditions By choosing an appropriate location you preserve the longevity of the machine Check that the selected location has
41. Ci Progran FlesComasnion sulte Pra LL lt Back J news _ cawe 12 The final installation is ready to be executed Click on the INSTALL button 6 Companion Suite Pro LU InstallShield Wizard Ready to Install the Program The wierd amp ready to begn m taiatoan Click Install to begin the installation F you veant to review or change any of your instalation settings ci amp Gack Oick Cancel to Bait the wizard 13 A screen informs you of the installation progress Sl Companion Some Proll Drivers installshield Wirard la Ea Installing Companion Suite Pro LL Drivers The pragram fes ures yOU SSethe ore Seng instahed j ca Pease valt whe the InstalStueid Waard netals Comperon Ste Pro LLa Dyer This may tke several minutes Status 14 Click on OK to finish the installation helllatan hoe been suocesstully pernome Click OF ta exit he wizard The Companion Suite Pro software is now installed on your PC To connect the multifunction machine to the PC via USB refer to paragraph Adding a device connected via USB page 58 MFP Laser To connect the multifunction machine to the PC via the local network refer to paragraph Adding a device connected to the network page 59 Printer and scanner driver name Laser Pro LL2 USB Laser Pro LL2 network WLAN Use the good printer driver according to your connection Installing the drivers manually You can install the printer and scan driver
42. ED FCT SCAN amp PRINT PRINTER MARG 1 Press enter 855 using the keypad 2 Setup the left right margins offsets by 0 5mm steps with the buttons and v 3 Confirm by pressing the OK button 4 Quit this menu by pressing the button Top and bottom printing margins setup If you want to you can offset the lateral margins of the document towards the top or the bottom during printing v 856 ADVANCED FCT SCAN amp PRINT TOP PRINT 1 Press v enter 856 using the keypad 2 Setup the top bottom margins offsets by 0 5 mm steps with the buttons and v 3 Confirm by pressing the OK button 4 Quit this menu by pressing the button Format paper setup This menu allows you to define the default paper format of the manual tray and the main tray You can also setup the default scanning width v 857 ADVANCED FCT SCAN amp PRINT PAPER FORMAT 1 Press enter 857 using the keypad 2 Select the paper tray for which you want to define a default paper format with the buttons and v 3 Confirm by pressing the OK button 4 Choose the paper format with the buttons or according to the following table Paper tray Available paper format MAN TRAY AUTO TRAY SCANNER A5 A4 Legal and Letter A5 A4 Legal and Letter LTR LGL and A4 5 Confirm by pressing the OK button 6 Quit this menu by pressing the button 93 3 Copy Fax This chapter describes all the fax processing a
43. EL Impedance This parameter lets you choose e incoming or outgoing results noted CORRECT if between a complex impedance properly transmitted and a 600 Ohm impedance or depending on the telephone information codes for special calls polling manual network your terminal is connected subscribers etc to e reason for call error example your subscriber does Sauce not answer 80 Toner save Makes printing lighter to save toner cartridge ink To print the logs 90 RAW Port RAW network print port 54 PRINT LOGS connection 91 Printererror Time out before document being Press enter 54 using the keypad timeout printed is deleted following a print error in PC print mode The printing of the logs starts The incoming and outgoing logs are printed on the same page 92 Printer wait Wait time out for data from PC timeout before the task is deleted in PC 7 You can also access the PRINT menu print T by pressing the button 93 Replace format Page format change This parameter allows you to print a LETTER format document on A4 pages using the LETTER A4 setting 96 NBR WEP Number of WEP keys allowed Keys from 1 to 4 37 6 Parameters Setup Print the list of setups The printing is not possible on A5 mportanti paper format To print the list of setups v 56 PRINT SETUP Press enter 56 using the keypad The printing of the list of setups starts S Note
44. FP Laser Select the printing format for JPEG files A4 or LETTER depending on model or PHOTO and confirm with OK Select the printing format THICK or NORMAL and confirm with OK to start printing 5 Quit this menu by pressing the button Delete your files located in the key You can delete files located in your USB memory key v 06 MEDIA DELETE MANUAL 1 Insert the USB memory key on the front side of the machine respecting the insertion way MEDIA ANALYSIS appears on the screen 2 Select DELETE with the or a buttons and confirm with OK 3 Select MANUAL with the or a buttons and confirm with OK 4 You have three possibilities to delete your files ALL to delete all the files located in the USB memory key Select ALL with the or buttons and confirm with OK You come back to the previous menu SERIES to delete a series of files located in the USB memory key Select SERIES with the or buttons and confirm with OK FIRST FILE and the first indexed file appears on the screen Select with the or a buttons the first file of the series to delete and confirm with OK A star appears on the left of the file LAST FILE appears on the screen select with the or buttons the last file of the series to delete and confirm with OK A star appears You come back to the previous menu SELECTION to delete only one or several files located in the USB memory key Select with the or a button
45. If tt does not double click on setup exe at the DVD ROM s root A screen titled COMPANION SUITE PRO LL2 appears This screen allows you to install and uninstall the software access the product s user guides or browse the DVD ROM contents Place your cursor on INSTALL PRODUCTS and confirm with left click of the mouse Companion tiite Pre LD a j E E Install products E Uninstall products E view user guides E Browse contents COMPANION Suite Pro The Products Installation screen appears Place your cursor on CUSTOMIZED and confirm by left click with the mouse e Meni ns ma E All products E Customized Sedect he tpe H inaishi COMPANION Suite Pro 6 Place your cursor on COMPANION SUITE PRO LL2 and confirm with left click of the mouse Ptapimtmenie oat fom Mere emit E Companion Suite Pro LL E Paper Port El Adobe Acrobat Reader Seci The padeci hat pou Wish io myni COMPANION Suite Pro 7 The welcome screen appears Click on the NEXT button to launch the installation of the Companion Suite Pro kit on your PC Horeana E reai d o E Welcome to the InstallShield Wizard for Companion Suite Pro LL The Insisliseld R Wizard wil instal Companion Suite Pro Li On Four compiler To combine cick Hext WARMING This program protected by sooyright law and intemstonel restes 8 To continue you need to accept the proposed license
46. In ties be clini tbe ayra eT Iie i ies M1 neers Shale Commerin Pot Seeciad HSE Status of the connection The status of the connection between the current device and the PC is indicated by a colour The following table defines the possible states of the connection Colour Connection in progress Connection established 60 The PC cannot connect to the device Check the USB or network connection 12 PC Features MFP Laser Device parameters 1 Select a device by clicking on its line in the list and click on PROPERTIES to configure the scanning parameters to be applied for this device when you use the SCAN To function Select the dows in ose ds doken the cayresconeiry eee hus State Conmectinn Not Selected FSE menu ilar he DADANA Mat moe wre tw you mR orese the SETY Du on node Colo Bleck and while n Grey reae Resolution dea F 3 Select the desired scan RESOLUTION in the drop down menu arpian sect atetinh Mode 4 Click OK to confirm the new parameters Removing a device 1 Select the device from the list and click the minus sign or REMOVE bution 2 Toconfirm the removal of the device click YES To cancel the removal click No Der Warning Are you sure you Want to delete tha selected device A e The device is no longer displayed in the list Display the consumable status USB only The following information will be a
47. P Laser 2 Power on your multifunction machine The PC detects the device and the drivers are automatically installed 3 Once the installation is finished a message indicates that the drivers are installed correctly i t IIS T a 1E Drives Software Installation at oe ies Fy a ae pene ee eS YOU GEeVICES are ady EO WSS The sefhwane forthis device has bes successfully installed WS Cormpeste Device Ready to use SE Printing Support Ready to we Scanner Pro Lld Resdy to use Cenmpenion Sate Pre Lh Medem Ready fo use AML U58 Device interface Ready to use 3 You can now use the multifunction machine to print or scan your documents Adding a device connected to the network You may connect your multifunction terminal to a wireless network option The Companion Suite Pro software Q Important shall be installed to perform this operation 1 Run the Companion Monitor application by clicking on the icon located on your desktop or from the menu START gt ALLPROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL2 gt COMPANION MONITOR 2 Click the plus sign or ADD button Monit aa _ dt rane Devita sal ction Senna he dewia i ver Oy piii Me auves radna rao Tuem identiier Mrerone T Siate Connection 3 The list of devices detected on the network appears Click on REFRESH to update the list Printer and Scanner Wizard Select the device to install Devices found IP
48. T RINGING TIME 1 Press enter 89 using the keypad Confirm with OK 2 Select RINGING TIME using the or button and confirm with OK 3 Enter the desired time in seconds 15 to 60 using the numerical keypad 4 Confirm with OK 5 To exit this menu press te Modifying the flash duration R key If you connect your machine to a private automatic branch exchange or use it in a foreign country you may need to modify the flash duration in order to use your telephone correctly with regard to the following functionalities outgoing 2nd call incoming 2nd call conference call Contact your administrator who will supply the appropriate time period and proceed to the new settings v 894 ADVANCED FCT DECT FLASH TIME 1 Press enter 89 using the keypad Confirm with OK 2 Select FLASH TIME using the or button and confirm with OK 3 Select the desired time in milliseconds 80 to 600 using the or button 4 Confirm with OK 5 To exit this menu press le Unregistering DECT handset This function is used to unregister a handset from the DECT base You will no longer be able to make or receive calls with a handset once you unregister it This menu is available only if the lmportant USB DECT base is connected to the machine v 892 ADVANCED FCT DECT UNREGISTER 1 Press enter 89 using the keypad Confirm with OK 52 MFP Laser Select UNREGISTER using the or button
49. T PAGES 1 Press w enter 821 using the keypad 2 The number of sent pages appears on the screen 3 Quit this menu by pressing the button 38 MFP Laser Received pages counter To view the number of pages received on your machine v 822 ADVANCED FCT COUNTERS RECEIVED PG 1 Press enter 822 using the keypad 2 The number of received pages appears on the screen 3 Quit this menu by pressing the button Scanned pages counter To view the number of pages scanned on your machine v 823 ADVANCED FCT COUNTERS SCANNED PAGE 1 Press w enter 823 using the keypad 2 The number of scanned pages appears on the screen 3 Quit this menu by pressing the button Printed pages counter To view the number of pages printed on your machine v 824 ADVANCED FCT COUNTERS PRINTED PG 1 Press w enter 824 using the keypad 2 The number of printed pages appears on the screen 3 Quit this menu by pressing the button Display the consumables status You can read at any time the remaining toner in the cartridge This level appears in percentage v 86 ADVANCED FCT CONSUMABLES 1 Press w enter 86 using the keypad 2 The available toner percentage appears on the screen 3 Quit this menu by pressing the button Calibrate your scanner You can do this operation when the quality of photocopied documents is not satisfactory anymore v 80 ADVANCED FCT CALIBRATION 1 Press enter 80 using th
50. TERS STATUS DIRECTORY Utilities and applications activation The Companion Suite Pro graphical interface allows you to run the following utilities and software e get HELP from the current documentation e run the PAPERPORT software Doc Manager To run a software or utility contained in the Companion Suite Pro kit place the cursor on it and left click with the mouse MFP Laser Companion Monitor Graphical presentation Run the application by clicking on the COMPANION MONITOR icon located on your desktop or from the menu START gt ALLPROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL2 gt COMPANION MONITOR From this screen you can monitor the information or configure your multifunction machine from the tabs e DEVICE SELECTION Displays the list of devices managed by the PC e COMPANION Presents the multifunction machine screen USB connection only e CONSUMABLES Displays the consumables status Device management This tab shows the list of devices managed by the PC Adding a device connected via USB Make sure that your multifunction machine is powered off The connection between the PC and the machine requires a USB 2 0 shielded cable no more than 3 meters long The Companion Suite Pro software Q Important shall be installed to perform this operation 1 Locate your USB cable connectors and connect as shown below on the picture Ee y art 58 12 PC Features MF
51. The ZOOM parameter allows you to reduce or enlarge an area of a document by choosing the origin and the zoom level to apply to the document from 25 to 400 v 842 ADVANCED FCT COPY ZOOMING 1 Press w enter 842 using the keypad 2 Enter the desired zoom level with the BEGIN OF SHEET Y lt 280 you move the analysed area as shown on the diagram below analyzed area END OF SHEET v 844 ADVANCED FCT COPY ORIGIN Press v enter 844 using the keypad Select the X and Y coordinates with the buttons Orv Setup the desired coordinates with the numerical keypad or the buttons and v Confirm your choice by pressing the OK button Quit this menu by pressing the button alohanumerical keypad or choose among Contrast setup predefined values with the buttons and v 3 Confirm your choice by pressing the OK button 4 Quit this menu by pressing the button Collated copy setup The COLLATED parameter allows you to assemble or disassemble your copies v 843 ADVANCED FCT COPY COLLATED 1 Press enter 843 using the keypad as A Oo The CONTRAST parameter allows to choose the photocopy contrast v 845 ADVANCED FCT COPY CONTRAST Press v enter 845 using the keypad Setup the desired level of contrast with the buttons a and v Confirm your choice by pressing the OK button Quit this menu by pressing the button 2 Select the desired option with the buttons and Brightness setup
52. a and confirm with OK The password can contain alphanumerical 4 Select MODE using the keys or and confirm characters numbers and letters and any other with OK symbol available on the keypad The only 5 The symbol gt gt tells you that your network is in invalid character is euro currency sign active mode rere 6 Exit this menu by pressing the key 6 Select one of the modes and confirm with OK lf you choose the AD HOC MODE the sub menu CHANNEL will appear enter a number between 1 and 13 1 to 11 for the US and v 2626 SETUP WLAN PARAMETERS confirm with OK HOSTNAME 7 Exit this menu by pressing the key The machine name allows you to identify your machine on the network via a PC for example with the name PRINT In an AD HOC network the devices NETWORK 1 communicate directly with each other without passing through an access point The speed of communication across the whole 1 Typein select the menu SETUP using the keys v or a and confirm with OK 2 Select WLAN using the keys or a and confirm NI tant AD HOC radio network is as fast as with OK mporant ia weakest connection in the 3 Select PARAMETERS using the keys or a and network The speed of confirm with OK communication is also dependent on 4 Select HOSTNAME using the keys or and spatial distance between transmitter confirm with OK and receiver as well as the number 5 Type in the desired name 15 characters of barriers such
53. all the drivers using the Companion Suite Pro software e If you have installed the drivers manually see paragraph Uninstall the drivers manually 74 12 PC Features MFP Laser Uninstall the drivers using the Companion Suite Pro software Run the programs removal from the menu START gt ALL PROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL2 gt UNINSTALL v Note 1 A confirmation screen appears Click on the YES button to continue the COMPANION SUITE PRO LL2 drivers program removal You can also uninstall COMPANION SUITE PRO LL2 drivers using the Windows function ADD REMOVE PROGRAMS from the control panel Windows Installer re you Sure you want to unestall this oreduct 2 The uninstall program is launched You can cancel the removal by clicking on CANCEL Companion Suite Pro LL 1 Please wat while Windows configures Companion Sute Pro LL Lanca Uninstall the drivers manually The following drivers must be removed e print driver e scan driver modem driver To remove the print driver 1 Open the PRINTERS window START gt CONTROL PANEL gt PRINTERS AND FAXES or START gt CONTROL PANEL gt HARDWARE AND SOUND gt PRINTERS depending the operating system 2 Delete the LASER PRO LL2 icon 3 Inthe PRINTERS window right click with the mouse and select RUN AS ADMINISTRATOR gt SERVER PROPERTIES 4 Select the DRIVERS tab 5 Select the LASER PRO LL2 driver and click on the
54. ame of the PC you have set up at pointd in 3 Customise the advanced properties of the 3 Note Adding a device connected to the digitisation by clicking on the ADJUST THE QUALITY OF THE SCANNED PICTURE link network Se E E E cn ns He ee AOON ATON 4 Adjust the desired parameters and click on the OK 2 Youcan follow the ongoing digitisation on a screen button Advanced Properties Ex Advanced Froperties Agneerance 3 Atthe end of the digitisation the scanned picture appears in the PaperPort window R z Maarag ell Laisa tek Ge A HERE T UTAX jea ii fjar Praia cij fammen SE oie 5 Click on the SCAN button you can follow the a rr ongoing digitisation on a screen Da aea Character recognition software OCR Se The character recognition function allows to create a Sess usable data file for desktop applications from a hardcopy document or from a picture The character recognition only works for printed characters such as printer outouts or typed text Nevertheless you can request for a handwritten text block to be kept intact a signature for instance by outlining it If the PaperPort software is not S Note _ 7Slalled on your hard drive the Given your machine environment and the character scanned picture will appear on your recognition from your machine the OCR is done with a desktop in TIFF format Drag amp drop of a document from the PaperPort to the To scan a document
55. an automatic retry later Example of what is displayed Current time Time of next try FRI 12 DEC 20 13 0142685014 20 18 Transmission from the feeder You have the choice between e waiting until the transmission takes place at the given time e restarting the transmission immediately by pressing e abandoning transmission by pressing te To eject the document press again Transmission from memory You have the choice between e waiting until the transmission takes place at the given time e restarting the transmission using the transmission queue In this case for a document composed of several pages the transmission will take place from the page where the error occurred see Performing immediate transmission from the waiting queue page 27 e abandoning the transmission by deleting the corresponding command in the transmission line see Deleting a transmission on hold page 28 The terminal makes at most 5 automatic redials The non transmitted document is automatically deleted from the memory and a transmission report is then printed together with an error code and the cause for transmission failure see the communication error codes Communication error codes The communication error codes appear in the logs and transmission reports General codes Code 01 Busy or no fax answer This code appears after 6 unsatisfactory attempts Call later Code 03 User break A communication has been stop
56. and confirm with OK The LCD screen displays the list of handsets registered to the DECT base Select the handset to unregister using the or a button and confirm with OK Confirm with OK To exit this menu press te 11 Telephony option MFP Laser PC Features Introduction The Companion Suite Pro software allows the connection of a personal computer with a compatible multifunction machine From the PC you can e manage the multifunction machine allowing you to set it up according to your needs e print your documents on the multifunction machine from your usual applications e scancolour grey scale or black and white documents and edit them on your PC or process them into text using the character recognition software OCR Configuration requirements The minimum configuration requirements for your personal computer are Supported operating systems e Windows 2000 with at least Service Pack 4 e Windows XP x86 Home and Pro with at least Service Pack 1 e Windows 2003 server for printing driver only e Windows Vista Processor e 800 MHz for Windows 2000 e 1 GHz for Windows XP x86 Home and Pro e 1 GHz for Windows Vista A DVD ROM drive A free USB port 600 Mbytes of available disk space for the installation RAM memory e 128 Mbytes minimum for Windows 2000 e 192 Mbytes minimum for Windows XP x86 Home and Pro e 1 GByte for Windows Vista Software installation This sectio
57. and time 4 To send your SMS to a contact enter his her number in the field TELEPHONE NUMBER and click on w or select a recipient or group from one of the address directory in the field CONTACT LIST and click on j gt Repeat this operation as many times as necessary use the button to delete a contact from the list of contacts 5 If necessary adjust the advanced parameters to send later or give priority to the SMS by pressing the button ADVANCED PARAMETERS Ze Mistellaneous i ai 6 Click on OK to send your SMS to all contacts in your list of contacts Your send request can then be checked if necessary in the outbox Follow up of SMS SMS communications are monitored by means of e an outbox e a sent item memory e an outbox log These services make it possible to have complete information on the terminal activity with regard to communications The outbox log is automatically printed when its contents fill a page After this automatic printing the terminal creates a new log The outbox The following is grouped in the SMS outbox e requests being sent e send later requests e requests for which one or more send attempts have already been made and which will soon be redialed e requests which have been rejected Cempanian Masaner a08 PETET y Hers Taaie Created the OED 2003 ar Lhe Tdlessage fadsiradbbdh ce Le The outbox log The outbox log is used to k
58. anner issues When a paper jam occurs the following message appears REMOVE DOCUMENT STOP TO CONFIRM 1 Open the document feeder scanner cover 3 Close the document feeder scanner cover 4 Press te Miscellaneous issues When turning on the terminal nothing is displayed on the screen Check the connection between the power cord and the outlet The terminal does not detect the presence of the document inserted in the scanner document feeder The message READY does not appear on the screen At the start and during scanning REMOVE DOCUMENT appears on the screen 1 Remove the document or press button 2 Check the thickness of the document 50 sheets of paper of 80 g m2 3 Iron out the sheets if needed 4 Help the sheets along The terminal does not receive any faxes 1 Check that the telephone line cable is correctly plugged in 2 Check that there is a tone signal on the telephone line by means of the button You receive a blank page 1 Make a photocopy of a document if it is correct then your fax is functioning normally 2 Call back the subscriber and have him her resend the document It was probably sent with the sheet inserted backwards You cannot send a fax 1 Check that the telephone line cable is correctly plugged in 2 Check the tone by pressing the button 3 Check the prefix is correctly programmed and used Communication errors If the communication fails the terminal advises you of
59. ard that has already been used the 10 clean the document feeder roller proceed as shown machine will display below PLEASE 1 Press the On Off button to turn off the device WAIT 0 position and unplug the power cord i 2 Open the document feeder scanner cover en REMOVE CARD ALREADY USED If you use a defective smart card the machine will display PLEASE WAIT then UNKNOWN CARD REMOVE CARD If the C button is pressed while the smart card is being read the machine displays ACTION CANCELLED 3 Clean the rollers of the document feeder and the two idler rollers located on the mobile part of the REMOVE CARD scanner with a soft lint free cloth dampened with f mild alcohol Cleaning To clean them rotate them in the same direction as during paper transport Scanner reading system cleaning When one or more vertical lines appear on the copies clean the glass of the scanner 1 Open the scanner cover until it is standing in vertical position 2 Wipe the glass with a soft lint free cloth soaked with mild alcohol 3 Close the scanner cover 4 Make a copy to check that the symptoms have disappeared Printer cleaning Dust dirtiness and paper debris on the external and internal surfaces of the printer can affect its operation We E VDE ete ee SON ON NEEE CO advise that it is cleaned regularly EATE QIY 5 Close the document feeder scanner cover Printer external cleaning 6 Plug the power cord to outlet on the wal
60. as walls or ceilings maximum and confirm with OK 6 Exit this menu by pressing the key v 2827 SETUP WLAN PARAMETERS SECURITY Once your connection has been set up you must install This parameter allows you to make your network secure the network printer driver on your PC so that you can print by setting the encryption method to use in your WLAN your documents network Refer to the paragraph Software installation page 53 1 Type in v select the menu SETUP using the keys An example of how an AD HOC network v or a and confirm with OK may be set up 2 Select WLAN using the keys or a and confirm with OK An example of how to configure an Ad hoc network without security protection using the following 3 Select PARAMETERS using the keys or a and confirm with OK 4 Select SECURITY using the keys or and network name house confirm with OK radio type ad hoc 5 Choose WEP WPA or OFF and confirm with OK channel 1 If you choose WEP enter a password PC s IP address 169 254 0 1 Ina 64 bit security configuration the password PC 5 7 es i must contain five characters exactly s subnetwork mask 255 255 0 0 parameters In a 128 bit security configuration the gt PC s gateway 0 0 0 0 password must contain 13 characters exactly e P address of the multifunction machine 169 254 0 2 e subnetwork mask of the multifunction machine You may also enter the password n ee 255 255 0 0 using
61. ault the USB DECT base comes with one registered handset To register additional handsets GAP compatible to the base you will need to put both the base and the handset in registration mode This menu is available only if the Important USB DECT base is connected to the machine To register a handset to the DECT base v 891 ADVANCED FCT DECT REGISTER 1 Put the handset in registration mode O Note 2 On the machine press enter 89 using the keypad and confirm with OK 3 Select REGISTER using the or button and confirm with OK The machine starts searching for the handset To know the exact registration procedure of the handset please refer to its documentation During the registration process up to one minute the LCD screen displays HANDSET REGISTRATION The message disappears once registration is complete If the registration process fails for example the handset left the registration mode too soon the machine emits a 3 beep signal In this case repeat the procedure from Step 7 Important 51 MFP Laser 11 Telephony option Customising telephony settings This function lets you set the handset ringing time upon call reception This parameter used to define for how long the handset s rings before terminating a call is by default set to 30 seconds _ This menu is available only if the lmportant USB DECT base is connected to the f machine v 893 ADVANCED FCT DEC
62. bed scanner as shown below 11 Press the OK button The document is scanned then the LCD screen displays the following message TURN UP DOC THEN OK 12 Turn your document over then confirm with the OK button The machine prints out a copy of your document Special setup for the copying Setups done through this menu become the device default setups after you confirm When the quality of the printing is not satisfying you can proceed to a calibration see Calibrate your scanner page 39 Q Important Resolution setup The RESOLUTION parameter allows you to setup the photocopy resolution v 841 ADVANCED FCT COPY RESOLUTION 1 Press enter 841 using the keypad 2 Choose the resolution with the buttons or w according to the following table Parameter Signification Icon AUTO Low resolution none Standard resolution for TEXT documents containing text and B graphics 21 3 Copy Parameter Signification Icon QUALITY Optimal resolution for MFP Laser Analysis origin setup If you want you can change the origin of the scanner TEXT documents containing text a By entering new values for X and Y in mm X lt 209 and Optimal resolution for PHOTO documents containing A photographies 3 Confirm your choice by pressing the OK button 4 Quit this menu by pressing the button You can also change the resolution by ners pressing the button Zoom setup
63. both trays Default tray set to Manual Manual tray Main tray Ketan paper format paper format A4 Letter and A4 Letter The fax is printed on Legal and Legal manual tray A4 Letter and A5 The fax is printed on Legal manual tray The paper on manual A5 A4 Letter tray is incompatible and Legal The fax is printed on the main tray An error message is A5 A5 displayed on the screen The paper on manual tray is incompatible Default tray set to Automatic Manual tray Main tray Aan paper format paper format A4 Letterand A4 Letter Leia PUNEA ws Lec al and enal an automatic selection g g of tray An error message is A4 Letterand A5 displayed on the screen Legal The paper on automatic tray is incompatible A5 A4 Letter The fax is printed on the and Legal main tray An error message is A5 A5 displayed on the screen The paper on automatic tray is incompatible Relay broadcast Your fax machine initiator can relay a document in other words transmit a document to your subscribers via a remote fax and with a precise relay list To do this the initiator fax and the remote fax must both have the relay function To relay you need to supply the remote fax with the document and the relay list number The remote fax will then transmit this document to all subscribers on the list Once the relay is activated by your fax and as soon as the document is received by the remote fax the document is prin
64. case of an immediate transmission the document is sent immediately If the document is set for a postponed transmission the document will be stored in the memory and sent at the requested time MBX polling from a remote fax 36 FAX MBX POLLING Please check for remote fax nel compatibility 1 Press w enter 36 using the keypad 2 Enter your subscriber s number for MBX polling or choose your dialling mode and confirm with OK Enter the subscriber MBX number and press OK Enter this MBX access code and press OK 5 Ifyou wish to delay the poll time enter the departure time next to the current time and press OK 6 Confirm the MBX poll request by pressing A OO As soon as the remote fax is subscribed either immediately or later the document s in the remote fax MBX are received in your fax 99 4 Fax Deposit and Polling You may deposit a document in your fax and keep it available to one or more subscribers who can obtain a fax of this document by calling your fax with the POLL function Setting the machine for document deposits you must define the type e SIMPLE it may be polled only once from the memory or feeder e MULTIPLE it may be polled as many times as necessary from the memory Setting the machine for polled documents you must define the poll number then depending on the type of poll you may e launch an immediate poll e program a delayed poll with a chosen time e
65. ccess this function in two other ways e by pressing the button then Important by selecting SCAN TO MEDIA e bypressing the button from the screen saver then by typing 03 on the numerical keypad 4 Choose between B amp W SCAN or COLOUR SCAN with the or buttons and confirm with OK 5 With the alohanumerical keypad give a name to the scan file up to 20 characters and confirm with OK 6 Choose the scan format between IMAGE and PDF and confirm to start the scan and the recording of the document IMAGE allows to have the same kind of file as a photo PDF is a format for the digital documents creation 49 MFP Laser With the IMAGE format if you have selected e BLACK amp WHITE the picture will be saved in TIFF format e COLOUR the picture will be saved in JPEG format You can choose the image resolution that will be digitized to the USB memory key the default resolution is AUTO Press the button several times and select the resolution you require e Scanning in BLACK amp WHITE E icon text resolution icon photo resolution no icon auto resolution e Scanning in COLOUR E icon text resolution no icon auto resolution The beginning button pe immediately starts the scan and sends a file to the support with the parameters defined in the analysis format 50 10 USB memory key Telephony option The machine lets you connect a USB DECT base to one of
66. ce Service General information Toner cartridge replacement Issues with smart cards Cleaning Scanner reading system cleaning Printer cleaning Printer external cleaning Document feeder roller cleaning Printer issues Error messages Paper jam Scanner issues Miscellaneous issues Communication errors Transmission from the feeder Transmission from memory Communication error codes General codes PC printing issues PC printing via USB connection PC printing via WLAN connection Firmware update Specifications Physical specifications Electrical specifications Environmental specifications Peripheral specifications Consumable specifications MFP Laser 82 82 82 82 82 83 Contents MFP Laser security Security directives Before turning on your device check that the outlet that you are going to plug it into conforms to the indications shown on the information plate voltage current power network frequency located on your device This device shall be connected to a single phase power network The device shall not be installed on bare ground Batteries and rechargeable batteries packaging and electric and electronic equipment EEE shall be thrown away as specified by the Instructions of the ENVIRONMENT chapter of this manual Because of the device model the power connecior is the only way to disconnecting the device from the power network that is why it is imperative to apply the following safety measures your device shall
67. ce the cover page is created a model cover page may be used for all documents sent Your terminal offers the possibility of creating and customizing some model cover pages which you can choose when sending a fax Creating a cover page template Creating a cover page creates a template which fields fax number comment subject and so on will be automatically filled by the Fax Application depending on the information provided for each recipient of a document To create this cover page template there are two major steps e First step Create a background image with the logos and the layout that you wish e Second step Add the field that you want to be displayed in the cover page fax number comment subject and so on As mentioned before these fields will be filled by Fax application at emission time For the first step there are two methods to create the background image You can either e Option A Draw this background image in your preferred application such as Word Excel OR e Option B Scan a sheet of paper containing the layout of the cover page 69 12 PC Features Details about Option A and B e Option A Open the application that you want to use to edit the background Word Wordpad Draw the background image then print this document in the printer named Companion Suite Fax At that point the MFSendFax dialog is displayed Add any recipient to the recipient list click on
68. cy e the influence of other local electrical devices like micro wave ovens battery chargers television sets or electrical adapters e awall or furniture containing metal parts being in between the multifunction printer and the Wlan access point e fluorescent light being switched on and off e influence of high voltage lines or cables near the building e too long or too heavy documents are scanned or printed To resolve this issue you can e reduce the number of wireless or electrical devices located near your network e modify the channel of the other Wlan devices e modify the channel of the Wlan dongle see user guide page Xx e cutheavy or long printing jobs into several smaller jobs e setup your multifunction printer at several meters of your computer wireless gateway Too short distance or too long distance may impact the functionality Please adjust it in case of troubles 47 9 Network features MFP Laser B k 3 Select LIST with the or buttons andconfirm Sy memory key gt vivo 3 4 The list is shown in a table with the following lt You can connect a USB memory Key on the front side of information gt your machine The files stored in TXT TIFF and JPEG the analysed files are indexed in an incremental formats will be analysed and you will be able to use the 1 by 1 order following actions i Sua print the stored files contained in your USB memory meWe name wit CEER D key the date of th
69. delines closely CAUTION Radio infrastructure network In an infrastructure network several devices communicate via a central access point a gateway or router All data is sent to the access point gateway or router from where it is re distributed WLAN Access Point ral ty m Ly il Sn PC Radio ad hoc network In an ad hoc network the devices communicate directly with each other without passing through an access point The speed of communication across the whole radio network is as fast as the weakest connection in the network The speed of communication is also dependent on spatial distance between transmitter and receiver as well as the number of barriers such as walls or ceilings Please note that in ad hoc mode the WPA WPAZ2 encryption method is not available Important ig 1 Ta Ju 7 Tapa i i t i i SU E d i 5 m Ji a a Ji PC Mi al Mi Radio networks WLAN Three steps are necessary to incorporate your machine into a radio network WLAN 1 Configure the network to your PC 2 Setup the parameters for your machine so that it can function in a network 3 Having set up the parameters for your device install the Companion Suite Pro software onto your PC with the necessary printer drivers Once the machine is incorporated into a WLAN network you can from your PC e print documents on the multifunction machine from y
70. e files last save delete the files contained in your USB memory key the files size in Kbytes a run an analysis on the contents of the inserted USB uy memory key Print the files located in the key digitalise a document on your USB memory key To print the files located in the key fax archiving see section Rerouting fax messages to i a USB memory key page 27 v 01 MEDIA PRINT DOC FILE Use of the USB memory key 1 Insert the USB memory key on the front side of the machine respecting the insertion way MEDIA ANALYSIS appears on the screen 2 Select PRINT DOC with the or buttons and confirm with OK Always respect the insertion way when you connect a USB memory key to the machine Do not disconnect your USB memory 3 Select FILE with the or buttons and confirm key while the machine is reading its with OK contents or writing contents 4 You have three possibilities to print your files ALL to print all the files located in the USB memory key Select ALL with the or buttons and confirm with OK The printing is started automatically SERIES to print a series of files located in the USB memory key Select SERIES with the or buttons and confirm with OK FIRST FILE and the first indexed file appears on the screen Select with the or a buttons the first file of the series to print and confirm with OK A star appears on the left side of the file LAST FILE appears on the sc
71. e keypad Confirm with OK 2 The scanner is triggered and a calibration is done automatically 3 At the end of the calibration the machine comes back to the screen saver 39 6 Parameters Setup Directory Your multifunction machine lets you create a directory by memorising subscriber records and subscriber lists Your machine can store up to 250 subscriber records which you can group in 20 subscriber lists For all subscriber records or subscriber lists you may create consult modify or delete contents You can also print the directory Furthermore your machine lets you create and manage your phone directory from your PC Kit For more information on this feature refer to chapter PC Features page 53 Creating subscribers record To create subscribers record v 11 DIRECTORY NEW CONTACT 1 Press w enter 11 using the keypad 2 Enter the NAME of your contact with the alohanumerical keypad 20 characters maximum confirm with OK 3 Enter the TEL number of your contact with the numerical keypad 30 digits maximum confirm with OK 4 Choose the RECORD NO from your directory with the numerical keypad or accept the displayed number and confirm with OK 5 Select W ASSOC KEY if you want to assign a shortcut key letter to your subscriber record The first available letter appears use w or to choose another letter Confirm with OK 6 Select the appropriate transmission RATE to send faxes among the valu
72. e machine handles a print request after having encountered an issue paper jam connection loss etc Refer to the sections below to know if the printing of your document will resume or will be cancelled depending on e the connection to the PC e the problem encountered during printing PC printing via USB connection Issue encountered Print request handling Once the problem is resolved printing resumes from the first non printed page Paper empty No paper feed Once the problem is resolved printing resumes from the first Paper jam non printed page Exception If the document was to be printed in manual duplex mode the printing of the document is cancelled Paper format problem The printing of the active document is cancelled Documents waiting to be printed however will print after the toner cartridge is replaced Toner empty The machine switches to idle mode after a timeout 30 seconds by default The printing of the active document is cancelled Documents waiting to be printed however will be printed Pause requested from the spooler Once the problem is resolved the printing of the document restarts from the beginning regardless of the number of pages already printed before the connection loss Loss of USB connection 80 13 Maintenance MFP Laser PC printing via WLAN connection Issue encountered Paper empty Print request handling O
73. e necessary to The printing of the functions guide starts restrict the transmission speed for some calls z You can also access the PRINT menu 12 Rings Number of rings to automatically LA Note by pressing the button start your machine 13 Discard size The Discard Size parameter only defines the printing of received faxes The number of lines of a T document can be too high for the Importan t The printing is not possible on A5 printing paper format This paper format parameter defines the threshold beyond which the extra lines are printed on a second page Below this threshold extras lines are deleted An automatic print out will take place after every 30 If you choose ON the threshold is transmissions However you may request a print out at Printing the logs The incoming and outgoing logs list the last 30 transmissions incoming and outgoing made by your machine set on 3 centimeters any time If you choose OFF the thresholdis Each log incoming or outgoing contains a table with the set on 1 centimeter following information 20 E C M This parameter helps correct the e date and time of the incoming or outgoing document calls made on disturbed telephone e subscribers number or E mail address lines It is used when the lines are e transmission mode Normal Fine SFine or Photo weak or too noisy Transmission e number of pages sent or received times may be longer call duration 25 T
74. e the cartridge Thoroughly rolling the cartridge will assure the maximum copies per cartridge Hold it by its handle 4 Insert the cartridge in its slot by pushing it until it clicks last move down as shown on the picture below 4 Take a paper stack pull the paper off and align it on a flat surface 5 Put the paper stack in the feed cassette 200 sheets of 80 g m paper for instance 6 Put the feed cassette back in its location 5 Close the cover 16 MFP Laser Paper delivery stop Adjust the paper delivery stop depending on the format of the document to be printed Do not forget to raise the flap to prevent the sheets from falling down 2 Installation The power cord is used as a power unit cut off As a precaution the JA WARNING outlet shall be located close to the device and be of easy access in case of danger 4 Press the On Off button to turn on the device I position Starting your device Device initial setup Device connection After a few seconds when the machine has warmed up the Easy Install function is launched and the LCD screen Before plugging the power cord it displays the following message WARNING is imperative to refer to the Security directives page 7 1 FRANCAIS 2 ENGLISH 1 Plug the end of the telephone line into the terminal socket and the other end into the wall telephone The Easy Install function will help you configure your socket machine by guiding
75. e the multifunction machine to print or scan your documents Connections 1 Locate your USB cable connectors and connect as shown below on the picture 2 Power on your multifunction machine The PC detects the device and the drivers are automatically installed 3 Once the installation is finished a message indicates that the drivers are installed correctly z SAIF F ene Ta 1E Drives Software Installation Your devices are ready to use The cefan forthis device has bes successfully installed ISB Composte Device Ready to use USB Printing Supper Ready to use Scanner Pro ble Ready to use Cenmenion Suete Pre LLA hlode Ready taude ML USE Device Interface Ready to use Close You can now use the multifunction machine to print or scan your documents Make sure that your multifunction machine is powered off The connection between the PC and the machine requires a USB 2 0 shielded cable no more than 3 meters long It is recommended to install the Companion Suite Pro software first and then to connect the USB cable to your machine see Installing the full software package page 53 If you connect the USB cable before installing the Companion Suite Pro software the recognition system plug and play identifies automatically that new hardware has been added To start your machine drivers installation refer to paragraph Installing the drivers manually page 56 and follow the instructions on screen When you
76. edialed e the rejected requests calls not put through Campanien Manager EBE Be EF Took I New Fant ane Donee The requests are classed in the order in which they are executed The rejected requests are filed at the end of the list so that they are more accessible if you want to work with them request a new send or delete them 67 12 PC Features The send memory items sent The sent memory is used to keep all faxes you have sent The information in the send memory is e the recipient of the fax e the date the fax was created e the date the fax was sent e the size of the fax The outbox log The outbox log is used to keep a history of all fax communications successful or rejected that your Terminal processes The log is printed automatically as soon as its contents fill a page The button DELETE deletes the Important entire log and not simply the selected message s The information held in the log is e the recipient of the fax e the date the fax was sent e the status sent rejected The inbox log The inbox log is used to keep a history of all faxes received by your Terminal The log is printed automatically as soon as its contents fill a page The button DELETE deletes the Important entire log and not simply the selected message s The information held in the inbox log is e the sender of the fax e the date and reception of the fax e
77. ee MBX and confirm with OK 3 Select option MAILBOX CODE and press OK Value 0000 is always displayed 4 Enter the code of your choice if needed and press OK 5 Select option MAILBOX NAME and press OK 6 Enter this MBX s S I D 20 characters max and press OK The MBX is initialised If you wish to initialise another press C and repeat the same procedure 7 To exit the MBX press le 28 4 Fax MFP Laser Modifying the features of a MBX 71 MAILBOXES CREATE MBX 1 Press enter 71 using the keypad 2 Select the desired MBX out of the 31 MBX s or enter the number of the MBX directly and press OK 3 Enter the code of this MBX if there is one and confirm with OK 4 Select the menu MAILBOX CODE or MAILBOX NAME then confirm your choice with OK 5 Perform data modification of the menu and confirm with OK lf needed repeat the last two steps for the other menu Printing the contents of a MBX 73 MAILBOXES PRINT MBX 1 Press w enter 73 using the keypad 2 Select the desired MBX out of the 31 MBX s or enter the number of the MBX directly and press OK 3 Enter the code of this MBX if there is one and confirm with OK All documents found in the MBX are printed and the MBX is emptied Deleting a MBX Before deleting an MBX you need to make sure it is empty by printing its content v 74 MAILBOXES DELETE MBX 1 Press enter 74 using the keypad 2 Select the desi
78. eed of 20 ppm The Companion Suite Pro software provided allows you to use your multifunction machine as a scanner and a printer from a personal computer It also gives you the ability to manage your multifunction machine Consumables Refer to section Specifications page 82 Dear customer Contents Dear customer Consumables Security Security directives EMC Note to users in the United States of America Declaration of Conformity EME Compliance for Canada Laser Safety Information For Europe Asia For North America Positions of Safety labels on the machine Symbols for the main power switch Regulatory Information Certifications in Europe Environment The packaging Batteries and rechargeable batteries The product Software use license Definition License Property Duration Warranty Responsibility Development Applicable law Registered trademarks Machine Firmware Prohibited reproductions Installation Location conditions Cautions of use Safety information Safety During Operation Power Supply For Fax or Telephone Paper recommendations Loading paper in the main unit tray Handling of paper Humidity control Handling the unit Operator shocks Moving the unit Handling the Toner Cartridge Rules for use symbols Terminal description Command panel Accessing terminal menus Packaging contents Device installation Installing the document feeder Feed cassette paper insertion Cartridge installation Paper delivery stop
79. eep the entire history of SMS communications successful or rejected that have been processed by your terminal The log is printed automatically as soon as its contents fill a page The button DELETE deletes the A Important entire log and not simply the selected message s The information held in the log is e the SMS recipient e the date of sending of the SMS e the status sent rejected 73 12 PC Features The sent item memory items sent The sent item memory is used to keep a copy of all SMS messages you have sent The information in the sent item memory is e the SMS recipient e the date of creation of the SMS e the date of sending of the SMS e the size of the SMS SMS Parameters Access to SMS parameters al 1 Click the icon SMS F of the window COMPANION DIRECTOR 2 Select TOOLS gt OPTIONS gt SMS 3 Make the adjustments required referring to the description of the parameters below and click OK Description of the tab LOGS AND REPORTS Abomabe plinling of tha san desumen Piiri the nerd hapai Print fe vend bag The SMS is automatically printed when it is sent Automatic printing of a sent document An outbox report is printed after each SMS is sent Printing of a send report The log is automatically printed when its contents fill a page Printing of the outbox log MFP Laser Software Uninstallation This section describes the following procedures
80. en 15 to 80 up to 320 89 6 f with an ambient humidity included between 15 to 54 Terminal The section below describes the precautions to be taken when using the machine Never turn the machine off and never open the lids while printing Never use gas or flammable liquids or objects generating magnetic field close to the machine When you unplug the power cord always hold the connector without pulling the cord A damaged cord presents a potential fire hazard or an electric shock hazard Never touch the power cord with wet hands You risk getting an electric shock Always unplug the power cord before moving the machine Otherwise you could risk having the cord damaged and create a fire hazard or an electric shock hazard Always unplug the power cord when you plan not to use the machine for a long period of time Never put objects on the power cord never pull it and never fold it This could cause a fire hazard or an electric shock hazard Always make sure that the machine is not sitting on the power cord or any other electric device communication cables Make sure also that neither cord nor cable is introduced to the machine inner mechanism This would expose you to a machine malfunction risk or to a fire hazard Make sure that the printer is unplugged from the power outlet before connecting or disconnecting an interface cable to the printer use a shielded interface cable Never try to remove any fixed pane or hood The mach
81. ent to be copied is placed on the flatbed scanner and if no paper is detected in the automatic document feeder Zoom and Origin adjustments are not available in this copy mode Important 1 Make sure that there is no document in the automatic document feeder Press the button Enter the desired number of copies and confirm with the OK button 4 Choose the paper tray AUTOMATIC or MANUAL with the buttons or then confirm with the OK button Copying in ID Card mode is only possible on A4 original document size lt A5 or Letter original document size lt Statement paper size Make sure that the selected paper tray uses the correct paper size Important 5 Choose the copying option ID CARD with the buttons or and confirm with the OK button 6 Choose the resolution depending on the desired printing quality AUTO TEXT QUALITY TEXT or PHOTO with the buttons or w then confirm with the OK button For optimal results with ID documents select the PHOTO resolution 7 Adjust the contrast level with the buttons a or v then confirm with the OK button 8 Adjust the desired brightness level with the buttons a or w then confirm with the OK button 9 Choose the paper tyoe NORMAL THICK with the buttons or then confirm with the OK button The LCD screen displays the following message PUT ID CARD THEN OK 10 Place your identity card or any other official document against the glass of the flat
82. er Product With specific reference to lasers the equipment complies with laser product performance standards set by governmental national and international agencies as a Class 1 Laser Product It does not emit hazardous light as the beam is totally enclosed during all phases of customer operation and maintenance For Europe Asia This machine complies with IEC 60825 1 1993 A1 1997 A2 2001 standard is classified as laser class 1 product and is safe for office EDP use It contains one class 3B laser diode 10 72 mW max 770 795 nm and other class 1 LEDs 280 uW at 639 nm Direct or indirect reflected eye contact with the laser beam might cause serious eye damage Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator For North America CDRH Regulations This equipment complies with the FDA performance standards for laser products except for deviations pursuant to Laser Notice No 50 dated 24 June 2007 and contains 1 class 3B laser diode 10 72 milliwatt 770 795 nanometer wavelength and other class 1 LEDs 280 uW at 639 nm This equipment does not emit hazardous light since the beam is totally enclosed during all customer modes of operation and maintenance 1 Security Environment Software use license MFP Laser Positions of Safety labels on the machine The device has warning labels at the positions shown below For your safety you must never touch these
83. er feed cassette tray cover and other parts of the machine Moving the unit When moving the unit on a desk it must be lifted and not dragged Handling the Toner Cartridge e Must not be stood on the side or held upside down e Must not be shaken strongly 1 1 MFP Laser Rules for use symbols A WARNING Indicates important safety notes Ignoring these notes could result in serious injury or death Be sure to read these notes They can be found in the Safety information section of this manual A CAUTION Indicates important safety notes Ignoring these notes could result in moderate or minor injury or damage to the machine or to property Be sure to read these notes They can be found in the Safety information section of this manual s Important Indicates points to pay attention to when using the machine and explanations of likely causes of paper misfeeds damage to originals or loss of data Be sure to read these explanations v Note Indicates supplementary explanations of the machine s functions and instructions on resolving user errors _12 2 Installation Terminal description 17 16 15 14 13 O 0 OY ge Oe I oe Front and Back sides MFP Laser Control panel Document feeder Paper jam cover Power supply cord connection On Off switch LINE socket telephone cable connection EXT socket connection for external telephone devices Slave USB connection for PC Master USB
84. erouting 2 Set the rerouting address of the fax Activating rerouting Make sure that the subscriber exists in the directory see Directory page 40 v 391 FAX REROUTING ACTIVATION important 1 Press enter 391 using the keypad 2 Using the keys and a within the navigator select option ON 3 Using the keys and a within the navigator select the subscriber from the directory 4 Confirm with OK 5 Quit this menu by pressing the button If the option OFF is selected the menus 392 and 393 will not be included in the functions overview when it is printed out 26 pS LL ar MFP Laser Setting the re direction contact 392 FAX REROUTING CALL NUMBER 1 Press w enter 392 using the keypad 2 Using the keys and within the navigator select the subscriber from the directory 3 Confirm with OK 4 Quit this menu by pressing the button Printing rerouted documents 393 FAX REROUTING COPY 1 Press enter 393 using the keypad 2 Using the keys and within the navigator select the COPY option local printout of the information relayed to your device either ON or OFF 3 Confirm with OK 4 Quit this menu by pressing the button Rerouting fax messages to a USB memory key This function allows you to reroute received fax messages directly in the folder MFPrinter Laser Pro LL2 FAX on a USB memory key connected to your terminal The folder MFPrinter Laser Pro
85. es 2400 4800 7200 9600 12000 14400 and 33600 using w or a Confirm with OK The maximum speed can be used if the telephone line is of good quality meaning appropriate without echo If your multifunction machine is connected to a PABX you may insert a pause for dial tone after the outgoing local prefix dialling To insert a pause for dial tone sign press simultaneously the CTRL and M keys or long press the 0 zero key on the numerical keypad until the sign is displayed Important For more details refer to Local prefix page 33 MFP Laser Creating subscribers list To create subscribers list v 12 DIRECTORY NEW GROUP 1 Press w enter 12 using the keypad 2 Enter the LIST NAME with the alphanumerical keypad 20 characters maximum confirm with OK 3 CALLED NUMBER use or a to select from existing records the contacts of your list and confirm with OK Repeat this operation for each subscriber you want to add to your list 4 Enter the GROUP NUMBER assigned to your list with the numerical keypad or accept the displayed number and confirm with OK In the directory the letter G placed next to a name identifies a Important subscribers group Modifying a record To modify a subscribers record or list v 13 DIRECTORY MODIFY 1 Press w enter 13 using the keypad 2 With or browse the directory and select the record or list you want to modify by pressing OK 3 W
86. esolution in the tab ADVANCED OPTIONS 5 To add a cover page select the tab COVER PAGE then click the box WITH THE COVER PAGE Select the cover page you want to add from the drop down menu or create a new one For more information refer to paragraph Cover page page 69 6 Click OK to send your fax to all contacts in your list of contacts Your send request can then be checked if necessary in the outbox Receive a fax The window Companion Manager and Companion Director show using different messages the reception of a fax The icon 5 is displayed at the bottom of the window Companion Manager and the icon fi appears in the task bar You can automatically print faxes on reception To do this you have to define this parameter refer to paragraph Fax parameters page 68 Follow up of fax communications Follow up of fax communications is by means of e an outbox e an inbox e a sent item memory e an outbox log e an inbox log These services enable you to always know exactly what communications are taking place on the terminal whether sending or receiving The outbox and inbox logs are automatically printed when their contents fill a page After automatic printout the terminal creates a new log The outbox In the fax outbox there are the following e the requests being sent e the send later requests e the requests for which one or more send attempts have already been made and which will soon be r
87. eypad 1 to 100 8 Confirm with OK 9 Choose the number of copies you want by entering a number from 1 to 9 on the numeric keypad 10 Confirm with OK The number of copies of the grid requested is printed o1 A ON e gt Print the solution to a grid The printing is not possible on A5 paper format v 522 PRINT SUDOKU PRT SOLUTION YN Important 1 Press enter 5 using the keypad Confirm with OK You can also access the PRINT menu Note D by pressing the button 2 Select SUDOKU using the or a button MFP Laser 3 Confirm with OK 4 Select PRT SOLUTION using the or a button 5 Select the level of difficulty EASY MEDIUM HARD EVIL using the or a button 6 Confirm with OK 7 Choose the grid you want by entering the number on the numeric keypad 1 to 100 8 Confirm with OK 9 Choose the number of copies you want by entering a number from 1 to 9 on the numeric keypad 10 Confirm with OK The number of copies of the solution to the grid requested is printed Calendar This function enables you to print the calendar for a year of your choice ver The printing is not possible on A5 mportant paper format v 53 PRINT CALENDAR 1 Press w enter 5 using the keypad Confirm with OK T You can also access the PRINT menu t Note o by pressing the button 2 Select CALENDAR using the or button 3 Confirm with OK 4 Choose the year you want to print as calendar by en
88. g Parameters are available to modify the way your terminal works with regard to fax communications You can modify these parameters to adapt the fax communications to your requirements For this procedure refer to paragraph Fax parameters page 68 Presentation of the Fax window 2 ot A Create a new fax to send Delete a fax using one of the fax manager directories Except for directories SENT LOG and RECEPTION LOG for which the effect of this command is to delete the entire log Print a fax from one of the Fax manager directories Display a fax with the Viewer Access to the address book Stop fax sending only enabled for the outbox Display all faxes in the selected directory in the Fax manager Fax preview Fax manager directories MFP Laser Send a fax Send a fax from the hard disk or the terminal 1 Click the icon of the window COMPANION DIRECTOR m 2 Click NEw then click FAX Eran toea page Adeonoed onion MFP Laser Fa LE we Name Dernis Pinti 3 Inthe zone SOURCES select SCANNER if your document is in paper format or MEMORY if the document is a computer file located on your hard disk this file must be in TIFF or FAX format 4 Tosend your fax to a contact enter his her number in the field RECIPIENTS and click on w or select a contact or group from one of the address books in the field ADDRESS BOOK and click on the button Repeat this o
89. g IP CONF AUTO using the keys or and confirm with OK IP CONF MANU or IP CONF AUTO appear the screen If you choose to set up the system manually changing you network parameters paragraph and enter the parameters IP ADDRESS SUBNET MASK and GATEWAY 7 When you press OK the machine reboots to take into account the new WLAN parameters Once the network has been set up the LED of the WLAN USB key should be on Create a new network Ad Hoc mode 281 SETUP WLAN SETUP WIZARD 1 Press select the menu SETUP using the keys v or and confirm with OK 2 Select WLAN using the keys or and confirm with OK 44 9 Network features MFP Laser 3 Select SETUP WIZARD using the keys or a and confirm with OK The machine searches for existing networks 4 Select NEW NETWORK using the keys or a and confirm with OK 5 SSID appears on the screen enter the name of your network using the numerical keypad pressing the keys one after the other until you obtain the name you want 82 characters maximum and confirm with OK 6 AD HOC MODE or INFRA MODE appearson the screen Select AD HOC MODE and confirm with OK 7 7 The sub menu CHANNEL appears enter a figure between 1 and 11 and confirm with OK 8 Select your encryption method OFF or WEP and confirm with OK Please note that in ad hoc mode Important the WPA WPA2 encryption method is not available lf you choose WEP enter the WEP key that you
90. g an access code named MBX code to all subscribers equipped with a fax compatible to yours MBX 00 is public It is handled directly by the terminal to record the messages of the fax TAD as soon as this is put into service MBX s 01 to 31 are private Each is password protected They can be used to receive documents confidentially The use and access to MBX 01 31 are conditioned by the initialisation defined by a MBX code if needed and a mnemonic its S 1 D Later you may e modify the features of an MBX e print the contents of an MBX only possible if the MBX contains one or more documents with a star next to the MBX When the contents of an MBX have been printed it becomes empty e delete an MBX only if the MBX is initialised and empty e print the list of your fax machine s MBX s You may receive and send through an MBX in complete confidentiality When depositing a document into your MBX the access code is not needed All documents deposited in a MBX are added to the ones already present In polling the MBX s are only accessible with an MBX code You may perform MBX deposits or polls by e depositing a document in a fax MBX e transmitting to deposit a document in a remote fax MBX e performing document poll from a remote fax Creating an MBX 71 MAILBOXES CREATE MBX 1 Press enter 71 using the keypad 2 Select a free MBX out of the 31 MBX or directly enter the number of a fr
91. he amount of toner consumed on the page so as to save your printing cosis When the ECO mode is used the toner consumption is reduced and the print density becomes lighter 1 Place the document to be copied in the automatic document feeder printed face on the top or Place the document to be copied face down on the glass respecting the indications around the glass 2 Press the button 3 Press the button Advanced copying The sophisticated copy allows to do custom setups for the current copy v Note 1 Place the document to be copied in the automatic document feeder face printed on the top or Place the document to be copied face down on the glass respecting the indications around the glass OS mole keypad and press the OK button to validate Then refer to step 4 2 Press the button You can start copy by pressing the com button at any time in below steps After step 1 you can directly enter the number of copies with the numerical 20 MFP Laser 3 Enter the number of copies that you want and confirm with the OK button 4 Choose the paper tray AUTOMATIC or MANUAL with the buttons or then confirm with the OK button 5 Choose with the buttons a or w the printing option see examples below depending on the copy mode that you want Mosaic mode document feeder 1 Page onto 1 2 Pages onto 1 or 4 Pages onto 1 MOSAIC Copy mode 3 Copy Analyzed sheets Output 1 page onto 1
92. he buttons or a choose DIRECT ONLY and confirm with OK 5 Quit this menu by pressing the button Lock the SMS service This function prevents access to the SMS service To access the SMS service locking menu v 815 ADVANCED FCT LOCK LOCK SMS Press v enter 815 using the keypad Enter the four digit locking code with the keypad Press OK to confirm With the buttons or choose ON and confirm with OK 5 Quit this menu by pressing the button Lock the Media service 6 Parameters Setup A ND This function prevents access to the Media service The access code will be required every time someone wants to use the USB key functions e analyse the contents of a connected USB key e print from a USB key delete files e archive received faxes on a USB key To access the Media service locking menu v 816 ADVANCED FCT LOCK LOCK MEDIA Press enter 816 using the keypad Enter the four digit locking code with the keypad Press OK to confirm With the buttons or choose ON and confirm with OK 5 Quit this menu by pressing the button Read the counters A ND This function allows you to view the activity counters for your machine at any time According to your needs you can read the counters for e sent pages e received pages e scanned pages e printed pages Sent pages counter To view the number of pages sent from your machine v 821 ADVANCED FCT COUNTERS SEN
93. he public telephone network e the language by default To select the country v 201 SETUP GEOGRAPHICAL COUNTRY 1 Press w enter 201 using the keypad 2 Select the required option and press the OK key to confirm 3 To exit this menu press le If none of the options in the list is suitable select the OTHER option Q Important Telecommuncation Network This setting enables you to manually set the type of public telephone network PSTN for a country so that your machine can communicate over the public telephone network in compliance with the applicable standards By default setting a country using the w201 command automatically sets the type of PSTN to use in the selected country These settings are different from the NETWORK TYPE which allows you to choose between public and private network Important To manually select the type of public telephone network v 202 SETUP GEOGRAPHICAL NETWORK 1 Press w enter 202 using the keypad 2 Select the required option and press the OK key to confirm 3 To exit this menu press le lf none of the options in the list is suitable select the OTHER xX option e OTHER 1 TRB21 e OTHER 2 US e OTHER 3 Russia e OTHER 4 Jordan e OTHER 5 Israel e OTHER 6 TRB21 Language This setting enables you to choose the menu language of your choice By default the multifunction machine is set to English To select the language
94. hine screen when the toner cartridge reaches the critical threshold less than 10 toner cartridge left and when it is empty TONER NEAR TONER EMPTY END REPLACE lt OK gt You can however change the toner cartridge at any time before it reaches its end of cycle Always use the smart card provided when replacing the toner cartridge The smart card contains the information necessary to reset the T Important level of toner Replacing the toner cartridge without using a smart card may result in the consumable management system being inaccurate 7 Close the cover The following message appears HAVE YOU CHANGED THE TONER lt OK gt 8 Press OK 76 MFP Laser A wait message appears Document feeder roller cleaning PLEASE Clean the roller of the document feeder when WAIT one or more vertical lines appear on the copies of documents placed on the document feeder presence The smart card is read of debris ink glue etc in the paper transport NEW TONER mechanism REMOVE CARD e the message YOU SHOULD CLEAN THE ROLLER OF THE SCANNER FEEDER PLEASE REFER TO USER MANUAL 9 Remove the smart card from the reader your PRESS lt STOP gt WHEN THE ROLLER IS CLEANED warns machine is ready to print again you that the document feeder cannot transport paper i sheets anymore dust dirt or debris obstructing the Issues with smart cards rollers Press OK to clear the message on the screen If you use a smart c
95. ine contains high voltage circuits Any contact with these circuits can cause an electric shock risk Never try to modify the machine This could cause a fire hazard or an electric shock hazard Always make sure that paper clips staples or other small metallic items do not get inside the machine via the ventilation ports or other ports Such items create fire hazards or electric shock hazards Prevent water and any other liquid from spilling on the machine or near to it Any contact of the machine with water or liquid can cause a fire hazard or an electric shock hazard 9 2 Installation MFP Laser If liquid or metallic item gets accidentally inside the machine turn it off immediately unplug the power cord and contact your retailer Otherwise you will face a fire hazard or an electric shock hazard In case of heat smoke unusual smell or abnormal noise emissions turn the machine off unplug the power cord immediately and contact your retailer Otherwise you will face a fire hazard or an electric shock hazard Avoid using the machine during an electric storm this can cause an electric shock hazard due to lightning Never move the terminal during printing Always lift the terminal when you wish to move it Make sure to place the machine in well ventilated premises When in operation the printer generates a small amount of ozone An unpleasant smell can come from the printer if it is used intensively in poorly ventilated pre
96. ing a MBX Printing the MBX list MBX deposit in your fax MBX deposit in a remote fax MBX polling from a remote fax Deposit and Polling Placing a document in deposit Polling a deposited document 18 19 Contents MFP Laser SMS SMS Parameters Presentation of the sender SMS Center transmission number Sending an SMS Parameters Setup Date Time Summer time Winter time setting Your fax number Your name Type of network Geographical settings Country Telecommuncation Network Language Local prefix Transmission report Document feed type Economy period Reception Mode Reception without paper Number of copies Fax or PC reception Adjust to page Received faxes reduction mode Technical Parameters Printing the functions guide Printing the logs Print the list of setups Lock the machine Lock the keyboard Lock the numbers Lock the SMS service Lock the Media service Read the counters Sent pages counter Received pages counter Scanned pages counter Printed pages counter Display the consumables status Calibrate your scanner Directory Creating subscribers record Creating subscribers list Modifying a record Deleting a record or a list Printing the directory Saving Restoring the directory Smart card option Games and Calendar Sudoku Print a grid Print the solution to a grid Calendar Network features Type of radio network Radio infrastructure network Radio ad hoc network Radio networks WLAN Connect your WLAN adaptor Co
97. is dependent upon the service provider and the country you are sending your SMS from e g France 160 characters Italy 640 characters Important The SMS service is dependent upon To do so an editor is at your disposal for upper case letters use the key to move inside the data entry field use v and 4 to move in the text from one word to another press CTRL and one of the navigator keys or a to go to the next line use lt q to delete a character by moving the cursor to the left use lt or C 3 Validate with OK 4 Dial the number of the recipient mobile phone or any other SMS compatible device in one of the the SMS service r SMS Parameters Presentation of the sender This setting allows you to show the name or the number of the sender when sending an SMS v 41 SMS SERVICE SENDER A Note There is a special scale of charges for following ways dial the number using the numerical keypad enter the first letters of the recipient name press the key until the required name appears names are classified in alphabetical order Your SMS may be sent to only one person or to several people To send an SMS to only one person press OK to confirm to several people 1 Press enter 41 using the keypad 5 Press the key and enter the next recipient s 2 Select the required presentation of the sender option ON or OFF using the or a keys 3 Validate with OK SMS Center transmission
98. ith or browse the entries of the selected record or list Press OK when the entry you want to modify appears on screen 4 The cursor appears at the end of the line Press C to delete characters 5 Enter the new entry and confirm with OK 6 Repeat the operations for each line you want to modify Deleting a record or a list To delete a subscribers record or list v 14 DIRECTORY CANCEL 1 Press w enter 14 using the keypad 2 With or browse the directory and select the record or list you want to delete by pressing OK 3 Press OK to confirm the deletion 4 Repeat the operations for each record or list you want to delete 40 7 Directory MFP Laser Printing the directory The printing is not possible on A5 Important paper format To print the directory wv 15 DIRECTORY PRINT Press enter 15 using the keypad The printing of the directory starts in alphabetical order Note You can also print the directory with gt menu v 55 PRINT DIRECTORY Saving Restoring the directory Smart card option This function enables you to save the contents of your directory on a Smart card and restore them on your machine This function is only available to Important service technician with Smart card To save the contents of your directory on your Smart card v 161 DIRECTORY SAVE LOAD SAVE 1 Press w enter 16 using the keypad 2 Select SAVE to save directory en
99. ith OK 3 To exit this menu press te Manual mode The machine proposes a 70 to 100 reduction Outside these values the machine beeps for error This fixed reduction will be used when printing received documents regardless of the used paper format To set the manual mode v 246 SETUP RECEPTION REDUCTION 1 Press enter 246 using the keypad 2 Select FIXED and confirm with OK 3 Enter the reduction value between 70 and 100 and confirm with OK 4 To exit this menu press te Technical Parameters As delivered your machine is preset by default However you may adjust it to meet your requirements by resetting the technical parameters To set the technical parameters v 29 SETUP TECHNICALS 1 Press w enter 29 using the keypad 2 Select the desired parameter and confirm with OK 3 With the keys or a modify the parameter settings by following the table below and press OK Parameter 1 Scanning mode MFP Laser Signification Default value of the scan mode resolution for the documents to be transmitted 2 TX header Important this parameter is by default activated on the US model and cannot be modified If this parameter is on your header will appear on all documents sent to your subscribers with your name number date and number of pages 6 Parameters Setup Warning lf you send a fax from the document loader the transmission header will not appear on the document y
100. l and press ee the On Off button to turn on the device I position Clean the external part of the printer with a soft cloth 7 Make a copy to check that the symptoms have 77 13 Maintenance Printer issues Error messages When the printer encounters any of the problems described below the corresponding message is shown on the machine display Message Action Check the presence of a CHECK TONER toner cartridge in the machine TONER NEAR END Indicates that your consumable will need changing soon REPLACE PAPER Add paper in tray Message displayed when nee ones starting the machine CLOSE COVER The printer front cover is PRINTER open close tt TONER EMPTY REPLACE lt OK gt Replace the toner cartridge PAPER JAM REMOVE TONER A sheet of paper is jammed in the machine Take out the toner cartridge and remove the jammed paper sheet Take out the paper tray and remove the jammed paper sheet Then open and close the consumable cover PAPER JAM EXTERNAL TRAY A sheet of paper is jammed in the machine Open the paper jam cover Remove the jammed paper sheet Then open and close the consumable cover PAPER EMPTY Add paper in the paper tray INFORMATION You should clean the roller of the scanner feeder Please refer to user manual Press lt STOP gt when the roller is cleaned The document feeder cannot transport paper sheets anymore dust dir
101. launch a multi poll either immediately or later Placing a document in deposit 1 Insert the document to deposit in the feeder 2 Select 34 FAX POLLING TX 3 Choose the deposit type according to the table below Menu Procedure 1 Select FEEDER or MEMORY 2 If necessary adjust the contrast Simple and confirm with OK 3 Enter the number of pages that you wish to deposit 1 If necessary adjust the contrast and confirm with OK 2 Enter the number of pages that you wish to deposit Multiple 4 Confirm deposit by pressing OK Polling a deposited document 33 FAX POLLING RX 1 Select 33 FAX POLLING Rx 2 Enter the number of the party whose document you want to poll or choose your dialling mode You can poll several documents using the key eS 3 Depending on the type of poll you should Menu Procedure Immediate poll 1 1 Press OK 2 Nextto the currenttime enter Delayed poll the time you wish to poll the document and press Pi 30 MFP Laser 4 Fax MFP Laser S M S Sending an SMS 1 Press the key 2 Write your SMS using the alphabetical keypad the country and the service provider Thanks to the SMS button you can send an SMS to subscribers all over the world An SMS Short Message e Service is a service which permits short written messages to be sent to mobile phones or other SMS compatible devices The number of characters you can send per message
102. lect SUBNET MASK using the keys or and confirm with OK The number of your subnet mask will appear in the format 000 000 000 000 Enter the new submask of your machine in the format displayed and confirm with OK Exit this menu by pressing the key v 2824 SETUP WLAN PARAMETERS GATEWAY Type in select the menu SETUP using the keys v or and confirm with OK Select WLAN using the keys or and confirm with OK select PARAMETERS using the keys or and confirm with OK Select GATEWAY using the keys or and confirm with OK The number of your gateway will appear in the format 000 000 000 000 Enter the new gateway for your machine in the format displayed and confirm with OK Exit this menu by pressing the key v 2825 SETUP WLAN PARAMETERS SSID Type in select the menu SETUP using the keys v or a and confirm with OK Select WLAN using the keys or and confirm with OK Select PARAMETERS using the keys w or and confirm with OK Select SSID using the keys or a and confirm with OK The name of your network will appear on the screen Enter the new name of your network and confirm with OK Exit this menu by pressing the key v 2826 SETUP WLAN PARAMETERS MODE Type in select the menu SETUP using the keys v or a and confirm with OK Select WLAN using the keys or and confirm with OK 9 Network features MFP Laser 3 Select PARAMETERS using the keys or
103. mises For a secure use make sure you place the machine in well ventilated premises Safety information When using your product the following safety precautions should always be followed Safety During Operation In this information slip the following symbols are used Indicates a potentially hazardous situation which if instructions are not followed could Indicates a potentially hazardous situation which if instructions are not followed may result in CAUTION minor or moderate injury or damage to property A WARNING Connect the power cord directly into a wall outlet and never use an extension cord Disconnect the power plug by pulling the plug not the cable if the power cable or plug becomes frayed or otherwise damaged To avoid hazardous electric shock or laser radiation exposure do not remove any covers or screws other than those specified in the Operating instructions Turn off the power and disconnect the power plug by pulling the plug not the cable if any of the following conditions exists e You spill something into the product e You suspect that your product needs service or repair e Your product s cover has been damaged Do not incinerate spilled toner or used toner Toner dust might ignite when exposed to an open flame Disposal can take place at our authorised dealer or at appropriate collection sites Dispose of the used toner cartridge or bottle in accordance with the local regulation
104. n describes the following installation procedures full installation of the Companion Suite Pro software installation of the drivers only Installing the full software package Turn your PC on Open an account session with the administration rights O Note 53 1 Open the DVD ROM drive insert the installation DVD ROM and close the drive 2 Aninstallation procedure is automatically run Auto run If it does not double click on setup exe at the DVD ROM s root 3 A screen titled COMPANION SUITE PRO LL2 appears This screen allows you to install and uninstall the software access the product s user guides or browse the DVD ROM contents 4 Place your cursor on INSTALL PRODUCTS and confirm with left click of the mouse Install products E Uninstall products E view user guides a Browse contents COMPANION Suite Pro 5 The Products Installation screen appears Place your cursor on ALL PRODUCTS and confirm by left click with the mouse The full installation copies on your hard disk the software required for the good execution of the Companion Suite Pro kit which is Companion Suite Pro machine management software printer drivers scanner Adobe Acrobat Reader PaperPort You may already be the owner of a version of the software available in the installation DVD ROM In this case use the CUSTOMIZED installation select the software that you want to install on your hard drive and confi
105. nce SET NETWORK Use C to correct an entry YES OK NO C Press the OK button to confirm 12 Enter the local prefix number 10 characters max using the numerical keypad This prefix will automatically be added when an Select the telephone network to use in the list displayed using the or buttons and confirm with OK external number is dialled If none of the options in the list is To insert a pause for dial tone sign press suitable select the OTHER x simultaneously the CTRL and M keys or long press option l the O zero key on the numerical keypad until the p B sign is displayed a Cen TS nee Use the C button to correct an entry 9 lmportant OTHER 2 US Press the OK button to confirm e OTHER 3 Russia e OTHER 4 Jordan The setup is now complete and the functions list is OTHER 5 Israel automatically printed out e OTHER 6 TRB21 The LCD screen displays the message PAPER EMPTY if no paper has been loaded in the paper tray see Loading paper in the main unit tray page 11 Once paper has DATE TIME been loaded printing will resume YES OK NO C 5 To set the date and time press the OK button 6 Enter the numbers of the required date and time Paper insertion in the manual input one after another using the numerical keypad tray The date format depends on the country you have selected for instance DDMMYY for France Before inserting paper refer to the MMDDYY for the USA Impor
106. nce the problem is resolved printing resumes from the first non printed page No paper feed Paper jam Paper format problem Once the problem is resolved printing resumes from the first non printed page Exception If the document was to be printed in manual duplex mode the printing of the document is cancelled Toner empty The printing of the active document is cancelled Documents waiting to be printed however will be printed or Printing resumes from the first non printed page Pause requested from the spooler The machine switches to idle mode after a timeout 30 seconds by default The printing of the active document is cancelled Documents waiting to be printed however will be printed Loss of WLAN connection Once the problem is resolved the printing of the document restarts from the beginning regardless of the number of pages already printed before the connection loss Firmware update Updating the machine firmware requires that the Companion Suite Pro software be installed on your PC and that the PC is connected to the machine see PC Features page 53 Then access the update utility START gt ALL PROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL2 gt COMPANION FIRMWARE UPDATE select the downloaded file and launch the update 81 13 Maintenance Specifications Physical specifications Dimensions Weight Electrical specification
107. nd configuration functions You will also find a section describing fax mailboxes Fax transmission Print a header page A header page is stored in your terminal To send your fax using this header page you can print it at any time and fill in your details 1 Select 30 FAX HEADER PAGE 2 Select 301 LOCAL to print a header page according to the language configured on the terminal 302 INTERNAT to print a bilingual header page the language of the country configured on the terminal and English The separator between the two languages is If English is the language configured v Note on the terminal the header page will only be printed in English Example of the international header page MFP Laser Immediate transmission 1 Place the document to be copied in the automatic document feeder face printed on the top or Place the document to be copied face down on the glass respecting the indications around the glass Enter the fax number then press or oJ 3 If you are using the flatbed scanner you can scan more than one page Place the next page on the scanner select NEXT and confirm with OK Select DONE when all pages have been scanned The icon flashes during the call phase it stays lit when both faxes are in communication At the end of transmission the initial screen is displayed You can modify transmission options v Note when sending a fax To do so press OK after entering the fa
108. nfigure your network Connect to an existing network infrastructure mode Create a new network Ad Hoc mode Referring to or changing your network parameters An example of how an AD HOC network may be set up Setting up a multifunction machine Setting up the PC USB memory key Use of the USB memory key Print your documents Print the list of files located in the key Print the files located in the key Delete your files located in the key Analyse the USB memory key content Save a document on a USB memory key Telephony option Connecting the USB DECT base Registering DECT handsets Customising telephony settings Modifying the flash duration R key Unregistering DECT handset PC Features Introduction Configuration requirements Software installation Installing the full software package Installing drivers only Installing the drivers using the Companion Suite Pro software Installing the drivers manually Connections Multifunction Terminal s Supervision Checking the connection between the PC and the multifunction machine Companion Director Graphical presentation Utilities and applications activation Companion Monitor Graphical presentation Device management Adding a device connected via USB Adding a device connected to the network Adding manually a device connected to the network Selecting the current device Status of the connection Device parameters Removing a device Display the consumable status USB only Companion S
109. ns the items listed below 1 Unpack the device 2 Install the device respecting the security notices stated at the beginning of this booklet 3 Remove all stickers from the machine Multifunction device Installing the document feeder 1 Secure the document feeder by fitting the two clips B in the notches A provided for this purpose A B Feed cassette paper insertion 4 Installati id Before inserting paper refer to the A non eats Important paragraph Paper recommendations page 11 Your device accepts a number of formats and types of papers refer to the paragraph Specifications page 82 1 DVD ROM You can use paper weighing Important between 60 and 105 g m2 O 1 Remove the paper feed cassette completely 1 power cord 1 telephone cord 15 4 Remove the plastic protection film from the screen 2 Installation MFP Laser 2 Push the lower panel down until it clicks Cartridge installation 1 Stand in front of the machine 2 Push the left and right sides of the cover and pull it towards you at the same time 2 Installation 3 Setup the back side feed cassette stop by pushing the PUSH lever A Then adjust the lateral paper guides to the paper format by pushing lever B located on the left guide Adjust the length paper guide to the paper 3 Unpack the new cartridge Gently roll the cartridge format by pushing lever C 5 or 6 times to distribute the toner evenly insid
110. nto an existing On your machine you will find simple instructions that IEEE 802 11b network guide you step by step through the set up of your network Your machine supports the following Just follow them Eue eee ee 281 SETUP WLAN SETUP WIZARD no encryption WEP 64bits Hexa or ASCII 1 Press select the menu SETUP using the keys WEP 128bits Hexa or ASCII sora Br Connor Bae lect WLAN using the keys fi WPA2 PSK 2 a using the keys or and confirm When connecting to your machine 3 Select SETUP WIZARD using the keys or a only use the approved adaptor and confirm with OK el oe or a The machine searches for existing networks Es teat aed eh em tee eine cheno 4 Select your existing wireless network name in list Irrespective of whether you use your using the keys or and confirm with OK machine in an infrastructure or ad T eo hoc network you must set up certain lf your network does not appear in the network and security parameters S Note E A p dis j ae ra pean for example the Service Set ID at the end of the list an SSID and the encryption key then enter SSID select mode INFRA ieee eae cial EENS 5 Ifyour wireless network has a encryption key WEP ee or WAP you must enter the key you are using the l network from the control panel For more details 1 Plug your WLAN USB key into the USB port of your see the user guide of the gateway or computer machine 6 Itis recommended to use Automatic IP Address selectin
111. number This setting allows you to enter the transmission number number 6 Repeat the operations as many times as required 10 persons max Press OK to validate the last recipient SENDING SMS is displayed as the SMS is being sent for the SMS Server Your Internet provider will provide If SMS appears then the SMS has been put on hold you with this number and a further attempt will take place a couple of minutes later To immediately execute or cancel v 421 SMS SERVICE INIT SMS SERVER transmission refer to paragraph Transmission waiting queue page 27 1 Press w enter 421 using the keypad To check the SMS has been sent properly you may 2 Enter the number of the transmission server using print the transmission reception log refer to paragraph the numerical keypad Printing the logs page 37 3 Validate with OK 31 5 SMS Parameters setup You can setup your machine as you like depending on the use You will find in this chapter description of the functions You can print the functions guide and the available setup of your multifunction machine Date Time At any moment you may change the date and time on your multifunction machine Depending on the country configured on the machine the date format is of type DDMMYY e g France or MMDDYY e g USA v 21 SETUP DATE TIME 1 Press w enter 21 using the keypad Confirm with OK 2 Enter the numbers of the required time and date
112. o use oy occ ihe comeqponaing radiot Curent Identifier Mreonc nection 3 Click ADD MANUALLY 4 Type the IP address or the NetBIOS name of the device that you wish to add You can test the connection between the PC and the device by clicking TEST THE CONNECTION The IP address can vary depending on the network configuration of the device We recommend that you use the NetBIOS name instead Q Important f the connection test fails an error message appears with the reason for failure Use the information on screen to solve the problem then test the connection again 5 A message informs you when the connection is established Click OK twice 6 Enter a registration name for your PC and click OK The multifunction machine will use this name to identify your PC MFP Laser 7 Click on the OK button J we Note to configures the ScanTo cick on the device tab in Monitor then select your devide and cick on properties 8 Select the desired print language for your printer and click on NEXT 9 The next window lists the different features of the printer that are about to be installed Click on the NEXT button 10 The window indicating that the installation procedure was successful pops up Click on the FINISH button Selecting the current device Only one device at a time may be connected to the PC The current device may be selected by clicking on the radio button corresponding to the device Sect to daa
113. offers the possibility to print a document in manual duplex mode from your PC In manual duplex the print quality and paper transport are not guaranteed Important 7 Place the sheets in the paper tray as indicated on the explanation page and below staple do not use the paper for ae i CAUTION manual duplex The following illustrations describe the necessary When you load paper please operations depending on the selected binding mode true up the end of paper on a flat surface e Long sides For best results we recommend that you use 80 g m7A4 paper or 20 Ibs m Letter paper To print a document in manual duplex mode The duplex printing mode is available only in a paper format managed by the paper tray The manual tray cannot be used to print in duplex mode 1 Use the PRINT command from the FILE menu of the currently open application on the screen 2 Select the LASER PRO LL2 printer 3 Check the Duplex box and choose among the two binding modes Long sides Short sides 4 Click on the OK button to begin printing 5 The machine prints the odd pages from the higher 63 12 PC Features e Short sides 8 Press OK on the command panel to resume printing 9 Even pages are printed on the other side of the sheets Once all pages are printed remove the explanation sheet If a paper jam or a paper format Important error occurs the job is cancelled You must then resubmit
114. one after another for example November 8 2004 at 9h33 press 0811040933 or 1108040933 and press OK to confirm 3 To exit this menu press te Summer time Winter time setting This menu lets you choose to change to summer winter time automatically or not This function is only available if the f important country configured on the machine is part of the European Union The 21 gt DATE TIME menu includes 2 submenus Manual mode v 211 SETUP DATE TIME MODIFY Your multifunction machine will prompt you to change the date and time via the numerical keypad MFP Laser Automatic mode v 212 SETUP DATE TIME AUTO ADJUST If you select OFF and confirm with OK the summer winter time will not be changed automatically For the machine to be set to the new time you will need to use the 211 MODIFY menu If you select ON and confirm with OK you will not have to care about any change at the end of March 1h and October 1h You will just be informed of this change by a message on the screen The default parameter is OFF Warning message On automatic changing to summer winter time a message will be displayed to inform you that the multifunction machine time has been changed 25 03 07 02 01 CHECK TIME or 28 10 07 02 01 CHECK TIME Your next action on the multifunction keypad will cause the message to be automatically cleared Your fax number Your name Your multifunction machine will print ou
115. our correspondent receives 3 TX speed Transmission speed for outgoing documents For a quality telephone line compatible no echo communications occur at maximum speed However it may be necessary to restrict the transmission speed for some calls 4 Echo protect If this parameter is on the on line echo will be reduced during long distance calls 6 EPT mode For some long distance calls satellite the on line echo may disturb the call 7 COM display Choice between transmission speed displayed or number of the page in progress 8 Eco energy Choosing the printer standby delay the printer will switch to standby after a delay in minutes of NON operation or during the period of time of your choice Note you can also access this parameter by pressing the key from the idle screen 10 RX header 36 If this parameter is on all documents received by your fax will include the subscriber s header with his her name number if available fax print date and the page number MFP Laser Printing the functions guide Parameter Signification 11 RX speed Transmission speed for incoming The printing is not possible on A5 documents Q unpertan paper format For a quality telephone line SS compatible no echo v 51 PRINT FUNCTIONS LIST communications occur at maximum speed Press enter 51 using the keypad However it may b
116. our usual applications e scan colour grey scale or black and white documents on your PC The PC and all other devices must have their parameters set up to the same network as the multifunction machine All the details needed for setting up the device such as the network names SSID type of radio network encryption key IP address or subnetwork mask must match the specifications of the network You will find these details on your PC or on the Access Point To find out how to set up the parameters for your PC please consult the users manual for your WLAN adaptor For large networks please seek the advice of your network administrator 43 9 Network features MFP Laser You can be sure of perfect Conf igure your network a Note communication if you use an A approved adaptor in conjunction with We recommend that the settings of your PC your WLAN network should only be A Note changed by a person with a good knowledge of the configuration of your Connect your WLAN adaptor oe Your machine belongs to a new generation of terminals Before attempting to use a WLAN adaptor on your that you can incorporate into a WLAN network using a machine you must enter the parameters that will allow a WLAN USB key WLAN network to recognise your machine Your machine s network radio Connect to an existing network adaptor transmits data using the infrastructure mode radio protocol IEEE 802 11b q it can also be incorporated i
117. ped by the user pressing the button te Code 04 Non programmed number A number saved as a one touch key or abbreviated number is not valid check it Example a delayed transmission was programmed with a one touch key and this key has been deleted in the meantime Code 05 Scanning default An incident occurred with the scanner for example the sheet is jammed 79 13 Maintenance Code 06 Printer default An incident occurred in the printer no paper paper jam opened cover In the reception mode this incident appears only if the reception parameter is switched to WITHOUT PAPER Code 07 Disconnected The link has been cut bad line Check the number and try again Code 08 Quality The document you sent was not well received Contact your subscriber to see if you need to send again Code 0A No document to be polled You tried to poll a document from a subscriber who had not prepared his her document no deposit or the password entered was incorrect Code OB Wrong number of pages There is a difference between the number of pages indicated during preparation for the transmission and the number of pages sent Check the number of pages in the document Code OC Received document error Ask the subscriber who called you to check the length of his her document it may be too long to be completely received Code OD Transmission failed Ask the sender to resend the document Code 13 Memory full
118. peration as many times as necessary use the button to delete a contact from the list of contacts 5 lf necessary adjust the advanced options send later and resolution in the tab ADVANCED OPTIONS Envir Coa page etvancetentiern Resmi ima O menei 6 To add a cover page select the tab COVER PAGE then click the box WITH THE COVER PAGE Select the cover page you want to add from the drop down menu or create a new one For more information refer to paragraph Cover page page 69 7 Click OK to send your fax to all contacts in your list of contacts Your send request can then be checked if necessary in the outbox 66 12 PC Features MFP Laser Send a fax from an application This method is used to directly send a document you have created using a desktop software without printing it beforehand 1 From your desktop software select FILE gt PRINT 2 Select the printer COMPANION SUITE PRO LL2 FAX and click OK The fax window is displayed Eramrara Cover page Adverned codon 3 To send your fax to a contact enter his her number in the field RECIPIENTS and click on wy or select a contact or a group from one of the address books in the field ADDRESS BOOK and click the button Repeat this operation as many times as necessary use the button to delete a contact from the list of contacts 4 If necessary adjust the advanced options send later and r
119. red MBX out of the 31 MBX s or enter the number of the MBX directly and press OK 3 Enter the code of this MBX if there is one and confirm with OK 4 Press OK to confirm the MBX deletion The MBX is deleted and will appear as a free MBX in the list Printing the MBX list 75 MAILBOXES PRT MBX LIST Press enter 75 using the keypad Note The list gives the status of each MBX You can also print the MBX list with menu v 58 PRINT LIST MBX MBX deposit in your fax 1 Insert the document in the fax machine s feeder 2 Select 72 MAILBOXES DEPOSIT MBX 3 Select the desired MBX out of the 31 MBX s or enter the number of the MBX directly and press OK The document is placed in the feeder and saved in the selected MBX MBX deposit in a remote fax 1 Insert the document in the fax machine s feeder 2 Select 35 FAX MBX SENDING 3 Enter your subscriber s number for MBX deposit or choose your dialling mode and validate with OK 4 Enter the subscriber s MBX number and confirm with OK 5 Ifyou wish to delay transmission enter the new transmission time next to the current time and press OK 6 If you wish to modify the document feed type select one of the options FEEDER or MEMORY and press OK 7 If you wish you may enter the number of pages of your document before transmitting and confirm with OK 8 Confirm the transmission request to a remote MBX fax by pressing In the
120. reen Select with the or a buttons the last file of the series to print and confirm with OK Print your documents Press the Is button COPIES NUMBER appears on the screen important The printing is not possible on A5 enter the desired number of copies with the A paper format numerical keypad and confirm with OK E E de T ek pee cope Select the printing format for JPEG files A4 or You can print the stored files or a list of the files located in LETTER depending on model or PHOTO and the USB memory key confirm with OK Select the printing format THICK or NORMAL Ps and confirm with OK to start printing To print the list of files located in the key SELECTION to print one or several files Print the list of files located in the key located in the USB memory key 01 MEDIA PRINT DOC LIST Select with the or buttons the file to print and confirm with OK A star appears on the 1 Insert the USB memory key on the front side of the left side of the file machine respecting the insertion way Repeat this step for each file you want to print MEDIA ANALYSIS appears on the screen 2 Select PRINT DOC with the or buttons and Press the button confirm with OK COPIES NUMBER appears on the screen enter the desired number of copies with the 1 It may be possible that some TIFF files of your USB numerical keypad and confirm with OK memory key cannot be printed due to data format limitation 48 M
121. responsible for direct indirect or immaterial damages such as but not limited to loss of information loss of time execution loss loss of revenue loss of customers due to the use or inability to use the program Development With a constant concern for improvement the manufacturer reserves the right to modify the Software specifications without any notice In case of modification your user right does not give you access to free updates 1 Security Environment Software use license MFP Laser Applicable law This license is under the French law Any dispute following the interpretation or execution of this license will be submitted to the Paris Court Given the continuous technology development the manufacturer reserves the right to modify the technical specifications indicated for this product at any time without prior notice and or to stop manufacturing of the product All the names of the products and brands that could be trademarks registered by their respective owners are recognized in the present document Registered trademarks Given the technical evolution the manufacturer reserves the right to modify the technical specifications of this product and or to stop its manufacturing at any time and without notice Companion Suite Pro is a registered trademark of Sagem Communications Adobe and the Adobe products referred to here are registered trademarks of Adobe Systems Incorporated PaperPort11SE is a registered
122. rm your choice 12 PC Features E All products E Customized Sect the type H instatabon COMPANION Surte Pro The welcome screen appears Click on the NEXT button to launch the installation of the Companion Suite Pro in your PC Welcome to the InstallShield Wizard for Companion Suite Pro LL The InstaliShietd 2 Wizard wil instal Companion Suite Pro LE on Four compuier To combine cack Hext WARNING This program amp protected by caoyright law and inftemshonal teates To continue you need to accept the proposed license agreement Bb Companion Suite Pro LU2 InstallShield Wizard Licenze Agreement Please reed the folowing kense agreement carefuly LICENSE AGREEMENT FOR IHE SOFTWARE PLEASE BEAD THE TESMS AND CONDITIONS OF THIS LICENSE CAREFULLY BEFORE OPENING THE SEALED FNVELOPE CONTAINING T OPENING THIS ENVELOPE TED THESE TEAMS AND CONDITIONS not accept the terms of this License promptly unopened CD ROM packaging as well eS the You Will Be reimbursed the juot No reimbursements wiil be made for products whose original CD ROM pac or emer es ew ede er meee fee os ease a accent ihe terms in the linerse agreement Print Too not accent the terms in the bose agresment eee ee Click on the NEXT button MFP Laser 9 The final installation is ready to be executed Click on the INSTALL button Giamatn hae eal Ready to Install the Program The wizard ready to begn m talatan Click re
123. s Power supply see rating plate Electric consumption Environmental specifications Operating temperature Peripheral specifications Printer Type Resolution Speed Preheating time First page out time MFP Laser 412 x 447 x 386 mm 13 kg Single phase 220 240 V 50 60 Hz 4 5A 12 W typical in powersave 35 W typical in standby 450 W average during printing 900W peak 10 to 27 50 F to 80 6 F with an ambient humidity included between 15 to 80 up to 32 89 6 f wit h an ambient humidity included between 15 to 54 Laser on normal paper 600 dpi 20 ppm maximum 21 sec 13 sec a Printing soeed may vary depending on used operating systems computer specifications software applications connection modes USB or WLAN paper formats as well as file types and sizes Copier Type Copy speed Resolution Multiple copies Zoom range Scanner Type Document feeder capacity Colour depth Resolution Software compatibility Maximum paper format Printing supports Main paper tray capacity Output tray capacity Main tray paper format Paper format for manual printing PC connection Slave USB 2 0 port PC connection Autonomous Black and White 20 ppm maximum 600 dpi 99 pages maximum 25 to 400 Colour scanner 50 sheets 36 bits 600 dpi optical 2400 dpi interpolated TWAIN WIA Legal 250 sheets maximum 60 g m 200 sheets maximum 80 g m 50
124. s manually without running any setup software ee Se 56 on Windows 2000 XP and Vista 1 Locate your USB cable connectors and connect as shown below on the picture 2 Power on your multifunction machine The PC detects the device 3 Click on LOCATE AND INSTALL DRIVER SOFTWARE RECOMMENDED C Found New Hardware Windows needs to install driver software for your Unknown Device Windows will guide you thiugh th process of installing diver software For your device gt Ask me again later Windows will ask again the next time you plug in your device or fog on Don t show this Message again for tris device Your device wall not function until you install drrver software Cancel 12 PC Features MFP Laser The following screen appears ke Found Wee Hardware MF Prinder Leser Pro tE Insert the disc that ca I ypu have the sige hat came me with your MFPrinter Laser Pro LLZ TOF ypu gerie meert Emo reid will sutematicall search thee dips for dream gottware 4 Open the DVD ROM drive insert the installation DVD ROM and close the drive The drivers are detected automatically 5 Select LASER PRO LL2 in the list and click on NEXT SS E L Found New Hardware MFPrinter Leser Pro EEI Please select the best match for your hardware trom the list below MFP rie Pre LL oe 6 A screen informs you that the drivers have been installed Click on the CLOSE button You can now us
125. s the file to delete and confirm with OK A star appears on the left side of the file Repeat this step for each file you want to delete Press the ID button You come back to the previous menu 5 Quit this menu by pressing the button Analyse the USB memory key content After a period of inactivity your machine will return to the main menu To view the USB memory key again please proceed as follows v 07 MEDIA MEDIA ANALYSIS 1 Press w enter 07 using the keypad 2 The USB memory key analysis is started 3 You can print or delete the detected files located in your USB memory key Refer to the previous chapters 10 USB memory key Save a document on a USB memory key This function allows you to digitise and save a document directly in the folder MFPrinter Laser Pro LL2 SCAN ona USB memory key The folder MFPrinter Laser Pro LL2 SCAN is created by the application Before digitalising a document make sure that your USB memory Aim artani key has sufficient disk space If not p you can delete manually the files see section Delete your files located in the key page 49 1 Place the document to be copied face down on the glass 2 Insert the USB memory key on the front side of the machine respecting the insertion way The USB memory key analysis is started When the analysis is finished the MEDIA menu is displayed 3 Select SCAN TO with the or buttons then confirm with the OK button You can also a
126. ssion will take place only after memory storage of the document and dialling It allows you to get your originals back quickly to free up the machine e from the feeder of the sheet feed scanner transmission will occur after dialling and paper scanning It allows transmission of larger documents To select the way you want to feed your documents v 232 SETUP SEND MEMORY SEND 1 Press w enter 232 using the keypad 2 Select the option MEMORY or FEEDER and confirm your choice with OK In feeder mode reduced images will not appear on the transmission report 3 To exit this menu press te Economy period This function allows you to defer a fax transmission to off peak hours and thus reduce the cost of your communications The economy period via the telephone network at off peak hours is preset by default from 7 00 pm to 7 30 am Nevertheless you may change this time slot To modify the economy period v 233 SETUP SEND ECO PER 1 Press enter 233 using the keypad 2 Enter the hours of the new economy period for example 19 00 07 30 and confirm your choice with OK 3 To exit this menu press te To use the economy period v 32 FAX ECO TRANS Select 32 FAX ECO TRANS Enter the call number and confirm with OK Adjust the contrast and confirm with OK Select the feed type FEEDER or MEMORY and confirm with OK You may enter the number of pages before transmission and confirm wi
127. t The preservation of the environment is of importance to the manufacturer The manufacturer wishes to service the installations with respect to the environment and has chosen to integrate the environmental performance in the whole lifecycle of its products throughout manufacturing release use and disposal The packaging The green point logo indicates that a contribution is given to an approved national organization to improve the packaging salvage and recycling infrastructures To make recycling easier follow local rules and regulations concerning sorting and disposal of such waste Batteries and rechargeable batteries lf your product contains batteries or rechargeable batteries these shall be disposed of at the designated collecting centers The product The crossed bin symbol on the product indicates that it belongs to the electric and electronic equipment family Therefore according to European regulations you are requested to dispose of it at the selected collection areas to distribution centers in case of equivalent equipment purchase to the available local collecting centers dump selective collection etc In doing so you will participate in the Waste of Electric and Electronic Equipment reuse and development scheme which will help prevent potential effects on the environment and human health 1 Security Environment Software use license MFP Laser Software use license CAREFULLY RE
128. t or debris obstructing the rollers Clean the roller of the document feeder After one of the error messages listed above is displayed it may happen that the active print job is cancelled see v Note PC printing issues page 80 In case of printing of received fax the print job is always restarted after clearing of the error MFP Laser Paper jam When printing a sheet of paper may get stuck in the printer or the paper tray and cause a paper jam In case of a paper jam in the machine the following message appears PAPER JAM EXTERNAL TRAY 1 Open the paper jam cover located at the back of the machine 2 Remove the jammed sheet of paper and close the cover 3 Open and close the front cover The printer starts again automatically The fusion unit can reach a very high temperature during the operation To prevent any harm do A CAUTION not touch this area For details refer to Positions of Safety labels on the machine page 3 In case of paper jam the following message appears PAPER JAM REMOVE TONER 1 Remove the toner cartridge and check if a sheet is jammed 2 Remove the sheet of paper which causes the paper jam 3 Put the toner cartridge in the machine or remove the paper tray and remove the sheet of paper which causes the paper jam 4 Check that the paper sheets in the paper tray are correctly placed 5 Replace the paper tray in the machine 78 13 Maintenance MFP Laser Sc
129. t your fax number and your name on each document it transmits if you save these settings To benefit from this feature you must set SENDING HEADER to ON see Technical Parameters page 36 The SENDING HEADER feature is by default activated on the US model and cannot be modified To save your fax number and name v 22 SETUP NUMBER NAME 1 Press enter 22 using the keypad 2 Enter your fax number 20 digits max and press OK to confirm 3 Enter your name 20 characters max then press OK to confirm For example if you want to type the letter C press the key C until it appears on the screen 4 To exit this menu press te 230 6 Parameters Setup MFP Laser Type of network You can connect your fax to either a PSTN or a private network such as private automatic branch exchange PABX You must select the network which is the most convenient To select the type of network v 251 SETUP TEL NETWORK NETWORK TYPE 1 Press w enter 251 using the keypad 2 Select option PABX or PSTN then confirm your choice with OK 3 To exit this menu press te If you are connecting your machine to a private network behind a company s PABX you may need to specify a local prefix see Local prefix Geographical settings These settings will enable you to use your machine in different preset countries using different languages Country By choosing a country you initialise e the settings for t
130. tal to begin the installation IF you want to review or change any of your instedation setings di Back Click Cancel ta exit ihe wizard lt Back j insta cae The following screen appears to indicate the progression of the installation comrPANaonN r cu hte PRO Inclellabon hoe been suocesstully pedonmec Click OK te exit he wizard Your Companion Suite Pro kit is successfully installed on your PC To connect the multifunction machine to the PC via USB refer to paragraph Adding a device connected via USB page 58 To connect the multifunction machine to the PC via the local network refer to paragraph Adding a device connected to the network page 59 You can start the multifunction machine s management software from the menu START gt ALL PROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL2 gt COMPANION DIRECTOR or by clicking on the icon COMPANION DIRECTOR located on your desktop 54 12 PC Features MFP Laser Installing drivers only This section describes the following installation procedures e installation of drivers using the Companion Suite Pro software e manual installation of drivers Installing the drivers using the Companion Suite Pro software Turn your PC on Open an account session with the administration rights 1 2 Open the DVD ROM drive insert the installation DVD ROM and close the drive An installation procedure is automatically run Auto run
131. tant paragraph Paper Press OK to confirm a 7 To specify the fax number and machine name The manual input tray allows you to use various paper press the OK button formats with greater grammage than the one used in the This information will appear on your transmitted paper feed cassette refer to the paragraph documents when the Sending Header function is Specifications page 82 Aeara Only one sheet or envelope can be fed at a time NAME NUMBER YES OK NO C z You can use paper weighing mportant between 52 and 160 g m 8 Enter your fax number 20 digits max using the numerical keypad To type the sign press simultaneously the CTRL and Q keys Use the C button to correct an entry Press the OK button to confirm 9 Enter your machine name 20 characters max using the alohanumerical keypad Press the OK button to confirm 10 If you are connecting your machine to a private network behind a company s PABX you may need to specify a local prefix This prefix will be then used to exit the company s telephone network To set up this function press the OK button 1 Spread the manual feed guides to the maximum 2 Insert a sheet or an envelope in the manual input PREFIX tray YES OK NO C 18 2 Installation MFP Laser 3 Adjust the paper guides against the right and left edges of the sheet or the envelope 4 Print making sure that the chosen paper format corresponds to the selected format on the printer
132. ted before relaying to all subscribers on the list 25 4 Fax To activate relay from your fax machine 1 Insert the document to relay Make sure that the document in the feeder tray or on the scanner window is properly located in order to avoid sending blank or incorrect pages 2 Select 37 FAX BROADCAST 3 Enter the remote fax number where you will relay to or choose your dialling mode and press OK 4 Enter the relay list number used by the remote fax and press OK 5 You may enter the time you wish to transmit the document next to the current time and press OK 6 Ifyou wish to modify the document feed type select one of the options FEEDER or MEMORY then press OK 7 Ifyou wish you may enter the number of pages of your documents before transmitting 9 Ifyou are using the flatbed scanner you can scan more than one page Place the next page on the scanner select NEXT and confirm with OK Select DONE when all pages have been scanned Important 8 Activate relay by pressing The document in the feeder will be relayed either immediately or at a later time according to your choice to the remote fax which will relay the document Fax answering machine The Fax answering machine allows you to keep confidential documents in storage and to avoid printing them as you receive them The xj indicator light lets you know the state of your Fax answering machine e Light on the answering machine is on
133. tering the number on the numeric keypad for example 2009 v Note 5 Confirm with OK The calendar of the year requested is printed The year must be between 1900 and 2099 Use the lt Touches gt C key to correct an entry 42 8 Games and Calendar MFP Laser Network features You may connect your multifunction terminal to a wireless network However practical knowledge of your computer configuration is required to set up a network You can connect your machine to a PC using a USB cable or make a wireless connection via radio with a PC or network If you have a WLAN adaptor you can incorporate your machine as a network printer into a radio network This works only with an approved adaptor that you can obtain from our ordering department Q Important Type of radio network A radio network or WLAN Wireless Local Area Network is created when at least two computers printers or other peripheral devices communicate with each other in a network via radio waves high frequency waves The transmission of data in the radio network is based on the standards 802 11b and 802 11g According to how the network is set up it may be described as an infrastructure network or an ad hoc network Beware when you are using a wireless connection that certain items of medical equipment sensitive or security systems may be affected by the radio transmissions of your device in all cases please follow safety gui
134. th OK 6 If you are using the flatbed scanner you can scan more than one page Place the next page on the scanner select NEXT and confirm with OK Select DONE when all pages have been scanned A ND O1 34 6 Parameters Setup MFP Laser Reception Mode This function enables you if you have an external device telephone answering machine plugged in to the EXT socket on your terminal via USB or to the telephone plug adapter to select the device receiving faxes and or voice messages You may choose between the following reception modes e MANUAL the terminal does not receive any documents automatically When you answer your telephone and realise that you are receiving a fax you should press the button on the terminal to receive the fax e FAX the Fax reception mode is launched on the terminal systematically e FAX ANSWER the terminal handles reception of fax messages automatically the external device handles reception of telephone communications automatically Press the 0 buttons on your telephone to cancel fax detection e FAX TEL the terminal handles reception of fax messages automatically the DECT base and registered handsets handles reception of telephone communications automatically Press the 0 buttons on your telephone to cancel fax detection To set the reception mode v 241 SETUP RECEPTION MODE 1 Press enter 241 using the keypad 2 Select the required op
135. the hexadecimal system if this l PERF is the case e multifunction machine s gateway 0 0 0 0 7 For a 64 bit security configuration Note the password must contain exactly Setting up a multifunction machine g 10 hexadecimal characters For a 128 bit security configuration 1 Plug the WLAN USB key into the USB connector of the password must contain exactly the multifunction machine 26 hexadecimal characters 2 Typein select the menu SETUP using the keys v or and confirm with OK 3 Select WLAN using the keys or a and confirm with OK 4 Select SETUP WIZARD using the keys or a lf you choose WPA enter a WPA or WPA2 password min 8 characters to 63 characters max 46 9 Network features MFP Laser and confirm with OK 5 Select NEW NETWORK using the keys or a and confirm with OK 6 SSID appears on the screen enter house using the numerical keypad and confirm with OK 7 Select the mode AD HOC MODE and confirm with OK 8 Enter 1 in the field CHANNEL and confirm with OK 9 Select OFF and confirm with OK 10 Select IP CONF MANU and confirm with OK 11 Enter 169 254 0 2 in the field IP ADDRESS and confirm with OK 12 Enter 255 255 0 0 in the field SUBNET MASK and confirm with OK 13 Enter 0 0 0 0 in the field GATEWAY and confirm with OK 14 At the end of this process you return to the main menu of SETUP WIZARD 15 Exit this menu by pressing the key Once the net
136. tion and confirm with OK 3 To exit this menu press te If you have connected a telephone to the EXT socket on your terminal or to a telephone plug adaptor we recommend that you set the reception mode to MANUAL If you have connected a DECT base to the USB port of your terminal we recommend that you set the reception mode to FAX TEL When you receive a call you pick up using this telephone and you hear the particular fax tone You can f press the button on your terminal or buttons 7 on your telephone to receive the fax Reception without paper Your fax offers you the possibility to either accept or refuse document reception if your printer is unavailable NO paper lf your fax printer is unavailable you may choose between two modes of reception e reception mode WITHOUT PAPER your fax saves the incoming messages in the memory e reception mode WITH PAPER your fax refuses all incoming subscribers To select the reception mode v 242 SETUP RECEPTION REC PAPER 1 Press enter 242 using the keypad 2 Select the option WITH PAPER or WITHOUT PAPER and confirm your choice with OK 3 To exit this menu press te Paper out is indicated by a beep and a message on the screen Received faxes are then stored in memory icon X lt flashing to be printed as soon as you add paper into the feeder Number of copies You may print incoming documents more than once 1 to 99
137. trademark of ScanSoft Microsoft Windows 2000 Microsoft Windows Server 2003 Microsoft Windows XP Microsoft Windows Vista and any other Microsoft product referred to here are registered trademarks of Microsoft Corporation registered and or used in the United States and or in other countries All the other brands or products referred to as examples or in order to give additional information are registered trademarks of their respective owners The informations contents of this user manual are subject to change without notice Machine Firmware The Machine Firmware uses WPA_ supplicant WPA_ supplicant is Copyright c 2003 2008 Jouni Malinen lt j wt1 fi gt and contributors All Rights Reserved Redistribution and use in source and binary forms with or without modification are permitted provided that the following conditions are met 1 Redistributions of source code must retain the above copyright notice this list of conditions and the following disclaimer 2 Redistributions in binary form must reproduce the above copyright notice this list of conditions and the following disclaimer in the documentation and or other materials provided with the distribution 3 Neither the name s of the above listed copyright holder s nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS
138. transmission speed speed Number of the line where your Line number i terminal is connected Dialling prefix Type of dialing This dialling prefix shall be automatically inserted in front of the number before sending on this line Must be parametered according to the type of switchboard your terminal is connected to Displays a Communication Identification Line LIC on the Header documents you send or on the documents you receive Corrects communication errors due to line disturbance This option ensures that received ECM documents are integral On the other hand communication times may be longer if the line is bad Number of attempts the Number of attempts Terminal must make if send fails Interval between Duration between two send attempts attempts Cover page The cover page is part of a fax document automatically generated by your terminal on which there is information concerning the sender the recipient the date the time sent comments etc This page may be sent alone or in front of a fax document but always at the same time as the document A document may be sent with a cover page from the multifunction terminal or from the central processing unit In the latter case some of the information in the cover page may be provided by yourself when making the send request It is necessary to create model cover pages before sending a document using them On the other hand on
139. tries on the Smart card and confirm with OK 3 Insert your Smart card To restore the contents of your directory from your Smart card v 162 DIRECTORY SAVE LOAD LOAD 1 Press w enter 16 using the keypad 2 Select LOAD to restore directory entries from the Smart card and confirm with OK 3 Confirm with OK 4 Insert your Smart card 41 7 Directory Games and Calendar Sudoku Sudoku is a Japanese puzzle The game is in a grid format of three squares by three squares to be distributed in fields in zones of 3 x 3 Depending on the level of difficulty more or fewer numbers are already entered at the start of the game The aim of the game is to distribute the numbers 1 to 9 between the boxes in such a way that each number appears only once in each row column and in each of the nine grids There is only one solution Print a grid There are 400 Sudoku grids available in total 100 for each difficulty level The printing is not possible on A5 paper format v 521 PRINT SUDOKU PRINT GRID important 1 Press w enter 5 using the keypad Confirm with OK _ You can also access the PRINT menu a Note Si by pressing the button Select SUDOKU using the or a button Confirm with OK Select PRINT GRID using the or a button Select the level of difficulty EASY MEDIUM HARD EVIL using the or button Confirm with OK 7 Choose the grid you want by entering the number on the numeric k
140. u and input correction Key navigation up the menus Key te stops the current operation Key eo sets up the activation delay and toner save in copy mode Key G access to print menu print functions list machine settings etc Key Q analysis resolution setup Key contrast setup Icon F resolution Copy Quality Text Fax SFine Icon g resolution Photo Icon resolution Copy Text Fax Fine Icon COL colour mode Icon activity on the telephone line Icon Xx Fax mode Icon e2 external answering machine mode All terminal functions and settings are available via the menu and are associated to a specific menu command For example the menu command 51 launches the printing of the functions list the functions list stores the list of all terminal menus sub menus and their identification number Two methods are available to access menu items the step by step method or the shortcut method To print the functions list with the Step by step method 1 Press v 2 Use the or a button to browse the menu and select 5 PRINT Confirm with OK 3 Usethe or a button to browse the menu PRINT and select 51 FUNCTIONS LIST Confirm with OK To print the functions list with the shortcut method 1 Press v 2 Enter 51 with the numerical keypad to directly print the functions list 14 2 Installation MFP Laser Packaging contents Device installation The packaging contai
141. uite Pro functionalities Document analysis Analysis with Scan To Character recognition software OCR Printing Printing on the multifunction machine Printing in duplex mode with the multifunction machine Address book Add a contact to the terminal address book Add a group to the terminal address book Manage the address book Modify the information related to a contact Modify a group Contents Delete a contact or a group from the address book Print the address book Import or export an address book Save Export your address book Import an address book Fax communications Presentation of the Fax window Send a fax Send a fax from the hard disk or the terminal Send a fax from an application Receive a fax Follow up of fax communications The outbox The send memory items sent The outbox log The inbox log Fax parameters Access to fax parameters Description of the tab Logs and Reports Description of the tab Fax Parameters Cover page Creating a cover page template Creating a cover page Description of the tab Cover page SMS Communications Presentation of the SMS window Send an SMS Follow up of SMS The outbox The outbox log The sent item memory items sent SMS Parameters Access to SMS parameters Description of the tab Logs and reports Software Uninstallation Uninstall the software from your PC Uninstall the drivers from your PC Uninstall the drivers using the Companion Suite Pro software Uninstall the drivers manually Maintenan
142. uments are coded the following way Order number in the queue document status subscriber s telephone number Documents may have the following status TX transmission REL relay DOC in deposit POL polling MBX send to mailbox PMB mailbox polling TR ongoing commands SMS SMS transmission e Immediately perform a transmission from the waiting queue e Printadocumentin storage waiting to be transmitted or in deposit e Print the waiting queue in order to get the status of each document in the queue by either queue order number document name or number scheduled transmission time fax operation type regarding the document transmission from memory delayed transmission deposit number of pages of the document document size percentage of space stored in memory e Cancel a transmission request in the waiting queue Performing immediate transmission from the waiting queue 61 COMMANDS PERFORM 1 Press enter 61 using the keypad 2 Select the document in the waiting queue 3 Confirm your choice with OK or to immediately perform the selected transmission 27 4 Fax Consulting or modifying the waiting queue 62 COMMANDS MODIFY 1 Press w enter 62 using the keypad 2 Inthe waiting queue select the required document and confirm your choice with OK 3 You may now modify the parameters of the given document then confirm your modifications by pressing
143. up you want to delete using the mouse 2 Click on DELETE When a contact is deleted from the address book it is automatically deleted from any group in which it may be included Important Print the address book 1 Click on PRINT The list of the address book Is printed on the terminal if no contact is selected Import or export an address book Save Export your address book This operation lets you save your address book to a file in EAB format 1 Select EXPORT in the menu FILE of the window ADDRESS BOOK 2 Enter the name of the file and select the destination directory then click on SAVE Import an address book Importing an address book makes it possible to exchange address book entries between two devices without having to enter contacts one by one manually Address books can be imported from files in EAB format EAB files are automatically generated during export The whole address book will be Important replaced by the imported address book 1 Select IMPORT in the menu FILE of the window ADDRESS BOOK 2 Select the file to import click on OPEN 65 12 PC Features Fax communications The fax communication enables you to e send documents as faxes from one of the scanners of your terminal from the hard disk or from the screen of your PC e receive fax documents e monitor communications through various services the inbox the outbox the sent items the outbox log and the inbox lo
144. vailable from the CONSUMABLES tab e current consumables status e number of printed pages e number of scanned pages e number of sent and received pages Cipanon Geniai SeanTo Companion Suite Pro functionalities Document analysis The document analysis can be carried out in two ways e either by the SCAN To function application accessible from the Companion Director window or from the SCAN button on the machine e or directly from a standard compatible application Analysis with Scan To Run the application by clicking on the COMPANION DIRECTOR icon located on your desktop or from the menu START gt ALL PROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL2 gt COMPANION DIRECTOR Co oMmMmPRAMOTI su fe PRO PARAMETERS STATUS DIRECTORY 61 12 PC Features MFP Laser 1 Click on the SCAN To graphical image or press the SCAN button on your machine Seas When you press the SCAN button on your What do you want to scan ieee SS eee machine you have then to select either SCAN Oa cs TO PC USB or the registered name of your PC SCAN TO PC USB to be selected when you want to do ScanTo through the USB cable Please ensure that the connexion in your Monitor is set on USB PC registered name to be selected when you want to do ScanTo through the network connection Please ensure that the connection in your Monitor is set on WLAN The PC registered name is the n
145. w window with the title Creation of the cover page c Press the button Open in the toolbar change the file filter to fax and browse to the directory C Program Files Companion Suite Pro LL 2 Documents FAX Temporary that contains the background image that you have created in the First step d Click on the button Fields in the toolbar a window pops up allowing you to add the fields on top of the background image e Click on the button Save to save the Cover Page template and exit this window f The window New Fax is displayed you can now choose the Cover Page template that you want to use When you double click the preview image in the lower right corner another window pops up giving you a preview of the cover page with the fields filled with the recipient s information Creating a cover page It is necessary to create a model Important cover page before sending a fax with it 1 From the tab COVER PAGE click on the button NEw 2 Select the model cover page you have created using the menu FILE A window with the model cover page you have created is displayed TvePage Mii e R pans ae Fiii Tron kinia Tidiri Recipient Comper Mimet prisas R cipiint gt pana EE R cipiint FAM punini Fail aiora Recipent Emal address 3 Click onthe icon a to display the available fields Sarde Recipsert Others Nene Savice Telephone Telecopy Email Gender Renpart Ditari Hane
146. work has been set up the LED of the WLAN USB key should be on You must now set up the PC Setting up the PC For this section refer to the instructions supplied by the manufacturer of the WLAN USB key to help you to find and join the house network 1 You may need to install the software for the WLAN USB key on the PC if this has not already been done 2 Plug WLAN USB key into a USB port on the PC 3 Use the software of the WLAN USB key to detect the network 4 Join the network house once this has been detected 5 Now set up the WLAN network connection of your PC v Note To do this you must configure the element Protocol Internet TCP IP for the WLAN connection that has been created If this element is set up in such a way as to obtain an IP address automatically you must change it to manual mode to set up the TCP IP address 169 254 0 1 in our example the subnet mask 255 255 0 0 in our example and the default gateway 0 0 0 0 in our example 6 Enter OK To guide you through this stage refer to the paragraph Setting the parameters for a connection in the manufacturer s instructions General note concerning Radio network Sometimes the multifunction printer may be randomly disconnected from the wireless network The reasons can be e the influence of other local devices using wireless networks or technologies like Bluetooth phones WLAN or radio wireless devices using a 2 4 Ghz frequen
147. x number Delayed transmission This function allows you to transmit a document at a later time To program a postponed transmission you need to identify the subscriber number transmission time feeder type and number of pages To delay the transmission time of your document 1 Place the document to be copied in the automatic document feeder face printed on the top or Place the document to be copied face down on the glass respecting the indications around the glass Make sure that the document in the feeder tray or on the scanner window is properly located in order to avoid sending blank or incorrect pages 2 Select 31 FAX TRANSMISSION 3 Enter the subscriber number you wish to program at a different time or choose your dialling mode and confirm with OK 4 Next to the current time enter the new time and confirm with OK 5 Adjust the contrast and confirm with OK 6 Select the feed type FEEDER or MEMORY and confirm with OK 7 You may enter the number of pages before transmission and confirm with OK Confirm postponed transmission by pressing Pi 9 Ifyou are using the flatoed scanner you can scan more than one page Place the next page on the scanner select NEXT and confirm with OK Select DONE when all pages have been scanned important Your document is stored and will be sent at the new time 24 4 Fax MFP Laser Transmission with auto redial This function allows you to monitor the
148. y trays l MANUAL The manual tray is used Different AUTOMATIC The main tray is used paper format The manual tray is in the trays MANUAL ised v 852 ADVANCED FCT SCAN amp PRINT TRAY PAPER 1 Press v enter 852 using the keypad 2 Select the default paper tray to use AUTOMATIC or MANUAL with the buttons and v 3 Confirm by pressing the OK button 4 Quit this menu by pressing the button Sheet feed analysis margins setup If you want to you can offset the lateral margins of the document to the left or right during the analysis with your sheet feed scanner v 853 ADVANCED FCT SCAN amp PRINT S F MARGINS 1 Press w enter 853 using the keypad 2 Setup the left right margins offsets by 0 5 mm steps with the buttons and v 3 Confirm by pressing the OK button 4 Quit this menu by pressing the button Flat bed analysis margins setup If you want to you can offset the lateral margins of the document to the left or right during the analysis with your flat bed scanner v 854 ADVANCED FCT SCAN amp PRINT FLATBED MARG 1 Press enter 854 using the keypad 2 Setup the left right margins offsets by 0 5 mm steps with the buttons and v 3 Confirm by pressing the OK button 4 Quit this menu by pressing the button Left and right printing margins setup If you want to you can offset the lateral margins of the document to the left or right during printing v 855 ADVANC
149. you can send SMS to a single recipient or to multiple recipients using the distribution groups Communications being sent are monitored by means of the outbox the outbox log and the outbox memory items sent The SMS service is available Important depending on the countries and the a operators Presentation of the SMS window TEI eh Wasting bo send Seni int TALEO at his Wethingbosend Sendenneciates Ce deere Created the 0703 2003 a Lie Tomil Stand Wir bo gene Edetradohdushl Action Delete an SMS from one of the SMS manager directories Except for the directory SEND LOG for which the effect of this command is to delete the entire log Print an SMS from one of the SMS manager directories Display an SMS with the Viewer Access to the address book Stop SMS sending only enabled for the Displays all SMSs in the directory selected in the Fax manager SMS preview SMS manager directories _72 12 PC Features MFP Laser Send an SMS 1 Click on the icon SMS COMPANION DIRECTOR E 2 Click on NEw then on SMS of the window Garten ofthe mastaga i Pater rhage Laugh Ser pot E aaa Sipriaiure Contact list MPFPrnict Laser Pro LL EES 3 Enter your message in the field CONTENT OF MESSAGE provided for this purpose You can use the buttons and the smiley located to the left of the input field to customize your message or to automatically insert the date
150. you through the basic settings If you wish to modify the setting displayed press the OK button If you do not want to modify the displayed setting press the C button the Easy Install function then displays the next basic setting If you do not want to carry out the initial setup press the button A confirmation message appears Press S Note the button again to confirm To manually modify and customise the machine settings refer to Parameters Setup page 32 2 Make sure that the On Off switch is on Off 1 Select the desired language using the or O position buttons and confirm with OK 3 Connect the power cord to the device 2 To set the country press the OK button Plug the power cord to outlet on the wall SET COUNTRY YES OK NO C 17 MFP Laser 3 Select your country in the list displayed using the 11 Enter the minimal size of the company s outside or buttons and confirm with OK numbers 1 to 30 using the numerical keypad This setting is used to differentiate internal S Note C one of the options in the list is telephone numbers from external telephone suitable select the OTHER option numbers 4 Ifyou have set the country to Other you may For example if you are installing the machine in need to set the public telephone NETWORK to use France behind your company s PABX enter 10 Press the OK button to specify it 10 digits being the standard telephone number length for Fra

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