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SBSR v5.0 Software User Guide Secondary Schools

1. Show Legend View reporting group by KLA Subject Teacher Learning Program Type Reporting Groups X Course Class Curriculum Offer Status Fj E 07SC B Science Choose the Available O E amp o7sc c Science icon amp Available O to import students to a reporting e M e M 075C G Science Available v t 07SC H Science 07SC 0 Science O O Available O d t 07SC Y Science Available Choose the 2 icon to add the students to a particular reporting group This will open a screen below amp Add Students h Search Students Hg Reporting Group Course Class Curriculum Offer Students who C a Select have been the recently Course Class Students check added to the group will X SRN Family Name FirstName D O B jadi appear the Brer e 15 02 1996 student s able Bu ia si len required Ch Vi 18 07 1995 X Reporting Group Students Click the Add Students button Selected students will be added to the reporting group for teacher data entry Entering Student Results Page 78 SBSR version 5 0 User Guide Adding a Reporting Group after Teacher Data Entry Reporting groups can be added to a reporting period at any time prior to the report issue date Located on page 4 of the reporting period setup Before adding the reporting group school
2. 2011 Calendar Year 01 01 2011 to 17 12 2011 v x KLA DET ENG English Standard Normal v ALL Standard Normal English as Second Language py Choose VET Vocational Education VET Program Type After selecting the appropriate Scholastic year Academic Period and KLA subject choose from the drop down Vocation Education VET Click the Go button VET Curriculum Offers available for the school will appear in a table Select the VET offer required If a school wishes to use SBSR to generate a report for the VET course being created they need to ensure it is linked to an offer with the Sa ICON Checking Courses and Classes Page 48 SBSR version 5 0 User Guide amp Search Curriculum Offer Curnculum Offer Search Scholastic Year Year 11 v Academic Period 2011 Calendar Year 01 01 2011 to 17 12 2011 vi KLA Subject KLA DET TAS TAS J Learning Program Type Vocational Education VET vi 4 Matching Curriculum Offer s Wise Curriculum Offe ation LPT Status In house VET courses These 1 d Comm Pharma armacy SIR2 VET AVA 2 Commpha offers MUST be used by schools f armacy csir2 vet AVA 3 Elec wishing to generate a VET nergy Career VET AVA 4 p Indu Beef Productio VET AVA 5 Auto SBA Auto SBA 26091 Automotive Mechanical Tec VET AVA 6 Electrotechnology 26302 Electrotechn
3. View Help Curriculum Reference Database Public School Home Logoff This is a real time application as you make changes on this screen user records amp security profiles are being updated immediately Some Staff members are listed twice at the same location because they hold two positions at that location i e A full time Temporary position or a Casual position Filter Teacher Non Teacher Casual Teacher Casual Non Teacher Others Show Position Staff List Curriculum Offer Manager Bridget Michelle Jennifer Untick the check box to I Jennifer remove user rights Revoking ERN Enrolment and Registration Number Rights Click the radio button that appears next to ERN Enrolment and Registration Number Our Intranet NSW Department of Education amp Training Search DET Intranet View Help Access Management Utility Logoff Welcome STEPHEN SERGIS Please select a Location Org Unit for TAFE Colleges and Application then click the Next button to continue Location s Abbotsford Public School 1001 M Application s Amu Access Management Utility CRD Curriculum Reference Database ERN Enrolment and Registration Number RAP Best Start BS amp School Based Student Reporting Version 4 SBSR V4 Click the button next to ERN Enrolment and Registration SBSR School Based Student Reporting Version 3 2006 to Term 1 2009 Number To remove righ
4. Complete filtering options and select Go Click Go and a list of Curriculum Offers as per selected criteria will appear An icon will appear next to each curriculum offer FA which will allow you to add the comment starters Click this icon Curriculum item Text Stage Stage 4 Z ri um Item AKLA DET English gt CRS DET English To view DET Am Type Standard Norm comment Only change this for Best Start comment starters starters click Status Available Click here to create a new comment starter After selecting the Create button a screen will appear allowing the SBSR School or Year Co ordinator to add a comment starter Checking Courses and Classes Page 28 SBSR version 5 0 User Guide E PFF iN rr 7 i E amp Course Comment Starters dl Curriculum item Text Detail Stage Stage 2 Curriculum Item KLA DET English gt CRS DET English a LAEL l carnin Program Type Standard Normal Spell checker available Schools can determine print sequence i Text M 0 2048 Print Sequence No 999990 6 20 Status Start Date and Exit on completion End Date Schools can set when the comment starter will be available Click save and exit to add additional comment starters Adding a Commen
5. My Reports to view the report Printing Reports Page 105 SBSR version 5 0 User Guide Printing Report To Parent Summary RTP This is a concise summary of comments and judgements made by a teacher which can be generated for individual students or teachers in individual all KLAs There are two ways that the information can be displayed either by Teacher Reporting Group or Roll Class Student SBSR Reports FERN Schon Enrokment g RTP Summary v rOumculun Reference Data t Best Start and SASRA Organisational Unit School School J Calendar Year 2005 F Step 1 i Manage Studint Status This re port can Reporting Period 2009 Stage 1 Semester repons be generated Scholastle Year General Functions for a teacher i Boll Class All step ia AJ My Reports OR student TESTA Step 2a My Profile NOT both Course Class All Student lt All Log off Show encral Comments Ir Step 3 T Report Schedule Se oe L pani Run Report New T Emall Notification C step amp To generate an RIP Summary Report follow these steps Step 1 Choose the Calendar Year Reporting Period and Scholastic Year group for which a Report to Parent Summary is required Step 2a Select a teacher from the list or select All to display all Teachers summary reports Select a single Reporting Group that the teacher is linked to or All OR Step 2b Select a Roll Clas
6. Once found click here Add employee to ERN stafflist Schools are required to either type in First name and Last name OR Employee ID The Employee ID is normally the teacher s serial number Once the required teacher has been found click the Add employee to ERN staff list button Select staff Role as required from the drop down list Should a teacher not be found at the school contact ITD Help Desk on 1800 338 483 to rectify the problem The school will need to provide to the Help Desk the teacher s serial number and the role the teacher will require within the software Changing a Teacher Allocated to a Course e Change a staff name by clicking the magnifying glass alongside the Staff field Staff Participation x Staff Role Main Staff J Smith A EWEWMIEE ey v C E Apply Staff changes to all subgroups M Add staff Remove staff Checking Courses and Classes Page 56 SBSR version 5 0 User Guide The following screen will appear E Search Staff Search in Chatswood Public School ERN staff list Employee J Add employee to ERN staff list i X Name Staff Print Wame Employee ID School Name Select the existing staff from staff list or search and Add Employee to ERN staff list Removing a Teacher from a Course To remove a teacher from a particular course select the Staff Participation box found at the bottom of the screen Select the me
7. f Learning Program s Standard Normal E Curriculum Item CRS DET S4 ENG English X Curriculum Offer Name Modify Curriculum Offer Name and amend Start Date and End Date as rse Offer Code S4 ENG 07 9 16 Curriculum Offer Print Name Start Date tie End Date ma Set to Mandatory to generate a report using SBSR Mandatory for all students Yes gt Report Required Course Fee Fee Description Engish 7 128 Change Offering Offering Status Status to Available Clone Curriculum Offer Learning Areas M S f X OASIS Cross reference Info Select to clone OASIS C Cada Learning Areas ai 7 tv 3 Oasis information is OASIS Course Name oy20 optional OASIS Fee Description O O o OASIS Print Name 0 30 To ensure that an SBSR report can be generated from the curriculum being created the Report Required field must be toggled to Mandatory or Optional using the drop down menu If set to mandatory this will flag the course created as being necessary to be Checking Courses and Classes Page 21 SBSR version 5 0 User Guide completed by all students in the designated cohort If set to optional the course does not need to be completed by all students within a particular cohort Also ensure that the Offering Status is set to Available Once all fields have been completed click the Sa
8. the status of all reporting groups at Reporting Groups Course Class Curriculum Offer O A Effort AoL Marks Status 1 2B Year 1 Creative Arts Creative Arts Yes 1 2B Year 1 English English Yes Before teacher data entry can begin reporting ae LTR 1 HS dia Yes groups must be toggled to 1 2B Year 1 Mathematics Mathematics available 1 2B Year 1 PDHPE PDHPE a xI 1 2B Year 1 Science and Technology Science and Technology 1A Year 1 Creative Arts Creative Arts x 1A Year 1 English English xI 1A Year 1 HSIE HSIE lt I xI 1A Year 1 Mathematics Mathematics Options will appear where 1A Year 1 PDHPE PDHPE policy allows it lt I xI 1A Year 1 Science and Technology Science and Technology English ESL English ESL Yes Yes Yes gt No Mandarin Mandarin Yes Yes No No BSsesepessbpsesbsesbsesbsepe os xl lt I Entering Student Results Page 74 SBSR version 5 0 User Guide Setting Non VET Reporting Groups for Teacher Data Entry After checking or adjusting the details of reporting groups their status will need to be changed from the default setting of Draft to Available This is done by checking the Select all box found in the first column of the first row of the reporting group table and then using the change status button found at the bottom of the screen SBSR Reporting Group Maintenance Maintenance SBSR Reporting Group Search Report G
9. Cancel In Progress Ready for Approval Review Cancel proval Review Cancel Reports can be reviewed from this screen roval Review Cancel High School reviewers are to use this screen for the General Comment Other School Activities and Attendance data Droval Review G In Progress Ready for Approval Review q In Progress Ready for Approval Review G In Progress Ready for Approval Review g In Progress Ready for Approval Revie q In Progress Ready for Approval Review Q In Progress Ready for Approval Review Ca Completing Student Attendance Information Student attendance information can be entered into the software in a number of ways 1 Using the Student Results Review tab when entering information by the Enter Student Results screen 2 Clicking on the review hyperlink found next to the students name within the Manage Student Status screen 3 Accessing the Student Attendance Maintenance tab found within Manage Student Status screen which allows bulk entry of attendance information General Comment and Student Personal Profile Page 97 SBSR version 5 0 User Guide SBSR Student Status Maintenance SBSR Student Attendance Maintenance Student Attendance Maintenance Search Criteria Organisational Unit School SS 4 Calendar Year 2009 Reporting Period 2009 First Sem hd Search By S
10. Other Activity Drt offering status from draft to X Supported enrolment types X Supported scholastic years available All All Enrolment Types and Scholastic Years of group members Mainstream Enrolment Year 7 Selective High School Year 8 Choose an ros appropriate Choose the ESSER scholastic N 11 enrolment type If j E saani year s Year 12 unsure select all l identification Details Enter the name of the other Group name activity Complete the Expected size Expected From date size and From and To dates ber of Periods Ensure Reporting Reporting Group Yes group is set to Group Notes i Yes Click save and exit Indicates mandatory field when all options completed Checking Courses and Classes Page 63 SBSR version 5 0 User Guide Other activities created will appear within any reporting period generated SBSR will only allow a maximum of 10 other activities to be reported upon per year cohort Selection and sequencing of other activities to be reported is determined in the reporting period setup Use the up and down arrows to adjust the print sequence Note In ERN Place Management the Group Name for Other Activity specifies a 132 character limit However the corresponding field in SBSR software has a capacity for only 35 characters Print names for Other Activities can be modified in the Reporting Period setup page SESE Rayong Perc Maen tena
11. SBSR version 5 0 User Guide Public School 2008 First Semester Year 3 English cts EEES EAEN Area of Learning Achievement outstanding high sound basic limited E GO Reais OT S S o wiin o d S r i Teacher comments Reeve listens carefully for general ideas and specific detail in most situations He has prepared and delivered short presentations to the class on familiar topics and is developing confidence in these situations Reeve can discuss the elements of a Narrative text such as setting characters the sequence of events and the resolution He is beginning to read a variety 9 atin isiemonstrating an awareness of the audience for his reading h assistance using r snd he uae raais Draft watermark is frtorcorsciieter removed when report is approved Overall Achievement high _ sound basic limited O ee Working mathematically P Number o S Sl i i Patterns and algebra a O O a y o Space andgeomery l tT Measurementanddata O AE F v Teacher comments Reeve works at a basic level of competency in mathematics activities He is able to count forwards and backwards by fives and tens in the range 0 100 He can read a 3 digit number and arrange a short series of 3 digit numbers in ascending order He is able to use the jump strategy for mental addition problems to 50 and can recognise odd and even numbers Reeve orders objects from tallest to shortest He associates the numeral
12. Year7 v Standard Normal v KLA Subject ALL Complete filtering options and select Go Click Go and a list of Curriculum Offers as per the selected criteria will appear A clone button will appear next to each piece of curriculum offered at your school E Select this button to clone a curriculum offer Checking Courses and Classes Page 20 SBSR version 5 0 User Guide Curriculum Offer Name Offer Code OASIS LPT Status 5 English 6 ENG6 ENG6 STD Availabe B IB 2 Creative Writing CrWr1 CRWR1 STD Availabe amp A 2 Film and Television Studies FTW FTW sTo 2 Mathematics 7 MATH MATH STE ti Science 7 Sci Sscy STD Available i Lifestyle Science LSc LSC STD Available mnanaa SS gaman MSC gtr ga GEST ga mle JE A screen will appear pre populated with information relating to the offer being copied Fields with are mandatory and must be completed These include Curriculum Offer Name The name of the course as it will appear in ERN Please ensure that this name is unique and meaningful to your school Start date The date from which the course will be available within your school End date The date that the course offer will end Curriculum Offer Maintenance Curnculum Offer Detail Ch Organisational Unit School High School A Academic Period 2009 Calendar Year 27 01 2009 to 18 12 2009 gt Scholastic Year Year 7 FN A Stage Code gt KLA Subject English vis
13. ji i Par supervisor Mrs S Jones t Add Marks Bow Tes Pza 3 hee e22 a X Attendance Metalls Report Attendance as days comment Absence collected from p Vet Reporting options A VET Reporting ions Show RTO identifiers Mame amp Number Yes w Will only appear if school is reporting a VET Curriculum Offer Show Course Context Statement YS Show Unit of Competency Code Yes v When required bor a Reporting Group ust ihe lollowing VET Marks Bones us T a 2 EO TTT yea a ET w s ave Add Attendance as comment Mo x Social Lavelopment amp Commitment to Learning Expected number of CTL aucun 7 maxim amp Commitment to Learning Print Seq Expected nunntber of SD minimum J rawiri amp Social Development Print Seq 7 Jess T evs ha oOo O SS jess T E i ja ss ss A A S S le 4 55 id a S5 Print Sequence can be set Hyperlink available to allow schools to OE create additional A School Activites a aaa ng Other Activities Expected number of School Actrities per Scholastic Year muimmum 4 maximum 10 ERN Student Group Offer Ma Print From Date To Date Status o Student Group Offer Print Name Activity Type Staff Copy of Scripture 1 01 2011 31 12 2011 GOM Scripture Miss K Burt 01 01 2011 J1 12 2011 Rajesh SPC Mr A Azzopardi 01 01 2011 31 12 2011 ON0I2011 JL 12 2011 Ms B Baker Scripture Miss K Burt x Report Information Mexi Display On
14. sequence PERN Print Sequence No 6 20 z j Status Available heppi Start Date completion End Date E3 Schools can set when the comment starter will be available Click save and exit to add further comment starters to other learning areas Checking Courses and Classes Page 30 SBSR version 5 0 User Guide Cloning the Entire Curriculum from One Academic Period to Another Schools who use academic periods to organise their Curriculum Offers may wish to clone their curriculum from one academic period to another e g 2011 Semester 1 academic period to 2011 Semester 2 academic period Schools wishing to clone an academic period should choose the Bulk Clone Curriculum Offers tab which will appear after selecting the Curriculum Offer Maintenance navigation button gt ERN School Enrolment a Curriculum Offer Maintenance Bulk Clone Curriculum Offers School Reference Data Bulk Clone Curriculum Offers gt Curriculum Reference Data gt Curriculum Item Maintenance Organisational Unit School School ENS Step 2 Select the Bulk Clone Curriculum Offers tab gt Curriculum Offer Maintenance gt Best Start and SBSR Step 3 Choose Scholastic Year and appropriate Academic Period opy From General Functions Academic Period Scholastic Ye 2009 Calendar Year 27 01 2009 to 18 12 2009 Year X gt My Reports gt My Profile
15. 3 PDHPE 3 a To create a new course click the create button at the bottom of the page b A blank Student Group Offer screen will appear which will allow the user to define the characteristics of the course to be created _ Registration Offers Student Group Offers Staff Maintenance _ Change Student Group Offer offering status ELE from Draft to School Activity Type Ofi Available Course Cass Da F Enrolment Types and Scholastic Years of group members Choose an appropriate for your SBSR group If unsure Year 4 X Supported enrolment types X Supported scholastic years scholastic All O All O Mainstream Enrolment m Kindergarten O A SCAS Intellectual Disability IM I Year 1 m Select the is bility Q TO Year 2 m enrolment type Not Categorised M Year 3 m m r r name ofthe identification Details course being Group name Expected size f To date x 31 12 2009 Choose Yes from the drop down From date Number of Periods Is a Reporting Group Click Save and exit when all options are complete Group Notes Checking Courses and Classes Page 38 SBSR version 5 0 User Guide c Define types of students that will be enrolled in the course by selecting the appropriate Supported enrolment types Specify All or choose a specific type of student e g a group with only Inte
16. 4 Add to sbsr ace 3 Add to Call Extract to Folder LaSBSRyvZivear 11 Reports 2007 sbsr Col Extract to Folder K Cal E Mail sbsr zip Col Create Self Extractor Exe t Configure A folder called sbsr will appear in the location selected Year 11 Reports 2007 File Edit View Favorites Tools Help Back a pa Search T Folders Address C LiSBSRyS Year 11 Reports 2007 sbsr zip Winzip File a 2 235 KB 1 objects selected og My Computer Printing Reports Page 110 SBSR version 5 0 User Guide Double click the unzipped folder with your school reports Depending upon options selected in Produce reports to parents area of the software the sbsr folder may include further folders containing roll classes or a series of pdf files for particular students To print these reports see the section below on Printing the Final Report Unzipping Using Winzip Wizard The Winzip wizard can be started by double clicking the sbsr archive or using the w right click method and selecting either open with Winzip or Winzip executable If BO Winzip does not automatically open you may need to select the wizard button Wizard Year 11 Reports 2007 File Edit View Favorites Tools Help O p DO Search E Folders f G X MED E Open with WinZip Choose Open with Print Winzip or Winzip Select Left Side to Compare Executable Scan For Viruses Open with
17. 4 and 5 only Units of Competency have been loaded for all VET courses Choose from the Available Learning Areas or Units of Competency by selecting the check button found at the end of row Select the Add Selected Learning Area or Add Unit of Competency button Selection s made will be removed from the Available Learning Areas area of the screen and added to the Current Learning Area to the area of the screen Checking Courses and Classes Page 24 SBSR version 5 0 User Guide Curriculum Offer Maintenance Bulk Clone Curriculum Offers Curriculum Offer Learning Areas Stage Stage 6 HSC Curriculum Item KLA DET Mathematics gt CRS DET Mathematics Learning Program Type Standard Normal Organisational Unit School Scholastic Year Learning Program Type Curriculum Long Name Course Offer Code Standard Norma HST1AE HST10L HST2AE HST20L Current Learning Areas No Current Learning Areas Save Print Seq X Available Learning Areas Sb Click the check boxes of all the Learning Areas you wish to add LRA 8384 Learning Area 2 LRA 8384 Learning Area 3 Press the Add Selected Learning Areas button w e S e en m gd ATE Create Learning Area Add Selected Learning Areas To create a new Learning Area select the Create Learning Area button found towards the bottom of the screen This button will only appear for school based Curriculum Offers an
18. Attendance E 2002 K KSS Enrolled In Attendance T Once selections have been made choose the Transfer button Transfer Add students Remove students The software will now prompt you to specify to which course you wish to transfer the students To select the appropriate course click the magnifying class next to New student group offer ROYI GUU Vitis UUT JUP tai ir USSL Student Group Management is Students Transfer New student group offer C Keep the student in current group offer Remove the student from the current group offer All groupings that the students can be enrolled within will appear on screen Click on the row of the course to which you wish the students to be transferred Bsearch Student Group Search Student Group Student Group os Calendar year m Results Z Student Group Name _ ___From date To date TE Select the group you r wish students to be Hargraves ae moved to Infants sa monos r r B F ae ae ae ae eee 12 2999 a mo h The class selected will now appear in the box alongside the New student group offer Checking Courses and Classes Page 61 SBSR version 5 0 User Guide Rydu AauUYU Vitis w Dli r cil e TT uug Student Group Management a C C Cc P a S al 1 T Fal f Students Transfer Students being transferred to New student group offer C Keep the stu
19. Distance Education Support Class Mainstream International Evening Classes Students Intensive English Centre Opportunity Class Saturday Class Selective High School Checking Courses and Classes Page 43 SBSR version 5 0 User Guide b Check the relevant boxes from the Supported scholastic years section This will ensure that only students from the scholastic years selected will be added to the course c Choose the magnifying class that appears in the Curriculum Offer section of the screen B Search Curriculum Offer Choose appropriate Scholastic year Academic Period and KLA Subject Curriculum Offer Search Scholastic Year Year3 gt a Academic Period 2009 Calendar Year 27 01 2009 to 18 12 2009 KLA Subject KLA DET OTHER Other Subject or KLA Learning Program Type Standard Norma Go _Giose Choose Learning Program Type After selecting the appropriate Scholastic year Academic Period and KLA subject choose from the drop down list the type of course you wish to create i e ESL course or Learning Adjustment course Click the Go button Curriculum Offers available for the school will appear in a table Select the offer required If a school has amended the default learning areas of DET Curriculum Offers they will be signified by the t icon Select the appropriate offer by clicking anywhere within a row E
20. Principals may revoke these rights if they wish Revoking CRD Curriculum Reference Database Rights Click the radio button that appears next to CRD Curriculum Reference Database ww Access Management Utility Home Page m g gt dh v Page v Tools Our Intranet NSW Department of Education amp Training if Search DET intranet _ E View Help Access Management Utility Home Logoff Welcome STEPHEN SERGIS Please select a Location Org Unit for TAFE Colleges and Application then click the Next button to continue Location s Abbotsford Public School 1001 Application s AMU Access Management Utility CRD Curriculum Reference Database ERN Enrolment and Registration Number RAP Best Start BS amp School Based Student Reporting Version 4 SBSR V4 Click the button next to CRD Curriculum Reference Database SBSR School Based Student Reporting Version 3 2006 to Term 1 2009 To remove rights click on the ticked check box that appears next to the staff member s name The tick will disappear once selected Rights can be reinstated by clicking the check box a second time Security levels within SBSR Page 13 SBSR version 5 0 User Guide gt deb v Page v G Tool we aw Access Management Utility Provision Applicatio Tomm wA Our Intranet NSW Department of Education amp Training Search DET Intranet _
21. Reporting Version 4 ww Access Management Utility Home Page mr D dh v i Page G Tools A A Our Intranet NSW Department of Education amp Training Search DET Intranet eo Access Management Utility Logoff Welcome STEPHEN SERGIS Please select a Location Org Unit for TAFE Colleges and Application then click the Next button to continue Location s Abbotsford Public School 1001 Click the button next to RAP Best Start amp School Based Student Reporting SBSR School Based Student Reporting Version 3 2006 to Term 1 2009 e ation s amy Access Management Utility CRD Curriculum Reference Database ERN Enrolment and Registration Number RAP Best Start BS amp School Based Student Reporting Version 4 SBSR V4 Allocate SBSR rights to staff using the check boxes that appear next to their name Rights are given in real time This means that once the check box is selected the staff member will have the rights allocated on next login to the portal Security levels within SBSR Page 12 SBSR version 5 0 User Guide File Edit View Favorites Tools Help Links ERN TEST gt Teachers Credit Union g DET Webmail DET Portal Q BIGPOND SBSRProd g TimetoTeach news com au we R Access Management Utility Provision Applicatio py v dh v Page v G Tools AA Our Intranet NSW Department of Education amp T
22. SBSR Student Status Maintenance SBSR Student Attendance Maintenance Student Status Maintenance Search Criteria SBSR version 5 0 User Guide TE Ma f9 Organisational Unit School 4 Calendar Year 2009 Activity Type Scholastic Year Show Students Who Report Required Select All Reporting Period Semester 2 2009 v v All are current previous members v Only display classes for which a course report is required v Bulk Ready for Approval Bulk Not Ready for Approval Bulk Approve 6 Y Search By Activity Type v Curriculum Offer Student Group Offer Students who do not need a report can be cancelled Family Name FirstName Once a report Bullen Shannon has been started Ellen it can be set as Lester Elisabeth Ready for Mukherjee Vipasha he Wchols christ Patterson Molly Powell Lillian Quigley Becky Radice Marlene Rissel Elloura Schumann Maude_ Sophie Talbot Smith Ais Tolhurst Caitlin Tsoukatos Aiak Young Yumi Zell Alison Zhou Anna Report Status Functions Available Not Started Cancel Reports can Not Started Cancel In Progress Ready for Approval Review Cancel i be bulk Approved or In Progress Ready for Approval Review Cancel UnApproved In Progress Ready for Approval Review Cancel In Progress Ready for Approval Review
23. Search Curriculum Offer Mh Curriculum Offer Search Scholastic Year Academic Period 2009 Calendar Year 27 01 2009 to 18 12 2009 KLA Subject KLA DET OTHER Other Subject or KLA gt Learning Program Type Standard Normal School created Go course w customised learning areas Select the curriculum offer required Curriculum Offer Name Curriculum Offer Code Lea rning Program Type Status Mandarin Standard Normal Available Checking Courses and Classes Page 44 SBSR version 5 0 User Guide Once a row has been selected the following dialogue box will appear Select OK or Cancel Windows Internet Explorer 2 CurriculumOrrFer has been changed Do you want bo rename student Group Offer to default name Physical activity and sports studies CEC LAD d Complete the identification details The fields marked with are mandatory Group name Course name shown in ERN Expected size Number of students expected to be in the SBSR reporting group This number must be greater than zero From date Date course will commence To date Date course will end Is a reporting group Select Yes so that a SBSR report can be issued Once the form has been completed ensure the Save button found at the bottom of the screen is selected A message will appear confirming that data entered has been saved amp Student Group Offer The studen
24. Status Academic Period 2011 Calendar Year 27 01 2011 to 17 12 2011 vi gt Reports Organisational Unit School gt Best Start and SBSR JS Q Available v Select 7 General Functions ios etails i Ms eben Curriculum Offer My Profile Maint Scholastic Year _ Learning Program Type _KLA Subject__ gt Log off aintenance Year7 Standard Normal ALL vi button 7 i Complete filtering options and select Go Show DET Curriculum Offe Click Go and a list of Curriculum Offers as per selected criteria will appear To clone a particular curriculum offer click on the clone button located at the far right of the screen Follow the process outlined in Creating a New School Curriculum Offer by Cloning xl Icon signifies in house ar Code OASIS LPT Status school created Curriculum AT a x Click on the clone icon to Bo 2 AT clone a DET Curriculum AE G Offer and customise 3 cience 7SCI Learning areas 7 E 4 amp Geography 7GEO SET 5 j sa 7HIS ST AVA lB M ST a NY ES T k ap leet IE T aei e z To modify learning areas click on the View Learning Areas z icon Schools can either add or remove learning areas as policy allows Checking Courses and Classes Page 23 SBSR version 5 0 User Guide Note As different reporting templates vary in the number of learning areas that can be accommodated con
25. Version 5 Set Reporting Period Choose tem plates teacher data entry dates etc Step 1 Create Curriculum Offers if Curriculum Reference Data CRD Curriculum Offer necessary Curriculum Offer Maintenance Manager Clone DET Curriculum Offers if necessary Customise Learning Areas Attach Units of Competency for VET Curriculum Offers Step 2 ERN ERN Group Offer Manager Create courses Place Management Allocate students Student Group Offers tab Add a teacher to a group Create ESL LA Life Skills VET groups if necessary Create Other Activity groups Step 3 Best Start and SBSR SBSR School Coordinator Set Reporting period choose Reporting Period Maintenance templates data entry dates Select VET template reporting options Step 4 Check Reporting Groups Add new reporting groups where required Set ESL Learning Adjustment Life Skills and VET Options Change Status of reporting Best Start and SBSR SBSR Year Coordinator Reporting Group Maintenance Preparing to use SBSR software Page 8 groups from draft to available Step 5 Enter judgements and comments Tag reports as ready for review Step 6 Generate RTP summaries and review reports Step 7 Approve reports for printing Step 8 Print Reports Step 9 Generate VET extract file for Upload to EBOS if required Preparing to use SBSR software Best Start and SBSR Enter Student Results Best Start and SBSR Reports Bes
26. a reporting group e Identification of courses within other schools where students of the census school are enrolled SBSR Reports Student Group Listing Organisational Unit School 4 Calendar Year 2009 v Step 1 Scholastic Year Year6 Choose Calendar Year From mE Scholastic Year and To Hi required date range Show Group Memberships At Other Schools Step 2 Select check boxes are Show Rollclass Show House required Show Course Classes Show Curriculum Information H Report Display Details Selection Show School Activities Vv A Report Schedule gt lt Step 3 Step 4 Report Name Schedule the Decide if an Run Report Now x report Email is o Email Notification required Step 5 Click the Schedule Reports button Schedule Report Step 1 Choose the Calendar Year Scholastic Year and From and To dates for the scholastic year you wish to run the report If the date entry fields are left blank then the report will be run for the current academic period Step 2 Select the appropriate check boxes for the desired reports Show Curriculum Information cannot be selected without first selecting Show course Classes Step 3 Schedule when you wish the report to be generated or leave as now Step 4 Decide if the Student Group Listing Report is required to be sent to y
27. adjust a limited number of preferences when using the software Options which can be set by the user include Inactivity Timeout This setting determines the length of time a teacher can remain logged on to the software without saving their data Users can set this setting from 30 minutes to 330 minutes Inactivity Warning Sound Choice of warning sound given by the software when a user is within 5 minutes of being logged off Default School In situations where a teacher has been given access to a number of different schools the software will allow a default school to be selected Show Page Header Allows for the removal of the Department of Education and Training Logo and Welcome to NSW Public Schools header from each screen Show Message Image This removes the icon displayed when the software is processing a request from the user In tables show Allows users to determine the use of text or Board of Studies codes within VET SBSR reports Print my Ghosted Enrolment forms with the ghosted text Allows for DET enrolment forms to be printed prefilled with data found within ERN Users can set the transparency of text Run in Quick mode Allows for faster searches in ERN Student enquiry screens Mail subscription to InErnest Requests a subscription to the In Ernest newsletter Enter Students Results by Allows teachers to choose the default method of entering student data within SBSR software and Best Start Two options are availab
28. criteria Checking Courses and Classes Page 41 SBSR version 5 0 User Guide Registration Offers Student Group Offers Staff Maintenance z Filter for Scholastic Student Group Offer Maintenance Year required School Calendar Year Scholastic Ye Offering Status 4 OO foe es a Avaliable E Enrolment Type Sub Enrolment Type Activity Type Staff fr fe Class from the drop down menu X Curriculum Offer Filter Curriculum s K Group offer a Offer Curriculum Scholastic Staff Size 7 name a Scholastic Offer Years 7 7 Year 22 Sc 2007 All courses for the nominated GR 3G Year 3 Teacher linked s j to the course BA 3G Year 3 200f Scholastic ja nglish 3 i 21 Sc p class will be WR 3G Year 3 2004 Will be listed SIE 3 displayed here 22 Sc GR 3c Year 3 2009 3 Mathematics 3 22 amp c GR 3G Year 3 2009 3 PDHPE 3 22 Sc Science and 3 3G Year 3 2009 3 22 Sc STEP 2 Create a New ESL or Learning Adjustment Course When roll classes are initially created within ERN Place Management schools are given the option of creating variants for ESL and Learning Adjustments Should a school wish to create additional ESL or Learning Adjustment courses then the following instructions should be followed Click Create button at the bottom of the page A blank Student Group Offer screen will appear that w
29. data either by student or by course at any time Use the drop down menu to select the preferred mode of data entry the appropriate class and then click Go Once reporting groups are set as Available teachers may begin entering student data either by student or by course gt ERN School Enrolment E SBSR Student Results Maintenance School Reference Data Enter Student Results Curriculum Reference Data gt Best Start and SBSR There are basically two different modes for entering student results The Student based entry allows you to enter all the details across all courses you are responsible for for a given student This is intended mainly for primary teachers who deliver different courses to the same student The second data entry gt Reporting Period Maintenance Reporting Group Maintenance method allows you to enter details for a group of students based on the course gt Enter Student Results Click on Enter This is the expected way a secondary school teacher is expected to enter their gt Manage Student Status Student Results tab report details You can of course choose the way you prefer gt Reports Organisational Unit School Public School Scheduled Jobs I would like to enter my details by Student Use drop down General Functions menu to select gt My Reports Go method of data entry gt My Profile gt Log off For assistance click here to log an ICT Service Desk
30. desired Reporting Period report type beeen ee List Best Start and SBSR Reports General Functions ETa Teacher All KLA Subject All v gt My Profil vias Course Class All Log off Report Status All Choose Yes for Incomplete only l No Choose Yes to include Not Required Courses No gt My Reports Report Schedule Report Name 0 O gt Run Report Now Email Notification Step 1 Choose the appropriate calendar year from the drop down menu Step 2 Select a current reporting period to display a single Class or Year or leave as All Step 3 Select an appropriate Scholastic year Step 4 Choose an individual teacher or leave as All Step 5 Choose an individual KLA or leave as All Step 6 Choose an individual course or leave as All Step 7 Choose whether or not to display only Incomplete Reports or reports that are Ready for Issue Step 8 Choose Yes for Incomplete reports only Step 9 Choose Yes to include Not Required courses Step 10 Give the report being generated a meaningful name or leave blank for a default name to be given Step 11 Schedule when you wish the report to be generated or leave as now Step 12 Decide if the Progress Report is required to be sent to your email address Step 13 Click on Schedule Report a message will confirm the report was generated Select
31. every user Most users will be assigned the role of teacher but other important roles include Curriculum Offer Manager Student Administrator School Coordinator Year Coordinator Reviewer and Approver Curriculum Offer Manager This is a CRD Curriculum Reference Data role Staff assigned this role can customise curriculum offered at a school and adjust learning areas Group Offer Manager This is an ERN role Staff allocated this role can create courses and student groups for ESL and Learning Adjustments Student Activities Manager This is an ERN role Staff allocated this role are responsible for setting up other activities groups within the school and may attach students to these groups if required SBSR School Co ordinator This is a School Based Student Reporting role The SBSR School Co ordinator chooses the reporting template and makes decisions around the look and feel of the report e is responsible for entering teacher data entry dates reviewing dates and date of issue selects Other Activities to be included in the report for each year cohort and is required to set up student personal profiles Year Coordinator This is a School Based Student Reporting role The Year Co ordinator checks classes and ensures that all courses are correctly labelled and linked to teachers and Sets ESL Learning Adjustment Life Skills and VET reporting options
32. gt Reporting period name 17 128 7 gt My Reports gt My Profile Log off A message will appear confirming that the reporting period has been updated Click OK to continue Checking Courses and Classes Page 72 SBSR version 5 0 User Guide Re Activating a Reporting Period To re activate a cancelled reporting period ensure that the drop down options labelled show cancelled reporting periods and show historical reporting periods are switched to Yes A table will appear with cancelled and historical reporting periods From the reporting periods listed select the reporting period to be activated A screen will appear that will allow the status to be changed to available through the use of a drop down menu Click Save A message will confirm that the reporting period is now active Cloning a Reporting Period A time saving facility exists within the software to create a reporting period by cloning a previous reporting period and then making the required modifications To Clone a reporting period ensure that the show cancelled reporting periods and show historical reporting periods options are switched to Yes Click on the Clone button which appears next to the selected reporting period The Create a new reporting period screen will appear pre filled with all of the details from the selected cloned reporting period Complete and edit th
33. information refer to the Help My applications link Portal Help AMU Access Management Utility AMU allows only authorised users to grant access to DET applications or to delegate authorisation rights to an appropriate person who can grant access to a specific application For assistance contact ICT Service Desk ithelp det nsw edu au TS 1800 338 483 BEST START Help To set up a Terminal Server or DET lication link in this tab This link allows Kindergarten teachers to assess the literacy and numeracy skills of their students For assistance contact ICT Service Desk ithelp det nsw edu au ES 1800 338 483 OASIS School Administration System For assistance contact ICT Service Desk ES 1800 338 483 Select the SBSR Version 4 hyperlink SBSR School Based Student Reporting Version 4 March 2009 onwards For assistance contact Regional Support Team or SBSR Helpdesk 4 ithelp det nsw edu au E gt 1800 338 483 T Professiggal Leagg rvey ad mr A manconegt organi T aA conf we TRL sugd J os Further Assistance For help relating to a specific link contact the Contact Person displayed under that link otherwise contact E3 Help The SBSR software will start Select the Best Start and SBSR navigation button to the left of screen Click on the Enter Student Results navigation button Entering Student Results Page 80 SBSR version 5 0 User Guide Teachers may begin entering student
34. of Studies by the DET Removing a Learning Area or Unit of Competency Select the Curriculum Offer Maintenance navigation button and select appropriate Offering Status Academic Period Scholastic Year Learning Program Type or KLA Subject options as required T5 Sabi Eier Curriculum Offer Maintenance gt i Curriculum Reference Data Curriculum Offer Maintenance gt Curriculum Item Maintenance gt Curriculum Offer Maintenance General Functions Curriculum Offer Details My Reports gt My Profile Organisational Unit School Offering Status Academic Period gt Log off amp Available 2008 Calendar Year 29 01 2008 to 21 12 2008 v Click Curriculum 2 DOES Scholastic Year Learning Program Type Year7 v Standard Normal Offer Maintenance Navigation Button KLA Subject ALL v Complete filtering options and select Go Click Go and a list of Curriculum Offers as per selected criteria will appear A button will appear next to each Curriculum offer E which will allow you to modify its Learning Areas or Units of Competency Schools can remove Unit of Competency for VET Curriculum Offers or add or remove Learning Areas for school based Curriculum Offers x Curriculum Offer Name Offer Code OASIS LPT Status 1 2 English Standard 11ENS 11ENS STO Available ES LA 2 i English Advanced gilable E Schools can customise Learning Areas or Units of Comp
35. pharetra Curabitur tristique diam sit amet lor Complete in facilisis nisl quis enim Nullam mattis urna quis facilisis congue 1l Commitment to ingilla nibh dui sed nibh Pellentesque sed enim in urna tincid a nulla sit amet leo In accumsan dolor ac nisl Class aptent taciti so Learning and Social er conubia nostra per inceptos himenaeos Vestibulum ante ipsum prim Development et ultrices posuere cubilia Curae Donec a pede quis erat hendrerit ullam etus nec eros vestibulum mattis 863 1565 Y Commitment to Learning Social Development usually sometimes rarely usually sometimes rarely C C Social Development 1 o C Social Development 2 Commitment to Learning 5 Commitment to Learning 6 Fo C C Commitment to Learning 7 C C jal Dewelonmar I T T r Complete School Activities if required Commitment to Learning 8 School Activities School Activity PSSA Senior Soccer SRC Senior Dance Group Surf Skills Add attendance comments When complete set the report as Ready Attendance comments Set this report Ready for Approval No gt Click Save amp Cancel Save Save amp Exit Exit e When completed click Yes to indicate that the report is ready for approval and printing and then click Save and Exit DATA ENTRY BY STUDENT VET COURSES Select the Enter Student Results navigation button
36. report First Page Yes Standard Text Type Name Page amp Hover over first column for explanation of codes First Page Yes First Page Yes RIDES First Page Yes RAVAPL First Page Wes REFF First Page RESL Last Page Yes RPLP Last Page RVET Last Page Print options available For assista E Mere fr wy a i Cary Lik R IST Aal 1500 S36 4635 M F 7 30am bom Checking Courses and Classes Page 70 SBSR version 5 0 User Guide Importing From ERN The final step in creating a reporting period is to click on the button Save and Exit This will automatically import the most current ERN data available for the school and save the reporting period that was just created A confirmation that the reporting period was successfully created will appear SBSR Reporting Period Best Start Reporting Period Maintain Reporting Period Step 5 of 5 Import Reporting Groups and students from ERN School Bathurst Public School Calendar year 2008 Scholastic years Reporting period name From date 01 10 2008 To date 31 10 2006 Template Type Y1 6 T2 Ato E Status Draft i ERN Reporting Group and students have already been imported Would you like to reimport data from ERN Yes No C Modifying a Reporting Period Certain elements of a reporting period can be changed after it has been created SBSR software will detect if teacher data entry has begun and determine what can be changed Some field
37. section of the screen All VET reporting groups will appear in a table allowing the school to further customise the way VET courses are reported Options available include e The ability to report Location of Work Placement for individual VET Reporting Groups e The Option to turn off Mark Boxes from individual VET Reporting Groups Entering Student Results Page 75 SBSR version 5 0 User Guide After checking or adjusting the details of reporting groups their status will need to be changed from the default setting of Draft to Available This is done by checking the Select all box found in the first column of the first row of the reporting group table and then using the change status button found at the bottom of the screen SBSR Reporting Group Maintenance Maintenance SBSR Reporting Group Search Report Groups Organisational Unit School Calendar Year Reporting Period Scholastic year Status Q 2011 a Year 11 M Aan coe how Legend Use the radio button to select VET Reporting Groups View reporting group by KLA Subject T h L i P T a Ng A momar 5 ver amma PS Use the select all n to choose multiple reporting groups Reporting Groups K X Course Class Curriculum Offer LPT Staff LoWP Effort UoC Marks Status K Ent Industry Ent Industry VET Ms V BREWER Yes Yes No Available x Sport amp amp Rec Sport amp Rec Mrs S Branagh Yes Yes N
38. the student s row and then click the Remove students button found at the bottom of the page ams Puuysaan suny i ee muy 13750 Linwucu yan Aeecnuanmcy LI l Young Anthony M 05 Oct 1995 Enrolled In Attendance Yu Roger M 27 Oct 1995 Enrolled In Attendance fs fhang Jeffery M 20 Sep 1995 Enrolled In Attendance a e A message will pop up to confirm your action Multiple students can be ticked and removed at the same time e Click the Close button once you have finished your selection Transferring Students to a Course Where students are already enrolled in a course they can be transferred to another Choose ERN School Enrolment navigation button Click Place Management Go to the Student Group offers tab Select Course Class in Activity Type drop down menu Choose Student f Group Offer tab Registration Offers Student Group Offers Staff Maintenance Click ERN School Enrolment first gt ERN School Enrolment gt Registration Student Group Offer Maintenance Click Place Management gt Student Enquiry gt Data Harvest School Calendar Year Scholastic Year Offering Status I oen s Years E Available v gt Place Management gt Registration Offer Setup gt Reports Enrolment Type Sub Enrolment Type Activity Type Staff gt Curriculum Reference Data All vy ALLY CCL Course Class v A Bes
39. to the left of the screen Use the drop down menu to select the preferred mode of data entry Select Student and then click Go The following screen will appear Entering Student Results Page 85 SBSR version 5 0 User Guide SBSR Student Results Maintenance Enter Student Results By Student Search Criteria Organisational Unit School Calendar Year Scholastic Year Year 11 Select VET course Activity Type Course Class vi Offer 11 Aged Care from Student Group r Show Students Who are current members Offi er 11 Aged Care 11 Electrotechnol 26302 Report Required Only display classes for which ate 11 SAES SBA 26392 Turkish Lang br assistance click here to log an ICT Service Desk Request or call 1800 338 483 M F 7 30am 6pm Options will then be available to filter students reports according to Scholastic Year Student Group if applicable Roll Class Course Class or Composite Course Class using the drop down menus e Click on the student for which results are to be entered This can be done by clicking anywhere on the row in which the student s name appears nt Results Maintenance Fesults By Stud ni Organisational Unit School fC rr Calendar Year Scholastic Year fear iil Activity Type Course Class Student Group Offer Cansiruetion Show Students Who are current members Report Required Only display class
40. used in a number of ways Teachers may wish to print this report to proof read the comments they have made The Report to Parent summary may also be given to supervising teachers to ensure comments made are consistent with school policies Student Group Listing A report to enable schools to check if enrolment and curriculum data required in the SBSR setup process has been set up correctly This report is generated by clicking on the Reports navigation button found on the left hand side of the screen Print options allow schools to prints reports displaying some or all of the following information e Roll classes within a scholastic year e House Groups within a scholastic year e Course class information for a scholastic year e Curriculum Information for courses within a scholastic year e Other activities for all students within a scholastic year e Number of courses enrolled by a student within a scholastic year e Warning for individual students within a scholastic year for possible membership to multiple Roll classes absence of other activities and classes not set as a reporting group e Identification of courses within other schools where students of the census school are enrolled General Comment and Student Personal Profile Page 95 SBSR version 5 0 User Guide school List of each student s Reporting Groups for the period between 0101 2009 and 3442 2009 2009 Year Stage 4 Abd Sandra Total Courses 9 mi
41. version 5 0 User Guide Selecting a Teacher Linked with Your School Choose an existing staff member linked to your school by clicking anywhere on the row in which they appear Search Staff Search int iblic School ERN staff list Firstname Last name Employee ID x Name Staff Print Name Employee ID SchoolName Adam MR G Ag Be Sublic School Anne Ri MRS R plic School Choose an existing staff Byrne MRS member linked to your jlic School Chaffey MRS g school by clicking lic School SA RSA anywhere on the row in f e Cummings MR PQ Para plic School MR BDI which they appear Ablic School Dinger Fidock i MRSH Public School Fowler Mrs J Fowler 11 t Public School Ea Once the row is clicked the teacher will be linked to the course Select staff Role as required from the drop down list Options include Unknown Not Provided Other Not Applicable Assistant Teacher Delivery Teacher Supervisor Teacher Year Advisor O O Oo Oo Adding a New Teacher to a Course Where a teacher does not appear in the table of staff linked to your school a search can be made of the Human Resource Staff List Checking Courses and Classes Page 55 SBSR version 5 0 User Guide search Staff Bsearch Staff a i Type in First Name and Last name OR Employee ID only Search in Bathurst Public School ERH staff list Firstname employeeo C
42. All Student Group Type Roll Class Student Group 25 Show Students Who are current members Go Use filtering as appropriate Students can be sorted according to column headings Close a i a z PA Scholastic Reporting Period a Report X Family Name FirstName SRN var aa Report Name aati 2009 Year 2 2009 Second Christopher Year 2 i oiea Cae ara Not Started Zachary Year 2 amp ee Se 2009 ae Not Started E P Semester 1 Semester Year 2 e Click on the student for which results are to be entered This can be done by clicking anywhere on the row in which the student s name appears e Allocate judgements for learning areas by clicking on the appropriate radio buttons cells The software will recommend an overall achievement level but teachers are expected to use professional judgement to override the software where required Once overall achievement has been overridden the software will make no further recommendations for that student in that KLA subject e Allocate an Effort level by selecting the appropriate button The effort meter will only appear if this option was selected in the reporting period setup e To add a comment click inside the comment box The counter will indicate the number of characters allowed within the comment box Comments must be typed as one block of text with no line spaces If the character limit is exceeded upon attempting to save the commen
43. Class 7 Comment Student Lach Teacher Lachlan appears to have sett judgements ss in most areas Working hard at his Scie ce could possibly bring his grades up to the standard for Learning its are excellent made General Comment Social Learning Reporting Group Teacher Overall Development Commitmani Infomatics 1 Mrs H 0 0 H O 0 0O H U U U U U U U U Lachlan is highly proficient in applying a variety of strategies to the solution of pra adis highly competent in analysing number patterns to develop algebraic expressions He achieved above average results objectives for the Fractions topic have been completely achieved and at a high level Lachlan computer graphics He has demonstrated outstanding skills in developing si ci outstanding internet research and communication skills Lachlan deserves th judgement for een taken throughout this course to put in an exemplary effort Well done Lachlan Key learning Mr L PDHPE 1 H H S H S H H H capable student He contributes well to class discussion and although he does not have a huge interest in this at a good level Lachlan i course he alwa Mandatory Mus Oo O U U U U U U U U Teacher comments for all subjects studied by student Lachlan is a co He is interested and has made a valuable contribution to class activities Science 1 B U U U U U U U U Lachlan has pa achieve better re terest in this course but must also lear
44. Course NON VET COURSES sireisas EE 88 Data Enty By Course VET COURSES ryser ornina egee Eaa earar araa EEEa oo 91 Completing the General Comment uu ee esseseseessseseeteseneseeceneneseaeeneneseseaseneneseseeseneseseacesensaeaeaseneneneaeaseneeaeaeaseneaeaees 92 Managing The Quality Assurance ProCesSS ssssesssersssrursurnneunnsnnnennnnnnnnnunnonnnnnnunonnnonnnennnnnannnnnnennnnnnnnnnnnonnnennnnnannnaa 93 Monae e 0 0 o a E A A ENE 96 Completing the Report amp Reviewing for ACCUTaCY eseecssssseesssteeseesetetesessensseeasetenensseseeneneeaeateneneeaeaseneaeaees 96 Completing Student Attendance Information cceessssesesessesseseesesesesesseneseeaeesensesesseneneeseaseneseaeaeeseneaeaees 97 Cancelling a Reporting Group after Teacher Data ENntry ccsssssseseessssseseesesessesseneseseseaseneneeaeaeeneeaees 98 Cancelling Uncancelling an entire Student Report cccsessssssssecssssseseseesesesesessesenesesseneneeseaseneneieateeeneneaees 99 POO WIS COTS TOT PU VM eects cotccce settee ea ie a SO EES a A 100 PRINTING FROM SBSR SOFTWARE wisssicsocsscecisssnscscecoicistesnenstiecsteuts coouentemenniedtaiinnvecesieidaeasennaecnamentins 103 Pe SEER POTT a meter Ne eres n atten E ence ae tare eee meee ene 103 Printing Peer Comparison Report oo ccsscsseseseseeeeseeseseseseeeeeceeseeeeseseseneeeeaeaeseseseneeeeaeaeeeeneneneseeneseseneneeatananaees 104 fa AN BVO 82am coh OA SRO POTE aaa te reretrT em rerer nema Sonera EE re rere tr eer 105 Printing Repor
45. Education amp Training VET COUTSE uu ccessssseesesesssesseeessseseseeteneeseaseneneeaeasenenenees 45 Cloning am ES a Yee COUT E sinan erereern tr eter rtrrers rare err rttrtrrrr nt re rerirertren errr a 50 Listing the Existing coursen your SCHOO uc eecessssesesessessseseeseseneseaeeneseseseeseneneseaeeneneaeseaseneneaeasaeeneeaeaeaneneaeaess 50 CVO WIIG anm EXEO COUT S Caaan E esac sheets Ateneo hel en a alae eee tesa oes 51 Adding a Staff Member to a COuUrS uu ecscssssseseseesssescseeseeesesseneneseaeeseneesesseneneaeaeseeneeseaeeseneeseasaeeneneeasenenenaeaeenea 53 Selecting a Teacher Linked with Your SCHOO ccsesessssssesessesseseeessesesesseseseseasesenesesesseneneeaeaseneneaeaeaseneeaees 55 Adding a New Teacher toa COATS suis iscitieissccacitah Asie cateas ates eesti T AEA 55 Changing a Teacher Allocated toa Course sac se wenn enaakute clei AE a aaa anes 56 Removing a eacner Irom a Course auan tian ATORO 57 Addin swidens toa COULSC nts ceinee ate in ace ins A ennaainl aed aneaeale 57 Transierrine Students tod COUN Ciian n A a A eee 60 Creating a Student Activity for SBSR Reporting ce escseseseseeseseeseeseneseseeneneseaeeseneeseeseneeaeseaseneneeaeaseneaeaees 62 REPORTING PERIOD MAIN TENAN CEs siaitctdscatciitacalaniatd E E cule 65 setting Up a SBSR ReEportine Perio osiinsa noaa a 65 Creatine a REepPoOrune PErOdisien a A 65 Selecting a Reporine Template receive ncetaes tases cene ie dila ea veneseudiueceaneeea eave ieee dle iden e
46. Entering Student Results Page 90 SBSR version 5 0 User Guide DATA ENTRY BY COURSE VET COURSES e Select the Enter Student Results navigation button to the left of the screen e Use the drop down menu to select the preferred mode of data entry Select Course and then click Go The following screen will appear SBSR Student Results Maintenance Enter Student Results By Course Search Critena Organisational Unit School School Scholastic Year All gt KLA Subject All gt Filter for Scholastic Year and KLA Subject e Filter for Scholastic Year and KLA Subject and click Go e The following screen will appear SBSR Student Results Maintenance Enter Student Results By Course Search Criteria Organisational Unit School Calendar Year Scholastic Year Year 11 xi KLA Subject TAS vi Show Students Who are current members v Report Required Only display students for whom this course report is required v VET courses now appear with standard courses in the teacher list of reports to complete X Student Group Offer Curriculum Offer Reporting Period Roll Class Scholastic Year Stage 11 Electrotechnol c Electrotechnology 26302 Term 1 Year 11 Stage 6 HSC 11 Electrotechnology SBA 26392 Electrotechnology SBA 26392 Term 1 Year 11 Stage 6 HSC Construction Construction s Company s Term 1 Year 11 Stage 6 HSC e Sele
47. GR 3G Year 3 2009 3 Mathematics 3 22 amp C GR 3G Year 3 2009 3 PDHPE 3 22 amp c 3G Year 3 2009 3 Science and 3 22 Z C POS G EER S apar e M N O r a a at aN aN Select appropriate Calender year Scholastic Year Offering Status Checking Courses and Classes Page 50 SBSR version 5 0 User Guide Enrolment Type Sub Enrolment Type for SCAS Activity Type or Staff Click Go It will list student groups as per selected criteria Registration Offers Student Group Offers Staff Maintenance T 9 Student Group Offer Maintenance School Calendar Year Scholastic Year Offering Status Lo oo Year3 Available Enrolment Type Sub Enrolment Type Activity Type Staff All 7 ALL a Course Class O 4 Clear Gol Show Legend gt lt X Curriculum Offer Filter Scholastic Year Year 3 gt Academic Period ALL gt Use the radio button to select which class to Curriculum Offer Curriculum Scholastic Scholastic Offer Years Year Academic Period at s xi Group offer i name gt Staff Size 2007 All courses for the nominated GR 3c Year 3 200 scholastic year GR 3G Year 3 2004 Will be listed 3 GR 3G Year 3 nglish 3 21 SIE 3 22 Bc Mathematics 3 22 amp c GR 3G Year 3 2009 GR 3G Year 3 2009 3 PDHPE 3 22 Sc 3G Year 3 2009 3 Science and 3 22 amp POS E aw w o ee Oe
48. Is responsible for generating VET results extract file if applicable for uploading to the EBOS website Reviewer This is a School Based Student Reporting role The reviewer can view all reports within SBSR and advise changes to be made where appropriate Approver This is a School Based Student Reporting role The Approver e reviews and confirms that the reports are ready to print Security levels within SBSR Page 11 SBSR version 5 0 User Guide MODIFYING SECURITY LEVELS WITHIN SBSR By using the Access Management Utility AMU the Principal will be able to check that all members of staff can access SBSRv5 This application is accessible through the DET portal The Principal can vary the rights of staff to use SBSR software at any time Should a staff member s name not appear within the AMU listing then a call to the ITD helpdesk 1800 338 483 will be required SBSRv5 will also require Principals to allocate rights to ERN and CRD Curriculum Reference Data Staff with these roles can undertake common student administration functions within Enrolment Registration systems and customise Curriculum Offerings available at the school Allocating SBSRv5 Rights Using the Access Management Utility AMU 1 Principal is to log on to DET portal using DET Username and Password 2 Select the My applications tab 3 Select AMU hyperlink 4 Click radio button that appears next to RAP Best Start and School Based Student
49. Neca Executable Co Winzip H J tin ce Archiver v2 6 E Scan archives For viruses E Internet Explorer A Test arhivat Firefox Encrypt filets E E Mail sbsr zip Choose Program 8 Add bo sbsr ace l Add to The Winzip wizard will guide you the process of unzipping the file downloaded Click Next Winfip Wizard Welcome sbsr zip Welcome to the WinZip Wizard This Wizard automates the most common tasks involving ip files lt features Fast access to ip files in pour Favorite Zip Folders Automatic installation of software distributed in Zip files Fast and easy zipping and unzipping Additional support for decoding MIM and UUE files You can change your Favorite _ and other options by clicking the Printing Reports Page 111 SBSR version 5 0 User Guide You may be asked to add this location to the Favourite Zip Folder Click No Another dialogue box will appear asking you What do you want to do Click in the radio button Unzip or install Click Next Win ip Wizard Select Activity sbsr zip What do you want to do Click on the actrity you wish to perform then click Next IF you have downloaded a ip file from the Internet or another online source and want to install it choose Unzip Unzip or install from sbesr zip gt Update sber zip Choose the O Create a new Zips unzip or install radio button Ch
50. Request or call the ICT Service Desk on 1800 338 483 Use the drop down menu to select the preferred mode of data entry then click Go As with all DET web based software SBSR logs off all users after a period of 30 minutes of inactivity unless options are changed after selecting the My Profile navigation button If users believe that they may be on a particular screen for more than 20 minutes it is advisable that they click the Save button DATA ENTRY BY STUDENT NON VET COURSES Select the Enter Student Results navigation button to the left of the screen Use the drop down menu to select the preferred mode of data entry Select Student and then click Go The following screen will appear SBSR Student Results Maintenance Enter Student Results By Student Search Criteria Organisational Unit School Scholastic Year All Student Group Type Roll Class Student Group All gt Show Students Who are current members gt Go Use filtering to list students required Options will then be available to filter students reports according to Scholastic Year Student Group if applicable Roll Class Course Class or Composite Course Class using the drop down menus Entering Student Results Page 81 SBSR version 5 0 User Guide SBSR Student Results Maintenance Enter Student Results By Student Search Criteria Organisational Unit School Public School Scholastic Year
51. SBSR School or Year Co ordinator to add a comment starter to selected learning areas Curriculum Offer Learning Areas Stage Stage 6 HSC Curriculum Item KLA DET Mathematics gt CRS DET Mathematics Learning Program Type Standard Normal Organisational Unit School Scholastic Year Learning Program Type Curriculum Long Name Course Offer Code et oe Select the Add Comment Starter icon to customise comment starters for a particular Learning Area or Unit of competency HST1AE HST10L HST2AE HST2O0L Current Learning Areas X Name Print Seq LRA 8384 Learning Area 1 1 LRA 8384 Learning Area 2 Remove Selected Learning Areas Cancel Save Print Seq X Available Learning Areas Name LRA 8384 Learning Area 3 LRA 8384 Learning Area 4 LRA 8384 Learning Area 5 LRA 8384 Learning Area 6 LRA 8384 Learning Area 7 Create Learning Area Add Selected Learning Areas After selecting the create button a screen will appear allowing the SBSR School or Year Co ordinator to add a comment starter serres ae DENEAN ANAA amp Course Comment Starters i P Qi Curriculum Item Text Detail Stage Stage 2 Curriculum Item KLA DET English gt CRS DET English gt LRA DET Talking and listening Learning Program Type Standard Normal Character limit and spell checker available Schools ment Starters can Type comment starter here determine i a print z
52. Step 1 gt Log off Click the Curriculum Offer Maintenance Copy To Academic Period Step 4 2009 Semester One 27 01 2009 to 10 07 2009 Press the Clone Curriculum Offer button Clone Curriculum Offer s On selecting this tab choose an appropriate Scholastic Year and name of the academic period you wish to clone Complete the copy to Academic Period by using the drop down options provided Select the Clone Curriculum Offers button All Curriculum Offers will automatically be cloned to the requested academic period CURRICULUM REFERENCE DATABASE REPORTS To assist schools to view sort and print information stored within the Curriculum Reference Database a number of reports can be generated from within the software These reports can be accessed by clicking the Curriculum Reference Database Reports sub menu navigation button Reports can be generated as either a csv file which can be directly imported into Microsoft Excel or a pdf file When selecting the file output type be aware that csv files tend to contain more information but in an unformatted layout When using report generator screen users will have the option of selecting the amount of detail they require 1 Maximum Very detailed report with all information stored within CRD presented 2 Minimum Based on selection made only key information is presented 3 Customised Key fields are presented User can
53. Year 12 v List Best Start and SBSR Reports eae v ji General Functions Report Type Counts pA gt My Reports H vi gt My Profile gee Report Name 3 Run Report Now Email Notification Step7 Schedule Report Step 1 Choose the calendar year for which you wish to generate the peer comparison report Step 2 Choose the appropriate reporting period Step 3 Choose a particular scholastic year or leave as All Step 4 Choose whether or not to display the peer comparison report as counts numbers only or percentages and counts Step 5 Schedule when you wish the report to be generated or leave as now Step 6 Decide if the Peer Comparison Report is required to be sent to your email address Step 7 Click on Schedule Report a message will confirm the report was generated Select My Reports to view the report Printing Reports Page 104 SBSR version 5 0 User Guide Printing Progress Reports The Progress Report will identify elements of the student SBSR report that have been completed or remain incomplete To generate the Progress Report follow these steps gt ERN School Enrolment SBSR Reports gt Curriculum Reference Data Progress gt Best Start and SBSR Reporting Period Maintenance of Stept_ i _ onal Unit School Reporting Group Maintenance f gt Enter Student Results Use the drop down Calendar Year anaes oe to select the
54. a SS ae Oe aN St Cloning an Existing Course Select radio button alongside the course you wish to clone Once the selection has been made the Clone button will become active Click the Clone button A screen will appear that requires the user to specify the purpose of the cloned course class B Clone Course Class Clone 3G Year 3 Creative Arts and click Go f Are you cloning this class for this year Are you cloning this class for NEXT year without students Structure Only Are you cloning this class for NEXT year and rolling the students over with it Close Go Make the appropriate selection and then click Go Checking Courses and Classes Page 51 SBSR version 5 0 User Guide School Activity Type Offering Status Do Rowse Class iS Avalabie I Enrolment Types and Scholastic Years of group members X Supported enrolment types X Supported scholastic years All All Mainstream Enrolment Kindergarten Year 1 Year 2 Ooo odo l Year 3 i year gu Click magnifying glass to change curriculum offer X Curriculum Offer Click folder to display Curriculum Offer Details Identification Details Rename group if required Group name Expected size 22 wT From date 27 01 2009 mG To date 18 12 2009 Number of Periods e Yes Ensure that this option I R rt G Yes ia aaa k is toggled to Yes Group No
55. ace A Add to Send To Mer Create Shortcut Delete Rename Properties Go to the file menu and select print 7 LOUICnarO datt 1 ruiu pdt em BAdobe Acrobat 7 0 Document Close Clark_03004_17082007 pdf y Wathan 7 2 Sere Sdobe Acrobat 7 0 Document dobe Acrobat 7 0 Document Adobe Acrobat 7 0 Document Adobe Acrobat 7 0 Document Shane ates _03021_17082007 pdf Adobe Acrobat 7 0 Document Be aware however that some printers may not be capable of printing multiple student reports due to lack of installed memory Printing Reports Page 113
56. al year tabs Information prefilled in this part of the screen is determined by groups created in ERN The order of the entry on the final student report print sequence can be manipulated by using the red and blue arrows on screen Report information text Schools can customise text that appears on the front page Depending on the year cohort a number of options will be available to the school to either remove or edit text Default text is loaded but this can be replaced with text generated by the school It must be noted however that default text cannot be deleted and left blank The expectation is that schools will replace existing sample text to meet their needs When all options have been selected ensure the Save button is selected Checking Courses and Classes Page 69 SBSR version 5 0 User Guide oe cet SS DEPAATHENT CHF GOH ATION LHD THAI wih Welcome to SSW Public Schools SESA Reporting Pernod Mantenance School i Calendar year Scholastic years Yi l Reporting period name From date To date Template Type Y 12 T1 De T Status A tab will appear for each year within the reporting period r achievement p 2 of learning Report student elfort fee Show overall achievement Yes High Schools can have up to 4 mark boxes appear on their reports Add general comment Tes Signature line available k insert ttle s and name s stores for General comment
57. all DET offers associated with the Year cohort selected School created or customised curriculum will appear with the symbol Creating School Based Curriculum SBSRv5 allows schools to create or customise existing curriculum to meet their needs Schools can add or remove learning areas rename Curriculum Offers determine which Curriculum Offers must have a written report determine the duration of a curriculum offer e g Semester 1 only attach a fee Attach a comment starter The software however will only allow changes to be made which comply with the Curriculum Planning Programming Assessing amp Reporting to Parents K 12 policy Checking Courses and Classes Page 17 SBSR version 5 0 User Guide Creating a New School Curriculum Offer To create a new curriculum offer not based on an existing offer choose the create button located at the bottom of the Curriculum Offer Maintenance Screen A Curriculum Offer Detail window will appear allowing the school to customise and set parameters for the offer to be created Some of the fields on the Curriculum Offer Detail window will be populated with information based on choices previously made however these can be changed at any time Options that may be completed on this screen include Academic Period A period of time that reflects a portion of a school year i e from the first day of Term 1 to the last day of Term 4 Scholastic Year A Year cohort wi
58. appear Click OK e Similarly to assign an effort level to a student click on a coloured effort button on the right hand side of the screen Entering Student Results Page 89 SBSR version 5 0 User Guide Welcome to NSW Public Schools First select achievement level and ERN School Enrolment PR ick on column header E First select achievement gt Curriculum Reference Data E SEEE O Cares to downfill judgements level then click on gt Best Start and SBSR __ student learning area cell gt Reporting Period Maintenance to assign a judgement gt Reporting Group Maintenance Select an option from the palette below and cl on the student learning area to ag f Select an overall achievement Select an effort gt Enter Student Results Manage Student Status outstanding Me sound now pqui Bisse BH 28 gt Reports General Functions gt My Reports gt My Profile gt Log off Writinj oe Effort Comment listening Achievement Ava ang Overall achievement has been calculated Avg Zachary high outstanding high H Blank LL but can be Avg Dylan outstanding H comment nal eral M I vor time by the teacher Student Tanaka Comment Select achievement yet to be Brayde level then click on limited written Corey student first name to high H corey Crossfill judgement made Roland high H Rhys Comment has AR Ce been written calculator to determine overall achievemen
59. ase Select vi k Step 4 Select Curriculum n If VET Qualification None Ill Item Choose from existing Curriculum f C A items or create as required is bei Urriculum Offername O i d ise i oe Offer is being created the rriculum Offer Print Name sid 0 128 Qualification Q Start Date 01 01 2011 J End Date 17 12 2011 Fl field will Step 5 appear ee ee ee Set dates for course duration Choose Report Required Optional v approprate 7 N Qualification Course Fee N Step 6 Choose if Step 7 Complete Course o28 Offering Status 5 course is mandatory description text for VET mae ee T for all students and if a 7 Curriculum Offers only Course Description Text wo repor is required Z Report Required will not appear to schools who have not received training in SBSR VET reporting To ensure that course creation details are sent to OASIS users should also complete the OASIS Cross Reference Information section of the screen a hy q z lt se 7 e a iaa S y ONET A tide e a a na Cose Fte aiT it Fee Description Offering Status Draft Sj vw A OASIS Cross reference Info To open the OASIS Cross reference info tab click the x Indicates mandatory field Fields that need to be completed include Checking Courses and Classes Page 19 SBSR version 5 0 User Guide X OASIS Cross reference Info OASIS C
60. at OASIS Course Name OASIS Fee Description 7 Oasts Print name F appear above the grey line are Display Curriculum tem Date In Report IF minimum ee Criieria Accreditation Type requirements and will print when generating a CSV report Code C Printname IC From Date Ir To Date C Stage C Active Indicator i Ir C Ne Hours C HB Units Display ROS Data In Repart F A BIS Course lint aplay Criteria BOS Name F BOS Code F CRD Reports requested can be downloaded from clicking My Reports navigation button X Report Schedule Name Print Header Selection Criteria In Report Study From Scholastic Year Study To Scholastic Year CSV Report Format Options Neither c Display Learning Area Data In Report 7 Display Course Class Data In Report Owner F Code F Print Name Sequence No Reports generated can be scheduled or sent to the default email address set within My Profile Report Name Run Report Now Email Notification I _ Schedule Repot Checking Courses and Classes Page 33 SBSR version 5 0 User Guide CRD Report Screen if PDF report format is selected Welcome to NSW Public Schools ERN School Errotment A Curriculum Offer Carnculum Offer Repor Curric ulu m Referenc e Data gt Curnculuen Item Mantenan
61. ce Report Criteria Curnculum Offer Details To access Organisational unit School Calendar Year CRD reports OEA S use the Academic Period Scholastic Year Reports 2005 Calendar Year 27 01 2005 to 18 12 2005 v Year8 v navigation KLA Subject Details button KLA Subject Learning Program Type Offering Status ALL Standard Normal Available Show ALL DET Offers Schools can choose to have piam Offers maximum minimum or customised level of detail Report Format POF S Reports can be generated within each report Report Details Level Customeed Details as a CSV OF pdf file Offer Name Org Unit School KLA Subject Show DET Offers ONLY IF Linked To A Class Learning Program Type Code From Date I To Date Status Mandatory For All Students Report Required Indicator Printname Fee Fee Description Display Oasis Data In Report By clicking the Display Curriculum Item Data In Report check boxes further print Display BOS Data In Report options will appear Display Learning Area Data In Report Display Course Class Data In Report A Report Schedule Report Name Run Report Small Natification Reports schedules can be downloaded and viewed from My Reports Print Header Selection Criteria In Report VALIDATION REPORT The Curriculum Validation Report provides an aid in identifying curriculum anomalies The report lists courses offe
62. cessfully Student Group Offer A new course has been created without staff and students Schools will then need to attach a teacher and place students in the group created Note To add staff and students see section on Adding Removing Staff and Students Cloning an Existing Course Cloning involves copying an existing course and using the settings associated with that course to be the basis of further customisation Listing the Existing course in your School Choose the ERN School Enrolment navigation button Click Place Management Go to the Student Group Offers tab Select Course Class in Activity Type drop down menu Registration Offers Student Group Offers Staff Maintenance Filter for Scholastic Student Group Offer Maintenance Year required School Calendar Year Scholastic Ye Offering Status Prov Years Available Enrolment Type Sub Enrolment Type Activity Type Staff AS fA Cea Class from the drop down menu X Curriculum Offer Filter Curriculum Offer Curriculum Scholastic Scholastic Offer Years Year Cie iain Academic s xi p Period a Staff Size name GR 3G Year 3 200 si aay forthe Creative Arts 3 Teacher linked 22 amp Cc GR 2G Year 3 200 nglish 3 to the course 21 amp c scholastic year ill be listed class will be A 3G Year 3 2004 Will be liste SIE 3 displayed here 22 Sc
63. cholastic Year v Scholastic Year v Allows for attendance data to be entered by Scholastic Year or Roll Class H Group membership criteria X Family Name FirstName SRN Rpt Status Expl Full Unexpl F Expl Par Unexpl Par Abdullah Alison 9 In Progress i i 4 sd Acabado Noellin 9 In Progress e i PY Adams Shanaaz 9 In Progress ss i i ss Alam Rafia 9 In Progress e e e cl Alom Cherry 9 In Progress e e Andrews Stephanie 9 In Progress e e e e Bayliss Chan Emma Sook 9 In Progress e Hegde Anisha 9 In Progress SBSR Student Status Maintenance SBSR Student Attendance Maintenance Student Attendance Maintenance Search Criteria Organisational Unit School E 4 Calendar Year 2009 Reporting Period X Search By Scholastic Year v Scholastic Year Years v H Group membership criteria Completing the Attendance Text field using the comment option X Family Name FirstName SRN 2 i Attendance Text 436956827 8 Reviewed days absent 15 50 7 436956843 Reviewed Hays absent 15 50 7 Schools can change the default attendance text entered within the reporting period setup if there has been no data entry Edit the text for one student and click save Once saved select the check box at the end of the row Click the button labelled default attendance text at the bottom of the screen to change for all stude
64. choose which additional fields within CRD they require to be printed Filtering can be set to display information for all DET curriculum only DET curriculum which has been attached to a reporting group or DET curriculum combined with in house Curriculum Offers Checking Courses and Classes Page 31 SBSR version 5 0 User Guide The table below details information that can be accessed by selecting CRD reports Report Name Maximum Detail Level Minimum Detail Level Curriculum Offer Offer Name School KLA subject Offer Name School KLA Learning program type e g ESL subject Learning program type Code From and to dates Status e g ESL Mandatory or not Report required indicator Print Name Fee Fee Description National Course Code Qualification Name Oasis Cross OASIS course code OASIS OASIS course code OASIS Reference course name OASIS Fee course name OASIS Fee information description OASIS Print Name description OASIS Print Name Curriculum Item Name Owner code printname Name and Owner from date to date stage active indicator accreditation type number of hours and number of units Work Placement hours Exam Indicator BOS Course BOS code BOS Name Study BOS code and BOS Name Study information from scholastic year and Study to scholastic year Learning Area Name Owner code print name Name Owner code print name information and sequence number and sequence number Please note Screen will vary i
65. ck Place Management Go to the Student Group Offers tab Select Other Activity in Activity Type drop down menu Checking Courses and Classes Page 62 SBSR version 5 0 User Guide e FRH Sohne El ralnn aeons aimee secant ice Rape trates Cal hang Thein Grou Ofer Shall Merb Raped Erato hrii ar IES E i F N o ie Choose the YYY PData Harvast a catemaal Other Activities from Place Management Pemas JA a the drop down menu Enraineat Type Sub En Hanee Type Avery Type ee ALL i YY thee Activity l JA Sw E Show Legend E x Group Glier nami Camia Her e Sohgylestie fears Sisi Od a a Apiiiy Hyi ak All Other Activities in i offered within the 9 saa s 7 school will be listed z achi according to filtering at methine 3 options set HWA Ariy yd fe fe fe fe fe fe Ee fe fe oe ot ae te et a on ooo O ek amp kl E gttinaky 9 7 MA To create a new other activity group click the Create button at the bottom of the page A blank Student Group Offer screen will appear which will allow the user to define the characteristics of the other activity group to be created Ensure that all mandatory fields are completed and the Reporting Group option is set to Yes Registration Offers Student Group Offers Staff Maintenance Student Group Offer School Activity Type Offering Statu Change the 7
66. ct the required group by clicking anywhere on the row e To allocate a judgement for the various Unit of Competency click on a coloured VET achievement level button and allocate this judgement to particular students by clicking within the Unit of Competency cells Entering Student Results Page 91 SBSR version 5 0 User Guide e To allocate the same judgement to all students in a particular Unit of Competency select a coloured achievement level button and click the column header once for that Unit of Competency A dialogue box will appear Click OK e Similarly to assign an effort level to a student click on a coloured effort button on the right hand side of the screen SBSR Student Results Maintenance Best Start Student Results Enter Student Results By Course Qualification Certificate in Hospitality SIT10207 LA Will be displayed Course Context Statement The purpose of this course is to provide students with the when required RTO Department of Education and Training Sydney region 90347 Select an option from the palette below and click on the student learning area to assign Select an effort ELEZE E eitran EEEN did not start withdrawn ds BB 2 Bawa d Participate in pea Work with Work in a environmenta Follow Follow ai colleagues socially lly health safety workplace SRAME hospitality and diverse sustainable and security hygiene industry customers environment work proced
67. d where policy permits the addition of a new learning area A new window called Curriculum Item Detail Create will appear allowing the creation of a new Learning Area E amp Create Learning Area A ulem ttem Detail Create Size of window can be varied using these icons yanisational Unit School Pennth High School nS Stage S4 Stage 4 Curriculum Type saming Area Learning Program Type Standard Normal Curriculum Hierarchy DET Curnculum to Curriculum Item CRS DET S4 MATH Mathematics Insert Learnin Curriculum Short Name Co Jow g Curriculum Long Name Area text here Print Name 0 126 7 X Reference Data Seltings indicates mandatory field Type the new Learning Area in the field called Curriculum Long Name and then click Save or Save and Exit Only fields marked with are mandatory and must be completed Checking Courses and Classes Page 25 SBSR version 5 0 User Guide The new Learning Area created will be appended to the list of Available Learning Areas for the Curriculum Offer selected Once all changes have been made to the Curriculum Offer Learning Area screen click the Cancel button Schools CANNOT add new Units of Competency for VET Curriculum Offers All competencies for VET courses have been preloaded to the Curriculum Reference Database from the Board
68. d Review clicking the bulk aprove button Deacon Jessica Not Started Review Earl Levi Not Started Review Report Enese Khalia Grace Not Started Review awaiting to Epps Holly Not Started Review be approved Fletcher Monique Not Started Review Franklin Cameron Not Started Review Fisher Hamish Reviewed Ready for Approval Approve Review FP Local intranet Q100 hdd Approvers will have the option to approve reports for individual students for a whole class or the entire scholastic year Approving Reports Page 101 SBSR version 5 0 User Guide To approve an individual report click on the Approve hyperlink found next to the student s name To approve a class of reports use the Roll Class drop down filter to select the appropriate class Once selected click the Select all check box found in the first row of the table Click the Bulk Approve button to approve all reports at once To approve reports for a particular KLA use the Course Class drop down filter to select the appropriate KLA Once selected click the Select all check box found in the first row of the table Click the Bulk Approve button to approve all reports at once To approve all reports by scholastic year use the Scholastic year drop down filter and select the appropriate year level Once selected click the select all check box found in the first row of the table Click the Bulk Appr
69. dent in current group offer Options this class debian f Remove the student from the current group offer availa e or Add selected students to all DEFAULT subgroups v transferring Add selected students to all DEFAULT subgroups Add selected students to all subgroups Do not add students to subgroups Transferandexit students Once all options are selected click the transfer and exit button To finalise the transfer use the O radio button to select from the options e Keep the student in the current group offer or e Remove the student from the current group offer A drop down menu also gives various options about adding the students being transferred into Default sub groups all subgroups or No sub groups Once all selections have been made click the Transfer and exit button Creating a Student Activity for SBSR Reporting To generate other activities within the SBSR reports a Student Group Offer needs to be created within ERN School Enrolment Place Management Groups created will then be imported into reporting periods generated by the school Activities will be sorted by scholastic year within the reporting period Schools can report a maximum of 10 activities per year group To avoid duplication of Other Activities groups it is advisable to list the existing groups within ERN Choose ERN School Enrolment navigation button Cli
70. e 65 SBSR version 5 0 User Guide Choose Reporting Period Print Name Options are available from the drop down list of commonly used titles within the software e g Semester 1 The choice made here will appear on the front page of the printed report gt ERN School Enrolment SBSR Reporting Period Maintenance Best Start Reporting Period gt School Reference Data Maintain Reporting Period Step 1 of 5 Identify Reporting Period gt Curriculum Reference Data Create and name a New reporting period to define the reporting timeframe scholastic years and template features for a report to parents There are five screens to be completed gt Best Start and SBSR gt Reporting Period Maintenance Reporting Group Maintenance Enter Student Results gt Manage Student Status gt Reports List Best Start and SBSR Reports Scheduled Jobs General Functions Select the options and type the required text in this and the following screens As the Reporting Period has already been created you may Save changes on any page lt Next gt buttons will also save changes made You will not be able to proceed to the final step of Reporting Period setup page 5 until all the mandatory data has been entered on pages 1 4 Type a Reporting period name using the scholastic years and time of year eg Y3 6 08Sem1 rganisational Unit School Hunter School of Performing Arts Status Ava
71. e a screen will appear allowing for the completion of the General Comment and Other School Activities Once the report has been finalised it must be flagged as ready for approval This process can be done for each individual report or by using the check box found in the first column and the bulk ready for approval button In high schools only those with reviewer rights will be able to access screens with the general comment and other school activities table Teachers specifically designated the role of reviewer will have access to review all classes within the school Personnel within the school who have been given the specific role of Reviewer can review these reports by double clicking on the review button for a particular student The Enter Student Results screen will open allowing for reviewing and corrections to be made If no corrections need to be made the report should be flagged as Approved within the Manage Student Status screen This can be done by either clicking the approved hyperlink that appears next to the student s name or using the check box found in the first column and the bulk approve button Once this is done the report is flagged for final approval and printing Should a report have errors the reviewer can flag the report as not ready for approval from within the student results review screen General Comment and Student Personal Profile Page 96
72. e Status Start Time End Time on SBSR Report STEPHEN SERGIS 06 Aug 2007 COMPLETED 06 Aug 2007 06 Aug 2007 2987833 195287 Download Parent 21 22 47 21 22 48 21 23 11 A dialogue box will appear giving the user 2 options either to open or save the file Choose Save the file s A Welcome to NSW Public Schools The user will then be a e File Download prompted to specify a Do you want to open or save this file PTP E location for storage of CE o ESA save option the file s to be akoi riba Flom products achod akua downloaded e g desktop While files from the Internet can be useful some files can potentially obat Reader to read them These products can be Q harm your computer If you do not trust the source do not open or Note In order t save this file What s the risk cet Adobe Reader Printin Re orts Report Get the Requested Report a 7 Report g p Id report Report Name Date Status Start Time End Time Size SBSR Report 06 Aug 2007 06 Aug 2007 06 Aug 2007 195287 Download To Parent STEPHEN SERGIS 31 22 47 COMPLETED 31 22 48 31 23 11 2287833 SBSR version 5 0 User Guide If you wish the downloaded reports to be accessed by other members of staff select a shared location on the school network ry specify where you L lele KET a Welcome to Ni wish the file to be A 0 of downloadReport do fro saved i Save As Save ini gt Year 11 Reports 2007 My Recent Docu
73. e ceitesssncuaeteasicdenastetaecsagthteas teieaiiaeeadeessesstetsatebterssecsteticetes 10 Securty levels within OBS R sei rrmmmrer tre rr arte nnna tere tre nS Sinana RAin kEi ARSENE aak Eaa aea ARa nAaR aeh 11 Modifying security levels within SBSR oisecvecssssursscacsedsessescattaanestevnedantebenensdiearesutalerantdnasinastetnsbienemniceemen ceed 12 Allocating SBSRv5 Rights Using the Access Management Utility AMU ett 12 Revoking CRD Curriculum Reference Database Rights sssssssesssseseesseseesseseeesesssissessenesesseneseeneaees 13 Revoking ERN Enrolment and Registration Number Rights ccssssssesssseseessesseesesssesessenssesseneseeseaees 14 Setting Preferences within SBSR Software MY Profile ceccsesessssseseeseseseseesesesssessessseeseesenenseaeeeeseneaees 15 CURRICULUM MAINTENANCE currieri onina a A AA 16 Checking Curriculum Offered by the Scho0oOl ss sssssssesssssrnssresnennnssnnennnennnsnnnnnnnnnnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnna 16 Creatine School Based Curries EAA 17 Creating a New School Curriculum Offer csessssssseseesssssesesseseessesensseseeseneneeseeseneeseaseseneeaeaesneneeaeaseneeaees 18 Creating a New School Curriculum Offer By CIOnIN gu cceseeseeesseeeeeteeseesenesesesseneneeaeeseneneeaeecaneneaees 20 Customising Learning Areas or Unit of Competency for Curriculum Offered 23 Adding a Learning Area or Unit of Competency cecseesssssseteseeeeneseseeeeseseseeneneseaeeseneneeaeen
74. e types of curriculum being offered at the school Options may include Standard English as a Second Language Learning Adjustment Life Skills or Vocational Educational Training VET Once required filters have been selected click Go Checking Courses and Classes Page 16 SBSR version 5 0 User Guide Curriculum Offer Maintenance Bulk Clone Curriculum Offers Curnculum Offer Maintenance Search Criteria Curriculum Offer Details Organisational Unit School Offering Status Academic Period A Available v 2011 Calendar Year 01 01 2011 to 17 12 2011 v KLA Subject Details Scholastic Year Learning Program Type KLA Subject Year 11 v Standard Normal v ALL vi Click here to clone duplicate Curriculum Offer Show DET Curriculum Offers T Show DET Curriculum Offers D Click here to write School comment starter customised courses VM4ium Offer Name Offer Code LPT Status la a 1 M amp thematics Advanced Mathematics Advanced Click here to view Learning Areas or Units of Competency for VET curriculum offers 2 Mathematics Intermediate Mathematics MAG Intermediate Mathematics Standard sa afiaannani emd gt ON Ma he a a 3 Mathematics Standard A screen will appear listing curriculum being offered at the school Click in the check box to display
75. e various screens as required A message will appear confirming the newly cloned reporting period When cloning a reporting period only options previously chosen within the reporting period wizard are duplicated Checking Courses and Classes Page 73 SBSR version 5 0 User Guide REPORTING GROUP MAINTENANCE Checking and Adjusting Non VET Reporting Groups A reporting group describes the relationship between teachers students KLA subjects and learning areas In high schools a reporting group should be created for each course studied SBSR software allows users to turn off learning areas overall achievement and the effort meter for ESL Learning Adjustment and Life Skills students Options will appear available where the Curriculum Planning Assessment and Report to Parents policy allows it Options available are accessible through using the drop down menus found in particular rows within the reporting group table Schools should also use this screen to check that the right teacher is linked to the right course and if data entry has begun SBSR Reporting Group Maintenance Maintenance SBSR Reporting Group Search Report Groups Organisational Unit School Calendar Year Public School A 2009 Reporting Period Scholastic year 2009 Year 1 Sem 1 gt Year 1 gt Go Show Legend View reporting group by KLA Subject All gt Teacher Al x Use the select all Learning Program Type All gt check box to change
76. earning areas for Environments A Social systems and structures the selection of comment starters To select click inside the box next to the relevant comment starters and click Go Comment starters need to be combined modified and personalised to describe each student s strengths and areas for further development e To move to the next Key Learning Area click Next or alternatively use the tabs found at the bottom of the screen To enter data into a KLA click the X box found on the right hand side of the tab The KLA will appear greyed out which indicates that it is read only To activate the screen for data entry click anywhere on the grey portion of the screen e Once all KLAs have been completed open the Student Results Review tab at the bottom of the screen e Complete the General Comment the Commitment to Learning Social Development and Other School Activities tables and Attendance comments These options appear as a result of the selections made in the reporting period by the school SBSR Coordinator Entering Student Results Page 84 SBSR version 5 0 User Guide gt lt Vv A Add general comment General Comments Courteney pellentesque sit amet dolor eget enim pellentesque laoreet Suspendis Phasellus rutrum Nam dui orci pellentesque a bibendum ut auctor at ligula Donec fringilla nunc at velit Pellentesque laoreet ia os eget lorem euismod
77. eas or Units of Competency within a particular reporting group can be amended at any time prior to teacher data entry Entering Student Results Page 76 SBSR version 5 0 User Guide Before learning areas or Units of Competency can be changed within a reporting period the School Year SBSR co ordinator needs to have amended the learning areas or added Units of Competency associated with the curriculum offer This is done from the Curriculum Offer Maintenance screen Amendments made can then be imported into a reporting period from the Reporting Group Maintenance screen Use the filtering to select the appropriate Calendar Year Reporting Period and Scholastic Year Select Go O7SC H 5 Science STD MSSThomson Yes Yes Yes No Available vi O amp S 2 07SC 0 7 Science STD MS L Thickett Yes Yes Yes No Available O0 Q amp As 2 075C Y 8 Science STD MS S Thomson Yes Yes Yes No Available v Choose the icon to amend learning areas Choose the icon that appears at the end of the row of the reporting group you wish to edit to amend learning areas or Units of Competency This will open a screen below amp Refresh Curriculum Offer Learning Areas Learning Areas Reporting Group Course Class Curriculum Offer Oasis Code Curriculum Offer Owner LPT aa a sScos Burwood Girls High School Reporting Group Learning Areas Learning Area Print Seq A Kno
78. eneaeseaeeneneeaeasenea 24 Removing a Learning Area or Unit of Competency ceeessesesecseseseseseeeeseseseeseseaeesenesseeseneneaeaeeseneneeaeecaneneaees 26 Creating School Based Comment Starte ceeesscseseseseseseeseeeseseseeseneeseeseseseeseneneseseeseneeseseeneneeaeasassneeaeaeeneeaees 28 Adding a Comment Starter to a Curriculum Offer ccessseeseessssseseeseseesseseseeseseeneneeeseseneeaeaeeneneneeateneen 28 Adding a Comment Starter to a Curriculum Learning Area or VET Unit of competency 29 Cloning the Entire Curriculum from One Academic Period to Another ss sessesssrssresressrssresrenrrssnrsneesns 31 Curriculum Reference Database Reports uu csssscssssssssssssseescscssssesessssseseececscssesssessseseessasecaeasaseeeseseesnnanecaens 31 AV eT CAM FR ON Co cece cntcenes emcee E E tee teesecystesegesaqeesecactscususceiessaustee se amtesneue tee teueasoseaes 34 PLACE MANAGEMENT ERN SCHOOL ENROLMENT S cccesessssssesseessssessesssesseessessensesseseesseneseesesseeneaees 36 Checking School Enrolments and Classes sicissssisccisisseatanientaintietiietaeiininudiieisntiiadaadeiiies 36 Greate AN CW COUN SC aee aetna intensities naeaeiden E EE 37 Creating New Course from Scratch ecccsscesscsssssessesssssessessssessesesenesesseseseseaeeseneneeaeesenesseaseneseasaeeseneneeaeaseneeaees 37 Creating an ESL or Learning Adjustment COUrse wu ecessssesesessseseesesssesesseseseesseseneneseseenenesseesenenseseaseneeaees 41 Creating a Vocation
79. es for which a course report is required k Ga Students within selected VET Reporting Group will appear g FamilyName FirstName SRN ScholasticYear Reporting Period Name Report pe Report Status Angulo Alejandro Year 11 Temi af Term 1 Year 11 Not Started Dib Jamel Year 11 Temi 2011 Term 1 Year 11 Not Started Dinkha Candace Year 11 Temi 2011 Tem 1 Year 11 N t Started Kim Farar Year 11 Temi 2011 Term 1 Year il Not Started e Teacher data entry screens emulate the final printed report based on options taken within the reporting period setup e Allocate an Effort level by selecting the appropriate button The effort meter will only appear if this option was selected in the reporting period setup e Enter optional information regarding student Traineeship or Apprenticeship and Trainee Contract Identification e Allocate judgements for Units of Competency by clicking on the appropriate radio buttons cells Use the down filling functionality if required Entering Student Results Page 86 SBSR version 5 0 User Guide Organisational Unit School Student SRN Scholastic Year mien Yet Name Bo LT eat ott term t vearty Open All Panels Close All Panels ET gt lt Course Electrotechnology Report student s achievements in this cla May or may not appear depending upon Reporting Course Context Statement period parameters Qualification Ce
80. etency by selecting the View Learning Areas icon 3 i Skills to Work Englis 4 Mathematics Extensia WVailable g 5 i Mathematics 6 2 General Mathematics 11MTG 11MTG STD Available E 7 2 Chemistry 11CHF 11CHF STD Available HE Checking Courses and Classes Page 26 SBSR version 5 0 User Guide After selecting the View Learning Areas icon z the Curriculum Offer Learning Areas screen will appear Choose the check box next to the Learning Area or Unit of Competency no longer required and then select the Remove Selected Learning Areas button Curriculum Offer Maintenance Bulk Clone Curriculum Offers Curriculum Offer Learning Areas Stage Stage 6 HSC Curriculum Item KLA DET Mathematics gt CRS DET Mathematics Learning Program Type Standard Normal Organisational Unit School Scholastic Year Learning Program Type Curriculum Long Name Course Offer Code CY Standard Normal HST1AE Click here if you wish HST10L to remove all HST2AE Learning Areas HST2OL Current Learning Areas Print Seq 1 Click the Remove Select Learning Areas Selected Learning no longer required Areas button Remove Selected Learning Areas Save Print Seq X Available Learning Areas X Name LRA 8384 Learning Area 7 C LRA 8384 Learning Area 5 C LRA 8384 Learning Area 6 Create Learning Area Add Selected Learning Areas Cancel Learning Areas no longer required w
81. fee being paid This field must not exceed 20 characters Note Offers created by cloning or as new curriculum do not have any students attached to them This must be done by creating courses through Place Management within ERN Checking Courses and Classes Page 22 SBSR version 5 0 User Guide Customising Learning Areas or Unit of Competency for Curriculum Offered DET Curriculum Offers for Stage 4 to Stage 5 have pre set default Learning Areas These have been supplied by the NSW Curriculum and Learning Innovation Centre Secondary schools can customise learning areas for all Curriculum Offers lf schools wish to alter learning areas where policy allows Curriculum Offers need to be cloned before customisation can occur For VET Curriculum Offers schools must select from the pre loaded Units of Competency found within the Curriculum Reference Database Select the Curriculum Offer Maintenance navigation button and select the appropriate Offering Status Academic Period Scholastic Year Learning Program Type or KLA Subject options as required gt Z ERN School Enrolment Curriculum Offer Maintenance Bulk Clone Curriculum Offers gt School Reference Data Curriculum Offer Maintenance gt Curriculum Reference Data gt Curriculum Item Maintenance Search Ciera gt Curriculum Offer Maintenance Curriculum Offer Details gt Curriculum Import Offering
82. ference Data Staff B 7s Select Course class as the Activity type Best Start and SBSR General Functions gt My Reports gt My Profile gt Log off Group offername Curriculum Offer Scholastic Years Staff Size Wr Year 5 English English 5 McCarthy Mystie 70 amp i AR Year 5 Mathematics Mathematics 5 McCarthy Mystie 70 amp C TA R Year 5 Science and Techno Science and Techno 5 amp TA R Year 5 English ESL English ESL 5 Click the amp amp c WR R Year 5 HSIE ESL HSIE ESL 5 symbol of the amp r WR R Year 5 PDHPE LAD PDHPE LAD s class you wish to amp rc TA R Year 5 PDHPE ESL PDHPE ESL 5 add or remove Ea amp r coe students e Click amp alongside course name you wish to add students to e The Student Group Management window will be displayed Students In Y7ENGOS Offering name Activity type Expected size Curriculum Staff Role Y7ENG08 Course Class 22 English MR J Ray Delivery Teacher Show students who are current members Show Legend e Click the Add Students button the Search Criteria window will appear Filter the data with appropriate detail and then click the Go button Checking Courses and Classes Page 58 Search Criteria School Calendar Year Scholastic Year Enrolment Type Registration Offering Show students with Student Group Family Name First Name e Al
83. g Period Search By v Activity Type X gt My Reports gt My Profile Activity Type Scholastic Year Curriculum Offer Student Group Offer Course Class v v All v All X Log off Ensure filtering is set as displayed Show Students Who are current previous members v Report Required Display all classes current E Reviewers and Approvers will be presented with a list of students reports which can be either approved reviewed cancelled or uncancelled Yu Helen Not Started ance Zaczek Zoe Not Started Click cancel to Zhang Qingy Not Started remove Zhang Yidie Not Started d repo rts Zhou Grace Not Started unwante p Zuccala Tiffanie Not Started Cancel Bu Xinyun In Progress Review Cancel Chai Mengyuan In Progress Review Cancel Click uncancel Anderson Angela Cancelled UnCancel to restore a student report By choosing the cancel hyperlink Reviewers and Approvers can remove the student entirely from all reporting groups No report will be generated for students who have been cancelled If a student has been cancelled by mistake use the uncancel button to restore student back to previous reporting groups Approving Reports for Printing The Approver is responsible for the final checking of reports for accuracy prior to printing Once reports have been approved the final student reports can be printed without a draft water mark Approving Reports Page 100
84. g applied across all Key Learning areas and scholastic years Entering Student Results Page 93 SBSR version 5 0 User Guide Progress Report Identifies which components of individual student reports are yet to be completed by teachers This report is generated by clicking on the User Reports navigation button found on the left hand side of the screen XYZ High School 2007 First Semester Year 7 Progress Report Lachlan Status Ready for Issue Teacher Ms P Sigres Report Name School Activities Attendance x ry mment 4 ee y Ol Print Namel Comment crade Learn EA Commit To a an p Learn Mandatory musiet Music 1 E A v signifies the report component has been completed an X signifies an incomplete component As this report is often very lengthy it is advisable to print this report to the screen Teachers should be encouraged to generate this report to ensure that all aspects of their report have been completed prior to having them checked Report to Parents RTP Summary Provides a concise summary of teacher comments and judgements for individual students or for teachers in individual all KLAs This report is generated by clicking on the User Reports navigation button found on the left hand side of the screen General Comment and Student Personal Profile Page 94 SBSR version 5 0 User Guide XYZ High School 2007 First Semester Year 7 Summary Report Per Student General Roll
85. hool Reference Data All gt ALL gt M if E Staff COOU A ea Show Legend Course Class gt Curriculum Reference Data Groupings can be filtered for Activity Type gt Best Start and SBSR General Functions Click here to see various types of grouping available gt My Reports X Curriculum Offer Filter gt My Profile ogai Scholastic Year ALL gt Academic Period ALL Curriculum K Group offer g Offer Curriculum Scholastic Staff din 5 name Scholastic Offer Years 7 a Year GR iL Year 1 2009 Creative Arts 1 21 amp BR 1L Year 1 2009 Details of a school s Click here to view W r organisational structure students in a classes house particular group C 21 Sc ae wy ai D rr B ga gue L P d SA iL Year 1 2009 m j e groupings courses offered etc SA iL Year 1 2009 ee Aa Oaa Checking Courses and Classes Page 36 SBSR version 5 0 User Guide Creating a New Course A new course needs to be created where a curriculum offer taught at the school does not appear in ERN There are two ways to create a course 1 Create a new course not based on any existing course within the school 2 Create a course based on an existing course found within the school Creating New Course from Scratch STEP 1 To avoid duplication of courses it is advisable to list the existing courses within ERN Choose ERN School E
86. ical reporting periods M e aa General Functions No w No List of existing gt My Reports a a reporting gt My Profile periods gt Log off Organisational Unit School Calendar Year Results Teacher data x Reporting period name Period Template Scholastic Ye entry detected it Curriculum Test First Semester Y7 12 T1 A to E 7 and 8 Available for Data Entry Nig Curriculum Test 2 Mid Year Y7 12 T1 A to E 7 Draft N Curriculum Test 3 Mid Year Y7 12 T1 A to E 7 8 and9 Draft Ei Software recommends Click create to generate new import from ERN reporting period Select a Calendar Year The year that will appear as a prefix to the report heading Select For students in years SBSR uses different templates for different student cohorts Select the appropriate year cohort from the drop down list Choose From Date Date from which the reporting period being set up will remain active Choose To Date Date that the reporting period being set up will expire The dates above will define the period of reporting Students who are enrolled within a school s ERN enrolment system between these dates will receive a report generated by SBSR Define a Reporting Period Name This is the unique title of the reporting period and is used throughout the system This title will assist users to locate the particular reporting period at a future time Checking Courses and Classes Pag
87. ilable In calendar year 2009 v for students in years Years T to 12 M From date 14 09 2009 To date 16 11 2009 ing period print name Second Semester v From and To dates will define the reporting period ERN will send student and course information automatically to SBSR for the duration of the time set Report name should be unique and meaningful to the school Reporting period name Once these decisions have been made the user will be presented with 4 more screens to complete the setup process Selecting a Reporting Template SBSR Reporting Period Maintenance Best Start Reporting Period Maintain Reporting Period Step 2 of 5 Select template You are setting up a 2009 First Semester reporting period for Public School for students in years Years 1 to6 Select and preview reporting template as Now please specify the following rules for this period 2009 Year 2 Sem 1 required Choose template Y1 T2 Descriptors gt Four page report with overall achievement grades and comments for all KLAs strand achievement grades for all KLAs Select and lists for Other school activities Social development and Commitment to learning preview attendance text position of school logo as required Additional options general comment scale for Effort in years 1 and 2 no overall achievement grades for KLAs other than English and mathematics Ty
88. ill allow the user to define the characteristics of the course to be created Checking Courses and Classes Page 42 SBSR version 5 0 User Guide Registration Offers FRUGEiifeGipmelicems Staff Maintenance Cha nge offering status from Draft to li E Student Group Offer Available School Activity Type Off PT curse Class EI Enrolment Types and Scholastic Years of group members X Supported enrolment types X Supported scholastic years All C All Mainstream Enrolment E Kindergarten SO Year 1 F Select the lecta Disabi Year 2 enrolment type for your SBSR Year 3 Identification Details Group name Expected size Choose Yes f From date from the drop To date 31 12 2009 down menu Number of Periods Is a Reporting Group Click Save and exit when all options are complete Group Notes a Define types of students who will be enrolled in the course by selecting the appropriate Supported enrolment types Specify All or choose a specific type of student e g a group with only International Students ticked will only allow registrations of Enrolment Type International to be added to the course Multiple selections are permitted If unsure tick All Enrolment types may vary from school to school Types of enrolments that may appear include Mainstream Enrolment Distance Education Centre Mainstream
89. ill be moved to the Available Learning Areas portion of the screen and identified by the letter C at the start of the row Once all changes have been made to the Curriculum Offer Learning Areas screen click the Cancel button Checking Courses and Classes Page 27 SBSR version 5 0 User Guide CREATING SCHOOL BASED COMMENT STARTERS Schools can create comment starters linked to a DET or school based curriculum offer or to a Curriculum Learning Area Adding a Comment Starter to a Curriculum Offer Select the Curriculum Offer Maintenance navigation button and select appropriate Offering Status Academic Period Scholastic Year Learning Program Type or KLA Subject options as required gt z ERN School Enrolment Curriculum Offer Maintenance Bulk Clone Curriculum Offers School Reference Data Curriculum Offer Maintenance Curriculum Reference Data gt Curriculum Item Maintenance Sack Cilia gt Curriculum Offer Maintenance Best Start and SBSR General Functions Organisational Unit School Offering Status Academic Period gt My Reports Candelo Public School aN Available i 2009 Calendar Year 27 01 2009 to 18 12 2009 v gt My Profile A Click KLA Subject Details gt Log off Curriculum Offer Details Curriculum Scholastic Year Learning Program Type _ Offer Kindergarten Standard Normal v Maintenance navigation button KLA Subject ALL Show DET Curriculum Offers
90. ing Student Reports It is possible to preview a student report for parents before it has been completed or print the final student report from the SBSR Report to Parent s screen To generate a student report the following steps should be followed once you have clicked the Reports navigation button found on the left hand side of the screen NEW SOUTH WaLKe DEPARTMENT Use the drop down to select the desired SBSR Reports i report type gt Curriculum Reference Data Report To Parent gt Best Start and SBSR gt ERN School Enrolment gt Reporting Period Maintenance Reporting Group Maintenance gt Enter Student Results Manage Student Status gt Reports List Best Start and SBSR Reports General Functions Organisational Unit School 4 Calendar Year 2009 il Z Step 1 Reporting Period Step 2 Scholastic year Year 8 8 Student Group Type Course Class Student Group All J Show Students Who are N members a Print Mode Preview Y v y A Report Schedule gt My Reports gt My Profile gt Log off Report Name A Step 4 E Run Report Now Email Notification Schedule Report Printing Reports Page 103 SBSR version 5 0 User Guide Choose the calendar year reporting period and scholastic year Once selected follow the steps below Step 1 Select a Class from the drop down li
91. ivity 9 10 35 Y Other Activity 01 01 2008 31 12 2008 Available Use arrows to select print X Report Information Text Display X Standard Text Type Name Page on report seq uence RSAP Progress Summary Report First Page Yes A a sae FO ie gt mm a nm coma Checking Courses and Classes Page 64 SBSR version 5 0 User Guide REPORTING PERIOD MAINTENANCE Setting Up a SBSR Reporting Period The SBSR School Coordinator is required to complete the Reporting Period setup wizard which will guide users through options to be made Before setting up the reporting period schools are encouraged to use the Student Group Listing Report to ensure that CRD and ERN data have been correctly setup See page 95 Creating a Reporting Period A reporting period defines all of the options available to a school regarding the look and feel of school reports A reporting period can relate to a single scholastic year or multiple years within a school Click the Create button to define the reporting period The reporting period setup wizard requires users to make the following decisions gt ee ee SBSR Reporting Period Maintenance gt Curriculum Reference Data Maintain Reporting Period gt Best Start and SBSR gt Reporting Period Maintenance Search Criteria Reporting Group Maintenance gt Enter Student Results Manage Student Status Po 4 2008 Show cancelled reporting period Show histor
92. ize id name a Scholastic Offer Years 7 7 K Year 22 Sc 2007 All courses for the nominated GR 3G Year 3 Teacher linked j to the course BA 3G Year 3 200 scholastic year nglish 3 c 21 Sc ill be listed class will be A 3G Year 3 2004 Will be liste SIE 3 displayed here 22 Sc GR 3G Year 3 2009 3 Mathematics 3 22 amp GR 3G Year 3 2009 3 PDHPE 3 22 Sc Science and 3 3G Year 3 2009 3 22 Sc at emanate an 2 2 TC TT Oe eT OF ee oe STEP 2 Create a VET Course Click Create button at the bottom of the page A blank Student Group Offer screen will appear which will allow the user to define the characteristics of the course to be created Checking Courses and Classes Page 46 SBSR version 5 0 User Guide Registration Offers FRUGEiifeGipmelicems Staff Maintenance Cha nge offering status from Draft to li E Student Group Offer Available School Activity Type Off PT curse Class EI Enrolment Types and Scholastic Years of group members X Supported enrolment types X Supported scholastic years All C All Mainstream Enrolment E Kindergarten SO Year 1 F Select the lecta Disabi Year 2 enrolment type for your SBSR Year 3 Identification Details Group name Expected size Choose Yes i f Fitna iio from the drop To date 31 12 2009 down menu Nu
93. l students matching the selected criteria will be displayed Yang Zijiang K Kindergarten 2008 Mainst 7 F Yap Darcy K Kindergarten 2008 Mainst 7 P Yip Aaron Hao K Kindergarten 2008 Mainst 7 F Yortis Georgina K Kindergarten 2008 Mainst 7 You Isaac Sung K Kindergarten 2008 Mainst 7 Young Anthony K Kindergarten 2008 Mainst 7 Yu Roger K Kindergarten 2008 Mainst 7 Zhang Jeffery K Kindergarten 2008 Mainst 7 fhang Peter K Kindergarten 2008 Mainst 7 d Add selected students e To select the students tick the check box d at the end of student record After selection click the Add selected students button at the bottom of the screen Note multiple students can be ticked e When student selection is completed a screen similar to the following will be displayed Students In Offering name Activity type Expected size Curriculum Staff Role KB Course Class 22 English MR Delivery Teacher Show students who Show Legend SRN Student name Gender D O B Roll Class Registration status is Georgina 15 Mar 1995 KB Enrolled In Attendance Isaac Sung 22 Aug 1995 KB Enrolled In Attendance ag Anthony 05 Oct 1995 KB Enrolled In Attendance oger 27 Oct 1995 KB Enrolled In Attendance 19 Jeffery 20 Sep 1995 KB Enrolled In Attendance Checking Courses and Classes Page 59 SBSR version 5 0 User Guide e To remove students tick the check box a at end of
94. le By Student or By Course At the bottom of this screen teachers can identify to which ITD server they are currently logged on My Profile Inactivity Timeout minutes ing Sound Silen Default School Show Page Header s Show Message Image In tables show N Print my Ghosted Enrolment forms with the ghosted text Run in quick mode Mail subscription to InErnest Y s eMail Address stephen_sergis det_nsw_edu_au Best Start and SBSR Preferences Enter Student Results By Course Show Written Off devices default Show full student details Other Information You are currently logged on to the server ut as2 itbcorpappu det nsw edu au Save Security levels within SBSR Page 15 SBSR version 5 0 User Guide CURRICULUM MAINTENANCE Checking Curriculum Offered by the School When preparing to implement SBSR software and tailor reports to individual school specifications it is necessary to confirm all curriculum Subjects KLAs offered and add supplementary curriculum where required Where schools offer courses outside the standard Board of Studies courses embedded within ERN e g a school developed course such as School to Work Transition Program the curriculum offer creation process will need to be followed within SBSR To view all the curriculum offered at your school choose the Curriculum Offer Maintenance navigation button g
95. mber of Periods Is a Reporting Group Click Save and exit when all options are complete Group Notes e Define types of students who will be enrolled in the course by selecting the appropriate Supported enrolment types Specify All or choose a specific type of student e g a group with only International Students ticked will only allow registrations of Enrolment Type International to be added to the course Multiple selections are permitted If unsure tick All Enrolment types may vary from school to school Types of enrolments that may appear include Mainstream Enrolment Distance Education Centre Mainstream Distance Education Support Class Mainstream International Evening Classes Students Intensive English Centre Opportunity Class Saturday Class Selective High School Checking Courses and Classes Page 47 f SBSR version 5 0 User Guide Check the relevant boxes from the Supported scholastic years section This will ensure that only students from the scholastic years selected will be added to the course g Choose the magnifying class that appears in the Curriculum Offer section of the screen wi GS amp Search Curriculum Offer Curriculum Offer Search Scholastic Year Academic Period KLA Subject Learning Program Type Choose appropriate scholastic year Academic Period and KLA Subject Year 11 M
96. mber of staff to be removed by choosing the check box next to their name Click the Remove staff button to remove that particular teacher from the class hdl A Staff Participation g Main Staff Staff Role i MS K Murphy a Delivery Teacher K Click the check box next to staff member to be removed Click the Remove staff button After all changes have been made click the Save or Save and Exit button at the bottom of the screen A message will appear confirming that a save has taken place Adding Students to a Course Choose ERN School Enrolment navigation button Checking Courses and Classes Page 57 SBSR version 5 0 User Guide Click Place Management Go to the Student Group Offers tab Select Course Class in Activity Type drop down menu Click ERN School Enrolment first Choose Student Group Offer tab E s Srnsenatie Registration Offers Student Group Offers Staff Maintenance Registration Student Group Offer Maintenance gt Student Enquiry Click Place Management Data Harvest School Calendar Year Scholastic Year Offering Status EA ooe bews E Availabe X Enrolment Type Sub Enrolment Type Activity Type All w ALL CCL Course Class A gt Place Management gt Registration Offer Setup gt Reports gt Curriculum Re
97. ments order to v Desktop 3 can be da Files downloaded from SBSR will be called SBSR zip Do not change this zZ et the report My Documents Jownload My Computer File name sbar zip bal al Support hy Network Save as type WinZip File We Once the file has been saved a Winzip archive icon will appear Year 11 Reports 2007 nimi Fie Edit View Favorites Tools Help a Back i gt Bi pe Search gt Folders ja Address C LASBSRy3ivear 11 Reports 2007 w d Go sbsr zip Zip Fil l i Per Winzip archive file 1 objects 2 18 MB 4 My Computer Printing Reports Page 109 SBSR version 5 0 User Guide Users have two options to extract the downloaded files 1 Right click method 2 Using the Winzip wizard Unzipping Using the Right Click Method Year 11 Reports 2007 Sele File Edit View Favorites Tools Help i Back Ba PP Search i Folders Address Click once on the sbsr zip archive and then right click MAE Open with winzip Choose the location aE where you wish the file TEEPE print Select Left Side to Compare to be unzipped to 9 LS SBSRyvSYear 11 Reports 2007 Scan For Viruses Open With e c winzip J I Extract to E Scan archivets for viruses Col Extract to here Test archiveis Extract all Files in tl amp Encrypt file s E Mail sbsr zip
98. mmiment bo Leann usually sometimes rarely usually sometimes rarely b i C CTLi O D o Click X to open tabs for other KLA s Save amp Prepi See amp Next Cancel Sava Same 8 Ent Save your work y i every ten minutes fol THESLIDAS ural echie fr a Results Review e Comment starters are housed within the software to assist in the formation of succinct individualised comments about student achievement These may be accessed by clicking the Comment Starters button below the comment box A screen will appear allowing filtering by comment type stage KLA subject learning program type and learning area The first five of these categories will be filled by default however users can choose to insert comment starters from particular learning areas within each KLA subject Kindergarten teachers may access Best Start comment Starters for English and Mathematics via the comment type drop down Once selections have been made click Go Entering Student Results Page 83 SBSR version 5 0 User Guide Comment Starters Search Comment Starters Comment Type AR Comment Starters Drop down boxes Stage Stage 1 will be pre filled by default KLA Subject HSIE Z Learning Program Type Standard Normal Course HSIE Learning Area Please select l Please select Jse this drop down Change and continuity to choose specific Cas l
99. n expected 3 3 Warnings R Roll Class TO AY Roll House Course Classes Y7STDOTIAE English 7 English DET STDs VW STOTIZE Mathematics 77 Mathematics DET STDs Y7 STOT14E Science sY Science DET STDs WPSTOTIZE Geography Mandatory lt 77 Geography Mandatory DET STO Y7STOTIAE History Mandator lt Y7 History Mandatory DET STDs STOTISE POHPE POHPE DET STO Y7STOTIASE Dance Mandatory lt 7 Dance Mandatory DET STDs YSTDTI4E Agricultural Technology Agricultural Technology DET 2TD YP STOTISE French Mandatory lt Y7 French Mandatory DET sTD School Activities V7STOTIAE SpotYrSTOT14E Sport vr STOT14E Other ActivityyTSTOT14E Other Activity CourseClass name Composition Stodi tG rp Ot rName lt 01 mka lim Ofer Scho artic YearCode Cariciim Oter Mame porre Ower Code Lean bg Progam Type Code Warming Codes R Milipk Rokearges OC Potsbe Dipkak Comme Memberiip cass makedwk 5 RG atleartOne Come Clare woteetar Reportig Gropp irs marked with hy SAs No School Actu ty grop me mbe rsi p Cae mwd 11052005 Page 155 MANAGE STUDENT STATUS Completing the Report amp Reviewing for Accuracy Teachers can use the Manage Student Status screen to complete 1 General Comment Boxes 2 Attendance Data 3 Other School Activities 4 A final review of the report for accuracy prior to printing On clicking the review hyperlink that appears next to a students nam
100. n appearance depending on option selected within Report format Checking Courses and Classes Page 32 SBSR version 5 0 User Guide CRD Report Screen if CSV report format is selected a ERM School Enrodmnant Curriculum Relerence Data Curriculum item Maintenance Curriculum Offer Maintenance Cum ulin Cee Corriculum Offer Report F E a eee A Schools can choose to have maximum minimum or customised level of detail within each report I i Curriculum Offers OASIS Course Code Welcome to ASW Public Schools To access Report Cron CRD reports i iia tale use the Organisational Unit School calendar Year Reports St George Giris High School G 2S navigauan aeademic Period Scholastic vear button 2009 Calendar Year 27 01 2009 to 18122003 Your BO KLA Subject Details KLA Subject Learning Program Type Offering Status ALL Standard Mormali jwalable show ALL DET Offers Show DET Offers ONLY IF Linked To A Class Reports can be generated as a csv or pdf file Report Format CSW Report Details Level Minmum Details JE Curriculum Offer Desptay Criteria t Offer Name F Org Unit School F BLAJ Subject F Learning Programi Type Code From Date To Date Status Mandatory For All Students Report Required Indicator Printname I Fee Fee Description I Display Oasis Data in Report i IF Y Fields th
101. n specific content in order to Languages Mr V 0 0 0 0 H H O U U U U U U U U Lachlan has been a very keen and enthusiastic student in Languages during Term 1 He has demonstrated a thirst for knowledge for new information and was always ready to take on board new ideas Lachlan has performed very well in all three languages offered particularly in French and has always handed his homework sheets in on time Lachlan sometimes has the tendency to be distracted by talking and not focus on what is happening in class Well done Lachlan These marks are well deserved Design and Technology 1 Lachlan is a keen and enthusiastic participant in Technology lessons He shows a thoughtful and perceptive approach to design work and has completed each task in the introductory unit of Technology at a high level During practical lessons Lachlan demonstrated safe working practices and co operative teamwork skills to produce satisfactory pro ication in class and to his assessment tasks Lachlan will be able to build on these achievements in Tec Mr J H H H H H H uU uU U U U U U U Key Learning Area O Outstanding H High S Sound B Basic L Limite Overall Effort S always best 4 regularly strong 3 regularly moderate 2 sometimes strong 1 sometimes moderate Overall Grade O Outstanding H High S Sound B Basic L Limited Social Development and Learning Commitment U Usually S Sometimes R Rarely Date Generated 13 12 2007 This report can be
102. nce Wanian Heporting Penod Step d ol 51 Set Repartin paramers School School Calendar year Scholastic pears Reporting period name Curnculum Test 2 From date 01122008 zj To date aroo Template Type Y7 12 71 Ate E Status Drat kd Other activities will only appear on individual Year pages Set For All Default value for achievement In Areas of learning Report student effort Yea 3 Pe oam ym rm i pt te ye st pel s _ EA ag oe we Joys T ie yi Vv A School Activities gt lt Maximum number of School Activities in template Y7 12 T1 A to E is 10 Student Group Print Name Activity Staff From Date To Date Status Print Seq Activity 1 Activity 1 10 35 T Other Activity 01 01 2008 31 12 2008 Available 1 Activity 10 Activity10 d1 35 Other Activity Activity 11 Activity 11 1135 Y Other Activity Activities ticked will be Activity 2 Activity 2 10 35 Other Activity used for reporting Activity 3 Activity3 10 35 Other Activity within SBSR Activity 4 10 25 Other Activity 01 01 2008 31 12 2008 Avatar Activity 5 10 35 Y Other Activity 01 01 2008 31 12 2008 Available Activity 6 10 25 Other Activity 01 01 2008 31 12 2008 Available Activity 7 Activity 7 Ss 10 35 Other Activity 01 01 2008 31 12 2008 Available Activity 8 10 35 Other Activity 01 01 2008 31 12 2008 Available Act
103. nly staff designated with the role of reviewer can access this Student results review screen X 6of7 2S Year 2 HSIE H X 7of7 2S Year 2 Creative Arts X i Click here to A Student Results Review open tab Depending on the reporting period set up the following data entry fields will appear General Comments Other School Activities Attendance Comments Days Student ready for approval flag Note Ifa school initially created Other Activity groups within ERN the Other School Activities field boxes will already be checked for students who were placed in those groups Once complete click Save and exit Note The information entered within the Student Result Review window can also be access from the Managed Student Status screen Data entry from Managed Student Status window can be faster as all students appear on the initial screen MANAGING THE QUALITY ASSURANCE PROCESS To assist schools to ensure student reports are accurate and complete a number of specialised reports can be generated to view data entered with the software Peer Comparison Report Tabulates the number percentages of As Bs Cs Ds and Es for all students in a particular year cohort in all Key Learning Areas This report is generated by clicking on the User Reports navigation button found on the left hand side of the screen This report can assist schools to ensure that consistent teacher judgment is bein
104. nrolment Click Place Management Go to the Student Group Offers tab Select Course Class in Activity Type drop down menu All school courses will appear on screen From this screen you can further filter courses shown by Calendar year Enrolment Type Scholastic Year Sub Enrolment Type for SCAS Offering Status Activity Type Staff Click Go The software will list courses as per selected criteria Checking Courses and Classes Page 37 SBSR version 5 0 User Guide Registration Offers Student Group Offers Staff Maintenance _ Filter for Student Group Offer Maintenance Scholastic Year required School Calendar Year Scholastic Ye Offering Status LO 20097 Year3 Available Enrolment Type Sub Enrolment Type Activity Type Staff fr A AA C OU A ce Course Class Course Class from the drop down menu X Curriculum Offer Filter Curriculum er Curriculum Scholastic Scholastic Offer Years Year Disi aiia Academic X P Period name had 22 Sc 21 Sc 22 Sc 22 Sc ry Sc 8 3G Year 3 2009 3 Science and 3 22 Sc STEP 2 Create a New Course GR 3G Year 3 Teacher linked to the course class will be displayed here nominated scholastic year will be listed GR 3G Year 3 200 GR 3G Year 3 200 GR 3G Year 3 2009 Mathematics 3 BR 3G Year 3 2009
105. nt Signatory High schools can choose to have a signatory line on their reports which will appear underneath the General Comment This option is not available for primary schools as a signature line appears by default Add Marks Boxes These only appear for high schools SBSR software allows high schools to have up to 4 marks boxes appear per course on a student report Each mark box can be customised to meet the needs of a school Mark boxes left blank or unused will not print on the finalised report Mark boxes can only be edited from individual year pages The number of mark boxes can vary for individual years but will remain consistent for all subjects within a year cohort Attendance Details High schools can choose to report attendance either through the use of words or through a table which indicates full days absent partial days absent explained and unexplained absences Absence Collected from to Dates High schools can identify the dates between which attendance data is collected Vet Reporting Options X VET Reporting Options Mark Boxes for VET reporting Show RTO identifiers Name amp Number groups can be different to those Show Course Context Statement used by standard courses Show Unit of Competency Code Yes v When required for a Reporting Group S E A Marks Boxes Add Attendance as comment This panel only appears for schools with VET reporting groups Options that can be changed include e Sho
106. nts Cancelling a Reporting Group after Teacher Data Entry In cases where ERN data has been changed it is possible that a student may have duplicate Courses KLAs within their report This occurs due to SBSR recording all changes in student information such as class movements or new enrolments for the duration of each reporting period SBSR will not however delete the original information imported from ERN until another reporting period is setup thus creating the duplicate reporting group Teachers reviewers and approvers can switch off unnecessary KLA courses from either the Student Data Entry screens or from the Managed Student Status screens When using these screens filtering needs to be changed to reveal all current and previous KLAs courses General Comment and Student Personal Profile Page 98 SBSR version 5 0 User Guide SBSR Student Results Maintenance Enter Student Results By Student Search Criteria Organisational Unit School Scholastic Year 7 Activity Type Course Class v Ch ange from current A Filtering needs Show Students Who are current previous members members to to be adjusted Report Required Display all classes current and previous are current previous members Change from only display courses for which a report is required to Display all classes Current and Previous Once a student has been selected for data entry a drop down option will appear next to Repo
107. o Available v K 11 Aged Care Aged Care Miss K Burt Yes No Available v K 11 Electrotechnology 26302 Electrotechnology 2 Miss K Burt Yes No Available K 11 Electrotechnology SBA 2 Electrotechnology S Miss K Burt No Yes No Draft w K Construction Construction s Com Miss K Burt No Available Aborginal Lang Aborginal Lang Mr A Azzopardi Onl y VET Repo rting lt Auto SBA Auto SBA Mr A Azzopardi J Grou ps are Construction s Com Construction s Com Mr A Azzopardi o vy gt displayed Electrotechnology 2 Electrotechnology 2 Mr A Azzopardi Electrotechnology 2 Electrotechnology 2 Mr A Azzopardi Ni M No Draft Turkish Lang Miss K Burt No Draft Select the Change Status button A new screen will appear where users can select Draft Available or Cancelled Click on the Save and Exit button once a selection has been made This will change the status of selected reporting groups Where an individual reporting group status needs to be changed click on the check box that is found in the last column of the reporting group table and then use the change status button Important Note If this step is not undertaken VET reporting groups will not be visible to teachers to complete data entry on their reports Editing Learning Areas and Units of Competency within a Reporting Group Learning ar
108. od SBSR version 5 0 User Guide Access AMU through the Portal ERN CRD and SBSR may need to be allocated Check to see if courses to be reported on at the school exist within Curriculum Offer Maintenance Customise Learning Areas and Units of Competency associated with courses offered Check that correct teacher and students are allocated to appropriate classes Ensure that appropriate courses groupings have been created Allocate dates for teacher data entry reviewing and approving Customise SBSR reporting templates to meet the needs of school Page 6 SBSR Year Co ordinator Teacher Reviewer Approver Preparing to use SBSR software Set up new reporting groups if required Set ESL VET and Learning Adjustment reporting options Check reporting groups and make them available for teacher data entry Generate VET extract file for Upload to EBOS if required Complete data entry Tag reports as ready for review Review judgements made within SBSR Mark report ready for issue Approve report for printing SBSR version 5 0 User Guide Check classes and ensure that all courses are correctly labelled and linked to teachers Data can be entered by student or course Reviewing teachers check judgements made and set SBSR report for printing Print the SBSR report Page 7 SBSR version 5 0 User Guide a Step 2 Student Administrator SBSR Step 3 SBSR School Coordinator
109. ology 26302 2 Sustainable Energy Career VET AVA 7 Retail Services Retail Serv 13121 VET AVA 8 Cons Painting and Decorating CP VET AVA 9 Test DET offers are to be used by Test Qual Test Qual VET AVA rE auto Schools not using SBSR for m Pe 11 Au reporting VET AVA 12 VET AVA 13 Electro See eere VET AVA 14 Furnishing 43471 Furnishing 43471 43471 VET AVA nnn Select the appropriate Curriculum Offer from the table by clicking on its row Once a row has been selected the following dialogue box will appear Select OK or Cancel Windows Internet Explorer P j CurriculumOrFer has been changed Do you Wank bo rename student Group Offer to default name Physical activity and sports studies CEC LAD h Complete the identification details The fields marked with are mandatory Group name Course name shown in ERN Expected size Number of students expected to be in the SBSR reporting group This number must be greater than zero From date Date course will commence To date Date course will end Is a reporting group Select Yes so that a SBSR report can be issued Once the form has been completed ensure the Save button found at the bottom of the screen is selected A message will appear confirming that data entered has been saved Checking Courses and Classes Page 49 SBSR version 5 0 User Guide amp Student Group Offer The student group offer was saved suc
110. omment box The counter will indicate the number of characters allowed within the comment box Comments must be typed as one block of text with no line spaces If the character limit is exceeded upon attempting to save the comments the counter will become highlighted in red anda message will appear at the top of the screen Entering Student Results Page 87 SBSR version 5 0 User Guide e Shortcuts have been added to the software to ensure correct spelling of the student s name To insert the student s name press the F2 key or double click the student s name Pressing the F8 key or double clicking will add the possessive form of the student s name e g Ryan s e Complete the Commitment to Learning Social Development tables The items appearing in these tables will be a result of the selections made in the reporting period by the school SBSR Coordinator e Allocate marks to the student using the protocols established within your school VET mark boxes appear independently of mark boxes that may appear for standard courses They are not mandatory and may appear as a result of the selections made in the reporting period setup by the school SBSR Coordinator DATA ENTRY BY COURSE NON VET COURSES e Select the Enter Student Results navigation button to the left of the screen e Use the drop down menu to select the preferred mode of data entry Select Course and then click Go The following
111. oose the location where you wish the downloaded files to be stored saved The Winzip archive will be unzipped and the folder will open with the unzipped files Year 11 Reports 2007 SEE Year 11 a File Edit view Favorites Tools Help File Edt WA Favorites Tools Help gt Back gt wi Search a Folders IES sbsr zip WinZip File 2 235 KB 1 objects selected J My Computer 1 objects selected 4 My Computer Printing Reports Page 112 Printing the Final Report Double click the unzipped sbsr folder that contains the reports you wish to print Depending upon options selected in Produce Report to Parents area of the software the sbsr folder may include further folders containing roll classes or a series of pdf files for particular students If you wish to print all reports within a particular roll class or multiple reports in a single class then e click the first student you wish to print e select and hold down the shift key e click and select the last student you wish to print e go to the File menu e Select the print option SBSR version 5 0 User Guide i i ey Edt view Favorites Tools He Open with Acrobat 7 0 Fint Combine in Adobe Acrobat Scan for Viruses Open with ol winzip Scan archivets For viruses S Test archives Encrypt File s E Compress and E Mail 11 1 ace 3B Add to 11 1
112. ople for the year you are AE 8 3 i8 Mainstream Enrolment 0 gt Best Start and SBSR IQ fMainctraam Enralmanty PCR General Functions Then select all the students vou wish to set Enrolled in attendance gt My Reports gt My Profile gt Log off D O B Status Once selected click the 16 May 1995 Applied to Enrol Incomplete M Change Status button at the bottom of the screen and set the new registrations status for a a 29 Jul 1995 Applied to Enrol Incomplete A screen will appear with a number of tabs across the top Choose the tab labelled Student Group Offers This screen will present the user with all classes and customised courses that exist for a school Select appropriate filtering from the drop down menus Select Course Class from Activity Type and click Go Check that the course classes listed match the school s reporting requirements If required courses do not already exist in ERN they will need to be created and linked to an existing curriculum offer Bere Rowen Soee meson Registration Offers iTe CETE iE Select Student nance Registration Student Group Offer Maintenance Group Offers tab gt Student Enquiry gt Data Harvest School Calendar Year Scholastic Year Offering Status gt Place Managemen g Public School 4 2009 gt Year 1 gt Available My School Enrolment Type Sub Enrolment Type Activity Type Sc
113. our email address Printing Reports Page 107 SBSR version 5 0 User Guide Step 5 Click on Schedule Report a message will confirm the report was generated Select My Reports to view the report Printing Requested Reports To a Local Printer Any reports created in SBSR can be accessed from the My Reports navigation button found on the left hand side of the screen Click on Go to view reports generated from the date shown or change the date to view reports generated at other times All reports generated will appear in a list ready for download Select the report you wish to view by clicking on the word Download The reports are created as pdfs and all are zipped with Winzip which require you to either save or open them from their current location My reports since 04 02 2009 E My report with ID Click on Go or type in report number All reports requested by the user will appear in a list The latest requests will be at the top of the list To be able to print a report you must first download it to your local computer which must have Winzip installed My Reports Search Show report log for all reports run since 06 03 2007 Ca Report No _ Note In order to view the reports w peed Wining to extract them and Acrobat Reader to read them These products can be downloag Click the download cet Adobe eli iir A UEA Wd lll Report Get the n l Requested Report a z Report Re AR Name Dat
114. ourse Name o OASIS Course Code Joys OASIS Fee Description Joyz0 OASIS Print Name 0 30 OASIS Course Name This is the name of the course that will appear in OASIS This name must not exceed 20 characters OASIS Print Name This is the course name that will print when a report is generated within OASIS This name must not exceed 30 characters OASIS Fee Description Description of fee being paid This field must not exceed 20 characters Creating a New School Curriculum Offer By Cloning Cloning allows a school to create a curriculum offer based on an existing offer e g copy DET Year 7 English curriculum offer and use it as the template for a customised Year 7 school English offer Select the Curriculum Offer Maintenance navigation button and select appropriate Offering Status Academic Period Scholastic Year Learning Program Type or KLA Subject options as required gt ERN School Enrolment Curriculum Offer Maintenance gt Curriculum Reference Data Curriculum Offer Maintenance gt Curriculum Item Maintenance gt Curriculum Offer Maintenance Saari General Functions Curriculum Offer Details gt My Reports gt My Profile Organisational Unit School Offering Status Academic Period gt Log off 4 Available 2008 Calendar Year 29 01 2008 to 21 12 2008 Click Curriculum KLA Subject Details Offer Maintenance Navigation Button Scholastic Year Learning Program Type
115. ove button to approve all reports the scholastic year Should a report still contain errors the approver can flag the report as being incomplete by selecting the Unapproved hyperlink found next to the student s name Reports can be unapproved for individual students for a whole class or the entire scholastic year Once reports have been approved students reports can be printed Approving Reports Page 102 SBSR version 5 0 User Guide PRINTING FROM SBSR SOFTWARE A number of different types of reports can be generated from SBSR software These include Student Reports Report sent to parents outlining a child s achievements and progress to date in all Key Learning Areas Peer Comparison Report Tabulates the number of As Bs Cs Ds and Es for all students in a particular year cohort in all Key Learning Areas Progress Report Identifies which components of individual student reports are yet to be completed by teachers Report to Parents RTP Summary A summarised report which prints comments and judgements made by a teacher This report can be generated for individual students or for teachers in individual all KLAs Note Reports requested from SBSR software are NOT sent directly to a local printer but rather are generated and stored at ITD Reports requested can be downloaded as a zip file and then be printed locally at the school See section on printing requested reports to a local printer Print
116. pe of school logo on Front Page BRgh ICR E re eee arenes lic E Show Sample Message is A displayed ifa There is no logo of this type in the SBSR database for your school Please contact the School Based Assessment and Reporting Unit Curriculum K 12 for support school logo has not been Note In order to view the sample you will need Acrobat Reader cer Adobe 7 submitted which can be downloaded by using the following link Reader Reporting period setup up to this point can be saved Cancel Back Next Save A template is selected for each reporting period created The list of templates that appear on the screen is limited by the scholastic year s chosen previously The Show Sample button Checking Courses and Classes Page 66 SBSR version 5 0 User Guide opens a sample of the currently selected template There is also a brief description of the template selected Note Select the Back button at the bottom of the screen to return to the previous screen to change details of the reporting period Selecting Cancel at this point deletes any information entered Selections made up to this point can be saved Then click Next Selecting Scholastic Years and Cut Off Dates Schools need to select the scholastic years for which the reporting period is to apply Once these have been selected various dates need to be set to manage work flow These dates include e Open Date identifies when teache
117. period on each calendar Teachers can begin data entry on 3 Until E EE The review must be complete by C 73 Report issue date C 73 gt My Reports gt My Profile Log off Individual reporting period screens can be saved Indicates mandatory field Set Reporting Parameters This screen allows schools to customise their reports in a limited way Options available on this screen will vary according to scholastic years chosen previously and VET reporting requirements Checking Courses and Classes Page 67 SBSR version 5 0 User Guide Set for all years scholastic year tab If the option set for all is chosen then all values entered on this screen will apply for each scholastic year selected within the reporting period Individual scholastic years can be customised by choosing a particular scholastic year tab and completing the options presented Once a school enters information for a particular year cohort the Set for All years tab will disappear Default value for achievement in areas of learning Schools can choose to set a default value for achievement in all areas of learning from Outstanding to Limited Schools may decide to set this value to reduce teacher data entry time Report Student Effort Schools can choose to have an effort meter appear on their reports Add General Comment Schools can choose to have a general comment appear on their reports General Comme
118. proved for the school or the VET qualification is not active the offer is cancelled and Is linked to a current ERN student group offer available H Curriculum Offer Display Criteria Offer Name Org Unit School KLA Subject Schools can validate the following e Curriculum Offer is linked to a cancelled course e Curriculum Offers linked to a Curriculum item which have cancelled Learning Areas or Units of Competencies e Curriculum Offers linked to a Curriculum Item where the school has no active approval to deliver e VET Curriculum Offers are attached to a non active Qualification e Reporting Groups are linked to a cancelled Curriculum Offer Checking Courses and Classes Page 35 SBSR version 5 0 User Guide PLACE MANAGEMENT ERN SCHOOL ENROLMENTS Checking School Enrolments and Classes Prior to using SBSR schools need to check that classes teachers and students are correctly entered into ERN This must be done by school personnel who have appropriate AMU rights to ERN After accessing ERN select the Place Management navigation button found on the left of the screen gt ERN School Enrolment gt Registration gt Student Enquiry gt Data Harvest gt Place Management Sj Click the Place Management button gt School Reference Data gt Curriculum Reference Data H First click the ERN School Enrolment button to open the menu u ement click on the little pe
119. r of students expected to be in the course This number must be greater than zero From date Date course will commence To date Date course will end Is a reporting group Select yes so that a SBSR report can be issued Once the form has been completed ensure the Save button found at the bottom of the screen is selected A message will appear confirming that data entered has been saved Checking Courses and Classes Page 40 SBSR version 5 0 User Guide amp Student Group Offer The student group offer was saved successfully Student Group Offer A new course has been created without staff and students Schools will then need to attach a teacher and place students in the course created Note To add staff and students see section on Adding Removing Staff and Students Creating an ESL or Learning Adjustment Course STEP 1 To avoid duplication of SBSR ESL and Learning Adjustment courses it is advisable to list the existing courses within ERN Choose ERN School Enrolment Navigation button Click Place Management Go to the Student Group Offers tab Select Course Class in Activity Type drop down menu All school courses will appear on screen From this screen you can further filter classes shown by Calendar year Enrolment Type Scholastic Year Sub Enrolment Type for SCAS Offering Status Activity Type Staff Click Go The software will list courses as per selected
120. raining Bi Search DET intranet H p Select all 5 SBSR roles for training purposes View Help Best Start BS amp School Based Student Reporting Version 4 SBSR V4 Public School Logoff This is a real time application as you make changes on this screen user records amp security profiles are being updated im Some Staff members are listed twice at the same location because they hold two positions at that location i e A full time Tempora ition or a Casual position Filter Teacher Non Teacher V Casual Teacher Casual Non Teacher Others Show Position E Staff List BS BS BS BS SBSR SBSR SBSR Schoo SBSR SBSR Year Coordinator Reports Reviewer Teacher Approver Reviewer Coordinator Teacher Coordinator Bridget E E E wl w v v Mi M Michelle F F F F F E E F T Jennifer F F F F F F E F Jennifer E l a a F F a Sa at E n de ro ene oF te ENN eal Mandai P ai oy aw anal Pn we aama OA PLEASE NOTE If the SBSR School Co ordinator or SBSR Year Co ordinator role is allocated then the system will automatically give rights to Curriculum Offer Manager Role found within the CRD Curriculum Reference database and Student Group offer found within ERN Enrolment and Registration Number These rights are required to set up SBSR reporting
121. rmine if an SBSR report needs to be generated for students Course Fee This optional field allows schools to charge a fee for courses being offered Fee Description Allows details regarding a course fee where applicable Offering Status Choose from Draft Available or Cancelled Curriculum Offers must be set to Available if students are to be linked in the creation of a course Checking Courses and Classes Page 18 SBSR version 5 0 User Guide Course Text Description This is an optional field which appears for VET Curriculum Offers only Schools can write a description of the VET course offered Once all options have been completed click save and exit A message will appear confirming the creation of a new curriculum offer and a house icon will appear denoting that the offer has been created in house Curriculum Offer Maintenance Bulk Clone Curriculum Offers Curriculum Offer Detail T Step 1 Select Academic Period and Scholastic Year Organisational Unit School 5i Academic Period 2011 Calendar Year 01 01 2011 to 17 12 2011 Qh Step 2 Choose KLA or Other Reporting Area A Scholastic Year Year 11 iS 225S N Stage Code Stage 6 HSC Step 3 Complete details regarding Learning Program Type gt KLA Subject English Learning Program wile Vocational Education VET aT x N Step 4a Curriculum Item Ple
122. rnational students ticked will only allow registrations of Enrolment Type International to be added to the course Multiple selections are permitted If unsure tick All Enrolment types may vary from school to school Types of enrolments that may appear include Mainstream Enrolment Distance Education Centre Mainstream Distance Education Support Class Mainstream International Evening Classes students Intensive English Centre Opportunity Class Saturday Class Selective High School d Check the relevant boxes from the Supported scholastic years section This will ensure that only students from the scholastic years selected will be added to the course e Choose the magnifying class that appears in the Curriculum Offer section of the screen E Search Curriculum Offer Cunmiculum Offer Search Scholastic Year Academic Period 2006 Calendar Year 29 01 2006 to 21 12 2006 Choose KLA Subject KLA DET PDH PDHPE appropriate Learning Program Type Standard Normal Scholastic Year Ti Academic Period standard Normal English as Second Language Learning Adjustment ex PLP and KLA Subject Choose Learning program type After selecting the appropriate Scholastic year Academic Period and KLA subject choose from the drop down list the type of course you wish to create i e ESL course or Learning Adjustment course Click the Go bu
123. roups Organisational Unit School Calendar Year Reporting Period Scholastic year Status amp 2011 v M Yarns Al iGo Show Legend Use the radio button to select non VET Reporting Groups View reporting group by KLA Subject Teach L ing P T i Subje eacher NON VET dcr earning Program Type Use the select all All An g All s to choose multiple reporting groups Reporting Groups X Course Class Curriculum Offer LPT Staff O A Effort AoL Marks Status 11BI03 1 Biology Preli STD Mr S Sandhu Yes Yes Yes Yes Draft v 11BS6 2 Business Studies Pr STD Mr S Singh Yes Yes Yes Yes Draft v Select the Change Reporting Groups Status button A new screen will appear where users can select Draft Available or Cancelled Click on the Save and Exit button once a selection has been made This will change the status of selected reporting groups Where an individual reporting group status needs to be changed click on the check box that is found in the last column of the reporting group table and then use the change status button Important Note If this step is not undertaken reporting groups will not be visible to teachers to complete data entry on their reports Setting VET Reporting Groups for Teacher Data Entry After choosing the Report Group maintenance navigation button select the VET radio button found within the View report Group by
124. rs and optionally student Curriculum Offers and SBSR Reporting Groups where attention is required ee ume Curriculum Offer Validation Curriculum Offer Report Report Critena New tab available for schools to check accuracy of CRD al Unit School Calendar Year h School a 2011 ic Period Scholastic Year 101 2011 to 17 12 2011 Year7 KLA Subject Details KLA Subject Learning Program Type Offering Status ALL Standard Normal v Available Oha AEE MET Mn Checking Courses and Classes Page 34 SBSR version 5 0 User Guide The report s selection screen allows schools to restrict the validation to curriculum using the standard curriculum search fields including stage learning program type KLA and course A report options panel is provided to specify inclusion of student Curriculum Offers and or SBSR reporting groups eo we ee eA a Yeo ao oa Ten nmmr yt Fa en wi ba A at Sear EN z Ps F aT gt eve PY r oot 2 e S ee ee ee oa om T x 7 mee Show ALL DET Offers Show DET Curriculum Offers Show DET Offers ONLY IF Linked To A Class Report Format Report Details Level H Curriculum Offer Validation Report Criteria C R D Include a Curriculum Offer if C h ec k B g the offer is available and either options the course is cancelled or an item is not active for a learning area unit or the course is not ap
125. rs can begin data entry e Cut Off Date teacher data entry may continue until this date This date must be set to expire before the Review Completion Date to allow sufficient time for reports to be reviewed prior to approval for printing Although they can be reviewed reports cannot be approved for printing until the cut off date has expired e Review Completion Date identifies when the review of student reports must be completed e Report Issue Date date on which reports will be issued to parents This date will be printed on the report Naw SOUTH waras n a A 4 mX z rex T pooper 4 Welcome to NSW Public Schools AND TRA G Saye rernment mini budget ER SO EONA SBSR Reporting Period Maintenance Cumculum Reference Data Maintain Reporting Period Step 3 of 5 Select scholastic years and set cutoff date gt Best Start and SBSR gt Reporting Period Maintenance You are setting up a 2008 reporting period for Penrith High School for students in years Years 7 to 12 Reporting Group Maintenance Specify the year groups and dates for this reporting period Curriculum Test gt Enter Student Results gt Manage Student Status Tick the b to include th in thi ti iod Year 7 Year 8 Year 9 Year 10 Year 11 Year 12 ic e boxes to include the year in this reporting period ofojojo General Functions Select the dates for key events in this reporting
126. rt student s achievement in this class within each reporting group allowing for teachers reviewers or approvers to switch off particular KLAs or courses SBSR Student Results Maintenance Enter Student Results By Student Organisational Unit School Student SRN Scholastic Year Report Name Shoot EE ET To remove an unnecessary KLA or course change to No gt lt Course ss Report student s achievements in this class Yes Yes Overall Achievement Learning Area outstanding high sound basic limited Not Required When the drop down is set to No the particular KLA Course will not be included within the student report Cancelling Uncancelling an entire Student Report Where a school will no longer be responsible for writing a report for an individual student it is possible to remove the report from printing In Managed Student Status apply the filtering that displays students who are current and previous members of the group and allows for the generation of all classes where a report is required General Comment and Student Personal Profile Page 99 SBSR version 5 0 User Guide gt ERN School Enrolment ra SBSR Student Status Maintenance gt Curriculum Reference Data Student Status Maintenance gt Best Start and SBSR General Functions Search Criteria Organisational Unit School FT 4 Calendar Year 2009 Reportin
127. rtificate Il in Sustainable Energy Career Start UEE22107 RTO South Western Sydney Region 90072 Trainee Apprentice Neither v Always optional Training Contract ID DISABLED Attendance Comments 07 50 Down filling 5 available by Effort clicking column Units of Competency header Code Name Credit Not Transfer Continuing Achieved Withdrawn UEENEEHOO1B Carry out basic repairs to computer equipment by repla UEENEEHOO2B When Codes selected in My Profile AQF codes will display UEENEEEO48B UEENEEDOO1B ojo o VET levels of achievement UEENEEE007B UEENEEDOO4B Use engiy Codes column can be turned off UEENEEEO41B U t F se rout in Reporting Period Maintenance UEENEEEOO1B UEENEEKO13B Apply sustainable energy practice in daily activities ee UEENEEDOO2B Assemble set up and test personal computers Teacher Comments Wendy Wendy s 0 600 Comment Starters Commitment to Learning Social Development sometimes usually rarely usually sometimes rarely a gt gt VET Mark Boxe s can have different headings to those associated with Standard Reporting Groups Marks Box x V4 2 Construction X Student Results Review e To add a comment click inside the c
128. s 6 and 12 to half past and o clock He can name and sketch prisms pyramids cones cylinders and spheres Science and Technology noe sone em EB Teacher comments Reeve is able to identify the names of the planets in our Solar System He has developed a sound understanding of the components and size of the Solar System and is able to list some of the similarities and differences between the planets and the sun He has enjoyed learning about human exploration into space and has used the computer to complete particular activities including research Date Issued 01 08 2008 Page 2 4 To determine which reports are ready to be printed the approver should choose the Manage student status navigation button Reporting Period Maintenance Reporting Group Maintenance SBSR Student Status Maintenance Enter Student Results Review Report gt Manage Student Status Review Report Reports General Functions PPPE Organisational Unit School Calendar Year 2009 v gt My Reports gt My Profile gt Log off Reporting Period Roll Class Course Class 2009 Stage 1 Semester 1 1G Report approved Bulk Approve Bulk UnApprove Select All for final printing X Select Student Name Current Status Functions Available Chirgwin Rocco Approved UnApprove Click the Coleman James In Progress Review check box Crimeen Reece John In Progress Review prior to Cowlishaw Thalan Not Starte
129. s from the list or select All to display all Roll Classes on the summary report then select either a student from the list or All students Step 3 Click the check box if the General Comment is required Step 4 Give the report being generated a meaningful name or leave blank for a default name to be given Step 5 Schedule when you wish the report to be generated or leave as now Step 6 Decide if the Report to Parent summary is required to be sent to your email address Step 7 Click on Schedule Report a message will confirm the report was generated Select My Reports to view the report Printing Reports Page 106 SBSR version 5 0 User Guide Printing Student Group Listing Report This report allows schools to check if enrolment and curriculum data required in the SBSR setup process has been entered correctly Print options allow schools to prints reports displaying some or all of the following information e Roll classes within a scholastic year e House Groups within a scholastic year e Course class information for a scholastic year e Curriculum Information for courses within a scholastic year e Other activities for all students within a scholastic year e Number of courses enrolled by a student within a scholastic year e Warning for individual students within a scholastic year for possible membership to multiple Roll classes absence of other activities and classes not set as
130. s need to ensure that a course has been created in ERN and linked to a curriculum offer To add the reporting group to a particular reporting period choose the Report Group Management navigation button and use the filtering to select the appropriate Calendar Year Reporting Period and Scholastic Year Select Go A button will appear at the bottom of the screen allowing schools to Add Reporting Groups SBSR Reporting Group Maintenance Maintenance SBSR Reporting Group Search Report Groups Organisational Unit School Calendar Year LDLo SA 2009 x Reporting Period Scholastic year Status 2009 1st Semester Kinder v Kindergarten v All J Show Legend Choose Calendar Year Reporting Period and Scholastic Year and then select Go View reporting group Learning Prot Reporting Groups Course Class Curriculum Offer A Effort AoL Marks Status i K 2 Kindergarten Creative Creative A AR No Available i K 2 Kindergarten English English Use this button to No Available i G K 2 Kindergarten HSIE add reporting No Available b groups after teacher data entry has begun i K 2 Kindergarten Science j Ge Available i amp K 2 Kindergarten Mathem Available i K 2 Kindergarten PDHPE Available v ave Change Status Add Reporting Groups After selecting the Add Repor
131. s or options may be locked for further editing To modify a reporting period select the previously created reporting period by clicking on the table that appears in the lower part of the screen Follow the same steps used to create the reporting period Fields that are not locked can be edited Please note It is recommended that reporting period set up is confirmed and approved prior to any assessment data entry by teachers Fields that require a new ERN import may not be edited once teacher data entry has begun please see table below If those fields require editing a new reporting period must be created for that particular cohort and therefore any student data previously entered by the teacher will need to be re entered Checking Courses and Classes Page 71 SBSR version 5 0 User Guide Will change Will change require ERN require ERN import import Change template Add or remove effort meter Change managing dates io Add or remove mark boxes YES Add or remove Commitment to Learning or Social Development entry Correct spelling error NO Add E other YES activity Edit existing mark box aa Add or remove general a comment Change VET Reporting Add or remove VET Mark Options Boxes Change front page text After all changes have been made the software may attempt to import data from ERN The software will inform users that this is occurring on the Save and Exit screen Cancelling a Repor
132. school Based Student Reporting School Based Student Reporting Version 5 0 SBSR v5 0 Software User Guide Secondary Schools February 2011 MEALS 2 State of New South Wales through the NSW Department of Education and Training 2009 G All rights reserved http www curriculumsupport education nsw gov au index htm K 12 TERMINOLOGY ERN School Enrolment fal i School Reference Data Curriculum Reference Data SBSR Report Peer Qgmparison SBSR Report Progress SBSR Report RTP Summary SBSR Report Report To Parent Report Best Start and SBSR gt Reporting Period Maintenance Reporting Group Maintenance Enter Student Results gt Manage Student Status Organisational Unit school dS gt Reports Roll Class YEAR K 2 Focus ALL ba gt Scheduled Jobs My Reports Run Report Now gt My Profile Email Notification Log off Navigation buttons X Report Schedule MEALS State of New South Wales through the NSW Department of Education and Training 2009 All rights reserved http www curriculumsupport education nsw gov au index htm atre at Ut bal OF EDUCATION f AND TRAINING K La CONTENTS fUcigen ots c 5 Aare erence mere ne ee ee a ne ee ee 2 Process for implementing SBOR aienea aaae tetemmrr cerry ae erent tr ane te rere retreat 6 Preparing to Use SBSR software xscastcesest ccataustscisustscoscseuten
133. screen will appear SBSR Student Results Maintenance Enter Student Results By Course Search Critena Organisational Unit School Scholastic Year All gt KLA Subject All gt Filter for Scholastic Year and KLA Subject e Filter for Scholastic Year and KLA Subject and click Go e The following screen will appear Entering Student Results Page 88 SBSR version 5 0 User Guide SBSR Student Results Maintenance Enter Student Results By Course Search Criteria Organisational Unit School Scholastic Year Year 2 KLA Subject English gt Click anywhere on the row to select the group for data entry X Student Group Offer Curriculum Offer Reporting Period Roll Class Scholastic Y 2S Year 2 English English 2009 Year 2 Semester 1 n a e Select the required group by clicking anywhere on the row e To allocate a judgement for the various learning areas click on a coloured achievement level button and allocate this judgement to particular students by clicking within the learning area cells e To allocate the same judgement to all students in a particular learning area select a coloured achievement level button and click the column header once for that learning area A dialogue box will appear Click OK e To allocate the same judgement for all areas of learning for a particular student click once on the student s first name A dialogue box will
134. sideration needs to be given at this point to the type of reporting template to be used Curriculum Offer Maintenance Bulk Clone Curriculum Offers Curnculum Offer Maintenance Search Criteria Curriculum Offer Details Organisational Unit School Offering Status Academic Period A Available Mi 2011 Calendar Year 27 01 2011 to 17 12 2011 v KLA Subject Details Scholastic Year Learning Program Type KLA Subject Year7 M Standard Normal bd ALL Click on the view Learning Areas icon to modify Learning Areas in a school created cloned Curriculum Offer Show DET Curriculum Offers gt Curriculum Offer Name Offer Code OASIS LPT Status Yooo 418 ah apelin 5 h aG A Saal beatae ae il gt a Tatars ee ee a sain ee A AN pas 1 English 7ENG 7ENG STD AVA Adding a Learning Area or Unit of Competency After listing the curriculum offered by your school see section Customising Learning Areas Units of Competency for Courses Offered click the modify learning area icon found next to the offer requiring customisation A screen will appear listing default Learning Areas and Available Learning Areas for the Curriculum Offer selected For VET Curriculum Offers Units of Competency will be displayed DET Learning Areas have been loaded for Stage
135. st Step 2 Select a student from the list or leave as All Step 3 Select the Print Mode to either Preview or Final depending on the readiness of the student report s Setting to Preview will print a Draft watermark on the report Step 4 Schedule when you wish the report to be generated or leave as now Step 5 Decide if the student report s is required to be sent to your email address Click on Schedule Report A message should appear confirming the report s was generated Go to My Reports to view the report Enter the date the report was requested if not the current date and click Go Note Default filtering is set on this screen to show students who are current and previous members of a particular group Should you wish to print a report only for students who are current members of the group or for only those students who have left the group filtering besides Show Students Who must be changed Printing Peer Comparison Report This report tabulates the number of As Bs Cs Ds and Es for all students in a particular year cohort in all Key Learning Areas uf Welcome to NSW Public Schools gt ERN School Enrolment SBSR Reports gt Curriculum Reference Data z Peer Comparison gt Best Start and SBSR Use the drop ee down to select Calendar YeaPs 2009 v the desired reporting period x Reports REEE report type Scholastic Year
136. t 5 ERN School Enrolment Curriculum Offer Maintenance gt Curriculum Reference Data gt Curriculum Offer Maintenance General Functions Curriculum Offer Maintenance Search Criteria gt My Reports icul ff il gt My Profile Curriculum Offer Details gt Log off Organisational Unit School Offering Status Academic Period amp ALL b 2008 Calendar Year 29 01 2008 to 21 12 2008 v Choose KLA Subject Details Curriculum Scholastic Year Learning Program Type Click the drop down menu to select ESL Maintenance KLA Subject ALL and Learning adjustment filtering O ffer Kindergarten Standard Normal Select an individual subject or all KLAS For assistance The Curriculum Offer Maintenance screen will allow users to filter curriculum being offered according to Offering Status four options are available e Draft lists curriculum that is in preparation of being offered to particular classes e Available lists Curriculum Offers which are ready to be attached to particular class es e Cancelled lists Curriculum Offers that have been previously cancelled e All lists all Curriculum Offers attached to the school independent of their offering status Academic Period A period of time that reflects a portion of a school year i e from the first day of Term 1 to the last day of Term 4 Scholastic Year A Year cohort within the school E g Year 1 Year 8 Learning Program Type Lists th
137. t Reece limited Danie Addison Click Save Alicen every 10 minutes Cancel Save Save amp Exit AR e de dAn de dE A de dE AR A dE ARE AE A Comments can be added by clicking on the closed book icon which appears in the last column Comments can be typed copied and pasted or composed using the comment starters see Data Entry by Student for details When any data entry has occurred the book will appear as open To calculate an overall achievement grade click on the calculator icon that appears next to the student name Once clicked the software will make a recommendation for overall achievement for that particular student This grade can be overridden at any time by the teacher To calculate overall achievement for the whole class click the calculator icon found in the top left hand corner of the table Teachers can edit this grade using their professional judgement Ensure Save and Exit is clicked on completion of class results Complete other KLA results as required Once all judgements have been entered in the course entry screen primary school teachers and high school reviewers will need to finalise the student report by completing the optional general comment and student personal profile This can only be accomplished by selecting the Student results review screen within data entry by student option see Section on Completing the General Comment and Student Personal Profile
138. t Start and SBSR General Functions Sag Cours cas ioe Mtoe aco Serer the Activity type gt My Profile gt Log off Group offer name Curriculum Offer Scholastic Years Staff Size TA R Year 5 English English 5 McCarthy Mystie 70 amp c Wr Year 5 Mathematics Mathematics 5 McCarthy Mystie 70 amp c AR Year 5 Science and Techno Science and Techno 5 amp Wr Year 5 English ESL English ESL 5 Click the g ac TA R Year 5 HSIE ESL HSIE ESL 5 symbol of the ae BR R Year 5 PDHPE LAD PDHPE LAD 5 class you wish to c TA R Year 5 PDHPE ESL PDHPE ESL 5 transfer students amp c from Clone Bulk Create Course Class Checking Courses and Classes Page 60 SBSR version 5 0 User Guide A screen displaying all students enrolled in the class will appear Choose students you wish to transfer either by selecting individually or using the select all check box found above the last column on the right Students In KSS Kindergarten Literacy Click individual students or use the select all box Offering name Activity type Expected size Curriculum Staff KSS Kindergarten Literacy Best Start Assessment 20 Literacy MRS Deli Show students who are current members Show Legend x SRN Student name Gender D O B RollClass Registration status E Crawford Kyle M 2002 K KSS Enrolled In Attendance E Cro Tahlia F 1 2003 K KSS Enrolled In
139. t Start and SBSR Manage Student Status Best Start and SBSR Reports Best Start and SBSR Reports SBSR version 5 0 User Guide Class teachers Reviewer SBSR Year Coordinator Page 9 SBSR version 5 0 User Guide PREPARING TO USE SBSR SOFTWARE If you are planning to adopt SBSRv5 there are several tasks that need to be undertaken before using the software These can be done at any time e Check that all potential users of the software including all teachers know their DET login names and passwords If staff do not know these details they should call the ITD Helpdesk on 1800 338 483 e Review and update your school s ERN data SBSRv5 will download a range of data from your school s ERN records including students names teachers names and serial numbers subjects and class lists Although SBSRv5 allows for changes to be made to data while it is being used accurate initial data will mean that the workload for school staff later in the process will be minimised e Ensure that you have an agreed and efficient process in the school for making decisions about reports to parents During the process of setting up your school s reports using SBSRv5 you will be required to make decisions about reporting periods templates and other matters In most cases these school based choices will best be determined in consultation with staff and perhaps parents e Check that your reporting timeline includes some allowance for s
140. t Starter to a Curriculum Learning Area or VET Unit of competency Select the Curriculum Offer Maintenance navigation button and select appropriate Offering Status Academic Period Scholastic Year Learning Program Type or KLA Subject options as required gt ERN School Enrolment Curriculum Offer Maintenance Bulk Clone Curriculum Offers gt School Reference Data Curnculum Offer Maintenance gt Curriculum Reference Data gt Curriculum Item Maintenance gt Curriculum Offer Maintenance gt Best Start and SBSR General Functions gt My Reports gt My Profile Click Curriculum Offer Maintenance navigation button Log off Search Criteria Curriculum Offer Details Academic Period 2009 Calendar Year 27 01 2009 to 18 12 2009 v Organisational Unit School Offering Status Candelo Public School amp Available KLA Subject Details Scholastic Year Learning Program Type Standard Normal lt Kindergarten KLA Subject ALL Show DET Curriculum Offers Complete filtering options and select Go Click Go and a list of Curriculum Offers as per selected criteria will appear Select the view learning area icon Ey found next to the curriculum offer A screen will appear listing default Checking Courses and Classes Page 29 SBSR version 5 0 User Guide Learning Areas for the curriculum offer and the A icon which will allow the
141. t To Parent Summary RTP usmasi eaea aaaea 106 Printing Student Group Listing REpOFi assina aaa iaaa iaae EAEAN 107 Printing Requested Reports To a Local Printer s sessssssresressrssnenrensnssnensnesnnonrennnnnnonrennnnnnnnnennnnnnnnnnnnnnnnnnnna 108 Unzipping Using the Right Click Method s sss sssssssssrsssnensnsnrnssnesnnennnennnnnnnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnnnea nne 110 Unzipping Using Winzip WiZard ssssesesssssesesssessssesecscsesssseseseseseecscscsseseseseseeseseacececacesesesesesessesnecatacaseeeees 111 Ponne e Tn Re 80 an N er 113 PROCESS FOR IMPLEMENTING SBSR Responsibility Tasks etal Curriculum Learning and Innovation Centre School Principal CRD Curriculum Offer Manager ERN Group Offer Manager SBSR School Co ordinator Preparing to use SBSR software Define Curriculum Learning Areas and Comment Starters Management if CRD Make available online resources for SBSR implementation Allocate permissions to school staff to use SBSR through the Access Management Utility Review Curriculum Offer Maintenance Customise Learning Areas associated with curriculum Managed Units of Competency for VET Courses Ensure the accuracy of reporting groups Create courses where necessary and link to new Curriculum Offers Create other activities groupings Create groups for ESL VET and Learning Adjustments where required set up SBSR reporting peri
142. t group offer was saved successfully Student Group Offer A new course has been created without staff and students Schools will then need to attach a teacher and place students in the group created Note To add staff and students see section on Adding Removing Staff and Students Creating a Vocation Education amp Training VET Course STEP 1 To avoid duplication of VET courses it is advisable to list the existing courses within ERN Choose ERN School Enrolment Navigation button Click Place Management Go to the Student Group Offers tab Select Course Class in Activity Type drop down menu Checking Courses and Classes Page 45 SBSR version 5 0 User Guide All school courses will appear on screen From this screen you can further filter classes shown by Calendar year Enrolment Type Scholastic Year Sub Enrolment Type for SCAS Offering Status Activity Type Staff Click Go The software will list courses as per selected criteria Registration Offers Student Group Offers Staff Maintenance Filter for Scholastic dh i j Student Group Offer Maintenance Year required School Calendar Year Scholastic Ye Offering Status E Year3 Available Enrolment Type Sub Enrolment Type Activity Type Staff a A Car Class from the drop down menu X Curriculum Offer Filter Curriculum s K Group offer snag Offer Curriculum Scholastic Staff S
143. taff training in SBSRv5 SBSRv5 has been made as user friendly as possible but users in all roles will still need support While a range of on line and other support is available you should ensure that your in school reporting timelines for the various grades allow for teachers and other staff to acquire familiarity with the software e Check the condition of your school s logo The capacity of SBSRv5 to show your school s logo on reports will require that you provide an image to the DET Information Technology Directorate ITD that meets certain technical specifications See http www curriculumsupport education nsw gov au timetoteach report sbsr administrators htm e Check the printer and other hardware capability in your school Once the SBSRv5 reports have been written and approved they will be provided to the school as pdf files The school will need the capacity to print those files to an acceptable standard Similarly it would be advisable to check arrangements for staff access to computers with adequate internet connection for completion of their data entry within the reporting timeframes For schools using Macintosh platforms it will be necessary to ensure that the Firefox v1 5 0 5 or later internet browser is installed on each computer Preparing to use SBSR software Page 10 SBSR version 5 0 User Guide SECURITY LEVELS WITHIN SBSR SBSRv5 is roles based it requires the Principal to assign a role to
144. tes a Copy all students from original group M Copy all staff from original group M cones soe Saw anoxt_ a Complete the identification details The fields marked with are mandatory Group name Course name shown in ERN By default the software will label the class created a copy of an existing course Change this name to be the name of the new course Should you wish to change the curriculum offer click the magnifying glass To view information about the default existing curriculum offered click the folder icon Checking Courses and Classes Page 52 SBSR version 5 0 User Guide amp Search Curriculum Offer Curriculum Offer Search Curriculum offer cloned can be changed by using the various drop down menus Scholastic Year Year 3 Academic Period 2009 Calendar Year 27 01 2009 to 18 12 2009 KLA Subject KLA DET CA Creative Arts Learning Program Type Standard Normal Click Go and make appropriate selections as follows Expected size Number of students expected to be in the course This number must be greater than zero From date Date course will commence To date Date course will end Default Sub group A default sub group will be automatically updated with students and learning areas from the class originally cloned Choose either Yes or No Is a reporting group Select Yes to ensure a SBSR report is iss
145. thin the school E g Year 1 Year 8 KLA Subject Select Other subject or KLA Learning Program Type Choose from Standard Normal English as a Second Language Learning Adjustment or Life Skills These will vary from stage to stage Qualification Only applicable to VET courses All curriculum offers for VET must have a qualification for SBSR reporting This field will not appear for English as a Second Language Learning Adjustment or Life Skills Curriculum Item Selections within this drop down menu will be determined by selected Scholastic Year KLA Subject and Learning Program types Choose from the options presented Choose Create course Curriculum Offer Name The name of the course that will appear in the ERN school enrolment systems This field is mandatory and the course name must not exceed 128 characters Curriculum Offer Print Name The name of the course that will print within SBSR reporting This name must not exceed 128 characters Start date Course commencement date This field is mandatory To date Course end date This field is mandatory Mandatory for all students Schools can choose if the course being created will be deemed mandatory for all students i e all students in a particular cohort will participate in the course for the set academic period Roll class course This option needs to be set to No as it is only required when creating a roll class Report Required Allows schools to dete
146. ting Groups button reporting groups created after the initial import of school data into the existing reporting period will appear Entering Student Results Page 79 SBSR version 5 0 User Guide Ei Add Reporting Groups Search Reporting Groups HST i Search Criteria Choose the l reporting Calendar Year Reporting Period fi i BGHS 2009 Y7 10 MY T2 Desc groups you wish to add X School Course Class Acad Per Curriculum Offer Burwood Girls High School Geography 2009 Geography Mandat MR G Armitage Gins SS teak ea L select the Add W Reporting Groups button Reporting groups added will need to be set as available for teacher data entry from the Report Group Maintenance screen ENTERING STUDENT RESULTS SBSR software is accessible via the DET portal To launch the software teachers are to select the My Applications tab within the portal and then select the SBSR School Based Student Reporting hyperlink Our Intranet Choose the My NSW Department of Sy cooks My portal My applications My websites My training My favourites My profile My help desk i i This section lists only those applications and terminal servers that your Portal log in gives access to My Applications y f ppi r y ii Take me to the DET Intranet Which links you see is determined by several factors including your Portal Role Location Number and Group memberships For further
147. ting Period A previous reporting period that is no longer active may be cancelled to remove it from view on the screen To cancel a reporting period click on the particular reporting period to be cancelled Change the status of the reporting period from Available to Cancelled Then click Save gt ERN School Enrolment bal SBSR Reporting Period Maintenance Best Start Reporting Period School Reference Data Maintain Reporting Period Step 1 of 5 Identify Reporting Period gt Curriculum Reference Data Create and name a New reporting period to define the reporting timeframe scholastic years and template features for a report to parents There are five screens to be completed gt Best Start and SBSR gt Reporting Period Maintenance gt Reporting Group Maintenance Select the options and type the required text in this and the following screens To cancel reporting Enter Student Results This information will not be saved until Save and exit is selected on the last screen period change status gt Manage Student Status from Available to Type a Reporting period name using the scholastic years and time of year eg Y3 6 08Sem1 Cancelled gt Reports gt Scheduled Jobs General Functions Organisational Unit School Status hi In calendar year 2009 for students in years Years 1to6 gt From date 02 03 2009 To date Reporting period print name First Semester
148. ts click on the ticked check box that appears next to the staff member s name The tick will disappear once selected Rights can be reinstated by clicking the check box a second time ve ode Access Management Utility Provision Applicatio lew gt teh F gt Page v Tools B wa Our Intranet NSW Department of Education amp Training Search DET Intranet Our Intranet NSW Department of Education and 2 a Training i View Help Enrolment and Registration Number Public School Home Logoff This is a real time application as you make changes on this screen user records amp security profiles are being updated immediately Some Staff members are listed twice at the same location because they hold two positions at that location i e A full time Temporary position or a Casual position Filter Teacher Non Teacher Casual Teacher Casual Non Teacher Others Show Position Staff List Enquiry Only Principal Student Administration Student Registration Bridget Arquilla Michelle ne es a to Jennifer T e stat memper wnose Jennifer rights are to be revoked Fiona galt a a a M a ee O a aaa pom Pa Me git T a N E N If a staff member does not appear within the list presented the principal will need to contact the Helpdesk on 1800 338 483 Security levels within SBSR Page 14 SBSR version 5 0 User Guide SETTING PREFERENCES WITHIN SBSR SOFTWARE MY PROFILE Teachers of SBSR can
149. ts the counter will become highlighted in red and a message will appear at the top of the screen e Shortcuts have been added to the software to ensure correct spelling of the student s name To insert the student s name press the F2 key or double click the student s name Pressing the F8 key or double clicking will add the possessive form of the student s name e g Ryan s Entering Student Results Page 82 SBSR version 5 0 User Guide Welcome to SSW Public Schools SBSH Student Hasulis Mamtananca efter Stucke Results hy Student MEAL U Organisational Unit School Student SRN Scholastic Year Report Name Se SSS ES Use these buttons to display other Open All Panels Coss All Panels KLA panels below Overall achievement can be overridden by the teacher at any time OverallAchiavement mion Oo O 0O 86 EE Report sbudent s achievements in this class Ate C D E 5 42 2 1 Leary Aren outstanding Applies understanding of professional dance works to o D Judgements are Composes dance to communicate ideas O entered by clicking Demonstrates dance technique ond performance quality D the appropriate cell a a limited Mot Required Identifies and explores space time and dynamics Teacher Comments Spell checker and character count Comment starters to support comment writing are found here Comment Staters Socii Lawson Co
150. tton Curriculum Offers available for the school will appear in a table Select the offer required If a school has amended the default Learning Areas of the DET Curriculum Offer they will be signified by the 2 icon select the appropriate offer by clicking anywhere on the row Checking Courses and Classes Page 39 SBSR version 5 0 User Guide Search Curriculum Offer Curriculum Offer Search Scholastic Year Academic Period 2006 Calendar Year 29 01 2006 to 21 12 2006 KLA Subject KLA DET PDH PDHPE School course with Na ype Learning Adjustment ex PLP modified learning Choose the course required Curriculum Offer Name Curriculum Offer Code Learning Program Type Status Physical activity and sports S4 PASS E LA_07 Learning Adjustment fex PLP Available PDHPE LAD S4 PDH M LA_0O 7 Learning Adjustment ex PLP Available Physical activity and sports S4 PASS E LA_07 Learning Adjustment ex PLP Available DET courses with default learning areas if they exist Once a row has been selected the following dialogue box will appear Select OK or Cancel Windows Internet Explorer P CurriculumOrFer has been changed Do you want bo rename student Group Offer to default name Physical activity and sports studies CEC LAD f Complete the identification details The fields marked with are mandatory Group name Course name shown in ERN Expected size Numbe
151. ued Copy all students from Original group Tick or leave box empty Copy all staff from original group Tick or leave box empty Once the form has been completed ensure the Save button found at the bottom of the screen is selected A message will appear confirming that data entered has been saved amp Student Group Offer The student group offer was saved successfully Student Group Offer Adding a Staff Member to a Course Should a teacher not be allocated to a course the following steps need to be followed Checking Courses and Classes Page 53 SBSR version 5 0 User Guide e Select the ERN school enrolment navigation button and then choose the Place Management navigation button e Select the tab Student Group Offers and then select the course that requires editing by clicking anywhere on the row Click ERN School 4 Enrolment first Choose Student Group Offer tab gt ERN School Enrolment Registration Offers Student Group Offers Staff Maintenance gt Registration gt Student Enquiry Ch 9 Student Group Offer Maintenance Data Harvest i Click Place School Calendar Year Scholastic Year Offering Status Place Management Management A 2008 v 5 Year 5 v Available v Registration Offer Setup gt Reports Enrolment Type Sub Enrolment Type Activity Type Staff gt Curriculum Reference Data All v ALL
152. ures procedures knowledge practices Effort Comment SITXCOM001 SITXCOMO01 SITXCOMO02 SITXENVO01A SITXOHSO02A No calculator Units of Competency function selected e Comments can be added by clicking on the closed book icon which appears in the last column Comments can be typed copied and pasted or composed using the comment starters see Data Entry by Student for details When any data entry has occurred the book will appear as open e Once all judgements have been entered in the course entry screen high school reviewers will need to finalise the student report by completing the optional general comment This can only be accomplished by selecting the Student results review screen within data entry by student option see Section on Completing the General Comment COMPLETING THE GENERAL COMMENT The General Comment can be entered into the software using either 1 The Student results review tab found within the Enter Student results screen when data is entered by student or 2 Using the Managed Student Status Screen see Section below Completing the Report and Reviewing for Accuracy Entering Student Results Page 92 SBSR version 5 0 User Guide When entering data by student using the Enter Student Result navigation button the Student results review tab needs to be selected by clicking on the X which appears to the left and right of the screen In high schools o
153. v CCL Course Class v 4 gt Best Start and SBSR General Functions Select Course class gt My Reports as the Activity type gt My Profile ES gt Log off Group offername Curriculum Offer Scholastic Years Staff Size McCarthy Mystie 70 WR Year 5 English English gmatics Mathematics McCarthy Mystie 70 Wr Year 5 Science Science and Techno Click anywhere bie o MR Year 5 me Click the name of the on a row to mea Pp class you wish to add select aE be be be Ge fe pe pe e Kel o Kel o Kol e ew EUS U EHS v E a teacher McCarthy Mystie 0 Clone Bulk Create Course Class Bulk Clone Course Class Click the Add Staff button located at the bottom of the screen Multiple staff can be linked to a course FN pa COON e aatre waat dadin all yr oe i ai el ey gre Fromdate 31 01 2008 ra Todate 21 12 2008 Ta Is a default subgroup Yes v Is a sub group of Is a Reporting Group X OASIS Cross reference Info Click the add More than one teacher can staff button be linked to a class Canca A window will appear where you can either 1 select from a list of teachers linked with your school 2 search the human resources employment database for a particular teacher or 3 change an existing teacher that is already linked to the course Checking Courses and Classes Page 54 SBSR
154. ve or Save and Exit button located at the bottom of the screen A message will appear confirming the creation of a new curriculum offer and a house icon will appear denoting that the offer has been created in house To ensure that course creation details are sent to OASIS users should also complete the OASIS Cross Reference Information section of the screen Aa a Pv a Ge werny pe ae u p Per i gt a by ef PO pe re i i Y k a pi pe wa A SS _ Cofiise Fte D 1 8 Fee Description 0 128 Offering Status Draft v X OASIS Cross reference Info To open the OASIS Cross reference info tab click the x Indicates mandatory field Fields to be completed include Vv A OASIS Cross reference Info If a code is not entered an Oasis code will be OASIS Course Code __o s automatically generated OASIS Course Name 20 when Save and Exit is selected OASIS Fee Description Joy20 OASIS Print Name 0 30 Cancel Save Save and Exit OASIS Course Code If a code is not entered by the school an OASIS code will be automatically generated OASIS Course Name This is the name of the course that will appear in OASIS This name must not exceed 20 characters OASIS Print Name This is the course name that will print when a report is generated within OASIS This name must not exceed 30 characters OASIS Fee Description Description of
155. w Registered Training Organisation Name and Number e Inclusion of a a course context statement or course description on VET reports e Display of the Australian Qualification Framework Competency Code Checking Courses and Classes Page 68 SBSR version 5 0 User Guide e Inclusion of up to 4 mark boxes which will appear for all VET reporting groups regardless of qualification Each VET mark box can be customised to meet the needs of a school Mark boxes left blank or unused will not print on the finalised report VET mark boxes can only be edited from individual year pages and can differ from mark boxes used for standard courses Social development Schools should type relevant social development entries for scholastic years found within the reporting period limit of 55 characters The order of the entry on the final student report print sequence can be manipulated by using the red and blue arrows on screen No more than 6 social development entries can be entered Commitment to learning Schools should type appropriate Commitment to learning entries for scholastic years found within the reporting period limit of 55 characters The order of the entry on the final student report print sequence can be manipulated by using the red and blue arrows on screen No more than 6 Commitment to learning entries can be entered Other School Activities This section is mandatory This section of the screen will appear on individu
156. wledge and Understanding Learning Area deleted Communication within Curriculum A Planning conducting investigations Offer Maintenance Tick ia Alt Curriculum Offer Learning Areas Febe g Learning Area Print Seq exicis A Knowledge and Understanding New Learning Area added img z Planning conducting investigations within Curriculum Offer within Sa Problem solving Critical thinking Maintenance Reporting New Learning Area to be added Group Click the Refresh Learning Areas button to update reporting group Learning Areas Click the Refresh Learning Areas button to import required learning areas or Units of Competency into the reporting group Entering Student Results Page 77 SBSR version 5 0 User Guide Adding students to a Reporting Group after the Reporting Period to date has expired Student changes in ERN can be imported into SBSR at any time prior to the report issue date Located on page 4 of the reporting period setup To add the students to a particular reporting group choose the Report Group Management navigation button and use the filtering to select the appropriate Calendar Year Reporting Period and Scholastic Year Select Go SBSR Reporting Group Maintenance Maintenance SBSR Reporting Group Search Report Groups Organisational Unit School Calendar Year 2009 v Reporting Period Scholastic year Status 2009 Y7 10 Years All v
157. y 66 selecting Scholastic Years and Cut Off Dates narimniannaia E 67 Sev RepOriing Parame leTni A ERAAI 67 Mporun a Front ER Nicoren a ne ee eae rere 71 MOI YING a Reporine Period saa N A uae 71 CanGelline avRE DOr ee Porod rocassa A T A 72 Re ACtivating a Reporting Period iarseusnsioninsiniiiinana iiA AEA 73 ClOmING L Repor ne Periodas T A ate teats 73 REPORTING GROUP MAINTENANCEaccacedtavinctatenataretentinceeackiadacainmeacuadeauntenr 74 Checking and Adjusting Non VET Reporting Group ecesssssesesesssseesssssseseseesenesssessensneneaeaseneneeaeaeeseneaees 74 Setting Non VET Reporting Groups for Teacher Data ENntry ccsssssssssesessessssseseesessseaeeseneseeaeeneneeseaees 75 Setting VET Reporting Groups for Teacher Data Entry c ececsesssseeseessssseseesenensseseeneseeseeseneneeaeaseneeaees 75 Editing Learning Areas and Units of Competency within a Reporting Group cscs 76 Adding students to a Reporting Group after the Reporting Period to date has expired 78 Adding a Reporting Group after Teacher Data Entry ceccseessseeeseteeeenessieseeeeneneeaeeseneneeaseneneienaeeneen 79 Entering Student FC SUES ission naaa AAAA RAON AEri EANNA 80 Data Entry By Student NON VET COURSES 10 sssssssssesssessssessessssseseasecsssseaeasessseneanecessseneanecsesaeaeanesseaeaees 81 Data Entry By Student VET COURSES ccesesssesseseesetesseseseseseseeneneseseeseneeseseeseneasaeaseneeaeaeaeeneeaeaeaseneaeaees 85 Data Entry By

SBSR v5.0 Software User Guide Secondary Schools

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