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1. bd Rows 1 14 of 37 Top Previous 123 Next Bottom Figure 2 1 Group Maintenance page 2 1 Details The Details section allows you to select a function groups for the security assignment This section also allows you to modify the name of a group Groups are used to categorize the users of the system and easily assign their security rights in accessing the system System Administrators could be assigned in a single group Instructors can be assigned in another group Students in another group and so on h J Education Solutions Development Inc Page 36 DISCOVERY Net User Manual 2 1 1 Group ID A drop down list box that indicates the unique identification number of the function groups available in the system You must select a group ID from the list to set the group s security rights on the menu items This field is unavailable when adding new function groups The system automatically generates an ID for a newly created function group 2 1 2 Group Name Indicates the name assigned to the Group ID selected You must specify a Group Name before saving Otherwise the page displays Group Name is required 2 2 Security Rights The Security Rights section allows you to specify the group s security rights for each menu item in the system You may select a specific node in the tree list that corresponds to a page in the system and assign the district and school access rights of the function group Please refe
2. DISCOVER Ynet Microsoft Internet Explorer STUDENT SEARCH SEARCH Criteria Last Name smith First Name Student ID Student SSN Gender Ea v I Search using Alternate Names Student Name SMITH AILEEN SMITH COLEEN SMITH CASEY SMITH WARREN SMITH WILLARD SMITH ELSA SMITH DEREK SMITH ROSE SMITH DEVIN SMITH RICHARD Rows 1 10 of 2013 Top Previous 12345 Next Bottom Figure 26 1 Student Search window 26 1 Search Criteria The Search Criteria section allows you to specify criteria needed to locate existing student records from the database 26 1 1 Last Name Indicates the last name of the student to be located 26 1 2 First Name Indicates the first name of the student to be located 26 1 3 Student ID Indicates the unique identification number assigned to the student to be located J Education Solutions Development Inc Page 78 DISCOVERY Net User Manual 27 26 1 4 Student SSN Indicates the social security number of the student to be located 26 1 5 Gender A dropdown list box that indicates the gender of the student to be located If you want to locate student records regardless of gender select ALL before searching 26 1 6 Search using Alternate Names A checkbox that indicates whether only student s alternate names are to be located or not Selecting this locates for all alternate names of students that match the criteria specified 26 2 Search Re
3. Street Direction Indicates the street direction of the block record to be located Block Code Indicates the code of the block record to be located Zip Indicates the zip code of the block record to be located J Education Solutions Development Inc Page 54 DISCOVERY Net User Manual 6 2 Search Result The Search Result section details the block code and description low and high number for the house no street name and direction zip code and list of schools of the block records that match the criteria specified Clicking the column header link sorts displayed records by the name of the link clicked For example clicking Block Code column header link sorts displayed records by block code You may select a block record and display it on the field in the parent page by doing any of the following e By clicking the Block Code link on the first column of the block record you want to select e By double clicking the block record you want to select 6 3 Search Click SEARCH to locate block records that match the criteria specified 6 4 Ok Clicking OK allows you to continue saving the entered information on the new address record of the student if valid Otherwise the address record is validated 6 5 Cancel Clicking CANCEL closes the Block Search window and returns to the Primary Info page without saving the new address information 7 Course Search The Course Search window allows you to locate course s with corr
4. User Manual 1 2 1 1 ID Indicates the unique identification number assigned to the menu item The system automatically generates an ID fora newly created menu 1 2 1 2 Description Indicates the description of the menu item You must specify a description before saving Otherwise the page displays Description is required 1 2 1 3 Page Name Indicates the name of the page corresponding the menu item 1 2 1 4 URL Indicates the URL of assigned to the menu item 1 2 1 5 Notes Indicates any remarks or additional information about the menu item 1 2 1 6 Display Indicates how the item is to be displayed Options are Treelist and Tabview Selecting Treelist displays the menu as a tree list Selecting Tabview on the other hand displays the menu as a tab Search Result The Search Result section displays the primary details of the menu item This section details the ID description page name and URL of the menu items Clicking the column header link sorts displayed records by the name of the link clicked For example clicking the Description column header link sorts displayed records by description You may select a menu item record by doing any of the following e By clicking the ID link on the first column of the record you want to view or modify e By double clicking on the menu item record you want to view or modify Save Click SAVE to add the new menu item or post modification
5. 1 2 Password Indicates the logon user s valid password Passwords are encrypted upon entry You must specify a password before logging into the system Otherwise the page displays Password is required J Education Solutions Development Inc Page 4 DISCOVERY Net User Manual 1 3 1 4 1 5 District Indicates the District School where the logon user resides The default value displayed is the district school You must select a district before logging into the system Otherwise the page displays District is required Change Password on login A checkbox that indicates whether you want to change your password upon login Select this checkbox before logging in to the system to display the Change Password page Login Click LOGIN to log into the system Clicking LOGIN performs the following validations e User ID and Password must exist in the database Otherwise the page displays User ID or Password not found Please try again e User must be active to access the system Otherwise the page displays User is deactivated Please contact your system administrator e User must have access rights to any school in the District to access the system Otherwise the page displays You are not authorized to log on the system Please contact your system administrator 2 Change Password The Change Password page allows you to specify a new login password J Education Solutions Development Inc
6. Page 5 DISCOVERY Net User Manual Logged in JOHN SMITH Wednesday October 5 2005 DU o Help Version 1 0 0 51698 Logout PASSWORD Change Enter New Password Verify New Password Save Menu Required Field Figure 2 1 Change Password page 2 1 Enter New Password Indicates the new login password You must specify a new password before saving Otherwise the page displays New Password is required 2 2 Verify New Password Indicates the verified password You must retype the same password specified on the Enter New Password field before saving Otherwise the page displays Verify Password is required 2 3 Save Click SAVE to post modification of password into the database Clicking SAVE performs the following validations e New Password must contain at least 5 but not greater than 10 characters Otherwise the page displays New Password must be at least 5 but not greater than 10 characters e New and Verify Passwords must match Otherwise the page displays New Password and Verify Password must match J Education Solutions Development Inc Page 6 DISCOVERY Net User Manual IV The Environment An understanding of the environment and the controls used is invaluable to every user of the system Very often this comes by experience and becomes intuition but for the record it s here for your reference 1 Controls 1 1 1 2 1 3 Buttons Butto
7. school for the logon school When the selected student is not enrolled in the logon school asterisks are displayed for year in school instead Moreover Med and Rel indicators are displayed in the student header The Med indicator is displayed if emergency codes are set for the selected student While the Rel indicator is displayed when the selected student is not allowed to be released to any of the student s contacts Student Name Smith John M 11 D B p 8517914 YIS 11 Med Rei Some pages on the other hand also displays the student s birth date assigned homeroom and counselor in addition to the student s name identification number and year in school Student Name Smith John M 11 D Bir 8517914 VIS 11 Birth Date 01 05 1980 Homeroom HMRM1 Counselor 12000945 Both student headers also allows you to locate currently enrolled students in the logon school You may locate students by specifying the student s name last name first name on the text box at the left side of the student header Or you may specify the student s ID on the text box at the right side of the student header The system automatically locates matching records upon tab out on these fields Specified student name or student ID must exist and be currently enrolled in the logon school and term When student name is specified all matching student records are displayed in the Student Name dropdown list box You may
8. Inc Page 38 DISCOVERY Net User Manual 2 3 2 4 2 5 2 6 2 7 Special Security The Special Security section allows you to specify which reports and batch processes may be accessed by the users in a function group This is usually used for the Reports Batch List and Batch Status pages 2 3 1 Special Security Indicates the module reports batch process which users in the selected function group may have special security access to 2 3 2 Access A checkbox that indicates whether the users in the selected function group have access to the corresponding module reports batch process or not Save Click SAVE to add a new function group or post modifications made on the security rights of an existing function group into the database Clicking SAVE performs the following validation e Group Name must be unique for each function group record Otherwise the page displays Group Name already exists Add Click ADD to add a new function group Clone Click CLONE to create a new function group copying the security rights details of the currently selected function group This button is unavailable when adding a new function group Delete Click DELETE to remove selected function group and its security rights from the database This button is unavailable when adding a new function group 3 User Maintenance The User Maintenance module facilitates in maintaining the users who may access the system You may
9. Search Result sections Tuesday April 19 2005 Help Logout MENU ITEMS Details ID 12 Description Medical Details Notes Page Name dbsott esd discovery k1 2 URL discovery student demo medical detail aspx Display Treelist Tabview Always Enable I Description Page Name Admin dbsoft esd discovery k12 web District dbsoft esd discovery k12 web discovery admin district aspx Code Tables Maintenance dbsoft esd discovery common web discovery maint common code tables aspx Name Search dbsoft esd discovery k12 web discovery student demo name search aspx Primary Info dbsoft esd discovery k12 web discovery student demo primary info aspx School dbsoft esd discovery k12 web discovery admin school search aspx School Year Search dbsoft esd discovery k12 web discovery admin school year search aspx Calendar YIS dbsoft esd discovery k12 web discovery admin calendar vis search aspx Activity dbsoft esd discovery k12 web discovery student demo activity aspx Medical Details dbsoft esd discovery k12 web discovery student demo medical detail aspx Rows 1 10 of 294 Top Previous 12345 Next Bottom Required Field fio 7 Starts with il Search Save Delete Clear Menu Figure 1 2 1 Items page 1 2 1 Details The Details section allows you to modify the details of a menu item record used in the system h J Education Solutions Development Inc Page 34 DISCOVERY Net 1 2 2 1 2 3
10. System Administration This provides links to modules in the system that maintains the pages in the application and its security rights The system s powerful and flexible security options only allow users with access to the primary school of the students to edit demographic records Its screen level security also restricts users from specific functions of the system for data integrity J Education Solutions Development Inc Page 3 DISCOVERY Net User Manual lll Getting Started To start DISCOVERY Net System e In your Internet Browser specify the following URL address http develop dbsoft com discovery e A logon page appears where you must specify a valid User Name and Password and select the District to gain access to DISCOVERY net system e If you do not have access rights to the system contact the System s Administrator 1 Login Information The Login Information page allows you to log into the system Thursday April 21 2005 version 1 0 0 39039 User ID Password District SHELDON SCHOOL DISTRICT 7 Login Clear O Change password on login zl Required Field 2003 by ESD Inc All rights reserved DISCOVERY net is a registered trademark of ESD Inc Figure 1 1 Login page 1 1 User ID Indicates the logon user s valid identification into the system You must specify a User ID before clicking logging into the system Otherwise the page displays User ID is required
11. aaezo ul OL if Netes J 212 I wt WEASELSMOMPSRUBELLA Te osmose EI Proc nro Wes 212 CG wees eneen wa 8 ates Las CT 2 tes J at CT 2 tes J at 1 10 Rows Indicates the number of rows displayed in a grid Rows 1 5o0f5 1 11 Pagination Group of links that allows the user to navigate through the pages in a grid Top Previous 12348 Next Bottom Selection Description Top Displays the first page Previous Displays the previous set of pages Displays the page number depending on the 12345 number link clicked If 3 is clicked then Page 3 is displayed Next Displays the next set of pages Bottom Displays the last page 1 12 Date Picker Opens a pop up calendar window wherein the user may select a specific date To use the Date Picker you must click the Date Picker icon EI 8 Education Solutions Development Inc Page 9 DISCOVERY Net User Manual April 2005 lt lt lt Print t2 gt gt 7 LI Di Ei Sun Mon EE Ad Ia Ion Selection Description gt Jump ahead one month z Jump back one month gt gt Jump ahead one year lt lt Jump back one year Generates a hard copy of the calendar Print displayed on screen 2 ls 26 127 op oa 30 Select a date link to select a date 1 13 Links Links are underlined text in
12. application Scroll Bar Horizontal or vertical bars are used to scroll the display in order to show sections of the screen that are not visible Required Field Indicator This is a red asterisk displayed at the bottom left of the page to indicate that there are required fields in the page Required Field Project Header A rectangular area located at the upper portion of all pages within the application The Project Header includes name of the project logon user and login date and related links such as Help and Logout Help link displays on line help while Logout link reverts to Login page Tuesday April 19 2005 Help Logout version 1 0 0 38923 J Education Solutions Development Inc Page 11 DISCOVERY Net User Manual 1 22 Page Title A rectangular area on your screen located below the Project Header The Page Title displays the Project Title and School information such as the name of the District Year and Term The Page Title changes depending on the current page displayed When in the Main Menu page School is displayed as a dropdown list box MAIN MENU District SHELDON SCHOOL DISTRICT Year Term 2005 4 School 33079 GRADY SCHOOL zl When the modules of the application are accessed aside from the School dropdown list box the Year Track and Term of the selected school are also displayed in a dropdown list box labeled as Parameters District SHELDON SCHOOL DISTRICT School 33079 GRADY SCHOO
13. from the list 8 Education Solutions Development Inc Page 21 DISCOVERY Net User Manual 6 13 6 14 6 15 6 16 Attendance Category Code A multi select list box that indicates the attendance category of the students to be included in the report or batch file process You may select Attendance Category Code from the list Lunch Status Code A multi select list box that indicates the lunch status assigned to the students to be included in the report or batch file process You may select Lunch Status Code from the list Primary School of Enrollment A multi select list box that indicates the primary school of enrollment of the students to be included in the report or batch file process You may select school from the list Team A multi select list box that indicates the team of the students to be included in the report or batch file process You may select Team from the list 7 Batch Criteria The Batch Criteria page allows you to specify the criteria to be used in processing the batch file You may also view modify and save a batch file process criteria Aside from this the page also facilitates scheduling a regular processing of a batch file The Batch Criteria page consists of three 3 sections Batch Parameter Criteria Name Batch Criteria Parameters and the Scheduler 7 1 Batch Parameter Criteria Name The Criteria Name section of the page allows you to specify the name of the batch file criteria and to
14. next selected menu item is already the parent of the current item the page displays A Node cannot be moved into its parent e If the next selected menu item is the current item itself the page displays A node can only be moved into another location e Ifa node is successfully moved to another location the page displays Move successful Cancel Move Click CANCEL MOVE to cancel moving a node to another location This button is only displayed and available upon clicking MOVE Add Click ADD to add a new menu item into the menu list Preview Click PREVIEW to open the Menu Items Preview window where you may view the tree list in full Please refer to Lookup Window Chapter 14 for details on Menu Items Preview window Delete Click DELETE to remove the selected menu item from the tree list This button is only available when a node is selected J Education Solutions Development Inc Page 33 DISCOVERY Net User Manual 1 1 12 Save Click SAVE to add the new menu item or post modifications made on the menu record into the database Clicking SAVE also displays the new menu record into the tree list This button is only available when a node is selected or upon ADD 1 2 Items The Items page allows you to locate menu items used in the system using footer search This page also allows you to view add modify and delete details of the menu items This page consists of two sections Details and
15. select an option from the list to select and activate the student However if there are no records retrieved the page displays There were no matching records found for the criteria specified When student ID is specified matching student record automatically becomes the selected or active student However if there are no records retrieved the page displays Student ID lt student ID gt not found 1 28 Footer Search Some pages in the application have a mini search function located at the bottom or footer of the page that is commonly referenced to as the footer search You may select the criterion from the dropdown list box at the left and specify the data to be located in the text box at the right You may opt to locate records starting with or containing the criteria specified by selecting an option from the dropdown list box in the middle Click SEARCH to locate records J Education Solutions Development Inc Page 13 DISCOVERY Net User Manual Required Field fio v Starts with v fi Search Save Delete Clear Menu 2 Commands The process done by the following buttons is executed by using the mouse or you can press TAB to access the button then press ENTER or SPACEBAR However only buttons at the bottom of the page footer buttons are accessible by pressing TAB key Other buttons in the page are only executed by clicking the mouse 2 1 2 2 2 3 2 4 2 5 2 6 2 7 Help Dis
16. the date and time the batch file is processed 8 2 7 End Date Indicates the date and time the batch file process is completed or cancelled 8 2 8 Report Indicates if there is a report generated for the batch file process Click YES to open the Report Search window where you may view and download the generated report Please refer to Lookup Window Chapter 21 for details on Report Search window 8 3 Search Click SEARCH to locate the batch file processes that matched the criteria specified 8 4 Cancel Click CANCEL to terminate the processing of the selected batch file A cancel confirmation message You are about to change the status of Job lt ID gt from lt Status gt to Cancel Request Continue is displayed upon clicking CANCEL Click OK to proceed with the cancellation of the batch file Otherwise click CANCEL to revert to the Batch Status page Clicking CANCEL also checks the validity of canceling the batch file process e You may not cancel a batch file with a Completed status Otherwise the page displays Job lt ID gt has already finished execution 8 Education Solutions Development Inc Page 28 DISCOVERY Net User Manual e You may not cancel a batch file with a Cancelled Status Otherwise the page displays Job lt ID gt already cancelled V K12 The K12 group maintains all school related information including the student s demographics school and course enrollm
17. this application When the mouse pointer is put over a link the mouse pointer changes to a hand pointer to indicate that an action will be done when it is clicked Two things may happen when this is clicked Basically when the link clicked is a column header in a grid records are sorted by the column header link clicked Otherwise it opens connections to other pages in the application Batch Address Search Group Medical Group Activity Spyglass Icon Opens the Student Search window which displays a list of students It displays information such as Student ID and Student Name You can make your choice by simply clicking the left mouse button over the selected student record Page 10 DISCOVERY Net User Manual 1 15 1 20 1 21 DISCOVERY a Lookup window A separate page opened in another window that displays a list of choices It displays information such as code name and description etc You can make your choice by simply clicking the left mouse button over the selected record A lookup window may also contain selection or information such as notes on a specific record Mouse The mouse if available allows the user the freedom of moving around the screen and clicking choice options Clicking refers to pressing the buttons on the mouse while the arrow cursor is over an option Window A rectangular area on your screen that displays the page Page An area on your screen in which you view an
18. you to view the details of the currently selected menu 1 1 2 1 Menu ID Indicates the unique identification number assigned to the menu 1 1 2 2 Item Indicates the name of the page and its corresponding URL For new menu records you must specify an item before saving Otherwise the page displays Item is required J Education Solutions Development Inc Page 31 DISCOVERY Net User Manual You may only specify an item by selecting a menu record from the Menu Items Search window Click ADD to make ITEM available Consequently click ITEM to open the Menu Items Search window Please refer to Lookup Window Chapter 14 for details on Menu Items Search window This button is unavailable for existing menu record 1 1 2 3 Node Sequence Indicates the number that represents the placement of the node in the sequence 1 1 2 4 Parent Sequence Indicates the number that represents the placement of the current node s parent in the sequence 1 1 2 5 Deactive Date Indicates the deactivation date of the menu You may select from the Date Picker Calendar by clicking the Calendar icon beside the date field Prior Click PRIOR to move the selected menu item one level higher This button is only available when a node is selected Clicking PRIOR also performs the following validation e The selected menu must not be a root node or in the highest level Otherwise the page displays Root nodes cannot be mov
19. z Figure 6 1 Other Criteria page h J Education Solutions Development Inc Page 19 DISCOVERY Net User Manual 6 1 6 2 6 3 6 4 Student List The Student List allows you to specify the student IDs of the students to be included in the report or batch file process 6 1 1 Del A checkbox that indicates whether a record is marked for deletion or not You may mark all records for deletion by selecting the Del column header checkbox To mark a specific record just select the Del checkbox beside the record to be deleted 6 1 2 Student ID Indicates the unique identification number assigned to the student You may manually specify a student ID or select from the Student Search by clicking the spyglass icon beside the field Please refer to Lookup Window Chapter 26 for details on Student Search window 6 1 3 Student Name Indicates the name of the student Student name is displayed when you select a student from Student Search window or upon submitting when you manually specify the student ID in batch file processes In reports this field remains blank if the student ID is manually specified YIS A multi select list box that indicates the year in school of the students to be included in the report or batch file process You may select YIS from the list Enrollment Standing A multi select list box that indicates the enrollment standing of the students to be included in the report or batch file proce
20. 2 1 Room Search 22 1 Search Criteria The Search Criteria section allows you to specify criteria needed to locate existing room records from the database 22 1 1 Option An option button that indicates the criteria to be used in locating room records Options are Room Key ID and Description Selecting Room Key ID allows you to specify the key ID of the room to be located While selecting Description allows you to specify the description or name of the room to be located 22 1 2 Room Indicates value of the criteria selected to locate a room record You must specify a value before searching Otherwise the page displays Room is required J Education Solutions Development Inc Page 71 DISCOVERY Net User Manual 22 2 Search Result The Search Result section details the room key ID and description of the rooms that match the criteria specified Clicking the column header link sorts displayed records by the name of the link clicked For example clicking Description column header link sorts displayed records by description You may select a room record and display it on the corresponding field in the parent page by doing any of the following e By clicking the Room ID link on the first column of the room record you want to select e By double clicking the room record you want to select 22 3 Search Click SEARCH to locate room records that match the criteria specified 23 Room ID Search The
21. DISCOVERY net SZ DISCOVERY ner By Education Solutions Development Inc User Manual DISCOVERY Net User Manual Information in this document is subject to change without notice and does not represent a commitment on the part of ESD Inc The software described in this document is furnished under a license agreement The software may be used or copied only in accordance with the terms of that agreement The purchaser may make one copy of the software for backup purposes No part of this publication may be reproduced or used in any form or by any means graphic electronic or mechanical including photocopying mimeographing recording taping or in information storage and retrieval systems without the written permission of ESD Inc For demonstration purposes this manual utilizes fictitious names any similarities or references to an actual person or companies are coincidental Every effort has been made to ensure that this documentation is complete and accurate However note that DISCOVERY Net programs may have changed slightly between the time the manual was printed and the product was released These changes will not in any way interfere with your use of the product DISCOVERY Net is a trademark of ESD Inc Microsoft Windows Windows 95 Windows 98 Windows 2000 Windows NT and Terminal Server are trademarks of the Microsoft Corporation WordPerfect is a trademark of Corel Corporation Limited MetaFrame is a trademark of Citr
22. E 18 Fam zs I Scheduled Occurs Daily Every 01 Albaycs OG Weekly amp Monthly 7 3 1 7 3 2 Figure 7 3 1 Scheduler Start Date Indicates the start date the batch file is to be processed You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field You must specify Start Date before submitting Otherwise the page displays Start Date is required Time A series of dropdown list boxes that indicate the time the batch file is to be processed e The first dropdown list box indicates the hour part of the time the batch file is to be processed Options are from 01 12 e The second dropdown list box indicates the minute part of the time the batch file is to be processed Options are from 00 59 e The third dropdown list box indicates the seconds part of the time the batch file is to be processed Options are from 00 59 Page 23 DISCOVERY Net User Manual e The fourth dropdown list box indicates the part of the day the batch file is to be processed Options are AM and PM 7 3 3 Scheduled A checkbox that indicates whether the batch file process is to be run according to the schedule specified Selecting this field enables the Occurs section 7 3 4 Occurs The Occurs section of the page allows you to set the schedule the batch file is to be processed using the same batch criteri
23. EN LORI R COOLEY LYNDA COOPER MARTHA L Rows 1 10 of 69 Top Previous 12345 Next Bottom Wi FT mem Figure 27 1 Teacher Search window 28 Teacher Name Search The Teacher Search window locates all available teachers in the logon school and school year that match the criteria specified Clicking the column header link sorts displayed records by the name of the link clicked For example clicking the Person ID column header link sorts displayed records by person ID This window consists of two sections Search Criteria and Search Results sections J Education Solutions Development Inc Page 80 DISCOVERY Net User Manual DISCOVER Ynet Microsoft Internet Explorer TEACHER HAME SEARCH SEARCH Criteria Option Last Name First Name d Name Teacher ID Last Hame First Name 12000206 AMESTIN 12000477 AUSTIN Rows 1 2 of 2 Required Field Search Clear Close one PT ne 4 Figure 28 1 Teacher Name Search window 28 1 Search Criteria The Search Criteria section allows you to specify criteria needed to locate existing teacher records from the database 28 1 1 Option An option button that indicates the criteria to be used in locating teacher records Options are Last Name and First Name Selecting Last Name allows you to specify the last name of the teacher to be located While selecting First Name allows you to specify the first name of the teach
24. K12 Student ALISA MCAFFEE K12 Student ANNE WALL K12 Student ANGELA HOWELL K12 Student ANGELA DIAZ K12 Student ANGIE JACKSON K12 Student AMY FOULKS K12 Student ANNE LONGAKER K12 Student AUTUMN HANSEN K12 Student ANGELA GREEN K12 Student ALLYSON BARKER Rows 1 14 of 40288 Top Previous 12345 Next Bottom Required Field Search Clear Close E Shortcut to javascript __doPostBackt Linkbutton3 EE IR z e Internet a Figure 17 1 Person Search window 17 1 Search Criteria The Search Criteria section allows you to specify criteria needed to locate existing person records from the database 17 1 1 First Name Indicates the first name of the person to be located 17 1 2 Last Name Indicates the last name of the person to be located 17 2 Search Result The Search Result section details the ID type first name and last name of the persons that match the criteria specified Clicking the column header link sorts displayed records by the name of the link clicked For example clicking Person ID column header link sorts displayed records by person ID You may select a person record and display it on the corresponding field in the parent page by doing any of the following J Education Solutions Development Inc Page 65 User Manual DISCOVERY Net e By clicking the Person ID link on the first column of the person record you want to select e By double clicking the person record you want to select 17 3 Se
25. L DI Parameters 2005 Aa 1 DI 1 23 School Parameter A dropdown list box located at the right portion of a page title This list displays different schools in a district you have access You may change the school without logging out by simply selecting a school form the list School 33079 GRADY SCHOOL D 1 24 Parameters A dropdown list box located at the right portion of a page title This list displays different Year Track and Term of the selected school You may change the selected Year Track and Term anytime in the system Parameters 2005 21 D 1 25 Module This is an index of the modules in the system Each module groups the functions available in the system f4 Enrollment Course Grades Schedules Progress Attendance Transcript Discipline Testing Tr 1 26 Sub Module Page This is links of sub modules or pages under a module which when clicked displays a page in the application J Education Solutions Development Inc Page 12 DISCOVERY Net User Manual Alternate Names Address Search Group Medical Group Activity Reports Batch 1 27 Student Header This is a section at the top of a page below the sub module page links that displays the primary details of the selected student There are two student headers available in the application depending on the necessity of the student details displayed Some pages only display the student s name identification number and year in
26. RCH to locate room records that match the criteria specified Status Search The Status Search window displays the status of the batch job while it is being processed It details the queue ID status description and date for each status of the batch job Clicking the column header link sorts displayed records by the name of the link clicked For example clicking the Description column header link sorts displayed records by Description 8 Education Solutions Development Inc Page 76 DISCOVERY Net User Manual DISCOYERYnet Microsoft Internet Explorer STATUS SEARCH STATUS List 11545 STARTING PROCESS Starting Batch Process 09 6 2005 02 18 38 PM 11544 PENDING Batch Job submitted 0916 2005 02 25 11 PM 11546 IN PROGRESS Processing Batch Job 0916 2005 02 25 14 PM 11547 IN PROGRESS Retrieving Students 0916 2005 02 25 14 PM 11548 IN PROGRESS Processing Student Id 12 09 16 2005 02 25 15 PM 11549 COMPLETE Process successfully completed 09 16 2005 02 25 15 PM Rows 1 60f6 Figure 25 1 Status Search window 26 Student Search The Student Search window allows you to locate all students that match the criteria specified It details ID and name of the student to be located Only enrolled students on the logon school school year track and term can be located This window consists of two sections Search Criteria and Search Results sections J Education Solutions Development Inc Page 77 DISCOVERY Net User Manual
27. Room ID Search allows you to locate and select a room record that matches the criteria specified It details ID description and type of the room to be located This window consists of two sections Search Criteria and Search Results sections 8 Education Solutions Development Inc Page 72 DISCOVERY Net User Manual DISCOVER Ynet Microsoft Internet Explorer ROOM ID SEARCH SEARCH Criteria Option Room ID Description Room Type Code Room fo Description Room Type Code Rows 1 90f 9 Required Field Search Clear Close Figure 23 1 Room ID Search 23 1 Search Criteria The Search Criteria section allows you to specify criteria needed to locate existing room records from the database 23 1 1 Option An option button that indicates the criteria to be used in locating room records Options are Room ID Description and Room Type Code Selecting Room ID allows you to specify the ID of the room to be located Selecting Description allows you to specify the description or name of the room to be located While selecting Room Type Code allows you to specify the type of the room to be located 23 1 2 Room Indicates value of the criteria selected to locate a room record You must specify a value before searching Otherwise the page displays Room is required J Education Solutions Development Inc Page 73 DISCOVERY Net User Manual 23 2 Search Res
28. The Duplicate Names window displays all students having the same last name first name birthday and gender as the newly entered student in Demographics gt Primary Info page It details the last name first name middle name address ID email address and phone number of the student and the type of the student record You may also distinguish if the name is the student s primary name or an alternate name for the student Clicking the column header link sorts displayed records by the name of the link clicked For example clicking Student ID column header link sorts displayed records by student ID You may select a student record and display the values on the corresponding fields in the parent page by clicking the Last Name First Name link on the first column of the student record you want to select Selecting a student record displays Discard changes to confirm if you want to replace of the newly entered student record with the existing record Clicking OK reloads the Primary Info page with the corresponding student record you selected without saving the new record you created Clicking CANCEL retains the new student record on the page J Education Solutions Development Inc Page 59 DISCOVERY Net User Manual Z DISCOVER Ynet Microsoft Internet Explorer 5 loj xj DUPLICATE HAMES SEARCH PRIMARY INFO The student name you entered is very similar to the following students already on file Please verify that the student
29. a You may set the regular schedule of the batch file to be processed by any of the following Daily Weekly or Monthly 7 3 4 1 Daily An option button if selected allows you to specify how often in days the batch file is to be processed Occurs Daily Every 01 YIbaycs C Weekly Monthly Figure 7 3 4 1 1 Scheduler Daily a Every A dropdown list box that indicates how often in days the batch file is to be processed 7 3 4 2 Weekly An option button if selected allows you to specify how often in weeks the batch file is to be processed You may also select the day of the week the batch is to be run To select the day of the week just click the option button beside the day of the week you want the batch file to be processed Occurs C Daily Every Io weeks on e Weekly GG Mon Tues Wed Thurs Fri C Sat Sun C Monthly Figure 7 3 4 2 1 Scheduler Weekly J Education Solutions Development Inc Page 24 DISCOVERY Net User Manual a Every A dropdown list box that indicates how often in weeks the batch file is to be processed b Day of the week A series of option buttons that indicate the day of week the batch file is to be processed 7 3 4 3 Monthly An option button if selected allows you to specify what day and how often in months the batch file is to be processed You may set the monthly schedule of the batch file process using the two 2 dropdown list boxes e The firs
30. a Code p Description Description ARTISTIC SCIENTIFIC PLANTS amp ANIMALS PROTECTIVE MECHANICAL HEALTH CARE PHYSICAL EDUCATION DESIGNS HOME Rows 1 90f 9 one a terme 7 Figure 2 1 Academic Plan Search Admin window 2 1 Search Criteria The Search Criteria section allows you to specify criteria needed to locate existing academic plan records from the database 2 1 1 Code Indicates the code of the academic plan record to be located 2 1 2 Description Indicates the description of the academic plan record to be located 2 2 Search Result The Search Result section details the code and description of the academic plan records that match the criteria specified Clicking the column header link sorts displayed records by the name of the link clicked For example clicking Description column header link sorts displayed records by description J Education Solutions Development Inc Page 50 DISCOVERY Net User Manual You may select an academic plan record and display it on the field in the parent page by doing any of the following e By clicking the Code link on the first column of the academic plan record you want to select e By double clicking the academic plan record you want to select 2 3 Search Click SEARCH to locate academic plan records that match the criteria specified 3 Academic Plan Search Transcript The Academic Plan Search window in Transcript gt Academic Plan page allows you
31. aduation requirements for the transfer course 13 Graduation Requirements The Graduation Requirements window allows you to view all graduation requirements for a course section of the student This window is available in Transcript gt View All gt Courses page J Education Solutions Development Inc Page 61 DISCOVERY Net User Manual Grad Req Code Description ELECTIVES ENGLISH MATHEMATICS Rows 1 3 0f3 Ene menm Z Figure 13 1 Graduation Requirements window 14 Menu Items Preview The Menu Items Preview window displays the tree list view of the menu items included in the system It details the menu items with corresponding node sequence E DISCOYER Ynet Microsoft Internet Explorer Demographics i 0003 Search e 110004 Primary Info 1 10005 Additional Info or 110006 Contacts 110007 Address List 110008 Phone List 110009 Health Doctor NON Medical Mataile i Figure 14 1 Menu Items Preview window J Education Solutions Development Inc Page 62 DISCOVERY Net User Manual 15 Menu Items Search The Menu Items Search window allows you to locate all available menu items in the application It details the menu ID description page name and URL You may locate menu items records by specifying menu ID or description of the menu item record to be located Clicking the column header link sorts displayed records by the name of the link cli
32. ame and last name of the persons that match the criteria specified Clicking the column header link sorts displayed records by the name of the link clicked For example clicking Person ID column header link sorts displayed records by person ID You may select a person record and display it on the corresponding field in the parent page by doing any of the following e By clicking the Person ID link on the first column of the person record you want to select e By double clicking the person record you want to select 18 3 Search Click SEARCH to locate person records that match the criteria specified 19 Phone Reorder The Phone Reorder window displays all the available phone numbers of the persons related to the student This window allows you to modify the order of the phone records It details the phone type and the corresponding phone number of the person 8 Education Solutions Development Inc Page 67 DISCOVERY Net User Manual E DISCO ER Ynet Microsoft Internet Explorer Phone Ho 765 758 6585 7887 Save ve Down Close one fl l ment 7 Figure 19 1 Phone Reorder window 19 1 Save Click SAVE to post modifications made on the order of phone records 19 2 Up Click UP to move the phone record one step up from its previous location 19 3 Down Click Down to move the move record one step down from its original position 20 Picture The Picture window displays the picture o
33. arch Click SEARCH to locate person records that match the criteria specified 18 Person ID Search The Person ID Search window allows you to locate all persons that match the criteria specified It details ID first name and last name of the person to be located This window consists of two sections Search Criteria and Search Results sections 3 DISCOYERYnet Microsoft Internet Explorer PERSOH ID SEARCH SEARCH Criteria Option Last Name First Name 3 Name fa Person ID First Hame LOLA STEFFANY AUSTIN Rows 1 20f 2 Required Field Search Clear Close Done Internet A Figure 18 1 Person ID Search window J Education Solutions Development Inc Page 66 DISCOVERY Net User Manual 18 1 Search Criteria The Search Criteria section allows you to specify criteria needed to locate existing person records from the database 18 1 1 Option An option button that indicates the criteria to be used in locating person records Options are Last Name and First Name Selecting Last Name allows you to specify the last name of the person to be located While selecting First Name allows you to specify the first name of the person to be located 18 1 2 Name Indicates the name of the person to be located You must specify a name before searching Otherwise the page displays Name is required 18 2 Search Result The Search Result section details the ID first n
34. atch file process All the fields are display only and cannot be modified Please refer to Lookup Window Chapter 8 for details on Criteria Lookup window Batch Name Indicates the name of the batch file process Op Indicates the user name of the operator of the batch file process Status Indicates the current status of the batch file process The following are the valid batch process status 8 2 4 1 Cancelled A cancelled batch file process has a Cancelled status 8 2 4 2 Cancel Request A batch file process that is cancelled by the user has a Cancel Request status Cancel Request status eventually become Cancelled 8 2 4 3 Complete A completed batch file process has a Complete status 8 2 4 4 Error A batch file process with an error has an Error status 8 2 4 5 In Progress A batch file that is still processing has an In Progress status 8 Education Solutions Development Inc Page 27 DISCOVERY Net User Manual 8 2 4 6 Pending A batch file that is waiting to be processed has a Pending status 8 2 4 7 Starting Process A batch file process that has just been submitted or run has a Starting Process status Click STATUS to open the Status Search window where you can keep track of the status of the batch file process in detail Please refer to Lookup Window Chapter 25 for details on Status Search window 8 2 5 Run Date Indicates the date and time the batch file is processed 8 2 6 Process Date Indicates
35. aving Otherwise the page displays Description is required 4 1 3 DISCOVERY Module A dropdown list box that indicates the group in the system under which the code table is displayed You must select the discovery module before saving Otherwise the page displays DISCOVERY Module is required h J Education Solutions Development Inc Page 46 DISCOVERY Net User Manual 4 1 4 Static A checkbox that indicates whether the table is static or not Static tables are not displayed in the code table 4 1 5 URL Indicates the URL corresponding the code table You must specify a URL before saving Otherwise the page displays URL is required 42 List The List section displays the information of the table in the maintenance control This section details the table name description discovery module static table indicator and page URL of the static or code table records Clicking the column header link sorts displayed records by the name of the link clicked For example clicking the Description column header link sorts displayed records by description You may select a table record by doing any of the following e By clicking the Table Name link on the first column of the record you want to view or modify e By double clicking on the table record you want to view or modify 4 3 Save Click SAVE to add the table in the maintenance control or post modifications made on the table record into the database C
36. cates the schools in the institution district the user has access to Click SCHOOLS to open the School Access window where you may select the schools to assign to the user Please refer to Lookup Window Chapter 30 for details on School Access window This button is unavailable when user has Institution Access Click SAVE to add a new user account record or post modifications made on the details of the user account record into the database 8 Education Solutions Development Inc Page 44 DISCOVERY Net User Manual Clicking SAVE performs the following validations e User Name entered must be unique Otherwise the page displays User Name lt username gt already exists e Password must be composed of five to ten characters Otherwise the page displays Password must be at least 5 but not greater than 10 characters e Confirm Password must be composed of five to ten characters Otherwise the page displays Confirm Password must be at least 5 but not greater than 10 characters e Password and Confirm Password of the user must be the same Otherwise the page displays Password and Confirm Password must match e Year To must be later than Year From Otherwise the page displays Year To cannot be prior to Year From 3 2 4 Delete Click DELETE to remove the selected user account records from the database 4 Maintenance Controls The Maintenance Controls module allows you to manage spec
37. ches the criteria specified 2 13 Submit Submits the batch process using the batch parameters specified 3 Security Rights Each user who has access to the system is given security rights This identifies your level of access of the modules in the system for data integrity purposes Consequently availability of buttons links and fields in a page may vary depending on your security rights There are four levels of security access that may be assigned to you No Access Read Update and Override access 8 Education Solutions Development Inc Page 15 DISCOVERY Net User Manual 3 1 No Access You are not allowed to view the page when you have No Access security rights In this case the link of the page is not available 3 2 Read When you are given Read access rights to a page you are only allowed to view record details However modification of data or adding new records is not allowed In this case the fields in the page are unavailable for edit and buttons such as ADD SAVE and DELETE are hidden to limit you from processing records 3 3 Update Update access rights allow you to modify and add new records However you are not permitted to delete records In this case the fields are available for edit as well as buttons for processing records except for the DELETE button 3 4 Override When you have Override access rights to a page you are given full access wherein you are allowed to vie
38. cked For example clicking Page Name column header link sorts displayed records by page name You may select a menu item record and display the values on the corresponding fields in the parent page by doing any of the following e By clicking the ID link on the first column of the record you want to select e By double clicking the menu item record you want to select Z DISCOVER Ynet Microsoft Internet Explorer Description Page Name Admin dbsoft esd discovery k12 web District Code Tables Maintenance Name Search Primary Info School School Year Search Calendar YIS Activity Medical Details Group Medical Group Activity Health Doctor Address Search Rows 1 14 of 294 MENU ITEM sl Starts with v Search Clear Close dbsoft esd discovery k12 web dbsoft esd discovery common web dbsoft esd discovery k12 web dbsoft esd discovery k12 web dbsoftesd discovery k12 vweb dbsoft esd discovery k12 web dbsoft esd discovery k12 web dbsoft esd discovery k12 web dbsoft esd discovery k12 web dbsoftt esd discovery k12 web dbsoft esd discovery k12 web dbsott esd discovery k12 web dbsoft esd discovery k12 web discovery admin district aspx discovery melt common code tables aspx discovery student demo name search aspx discovery student demo primary info aspx discovery admin school search aspx discovery admin school vest search aspx discovery admin calendar vis search aspx discovery student demo activity aspx
39. click SEARCH to locate records that matched the criteria specified In most of the search screens you must specify at least one criterion before searching Otherwise the page displays At least one criterion should be entered The program searches the source data to locate any records that meet the criteria The application then displays a list of matching entries If no records matched the criteria specified the page displays There were no matching records found for the criteria specified However if more than 500 records are located from the database for the criteria specified the page displays The result set returned more than 500 records Please make your search more specific In this case you must specify other criteria to trim down the search result There are screens in the application that have default values set for the search criteria In this case the matching records are already displayed on screen upon access of the page Whenever the criteria are changed you must always search for its matching records before making changes on the displayed records Otherwise the page displays Please click SEARCH before making any modifications 5 Search Results The Search Results are displayed after a search is conducted The following items are generally displayed together with the record Items displayed are those found by the search 5 1 Rows The number of records found upon search that match the criteria specif
40. clicking the Course ID link on the first column of the course master record you want to select e By double clicking the course master record you want to select 7 3 Search Click SEARCH to locate course master records that match the criteria specified 8 Criteria Lookup The Criteria Lookup window allows you to view the criteria you specified when processing a batch job ISCOVER Ynet Microsoft Internet Explorer S ll xj BATCH PARAMETER Criteria Name Criteria Name Batch Criteria Other Criteria GPA RECALCULATION Batch Parameters Run Mode Trial SI Terms To Print fan Terms zj Print Courses fan Courses z Update Bath z Available Selected Available Selected Term YIS 00 KINDERGARTEN sl _ 02 SECOND GRADE Transfer YIS 03 THIRD GRADE sl _ 02 SECOND GRADE 03 THIRD GRADE 01 FIRST GRADE 04 FOURTH GRADE P gt 01 FIRST GRADE 04 FOURTH GRADE 05 FIFTH GRADE Tl oo KINDERGARTEN 05 FIFTH GRADE 6 SIXTH GRADE 06 SIKTHGRADE sl 07 SEVENTH GRADE gt Process for Student IDs Greater Than or Equal to GPA RECALCULATION Batch Parameters Cumulative GPA Year Term Selection CA Start Year Kess End Year HM Start Term ka End Term ac GPA RECALCULATIOH Batch Parameters Transfer Year Term Selection w Start Year EG End Year KR Start Term mes End Term Schools to Include ATi ie Del FICE Code E fe TT tert g Figure 8 1 Cri
41. discovery student demo medical detail aspx discovery demo mass add medical aspx discovery demo mass add activity aspx discovery student demo medical header aspx discovery student demo address search aspx e Shortcut to javascript __doPostBack IbMenultemID Figure 15 1 Menu Items Search window 15 1 Search Click SEARCH to locate menu item records that match the criteria specified 16 Notes The Notes window allows you to add and edit additional information or remarks about a record ay h J Education Solutions Development Inc l p Internet Page 63 DISCOVERY Net User Manual DISCOVER Ynet Microsoft Internet Expkapr m E HOTES tt TTT ie tert 7 Figure 16 1 Notes window 16 1 Save Clicking SAVE temporarily saves the additional notes of a record 17 Person Search The Person Search window allows you to locate all persons that match the criteria specified This window details the ID type first name and last name of all the persons in the database This window consists of two sections Search Criteria and Search Results sections J Education Solutions Development Inc Page 64 DISCOVERY Net User Manual 3 DISCOYERYnet Microsoft Internet Explorer PERSOH SEARCH SEARCH Criteria First Name fa Last Name Person ID Person Type K12 Student ANDREA ADKINS K12 Student AARON SYNDERGAARD K12 Student ANDREW COX K12 Student ALISH KENDALL
42. e 2 DISCOVERY Net User Manual ll Introduction to System Welcome to the DISCOVERY Net student administration system Through years of learning experience and client support ESD in collaboration with DB Soft Inc designed and created this highly efficient system to help school districts track student demographics enrollment grades attendance discipline course details and other pertinent school related information on line Just like the existing Discovery K 12 student administration system the system s very flexible and user friendly functions provide the school administrators teachers counselors deans and other school personnel a means to better serve its students The functions of the DISCOVERY net system is grouped into two as follows e K12 This provides links to different modules in the system that creates and maintains all school related information The system allows you to e Track grades attendance student enrollment course information and student demographics e Generate a variety of standard and customized reports in the areas of student demographics attendance grades discipline schedules and enrollment e Access medical histories activity information and discipline data for every student in the district e Build a master schedule and an accompanying student scheduler that automates the scheduling process e View demographic records across the district while maintaining security and data integrity e
43. e database 24 1 1 Option An option button that indicates the criteria to be used in locating room records Options are Room Key ID Room ID Description and Room Type Code Selecting Room Key ID allows you to specify the key ID of the room to be located Selecting Room ID allows you to specify the ID of the room to be located Selecting Description allows you to specify the description or name of the room to be located While selecting Room Type Code allows you to specify the type of the room to be located 24 1 2 Room Indicates value of the criteria selected to locate a room record You must specify a value before searching Otherwise the page displays Room is required J Education Solutions Development Inc Page 75 DISCOVERY Net User Manual 25 24 2 Search Result The Search Result section details the room key ID room ID description and type code of the rooms that match the criteria specified Clicking the column header link sorts displayed records by the name of the link clicked For example clicking Description column header link sorts displayed records by description You may select a room record and display it on the corresponding field in the parent page by doing any of the following e By clicking the Room Key ID link on the first column of the room record you want to select e By double clicking the room record you want to select 24 3 Search Click SEA
44. e their location as necessary The Menu Maintenance module consists of two pages e Details e Items 1 1 Details The Details page allows you to create menus and define the hierarchy and order they should follow This page also allows you to modify existing menus and make changes on their arrangement This page consists of two sections Tree List and Details sections J Education Solutions Development Inc Page 30 DISCOVERY Net User Manual Logged in JOHN SMITH eg eg _ ee E Tuesday April 19 2005 I Si H 1 1 A F version 1 0 0 38923 2 43 System Administration Menu ID fizz H a Menu Maintenance tem ke discovery maint Menu aspx i fac Node Sequence fa20923 F Items T Group Maintenance Parent Sequence 420922 ot Group m User Maintenance Deactive Date L 74 Maintenance Controls Lot Program Access m Field Access Discovery VB Prior Next Up Down Move Add Preview Clear Delete Save Menu Figure 1 1 1 Details page 1 1 1 Tree List The Tree List section contains the nodes that represent the modules that are used in the system Click on the symbol beside the node to expand or collapse the list Clicking on a symbol expands the list and displays the submodules or pages while clicking on a symbol collapses the list Click on the node itself to display its details on the Details section 1 1 2 Details The Details section allows
45. e user in logging into the system You must specify a password for the user Otherwise the page displays Password is required J Education Solutions Development Inc Page 43 DISCOVERY Net 3 2 1 9 3 2 1 10 3 2 1 11 3 2 1 12 User Manual Confirm Password Indicates the password of the user that should match the entry in the password field You must specify a confirm password if password is specified Otherwise the page displays Confirm Password is required Year From To Indicates the range of the school year the user has access to You must specify the school year range before saving Otherwise the page displays Year From is required or Year To is required Deactivate A checkbox that indicates whether the user is active or not Document Approval by Email A checkbox that indicates whether the user is able to accept approval emails or not 3 2 2 Member of Groups The Member of Groups section displays all function groups existing in system This section allows you to assign which function group s the user belongs and whether or not he has access to the district institution or to what particular schools in the district 3 2 2 1 3 2 2 2 3 2 2 3 3 2 3 Save Group Name Indicates the name of the function groups available in system Institution Access A checkbox that indicates whether user has access to all schools in the institution district or not School Access Indi
46. ed using PRIOR Next Click NEXT to move the selected menu item one level lower to its preceding sibling This button is only available when a node is selected Clicking NEXT performs the following validation e The selected menu must have a preceding sibling without a URL Otherwise the page displays Node cannot be moved using NEXT if its preceding sibling has a URL Up Click UP to move the selected menu item one sequence higher This button is only available when a node is selected Clicking UP performs the following validation Page 32 DISCOVERY Net 1 1 10 1 1 11 User Manual e The selected menu item must not be at the top of the sequence Otherwise the page displays Node cannot be moved using UP if it has no preceding sibling Down Click DOWN to move the selected menu item one sequence lower This button is only available when a node is selected Clicking DOWN also performs the following validation e The selected menu item must not be at the bottom of the sequence Otherwise the page displays Node cannot be moved using DOWN if it has no succeeding sibling Move Click MOVE to move the location of the selected menu item as a child of the next menu to be selected This button is only available when a node is selected After clicking MOVE you must select the destination menu to complete the process Clicking MOVE performs the following validations e If the
47. elongs which identifies his security access of the pages in the system This page consists of two sections Details and Member of Groups sections 8 Education Solutions Development Inc Page 41 DISCOVERY Net User Manual Help version 1 0 0 38923 Logout SYSTEM ADMINISTRATION District SHELDON SCHOOL DISTRICT School 33079 GRADY SCHOOL DI Parameters 2005 A a 1 x Menu Maintenance Group Maintenance Maintenance Controls USER MAINTENANCE Details User Name fem Email Address TT Short Name fm Password 7 First Name fom o Confirm Password TT Last Name fu o Year From To hee os Person ID I Deactivate Access Type fan DI I Document Approval By Email USER MAINTENANCE Member of Groups Institution Access School Access Schools Schools Schools Schools Schools Rows 1 50f5 Figure 3 2 1 User Maintenance Details page 3 2 1 Details The Details section allows you to specify details of a user account record 3 2 1 1 User Name Indicates the user name of the user that is used when logging in to the system This field is unavailable for existing records You must specify a user name before saving Otherwise the page displays User Name is required 3 2 1 2 Short Name Indicates the short name of the user Short Name may be used as a substitute when displaying the logon user s name h J Education Solutions Development Inc Page 42 DISCOVERY N
48. ent schedules attendance grades progress transcript and transfer details You may also manage the courses in the schools within the district and the discipline and testing information of the students Moreover you may define the dictionary of records that are used throughout the application K12 consists of the following modules e Demographics e Enrollment e Course e Grades e Schedules e Progress e Attendance e Transcript e Discipline e Testing e Transfer e Special Services e Group Entry e Admin e Registration e Reports e Batch 8 Education Solutions Development Inc Page 29 DISCOVERY Net User Manual VI SYSTEM ADMINISTRATION The System Administration group maintains the default information used to enable the effective utilization of the system s features and functions The modules and pages in Discovery Net system depend on the information maintained in the System Administration group Therefore it is important that information entered in this module is accurate The System Administration module consists of the following System Administration consists of the following modules e Menu Maintenance e Group Maintenance e User Maintenance e Maintenance Controls 1 Menu Maintenance The Menu Maintenance module allows you to manage the menus used in the system You may view how the menus are organized in the system through the tree list You may also create or modify the menu details and mov
49. er Manual No Access Indicates that users in the group have no access to the menu item Read Indicates that users in the group can locate and view records in the district level However adding or updating records are not allowed Update Indicates that users in the group aside from locating and viewing records are also allowed to update records in the district However users are not permitted to delete records Override Indicates that users in the group have full access to the records They may locate view modify and delete records in the district 2 1 5 School Security Rights A dropdown list box that indicates the security rights in the school level given to the selected group for a specific menu item Options are No Access Read Update and Override 2 1 5 1 2 1 5 2 2 1 5 3 2 1 5 4 No Access Indicates that users in the group have no access to the menu item Read Indicates that users in the group can locate and view records in the school level However adding or updating records are not allowed Update Indicates that users in the group aside from locating and viewing records are also allowed to update records in the logon school However users are not permitted to delete records Override Indicates that users in the group have full access to the records They may locate view modify and delete records in the logon school J Education Solutions Development
50. er to be located 28 1 2 Name Indicates the name of the teacher to be located You must specify a name before searching Otherwise the page displays Name is required J Education Solutions Development Inc Page 81 DISCOVERY Net User Manual 29 28 2 Search Result The Search Result section details the teacher ID last name and first name of the teacher records satisfying the criteria specified Clicking the column header link sorts displayed records by the name of the link clicked For example clicking Last Name column header link sorts displayed records by last name You may select a teacher record display it on the corresponding field in the parent page by doing any of the following e By clicking the Teacher ID link on the first column of the teacher record you want to select e By double clicking the teacher record you want to select 28 3 Search Click SEARCH to locate teachers that match the criteria specified Test Code Search The Test Code Search window locates all available test records that match the criteria specified Clicking the column header link sorts displayed records by the name of the link clicked For example clicking the Test Code column header link sorts displayed records by test code This window consists of two sections Search Criteria and Search Results sections 8 Education Solutions Development Inc Page 82 DISCOVERY Net User Manual DISCOVER Ynet Microsoft Interne
51. esponding IDs and titles that matches the criteria specified This window consists of two sections Search Criteria and Search Results sections J Education Solutions Development Inc Page 55 DISCOVERY Net User Manual DISCOYERYnet Microsoft Internet Explorer COURSE SEARCH SEARCH Criteria Course ID fi Course Title Course Title MUSICAL THEATRE 634 EXP ART 1 MUSIC 1 LANG ARTS 1 HANDWRITING 1 READING 1 SPELLING 1 MATH 1 SCIENCE 1 MY SUBJECT X PHYS ED 1 HEALTH 1 HOME ROOM 1 physics Rows 1 14 0f 17 Top Previous 12 Next Bottom one tert A Figure 7 1 Course Search window 7 1 Search Criteria The Search Criteria section allows you to specify criteria needed to locate existing course master records from the database 7 1 1 Course ID Indicates the unique ID assigned to the course to be located 7 1 2 Course Title Indicates the title of the course to be located 7 2 Search Result The Search Result section details the ID and title of the course master records that match the criteria specified Clicking the column header link sorts displayed records by the name of the link clicked For example clicking Course ID column header link sorts displayed records by course ID You may select a course master record and display it on the field in the parent page by doing any of the following J Education Solutions Development Inc Page 56 DISCOVERY Net User Manual e By
52. et 3 2 1 3 3 2 1 4 3 2 1 5 3 2 1 6 3 2 1 7 3 2 1 8 User Manual First Name Indicates the first name of the user This field is unavailable if a person is assigned to the user account record You must specify a first name before saving Otherwise the page displays First Name is required Last Name Indicates the last name of the user This field is unavailable if a person is assigned to the user account record You must specify a last name before saving Otherwise the page displays Last Name is required Person ID Indicates the unique identification number of the person assigned to the user account Click PERSON ID to open the Person Search window where you may select a person for the user account Please refer to Lookup Window Chapter 17 for details on Person Search window This button is unavailable when a person is already assigned to the user account Access Type A dropdown list box that indicates the access type of the user Options are All and Specific a All Indicates that the user instructor is allowed access to student records particularly attendance regardless of whether they are enrolled in his classes or not b Specific Indicates that the user instructor is only allowed to access records particularly attendance of the students enrolled in his class Email Address Indicates the email address of the user Password Indicates the password of th
53. f the student J Education Solutions Development Inc Page 68 DISCOVERY Net User Manual DISCOVER Ynet Microsoft ax PICTURE SMITH JOHH M om mem 7 Figure 20 1 Picture window 21 Report Search The Report Search window displays a list of all generated reports for a particular batch process It details the batch queue ID code of the report and the date when the report is generated Clicking the column header link sorts displayed records by the name of the link clicked For example clicking Queue ID column header link sorts displayed records by queue ID You may open the report by clicking the Report Code link on the second column of the report record you want to select J Education Solutions Development Inc Page 69 DISCOVERY Net User Manual DISCOVER Ynet Microsoft Internet Explorer REPORT SEARCH REPORT List Queue ID Report Code i 1394 1394 BDM STUD INIT pdf 09 16 2005 03 26 23 PM Row 1 of 1 Figure 21 1 Report Search window 22 Room Search The Room Search window allows you to locate all available rooms in the logon school J Education Solutions Development Inc Page 70 DISCOVERY Net User Manual DISCOYERYnet Microsoft Internet Explorer ROOM SEARCH SEARCH Criteria Option Room Key ID Description Room fi Room Key ID Description 162 GENERAL ROOM Row 1 of 1 Required Field Search Clear Close ype PT ne 2 Figure 2
54. g Last Name on the other hand indicates that specified name is to be matched against the last name of the user account records in the database 3 1 1 2 Name Indicates the name of the user account record to be located You must specify a name before locating records Otherwise the page displays Name is required J Education Solutions Development Inc Page 40 DISCOVERY Net User Manual 3 1 2 List The List section displays the primary details of the user account records This section details the user name first name and last name of the user account records Clicking the column header link sorts displayed records by the name of the link clicked For example clicking the First Name column header link sorts displayed records by first name You may select a user account record by doing any of the following e By clicking the User Name link on the first column of the record you want to view or modify e By double clicking on the user account record you want to view or modify 3 1 3 Search Click SEARCH to locate user account records that matched the criteria specified 3 1 4 Add Click ADD to open the Details page where you may add a new user account record 3 2 Details The Details page allows you to define the specific details of a user account such as name email address and password You may also specify the person assigned to the user which school years he has access and to what function group the user b
55. gt cannot be later than 12 31 2050 J Education Solutions Development Inc Page 7 DISCOVERY Net User Manual 1 4 1 5 1 6 1 7 1 8 Checkboxes Small square box preceded followed by a description which allows you to toggle the option on or off Select a checkbox refers to marking or tagging a checkbox while Clear a checkbox refers to unmarking or deselecting a checkbox IV Family Address Option Groups Set of options from which the user can choose only one C ves No Dropdown List Box A field that has a button associated with it Click button to display the list of choices The field displays the available options Multi select list boxes This has two list boxes for the Available and Selected groups The Available group lists all the available options while the Selected group lists all the options that have already been selected You may move the options to and from the Available or Selected groups by clicking the Left lt or Right gt Arrow buttons Available Selected Staff Type Advisor Assistant Principal Assitant Treasurer a z nt School Chaplain Edit box Allows the user to enter non formatted text and numbers in paragraph style J Education Solutions Development Inc Page 8 DISCOVERY Net User Manual 1 9 Grid Displays information in table format Information in a grid maybe available for edit or display only MEDICAL DETAILS List C
56. ied 5 2 Detail In most cases you can access detailed information about each of the items in the list The user may click a specific link in any of the records retrieved in order to view or edit details of a specific record 5 3 Pagination Displayed depending on the number of records retrieved This allows you to view all records on the list 8 Education Solutions Development Inc Page 17 DISCOVERY Net User Manual 5 4 Add ADD displays a page where the user may enter information in adding a new record 6 Other Criteria The Other Criteria page of either a batch file process or report allows you to specify the students included in the report You may specify the student ID or the student attributes like YIS Enrollment Standing Family ID Birth Date Physical Exam Date Gender Ethnicity LEP Homeroom Counselor Advisor Attendance Category Code Lunch Status Code Primary School of Enrollment and Team of the students you want to include in the report or batch file process However some of the criteria are only available in the page depending on its necessity in the report or batch file process You may also indicate the primary and secondary sorting of the records retrieved in the report or included in the batch file process 8 Education Solutions Development Inc Page 18 DISCOVERY Net User Manual Student ID Student Name I 9414566 Al JONES MARCO I 9436899 SA swith Laney Delete Rows Add Row
57. ific information about static and code tables used throughout the system The Maintenance Controls module consists of two sections Details and Search Results sections J Education Solutions Development Inc Page 45 DISCOVERY Net User Manual Friday August 12 2005 Help Logout Logged in JOHN SATH DISCOVER ew version 1 0 0 48092 District SHELDON SCHOOL DISTRICT School 33079 GRADY SCHOOL z Parameters 2005 44 1 D Menu Maintenance Group Maintenance User Maintenance KEE MAINTENANCE CONTROLS Details Table Name Description DISCOVERY Module sl Static 7 URL Description Discovery Module ACTION CLASSIFY Action Status Activity ACTIVITY STATUS Address Type Address Usage Attendance Category Attendance Code discovery maint attendance code aspx Rows 1 14 of 131 Top Previous 123485 Next Bottom Required Field Table Name z Starts with v Search Save Delete Clear Menu Figure 4 1 Maintenance Controls 4 1 Details The Details section allows you to add a table in the maintenance control or modify the table information of a record 4 1 1 Table Name Indicates the name of the table You must specify a table name before saving Otherwise the page displays Table Name is required 4 1 2 Description Indicates the description of the table used in the code table You must specify a description before s
58. indicate if the batch with the specified batch criteria is to be saved into the database You may also opt to generate an output of the batch file process in MS Excel format BATCH PARAMETER Criteria Hame Criteria Name BAT_ATT_UPDATE_PARAM I Save Criteria Name I Add xls output Figure 7 1 1 Criteria Name 7 1 1 Criteria Name Indicates the name of the criteria You may specify a new criteria name or you may select an existing batch criteria name by clicking CRITERIA NAME to open Criteria Name Search window where you may select an existing batch file criteria to process Please refer to Lookup Window Chapter 9 for details on Criteria Name Search window 8 Education Solutions Development Inc Page 22 DISCOVERY Net 7 1 2 User Manual Save Criteria Name A checkbox that indicates whether the batch file criteria are to be saved or not Add xIs output A checkbox that indicates whether a file in MS Excel format is to be created for the generated report or not 7 2 Batch Criteria Parameters The Batch Criteria Parameters section allows you to specify the criteria specific to the batch file process Pls refer to K12 for details on the Batch Criteria Parameters in each module 7 3 Scheduler The Scheduler section of the page allows you to specify the schedule you want the batch file to be processed You may also set a regular schedule to run the batch file Start Date 08 11 2005 time 07 m 2s F
59. ions 2 9 Delete Removes selected record s from the database There must be records retrieved for the module before deleting records Otherwise the page displays No records to delete From the retrieved records you must select record s to delete Otherwise the page displays Please select a record to delete Upon clicking DELETE and record s have already been selected the page displays a delete confirmation message When the button clicked is located at the bottom of the page footer button the page displays Are you sure you want to delete Otherwise the page displays Are you sure you want to delete the selected record s Both messages have OK and CANCEL options Selecting OK proceeds with deleting the selected record s Selecting CANCEL returns to the current page and cancels deletion The page displays Delete successful upon successful deletion of the record s 2 10 Delete Rows Temporarily removes the selected record s from the grid You must select a record to delete before clicking DELETE ROWS Otherwise the page displays Please select a record to delete 2 11 Add Rows Inserts the specified number of rows in the grid You must specify a value in the Add Rows field before clicking ADD ROWS Also a maximum of 10 rows may be added at once Otherwise the page displays Add rows cannot be less than 1 and greater than 10 2 12 Preview Generates a preview of the report that mat
60. its previous location 5 3 Down Click Down to move the address record one step down from its original position 6 Block Search The Block Search window allows you to locate block code s that matches the criteria specified J Education Solutions Development Inc Page 53 DISCOVERY Net User Manual This window consists of two sections Search Criteria and Search Results sections DISCOVER Ynet Microsoft Internet Explorer BLOCK SEARCH SEARCH Criteria House No fi 00 Street Name Street Direction l Block Code l ip Block Code Description wW 2100S WW 2260 S E 24005 E 27005 wW 2700S wy 3030 E 31605 E 31855 E 33005 W 3300S E 3300S E 33505 W34405 wy 3560 5 Rows 1 15 of 194 Search ol Cancel Clear Street Name Direction Zi School List 410 538 626 410 538 626 410 538 626 410 538 626 410 538 626 346 538 626 410 538 626 410 538 626 286 538 626 346 538 626 410 538 626 286 538 626 346 538 626 sSemmsemmamssemnnses eyo fe irternet 2 Figure 6 1 Block Search window 6 1 Search Criteria The Search Criteria section allows you to specify criteria needed to locate existing block code records from the database 6 1 1 6 1 2 6 1 3 6 1 4 6 1 5 ay h House No Indicates the house number of the block record to be located Street Name Indicates the street name of the block record to be located
61. ix Systems Incorporated Copyright 2005 by ESD Inc All rights reserved U S GOVERNMENT RESTRICTED RIGHTS The SOFTWARE and documentation are provided with RESTRICTED RIGHTS Use duplication or disclosure by the Government is subject to restrictions as set forth in subparagraph C II II of The Rights in Technical Data and Computer Software clause at 52227 19 Contractor manufacturer ESD Inc 980 Springer Drive Lombard IL 60148 October 2005 980 Springer Drive Lombard IL 60148 Visit our web site at www esd sys com J Education Solutions Development Inc Page 2 DISCOVERY Net User Manual I Contents L CONTENTS ie 3 Il INTRODUCTION TO SYSTEM rannnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnvnnnnnunnnnunnnnnnnnnnnnnnenn 5 IL GETTING START ED wii geegent eege eien 6 3 1 Login Information 9 eddEESKNEN ENNER ENEE ENER NES Ne erences 6 3 2 Change Password iesse d se gege ge eler gege 7 IV THE ENVIRONMENT aauunaauvvanvnnnnnnnnnnnnnnnnnnnnnunnnnnnnnnunnnnnnunnnnnnunnunnnnnnnnnnunnnnnnan 8 4 1 CONOIS usa are Namnet 9 4 2 Beil E Te EE 16 4 3 Security RIghts 4 cave aesncued ares ENEA EAE E A 17 4 4 Search R i E EE 18 4 5 Search RESUS ic andere ud fede totale 19 4 6 Other Crtead ASA reid EEN tae e 20 4 7 B teh Criteria eege E de Zeg 24 4 8 Batch Status suarseuntenddelkiksltefe attestar 27 VM KA KEE EN Vi SYSTEM ADMINISTRATION anunnnunnannnnnnnannunnannnnnnvnnnvnnnnnunnnunnunnunnnnnnvnnnunnnneun
62. l exam date within the specified Start Physical Exam Date and End Physical Exam Date You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field When you have entries on both fields the End Physical Exam Date must be later than the Start Physical Exam Date Otherwise the page displays End Birth Date cannot be prior to Start Birth Date Gender A multi select list box that indicates the gender of the students to be included in the report or batch file process You may select Gender from the list Ethnicity A multi select list box that indicates the ethnicity of the students to be included in the report or batch file process You may select Ethnicity from the list Homeroom A multi select list box that indicates the homeroom group of the students to be included in the report or batch file process You may select Homeroom from the list LEP A multi select list box that indicates the level of english proficiency of the students to be included in the report or batch file process You may select LEP from the list Counselor A multi select list box that indicates the name of the counselor of the students to be included in the report or batch file process You may select Counselor from the list Advisor A multi select list box that indicates the name of the advisor of the students to be included in the report or batch file process You may select Advisor
63. licking SAVE performs the following validations e The combination of Table Name and Discovery Module must be unique for each code table record Otherwise the page displays Table Name lt table name gt and Module lt module gt already exists e Table Name must be a valid table in the database Otherwise the page displays Table Name lt table name gt does not exist 4 4 Delete Click DELETE to remove the selected table record from the database VI Lookup Window 1 Academic Field Search The Academic Field Search window allows you to locate academic field s that matches the criteria specified J Education Solutions Development Inc Page 47 DISCOVERY Net User Manual This window consists of two sections Search Criteria and Search Results sections DISCOYERYnet Microsoft Internet Explorer ACADEMIC FIELD SEARCH Parameters 2005 x 1 D SEARCH Criteria Code fo Description Description LITERARY ARTS VISUAL ARTS PERFORMING ARTS DRAMA PERFORMING ARTS MUSIC PHYSICAL SCIENCE LIFE SCICENCE MEDICAL SCIENCE MANAGERIAL WORK GENERAL SUPERVISION ANIMAL TRAINING ELEMENTAL WORK SAFETY AND LAW ENFORCEMENT SECURITY SERVICES ENGINEERING Rows 1 14 0f 16 Top Previous 12 Next Bottom Hove PPT unten 7 Figure 1 1 Academic Field Search window 1 1 Search Criteria The Search Criteria section allows you to specify criteria needed to locate existing academic field records fr
64. locate view add and delete user accounts You may also modify details of user accounts such as user s name password setup function groups and accessible school years You may also assign a person to the user that serves as his identification when logging into the system The User Maintenance module consists of two pages Search and the Details pages J Education Solutions Development Inc Page 39 DISCOVERY Net User Manual 3 1 Search The Search page allows you to locate existing users of the system or add new user accounts This page consists of two sections Search Criteria and List sections Help version 1 0 0 38923 Logout SYSTEM ADMINISTRATION District SHELDON SCHOOL DISTRICT School 33079 GRADY SCHOOL z Parameters 2005 aa 1 z Menu Maintenance Group Maintenance PESI ETOLA Maintenance Controls USER MAINTENANCE Search Option User Name Last Name Name Lewm USER MAINTENANCE List Row 1 of 1 Figure 3 1 1 User Maintenance Search page 3 1 1 Search Criteria The Search Criteria section allows you to specify criteria needed to locate user accounts from the database 3 1 1 1 Option A set of option buttons that indicate the criterion to be used in locating user account records Options are User Name and Last Name Selecting User Name indicates that specified name is to be matched against the user names of the user account records in the database Selectin
65. mat or select from the Date Picker Calendar by clicking the Calendar icon beside the field 8 1 2 Status A dropdown list box that indicates the status of the batch file process to be located Status may be Cancelled Cancel Request Complete Error In Progress Pending or Starting Process You may select one status from the list 8 1 3 Queue ID Indicates the unique queue identification number of the batch file process to be located 8 1 4 Batch Name A dropdown list box that indicates the name of the batch file process to be located You may select one batch name from the list 8 2 Search Result The List section allows you to view the batch criteria submitted keep track of the status of the batch process and download the generated report of the batch file process This section details the identification batch name operator status run date process date end date and the report of the batch file process J Education Solutions Development Inc Page 26 DISCOVERY Net User Manual Clicking the column header link on this section sorts the displayed records by the name of the link clicked For example clicking the Batch Name column header link sorts displayed records by batch name 8 2 1 8 2 2 8 2 3 8 2 4 ID Indicates the unique queue identification number assigned to the batch file process Click ID to open the Criteria Lookup window where you may view the batch criteria submitted for the selected b
66. nn 32 6 1 Menu Maintenance 32 6 2 Group Maintenance 38 6 3 User Maintenance 41 6 4 Maintenance Control 47 VII LOOKUP WINDOW rasnanvnunnnnnunnnnnnnnnnnnnunnnunnnnnnnnnunnnunnnnnunnnunnnnnnunnunnnnnnunnnn AEN 49 6 1 Academic Field Gearch 49 6 2 Academic Plan Search Admin 51 6 3 Academic Plan Search Transcript eens 52 6 4 Add ge EE 53 6 5 Address HReorder 54 6 6 Block Search istand iv uel bedende drake 55 6 7 Course EE 57 6 8 OLE LE NE oe OT EEE 58 6 9 Criteria Name Gearch 59 6 10 Duplicate Names Search Contacde eerren 60 6 11 Duplicate Names Search Primary Info 61 6 12 Graduation Reouirements 62 6 13 Graduation Requirements ccceceeeeeeeeeeeeeeeeeeeeeees 63 6 14 Menu Items Dreview cece cece eee ee seca ee eeeee eee eegaee es 64 6 15 Menu Items Gearch ccc cece cece cece seen ee eeee neces eeaee eas 65 6 16 Klee 65 6 17 Person SCArCh cicccids chive dees nea soured ceded ee ees kved 66 8 Education Solutions Development Inc Page 1 DISCOVERY Net User Manual 6 18 Person ID Search 68 6 19 Phone Order 69 6 20 Pure 70 6 21 Report Gearch 71 6 22 Room Search 72 6 23 Room ID Gearch 74 6 24 Room Key ID Search 76 6 25 Status Gearch ccc cece cece cece e et ence cesses eeaeeneeeaeeatenaeenes 78 6 26 Student Search 79 6 27 Teacher Search 81 6 28 Teacher Name Gearch 82 6 29 Test Code Search 84 6 30 School Access 86 8 Education Solutions Development Inc Pag
67. ns are used to execute commands or open lookup windows and are referenced in the documentation by using square brackets e g SAVE All key codes in the documentation are in UPPERCASE Search Save Clear Menu Labels Labels describe field or selection A red asterisk on the label s left side indicates that you must input or specify a value into the field it describes before you can proceed with processing or saving Last Name Fields Fields hold information such as text numbers or dates They are displayed as rectangles on the screen You can move forward through the fields by using the TAB key or move backwards by using the SHIFT TAB keys m To ensure data integrity of records the application has standard validation messages depending on what you specify on the fields Fields that only accept numeric entries are called numeric fields You must specify numeric characters for these fields Otherwise the page displays lt numeric field label gt must be numeric Fields followed by a date picker icon are called date fields Entries for these fields should follow the MM DD YYYY format and should be valid dates Otherwise the page displays Invalid lt date field label gt please enter in format MM DD YYYY You must also specify a date that is within MSS limit 01 01 1753 and 12 31 2050 Otherwise the page displays lt date field label gt cannot be prior to 01 01 1753 or lt date field label
68. om the database 6 1 1 Code Indicates the code of the academic field record to be located 1 1 2 Description Indicates the description of the academic field record to be located J Education Solutions Development Inc Page 48 DISCOVERY Net User Manual 6 2 Search Result The Search Result section details the code and description of the academic field records that match the criteria specified Clicking the column header link sorts displayed records by the name of the link clicked For example clicking Description column header link sorts displayed records by description You may select an academic field record and display it on the field in the parent page by doing any of the following e By clicking the Code link on the first column of the academic field record you want to select e By double clicking the academic field record you want to select 6 3 Search Click SEARCH to locate academic field records that match the criteria specified 2 Academic Plan Search Admin The Academic Plan Search window in Admin gt Academic Planning gt Academic Field page allows you to locate academic plan s that matches the criteria specified This window consists of two sections Search Criteria and Search Results sections J Education Solutions Development Inc Page 49 DISCOVERY Net User Manual DISCOVER Ynet Microsoft Internet Explorer pei loj xj ACADEMIC PLAH SEARCH Parameters 2005 x 1 D SEARCH Criteri
69. plays on line help Logout Reverts to Login page Menu Reverts to Main Menu page If modifications are made on an entry page and you click MENU the page displays Discard changes with OK and CANCEL options Click OK to discard modifications and revert to Main Menu page Click CANCEL to remain on current page Close Closes the current page and return to the previous page This is usually available for Lookup windows in which case focus returns to the main page window Back Reverts to previous page If modifications are made on an entry page and you click BACK the page displays Discard changes with OK and CANCEL options Click OK to discard modifications and revert to the previous page Click CANCEL to remain on current page Cancel Disregards modifications made Leaves the current page window and return to the previous page window Clear Clears the entries that have been made on the current page and restores the display to its original state If modifications are made on an entry page and you click CLEAR the page displays Discard changes with OK and CANCEL options Click OK to proceed with clearing the entries Click CANCEL to cancel clearing of entries 8 Education Solutions Development Inc Page 14 DISCOVERY Net User Manual 2 8 Save Posts your modifications on the record into the database The page displays Save successful upon successful saving of your modificat
70. r to The Environment Chapter 3 for details on Security Rights 2 2 1 Tree List The Tree List section contains the nodes that represent the modules that are used in the system Click on the symbol beside the node to expand or collapse the list Clicking on a symbol expands the list and displays the submodules or pages while clicking on a symbol collapses the list Click on the node itself to display the security rights assigned to the selected function group for the menu item 2 1 3 Menu Selected Indicates the name of the current menu item selected from the tree list 2 2 3 Menu Access A checkbox that indicates whether the group is given access rights to the selected menu item or not If a child node from the tree list is given menu access its corresponding parent node is automatically given menu access and vice versa However if a child node s menu access is cleared the menu access of its parent node will not get affected unless the parent node only possess that single child node On the other hand if a parent node menu access is cleared all child nodes under the parent node will also be cleared of its access 2 1 4 District Security Rights A dropdown list box that indicates the security rights in the district level given to the selected group for a specific menu item Options are No Access Read Update and Override Page 37 DISCOVERY Net 2 1 4 1 2 1 4 2 2 1 4 3 2 1 4 4 Us
71. s YIS Enrollment Standing Available Selected Available Selected 00 KINDERGARTEN 01 FIRST GRADE E Enrolled N Not Enrolled e 02 SECOND GRADE 03 THIRD GRADE 04 FOURTH GRADE Start Family o End Family Start Birth Date End Birth Date Start Physical Exam Date End Physical Exam Date 05 FIFTH GRADE xl Gender Ethnicity Available Selected Available Selected F FEMALE M MALE B AFRICAN AMERICAN a N UNDETERMINED gt C CAUCASIANAYHITE gt O OTHER GENDER p ENG British ei i H HISPANIC SPANISH l AMERICAN INDIAN ALASKA Y Homeroom Available Selected ALGEB STUDY OF ALGEBR a BIO ADVANCED BIOLOGY CONC ART ART CLASSES SPECIA gt COOK COOKING GOURMET I 2 DICT IMPROVING SPEECH AK ENG English as a Second Lar Y Counselor Advisor Available Selected Available Selected 12000211 ANDERSON JACK 12001199 BONE DAN 12011200 GARELL LILY gt H Attendance Category Code Lunch Status Code Available Selected Available Selected D DEFAULT H HALF DAY R REDUCED gt INELIGIBLE gt gt T TRANSFER lt lt bd Primary School of Enrollment Team Available Selected Available Selected AA All American Scholar HNR Honor Team 33079 GMHC SCHOOL GENTM General Team a lt REG Regular Students 330 VWILLIAMSONN ELEMENT amp gt af SPED Special Education Team Sl Primary Sort Student Name
72. s made on an existing menu item into the database J Education Solutions Development Inc Page 35 DISCOVERY Net User Manual 1 2 4 Delete Click DELETE to remove the selected menu item from the database 2 Group Maintenance The Group Maintenance module facilitates in maintaining the security access rights assigned to users in a group according to school or district requirements The System Administrator manages the security rights given to each group The Group Maintenance module consists of three sections Details Security Rights and Special Security sections Help version 1 0 0 38923 Logout SYSTEM ADMINISTRATION District SHELDON SCHOOL DISTRICT School 33079 GRADY SCHOOL v Parameters 2005 21 sl Menu Maintenance Reg EECH User Maintenance Maintenance Controls GROUP MAINTENANCE Details Group ch ADMINISTRATORS z Group Name ADMINISTRATORS GROUP MAINTENANCE Security Rights E K2 Menu Selected Group Maintenance CC System Administration Menu Access V m Menu Maintenance District Security Right OVERRIDE sl i d F User Maintenance School Security Right OVERRIDE v i 2 Maintenance Controls m Program Access ft Field Access LC Discovery VB Special Security e Maintenance Admin Batch Student Promotion Admin Reports Batch Attendance Aggregate r r Attendance Reports P m Batch GPA Recalculation D
73. school day starts Time In Indicates the time the student came to class Minutes Tardy Indicates the number of minutes the student is late for the class This field is automatically computed based on the school day start and time in of the student OK Click OK to add tardy record or post modifications made on an existing tardy record of the selected student into the database Clicking OK also performs the following validations e School Day Start must be valid and in correct format Otherwise the page displays School Day Start should be in format HH MM AM PM e Time In must be valid and in correct format Otherwise the page displays Time In should be in format HH MM AM PM J Education Solutions Development Inc Page 52 DISCOVERY Net User Manual 5 Address Reorder The Address Reorder window displays all the available addresses of the persons related to the student This window also allows you to modify the order of the addresses It details the address type and the complete address of the person 3 DISCOYERYnet Microsoft Internet Explorer ADDRESS REORDER REORDER Address List Address Type Provincial Address 4145 5 ACHILLES DR 4181 S ACHILLES DR 6831 VW ABBEY GLEN WAY Save up Down Close oe 1 Siem z Figure 5 1 Address Reorder window 5 1 Save Click SAVE to post modifications made on the order of addresses 5 2 Up Click UP to move the address record one step up from
74. ss You may select Enrollment Standing from the list Start Family ID End Family ID Indicates the identification number assigned to the family of the students to be included in the report or batch file process Specifying the Family ID range includes all the students with Family ID within the specified Start Family ID and End Family ID When you have entries on both fields the End Family ID must be greater than the Start Family ID Otherwise the page displays End Family ID cannot be less than Start Family ID 8 Education Solutions Development Inc Page 20 DISCOVERY Net User Manual 6 5 6 6 6 7 6 8 6 9 6 10 6 11 6 12 Start Birth Date End Birth Date Indicates the date of birth of the students to be included in the report or batch file process Specifying the date range includes all the students with date of birth within the specified Start Birth Date and End Birth Date You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field When you have entries on both fields the End Birth Date must be later than the Start Birth Date Otherwise the page displays End Birth Date cannot be prior to Start Birth Date Start Physical Exam Date End Physical Exam Date Indicates the physical exam date of the students to be included in the report or batch file process Specifying the date range includes all the students with physica
75. sult The Search Result section details the ID and name of the student records satisfying the criteria specified Clicking the column header in this section sorts the displayed records by the name of the link clicked For example clicking the Student Name column header link sorts display records by student name You may select a student record display it on the corresponding field in the parent page by doing any of the following e By clicking the Student ID link on the first column of the room record you want to select e By double clicking the student record you want to select 26 3 Search Click SEARCH to locate students that match the criteria specified Teacher Search The Teacher Search window displays all teachers in the log on school and school year This window opens when you clicked on PRIMARY TEACHER or SECONDARY TEACHER button in Special Services gt Program List page This window details the person ID and name of the teacher to be selected Clicking the column header link sorts displayed records by the name of the link clicked For example clicking the Person ID column header link sorts displayed records by person ID 8 Education Solutions Development Inc Page 79 DISCOVERY Net User Manual DISCOVER Ynet Microsoft Internet Explorer TEACHER SEARCH Teacher List Teacher Name ANDERSON JACOB N BAIRD AUSTIN BARRY KIM A BICKMORE JENNIE A BLOCK GEORGIA L BRACKEN ILENE CHASE DONNA R CHRISTIANS
76. t Explorer TEST CODE SEARCH SEARCH Criteria Test Clide fe Description Test Type pn D Test Code Description Criteria and Reference Tests 1998 Criteria and Reference Tests 1999 Criteria and Reference Tests 2000 Criteria and Reference Tests 2001 Criteria and Reference Tests 2002 Criteria and Reference Tests 2003 Criteria and Reference Tests 2004 Rows 1 7 of 7 Figure 29 1 Test Code Search window 29 1 Search Criteria The Search Criteria section allows you to specify criteria needed to locate existing test code records from the database 29 1 1 Test Code Indicates the code of the test record to be located 29 1 2 Description Indicates the name or description of the test record to be located 29 1 3 Test Type Indicates the type of the test record to be located J Education Solutions Development Inc Page 83 DISCOVERY Net User Manual 29 2 Search Result The Search Result section details the code and description of the test records satisfying the criteria specified Clicking the column header link sorts displayed records by the name of the link clicked For example clicking Description column header link sorts displayed records by description You may select a test record display it on the corresponding field in the parent page by doing any of the following e By clicking the Test Code link on the first column of the test record you want to select e By double clicking the test record you
77. t dropdown list box indicates the day in the month the batch file is to be processed e The second dropdown list box indicates how often in months the batch file is to be processed Occurs C Daily Day Io ha lot every Io Y Months C Weekly Monthly Figure 7 3 4 3 1 Scheduler Monthly 7 4 Submit Click SUBMIT to initiate the batch process Clicking SUBMIT also saves the Criteria Name if the Save Criteria Name is selected 8 Batch Status The Batch Status page allows you to keep track of the status of the processing of the batch file You may also view the batch criteria and the report generated by the batch file process This page consists of two sections Search Criteria and Search Result sections 8 Education Solutions Development Inc Page 25 DISCOVERY Net User Manual SEARCH Criteria Run Date Status x Queue ID l Batch Name z Batch Hame Run Date Process Date End Date Attendance Aggregate InsertUpdate COMPLETE 8 8 2005 8 8 2005 8 8 2005 8 33 57 AM 10 06 03 AM 12 18 22 PM Attendance Aggregate InsertUpdate COMPLETE 8 5 2005 8 5 2005 8 5 2005 3 08 44 PM_ 3 22 11 PM 3 22 12 PM Rows 1 3 0f 3 Search Cancel Clear Menu Figure 8 1 Batch Status page 8 1 Search Criteria The Search Criteria section allows you to specify criteria needed to locate batch file submitted 8 1 1 Run Date Indicates the run date of the batch to be located You may manually specify a date in mm dd yyyy for
78. teria Lookup window 9 Criteria Name Search The Criteria Name Search window displays all criteria name you saved when executing the batch process with corresponding date when the record is created Clicking the column header link sorts displayed records by the name of the link clicked For example clicking Criteria Name column header link sorts displayed records by criteria name You may select a criteria name record and display it on the field in the parent page by doing any of the following h 8 Education Solutions Development Inc Page 57 DISCOVERY Net User Manual e By clicking the Criteria Name link on the first column of the batch criteria record you want to select e By double clicking the batch criteria record you want to select DISCOVER Ynet Microsoft Internet Explorer CRITERIA HAME SEARCH CRITERIA HAME List Criteria Name 0905 2005 10 10 08 AM 09 06 2005 07 57 03 4M Rows 1 2 of 2 Clear Close oe PET fitter 2 Figure 9 1 Criteria Name Search window 10 Duplicate Names Search Contacts The Duplicate Names window displays all persons having the same last name and first name as the newly entered contact in Demographics gt Contacts page It details the last name first name middle name address person ID email address and phone number of the person and the type of the record You may also distinguish if the name is a primary name or an alternate name for the person Clicking the col
79. to locate academic plan s with corresponding academic fields and programs The window details academic plan code and description academic field code and description and academic program code and description You may select an academic plan record and display it on the field in the parent page by doing any of the following e By clicking the Code link on the first column of the academic plan record you want to select e By double clicking the academic plan record you want to select DISCOVER Ynet Microsoft Internet Explorer ACADEMIC PLAN SEARCH ACADEMIC PLAH List ARTISTIC 01100 LITERARY ARTS 01101 EDITOR ARTISTIC 01100 LITERARY ARTS 01102 FILM EDITOR ARTISTIC 01100 LITERARY ARTS 01103 WRITER ARTISTIC 01100 LITERARY ARTS A a ARTISTIC 01200 VISUAL ARTS 01201 ARTIST e Internet Figure 3 1 Academic Plan Search Transcript window J Education Solutions Development Inc Page 51 4 DISCOVERY Net User Manual Add Tardy The Add Tardy window allows you to save tardy records of the student for the particular day The window automatically computes the number of minutes the student is tardy based on the school day start and time in specified 4 1 4 2 4 3 4 4 DISCOVERYnet Microsoft Int ADD TARDY ADD TARDY Details School Day Start 07 00AM Time In 107 222M Minutes Tardy 22 E Done 111 Irtemet 7 Figure 4 1 Add Tardy window School Day Start Indicates the time the
80. ult The Search Result section details the room ID description and type of the rooms that match the criteria specified Clicking the column header link sorts displayed records by the name of the link clicked For example clicking Description column header link sorts displayed records by description You may select a room record and display it on the corresponding field in the parent page by doing any of the following e By clicking the Room ID link on the first column of the room record you want to select e By double clicking the room record you want to select 23 3 Search Click SEARCH to locate room records that match the criteria specified 24 Room Key ID Search The Room Key ID Search window allows you to locate and select a room record that matches the criteria specified It details key ID ID description and type of the room record to be located This window consists of two sections Search Criteria and Search Results sections 8 Education Solutions Development Inc Page 74 DISCOVERY Net User Manual A DISCOVER Ynet Microsoft Internet Explorer ROOM KEY ID SEARCH SEARCH Criteria Option Room Key ID Room ID Description Room Type Code Room Key ID Room Type Code Required Field Search Clear Close SI II ne eZ Figure 24 1 Room Key ID Search window 24 1 Search Criteria The Search Criteria section allows you to specify criteria needed to locate existing room records from th
81. umn header link sorts displayed records by the name of the link clicked For example clicking Person ID column header link sorts displayed records by person ID You may select a record and display the values on the corresponding fields in the parent page by doing any of the following e By clicking the Last Name First Name link on the first column of the record you want to select e By double clicking the record you want to select J Education Solutions Development Inc Page 58 DISCOVERY Net User Manual Z DISCOVER Ynet Microsoft Internet Explorer DUPLICATE HAMES SEARCH CONTACTS The person name you entered is very similar to the following persons already on file Please verify that the person you have entered is not a duplicate of any of the records listed Click OK to continue saving the person record or click Cancel Last Name First Name Middle Name Alternate Person ID Gender Record Type Address Smith Sharon 589303 FEMALE Profile Smith Sharon 589322 FEMALE Profile Rows 1 2 of 2 ol Cancel lm internet 7 Figure 10 1 Duplicate Names Contacts window 10 1 Ok Clicking OK allows you to create a new contact record of the student with the same last name and first name as the existing person records 10 2 Cancel Clicking CANCEL closes the Duplicate Names window and returns to Contacts page to allow you to specify another contact 11 Duplicate Names Search Primary Info
82. w modify and delete records In this case all the fields are available for edit as well as all the buttons for processing records including DELETE The level of security access rights given to you are divided into two groups District and School levels The security rights assigned to you in the School level are always in effect In addition to this your security rights in the District level allows you to read update and delete records in other schools within the district you have access 4 Search Criteria Search Criteria contains information that the application uses during a search to locate the data you want Your search criteria can be designed to be as general or specific as you like A general search usually produces a long list of items while a specific search may only find one or two items The Search Criteria screens allow you to create a search that best suits your needs Each criterion field refers to a field from the source data By entering a value ina criterion field you are instructing the application to search for only those records in the source data with a corresponding field that matches what you have specified The following example demonstrates how the same criteria can produce a variety of results Criteria Results 8 Education Solutions Development Inc Page 16 DISCOVERY Net User Manual roy roy royal royce r ray rey reyes Exact roy Available in most cases 4 1 Search You must
83. want to select 29 3 Search Click SEARCH to locate test records that match the criteria specified 30 School Access The School Access window allows you to view and specify the schools you want o have access on The selected schools in this page are the only schools to be displayed in the School dropdown list box when you log on to the system This window is available in System Administration gt User Maintenance page yj DISCOVER Ynet Microsoft Internet Explorer SCHOOL ACCESS Available Selected ALSOUNDER HIGH 00 PARKELE ACADEMY 210 ALSOTRAT HIGH 001 ATERNALEH DAY ALSO 750 DAYHIGH UNDER 760 ELEMENTARY 3 A 455 JUNIOR NATIVE 3 4 555 TERNATIVE 3 4 SR 655 TIVE SAFE SCHOOL EL 498 fe TET mmer Figure 30 1 School Access window J Education Solutions Development Inc Page 84
84. you have entered is not duplicate of any of the records listed Click OK to continue saving the student record or click Cancel Address Phone SMITH JORDAN PAUL E 9393914 Profile 3520 FEULNER DR WEST VALLEY CITY 84128 801 252 9490 Last Hame First Hame Middle Hame Alternate Student ID ES Record Type Row 1 of 1 ol Cancel Done TT a Internet Z Figure 11 1 Duplicate Names Priimary Info window 11 1 Ok Clicking OK allows you to continue saving the entered information on the new student record For existing student records clicking OK posts the modifications made on the active student in the page 11 2 Cancel Clicking CANCEL closes the Duplicate Names window and returns to the Primary Info page without saving the new student s information 12 Graduation Requirements The Graduation Requirements window allows you to view and specify graduation requirements for a course section of the student taken from other schools This window is available in Transfer gt Mass Update Transfer Course page J Education Solutions Development Inc Page 60 DISCOVERY Net User Manual DISCOVER Ynet Microsoft Internet Explorer GRADUATION REQUIREMENTS GRADUATION REQUIREMENTS Details Available Selected APPLIED TECHNOLOGY PHYSICAL EDUCATION SCIENCE SOCIAL STUDIES flo TT Wiem 4 Figure 12 1 Graduation Requirements window 12 1 Ok Clicking OK temporarily assign the selected gr

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