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User Manual for entering data into the system

1. Water System e WQX Module gt Projects gt Project Detail a Wises Lah EE L in the detail information for the new project and then click the Save button To exit editing click Exit button J L Create New Reports ES Upload XML Reports A Retrieve Saved Reports g View Submission Admin Tools Geographic Information Geographic Region e Security Configuration Delaware River Basin Estuary NY NJ Harbor Estuary 3 amp System Configuration J Facility Management A Reports Management Pp Project Management A Data Analysis KSE River Basin EE Wiot Assiscunk Crosswicks and Doctors amp GIS Validation Test paor ARN Maurice Salem and Cohansey A Cape May My Account A Mullica Gy Basic Information HUC 11 Code Available Selected i Manage PN 02020007000 02030101170 yp Associated Water System 02020007010 51 gt gt 02020007020 D Associated Laboratory BR 02020007030 S4 Associated VM Group EE yp Associated WOX Org GH Register WOX Org County ies Selected WQX Module Gy Projects 2 Monitoring Location L mome EE Submit Data yp View Submissions City ies Available Selected Barnegat Light Boro Ocean Barnegat Twp Ocean Bay Head Boro Ocean Beach Haven Boro Ocean D View Configurations iq Reference Data Done amp 10 e Once the second page has been successfully filled out and saved the following message will appear to tell the use
2. Retrieve Saved Reports a View Submission Admin Tools General Information 3 Security Configuration Project Name 3 amp System Configuration Project ID Facility Management AJ Reports Management Project Type Ambient Routine v D Project Management A Data Analysis Configuration GP noL Ce GIS Validation Test Project Purpose Description 2 Data Flow Manager ki Compliance Manager eon Does the Project have aQAPP Yes No Gy Basic Information Attach QAPP 2 Manage PIN yp Associated Water System add Attachment SA Associated Laboratory yp Associated VM Group Has the QAPP been approved Yes No Pp Associated WOX Org Approval Agency v Y Register WOX Org Format of Data NJ Data Portal WQX Module URL of online data Gy Projects 2 Monitoring Location Contact Information Contact Name Pp Activities and Results Contact Type Primary v Submit Data Pp View Submissions Phone Ce View Configurations Email iq Reference Data Done SR Local intranet Protected Mode Off amp 100 e enfoTech 7 Creation Date 07 09 2008 Page17of36 New Jersey DEP E2 Reporting System NJWQDE User s Guide njhome citizen business government services Ato Z departments new jersey epartment of environmental protection njdep home about dep index by topic programs units dep online WM Home ei Help Ed Logout admin
3. The user s account information can be seen by clicking on Basic Information ie M PIH ee SC The user can request a new PIN after clicking on this icon C Associated WOX Org Shows a list of any WQX Organizations that have been associated with the account 5 Register WOX Org Shows a list of the organizations that have been registered under the account enfoTech Creation Date 07 09 2008 Page12of36 New Jersey DEP E2 Reporting System NJWQDE User s Guide 4 3 My Account The My Account section of the site provides three important links The first is the ability for the user to see their user information The second function is the ability to manage the user s PIN The third function is the ability to view all of the laboratories and water systems within the system as well as which laboratories and water systems the user is associated with 4 3 1 Basic Information To see user information select the Basic Information icon to the following page This will provide a link User ID admin First Hame admin Last Name enfoTech Job Title Super Admin e mail Address maggie hsueh enfotech com Account Status Active The information can be updated through the NJDEP Online User Profile at http www njdeponline com 4 3 2 Manage PIN If you are a certifier for a laboratory you will have in addition to your NJDEP Online username and password a PIN number that has been issued by NJDEP I
4. Organization Information Case sensitive Organization ID Project Information Case sensitive Project ID Organization Name Project Name 6 3 2 Viewing Results To view an Activity Result click the checkbox in the corresponding row To select all the checkboxes click the first button To deselect all of the checkboxes click the second button Then click the View Results for Selected Activities button to see all the results They appear under the three buttons seen below enfoTech Creation Date 07 0972008 Page33of36 New Jersey DEP Activities View ID Yes ACT_128 Yes SONDE 33 Yes SONDE 12 Yes SONDE 11 Wes ACT 23 Yes SONDE 6 CT No SONDE 5 C No SONDE 4 CT No SONDE 3 C No SONDE 2 C No SONDE 1 CT No ACT_3 Results Final C No C No TT No C No C No C No CT No TT No CT No C No C No C No TT No Activities Identifier SONDE 33 SONDE 33 SONDE 33 SONDE 33 SONDE 33 SONDE 33 SONDE 12 SONDE 12 SONDE 12 SONDE 12 SONDE 12 SONDE 12 SONDE 12 enfoTech Activity Type Date Field Msr Obs O12e 2009 Field Msr Obs Porta 01 27 2009 Field Msr Obs Porta 01 27 2009 Field Msr Obs Porta 01 27 2009 Sample Routine 01712 2009 Field Msr Obs Porta 01 25 2009 Field Msr Obs Porta 01 25 2009 Field Msr Obs Porta 01 25 2009 Field Msr Obs Porta 01 25 2009 Field Msr Obs Porta 01 25 2009 Field Msr Obs Porta 01 25 2009 Sample Routine OV 42009 Select None Characteristic Name Spec
5. 1 10 of 64 11234567T enfoTech Creation Date 07 09 2008 Page2lof36 New Jersey DEP E2 Reporting System NJWQDE User s Guide 5 Submitting Water Quality Data Reports 5 1 Import Configurations To import configuration files for uploading to the system first click the EE VIe Configurations tink under the WQX Module heading View Configuration 4 Search Panel Configuration File Name Config File Type UserOwner View Edit Config File Name Config File Type User Qwner mandatory Projects Projects Paul Morton mandatory Monitoring Location Monitoring Locations Paul Morton mandatory Field Msr Obs Biological Habitat Metrics Indices and Field Obs Paul Morton mandatory Chem Results Chemical Activities and Results Paul Morton test2 Projects Rich Hyjack mandatory Taxa Count Biological Habitat Metrics Indices and Field Obs Paul Morton mandatory Metrics Biological Habitat Metrics Indices and Field Obs Paul Morton mandatory Data Logger Data Logger Paul Morton mandatory Attachements Results Attachment Paul Morton mandatory Taxa Count_Test Biological Habitat Metrics Indices and Field Obs admin enfoTech mandatory Chem results_Test Chemical Activities and Results admin enfoTech mandatory Attach Project Attachment Paul Morton mandatory Attach Monitoring Location Attachment Paul Morton mandatory Attach Activity Attachment Paul Morton mandatory Tissue Biological Habitat Metrics Indices and Field Obs Pau
6. E2 Reporting System NJWQDE User s Guide NJEMS New Jersey Environmental Management System An integrated transactional Oracle database that contains the NJDEP s major program databases NJQL New Jersey Quantitation Limit program which allows laboratories to submit quantification levels to DEP as part of the Lab Certification program Personal Identification A sequence of alpha numeric characters assigned to a Certifier by NJDEP Number so as to uniquely identify Certifier Preparer User Account Level which has the following privileges e Allowed to download and prepare electronic reports e Allowed to view electronic reports and past submissions but not certify or upload any submissions If the user s account is associated with a water system the user will have the following additional privilege e Allowed to view laboratory reports submitted on behalf of the water system Personal Identification Number Responsible Official A Responsible Official as defined in N J A C 7 18 1 9 is as follows e For a corporation A principal executive officer of at least the level of vice president e For a partnership A general partner e For a sole proprietorship The proprietor e For a government agency Either a principal executive officer or his or her designee Safe Drinking Water Information System State version NJDEP s database used to manage the Safe Drinking Water Act XML Extensible Markup Language XML is a recommen
7. Edit View Favorites Tools Help Q sax 8 e x ai G Asah Pe Favorites E 2 da 7 LJ X E rel 3 Address Si http injdeponline com njhome my new jersey people business government departments hew jersey e department ol environmental protection deR afine Welcome to New Jersey Department of Environmental Protection s NJDEP Online Business Portal NJDEP Online is an expanding series of modules developed to facilitate Industry DEP transactions via the Internet Currently you can perform the following functions on line Register to submit Private Well Test Results Submit Underground Storage Tank Closures Download and submit DMRs WCRs and RTRs Submit Underground Storage Tank Initial Registrations Process Air General Permits Submit Underground Storage Tank Registration Modifications Download and Submit Air Excess Emission Reports Process Underground Storage Tank Renewals Submit Right To Know Chemical Inventory Surveys Submit Release and Pollution Prevention Reports RPPR Process Air Permit Certificate Renewals Submit Pollution Prevention Plan Summaries P2 From the URL above click the continue button and the eNJEMS login page will be displayed A NJDEP Portal Login Microsoft Internet Explorer File Edit View Favorites Tools Help Q pack x ai QD Psa P Favorites O 2 da LL X E rel 33 Address Si https www9 state nj us DEP_eNJEMS Login njhome citizen business gove
8. Location Description Monitoring Location Type CERCLA Superfund Site X State Code e County Name v City Name e Station Photo s Waterbody Information Waterbody Name Waterbody Identifier Waterbody Location Site Identifier Site Acres Numeric Habitat Name Bank Name Stream Gradient In the case of importing a station click the import button fill in the necessary information and click the Next button Details will be included in Section 5 enfoTech _s Creation Date 07 0972008 Page 0 0 36 New Jersey DEP E2 Reporting System NJWQDE User s Guide 4 5 2 Viewing a Monitoring Station icon When finished click either the Exit or Save button since To view a Monitoring Station click the nothing was changed 4 5 3 Editing a Monitoring Station To Edit a Monitoring Station click the when finished to save the changes icon Change the necessary information Click the Save button Waterbody Information Waterbody Name Waterbody Identifier Waterbody Location Siteldentifie Site Acres Numeric fs mens Stream Gradient Ps 4 5 4 Deleting a Monitoring Station To delete a monitoring station click the icon in the corresponding row of the monitoring station that needs to be deleted If data is submitted under this project the following error message will show up OH The monitoring location has been associated to other data you can t delete it Organization Records
9. M M x a Le DO Search Pe Favorites Ea B te H LJ X E rel 33 Address GB http njdeponline com njhome my new jersey people business government departments ee e PEPA pe new jersey gg K department of environmental protection SET nj dep nl in e your portal to e government services oe ms units dep online Welcome to New Jersey Department of Environmental Protection s NJDEP Online Business Portal NJDEP Online is an expanding series of modules developed to facilitate Industry DEP transactions via the Internet Currently you can perform the following functions on line Register to submit Private Well Test Results Submit Underground Storage Tank Closures Download and submit DMRs WCRs and RTRs Submit Underground Storage Tank Initial Registrations Process Air General Permits Submit Underground Storage Tank Registration Modifications Download and Submit Air Excess Emission Reports Process Underground Storage Tank Renewals Submit Right To Know Chemical Inventory Surveys Submit Release and Pollution Prevention Reports RPPR Process Air Permit Certificate Renewals Submit Pollution Prevention Plan Summaries P2 Provide your NJDEP Online username and password that you supplied when you self registered then click the Login button to proceed You will be shown a listing of programs for which you can report Select the Water Quality Data Exchange option enfoTech Creation Date 07 0972008 Page10
10. com e Any person who wants to submit reports for a particular Laboratory must request and be granted an association with their Laboratory e Any person who wishes to certify laboratory reports must fill out an Electronic Signature Agreement to obtain a Personal Identification Number PIN enfoTtech Creation Date 07 09 2008 Page6of36 New Jersey DEP E2 Reporting System NJWQDE User s Guide 2 Minimum System Requirements Laboratories must be able to access NJDEP s E2 website through the Internet Typically such access is available either through a dedicated connection 1 e local area network or a modem connection to an Internet Service Provider To ensure that all of the features of the Department s E2 system are available a Laboratory must use Microsoft Internet Explorer web browser version 6 0 or higher and Adobe Reader version 5 0 or higher The performance of the E2 system will vary based on the computer s internet connection speed CPU Operating System and available memory NJDEP recommends the following system configuration Broadband Internet Connection or higher Pentium II processor or higher Microsoft Windows 2000 or higher 256 MB of RAM or higher Microsoft Internet Explorer 6 0 or higher enfoTech _ __s Creation Date 07 09 2008 Page7of36 New Jersey DEP E2 Reporting System NJWQDE User s Guide 3 WQX Quick Start Guide This section provides a quick summary of the steps involved in submitti
11. electronic signature functionalities have been included to serve as a completely paperless reporting system Currently the E2 system allows users to submit five major categories of reports Electronic Drinking Water Reports DWR Electronic New Jersey Quantitation Limit NJQL Reports Electronic Private Well Testing Act PWTA Reports Electronic Volunteer Water Monitoring VolMon Reports Electronic Water Quality Data Exchange In addition the E2 system allows purveyors of water systems to perform the following functions e View Electronic Drinking Water Reports DWR containing analytical results submitted by laboratories on behalf of water systems e Submit Annual Water Utilization reports 1 2 Reasons for and Benefits of Electronic Reporting with E2 Electronic reporting provides the following benefits e Gives the user greater control over the quality of data flow Reduces reporting costs by offering a streamlined reporting method using readily available computer tools Offers on line availability of reports and their processing status Improves reported data integrity and security Saves the NJDEP costs by reducing and better utilizing resources required for managing reports Adds to the overall effectiveness of the NJDEP program areas with faster response for data analyses compliance assessment and decision making e Allows the NJDEP Office of Quality Assurance to perform behind the scenes evaluations informal data audi
12. Analysis Reports and Private Well Testing Act Analysis Reports A module for New Jersey Quantitation Levels NJQLs will be added in the near future Water Systems Water Systems can use the E2 system to view Safe Drinking Water Analysis Reports submitted by laboratories as well as submit the Annual Water Utilization Report D Activities and Results Coming Soon A module for the submission of New Jersey Quantitation Levels NJQLs amp Submit Data D View Configurations iq Reference Data Announcements J No announcements for Vo unteer Water Monitoring Data Reporters Before proceeding we will be taking a closer look at the layout of the application as a whole starting with the status bar iReport ing Home ei Help Ed Logout The status bar is intended to provide quick access to the current module user information and general system functions Towards the left part of the status bar the Home icon allows the user to return to the E2 default homepage ei Help The user can access online help by clicking on this icon Once finished using the E2 Reporting System the user may log out using the logout icon To continue with the layout of the application the function bar is located in the frame to the left of the main area of the screen The menu options that you will be able to see will depend on your current access rights When you start using E2 for the first time you will only see the My Accou
13. Data Reports ssssssssssseccceccccccsocoscosssssssssssececeeesoso 22 5 1 Import EEN 22 5 2 O RE 27 5 3 View ee E 29 6 After Water Quality Data Reports Have Been Submitted ccccccccssseeee 30 6 1 POST C POR Eege 30 6 2 Keren BS SOG aati eae E E AE conan een cases 30 6 2 1 Searc hine THE SUBMISSIONS EE 30 6 2 2 Evene Data EE 31 6 2 3 Pata Pile tedee ace E 31 6 2 4 Download IT 31 6 2 5 WV IC WAS Nen El enn E E EE 32 6 2 6 NMiewing he Error REPOU ge ssesssseiscserasecatadceasnseseyerabiansdaregaamsatalsedeedeieressbiacshiasetanwads 32 6 3 View Activities and NEE 33 6 3 1 Kee ET 33 enfoTech _ __s Greation Date 07 09 2008 Page3of36 New Jersey DEP E2 Reporting System NJWQDE User s Guide 6 3 2 NV TS Wy TR E 33 AGNOSSALY EE gt enfoTech _s Creation Date 07 09 2008 Page4of36 New Jersey DEP E2 Reporting System NJWQDE User s Guide 1 Introduction 1 1 Electronic Environmental Reporting and the E2 System The New Jersey Electronic Environmental E2 reporting system is a web based information system that allows the regulated community to electronically submit reports to the Department of Environmental Protection NJDEP The E2 system provides an alternative to submitting hand written or paper based reports that is faster more efficient and requires less processing for water systems and the NJDEP As a fully operational electronic reporting system all of the necessary legal security and
14. E2 Reporting System NJWQDE User s Guide Table of Contents PROJECT NEW JERSEY WATER QUALITY DATA EXCHANGE eeeseeeenseeeteennnees 1 1 roduc Oee a AE 1 1 Electronic Environmental Reporting and the E2 Swvstem 5 1 2 Reasons for and Benefits of Electronic Reporting with Ri 5 1 3 Additonal intor ma Oi EE 5 1 4 EZ y SUC OVEN OW eae EA Ta 6 2 Minimum System Requirements PEA E ENEE EEEE EEE 3 WQX Quick Start Guide DEEG e d E gr eg CC eeccccsesecetecece A T E 7 4 1 Creating an NIDEP Onlitie User Eegeregie gegen 9 4 2 New Jersey WOX WebDsite LOGI icicocsssseesccresccseateiadenssoseueranse conecusdatendacedecasus dea taauetdommessastact 10 4 3 Kee EE 13 4 3 1 Base TMPORMIAT O00 EE 13 4 3 2 DVN ING PIN a E 13 4 3 3 Associated WOX EE 14 4 4 Create View Edit Deleting Projects gien desse deeg See dE 16 4 4 1 Creating Importing New Proiect 16 4 4 2 VTC e EN 19 4 4 3 Poin FC C08 aca se sas E E A ER ET 19 4 4 4 Yo E aes EE ee 19 4 5 Create View Edit Monitoring Location rise civescasctenccdintesestanrccet caeeuencsaetineenidadccadadelsecrbatestlendus 19 4 5 1 Creating a New Monitoring Station ssseeesssssssoeeessssssseereressssseeeeesssssseeeressssseeee 20 4 5 2 Viewing a Monitoring Station esssseeeeessssssseeeressssssseerrssssssserssssssseereesssssecerresse 21 4 5 3 ere here 21 4 5 4 Deleting a Monitoring Station cc ceeeccccccccceeessseeeccceeeeaaeeeeceeeesaeeeseeeeeeeeeeaaeees 21 5 Submitting Water Quality
15. G 8 HS S S 49848 a sub admin oznozo08 PENDING 6 2 1 Searching the Submissions To Search for certain submissions fill out the search criteria at the top of the page to the best of the user s ability and click the Go button enfoTech Creation Date 07 09 2008 Page30of36 New Jersey DEP E2 Reporting System NJWQDE User s Guide View Submissions 3 Search Panel wer e 6 2 2 Resubmitting Data Files In the event that a submission failed to transfer click the Resubmit link Bo for the failed submission Clicking the icon will bring the user to the first screen of the Submission process 6 2 3 Data File To view the exact data file that was used in the creation of the submission report click the Data File icon for the desired submission The file will appear on the screen after the link if clicked File Download Do you want to open or save this file ap Name SubmissionDataFile Et Type Text Document 294 bytes From logan x While files from the Internet can be useful some files can potentially Ls harm your computer IF you do not trust the source do not open or save this file Whats the risk 6 2 4 Download XML file This page also allows the user to download the XML submission file by clicking on the XML icon E This will bring up the following message box enfoTech Creation Date 07 09 2008 Page3lof36 New Jersey DEP E2 Reporting System NJWQDE User s Guide File Download Do yo
16. P with which you Documents will transact business Please have the regulatory program identifiers available Please note this Seis eat PIN is different than the RADIUS PIN used to certify Air Permits and Emission Statements KEE Facility Administration 8 a Facility Administration The NJDEP Online system allows facilities to enable enhanced security and user administration at Request Form electatopic e e e e e Dt o their request This security function is enabled through the registration of a Facility Administrator Click the Create New User Profile link The User Profile creation screen will be opened and the required information to create a User Profile can be entered Fill out the required fields and scroll down to the bottom of the page to click the Submit Request button There is no need to add any programs A new page will be displayed to notify that the User Profile was created successfully Click the Continue button to continue to the login page With this User Profile a user can now login to the E2 Reporting System see section 4 2 4 2 New Jersey WQX Website Login A WQX laboratory participant can log into the E2 Water Quality Exchange WQX Reporting System website through the NJDEP Online web portal http www njdeponline com Click Continue to proceed to the login page as shown below A NJDEP Online Microsoft Internet Explorer gt File Edit view Favorites Tools Help 7 Q pack
17. Project ProjectType Error Message ProjectType is required WOX Organization Project ProjectDataQuality TierAssignedBy ee e WQX Organization Project Droiectzeogtapbtc Stapont ot Station count is required WQX Organization Project ProjectContact wqxElectronicAddress wqxElectronicAddressText Electronic address is required WQX_ Organization Project ProjectTemporal MonitoringFrequency MonitoringFrequency is required SalinityCategoryText is required AnalysisMethodType is required WS K Si Sa Ka Value provided is not a valid Wi d S E P A H F sa r QX_ Organization Activity ActivityDescription wqx ActivityTypeCode Activity TypeCode WQX Organization Project ProjectMonitoringDescription SalinityCategory Text null null WOA Organization Project ProjectMonitoringDescription AnalysisMethodType e ki ae ee Ke ee be R Value provided is not a valid WQX_ Organization Activity ActivityDescription wqx ActivityMediaSubdivisionName Mon_0513T Activity MediaSubdivisios Name SH Sg S KE So Invalid format for a iO lt Orgar aton ACHVILV_A vitve CTHODOT AA OS ACUVILY art Da 6 3 View Activities and Results 6 3 1 Viewing Activities After the submission passes the validation the activities and results can be viewed by clicking on the link The following page will be displayed To search for a specific result fill in the text fields as much as possible and then click the Go button Activities and Results EI Search Panel
18. ded standard by World Wide Web Consortium W3C for generic data communication http www w3 org TR 2000 REC xml 20001006 XML Schema Defines the data element names definitions order required fields and data types for all elements in an XML file enfoTtech Creation Date 07 09 2008 Page 36 OF 3H
19. e see Section 6 2 enfoTech Creation Date 0008 Page 29 0 36 New Jersey DEP E2 Reporting System NJWQDE User s Guide 6 After Water Quality Data Reports Have Been Submitted 6 1 Post Report Processing After each report is submitted E2 will send a confirmation email to the submitter notifying them that the report has been received by DEP The E2 system will then validate the submission against a set of validation rules This validation step will normally take at least several minutes to complete Once this is completed an email to the submitter will be sent out notifying the submitter of the status of the submission 6 2 Viewing Submissions submission click on the View Submission icon open the following screen e WQX Module gt View Submission Use the search panel below to find submissions You may click Data File XML to download Data and XML click View to view the style sheet of your submission and click Error Report if there are any The submission could be approved or rejected by wqx organization administrators by selecting APPROVED or REJECTED from Accept dropdown values and then clicking Update Accept Reject button View Submissions EI Search Panel Organization Projecti v Submission ID Submission File Name Start Date a Submission Status v End Date FE User es Accept ReSubmit Data File XML View Error Report Sub ID Prev Sub ID Submission Name User Date Submitted Status NEW E
20. e values with the values that were in the uploaded file Then click next to continue with the submissions process Non filterable 2520 B v Sample Routine Subsample v Midwater Indoor Air Al Water Quality Standard or Criteria e LE C Apply Mapping Translations to Import Configuration File The next screen will tell the user that the file is ready for submission The user must either click Submit to submit the file for validation or click Cancel to return to the beginning of the submissions process Your data has been processed according to your configurations and is ready to be submitted for validation To submit your configured submission file click Submit Once the file has been submitted an email will be sent to the user s account notifying them of the submission The user must click the Finish button to return to the beginning of the process The data is in process now Once the data has been completely processed the email will be sent Please check email or go to view submission to get the submission status enfoTech Creation Date 0008 Page28of36 New Jersey DEP E2 Reporting System NJWQDE User s Guide 5 3 View Submissions It is possible to view submissions after they have been submitted To do so click on the S View submissions tink under the WQX Module heading For more information pleas
21. eUnitCode LabSamplePreparationMethodDescriptionT ext paration Methodidentifier me Wm E Page 24 of 36 New Jersey DEP E2 Reporting System NJWQDE User s Guide Auto Generate Feature for ActivityIdentifier The system provides Auto Generate function for ActivityIdentifier by checking the box without supplying the Default Value If the user selects ActivityIdentifier as an auto generate field in the configuration file the user is required to supply ActivityBinaryObjectName and ActivityBinaryObjectType in the configuration file to define the attachments listed in the zip file No separate attachment definition file is needed Only one attachment is allowed for each activity Activityldentifier OOOO O o ActivityTypeCode hd 2 From de Auto Generate Feature for other columns The system also provides Auto Generate function by checking the box and filling the Default Value for the select data field Station Station1003 0 String max 35 E string max 35 E From domain values string max 70 Replacement Feature The system provides Replacement function by filling out the replacement value in the text box Format Transfer If the data field is a date or time it can be converted to standard format siring max 35 string max 35 From domain values string max 70 From domain values string max 20 Date YYYY MM DD yyyy MM dd MMiddiyy
22. ee a e a D Ke da s a EF a T ai E e ne st e rsey departmentof environmental protection PROJECT NEW JERSEY WATER QUALITY DATA EXCHANGE WQX REPORTER USER S GUIDE Prepared for New Jersey Department of Environmental Protection January 29 2009 ernsyorech 11 Princess Road Unit A Lawrenceville New Jersey 08648 New Jersey DEP E2 Reporting System NJWQDE User s Guide Copyright Notice This E2 Reporting System NJWQDE Users Guide contains trade secrets and confidential information that is proprietary to enfoTech amp Consulting Inc The entire E2 Reporting System NJWQDE Users Guide is copyrighted by enfoTech amp Consulting Inc and is protected under the US copyright law No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical for any purpose without express written permission of enfoTech amp Consulting Inc Unauthorized reproduction or distribution of this document or any portion of it may result in severe civil and criminal penalties and will be prosecuted to the maximum extent possible under the law Information in this E2 Reporting System NJWQDE Users Guide is subject to change without notice Copyright 2000 2009 by enfoTech amp Consulting Inc All Rights Reserved enfoTech enfoTech amp Consulting Inc 11 Princess Road Unit A Lawrenceville NJ 08648 enfoTech Creation Date 07 09 2008 Page2of36 New Jersey DEP
23. f you lose or forget your PIN or feel that its security has been compromised you can request a new PIN number by selecting the Manage PIN icon E Manage Pm This feature depends on the user s security level and therefore may not be displayed enfoTech Creation Date 07 09 2008 Page13of36 New Jersey DEP E2 Reporting System NJWQDE User s Guide e My Account gt Manage PIN Below you can request a new PIN To request a new PIN you must enter your four digit verification number i e the last four digits of your Social Security Number or the last 4 digits of your telephone number You will be required to enter the same 4 digits each tiem you request a new PIN If you forget your 4 digit verification number you must contact the System Administrator in order to receive a PIN You must next agree to the certification statements provided and then click on the Request New DIN button Your PIN confirmation will be emailed to your account s email address Enter your 4 digit verification number C agree to the terms and conditions in the agreement below TERMS AND CONDITIONS AGREEMENT FOR REPORTING REGULATORY DATA USING ELECTRONIC DATA INTERCHANGE TO THE NEW JERSEY DEPARTMENT OF ENVIRONMENTAL PROTECTION USING THE E2 REPORTING SYSTEM This Terms and Conditions Agreement Agreement is made by and between New Jersey iil D The user must enter a four digit number that was defined by DEP upon original i
24. ific conductance Specific conductance Specific conductance Specific conductance Specific conductance Specific conductance Temperature water Temperature water Temperature water Temperature water Temperature water Temperature water Mon Loc ID TEST_MLB1 TEST_MLB1 TEST_MLB1 TEST_MLB1 TEST_MLB1 TEST_MLB1 TEST_MLB1 TEST_MLB1 TEST_MLB1 TEST_MLB1 TEST_MLB1 Test_Station_1 Result 200 200 01 200 02 200 03 200 04 200 05 10 1 10 2 10 3 10 4 10 5 10 6 Alkalinity Carbonate as CaCO 7 1 Select None Creation Date 07 09 2008 Unit uS cm usem usem uSicm uSicm USCH deg C deg C deg C deg C deg E deg C None E2 Reporting System NJWQDE User s Guide Qualifier mM View Results for Selected actitities mM Page 34 of 36 New Jersey DEP E2 Reporting System NJWQDE User s Guide 7 Glossary Administrator User Account Level which has the following privileges e Allowed to download prepare upload review and certify the accuracy of electronic reports e Allowed to submit electronic reports to the state agency If the user s account is associated with a laboratory the user will have the following additional privilege e Allowed to approve or deny requests from others requesting to be associated with the laboratory If the user s account is associated with a water system the user will have the following additional privileges Allowed to approve or deny re
25. ilable 4 4 4 Deleting a Project To delete a project click the icon in the corresponding row If data is submitted under this project the following error message will show up OH The Project has been associated to other data you can t delete it Organization New Jersey Department of Environmental Protection WM amp S BFBM Records 1 10 of 141 9234567 4 5 Create View Edit Monitoring Location To create view edit and delete a monitoring location click the i Monitoring Location Got so that the page below will show on the screen enfoTech _s Creation Date 07 0972008 Page1l9of36 New Jersey DEP E2 Reporting System NJWQDE User s Guide e DEFAULT The help introduction of this page is under construction Organization m amp S Mon_Loc_0530 Mon_Loc_0530 G S mon_loc_0001 mon_loc_0001 4 5 1 Creating a New Monitoring Station To create a new monitoring station select an organization and then click the Create New Station button Station Location Coordinate type Decimal Degrees DD dddd dd Degress Minutes Seconds DDMMSS Location Selection Point Location Segment Location Latitude Point Location at gt Select From Map Longitude X Coord Y Coord Coordinate Reference Coordinate Collection Method Source Map Numeric Scale Coordinate Reference System Datum Local Tidal Datum e Station Information Monitoring Location ID Monitoring Location Name Monitoring
26. l Morton Then Click the Create New Configuration File button Fill out the information about the header of the configuration file If the user would prefer that there not to be a header click on the checkbox that corresponds to skipping the header in the import file shown below The different types of configuration files are Attachment Biological Habitat Metrics Indices and Field Obs Chemical Activities and Results Chemical Results Only Data Logger Monitoring Locations Projects Create Edit configuration file enfoTech Creation Date 07 0972008 Page22of36 New Jersey DEP E2 Reporting System NJWQDE User s Guide Configure Data Elements Header Panel Configuration File Name mand atory Chem Resul Description minimum columns Config File Type Chemical Activities and Results Attachment Biological Habitat Metrics Indices and Field Obs UseriOwner Chemical Activities and Results Chemical Results only Skip Header in Import Data Logger Monitoring Locations Delete Optionality Text Delimiter Projects Skip Header Check the checkbox to skip the header in the import data file ContguratonFiename Select correct text delimiter Select correct text delimiter from drop list for the import data file LX Header Panel Configuration File Name mandatory Chem Resul Description minimum columns Config File Type Chemical Activities and Results Text Deli
27. matically sent to the user The Server verifies that the Water Quality Data file conforms to specific data validation rules and business requirements If it passes validation the submission is noted as such on the Server for reference If not the submission will be noted as Invalid The user is notified via email of validation status If the submission is invalid the user must fix the errors and submit the file to the E2 WQX Server Step 8 View Submission All past Water Quality Data submissions including projects stations activities and results that are made through E2 can be viewed and printed at any time at the WQX Module gt View Submission menu option Step 9 View Activities and Results The detailed activities and results data from all the valid submissions made through E2 can be viewed at any time at the WQX Module gt Activities and Results menu option enfoTech _ __s Greation Date 07 09 2008 Page8of36 New Jersey DEP E2 Reporting System NJWQDE User s Guide 4 Getting Started 4 1 Creating an NJUDEP Online User Profile In order to gain access to the E2 Reporting System an NJDEP Online User Profile at http njdeponline com must first be created If you already have an NJDEP Online account you can skip this section and proceed to section 4 2 If the user does not already have a user profile one can be created by browsing to the NJDEP Online website A NJDEP Online Microsoft Internet Explorer File
28. miter Comma User Owner Skip Header in Import Pipe Tab enfoTech Creation Date 0008 Page23of36 New Jersey DEP Add new rows to the configuration file E2 Reporting System NJWQDE User s Guide Then select the number of rows that will contain the information Do this by clicking on the drop down menu labeled Row s and then click the Add Rows button to add these rows to the configuration file shown below Select column names from the drop down list Once the rows have been added fill in the necessary information by either typing it in or selecting it from the dropdown menus VW VE VE VE K KO KO KK IKO KO M Ae X enfoTech TTT Activityldentifier Activityldentifier Group ActivityMediaName ActivityMediaSubDivisionNa ActivityRelativeDepthName Activity Season Activity StartDate Activity StartTime Activity Startlime oneCode Activity TypeCode AnalysisEndDate AnalysisEndTime Analysis StartDate Analysis StartTime AnalysisStartTimeZoneCode Assemblage SampledName CharacteristicName DatalncludedinReport Flow Statusindicator LabDilutionNleasureUnitCod _ LabDilutionMeasureValue LabExtractionDate LabReceiveDate LabSamplePre Creation Date 07 09 2008 Activityldentifier ActivityMonitoringLocationldentifier ChemicalPreservativeUsedName DetectionQuantitationLimithleasureValue DetectionQuantitationLimitl ypeName DetectiontQuantitationLimitWeasur
29. ng Water Data reports Please refer to Section 5 2 for a more detailed description of the submission process Step 1 User Log in WQX reporter User logs into the E2 Reporting System via the Internet with user ID and password at NJDEP Online http www njdeponline com Step 2 Associate Organization Using the My Account gt Associate Organization the user can associate one or more organizations Step 3 Create Import View Edit Project Using the WQX Module gt Project the user can create a Step 4 Step 5 new project by entering the project information through online web form or importing projects using batch processes Create Import View Edit Monitoring Location Using the WQX Module gt Monitoring Location the user can create a new station by entering the station information through online web form or importing stations using batch processes Create View Edit the import configuration files Using the WQX Module gt View Configuration the user can create a new import configuration file based on the data file format to be submitted Step 6 Submit Project Station Activity Result Data Using the WQX Module gt Submit Data screen the user enters the Submission File Name chooses the Import Configuration File and then selects the correct file to upload Step 7 Once the Server receives the file the system will issue a receipt of confirmation to the user on the screen A separate receipt confirmation email will be auto
30. nt menu After your account has been associated with an organization you will be able to begin reporting data Each functional area is highlighted below Under WQX Module are the following menu options enfoTech Creation Date 07 0972008 Pagellof36 New Jersey DEP E2 Reporting System NJWQDE User s Guide e Gy Projects Shows a list of all the projects that are part of the user s associate organizations with the option of creating a new project GA Monitoring Location Shows a list of all the monitoring stations that are listed as part of the user s associate organizations with the option of creating a new station sp Activities and Results Shows a list of the activities and results that are submitted to specific organizations or projects e EP Sai hai Allows the user to submit a text file of data and an attachment P View SUbMISSIONS A tows the user to see a list of past submissions and information such as if it was accepted or not the date it was submitted the status of the submission etc P View Configurations Shows a list of the current configuration files for reports with the option of viewing and editing the configuration file or creating a new one K F D D D D e L Reference Data Shows the user a list of reference data based on the criteria in the dropdown menu Under My Account are the following topics see Section 4 3 for more details associated with this module F Basic Information
31. oTech Creation Date 07 0972008 Page15of36 New Jersey DEP E2 Reporting System NJWQDE User s Guide The roles are as follows Submit Ambient Water Quality Data Mw RH M View Reference Data Mw RH M Create Save Configuration Files Mw Mw we Ce EE DEE WEE ONE 9 Ability to Approve WQX Organization Registration Requests 4 4 Create View Edit Deleting Projects Creating viewing deleting and editing Projects can be done by clicking the Si Projects Got under WQX Module bringing the user to the following screen e DEFAULT The help introduction of this page is under construction J Organization v Proj_A Proj_A Project1 Project1 S proj_test proj_test 4 4 1 Creating Importing New Projects To create a new project select an organization and then click the Create New Project button at the bottom of the screen Fill in all the necessary information and then click the Save Next button at the bottom of the screen as shown below enfoTech Creation Date 07 09 2008 Page16of36 New Jersey DEP E2 Reporting System NJWQDE User s Guide njhome citizen business government services A toZ departments new jersey epartment ol environmental yrotection A Home Help A Logout admin 2 View Lab Submission Fill in the general information for the new project and then click the Save Next button To exit editing click Exit button J E L Create New Reports i Upload XML Reports ef enera V
32. of36 New Jersey DEP E2 Reporting System NJWQDE User s Guide After clicking Continue you are brought to the E2 Reporting homepage which provides a brief description of the system and highlights any announcements created by the administrator njhome citizen business government services Ato Z departments Oo er R all EE KC mme AE Sal BE nidep home about dep I index by topic programs units dep online hew jersey e b de yariment of eny ironmental yrotection WM Home eil Help Ed Logout wreporter My Account e Welcome to the Electronic Environmental E2 Reporting System Sy Basic Information The Electronic Environmental E2 Reporting System is designed to allow the New Jersey Department of Environmental Protection NJDEP to accept electronic submissions of a Manage PIH environmental monitoring and operational data from regulated and non regulated entities D Associated WOX Org The E2 system is currently comprised of a Drinking Water Reporting DWR module a Volunteer Water Quality Monitoring WWQM module and a Private Well Testing PWTA module The system provides regulated and non regulated entities with an alternative way to submit data using XML protocol and allows NJDEP to electronically validate the data acknowledge receipt and upload data to state s central databases WQX Module Gy Projects 2 Monitoring Location Laboratories Laboratories can submit Safe Drinking Water
33. partment of Environmental Protection WM amp S BFBM Status Active User Role Org Bureau Administrator To disassociate the account from the selected organization click the disassociate button and then Okay on the following pop up window Windows Internet Explorer P d Are vou sure you want to disassociate this WO Org Click OK to disassociate this WO Org or click Cancel to cancel the request 4 3 3 2 Request an Association with a Organization To become associated with an Organization click the Associate WQX Organization button highlighted below in red e My Account gt Associated WQX Org The area below lists any WQX Organizations that have been associated with your account You may add additional Organizations or remove these from your account as needed Your request for a new Organization association must be approved by a WQX Organization Administrator or NJDEP Administrator before you can begin reporting New Jersey Department of Environmental Protection WM amp S BFBM Org Bureau Administrator enfotech Org Bureau Administrator Then search for the organization that is desired by either name or by its ID Once the correct organization has been found check that check box decide on the correct role and then click the Associate with WQX Organization button Data Reporter New Jersey Department of Environmental Protection WM amp S BEEM Data Reporter DEP Administrator Org Bureau Administrator enf
34. quests from others requesting to be associated with the water system Allowed to view laboratory reports submitted on behalf of the water system Allowed to manage which laboratories may submit electronic Drinking Water Reports on the behalf of the water system Certifier User Account Level which has the following privileges e Allowed to download prepare upload review and certify the accuracy of electronic reports e Allowed to submit electronic reports to the state agency If the user s account is associated with a water system the user will have the following additional privilege e Allowed to view laboratory reports submitted on behalf of the water system COMPASS NJDEP s database used to manage WQX data Drinking Water Reports 2 E New Jersey Department of Environmental Protection Electronic Environmental Reporting System A web based information system that allows laboratories and the regulated community to electronically submit reports to the New Jersey Department of Environmental Protection Electronic Signature Serves as a formal agreement between each PIN holder Certifier and the Agreement Department regarding the responsibilities and use of their PIN NJDEP New Jersey Department of Environmental Protection NJDEP Online New Jersey Department of Environmental Protection Online portal system located at http www njdeponline com enfoTech _ __s Greation Date 07 09 2008 Page35of36 New Jersey DEP
35. r that the project has been saved in E2 and synchronized in Compass If any failed message shows up please contact the system administrator iw The Project has been saved successfully M The Project has been synchronized compass successfully Geographic Information Geographic Region In the case of importing a project click the import button fill in the necessary information and click the Next button Details will be included in Section 5 enfoTech Creation Date 0008 Page18of36 New Jersey DEP E2 Reporting System NJWQDE User s Guide 4 4 2 Viewing Projects To view a project click the icon To switch between the general information and the detail information use the tabs in the upper right hand corner When the user is finished either the Exit or the Save buttons can be pressed because no changes have been made to the project General Information Project Name Monitoring Project ID TP44 Project Type Ambient Routine ze 4 4 3 Editing Projects To edit a project click the icon Fill in all the necessary information and then click the Save Next button at the bottom of the screen Once the second page has been successfully filled out and saved the following message will appear to tell the user that the project has been saved M The Project has been saved successfully M The Project has been synchronized compass successfully Geographic Information Geographic Region Ava
36. rnment services Ato Z departments lew jersey njdep_ sz department of environmental protection online njdep home about dep I index by topic programs units dep online Identification Follow these 3 steps to Login Guidance Step 1 Enter Your DEP User ID Documents Air General Permits Step 2 Enter Your PIN i step Air Excess Emissions NOTE Required fields are indicated with an Asterisk Community Right To Click here to learn more about NJDEP Online Know Forgot Your PIN To the right of the user id text box click the Need an ID link A new page will open with information about creating a User Profile enfoTech Creation Date 07 09 2008 Page9of36 New Jersey DEP E2 Reporting System NJWQDE User s Guide A NJDEP Portal Login Microsoft Internet Explorer File Edit Yiew Favorites Tools Help 7 Q pack z x ai Le ES Search Pe Favorites O B te z Lud X rel 33 Address https www9 state nj us DEP_eNJEMS NewUser njhome citizen business government services Ato Z departments lew jersey r njdep department of environmental protection online njdep home about dep index by topic programs units dep online Identification If you don t have a DEP User ID and Personal Identification Number PIN you may register Create New User Profile ef ETER now You wil create a user profile to identify the regulatory programs within DE
37. ssuance of the PIN and agree to the terms and conditions stipulated on the screen The new PIN will be sent to the user s email address If a user has lost their PIN they need to contact the system administrator 4 3 3 Associated WQX Org This allows the user to be associated with one or more organizations The user needs to be associated with an organization to submit information To see a list of the organizations that are associated with the account click ihe ce Associated WOX Org link e My Account gt Associated WQX Org The area below lists any WQX Organizations that have been associated with your account You may add additional Organizations or remove these from your account as needed Your request for a new Organization association must be approved by a WQX Organization Administrator or NJDEP Administrator before you can begin reporting New Jersey Department of Environmental Protection WM amp S BFBM Org Bureau Administrator gt gt enfotech Org Bureau Administrator enfoTech Creation Date 07 0972008 Pagel4of36 New Jersey DEP E2 Reporting System NJWQDE User s Guide 4 3 3 1 Viewing a WQX Organization Click the LS screen to view more information about the organization This will bring the user to the following My Account gt Associated WOX Org gt WOX Organization Detail Detail information for the selected Organization is displayed below To remove your associa Organization Name Mew Jersey De
38. til all the necessary codes have been entered The Group Codes can be Exported or Imported by clicking the corresponding buttons at the bottom of the screen To delete a group of codes click the delete group button As always click the Save button save the work done and click the exit button to return to the previous screen enfoTech Creation Date 07 0972008 Page260f36 New Jersey DEP E2 Reporting System NJWQDE User s Guide Group Code 2 Search Panel Configuration File Name F Select Group Characteristic Group Code User Group Code Result Analytical Method Identifier Result Analytical Method Identifier Context Result Analytical Method Nam Configuration Examples Some configuration examples could be found in the training materials 5 2 Submit Data To submit data the user must first click the link Then fill in the necessary information and click the next button to begin the submission process as indicated below Submission File Name Submission1 Water Quality Data Import Configuration File Activity v Project Ambient Targeted ze Organization enfotech Data File C Documents and Settings parisit Desktop Submissi Attachment Import Configuration File Attachment s Attachment Definition File enfoTech Creation Date 0008 Page27of36 New Jersey DEP E2 Reporting System NJWQDE User s Guide Next map the reference tabl
39. ts of laboratory data submissions with respect to laboratories approved for certification effective certification dates to analyze for specified parameters using specified methods and techniques 1 3 Additional Information Additional information can be found at NJDEP s E2 website located at http www state nj us dep online e2 enfoTech __s Greation Date 07 09 2008 Page5of36 New Jersey DEP E2 Reporting System NJWQDE User s Guide 1 4 E2 System Overview As a web enabled system Laboratories can access the E2 system using only Internet access and a Web browser The E2 system provides laboratories with the following capabilities e Ability to submit data to NJDEP s Electronic Environmental E2 Reporting module The data will go through the Data Validation Process It will also be stored once it is determined whether it is valid or not e Ability to receive information from the module Participating laboratories will have the option of retrieving necessary data from the Data Portal In essence the E2 system serves as an electronic filing cabinet allowing laboratories to manage their own reporting to NJDEP and monitor the status of past report submissions In order to provide sufficient security for all submitted information access to the E2 system is restricted in the following ways e Any person who wants to have access to the E2 system must have an authorized NJDEP Online account located at http www njdeponline
40. u want to open or save this file Name SubmissionsMLEFile xml Type sML Document From logan While files from the Internet can be useful some files can potentially harm your computer IF you do not trust the source do not open or save this file What s the gek To open the file in a new window without saving click Open Alternately the user can click Cancel 1f they do not wish to save or open the file However if the user wishes to download the XML submission file click Save at which point the user will be prompted to respond with the location in which they wish to save the file 6 2 5 Viewing the Submission To view the submission click the view icon Ss to see the submission as a form Organization Windows Internet Explorer Organization Bureau Names ton Type Academic ame i tect 0528 6 2 6 Viewing the Error Report To view the error report of the submission click on the icon of the corresponding submission enfoTech Creation Date 0008 Page32of36 New Jersey DEP E2 Reporting System NJWQDE User s Guide Submission Error Report Windows Internet Explorer Baca A detailed error report for this submission is provided below Please use this error report to correct any errors and resubmit the data Lab Cert Number New Jersey Department of Environmental Protection Submission ID 111014 Report Form ID Project1 Record ID Field Name Provided Value WQX Organization
41. yy e Save the configuration file When all of the rows have been filled with information click the Save button to save all the information If the save was successful a message will appear under the blue instructions as shown below enfoTech Creation Date 0008 Page250f36 New Jersey DEP E2 Reporting System NJWQDE User s Guide Use the header panel to create the basic informe you to preset the reference values for your data f exit to exit editing vi The data has been saved successfully Mapping Translation Configuration When the file has been saved successfully click the Mapping Translation to map certain input values to certain things For example the Waterbody Type field could be mapped to Ocean when there is an input of Atlantic To add one row at a time click the Add button This mapping can be either imported from a text file or exported to be seen more clearly using the buttons marked Import and Export The Save button must be clicked to save the information Mapping Translation Configuration File Name Bee ei Cosi After saving the new Mapping Translation go back to the other screen by clicking the Exit button Group Code predefine The user can develop the group codes by clicking on the Group code o To do so once the Group Codes screen is reached click on the type of group codes that should be listed click the add button and then fill in the necessary information Repeat this process un

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