the organizer -user manual
Contents
1. on the grey top stripe That procedure is almost self explaining REGATTIA S RESULTS MANUAL ENTRY PROCEDURE like the previous one For each regatta fill the form below than add the sailors after It needs to impose the number of the the choice of the cass where he s scored At the end of all results press SAVE button to store race sailor we want to count in each Class or results sub class divided by the sex When you insert an ISAF Sailor ID if the sailor is registered his Than we start to enter the results from appear automatically in name box one class It requires to choose the class Regatta To DELETE from the little window with a down 2012 01 28 arrow RADIAL E Male and female sail together Than you can put your mouse on the ee little window corresponding to the ISAF Sailor ID Than you can write the ISAF STANDARD 3 Sailor ID OR just the name of the sailor N of MALE ss If it exist in the data base it will appear to you Click on it a l If you want to record also the name for O SR l l your help just click on the little window Tf saio 10 amp m speofed the sasior cant be scored g g If you dont have the Sailor ID skip his position corresponding to the sailor name Sailor name Now assign the position Final pozmon EE Next position will appear automatically ene Just in case the sailor is not in the data base skip him and his position Only in this way he will be recoverable Now click on the ADD to the2. rank button Once you have finish to fill one fleet you can change the fleet Once you have added all sailors you can hit the SAVE AND CLOSE BUTTON Class 4 2 3 THE MANUAL PROCEDURE TO CORRECT RESULTS OF YOUR REGATTA If you have just to add someone that was not listed because missed ISAF Sailor ID making the excel file The empty position already exists and therefore you have to clean up it just clicking on the line Pay attention that you cannot undelete what you have deleted Than you can add the sailor as shown in the previous paragraph KA f p EurlLCA ILCA European Region 5 THE KEY INFORMATION PAGE MANAGEMENT When you enter your page the name of the regatta is listed in the first column if you click on it this page as example the 2014 UK Europa Cup will appear Here the top side of the page REGATTA APPLICATION FORM Coordinator Macrino Macr Application date 2013 12 11 Event name denomination an gada Aele Europe v mia AEE Q Europa Cup Great Britain the event Max 2000 characters Fiia A United Kingdom v eiai VVeymouth and Portland Park boat location Weymouth and Portland National Sailing Academy Google Maps a F https maps google co uk maps q weymouth and portland national sailing academy amp ie UTF 8 amp ei yo_KUqHi Regatta web site http www wpnsa_org uk The first lines are defined when the race is officially recognized Than the short de
3. the rank position of the sailor Save and go to step 2 Download template file 2nd step Open the file with results Nessun file selezionato The file is the same you have already saved in the previous step or a ZW file We recommend that the column s names are mandatory as follow Sailorid ISAF sailor ID Name Sailor surname and name Optional column Class Only those names are allowed Standard Radial Laser 4 7 m f Sailor gender m Ff Overall The final ranking 1 2 3 3rd step Once you have the file uploading it you ll see the list of sailors here below 4th step Check data and click on STORE DATA button at the bottom page If you need the manual procedure click please on the underlined sentence 4 2 1 THE AUTOMATIC PROCEDURE TO STORE THE RACE RESULTS FROM THE MS EXCEL FILE It is longer to explain than to do STEP 1 2 a Recommended checks when you store data from the MS Excel file extended as xls or xlsx Please check once more if the classes were named as Standard Radial and Laser 4 7 2 if the sexes were named as m o f like female and male 3 if you have split the fleets you need to re check the overall column where the rank of silver and subsequent groups must be numbered in sequence with the gold group 4 if the first line must have the column names and those are class sailorid m f and overall b If you already have an excel file as exported from ZW Scoring System e
4. ATTAS RESULTS 4 1 RESULTS FILE PREPARATION The Eurilca ranking system is very easy to use but requires some rules that can t be ignored or cheated From the sailor side e For the sailor is mandatory to be registered in the Eurilca website like in any other website That registration requires the ISAF Sailor ID That UNIQUE code is what links the sailor s results and make his own career From the Organizing committee side e Entries The best way requires to collect the entries by the Eurilca website like is mandatory for europa cup regattas That offers to the Organizing Committee the file already made to be used in the ZW system to manage the scores e The preparation of the Excel file for the results storage The Excel file must be designed as below a column for the class Standard Radial Laser 4 7 NO OTHER DEFINTION ARE ALLOWED a column for the sex m f as male and female because radial and laser 4 7 are widely sailing in both sexes together and have to be split by the program a column for the ISAF SAILOR ID a column for the rank position a column for the Name is useful only to help you not required by the System Those columns need to be respectively called class sailorid m f overall See here below the example Class m f Name Sailorid Overall Laser4 7 M Piron Kirketerp Marcus DENMP5 1 Laser 4 7 F Broch Katarina Cezilie NORKB6 2 Radial M van Aanholt Just AHOJV1 3 Radial M Abenius Victor SWEVA1 4 Standard M St
5. International Laser Class Association European Region Societ Nautique De G n ve Port Noir 1223 Cologny CH EurlL CA i info eurilca org ILCA European Region www eurilca org Organizing Committee Contact Person User Manual How to get and publish regatta information surfing the EurILCA Website This user manual has been expressly written to help the EurILCA District officers and the Organizing Committee Contact Persons managing the regattas officially ranked in the EurILCA Ranking List I HOW TO BE AUTHORIZED TO HAVE ACCESS TO THE EURILCA WEBSITE Once your EurILCA District has made the formal application of your regatta and approved you will receive an e mail message with the formal authorization to enter in to the EurILCA website upgrade the information of your regatta and download the files to manage it The e mail gives to you an username that is your e mail and a password Here an example Object Regatta s organizing committee contact EurlLCA ILCA European Region Dear Your name amp Surname You are been registered in EurILCA as contact of Your Sailing Club Your Town YourCountry organizing the Europa Cup Yourcountry regatta Now you can login with the following credentials to Manage the regatta information page Download regatta s entry forms PDF file and Excel file Upload regatta s results into the ranking list Your credentials are User Youremail yourprovider xx Password AAAbb
6. Made checks file from to 3 and save the file e Goto the 2 step choose the file from your computer and go to step 3 ig EuriLCA c If you already have an excel file but coming from another scoring program e Made checks file from to 4 save the file e Goto step 2 choose the file from your computer and go to step 3 d If you don t have an excel file than download the template file from STEP I e If you entries were made through the Eurilca website all the sailor will be already listed in e Type the rank typing the sequent numbering in column overall at the corresponding cell of the competitor if his is not in the file you can add his class name Isaf Sailor ID sex and rank position e Save the file e Goto step 2 choose the file from your computer and go to step 3 STEP 3 amp 4 e Upload the file you have just saved the ranks will be listed just below e There you can do the last fine tuning corrections and you can see who is registered as sailor and not when green everything is fine when yellow you can modify it like when pink e At the bottom you can see the button STORE Hit it and the results are stored in to the Ranking list 4 2 2 THE MANUAL PROCEDURE TO STORE RESULTS OF YOUR REGATTA That procedure is useful to store results when you do not have any file or to make some corrections to the file you have already stored To enter this page you need to click on the previous page where is written Manual Procedure
7. alheim Jesper SWEJS10 1 Standard M Schierup Thorbj DENTS5 2 If the race organizer uses the ZW scoring system recommended by the class those column already exists in the excel export file and no other manipulation is needed 4 S i EurlLC ILCA European Region Once you have this file it can be directly read by the website in a very quick automatic way If you have not used the previous recommendations and you have only a page with the list of results you can store the rank results with the manual procedure 4 2 HOW TO STORE RESULTS Go to the sailors login at the Eurilca website and enter the system with your username and password like we described at the previous chapter 2 Once you see your regatta in the list you must click on the symbol a related to the regatta The message in blue Final results missing still present in the first column and will be cancelled once you will fill the results Once you clicked the symbol pe the podium you have just to follow the instructions to add the results from the already prepared excel file following the instructions on the new page appeared on the screen Two possibilities to manage the data automatic or manual This window will appear Proceed with the upload of regatta results or changes to the manual procedure REGATIA S RESULTS UPLOAD PROCEDURE FROM MS EXCEL FILE Regatta To Delete 7012 01 23 Ist step Here you dovmlioad the file with all the entries You can just add
8. b You can login from EurILCA web site You re now allowed to enter in to the website EurILCA website ad EurlLCA ILCA European Region 2 HOWTO ENTER IN THE EURILCA WEBSITE Go to the EurILCA website www eurilca org Than you click on the sailor s login page where you find this To enter the first time you need registration Username Eigse EurlLCA noe ILCA Eur pan Region Forgot password Now put your e mail address as username and type your password in the appropriate spaces like in the example Walt Disney Hotmail com Hit Login and you will enter in to the website 3 WHAT CAN I SEE WHAT CANIDO That s an example of screen you can see Regattas LOGOUT REGATTAS A ea 2011 IE LOE 2015 7 i December v31 v Today Venue Event dates Entries Classes rigs is Name Opens Closes Opens Closes SID RAD L4 7 Europa Cup Belgium BEL Ni i 2014 2014 04 01 21 i Final resulte missng 1 BEL Nieuwpoort 2014 05 01 2014 05 04 2014 04 01 2014 04 21 m fm fm DE To Next to OPEN entry Active entry Next to CLOSE entry Documents Actions Grade D Here in this example the Belgian page for the OCCP organizing the Europa Cup in Nieuwpoort 3014 Just in case you have more than one race in your list you can see all of them and choose the regatta you want to manage applying the filters a What happens if you click on the Event Column on the Event name in blue The information pag
9. e will appear and you can modify all regatta s information and manage the entry closing time etcetera See below paragraph 5 b When you click on this symbol E related to the regatta in the Documents Action column you can see the list of entrants C When you click on this symbol dy related to the regatta in the Documents Action column you can download the parental consent required for minors A EurlLCA d When you click on this symbol related to the regatta in the Documents Action column you will download an PDF file where all already prefilled entry forms will be available for speed up the entry procedures completion e When you click on this symbol E related to the regatta in the Documents Action column your computer will download an excel file where all information related to each competitor are be listed That file can be used for the scoring system It s already and expressly prepared to be used with the ZW scoring system It can be adapted to upload any other scoring system a4 f When you click on this symbol 7 related to the regatta in the Documents Action column you can upload the regatta results in to the system See below paragraph 4 The message in blue Final results missing will be cancelled once you will fill the results g When you click on this symbol amp amp related to the regatta in the Documents Action column you can see what appears in the regatta page results list 4 HOW TO UPGRADE THE REG
10. loses EM days before the event Entry fee Late entry fee Standard m u Radial f Admitted classes Radial m Laser 4 7 f Laser 4 7 m Organizing yacht club or committee Name Weymouth and Portland National Sailing Academy a mail yourname rya org uk Town Weymouth and Portland Address Osprey Quay Portland Zip code DT5 15A SECM 02300 cos 100346 Fax ee Web site http www_wpnsa org uk DO NOT SAVE Clicking the box you allow to enter the race to each one of the 5 Laser classes As Organizing Committee Contact person OCCP you will find your name on this last part of the page 5 1 THE DELEGATION When you want to allow someone else to manage the information about your race or to store the results you have just to enter the new details of the new OCCP and he will receive the email allowing him to enter this race and manage all information Please fill all boxes with a star 6 LOGOUT Please click on logout button on top right side of the screen to exit from the website 7 VERSIONING Date Author Reason ofnewversion O O OC O LO May 2014 M Macr
11. scription of the event is following a template and shows the key information for the Sailor Regatta schedule entry fee regulations accommodations boats chartering best route to reach the venue etcetera That is an open text area where you can add links and any other information you believe it can be useful to the sailors willing to enter the race You can upgrade it just following the normal rules of writing in a word processor The only limitation is that each image you want to add has to be copied from another website or page where it is already published That to maintain the data base agile and not too heavy Than the Venue information with all the links are available Remember to type http before any web address otherwise the system will not register it Here below also the second part of the page is presented Here the key information Like the events dates opening entry dates are fixed in 30 days before the event you can manage as your convenience the entry closing date also up to the last day That can A A 4 4 M l Sg y A A A N al En EEEE O EurlLCA ILCA European Region be done to allow sailors to enter the regatta on site at the race committee office Than the excel file to manage results can be managed as a completed one The entry fee can be shown in Euros or in local currency like the late entry fee Event dates First race Last race ae Entry dates Opens 30 days before the event C
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