EasyConference User Manual
Contents
1. or a Dial IP 109 239 231 221 enter easynumber of the virtual meeting you want to join followed by a Telephone access uses up a port on bridge O Dialtoll free phone number 1 877 538 0926 2 At prompt enter the easynumber you want to join followed by easymeeting net Moderating Conferences You can control MCU meetings using Dual Tone Multi Freguency DTMF signals from your endpoint remote control or key pad You may need to enable touch tone mode for DTMF entry on some endpoint remote controls During a meeting press followed by 1 CON O WU A W N WO Become Moderator Stop moderating Mute Un mute your line Control the volume your endpoint are sending to others Show Hide participant names Moderator only Terminate the meeting Moderator only Change the main video layout for the meeting Moderator only Block Allow admission to meeting Moderator only Call and invite participants to the meeting Moderator only Mute Un mute all participants except yourself Moderator only Return to the meeting Moderator Menu Stop moderating Se Mute Un mute Block Allow admission your line to the meeting Control the volume of fH invite participants your line Show Hide participants 9 Mute Un mute all names lines except yourself Terminate the meeting Return to the meeting A easymeeting net Controlling Personal Video Layout With DTMF a Press2. O on your endpoint remote control to activate the personal video layout mechanism Continue pressing O to rotate through these different personal video layout options E E JE Conference Enlarged Same Sized Fullscreen Fixed 2 Fixed 4 Fixed 6 Fixed 9 Default Main View View Participants Participants Participants Participants a Press to automatically adjust the size of the video display to better fit your endpoint screen easymeeting net How To Activate Touch Tones a Polycom a Press the 4button on the remote control or press 4 then select Touch Tones 4 Tandberg a Press the button on your remote control a Radvision VC240 a Enabled by default a LifeSize Black Remote Controls a Use the button on your remote control to toggle between Touch Tone Mode and Camera Presets Mode a LifeSize Grey Remote Controls You can enable Touch Tone Mode by pressing the button on your remote control This will access the Call Manager Menu You can now start using the number pad TIPS for LifeSize users Select Touch Tone Mode by default from Call Manager Menu if not using any camera presets easymeeting net easymeeting net Scopia Mobile easyConference Mobile Client a SCOPIA Mobile is a free app for iPhones and iP ads that works in conjunction with a EasyConference hosted by easymeeting net a This app allows you to connect to videoconferencing systems from your mobile device a You can use SCOPIA Mobile
3. Tap By Address type the address and then tap J oin Q To block a participant s video Tap 2 a To disconnect a participant swipe across the participant s name and tap Delete Please enter the destination address phone number IP address E 164 SCOPIA 886272 v or SIP URI New York HQ gogcocoooa TEDE BAONE T n gt ON Invite Invite easymeeting net Scopia Mobile Changing a participant s video layout When in a meeting tap the Participants Moderate icon EM 4 Tap a participant s name The Layout screen is displayed 2 Drag the slider to navigate to the required layout 2 To change the position of a participant s video drag and drop a participants video into a new position within layout Disconnecting from a meeting or End the meeting Disconnect 4 Just tap the Disconnect icon in the conference presentation view When you disconnect from a meeting you leave the meeting while the rest of the participants can continue using this virtual meeting room End the meeting Meeting Control Recording You can terminate a meeting if you are a registered user In this case all participants are disconnected from this meeting Streaming Lock Meeting Meeting Rate Target MCU L Tap the Options icon EJ Call in Info The Meeting Control screen opens 4 Tap Terminate Meeting easymeeting nei 1 S 1 ww A 1 1 X j f g svlll stingnet J oin a meeti
4. Video Select the resolution of received video High Definition or Standard Definition and the layout received Active Speaker or Continuous Presence Some selections many not be available in all meetings Presentation controls located on the presentation panel fo Click the Present button on the main toolbar to start presenting Then select to Share the entire desktop or to Share specific applications Manage Your Audio Settings Click to turn your microphone off Click to tum your microphone on and drag the slider next to the button to adjust the volume Click to turn your speakers off Click to tum your speakers on and drag the slider next to the button to adjust the volume easymeeting net Scopla Desktop Present Your Screen or Application You can share your screen or a specific application with other participants You may need to have moderation rights to present Click the Present button on the main toolbar to start presenting Then selectto Share the entire desktop or to Share specific applications Presentation Controls The following controls are available while presenting Change Application Use this to select a different application to share Start Annotating Click once to freeze the screen and open the annotation tool pane Click again to exit Main Menu Opens a menu containing advanced options including full moderation capabilities and video handling End Pr
5. adjust and test the device you want to use for audio and video Custom N etwork eee rates Send 384 Kb s Receive 384 Kb s This is very useful if you experience issues with the video and or the audio quality pr gm Select the bandwidth rate your private connection can handle If the Current rates are to high you will experience frozen and or pixelated video quality To avoid dropped frames or issues with your connection we recommend you to adjust bandwidth settings to a maximum of half of your available bandwidth capacity A rate of 384 Kb s send and 384 Kb s receive Is inside the range of almost all broadband connections easymeeting net Configuration Macintosh OS Scopla Desktop has many settings you can adjust to help improve the quality of your videoconference Normally you will get the best overall quality with the default settings If you experience issues with your quality or having trouble getting audio or video to work we recommend you to have a look at these settings To access the preferences section of Scopia Desktop on Mac go to the Menu Bar at the top of your screen and select Scopia Desktop gt Preferences a Preferences General Bandwidth Adjust the sent receive bandwidth according to your network send 768 Kb s If the Current rates are to high you will experience frozen and or pixelated video quality is ia a To avoid dropped frames or issues with your connection we recommend you to adjust
6. is displayed 896886287 SCOPIA 885640 Budapest Confer If you are a guest user the Participants and Options icons are not displayed When you connect to a meeting from an iPad and a presentation Is In progress you can see both meeting participants and the presentation Viewing the Video Conference When using iPhone you can tap the Conference icon to view the video of the conference and access conferencing functions at any time If you are viewing a presentation tap the presentation with two fingers to switch to the conference view Similarly if you are viewing the video conference tap the video with two fingers to Switch to the presentation When using iPad you can view the video conference by tapping the Conference icon You access conference functions differently depending on the current layout you are using Changing the way participants are shown You can double tap a participant in the conference view to see only this participant on the screen Double tap the participant again to go back to the conference view You can also change the position of participants by dragging and dropping their videos easymeeting net Scopia Mobile Moderating a meeting Inviting an endpoint When in a meeting tap the Participants Moderate icon EM When in a meeting tap the Participants Moderate icon EM The screen displays the participants connected to the meetings Tap Invite 2 To mute a participant s audio Tap 2 a
7. FasyConference User Manual Seamless user experience between Video conferencing systems Win OS Mac OS and Mobile devices with Easymeeting easymeeting net EasyConference Meet them all EasyConference is a cloud service that enables several video conferencing systems to connect to the same meeting This means that we can see and hear all participants Simultaneously and we can share presentations in the same meeting This is a service where you seamlessly can collaborate with any videoconferencing system and or Win Mac iPhone and or iPad To join in you smply dial the easynumber and meet everyone Highlights Q Join from a standards based videoconferencing system or from a iPhone iPad Pod Touch Windows OS or Mackintosh OS LJ See up to 28 participants simultaneously OQ H 239 Data Collaboration with Review Q Control moderate and administer meetings easyConference Q Invite guest systems by their easynumber or address U 3 or 6 simultaneously participants in the standard package max 480 participants easyConference easymeeting net o Eus 2 VIVE O Syste aa mane Join A Meeting from a Video Conferencing System a Registered to the easymeeting network 7 a Dialthe easynumber of the meeting you want to join a Not registered to the easymeeting network O Signup for a free easynumber register then dial the easynumber of the meeting you want to join
8. bandwidth settings to E ai a maximum of half of your available bandwidth capacity A rate of 384 Kb s send and 384 Kb s receive is Inside gt Ai a Enable Picture in Picture the range of almost all broadband connections M Enable Pop Up Notifications v Enable Pop Up Chat when inactive Messages M Confirm Clearing Chat History M Confirm Disconnecting M Confirm Granting Reguest vi Notify when a Moderator PIN is accepted v Notify when a Moderator terminates a meeting easymeeting net Frequently Asked Questions 4 What does the apps or the software cost The app or the software to attend the meetings are free a Canldial from one mobile device to another All participants joins the same Virtual Meeting Room It is not possible to dial directly to another mobile device a is it possible to secure the meeting by a PIN code Yes you can secure joining meeting with a PIN and or secure the moderator menu with a pin code Please contact easymeeting service center for help setting this up 4 Are there any additional documentation available Easymeeting are currently developing all necessary documentation with will be available during Q4 2011 4 Does Easymeeting support Android Easymeeting will support Androids first half of 2012 4 Does Easymeeting support Lync Easymeeting will support Microsoft Lync first half of 2012 a Does Easymeeting support Skype Skype is currently not supported by easymeeting net 4 Is it pos
9. either as a registered user having full access to its functionality or as a guest User to just participate In meetings 896889432 m 2 ct V Um Gr a gt Ber easymeeting net Scopia Mobile Installation Tap the App Store button on your mobile device Search for Scopla and download the client for free License are included in your easymeeting Virtual Room Subscription O InstallSCOPIA Mobile v3 if you have 2 iPad 1 amp 2 _ iPhone 3GS amp 4 _ iPod Touch 3 and 4 generation a Install SCOPIA Mobile if you have 2 iPhone 3 iPad 7 Search Category Release Date Customer Rating Price All All All All iPad Apps 1 20f2 i SCOPIA Mobile RADVISION Business Released 02 mars 2010 indicates an app designed for both iPhone an iPhone Apps 1 20f2 k SCOPIA Mobile RADVISION Business Released 02 mars 2010 indicates an app designed for both iPhone an d iPad hd INSTALLED ES d iPad Q scopia mobile Device Reset Filters All Clear All Sort by Relevance SCOPIA Mobile v3 RADVISION Ltd Business Released 28 september 2011 INSTALLED Sort by Relevance SCOPIA Mobile v3 RADVISION Ltd INSTALLED Business Released 28 september 2011 easymeeting net Scopia Mobile Configuration L Enter the Settings menu Ed from the Connect menu on the mobile app Enter the URL to one of the two easymeeting SCOPIA Desktop Servers Q us easym net a eu easym ne
10. esentation Use this to stop presenting and return to participant mode Moderate the Meeting From the toolbar the moderator can perform the following Q Invite a H 323 or SIP terminal to the meeting Mute Un mute a specific participant or all participants Disconnect specific participants Block Unblock video of a specific participant or all participants Lock Meeting no new participants allowed Terminate meeting and disconnect everyone UU Invite a H 323 or SIP Terminal to the Meeting Moderate Click the Moderate button and choose Invite Select the Invite a by address and enter the destination address to call This can be a easynumber IP address or SIP address aa ttt er Pave erter the deetewtam add to cal TING can be a phone nombor IP address E 164 al rest or SF 2ddross agirem 777883 Click Invite then click Close when done inciting participants easymeeting net Configuration MS Windows Scopla Desktop has many settings you can adjust to help improve the quality of your videoconference Normally you will get the best overall quality with the default settings If you experience issues with your quality or having trouble getting audio or video to work we recommend you to have a look at these settings You access the settings by right mouse clicking on the Scopa Conference Client icon in your System Tray Audio and Video General Audio Video Network Advanced Select
11. ng from your PC client 2 Starta web browser navigate to http www easymeeting net e Cees ter eagymeetingnet a Select a connection point near you USA or Europe a Enter your name optional as a identification during the E join Meeting meeting and the easy number you want to join mt e a tt a Select whether you want to participate with ro audio video and presentation or presentation only a Click Participate Now and the client will automatically launch and connect to the Meeting a Note You will be asked to download and install the conference client if it isn t not already installed Answer positively on all questions during the installation to successfully install and launch the conference client easymeeting net Scopla Desktop Manage the Meeting Layout Main View Control Change the way you watch a meeting using the View button at the top of the meeting room By default the SCOPIA Desktop meeting window displays the Automatic layout Common Layout Controls Swap Views Switches between the presentation and video panes location Enter Full Screen Expands the video or presentation pane to full screen Video controls located on top of the video pane a Camera Control Click to stop your webcam Click again to resume Coll Picture in Picture PiP Click to tum your self view on or off Click the pull down arrow to select the PiP location Br Remote
12. sible to send presentations from a mobile app This is not currently possible o l e ily it Per Miss 11174 1445 Wi No A E W M Na 3 i 7 RA o aos o Kaili M 1 Wt E P k nN A A NA no V E y EA 14 A MO ASA i al SN di A P 1 3 _ p E ji III 7 MM MM Jr N Vis easymeeting net
13. t Enter your Login Credentials if you are a registered user or leave the Login Credentials empty to join in as a guest user a Note A registered user must join the meeting before a guest user can join Tap Done and the Scopia Mobile will connect to the selected easymeeting server us easym net eu easym net Settings SCOPIA Desktop Serve r us easym net SCOPIA Desktop Server Login Credentials eu easym net Login Credentiais optional easymeeting net Scopia Mobile If you are a registered user this screen is displayed If you are a guest user this screen is displayed SCOPIA Mobile 6 SCOPIA Mobile Connect to your virtual room Enter a meeting ID Welcome to SCOPIA Mobile onnec Welcome to SCOPIA Mobile Or enter a meeting ID r Connect to your virtual room Enter a meeting ID Or enter a meeting ID If you have been invited to join a meeting by email go to your calendar and click on the appropriate link to join a meeting If you have been invited to join a meeting by email go to your calendar and click on the appropriate link to join a meeting O i 0 Select Connect to your virtual room to connect to a virtual meeting room that Is permanently assigned to you Or Connect to a meeting room other than your virtual room by entering the ID of a meeting and tapping Connect easymeeting net Scopia Mobile Participating In a meeting When you are connected to your Meeting this screen
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