Messaging & Alerting Applications
Contents
1. m Press the respective key and hold it for a moment Or briefly press gt and select Settings gt Key programming m To obtain information on messages with one key click select one of the following entries from the list assigns key with access to the Jobs list assigns key with access to the Inbox Text messages list assigns key with access to the Outbox Text messages list mH o k assigns key with access to the Pre defined messages list be ie assigns key with access to the New text message input assigns key with access to the Locating function m Save your selection with the H softkey Note The Aastra 600 c d series SIP DECT User s Guide provides the description of all other functions which can be programmed on a key Special Functions Special Functions The functions described in this section can only be applied if the system version offers them these functions have been activated and or the relevant licences for using them have been purchased Please contact your system administrator for information on the range of functions available on your device Locating Alert Emergency calls can be sent from your handset to a specific other telephone and in parallel the alarm server will be informed to generate the alarm handling On the Aastra 610d 620d on the Aastra 612d 622d and on the Aastra 650c this is done via a programmed key SOS On the Aastra 630d and on the Aastra 632d this is done2. Alarm text messages 10 seconds if handset is in idle mode calling state device menu or editor is opened or keyboard is locked Text messages gt Inbox and Info gt Text messages Normal jobs 30 seconds ifhandsetisin Text messages gt Jobs idle mode or calling state and Info gt Jobs Urgent jobs 20 seconds if handsetisin Text messages gt Jobs idle mode or calling state and Info gt Jobs Receiving Text Messages Jobs Message type When lt was pressed List entry to pop up again after Alarm jobs 10 seconds if handsetisin Text messages gt Jobs idle mode calling state and device menu or editoris Info gt Jobs opened or keyboard is locked Locating alert 5 seconds independent None from handset state If the handset receives a new message a displayed pop up window will be updated with the new information The former message will only be visible in the Info gt Text messages resp Info gt Jobs list and in the Inbox or Jobs lists of the Text messages menu Confirmation of a Text Message When receiving a text message press The message is saved to your Text messages gt Inbox list see page 12 If it was an urgent message the sender gets a read confirmation message see page 11 Confirmation of a Job Jobs are messages that are containing a task to complete or to accept Depending on the job priority normal or urgent it requires several steps t
3. 20 MENU OV CIW il erir eE a A seus nie sa pee ean EEA 20 Menu Melodies for Message Rece ipt cece cece cece cette ee eees 20 Menu Volume for Message Receipt 0 cece cece eee e eee eeeeees 21 Message List Access via Programmed KeyS ccceccccccccccccceces 22 Special FUNCTIONS s4254563 caninaaiew stews Saeed EAEE OEA 23 POCAtINGMAIEN s ci 55 piers eis beast eke oe heaves eee EEE eae ENEON ERA 23 LOCATING MENU x 28 eierne 5 asis a artann teen een sa eee ad N EO ee eae 23 CallsDack FUNCTION PAGING ik unis Sons oe psu aid oa Atenas E E Ea 24 Sending a Paging Message cece ccc ccc ccc cee eee eee ee eeees 24 Receiving a Paging Message Call back 0c cece cece ee eee anes 25 Personal directory Entries as VCards ccc cece cece cece eee e eee eeeees 25 Activating vCard ReEception cc cece cece cece cence ee eeeeeees 26 SON GING VGAlGS recse eiaa cain S a eee eaae ae 26 RECEIVING VC ANOS 13i0 005 05044 5 sad iuew Gan eae Sada wa ewes chen Rea obsess 27 Switching the Handset On Off ccc ccc cc ccc cc cece ccccccecesccceces 27 ING OX oc EE a hin sR Ae te HAS R RAK SAWS EHMERNOKe eS ew E 28 Introduction Introduction Your OpenMobility SIP DECT solution can be operated with message and alarm solutions Message and alarm management is possible by connecting external alarm servers or by using the basic functions of the OpenMobility Integrated Messaging amp Alerting se
4. a Job Receiving a Paging Message Call back The text of the paging message is automatically generated by the system The message received indicates that a call back is desired When you receive a paging message press m thecall key ay The call number within the message is called back immediately The message itself is saved in your Inbox list Or m theresa softkey The message is saved under Text messages gt Inbox You can also initiate a call back from the Inbox list using the call key or E press and select Response then select the number to be called back Notes Upon receiving a paging message you can also initiate the call back by pressing the handsfree key q or by pressing the Connect key when using a corded headset Bluetooth headset A call back cannot be made when the Key lock and or Phone lock features are activated Personal directory Entries as vCards Directory entries in the personal directory can be sent as so called vCards between the Aastra 600 c d handsets or by a system server These vCards are structured to match the existing entries on the phones and can contain the following data Name Private Business and Mobile call numbers e mail address fax no Quick call and Melody The advantage of using vCards within the telephone system is that directory infor mation can be exchanged without having to manually enter this information in time consuming fashion Larg
5. call while a pop up message window is displayed the message is hidden automatically for the duration of the call You can accept the call by pressing the call key Ei Receiving Text Messages Jobs Audible Signalling Received messages are signalled acoustically Acoustic signalling of incoming messages Message type in idle mode in conversation Information message no tone no tone e g news ticker Low priority message short beep short beep e g confirmation message Normal message job melody played once 2 two beeps Urgent message job melody played once 2 two beeps Alarm message job melody played until five beeps melody handset user confirms or played until handset user hides the message confirms or hides the message Locating alert increasing special starts with signalling locating alert tones then warning beeps with increasing volume from buzzer the vibra call is switched on automatically 4 1 The beep will only be signalled if you have enabled the Confirm tones setting in the Audio gt Attention tones device menu 2 Signalled according to the individual settings melodies see page 20 and volume see page 21 3 not with a Bluetooth headset 4l A locating alert will always be signalled via the loudspeaker even if you have deactivated the ringer Off setting in the in the Audio gt Ringer settings gt Device
6. gt Headset menu Notes on using a headset m ifa corded headset is plugged acoustic signalling on receipt of low priority normal urgent messages will be played in the headset according to setting On Off in the Audio gt Ringer settings gt Device gt Headset menu Receiving Text Messages Jobs m fa Bluetooth headset is registered no melodies and attention tones will be played in the headset All acoustic signals will be played only in the handset m If you have switched off the ringer volume in the Audio gt Ringer settings gt Volume gt Ringer menu there is no acoustic signalling to indicate incoming calls and receipt of low priority normal urgent messages even in the headset However alarm messages and locating alerts will be signalled via the loudspeaker Optical Signalling in the Icon Line New or unread text messages and jobs are indicated in the upper icon line of the display J new unread normal messages 2 new unread urgent messages new e mail El new fax i new unread jobs 1 depends on used application Note The icon line provides placeholders for up to seven icons which are dynami cally displayed dependent on the current device settings call state and message information When there is no placeholder left but needed to display current infor mation e g the loudspeaker is switched on the message indication icons will be pulled out of the icon line They will be displayed again whe
7. SIP DECT Aastra 600c d Messaging amp Alerting Applications A Mitel Company Handset Release 5 0 User s Guide Welcome to Aastra Thank you for choosing this Aastra product Our product meets the strictest requirements with regard to quality and design The following operating instructions will assist you in using the SIP DECT Messaging and Alerting features of your Aastra DECT telephone and answer most of the questions that may arise If you should require further technical support or information about other Aastra products please contact the person responsible for your system or get in touch with your local dealer You can also find information about this device and other products on our website at http www aastra de or http www aastra com We hope you enjoy using your Aastra DECT telephone TACO GUCCION Aerenea origin E EES 1 Other Valid DocuMentatiOn 0 cece cece AE AE A 1 Saey INSUUGTIONS oe r EEAS EEEN undoes ivees 1 Notes on Authorisations and Licences ccc cc ccc eee ee eeeees 1 Message TV DGS 4 54 cnc eedauaiasveammuneucea a a aa a aaa 2 Message OPONAS riensi daia e a E A E EAN EAE ears 3 Menu TEXtMOSS AJE Suman r naaa NE ENN 4 Menur IN ennenen aa a A A A A E A ER 4 Receiving Text Messages JObS ssssssscsssssosssoosooosssososoeooo 5 Message Pop up Window ssessesessessecsesscsscssesesseeseseeseesees 5 Key BEMAVIOUD ecetet raa a A 5 Audible Signalling errre TE EEE E E 6 Opt
8. an also use the Text messages menu When idle briefly press gt Select the Text messages gt Inbox or Jobs menu entry Receiving Text Messages Jobs In these lists the status type and priority of the messages are displayed by different icons Status icons unread message is not read ri finished message is read job is done x final reject final confirmation failed ES open message was opened but not finished Message type icons confirmation message normal urgent alarm message unread e mail received from unread fax received from fax unread a normal urgent alarm message read e mail received from read fax received from fax read l job which requires more than a reading confirmation Priority icons p high e g urgent message a alarm message locating alert l depends on used application Message info and options In the Inbox and Jobs lists you can display the complete message via the softkey or call up further options e g forward message via the gt softkey see the chapter entitled Using the Options Menu on page 18 Sending Text Messages Jobs Sending Text Messages Jobs Please note m Ifthe transmission of a message was not successfully you will receive an error information Error Invalid addressing m Sent messages will be added to your Outbox list see page 16 To send a new message proceed as fol
9. ate a new message Response Opens a list with up to three numbers for calling back Using the Options Menu Option Function Forward The display shows the address editor to enter a new recipient If you press gt again you can select a call number from the directories Edit Shows the message editor in case the text has to be edited Dial number Initiates a call to the stored call number Predial The stored call number will be transferred to the predial status Add to The stored name and call number can be added to the personal directory the call filter or the VIP list Delete Deletes the entry This menu entry is only offered after you have read the message Note You can also press the C key to delete the message If the message is unread the display shows Please read the text first Delete all Deletes all entries in the list This menu entry is only offered when there is no unread message in the list Note You can also press the C key long press to delete the entire list In case of unread messages the display shows Please read all messages first Response Opens the message editor to create an answer to the sender Save Saves a pre defined message in the list Other Options menus for normal and urgent jobs are described in the chapter entitled Confirmation of a Job starting on page 9 Tip To delete all messages
10. box list Programming locating access on a key For an overview of programmable keys please refer to page 22 Press the respective key and hold it for a moment or briefly press gt and select Settings gt Key programming Select lt to assign the key with access to the Locating menu Safe your selection with the H softkey Call back Function Paging Paging is a special type of messaging Paging messages are sent with a call back telephone number which the recipient can call back at the push of a button Mes sages are sent either from a central site or from handset to handset Sending a Paging Message While the handset is idle press longer to access the System menu or while the handset is idle press briefly and select System menu Select Paging und press Uk Enter the call number of the recipient target under Edit number or select a number from the Central directory Personal directory Press Uk Enter the call back call number which the recipient is to call back under Edit number or select a number from the Central directory Personal directory Press Uk Special Functions When sent successfully you see an acknowledgement display which you have to confirm using ari When sending the paging message from handset to handset the message is sent to the recipient as a Normal message When sending paging messages from a central site system server the type of message may be different e g as
11. dset was switched off are stored in the integrated message server only for a limited time 27 28 Index A Address editor 15 Authorisations 1 C Call back function 24 Confirmation normal job 9 receiving confirmation messages 11 text message 9 urgent job 10 E Emergency calls 23 l Inbox list 12 Information messages 12 J Jobs receiving 5 9 sending 14 Jobs list 12 K Key behaviour 5 L Licences 1 Locating alert 23 Locating menu 23 M Melodies 20 Menu Inbox 12 Info 4 Jobs 12 Melodies 20 Options 18 Outbox 16 Overwrite 20 Pre defined messages 17 Text messages 4 Use last text 16 Volume 21 Message options 3 pop up Window 5 types 2 window re pop up 8 Message editor 14 O OpenMobility Integrated Messaging amp Alerting service 1 OpenMobility Locating application 1 OpenMobility SIP DECT solution 1 Options message receipt 20 Options menu 18 normaljob 10 urgentjob 10 Outbox list 16 Overwrite messages 20 P Paging message receiving 25 sending 24 Pre defined Message creating 17 sending 17 Programmed keys 22 S Safety instructions 1 Signalling Index audible 6 optical 7 Special functions 23 Switching handset on off 27 T Text editor 15 Text messages receiving 5 9 sending 14 V vCards activating reception 26 directory entries 25 receiving 27 sending 26 Volume 21 29 Copyright 2012 www aastra com All rights reserved Version 16 12 2012 Subject t
12. e system installations e g in hospitals have so called Feature Access Codes FAC for controlling important applications via the telephone These usually 25 26 Special Functions consist of defined series of numbers and characters e g 9 1 3 and are trans ferred to the system like a call number The codes can be conveniently saved in the personal directory of each telephone by sending vCards usually from a central site This also eliminates time consuming manual entry The directory then contains the application name e g Gate A door opener the FAC and if applicable a suitable Quick call number When the Auto quick hook menu item is activated see SIP DECT user guide of the telephone a telephone entry can be immediately called by pressing the corresponding quick call number key longer and the corresponding application is executed The system administrator is the one who authorises sending and receiving vCards for each handset Note Please note that the quick call number of a vCard can only be transferred when that Quick call number has not yet been assigned by the recipient Activating vCard Reception If vCard reception has not been activated by the system administrator the Receive vCard menu entry is offered in the menu The handset then has to be activated for reception Then vCard reception is available for 10 minutes respectively m While the handset is idle press gt longer to access the System menu or while t
13. ecipient s handset to a phone number textColour R G B Text color for the message bgColour R G B Background color for the message Introduction Menu Text messages Messages are saved and managed in a separate handset menu To call up this menu do the following When idle briefly press gt Navigate to the Text messages menu entry and press k The following options are available New message l to create new messages see page 14 Use last text to make further use of the last message and recipient see page 16 Outbox with the sent messages jobs list see page 16 Inbox with the received messages list see page 12 Jobs with the undone jobs list see page 12 Pre defined messages with the pre defined messages list see page 17 Message options amongst others to configure ringing melodies and volume for received messages see page 20 l The access to these lists and entries can be programmed ona key see page 22 Access to new received text messages and jobs is possible via the Inbox Jobs lists and also via the Info menu To call up the Info menu do the following Press the left navigation key lt delivery setting or press and select Info or press the programmed key Receiving Text Messages Jobs Receiving Text Messages Jobs Please note m If you have programmed a call diversion received text messages and jobs will not be diverted If you have swi
14. form the sender that you have accepted the job Receiving Text Messages Jobs to inform the sender that you have rejected the job to inform the sender that you have noticed the job to inform the sender that you have finished the job to inform the sender that the job was not done to inform the sender that the job failed When you have confirmed the job by selecting one of these options except the Reag and lel a options the job will be deleted from your Text messages gt Jobs list Receiving Confirmation Messages When you have sent a message which requires confirmation you will get back a confirmation message from the recipient The following table gives an overview on the different confirmation messages Acknowledgement by recipient Confirmation to sender Read confirmation for the message Order confirmation for the message Order in the message was refused Message type Urgent text message Normal urgent job Normal urgent job Normal urgent job Order in the message Urgent job was recognized Executing confirmation Urgent job for the message Execution of the order Urgent job in the message not finished Execution of the order Urgent job in the message failed Receiving Text Messages Jobs When receiving a confirmation message press The message will be deleted automatically nc You hide the message N
15. he handset is idle press briefly and select the System menu Select Receive vCard and press Uk m Confirm Switch on with k you receive the Is on confirmation Sending vCards m While the handset is idle open the personal directory using the bottom navigation key lt 7 Pl m Select the desired directory entry and press gt Select Send and press Wk m Now you can select from the following vCard of entry lt Name gt sends the directory entry selected VCards lt all entries gt sends all directory entries m Confirm your selection with fk Switching the Handset On Off m If necessary use the key to switch to numeric entry when entering an address and enter the call number of the recipient m Press Send and confirm with Receiving vCards When you receive vCards the display shows vCard Personal directory Name Number FAC The data of the vCards are automatically sorted into the directory Note vCards can also be sent by the system server in your VIP list Switching the Handset On Off It is possible to switch off the handset manually when a message is displayed When the battery runs low the handset powers off automatically When the handset is switched on again and logged on to the communications system the last unread messages resp the last jobs which have been not acknowl edged are displayed again Messages which cannot be delivered because the han
16. he ringer is switched on again E To change the currently selected volume press the Chiarise softkey m Set the volume use the a and y navigation keys or enter a number 1 7 Select Off to deactivate the volume setting Normal message and Urgent message only When Increasing is activated Alarm message only an alarm message is signalled with increasing volume m Save the volume setting via the Uk softkey m Briefly press the end key to end the menu Note If you have switched of the ringer volume in the Audio gt Ringer settings gt Volume gt Ringer menu J is displayed in the icon line there is no acoustic sig nalling to indicate incoming calls and receipt of low priority normal urgent mes sages However alarm messages and locating alerts will be signalled acoustically 21 22 Message List Access via Programmed Keys Message List Access via Programmed Keys Your handset provides the possibility of assigning frequently used functions to specific keys Aastra 610d left and middle softkey keys can only be used when Aastra 612d left lt 4 and right gt navigation the handset is in idle mode keys Aastra 620d 630d left and middle softkey keys can only be used when Aastra 622d 632d left 4 and right gt navigation the handset is in idle mode Aastra 650c keys three sidekeys on the left keys can be used when the the hotkey on the right handset is in idle mode and in the connected state
17. ical Signalling in the Icon Line cece ee ee eee teen eeees 7 Optical Signalling with Info BOX ccc ccc cece eee e eee e eee eeees 7 Message Window R POP UP eee cece cece eect eee eeeeeees 8 Confirmation of a Text Message ccc ccc ccc cece cece eee eee e nent eeeeees 9 COMTIEMALION Of a JOD sc rvan ctint dune iavae vendaeta cuenta otetndd aves Stee saws 9 Normal JODY sg retais e ERIA tenn oud dae iwce ened noeedas 9 CFG NE IO o E E EPEE fs A E a eet OOE ET E E etek bee 10 Receiving Confirmation MessageS c cece cece cece eee e ee eeennees 11 Receiving Information Messages cc cece ccc cece nent eee eeeeenees 12 Menu Inbox JODS LISTS errean artie EEEE RTE de ERRET NEARTAN 12 Sending Text Messages Jobs ssssssssssssssoossoosssosoooeoooseooo 14 The Message EAO i sesassnuspensdeeeladeesesas ERAT 14 TEXUECIION 4 2 2450 an A E T eae mew A O AA A 15 Address Editor ssreerieoepu i ea OA EE LER N 15 Menu Outbox LIS tedne ale ace a a atu aaa Loa oases Oe aah 16 Ment Uselast text mspas aa eaS A EEN 16 Menu Pre defined MeSSaGeS ccc ccc cece cece eee eee eee e eee eeeeees 17 Creating a Pre defined Message ccc cece eect eee eeeeeeeeeees 17 Sending a Pre defined Message ccc cece eee e eee eee e ee eeeeeeees 17 Using the Options Menu oiisioriexic osiew ene dieuea sie uo wow ie eke Nenlews olsen ss 18 Setting Options for Messages Receipt ccccccceccccccccscccccceces
18. in the Inbox list or in the Jobs list including unread messages you can use the Security gt Reset to default gt Inbox Text message menu entry The Security 20 Setting Options for Messages Receipt menu can be accessed via the PIN Personal Identification Number The default is 0000 4 digits of 0 zero Setting Options for Messages Receipt For the receiving of messages different settings regarding the inbox buffer melodies and ringer volume can be made Menu Overwrite The following setting applies to the buffer for the Inbox list and the Jobs list m When idle briefly press gt Select Text messages gt Message options gt Overwrite m Press the Charge softkey to switch the setting On Old messages are overwritten if the buffer is full recommended setting Off New messages will not be displayed and saved if the message buffer is full m Briefly press the end key to end the menu Up to 15 entries can be saved in your Inbox list and up to 10 in your Jobs list If a list is full and overwrite is disabled an information is indicated in the idle display In this case you should delete entries in your Inbox and Jobs list see page 12 Menu Melodies for Message Receipt Received messages can be signalled by different melodies To distinguish message receipt from other call types make sure to select other melodies for message sig nalling than e g for internal or external calls For
19. ined message the address editor see page 15 is displayed Enter the address and press the end softkey Using the Options Menu m When sending the message to a telephone number now select the message type Normal message Urgent message Normal job Urgent job Press k to send the message Using the Options Menu You can call up different options in the lists Inbox Outbox etc of the Text mes sages menu by pressing the gt softkey In the following you find an overview of these options The composition of the options differs depending on the selected menu Option Function Add recipient Opens the address editor of your message Use last text The message from the Use last text menu will be transferred to the message editor Personal directory Opens your personal directory Select a name and press Select a call number and press again Confirm with k the call number will be added to the address editor of your message Central directory Opens the central directory Enter a name select a call number and press Gk The call number will be added in the address editor of your message Save as predefined The message is saved as pre defined message This menu entry is not available if an identical message is already saved as pre defined Send message Sends the message after selecting the type of message Details Shows the complete message New message Opens a new window to cre
20. l applications available on the communications system Sending text messages to an e Mail gateway is possible without additional applications Introduction Message Types Messages can be managed by an integrated data processing of your communica tions system or by an external application server In the following all possible message types are described It depends on the application which message types are available Messages which are sent by the handset are distinguished in normal and urgent ones and furthermore in text messages and jobs Text messages require no ora simple confirmation to the sender Jobs are messages containing tasks They have to be confirmed as read accepted and in case of urgent jobs as done In addition an application can send information messages e g news ticker alarm messages and messages to locate a person Message type Send from With acknowledgement by receiver confirmation to sender Text message as info Alarm server No No e g news ticker Text messages with Alarm server Yes No low priority e g confirmation message Normal text messages Alarm server Yes No normal priority and or between handsets or as fax SMS e mail Urgent text messages Alarm server Yes Yes high priority and or between handsets Alarm message Alarm server Yes Yes Normal jobs Alarm server Yes Yes normal priority and or bet
21. languages which are not included in the ASCII character set cuts the number of remaining characters by two or more When entering a message text m Use the number keys and the key to enter the text m Use the key to switch between upper and lower case characters or to switch to entering of numbers in the text The window in the display alternates between A a 123 Aa to indicate the operation mode A long press ona number key while entering text allows to enter the number Use the c key to delete characters A long press on the C key deletes the entire message or number address Address Editor When entering the message address use the key to switch between numbers and text e g to enter an e mail address Key functions Key Number mode Text mode switch to text mode switch to number mode ESE S lt gt FIN 0 0 space return0O _ 1 1 211 amp jj 2 2 abc2 3 3 def3 4 4 ghi4 n ti 5 5 jkl5 6 6 mMno6nd0000Gg 7 7 pqrs7Bs 8 8 tuv8uuUd 9 9 wxyz9 Sending Text Messages Jobs Menu Outbox List Sent text messages and jobs are saved in a list Up to 15 entries can be saved in your Outbox list If the list is full old messages are overwritten To open the list you can press a programmed key see page 22 to access the Outbox list i You can also use the Tex
22. lows m When idle briefly press gt Navigate to the Text messages gt New message menu entry Press Uk The display shows the text editor Enter the message text see the chapter entitled Text Editor on page 15 Press the Hext softkey The display switches to the address editor Enter the message address call number or address Use the key to switch between entering of numbers and text see the chapter entitled Address Editor on page 15 By pressing gt you alternatively have the option to choose the message address from the personal or central directory if available or to save the message as predefined see also page 17 Press the seria softkey m When sending the message to a telephone number now select the message type Normal message Urgent message Normal job Urgent job m Pressik to send the message When sending the message to an e mail address a confirmation box is displayed Press k to confirm The Message Editor The message editor provides a two step procedure to send messages First the text is entered in the text editor and after that the address is entered in the address editor Sending Text Messages Jobs Text Editor Entered message text will be auto formatted One message can be up to 1 000 characters long In the headline the number of remaining characters is indicated This indication applies to the ASCII character set Entering one special character in different
23. n there is space in the icon line Optical Signalling with Info Box In the idle state of the handset new or unread text messages jobs and pending jobs are also indicated in an info box in the upper part of the display You will see one of the following status messages 1 new message Indicates the number of new messages in your Inbox list 1 unread message Indicates the number of not read not confirmed messages in your Inbox list Receiving Text Messages Jobs New info Indicates that there are several new entries in your Info menu e g new entries in your Caller list new Text messages or new Jobs 1 new job 1 pending job Indicates the number of not read jobs in your Jobs list Indicates the number of not accepted done jobs in your Jobs list Message Window Re pop up You can hide the message window by pressing Esz e g if you want to make a call just now and read the message after the call The message will be displayed again later see the table below Message type List entry to pop up again after Low priority messages e g confirmation messages None Text messages gt Inbox and Info gt Text messages Normal text messages 60 seconds if handset is in idle mode or calling state Text messages gt Inbox and Info gt Text messages Urgent text messages 30 seconds if handset is in idle mode or calling state Text messages gt Inbox and Info gt Text messages
24. o changes CE AASTRA A Mitel Company
25. o complete the job Normal Job When receiving a normal job message press The job is saved to your Text messages gt Jobs list see page 12 The sender gets a read confirmation message see page 11 then Receiving Text Messages Jobs You accept the job The job is thus finished and will be deleted from your Text messages gt Jobs list The sender gets an order confirmation message see page 11 Using the Options menu The message pop up window is displayed Press to call up the Options menu Confirm the job message with to inform the sender that you have read the job to inform the sender that you have accepted the job to inform the sender that you have rejected the job When accepted or rejected the job is finished and will be deleted from your Text messages gt Jobs list Urgent Job When receiving an urgent job message press The job is saved to your Text messages gt Jobs list see page 12 The sender gets a read confirmation message see page 11 then You accept the job The sender gets an order confirmation message see page 11 then You have finished the job The job will be deleted from your Text messages gt Jobs list The sender gets an executing confirmation message see page 11 Using the Options menu The message pop up window is displayed Press gt to call up the Options menu Confirm the job message with to inform the sender that you have read the job to in
26. oftkey When sending the message to a telephone number now select the message type Normal message Urgent message Normal job Urgent job Press Gi to send the message Menu Pre defined messages You can save up to 10 pre defined messages Besides the message text optionally the message address can be saved in a pre defined message Creating a Pre defined Message When idle briefly press gt Navigate to the Text messages gt Pre defined messages menu entry When there is no pre defined message press the He softkey Otherwise select the New message menu entry after pressing gt again The display shows the text editor Enter the message text see page 15 By pressing gt you alternatively have the option to enter the last used text Press the Hex softkey The display switches to the address editor Enter the message address call number or address see page 15 By pressing gt you can call up further options see the chapter entitled Using the Options Menu on page 18 Save the new pre defined message via the Fy softkey Note If an identical message is already saved in the pre defined messages list an information nothing changed will be displayed and the message will not be stored Sending a Pre defined Message When idle briefly press gt Navigate to the Text messages gt Pre defined messages menu entry and select the message Press the rici softkey When there is no address stored within the pre def
27. ote You can read the message in the Text messages gt Inbox menu later After acknowledgement it will be deleted automatically Receiving Information Messages Information windows which contain general messages e g current company news can be displayed on your handset The window is shown in the lower part of the display and the received text is switched automatically double spaced To view the display information which is hidden by the window proceed as follows When idle briefly press the C key The information window is hidden for 10 seconds When idle long press the c key The information window is deleted until the next messages is received Menu Inbox Jobs Lists Received text messages and jobs are saved in lists Up to 15 entries can be saved in your Inbox list and up to 10 entries in your Jobs list If the list is full you will receive an information in the idle display In this case you should delete entries in the lists You can switch the list behaviour to the Overwrite mode If Overwrite is enabled old messages are overwritten if the buffer is full see page 20 Note Confirmation messages and the failed message information by the alarm message server you received and confirmed with eari are not saved in your Inbox list To open the lists you can use the Info menu entry or press a programmed key see page 22 to access the Inbox list fe or the Jobs list jim You c
28. rvice OM IMA In addition the system can be equipped with the OpenMobility Locating application OML which enables to locate handsets accordant to the used base stations The Aastra 610d 620d 630d the Aastra 612d 622d 632d and the Aastra 650c DECT handsets provide comfortable features for handling messages They are par ticularly suitable for use with these Aastra applications Other Valid Documentation This user guide describes the special messaging features of the Aastra 6x0d DECT handset series and how to use them For the basic handset operation please observe also the information given in the Aastra 600 c d series SIP DECT User s Guide Safety Instructions Please observe the safety instructions which are accompanied with the device You find further important safety instructions in the elaborated user guides for the devices These user guides are available in the Support section of the Aastra website Please read these safety instructions first before using your handset Notes on Authorisations and Licences Sending and receiving of text messages and tasks is subject to licensing and also depends on user rights This means that not every subscriber in a DECT system can use these features automatically Ask your system administrator which par ticular features are enabled for your DECT handset Sending text messages to a FAX gateway or to an SMS gateway for GSM phones also requires additiona
29. t messages menu When idle briefly press gt Select the Text messages gt Outbox menu entry In this list the status of the messages is displayed by different icons in progress message is on the way ff the message was successfully sent X sending failed Message info and options In the Outbox list you can display the complete message via the softkey or call up further options e g forward message via the softkey see the chapter entitled Using the Options Menu on page 18 Menu Use last text The handset stores the last entered text message text and address in a temporary buffer This may help you in different situations outgoing call in between m A message transfer failed and you want to repeat the transfer m You want to send the same information to a different recipient To send a message using the last entered text proceed as follows m When idle briefly press gt Navigate to the Text messages gt Use last text menu entry m Press tik The display shows the text editor Edit the message text if necessary see page 15 m Press the Het softkey The display switches to the address editor showing the address of the recipient to whom the used last text was sent Sending Text Messages Jobs Accept the address or enter a new one call number or address see page 15 By pressing gt you can call up further options see the chapter entitled Using the Options Menu on page 18 Press the send s
30. tched on the silent charging feature in the Settings gt Device options gt Silent charging menu messages will not be signalled acoustically except the Locating alert message see page 23 The Info LED flashes until all messages are read Message Pop up Window On message receipt an information pops up in the display Depending on the message type the receipt will also be indicated acoustically The pop up window contains information on the message type the sender send date and time and the message text Key Behaviour When a text message or a job is received pop up window the following keys are usable The left softkey indicates the action which you should perform now e g Fear E 2 D 3 oO D ur O N D x lt O Nn lt O am at O QO D at D O O bis Cc O Z gt ox O I 2 lt O am fa D currently in a conversation or if you want to make a call just now The window will pop up again after a couple of seconds see the table on page 8 On the right softkey the Options menu is available This menu comprises all actions which can be currently performed Pressing the end key briefly stops message signalisation Long press on the end key switches the device off m The SOS key programmed as SOS softkey or with an Aastra 630d or an Aastra 632d the separate SOS key on top of the handset is also usable If there is an incoming
31. this check the settings in the Audio gt Ringer settings gt Melodies menu m When idle briefly press gt Select Text messages gt Message options gt Melodies or Audio gt Ringer settings gt Melodies m Select one of the following entries Normal message Urgent message Alarm message E To change the currently selected melody press the Criarise softkey m You can listen to the melody before saving via the af softkey Save the melody via the H softkey Setting Options for Messages Receipt m Briefly press the end key to end the menu Note To ensure to notice the receipt of low priority messages signalling by a short beep enable the Confirm tones setting in the Audio gt Attention tones menu Menu Volume for Message Receipt Received messages can be signalled with different volume To distinguish message receipt from other call types make sure to select other volume settings for message signalling than e g for incoming calls For this check the settings in the Audio gt Ringer settings gt Volume menu m When idle briefly press gt Select Text messages gt Message options gt Volume or Audio gt Ringer settings gt Volume The currently set ringer volume is displayed m Select one of the following entries Normal message Urgent message Alarm message If the ringer is switched off the menu line will be grayed You can change the volume but the indication will stay as Off unless t
32. via the SOS key resp the integrated alarm sensor mandown no movement alarm escape alarm For more information please refer to the Aastra 600 c d series SIP DECT User s Guide If the locating server is used and the system detects an emergency call a locating alert can be initiated so that helpers can fast locate the distressed person The locating alert is indicated by signalisation tones in the earpiece followed by beeps with increasing volume via the loudspeaker Your communications system can be equipped with a locating system Using this function the base station to which the handset is or was connected can be iden tified The system evaluates this information for fast locating and providing help The locating information can also be queried from individual handsets This function must be activated by the system administrator Querying locating data on the handset Locating menu To query locating data proceed as follows m When idle briefly press gt Navigate to the Locating menu entry and press m Select Edit number and enter the sought phone number Or 23 24 Special Functions Select No by phone bk personal directory Select a name and press 9 Select a call number and press again Confirm with Uk Or Select Corp directory central directory Enter a name select a call number and press k The location of the call number will displayed The locating message will be saved in your In
33. ween handsets Introduction Message type Send from With acknowledgement by receiver confirmation to sender Urgent jobs Alarm server Yes Yes high priority and or between handsets Alarm job Alarm server Yes Yes Locating alert Alarm server Yes Yes l Depends on system configuration Fax SMS e mail features must be supported by an external messaging alarm application E mail is supported by the internal message alarm application Message Options Messages can use options when sent from the alarm server Options include set tings for melody volume ringer vibrator or display color as well as they may dis connect a call initiate a callback or suppress the in band signalization The following tables shows all message options Note that message options over write the respective DECT handset local settings when the message is received Option Attribute Description melody Overwrites handset melody setting volume Overwrites handset volume setting ringerTone Overwrites handset use ringer setting increasingVol Overwrites handset increasing volume setting vibraCall Overwrites handset vibration setting nolnband Overwrites handset In band new message signalization setting disconnectCall Automatically disconnects a call when the message is received at the handset autoCallback Establish automatic callback from the message r
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