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ZySCAN Manual

1. The Template Selection dialog appears 2 Select a job template gt gt Click on the Arrows to the right button L 4 Repeat step 2 and 3 until finished Click OK Result The selected job template s are processed A job template may consist of one or more stage s of the job process For example adding fields with ZyFIELD Or importing with ZyIMPORT and adding fields with ZyFIELD 65 ZySCAN Manual Semi automatic processing parts of the job Conditions ZySCAN is open Instructions 1 Goto Job gt Run unattended gt Only ZyOCR Only ZyEXPORT or ZyOCR amp ZyEXPORT gt a Current jobroot b Several jobroots 2 If you have chosen Several jobroots the Job Roots dialog appears Job Roots Ea Select the job roots you want to monitor and add them to the list C ZyLAB Data ZySCAN JobRoot Browse Add to list Delete from list 3 Browse for the jobroots you want to process 4 Click the button Add to list Click OK Result The jobs of the selected jobroots are opened processed moved to the next stage and when finished closed automatically 66 ZySCAN Manual Automatic processing Conditions You want to process ZySCAN automatically ZySCAN is open Instructions 1 Goto Job gt ZySCAN NT Service The ZySCAN NT Service dialog appears ZySCAN NT Service Ea Service parameters O OCR only Template Import directory O Export only O OCR amp Export Entire Job Add t
2. e Kodaki1200 Baw 50 50 s 10 Click OK twice Oe Vas io Result You have created edited or deleted a scan profile A new profile can be selected for a job template via the Template Wizard ZySCAN dialog 103 ZySCAN Manual a Kei ECH ka e USINE TNE commana nne ZySCAN has a command line option j that can be used to create a job template without starting up ZySCAN and optionally to add this job template to the command line parameters that are stored in the registry and which are used by the ZySCAN NT Service Because job template creation requires a lot of parameters here s what the command line should conform to e Start with j J j or J e Rest must be within square brackets e Within the square brackets the following sections may appear not every section has to be defined Image Processing e ZySCAN ZyIMPORT e ZyFIELD ZyOCR ZyEXPORT Field Definitions File Destiny obligatory Registry e Each section consists of a section header which must be exactly one of the names mentioned above followed by a colon followed by a comma separated list of values and ended by a semicolon e There are four types of values Boolean 0 or 1 Number an unsigned number sometimes restricted to certain values String a valid string for the value involved If any white space appears in the string the entire string must be enclosed in quotes List
3. error log file in the ZyLAB Information Management Platform Bin directory OCR color files e Make sure OCR color images is checked by clicking the Stage Settings button e Make sure color images are scanned at 150 dpi with a maximum of 256 colors Color images will be over 300 kb per page Deskew and Auto orientation cannot be used in combination with color scanning 60 ZySCAN Manual Export During this stage all documents from a job are exported to an export directory This directory is predefined in the job template Conditions You are processing a job ZySCAN is open You are in the ZyEXPORT stage Instructions Click Start Export Result The documents are exported Now you can build the index to make them searchable 61 ZySCAN Manual View and manipulate documents during job Conditions ZySCAN is open You are in one of the stages during a job View aa gs eissi Use these buttons to select an image region zoom in zoom out drag rotate zoom to height zoom to width and fit in window lt Use these arrows to scroll through the pages and documents If you want to select these and other options you can also click with your right mouse button on the image and choose an option Manipulate If you want to remove a single page from a document click 62 ZySCAN Manual Toggle between Image and Text the tabs to see on which page you are and in which document Click New Documen
4. Workflow Index File System Warnings Allow Valid Workflow only _ Enable Job Logging V On deleting jobs use the Recycle Bin Job Root Directory Define the location where the content of ZySCAN jobs are stored Job Template Directory Define the location where the ZySCAN templates are saved The templates are convenient for creating more than one job with the same settings and necessary for automatic processing of large amounts of Global Options C ZyLAB Data ZySCAN Templates 00000001 00000004 notepad exe template0 1 job lt none gt Define _ Save Job Logging After Delete Browse Browse Browse Suppress fatal OCR errors these errors wil be written in the output text file V Allow field definition when editing fields ox cance data For information on creating a template see Create a job template page 2 Job Counter The Job Counter is the folder name of the job With each job the counter will be raised with 1 The counter is linked to the machine on which ZySCAN runs during creation of the job If the job root is located on a 69 ZySCAN Manual network the job name can be used to determine the origin of the job The job name can be saved in an automatic job name field File Counter You may want to define the File Counter if you have more than one workstation on separate locations During research this will help you determine the origin of documents
5. continue it is possible that these following pages are not OCRed Allow field definition when editing fields This option is selected by default If you deselect it the Edit field definitions button in the Field Editor dialog will be disabled 71 ZySCAN Manual File System Warnings Conditions You want to assist users with understanding the file system limits when processing jobs Depending on the settings defined in the File System Warnings dialog messages will appear With File System Warnings defined you can create a limit on the number of finished jobs in a job root that can be processed the number of pages per job and the number of pages per document The user gets a message each time one of these three limits is reached and react on it This will prevent instability within ZySCAN due to hardware issues memory issues data loss caused by server crashes etc Instructions 1 Goto ZySCAN gt Options gt Global Options 2 Click next to the option File System Warnings the Define button The File System Warnings dialog appears File System Warnings Ea Maximum number of finished jobs in the Job Root 200 Maximum number of pages per job 2000 Maximum number of pages per document 1000 o cae 3 Define the maximum number of finished jobs in the Job Root 1 999999 In some cases users do not empty their jobroot and or do not delete completed jobs This can result in an enormous amount of completed jobs in t
6. Enter and confirm the Password Use a User name and Password of the RMA Click OK Note To be able to export your documents to RMA a barcode for each record must already be created in the RMA For more information see Export scanned documents to RMA page 11 Ifyou want to export to an Index over HTTP select Index over HTTP from the drop down list Click Select Enter the Base URL Enter the Client Name and the Index Name Enter the User name Enter and confirm the Password Click Test connection to test that the settings are correct Click OK If required check the Create ZyLAB Workflow checkbox Note For more information on Creating a ZyLAB Workflow refer to the ZyLAB Workflow Manual 3 Click Next Result The Template Wizard Workflow screen appears Note 1 When ZySCAN processes a job using a job template with an associated Audit Trail index the required audit trail information is generated and logged in an XML file ready for inclusion in the Audit Trail index For large jobs this process can create a large amount of audit trail data which in certain configurations can cause performance to decrease If you think performance will decrease when audit trail information is being generated check the Suppress job in Audit Trail checkbox to stop the audit trail data being created Note Audit trail information includes the following job open job closed job deleted create a new job create a new job
7. Next 17 Keep the default ZyOCR settings and click Next 18 Click Next 19 Enter aname for your job template and click OK Result You are now ready to start using your job template in the production environment ZySCAN Manual Note e Each document is transferred in a ZIP file For example 10 documents in one scanning job will be 10 ZIP files that are transferred e Use HTTP export carefully For example using http export with documents over 100 pages will result in gt 8MB files that are transferred over HTTP ZySCAN Manual Use HTTP Export Conditions You have created a job template for exporting ZySCAN documents via http Now you want to start processing Instructions 9 00 SN OY OP a Ss Start ZySCAN and click New Job Select the job template you created Click OK Click Import to import your files Click Yes to continue to the next stage If your linked index contains fields enter the field values and click OK Click Yes to continue to the next stage Click Start OCR to OCR the image Click Yes to continue to the next stage 10 Click Start Export and click Yes when finished exporting to close the job Result You have scanned your documents and exported them via http Note Each document is transferred in a ZIP file For example 10 documents in one scanning job will be 10 ZIP files that are transferred Use HTTP export carefully For example using http export with documents over 100 page
8. Removal White page recognition using file size Maximum image tif file size 1000 bytes _ White page recognition using number of OCH ed characters Maximum number of OCH ed characters 10 L lt Back Next gt Cancel e Ifyou want to detect and remove white blank pages based on file size select White page recognition using file size A TIFF file smaller then 1 000 bytes 1 Kb will be recognized as being blank The pages before and after this page will then belong to two different documents If you want to separate your pages it is better to use patch pages or bar codes and these methods are described in Separating documents Typically a blank A4 300 dpi image compressed using TIFF group 4 will have a file size of approximately 1 5 Kb on disk Shadow lines in the paper may create small groups of black pixels which can easily lead to a 3 Kb file size so white page detection limit of 3 4 Kb should be considered To estimate file size check the file size of a blank page that has already been scanned e Ifyou want to detect and remove blank pages based on number of OCRed characters select White page recognition using number of OCRed characters Result The Template Wizard ZyEXPORT screen appears if added to the workflow Note In the Languages tab if you select the option Store all output then the option Deskew in the General tab is disabled 37 ZySCAN Manual Store Language Informa
9. When the job is finished the document is exported stored as a component of a record in the RMA 13 ZySCAN Manual ate Wizard Workflow Temp Conditions You are creating a job template The Template Wizard Workflow screen is open Template Wizard Workflow Stages Current Stage Batch Stages Internals ZySCAN dl ZyIMPORT wi ZyFIELD Exclude ZyFIELD from workflow Note Only one of the two collection stages ZySCAN ZyIMPORT may be selected lt Back Next gt Cancel Instructions 1 Make sure the Stages tab is selected 2 Select the stages the workflow you want to include in the job ZySCAN to import files from a scanner that has a direct connection to the workstation ZyIMPORT to import files scanned or from other sources from disk Typically used with copiers that use FTP to copy scanned documents to a folder located on your computer or a network server ZyFIELD to add key fields to your documents With key fields you can search on information not present in the document itself The fields are fully customizable and you can add as many fields as you want Exclude ZyFIELD from workflow used when you add fields automatically with automatic field options barcodes or if you use the electronic import filter This turns off the field screen pop up so you can work without interruption Fields can also be added later using ZyFIND ZyOCR to co
10. be done in the following way e White Page Recognition using File Size or e White Page Recognition using Number of OCR ed Characters Additionally you can set Maximum image file size and Maximum number of OCR ed Characters Maximum image file size and Maximum number Of OCR ed Characters is unlimited Template Wizard ZyOCR x Languages General White Page Removal White page recognition using file size Maximum image tif file size 1000 bytes White page recognition using number of OCR ed characters Maximum number of OC Hed characters 10 Lt cone The size of an average white page depends on the source and compression Using either ZyLAB Professional OCR or ZyLAB Basic OCR our test lab suggests the following values as a minimum image file size en SS se Note We don t recommend White page removal as it is very difficult to determine what the amount of bytes on a white page will be when is a page completely white and what the number of OCR ed characters will be what if a character is not recognized 84 ZySCAN Manual KOFAX supports automatic enhancement of images based on a new image enhancement method called Virtual ReScan Kofax VRS This software enables you to scan your documents faster and with a better quality It corrects if needed the images so the text on the image has a better quality and so can be recognized better by the OCR engine s The idea is that you never have
11. chosen to OCR a page The sequence text file records the sequence of the tif files in a job The settings text file registers the properties per tab For example it stores which import filter and import directory to use for ZyIMPORT what language to use in ZyOCR the output directory for ZyEXPORT and so on The changes you make to the job settings by pressing the Settings button that is provided with each stage are recorded in the settings text file The container application activates the stages and passes the job settings from one stage to the other 100 ZySCAN Manual Work with Scan Profiles Conditions You want to create edit or delete a scan profile Scan profiles define Kofax scanner settings like page size resolution color depth Instructions 1 Select the ZySCAN tab and select a job template with the ZySCAN stage and the Kofax scan interface selected ZU 220 i1220 ft d itn AA 4NNNMDT RRAN 2 Select the Scan Profiles button 44 300 DP A4 300 DPI B amp W If there are already Scan Profiles defined you can select one 3 Tocreate a new Scan Profile select the New button Scan Profiles New Selected profile v Edit Delete Close To delete a Scan Profile make sure the correct profile is selected and click the Delete button 4 Enter a new scan profile name Enter new scan profile name Cancel 5 Click OK If the new profile does not appear in the listbox che
12. e adocument separation page which indicates the start of anew document and e astop scanning page which will show the Kofax settings dialog to enable the user to change scanner settings like paper size or switch to duplex scanning A Kofax Adrenaline board or software driver with image enhancement is required The patch pages can be found in the ZyLAB Information Management Platform AddOn Patch pages folder and are called e NewDocumentPatchPage tif Kofax and e Patchcode tif from Read Iris e StopPatchPage tif from Kofax In case you want to use them print them out and put them in between the documents that need to be separated or in between documents where different scanner settings are needed A big advantage is that you can keep on scanning without manually separating documents This is very helpful with high volume scanning With the stop page the scanner can be stopped to do some manual adjustments Recognized patch pages will be deleted once their job is done They are not included in the index Recognize Patch pages 1 Create a template in ZySCAN 2 In Template Wizard ZySCAN ZyIMPORT select the Image Processing tab 3 Select Patchcode recognition 4 Depending on the tif file you are using NewDocumentPatchPage Kofax or Patchcode Read Iris select Kofax or Read Iris from the dropdown listbox 83 ZySCAN Manual White pages Separating documents based on the contents or rather the lack of contents can
13. list of one of the other types enclosed by square brackets and comma separated Image Processing section Image enhancement Boolean Patch code recognition Boolean Bar code recognition Boolean Split at bar code Boolean Fill in bar code field Boolean Example ImageProcessing 0 0 0 0 0 104 ZySCAN section Show done Split Split size Auto rotate Auto rotate angle ZySCAN Manual Boolean Boolean Boolean Boolean Number must be 90 or 180 or 270 Example ZySCAN 0 1 3 1 180 ZyIMPORT section Import directory Import filter Delete source files Split Split size Auto rotate Auto rotate angle String String must be a valid import filter name Boolean Boolean Number Boolean Number must be 90 or 180 or 270 Example ZyIMPORT C Testing Import SinglePageTiff 1 1 3 1 180 ZyFIELD section ZyFIELD in batch Example ZyFIELD 0 ZyOCR section ZyOCR in batch Engine Boolean Boolean String must be a valid engine name 105 ZySCAN Manual Language analyst Boolean Dot matrix Boolean Small text Boolean Auto orientation Boolean Deskew Boolean WYHIWYG Boolean Check TIFF integrity Boolean Prevent punctuation Boolean OCR color Boolean Output XML Boolean Fixed language Number must be a valid language number Auto language detection Boolean Language list for detection List of numbers must all be valid language numbers Detection mode Number m
14. registry This is because command line parameters can only be entered when the service is started manually from the Services dialog that can be invoked from the Control Panel Command line parameters can not be entered when the service is started automatically when the system boots ZySCANService first checks if 108 ZySCAN Manual valid command line parameters have been entered and if this is not the case then checks the registry for valid startup parameters Put the command line parameters in the string value commandline under HKEY_LOCAL_MACHINE Software ZyLAB ZYSCAN RunUnattended u ru job ALD job t300 If you create a template with the ZySCAN j option and use the option Registry 1 this will be done automatically With the command line option d a template can be removed from the RunUnattended commandline registry entry Example given C Program files ZyLAB Information Management Platform bin zyscan d templatename Removes the template templatename from the registry entry Just d empties the entire RunUnattended commandline registry entry Registry startup parameters Organized like this HKEY_LOCAL_MACHINE Software ZyLAB ZySCAN RunUnattended can optionally contain a DWORD value TimeOut default is 300 seconds EntireJob DWORD value Run if gt 0 Run Unattended Entire Job Templates Contains string values for each template to run OCR DWORD value Run if gt 0 Ru
15. this field will be filled with a true value checked 1 or yes In case the amount of black pixels is smaller then 30 of the selected area the value of this field will be false unchecked 0 or no This could come in handy in case you have to detect tick boxes and you have to assign a yes or a no to a certain field This would be a very nice option in case you would want to select people from out of questionnaire results 7 Click Type specific options The Auto OCR Options dialog appears Auto OCR Options Ea sl Obtain from OCR Left 0 Right 0 Top 0 Bottom 0 OK Cancel 8 Select the option Obtain from OCR region 9 Specify a region zone by defining the left right top and bottom values Alternatively select the Edit region button and draw a selection rectangle For a better view zoom in on the tiff by pulling a rectangle with your right mouse button Zoom out by double clicking on the image Click OK 92 ZySCAN Manual This zone will be OCRed separate form the normal OCR process The result of this OCR is called zonal OCR and may be assigned to the plain text or logical field 10 Click OK Result You defined the field for zonal OCR Link this index to the correct job template Template Wizard Internals and process the job The fields will be filled with the appropriate values Note It is also possible to add an automatic confidence keyfield containing the OCR engine s confidence v
16. 1 How to reco CA dinsdag 17 feb 1 Swedish English Frenc 4 3 0 01 How to reco CA donderdag 30 1 Swedish English Frenc lt For Help press F1 pocs 5 HITS 593 SORT 10 Select the documents you want to add field values to 11 Press Ctrl F 57 ZySCAN Manual 12 Double click the correct Field and add a Field value 13 Select the Field you added a value to DU Document Properties Field Value G J Last Name Doe i Date v lt gt OK Cancel 14 Click OK 15 Go to ZyINDEX 16 Rebuild the index 17 Go to ZyFIND and search Result You have added documents to an index with XML Wrapper You build the index and added field values with ZyFIND You searched on the added field values after you rebuild the index Note If you cannot add field values in ZyFIND check whether you selected Read only in ZyFIND when you created the index New Field Definition Name Type Index amp Storage Search View Edit ODBC Lookup V Show in ZySCAN V Show in file display in ZyFIND and Webserver C ReadOnly in ZyFIND User interface control Text Control CH 58 ZySCAN Manual Add field values using Web Client Conditions You have one or a few electronic documents you want to add field values to You have access to a Web Portal that contains an index with XML Wrapper and one or more fields Instructions 1 Select the Contents tab 2 Sel
17. Barcode recognition Template Wizard ZySCAN General Image Processing Image processing features are available only when the appropriate hardware and or software is installed Image enhancement Properties Patch code recognition Properties Scanner ignores back side of patch pages ZyLAB Global Professional OCR y Properties C Split at barcode Delete barcode page _ Fillin barcode field Recognize barcodes on multiple pages lt Back Next gt Cancel 78 ZySCAN Manual 10 Select a Barcode reader from the dropdown listbox 11 Click the Properties button If you selected ZyLAB Global Professional OCR the following Barcode Settings can be defined Barcode Settings Types Orientation Not selected Selected voe Aztec A E EE Codabar z Code 128 wl 180 Code32 gt e Code 29 270 Code93 lt DataMatrix Size E R Minimum ratio to text height FullAscii ol TATA25 Industrial25 y gt sss Code39 Without Asterisk e Types Select the appropriate barcode Types Codabar Code 128 1234567 Code 39 3 of 9 1234567 Code 39 Extended Code 39 HIBC Code 93 D2o0f5 EAN 128 EAN 13 EAN 2 EAN5 EAN 8 Interleaved 2 of 5 MSI Pharma MSI Plessey Postnet W MAAN Postnet 32 Postnet 52 Postnet 62 79 ZySCAN Manual UPC A O N
18. CAN JobRoot 00000000 v Search 00000000 D 4 ZyLAB Data n Ji Cluster d field J text A ContentAccessService A Index Data D Sy x j tiff xml I index List d d B Indexes B Li documents fields ense XML File Text Document p Stamps Library 1 24 KB 1 78 KB J TBIE Indexes language sequence A TBIE Templates Text Document Text Document p Temp 273 bytes E 402bytes A Users settings Text Document a WorkFlow 204 KB A ZyALERT a ZyINDEX Templates a ZySCAN JobRoot I gt JE 00000000 A 00000001 WW ZySCAN Templates v D 9 items The JobRoot directory can be installed either on a network or local Each job has its own directory storing three text files and three folders The three folders are e field field folder containing files that record key field information per document A job can consist of more documents It is possible to add a set of key fields for each document e text text folder with files containing the OCR ed text of the images e tiff TIFF folder containing the original TIFF images e xml XML folder containing the OCR ed text in XML format This folder will only be filled if the option Use XML internally is selected in the job template Template Wizard Internals page 4 The jobroot will grow if the delete job when finished successfully option is disabled This means that you have all your data two times on your system Once in the jobroot and once in the archive you export
19. CAN ZyIMPORT Image Processing tab In case you want to use these options during scanning you have to select them in the scan template 75 ZySCAN Manual When Kofax hardware or software is installed it is possible to enhance the quality of your TIFF files This can help you to achieve a better OCR result Instructions 1 When creating a job template in Template Wizard ZySCAN ZyIMPORT select the Image Processing tab 2 Select Image Enhancement and select the Properties button Select one of the following options Deskew properties Compensates for image skew during scanning resulting in straight images The deskew feature does not require lines or leading edge borders Black border properties Eliminates the black edges generated by scanners with black backgrounds reducing the image file size while improving legibility Deshade properties Adjusts for shaded backgrounds and eliminate random noise speckles and streaks whether present on the original document or generated during the scan Despeckle properties Adjusts for shaded backgrounds and eliminate random noise speckles and streaks whether present on the original document or generated during the scan Image filter properties Makes documents more legible and recognizable by performing a variety of image enhancements Lines and characters can be smoothed thickened thinned filled or outlined Line removal properties Eliminates all unwan
20. D001L2Z 34567E 0 UPC E ZyLAB backfile services uses the barcode 128 type since this type has proven very reliable in combination with Kofax barcode recognition Barcode 128 is also the barcode type that is printed by the ZyLAB Document Registration Module Orientation The application searches for bar codes in a linear fashion examining the search area for potential bar codes For horizontal bar codes with an orientation of 0 for example it works down the image starting on the left and searching toward the right edge for vertical bar codes it works across the image starting on the top edge and searches top to bottom Bar codes can be oriented on an image in four general directions You can select the check box for 0 90 180 and or 270 for the direction you would like to search If you are scanning pages containing barcodes that are put on in a random direction specify the directions in which they have to be recognized O Horizontal rotated 0 degrees read left to right 90 Vertical rotated 90 degrees to the right read top to bottom 180 Horizontal rotated 180 degrees to the right read right to left 270 Vertical rotated 270 degrees to the right read bottom to top To detect barcodes placed at an angle select the checkbox Detect skewed barcodes Note The more checkboxes are selected the more performance will slow down Size Define the minimum ratio to text height of the barcode distance between the l
21. For example the File Counter may start with AA for Aruba or NL for the Netherlands Text Editor Obsolete Default Job Define the Job template which will be shown when creating a new job template The new job template can be based on the default Job template but it is possible to choose another template Workflow Index If you want to start a workflow whenever a document is exported to an index database select a workflow index from the dropdown listbox File System Warnings If you want to assist users with dealing with the file system limits when processing jobs define File System Warnings Depending on the settings defined in the new File System Warnings dialog messages will appear With File System Warnings defined you can create a limit on the number of finished jobs in a job root that can be processed the number of pages per job and the number of pages per document The user gets a message each time one of these three limits is reached and react on it This will prevent instability within ZySCAN due to hardware issues memory issues data loss caused by server crashes etc For more information on how to define File System Warnings see File System Warnings page 72 Allow Valid Workflow only With this option selected users cannot move freely between ZySCAN stages This allows you to separate responsibilities during the scanning process for example automatic scanning importing after which a user defines field values follo
22. Gamma Corect 0 Nose J l Skew Celor l Background J Blank Page Cancel Reset The brightness and contrast levels of each document will be analyzed comparing them to the user defined acceptable range Exceptions are automatically corrected or can be displayed to the operator for manual 88 ZySCAN Manual adjustment In manual mode the operator uses the on screen view of the image to read just clarity settings until the desired result is obtained VRS lets the scanner operator further enhance the image by thinning or thickening lines and characters and removing excessive speckling With noise reductionnoise reduction you obtain crisp clean images every time VRS will display optimum settings for each scanned image to allow users to create new default settings for common documents Thus a form printed on difficult to read color paper can be scanned and analyzed so that the optimum settings for that type of document can be created and saved for future use VRS lets you save multiple document profiles to accelerate the scanning process In the figures below you can see the difference of the same document in the viewer scanned with and without VRS The first picture is the original document The second one is scanned without VRS The third one is scanned with the VRS module Evident differences can be seen in parts that have a low contrast look for instance at the word airway in the upper left corner Also the differ
23. OCR Bemba ZyLAB Global Professional OCR lt Back Next gt Cancel When you want to detect multiple languages in a job select Use multiple languages engines and Store using combined languages Note Do not Select Store each language separately as this causes all languages listed to be stored in the language fields When you click Next two fields are created in your specified index these are Language Code and Language_Name Changing the Stage settings when a job is being processed will not create the language code or name fields and will not detect the languages used in the documents You must create or change a job template to use Store language information 39 ZySCAN Manual Using Store Language Information Conditions You have setup the Store Language Information option in the Template Wizard ZyOCR Languages and General pages Instructions 1 2 3 ZySCAN is open Start a job In ZyFIELD make sure that the Language Code and Language_Name fields are present Field Editor DN Document Edit BA e E D ei S Language Code I Language_Name In ZyOCR monitor the language detection the detected language is stored in the Language Code and Language_Name fields Delete text files from job Delete text files from job Delete text file from page Delete text file from page OCH all deferred jobs OCR all deferred jobs Cancel OCR Detecting OCR languag
24. PageTiff 1 1 3 1 180 ZyFIELD 0 ZyOCR 0 ZyLAB Professional OCR 1 1 1 1 1 1 1 1 1 1 23 1 17 19 23 24 29 30 34 43 54 59 71 73 0 1 1 1024 1 10 ZyEXPORT 0 ZyLAB Standard C Text C Tiff 1 1 1 1 1 0 1 0 10 10 FieldDefinitionsFile C Program Files ZyLAB Information Management Platform JobRoot Templates Example fd Destiny C Program Files ZyLAB Information Management Platform JobRoot Templates Example job Registry 1 Registry startup parameters HKEY_LOCAL_MACHINE Software ZyLAB ZySCAN RunUnattended can optionally contain a DWORD value TimeOut default is 300 seconds EntireJob DWORD value Run if gt 0 Run Unattended Entire Job Templates Contains string values for each template to run OCR DWORD value Run if gt 0 Run ZyOCR JobRoots Contains string values for each job root to monitor If empty current job root Export DWORD value Run if gt 0 Run ZyEXPORT JobRoots Contains string values for each job root to monitor If empty current job root OCRAndExport DWORD value Run if gt 0 Run ZyOCR amp ZyEXPORT JobRoots Contains string values for each job root to monitor If empty current job root Registry is checked in the order as above So if you want to run OCR amp Export you have to make sure the DWORD value Run is 0 in all the other subkeys ZySCANService Commandline Options ZySCANService obtains its startup parameters either from the command line or from the
25. ZySCAN Manual ZySCAN Manual Contact Us For full contact details visit the ZyLAB website http www zylab com For support visit our ZyLAB support website http support zylab com Contents ADOUEZYSCAN 2i2c ceoniecs ick hk eae Ha diead adhe edness EE dct ei 1 Create a job template iritcr a e e a a E e aea 2 Template Wizard General 3 Template Wizard INtennalls srren a E EOE 4 Template Wizard Workflow 14 Template Wizard ZvSCAN 16 Template Wizard ZwlMPORT 18 Template Wizard Zy FIEL Dinine ania A E a REEE 20 Template Wizard ZyYOCR ccccccccccecssssssecececeeeeseaeaeeeescesseaaaeeeecesseseaeeeeeeeens 34 Template Wizard ZVEXPORT ccccecessesssececeeecessaeceeeeecesseaeaeeeeeesseseaeaeeeesens 41 Template Wizard Summary c cccccccecessssssseceecsesessaeceecescesseseeaeeeecessesesaeeeeeens 45 PROCESSING a JOD EE 46 en D 47 AG TT EEN 49 rise ee 50 Add fields and field values to electronic documents 51 OCR E 60 Seele dE 61 View and manipulate documents during Job 62 Semi automatic job processing cccssccssssscsescessecessnscesssecseseecseeeecseesssaeeseaseesenees 64 Global OPtIONS vesesesecseb cocesssesseates veasas vs ii vs oaegabe mmeraeensetiae st nearmenneteaien eaaa 69 ZySCAN Manual Advanced Keel TEE 75 Image ProceSsiN EE T oiled Ss ee os Sele ee ES 76 Separating dGOCUMENIS eege et cosdevee dedestivve ates eevee 82 Automatic image enbancements 85 zonal ele EE 92 Pr
26. alue for the OCR of the given region This can be used as a measure to indicate which images should be re examined by a user based on those with lower confidence ratings 93 ZySCAN Manual WN ICcTAMmM TAIIITAG LETT TI ZySCAN or ZySCANService will automatically lock a job that is being processed In case the computer crashes for example due to a power failure another process that corrupts the operating system or a hardware malfunction the job will remain locked after the program has stopped Consequently after restarting the computer ZySCANservice will automatically start but the locked job will not be processed and ZySCAN will import the next file in entire job mode or process the next available job in current jobroot mode Note that in case the computer crashed during OCR the job has no locked status but an error status In that case the job will be processed automatically by the automatic recovery mechanism This procedure will explain how to recover a locked job manually Instructions 1 Shut ZySCANService down a Go to Start gt Settings gt Control Panel gt Administrative Tools gt Services b Select ZySCANService at the bottom of the list c Click your right mouse button or select the Stop Service icon m 2 Ifthe Service is stopped successfully start the Service again via the Windows program menu and check if the job is processed Ifthe job is not processed restart the computer and check i
27. b consists of the stages defined in a job template The first stage is scanning or importing The first stage can be followed by adding fields OCRing and exporting depending on the job template you chose After the job has been finished you can build the index Finally you can search your documents Each job can be ended with the Close Job button When a job is closed all settings are saved on disk Select Open job to continue Each job can be deleted with the Delete Job button 46 ZySCAN Manual Scan Conditions You want to process a job ZySCAN is open You are in the ZySCAN stage Instructions Start a new job 1 Click New job 2 Keep the automatically defined Job name 3 Select a job template 4 If you want the selected template to appear in the template box click Keep as default job template That way you do not have to select it the next time Click OK ui 6 Place the correct documents in the scanner copier 7 Click Scan Restart an existing job 1 Click Open job 2 If you have more then one job select a Jobroot The Jobroot is the location where all jobs are stored 3 Select a job 4 Click OK 5 Place the correct documents in the scanner copier 6 Click Scan Result ZySCAN will notify you when the scanning of the job is completed Press Yes to go to the next stage or No if you want to continue scanning until all documents have been scanned In case you continue scanning each doc
28. can define them 8 Click OK 9 Click Yes 10 Click Start OCR 11 Click Yes In the Export stage the bates numbers are added 12 Click Start Export 13 Click Yes Result You have processed a Final Bates Stamping job 114 ZySCAN Manual es Stamping Numbers oF Searching for Bat Instructions 1 Open ZyFIND 2 Define a Bates Stamping Number 3 Click Search The prefix and number are searchable via full text and with hit highlighting However searching in the field that has been assigned as bates field is not possible except with the numbers used for the first and last page because these numbers are used to specify the bates range in the Bates Number field for txt lt bates_number gt prefix 00000018 00000020 lt bates_number gt for XML lt field id bates_number gt prefix 00000018 00000020 lt bates_number gt 115
29. cessing the job automatically The unfinished job can also be processed automatically There are two options First option is to temporarily reconfigure ZySCANService to run in current jobroot mode so it will finish all current pending jobs in the jobroot The automatic recovery mechanism of ZySCANService will automatically process bad images even if OCR is not possible The disadvantage is that ZySCANservice has to be reconfigured and later on has to be restored to the original entire job processing mode Second option is to use ZySCAN run unattended i e in batch mode which enables ZySCAN to process jobs automatically similar to ZySCANService but as a windows application Note that if you are running ZySCAN on Windows98 or Windows ME running ZySCAN run unattended is your only option since services are not supported on these operating systems Processing the job s automatically using run unattended ZySCAN mode This has to be done by unlocking the job with Unlock all and pressing Cancel so no job is open Go to job in the menu and select gt run unattended gt ZyOCR amp ZyEXPORT gt gt current jobroot If this works close ZySCAN after processing and start the services again 96 ZySCAN Manual What to do if the locked job cannot be unlocked Depending on the cause that locked the job t may not be possible to unlock a locked job A few of these reasons are described below Note In case you are not an experienced Windows u
30. ck if you are connected to the scanner 6 Define the Scanner Properties The Scanner Properties that can be defined depend on the type of scanner you have Usually the Paper Size and Resolution DPI can be defined 101 ZySCAN Manual General Source ADF Color Mode Black amp White KA Destination Bint Resolution DPI Paper Size Orientation Portrait e Timeout Scan Start secs 10 Other 4 Auto Length Detection C Continuous Sheet C Manual Start Sides Single sided Duplex 7 Click the Options button The Source Properties will appear Front Picking Rectangle F Spe Back Picking Rectangle Top 0 00 H La ES Width om Height 0 00 Front Rotation Si Om O18 O20 Front Delete Blank Page Threshold E Threshold bytes 0 Options Prescan cache El English in Pixels Enabled English in 0 00 Left 0 00 Pixels width 0 00 Top g Height 0 00 H Back Rotation H 90 180 270 Back Delete Blank Page Threshold L Threshold bytes fo Page Timeout secs 15 102 ZySCAN Manual 8 Click OK 9 Click the Advanced button TEE UUNGU WINGU S HEI Contrast Sensitivity EE ElInteligent Cleanup Low High a ag Noise Sensitivity a
31. codeproject com database connectionstrings asp To get it working with an ODBC connection Go to Control Panel gt Administrative Tools Select Data Sources ODBC select the System DSN tab and click Add to create a system DSN For example Benelux The valid connection string would be DSN Benelux Uid Pwd 28 ZySCAN Manual 16 Enter the Table name For example Customers 17 Click OK Lookup Database Connection Ea Connection string DSN Benelux Uid Pwd Table Customers x cance 18 Select the Lookup tab 19 Select the primary key field from the dropdown listbox Field name in database which you would like to use as a reference primary key from your database table 20 Click OK New Field Definition Name Storage amp Index Client ODBC Database Lookup sw Look up field value Field name in database ClientID 21 Add as many fields as you want to add to your ZySCAN fields definitions Do not use field type Database Lookup again Per index you can only have one Lookup key field 29 22 23 24 25 26 27 28 29 ZySCAN Manual For each field click the Lookup tab to select the referring database field Also select the option Look up field value to retrieve the value from the database Click OK when all fields are added Click Next Keep the default ZyOCR settings and click Next If you did not link your job template to an index select the folders t
32. ded over different PCs to create a reliable high volume scanning environment ZySCAN Manual Create a job template After you have created or reused an index in ZyINDEX you can use ZySCAN to scan or import then process your files and export them to your index Each document has to go through a sequence of steps some optional depending on the step configuration to prepare the file for export The steps are saved as a Job Template and multiple templates can be created to process different types of source files Job Templates are created using the ZySCAN template wizard Note e The job template allows you to automate some stages of the job workflow e You can create an entirely new template create one based on an existing template or change an existing tempate In all cases you have to use the Template Wizard e Electronic documents for example Word documents can be saved immediately in the Index data folder Electronic ZySCAN Manual Template Wizard General Conditions You want to create a job template Instructions 1 Start ZySCAN Go to Template gt New template The Template Wizard General screen appears Template Wizard General General Define new job template Define new job template based on existing job template Templates y lt Back Next gt CH 2 To create a completely new template select Define new job template or To change an existing template or create a n
33. e two options 1 Save electronic documents in the correct data folder of an index with XML Wrapper with one or more defined fields Build the index and add field values with ZyFIND This option is recommended for large numbers of documents 2 Upload electronic documents to your Web Client where you selected an index with XML Wrapper with one or more defined fields and add field values while doing so You can upload one document at a time 56 ZySCAN Manual Add field values using ZyFIND Conditions You have created an index with XML Wrapper and added fields You have a large number of electronic documents you want to add field values to Instructions CO ON e MW a ey P Save your electronic documents in the correct data folder Electronic Open ZyINDEX Open an index with XML Wrapper Build the index Open ZyFIND Go to File gt Select index es Select the index you just build Click OK Search for the documents you want to add field values to The documents appear in ZyResult Query tax Fuzzy 0 Percentage 50 Progressive 0 ZyResult indexC gt El File Edit View Help Vaglenclsglsalee Number of hits Hit density Volume name Filename f Path Time date Short description 5 Auslandisch donderdag 30 SKV 343 utgava 1 SWE 1 270 0 29 Purchasing CA dinsdag 17 feb 11 Purchasing and perfo 3 270 0 29 Purchasing CA donderdag 30 11 Purchasing and perfo 2 3 0 0
34. e Wizard Summary screen appears 43 ZySCAN Manual Template Wizard ZyEXPORT Create page hash codes based on TIFF files Template Wizard ZyEXPORT Ea General Process Control Burn In Fields Delete job when finished successfully 1024 v files Check exported files Check free disk space before exporting Minimum free disk space 1 Mb lt Back Next gt Cancel It is now possible to create hash codes based on image tiff files This hash code is stored with the image link in the XML file that is created during export In order to create these hash codes the XML Tiff Export method has to be selected in the General tab Then you select the Process Control tab and select the option Create page hash codes Now for each image tiff file that is processed during a job a hash code is created and saved within the XML file with the image link that is created during export If you use this option in combination with an hash code field the calculation of the hash code field is based on the xml file with hash codes of the images The hash code field is stored in a separate file in order not to change the contents of the XML file What is a hash code Hash codes are used to prove the authenticity of files A hash code is a string presented as 40 hex characters lt field id hashcode gt 1004046B52575F85AF065E24594271B63BO0E92D2 lt field gt This hash code is calculated based o
35. e Working on image language is English i 000001GE Fi z OCR progress OCR progress Job progress Job progress When the job has finished build the index in ZyINDEX Open the index in ZyVIEW and view a document from the job The two language fields will show the ISO 639 language code and name 40 ZySCAN Manual Template Wizard ZyEXPORT Conditions You are creating a job template The Template Wizard ZyEXPORT screen is open Instructions General tab Template Wizard ZyEXPORT General Process Control Burn In Fields Export method Txt Tiff Export y Character encoding ANSI Export to default data directory and modules of the index Export directory for text xml files v Browse Place fields in separate XML file Export directory for image files H Browse lt Back Next gt Cancel Defines where the data from a job is exported to This will typically be a file server location which is also accessible to ZyINDEX for indexing and to ZyFIND for displaying the documents Make sure that there is a backup policy for this location since it will contain all your valuable documents e Select an Export method from the dropdown list If you have chosen Use XML internally Template Wizard Internals or linked to an index with XML Wrapper choose XML Tiff Export otherwise the XML files will be stored as txt files after export If you have linked this job template to an index Template Wizard Internals
36. ect in the Table of Contents the correct index with XML Wrapper 3 Click Upload The Upload File Web page dialog appears Browse for the file you want to upload Select the folder index you want to add the file to Click Upload 4 5 6 Fill out the Field values 7 8 Click Refresh to check whether the file is added to the Table of Contents 9 Open ZyINDEX 10 Select the index you just uploaded a file to 11 Rebuild by clicking the blue arrow b Result You uploaded a file to an index with XML Wrapper Also you added field values After you have rebuild the index you can search the index and your uploaded files 59 ZySCAN Manual OCR During this stage the pixels of the images the scanned documents are recognized as text OCR Optical Character recognition Conditions You are processing a job ZySCAN is open You are in the ZyOCR stage Instructions Click Start OCR to OCR the current job Result The job is OCRed You can toggle between text and image with the text and image tabs Keep resource usage low The OCR process takes quite some time To keep resource usage at an acceptable level OCR your jobs at a later point in time at night 1 Select Close Job instead of Start OCR All settings are saved on disk 2 At the end of the day click OCR all deferred jobs All feedback from the OCR engine fatal and non fatal errors and warnings will be written in the OCR
37. ed to Jobs that are not finished yet will be kept in this jobroot 98 ZySCAN Manual Tip A job consists of a transparent directory structure accompanied by a number of parameter files that are in all cases ASCII files So when you have a lot of TIFF s coming from other programs you are able to create your own jobs without importing the files in ZySCAN This can save you lots of disk space and import time Naming Conventions When TIFF images are imported or paper documents are scanned they are stored in the tiff folder with a unique name ZySCAN and ZyIMPORT re name the TIFF files and assign successive names to multiple TIFF s in a job s tiff folder For example the first tiff file in the tiff folder is renamed 000001 TIF the next image file will then be re named as 000002 TIF The matching text files stored in the text folder of the job have corresponding names Thus the text file belonging to 000001 TIF is called 000001 TXT If you create your own file name convention be sure these are ALWAYS uppercase and limited to 8 characters plus the extension TIF Other formats may eventually work but are not supported by ZyLAB in the long run On every first tiff file that you create in your job ZySCAN creates in the field folder a field file fld for holding possible key field information The name of this field file corresponds to the name of the first tiff file in your job So if your first tif file is named 000001 TIF the corres
38. emplate01 job v Delete Time out value 180 seconds Shutdown Time Limit 60 2 seconds OK Cancel 2 Select one of the four processes OCR only Export only OCR amp Export Entire job If you selected Entire Job select a job template from the drop down list and click Add Ifyou selected one of the other options click Add and browse to add more Job roots Select and click Delete to delete Templates Job roots Define the Time out value Click OK an e Ww Reboot the computer to automatically start the service or Go to Start gt Settings gt Control Panel gt Services gt ZySCANService and click Start Result All the indexes you included to ZySCAN NT Service are automatically processed User privileges Difficulties with starting the service may be due to a lack of user privileges 1 Goto the ZySCANService Properties dialog 2 Select the Log On tab 3 Select a user Local System account or another selected account 67 ZySCAN Manual Click OK If the user has not enough rights the operating system will ask to give these rights to the user Confirm The service is started If you are working with templates that contain paths over your intranet it is not possible to use the local system account It is wise to use the account of the domain administrator 68 ZySCAN Manual Global Options Job Root Directory Job Template Directory Job Counter File Counter Text Editor Default Job
39. ence can be seen in the right part of the page that is fading The lower right part in the image that is recognized with VRS can still be read 89 ZySCAN Manual AIRWAY E Airbill 80703097 B86 O ek Billing Copy Lo _ iV cress Ster ege EE ei s Priority Overnight Standard Overnight Date O 253 90 Sender s Account Number St H merang igh 5 _ Standard Deene ls First Overnight red rw SE mny tree TJ bores Se Sp J D Hanns 949 424 1232 et DS Name Phone 3 Zeta herren cay 20 eh 4 i ate fom ee aite emer pm Oe pant on F a One EN express Express Freight Service Packages over 150 ibs age W C IEAS B _ Bay Treig 63 __ Same Saver Frere Aia LS 24S Cag umna Ze Ge Rook Cad for detvery schecue See back tor detaied Sucht at freight services Den Tor Suita Room wy Ae saw CPX w 326E 602 _ dea od rr Op Your Internal Biting Reference Information ss 0 Company Recipient s Name Phone Company IT Check here tt residence Address se 8 b s HOLD at egen print address here Dept Roor Suita Room City E ZP For HOLD at Location check here For WEEKEND Delivery check here ee VIR Hold Md Weekday 31 o Hold Saturday tee 3C Saturday Delivery s NEW DEG Ara V warty hentai Vy Frae Geng ze Deet 1 WE VRS b234 S56 DE a 807030972286 Daun Billing Copy H From LE ts Gg Service Packagas ander 150 ths Wees sch o Overight Dale 2 A PS 2 send
40. er s Account Number panat Kat Address in 2 MH ep air en a Derk Flour Suilz Room Dis wi d a L I w 3261 608 L Your engl Biling Reference Information yf Recipient s Nana Phone Company Diech here H residance lf E EE Gen EE Ip NCLO strocation prist aziaress herr Dapil Flont Suite Room Sts apo For HOLD at Location check here For WEEKEND Delivery check herera easa sen een aiam sr S TEn 33 Mn St one R roi 20000 zs A d SE 90 ZySCAN Manual 807030972286 ALAM USA Airbill ER From Jate DH DSD O senders Ascourl Hurbor SS DD Hoenn s oe YS 224 1233 SO Baten Kol ane pes f Address H amp CR Mi a City R Eee Ce m 3261 E 603 _ Your Interna Billing Reference Information E To Recipient s Name Phone Compari Check here residence Adress DO On MIT at gn print address here Neat Fears Room ciy State EI E For WEEKEND Delivery check here 2 sa sars 37 Saturday Dotivery s NEW Sunday Delivery ond Tata ai a iny art ae For HOLD al Localion check here O El wll Hold Saturday Feet alae al a korei tte eeh mengs Ais abeng ye Air Ldiknb k 91 O7240 Billing Copy ice Sarit geet 6 Ci fist First am light at ebe zaiten 3 ge pectin Hider re sg R 2f Express Sa Saver Le ttre e Wee tele Tet ace nce Express Froight Service Se over 150 ibs Gemeen CLSA CIRAD OC pessy e We
41. es The Bates number will appear in a field if selected in the xml file as text and burned onto each page if selected Bates Settings v Add Bates stamp Bates Prefix Bates Number File Browse Field Definition lt none gt v ZySCAN stage ZyEXPORT y V Burn into page Margins X mm 0 2 Y mm 0 4 Foreground u Background z Machine name NUIDTALMPSA Ok Cancel a Check the Add Bates stamp checkbox b Enter the Bates Prefix This can be any text A sequential Bates number is added to the prefix c Give aname to the Bates Number File or browse to the location of the file you want to use d If you want the Bates number to appear in a field select a field definition from the drop down list e Select the ZySCAN stage you want the Bates stamping to occur 24 ZySCAN Manual f If you want the Bates numbers to be permanently added to the pages check the Burn into page checkbox The X and Y measurements are the distances from the bottom left corner of the page Or select the location where the bates stamp should be placed g Select the Foreground bates number color h If you want to specify a background color select the checkbox Background and select a color Please make sure that the colors do not conflict with each other It is advised to test the readability of exported documents Note The foreground and background colors will be exported However if the original document
42. ew settings Visualization settings Advanced settings Primary key mode Move up Move down 21 ZySCAN Manual a If you want to import a set of field definitions click Import definitions and select a fields txt file from an index s FIELDS folder b If you want to add new fields click Add definition to display the New Field Definition window New Field Definition EF Name Storage amp Index Client ODBC Lookup Field name amp id Name Id delimiter Field type Type Plain text field v Type specific options Default value Fixed value Value file name c Enter the Name of the new field definition For example Author Name or Contract_number Note that a field name may not contain spaces so all spaces entered are automatically replaced by underscores _ d Select a Type from the dropdown list and where applicable add Default and Fixed values and the value file name For more information about the different types see Field types If you have selected the Plain text field or Logical field you can select the Type specific options button and specify a region of the TIFF file that will be OCRed separately from the normal OCR process e Select the Storage amp Index tab The following options are available refer to the notes in Step 5 Define fields for more information 22 ZySCAN Manual New Field Definition Name Storage amp Index Client ODBC Lookup Storage S
43. ew template based on an existing template select Define new job template based on an existing job template 3 Click Next Result The Template Wizard Internals screen appears ZySCAN Manual d Template Wizard Internals Conditions You are creating a job template The Template Wizard Internals screen is open Template Wizard Internals ES Internals Suppress job in Audit Trail External Link Index select lt Back Instructions 1 When ZySCAN processes a job an Audit Trail is automatically created logging all the steps made and the computer they were made from If you want to prevent Audit Trail information being created select Suppress job in Audit Trail see Note 1 2 If you want create a link to an index a RMA Record Management Application or an index over HTTP check the External Link checkbox see Note 2 Ifyou want to use the field definitions and data locations of an index select Index from the drop down list click Select and select an index All field definitions of this index will be reused Also the location of the data folders will be reused Any changes made to the field definitions will be synchronized Click OK The name of your selected index appears in the text box Ifyou want to export to a record of a Record Management Application select RMA from the drop down list ZySCAN Manual Click Select Enter the RMA URL and the User
44. ext the OCRed files Therefore each document has a tiff and a txt version These versions are stored in the corresponding export directories destination folders and they are still located in the jobroot taking a lot of space The Delete job function ensures that the finished jobs in the jobroot will be deleted 42 ZySCAN Manual To optimize the performance and enhance search speed set the maximum file count for output directories by selecting a value from the dropdown listbox The default value is 1024 To check if all TIFF and XML TXT export files are created select the checkbox Check exported files To optimize the performance and enhance search speed select the checkbox Check free disk space before exporting and define the Minimum free disk space To enhance security select the checkbox Create page hash codes Burn In Fields tab Template Wizard ZyEXPORT General Process Control Burn In Fields Left margin for bum in 10 Himm Top margin for bum in 10 imm lt Back Next gt Cancel Select Burn in fields if you want to stamp the value of a selected key field on the images of the exported document Choose between burning on the First page only or All pages Click Select fields to determine which fields you want to have burned in and if you want to change their sequence Define the left and top margin to determine the exact location Click Next to move to the next screen Result The Templat
45. f it is working again If it doesn t stop the Service and continue with point 4 of the procedure 3 Ifthe Service cannot be stopped successfully switch the Startup Type to manual and restart the computer After the computer has rebooted start ZySCAN and continue with this procedure 4 In ZySCAN click the Open Job button The Open Job dialog appears When ZySSCANservice processes a job with delete job after export delete job after export it is likely that there are no complete green jobs present In the Open Job dialog illustration above the last entry in the table indicates a locked job lock status displays locked Before we can open the job to process it manually we have to unlock it 5 Click Unlock all or open the job that is not finished 6 If you followed the last option you get the following message The job you are trying to open is locked do you wish to unlock it 7 Click Yes The documents will be shown in the viewer 8 Proceed to the next section to finish the job either manually or automatically Result You processed a locked job after a system failure 94 ZySCAN Manual Note If it is not possible to unlock the job the following message box is displayed Unable to open job If you receive this message please continue with What to do if a locked job cannot be unlocked page 97 Recovery from ZySCAN jobs with multiple documents with invalid primary keys has been made easy ZySCAN re
46. g Io Galesty zeg Ze back dees MYA sanies H eg Sp Litar 77 Pik 30 ack cy OR i i i i pita E ba Specia Handling Leen EEN ln Ch SCD d BS w D e Dep Cam Aerch Only j eer pages H Payment R ecipient cer Tium dzee EE Berk KIEM SCH LEE lr AA Ein cl SC x Gait to e e fe md Pahayes Torsi Wem TiarDoclared Valig Toial Come M0 3 Legh PPE ae Al EE eee een sic el ub ena wane E Geng Card ach Release Signature KT e pp enced LEKT Tag harmless ann a n RAPIST fa oti SH ZySCAN Manual Zonal OCR is used in case you want to OCR a certain rectangular part of a tiff Usually this is done if you want to recognize numbers or words that are always on the same region of an image This information will be automatically entered as a field value Instructions D Vi CA Open ZyINDEX gt Build Build Open an index via File gt Open or create one via File gt New Select Define Fields Click Add Definition Define a name av Fw NM FP Make sure the Plain text or the Logical field is selected as the type A logical field can have two different values true or false When you use a logical field you have to give in what the percentage of threshold is in order to get the logical field filled For example a threshold percentage of 30 means that if the surface of black pixels in the selected area is larger then 30 of the total surface the value of
47. ge Engine lt Back Next gt Cancel Select one language 1 Select a language from the Available Languages drop down list 2 Select an Available OCR engine If you are processing large batches with varying image quality choose ZyLAB Global Professional OCR The Global Standard OCR engine is provided as the low end OCR engine for ZySCAN Select multiple languages 1 Select one language and OCR engine Multiple languages are not supported for OCR engine ZyLAB Global Standard OCR You will need the ZyLAB Global Professional OCR engine This engine supports language detection ZySCAN Manual 2 Check the Use multiple language engines check box Click the right arrows button to add the language to the list Select more languages as required and add them to the list 4 Choose between Store using combined languages stores the OCRed text of only the recognized languages which means that a text with German sections will be OCRed in German and the English sections will be OCRed in English Store each language separately stores the OCRed text of all languages which means that the whole text will be OCRed for each selected language General tab Template Wizard ZyOCR Ea Languages General White Page Removal OCR directions fvjo ops len Taas C Store language information Predefined profile TextExtraction Accuracy v lt Back Next gt Cance
48. h XML Wrapper 52 ZySCAN Manual Documents with already defined fields Conditions You have created an index with XML Wrapper ZySCAN is open Instructions 1 Follow the steps explained in Create a job template page 2 with the following variations In Template Wizard Internals create an external link to an index with XML Wrapper Do not select Suppress job in Audit Trail and do not select Use XML internally In Template Wizard Workflow page 14 select ZyIMPORT ZyFIELD Exclude ZyFIELD from workflow and ZyEXPORT Do not select ZyOCR In Template Wizard ZyIMPORT page 18 select Electronic Import as Import filter Complete the Template Wizard and click Finish Click New Job Select the template you just made Click OK Click Import Continue with Export Ni gp Mt ge we OM Close the job Result You have created a job template tailored to importing electronic documents with already defined fields Also you have imported and exported electronic documents with already defined fields Now you can Build the index and search on Fields See Semi automatic job processing page 64 if you want to process a complete directory in one go 53 ZySCAN Manual Office documents Conditions You have created an index with XML Wrapper and one or more fields An Office application for example Microsoft Word is open Instructions 1 Open a document 2 Go to ZyLAB gt Archive Active Documen
49. h the Field Editor open Assign fields manually per document group 1 Fill out a field value for each field definition 2 Click Repeat for each field definition value you want to assign to all documents in the job 3 Use the navigation buttons to scroll through the pages documents in your job and assign fields to them You can go directly to the Next document with Empty Fields with the corresponding button Also you can Edit Field Definitions 4 Click OK The fields are added to your document s 5 If you want to go to the next stage click Yes or If you want to complete this stage for all jobs present in the jobroot click No Completing all jobs present in a jobroot may be useful in a run unattended mode i e batch processing For more information see Semi automatic job processing page 64 a Click Next available job b Use the Edit field values and Edit field definitions buttons to change and add fields With the Multi split button you can assign the field values of the first document to all the following ones Note If you want to add fields to a single document it is recommended to do that in ZyFIND For more information see the ZyFIND manual gt Fields Label your documents 49 ZySCAN Manual Import Conditions You want to process a job ZySCAN is open You are in the ZyIMPORT stage Instructions 1 Click New job 2 Keep the automatically defined Job name 3 Select a job temp
50. he jobroot which will affect performance 4 Define the maximum number of pages per job 1 999999 Some users scan very large batches in one job Users will be advised to start a new job after a certain amount of pages 5 Define the maximum number of pages per document 1 999999 Some documents can be very long because users scan large batches as one document 6 Click OK twice Result You have defined the limits based on which warning messages appear Limits can be reached during import or scanning e When the maximum number of finished jobs in the Job Root is reached the following message appears 72 ZySCAN Manual Job limit exceeded Your ZySCAN jobroot contains more than 1 completed jobs For performance reasons it is advisable to delete completed jobs on a regular basis Completed jobs 1 Pending jobs 0 What would you like to do Delete all completed jobs Select jobs to be deleted Ignore this warming Or press Cancel to exit without creating a new job The user can select one of the three options and click OK Or the user can stop processing by clicking Cancel When the maximum number of pages per job is reached the following message appears Page limit reached The job has reached its maximum number of pages as defined under Global Options What would you like to do Stop import Ignore The user can stop importing scanning or ignore the message If the user cho
51. image is out of range Adjustments of images can be done without a physical rescan of the original 87 ZySCAN Manual VRS and ZySCAN The installation of the VRS module is practically the same as other Kofax products In this section will be explained how VRS works together with ZySCAN and what to do if a scanned image does not match the requirements you gave in The most important requirements you can give in are the brightness and the contrast of the documents As stated before VRS not only allows you to scan your images faster and with a better quality but also supports you during scanning The Auto Resolve Manager pops up when something has happened during scanning Examples of these are scanner out of paper no connection with scanner paper jam bent corners etc In high volume situations where scanning speed is critical VRS can be set to perform fast scanning at a lower dots per inch dpi resolution After analyzing the image VRS will then convert the final bitonal image black and white into a higher resolution dpi for better on screen viewing When you configure the VRS module the most important thing is the clarity You only have to draw a rectangle that gives the settings for the contrast and the brightness ranging from 0 100 Brichtness and Contrast Brightness 50 100 amp 50 0 0 50 100 LI Contrast 43 Advanced Clanty 1 Intersity 5 Gamma Dark Nomal Light U 100 100
52. ines and numbers of a barcode to enhance reliability and performance Default is 1 which means the size is adjusted automatically In order to recognize the Code39 barcode type without the start stop asterisk select the checkbox Code39 Without Asterisk With this option selected the asterisks will be added to the barcode again Click OK Optionally you can specify that barcodes should be treated as patch pages with the option Split at barcode and if necessary deleted afterwards In contrast with a patch page a barcode page that is used to indicate the start of anew document is not deleted from the document You can also store the barcode value in an index barcode field by selecting Eil in barcode field This will store the barcode that is scanned last in the barcode field When you want each scanned barcode value stored in scan order in barcode fields select Recognize barcodes on multiple pages Note that you must have an adequate quantity of barcode fields in your index Click Next In Template Wizard ZyFIELD click Field Definitions 80 ZySCAN Manual 8 Make sure that the field s you are linking to are defined as barcode fields If necessary add or edit fields 9 Click OK 10 Click Next until Finish and complete the Template Wizard 11 Start a New Job with the newly created Job template 12 Go through all stages and close the job Result You have completed a job scanned your documents and
53. is B amp W or grayscale the bates stamp will also be B amp W so not in color To prevent multiple instances of ZySCAN using the same Bates numbering range at the same time the job template will only work on the computer where it is installed 6 Click Next Result The Template Wizard ZyOCR screen appears if added to the workflow Note If you linked to RMA in Template Wizard Internals create a Barcode field select Barcode feld as the type in the Name Type tab When the job is being processed the barcode printed out on top of the job corresponding with the correct Record in the RMA is added as a field to the document s being scanned This barcode establishes the link between ZySCAN and the RMA 25 ZySCAN Manual Database Lookup Field The ZySCAN Database Lookup Field makes it possible to insert information from a database into the key fields in ZySCAN ZyINDEX The Lookup Field is used to search for information in a database and inserts this information in the appropriate fields Already ZySCAN ZyINDEX offers several functions for including database information such as ODBC synchronization and database fields However with the Lookup Field users can confirm and add information visually in real time The Database Lookup Field function should work with all common databases using standard interfaces The Database Lookup Field should work with ODBC and ADO interfaces 26 ZySCAN Manual Configure Database Loo
54. job template Template Wizard ZyIMPORT is open Template Wizard ZyIMPORT General Image Processing Import directory Browse Import filter Pdf Images Yv Settings _ Delete source files _ Create new document every 1 gt page s sae ees _ Auto rotate lt Back Next gt Instructions 1 Click Browse to select the Import directory 2 Select an import filter Where applicable click Settings and adjust the settings as necessary ZyIMPORT can import files from various sources such as directories fax servers or other scanning solutions Please refer to the ZyINDEX manual gt Appendix B Import filters information on the different import filters available ZyIMPORT imports the files into the TIFF directory of the job and renames the files with a new unique name 3 Select Delete source files This prevents you from repeatedly importing the same files 4 If necessary select Create new document every n page s 5 If necessary select Auto rotate and choose from 90 180 or 270 degrees This can be an important feature when the system is linked to digital copiers 18 ZySCAN Manual 6 Click Import Source and select the source with the correct driver settings 7 Click Scan Source Properties to adjust scanner settings like page size resolution color depth These settings will be stored in the template 8 Click Next Result The Template Wizard ZyFIELD screen appears if added to the workflo
55. kup Field Conditions ZySCAN is installed You want to insert information from a database into the key fields in ZySCAN ZyINDEX Instructions 1 Start ZySCAN 2 Goto Template gt New Template 3 Click Next Or link the job template to an index first This will give you all the index settings 4 Click Next 5 Select ZyIMPORT ZyFIELD ZyOCR and ZyEXPORT 6 Click Next 7 Browse for the files you want to add information to For example single page tiff import files 8 Select the Single Page Tiff import filter or another suitable filter 9 Click Next 10 Click Field Definitions 11 Click Add definition 12 Enter a field name For example ClientID 27 ZySCAN Manual 13 Select the field Type Database Lookup key 14 Click the Type specific options button New Field Definition Name Storage amp Index Client ODBC Lookup Field name amp id Name ClientID Id delimiter ClientID Field type Type Database Lookup key y Type specific options Default value Fixed value Value file name ox cac 15 Enter the Connection string The database connection string is the string to connect to your data source and the referring database For example Provider Microsoft Jet OLEDB 4 0 Data Source E ZyLAB Data Database Database mdb e Driver Microsoft dBASE Driver dbf DriverID 277 Dbq c ZyLAB Data Databases DSN Benelux Uid Pwd For more connection strings check http www
56. l Select one or more of the following options e Auto orientation This automatically rotates the image until the page is readable portrait or landscape For example if the page was fed in the scanner upside down the OCR engine will rotate the image 180 degrees before OCR is performed This is especially important when you use image files stored on disk 35 ZySCAN Manual because you may have had no control over their orientation rotation when they were scanned Please note that auto rotation is OCR engine dependent and will never be 100 accurate Deskew Only available for ZyLAB Global Professional OCR engine The OCR process recognizes words on a straight line from left to right if an image is slanted words in different lines in the image will be recognized as belonging to the same line of text Deskew corrects such slanted images Enhance image Only available for ZyLAB Global Professional OCR engine The image quality of TIFF files will be improved with techniques like line straightening black dots removal and motion blur restoration OCR directions If you expect text to be displayed in more than one direction select the appropriate directions 0 90 180 and or 270 degrees You can select all directions if you do not want to miss anything However please be aware that this may slow down the OCR process For Store language information see Store Language Information page 38 For Predefined Profile choose from TextE
57. late 4 If you want the selected template to appear in the template box click Keep as default job template That way you do not have to select it the next time 5 Click OK 6 Click Import Result Tiff files and other electronic documents formats are imported For more information about the different image formats that can be imported see the ZyINDEX manual gt Appendix B Import filters Note Use to cancel import 50 ZySCAN Manual Add fields and field values to electronic documents The XML Wrapper allows you to add fields and field values to electronic documents of any format Word Excel PDF WAV MPG etc Also you will be able to import documents with already defined fields In both instances the field information is stored in an XML file that is linked to the document In order to be able to store field information in an XML file in ZyINDEX an index has to be created using the XML Wrapper 51 ZySCAN Manual Create an index with XML Wrapper Conditions ZyINDEX is open Instructions 1 Follow step 1 to 6 explained in the ZyINDEX manual gt Create an advanced index with the following variations Inthe ZyINDEX manual gt Step 2 Modules make sure you select the XML Wrapper Inthe ZyINDEX manual gt Step 5 Define fields make sure you add Field definitions while Module field XML Wrapper is selected Complete all steps and click Finish Result You have created an index wit
58. le different import filters zonal OCR and the jobroot internals will be explained in the following sections Kofax is an accelerator board vendor Major scanner vendors are qualified but mainly towards the high end Kofax offers image processing for both video and SCSI scanners Kofax uses ISIS drivers for most low to mid range scanners Adrenaline is a complete family of scanner controllers image processing accelerators and software engines designed to offer support for professional document scanning From workgroup to high volume SCSI to video black and white to color Adrenaline makes your scanning easier better faster and more reliable e Certified compatibility Kofax tests and certifies Adrenaline products to work with document scanners from Bell amp Howell Canon Fujitsu Hewlett Packard Kodak Panasonic and Ricoh e Dependable installation and operation Adrenaline is designed for document scanners so installation and operation are consistent and reliable e Sophisticated image processing including black border removal deskew line removal deshade destreak despeckle and character repair 650i 850 1700 models e Unsurpassed bar code recognition plus advanced recognition features such as patch code recognition page registration and form recognition 650i 850 1700 models The image enhancement properties patch code recognition properties and bar code recognition properties can be found in the Template Wizard ZyS
59. lect Split at barcode and Delete barcode page To store the bar code value in an index barcode field select Fill in barcode field This will store the barcode that is scanned last in the barcode field When you want each scanned barcode value stored in scan order in barcode fields select Recognize barcodes on multiple pages Note that you must have an adequate quantity of barcode fields in your index Template Wizard ZySCAN ES General Image Processing Image processing features are available only when the appropriate hardware and or software is installed Image enhancement Pro Patch code recognition Barcode recognition ZyLAB Global Professional OCR v Properties V Split at barcode SrrecreseccecccssccccecnsoccececcsccceDbencedWossd _ Fill in barcode field Recognize barcodes on multiple pages lt Back Next gt Cancel 15 Select Next 16 Select Field Definitions 17 Click Add definition 18 Enter a Name Barcode and select a Type barcode field 19 Click OK twice 20 Click Next 21 Click Next 22 Fill out a Template name for example Link to RMA 23 Click Finish Result You have created a new job template which allows you to scan documents and export store them in the RMA 12 ZySCAN Manual Place the document with the barcode page on top in the scanner and go to File gt New Select the correct template and click OK to start processing
60. members which documents have been exported successfully and which have not been exported 95 ZySCAN Manual Processing the job manually or automatically Once the job is no longer locked processing can continue In case ZySCANService was running in current jobroot mode you can simply shut down ZySCAN go to the services panel and start ZySCANService However in case ZySCANService was running in entire job mode it may be necessary to process the job manually Or if for some reason ZySCANService has failed repeatedly and there were multiple locked jobs that have been unlocked it is better to process the jobs automatically in run unattended mode Processing the job manually Go through the remaining of the pending stages by following the program manually The stages that have to be completed depend on the stage the job was in during failure of the system Possibly not all processes are pending anymore If the job is opened it will automatically go to the first pending job 1 Open the job that has to be processed by selecting it 2 Click OK Result The job will be processed and the next stage will appear if you click Yes For more information on processing a job see Processing a job page 46 To begin ZySCAN the ZySCANService has to be started The service can be started by selecting from the services dialog and clicking the start button or using the right mouse button The subsequent jobs will run automatically Pro
61. ment Edit M4 44 4 KM PH PAGE DOC PASE PAGE DOC PAGE DOC temo o CompanyName ClientFirstName ClientLastName The additional fields will be added when the field value for the Database Lookup Field is available in the database 31 ZySCAN Manual Document Edit Cent CompanyName ClientFirstName John ClientLastName Doe 10 Click OK 11 Click Yes to continue to the next stage 12 Click Start OCR to OCR the image 13 Click Yes to continue to the next stage 14 Click Start Export 15 Click Yes when finished exporting to close the job Result You have processed a job and added field values to your files 32 ZySCAN Manual Unicode Fields With Unicode fields it is possible to get good field values including Zonal OCR page 92 with the Arabian Russian Hebrew and Asian OCR engines Note Make sure the option Use XML internally is selected when creating a job template Template Wizard Internals 33 ZySCAN Manual Template Wizard ZyOCR Conditions You are creating a job template The Template Wizard ZyOCR screen is open Instructions Languages tab Template Wizard ZyOCR Languages General White Page Removal Available languages Available OCR engines Dutch wv ZyLAB Global Professional OCR v _ Use multiple languages engines Store using combined languages Store each language separately Langua
62. ments of equal length Twain Supported for backward compatibility If required select Show message when scanning is finished If necessary select Create new document every n page s If necessary select Auto rotate and choose from 90 180 or 270 degrees Click Scan Source and select the source with the correct driver settings oO 7 a ON If you selected the Kofax scan interface select a Scan profile to adjust scanner settings like page size resolution color depth These settings will be stored in the template 16 ZySCAN Manual A Scan profile represents a complete set of Kofax scanner properties and is identified by a unique user defined name The advantage of scan profiles is the ability to switch quickly between settings without browsing through various scanner menus and the ability to save popular settings with a descriptive name For more information on creating Scan profiles see Work with Scan Profiles page 101 7 Click Next Result The Template Wizard ZyIMPORT screen appears if added to the workflow Note e Ifyou linked to RMA in the Template Wizard Internals screen select the Image Processing page 76 tab to define Barcode Recognition page 78 Select Readiris Software then click Properties and select EAN 128 Click OK Select the option Fill in barcode field Return to the General tab or click Next 17 ZySCAN Manual Template Wizard ZyIMPORT Conditions You are creating a
63. n ZyOCR JobRoots Contains string values for each job root to monitor If empty current job root Export DWORD value Run if gt 0 Run ZyEXPORT JobRoots Contains string values for each job root to monitor If empty current job root OCRAndExport DWORD value Run if gt 0 Run ZyOCR amp ZyEXPORT JobRoots Contains string values for each job root to monitor If empty current job root Registry is checked in the order as above So if you want to run OCR amp Export you have to make sure the DWORD value Run is 0 in all the other subkeys 109 ZySCAN Manual About Final Bates Stamping Final Bates Stamping Bates numbers are finalized in a form that is always present in viewing printing exporting etc and that is also searchable With Final Bates Stamping it is possible to e Search for Bates numbers meta data and full text When a user searches for a specific bates number the exact page with this number will be shown e View Bates numbers in the meta data and in the resultlist The Bates number including prefix of the first and last page in a document will be shown in the result list e View documents using tiff2png view as TIFF or view as PDF with the Bates number including prefix of the page burned in the image e View the Bates numbers on printed documents e Use a maximum length of 20 characters for the prefix string It is not possible to change Bates numbers after they have been burned in
64. n the contents of a text txt XML PDF etc or an image TIFF file The hash code is based on the Secure Hash Standard In this standard the SHA 1 Secure Hash Algorithm 1 is specified This Secure Hash Algorithm 1 is designed to ensure that it is impossible to find two different files which produce the same hash code This means that you can use this code to prove the authenticity of your files Therefore if you want to share your files and want to have the possibility to prove that everyone is using the same file and no changes are made you are advised to add hash codes to your files 44 ZySCAN Manual Template Wizard Summary Conditions You are creating a job template The Template Wizard Summary screen is open Instructions Template Wizard Summary Summary Workflow ZyIMPORT ZFIELD ZyOCR ZyEXPORT v Save as job template _ Keep as default template Template name lt back Pei en View the summary of the workflow of the job If you want to save your settings select Save as job template If you want this template preselected in future select Keep as default template Enter a Template name Click Finish SL 2 We er Ze Result You have created a job template You can start scanning and or importing your documents 45 ZySCAN Manual Processing a job After an index and a job template have been created you can start a job the pages you are working with in one batch A jo
65. ndows IIS has been installed An index has been created index longname httpexport A web client has been created http alias and long name httpexport web client template style ZyFIND Enterprise The httpexport index has been added to the httpexport web client The anonymous user is member of the Administrators group to allow uploading of documents to a web client Instructions Start ZySCAN and create a new job template Go to Template gt New Template Click Next Select External link Select Index over HTTP Template Wizard Internals Internals C Suppress job in Audit Trail V External Link Index over HTTP lt Back Next gt Cancel ZySCAN Manual 5 Click Select 6 Define your web client http alias index long name and user Web Client Eq Base URL http localhost Client Name httpexport Index Name HTTPExport User anonymous Password eecccce Confirm Password eeeeesl 7 Click Test connection to test the settings 8 Change settings if not OK 9 If OK click OK 10 Click Next 11 Select ZyIMPORT ZyFIELD ZyOCR and ZyEXPORT 12 Click Next 13 Browse for files you want to import You may want to try with our example files first located on Program Files ZyLAB Information Management Platform Examples Import Single page Tiff 14 Select the correct import filter When using the example files the Single Page Tiff import filter 15 Click Next 16 Click
66. nvert text on images into actual text that can be searched This is done using the inbuilt Optical Character Recognition programs 14 ZySCAN Manual ZyEXPORT to export files from a job to a predefined export folder from where ZyINDEX is used to build the index 3 Click Next Result The Template Wizard ZySCAN screen appears if selected for the workflow e The Current Stages tab cannot be edited During the processing of a job it shows which stage you are in e Inthe Batch Stages tab you can choose whether you want ZyFIELD ZyOCR and or ZyEXPORT to process in a separate session This can be convenient when you work with large batches and multiple users e The Internals tab gives an overview of the options selected in the Template Wizard Internals screen 15 ZySCAN Manual Template Wizard ZySCAN Conditions You are creating a job template The Template Wizard ZySCAN screen is open Template Wizard ZySCAN General Image Processing Scan interface Kofax v Show message when scanning is finished Create new document every 4 page s z _ Auto rotate Scan profile v lt Back Next gt Cancel Instructions 1 Select a Scan interface Kofax Preferred for low medium and high end scanning solutions Supports image enhancement Also an automatic document separator can be added every n pages This eliminates the use of manual document separation when scanning large sets of forms or docu
67. o export your txt XML XMLfields and TIFF files to and click Next If you linked your job template to an existing index select Export to default data directory and modules of the index and click Next Enter a name for your job template Click Finish Result You have created a job template and added a lookup field and related fields You are now ready to start using your job template in the production environment Note If you get an Unknown error during database lookup this might be due to the fact that one or more database key fields contain spaces To avoid this problem create a Database View in which each field name with spaces is replaced by an alias without spaces For more information see the Using ZyLAB Programs and Databases manual gt Database View 30 ZySCAN Manual Use Database Lookup Field Conditions You have created a job template and configured the Database Lookup Field Now you are ready to start using your job template in the production environment You want to have a visual view of the field values that are being added while processing Instructions 9 KS d Sp St Pf win P Start ZySCAN Click New Job Select the job template you created for ZySCAN Database Lookup Click OK Click Import to import the files you want to add information to Click Yes to continue to the next stage Enter a value for the Database Lookup Field Click Look up Field Editor EJ Docu
68. ocess a locked job after a system failure ccccessccececessesseeeeeeeceesesseaeeeeees 94 Internals eege eege eg reescasveves eege EEN A E AA 98 Work With Scan Protiles 2 ciie testis Eed did tee dE 101 Using the Command line ae deeg ees 104 About Final Bates Stamping snore iaei i i Elai a EA 110 Create Final Bates Stamping Job Template cccccccccssscceeecessesssteseeeesensees 111 Processing Final Bates Stamping Job 114 Searching for Bates Stamping Numbers sssssssssssssssseresssssssererressssssreesnsssseeee 115 ZySCAN Manual About ZySCAN ZySCAN is a powerful tool that easily processes paper documents and existing image formats into searchable information Input ZySCAN can drive both high end and low end scanners so that all your paper documents can be scanned in any size whether it is AO A4 A5 letter or legal If you already have your documents in an image format such as TIFF JPEG or Fax ZySCAN can import and process these files as well Automatic indexing ZySCAN recognizes all the text in documents regardless of the size and uses this recognized text to automatically index all of a document s information You can be sure that all of this information is processed because ZySCAN s different OCR Optical Character Recognition engines provide the most accurate and thorough results possible The OCR process also supports multiple languages such as Arabic and English on the same page Even ro
69. oses to ignore this message no other warnings will appear and the whole job will be imported scanned If scanning is stopped pages that are already processed by the scanner and exceed the limit defined are not lost but included When the maximum number of pages per document is reached the following message appears Page limit reached The current document has reached its maximum number of pages as defined under Global Options What would you like to do Split here Ignore The user can split the document by selecting the Split here button Once the defined maximum of 73 ZySCAN Manual pages in a document is reached again the message will appear again If the user chooses to Ignore this message no other warnings will appear and the whole document will be imported scanned Note e In unattended mode via ZySCAN gt Job gt Run Unattended entire job no job or document page warnings are given However if a job root limit is reached a message will appear In unattended mode via ZySCANShellUtility all messages are repressed In unattended mode via ZySCANService there is no user interaction 74 ZySCAN Manual Advanced Scanning The ZySCAN module contains additional settings that can enhance image quality and recognize patch pages and barcodes in combination with image enhancement software or hardware of Kofax This together with some other advanced features and functionalities for examp
70. ponding fld file is named 000001 FLD If use is made of document separators for assigning different field values to different groups of documents the fld file names are identical to the name of the first tif file in the group of documents that the key field information belongs to To illustrate this imagine having the following sequentially named tif files in the tiff folder of your job 000001 TIF 000002 TIF 000009 TIF 000010 TIF Now you assign key fields to those tif files per group of two files the corresponding fld filenames in the fields directory of your job are 000001 FLD 000003 FLD 000005 FLD 000007 FLD 000009 FLD Note that field values can be assigned per job per document or per group of documents in a job Text and image files are related one to one but this doesn t hold for field files For instance it is possible to have only one fld file in a job with multiple image and text files 99 ZySCAN Manual Job functions If you create a job the container application creates the corresponding job functions The four files that are created to register job functions are e fields txt e Language tot e sequence txt e settings txt The fields text file records the fields in a document which are created during the Fields stage of a job If a job is linked to an index no fields text file is created since the field definitions are then read from the index The language file records the language that is
71. r c Define the location of the Bates Prefix File This XML file is used to store the prefix and associated offset bates number d Select a Field Definition the Bates Number field you just created from the dropdown listbox This plain text field will be used to store the bates range for a document When this job template is saved automatically a bates counter file is created in the job template folder containing offset zero See Note below e Select a ZySCAN stage from the dropdown listbox During this stage the bates numbers are added For now only ZyEXPORT can be selected f Define the X and Y location where the bates number should be burned in the image g Select the Foreground bates number color h If you want to specify a background color select the checkbox Background and select a color Please make sure that the colors do not conflict with each other It is advised to test the readability of exported documents Note The foreground and background colors will be exported However if the original document is B amp W or grayscale the bates stamp will also be B amp W so not in color i Click OK j Please read the Attention dialog To prevent multiple instances of ZySCAN from concurrently using the same Bates range this job template will only work on this computer k Click OK Note You can also choose NOT to define a Field Definition but keep it set on lt none gt The prefix and bates numbers will in
72. s will result in gt 8MB files that are transferred over HTTP 10 ZySCAN Manual Export scanned documents to RMA You can create an external link between ZySCAN and the RMA Record Management Application This will allow you to store scanned documents directly in the RMA First you have to create a record in the RMA and declare it Then select View barcode and print the page This page with barcode is placed on top of the document you are about to scan The scanned document is exported stored as a component of the record you just created In order to make this possible you have to create a new job template in ZySCAN Conditions ZySCAN is open The ZyLAB Barcode Reader is installed the license key added Instructions Go to Template gt New Template Select Define new job template Click Next Select External Link Select RMA Click Select URL zl 2 Mt JN we NP Define the RMA URL and User name and Password RMA Selection ES Type RMA URL here localhost RMA User administrator Password errr Confirm Password eeeeeee Ca ee 8 Click OK 9 Click Next 10 Select ZySCAN ZyFIELD and ZyEXPORT 11 Click Next 12 Select the correct Scan interface 13 Select the Image Processing tab 14 Select Barcode Recognition Make sure Readlris Software selected Click Properties and select EAN 128 Click OK 11 ZySCAN Manual Ifyou do not want to store the barcode page in the RMA se
73. ser it is not a good idea to solve these problems yourself If you don t feel confident about what you are doing just call the helpdesk e The sequence txt file in the job directory is corrupted i e its contents do no longer match the sequence of the tiff files in the tiff folder If you arrange the content of the sequence txt file e g with notepad in the same order as the sequence of the tiffs as they appear in you document and save the txt file it will work again Open the job and try to process it manually or otherwise use the ZySCANService e It is also possible that the paths fields import export in the settings txt are not correct anymore Change the paths into the correct ones save the txt file and open and process the job again Avery efficient solution in case it won t work is closing the job deleting it and scanning the documents again After this start the service again and continue with scanning 97 ZySCAN Manual In this section we try to give you more insight on how ZySCAN works If scanning is causing problems you know where your documents are stored during the ZySCAN process Also the contents of the standard files will be explained Structure Jobs are stored in the JobRoot directory For each job a job directory is created in the JobRoot directory with a name identical to the job name you assigned de 12 Gd 00000000 a Home Share View L gt Tt A gt ThisPC Local Disk C gt ZyLAB Data ZyS
74. sible VRS also watches the status of the scanner out of paper paper jam connection etc and guides the end user to resolve any hardware issues 85 ZySCAN Manual Conversion of the document with thresholding The quality of the made scans depends also on the thresholding of the VRS module Thresholding is the conversion of a multi bit grayscale image into a black and white image When a certain area contains more pixels then a certain level threshold given in will the area become completely black This concept of simple thresholding results in a compromise Whatever threshold level there is always something sacrificed Zeches ABCDEFGH ABCOERFGH SbOLIE LiH ABCDEFGH ABCDEFGH ABCDEFGH ABCDEFGH ABCDEFGH AGCIErG ABCDEFGH NAQ QHEC N GU eee Gor Look at the black amp white image with different threshold levels Whatever setting we choose we always lose some text The threshold value of 55 third picture represents the picture rather ok But all the faint text is gone The dark value threshold 15 second picture shows more text but the picture is completely gone and the dark backgrounds turn completely black hiding the text The light setting threshold 95 last picture reveals the text superimposed with the dark background but all the normal text and faint text are completely gone VRS eliminates the compromise of thresholding by using a dynamic way of thresholding so the most left picture will be
75. stored recognized barcodes as field values Note e For more information on defining a new Job template see Create a job template page 2 e If bar codes are too large they won t be recognized as bar codes e See also the ZyINDEX manual gt Synchronize fields and database records with ODBC 81 ZySCAN Manual D m AN You can automatically separate documents within jobs using Patch pages White pages or Barcode pages e A Patch page is a page with a defined logo functioning as document separator e White page separation speaks for itself a white page functions as a document separator However this is not a very reliable method because often a white page is not recognized due to image noise The advantage of white page separation is that no additional Kofax Adrenaline hardware or software engine is required e A Barcode page is a page with a bar code often used to add database records in the ZyLAB keyfields but also to separate documents see Barcode Recognition page 78 Separation based on bar codes or patch pages are highly reliable methods to split documents automatically Whenever the documents in a job have a fixed number of pages the Multi split button Multi split allows you to split the job in batch This can be useful with microfilm conversions or when processing forms or clippings where a document always has a fixed number of pages 82 ZySCAN Manual Patch pages There are two different patch pages
76. t 3 Select an index with XML Wrapper Select Index File Categories oe e Long Name a Name Location A SE DN indexA indexA C ZyLAB Data Indexe DN indexB indexB C ZyLAB Data Indexe Categories DN indexC indexc C ZyLAB Data Indexe v lt gt Number of indexes selected 0 ok Canca A 4 Click OK The Documents Properties dialog appears 5 Select the Field names you want to add values to 6 Add the Field values 7 Click OK Result You added a document to the selected index Also you added fields 54 ZySCAN Manual E mails Conditions You have created an index based on the Email Archive template For more information see the ZyINDEX manual gt Create an index based on a template An e mail application for example Outlook is open Instructions 1 Select one or more e mails 2 Click the Archive Messages button If you receive a warning allow access for a few minutes and click Yes 3 Select an index based on the Email Archive template 4 Click OK The Document Properties dialog appears The Field values are automatically added If you selected two or more e mails the added Field values are not visible 5 Click OK Result You added email s to the selected index Also you added fields ZySCAN Manual Other electronic documents If you want to add field values to electronic documents other than Office documents and emails you hav
77. t to indicate that a page is the beginning of a new document Use this option after scanning Click Multi split to automatically split large documents This can be useful with big microfilm conversions or when processing forms or clippings where a document always has a fixed number of pages 63 ZySCAN Manual Semi automatic job processing Jobs can be processed semi automatically This means that no explicit action is required The images in the Image Viewer are not updated This is done for performance reasons You can process ZySCAN automatically In the digital copier scenario where ZySCANService monitors one or more directories this is very useful The main advantage is that no person has to be logged on After rebooting the computer the service is automatically started However if no one is logged on no drive mappings are available You can resolve this by using UNC paths to directly reference non local disk locations 64 ZySCAN Manual Semi automatic processing entire job Conditions ZySCAN is open Instructions 1 Goto Job gt Run unattended gt Entire job ZySCAN No job ope Template Options View Help D s 299C Hem ml 4 Open R y RT Close Delete Multi split Save as template Image Print Send to mail recipient Run unattended Only ZyOCR ZySCAN NT Service Only ZyEXPORT Exit ZyOCR amp ZyEXPORT Entire job Imnart directors
78. tated text is recognized Manual indexing If required ZySCAN enables you to add manual index fields to the scanned or imported documents A variety of different field types are possible such as Plain Text Date List Barcode and many others These manual indexes can be filled automatically with a date the number of pages the language of the document and so on Whatever information you need indexed and depending on whether you want to have that information manually or automatically indexed ZySCAN gives you the flexibility to manage the information in your documents in any way you see fit The ZyLAB search programs enable you to search for all the words that are indexed which ensures that you are able to retrieve your documents again Information storage ZySCAN uses an open file format to store all information This format is XML or ASCII text for the manual and automatic index information and open source TIFF for the original scanned or imported documents The TIFF image guarantees a 100 copy of the original file retaining all information such as signatures and written remarks XML is a non proprietary format for information storage and exchange On average 1 GB can store about 15 000 A4 pages B W Production Environment ZySCAN is a very scalable solution and is therefore suited for high volume scanning and processing Multiple ZySCAN clients can be set up and the whole process of scanning and manual and automatic indexing can be divi
79. ted horizontal and vertical lines Streak properties Adjusts for shaded backgrounds and eliminate random noise speckles and streaks whether present on the original document or generated during the scan 3 Select Patch code recognition if you want to separate documents For more information see Patch pages page 83 4 Select Barcode Recognition if you want to store recognized barcode values as field values For more information see Barcode Recognition page 78 Result You set one or more image processing properties and thus enhanced the quality of your TIFF files 76 ZySCAN Manual Note If you want to modify the Image Processing settings while running a job you are in the ZySCAN or ZyIMPORT stage click the Stage Settings button This will trigger the ZySCAN ZyIMPORT General page plus the Image Processing tab ZyIMPORT ZyFIELD ZyOCR ZyEXPORT lew Job Stage Settings 77 ZySCAN Manual Barcode Recognition Conditions You want to automatically store recognized barcode values as field values and or you want to separate documents Instructions 1 Open ZySCAN Go to Template gt New Template Select Define new job template or base it on an existing template Click Next ed Define Internals and click Next It is advised to link this job to an index with barcode fields Define Stages select ZySCAN or ZyIMPORT Click Next Click the Image Processing tab Se d 2 Select
80. template create a new text txt XML file create a new image TIFF file export an image TIFF file and fields edited 2 External Link to index is an important option and it is recommended to use it for each job template you create With an External Link to an index it is not necessary to define the fields again as they are already defined in the index you linked to Also the location to where your documents will be exported the data folders is the same Any changes to the indexes field definitions will be synchronized with the job template ensuring the same settings are used Another advantage of the External Link to an index option is that it is possible for the index to detect exactly which documents are added making it possible to use Quick Build to build the index ZySCAN Manual HTTP Export Use HTTP Export to export ZySCAN processed data over https to a secured environment ZySCAN users do not need any access to the file store index data location When exporting via HTTP ZySCAN Export will zip up the scanned and ocr ed images and upload the zip file to a web client using a ZyLAB user account The web client upload functionality will unzip the zip file and add the images and ocr ed text to the index data folders ZySCAN Manual Configure HTTP Export Conditions You want to export ZySCAN processed data over https to a secured environment ZySCAN has been installed ZyINDEX incl web client has been installed Wi
81. that case only be stored on the pages making field search impossible Also you cannot view the bates number range via the bates number field displayed in the result list Of course full text search will still work 13 Click Next 14 Define the Available languages 15 Click Next 16 Choose an Export method Both Txt TIFF and XML TIFF can be used 17 Make sure the option Export to default data directory and modules of the index is selected if you linked to an index If not choose your export directories 18 Click Next 19 Define a template name 20 Click Finish Result You have created a job template for Final Bates Stamping During processing bates numbers including prefix will be added to the OCRed text and image The numbers are exported in txt TIFF or XML TIFF format the start and end bates numbers are exported in plain text fields 113 ZySCAN Manual Processing Final Bates Stamping Job Conditions You have create a Final Bates Stamping Job Template Now you want to process the job When a job is created based on a Final Bates Stamping template the prefix is copied in the job as well as a link to the bates counter file Instructions 1 Open ZySCAN 2 Select New Job 3 Select the Final Bates Stamping template 4 Click OK 5 Click Import or Scan 6 Click Yes The bates_number field is not yet filled Bates numbers are added in the ZyEXPORT stage 7 If there are any other fields you
82. the result 86 ZySCAN Manual Suppressing shaded and dark backgrounds and deskew properties VRS also suppresses shaded and dark backgrounds This makes the text more readable and results in small file sizes Traditional deskew corrects the black amp white image directly resulting in jagged edges and artifacts figure below right side VRS deskews the gray image first and then converts it into a black amp white image picture below left side VRS grayscale deskew produces crisper text Combined with VRS automatic text enhancement OCR forms processing systems produce up to 20 less questionable characters Another thing that VRS does is fusing the edges of broken characters This helps the OCR engine to recognize the text on the images better and can read these characters much more accurately Below examples of the recognition on characters that are scanned with and without VRS are given In first figure the broken characters that are made due to scanning without VRS can be seen A lot of characters will not be recognized correct this makes it harder to find the documents you are looking for The second figures shows the broken characters repaired by the edge fusion of VRS The result of the OCR engine recognizing these characters All characters will be recognized correct Searching on the word technology will give a result now technology technology VRS corrects 99 of the images automatically and warns the user if an
83. tion The option Store language information uses the ZyLAB language recognition tools to recognize the text language and to store the language code and language name in two dedicated fields in the document s XML wrapper The language code and name are derived from the ISO 639 standard and comprise a three letter code and a language name that appears in the language set in the ZySCAN Interface Language Options gt Interface languages Note that if the Language_Code and Language_Name fields already exist in the index specified as an external link then the Store language information option is already selected and cannot be de selected 38 ZySCAN Manual Setup the Store Language Information Option When you create a job template you choose the languages you want to use to OCR your documents Template Wizard ZyOCR Languages When you know a single language is used in the job this can be one specific language or a selection of languages when documents or pages contain different languages When a single page contains multiple languages the first detected language is stored When a language cannot be detected the Default language is used The speed of the detection process becomes slower when you select more languages Template Wizard ZyOCR Languages General White Page Removal Available OCR engines Store each language separately Language Engine Afrikaans ZyLAB Global Professional OCR Altaic ZyLAB Global Professional
84. to do a rescan and adjust the scanner settings manually The purpose of document scanning is to electronically create accurate black and white images of original source documents The originals may also be in black and white but often they will feature colors shaded backgrounds reversed text or other elements difficult for a bitonal scanner to translate into crisp clean black and white images Without VirtualReScan even the most skilled scanner operator must go through a series of scans and rescans to obtain an acceptable image from a complex document Even this process yields less than perfect results And the more documents you have to scan the longer and more costly this process is An alternative is to capture the document images as color or grayscale files While this results in cleaner more readable images it also results in excessively large files too large for rapid transport and storage over most conventional networks VRS uses the 256 shades of a grayscale image to analyze and determine the optimum settings for each document It then converts this image into a small perfectly readable black and white image Thus VRS gives you the highest quality black and white images with small file sizes VRS is image enhancement technology providing good quality images to your system with minimum effort you don t have to do the fine tuning of your scanner manually and represents all the content of the original with the smallest file size pos
85. to the image 110 ZySCAN Manual f rnanntn Cina I D Atnc Can Anine lIr create rina Dates Stal npoping Jc ILE OLE on ALCS OLAGITIVIlls J yb Template Conditions Full understanding of creating job templates in ZySCAN refer to Create a job template page 2 Instructions 1 Open ZySCAN 2 Goto Template gt New Template 3 Select Define new job template 4 Click Next 5 Ifyou want to store the processed files in an index and use already defined fields select External Link 6 Click the Select button to select an index 7 Click Next 8 Select ZyIMPORT or ZySCAN ZyFIELD ZyOCR and ZyEXPORT 9 Click Next 10 Define the import directory and the import filter 11 Click Next 12 Inthe Template Wizard ZyFIELD dialog select the Field Definitions button e Click Add Definition Define a Name For example Bates number Make sure the Type is a Plain text field 111 ZySCAN Manual Click OK twice Select the Final Bates Stamping button Field Definitions Override Index Default Values ZyLAB Workflow The button is active only if a Bates Stamping Module License is present Add Bates stamp Bates Prefix prefix Bates Number File a Field Definition lt none gt kd ZySCAN stage ZyEXPORT wi Bum into page Mpmgueu a Select the option Add Bates stamp 112 ZySCAN Manual b Define the Bates Prefix This prefix will be followed by a bates numbe
86. tore field in Document Index options Full text searchable Duplicated cached Additional options eld definition C Add new documents to TOC folder specified in field value C Support unicode If you are using XML in job or have linked to an index with XML Wrapper see Template Wizard Workflow page 14 select Store field in gt XML Wrapper f Click OK Override Index Default Values allows you to make changes to the values of an index s fields while using ZySCAN but without changing the fields default values in ZyINDEX These changes will not be synchronized with the index s fields but the fields values will appear in ZyFIND This is especially useful with fixed values for example to add the name of the person who is scanning Edit Default Field Values Field 1 of 2 Name Default Value region Navigate Fi Reset to Index Default e deg 23 ZySCAN Manual a Inthe Edit Default Field Values screen use the Navigate Fields buttons to select the field you want to override b Enter the new Default Value c If you want to return to the index s value click Reset to Index Default d Click OK If you have selected Create ZyLAB Workflow on the Template Wizard Internals screen select ZyLAB Workflow Select a template and a user For more information about workflow refer to the ZyLAB Workflow manual If required click Final Bates Stamping to apply a Bates numbering system to your fil
87. ument will be appended to the Job as a new document We advise to restrict the number of pages ina single job to 700 pages More pages can be handled at the expense of slowing down your functions Enhance the quality of your scanning To enhance your scanning you can do one or more of the following e Adjust the Stage Settings select a Scan interface and choose either Show message when scanning is 47 ZySCAN Manual finished Create new document every n page s or Auto rotate Enable Backside pages disabled by default First scan all frontpages of one batch then all backpages If you want to create new documents during scanning click Start new document For example scan the pages of chapter one click Start new document scan the pages of chapter two click Start new document etc If you scanned one page wrong click Re Scan With Re Scan you delete the old wrong page and save the new one Adjust the Scan Source Properties select paper size contrast and resolution Note that these settings depend on your scanner capabilities If you scan color images make sure they are scanned at 150 dpi max 256 colors 48 ZySCAN Manual Add fields If ZyFIELD is excluded from the workflow see Template Wizard Workflow page 14 you can ignore this stage the defined fields are automatically added to the scanned imported documents Conditions You are processing a job ZySCAN is open You are in the ZyFIELD stage wit
88. ust be 0 1 or 2 Detection test size Number White page recognition Boolean using file size Maximum file size Number White page recognition Boolean using char count Maximum char count Number Example 106 ZySCAN Manual ZYOCR 0 ZyLAB Professional OCR 1 1 1 1 1 1 1 1 1 1 23 1 17 19 23 24 29 30 34 43 54 59 71 73 0 1 1 1024 1 10 ZyEXPORT section ZyEXPORT in batch Boolean Export method String Text export directory String Image export directory String Recursive export Boolean Check export Boolean Delete job after export Boolean Check disk space before Boolean export Minimum free disk space Number Start indexing after export Boolean Burn in fields Boolean Burn in fields in all pages Boolean Left margin for burn in Number Top margin for burn in Number Example ZyEXPORT 0 ZyLAB Standard C Text C Tiff 1 1 1 1 1 0 1 0 10 10 Field Definitions File section Location of field definitions String file Example FieldDefinitionsFile C Program Files ZyLAB Information Management Platform JobRoot Templates Example fd 107 ZySCAN Manual Destiny section Location of new template String Example Destiny C Program Files ZyLAB Information Management Platform JobRoot Templates Example job Registry section Add to registry command Boolean line Example Registry 1 Complete example j ImageProcessing 0 0 0 0 0 ZySCAN 0 1 3 1 180 ZyIMPORT C Testing Import Single
89. w Note e Ifyou linked to RMA in the Template Wizard Internals screen select the Image Processing page 76 tab to define Barcode Recognition page 78 Select Readiris Software then click Properties and select EAN 128 Click OK Select the option Fill in barcode field Return to the General tab or click Next 19 ZySCAN Manual Template Wizard ZyFIELD Conditions You are creating a job template The Template Wizard ZyFIELD screen is open This screen allows you to add and or change fields Instructions 1 If you have linked this job template to an index and you want to use the field definitions of that index without making changes or if you have not linked to an index and do not want to add fields click Next and continue with the Template Wizard ZyOCR screen To add or change fields continue with the next step Template Wizard ZyFIELD ZyFIELD Field Definitions Final Bates Stamping lt Back Next gt Cancel 20 ZySCAN Manual 2 Ifyou want to add edit or delete field definitions click Field Definitions to display the Field Definitions screen If you linked to an index the index s fields will appear in the list and all changes made to fields will also appear in your index when the Template Wizard is finished Field definitions Name Type Fixed value Required Start delimiter End delimiter Add to Add definition Edit definition Delete definition Import definitions Field vi
90. wed by automatic OCR and export or to force users to follow the preferred scanning scenario import scan fields OCR export Enable Job Logging If you select Enable Job Logging a statlog txt file will be created in the job directory This file will contain information like ZySCAN added to workflow ZySCAN removed from workflow ZyOCR no longer batch stage ZyFIELD stage done Page added On deleting jobs use the Recycle Bin If you want to move the job directory to the Recycle Bin after completion of the job select this option and define in the job template the option Delete job when finished successfully Template Wizard ZyExport gt Process Control tab 70 ZySCAN Manual If you want to remove the job directory from the hard disk immediately after completion of the job do not select this option and define in the job template the option Delete job when finished successfully Template Wizard ZyExport gt Process Control tab Save Job Logging After Delete Select this option if you want to save the statlog txt file which is created with the Enable Job Logging option selected above when the job directory is deleted Suppress fatal OCR errors these errors will be written in the output text file Select this option if you want to prevent that an error dialog will abort the job or stop ZySCANService and restarted With this option selected the job will continue with the next page However though the job may
91. xtraction Accuracy TextExtraction Speed Extracts all texts in a document for indexing search or classification DocumentArchiving Accuracy DocumentArchiving Speed BookArchiving Accuracy BookArchiving Speed Converts documents to archive them digitally Fast processing and a good visual quality combined with a small size of the resulting PDF or PDF A file are crucial when converting paper documents for electronic archiving purposes DocumentConversion Accuracy DocumentConversion Speed Converts documents to re use their content Exact recognition accuracy and reconstrution of the document s structure layout and formatting are very important when its content needs to be re used The high quality of OCR results reduces the need for text corrections EngineeringDrawings Processing Recognizes technical drawings with text arranged in different directions Accuracy versus Speed mode The Accuracy mode uses all of the available character recognition tools The speed of the recognition depends on the image quality The better the image quality the faster it can be processed The Speed mode provides a 2 2 5 times faster recognition speed at the cost of a moderately increased error rate 1 5 2 times more errors On good print quality texts such a moderate increased error rate can be tolerated using for example fuzzy searches 36 ZySCAN Manual White Page Removal tab Template Wizard ZyOCR Languages General White Page
92. you can select Export to default data directory and modules of the index Do this if you want to use the selected index s data locations and if you are using the TIMER automatic mode in ZyINDEX 41 ZySCAN Manual e Ifyou selected Xml Tiff Export you are able to choose from UTF 8 for small character sets and UTF 16 for large character sets such as Chinese or a combination of world languages as the type of Character Encoding e Browse to select the Export directory for txt xml files e Ifyou linked to an index with XML Wrapper select Place fields in separate XML file Click Browse to select the Export directory for field XML files e Click Browse to select the Export directory for image files TIFF e Click Browse to select the Export directory for electronic files if the electronic import filter is selected Template Wizard Zy IMPORT Process Control tab Template Wizard ZyEXPORT General Process Control Burn In Fields Delete job when finished successfully 1024 y files _ Check exported files Check free disk space before exporting Minimum free disk space 1 IM Y Create page hash codes lt Back Next gt Cancel To create a standard job template keep the default settings e To restore disk space after exporting jobs in batches select the checkbox Delete job when finished successfully Your documents are stored as images the scanned imported files and t

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