Quick Start Guide
Contents
1. C3 was optimized for the Apple iPhone or Apple iPod Touch using Safari Internet Browser Safari is recommended for use on both Windows and Macs and can be downloaded free of charge at http www apple com safari 2 02 Data Flows The program is accessed through the Internet web browser and all information is stored on a server eliminating the need for syncing 2 03 User Access Levels There are three levels of access for users administrator chart administrator and user Administrators have the ability to choose and edit templates conduct observations edit and delete users subjects and courses Administrators can also create reports from multiple observers data Chart Administrators can create reports from multiple observers data but do not have the ability to modify templates User level access allows an observer to conduct observations and create reports from their observations only User s Manual Page 5 3 0 GETTING STARTED User s Manual 3 0 GETTING STARTED 3 01 System Set up To begin using the C3 program it is recommended but not required that the user download Safari from the Apple website http www apple com safari This is a free web browser that will work with both Windows and Macintosh operating systems The C3 program has been optimized for use with the Safari Web browser although it may work correctly with other browsers Safari is recommended After the Safari web browser has been downloaded proceed to2. the login page with the information provided by the system administrator help Please Login Username Password 5 Remember Me Register Forgot Password 3 02 System Menu Use the menu buttons to navigate from observations to charting or settings and to log out Observe Charts Settings Admin Settings Visible to Admin only 3 03 Changing Email and Password User names are set with the creation of the program but passwords can be changed in the Settings tab by entering the new password then confirming 1t The email address associated with the User ID can also be changed in this section If you would like to stay up to date with changes and announcements click the Keep me updated checkbox New Password Confirm New Password help Confirm New Email Address jemoreno kern org New Email Address jemoreno kern org Keep me updated with C3 changes and u w P pd 8 Update Settings announcements San Zi 3 04 Exit System Before exiting the system the user must save all data and then exit the program using the Logout button on the top menu bar User s Manual Page 7 4 0 OBSERVE User s Manual 4 0 Observations Before beginning an observation the user must add a teacher to the database Click on the green plus sign and complete the required information Multiple teachers can be added through the Add Multiple Teachers module Teachers previously added to the database can be se
3. upload a template that someone has shared with you The best place to find and share templates is on the c3kern org community site The files are encrypted and do not need to be edited before being uploaded to C3 After uploading a template it will show up in your list as a useable template y Download Template help Choose File no file selected Upload Template 7 07 Module Settings This section allows the user to change the type of module module title observable element title information and which observable elements to display Choose a module to edit from the drop down menu Click Update Module when all the desired changes to the module have been made 1 Lesson Design Elements L help Module Options Less than 10 Recommended per Module Select the observables you would like to look for Deselect those you do not want to observe Type of Module Points Tally Marks O Check List Module Title Lesson Design Elements Observable Title Observable Information May not contain return lt br gt return Check All Uncheck All Update Module it 7 07 1 Selecting Modules to Display User s Manual Page 19 There is a checkbox next to the observable element title If the user selects the checkbox that observable element will be shown in the observation Only checked items will be displayed in the observation screen Click Update Module to save changes See graphic on next page
4. 7 07 2 Changing the Observable Element Information Rubric The rubric information must be entered in the observation information text box The information is displayed in the popup window activated by clicking on the question mark during an observation Click Update Module at the bottom of the screen to save changes See graphic on next page Module Settings 1 Lesson Design Elements help Module Options Less than 10 Recommended per Module Select the observables you would like to look for Deselect those you do not want to observe Module Title Lesson Design Elements Observable Title Observable Information May not contain return 4 lt br gt return Check All Uncheck All Update Module 1 vi Preview Review Activate Prior Knowledge 2 v Statement of Lesson Objective 3 vi Objective linked to grade level standard 4 m Intentional Direct Instruction Teacher Input 7 08 Change Logo Explicit preview of lesson skill content OR Explicit review of related pre skill OR Explicit activation of students prior knowledge or experience Explicit verbal statement of lesson objective may or not be specific content standard what students will know or be able to do at conclusion of lesson Objective linked to grade level standard Explicit teacher input designed to 0 communicate new Standards based content information or develop specific Y standards based skill The d
5. Customizeable Template Driven Easy to Use Web Based 2 _ Collect Conect Coach Al Behaviors Observations Kern County Superintendent of Schools Office of Christine Lizardi Frazier advocates for children GENERAL INFORMATION System Overview Contact Information Terms SYSTEM SUMMARY a ne ee aaeain System Configuration Data Flows User Access Levels GETTING STARTED cuasi is System Set up System Menu Changing Email and Password Exit System ObSErVaH ons a ae Teacher Information Grade sub ea A a e SUR CELL OUT SO ics Sees O A DO O LR Nave UN ODS CIVAMON encastre ATAN eae eee eae CUM Sac oes states A E Single Teacher Chart Views Single Teacher Single DOS Cr VATIOS 0 A Ad Single Teacher AUS IVANA racials talahaa used ead eu Compare TWO ODS VOTOS A A a a All Teacher Chart Views All Teachers Most Recent Observations 0 ccc cccccccccccccucccuccuccuccusccuccuccuceuscaucaususssuseusenss All Teachers All Observations ch A ee S All Teachers First and Most Recent Observations 2 2 62 cccccccccccccccccccuccuscscuscauccuseuseuss Saving Charts SOS 18 y 0 COPIA PEPE CE a a Changing Password Changing Email Address Choosing Templates Miscellaneous Settings AMIA SERINO S ira Registered Members Protecting a Template Customize Subjects amp Courses Date Revised 10 2010 N Ur Un UY W N S NNN Create amp Customize Templates 18 Point Val
6. and the demo box will automatically change to give a live preview of the selected font choice To create a new template enter the name of the template in the designated box and click Create Template To delete a template select the desired template from the drop down menu and click Delete Template Create amp Customize Templates new template name he Create Template help Elements Rename Template Copy the current template Duplicate Template Template Banner Color 6c cec Sample Template Font Color CCFFFF Change Colors 7 05 Point Value Settings When customizing templates the user may want to change the scale on which to observe This section allows the user to choose up to 10 observable points and give a short description for each point Change the total number of points and click User s Manual Page 18 Update Points Settings to refresh the page and update the number of points then enter the description associated with each point value Select or deselect the Start with Zero option to start with zero or one When all changes have been made click Update Points Settings to save changes Point Value Settings Point Values Total number of observable points 2 Less than 10 mM Start with Zero O Not Observed 1 Partially Implemented 2 Observed no Update Points Settings 7 06 Shared Templates This section allows you to download a template that you have created to share with another school or
7. arts to offer the user district multiple opportunities for effective communication and collaboration C3 works from a collection of templates and can be customized for many types of data collection Observable Elements include teacher and student behaviors English learner strategies instructional design allocation of instructional time technology integration and many others User s Manual Page 2 1 02 Contact Information Kern County Superintendent of schools 1300 17 St City Centre Bakersfield Ca 93301 661 636 4541 http www c3kern org 1 03 Terms Administrator C3 System Administrator C3 Collect Connect and Coach Click Pressing one of the buttons on the mouse when the cursor is over the appropriate symbol CSTP California Standards for the Teaching Profession ELL English Language Learner MYSQL My Structured Query Language open source database program PHP Personal Home Page Hypertext Preprocessor scripting language for webpage and database communication Select Choosing an item from a drop down menu User s Manual Page 3 2 0 SYSTEM SUMMARY User s Manual 2 0 SYSTEM SUMMARY 2 01 System Configuration C3 resides on a server running the latest version of PHP 5 and MYSQL database software It is designed to be hosted on a KCSOS server providing full technical support and updates C3 s a web based program Web 2 0 that can be accessed from any full featured browser and is not platform specific
8. be able to be deleted User s Manual Page 17 7 03 Customize Subjects amp Courses This module allows an administrator to configure the subject grade and course subject drop down menus It is important that you make these changes during your initial setup of C3 To add a subject grade type the subject grade name n the appropriate box and click add subject To add a course subject to a specific subject grade add the course subject name and select the subject grade from the drop down that it will be associated with click add course Example High School Grade School sesecs new course name here IN new subject name her Select a Subject B Add Subject Add Course Select a Subject B select a subject from Select subject First Bl select a course from le 7 04 Create amp Customize Templates This module allows the user to create a new template rename a template duplicate a template or change the appearance of an existing template To change the appearance of a template select a template from the drop down menu To change the banner color background color click Banner Color A small popup box will appear containing a grid of colors from which to choose Click on a color and the demo box will automatically change to give a live preview of the selected choice To change the banner font color text color click Font Color A small popup box will appear containing a grid of colors from which to choose Click on a color
9. efault logo may be replaced with a school or district logo Choose a file from the local computer and click the Upload Image button Itis recommended that the image be a 3 x 1 ratio for example 150x50 or 300x100 pixels The logo must be in jpg format User s Manual Page 20 User s Manual Choose File no file selected Upload Image Choose an image to replace your logo File help should be a 3x1 ratio ex 150x50 or 300x100 pixels JPG is the recommended image format Superintendent of Schools Current logo Page 21 8 0 Contact Information User s Manual Page 22 8 0 8 01 8 02 CONTACT Technical Support Kelly Bergen 661 636 4542 kebergen kern org www c3kern org Jesus Moreno 661 636 4899 jemoreno kern org www c3kern org Content Support Kathy Caric 661 636 4642 kacaric kern or User s Manual Page 23
10. emplate for new users is called Elements Other templates can be created and customized by the administrator see admin settings Use the drop down menu to select a template Each user may select their own template You may also print a pdf file of the rubric or a paper form of your custom template Current Template NA help Print Rubric Print Template Elements D nc 6 04 Miscellaneous Settings Select the link to add edit or delete teacher or school information User s Manual Page 15 7 0 Admin Settings User s Manual 7 0 Admin Settings 7 01 Registered Members This section allows the administrator to change a user s administrator status Select the user from the drop down menu then select the appropriate change Make User Administrator will grant that specific user the ability to modify templates Make User Chart Administrator will grant access to chart data from all observations regardless of who conducted the observation Edit Template Elements B TP Y Y Y Users Make User Administrator admin admin re Make User Chart Administrator JRemove Administrator Access O Delete User f Apply 7 02 Protecting a Template Clicking on the blue shield will protect the current template from being deleted If you would like to unprotect a template click on the red shield displayed only when a template is protected The template can continue to be edited but will not
11. l by selecting two months to compare Select this item then use the drop down menus to select the months you would like to compare a school grade subject and subject course The page will automatically be updated to include two bar graphs showing the first observation scores in blue and the most recent observation scores in red Users that are not administrators will only be able to view the charts for the observations he or she conducted Administrators have the ability to pull charts from multiple observers see administrative section 5 03 Saving Charts To save a chart for presentations right click on the chart and choose save image as User s Manual Page 13 6 0 Settings User s Manual 6 0 Settings 6 01 Changing Password To change the password the user must be logged into the system Click the settings icon shown above enter and confirm the new password Click the Update Settings button to save the new password New Password Confirm New Password help New Email Address Confirm New Email PT 1 Address jemoreno kern org Se jemoreno kern org af gt gt wi es p M Keep me updated with C3 changes and aa announcements ee 6 02 Changing Email Address To change the email address the user must be logged into the system Click the settings icon shown above enter and confirm the new email address Click the Update Settings button to save the new email address 6 03 Choosing Templates The default t
12. lected using the drop down menu Enter each name seperated by commas help First Name help Le Firstname Lastname l Firstname2 Lastname etc You currently do not have any teachers to observe click the green plus to add a new l Last Name teacher m za all Add Teacher Add Teachers A Choose a Teacher Choose a teacher you would like to observe or click the green plus to add a new teacher ar Teacher Sample Teacher 2 Sample 1 Teacher 3 Sample Note Teachers names entered differently including capitalization and shortened names will not chart correctly To correct an error see the Settings section page 43 4 01 Teacher Information The user must fill out all required fields marked with the red astr sk before clicking save Users should save often to ensure data is not lost z w A Observe Charts Settings Logout Observation 1 P amp help School CTAP 8 Grade Subject English You currently do not have any teachers to observe click the green plus to add a new teacher Subject Course CAHSEE ENG O Copyright ee Date 3 bed 18 63 2010 hed a etna Students Paraprof pe Required 4 01 1 Observation Number The observation number defaults to 1 Subsequent observation numbers will be created by clicking the green plus sign 4 01 2 School Select a school from the drop down menu If the school is not listed click the green p
13. lus sign next to the drop down menus to add a school User s Manual Page 9 Note All users must enter the name and spelling of the school exactly the same or charts will not contain all of the data i e Lincoln Elem and Lincoln Elementary are not the same school 4 01 3 Grade Subject This drop down is customizeable in the admin settings page You can select a grade or subject depending on how you have C3 configured The subject or grade you select will populate the Subject Course drop down with what you have configured Example High School Grade School 4 01 4 Subject Course This drop down is customizeable in the admin settings page You can select a subject or course for your observation 4 01 5 Date Date will default to the current date Other dates may be selected using the drop down menu 4 01 6 Students Enter the number of students in the classroom 4 01 7 Paraprof Enter the number of paraprofessionals in the room Paraprofessionals may be defined as classroom aides resource teachers or parent helpers 4 01 8 Current in time Click the Current In Time button to record the start time of the observation Minutes will be calculated and displayed at the conclusion of the observation 4 01 9 Saving an Observation You may click save after any module to save your observation You are encouraged to save often 4 01 10 Print Report After saving an observation you can click Print Report to preview your observa
14. nistrators will only be able to view the charts for the observations he or she conducted Administrators have the ability to pull charts from multiple observers see administrative section 5 01 2 Single Teacher All Observations This option allows the user to see all observations for a specific teacher averaged together Select this item then use the drop down menu to select a teacher s name The page will automatically be updated to include a bar graph showing the data Users that are not administrators will only be able to view the charts for the observations he or she conducted Administrators have the ability to pull charts from multiple observers see administrative section 5 01 3 Compare Two Observations This option allows the user to compare two observations Select this item then use the drop down menus to select a teacher s name and which observations to chart The page will automatically be updated to include two bar graphs showing the first observation scores in blue and the second observation scores in red Users that are not administrators will only be able to view the charts for the observations he or she conducted Administrators have the ability to pull charts from multiple observers see administrative section 5 02 All Teacher Chart Views The All Teacher Chart View lets the user choose data by school grade subject and subject course level Users that are not administrators will only be able to view the charts for the ob
15. servations he or she conducted Administrators have the ability to pull charts from multiple observers see administrative section User s Manual Page 12 5 02 1 All Teachers Most Recent Observations This option allows the user to see the most recent observations for that school subject grade and course subject Select this item then use the drop down menu to select a school subject grade and course subject You may choose to chart this data in various ways ranging from all subjects grades and all courses subjects to a specific grade level and all courses or all grades and a specific course The page will automatically be updated to include a bar graph showing the data Users that are not administrators will only be able to view the charts for the observations he or she conducted Administrators have the ability to pull charts from multiple observers see administrative section 5 02 2 All Teachers All Observations This option is identical to the All Teachers Most Recent Observations except that it averages all the observations for all teachers and not just the most recent observations Users that are not administrators will only be able to view the charts for the observations he or she conducted Administrators have the ability to pull charts from multiple observers see administrative section 5 02 3 All Teachers First and Most Recent Observations This option allows the user to compare the first and most recent observations at a schoo
16. tion as text When you have completed reviewing the observation you can then download as a pdf or email the observation as a pdf by entering an email address User s Manual Page 10 5 0 Charts User s Manual RI 5 0 Charts 5 01 Single Teacher Chart Views The charting feature provides several ways to display data The Single Teacher Chart View allows the user to view one observation an average of all observations or a comparison of two observations Users that are not administrators will only be able to view the charts for the observations he or she conducted Administrators have the ability to pull charts from multiple observers see administrative section Single Teacher Chart Views help O Single Observation All Observations Compare Two Observations Teacher n First Observation Number Second All Teacher Chart Views 3 Most Recent Observations All Observations First And Most Recent Observations School Monthl October 2009 re All Schools Will be shown 1 Grade Subject Select Subject 1 Month2 October 2009 Subject Course Select subject First rH 5 01 1 Single Teacher Single Observations This option allows the user to see a specific observation for a teacher Select this item then use the drop down menu to select a teacher s name and observation number The page will automatically be updated to include a bar graph showing the data Users that are not admi
17. ue Settings 18 Shared Templates 19 Module Settings 19 Sere cana Modulos TO DIG DIO sated nce See an nee engeren 19 Changing the Observable Element Information Rubric sssssssssssssssssssnnnnnnnnnnnnnnnnnnnnnn 20 Change Logo 20 Contact 23 Technical Support 23 Content Support 23 1 0 General Information User s Manual 1 0 GENERAL INFORMATION 1 01 System Overview Collect Connect Coach C3 C3 1s a data collection collaboration and coaching tool designed to help educators conduct classroom walk throughs get an accurate snapshot of the classroom analyze data and share concepts with staff It is a web based application that can be used with most web browsers and is optimized for use on an Apple Pod Touch or iPhone The program is server based which means that all data is instantly available and there is no syncing required from device to device The data resides away from the computer or handheld device so it can be accessed from the Internet with an account login C3 has an easy to use interface and supports charting printing reports and aggregating by school subject or grade level Many of the features can be customized to fit the needs of a district or school site and saved into templates Each observable element can be simplified or extended for everything from a 5 minute walk through observation to a series of comprehensive observations C3 supports multiple observations multiple observers pie and bar ch
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