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usps gats informal payments educational user guide

1. Hours Simple 50 Hours Complex Higher Level Night Differential sunday Premium or Leave Salary or Job Category Change Form 50 any combination of the above types B C and D Backpay Hours Hours greater than 80 UD C 9 Rural Employee Compensation lt Back Upon completion of this section you will proceed to either Section 5 pg 19 for hours related informal payments or Section 6 pg 28 for lump sum informal payments 18 5 Creating Hours Related Payments This section explains step by step how to authorize and pay informal hours related payments for individuals and groups Hours related payments are settlements paid at the relevant pay period hourly rate s For example as the Supervisor you may agree to pay your employee two hours at his her overtime pay rate to resolve an overtime assignment issue at the informal step of the resolution process 5 1 Employee Verification Screen Employee Verification for individual payments If you Click on the Verify that this is the correct payee Check Box to verify the Employee selected Name and Employee ID displayed on the screen is correct ms If the Employee Name and or Employee ID is not correct click on the Individual Back Button to return to the previous screen Proceed to the Verification of Pay Date instructions below Employee IDs for Group payments A GATS RESTRICTED INFORMATION Microsoft Internet Expl
2. File Edit View Favorites Tools B ay Q O 92 y eloc z a 28 3 Address e http eagnmnsx6c6jcfmx CFIDE Gats index cFr Ee Links wu euer GATS noma Pay Adj Informal Pay Adj Sub Menu My 5 Request Hours Adjustment for Informal Adj 08011219 Show Hours Adjustment History 2 WARNING reque OF ours adjust time of each request is captured along with the na Please be certain that only approved hours adjustments are Please request hours adjustments only Do not request payouts for hours based grievances Employee Name Mickey Mouse SSN TUM Employee 10 01010101 Iv I verify that this is the correct payee Pay Year 2008 Pay Period 2 PP Week Return to Informal Adj Enter Hours For a New Pay Week _ 21 6 Creating Lump Sum Adjustments This section explains step by step how to authorize and pay informal lump sum payments for individuals and groups Lump sum payments are settlements paid based on a agreed upon lump sum amount 6 1 Create Pay Adjustment Authorization Letter You will create the Memorandum of Record for Informal Pay Adjustment on this screen The memorandum template is generated on the screen with standard language E GATS RESTRICTED INFORMATION Microsoft Internet Explorer File Edit View Favorites Tools Help search 3f Favorites e EJ E Lj rel 2 Address E http j leagnmns
3. 19 GATS RESTRICTED INFORMATION Microsoft Internet Explorer 8l xl File Edit View Favorites Tools Help gt x EB 7 JO search Vp Favorites O E Lj dd 2 Address E http eagnmnsxec amp cfmxJ CFIDEJGats index cfm Go Links n eur GATS noma Pay Ad Informal Pay Adj Sub Menu gt GATS Employee Verification 08012104 HELP 1 WARNING All requests far hours adjustments are recorded as a permanent record The date and time of each request is captured along with the name of the user making the request Please he certain that only approved hours adjustments are requested Please request hours adjustments only Do not request payouts for hours based grievances Employee Mame Ben Franklin Soll Employee ID 01010101 IV verify that this is the correct payee Pay Year 2008 ee ee ae y Click on the Pay Period 2 Jom 12 Ch LE PP Week p 2 lt Back continue gt J Check the payout s to submit for payment SSN Name PayYear PayPeriod PayWeek PayCode Total Adj Hours No Data 4 Verification of Pay Date Verify the Pay Year Pay Period and PP Week pay period week displayed on the screen is correct and if so click on the checkbox The Pay Year Pay Period and PP Week are automatically populated based on the incident date you entered on the Create Informal Authorization Screen
4. List Click the Add to Payee List Button The List of Employee Payouts for Class Action Table will appear on the bottom of the screen The name of the employee and dollar amount you just entered Will be listed in the table 3 Repeat the above instructions for all of the employees to be paid for this informal group adjustment Payment Verification 1 Once you have finished adding all the employees for this informal group adjustment place a check in the box next to each employee s name 2 Click the Submit Button to certify all the information and authorize the payout for payment You will be taken to the Request Successfully Submitted Screen By clicking the Submit Selected Button you are certifying that all of the information you have entered for this adjustment is accurately and appropriately reported to the best of your knowledge All requests for payment are recorded as a permanent record including the date time and authorizer of the payment request Only approved payments should be authorized in GATS 31 6 4 Request Successfully Submitted 3 GATS RESTRICTED INFORMATION Microsoft Internet Explorer File Edit View Favorites Tools ix 2 Search 5 Favorites e vu I LJ rel 2 Address http eagnmnsx6c6 cfmnx CFIDE Gats Go Links Bal usur GATS Informal Pay Adj Informal Pay Adj Sub Menu My GATS Successful submission of the E Request Payout for Adjustment 0801117
5. Ben Franklin will receive an hours payment for six hours of overtime management neglected to solicit Ben Franklin for overtime on 6 6 2008 Continue Verify all of the information listed on the screen is correct and if so click on the Continue Button to advance to the next screen Adding Hours for New Pay Week If you need 1 rib I Verify that this is the correct payee Check Box on the top of to add Enter the new Year Pay Period and Week in the Year Pay Period and Pay hours for a Week text fields different pay Click on the Enter Hours For a New Pay Week Button week You will be taken to the Enter Hours Compensation screen with a new Pay Week Table for your to complete for the new pay week Repeat the Enter Hours Compensation screen instructions listed in Section 5 2 Individual or 21 Group You will continue to repeat these steps until all of the applicable pay weeks have been entered for the payment d Adding Hours for an additional employee Group only 1 Click on the Enter Hours for Different Employee Button to add 2 You will be taken to the Employee Verification Screen for you to complete for hours for an the additional employee i e enter employee ID additional 3 Repeat the Request Hours Adjustment screen instructions listed in Section 4 4 If you nee of this User Guide for the additional employee You will also need to complete the Enter Hours Adjustment Screen Section 4 5 for the additional employee Grou
6. Request Payout for Adjustment 08011173 HELP WARNING All requests for payment are recorded as a permanent record The date and time of each request is captured along with the name of the user making the request nts are requested grievances verify that this is the correct payee Request Amount 1000 Verity Amount Pay Year 2008 Return to Adjustment If you selected EGRE Employee Verification Click on the Verify that this is the correct payee Check Box to verify the Employee Name and Employee ID displayed on the screen is correct Payment Amount 1 Enter the dollar amount by clicking on the Request Amount Text Field and typing the dollar amount Type the dollar amount as whole dollars and cents i e 10 00 6 54 2 Verify the dollar amount by reentering the amount in the Verify Amount Text Field 3 The Pay Year and Pay Period are based on the incident date you entered on a previous screen Do not edit the Pay Year or Pay Period dates on this screen Payment Authorization Click the Submit Button to certify all the information and authorize the payout for payment You will be taken to the Request Successfully Submitted Screen 30 If you selected Group eae ao formal Pay Adj Request Payout for Adjustment 06019922 HELEP WARNING od requests Ton payment are ame of eac
7. ACCORD NY ACCORD 10 14 4 3 Continue Informal Authorization Screen If you selected Individual If you selected Group No additional steps for individual adjustments Proceed to the Local Pay Adjustment Identification instructions below Craft Code Enter the Craft by clicking on the Craft Drop Down Menu and selecting the correct craft code The Union Text Box will be automatically populated with the correct Union Code E GATS RESTRICTED INFORMATION Microsoft Internet Explorer File Edit View Favorites Tools Qa O x T JO search 5 Favorites Ol e E 2 2 Bd posta serve GATS Informal Pay Adj Informal Pay Adj Sub Menu My GATS Continue Informal Authorization HELP Incident Date 06 06 2008 Fin No 355210 Employee Name CLASS ACTION Area B Office MENDON NY Union Local Pay Adj E MTEC NURSES OPERATIONS POLICE MAILHANDLERS CARRIERS Proceed to the Local Pay Adjustment Identification instructions below 15 E GATS RESTRICTED INFORMATION Microsoft Internet Explorer 1 x File Edit View Favorites Tools Help a gt x a A Search xp Favorites A a L um rel 2 Address E httos eagnmnsx c JcfmxJCFIDE Gatbs inde x cfm Go Links 2 n ur GATS noma Pay Ad Informal Pay Adj Sub Menu My GATS Continue Informal Authorization HELP Incident Date 06 06 2008 Fin Na 355210 Employee
8. MA LM MM M 19 3 2 ENTER HOURS COMPENSATION M I 21 5 3 AUIHORIZE PAYMENT SCREEN ne ee RS REM MERE AU 24 5 4 PRE AUTHORIZATION DECISION AND PAYMENT MEMORANDUM cscecececcececececececececcecececscececucectsscececscectctcuees 26 5 9 DECISION AND PAYMENT MEMORANDUM IN des pies M mer N DM RM WM MM ACE ELE M TE 26 5 6 RROVUEST SUCCESSFULLY ee OTe nT oe M MR 26 6 CREATING LUMP SUM 28 6 1 CREATE PAY ADJUSTMENT AUTHORIZATION LETTER cccececececccccccscececececceececececececucectseecscecscecectceceseseeeeeseecs 28 6 2 PAY ADJUSTMENT LETTER HISTORY cccccccccececccscecnceccccececscscecscncecscececscscscscncnsnscececscecscscucessscececscsesencuseees 29 6 3 REQUEST PAYOUT FOR ADJUSTMENT eese eese see eese eese see eese 30 6 4 REQUEST SUCCESSFULLY SUBMITTED ceeeeeeseeeee hehe he eee he eese eese sse eese eese sse eese eese sse esse eese sse eese eese eese sene 52 7 VIEWING amp UPDATING PAYMENT HISTORY 33 7 1 CREATING GA TS REPORTS 36 8 FREQUENTLY ASKED 39 1 1 How to Use This Manual In order to guide you practically through the transaction steps this end user manual will refer often to screen windows
9. You will have the ability to enter additional hours for a different Pay Period Week and or for a different employee Group adjustment on a subsequent screen Continue Verify all of the information listed on the screen is correct and if so click on the Continue Button to advance to the next screen 20 5 2 Enter Hours Compensation Screen The hours must be entered as whole hours and hundredths of units HH HH e wo hours should be entered as 2 00 e One hour and 45 minutes should be entered as 1 75 e 15 minutes should be entered as 0 25 i v1 Vis M 2 J EN You will enter the number of hours for the applicable payment day s and applicable payment rate s in the orange colored table displayed on the screen 4 gt v You will select the following pay rates based on the informal settlement The Pay Rates are listed vertically in the first column and the Pay Dates are listed horizontally in the first row of the table e 50 Premium Half of employee s basic hourly rate 50 e Straight Time Employee s basic hourly rate 100 e Overtime Time and a half employee s basic hourly rate 150 e Penalty Overtime Two times employee s basic hourly rate 20096 no contractual provision in Mail Handler craft for Penalty OT You will only be able to enter hour amounts in the orange shaded cells The gray cells will automatically populate based on the information you enter in the orange cells Pay Da
10. and buttons Below you will find examples of how these references are depicted Button refers to a button displayed on the Fields and screen Click the button to initiate an action Button Individual keys buttons and fields that users are Click the Next button instructed to use are italicized and highlighted in bold Checkbox refers to a square box displayed on Checkbox the screen next to a field Click the checkbox to Field z NOTRE ECEE select that field option or to clear an option Field option selected Radio Button refers to a circle displayed on the screen next to a field Click the radio button to FP ann Radio Button select that field or to clear an option Radio dare e sal km m buttons are usually used for OR type selections a i e either only field A or field B can be selected Tips amp Tricks that are useful during the learning Light Bulb process and can also help during your work only in User Guide Important remark or moment of reflection before proceeding only in User Guide 2 Overview The Grievance and Arbitration Tracking System GATS is used by the Postal Service s management to locally authorize and process the payment of informal and grievance payments GATS handles lump sum and hours related payments for individual and class action settlements GATS does this by Storing information about employees and their job assignments 2 Collecting information
11. the informal payment Click Yes if the Employee was involved in the resolution of the informal payment Click No if neither the Union Steward or Employee were involved in the resolution of the informal payment Individual or Group Group Click on the appropriate radio button to answer the question s This Adjustment for an Individual or a Click Individual if you are creating an informal payment for one employee Click Group if you are creating an informal payment for more than one employee one case that affects multiple employees verses group payments See the ndividual or Group Adjustment Table below for instructions on how to precede with individual 12 Some of the information you will need to enter for Individual verses Group payments in GATS will be different See the ndividual or Group Payment Table in each sections of this Guide for specific instructions on entering individual verses group payments Employee Identification Number f you have selected Individual the Employee ID Text Field will appear on the bottom of the screen 4 gt If you know the Employee Identification Number 1 Enter the Employee s ID by clicking on the Employee ID Text Field and typing the Employee ID 2 Click on the Continue Button to advance to the next screen If you do not know the employee s Identification Number 1 Click on Search Button 2 Enter the employee s finance number in the Fin No Text Field f you do not
12. the status of grievanceg gt AT lic ess is limited and is based on business need Labor Relations and Human Resourceg ene mae prt users from Operations and Finance Important Information tne Enter GAI Application Access Heed Access Common Issues For password problems contact your Area GATS Coordinator All other issues can be searched or reported by clicking on Help Report Problems above Most problems have been experienced before by other users and by searching the database or reviewing the top two three tickets after you submit a new question will obviate the need and the wait for a personal response Sensitive Information Information within this application is considered sensitive and should be properly protected from unauthorized access or disclosure Help GATS Knowledge Base Hot Topics Most popular knowledge base articles Expert selected articles oggin password rouble logging in To automatically reset your password at any time day or night click here Brought to you 1n Farmmership with Labor Relations USPS Resource Management Microsoft Internet Explorer Microphone El Tools 2 Eu File Edit Favorites Tools Help Q sek T ix B FN JO search Sp Favorites 6 L rel X Address https gats usps gov cfmx CFIDE Gats app cfm M Go Links UNITED STATES POSTAL SERVICE Help Report Problems Area GATS Coordinators Subscribe to Mailing Lis
13. 3 rn RE d i arem zu yer SSN 8118 ID You will advance to a new screen with Request Successfully Submitted on the top of the screen You may view the informal adjustment payment history from this screen by following these steps 1 Click on the Show Payment History Button 2 Click on the Show History Button located within the Table on the screen 3 You will advance to the Payout Request History for Adjustment screen 4 Proceed to the Section 7 Viewing amp Updating Payment History pg 33 to learn how to view payment details o2 7 Viewing amp Updating Payment History This section explains how to view and update the informal payments you have submitted in GATS You may update the history of an informal payment until it has been submitted to Payroll for processing Once the payment has been submitted to Payroll you will not be able to alter the payment history in GATS A GATS RESTRICTED INFORMATION Microsoft Internet Explorer l x File Edit View Favorites Tools Help Back x Tu _ Search yv Favorites 2 H L4 rel 8 Address http eagnmnsx c6 cfmx CFIDE Gats index cfm 1 ES E Go Links To repart trouble please call 1 8 Help and choose the following options oq Qut Please do not use this site for training purposes Message from the System Administrator Hello No New Messages Log into GATS You will be taken
14. G amp UPDATING PAYMENT HISTORY 32 7 1 CREATING GATS REPORTS 35 8 FREQUENTLY ASKED QUESTIONS 38 1 Before You Begin This document has been created to provide a practical guide to the Supervisors of Collective Bargaining Units at the Postal Service who will authorize and pay informal grievance related payments in the Grievance Arbitration and Tracking System GATS It provides step by step instructions and screen prints that will guide you through the process of authorizing and paying informal payments 1 BEFORE YOU BEGIN 3 1 1 E PLU 3 2 OVERVIEW 5 21 a5 ISBSPCHNSIDIEIDIES S Ei ne 5 2 2 6 3 ACCESSING GATS 7 3 1 ACES OAT a E E E E E ne wasn E 7 3 2 ete 8 3 3 HOMEPAGE e ex 10 4 CREATING INFORMAL PAYMENTS 11 4 GATS uu CINE Y 11 4 2 CREATE INFORMAL AUTHORIZATION SCREEN 12 4 3 CONTINUE INFORMAL AUTHORIZATION SCREEBBU vd EE 15 4 4 TYPEORCONMPENSATION E E Mat MI NUN 18 5 CREATING HOURS RELATED PAYMENTS 19 5 EMPLOYEE VERIFICATION ee ee ee ee reo et eee M eee et
15. LTY OVERTIME PTR E OVERTIME ASSIGNMENTS Before Continuing Please 1 MANDATORY OVERTIME EST C 0857 EMPLOYEE S NOT ON OW Continue Informal Authfi Incident Date 06 06 2008 District ID 140 PC Pay Loc 000 DesfAct Craft F Union F Steward Last fashino d Steward Last XPasenell Find Issue Code Issue complaint or alleged vio Continue Verify all of the information listed on the screen is correct and if so click on the Continue Button to advance to the next screen 17 412 Z 4 4 Type of Compensation Click the appropriate radio button to enter the adjustment type You will select the Lump Sum Button to process lump sum informal payments You will select the Hours Button to process hours related informal payments Complex informal payments require completion of external payment processes Complex informal payments include Higher Level Night Differential Sunday Premium Leave Salary or Job Category Change Backpay and Rural Employee Compensation ZicATS RESTRICTED INFORMATION Microsoft Internet Explorer tS File Edit View Favorites Tools Help ae Qa ix 2 Th Address E http j leagnmnsx c c me CFIDE Gatslindex cfm Go Links gt eee GATS noma Pay Adj Informal Pay Adj Sub Menu GATS Type of Compensation HELP What Type of Compensation C A Lump sum
16. Mame ROSALINE CLANTON District ID 140 140 Area B Office MENDON Pay Loc OOO Des Act 7860 Occ Code 20200 FAX y Craft Union R contract Year 2000 Local Pay Adj IC 8978976 Steward Last Name washington First Name Martha I Supv Last Name Pasenello supv First Name Kelly Issue complaint ar alleged violation Search far Issue Description Code By Keyword Find Issue Code J Before Continuing Please Verify That All Information is Correct Ente Local Pay Adjustment Identification Enter the Local Pay Adjustment Identification by clicking on the Local Pay Adj ID Text Field and typing the identification numbers characters The Local Pay Adjustment ID is the number as assigned by the union If this number is not available create a unique adjustment ID by using your initials and today s date do not use the 2 incident violation date For example vib072308 WM Steward Enter the Union Steward s Name by clicking on the Last Name First Name and MI Text Fields and typing the Steward s last name first name and middle initial in the correct fields If you do not know the complete Steward s name you can use the Find Steward Search Button You may search by last name first name city and or state Supervisor Name Your name will be automatically populated in the Supv Text Fields because you are the Supervisor authorizing the resolution and payment of the informal payment Issu
17. USPS GATS INFORMAL PAYMENTS EDUCATIONAL USER GUIDE September 30 2008 United States Postal Service All Rights Reserved May not be reprinted without permission This document is intended only for official use by Labor Relations employees of the United States Postal Service No portion of this document may be reproduced distributed or displayed without permission from Manager Labor Relations Systems United States Postal Service Any use of any portion of this document by unauthorized persons is strictly prohibited TABLE OF CONTENTS 1 BEFORE YOU BEGIN 3 1 1 How TO USE THIS MANUAL 3 2 OVERVIEW 4 2l 22 ROLES amp RESPONSIBILITIES 4 KEY TERMS 5 3 ACCESSING GATS 6 2 3 2 3 3 ACCESS GATS 6 LOG INTO GATS 7 HOMEPAGE NAVIGATION 9 4 CREATING INFORMAL PAYMENTS 10 4 1 4 2 4 3 4 4 GATS HOMEPAGE 10 CREATE INFORMAL AUTHORIZATION SCREEN 11 CONTINUE INFORMAL AUTHORIZATION SCREEN 14 TYPE OF COMPENSATION 17 5 CREATING HOURS RELATED PAYMENTS 18 5 1 2 2 2 9 5 4 0 9 5 6 EMPLOYEE VERIFICATION SCREEN 18 ENTER HOURS COMPENSATION SCREEN 20 AUTHORIZE PAYMENT SCREEN 23 PRE AUTHORIZATION DECISION AND PAYMENT MEMORANDUM 25 DECISION AND PAYMENT MEMORANDUM 25 REQUEST SUCCESSFULLY SUBMITTED 25 6 CREATING LUMP SUM ADJUSTMENTS 27 6 1 6 2 6 3 6 4 CREATE PAY ADJUSTMENT AUTHORIZATION LETTER 27 PAY ADJUSTMENT LETTER HISTORY 28 REQUEST PAYOUT FOR ADJUSTMENT 29 REQUEST SUCCESSFULLY SUBMITTED 31 7 VIEWIN
18. and if so click on the Continue Button to advance to the next screen You will have the ability to enter additional hours for a different Pay Period Week or an additional employee Group adjustment on the next screen 23 5 3 Authorize Payment Screen File Edit View Favorites Tools Help sack gt M ix B A Search Sf Favorites 63 LJ rel Address E http feagnmnsx6c6 cfmx CFIDE Gats index cfm Go Lin ace GATS Pay Adj Informal Pay Adj Sub Menu GATS Enter ay CIIOU iE Hours for PP Week p New Pay Period Check payout s to submit for payment SSN Pay Year Pay Period Pay Week Code Total Adj Hours List of Ben Franklin 12008 12 2 39 6 00 bes 2 2 i38 6 00 View Edit Remove Payouts Authorize Hours Compensation Input your reason for submitting the selected adjustments Ben Franklin will receive an hours adjustment for six hours of overtime management neglected to solicit Ben Franklin for overtime on 6 6 2008 Written Rationale H 855 characters left Continue Submit eT Enter Hours for a New Pay Week or an Additional Employee If you need to enter additional hours for a different Pay Period Week or for an additional employee Group adjustment refer to How to Enter Hours for a New Pay Week or an Additional Employee table at the end of this sec
19. e Description and Code The issue is the employee s union steward s complaint or alleged violation which initiated the informal payment 1 Search for the correct Issue Description and Issue Code by entering a keyword in the ssue Description Text Box and clicking on the Find Issue Code Button The issue Keyword is 1 2 words that describe the type of issue i e Overtime Attendance Vacation 2 A Large Pop Up Box will appear on the screen with a list of relevant Issue Codes and Descriptions 16 3 Click on the radio button of the Issue Description that best describes the informal payment Issue 4 The Issue Description and Code you selected will be stored within GATS RESTRICTED INFORMATION Microsoft Internet F _ urer x a Back x a Issue odes Search Results RESTRICTED INFORMATION dit View Favorites Tools Hel Address E htEps eagnmnsx amp ce cFm ram File Edit Favorites Tools Help CA VS search for Issue Results Select Desired Issue posta sevice GATS ISSUE CODE ISSUE CODE DESCRIPTION 054000 OVERTIME WORK 054040 TRANSITIONAL EMPLOYEES APU 084050 TRANSITIONAL EMPLOYEES C 094 100 OUT OF SCHEDULE OVERTIME OUS 094400 COMBINING WORK HOURS AND LEAVE 094410 ANNUAL LEAVE AND OVERTIME 0984420 SICK LEAVE AND OVERTIME 054500 PENALTY OVERTIME 054510 PENALTY OVERTIME FT REGULAR 054520 PENALTY OVERTIME PTF 054530 PENA
20. e issue dispute and resulting decision See the What Should I Include in My Written Rationale Statement Table in the Authorize Payment Screen Section pg 24 for instructions on creating your rationale statement 5 Click the Save and Continue Button 6 2 Pay Adjustment Letter History B GATS RESTRICTED INFORMATION Microsoft Internet Explorer File Edit View Favorites Tools Help T ix TN JO search Se Favorites SL L4 33 Address http feagnmnsx6c6 cfmx CFIDE Gats race GATS Informal Pay Adj Informal Pay Adj Sub Menu gt My GATS Pay Adjustment Letter History Link Adjustment Number 08011173 View pay adjustment letter in format readable by screen reader for the visam Include Postal Logo at the top of the letter Create PPeal Appeal Lotter Creator Date Level Sed j source Process Number I wv 08 04 2006 GATS PASENELLOK Click the Pay Button to authorize the informal adjustment for payment You may Print View E mail and or Retract the Pay Adjustment Letter by clicking the appropriate Q button s on the screen 29 6 3 Request Payout for Adjustment E GATS RESTRICTED INFORMATION Microsoft Internet Explorer File Edit View Favorites Tools Help sak i x 2 YO search f Favorites _ Gd Lj a 3 AREE GATS Primal S
21. es For password problems contact your Area GATS Coordinator All other issues can be searched or reported by clicking on Help Report Problems above Most problems have been experienced before by other users and by searching the database or reviewing the top two three tickets after you submit a new question will obviate the need and the wait for a personal response Information within this application is considered sensitive and should be properly protected fram unauthorized access or disclosure Help GATS Knowledge Base Hot Topics Most popular knowledge base articles 2 Expert selected articles oggin password rouble logging in v To automatically reset your password at any time day or night click here Brought to you in Gartnersfap with Labor Relations fa Booo FE T T TF T Unkown Zone Mixed start iB 0 O Inbox Microsoft Outlook S Internet Explorer 5 Microsoft PowerPoint 5 4 12PM 3 2 Log into GATS File Edit View Favorites Tools ud x ix TN pO search Sp Favorites x rel 33 Address https gats usps gov cFfmx CFIDE Gats app cfm 2 Microphone Handing 57 Drawing Pad 9 gt nll 2 UNITED STATES POSTAL SERVICE Help Report Problems Area GATS Coordinators Subscribe to Mailing Lists Welcome to GATS 2 5 GATS Overview The Grievance Arbitration Track dvv nal site for Labor Relations professionals used for tracking
22. f you do not know the finance number you may search for the finance number by clicking on the Search for Finance Number Button Enter the state mandatory city and or office in the appropriate text fields and click Find Finance No Button list of finance numbers will appear the bottom of the screen Click on the radio button of the correct finance number 2 Click on the Continue Button to advance to the next screen 3 GATS RESTRICTED INFORMATION Microsoft Internet Explorer File Edit View Favorites Tools Help E O x BEA i D 42 37 M Address a https Jeagnmnsx6c Jcfmx CFIDE Gats index cFm Go If you service GATS Informal Pay Adj Informal Pay Adj Sub Menu MyGATS E Create Informal Authorization HELP selected This entry screen is for payment of adjustment as a result of an informal settlement or at the initial step of Grou p grievance procedure e g Step 1 or informal Step A DO NOT use this screen for processing grievance payments which are a result of a settlement of a grievance at any other grievance steps Incident Date mm ddA yyy 06 06 2008 tion with a Union Steward and or Employee at Step 1 or Informal Step A Is This Adjustm ew for an Individual or a Group C Individual amp Group Fin Nag Search for Finance Number gt Continue gt gt Finance No 4 Search for Finance Number Results Select Desired Record FIN NO OFFIC BISTRIST abo
23. ge from the Svstem Administrator Hello No New Messages To create a GATS Report 1 Click on the Reports from the Main Menu 2 The Reports Sub Menu will appear to the right of the Main Menu 3 Click on the Reports Sub Menu 4 Click on Grievance and Appeal from the Reports Sub Menu and you will advance to the Grievance and Appeal Reports Screen 36 GATS RESTRICTED INFORMATION Microsoft Internet Explorer Fie Edit View Favorites Tools Help a r 0 19 AG lwo OS 3 83 Address Hheegremextick je fm FIDE Jos index cfm 185 Bd posta wm GATS Reports Reports Sub Menu Grievance and Appeal Reports HELP Address http eagnmnsx amp c cfmx CFIDE Gats index cfm POSTAL SERVICE GA TS Reports Reports Sub GATS Payments Report HELP Area s A NY METRO Code ANY NORTHEAST C EASTERN Union A APWU Appeal Level Bd2 STEP 2 3 STEP 3 Specify Area PC Code and or Union optional P IMFML ADJ C Regular Process Payment Type C Informal Not Processed By Payroll Iv New Not yet sent to Payroll Pap Iv Pending Not back from Payroll Iv Submitted Received acknowledgment from Payroll awaiting processing C Today C Yesterday amp This Week C This C All Available or Specified Date Range Below Begin Date End Date Es mm da yyyy Back t
24. h request is captured along with f hte and est Please be EST in that By approved payme Please request fixed dollar r payouts only not request payouts for hours IP T pouce como e SSN Ey OR Employee ID M Confirm Search Name From Employee ID Request Amount Verity Amount Pay Year Pay Period e Number 083367 CRAFT DES AC C CLERK 110 C TAMBONE NICHOLAS T MAIN TENANCE 168 TANG FRANKIE C CLERK 410 c Return to Adjustrid List of Employee Payouts for Class Action SSN Name Amount Pay Year Pay Period Data gt 9 TANG TAN F C CLERK 410 TAPLIN JR JOHNNIE C CLERK 11 0 Employes IDs for Group Adjustment Enter the Employee ID for the first employee you will pay by clicking on the Employee ID Text Field and typing the Employee s ID f you do not know the employee s ID you may search for the employee s ID by clicking on the Search Button 1 Click on the Confirm Button Payment Amount 1 Enter the dollar amount by clicking on the Request Amount Text Field and typing the dollar amount Type the dollar amount as whole dollars and cents i e 10 00 6 54 2 Verify the dollar amount by reentering the amount in the Verify Amount Text Field 3 The Pay Year and Pay Period are based on the incident date you entered on a previous screen Do not edit the Pay Year or Pay Period dates on this screen Employee to
25. including adjustment grievance type incident date issue description involved parties and settlement justification 3 Collecting payroll processing information including pay period pay week and payment amount lump sum or number of hours at relevant pay rate hours related Capturing supervisor authorization of payment Transmitting the pay information to the Payroll System for Payroll to process and issue the employee the correct amount of pay that they are due GATS will also use all of this information to provide users with authorization and payment reports The available report information includes the reporting period performance cluster installation name union informal adjustment grievance number incident date craft code issue description payment amount authorizing manager payee name and payment date These reports will help users review track and assess the authorizations and payments in their respective areas In addition GATS performs other related functions GATS tracks the status of grievances through the grievance process and the scheduling of arbitration cases GATS also provides statistical information required during collective bargaining GATS is a web based system Individual users access GATS through the Postal Service s Intranet using a web browser Internet Explorer 2 1 Roles amp Responsibilities Responsibility The Supervisor of the Collective Bargaining Unit who enters the informal hours related and
26. k is wrong submit a GATS already has payment history new request with the appropriate Pay Week Hours Code 38 and or 39 For hours related adjustments only If you determine the Payment is a duplicate click the Cancel Button to cancel the payment If you determine the Pay Week is correct re submit 393 Eo LLL the payment by clicking the Resubmit button The payment is for a deceased The payment will be processed but may take 2 4 employee months for the check to be issued The check will be issued to the Installation Head of the deceased employee s last work location for distribution No further action is required within GATS 7 1 Creating GATS Reports This section explains how to create GATS Reports GATS reports enable users to view the payment details and statuses of all the informal adjustments authorized for payment i e new pending paid payroll error 181 File Edit View Favorites Tools Help T x iz A a Search 50 Favorites o f 1 MEE Address http eagnmnsx6c6 cfimx CFIDE Gats index cfm postar service GATS Main Menu Home Grievance Appeal Welcome to the j gAdministration Grievance and Arere jc Management Rep Profile m Arbitrator Profile Ch nge Password i To report trouble please call 1 8 i and choose the following options Leg Out Union Rep Profile Control Process Messa
27. k on the Show Pay Adjustment Letter History Button View Payment History You may view the Payment history by clicking on the Show Payment History Button and then the Show History Button located within the Table on the next screen You will advance to the Adjustment History for Informal Adjustment screen Two tables will be displayed on this screen New Pending and Submitted Requests and Paid and Errors from Finance The New Pending and Submitted Requests table displays the payment details of all submitted payments for the informal adjustment The first column of the table lists the status of the payment s as New Pending or Paid New Adjustment payment is pending waiting for GATS to transmit payment request to Payroll interface on the 12 day of the 14 day pay cycle Thursday before start of new 34 pay period You may view the Details of the payment Delete the payment and or Edit the payment by clicking the appropriate buttons located in the far right column of the table Pending Payment request sent to Payroll interface for processing waiting payment At this time you may only view the Details of the payment You may not make any changes or delete the payment request Providing there are no other pay adjustments for the employee the payment should be paid in the employee s next paycheck If outstanding pay adjustments exist for the employee the GATS payment adjustment will be paid in the next available paycheck with no exi
28. know the finance number you may search for the finance number by entering the employee s state mandatory city and or office in the appropriate text fields and clicking the Find Finance No Button A list of finance numbers will appear on the bottom of the screen Click on the radio button of the correct finance number Enter the first and or last name of the Employee in the Last Name and First Name Text Fields Click on the Find Employee ID Button A list of employees names will appear on the bottom of the screen T you Click on the radio button of the correct employee The employee s Identification Number will now be listed in the Employee ID selected Text Field Tre AM Te VES 8 Click on the Continue Button to advance to the next screen d Up pr Employee IL 01010101 Search Continue gt gt Search by State Employee ID Search state NY v City MENDON 355210_ office MENDON WY Last Nam 7 Fist ame Find Finance Na Find Employee ID i ie gt Search for Employee ID Results Select Desired Record 4 LAST NAME FIRST NAME MI CRAFT DES ACT PAY LOC C Adams On n Dl _ e Hl 000 anklin Ben C CLERK 410 000 C Madison Dolly M R RURAL 710 000 13 Finance Number f you have selected Group the Finance No Text Field will appear on the bottom of the screen 1 Enter the finance number by clicking on the Finance No Text Field and typing the Finance Number
29. lump sum decisions within GATS for authorization and payment It is the Supervisor s responsibility to authorize informal adjustments in GATS for the employees they directly supervise GATS Coordinator The opecialists who provide GATS administrative support to units in their designated area Accounting Service Center ASC Payroll Processing Staff Supervisor The Payroll employees who oversee the payroll adjustment process at the Accounting Service Center The Finance staff who provide oversight and guidance for payroll related Field Finance Staff activities including supporting the resolution of payroll issues in their designated area 2 2 Key Terms The Postal Service s national system for authorizing paying and tracking informal adjustments and grievances Grievance and Arbitration Tracking System The Postal Service s payroll system for processing and paying employees Adjustment Processing System Informal settlement or initial step in the resolution procedure e g Step 1 informal Step A Settlement is the result of a resolution between the employee and the employee s immediate supervisor The employee may be accompanied or represented by the employee s steward union representative Informal Payment Simple Hours Related Informal payments paid at the relevant pay period hourly rate 5096 premium Payment straight overtime penalty Lump Sum Lump sum payments for settlements already processed electronically using Adj
30. mal Authorization Screen 11 4 2 Create Informal Authorization Screen E GATS RESTRICTED INFORMATION Microsoft Internet Explorer File Edit View Favorites Tools Help 1 gt T x B JO search 5 7 Favorites A a L Lg rel 3 Address 2 https Gats linde cFm Ba sevice GATS Informal Pay Aaj Informal Pay Adj Sub Wenu GATS Create Informal Authorization HELF This entry screen is for payment of adjustme p eaa ne paga fiement or at the initial step of grievance procedure e g Step 1 or infarmall In cid entDate fen tor processing grievance payments which are a result of a settlement OCs TEE al Other gri vance steps Incident Date mmddyy 0662008 Is this Adjustment the result of a resolution with a Union Steward and or Employee at Step 1 ar Informal Step A C Individual C Group aa Incident Date Enter the Incident Date by clicking on the Incident Date Text Field and typing the incident date The incident date is the date of the complaint or alleged violation The date must be in the format mm dd yyyy e g May 8 2008 is entered 05 08 2008 Steward Involvement Click on the appropriate radio button to answer the question s this Adjustment a result of a resolution with a Union Steward and or an Employee at Step 1 or Informal Step A Click Yes if the Union Steward was involved in the resolution of
31. n R Contract Year 2000 Steward Last Name Pan First Name Peter MI P Find Stewa SupvLastName Pasenello First Name Kelly MI M Issue Code 084000 Search for Issue Description Code By Keyword Overtime Fipo E Before Continuing Please Verify That Information is Correct New Search Update Adjustment Show Pay Adjustment Letter History Show Payment History Uc uo Update Adjustment View Adjustment Letter View Payment History On the Edit Adjustment Screen you may perform the following activities Update Adjustment You may update the adjustment information including Incident Date Local Pay Adjustment Identification Number Steward and Issue Code Click on the appropriate text field s and enter the correct information Once the adjustment has been updated click on the Update Adjustment Button at the bottom of the screen View Adjustment Letter You may view print and or email the adjustment letter Click on the Show Pay Adjustment Letter History Button to be taken to the Pay Adjustment Letter History Screen On the Pay Adjustment Letter History Screen click on the appropriate button to print view and or email the pay letter If the adjustment has not been transmitted to the Payroll interface for payment processing new status you will also have the option to retract the adjustment letter By retracting the letter you will delete all the adjustment requests associated with the letter Clic
32. o Report Menu CL Run Repor Restore Default Criteria Dll without error Payroll with err ounting Period 6 Click on the Appeal Level Drop Down Menu 7 Click on P INFML ADJ from the Appeal Level Drop Down Menu 8 Specify Area Union and or PC Code by clicking on the appropriate drop down menu optional 37 9 Specify the types of payments to include on the 5 Report i e New Pending Submitted Paid Payroll Error Payroll Error is a payment that has not been paid due to a Payroll Error Code see Explanation of Payroll Errors table at the end of this section for the description of the types of Payroll Errors 10 Specify the date range by clicking on the appropriate radio button or typing the date range in the Begin Date and End Date Text Fields mmdd yyyy 11 Click on the Run Report Button to create the GATS Report 38 8 Frequently Asked Questions Where can I find additional assistance for GATS On the GATS Homepage select the Help Link You will be taken to the Online Knowledge Base Help Desk for GATS You will have the ability to search the knowledge base by keyword and or submit a question ticket to the Help Desk For additional assistance contact your local district GATS coordinator Can I process a back pay claim in GATS No You may not process any action or payment in GATS that may affect the status of an employee and or the potential retirement date of an emplo
33. orer 2 Microphone FA Tools 4 Handwriting Drawing Pad x File Edit view Favorites Tools Y x i2 7 Search f Favorites e X L4 rel Address e http Jeagnmnsx c Jcfmx CFIDE Gats index cm Go Links gt senwr GATS noma Pay Adj Informal Pay Adj Sub Menu gt GATS Request Hours Adjustment for Grievance 08010971 HELP WARNING requests for hours adjustments are recorded as a permanent record The date and time of each request is captured along with the name of the user making the request Please be certain that only approved hours adjustments are requested Please request hours adjustments only Do not request payouts for hours based grievances Employee Name CLASS ACTION ssn OR Employee ID If you Name From Employee ID selected i G rou p Pay Period fio PP Week p Return to Informal Adj Clear Screen 1 Enter the Employee ID for the first employee you will pay by clicking on the Employee ID Text Field and typing the Employee s ID f you do not know the employee s ID you may search for the employee s ID by clicking on the Search Button 2 Click on the Confirm Button After you complete entering hours for this first employee on the next screen you will then have the option to add additional s employees and their respective hours to the group adjustment instructions to follow Proceed to the Verification of Pay Date instructions below
34. p You will continue to repeat these steps until all of the applicable pay weeks have been entered for the adjustment employee 25 5 4 Pre authorization Decision and Payment Memorandum 1 The Pre Authorization Decision and Payment Memorandum will appear on the screen This document summarizes all of the information you have provided for this hours related payment on all the preceding GATS screens 2 Verify all the information displayed in the Memorandum is correct Upon submitting the adjustment for payment GATS will retain an electronic record of the Authorized Decision and Payment Memorandum for documentation see Section 5 5 pg 2633 for more information You may click on the Cancel Button if you need to amend any of the information and or you are not ready to authorize the adjustment for payment 3 Click the Submit Button to certify all of the information and authorize all of the listed payouts for payment By clicking OK you are certifying that all of the information you have entered for this informal payment is accurately and appropriately reported to the best of your knowledge All requests for payment are recorded as a permanent record including the date time and authorizer of the payment request Only approved payments are to be authorized in GATS 5 5 Decision and Payment Memorandum Upon submitting the adjustment for payment the Decision and Payment Memorandum will appear on the screen as a PDF document Thi
35. s document will be retained electronically in GATS as the decision and payment authorization record If desired you have the ability to 1 Review Document Use the Scroll Bar on the right side of the screen to scroll through the entire document Print Document On the File Menu click the Print Tab Save Document On the File Menu click the Save As Tab Remember to save your document to a folder you can locate on your computer e g My Documents My Computer 4 Email Document On the File Menu click the Send Tab Page by E mail Tab A Microsoft Outlook Message will open on your computer with your document attached as a PDF document o Access Document at a Later Date in GATS See Section 7 pg 33 for detailed instructions 5 6 Request Successfully Submitted You may close or minimize the Memorandum PDF document on your computer screen In GATS You will have advanced to a new screen with Request successfully submitted on the top of the screen You may view the informal adjustment payment history from this screen by following the following steps Click on the Show Hours Adjustment History Button Click on the Show History Button located within the Table on the screen You will advance to the Hours Adjustment History for Informal Adjustment screen poo m Proceed to the Section 7 View Adjustment and Payment History to learn how to view payment details 26 GATS RESTRICTED INFORMATION Microsoft Internet Explorer 81
36. screen 4 The total weekly hours for each applicable rate will be automatically populated in the Hours Total Column 5 The gray summary table at the bottom of the screen will be automatically populated with the payment amounts by applicable hour reason codes for Payroll processing The number of hours you entered in the orange table may not equal the number of Hours Code 38 and 39 in the gray table at the bottom of the screen This 15 okay 22 E GATS RESTRICTED INFORMATION Microsoft Internet Explorer File Edit View Favorites Tools Help ae Q es S L Search Se Favorites Lj rel y Address 27 fmxj CFIDE Gats index cfm inks d onn eer QATS Pay Adj Informal Pay Adj Sub Menu gt GATS Enter Hours Compensation HELP n EMP ID XXXXXX Ben Franklin select All that Apply Applicable Day s Sat Sun Mon Tue Wed Thu Fri Q0 QOO Q0 000 00 Q0 00 EC NE ws m NS NM 50 Premium straight Time Overtime Penalty Overtime PP12PY2 0 08 Week 2 DAY Adjustment Code 34 2 9 4 5 5 Total Reason Code 36 Sat Sun Mon Tue Wed Thu Fri Hours Hours Code 38 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 Hours Code 38 0 00 sane 0 00 0 00 0 00 0 00 0 00 Back What are Hours Code 38 and 39 o Continue Verify all of the information listed on the screen is correct
37. sting adjustment requests Paid Payment request has been paid At this time you may only view the Details of the payment The Paid and Errors from Finance table displays submitted payments for the informal adjustment which were not successfully processed and paid The payments in this table will have a status of Error and a single character code indicating the nature of the error See the Payroll Errors table below for the list of error codes definitions and required actions Jertinition B The Social Security Number SSN you determine that the SSN is wrong then you provided by GATS was not found on should update the grievant record with the correct the payroll s Employee Master File SSN and submit a new payout request If you determine that the SSN is correct but the employee is not currently employed by Postal re submit the payment by clicking the Resubmit button The Relevant Pay Period provided Submit a new request with the appropriate pay year date of the grievant The Relevant Pay Year or Relevant Submit new request with the valid pay year and Pay Period provided by GATS is not pay period The amount requested by GATS is Submit a new request within the established payout not valid limits For hours related payments no more than 40 hours per week may be submitted in GATS for Hours Code 38 or 39 no more than 80 hours total for both Hours Codes The Relevant Pay Week provided by If you determine the Pay Wee
38. tion If you have completed entering all hours for this adjustment proceed to List of Employee Payouts Instructions below List of Employee Payouts Check the i a to submit for payment Name Pay Year Pay Period Pay Week Pay Code Total Adj Hours 2 Sabi 12 ES B S view Edit M Ben Franklin o8 hz e is 00 Click to view edit or remove checked payouts 1 All of the Payouts you have entered for this informal adjustment will be displayed by Pay Period Week in the Employee Payouts Table on the middle of the screen 2 Click on the check boxes of all the Employee Payouts you would like to approve for payment Si You may click on the View Edit Button to view or edit the payouts by pay period week You may M remove Employee Payout s by clicking on the appropriate Payout check box and then clicking the Remove Button The selected payout will be eliminated from the informal payment record 24 Written Rationale for Adjustment Click on the Large Text Field to enter your reason for submitting the selected adjustments See the What Should I Include in My Written Rationale Statement Table below an explanation of the rationale statement The Rationale Statement is the justification for the informal payment You must include a detailed statement of the issue dispute and resulting decision including Who What Why When Type of Payment i e Hours Lump Sum Example
39. to the GATS Homepage Click on the Informal Pay Adj from the Main Menu The Informal Pay Adj Sub Menu will appear to the right of the Main Menu Click on the Informal Pay Adj Sub Menu Click on Update Pay Adjustment from the Informal Pay Adj Sub Menu and you will advance to the Update Pay Adjustment Screen po Xe X ce m Ic 7 Enter the Adjustment Number by clicking on the Adjustment No Text Field and typing the Adjustment Number of the adjustment you would like to view edit f you do not know the Adjustment Number enter all of the adjustment information you know in the appropriate text fields i e Area PC District ID Local Pay Adj Id and Union and click the Find button list of adjustments will be generated based on the adjustment criteria you submitted Click on the radio button of the correct adjustment The Adjustment No Text Box will be automatically populated with the adjustment you selected 8 Click on the Submit Button to advance to the Edit Adjustment Screen 33 o X x B Tp JO Search Favorites 6 a LJ rel 3S ce GATS noma Pay Adj Informal Pay Adj Sub Menu GATS Edit Adjustment 08011221 HELP i Incident Date 06 06 2008 Fin No 350010 Back Employee BARTON S BROOKS District ID 105 105 Area Office ACCORD NY PayLoc 000 Des Act 710 Occ Code 232501Xx Local Pay Adj ID 8978976 R Unio
40. ts Welcome to GATS 2 5 GATS Overview Connect to gats usps gov E 11 xl The Grievance Arbitration Trackii 1 elations professionals used for tracking the status of grievances based on b Relations and Human Resources onsandh Loge Important Information d licatior ion T m A Common Issues For password problems contact y Remember my password ched or reported by clicking on Help Report Problems above M users and by searching the database or reviewing the top twc ite the need and the wait for a personal response Information within this application re pre d from unauthorized access or disclosure Help GATS Knowledge Base Hot Topics Most popular knowledge base articles oggin password To automatically reset your password at any time day or night click here Brought to you in Fartmership with Labor Relations 6 6 2 3 Enter your User Name by clicking on the User Name Text Field and typing your assigned user name 4 Enter your Password by clicking on the Password Text Field and typing your assigned password The password will be displayed with asterisks to ensure privacy 5 After entering your User Name and Password click the OK Button to take you to the GATS home page Please do not check Remember my Password Check Box because it will cause security authentication problems First Time Users The first time you log into GATS you will have to reset your password Yo
41. u will use the Postal Service s ePasswordReset to reset your password On the GATS Login Screen click on the Click Here Link located at the bottom center of the screen to access ePassword Reset Forgotten or Expired Passwords You may use ePasswordReset to reset your password Click on the Click Here Link located at the bottom center of the screen to access ePasswordReset Remember the GATS Login Username and Password are case sensitive 3 3 Homepage Navigation Main Menu GATS RESTRICTED INFORMATION Microsoft Internet Explorer File Edit View Favorites Tools Help Wks Qu OE 8 010 rr C m m JE 3 Address E https gats usps gov cfmx CFIDE gate PN service GATS Menu Main Menu Home Grievance Appea Welcome to the Informal Pay Ad Administration Grievance and Ar hange Password Le To report trouble please call 1 800 075 5864 and choose the following options in this order 1 2 8 Please do not use this site for training purposes Message from the System Administrator Hello Rodney A Stone No New Messages You can use the Main Menu to access all of your GATS related activities e g Informal Pay Adjustments Reports and Help 1 Click on the Main Menu Drop Down Menu Click on your selected activity from the drop down menu to go to the activity s screen 2 For many of the activities a second sub menu bo
42. ustment GATS Informal and grievance payments requiring manual review and processing at Complex Adjustment the ASC i e Back Pay Form 50 Change Higher Level Leave Change Night Differential and Sunday Premium 3 Accessing GATS 3 1 Access GATS You may access GATS 1 Directly by entering the address in your web browser https gats usps gov 2 Through the intranet page http blue usps gov lrinfo where the link to GATS will be displayed in the lower right corner under Tools xA Flooding forced Cedar Rapids Post Office to evacuate but mail delivery continued USPS is title sponsor for eBay Live More than 10 000 srr LET ensure Atos 27 Oring Pad z 815 File Edit View Favorites Tools Help Qm O A D OLS 2 Address https gats usps gov cfmx CFIDE Gats app cfm NS UNITED STATES POSTAL SERVICE Help Report Problems Area GATS Coordinators Subscribe to Mailing Lists Welcome to GATS 2 5 GATS Overview The Grievance Arbitration Tracking System GATS 2 5 is a national site for Labor Relations professionals used for tracking the status of grievances through the grievance process Access is limited and is based on business need Labor Relations and Human Resources are the primary audience with support users from Operations and Finance Important Information Application Access Enter GATS 2 5 Heed Access Common Issu
43. x c c me CFIDE Gatslindex cfm Go Links ae GATS noma Pay Adj Informal Pay Adj Sub Menu My GATS MEMORANDUM OF RECORD FOR INFORMAL PAY ADJUSTMENT Decision INFRA ADJ L SUM NSPS Number EU1N 4E A 08011170 MAL C Number Date Received at Step P 06 01 2006 step P Decision Date 08 01 2008 Issue Code ngsnn Employee Clara Barton DENVER CO 80205 Installation 9998 dollar a he above referenced employee will receive a lump sum payment in the amount of d L a he reason for the adjustment is 1 E 2 1 Verify the automatically populated information displayed the screen This information is based on the data you have provided on previous screens 2 The two large text boxes on the screen have standardized statements for you to complete by adding the specific details of your informal adjustment 3 Enter the name s of the lump sum dollar amount s and name s of the employees in the first large text box For example For an individual lump sum payment Clara Barton will receive a lump sum payment in the amount of 10 00 Fora group lump sum payment George Washington and John Adams will receive a lump sum payment in the amount of 10 00 Abraham Lincoln will receive a lump sum amount in the amount of 15 00 28 4 Enter the reason for the adjustment in the second large text box including the detailed statement of th
44. x may appear to the right of the Main Menu Click on the sub menu box and then click on your selected sub activity from the drop down menu to go to the sub activity s screen see subsequent sections for the details of these screens 10 4 Creating Informal Payments This section explains step by step how to create informal payments for individuals and groups Once you complete this section and create your informal payment you will then proceed to either Section 5 pg 19 for hours related informal payments or Section 6 pg 28 for lump sum informal payments 4 1 GATS Homepage GATS RESTRICTED INFORMATION Microsoft Internet Explorer P Microphone al 55 lal x File Edit View Favorites Tools Help 25550 e pl GATS Home gt Pay a Sub Menu vm ay us TNE i al Pay pr Welcome to the US Report nu Grievance and Ar Se cial repart trouble please call 1 800 USPS HELP and choose the following options in this order 1 2 8 Please da not use this site for training purposes Message from the System Administrator Hello No Mew Messages On the GATS homepage screen click on the Informal Pay Adj from the Main Menu The Informal Pay Adj Sub Menu will appear to the right of the Main Menu Click on the Informal Pay Adj Sub Menu A O N Click on Create Pay Adjustment from the Informal Pay Adj Sub Menu and you will advance to the Create Infor
45. yee Back pay settlements are wage related income and therefore subject to federal income tax withholdings and reported to the Internal Revenue Service IRS on IRS Form W 2 Wage and Tax Statement Additionally the direct hours back pay settlements require complex computations and processing by the Payroll Services Branch of the Eagan ASC Can process time and attendance related adjustments GATS i e failure to enter employee s time correctly No Only grievance related adjustments are processed in GATS All time and attendance related adjustments must be processed in TACS AdjustPay See the Handbook F 21 Time and Attendance for more information 39
46. ys select All that Apply Applicable Day s Hours Sat Totals 50 Premium 0 00 Total Straight Time ooo Weekly Pay Rate no Hours by o0 7 Pay Rate Overtime Penalty Overtime Hours entered as HH HH The number of hours you entered in the orange cells may not enter the Hours Code 38 and 39 in the gray cells Hours Codes are used by Finance to categorize an employee s work and leave time for Payroll processing Hours Code 38 equals extra 50 and Hours Code 39 equals extra straight time For example 1 Hour of 50 Premium unit of Hours Code 38 1 Hour of Straight Time 1 unit of Hours Code 39 1 Hour of Overtime 1 unit of Hours Code 39 and 1 unit of Hours Code 38 1 Hour of Penalty Overtime 2 units of Hours Code 39 zl PP14PY2008 Week 2 Adjustment Code 34 DAY Total Reason Code 36 1 2 3 4 5 7 Hours Hours Code 38 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 Hours Code 39 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 FH Payroll Processing Information Hours Amount 1 Enter the hour amount by clicking on the orange cell for the applicable pay rate and pay day Type the hour amount as whole hours and hundredths of units HH HH 2 You may add additional hours for different pay rates and or pay dates by clicking on the applicable orange cell s and enter the correct hour amount in the cell s 3 Once you have completed entering in all the hours for the relevant pay week verify the information is correct on the

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