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User Manual - Supernova Consulting

1. 71 IL EXPORT PROVIDENT 72 11 1 BE EU 72 11 2 PPO 72 12 CUSTOMERS amp PROTECTS iecaiuiisiseeesbskeselese es ee pene veto aL ee Eee ve eek es 74 12 1 CUSTOMERS AND PROIE To LIST ee ene AEE 74 12 2 E Ce ne ES 75 12 3 ADOLE P El 76 12 4 ENTER TIMESHEET DETAILS PER PROIEQGT 71 78 13 1 SELECT REPORT PRINTING TOT 79 13 2 dC 40 13 3 PTO Pe 81 13 4 REPORT 82 13 5 ANNUAL LEAVE STATUS BY 83 11 PERIODIU 84 14 1 PREPARE FOR NEW YEAR 84 14 2 CREATE NEW PAY PERIODG ccccscesceccecceccccescecceccscescescucteceecccscescescecescecescescescescscescesceseecescscesessescescuseucs 86 14 3 CHANGE O DY see ances 88 14 4 PRODUCE THE ELECTRONIC FILE OF IR 7 cececcececccceccececcececcccecscecscuscecsecscscescusescusescesescecesescesescuseuces 90
2. LER MEINES 55 M 56 6 7 ee eee ee 56 6 8 ION Saco 57 6 9 BANK TRANSFER REQUEST FAX LETTER Pocos ra iUd DF THp 58 6 10 ADDITIONAL REPORTS TO CHECKING PAYROLL ecce ree ree sesso se sh 58 6 11 Ihm Ond ou 59 7 SOCIAL INSURANCE AND INCOME TAX PAYMENTS cccccccccccccccccccccccccccccccccccccccccccccccccccees 60 7 1 60 PA PAY INCOME E ANE 62 Page 3 of 95 Payrol USER MANUAL lt gt UPERNOVA 8 LOSEPAYRGOLLPERIGD 3cceccsexenseeuseoeaesceoceuent nds eco eusev eue eet cot cues sees ced ea vo ees Ere EE Co Feu sbona Co aiv aguas n 63 9 105 0 2819 ME i s 64 10 EXPORT BANK B6 x 6109059835085 80890522608 0900849 8089252082202 du 65 10 1 BANK DATA 65 10 2 66 10 3 CHECK EMPLOYEE PAYMENT DETAILS 5 5 2 2 5 9 2 67 10 4 CREATE BANK PAYMENT 69 10 5 CREATE EURO AUTOPAY PAYMENT FIE
3. Emi Es Active Cancel Save LJ In the image above you can see the screen for entering new projects LJ There are the following fields to fill o Project name and Customer of the project In addition you can enter the Project Code if one exists o Project date budgeted hours and status o Actual end date is entered when a project is completed and the actual hours are automatically entered by the system as you enter them in the timesheets o Contact Name in case it is not the same as the one defined in the customer record o Person responsible for the project as well as other people involved o You can also add income from this project for better controlling the profitability of this project This can be used in several project reports 1 e Report 160 Copyright 2013 Supernova Consulting Ltd All Ltd rights reserved Page 76 of 95 Pay USER MANUAL UPERNOVA 12 4 Enter Timesheet Details per Project This procedure applies only to companies that monitor the costs of their projects Go to Timesheets where you can enter the hours worked for each employee LJ As shown below you can enter here the hours per day per project and per type of service LJ For each day you can enter as many entries as needed see red box below since each employee can work on two or more projects in the same day Work Date Hours Customer Project Service
4. HMA GIO 90 14 6 Produce 93 14 7 eoo MAC REPORT 94 Page 4 of 95 Payrol USER MANUAL gt UPERNOVA CONSULTING 1 Login and Main Window Double click the icon PayrollOne v4 which is usually found on the desktop to open the login screen where can enter your username and password to connect to the system E Payroll One i File Lists Payroll Time Taxes Reports Support a question for help Payroll One u Form View 1 SIE 71 After successful login the main window of the program appears as shown below Payroll One Demo Company Ltd Euro ADMIN Financial Controller i File Lists Payroll Time Taxes Reports Support Adobe PDF question for help ig LH emis tb amp Payroll One Euro Demo Company Ltd 4444 Euro de i emer iati ene Pay Employees Edit View Timesheet Pay Social Pay Paychecks Insurance Income Tax Employees Payroll Items Pay Backup Reports Exit Periods Copyright 2013 Supernova Consulting Ltd All rights reserved Page 5 of 95 2 ro O n e USER MANUAL 2 Payroll Parameters 2 1 Payroll Options ES Payroll One Euro DEMO 20090214 Euro Pav Employees Edit View Timesheet Pay
5. Q Payroll o Pay 13th 14 salary based on Regular Salary If this is ON instead of hours the system calculates the percentage based on salary It compares expected salary of each month as opposed to actual regular salary the employee earned in each month and calculates a yearly percentage If this is OFF the system sums up the yearly number of hours that the employee has worked Then it sums up the number of hours that the employee was expected to have worked and takes the portion as a percentage For example if Employee A has worked 1250 hours in the year and he she was expected to have worked 1920 hours then the portion used to calculate the 13th salary is 1250 1920 o Calculate the 13 14th salaries based on average If this is ON the average salary of the employee during the year will be used instead If this is OFF the salary to apply to the percentage calculated in 1 above is the salary of November LJ Employee Defaults o From here you can define the system parameters that affect all or the majority of the employees These fields can also be found on the employee page making it possible to set different values for each employee Copyright 2013 Supernova Consulting Ltd All rights reserved Page 7 of 95 Pay ro E J I IM 13 USER MANUAL UPERNOVA BE System Parameters sac Ins Type M1 Choices for Mon Work Hours Salary based on COLA unday Availabl
6. E Taxable Income from Other Employer s 000 Tax Year 4 2010 Include In IR 7 Totals 2 Rents minus 2096 3 Other Sources Of Income 4 Total Income 25 434 79 5 Minus non taxable income B Total Taxable Income 25 434 79 B Minus Deductions 1 Deposits to Organ Xrim Stegis xX 40 Not Applicable from 4 2 Union Dues Union Dues FromPayrol ooo 0 00 3 First Employement Discount 4 Capital discount of rented property 5 Rented properties taxes 6 Rented properties expenses anne man dria m D Ol asm The system allows the entry of two such amounts On the left column is the description of the remuneration and on the right is the amount You may select one from the list or create a new one by typing in the description you would like to appear These grants and salaries will then appear on the IR7 in column 6 and on the IR63 of the employee To be attached to income tax retum Form R 1 ofthe year ZTOIXEIA YTIAMMHAOY EMPLOYEE DETAILS Ad fav ApiBp c Yrw srjaou 6 vruro 7 Employee Serial Number per I R 7 A retum ll rjpeg Ovo a Full Name John Smith A z Buvar A pov Residential Address Hyzp v Hyszp p chnyng veobiopiz pigvoug Employment Ceased on Commenced on for new employees only A INCOME Aarodoyes Emolu Err
7. File Lists Payroll Time Taxes Reports Support Add Edi WX Delete 1 3 Actions L Reports Eg Excel EJ ColumnE 4 Export Paychecks NES E Provident Fund Contributions Pay Frequency lt SELECT gt ployee Mame lt SELECT Exported Pay Period o1 01 10 31 01 10 MJ LJ JT Payment Employee ID Number Loans Period Check Date We LJ The window appears EE Provident Fund Transactions Export This process will prepare files for import of payroll transactions into SAP Business One S Export Folder C Documents and Settings 4dministrator Export File CGLEXP JHEADER1 1102010 1736 TT CGLEXP JDETAIL11102010 1 736 TXT v Skip already exported paychecks Cancel Continue J Clicking on the three dots to the right choose the folder where the file will be saved After that click on Continue to export the file into the selected folder Copyright 2013 Supernova Consulting Ltd All rights reserved Page 73 of 95 Pay ro O n a UPERNOVA CONSULTING USER MANUAL 12 Customers amp Projects 12 1 Customers and Projects List LJ The main window has two icons Customers and Projects and Services which are used for adding services and hours per customer E Payroll One Euro DEMO 20090214 Euro Pay Employees Edit View Timesheet Pay Social Paychecks Insurance Income T
8. E Personal Information Other Infornation Vacation Days Terminaton Accounting Anc Costs Position EmploymentState EECT Department Sales oreign Tax Id Number Supervisor lt SELECT gt Probation End Date 30 09 2013 Spouce Name Work Description HB Description 1 Payroll HE Fie Description 2 HE Fle Description 3 Created 03 01 2013 16 08 43 Updated 15082013 11 57 00 Employee 11 ms dose save Press Save and then Close 10 4 Create Bank Payment File After running the monthly payroll follow these steps to export the electronic bank file LJ From the main menu of the system select Payroll gt Create Bank Payment File Pay Employees View Edit Paychecks Correct Paycheck Numbers Change Salaries Same Amount Change Salaries Provident Fund 66 Employee Loans 3 Scheduled Additions and Deductions LJ The following screen appears Copyright 2013 Supernova Consulting Ltd rights reserved Page 69 of 95 2 ro USER MANUAL lt S UPERNOVA This process will create files for Payroll Electronic Transfers for payments of employees during the selected payroll period For each Bank that you are using to pay your employees one file will be created Export Folder Pay Period o1 02 09 28 02 09 v Payment Account E SELECT gt Ww Cancel Click on the
9. Mo Title Payroll Item Detail Payrall Item List Payroll Period Comparison Payrall Totals by Period Employee Payroll Totals by Employee Period Payroll Trial Balance Payroll Trial Balance By Department Payroll Trial Balance By Period Accounting Code Payroll Trial Balance per Employee Payrall Trial Balance per Pay Period Project Cost Detail Project List Project Profit and Loss Provident Fund Details Criteria Employee No Selected Criteria Acc System Code Employee 1 1200 WA Check Date Employee Name From To Tipla yes 1 1 200 Number Pay Period Sel 6 Save Report Save As To Printer f To Screen Close 1 Report Type select one of the options in the list The report list 2 displayed below is filtered according to the type selected 2 Report List the selected report highlighted in black e g 00078 in the image above will be printed with the click of the Print button 8 3 Quick search if you know the report number you can simply type it here and press lt Enter gt The system will find and select this report in the Report list 2 4 Criteria you may choose to filter the data in the report by one or more of the criteria provided e g for the selected report 00078 we can select to display only one employee with number 1200 5 Selected Criteria select a value in Criteria and press Set 6 to select it You may choose to remove a
10. crease Monto Salary Per Hour Period Salary Constant Period Hours Hours of Work Ti rmm ade 3 Period Salary Period Hours Salary per Hour divide the regular period salary by the regular hours of the period With this method the salary per hour changes for monthly employees according to the regular hours of the month Example Employee salary per month 1000 00 Regular work hours of employee January 168 Period Salary Period Hours 1000 168 5 95 Deduct 1 day of absence January 5 95 8 work hours 46 60 Regular work hours of employee February 152 Period Salary Period Hours 1000 152 6 57 Deduct day of absence February 6 57 8 work hours 52 56 Page 16 of 95 Pay rol USER MANUAL D EERNOVA 4 Yearly Salary Constant Year Hours Salary per Hour divide the regular yearly salary by the regular yearly hours With this method for monthly employees the salary per hour remains the same every month Example Employee salary per month 1000 00 Regular work hours of employee Year 2080 Salary per Hour 12000 2080 5 76 Deduct 1 day of absence 5 76 8 work hours 46 08 3 7 Employee Additions Deductions The system automatically fills in the employee additions and deductions according to Social Insurance Type selected in the first tab of the employee page Employee Page John Smith Personal Information Payroll Other Information Vacation Days
11. vo o 20 657 00 01 01 08 31 01 08 M 100 11 01 02 08 29 02 08 M 100 11 01 03 08 31 03 08 M 100 11 P 01 04 08 30 04 08 M 100 11 P 01 05 08 31 05 08 M 100 11 P 01 06 08 30 06 08 M 100 11 P 01 07 08 31 07 08 M 100 11 P 01 08 08 31 08 08 M 100 11 P 01 09 08 30 09 08 M 100 11 P 01 10 08 31 10 08 M 100 11 P 01 11 08 30 11 08 M 100 11 P 01 12 08 31 12 08 M 100 11 P 1306 X 15 12 08 AcipaNcac 100 11 P 1 301 43 vo o ow 1 301 43 19 355 57 3 12 Delete an Employee LJ In the employee list select the employee you would like to delete and click the Delete button on toolbar LJ You cannot delete an employee with recorded paychecks or timesheets File Lists Payroll Time Taxes Reports Support Add 7 Edit Actions Reports Excel E Columns Employee List Pay Frequency SELECT gt Profession SELECT gt Employment 5 wt Employee Group SELECT Department 55
12. N 00 Regular Salaries im 2010 01 11740 3041 10 M N 00 Regular Salaries 12 2010 01 1240 31H2410 M 00 Regular Salaries 13 2010 13 13 7 795779 X 151 N 00 Bonus Salaries 1308 5308 etc If the period is not already closed then this action will close the selected Pay Period To open the pay period follow the same procedure If the pay period is closed then this activity will unlock it Copyright 2013 Supernova Consulting Ltd All rights reserved Page 63 of 95 2 ro O n e USER MANUAL UPERNOVA ONSULTING 9 Export Paychecks LJ From the main window press Edit View Paychecks LJ The paychecks window opens up Select Export Payments from the toolbar If this option is not available then contact Supernova Consulting Ltd for information on how to connect your system to payroll accounting Payroll One BETA DEMO Euro COSTAS System Administrator File Lists Payroll Time Taxes Reports Support d Edit WX Delete ete 2 Actions Reports Bl Excel Columns Export Paychecks 8 Paycheck List z SELECT gt w Payroll Item x SELE Check Payment Number Method Period Perio Mima EA Rank Trans fe TAH Pend FPP nma The following window appears Export To Sage Export File Name Skip already exported paychecks Cancel J Clicking on three dots to the right c
13. e ry 4 9 37 USER MANUAL UPERNOVA ES Ovetrime Entry Employee Name John Smith v Work Date Start Hours Worked Overtime Type bul Overtime 1 1 Entries Overtime 1 1 1 5 Overtime 1 3 gt Save Cancel Close Employee Name select the employee for the overtime entry LJ Work day enter the date of overtime The button changes the date in the next day by the current day button changes the date in the previous day by the current one LJ Start the hours from to overtime Hours Worked hours of overtime Calculated automatically if you enter from to hours or fill in with a number if from to is empty Overtime the type of overtime LJ Click Save to record the overtime to the timesheet of the selected employee Copyright 2013 Supernova Consulting Ltd All rights reserved Page 46 of 95 Pay n USER MANUAL 5 Additions or Deductions del Scheduled Additions and Deductions You may use this functionality of the system to add planned scheduled additions or deductions to the payroll of an employee if you know from before what should be added deducted and when Example on 15 05 the employee takes 200 as an advance payment on his her salary You may come here to record this and the system will deduct it from the May salary LJ From the main window press Payroll gt Scheduled Additions and Deductions
14. 00001 00064 00063 00101 00163 00208 Report Description Criteria Employee Mame Employee Mo Report Langua English Printer Taxes Report Number Title IR 59 Empty IR 59 Calculations IR 7 Analysis Monthly Income Tax Monthly Income Tax Report REQUEST FOR E3U1CY FORM Social Insurance Deductions and Contributions Per Pay Period Social Insurance Monthly Report Social Insurance Payments Detail Social Insurance Payments Totals Social Insurance Percentages Social Insurance Yearly Payments AHAH ERPPOSOTOYTMEN GH Employee Income Tax Payroll Year Selected Criteria 2010 Payroll Year 2010 Save Report Save amp 5 Close Print Screen The printed report can then be given to the employees Page 82 of 95 Pay ro O 3 e USER MANUAL pUPERNOVA 13 5 Annual Leave Status by Employee Copyright 2013 Supernova Consulting Ltd All rights reserved Page 83 of 95 From the main window click Reports The system opens the screen Report Selection Window Select o Report type Timesheet o Report Number 00189 o Title Annual Leave Status by Employee Select the required Criteria and Set to select each one LJ Click Print Report Number Annual Leave Status by Employee Annual Leave Status by Employes Detailed Billable YS Non Billable hours Billable VS Non
15. The following window appears File Lists Payroll Time Taxes Reports Support Pay Employees View Edit Paychecks Create Bank Payment File Correct Paycheck Numbers Change Salaries Same Amount Change Salaries Provident Fund Employee Loans Schedule Columns Employee Name SELECT gt OF eckitemid employeeid Frequency SELECT gt payrollitemiD paycheckid effectivedate amount notes LJ You can view here all the scheduled additions and deductions previously entered in the system or create new ones Copyright 2013 Supernova Consulting Ltd All rights reserved Page 47 of 95 2 r 2 USER MANUAL C S UPERNOVA NSULTIN G 5 2 Create a Scheduled Addition or Deduction To enter a scheduled addition or deduction on a salary before running payroll select from the main menu Payroll Scheduled Additions and Deductions as shown in the image above LJ In the following window that appears click Add Payroll One DEMO Euro COSTAS System Administrator Lists Payroll Time Taxes Reports Support ee Eee Pay Frequency lt SELECT gt gt The following window appears where you can fill in the details of the addition deduction LI Select the employee name amount effective date and payroll item Qd The entry
16. and the period changes to the next one Lists Payroll Time Taxes Reports Support Em Income Tax Report Creation Ed Excel E Columns Last Reported Period 010 Reporting E Total Tax Duer 40 42 E PTRA Payment Mo Employee Name Pay Period Check Date 0002 0000 John Smith O2 01024 0 26024 0 40 42 2602 2010 Click Print create the report and print LJ After checking the amounts displayed on the screen click Print and Save Report to create the report and print The system will display the tax payments report which you may print and submit to the Internal Revenue department LJ You may delete the report and recreate it by clicking on the menu option Taxes gt Income Tax Reports and then on the X to the left of the report that you must delete It is advisable not to delete any reports that have already been settled with the Internal Revenue department File Lists Payroll Time Taxes Reports Support E i RI Social Insurance Income Tax Rep orts Pay Income Tax m Tax Year 4 201 0 Ld Jose Income Tax Reports E E m Social Insurance Reporting Printed On Income Tax Ranges Period otal Amount 04 032010 Feb 2010 40 42 Employee Income Tax Declaration Form FR 0806 2010 Mar 2010 3828 Generate IR 7 file FA 0200712010 2010 55 85 IR 63 IR 7 Reports Setup Copyright 2013 Supernova Consulting L
17. 4 AUTOMATIC CREATION OF TIMESHEETS 31 a ido ws AME 31 4 3 ADD HOURS PER PROTEC Fy SERVICE MIU is saa bw LIE ELS PRU ee 36 4 4 SM UE CIS US Sid X EE 37 4 5 EMPORT TIMBSHBETS erem eU Pv vi MER UE Des 38 4 6 IMPORT TIME FROM FINIRIS CLOCK SYSTEM cccsccsceccececcececcccscccecscecescececescscecescucescecescscscececscesescesesces 39 4 7 ENTER ABSENCE OVERTIME 43 5 ADDITIONS OR DEDUCTIONS cccccccccccccccccccccccccccccccccccccccccccsccccccccccccccccccecccccccccccccccccccccccccccoccecs 47 5 1 SCHEDULED ADDITIONS AND DEDUCTIONS cccceccscecccceccecsccscscscscescscesscececescecesceceecececscesescesescusescesescs 47 5 2 CREATE A SCHEDULED ADDITION OR 48 6 9 49 6 1 PAY 49 6 2 52 6 3 PAYCHECK DETAILS EDIT PAYCHECK ccccscescecceccscescesceccscesceccsececscescecescescsecsscescscescescescssessescescssessaees 54 6 4 PRINT VARIOUS PAYROLL FORMG cccecceccecceccsccccecceccsccececceccecescescesceceecescscescectscescescustssescescesessescescuseucs 55 6 5 PRINTAPLPAYPDBIOISPAYSEIPS vo
18. Days Termination On the Vacation Days Termination tab you can define the available days given by the company Employee Page Jahn Smith Accounting And Costs Human Resources 4 Vacation Days Employment Termination 1 Payroll Year ff 2040 Last Work Date Use for permanent termination Latest Paid Date Regular Periods In Year 12 00 ae Termination Reason Paid Periods In Year 0 00 Personal Information Payroll Other Information V TM The Terminarion date must be ON or AFTER the latest paid date of Year Paid thes euployes Available Vacation Available Sick Days extra salaries Check here to give extra salaries to the Days employee at the last paycheck Available 0 unused Days Off Transferred Earned 0 00 amp o0 EARNED DaysLeft 0 00 000 EARNED Days Left 2009 0 00 Created 72008 4 44 28 Employee 000002 IR 59 Save Close Save Payroll Year select the year for which the vacation days are applied LJ Available Vacation Days the number of vacation days that the employee can take FOR THE ENTIRE YEAR Add all the vacation days that the employee is entitled to even if he she was hired in the middle of the year The system will automatically calculate the applicable portion based on the hire date entered for the employee Copyright 2
19. Julia Robertson 1 500 00 28 02 20 0004 Mark Holfund 2 000 00 28 02 201 0008 Paul Cooper 3 000 00 28 02 20 0010 Raul Rickardo 2 100 00 28 02 20 0014 Uniteam Test 4 350 00 28 02 20 o This message can then be changed customized for each employee in each individual paycheck Copyright 2013 Supernova Consulting Ltd All rights reserved Page 50 of 95 Payrol USER MANUAL gt UPERNOVA CONSULTING LJ Check Date this is the date of payment for payments to be made It is automatically filled in with the last date of the period if you have selected the option Automatically Fill Payment Date on Create Paycheck in the system Options This date is also the date used for posting the records in your accounting system Posting Date Pay Frequency Pay Period Ends 31 08 2013 jS ETE Number of Employees 1 4 Last Work Hours Basic Salary Paycheck Hoursper Worked in Date Week Pay Period Hired Payment Account 0014 Andreas Ioannides 4 350 00 28 02 2013 37 5 01 01 2013 100000 0011 Billy Brazil 4 500 00 28 02 2013 37 5 01 01 2013 100000 0013 Caren Smith 4 000 00 28 02 2013 37 5 01 01 2012 100000 LJ Calculate Payroll begins the process of payment calculations Once completed the system opens the Paycheck List window Pay Period Ends 51 08 2013 Check Date 31 08 2013 Selected Employees 0 Number of Employees 1 4
20. Last Work Hours Basic Salary Paycheck Hours per Worked in Date Week Pay Period Hired Payment Account 0014 Andreas Ioannides 4 350 00 28 02 2013 37 5 01 01 2013 100000 0011 Billy Brazil 4 500 00 28 02 2013 37 5 01 01 2013 100000 0013 Caren Smith 4 000 00 28 02 2013 37 5 01 01 2012 100000 0015 Carol Makris 2 000 00 28 02 2013 37 5 01 01 2013 100000 CHR ea umm an lave imma Copyright 2013 Supernova Consulting Ltd All rights reserved Page 51 of 95 ay ro n e USER MANUAL lt pUPERNOVA 6 2 Paycheck List LJ Having calculated the payroll the system displays a window with the list of the paychecks created Here you have the option to add refresh or delete the paychecks created LJ Press Calculate Payroll then the calculation of payroll is made and the Paycheck List opens gt File Lists Payroll Time Taxes Reports Support Add Jl Edit Delete LM Actions Reports Excel f Columns 9 Export Paychecks _ Es Paycheck List Payment Account v Payment Date Hg To Employee Name lt Pay Period 0 1 03 09 31 03 09 Pay Frequency lt 5 Cheque Number t SEL Employ dein Vidit Check Payment Regula jen COLA Per er Payment No aad Method From Period To Pay Period Check Date Hours Worked Abse Sep Salary uud dur 55 55 0 00 1 020 0 Hour
21. SELECT Leave Type I E Position lt w gt Acc lt gt Syste Employee Latest Paid ID Mame salary Payment Method Date Hired Mobile m 0003 Maria Chriztotorou ank Tranefer 080 00 3 13 Merge Employees p J The Merge Employee function is useful if an employee was accidentally entered into the system twice In this case income tax does not allow an employee double entry in the annual IR7 To merge two employees perform the following steps Copyright 2013 Supernova Consulting Ltd All rights reserved Page 27 of 95 Pay I USER MANUAL lt pUPERNOVA LJ From the main window click Lists gt Employees gt Right click on employee name gt Merge OR from the Actions menu click Merge Employee List Pay Frequency SELECT gt gt Profession SELECT gt gt Employment lt SELECT gt Employee Group SELECT gt Department lt SELECT Leave Type Position SELECT gt AccType lt 5 gt 0006 0002 John Smith eT 5 30 2008 0004 0001 85 55 Employee 3 31 2009 1 1 2009 AY Edit rs Delete Change Salary Employee Number Correction Clock Card Numbers Paid Vacation Days IR 59 Termination Absences El Timesheet Paychecks In the screen that appears select the employee that will merge 2 with the employee selected in the list of employees 1 as shown
22. Time Taxes Reports Support Add AP Edit Delete nmnm Delete Year Pay Periods Create Year Pay Frequency Monthly Lock Unlock Period Payroll ear _4 2011 Paychecks New Extra Salary Period Period Ma Pay Period i Edit Extra Salary Info 01 2011 01011 51011 Delete Extra Salary Period 02 2011 01021 28502 1 03 2011 010341 311031 Send Payroll Emails 04 2011 010411 307041 00 05 2011 010541 311051 00 d d h o Le ld d bM id d kl aa am Copyright 2013 Supernova Consulting Ltd All rights reserved Page 87 of 95 2 ro O n e USER MANUAL 14 3 Change COLA COLA Cost of Living Adjustment This section applies only to companies that calculate payroll based on COLA Payroll Time Taxes Reports Support Pay Employees 4 View Edit Paychecks J Create Bank Payment File Correct Paycheck Numbers Change Salaries Same Amount Euro Change Salaries Provident Fund 9 Employee Loans Scheduled Additions and Deductions Calculate Year LJ The COLA History window appears that shows all the values of COLA by date Click the Change Current COLA button to enter a new COLA value EE COLA History Current COLA 0 Effective Date in System 311 22008 30062008 01 mn 2008 0071200 01 0122007 01 mr 2006 01 2006 01 4772005 3172 2007 3006200 3171 2 2006
23. Wednesday Per Hour Employee Met Company Cost Saturday 1 Cancel OK Employee Group gt Crested 28 05 2008 18 44 04 16 44 04 28 0572009 16 44 04 Updsted DG DT 2D1D 17 37 11 06 07 2010 17 37 11 17 37 11 Employee Ha 660002 EMPLOYEES x ENROLLMENT FORM IR 59 Save _ Close E Save Copyright 2013 Supernova Consulting Ltd All rights reserved Page 14 of 95 Pay ro 4 Increase Month 06 vr Salary Per Hour Period Salarv Periad Hours Calculation Method USER MANUAL By entering Basic Salary and then lt gt keyboard system update the Salary mount By entering the Salary and then TAB on the keyboard the system updates the Basic Salary 3 5 Correcting Salaries In case a mistake was made in entering a salary you may delete the salary from the red X button in the Salary History window that appears on the left of every salary record Note that you cannot delete a salary that has been used in calculating a monthly payroll Employee Page John Smith Personal Information Payroll other Information Vacation Days Termination Accounting Salary History Effective Date Salary WA 01 01 2009 1500 00 Increase Month 106 Salary Per Hour Period Salary Period Hours Calculation Method ee Palm ae apa 3 6 Calculation Methods of Salary The system support
24. address must first be defined in the employee page Payroll One DEMO 2 6010 ADMIN System Administrator axes Reports Support Adobe PDF Fie ts mn Add Delete BE Paycheck List Delete Payment Account Payment Date From Employee lt ELEG Bal timesheet Payroll Item SELEC Period 0 031 7 Paycheck No Pay Frequency lt SELEC Cheque Number Export Paychecks From Period To Fax 01037010 3103 2010 01 Copyright 2013 Supernova Consulting Ltd rights reserved Page 56 of 95 Pay ro O n e USER MANUAL pUPERNO 6 8 Cheques Select in case cheques are issued and printed from within the system You may filter the paychecks you see on the screen using the values in the filters on the top of the screen and print all of the cheques for the filtered records only File Lists Payroll Time Taxes Reports Support Add wf Edit WX Delete 4 Actions 4 Rep Payrall Paycheck List Payroll Summary Payment Account Print All Pay Period Pay Slips Employee lt SELECT gt Print Payslip Pay Period 01 07 13 31 07 13 Bank Transfer Request Fax Fay Frequency lt SELECT gt Cheques emet Pame Bank Transfer Request Letter b 0019 Helena Johanson Raus Ey cM Ope Pay
25. employees transferred days to the days left from last year e Press OK to continue Copyright 2013 Supernova Consulting Ltd All rights reserved Page 23 of 95 Pay ro O n e USER MANUAL lt UPERNOVA CONSULTING Click OK to automatically transfer the annual leave of employees from the previous year to the next one with the maximum transfer available vacation days based on their annual leave type o If the employee has used all the leave in the previous year it will not transfer any days o Incase the employee has more days remaining than the maximum transfer days defined in the annual leave type then only the maximum transfer days will be transferred to the new year o If the company has not defined leave types with maximum transfer days then the system will transfer all of the remaining days that the employee has earned 8 Update Vacation Days From the main window click the menu Time gt Update Vacation Days MEE Annual Leave Types Transfer Available vacation Days Update vacation Days The following confirmation message appears Es Payroll One 4 821 This process will Update all employees annual leave days with values defined in the Annual Leaves Definitions Press OK to continue Click OK to automatically update all employees annual leave days with the vacation days that can take based on their assigned annual leave type Copyright 2013 Supernova Cons
26. is displayed You can enter the absence of employees using a From To date hour and the type of absence which can be paid sick leave unpaid leave army absence etc LJ Click Save to record the leave to the timesheet of the selected employee E Employee Absence Employee Name v Effective Date 5 29 2010 Tue To Date Number Of Days 0 Absence Type SSI Holiday Fund SSI Sick Allowance SSI Birth Allowance Paid Public Holiday Leave of Absence tjm Save Close Copyright 2013 Supernova Consulting Ltd All rights reserved Page 43 of 95 Pay ro O n e USER MANUAL UPERNOVA u CONSULTING Absences Mass Entry Use this function to enter the same vacation days to more than one employees in one action This is especially helpful if the company closes for 1 2 weeks during August LJ From the main menu select Time gt Absences Mass Entry File Lists Payroll Time Taxes Reports Support Absences Mass Entry Absences Entry Overtime Entry Timesheet List Annual Leave Types Transter Available Vacation Days Update Vacation Days Use this window to set Vacation D ays For the selected employees Note that the date range must nok fall paid period Employee Filter Pay Frequency wj Profession Salary based on COLA SELECT gt Union E Weekly Mark Halfund Julia Robertson George Markou Paul Cooper Geo
27. m PASCI No 1 eme Ci 13 724 61 Bank Transfe Y 5 948 49 Bank Transfe Y 7 789 98 Bank Transfe Y 1 785 54 Bank Transfe 9 794 28 Electronic Bat Y 0004 1062015 0007 0005 0008 0006 A Edit Delete Change Salary Clock Card Numbers Paid Vacation Days IR 59 Termination Absences Timesheet Paychecks Merge In the Employee No column enter the same Employee No as shown in the Finiris system These two numbers must match between the two systems before importing the data Employee Number Correction _ Payroll E el ay Method o5 TTStart Date 01 01 2014 Additional Options E un 1234567 Repeat the same for each employee in the list LJ When finished click Close to save and close the window Copyright 2013 Supernova Consulting Ltd All rights reserved Page 40 of 95 Pay ro O n e USER MANUAL gt UPERNOVA CONSULTING Importing Procedure Once you have exported the necessary file from the Finiris system in the format required bdf follow these steps Click on the Time menu option gt Timesheet List Annual Leave Types Transter Available Vacation Days Update Vacation Days From the Toolbar click Actions gt Import Finiris Time Cards
28. not contain characters Alien ID Number Alien Registration Card ARC for non holders of T I C or Cyprus I D Foreign Tax ID Number Tax Identification number of overseas authority for non holders of T I C or Cyprus I D or A R C This field is found in the Human Resources tab as shown below Copyright 2013 Supernova Consulting Ltd All rights reserved Page 9 of 95 Pay ro O n e USER MANUAL lt gt UPERNOVA CONSULTING Employee Page Chrystie Moore fx Personal Information Payroll Other Information Vacation Days Termination Accounting 4nd Casts Human Resources 4 gt Position f wt Employment Status lt 5 gt wt Department SELECT gt SUpervisor lt SELECT gt Probation End Date 0141 1 2009 Spouce Work Description Check that there are no 2 employees in the system with the same identification number If they do exist and they are for the same person you may Merge Employees as described above in the user manual The Regional Settings of your computer must be Greek To make this change go to Start gt Control Panel gt Regional and Language Options gt Advanced Regional and Language Options Regional Options Languages Advanced Language for non Unicode programs This system setting enables non Unicode programs to display menus and dialogs in their native language IE does nat affect Unicode programs but it does appl
29. xopnyrip re h xp psc TIKAS Payroll Items list GANS propiprjc ma Siro Kai Bre rp EVOIKIO IbIG TIEF Income 4 Income 4 Income 4 Line 1 Income 1 amp notap c Income 4 Holiday Fund Line 2 2 Income 4 d 0216 13th Salary Line 1 Income 1 Income 4 v Hourly Salary Line 1 Income 1 Income Anonap c 4 Arrears Line 1 Income 1 Income 4 v 14th Salary Line 1 Income 1 nodaB c Income 4 Determines the income column Commissions Line 2 Tpoppr 2 w Col 6 Other Income tin Anda which the amount will be displayed Paid Absence Line 1 Income 1 AnofaB s Income Anonap c 4 v column 4 or 6 SEK Fisies Line 1 Income 1 amp notap c Income 4 v Ww Line 1 Income 1 AnofoB s Income 4 a This affects report 100 IRT Analysis Overtime 1 1 Ww Line 1 Income 1 Income 4 well as the IRT elect
30. 00002 Payroll Period Comparison Print Payslip Bank Transfer Request Fax Payments with Non Regular Hours Paycheck Details ee ee EN ee Ce stem IPod Copyright 2013 Supernova Consulting Ltd rights reserved Page 55 of 95 Pay ro O n e CONSULTING USER MANUAL UPERNOVA 6 6 Print Payslip LJ Choosing this option the system prints a payroll receipt for one employee selected in the list below File Lists Payroll Time Taxes Reports Support gt Add WX Delete 4 1 Actions Payroll Paycheck List Payroll Summary Payment Account NCC All Pay Period Pay Slip tote T Pay Period 0 01 07 13 31 07 13 N Bank Transfer Fax Pay Frequency lt SELECT gt Cheques Employee Payment THE Hours by Salary 0019 M Helena Johanson Payroll Period Comparison Payments with Non Regular Hours Paycheck Details Annual Leave Status by Employee Custom Excel Report Configure Excel Custom Payroll Report Alternatively the printing of paysplips can also be performed from the Reports window Report 0011 6 7 Send Payroll Emails LJ You may also choose to send the payslip information automatically to all employee emails The system will create one Draft e mail message for each employee When ready you can send them from MS Outlook In order for this feature to work the e mail
31. 013 Supernova Consulting Ltd All rights reserved Page 18 of 95 Pay ro e USER MANUAL C pUPERNOVA LJ Earned displays the portion of the earned vacation dates according to the time employed at the company during the payroll year LJ Taken To Date displays the vacation days that have been used by the employee during the year Refer to section on Timesheets Enter Absence Earned Days Left displays the number of days that the employee is allowed to take Earned days minus Used Days Earned Days Left XXXX Earned days minus Used days from previous year LJ Note that if the company pays Holiday Fund then do not fill in the Available Vacation Days for the employee Also from this page you may terminate an employee entering the Last Work Date This day must be AFTER the last payment date of the employee LJ You may also select here whether the employee will also be paid for the portion of the 13th 14th salary that applies until the termination date as well as remaining vacation days Note that by law the employee is entitled to both of these benefits L Alternatively you may also terminate an employee from the Employees List page as shown below Find the employee that will be terminated and right click on his line and choose Termination Follow the same steps described above Es Employee List Pay Frequency lt SELECT gt v Profession lt SELECT gt v Employment lt SELECT gt v Employee Group SELE
32. 11 Export Provident Fund 11 1 Setup In order for the export to work properly the following must first be setup From the main window of the program click Options In the General tab enter the Provident Fund account number to be used E System Parameters Payrall Pay Slip Employee Defaults General Special Payrall Items Timesheet Accounting System Email HR Usual Payment Account System Language English Provident Fund Deposits Account Number 420000 Payroll Security Integration with WINDOWS PI2Z000 Security Email Errors to Supernova Support 11 2 Export LJ From the main menu press Payroll gt Provident Fund File Lists Payroll Time Taxes Pay Employees we View Edit Paychecks Reports Support Create Bank Payment File Correct Paycheck Numbers Change Salaries Same Amount Change Salaries Provident Fund Emplavee Loans Scheduled Additions and Deductions Calculate Year The provident fund payments window opens up o Select the required payment period 1 o If you have already exported the selected pay period choose Yes in the exported field to see the already exported payments Otherwise keep the default selection 2 o Select Export Payments from the toolbar 3 Copyright 2013 Supernova Consulting Ltd All rights reserved Page 72 of 95 2 ro O n e USER MANUAL UPERNOVA CONS LTIN
33. 1500 00 ast Reported iac Reporting Period 51 1071 2010 aychecks 1 LJ After checking the amounts displayed the screen click Print and Save Report to create report and print The system will display the social insurance report which you may print and submit to the Social Insurance Department LJ You may delete the report and recreate it by clicking on the menu option Taxes gt Social Insurance Reporting and then on the X to the left of the report that you must delete It is advisable not to delete any reports that have already been settled with the Social Insurance department File Lists Payroll Time Reports Support Social Insurance Reports TaxYear _4 2010 Pay Social Insurance Pay Income Tax Income Tax Reports Social Insurance Reporting Income Tax Ranges Printed Period Total Amount 15 07 2010 Jan 2010 258 50 Employee Income Tax Declaration Farm Generate IR 7 File IR 63 IR 7 Reports Setup Copyright 2013 Supernova Consulting Ltd All rights reserved Page 61 of 95 2 ro O n e USER MANUAL UPERNOVA CONSULTING 7 2 Income Tax LJ From the main window click Pay Income In the window that appears enter the Reporting Period date to see only the records due for the selected period You may also print reports of previous period With the click of the period changes to the previous one
34. 20 06 2006 3171 27 2005 07 2007 01 01 2007 01407 2008 0101 2008 010r 200 Nm nne D nne umi nne b Close Delete Change Current Change Current coLa This opens the window where you can enter the new COLA values o New COLA value enter the new value o Effective Date in the System enter the date i e 02 07 2010 that the related government announcement mentions as the effective date Based on this date the system will calculate retrospectively all the payments that have been made to employees from the effective date entered until today Copyright 2013 Supernova Consulting Ltd All rights reserved Page 88 of 95 Payrol USER MANUAL pUPERNOVA zz lt m o From To enter the dates that the new COLA value applies This is usually either 01 01 30 06 or 01 07 31 12 These values are automatically created by the system COLA History Hew COLA Value Effective Date in System 1050171201 0 From g 01 2009 To 30 06 2008 Cancel Apply Hew COLA WARNING BY APPLYING THE MEW COLA THE S STEM ALL EMPLOYEES PAID BASED ON COLA WILL HAWE THEIR SALARIES CHANGED EFFECTIVE THE ABOWE AND ARREARS WILL BE PREPARED Click Apply New COLA to apply the change and adjust all employee salaries that get affected and calculate retrospectively the salaries where needed The retrospective amounts if needed are calculated based on
35. 214 Euro Pay Employees Edit View imeshe Pay Sacial Paychecks Insurance Income Tax Employees Payroll Items Pay Periods To enter timesheets for employees follow these steps LJ From the main window click Timesheet You get the following screen Copyright 2013 Supernova Consulting Ltd All rights reserved Page 31 of 95 Pay ro O n e USER MANUAL C cRUFERINOVA Employee Timesheet Entry List Emplayee Name Helena Jahanson Iz v Department Defaults Report Pay Period Ends 31 08 2013 Defaults Project Service o1 08 13 31 08 13 M gt Work Date Hours Customer Project cervice Item salary Type gt 7 50 Em X Regular Salary Fri 02 08 2013 7 50 sae Regular Salary pm Mon 05 08 2013 7 50 E Regular Salary ses Tue 06 08 2013 7 50 tee Regular Thu 08 08 2013 7 50 Peculiar Salary Fri 09 08 2013 7 50 gt Regular Salary Mon 12 08 2013 7 50 gt Regular Salary Tue 13 08 2013 7 50 ow Regular Salary Wed 14 08 2013 7 50 Regular Salary Thu 15 08 2013 7 50 Paid Public Holiday Fri 16 08 2015 7 50 a Regular Salary Mon 19 08 2013 7 50 Regular Salary Tue 20 08 2013 7 50 oe Regular Salary Wed 21 08 2013 7 50 ow Regular Salary Navayiac Here you can find the hours entered for each employee In this window you can also enter or change the hours of an em
36. 9 000 000 limi 0008 Michael Jackson 1 708 60 Bank Transfer Fax 326 2003 1 30 2005 000005 99 000 000 0018 Diana Ross 1 45940 Cheque 1117012003 1 30 2008 0000018 99 000 000 7 0200 Angelina Jolie 1 450 85 27112009 STie00e 00000200 99 000 000 E 0023 Moors 221 18 2714 2009 0000023 99 000 000 E 0301 George Michael 1 840 28 Cheque 2004 1 20 2008 00000301 99 000 000 Ln 0206 Jennifer Lopez 3 673 48 Bank Transfer Fax 315 2005 1 30 2008 00000308 96 000 000 0308 David Copperfield 2 000 00 Cheque A 29 2005 1 20 2008 00000308 99 000 000 To add an employee record click Add To update employee record select the employee and then on the toolbar click Edit or double click on the required employee Copyright 2013 Supernova Consulting Ltd All rights reserved Page 11 of 95 Pay ro O n e USER MANUAL OUPERNOVA ONS IN G 3 2 Add New Employee LJ Click Add to open a new employee page where you can fill in the employee details E Employee Page Add Personal Information FirstName Hired Fil Middle Name Insurance Number 1 Last name ID Number Accounting System Code Pay Frequency sEE
37. ALARIES MED PAYE PROV FUND SEK SI 13th 14th PROVISIONS COMMISSIONS LABOUR SALARIES MED FUND FUND SALARIES SEK SI Print Close Bank info Page 65 of 95 Payrol USER MANUAL a ae UPERNOVA aX Fill out all the bank details Items in red are required mandatory Please contact your bank to supply you with a 3 digit code for Company Bank Code Bank Account Information es Information Entered Here is used for printing bank transfer reports for salary payments Report No 0170 Account BANK NAME m Bank Bank of Cyprus Company Mame My Demo Company Name Contact Georgia Christodoulou Telephone Fax signee Company Bank Code 01750 For Electronic Transfers Press Save and then Close 10 2 Check Bank Codes LJ From main menu press Lists gt Banks Q Before exporting the bank file check that the bank codes are as follows E Banks Banks Code SWIFT Code gt 3 pome Rational Bark Of Greece _ J Enter the following codes in SWIFT Code column if needed SWIFT Code Laiki Bank LIKICY2N Ban
38. Billable Hours Per Project Activity Budgetted vs Actual Hours by Project Consultant Charges By Activity Project Consultant Rates Consultant Rates Per Project Cost per Productive Hour Cost per Productive Hour per Employee Cost per Productive Hour per Employee Totals Cost per Productive Hour per period Totals Daily Timesheet Entry by Work Date Employee 00027 Daily Timesheet Entry by Employee Work Date i i I Fr Report Description Annual Leave Status by Employee Criteria Department v Selected Criteria Active Employee Year 22010 amp nnual Leave Type Department Employee Name Employee Gender v Report Langua English v eave REDOR Se ae C To Printer To Screen Close Print This report returns the non used annual leave days for each employee USER MANUAL UPERNOVA 14 Periodic Actions 14 1 Prepare for a New Year Download the latest version of the software which will update the system with the information needed for the proper operation of the system for the new year Update the Holidays list for the new year o Under the Lists menu option click Holidays o From this screen you can update the holidays delete the ones that do not apply and add others that apply in your company Holidays Year 2013 mm a Date Holiday Tuesday 01 01 2013 liperoxpovid Sunday 06 01 2013 Monday 25 03 2013 25
39. CT gt Department SELECT gt v ce Position lt SELECT gt v Acc Type SELECT gt w Number ofEmployees 2 2 0 ank Transfer Fax 3 31 2009 1 1 200 Zr 0006 0002 Smith 1 500 00 Bank Transfer Fax Y 5 30 20 Add AY Edit m Delete Change Salary Employee Number Correction Clock Card Numbers Paid Vacation Days IR 59 Absences El Timesheet Paychecks Merge Page 19 of 95 Payrol USER MANUAL lt gt UPERNOVA CONSULTING 3 9 Manage and Transfer Vacation Days The following guide describes three additional functions of the system relating to employee vacation days The 3 functions are Annual Leave Types Transfer Available Vacation Days Update Vacation Days 1 Mechanism Activation To activate the annual leave management system go to the main window of the software and click Options gt General and press the checkbox Advance Days Off System to activate it system Parameters Payroll Pay Slip Employee Defaults Special Payroll Items Timesheet Accounting System Email HR 4 Usual Baumert AE System Language Provident Fund Deposits Account Number mE Payroll Security Integration with WINDOWS XP 2000 Security Email Errors to Supernova support Employee Names C Last Name First f First Name Last Check for new version of the system every 15 days with company C
40. ENT FORM IR 59 Save S Close Save After entering a new gross salary press the TAB key on the keyboard This will run calculations and fill in the values in the Employee Net and Company Cost fields The Employee Net is the net salary that they employee is paid ever period LJ If you know only the net salary of the employee then you must enter the gross amount until you match the required net amount or calculate Gross Salary Net Salary 1 6 8 LJ Click OK to save the new salary If the employee page is open the new salary will appear in Salary History area item 3 shown in the image above After the change of salary it would be advisable to print and sign the new IR 59 For employees who are paid based on COLA the screen looks as follows Employee Page John Smith Personal Information Payroll Other Information Vacation Days i Termination Accounting And Human BE Employee Salar M Salary based on COLA EDU Salary History Change Salary Pay Frequency Hinam v Effective Date Salary Basic COLA COLA Employee Smith WA 01 01 2009 1500 00 1 213 49 286 51 Effective Date The system pays employees based the salary at the beginning of the pav period Current Salary Salary Basic Salary 1213 43 i Regular Days and Hours oF Work Salary 1 500 00 Defaults COLA Amount 286 51
41. Euro Company Departments Banks Social Insurance Departments E Y Soc Insurance Company Name Street Town Postal Code CHANGE COMPANY 2222222222 mW h x From here you may also update the existing social insurance company numbers and company details LJ You may delete numbers that no longer apply Note that the Social Insurance Company numbers which are used by employees cannot be deleted To delete a record click on the X to the left of the line that you would like to delete Copyright 2013 Supernova Consulting Ltd All rights reserved Page 9 of 95 Pay ro n e USER MANUAL lt UPERNOVA CONSULTING 2 Assign Employees to Social Insurance Departments Each employee must belong to one of the social insurance departments that exist in the system Selecting this number is done from the employee page as shown below Employee Page John Smith 7 Personal Information Payroll Other Information Vacation Days Termination Accounting And Costs Human Resources FirstName Middle Name Last name Accounting System Code Aaddess Town Village Parish 1 State Province Postal code Country Telephone Mobile Phone gt Other Phoe Email john yahoo com Gender fe SELECT gt Created 28 05 2009 16 44 04 Upd
42. Item salary Type Mon 02 03 2009 8 001 v v v 02 03 2009 ww wv LJ Enter the required details concerning the employee working a particular project In the Customer Project field select the project on which the employee is working LJ This way you can a precise costing or evaluation of the projects that our company is dealing with Depending on the hourly rate and the hours worked of each employee the cost per project can then be calculated Page 77 of 95 Pay ro USER MANUAL UPERNOVA CONSULTING 13 Reports PayrollOne provides a wide selection of reports Each report has a unique code number and belongs to one of the following categories 1 Lists 2 Employee 3 Payroll Items 4 Timesheet 5 Payments 6 Union 7 Taxes 8 Accounting 9 Payroll Cost 10 Job project Costing You may access the reports window by clicking on the Reports icon on the main window Payroll One Euro EP DEMO 20090214 Euro Pay Employees Edit view Timesheet Fay Social Paychecks Insurance Income Tax ajaj Employees Payroll Items Customers Services Reports Periods And Projects Options Version 4 0727 Copyright 2013 Supernova Consulting Ltd All rights reserved Page 78 of 95 2 ro O n e USER MANUAL lt UPERNOVA 13 1 Select Report for Printing You can print all reports from the Report Selection Window Report Selection Window Report Type ALL
43. J Print and deliver the IR 63 form to each employee o In reports select Report 00080 EPR 63 IIDZTOIIOIHTIKO AIIOAOXON EIXOAHMATOY and select the previous year under Criteria Update the vacation days of employees This applies only to companies that pay the employee annual leave and do not pay Holiday For more details refer to section on Maintaining and Transferring Vacation Days o Click on the menu option Time gt Update Vacation Days This will update all employees with the annual leave that they are entitled to o Click on the menu option Time gt Transfer Available Vacation Days This will transfer the unused vacation days from the previous year to the new one Copyright 2013 Supernova Consulting Ltd All rights reserved Page 85 of 95 2 ro O n e USER MANUAL UPERNOVA CONSULTING 14 2 Create new Pay Periods LJ From the main window click on Pay Periods as shown below Payroll One Euro DEMO 20090214 Euro Pay Employees Edit view Timesheet Pay Social Paychecks Insurance Income Tax ERE Payroll Items Customers Services Reports Exit Periods And Projects Options Version 4 671 LJ Click on the arrow next to the year to select the required year BS Pay Periods Pay Frequency Monthly Payrol vear 4 2011 gt File Lists Payroll Time Taxes Reports Support E 4 i Ad
44. NGE EMPLOYEE SALARY ccccsceccececccceccccecececscecccecsececscssescecescseeecscecscececuscscsstecesescesescesscecesescesenees 13 3 5 CORRECTING SALARIES ccceccecceccecceccscecceccsccccsceccecescecescesceececcscescesceecestscescescestscesceecescsstscescescesessescaseeseacs 15 3 6 CALCULATION METHODS OF SALARY ccccccscosceccecceccscecccceccecescscuccecececescescecestscescescescescescssescescesctsessuseecs 15 3 7 EMPLOYEE ADDITIONS DEDUCTIONS ccccceceececeecsceccecccececcsceceececcecececscecectececscescecescesescecescectsetcesesces 17 3 8 EMPLOYEE VACATION DAYS TERMINATION ccsceccececcsceccececcececcececcecececscececscscssescecescesescesescscesescusesces 18 3 9 MANAGE AND TRANSFER VACATION 20 3 10 25 3 11 lj 26 3 12 DELETE AN EMPLOYEE 27 3 13 MERGE 27 3 14 ADDITIONAL ACTIONS ON EMPLOYEE LIST csceccececcececcececcececcsceccececsceceececsscscecescecescesescecescecesescsenees 29 3 15 OTHER GRANTS AND SALARIES NOT FROM PAYROLL eee nennen 30 4 HEEE NR 3l
45. One Euro DEMO 20090214 Euro ZU m i Payroll Items a Proiects Options Version 4 819 Copyright 2013 Supernova Consulting Ltd All rights reserved Page 53 of 95 Payrol CONSULTING USER MANUAL PU FERNO 6 3 Paycheck Details Edit Paycheck Add Payroll Item to Paycheck Company Paid Taxes and Contributions _ item Rate Amount SinohiFund ES Paycheck Details Paycheck No 000002 OV02 09 28 02 09 IN Employee Name 55 55 Employee Locked Payment Date 2 28 2008 Cheque Number Payment Account BANK gt V Payment Method Bank Transfer Fax Pay Period Total 20 00 Wages and Additions Basic Salary 1 000 00 E diem Rate Employee Net 1 000 00 Regular Salary 00 250 1000 Company Cost 1 020 00 Insured Amt 1 000 00 Regular Hours 160 00 Total 1 000 00 Actual Hours 150 00 Emplovee Taxes and Deductions Payroll item Rate Amoun Created 5 28 2010 4 18 12 Updated 6 28 2010 4 16 12 PM Note to employee Will be printed on Payslip n u Tota 0 00 On this page you can see the employee salary details From here you can Enter cheque number if the employee is paid by cheque Change the payment account in case you want to pay from another account Enter a special addition deduction by clicking on the icon on top toolbar shown in the image above LJ Remove a payroll item i
46. T w Address Date of Birth a il Place of Birth Town Village Parish Marital Status State Province Profession Postal Code Alien ID Number Country Passport Number 3 T Telephone Eo 4 Soc Ins Type Mobile Phone Soc Ins Community Other Phone fC Driver License No a Income Tax ID Social Insurance Dpt 11111111111 v Employee Enter all items marked in red required such as employee name and hire date and click Save This will enable the rest of the 5 tabs with the rest of the employee details Employee Page John Smith Hired 5 50 2008 Middle Social Insurance Number 2 9 Last ID Number Accountng System Code Pay Frequency Monthly Address Date of Birth Place of Birth Town Village Parish 1 Marital Status State Province Profession Postal Code Alien ID Number mE Country Passport Number 1 1 Telephone P 7j Soc Ins Type Mi Mobile Phone Soc Ins Community Other Phone Driver License cr 4 Income Tax ID No fC Social Insurance Dpt 11111111111 Employee Ho OO 2009 4 44 04 2620085 EMPLOYEES Save A 7 ENROLLMENT FORM As ose Save Copyright 2013 Supernova Consulting Ltd All rights res
47. Termination Accounting And Costs Human Resources FirstName ohn Hired 30 05 2008 Ell Middle Name Social Insurance Number 5 7j Last name Smh ID Number uu A o scc 2 Accounting System Code MEE Pay Frequency Date of Birth g gt 1 1 5 5 17 Place of Birth I Town illage Parish Marital Status State Province 0 Profession PostalCode Alien ID Number 7 Country Passport Telephone 1 1 5 7 Soc Ins Type Mobile Phone Socr Ine Community Other Phone Driver License No Email iohn yahoo com Income Tax ID No pF Gender lt SELECT gt Social Insurance Dpt irri Crested 2805 2009 16 44 04 Updated 06 07 2010 17 37 11 Employee 000002 EMPLOYEES l enroument Form Seve Asi Close Save In case you would like to insert additional deductions and contributions for a particular employee you may use the following method Examples 1 Anemployee has a fixed deduction amount on every paycheck e g Rent 200 on every payment 2 Anemployee as a fixed addition amount on every paycheck e g Travelling Allowance 100 on every payment From the Employee page select the Payroll tab 1 At the bottom right corner you will see the Employee Deductions Contributions Additions and Taxes On the last empty line of this table use the mouse to select a new payroll item from the combo box that
48. Timesheet Export Hours 1062015 18 06 2014 1062015 18 06 2014 Import From Excel Click to select the dbf file that was exported from Finiris system Copyright 2013 Supernova Consulting Ltd All rights reserved Page 41 of 95 ay ro n e USER MANUAL C UPERNC OVA CONSULTING E3 Import Finiris TimeCards The file located under My Computer gt Local Disk gt CLOCK Select the file and click OK to continue and finish the import Copyright 2013 Supernova Consulting Ltd All rights reserved Page 42 of 95 2 ro O e USER MANUAL 4 7 Enter Absence Overtime The Absences and Overtime of employees are added from the Timesheet as shown above on the day that they were absent or worked overtime The system supports multiple types of absences and several types of overtime such as Overtime 1 1 one to one Overtime 1 12 one to one and a half etc If an employee was absent for multiple days or you want to record multiple overtime records you may find that the timesheet screen is not practical In such case you may use the following methods to quickly enter multiple absence overtime records using the methods described below Absences Taxes Reports Support View Timesheet Entries Absences Mass Entry Overtime Entry Timesheet List Annual Leave Types Transfer Available vacation Days Update Vacation Days The following screen
49. USER MANUAL lt s UPERNOVA CONSULTING User Manual PayrollOne Date July 2014 Copyright 2014 Supernova Consulting Ltd All rights reserved The current version of the copyrights trademarks and disclaimers at www supernova consulting com files Supernova_Disclaimer pdf is valid for this document This content may not be reproduced or transmitted in any form or by any means electronic or mechanical including photocopy recording or any information storage or retrieval system without written permission Requests for permission should be directed to info supernova consulting com 357 25 817880 or mailed to Supernova Consulting Ltd P O Box 56747 3309 Limassol Cyprus Copyright 2013 Supernova Consulting Ltd All rights reserved Page 1 of 95 ay ro n e UPERNOVA CONSULTING USER MANUAL Document Details Area Detail Title User Manual Last Updated 14 07 2014 Version Software version 4 Owner Supernova Consulting Ltd Author Supernova Consulting Ltd Copyright 2013 Supernova Consulting Ltd All rights reserved Copyright in the whole and every part of this document belongs to Supernova Consulting Ltd with the exception of proprietary material and the brand or product names of other parties for which the rights in such material or trademarks remain with their respective owners Names and data used in examples herein are fictitious unless otherwise noted Disclaimer This document and the softwa
50. X A1 Withheld Amount from other employers 0 00 Monthly Weekly Withholding 12 Salaries Amount Deducted From Payroll To Date Copyright 2013 Supernova Consulting Ltd All rights reserved Page 26 of 95 Pay ro e USER MANUAL lt gt yp UPERNOVA i z hol LJ Click the Calculations to see the following income and deduction calculations 12 02 PM SAMPLE PAYROLL LTD gt 1 1 12 02 2008 IR 59 YnoAoyicpoi RPT 00181 ADMIN Etoc 2008 Ym n ou E mpl308 Last308 MiaBoXoyiua Nooo Ovopa naadAnAou Empl308 Last308 01 01 08 31 01 08 M MicB c Kavovikbe 1 589 00 A 01 02 08 29 02 08 M MicB c Kavovik c 1 589 00 01 03 08 31 03 08 M MicB e Kavovikbe 1 589 00 P 01 04 08 30 04 08 M 86 Kavovik o 1 589 00 P 01 05 08 31 05 08 M MicB c Kavovik c 1 589 00 P 01 06 08 30 06 08 M MicB c Kavovik g 1 589 00 P 01 07 08 31 07 08 M MicB c Kavovik c 1 559 00 P 01 08 08 31 08 08 M MicB c Kavovik o 1 589 00 P 01 09 08 30 09 08 M MicB c Kavovik c 1 589 00 P 01 10 08 31 10 08 M MicB c Kavovik g 1 589 00 P 01 11 08 30 11 08 M MicB s Kavovik c 1 589 00 01 12 08 31 12 08 M MicB c 1 589 00 P 13oc X 15 12 08 MicB c 13 oc 1 559 00 P 20 657 00
51. ar Hours Paycheck Details Annual Leave Status by Employee Custom Excel Report Configure Excel Custom Payroll Report 6 5 Print All Pay Period Payslips Choosing this option the system prints payroll receipts for all employees You may filter the paychecks you see on the screen using the values in the filters on the top of the Payckeck List screen as shown below and print all of the payslips for the filtered records only Paycheck List Payment Account SELECT gt Payment Date From Employee Name SELECT SELECT gt OF Payroll Item lt SELECT Pay Period 01 01 10 31 01 10 F Paycheck No Department lt SELECT gt Pay Frequency lt SELECT gt v Cheque Number Paychecks EE Employ o Employes Check Regula Hour ech Payment imber Payment Method From Period To Pay Period Check Date Paare GRE 0002 John Smi 00002 Bank Transfer Fax 010112010 31 01 2010 014010 314010 31701 2010 169 00 158 File Lists Payroll Time Taxes Reports Support Add APEdit Delete 21 Actions id 0i xum ee ___ Payroll paycheck Paycheck List Payment Account lt SELECT gt Payroll Summary Print All Pay Period Pay Slips i Cheques Employee Name lt SELECT gt Pay Period 01 01 10 31 01 10 Pay Frequency lt SELECT gt Payment No Bank Transfer Request Letter bd To o es ame Hours by Salary Type 0002 M John Smi
52. ary w Thu 08 04 2010 8 00 Regular Salary w Fri 09 04 2010 8 00 al Regular Salary w Mon 12 04 2010 8 00 Regular Salary Tue 13 04 2010 8 00 Regular Salary Wed 14 04 2010 8 00 Regular Salary Page 37 095 P ay ro One USER MANUAL UPERNOVA CONSULTING 4 5 Import Timesheets This procedure applies only to companies that have a very large number of employees with complex timesheet entries It allows them to automate the timesheet entry by using a spreadsheet instead of the software to enter timesheets Once you have created the spreadsheet to be imported in the format required follow these steps Click on the Time menu option gt Timesheet List Reports Support View Timesheet Entries Absences Mass Entry Absences Entry Overtime Entry Timesheet List Bile Add Edi WX Delete 21 Actigns LA ES Lists Payroll Time Taxes Reports Support Approve Timesheets B Pav Frequency SELECT Delete Employee Mame SELECT Pay Period 01 03 10 Paid E 1113 0103 2010 Delete All Approve ALL Approve Entry Timesheet Export Hours 1113 02 03 2010 1113 05 03 2010 1113 04 03 2010 Import Finiris Time Cards Import From Excel Then select the required file and import Note the file format of the spreadsheet i
53. as already been calculated If there is no payment for the selected employee and payroll period then this button is not enabled The Report button opens 0027 Daily Timesheet Entry report to be displayed on the screen or be printed L Create new record o enter a new record of hours for a selected date click the date column on the last line of the table the line that displays a star in the left column Press Tab to go to the next field and enter the number of hours Select the payroll item from the list and press the Enter key on the keyboard to save the record in the database Wed 26 05 2010 8 00 Regular Salary Thu 27 05 2010 8 00 Regular Salary Fri 28 05 2010 8 00 Regular Salary a etim mna T t T e ee ee oe ilie Page 34 of 95 Pay rol USER MANUAL lt pUPERNOVA Edit a record O Click on the date column in the record that you want to change The sign in the left column changes to a black triangle While you are editing a record the symbol on the left column changes to a pencil until you press lt Enter gt to save the record in the database Mon 24 05 2010 9 00 Regular Salary hal Tue 25 05 2010 8 00 Regular Salary Wed 26 05 2010 9 00 Regular Salary 28 05 2010 8 00 Regular Salary v 83 Regular Salary tl mE n a n prr E Bun TE LJ Delete one or more records O O O Click on
54. ated 0220772010 15 31 29 EMPLOYEES ENROLLMENT FORM IR 59 Hired pomszos Social Insurance Number as d ID Number Frequency Date of Birth B El Place of Birth Marital Status Profession v Alien ID Number o Passport Number Ins vwx Sac Ins Community Driver License No Social Insurance Dpt 1111111111 v 000002 Save Close Save 3 Print Social Insurance Report KAT EIX OPQON The procedure of printing the social insurance report is the same when you have multiple company numbers During the printing of the report the system automatically prints different pages for each social insurance company number in the system with its corresponding employees See also section Social Insurance and Income Tax Payments Copyright 2013 Supernova Consulting Ltd All rights reserved Page 10 of 95 Payrol USER MANUAL UPERNOVA CONSULTING 3 Create and Maintain Employees 3 1 Employees List Payroll One Euro SAMPLE PAYROLL CO LTD 12301 Euro J A Le Payroll Items EU Customers Services And Projects Options To add new employees or change existing ones proceed as follows From the main window of the program in the Lists area click Employees This will take you to the Employees List LJ The window toolbar now has the following
55. ax LANE Employees Payroll Items Pay Customers Services Reports Exit Periods Version 4 823 LJ Clicking on Customers and Projects opens the clients and projects list From this page you can add a new customer or project and make changes to existing ones Payroll One DEMO Euro COSTAS System Administrator i Bille Lists Payroll Time Taxes Reports Support Show ONLY Active Customer lt SELECT gt v Status lt SELECT gt a Copyright 2013 Supernova Consulting Ltd All rights reserved Page 74 of 95 Pay ro O n e USER MANUAL lt gt UPERNOVA CONSULTING 12 2 Add new Customer LJ Click Add to open the window for creating a new customer and a contact person LJ After entering projects they will also appear on the page of each customer E Customers Biling Address Town Village Parish State Province Copyright 2013 Supernova Consulting Ltd rights reserved Page 75 of 95 Pay ro O n e USER MANUAL 12 3 Add new Project Customer Project Project Project Code Customer Accounting System Code Start Date End Date Projected Actual End Date Status Contact Name Address Flat Village Parish Country Income Project Leader Project Team lt c CONSULTING Budgetted Hours Actual Hours Get From Customer Postal Code Email
56. below frmMerge Employee Mame to be deleted John Smith LJ Click OK The system will check the ID Number of the two employees if it is the same before the merge If not it will stop the process If the ID numbers match then it proceeds to merge the 2 records When completed o There will be one less employee in the system o The payments salary history annual leaves and employment history have been transferred to one employee Page 28 of 95 Pay rol USER MANUAL 3 14 Additional Actions on Employee List UPERNOVA J LJ Pressing the button Actions or by right click on Employee List a menu with additional options appears Es Employee List Pay Frequency lt SELECT gt v Profession lt SELECT gt v Employee Group SELECT gt Department lt SELECT gt v active Position lt SELECT gt v ET Rm Wank Transfer Fax Employment lt SELECT gt v Acc Type lt SELECT gt v Number of 2 P Latest Paid Hired Date Y 3 31 2009 Mobile Phone Date of Birth 1 1 200 0002 John Smith 1 500 00 Bank Transfer Fax 0006 Add AQ Edit m Delete Change Salary Employee Number Correction Clock Card Numbers Paid Vacation Days IR 59 Absences Timesheet Paychecks Merge Q Employee Number Correction allows for the correction of the employee number When creating a new employee the sy
57. checks Lists A A sj Employees Payroll Items Customers Services Periods And i pions Version 4 819 Pay Social Insurance Pay Income Tax ERE Ge Reports Exil From the main window of the program click Options LJ The following window appears with the payroll options Copyright 2013 Supernova Consulting Ltd All rights reserved Page 6 of 95 PayrollOne USER MANUAL lt UPERNOVA BE System Parameters Payrol Pay Sip Employee Defaults General Special Payroll Items Tmesheet Accounting System Email JHR Cheque Print Report ptcheque Basic Use Custom Payslip Government Organization Warn if first check number is missing during paycheck creation Pay Day for weekly employees Jem Max taxable salaries for social insurance 2013 _4 Monthly Employees 4533 00 Weekly Employees 1046 00 Cherk here if there are employees that are paid based on COLA Calculate Provision for Extra Salaries on each Paycheck Add Provision for Days Off on each Paycheck Calculate Income tax for a departing employee for the full year Automatically Fill Payment Date an Create Paycheck Require Lock of Previous Period Before Payroll Calculation Pay 13th 14th salary based on Regular Salary Calculate 13 14th salaries based on average Use Multi Currency Create EURO PAY file for Bank Files 13th Threshold 92 Do not change unless requested by support v
58. ck Add from the top toolbar to open the window where you can enter the loan details E Employee Loan Loan No AutoNumber Employee Name Loan Date Paycheck No Pay Period Amount Select Employee Name Original Balance Deduction Amount and Initial Deduction Date From the date entered the system will automatically begin to deduct payments to settle the pending loan and will stop when the loan has been fully paid off In the loan list you can see at any moment the status of all employee loans Copyright 2013 Supernova Consulting Ltd All rights reserved Page 59 of 95 ay ro n e USER MANUAL yp UPERNOVA pt 7 Social Insurance and Income Tax Payments Use the related options from the main window of the system E Payroll One Euro DEMO 20090214 Euro Edit View Timesheet Paychecks Customers Periods Ed tems Services And Projects Options Version 1 819 7 1 Social Insurance Pay Social E E Pay Insurance Income Tax 81 Reports Exit With this functionality the system produces the Monthly Social Insurance Report Mnviaia Azo oxy v for the payment of social insurance Before producing this report make sure that ALL salaries of the selected month have been calculated and paid to the employees n n From the main window click Pay Social Insurance In the window
59. d 9 Edit k Delete 121 Delete Year bay Periods Pay Frequency Monthly Lock Unlock Period Payroll Year 4 2011 Paychecks New Extra Salary Period Met Edit Extra Salary Info Delete Extra Salary Period Send Payroll Emails Check that all period have been created as shown below Copyright 2013 Supernova Consulting Ltd All rights reserved Page 86 of 95 2 ro O n e USER MANUAL lt UPERNOVA CONSULTING E Pay Periods Pay Frequency Monthly Payrol Year 4 2011 Sequence 217 M Regular Salaries 201101 2011 0121 1 2802 1 MD M Regular Salaries 201102 2011 010311 317031 MD M n Regular Salaries 201103 04 2011 010411 300411 MD M 00 Regular Salaries 201104 05 2011 0145 1 3105 1 M 00 Regular Salaries 201105 EJ 06 2041 011061 307061 M n Regular Salaries 201106 07 2011 010711 317071 WD M 00 Regular Salaries 201107 08 2011 010811 311081 M M 00 Regular Salaries 201108 E og 2041 011091 307091 M n Regular Salaries 201109 10 2011 01401 311041 M 00 Regular Salaries 201110 2011 014111 301171 00 Regular Salaries 201111 12 2011 1421 315 2 1 M M n Regular Salaries 201112 n 13 2011 13 13 Salary 1550 2511 M oo Bonus Salaries 1302 5308 etc 201112 5 Click Actions gt New Extra Salary Period to create the 13 and 14 salary as needed File Lists Payroll
60. e USER MANUAL 13 3 Report IR63 D Select Report Type Taxes o Report Number 00080 o Title EPR 63 Select the required Criteria and Set to select each one LJ Click Print Report Type Taxes Title Goplicatian for Form E101 Application for Social Insurance Number Employee Income Tax per Pay Period Employee Income Tax Witholding by employee Employee List tha do not show IR 7 Income Tax Calculation per Employee Income Tax Calculation per Payroll Period Income Tax Totals by Employee IR 59 IR 59 Empty IR 59 Calculations IR 7 Analysis Monthly Income Tax Report Description EPR 63 Criteria Year Selected Criteria Employee Mame 2010 Year 2010 Employee m Report Langua English Sng nu C To Printer To Screen Clase Print LJ Printed copies can then be given to employees C UPERNOVA From the main window click Reports The system opens the screen Report Selection Window Page 81 095 P ay ro ne USER MANUAL 13 4 D O ES Oe ie J i z Reports IR59 From the main window click Reports The system opens the screen Report Selection Window Select o Report type Taxes o Report Number 00040 o Title IR 59 Select the required Criteria and Set to select each one Click Print Report Selection Window Report Type Ma 00207 00181 00100 00055 00099 00219
61. e gt Vacation Days Termination At the bottom of the page the field Annual Leave Type appears Eg Employee Page John Smith Personal Information Payroll Other Information Vacation Days Termination Accounting And Costs Human Resources Vacation Days Employment Termination Payroll Year al 2010 Last Work Date Use for permanent termination Latest Paid Date Regular Periods In Year 12 00 i Terminaton Reason Paid Periods In Year 0 00 The Terminarion date must be ON AFTER the latest paid date of Year Paid 0 thes ernie Available Vacation Available Sick Days Pay extra salaries Check here to give extra salaries to the Days employee at the last paycheck Available 5 0 Pay unused Days Off Transferred d Earned 0 00 0 00 1 Select Annual Leave Type Taken To Date 0 00 0 0 EARNED DaysLeft 0 00 0 00 SS 2 Automatic Update of Available Davs depending EARNED Days Left 2009 0 00 st eee Annual Leave Annual Leave Type 3 EMPLOYEES ENROLLMENT FORM In this field you can determine the annual leave type of each employee Specifying an annual leave type on the employee you can see that the available vacation days and sick days change and adapt to the selected annual leave type Example 1 The employees that work 5 days in a week can have 20 days leave for servic
62. e Sick Days 5 Ez Available days Off 21 4 Saf ednesday cen hursday Payment Account 100000 ze Payment Method Electronic Bank Transfer 328 aturday Salary Per Hour Calculation Method Period Salary Period Hou Holidays Paid after 0 days with company Withheld Income tas In Extra Payments ssl Employment Termination i Pay Extra Salaries Pay Available Sick Vacation Days seg 2 2 Social Insurance Departments If the company has more that one Social Insurance Company No then you must send separate Social Insurance Payments reports EEX OPQN for each number You can also define a different company name for each number The name and address of the company on the report is specified in the Social Insurance Departments screen shown below 1 Manage Social Insurance Departments LJ Click on the menu option Lists gt Company Departments Soc Ins LJ In this screen you can enter a new social insurance company number with a different company name and address New records can be entered in the last empty line rights reserved Page 8 of 95 Pay rol Coonsultine Lta W ZU UDCIIIOVA CO CONSULTING USER MANUAL lt UPERNOVA Accounts Payroll Items Employee Social Insurance Categories Accounting Payroll Item Links Payroll One
63. e Tax ID No 12005177P VAT Reg Number Copyright 2013 Supernova Consulting Ltd All rights reserved Page 90 of 95 2 ro O n e USER MANUAL UPERNOVA CONSULTING o In the Information for forms IR7 and IR63 window fill in all the data on the screen All fields are mandatory a Company Information v 1 16 4926 32940 Save EP Cancel Company Information Information for forms IR 7 and IR 63 Company Departments Company Activity IR FO Employer 187 Person Signing IR 63 7 Forms FO Property Of Person Signing IR MANAGER DIRECTOR Tax ID IR 63 7 PO IR 7 Indicator AUDITED ACCOUNTS Declaration Type INTL Auditor NEC Auditor s Telephone Auditor s Email EE Auditor s Tax Id Payroll Periods you must first calculate and lock all payroll periods of the year for which you running the IR7 report Refer to chapter Close Payroll Period for details Q Employee IDs o For all employees who worked at the company during the year active and non active there must be one identity number recorded in their page o From main menu select Lists gt Employees o Double click on the line of the employee you want to update o Fill in one of the following fields ID Number Identity Card number of the Cyprus Republic This field must contain a numeric value of no more than 7 digits and may
64. e standard Bank list of the system you have the following options Page 67 095 P ay ro One USER MANUAL lt UPERNOVA Enter the Bank Name in the Bank field When tab key is pressed or the user moves to another field the system detects a new bank entry and asks for confirmation to enter it in the system Once entered in the system the SWIFT Code must be updated from the Bank screen This is the recommended action for overseas banks to be used when more than 2 employees have accounts at the selected bank The Bank field can be left empty and the SWIFT code entered manually This is the recommended action for overseas banks with only 1 2 employee accounts During EURO AUTO PAY file creation the system first looks at the SWIFT Code of the selected bank field in employee page If there is no value the system looks for a SWIFT code on the employee record instead If both SWIFT Code in bank and employee windows are empty it displays an error and stops the file creation o Beneficiary Name and ID enter in the case the employee salary is transferred to an account of a different holder than the employee During file creation that system first checks the Beneficiary Name and ID fields If Beneficiary Name has value then Beneficiary ID must also have a value If these fields are blank the system uses the Employee name instead For Beneficiary ID the system uses the Cyprus ID Number of the employee first or if blan
65. e up to 5 years The employees that work 5 days in a week can have 25 days leave for service 5 years and over The employees that work 6 days in a week can have 22 days leave for service up to 5 years The employees that work 6 days week can have 27 days leave for service 5 years and over Page 22 of 95 Pay ro USER MANUAL UPERNOVA CONSULTING For this example you will have to create 2 annual leave types with names 5 days and 6 days Each of these types will have 2 lines with appropriate values Example 2 the employees can have 20 days annual leave regardless of service years For this example you will have to create one annual leave type with name Regular and with only one rule Example 3 The employees can have 20 leave days for service up to 5 years The employees can have 25 leave days for service from 5 years to 10 The employees can have 25 leave days for service 10 years and over You should create one annual leave type with name Normal and three rules 7 Transfer Available Vacation Days LJ From the main window click the menu Time gt Transfer Available Vacation Days Mass Entry Absences Entry Overtime Entry Timesheet List Annual Leave Types Transfer Available vacation Days Update Vacation Days The following confirmation message appears Payroll One 4 821 x This process will Update all
66. el OK EMPLOYEES K euROLLMENT l IR 59 3 11 IR 59 Q From the employee page see previous screen at the lower left side you can access the electronic IR59 In this page the income and deductions are automatically filled in based on the employee payroll data entered in the employee page You can fill in the rest of the details and Save Employee Income Tax IR 59 Employee Name 4 7 Year 4 2010 gt Withheld income tax In Extra Salary Payments Include In IR 7 A INCOME Totals Other Grants and Salaries NOT FROM PAYROLL WA 1 Income From Abroad 0 00 EI Zom 1 Income Taxable Income from Other Employer s 2 Rents minus 20 3 Other Sources Of Income 4 Total Income 5 Minus non taxable income 6 Total Taxable Income B Minus Deductions 1 Deposits to Organ Xrim Stegis 1 4096 Not Applicable from 2010 2 Union Dues Union Dues From ooo 000 3 First Employement Discount 4 Capital discount of rented property 5 Rented properties taxes 6 Rented properties expenses 7 Other Deductions 8 Intermediate Calculation A6 total B1 to B7 49 500 00 9 Retirement Provident Health and Social Insurance Funds 2 316 0 10 Life Insurance Premiums 12 TOTAL DEDUCTIONS Sum of B1 to B10 ignore Intermediate Calculation No 8 2 316 00 I 13 TAXABLE INCOME A6 B12 17 184 00 C TAX CALCULATION 1 Total Tax Owed For Year 2 TAX DUE C1
67. ems that are marked to have Income Tax on Wages will appear in the column Income Line on IR 63 you may select the line in IR63 in which to make the income amount appear It may either be in Line 1 Income or in additional lines below that are normally empty Income Column IR7 you may select column 4 or 6 in IR7 in which you want the income to appear All income amounts that are determined in 59 as Not from Payroll will always appear in Line 2 of IR63 See also section on Other Grants and Salaries Copyright 2013 Supernova Consulting Ltd All rights reserved Page 94 of 95 2 ro O n e USER MANUAL lt gt UPERNOVA CONSULTING Copyright 2013 Supernova Consulting Ltd All rights reserved The current version of the copyrights trademarks and disclaimers at www supernova consulting com files Supernova_Disclaimer pdf is valid for this document This content may not be reproduced or transmitted in any form or by any means electronic or mechanical including photocopy recording or any information storage or retrieval system without written permission Requests for permission should be directed to info supernova consulting com 357 25 817880 or mailed to Supernova Consulting Ltd P O Box 56747 3309 Limassol Cyprus Copyright 2013 Supernova Consulting Ltd All rights reserved Page 95 of 95 ay ro n e
68. erved Page 12 of 95 Pay ro O n e USER MANUAL gt UPERNOVA 3 3 Define Employee Payroll J In the Payroll tab you can enter or change the Salary Regular Days and Hours of Work Company Paid Taxes and Contributions and Employee Deductions Contributions Additions and Taxes EE Employee Page John Smith Personal Information Payroll Other Information Vacation Days Termination Accounting And Costs Human Resources Salary History Company Paid Taxes and Corts erat Effective Date Salary 1 1 2009 1500 00 Increase Month 06 Salary Per Hour Period Salary Period Hours Calculation Method Regular Days and Hours of Work Des l oa c e c2 13th Salary vr Income Tax rested Bip coe 4 44 25 PM elu ae EMPLOYEES ENROLLMENT FORM IR 53 Besides the salary the rest of the fields are already filled in using the default options selected in the Payroll Options Employee Defaults 3 4 Change Employee Salary There are two methods to change employee salaries LJ From the Employee page gt Payroll tab gt Change Salary button shown above LJ From the Employee list gt right click on the selected employee gt Change Salary From the Employee page gt Payroll tab LJ Click the Change Salary button Enter the Effective Date of the new salary item 1 shown in the image bel
69. f you enter Start time 8 30 and End time 09 30 then Hours are automatically calculated to 1 E Employee Timesheet Entry List Employee Name John v jal Defaults Pavel ck Report Pay Period Ends 31 05 2010 E Defaults Project v Service v E 2 Work Date Start End Hours Customer Project Service Item ry Type Mon 03 05 2010 6 00 v w Regular Salary 71 04 05 2010 8 00 Regular Salary wed 05 05 2010 3 8 00 gt Regular Salary wv Thu 06 05 2010 9 00 Regular Salary Fri 07 05 2010 v Regular Salary v I Mon 10 05 2010 8 00 Regular Salary Tue 11 05 2010 8 00 v Regular Salary we Wed 12 05 2010 9 00 Ww Regular Salary w i Thu 13 05 2010 8 00 we Regular Salary we Fri 14 05 2010 v Regular Salary v wv Overtime 1 1 v PE us s E RS e n TN N ini uui der E 3 T With this option it is possible to enter multiple hours per Project and Service per day thus allowing the cost calculation of the employee per project and per service See also section on Customers and Projects CO 5 Il X 2015 St ipernova CLonsu ung Ltd All ri 1 5 reserved USER MANUAL 4 4 Approve Timesheets This procedure applies only to companies where working hours must be approved before calculating payroll If the option Require Time
70. g costs Fixed Annual Costs 0 00 For example employee insurance costs 2 ae pm T aso api tm IR ET P uci uu T ai am Page 57 of 95 Pay ro O 3 e USER MANUAL lt UPERN OVA CONSULTING 6 9 Bank Transfer Request Fax Letter Select this report to print the letter or fax to be sent to the bank with instructions to transfer salaries to employee bank accounts This report will include employees that have Bank Transfer as their selected payment method Before printing this report all the bank details of the company as well as the bank and account details of the employee must be recorded in the employee page Accounting tab 6 10 Additional reports to checking payroll There are also some additional reports that are helpful to control and check payments reports are found in the report section of the system Copyright 2013 Supernova Consulting Ltd All rights reserved Page 58 of 95 Pay ro O n a USER MANUAL lt gt UPERNOVA 6 11 Employee Loans LJ From the main window press Payroll gt Employee Loans TTE CER EE EIU UR IE ee Pay Employees 3 View Edit Paychecks Payroll One BETA DEMO Euro COSTAS System Administrator Create Bank Payment File Correct Paycheck Numbers Change Salaries Same Amount Change Salaries Payroll One Euro Provident Fund Pay Employees The loans list window opens LJ Cli
71. heck here to encode data before upload of data file to the Supernova Consulting Ltd Support web site This will encode Names Social Insurance Numbers ID numbers and Email addresses of employees for protection of their personal data Paycheck Gathering Method for Social Pay Period Starts within the Reported Month Security Report Paycheck Gathering Method for Income Period Ends within the Reported Month Tax Report Allow Change Of Paychecks reported to Social Insurance Income Tax As a result new menu options appear under the menu option Time 1 Annual Leave Types 2 Transfer Available Vacation Days 3 Vacation DENER Support Absences Mass Entry Absences Entry Overtime Entry Timesheet List Annual Leave Types Transfer Available Vacation Days Update Vacation Days Copyright 2013 Supernova Consulting Ltd All rights reserved Page 20 of 95 Pay ro O n e USER MANUAL gt UPERNOVA CONSULTING 2 Define Annual Leave Types and Rules Qd The term Leave is used to group employees where each group is allowed X days of annual leave for Y years of service This way you can define different groups of employees with different annual leave types 3 Annual Leave Types LJ Click the Annual Leave Types menu option as shown above The following window appears where you can define new leave types or edit existing ones In this first field you can set the name of a new
72. hoose the folder where the file will be saved After that click on Continue to export the file into the selected folder Copyright 2013 Supernova Consulting Ltd All rights reserved Page 64 of 95 2 ro O n e USER MANUAL 10 Export Bank File 10 1 Enter Bank Data LJ From main menu press Lists gt Accounts Time Taxes Reports Lists Payroll B Employees Payroll Periods Accounts Payroll Items Employee Social Insurance Categories Company Departments Ins Accounting Payroll Item Links Payroll Item Groups lt UPERNOVA CONSULTING LJ The following window opens Select the line of the Bank of your choice and then click the button Bank info Accounts wl Li eke BONUS SALARIES FI LIAB MED FUND PAYE AB PEO PROV FUND BELT 13th 14th PROVISIONS COMMISSIONS LABOUR SALARIES MED FUND PEO PROV FUND SALARIES SEK ST Copyright 2013 Supernova Consulting Ltd All rights reserved urrent Liability Liability Liability Liability Liability Liability Liability Liability Expense Expense Expense Expense Expense Expense Expense Expense Asset 8 Accounting System Code LIAB LIAB LIAB LIAB LIAB LIAB LIAB PEX PEX PEX PEX PEX PEX PEX PEX PEX x Ae Enouevnyc Bank Account Number Enirayric 123456 T YER My rel BONUS S
73. jeric yopryrpara Kor rj popiprig Stag EVOIKIG Ib ci mH KUTOKI TOU OTE allowances Other Receipts or Benefits such as Recidence and Food Rent Private use of Car t c Give details Director Bonus OAIKO ANOS OXON TOTAL BMOLUMENT 5 Copyright 2013 Supernova Consulting Ltd All rights reserved 11 934 79 B ANOKONEE H DEDUCTIONS OR CONTRIBUTIO Eykzkpip vo Te zio Foproved Provident Fund Korwa wik g Anpa Social surance fund T pzio Medical fund Tuwi Trade Union INCOME TAX WITHELD PAYE Page 30 of 95 PayrollOne CONSULTING USER MANUAL UPERNOVA 4 Timesheets 4 1 Automatic Creation of Timesheets If your system is configured to create paychecks using employee regular work hours and if no timesheet is found for the pay period Payroll Options gt Timesheet then you do not need to enter detailed timesheets before running payroll During the payroll calculation the system will automatically fill in the dates during which there are no hours recorded based on the employee defaults defined in the employee page You may then open the timesheet and make corrections if needed 4 2 Create Timesheets E Payroll One Euro DEMO 20090
74. k of Cyprus BCYPCY2N Copyright 2013 Supernova Consulting Ltd All rights reserved Page 66 of 95 2 ro 1 USER MANUAL 10 3 Check Employee Payment Details To enter employee payment information follow these steps Payroll One Euro DEMO 20090214 Euro lt Jape Pay Employees Edit View Timesheet Pay Social Pay Paychecks Insurance Income Tax HE PES Customers Services Reports Exit And Periods An Projects Options Version 4 619 From Lists in the Payroll main screen select Employees to go to the Employees lists LJ Double click on the employee you are interested LJ From the Accounting and Costs tab define how to pay an employee o Select in the Payment Account the bank from which the payment will be made o Select the Payment Method Electronic Bank Transfer o Fill in the Bank Account Number field with the employee bank account number o Select the Bank of the employee If making payments to foreign banks fill in also the following fields o IBAN Account Number entering the employee bank Account IBAN Number This is a required field for EURO AutoPay File and the system displays an error to the user and stops the file creation if empty o SWIFT Codes for Banks operating in Cyprus the SWIFT Code field on the Employee page is automatically entered when a bank is selected from the information entered in step 1 above For Banks that are not in th
75. k the passport number Both Beneficiary Name and ID are required so if any one of them is empty the system displays an error to the user and stops the file creation Employee Page Stan Peters Personal Information Payroll Other Information Vacation Days Termination Accounting And Costs Human Resources Accounting Category staff v Payment Account Account to credit the net employee salary For example the bank account of your company Payment Method Bank Transfer Fax Bank Account Account IBAM Mumber Oh Bank Select gt V swIFTCode Account Beneficiary Name qdifferent from Employee name Beneficiarv Id Number pay extra hours if work hours exceed regular hours in period Don t deduct salary if work hours are less that the hours in Fixed Costs Overheads Initial Employment Cost 0 00 Initial Employee Hiring casts Fixed Annual Costs 0 00 For example employee insurance costs Crested 28 05 2008 16 30 36 Updated Demrz2010 16 15 54 Employee Ho 000001 EMPLOYEES ENROLLMENT FORM IR 59 Save Close Save Page 68 of 95 PayrollO _ USER MANUAL pUPERNOVA o Description field Hellenic Bank and Alpha Bank require that you specify in the payment file that the payment is about payroll Go to the Human Resources tab and enter the required text in the Description fields shown below 23 Employee Page Billy Brazil
76. lary Overtime 1 1 1 18 Mon Regular Salary 1370872013 50 Regular Salary Wed 14 08 2013 7 50 Regular Salary Thu 15 08 2013 7 50 Paid Public Holiday Cri 12 fis Mamalar The Department button allows you to to select a department and the list of employees is filtered based on that o Click Department This will open a pop up window as shown below 23 Employee Timesheet Entry List Employee Name Pay Period Ends 31 08 2013 Es fespoiosjirsijosjisQM gt Work Date Hours Salary Type Department Accounting Administration Management Sales Warehouse Regular Salary o Click once to select a department from the list o Click Ok to close the window and return to the timesheet window o The Employee Name list is refreshed to show only employees of the selected department Page 33 of 95 Pay rol USER MANUAL lt pUPERNOVA Employee Timesheet Entry List Andreas Ioannides Billy Brazil Defaults Caren Smith Lx Carol Makris George Markou ll HOU George Nicolaou b 12 08 2013 Raul Rickardo o clear the Department filter click the Department button and without selecting anything from the list click Ok The Paycheck button opens the paycheck that is related to the selected payroll period if it h
77. n Moptiou TO DELETE Monday 0120422013 1r Anputtou Click to select ina and sdnesday 01 05 2013 press Del on keyboard Th 08 2013 to delete the line Tuesday 01 10 2013 Monday 29 10 2013 26n xdnesdas 25 12 2013 Thursday 26 12 2013 Enopevr 111 B TO ADD In a new raw at the end of the table click and type in the empty fields to add a new holiday Create the new Pay Periods o From the main window click Pay Periods under the Lists area o Select the current year o Click Actions Create Year o Click Actions gt New Extra Salary Period to add the extra pay periods i e 13 salary Note You only need to perform this if the extra salary periods have not already been created by the system or if you need to create additional extra salary periods that did not exist in the previous year Page 84 of 95 Pay rol USER MANUAL O UPERNOVA CONSULTING Check Max taxable salaries used for Social Insurance purposes o From the main window click Options o Check the new values for Monthly and Weekly employees as they have been updated by the last system download you have performed for the new year These amounts change according to the Social Insurance regulations announced by the Ministry of Labor and Social Insurance _ System Paramete
78. n case it was added by mistake or does not apply for the selected payroll period Click on the icon on the top toolbar called Delete Paycheck Item See the calculation of income tax by clicking on the icon of the Income Tax To recalculate the salary by clicking Recalculate This is done in case the employee hours have changed holiday was added or some of the payroll items of the employee changed Copyright 2013 Supernova Consulting Ltd All rights reserved Page 54 of 95 Pay ro O n e USER MANUAL p UPERNOVA CONS NG 6 4 Print Various Payroll Forms From the Paycheck List described above select Reports where the following options are shown Payroll One DEMO Euro COSTAS System Administrator Lists Payroll Time Taxes Reports Support AL Edit PAI Delete 4L Act Actions dea TN E Paycheck List Payment Account Employee Name lt SELECT gt Pay Period 01 102 09 28 02 09 M Print All Pay Period Pay Slips Print Pavslip Department lt gt Bank Transfer Request Fax Pay Frequency lt SELECT gt Paychecks 1 Cheques Emplo Check Regula Hours Payment No Numba Bank Transfer Request Letter Pay Period Check Date Haire Worked D001M 55 Hours by Salary Type 01 02 09 28 02 08 M 2 28 2008 160 00 160 00 Payroll Period Comparison Payments with Non Regul
79. ne tool provided LJ From IR7 for 2012 and onwards the following procedure applies o When the process completes the system will display a message IR7 file created in Folder c program files payrollone IR7 Company Name 2012 IPA03ETD_0033 XML o For the delivery of the file to the Inland Revenue Department you must upload the file created above to the Taxisnet government website https taxisnet mof gov cy Copyright 2013 Supernova Consulting Ltd rights reserved Page 93 of 95 2 ro O n e UPERNOVA CONSULTING USER MANUAL 14 7 IR 63 IR 7 Reports Setup The IR 63 IR 7 Reports Setup window allows the configuration of the column where each income will be displayed in the IR7 form and the line where each income will be displayed in IR63 LJ From the main menu select Taxes gt IR 63 IR 7 Reports Setup IR 63 IR 7 Reports Setup AKAOAP IITE ANO amp BEZ ITHANH 4 556 Income Line No on IR 63 Income Column IR 7 Payroll Iter SS Birth Allowance Line 1 Income Income 4 Paid Public Holiday Line 1 Income Army Absence Line 1 Income 1 Leave of Absence Line 1 Income 1 S amp nonaB c EIEOA Unpaid Sick Leave INCOME Emoluments 264775 Income from the Errjow
80. nthly rate Example Employee salary per month 1000 00 Fixed work hours of employee per month 168 Period Salary Fixed Period Hours 1000 168 5 95 Gross Salary with 1 day of absence 8 hours 160 5 95 952 2 Period Salary Constant Period Hours Hourly Salary to be used to calculate the deductions divide the regular period salary by a constant number of hours entered in the employee screen This fixed number of hours is usually 168 but you may enter a different number as shown in the image below With this method for monthly employees the salary per hour remains the same each month The fixed rate is used to deduct amounts when the employee is absent and not to calculate the salary Example Employee salary per month 1000 00 Fixed work hours of employee per month 168 Hourly Rate for deducted hours Period Salary Fixed Period Hours 1000 168 5 95 Deduct 1 day of absence 5 95 8 work hours 47 60 Regular period hours 178 Hourly Rate for salary Period Salary Regular Hours 1000 178 5 61 Regular salary Regular Period Hours Employee Hourly Rate 178 5 61 1000 Employee Page John Smith Personal Information Payroll other Information Vacation Days Termination Account v Salary based on COLA Salary History Change Salary Effective Date Salary Basic COLA COLA KK 01 01 2009 1500 00 i 1 213 49 286 51 Lalculation Method Fixed Work Hours Per Pay Period 168
81. options Add Edit Delete Actions Reports Excel and Columns Payroll One SAMPLE PAYROLL CO LTD Euro COSTAS Financial Controller i ple Lists Payroll Time Taxes Reports Support Beer toons E excel Employee List Pay Frequency lt selec select gt gt et gt Profession s lt select gt a Employment vw Employee Group Department lt Sa Active Position sselect select gt AccType lt select gt sselect Number ofEmployees 25 25 Latest Paid roc Personel Accounting Employee Name Salary Payment Method Hired Date insurance Fens Mobile Phone Humber b 0002 Jennifer Aniston 4613 22 Cheque 12111988 1113072009 1000002 Directora 99 000 m 0007 John Bon Jovi 2 778 48 Bank Transfer Fax 3 1885 1 20 2008 0100007 99 000 000 0008 Antonio Bandera 1 760 00 Cheque 1 12 1888 Lara Pee OOS 000008 Npoowmes 199 000 000 m 0004 Robbie Williams 1 881 52 T2002 1 30 2008 000004 99 000 000 0008 Nicholas Cage 2 614 16 Bank Transfer Fax 1111 2002 71 30 2009 10008 96 000 000 0008 Hugh Grant 1 231 45 Bank Transfer Fax 10 1 7988 1 20 2008 000005 88 000 000 mi 0018 Tom Cruise 1 21311 11 2008 1 30 2008 0000019 8
82. ow When calculating payroll the system takes the employee salary that is applicable at the beginning of a payroll period Example if you enter 15 01 2008 as the effective date of a new salary the change will be applicable on the February payroll LJ Enter the new GROSS salary item 2 shown in the image below If an employee is paid by the hour then select the option Per Hour and enter the Gross salary of the employee per hour Copyright 2013 Supernova Consulting Ltd All rights reserved Page 13 of 95 Pay IC ne SS amd USER MANUAL SO UPERNOVA Employee Page John Smith Personal Information Payrall Other Information Vacation Days 11 Termination Accounting And Costs Human Resources Salary based on COLA Employee Salary Change Salary i Salary History Pay Frequency Mya Effective Date Salary dad 01 01 2009 1500 00 Employee Jonni Smith Effective Date e in rant 3 The system pays employees based on the salary at the beginning of the pay period Increase Month 106 vi Salary Per Hour Period Salary Period Hours Current Salary New Salary Calculation Method Regular Days and Hours oF Work Salary 5 1 50000 1 90000 Defauts z Wednesday Employee Met E AST 74 Company Cost j 208806 Saturday Cancel Employee Group created EUREN TERRA Upctstee BERI TEST Employes EMPLOYEES ENROLLM
83. ployee as well as allocate hours to projects and customers if needed LJ To enter hours worked o Select an Employee from the list or click the icon next to the Employee Name field to choose one from the list o Select a Pay Period When this window opens the current payroll period appears Click the blue arrows to go to the next or the previous period Alternatively you can click on the icon next to the Pay Period Ends field to choose one from the list o Click the Defaults button to fill the screen with the work hours as defined in the employee page gt Payroll tab gt Regular Days and Hours of Work o You may change the default values entered with other hours such as overtime leave holiday or break the day into multiple parts Example in the image below on 15 05 the employee has recorded 8 hours of regular salary and 2 hours of Overtime 1 1 A different type of overtime can also be selected such as 1 2 or 1 3 On the 17 05 the employee has worked for 4 hours but was absent for 4 more hours Page 32 of 95 Payrol USER MANUAL lt yp UPERNOVA Employee Timesheet Entry List Department Defaults Employee Name Helena Johanson Work Date Hours Salary Type Thu 7 50 Regular Salary Fri 02 08 2013 7 50 Regular Salary Mon 05 08 2013 7 50 Regular Salary Tue 06 08 2013 7 50 Regular Salary Wed 07 08 2013 7 50 Regular Salary _ 08 08 2011 0 Regular Salary f Fri Regular Sa
84. re it describes are furnished by Supernova Consulting Ltd under a Software Licensing Agreement Facility Management Agreement or Confidentiality Agreement and may be used or copied only in accordance with the terms of such Agreement Neither this document nor the software it describes may be used sold transferred copied translated reproduced or transmitted in any form or by any means electronic or mechanical for any purpose in whole or in part other than in accordance with the terms of such Agreement or otherwise without prior written consent of the Supernova Consulting Ltd This document describes a generic product or service and should be read in conjunction with other documents relevant to the configuration of any specific system The licensee of Supernova software or user of Supernova services is responsible for ensuring that the product or service described herein meets its own requirements The information contained in this document is subject to change without notice and should not be taken as a commitment by Supernova Consulting Ltd Supernova Consulting Ltd assumes no responsibility for any errors that may appear in this document Nothing in this document should be assumed to grant a license for any software modules interfaces enhancements features or functionalities that are not licensed under the Software Licensing Agreement or Facility Management Agreement and or Addendums to it Confidentiality The information contained he
85. rein is the property of Supernova Consulting Ltd This specification contains CONFIDENTIAL information that is produced solely for the benefit of the named parties All parties should keep all information contained herein confidential and on no account should the information in whole or in part be disclosed or disseminated to any third party without the express written permission of Supernova Consulting Ltd Copyright 2013 Supernova Consulting Ltd All rights reserved Page 2 of 95 Pay ro O n a USER MANUAL lt gt UPERNOVA TABLE OF CONTENTS 1 LOGIN AND MAIN WINDOW ccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccceccecccccccocces 5 2 PAYROLL oa noa gaGRa Papa Eg aeg Eee Ue ase 23509222 EU oS Cosa Uus aaa pav Erba 6 PAE ed e OTO SOCIAL INSURANCE DEPARTMENTS 8 3 CREATEAND MAINTAIN 11 3 1 TIVE UO Vo 11 3 2 ADD NEW EMPLOYEE EEN 12 3 3 DEFINE EMPLOYEE PAYROLL ccccceccsceccececcecececcecececescecuecscsscecuceecsceecececscecectecscsseecesesceseecesescscesencesesces 13 3 4 CHA
86. rgia m P J c um qw nitn Andreas Ioannides Carol Makris Ernie Artistotelous George Nicolaou Christos Efth ymiou Helena Johanson Select All Select None ES _ Close Type the Start Date and End Date of the vacation to be applied LJ Click on the Select All button to select all employees Then you can click on any employee to remove black highlighted means selected Copyright 2013 Supernova Consulting Ltd All rights reserved Page 44 of 95 Pay ro O n e USER MANUAL OUPERNOVA LJ Alternatively you can use the filters on the screen to find a smaller group of employees from the list The numbers at the bottom display the following o 1 number the total number of selected employees in the list black hightlight o 2 number the total number of employees in the list Click Continue to execute The system will take some time to save this entry so you must wait for the process to complete LJ You can also change the timesheet of each employee after you run the Mass Entry utility Overtime From the main menu select Time and then Overtime Entry Annual Leave Types Transfer Available Vacation Days Update vacation Days The following screen is displayed You can enter the overtime of employees using a From To date hour and the type of overtime Copyright 2013 Supernova Consulting Ltd All rights reserved Page 45 of 95 ay ro
87. roll Period Comparison Payments with Non Regular Hours Paycheck Details Annual Leave Status by Employee Custom Excel Repart Configure Excel Custom Payroll Report Prerequisites Q For printing of cheques you must contact one of the companies that are licensed by the local banks to print blank cheques e g PRINTAFORM www printaform com cy This design includes details such as the positions of the logo amounts and cheque numbers They will then produce and give your company a set of empty cheques You must then contact Supernova Consulting so that we will configure your system to use these predesigned checks We may require to perform special customizations for the exact design of your cheque Please contact Supernova Consulting support for more information LJ Once you have the system configured to print cheques the system will print one cheque for each employee who was configured to be paid by cheque Employee Page John Smith Personal Information Payroll Other Information Vacation Days Terminatio Accounting And Costs fHuman Resources Accounting Category staff Payment Account Bor Account bo credit the net employee sala account of your company Payment Method Cheque iw Bank Don t pay extra hours if work hours exceed regular hours in period Don t deduct salary if work hours are less that Ehe hours in period Fixed Costs Overheads Initial Employment Cost 0 00 Initial Employee Hirin
88. ronic Overtime 1 1 1 5 Line 1 Income 1 Income Anonaf c 4 Overtime 1 2 Line 1 Income 1 Income 4 v Overtime 1 2 1 2 Line 1 Income 1 AnofaB c Income 4 v Overtime 1 3 Line 1 Income 1 Income 4 v Sick Allowance Line 1 Income 1 Income 4 v Accident Allowance w Line 1 Income 1 amp nodap c Income amp nonap c 4 v Paid Sick Leave Line 1 Income 1 Income 4 v Paid Vacation Line 1 Income 1 Income 4 v SSI Holiday Fund Line 1 Income 1 Income Anonap c 4 S5SI Sick Allowance Line 1 Income 1 Income 4 v v v v v v v v Income 4 Configure in which line of the IR63 the income will appear It can either appear on Line 1 Emoluments or nh zrrrop pzizc in additional lines below Annual allowances Other Receipts or Benefits such as Recidence and Food Rent Private use of Car etc Give details Payroll Item filled in automatically from the Payroll Items list All payroll it
89. rs E Payroll One Euro Payroll Pay Slip Employee Defaults General Special Payroll Items Timesheet Accounting System Email HR Cheque Print Report Use Custom Payslip Government Organization Warn if First check number is missing during paycheck creation Pay Enola Edit View Pay Day for weekly employees Paychecks Max taxable salaries For social insurance Monthly Employees 4216 00 Weekly Employees 973 00 Lists Calculate Provision For Extra Salaries on each Paycheck ej el e Employees Payroll Items Pay Customers Periods And Add Provision For Days Off on each Paycheck Calculate Income tax For a departing employee For the Full year Projects Automatically Fill Payment Date on Create Paycheck Require Lock of Previous Period Before Payroll Calculation Pay 13th 14th salary based on Regular Salary Calculate 13 14th salaries based on average aA b bue Ett Use Multi Currency LJ Update the IR 59 form for the correct calculation of Income Tax o In reports select Report 00207 IR 59 empty print and distribute to all employees to fill out After receiving the completed IR 59 reports click Taxes Employee Income Tax Declaration Form for to enter the data in the electronic form o From this screen you can enter the IR 59 for all employees By law each company must keep a record of all signed IR 59 forms for each employee See also the Reports section of this manual L
90. rt Use Custom Payslip 1 Government Organization Warnif first check number is missing during paycheck creation Pay Day for weekly employees Friday Max taxable salaries for social insurance 2012 _4 Monthly Employees 4442 00 Weekly Employees 1025 00 gt Check here if there are employees that are paid based on COLA ES Payroll One Euro DEMO COLTD a o Pay Employees Edit View Paychecks Calculate Provision for Extra Salaries on each Paycheck Lists Add Provision for Days Off on each Paycheck Calculate Income tax for departing employee for the full year Employees Payroll Items Pay Periods Automatically Fill Payment Date on Create Paycheck Require Lock of Previous Period Before Payroll Calculation Pay 13th 14th salary based on Regular Salary Calculate 13 14th salaries based on average Create EURO PAY file for Bank Files 33th Threshold 92 Do not change unless requested by support EREN HM n i o You only need to enable this option once Fill in the necessary bank related fields on the employee Accounting page as shown in the Check Employee Payment Details section above LJ Create the bank payment file as described in the Create Bank Payment File section above Copyright 2013 Supernova Consulting Ltd All rights reserved Page 71 of 95 ay ro e UPERNOVA CONSULTING USER MANUAL
91. s Employee Net Company Cost Totals 176 00 1 000 00 t 1 020 00 Avg Salary per hour 5 68 5 80 Avg Salary per paycheck 1 000 00 1 020 00 LJ This is the list of all paychecks created in the selected payroll period There are several columns of information You can customize which columns to see by clicking the Columns icon on the toolbar and selecting the required fields LJ You may also select which payments to view in the list by using the filters on the top part of the screen When this window opens the system automatically selects the last calculated period You may select to view payments of a different period by selecting the appropriate field You may also select to see all payments of a single employee by selecting the employee name from the appropriate field In this window you may view also related reports from the Reports icon on the toolbar From this menu you may select the required report In the selected report the system will include only the payments that appear in the list below Therefore the payments filters that apply for the list also apply for the selected report LJ Double click on one employee to open the Paycheck Details windows open see section below LJ At this point you have the option to add update or delete payroll amounts LJ You can go to the Paycheck List at any time by pressing Edit View Paychecks in the main window Page 52 of 95 Payrol USER MANUAL E Payroll
92. s different methods of calculating salary per hour The parameters used to calculate salary can all be defined in the employee page as shown below Employee Page John Smith Personal Information Payroll Other Information Vacation Days Termination Accounting And W Salary based on COLA Salary History Change Salary Compi Effective Date Salary Basic COLA COLA 90 so WA 01 01 2009 1500 00 1 213 49 286 51 x sn Increase Month 06 hal X Salary Per Hour SELECT gt Calculation Method Fixed Monthly Rate Regular Days and Period SalaryiConskant Period Hours Hours of Work Period Salary Period Hours Yearly Salary Constant Year Hours 57 Ez remem pet iE Thursday x 8 00 M e P T s e RR mn saturday 0 00 es i LJ You may select one of the following calculation methods for each employee Copyright 2013 Supernova Consulting Ltd All rights reserved Page 15 of 95 2 ro 2 USER MANUAL UPERNOVA 1 Fixed Monthly Rate Hourly Salary divide the monthly employee salary by a constant number of hours entered in the employee screen This fixed number of hours is usually 168 but you may enter a different number as shown in the image below With this method for monthly employees the salary per hour remains the same each month Employees get paid the amount of hours worked multiplied by the fixed mo
93. s specific Contact Supernova Consulting to request a copy of the template Copyright 2013 Supernova Consulting Ltd rights reserved Page 38 of 95 2 ro O n e USER MANUAL UPERNOVA CONSULTING 4 6 Import Time from Finiris Clock System This procedure applies only to companies that have implemented and are using the clock attendance system from Finiris It allows them to automate the timesheet entry by using a quick import method instead of the software to enter timesheets Prerequisites Before the first use of the import you must link the Employee Number of the Finiris system with the corresponding Employee record in PayrollOne The Finiris system is usually using the Employee s ID To perform this link between the 2 employee records follow these steps From Main Menu go to Employees Payroll One Euro 20100216 Euro Pay Employees Edit View Timesheet Pay Social Pay Income Tax Paychecks Insurance and Contributions of 2012 13 jel Reports Exil Pav Periods Options Version 4 957 LJ Right click on the required employee Click Employee Number Correction Copyright 2013 Supernova Consulting Ltd All rights reserved Page 39 of 95 Pay ro O n a USER MANUAL gt UPERNOVA CONSULTING Employee List Frequency lt SELECT gt ployment lt SELECT gt E EE lt SELECT gt f
94. selected criteria by pressing the X button on the right of the Selected Criteria box 6 Criteria values this is the area where you select the values for the criteria you want to apply 7 Type of Printing you may choose to print directly on the printer or on screen where you can first view and then print 8 Print button Page 79 of 95 Pay ro USER MANUAL lt py UPERNOVA 13 2 D Report IR From the main window click Reports The system opens the screen Report Selection Window Select o Report Type Taxes o Report Number 00100 o Title IR 7 Analysis Select the required Criteria and Set to select each one LJ Click Print Report Selection Window Report Type Taxes Report Number Applicatian for Farm E101 Application for Social Insurance Number Employee Income Tax per Pay Period Employee Income Tax Withalding by employee Employee List tha do not show on IR 7 EPR 63 Income Tax Calculation per Employee Income Tax Calculation per Payroll Period Income Tax Totals by Employee IR 59 IR 59 Empty IR 59 Calculations 00100 IR 7 Analysis Monthly Income Tax 1 1 Report Description IR Analysis Criteria Year Selecked Criteria Year 2010 Report Langua English w Save Report mun E C To Printer Screen Close Print LJ Report IR7 can be produced by a company with more than 6 employees Page 80 0795 P ay ro On
95. sheet Approvals is enabled then you cannot issue paychecks based on the working hours if they are not first approved by the system administrator This option is recommended in cases where the employees enter their own timesheets with Access Level Timesheet User and their hours must first be approved before producing payments From the main menu select Time gt Timesheet List Select the required filters on the top of the screen to view the records of one more employees for a period From the menu select Actions or right click gt Approve Entry to approve the selected record ONLY i e the record that is highlighted in the list LJ From the menu select Actions or right click gt Approve ALL to approve all records in the list L Alternatively you may approve the working hours from the Timesheets window o From the main window click Timesheets o Select the row to be approved and click Approve Employee Timesheet Entry List Employee Christoforou Maria v j Defaults Approve Pay Period Ends 60043200 H Defaults Project Servii j 9 lt 1040 01 04 10 30 04 10 M gt Work Date Hours Customer Project Service tem Salary Type Thu 01 04 2010 8 00 v ww Regular Salary Yes Fri 02 04 2010 8 00 z Regular Salary Mon 05 04 2010 8 00 v w Regular Salary 8 Tue 06 04 2010 8 00 Regular Salary w Wed 07 04 2010 8 00 Regular Sal
96. stem automatically produces a new incremental number which cannot be changed from the employee page With this facility you may change this number Note that this number is unique and no two employees can have the same number Clock Card Numbers allows the management of time clock numbers that belong to an employee This applies to companies that use the time clock interface and software ES Paid Vacation Days Paid Vacation Days opens the following screen where you may enter the transferred and allowed annual vacation days of each employee Payroll Year 4 2010 Employee Hame C Xem E Copyright 2013 Supernova Consulting Ltd rights reserved Vacation Sick Transferred Page 29 of 95 Payrol USER MANUAL UPERNOVA CONSULTING 3 15 Other Grants and Salaries NOT FROM PAYROLL In cases where in the company there are Management Consultants who receive a specific remuneration that is not considered part of the payroll 1 e the remuneration is not included in a normal paycheck but is paid outside the regular payroll then this can be entered in IR59 of the system as shown below Employee Income Tax IR 59 Employee Name 4 JohnSmith Withheld Income tax In Extra Salary Payments A INCOME Other Grants and Salaries NOT FROM PAYROLL 1 DirectorBous vi Income From Abroad 2
97. td All rights reserved Page 62 of 95 2 ro O n e USER MANUAL lt gt UPERNOVA CONSULTING 8 Close Payroll Period By closing a payroll period the payroll payments of the selected period get locked and you can no longer make changes deletions or calculations of new payments Only users with access level Financial Controller may close or open payroll periods From the main window press Pay Periods Actions Lock Unlock Period Payroll One BETA DEMO Euro COSTAS System Administrator E Lists Payroll Trie Taxes Reports Support m Add ft Sait ke Delete penn BU Evrel EPA Cejurnri T Delete Year ES Pay Periods Create Year Marth Pay Frequency Ji Lock Unlock Period 1 Payroll Year A 2010 Period Ma dis Pay Period 01 01 10 31 0 280 Delete Extra Salary Period Paychecks New Extra Salary Period ot Net Tot Cost Type Regular Salaries Regular Salaries Edit Extra Salary Info 01 03 10 31 0 Send Payroll Emails Regular Sala ries 04 2010 01 04 10 30 047T0 TRI 1 Reguiar Salaries 05 2010 01 0510 3105 10 N 00 Regular Salaries 2010 01 08H0 30 06 10 M 00 Regular Salaries jor 2010 01 07 10 31 07 10 M N 00 Reguiar Salaries 08 2010 01 08H0 31 08M0 M 00 Regular Salaries 09 2010 01 08 10 30 0840 M N 00 Regular Salaries 2010 0140 10 31M0710 M
98. that appears enter the Reporting Period date to see only the records due for the selected period You may also print reports of previous period With the click of the period changes to the previous one and the period changes to the next one O O If for the selected period a report has already been produced then the icon will display Print If for the selected period a report has not been produced then the icon will display Print and Save Report This is because the system allows the user to create only one report per period and stores that report in the Social Insurance Reporting table with the date and time that it was created the user who created it and the payments that it included In addition all payments included in the report are locked and no more changes are allowed in the system that will affect the social insurance amounts ZUI 5 upernova onsulting Ltd All rights reserved USER MANUAL C S UPERNOVA CONSULTING File Lists Payroll Time Taxes Reports Support Bl Excel 4 Columns E Print And Save Report Social Insurance Report Reconsiliation HF Base 1 5 E 9 INDTRAIN 0 00 1500 00 102 00 102 00 7 50 18 00 30 00 Total Tax Due amp 259 50 Print To Social Insurance File 0002 0002 John Smith 31012010 01 01 0 311010 1 500 00 0 00 1 500 00 102 00 102 00 pen Insured
99. that print cheques you may define the next cheque number for every bank account During payroll calculation the system will give this number to the first payment and will increment it by 1 for the next payment Note that a cheque number is provided ONLY to employees defined with a payment method Cheque Payment Note you can enter one common message to be printed on all period paychecks o Click Payment Note to open a window where you can type a message o Click OK to close the window and accept changes o The message you have typed will be copied to each paycheck you create for the selected payroll period File Lists Payroll Time Taxes Reports Support Select P Select None Select All 3 Calculate Payroll EE Che eriod 23 Create Paychecks Select Employees To Pay Pay Frequency Monthly Pay Period Ends 31 08 2013 Common Payment Note S lt D am The message you enter below will appear on all payslips Number of Employees 14 Last Basic Salary Payched Date 0011 Billy Brazil 4 600 00 28 02 204 0013 Caren Smith 4 000 00 28 02 20 0015 Carol Makris 2 000 00 28 02 20 0017 Christos Efthymiou 4 200 00 28 02 20 0016 Ernie Artistotelous 4 450 00 28 02 20 0007 George Markou 1 200 00 28 02 20 0018 George Nicolaou 4 200 00 28 02 20 0009 Georgia Young 1 800 00 28 02 20 0019 Helena Johanson 4 500 00 31 07 20 0006
100. the Effective Date entered For example if the July payments have already been made and you come to change the COLA amount in the beginning of August then the system will recalculate the payments made from 01 07 until the Effective Date The difference found will be applied automatically on the next payment ie m Copyright 2013 Supernova Consulting Ltd All rights reserved Page 89 of 95 Pay c USER MANUAL lt UPERN OVA 14 4 Produce the Electronic File of IR 7 The file created by the system 15 according to the specifications provided in the IR7 form of the Inland Revenue Department E IIp 7 nAgktpovikr rAoon onAwon This form is found on the following web page www mof gov cy mof ird ird nsf dmlforms_gr dmlforms_gr OpenDocument amp Start 1 amp Count 1000 amp Expand 8 t 14 5 Preparation Company Information o From main menu select File gt Company Information o Inthe Company Information window fill in all the data required for IR7 IR63 acl Snes v 1 16 4926 32940 Save EP Cancel Company Information Information far forms IR 7 and IR 63 Company Departments Company Number 20110214 Company Name Street Nowhere Town District Postal Code hb oo Telephone Fax 5665 Email Web Site Soc Insurance Company No 12345 1 3291 Registration No 1234 Incom
101. the left column of the screen to select a record To select multiple rows click on the left column of the screen on the first date that you want to delete Then press the lt Shift gt key on the keyboard and click on the left column of the screen the last date that you want to delete The system selects all records from the first until the last date Alternatively you can use the mouse to select and scroll down the rows you want to select Press the delete on the keyboard to delete all the records selected from the database Wed 19 05 2010 8 00 Regular Salary Thu 20 05 2010 8 00 Regular Salary 14 Mon 24 05 2010 9 00 Regular Salary Tue 25 05 2010 6 00 Regular Salary lt lt EN ed 26 05 2010 8 00 Regular Salary Thu 22710572010 9 00 Regular Salary hal a Mon 31 05 2010 8 00 Regular Salary Regular Salary w E E i Te ms nali aal tili aiti nali tl deno ie Page 35 of 95 Pay rol USER MANUAL pUPERNOVA Tar i z 1 4 3 Add Hours per Project Service If your company needs to manage time per project and service Supernova Consulting will configure the system to display two additional columns in the Timesheet screen for Project 1 and Service 2 It can also be configured to enter a Start End time 3 This option allows the user to enter the start time and the end time and the system will automatically calculate the total hours Example i
102. three dots on the right to choose the folder where to save the file that will be created Select the required pay period and the company s account from which payments will be made Click Continue This creates a file ready to be sent electronically or be uploaded in e Banking system of the bank DOODO For the selected bank Payment Account the system will create one file with all the salaries that were paid by this account If no Payment Account is selected the system will create one file per bank in case you make payments from more than one bank or bank account The file will include only employees that their payment is made by Electronic Bank Transfer Copyright 2013 Supernova Consulting Ltd All rights reserved Page 70 of 95 USER MANUAL lt gt gt 10 5 Create Euro AutoPay Payment File LJ Set EURO PAY File system option by default the system generates the standard bank payment file which is suitable for payments within Cyprus To make payments to other banks as well as overseas banks you need to create a EURO Payment file which must first be enabled in the system o From the main window of the program click Options o Enable the option Create EURO PAY file for Bank Files This option applies for payments made by Laiki Bank and Hellenic Bank accounts only Sustern sot Pay Sp Defoe General Seda Payal ens TAMEN Cheque Print Repo
103. type of annual leave Example we have 2 types of leaves and we want to create a 3rd In annual leave type enter 3 and press Enter You will receive a confirmation message before adding the new annual leave type to the list 28 Annual Leave Types Years Of Service Annual SickDays Transfer SS R Ey Es Payroll One 4 821 Item Type 3 is not in the list Add it now LJ After creation it is now possible to complete the fields below 4 Annual Leaves Rules Microsoft Office Access Annual Leave Types Annual Leave Type Type 3 v Copyright 2013 Supernova Consulting Ltd All rights reserved Page 21 of 95 E ay ro n e USER MANUAL lt pUPERNOVA LJ As shown in the image above you can fill in the various categories of annual leaves based on years of service of employees in the company Example in this type of leave there are 3 categories The employees who in the company up to 1 year those who have completed 1 3 years and those employed for more than 3 years For each category you can specify the number of days for annual leave sick days and also how many days can be transferred to the following year You can create as many leave types as needed 5 Delete Leave Rule Press the Delete button as shown in the image above to delete the selected leave type 6 Define the Leave Type of each Employee From the main window click Lists gt Employees gt Open Employee pag
104. ulting Ltd All rights reserved Page 24 of 95 Pay ro O n e USER MANUAL OVA 3 10 Re hiring Employees LJ From the main window of the program click Lists gt Employees Select to view Non Active employees File Lists Payroll Time Taxes Reports Support b Add s Edit WX Delete 4 1 Actions Reports Excel E Columns ES Employee List Pav Frequency lt SELECT gt Profession E SELECT Employment SELECT Employee E gt Leave Type ID Both ActivelInactive vers 0006 od Bank Transfer 280 00 30 04 2010 30 05 2008 0007 0003 Maria Christoforau re Ejectronic Bank Transfer 780 00 01 01 22005 0004 0001 Stan Peters 1 000 00 Bank Transfer Fax 780 00 01 01 22009 From the Employee List find the employee that will be reactivated right click on the line and select Termination LJ For an already terminated employee the system opens window where you can enter the date of rehire Termination Enter the date to rehire this employee Note that this Dk date must be AFTER the termination dake of OK 15 01 2010 Cancel 01 02 2010 Enter the rehire date and click ok From this date onwards the employee will be considered as an active employee in the company The hire date that will appear on all screens and reports of the system will be the latest rehire date entered and not the initial hire date This affects onl
105. upport EE Cheque Numbers Open Employee H Timesheet T E r a T a T RC ele ee a n ee WIRE MEAE Department lt SELECT gt v Check Date 2 23 2009 x ss MM B Selected Employees Number of Employees 2 Last Work Hours Basic Salary Paycheck Hours Worked in Mame Date Week Fay Period Hired Fayment Account 02 John smi 0001 55 55 Employee 1 000 00 1 30 2009 40 1 1 2009 BANK J Once you have selected a Payroll Period the list will display the active employees of the company for the selected period Select from the list the Employees for which to run payroll either by clicking on them one by one or by clicking on Select All from the toolbar o Select None clears the selected employees Copyright 2013 Supernova Consulting Ltd All rights reserved Page 49 of 95 Pay ro O e USER MANUAL if JO L L VR Li ul Lap mm t _ RNOVA lt TING o Select All selects all employees in the list for payments o Select one or some employees click on the line where the name appears of an employee to select him her for a payment Click on an already selected line to remove the employee from the list of payments The field Selected Employees displays the total number of employees selected for payroll LJ After selecting the period and the employees press Calculate Payroll Cheque Numbers for companies
106. y employees who have been terminated in the past and were rehired Example if an employee has worked at the company from 01 01 2007 01 06 2007 was terminated and then rehired on 01 01 2008 the hire date for Income Tax and Social Insurance purposes etc will be 01 01 2008 In the employee page there is a button next to the field Hire Date which displays the employment history of an employee that was terminated and rehired Note that this button appears only for employees who have been previously terminated and then rehired Copyright 2013 Supernova Consulting Ltd All rights reserved Page 25 of 95 2 CONSULTING USER MANUAL gt UPERNOVA Employee Page Mark Goldberg n l Social Personal Information Payroll Other Information Vacation Days ermination Accounting And Costs Human Resources insurance Number FirstName v Hired 01 02 2010 a Middle Name Social Insurandeettemitrer i Lastname Goldberg D Number Accounting System Code ere Employee Employment History Addess Ji Employee Hame Mark Goldberg TownJVillage Parish FromDate 0101 2010 15 01 2010 State Province 01 02 2010 01 01 3000 Postal Code Country oL Telephone Mobile Phone OtherPhone 7 Gender f lt SELECT gt Created 06 07 2010 16 42 28 Updated 0607 2010 18 42 37 Canc
107. y to all users of this computer Select a language ta match the language version of the non Unicode programs You want to use Code page conversion tables 10001 Japanese 10002 Traditional Chinese Big5 Copyright 2013 Supernova Consulting Ltd All rights reserved Page 92 of 95 2 ro O n e USER MANUAL O UPERNOVA CONSULTING 14 6 Produce File LJ From the main menu select Taxes gt Generate IR 7 File Payroll One Euro Generate IR 7 file Enter Year From 2006 to 2010 Cancel Income Tax ia Employees Payroll Items Reports Exil Periods Options Version 1 857 Select the year and click OK LJ Click OK in all the informational messages that follow Make the necessary corrections as indicated by the system Up until IR7 for 2011 the following procedure applies o When the process completes the system will display a message IR7 file created in c program files payrollone IR7 Company Name PA03ETD DAT o If you select Yes the file will open in MS Excel You may examine it but you should NOT make changes and save it If Excel asks you whether you want to save the file click NO o For the delivery of the file to the Inland Revenue Department you must copy the file created in the step above on a CD or upload it on the Taxisnet government website https taxisnet mof gov cy after converting it to xml using the onli
108. you make here will be applied in the payroll period of the effective date selected Eg In the example below the deduction will appear in the payroll of February of 2010 E Scheduled Addition Deduction Employee Name John Smith M Amount po 7 Effective Date 15 02 2010 Payroll Item areas Motes Cancel Ok Copyright 2013 Supernova Consulting Ltd All rights reserved Page 48 of 95 Pay ro O n e USER MANUAL yp UPERNOVA i B j k Lr ONSULTING 6 Payroll 6 1 Pay Employees In order to make a new payment from the main window select Pay Employees which opens the Create Paycheck window E Payroll One Euro DEMO 20090214 Euro Pay Sacial Pay Paychecks Insurance Income Tax Lists 3 8 ejas el Employees Payroll Items Pay Customers Services Reports Exit Periods And Proiects Options First select the Payroll Period which appears in the yellow highlighted area as shown below LJ The window opens with the Payroll Period that follows the last lock period in the system LJ Select Payroll Period use the blue arrows to select the next right arrow or previous left arrow period from the one that appears You may also use the icon Select Period that opens a window with a list of all periods of the year The selected period will appear on the screen in a yellow highlighted area as shown below 1 Lists Payroll Time Taxes Reports S
109. you would like to add to this employee 2 In the box next to your selection enter the amount of the addition deduction This will apply on every paycheck until you manually come and remove this addition deduction from the employee To remove an addition deduction simply click on the X on the left of the line D D O Copyright 2013 Supernova Consulting Ltd All rights reserved Page 17 of 95 2 ro 1 e at 4 J E a aa USER MANUAL pUPERNOVA Personal Informatic Vacation Days Termination Accounting And Costs Human Resources Employee Page John di Y e Salary History Change Salary Company Paid Taxes and Contributions Effective Date Salary Basic COLA COLA 96 X Social Insurance Comp Sinohi Fund X industrial raring w 05 X Provident Fund Employer v 55 Medicslinsurance Empk v WA 01 01 2009 1500 00 1 213 49 286 51 Increase Month 06 v Salary Per Hour Period Salary Period Hours v Calculation Method Regular Days and Hours of Work Employee Deductions Contributions Additions and Taxes Detauts j Wednesday 13th Salary v hursday 1 v riday Provident Fund Employer Medical Insurance Emplc v 40 00 Employee Group v Created 29 05 2008 16 44 04 Updated D607 2010 17 37 11 EMPLOYEES WA kou ment FORM IR 59 3 8 Employee Vacation

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