FAQ PDF Manual
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1. nceesfaqs Teacher amp Principal Process FAQs 9 Doo re q NC Educator Save Spell Print Evabuation System Check administrator Demo District P N principaldemos Observation Name Observation 2 i Reem Status editing eachername nr Teacher Demos chew dona UE Evaluator Rodney N Mashburn tle Asian Principal Date fe Jens a aan JTE Motes A in the fret column Observation means thatthe evaluator should ba able o observe the heme In that row during route daseroom observations M Lesson plans 7 Completion of professional development FP Formative assessments P Participation in professional learning community M Student work M Formative and summative assessment data TT Professional Development plan Principal Evaluator Signature Principal Evaluator Signature M Click the checkbox to sign M Click the checkbox to sign M Yes M Click the checkbox to sign If comments attached igi Once you have clicked the check box to sign you will receive confirmation see image below asking if you are sure that you want to sign the form If you are sure you want to sign click OK Windows Internet Explorer 2 After clicking OK a new window will display This window asks for your NCEES password Your password will authenticate the electronic signature verifying your identity Principal Evaluator Si Username principaldemo3 Password _ Authenticate_ Once authenticated the screen refreshes2. nceesfags User Manual Created Monday December 31 2012 Copyright company All Rights Reserved nceesfaqs copyright company All rights reserved website_url The information contained in this document is subject to change without notice This document contains proprietary information which is protected by copyright All rights are reserved No part of this document may be photocopied reproduced or translated to another language without the prior written consent of company Table of Contents Chapter 1 Welcome Chapter 2 Technical How to FAQs Chapter 3 Teacher amp Principal Process FAQs Chapter 4 District Coordinator FAQs Chapter 5 PDF Index Welcome 1 helpconsole2010 nceesfags docs 20121116TeacherUpdate pdfWelcome to the North Carolina Educator Evaluation System FAQs dba If you have questions about the North Carolina Educator Evaluation System there s a good chance you ll find the answer here ZU If you dont feel free to ask a question of your own by contacting the McREL Customer Care Team at customercare mcrel org We ll answer your question as quickly as possible The questions and answers are organized into categories which are listed at NC Educator the left side of the screen Evaluation System Technical How to FAQs involve issues related to the nuts and bolts of the system These types of questions will answer such things as how to get connected or what type of browser
3. 18 District Coordinator FAQs District Coordinator FAQs O Support FAQ Expand All E Who can contact if have questions Please contact customercare mcrel org for the following types of issues Spreadsheet Working File queries Technical Break Fix requests Navigation of the system New NCEES feature queries ooo Please contact the NC Department of Public Instruction DPI for a Training resources b Policy questions c System enhancement requests El What information is helpful to provide when reporting an issue with NCEES 1 Who is affected Include all individuals if it is more than one person by name school name and UID please 2 Include screen captures of what you re using and seeing as it relates to the problem 3 Please include a full written description of the issue Please resist using acronyms that may not be common to all i e BT for Beginning Teachers etc It is best to spell out acronyms to avoid confusion Note If we can avoid replying back to ask for additional information it will help to expedite our ability to define a resolution and rectify any problems The more information we have the better we can work to help you Requirements and Training FAQ What am required to do To get the answer contact the Department of Public Instruction s training team or check the NCDPI Wiki Site for clarification El How do get additional training To get the answer contact the Department of Public
4. 2013 w Self Assessment 1 can view Completed 4 As a principal where can find the area to setup the forms This answer shows the principal how to setup or create the Teacher Observation and the Teacher Summary Rating form The Record of Teacher Evaluation Activities form will automatically populate when the principal clicks on the specific teacher s name The Professional Development Plan and the Preliminary Development Plan are available on the Teacher Task tab the teacher is responsible for creating the Preliminary Development Plan if new to the school 1 Log in as a principal 2 Go to Observe Report 3 Select Observations on the right 4 Select a teacher from the list of teachers 5a Select New Observation or New Form to create the Summary Rating from the upper navigation bar TT e di ll Zap N NC Educatos Done New New Evaluation System Observation Form mxWeb gt NCEES gt Observation Manager OR 5b Click on the button labeled New to the left of the text Observation or Summary Rating Form nceesfaqs 16 Teacher amp Principal Process FAQs Observer Task Observer U Teacher Status 22013 Summary Rating Form Name gabing form for the current teacher for the year 2012 2013 Record of Teacher Evaluation Activities Record of Teacher Evaluation Activities for 2012 2013 OBSERVATION FORM View Teacher Name Assignment Title Observa
5. Please include a full written description of the issue Please resist using acronyms that may not be common to all e BT for Beginning Teachers etc It is best to spell out acronyms to avoid confusion 4 Basically always include the Who What When Where details as it relates to the problem If we can avoid replying back to ask for additional information it will help to expedite our ability to define a resolution and rectify any problems The more information we have the better we can work to help you Username amp Password FAQs How do get help if I forgot my password 1 Temporarily disable any browser pop up blockers 2 Locate the Lost Password button on the NCEES login page 3 Aseparate small window will open as follows Retrieve Password Password Help Central NC If you don t know what your password is you can reset it Enter your username below yourself through your email If your email is incorrect or missing contact your license If you forget your username use your email instead administrator to reset your password 4 Enter your User ID UID which is the full numeric ID provided by your District Coordinator If you are unsure of your username you may enter your email address instead Then click on the Next button 5 After clicking the Next button the following window will appear nceesfaqs Technical How to FAQs 3 Retrieve Password Password Change Email An email has
6. Rating Sheet for 2012 2013 can view Completed L View Professional Development Plan for 2013 2014 On the New Preliminary Development Plan am unable to type in section A Standard s to be addressed and Element s to be addressed Why can t I type in these boxes This is by design You are unable to type in these boxes because this is the first time you have used the system Those fields will automatically be filled in on the Professional Development Plan that is completed at the end of each year Since this is your first use of the system your Preliminary Professional Development Plan will be based on your self assessment and you will write this year s goals based on that and your conversation with your evaluator All of your subsequent evaluations will use the Professional Development Plan that is automatically generated following your end of year conversation with your evaluator When am doing observations can pull up a previous observation to add to it or do have to do a new observation rubric for each observation You can pull up the previous observation and add to it The key is to save it with a new name once the observation is complete We recommend something totally uncreative but very clear such as 2010 11 Observation 1 and then the next version would be 2010 11 Observation 2 Using this method you can then see what the teacher has done throughout the year when you get to the final observation nceesfaqs
7. You will now see that because the form is signed all fields are grayed out indicating that no more edits can be made to the form Note Comments made to an Observation or the Summary Evaluation Rating Form by the evaluee cannot be added until the form is signed by all parties M Lesson plans M Completion of professional development MT Formative assessments 7 Participation in professional learning community M Student work Ff Formative and summative assessment data M Professional Development plan Principal Evaluator Signature Principal Evaluator Signature Click the checkbox to sign fF Click the checkbox to sign M Click the checkbox to sign If comments attached Next click the Done button in the upper left corner of the screen see image below nceesfaqs 10 Teacher amp Principal Process FAQs al lt Done Administrator 2 Teacher Ask the teacher to view their observation Notice both the principal and teacher status are in IN PROGRESS mode Click rubric to view mi e E i i heer Dona Mew Gal fave sance ee er Preliminary Observation Manager Observer Task To Teacher Task CHiservation School ear 2011 2012 gz i e Observer Teacher status Gingras Murt can view In progress Uhu 5 Observation 1 Esker Tia san mul vr En progress Peer hai PE TRE 1 3 rd for 2011 20 Henry Rebecca D can view Completed Peer evaluation from Lenore ddie for 2011 201 Addie Lenore can wie In progr
8. been sent to you with a password reset link Check your e Sent now for this message If you do not receive an email you can either try again or contact your license Close Window administrator to have your password reset 6 Open your email inbox You should have received an email with the subject MxWeb password reset request see example below From mxweb media x com mailto mxweb media x com Sent Friday October 21 2811 12 08 PM To subject MxWeb password reset request This message was sent to you because a request for your mxWeb password to be reset was made on the mxWeb website To reset your password click the link below https mxwebs media x com Profile Profile LostPassword3 php username dkennedy2s y tem 2378ResetCode 5WKGPOWECLEFPOGPORTCALGPIKECZHUS Follow the directions in the email and click on the link to reset your password 7 The resulting window will show your newly reset password case sensitive Reset Password Your password has been successfully reset to be 9215vmla Please write this password down before continuing Go to login 9 Write your new password down Click on the Go to login button and enter your username UID and the new password 10 Once you have logged in successfully you can follow the direction in this FAQ on changing your password if you choose see How do change my password Note After logging in with the reset password the link provided in the em
9. com FAQ My screen is smashed together meaning that I cannot see all of the observations that I completed on a teacher How can I view the entire screen 1 Confirm your screen resolution is set to recommended or 1280x800 or higher 2 To relieve or reduce the compression of the frames amp tables that constitutes NCEES Click F11 on your keyboard This will allow you to see the browser Full Screen You must click F11 again to view the normal screen How do change my icon sizes or correct Spell Check language conventions Open a new browser and enter the following URL https mxweb3 media x com Profile Profile Settings php Follow directions to change Interface Settings spell check language settings and or change icon sizing Printing FAQs Why are the check boxes not showing when print my self assessment In order for the check boxes to print you must enable Background Printing See directions below on how to turn your background printing on or contact your IT department It is possible that your IT department has removed privileges that allow you to choose background printing If you are using Windows 7 you must implement BOTH a and b in option 2 1 Internet Explorer IE 7 on any version of Windows e Go to Tools gt Internet Options gt Advanced tab gt scroll to Printing gt check the box next to Print background colors and images gt click Apply gt click Ok 2 Internet Explorer IE 8 on any version of Wind
10. principals and superintendents EXA O 4 Profile Admin Functions ZA sr O BO Dd Manage Manage Site Group Build NC Educator Users Licenses Manager Manager Permission Evaluation System Resource Documents Help and Documentation on Using the NC Educator Evaluation System North Carolina DPI Wiki http ncees ncdpi wikispaces net NC FAQ http customercare mcrel org nceesfaq e Teacher Evaluation Process e Teacher Online Tool Directions e Principal Evaluation Process e Principal Online Tool Directions e Superintendent Online Tool How are the Electronic Signatures completed The signature process is designed in most cases for the evaluator to sign first However when the evaluator signs the form is locked from making any changes It is important that no signatures are added until the form is reviewed for accuracy Comments above the Signature area as seen on the PDP must be entered prior to the principal s signature Comments beneath the signature area cannot be added until signatures are in place Therefore please use caution before signing by to ensure the document is complete Forms cannot be unsigned Please follow the steps described below 1 Principal Create new observation fill it out completely At the bottom click the check box to sign Important Once this is signed the principal cannot go back to make any changes edits including the date or time
11. will flow along with a date stamp to the grayed out area An email with the comments entered will be sent to the evaluator automatically The principal will acknowledge the comments click the box Comments Attached and sign The evaluator cannot respond to the teacher s comments via the NCEES system Please check with your Human Resources department for guidance if needed Windows Internet Explorer A The email has been sent E The number of self assessments reported as complete does not match what the Rubrics Report is stating How can correct this The Rubrics Report which provides data on completed Evaluations Observations and Self Assessments will need to have the date set by the teacher in their self assessments That date is the trigger that tells the reporting mechanisms the self assessment is indeed complete Principal Process FAQs F As an administrator or principal I cannot see the principals or assistant principals names in order to complete an observation How do I see them You must Create a group using a process that is different than managing groups for teachers 1 Log into your account and then click on Group Manager under the Admin Functions prior to clicking on the NC Educator Evaluation System icon 2 In the Group List column click Create member group 3 In the Site List column click on the school in which you want to create a group The school name and Administrator Principal and Tea
12. Instruction s training team Check the NCDPI Wiki Site for further direction Back Office FAQ There are people listed in my spreadsheet who are no longer at my school How should remove them Simply delete the entire row for anyone who is no longer at your school from the spreadsheet Add new people are added to a new row on the spreadsheet with all of the appropriate information In the event that a person has moved to a different site within your LEA simply change the Site ID number to the correct number Where do get the UID numbers for new employees The UID numbers can be obtained from your payroll department HI Can create a temporary ID until the UID is issued No you cannot create temporary ID numbers You should direct individuals waiting on their UID to use the demo site to become familiar with the environment prior to being issued their own User ID UID E Do have to get the UID number or can make one up You must use the UID number assigned to you by the payroll system Exception If you have a user who will not ever receive a UID number please contact NCDPI to obtain a special UID number nceestags dk NC Educator Evaluation System District Coordinator FAQs 19 You will encounter situations where a new staff comes to the district without a UID and it takes a month for payroll to provide a UID This exception does not apply here You must wait for the UI D from payroll have a
13. ail above cannot be accessed again You will get the following error message Reset Password Reset code not recognized please try again Can change my password To help assure the security of the system all users should reset their passwords from the default 123456 We advise people to change their passwords the first time they login to the system By doing so they create a 2 step security check as both their unique ID numbers and their passwords must be correct before confidential information can be accessed How do change my password 1 To change a password after logged into the system look in the upper left corner of the screen There you will find the System Functions area In this area you will see an icon titled Profile 4 Profile 2 Click on the light green Profile button seen in the image above 3 From the resulting web page click on the Change Password button in the upper left corner nceesfaqs 4 Technical How to FAQs W Ge 28 ao Media X Systems Inc Powa Edit Change Password mae mMxXwWeb Profile 4 A small window titled Change password will open see image below password Old password New password Confirm password 5 The old password will be the password that works now The New password and Confirm password fields are where you will put the new password you intend to have Then select Save You will not be prompted or advised that it was changed The Lost Pas
14. appears to be available comments added will wrap and the area will expand as appropriate After entering comments be sure to check the COMMENTS ATTACHED box Comments will be emailed to the evaluator Upon receipt of those comments the evaluator will check the box that comments were added and then check the box to sign Note The evaluator cannot respond to the teacher s comments Please check with your Human Resources department for direction on how to document comments as a correction clarification rebuttal to the teacher s comments The system is not designed to provide this type of documentation nceesfaqs 12 Teacher Principal Process FAQs Examples of Artifacts for Standard V M Lesson plans M Completion of professional development 7 Formative assessments 7 Participation in professional learning community 7 Student work M Formative and summative assessment data M Professional Development plan Electronic Signature a Teacher Signature Principal Evaluator Signature Comments Attached _ Principal Evaluator Signature FM Click the checkbox to sign fF Click the checkbox to sign M Click the checkbox to sign If comments attached y nd am assigned to more than one school but can only see information from one of the schools What do need to do so can see the other school If you function at more than one school you will need to be able to know how to switch between those two schools from within
15. can use Teacher and Principal Process FAQs will answer questions about the processes of using the NCEES to complete the evaluation process District Coordinator FAQs are answers to questions that the district coordinator will have about supporting the North Carolina Educator Evaluation System Here is a link to a PDF document with all the frequently asked questions that can be saved to your computer or printed m FAQ PDF Manual Regards McREL Customer Care Team customercare mcrel org nceesfaqs 2 Technical How to FAQs Home gt Technical How to FAQs Technical How to FAQs O Support FAQs El Who should I contact if have questions 1 Contact your LEA District Coordinator for e Password resets amp to request your User ID mea NC Educator Evaluation System Expand All e Changes that need to be made on your NCEES Profile e g email change last name change title or status change etc e Any questions that start with How do 1 2 Send an email to customercare mcrel org for e Technical problems e g technical malfunction software bug etc e New NCEES feature requests o Navigation of the NCEES System El What information is helpful to provide when reporting an issue with NCEES 1 Who is affected Include all individuals if it is more than one person by name school name and UID 2 If possible include screen captures of what you re using and seeing as it relates to the problem 3
16. cher will pop up below Click on the plus sign next to Administrator and or Principal nceesfaqs 14 Teacher 8 Principal Process FAQs 4 Click on the person s name and they will move to the Group Editor column 5 Rename your group in the Group name box You may set up as many groups as you need 6 If you need to share your group with other district administrators you may do so Please note It is recommended to only share groups with another district administrator s Principals should be encouraged to create their own groups as necessary To share click on the SHARE GROUP icon If you share remember those who have access may view observations for all You may share with a USER a MEMBER GROUP or a SITE McREL recommends always selecting the USER Enter the username of the person who will share the group in the area provided Click ADD Next you will provide this person the access necessary R Read W Write D Delete S Share Generally you will not use the X as this blocks access Toggle on and off of each to provide permissions or restrict permissions Click the RED X in the upper right hand corner to close out of the share group screen Username is how the user logs into the system Do not enter the person s name in this area 7 To save the group simply use the breadcrumb trail navigation in the green bar and click on mxWeb 8 Click on the NC Educator Evaluation System icon 9 Choose Ob
17. chool Demo School 2011 2012 A 4 m Select Group Observation 1 Gingras Kurt can view Completed Observation 5 Eakes Tia can not view In progress a SS Peer evaluation from Erik Beresford for 2011 2 Henry Rebecca D can view Completed Majeed Erik 09 16 2011 1 Peer evaluation from Lenore Addie for 2011 20 Addie Lenore can view In progress Martinek Darryl 09 16 2011 0 Appraisal 2 Fairey Tabatha can view In progress Mcfarlain Alejandra 09 16 2011 0 Peer evaluation from Javier Gabbert for 2011 2 Gabbert Javier can view Completed Melone Erik 09 16 2011 0 Min Hugh 09 16 2011 1 Molter Clayton 09 16 2011 0 Mongillo Christian 09 16 2011 3 Munford Lonnie 09 16 2011 3 Pancoast Kurt 09 16 2011 5 Paulding Carmella 09 16 2011 4 Permenter Earlene 09 16 2011 Pugsley Julio 09 16 2011 1 Raschke Sharron 09 16 2011 2 Sabourin Darryl 09 16 2011 3 Salguero Hugh 09 16 2011 5 Sosinski Mallory 09 16 2011 4 Stanvi Fetterman 09 16 2011 1 Stefan Roxie 09 16 2011 1 Taplin Jamie 09 16 2011 5 Form Terrones Penelope 0916200 7 A Vallecillo Javier 09 16 2011 1 A No forms for the current teacher for the year 2011 2012 Vantassell Clinton 09 16 2011 6 Click in to the rubric to view Scroll to bottom and notice the teacher signed and now the COMMENTS area is now live The comments box is provided to allow the teacher to add comments While only a small line
18. d be generating an additional observation In this example it would be Observation 4 Does the software just record what s been entered into the system or does it generate some info and or suggestions on its own Currently the software only transfers the final ratings from the Summary Evaluation Rating Form to the Professional Development Plan for teachers and the Goal Setting Form for principals HI Define a Probationary Beginning Teacher and a Career Status Teacher Probationary Teachers Teachers who are in the first three years of teaching and who hold a Standard Professional 1 License Probationary Teachers must be rated as Proficient on all five Professional Teaching Standards in order to be eligible for the Standard Professional 2 License Career Status Teachers Career Status Teachers are teachers who have been granted Career Status in their current North Carolina school district Information provided in the Teacher Evaluation Process PDF manual written and approved by NCDPI P18 Who can delete a form Generally the author of a form may delete that form as long as it is not signed A form where the bright red X is displayed to the left of a form name signifies the ability to delete a form Teacher Task Self Assessment a Ms braces x Self Assessment 1 can view Completed Extreme caution must be used before considering deletion as deleted forms cannot be recovered Before deleting it is recommende
19. d the user make a print of the form If a form is signed only the person with District Administrator privileges may delete the document The red X will be grayed out for teachers and principal roles Observer Task Observer Teacher __ Observation 1 Harrison Rydell can view Completed Note There are two forms which cannot be deleted Professional Development Plan appearing on the Teacher Task tab and the Record of Teacher Evaluation Activities Form appearing on the Observer Task tab District Administrators may unsign a specific tab of the Professional Development Plan and refresh the Record of Teacher Evaluation Activities form but neither of these forms may be deleted How do get records for teacher who has left the district When personnel leave the district removing them from the spreadsheet will deactivate that employee Observations and any other forms created for that employee are no longer viewable There are times when that deactivated employee s records may need to be reviewed In order to view or print copies of forms the employee will need to be reactivated On the landing page click on the Site Manager icon nceesfaqs Profile Admin Functions dr GS BO p Manage Manage Site Group Build NC Educator Users Licenses Manager Manager Permission Evaluation System Sets Click the box to expand the school district to display school names Site Manager Find site ed e E De
20. dditional updates to make with new teachers Can make them on my own No please always use the spreadsheet for updates Send your updated spreadsheet to customercare mcrel org when appropriate E mail the entire spreadsheet While district administrators may see the ability to Create member within the Site Manager screen due to licensing agreement and subscription licensing adding personnel within the Create member option will not give full access to an employee All personnel changes must go through the spreadsheet process Should include my counselors media specialists school psychologists etc in the spreadsheet No The principal and teacher observation rubric does not apply to Central Office personnel If in doubt please check with NCDPI or refer to the NCDPI Wiki Site for clarification have a teacher who travels between two or more schools and has observations completed at all schools A Can list them at both schools B Can the principal see the observations at both schools A Yes it is necessary to list the teachers at each school they are assigned B No principals at each site can only see the observations at their own school moved a user from one site to another site Will the password automatically changed back to 123456 default password No the password will remain following any change on an existing account within an LEA A teacher moved to our district from a different district Will their password stay
21. ed upon evaluation results The software will indicate which Standards and Elements that have been determined to be Not demonstrated or Developing and reflect those on the Professional Development Plan for teachers or the Goal Setting Form for principals This can and should provide the foundation for the evaluator and evaluate to determine goals for the upcoming school year In the case where an evaluate does not have any standards marked as Not demonstrated or Developing then the evaluator and evaluate would collaborate on the goals that are most meaningful to the individual Should folks quit making goals such as Student achievement in math concepts will increase by _ as measured on the _ assessment by_ date For year one do the goals have to focus on the McREL rubric or do we pick a weak area from whatever evaluation paperwork was done before If the goals or weak areas of performance align with the new set of rubrics and evaluation system then you can certainly set performance goals around those areas Another option for the first year would be to set goals based on the evaluee s Self Assessment and the evaluator s estimation of the evaluee s performance using the standards for performance nceesfaqs 20 District Coordinator FAQs What if someone meets their PD goals mid year That would of course be optimal then during the mid year evaluation conference goals could be adjusted to continue professional growth Here is a ver
22. ess Notice the principal signature is grayed out No changes can be made Teacher views and signs merely an indication the teacher has viewed Check the teacher signature box far left y q ROSS E ae man Teacher Name Cintonvantassel cooler ff 2 oo em Date of Observation gt ESPE Start Time End Time __ ie 09 pr Rubric Form Status is er Do not allow the teacher to view this rubric form Note A eav i in n the nthe first column Observation means that the evaluator should be able to observe the items in that row during routine je classroom observations No files attached Link View Link Examples of Artifacts for Standard V Lesson plans Completion of professional development Formative assessments Participation in professional learning community Student work Formative and summative assessment data Professional Development plan E The teacher s signature on this form represents 7 The signature of the principal or evaluator verifies Yes If comments attached neither acceptance nor approval of the report It that the report has been reviewed and that the does however indicate that the teacher has proper process has been followed according to reviewed the report with the evaluator and may State Board of Education Policy for the Teacher reply in writing Evaluation Process M Lesson plans MT Completion of professional devel
23. int 3 The printable version will open in a new browser window Look for the following buttons at the top of the printable rubric Standard Printing on Eines OF cancel I j 4 Select Print as PDF 5 You will be prompted by the browser s security notification feature asking you to accept the download Select the security notification and choose Download File as shown in the image below Tot proc your scary tenet Esport loci sa fc doradad fis to your computer kk here cpl x Frit Print as POF Cancel Whats the Rsk Note There is a chance where if too much time passes prior to selecting Download File you will need to select Print as PDF again 6 After you select the Download File from the security notification the following prompt will be displayed File Download z Do pou want to open or save Ihis file Hame print_form_182 pdf Type Adobe Acrobat Document Fin price cor Cae Ce Ce he he from the meme icon be unelhul come Mes can plants l hanp compartes vou do nal trust the souene do mol open on this He Y Gee ju 7 Save the PDF file to a desired location on your computer where you can find it After the download completes navigate to the file Forms FAQs El What types of files can attach to the form You can attach the following types of documents to your forms where allowed e PDF e Microsoft Word doc docx e Microsoft PowerPoint o ppt e pptx e Microsoft Excel e xls e xISx What is the maxim
24. it is not possible to lock your account Can change my username No your username UID number is unique to you and enables the system to keep track of the information that is pertinent to your account Website FAQs What is the website address URL and how do login The website address for the NC Educator Evaluation System is https mxweb3 media x com home ncval Login Instructions 1 Choose your specific district from the drop down menu If you are at a Charter School choose Charter Schools at the very top District Charter Schools Username 1496288171 Password CEE 2 Type in your assigned username UID number nceesfaqs Technical How to FAQs 5 3 Type in your password Remember your password is case sensitive If you do not know your password please click the Lost Password button or contact your District Coordinator What is the domain name that notification emails are sent from in the online evaluation tool This is an important question This information is critical to assuring that email messages are successfully received such as password reset emails At times email may be blocked or a Websense firewall or a SPAM fileter may prevent delivery of certain content These FQDN s Fully Qualified Domain Names should be allowed to process in and out of your district s domain and should be trusted in your browsers to ensure the content passes unimpeded Media x com Mail media x com www media x
25. mo District 2011 2012 Highlight school of interest Site Manager Course amp Class Find site OO E Demo District 2011 2012 Demo School 2011 2012 A Demo Elementary Caseville Middle School Demo Transfer School Hilltop Middle School Newton Elementary Magnet School for Matheme RTTT Training DPI only San Domingo Middle School Western Slope High School dd JY Click the Member button Click the role of interest i e Administrator Principal or Teacher Click View inactive members Site Manager Period Grade Subjects Course amp Class gt de Create member View active membe rs Teacher Elementary Ken Click the green arrow to re activate the employee and their forms After re activating employee click on the link View active members to ensure the person of interest has successfully been restored Once the employee is active all forms created become active You may log into the school location to view and or print this person s records Be certain to deactivate the employee after the necessary records have been secure To deactivate the employee again follow the steps above clicking on the red arrow to deactivate To ensure employee has successfully been deactivated click on View inactive members Index
26. opment Formative assessments M Participation in professional learning community I Student work P Formative and summative assessment data M Professional Development plan A Electronic Signature Principal Evaluator Signature Principal Evaluator S M Click the checkbox to sign M Yes gt Click the checkbox The teacher will also be required to enter his her password and click Authenticate nceesfaqs Teacher amp Principal Process FAQs 11 Teacher Signature Username teacherdemo5 Password Cancel Authenticate On the Observation form you will notice that both the teacher and principal signatures are grayed out indicating the form has been signed by both fF Lesson plans EM Completion of professional development EN Formative assessments 7 Participation in professional learning community EM Student work FT Professional Development plan Formative and summative assessment data Electronic Signature Teacher Signature Principal Evaluator Signature Comments Attached Principal Evaluator Siga M Click the checkbox to sign fF Click the checkbox to sign Yes M Click the checkbox to The status now shows COMPLETED Comments may be added only after both signatures have been applied 3 Principal The principal will log into their account to view the teacher observation Teacher Task Observation School Year 2011 2012 da _ SO Observer Teacher Status Observer Task Select S
27. or for Preliminary Professional Development Plan 2011 2012 Mentor for Professional Development Plan 2011 2012 No Preliminary Professional Development Plan as a mentor for 20 11 2012 Professional Development Plan 2011 2012 Elementary Ken The mentor may only sign the beginning year tab The mentor may add comments to the Mid Year and End of Year tabs and sign While the mentor may sign at any time it is recommended the mentor add comments first and sign prior to the principal The teacher may add comments but sign after the principal As soon as the principal signs no comments may be added to the PDP nceesfaqs Teacher amp Principal Process FAQs 15 How do I as a principal see a teacher s self assessment The teacher must give the school principal access to the self assessment 1 After a teacher has completed his her self assessment and if he she chooses to give the principal access to it then click in the box next to completed my self assessment and now the principal can view it 2 In your account click on Observe Report and then Observations Click on the teacher s name from the list available and then click on the Teacher Task tab You will know that you are on the Teacher Task tab if it is a dark blue and the Observer Task tab will be a light blue You may then click on the teacher s self assessment to view it You cannot make any changes to it Teacher Task New ESPERAS School Year 2012
28. ows both a amp b e a Go to Tools gt Internet Options gt Advanced tab gt scroll to Printing gt check the box next to Print background colors and images gt click Apply gt click Ok e b Go to Tools gt File gt Page Setup gt check the box next to Print background colors and images gt click Apply gt click Ok 3 Internet Explorer IE 9 on any version of Windows e Go to File gt Page Setup gt check the box next to Print background colors and images gt click Ok 4 Firefox e On the File menu click Page Setup On the Format amp Options tab gt Options gt select Print background colors amp images gt click Ok 5 Safari On the File menu click Print On the Copies amp Pages pop up menu click Safari Select Print Backgrounds Click Ok nceesfaqs 6 Technical How to FAQs If you do not see the menu options in IE as defined above try right clicking on the header bar just above a tab in IE You will see check marks next to active and visible features in IE Select Menu Bar Here are some resources to show you how to display the menu bar in IE My LEA or school district has disabled Background Printing for all computer users throughout the entire district How can still get a printed a copy of NCEES forms since cannot enable Background Printing A PDF print option to bypass background printing functions 1 Open the form just as you would any other time 2 Select the Print button in the upper left side S e Dora Pr
29. rder to give the best chance for the evaluation to do what is intended to do Always check with a NCDP member with questions or issues requiring clarification Is it ok to focus on a portion of the rubric each year like over 3 years and then cycle through portions of it again or would we focus on the whole rubric each year Focus on the whole rubric all standards each year However based on an individual s experience Career Status Teacher only you may opt to select the Abbreviated Version Standards 1 and 4 only If using the Full Version Full Version is required for all Probationary Status Teachers the evaluator may mark the not looked for button within the Not Demonstrated category For example a beginning or probationary teacher may not be required to focus intently on some elements contained with the rubrics Therefore clicking the box labeled Not looked for within the particular standard element would not be reflected against the evaluee in their evaluation Another alternative is to continue to develop an evaluation over the course of the year Meaning that the evaluator will focus on certain standards of certain times throughout the course of the school year Thereby allowing the evaluation to unfold over the course of a year These are discussions that should occur during training or defer to NCDP members for discussion and or clarification Would individuals still determine their goals or would the software suggest one or more bas
30. serve Report gt Principal Assistant Principal Performance Evaluations 10 Use the drop down menu in the Select Group area to choose the group that you created and you will see the people listed below Click on a person s name and then click New Evaluation Note The Set Permission Default in Group Manager does not apply to the NCEES system Unfortunately it is not possible to disable the icons so please be aware is it not necessary for use when sharing settings El How do principals setup mentors in NCEES to handle teacher PDPs Mentors may only be assigned to a Professional Development Plan Here is the process for setting up a Mentor in NCEES 1 Open the Professional or Preliminary Development Plan PDP 2 From the Select Mentor Site choose the school site where your Mentor is seated Select Mentorste Demo High School y 3 Further to the right of this drop menu the Select Mentor Name drop menu will show an available list of individuals at this site a 4 Select your Mentor from the list 5 Click Save in the upper left corner 6 The Mentor will login and navigate to More which is just underneath Observe Report and then Rubric for Evaluating Teachers More Set Up Rubric for Observing Teachers Observe Report Rubric for Observing Teachers n More gt 7 The Mentor will see their assignee s name on the lower section of the next screen Mentor will click on the PLAN NAME to access the form Ment
31. sword feature failed to reset my password Can still get my password reset through other means Please send an e mail to your District Coordinator and type in Password Reset in the subject line Please include your school s name The District Coordinator will notify McREL by sending an email to customercare mcrel org never received the email with my reset code after following the Lost Password directions Here are steps to take and if you did not receive an email from the system with your reset code described in the Lost Password directions 1 The e mail from the system may be blocked by your server or may be going to spam In the case of spam check your spam folder or your district s IT department 2 Make a request for a password reset through your District Coordinator or by sending an email to customercare mcrel org 3 Once you are able to successfully login to your account check your email address in your profile If it does not match the email you are actively using contact your District Coordinator to request it be changed HI Are passwords case sensitive Yes passwords are case sensitive Also be sure to double check that your Caps Lock key is not activated when entering your password May use a temporary ID until the UID is issued No you cannot use temporary ID numbers The demo site can be used to become familiar with NCEES until your User ID UID is issued El Is it possible to lock my account No
32. teachers Your District Coordinator or DPI can provide a full break down on the differences between a Mentor and Peer and can define what their responsibilities are How do we assign peer teachers to do observations through the online system You do not need to assign peer teachers within the system When a teacher logs in they have the option to choose More and then Rubric for Evaluating Teachers The teacher will be provided with a list of teachers from the school and they should choose the peer teacher who was assigned to them Teachers cannot view other teachers peer evaluations Can recover an accidentally deleted Observation Assessment or other item in NCEES No Be sure to heed the alert prompts that come up when deleting an assessment or observation It is not recoverable following the delete When the teacher views the observation rubric can they make any changes or add comments files to that document The teacher may not make changes to the Observation Rubric itself but they can add comments to their observations only after it has been signed by both the evaluator and the evaluee The resulting comment will automatically be emailed to the principal In order to add comments the principal and the teacher must first sign Open the Rubric and scroll to the bottom The Add Comments button is now be available nceesfaqs Teacher Principal Process FAQs 13 Electronic Signature Teacher Signature Principal Eval
33. the same No the password will default to 123456 when they change districts Other FAQ EE MCREL Evaluation systems to determine and or continue from past practice During the Professional Development PD session you will spend some time discussing what is referred to as the P Chart This chart is a series of discussion items that help districts think through exactly your questions Generally you will find that the districts don t necessarily need to create anything new rather reconsider or re emphasize that the evaluation process must be taken very seriously and is intended to solicit professional growth While these are very basic concepts we encourage districts to go more in depth with their internal discussion so as to bring clarity and detail to the policies procedures and practices During the PD session we want to at a minimum surface these types of discussions and encourage districts to periodically resurface the conversations just to keep the emphasis on professional development and growth Would a summative evaluation be occurring yearly The recommendation is yes Much of the literature surrounding teacher and leader effectiveness is that in some instance individuals go several years without any formal observation or feedback regarding their performance This is a policy issue however McREL encourages districts to re examine such policies and align policies with practices and procedures in o
34. tion Name Copy Observation Principal First Name Principal Last Name Select Set Select Checklist Notify by email SUMMARY RATING FORM View Ferm 6 Teacher Summary Rating Form Principal First Name lt x 6 The following fields can be renamed a Observation Name or Form Name b Principal First Name nceesfaqs E Teacher amp Principal Process FAQs 17 c Principal Last Name At what point should an administrator lock the evaluation rubric Do we lock it while we are working on it or when it is reviewed by teacher or when the process is complete The evaluation will automatically be locked when the process is complete When the evaluators save the summary rating sheet with ratings completed they should be prompted to sign off on the form Once the evaluator signs off the system will prompt the teacher to sign electronically as well When both signatures are in place the evaluation is locked and cannot be unlocked by either the teacher or the evaluator Note When the Summary Rating is signed by the principal a Professional Development Plan will be created This PDP is intended for the next school year and will appear on the Teacher Task tab for the following school year If the principal and teacher want to identify goals to be worked on for the next year it is this PDP appearing under the Summary Rating Form that will be used New Summary Rating Form Summary
35. uator Signature Comments Attached Principal Evaluator Signature The teacher s signature on this form represents The signature of the principal or evaluator verifies neither acceptance nor approval of the report and that the report and ratings on Standards One ratings on Standards One through Five full through Five full evaluation or Standards One and If comments attached evaluation or Standards One and Four abbreviated Four abbreviated evaluation have been reviewed evaluation It does however indicate that the and that the proper process has been followed teacher has reviewed the report with the evaluator according to State Board of Education Policy for the and may reply in writing Teacher Evaluation Process Teacher s Comments Add Comments There is a small white line just under the grayed out area where comments may be added While this appears to be a single line only text entered here will wrap When finished be sure to click the Add Comments button You will receive a warning asking Are you sure you want to add this comment Note Comments cannot removed after added Click OK or Cancel By clicking OK an email will be sent to the evaluator You must acknowledge this statement The email has been sent Your comments and the date they were added will flow to the grayed out area Teacher s Comments 07 09 2012 Thank you Rae Guerrera for these kind words P com Again the comments
36. um file size limit for attachments The maximum size that will be allowed for uploading an attachment to a form is 2 megabytes MB You can check the size of a file by nceesfaqs Technical How to FAQs 7 right clicking the file and selecting properties in Windows Operating systems If you are using a Macintosh operating system then right click the file and select Get Info to find the size of the file you wish to upload How many artifacts can attach to a self assessment and or observation Users are allowed to attach three artifacts per standard for a total of 5 files 5 standards per self assessment and or observation We also offer a digital Link for linking additional references teacher or principal might have online The Start Time and End Time I ve set in observations are not saving What can I do to correct this In order for the times in observations to be saved the Date to the left of the time must be set first That Date is the day you actually perform the observation Set it first and then set the time and save the observation Hardware Computer FAQs What are the computer or system requirements to use NCEES on a laptop or desktop 1 Any computer capable of handling Internet Explorer IE 7 or higher Safari 4 0 4 or higher or the latest version of Firefox AND 2 A screen resolution set to recommended OR is at least 1280x800 or higher McREL does not support NCEES using hand held devices While NCEES
37. will work with iPads and other hand held devices McREL cannot provide any support and or guidance The only exception is scrolling with the iPad see below I am using an iPad and I can t scroll down How do I scroll so that I can continue with the observation In order to scroll down on the iPad you must use two fingers on the screen where you want to scroll One finger alone will not scroll nceesfaqs 8 Teacher amp Principal Process FAQs Teacher Principal Process FAQs NC Educator Evaluation System Common Process FAQs Expand All l What am required to do To get the answer to this question it is important that you contact your Principal or Human Resources office for answers on what your responsibilities are for using the NCEES system Process manuals for the Teacher and Principal are available on the NC DPI Wiki Site E How can get additional training Training of individuals on the use of the NCEES system is handled by your District Coordinator Please contact that person to find out what options are available to you for training Where can find information about the evaluation process Information about the evaluation process can be found on the landing page of the NCEES system under the Resource Documents section There you will find the NC DPI Wiki link FAQ link Teacher and Principal Evaluation Process links available There are also step by step Online Tool Direction guides for teachers
38. y simple example A goal for a teacher might be designed and worded to improve their classroom structure to maximize time on task One piece of maximizing time on task is finding alternative ways to take roll that does not consume a Lot time The goal setting process should require a time to which the evaluator would expect performance to improve In this case it might be by the end of September So the teacher has done some work to be more efficient at taking roll within the time frame Now look and assist the teacher with other strategies to maximize time on task e g Transitions between activities etc In that case we can see the improvements and there is consistency and quality within those improvements at mid year we can re adjust goals or expand goals to elicit more improvement in the same or other areas that are reflected in the rubrics El How are multiple observations recorded Each time an observation is conducted the evaluator can use a New set of rubrics for the observation or they can copy a previous set of observation rubrics and then add or delete from the previous set In both cases the evaluator would have two distinct sets of rubrics that reflects two separate observation If an evaluator is generating a New observation let s say observation 4 then the New Observation screen allows the evaluator to select a new observation or build on the whole evaluation using a copy of a previous observation In either case the evaluator woul
39. your NCEES profile found on the landing page of the system Observations or self assessments from the other school s will be identified as Offsite You may view the document at the other location but are not allowed to change that form To make a change to the Offsite form you should also be aware that if you start a self assessment for a certain school you will want your profile to be set for that school or the will need to change your school on your profile 1 Log into your account and then click on Profile prior to clicking on the NC Educator Evaluation System icon 2 You will see that under your Current Role your schools are listed You must click on the school where you want to see the information 3 Click on the NC Educator Evaluation System icon and now you will see the information for the school you chose Note In order to make changes to an Offsite document you will have to go back into your profile and choose the school of choice You can only manage information at one school at a time Observer Task School Year 2011 2012 Observation 1 A can view Completed Observation 5 can not view In progress Peer evaluation from Www for 2011 2C Mera can view Completed Peer evaluation from ee for 2011 201 Mudia come can view In progress What is the difference between a mentor and a peer Mentor observers will be tasked to handle specific PDP s for specific teachers Peer observers will handle Observations done on specific
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