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OpenStage 60/80

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1. see 117 Message icons n 33 Microphone nossos 68 Mini switch using 18 Mobility s 165 forced logoff uu cet 69 logon logoff sss 166 168 Mode Keys eset ie d 22 Multi line accepting call 2 em 16 busy override siisii 123 LED display sss 27 126 making and receiving calls on a single line oo eee 19 with multiple lines 20 Multi line telephone ssss 15 N Norrmal dialing enis 65 0 Open listening sss OpenScape Voice abbreviated dialing two key abbreviated dialing 76 accepting anonymous calls 175 Call tracing sss 76 creating a list for selective calls 173 feature toggle key n 70 T lctlons i eee ere es 70 hunt group cette tetto und 77 making anonymous calls 71 parallel call ette 80 parking epe ette 82 reachability itte bett 79 rejecting anonymous calls 75 serial call s sss 79 silent monitoring sss 83 OpenStage Key Module 19 Operating instructions s sss 2 Overview tab oo 129 132 143 P padlock ICON certe 52 Parallel call sss 80 Parking eese setti te ttn 82 Phantom line s eme itude 26 Phone JOCKING iet Oo e e dum 63 Phone number directories 146 Phone settings
2. 33 Getting to know your OpenStage phone 34 Context menus If the arrow icon gt appears next to a selected entry additional menu lev els or selection options are available in the form of a context menu Navi gate through these options using the TouchGuide page 23 Consultation First entry Konferenz be selected when the menu is called up Hold Selected entry Blind transfer call Disconnect Directed pickup You can select and confirm the required functions using the TouchGuide page 23 After a connection is set up you are called or you make call the context menu appears automatically under the current connection for the config ured time e g 20 seconds You can define how long the context menu should be displayed You can deactivate the automatic display so that the gt key must be pressed to see the context menu of the connection page 208 Idle display context menu When you press gt on the TouchGuide in idle state the following functions are available if activated First entry selected when you call up Repeat dialing 1234 the menu if you have already dialed a Ringer off phone number Do not disturb on Selected entry Mobile logon Only available when configured to support Cancel call backs mobility Directed pickup Getting to know your OpenStage phone Pop up window In certain situations a pop up window opens automatically in the lower th
3. sssssssssss 86 Phonebook 41 146 ODAR einernie apna 43 152 local phonebook n 42 contact quick search 50 editing a contact 0 0 cee 46 group administration 48 new contact hnacie 46 saving a picture oo eee 49 selecting a preferred phone number sirrdir iid 46 voice recognition 0 0 eects 149 Picking up the held call 56 Pick p group ia ttt 60 POP UP TTG srncie 33 35 38 Primary libre 2 5 tt ertet sess 26 Privacy 158 Private line ssssssssssseee 27 Program Service MENU 48 Programmable sensor keys 25 84 Q Quick search DAP 1 essaie edente 54 R Reachability sss 79 Redial oce secti ei eo a HR 67 Redialing piulti line iuc a ees 18 Hepdial KEYS iet es 07 Resetting sensor keys sisisi 90 Ring delay sssssssssssse 42 Ringer off sss 58 Rollover ssssssse 45 S Safety precautions oo cece cee 2 269 Index SChECNSAVER uoce mee omes 190 Screensaver image ss sss 190 Search contacts Second call sesiis Secondary line n Security ooien Sensor KEYS iieis feature toggle forwarding sss immediate ring repertory dial sss Seiialcall eto rede ass Set headset port Setting the date 0 Setting the time Settings s sss Shared line Silent monitoring
4. Function key data Yes No 264 24 hour page 194 Save amp exit page 163 Exit gt page 221 C C C C Yes 10 Mbps full duplex Yes Link down Cancel gt page 222 gt page 90 No gt page 90 Local user menu Key functions Normal You can program the following functions on the Normal of the function keys Selected dialing Repeat dialing Forward all calls Forward no reply Forward busy Ringer off Hold Alternate Blind transfer call Transfer call Deflecting Shift Conference Headset Do not disturb Group pickup Repertory dial Feature toggle Mobility Directed pickup Callback Cancel callbacks Consultation Call Waiting Immediate ring PreView Start application Built in fwd 265 Local user menu 266 Shifted You can program the following functions on the Shifted of the function keys Selected dialing Repeat dialing Alternate Blind transfer call Transfer call Deflecting Conference Repertory dial Release Callback Cancel callbacks Consultation Start application Index A Accepting calls multi line sss Administration o n Alerts ssssssssssseeeeene Application tab sss Applications sss activating an application opening the context menu selecting an application tab 37 selecting an entry sssini 37 Applications menu see 48 Audio room charac
5. If you activate one of the two call forwardings the At Desk or Off Desk do not affect these If the To Assistant Strict setting on the executive is activated the variable call forwarding and the call for warding to the representative only takes effect if the other secretary has the Off Desk status or has activat ed call forwarding to a representative or variable num ber The To variable call forwarding and call forwarding to a representative can be configured simultaneously e Deputy Forwards calls for the executive phones e Variable call forwarding Forwards calls for the sec retary phone pe If the respective other secretary has the At Desk status calls are forwarded The current status of call forwardings is displayed in the My phone tab on the respective executive phone Making calls with multiple lines Step by Step My status At Desk Sekretary 1 At Desk Sekretary 1 Off Desk gt Changing the call forwarding destination Open the context menu You have the following op tions Call mobile Forward Nr Deputy Nr Deputy on or Deputy off The Forward Nr and Deputy Nr options are used to modify the number for variable call forwarding and for the representative Changing the status remotely from another phone For example you can change the status of the first sec retary phone from the executive phone or the second secretary phone Confirm the option shown
6. Options Groups Home Delete Delete Options Groups Home Ii Adding a contact to a group Press the key shown Select a phonebook entry Select and confirm the option shown in the context menu Select and confirm the option shown Select and confirm a group Select and confirm the option shown Deleting a group Press the key shown Select and confirm the option shown Select and confirm the option shown in the context menu Select and confirm a group Select and confirm the option shown in the context menu A confirmation request opens Select and confirm the option shown Saving a picture for a contact Press the key shown Select and confirm the option shown Select and confirm the option shown in the context menu Select and confirm a group 149 Phonebooks and call lists Step by Step View Niels Bohr Details Picture Picture 1 Save amp exit d Niels Bohr Details Business 2 150 Select and confirm the option shown in the context menu Select group member Select and confirm the option shown in the context menu The form for entering contact data opens Select and confirm the option shown Select and confirm the picture Pictures must be avail able you can load them using OpenStage Manager for example Select and confirm the option shown The selected pic ture is ass
7. 2 000 140 Settings for multi line phones keyset 2 0000 141 Displaying the line in the Overview tab 141 Setting the time for a delayed ringer 05 142 Configuring the Overview tab display lisse 143 LUNE DIGVIGW iia sacrae a robe deem tlie eR a dass dd doe d 144 Rollover foraline 2 0 0 e 145 Contents Phonebooks and call lists 146 Personal phonebook iilii less 146 Creating a new contact n liiis 146 Editingra COlitaet 2d mus depre dee d te aud pap id een 146 Selecting a preferred phone number 05 147 Deleting all phonebook entries 0 0 0 eee eee 147 Managing contact groupS 0 0 ee eee 148 Deleting agroup 1 II 149 Saving a picture fora contact esses 149 Quick search in the phonebook 0 elles e eee 150 Changing the display format for contacts 151 LDAP database seas siedaar eee core beet emi wade Re ps 152 Firiding an LDAP ENI mess tobe dare ten reper mb p le dene 152 Quick Sear isses spere ew re Ee ex Rd 154 Copying entries to the local phonebook 155 Call liSts 2i sehr Fake Rn Ee dade Sa UR RAS tea 156 Vi amp wing detalls 3 2 0 bep draya Hele gow icd pet eter dote d 156 Deleting entries saepe Lb cere COR ER dey tecto aes 156 Copying entries from the call lists into the personal phonebook 157 P
8. EH Using a Bluetooth Conference Phone You can connect a Bluetooth conference phone to your OpenStage 60 80 which is approved for use with the OpenStage 60 80 Ask your service personnel about ap proved conference phone types Connecting a Konftel 60W Bluetooth conference phone Below is an example of connecting and operating a Konftel 60W conference phone Prerequisite The Bluetooth function on your Open Stage is activated gt page 209 The Konftel 60W con ference phone is ready for use but turned off see user guide Konftel GOW Press the key shown until the application s Settings tab is active Select and confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown The Bluetooth pairing manager dialog is selected Select the option shown Finding and pairing the Bluetooth conference phone Konftel 60W Hold down the trim key on the Konftel GOW for two seconds until the blue display lights flash Warning the device must be switched off first Select and confirm the option shown in the context menu The system searches for devices Select and confirm the Bluetooth device Konftel 60W found Enter and confirm the PIN 0000 for Konftel 60W 229 Bluetooth Step by Step The message Pairing in progress is displayed Follow ing successful pairing the device is adde
9. Enter the station number The Konftel GOW switches itself on automatically Once the stations answers you can set up a conference via a consultation or second call 231 Backup restore Step by Step Backup restore Backups are usually made to a USB mass storage de vice and contain userspecific data A backup includes the following components e All user settings for configuration e Call forwarding instructions with default destina tions Phonebook entries with relevant data Ringtones Photos Screensavers Call list entries The USB mass storage device is only used to back up and restore the user area in the phone memory You do not have to remove the USB medium after a backup You can create multiple backups on the medium and re store them as required You can also restore the back ups saved on another phone as a means of transporting your settings and data for instance if your phone has to be replaced A restore operation only works if the relevant settings are enabled on the phone and the current software re lease supports these settings Every backup is given a separate name and is pass word protected Setting the password encrypts the content of the backup Data can only be restored after entering the password set The backup file is not auto matically deleted after a restore operation Il A USB pen drive must be connected to the USB port provided so that the options described be low are a
10. Press the key shown until the Settings tab is active Select and confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select the option shown Confirm the option shown Set the contrast freely adjustable Set the contrast in stages Confirm the option shown Select and confirm the option shown 187 Individual phone configuration Step by Step Phone Display TouchGuide setting 9 or O9 Save amp exit 188 Set the sensitivity of the TouchGuide Adjust the sensitivity of the TouchGuide gt page 23 by choosing one of the four settings available You can also configure this setting via the Web interface gt page 248 Press the key shown until the Settings tab is active Select and confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select the option shown Confirm the option shown By sliding Pressing you can choose one of four levels for the sen sitivity Confirm the option shown Select and confirm the option shown Individual phone configuration Step by Step Contrast for the OpenStage Key Module If you have connected an OpenStage Key Module you can adjust the key label contrast to suit your ambient lighting You can also configure this setting via the Web interface gt pa
11. Step by Step and z YE ED o m Switching to speakerphone mode E Make note of the two different processes and ac tivate your preferred setting as required gt page 201 Prerequisite You are conducting a call via the handset and the microphone and loudspeaker functions have been activated by administrator Open listening in standard mode Hold down the key and replace the handset Then re lease the key and proceed with your call Open listening in US mode If open listening is set to US mode you do not have to hold down the loudspeaker key when replacing the handset to switch to speakerphone mode Press the key shown Replace the handset Proceed with your call Ip A secure voice communication is indicated by a closed padlock icon on the graphic display a non secure voice communication is indicated by an open padlock icon on the graphic display see also page 52 Switching to the handset Prerequisite You are conducting a call in speaker phone mode Lift the handset The key shown goes out 57 Basic functions Step by Step Switching from headset to speaker phone mode In standard mode lt d Press and hold the key open listening ist activated H Press the key Speakerphone mode is activated In U S mode Press the key p Press the key Speakerphone mode is activated Open listening People present in the room can silently monitor your call
12. if nec P Configuration Bluetooth Paired devices Bluetooth Device 1 Connect or Disconnect 216 Connecting disconnecting a Bluetooth device Prerequisite At least one Bluetooth device is listed Press the key shown until the application s Settings tab is active Select and confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown The Bluetooth pairing manager dialog is selected Select the relevant Bluetooth device Select and confirm the option shown in the context menu The connection is established immediately if the relevant Bluetooth device is reachable Select and confirm the option shown in the context menu Individual phone configuration Step by Step User Configuration Bluetooth Paired devices Bluetooth Device 1 Delete Delete Deleting a Bluetooth device from the list You can delete a single Bluetooth device from the list if for example it will be away from the area for an indefi nite period Press the key shown until the application s Settings tab is active Select and confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown The Bluetooth pairing manager dialog is selected Select the re
13. 65 Context menus ierre 32 D Brig Daylight saving m Dial plan iia ttt Different call signaling sss 52 Direct station selection 124 Display design ssis 186 Display icons ssssssse 271 application tab sisses 36 261 Index Call State aee oes 38 message icons ssssssssses 33 multidine sss 39 phonebook entries oo cece eee 41 Display settings idle mode for display 191 Display Symbols application tab 36 multi line 1 39 status bar 30 Do not disturb sss 159 DSS rae EMI 124 DSS call Call deflection ets 126 DSS key consultation sss 124 indirect pickup ossis 125 reiecticall item tete cen 125 During calls Multiline sss 119 E E A COCKPIT 32 eerte terree ides 133 launching sss 135 making calls 138 managing call forwarding 136 Status 138 Early call pickup sissen 129 Executive Assistant Cockpit 133 Executive secretary e 127 connecting a call sssss 130 second call sssssssssssss 130 F Forced logoff scassi iieaoe 169 Forwarding primary line 118 FUNCTION Keys emet etes 21 G General information o s 3 Graphic display sssssssssssss 30 gall lists 1 re
14. Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the backup you want Select and confirm the option shown Select and confirm the option shown Enter and confirm the backup password You can set Ignore or Restore in the context menu for the following options The default setting is Ignore e Phone book Call logs Menu data Screensaver images All clip images All ringer tones All midlet data If you want to activate the phonebook s Restore for in stance then Select the option shown Select and confirm the option shown in the context menu The restore operation can begin once you have activat ed all the options you want Select and confirm the option shown The following message appears when the procedure is finished Re store successfully completed Backup restore Step by Step User if nec P Phone Backup Restore 17 08 07 14 42 August 3770 Delete Delete Deleting a user backup on a storage medium You can delete invalid or older backups on your USB me dium Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the backup you want Select and confirm the option shown A security promp
15. Ium The LED display page 27 or status display on the Overview tab page 39 indicates that the call is on hold to other multi line telephones where this line is also configured These phones can then pick up the call Held call wait status After placing a call on hold you can replace the handset and then decide if the call should be retrieved or discon nected Prerequisite You placed a call on hold and replaced the handset In the pop up menu Select and confirm the option shown to resume the call in speakerphone mode Select and confirm the option shown to disconnect the call Activating deactivating the hold reminder tone You can also configure this setting via the Web interface page 248 Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown in the context menu Select and confirm the option shown 95 Enhanced phone functions Step by Step Setting the hold reminder time Use Hold reminder to specify when you want to re ceive an automatic reminder about a held call The min imum time value is 1 that is the reminder is output af ter one minute The maximum value is 15 minutes You can also configure this setting via the Web interface gt page 248 Press the key
16. Sekretary 1 Sekretary 1 Line Executive 1 Executive 2 J o Sekretary 2 Call waiting N Executive 1 Executive Line Sekretary 1 Sekretary 2 amp S N Making calls in an executive secretary team An executive secretary team is configured by the rele vant service personnel and may include up to four exec utive and up to two secretary telephones Sample scenarios This example assumes that two executive and two sec retary phones are configured Calls for the executives are forwarded immediately to the respective secretary phone A secretary then connects the call with or with out consultation to the responsible executive using the direct station selection key Sekretary 2 Sekretary 2 Line Executive 1 Executive 2 Ss Sekretary 1 ass Call waiting Executive Line Executive 2 ted NS Sekretary 2 Sekretary 1 N Prerequisites The following call forwards are configured gt page 74 e For All calls from Executive 1 to Sekretary 1 For All calls from Executive 2 to Sekretary 2 e Forward on Busy and forward on No reply from Sekretary 1 to Sekretary 2 e Forward on Busy and forward on No reply from Sekretary 2 to Sekretary 1 127 Making calls with multiple lines Step by Step Allow call waiting should be activated on the secretar ies phones gt page 100 This function can optionally be activated and deactivated using a key if a key h
17. Single line telephone sss 15 Speakerphone distance 3 Speakerphone mode 53 57 StatusdCOfls iere recette tenet 30 Symbols application tab 2 Vultislifie scs ected ct rt aca status Bar ette System conference siisii 114 T Telephone maintenance 254 Telephone models sssss 20 Telephony interface multidine sss 39 sigle lile ao cet ee 38 Text input via the display keyboard 31 Theme Nor me Time display format ou cece 194 Toggle Connect sss 71 TeuchGuide esses 23 TeuchSlidet ttes 21 Troubleshooting s sss 254 Trunk keys asese 26 U User interface sss 16 User SUpDOFE e pec dite 14 210 Using network ports more efficiently 18 Ww Warm line sss 66 for lines sssssssse 122 Web interface siiin 248 255 Display icons Display icons Application tab Telephony interface gt page 38 I LE Phonebooks gt page 41 2 Call lists gt page 44 Voicemail gt page 47 Program Service menu Applications menu gt page 48 Help function gt page 50 Status bar The ring tone is deactivated gt page 158 Operating data is sent to the server gt page 51 The Do not disturb function is activated gt page 159 The phone lock is
18. The OpenStage is discoverable for other Bluetooth de vices by default To prevent unauthorized access we recommend deac tivating discoverability once you have enabled the con nection to a new Bluetooth device I A connection is established for devices that are already connected even if the Discoverable function is deactivated Pairing Pairing is the process used by two Bluetooth enabled devices to see one another and to recognize that they can exchange data It is therefore used for checking the access authorization of a Bluetooth device in a Blue tooth network To do this a 128 bit link key is created for subsequent identification D a Pairing is only performed the first time contact is established between a Bluetooth device and your OpenStage If the Bluetooth device is suc cessfully paired no further access authorization checks are necessary Instead each subsequent check uses the previously created connection key Bluetooth Step by Step OK Transferring contacts The Bluetooth function on your OpenStage allows you to transfer contacts in vCard format file extension vcf from other Bluetooth devices to your OpenStage and save them in the phonebook You can also send phone book entries as vCards to other Bluetooth enabled devic es gt Due to the diverse range of PCs mobile tele phones and PDA devices currently available we are unable to provide universal instructions on
19. The view in the E A Cockpit overview menu is then To Assistant Strict Imp If each other the other respective secretaries has the At Desk status gt page 138 calls are for warded here Forwarding calls to a mobile phone Calls can for example be forwarded to the mobile phone from Executive 1 Select and confirm the option shown Calls are forward ed to a predefined mobile phone number Forwarding calls to a variable number Calls can be forwarded to any number Select and confirm the option shown You can change the number firstly via the context menu Ip Executive 1 and Executive 2 manage the call for warding themselves using the My status option The change is displayed on the secretary phones 137 Making calls with multiple lines Step by Step My status At Desk gt 138 Managing secretary statuses The My status option on the secretary phone is used to set the presence status und if required to configure call forwarding Configuring status and call forwarding Confirm the option shown The Set Status dialog opens The following options are available in the Set Status menu e At Desk e Off Desk To 37201 e Deputy 123456 on Select the required option and confirm this If a repre sentative is activated Deputy 123456 off appears in the options list If Sekretary 1 only has the Off Desk status all his calls are automatically forwarded to Sekretary 2
20. Exit no save Visual alerts No page 93 Yes No Audible alerts No page 93 Yes No Forwarding party Display last page 93 Display first Display last Handling Options Save amp exit Exit no save Allow call waiting Yes page 100 Yes No Allow DND Yes page 160 Yes No Busy when dialing Yes gt page 110 Yes No CTI Calls Options Save amp exit Exit no save AutoAnswer Yes page 105 Yes No 258 Local user menu AutoAnswer beep Yes gt page 105 Yes No AutoReconnect beep Yes gt page 106 Yes No Connected calls Options Save amp exit Exit no save Allow call transfer Yes page 103 Yes No Allow call joining Yes gt page 73 Yes No Allow exit conf Yes gt page 113 Yes No Allow hold rem Yes gt page 95 Yes No Hold rem delay 8 gt page 96 3 4 5 6 7 8 9 10 11 12 13 14 15 Music on hold Yes gt page 97 Yes No Allow conferences Yes gt page 112 Yes No Secure call alert Yes gt page 203 Yes No Toggle associate Yes page 101 Yes No 259 Local user menu Context menu Automatic menu Yes page 208 Yes No Display time 20 page 208 5 10 20 30 60 120 Unlimited display FH
21. Setting 86 Select and confirm the option shown if you want to change the label on the graphic display Enter and confirm the label you want Select and confirm the option shown Programming enhanced functions Repertory dial Hold down the sensor key to which a function should be assigned until the programming prompt is displayed D a If the prompt is not displayed or a programmed function is not executed then you can only launch key programming via the user menu ask your ser vice personnel about the current setting Confirm to begin programming The sensor key illumi nates continuously Select and confirm the option shown Select and confirm the function in the context menu Select and confirm the option shown if you want to change the label on the graphic display Enter and confirm the label you want for example the destination station Select and confirm this option to enter a destination phone number Enter and confirm the stations s destination phone number You can select and insert special characters in the dial ing sequence Function es Calls up the special characters menu Disconnects the call Activates a consultation hold Programmable sensor keys Step by Step Save amp exit OK Normal Feature toggle Label Setting zi Save amp exit Function Enables a normal call Enters a pause for example for internation
22. The call with the first party is resumed If the called party does answer Select and confirm the option shown in the context menu for the connection to the second station The call with the first party is resumed Basic functions Step by Step Alternate Disconnect Disconnect amp return Switching to the held party alternating Prerequisite You are conducting a consultation call gt page 69 or have accepted a second call gt page 98 Select and confirm the option shown in the connec tion s context menu Imp It does not matter which context menu is open when alternating The Alternate function ap pears in both menus active and passive connec tion You can switch back and forth between two sub scribers by repeatedly selecting and confirming Alternate Ending an alternate operation Disconnecting the held call Select and confirm the option shown in the held con nection s context menu The held call is disconnected The active call continues Disconnecting the active call Select and confirm the option shown in the active con nection s context menu The active call is disconnected The held call remains on hold and can be managed via the context menu n Basic functions Step by Step Putting on hold and retreiving successively or simultaneously Putting an active call on hold Prerequisite You are conducting a consultation call gt page 69 or have accepted
23. al dialing Select and confirm the option shown I gt The repertory dial can be up to 40 characters long Feature toggle Only available for Hunt group functions gt page 177 Hold down the sensor key to which a function should be assigned until the programming prompt is displayed um If the prompt is not displayed or a programmed function is not executed then you can only launch key programming via the user menu ask your ser vice personnel about the current setting Confirm to begin programming The sensor key illumi nates continuously Select and confirm the option shown Select and confirm the function in the context menu Select and confirm to change the key labeling Enter and confirm the label you want for example busy free Select and confirm this option to enter a code Enter the code see Code list table page 185 and confirm Select and confirm the option shown 87 Programmable sensor keys Step by Step OK Normal Forward all calls Label aH Setting Save amp exit 88 Forwarding Hold down the sensor key to which a function should be assigned until the programming prompt is displayed Ie If the prompt is not displayed or a programmed function is not executed then you can only launch key programming via the user menu ask your ser vice personnel about the current setting Confirm to begin programming The sensor key illumi
24. gt on the TouchGuide gt page 23 to display the idle menu You can call up various functions here Entries may vary The idle menu may contain the following entries Ringer off e Do not disturb on e Directed pickup Getting to know your OpenStage phone Telephony dialogs The dialogs in the lower area of the display prompt you to input data or pro vide you with information about the call states Example In idle state enter a phone number using the dialpad in 08912345 Dial Once you have entered the first digit several options corresponding to the situation are displayed in a dialog menu pop up menu which you can se lect and confirm using the TouchGuide page 23 Messages The messages displayed in the upper left area of the display advise you of current settings or events Example e Call forwarding is activated for all calls All calls are forwarded to the number 220870 e You received a callback request voice message in your absence Acalllist contains a new entry t 23456176 ctivated call forwarding 2 Call list entry Po Saved callback voice message The calls were saved in the missed calls list Press to view these calls Explanation of all message icons Icon Explanation You have received one or more new messages One or more new entries have been added to the call lists Local call forwarding is activated for all calls
25. matches an entry in the dial plan Allowing Busy When Dialling If you activate this function an incoming call received while you are performing dialing is rejected The caller then hears the busy signal 9 Press the key shown until the Settings tab is active User Confirm the option shown a if nec 4 Enter and confirm the user password Configuration Select and confirm the option shown Outgoing calls Select and confirm the option shown Busy when dialing Select and confirm the option shown Yes Select and confirm the option shown in the context menu Save amp exit Select and confirm the option shown I This setup option can also be found under Han dling in the Incoming calls menu 110 Enhanced phone functions Step by Step Conference User Disconnect B Conference Local conference This type of conference is also referred to as a three party conference It involves up to three participants Prerequisite You are conducting a consultation call gt page 69 or have accepted a second call gt page 98 and the conference function is active page 112 Initiating a local conference Imp You can initiate a conference by calling the Conference function in the context menu of either the active or held call Alternatively you can press an already configured Conference key Select and confirm the option shown in the connec tion s context menu You are
26. nates continuously Select and confirm the option shown Select a forwarding type e Forward all calls e Forward no reply e Forward busy Select and confirm the function in the context menu Select and confirm the option shown if you want to change the label on the graphic display Accept or edit the label and confirm Select and confirm this option to enter the forwarding destination Enter and confirm the phone number of the forwarding destination Select and confirm the option shown Programmable sensor keys Step by Step Using sensor keys The use of programmed functions depends on the phone s status The relevant display appears once you have pressed a sensor key Example 1 Calling saved number Prerequisite The idle menu is displayed on the display EBENE Press the sensor key for a saved number The connec tion is set up Example 2 Call Waiting Activating deactivating You can press a key to activate or deactivate call waiting functionality even during a call The perquisite for this is that a second call is permitted gt page 100 By default a second call is permitted L Press the Call Waiting sensor key The sensor key goes out The second call function is deactivated The call is rejected or forwarded Example 3 Immediate ring This function allows you to switch the preset delay gt page 142 on and off for all line keys By default the delay is set the key does not illumin
27. you can end the first call or place it on hold for subsequent retrieval You can block the second call or the signal tone gt page 100 Accepting a second call Prerequisite You are conducting a call and call waiting is allowed gt page 100 In the pop up menu Select and confirm the option shown You can talk to the second party The connection to the first party is on hold You can still toggle between an initial and second call or e put on hold and retrieve second and first call successively page 72 or initiate a conference Consultation call from second call If the second call is your active call you can initiate a consultation call from it From a consultation call in the second call you can initiate a conference e toggle between the second call and a consultation call e put on hold and retrieve second and consultation call successively page 72 e transfer a call disconnect the calls again During a consultation in the second call the first call is parked and can only be unparked when the consultation or second call ends or these calls were connected Disconnect second call Select and confirm the option shown in the second call s context menu The call to this station is discon nected and the call to the first station is reconnected Enhanced phone functions Step by Step Ignore Reject Deflect Ignoring second call Prerequisite You are conducting a call and call wai
28. you should familiarize yourself with the enhanced tele phony application and how to use the line keys before hand Furthermore you can specify individual settings for your multi line telephone Refer to the following sec tions for a detailed description of the individual compo nents Introduction to multi line phones gt page 15 e Lines and line keys gt page 26 e Multi line telephony interface gt page 39 e Individual settings gt page 141 Incoming calls Depending on your individual settings you will be noti fied of incoming calls gt page 200 Accepting calls for the primary line In this case the telephone behaves in the same way as asingle line telephone See gt page 52 and gt page 91 Accepting calls for secondary lines Prerequisite The secondary line is configured on your multi line telephone Using the handset 4 Lift the handset 4 Conduct call Ip The line that rings is automatically selected If calls are ringing on more than one line you will be connected to the line that has been ringing the longest 116 Making calls with multiple lines Step by Step Using the line keys Press the flashing trunk key Speakerphone mode or Accept Confirm the option shown Speakerphone mode Making calls You must seize a line before you can make calls on a multi line telephone Trunk seizure can be configured on an individual basis Your administrator can determine if the
29. 38 Display phonebooks gt page 41 ue The function is active ue The function is active ue The function is active Display call lists gt page 44 White New entry in call list Display voicemails Blue The function is active gt page 47 White New voicemail Display Program Service menu Applications menu ue The function is active gt page 48 Display Help function gt page 50 ue The function is active The icons for the mode keys also appear on the display gt page 36 Getting to know your OpenStage phone TouchGuide Ip Before using the telephone remove the protective covering from the TouchGuide ring surface With this control you can manipulate most of your phone s functions as well as its displays Operation Press the op key Press the key Functions when key is pressed In idle mode e Open the idle menu gt page 32 In lists and menus Goto next level Entry selected e Perform action You can now access a context menu e Open the context menu In lists and menus e One level back Entry selected e cancel action In input fields e Delete character to the left of the cursor Press the key In lists and menus e Scroll down e Hold down Jump to the end of the list menu Press the e key Move your finger around the inner wheel O In lists and menus e Scroll up e Hold down Jump to the sta
30. Keyset Lines Line one of eight possible Options Save amp exit Exit no save Ring delay 0 page 142 Allow in overview Yes gt page 141 Yes No Hot warm action No action Hot warm dest nnnn page 122 Address nnnn Ring on off On Selection order 1 Overview gt page 141 Line up to eight lines Move down Move to bottom Use FPK order Add all lines Save Do not save Bluetooth Configuration Options Save amp exit Exit no save Telephone ID 00 01 E3 2D 76 D9 Active Yes page 209 Yes No Discoverable Yes page 210 Yes 1 Information read only 260 Local user menu No Telephone name OpenStage 80 gt page 211 Pairing Prompt gt page 212 No Prompt Automatic Pairing PIN eee gt page 213 Paired devices gt page 214 Options Exit Add device Delete all Nokia HS 54W Disconnect Connect Set as conference unit Delete Rename Blacklist gt page 219 Options Exit Add device Delete all Phone Backup Restore Options Close New gt page 233 Options Start backup Start backup Cancelling Backup Backup password Confirm password Backup name OpenStage 80 25 11 09 09 45 OpenStage80 page 236 Restore page 234 Options Restore selected Restor
31. O is shown in the line for the consultation or second call The call is now being recorded Select and confirm the option shown in the context menu for the consultation or second call in order to include the new participant in the conference The conference is displayed with all current participants You hear a beep and the recording symbol O O is shown again in the line for the conference call 245 Call recording Step by Step Your call is included in a conference during the recording Prerequisite You are conducting a call that is being recorded You are to be included in a conference by your call partner You are placed on hold while the conference is being set up J You hear the music on hold while your call partner is setting up the conference The recording is paused and the recording symbol O O has disappeared from the display 3 Your call partner answers again and you are connected to the conference You hear a beep and the recording symbol QO is shown in the Conference line The conference call is now being recorded Putting a line on hold manually during the recording There are two options for placing a line manually on hold e You place the active line on hold during the call recording and then resume the call on this line You seize a different line during call recording The first line is placed on manual hold Prerequisite The telephone has more than one line configured The active line i
32. Y Enter the unparking code see code table page 185 He is prompted to enter a line number Enter the specified line number Your colleague is now connected with the waiting caller t 182 OpenScape Voice functions 183 Silent Monitoring If this function has been configured by service personnel and enabled for the destination phone you can join an active call of an internal station and listen in unnoticed muted or with the knowledge of the target station ac tive Active silent monitoring Station A and B are on a call You want to listen to the call but so that Sta tion B does not notice but so that you can still talk to Station A Your phone internal station A 4L g3 NT internal or Ss station B You can hear and talk to station A You can hear station B but cannot talk to him because he cannot hear you e Station A and B can hear and speak to each other Lift the handset Enter the code for active silent monitoring and the destination number see code table gt page 185 You are connected to the call and can listen If necessary notify station A End the silent monitoring unnoticed by replacing the handset OpenScape Voice functions Step by Step Muted silent monitoring Station A and B are on a call You want to monitor a call but so that neither station notices Your phone internal station A 3 E T internal or external station B e You c
33. You have the following op tions if defined At Desk Off Desk Deputy 123456 on To Mobile To Voicemail Confirm e g to configure the absence of Sekretary 1 The secretary settings are displayed on all phones 139 Making calls with multiple lines Step by Step My status At Desk Call mobile gt 5 Executive 1 12345 gt 140 Making calls in the E A Cockpit team Using DSS keys These keys are configured in such a way that every phone can be reached by every phone in the group The only exception is when both secretaries have the Off Desk status and variable call forwarding is configured then calls are forwarded to the destinations of the vari able call forwarding The DSS keys are also used for consultation calls Calling the executive s mobile phone or connecting to the mobile phone If an executive is away the secretary can reach him di rectly on his mobile phone If necessary change to the E A Cockpit tab Open the context menu Select and confirm the option shown E g Executive 1select and confirm the option shown The mobile phone rings and Executive 1 answers If you have a call on hold you can connect the other sta tion with Executive 1 by simply hanging up Answering and connecting calls The procedure for answering and connecting calls in the team is exactly the same as described in chapter Mak ing calls in an executive secretary team gt page 127 Second call Prerequisi
34. _______ sword Incoming calls Deflecting Manufactured by Siemens Enterprise Communications Forwarding GmbH amp Co KG under Trademark License of Siemens AG Handling CTI calls Connected calls Context menu Keyset Lines B Overview Highlighted entry current page BLF i eee Menu heading Phone Menu entry Display Screensaver Program keys Locality Authentication 1 Click a menu heading to display the individual menu entries Click the menu heading again to close the menu 2 Click a menu entry to open the corresponding form 3 Make the desired changes 4 Click the corresponding button to save or discard your changes Button functions Login Log on to the phone after you have entered the user password e Submit Apply changes Reset Reset original values e Refresh Update values for example under Bluetooth Last con nected device Logout Log off the phone Web interface WBM User menu All settings that you can make via the Web interface s user menu can also be made via the phone s user menu gt page 48 User Pages User login User login gt page 161 Date and time Local time 9 gt page 193 Local date day month year GY gt page 193 Allow daylight saving gt page 195 Difference minutes gt page 195 Auto time change gt page 196 Audio Ringer melody gt page 200 Ringer tone sequence 7 gt page 200 Ring file gt p
35. a phone number Enter password You are prompted to enter the password Enter and confirm the user password The following messages appear on the display Logging on mobile user e Validating e Registering Downloading user data Once logon is complete the Mobility program key LED lights up and the mobility icon 2 appears in the graphic display next to the mobile phone number 166 Mobility function SIC NSIC or Mobile logoff Mobile logoff Logging off from the phone Prerequisite You are logged on as a mobility user Logoff via key If a program key is configured for Mobility Press the Mobility program key Logon via the context menu Select and confirm the option shown in the idle display context menu gt page 34 Is displayed You briefly have the option to cancel the logoff otherwise the logoff process is launched In the graphic display the following messages appear e Logging off mobile user Uploading user profile Registering Downloading user data After you have logged off the mobility icon Z is hid den 167 Mobility function Logging on at different telephones An attempted login is rejected if the user is already logged on to another phone and Logon with forced logoff is disabled for the mobility user Logging on with forced logoff at a remote phone If the user is already logged on at another phone and the remote phone is busy the logon is rej
36. and confirm the option shown Select the required line e g primary line Select and confirm the option shown Select and confirm the option shown in the context menu Select and confirm the option shown 141 Making calls with multiple lines Step by Step Configuration Keyset Lines V Primary Line 1 Ring delay Save amp exit 142 Setting the time for a delayed ringer Specify the length of time before a held call should be signaled on a line You can also configure this setting via the Web interface gt page 248 Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select the required line e g primary line Select and confirm the option shown Enter and confirm a value between 0 and 3600 sec onds Select and confirm the option shown You can activate and deactivate the set delay time for all line keys using a function key gt page 89 Making calls with multiple lines Step by Step B User if nec P Configuration Keyset Overview Primary Line 1 or Use FPK order or Add all lines Save amp exit Configuring the Overview tab display Specify here the sequence in which the individual lines in the Overview tab should appear on the
37. calls Secure call alert Yes Save amp exit Nonsecure voice communication tone and message Use this option to activate an alert tone that you hear when a secure voice connection with the party you are currently talking to ceases to be secure The message Nonsecure connection also appears Prerequisite Secure connection setup is the prefer ence set by your administrator You can also configure this setting via the Web interface page 248 Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown in the context menu Select and confirm the option shown 203 Individual phone configuration Step by Step Key click You can select here whether a tone should be heard when a key is pressed You can also decide whether this should apply for all keys or only those on the keypad In addition you can adjust the tone volume or disable the tone You can also configure this setting via the Web interface gt page 248 Press the key shown until the Settings tab is active User Select and confirm the option shown ann if nec 4 Enter and confirm the user password Phone Select and confirm the option shown Key click Select and confirm the option shown Adjusting th
38. calls For call acceptance You can create a list of the phone numbers from which you are willing to accept calls also known as a selection list Your service personnel know how long this list may be in the OpenScape Voice used on site in your facility A connection is set up if a caller s phone number match es a number in the selection list If there is a match e the caller receives a message that the party refuses to accept any calls with this number e the call is forwarded to an external phone number Contact your administrator for information on how your OpenScape Voice is configured on site Lift the handset Enter the code see the table of codes page 185 Various announcements deliver the following informa tion e the name of the feature selective call acceptance e the current status active or inactive e the current scope of the selection list These announcements are followed by verbal user prompts that let you e add entries to the selection list e delete entries in the selection list e check the selection list activate or deactivate the function 173 OpenScape Voice functions Step by Step 174 nnns Y EH For call rejection As for selective call acceptance you can create a selec tion list with the phone numbers of parties from whom you are not willing to accept cal s Your administrator know how long this list may be in the OpenScape Voice used on site in your
39. characters for this key are dis played After a short while the character in focus is displayed in the input field Ip To speed up the input you can confirm your entry by pressing on the navigator after you have selected the required character To enter a digit in an alphanumerical input field press the relevant key and hold it down You no longer need to scroll through the entire list of possible characters Alphabetic labeling of dial keys is also useful when entering vanity num bers letters associated with the phone number s digits as indicated on the telephone spell a name e g 0700 PATTERN 0700 7288376 Character overview depends on the current language setting 1 Space 2 Additional special characters are available on the display keyboard 3 Switch between upper and lower case text and number entry Getting to know your OpenStage phone Multi function keys Function during text input Function when held down Write special characters Deactivate the ring tone gt page 158 Switch between upper Activate the telephone lock and lower case gt page 163 Ip You can also input text using the display keypad gt page 31 29 Getting to know your OpenStage phone 30 Graphic display Your OpenStage 60 80 SIP is equipped with a tilt and swivel color display gt page 17 Appearance You can customize your di
40. confirm the option shown 71 Basic functions Step by Step or Accept or Accept 78 Activating call forwarding for all calls Use the L function key to activate or deactivate call forwarding directly for all calls You can also configure this setting via the Web interface gt page 248 Prerequisite At least one destination phone number is programmed gt page 75 Press the key shown The pop up menu opens The pop oe menu disappears after around five seconds and the key lights up Confirm the option shown The Le key lights up Call forwarding is activated for all calls If the phone is idle the call forwarding icon b appears on the graphic display with the destination phone num ber Deactivating call forwarding for all calls Press the lit key The pop up menu opens The pop up menu disappears after around five seconds and the Le key goes out Confirm the option shown The LE key goes out Call forwarding is deactivated for all calls Basic functions Step by Step Call forwarding chain Sometimes calls to a station are forwarded to another station which also has call forwarding or DND activated This can create a call forwarding chain consisting of sev eral telephones where the last member of the chain is your phone A popup window opens on your phone s screen with the following information e Who i
41. confirm the option shown V Date display format You can also configure this setting via the Web interface gt page 248 9 Press the key shown until the Settings tab is active User Confirm the option shown ann if nec 4 Enter and confirm the user password Locality Select and confirm the option shown Date format Select and confirm the option shown dd mm yyyy Select and confirm the format you want Save amp exit Select and confirm the option shown 194 Individual phone configuration Step by Step Date and time Daylight saving Yes EE a a Save amp exit B User if nec ne Date and time Difference mins zi Save amp exit Setting daylight saving time You can also configure this setting via the Web interface page 248 Prerequisite Auto DST is deactivated page 196 Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown in the context menu Select and confirm the option shown Setting the difference between daylight saving and standard time Prerequisite Auto DST is deactivated page 196 Enter the difference to be used for daylight saving time Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the
42. connect the telephone to the network refer to the sec tion entitled Network information page 221 To call up the interface open a Web browser and enter the following http IP address of the phone port or https IP address of the phone IP address of the phone is the IP address of your phone https Name of the phone Name of the phone which was assigned by service personnel Port is the port address of the phone s HTTP server and must be 8085 D s You might receive a certificate notification from the browser Follow the instructions to download the certificate You will be prompted to configure a user password the first time you call up the Web interface gt page 161 You must log on with this password in future every time you want to open the User Pages Administrator Pages This area lets you configure settings for administering your phone and the network environment Access to the Administrator Pages is protected by the admin password For more information contact your administrator or refer to the administration manual 248 Web interface WBM 249 User pages The Web interface homepage opens once you have entered and confirmed the phone s IP address User menu User selection Phone information Phone number 3338 SI E M E N S OpenStage 60 Phone IP address 192 168 1244 DNS name 3338 User Pages Q Date and Time Audio User login Configuration _______ Outgoing calls
43. connection of the telephone please contact your network provider If you experience problems or defects with the phone please dial the ser vice number for your country Intended use The OpenStage phone is a desktop unit designed for voice transmission and for connection to the LAN It can also be used as a workstation device Any other use is regarded as unauthorized Telephone type The identification details exact product designation and serial number of your telephone can be found on the nameplate on the underside of the base unit Specific details concerning your communications platform can be obtained from your service technician Please have this information ready when you contact our service depart ment regarding faults or problems with the product Spe ararpnone quality and display legibility To ensure good speakerphone quality the area in front of the telephone front right should be kept clear The optimum handsfree distance is 20 in 50 cm e Proceed as follows to optimize display legibility Turn the phone to tilt the display This ensures you have a frontal view of the display while eliminating light reflexes Adjust the contrast as required gt page 186 14 General information 15 Single line telephone multi line telephone Your OpenStage is a multi line telephone This means that multiple lines can be configured which is not the case with single line phones Each line is assigned an
44. current menu level with the left key of the TouchGuide gt page 23 You will be asked whether you want to Save or Do not save User Date and time Options Save amp exit Exit no save Time hh mm gt page 193 Date DD MM YYYY gt page 193 Daylight saving Yes gt page 195 Yes No Difference mins mm gt page 195 Auto DST Yes No gt page 196 Audio Volumes Options Save amp exit Exit no save Loudspeaker C gt page 197 Ringer C gt page 197 Handset CH gt page 197 Headset Ca gt page 197 Handsfree Ca gt page 197 Rollover gt page 197 Settings Options Save amp exit Exit no save Ringtone pattern gt page 199 1 Information read only 255 Local user menu Pattern Ringer1 mp3 Ringer2 mp3 Ringer3 mp3 Ringer4 mp3 Ringerb mp3 Ringer6 mp3 Ringer melody 2 gt page 200 1 2 3 4 5 6 7 8 Ringer tone sequence 1 gt page 200 1 2 3 Room character Normal gt page 198 Normal Echoing Muffled Open listening Standard mode gt page 201 Standard mode US mode Headset socket Cordless headset gt page 201 Wired headset Cordless headset Conference unit Configuration Outgoing calls Options Save amp exit Exit no save Autodial delay 6 page 109 1 2 3 4 5 6 7 8 9 Callbac
45. display You can also configure this setting via the Web interface page 248 Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown All lines that are displayed in the overview gt page 141 are listed Select and confirm the required line e g primary line Select one of the following options from the context menu to move an individual line e Move up e Move down e Move to top e Move to bottom Select and confirm the option shown to arrange the lines in the same sequence as the line keys Select and confirm the option shown to display all line keys in the overview D The setting made for Allow in overview gt page 141 is ignored here Select and confirm the option shown 143 Making calls with multiple lines Step by Step Line preview Activating via the line keys Prerequisite You are already on a call on one line and a further call rings on the secondary line Service person nel have activated line preview Press the flashing trunk key A popup window opens and you receive information about the caller Press the flashing line key to answer the second call IE If service personnel have deactivated the line preview a call is answered immediately on a sec ond line when the line key is pressed witho
46. for example job title or department name Finding an LDAP entry Press the key until the Corporate LDAP tab is active Select and confirm the option shown in the Options context menu Select and confirm the required search field for example Last name Enter a search text Once you have completed all required search fields confirm the search request by selecting and confirming OK on the display keypad gt page 31 Impe When entering data in the search fields note that e the entry of wildcards is not permitted an is automatically inserted at the start of the search string for phone numbers an isinsertedatthe end of the search string in other fields You can perform searches using the name simple search or different information on an entry advanced search for example job title or department name You can now call the LDAP contact gt page 107 e view the LDAP entry see below Phonebooks and call lists Step by Step Details Delete Qualifier Viewing an LDAP entry Prerequisite You found and selected an LDAP entry see above Select and confirm the option shown in the context menu for the entry New search To conduct a new search you must first clear all the Search fields Select and confirm the option shown in the Delete con text menu All search fields have been cleared Defining a qualifier before a search Prior to a search you can sele
47. interface gt page 248 9 Press the key shown until the Settings tab is active User Confirm the option shown m if nec ri Enter and confirm the user password Configuration Select and confirm the option shown Bluetooth Select and confirm the option shown Configuration Select and confirm the option shown The Bluetooth settings dialog is selected Active Select and confirm the option shown Yes Select and confirm the option shown Save amp exit Select and confirm the option shown The Bluetooth function is activated and is now available 209 Individual phone configuration Step by Step Configuration Bluetooth Configuration Discoverable Yes Save amp exit 210 Open Bluetooth discoverability You can use this function to set whether or not your OpenStage should be transparent to other Bluetooth devices when operating in Bluetooth mode You can also configure this setting via the Web interface gt page 248 Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password f Select and confirm the option shown f Select and confirm the option shown f Select and confirm the option shown The Bluetooth settings dialog is selected Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown The Bluetooth
48. lines on your telephone can be automatically seized and with which priority Imp If you have seized a secondary line this line is reserved for you for making calls for a specific period as defined by the administrator No other user can seize this line during this period even if the line is also assigned to this user s tele phone Manual trunk seizure v or or Lift the handset or press the speakerphone mode or headset key ENH Press the required trunk key or With the handset on hook press the key shown until the application tab Overview is active page 39 Line 2 Select and confirm the required line e g line 2 The tab for this line is displayed mmm W Enter the phone number or use redial for example The connection is set up 117 Making calls with multiple lines Step by Step eo or LD or LE or or 8 Redial 1 123456 118 Automatic trunk seizure Prerequisite Your administrator has configured auto matic trunk seizure Lift the handset or press the speakerphone mode or headset key The line defined during configuration is seized Enter and confirm the phone number The connection is Set up Dialing the last dialed number The last phone number dialed on your telephone on the primary line in the case of line keys is displayed for redialing in a pop up menu Lift the handset or press the speakerphone mode or headset key Seize the required line gt pag
49. option shown Busy override A station of a line trunk group is on a call It s primary line is configured as a secondary line on your phone This line now has the status busy You can join in the call by pressing the illuminated key of this line see also gt page 26 Prerequisite A secondary line is configured on your multiline phone and busy override is enabled for you The key of secondary line illuminates it is busy You want to join in the call L Press the lit key A conference is established You are connected to the parties on the secondary line The key continues to illuminates and the conference is shown on the display gt If there is already a conference on the secondary line you are connected to this conference The conference is shown on the display You can now Put the secondary line on hold Leave the conference on the secondary line Make consultation call Accept a second call Alternate between a new call party and a confer ence on the secondary line e Include a call party from a consultation or a second call in the conference 123 Making calls with multiple lines Step by Step or DSS call 1 124 Direct station selection keys Apart from line keys administrator can also configure direct station selection DSS keys You can use a DSS key to call an internal station directly pick up calls for this station or forward calls directly to it Calling a station dire
50. page 89 Toggling associate Set the Toggle associate function to Yes if you want to connect to a second or pickup call by hanging up You can also configure this setting via the web interface gt page 248 Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown in the context menu Select and confirm the option shown 101 Enhanced phone functions Step by Step Blind transfer Consultation zi Dial Complete Xfer Complete transfer 102 Transferring a call You can transfer your current call to another party with or without consultation Blind transfer Prerequisite You are conducting a call The options Al low call transfer and Transfer on ring were selected gt page 103 Select and confirm the option shown in the connec tions s context menu Enter and confirm the phone number of the second par ty to whom you want to transfer the call Ip The graphic display returns to idle following suc cessful transfer Transferring with consultation You can announce a call to a recipient before transfer ring it Prerequisite You are conducting a call The options Al low call transfer and Transfer on ring were selected gt page 103 Sele
51. soon as you have entered a valid number the parallel call can be activated If the parallel call is activated incoming calls are routed to your phone and all other destination phones in the parallel call list The connection is established with the first phone that accepts the call If the call is not answered by any phone it is forwarded to the configured forwarding destination on no reply or to a rejection annountment OpenScape Voice functions Step by Step Activating deactivating parallel call via code You can activate deactivate the parallel call without hav ing to change to edit mode Prerequisite You have already entered numbers in the parallel call list eo Lift the handset Enter the code to activate or deactivate the parallel call see code table gt page 185 181 OpenScape Voice functions Step by Step Parking a call If you have answered a call for a colleague and cannot forward it to him you can park the call Park a call You are conducting the call Let the other party know e g that you hare trying to connect him Enter the code for parking followed by a line number see code table gt page 185 You receive a confirmation tone The caller hears a wait ing melody Replace the handset Y Tell your coleague that a call for him is parked and give him the line number Unparking To unpark the call your colleague must proceed as fol lows Lift the handset
52. the idle display context menu page 34 You are prompted to enter your mobility ID Enter and confirm mobility ID usually a phone number You are prompted to enter the password Enter and confirm the user password The following mobility messages appear in the display e Validating Logging off elsewhere Ip At the same time the graphic display on the busy remote phone shows Forced logoff pending After the set timeout the active call is ended and remote logoff is performed e Registering e Downloading user data Once logon is complete the Mobility program key LED lights up and the mobility icon appears in the graphic display Z 169 OpenScape Voice functions Step by Step OpenScape Voice functions The OpenScape Voice supports a number of functions that you can activate and deactivate from your phone Dr The OpenScape Voice functions are only avail able if the Server features function was activat ed on the phone by the administrator On multi line telephones the full scope of OpenScape Voice functions is only available for the primary line Feature toggle key You can pick a programmable sensor key and program it as a feature toggle key for activating the make line busy and stop hunt functions You can then use the programmable sensor key to acti vate or deactivate the relevant OpenScape Voice func tion on the server for this phone You can only program first level pr
53. the safe and proper operation of your OpenStage phone These instructions should be strictly complied with to avoid operating errors and ensure optimum use of your multifunctional telephone in the network These instructions should be read and followed by every person installing operating or programming an OpenStage phone Ip For your own protection please read the section dealing with safety in detail Follow the safety instructions carefully in order to avoid en dangering yourself or other persons and to prevent damage to the unit This user guide is designed to be simple and easy to understand providing clear step by step instructions for operating your OpenStage phone Administrative tasks are dealt with in a separate manual The Quick Refer ence Guide contains quick and reliable explanations of frequently used functions Symbols used in the manual Operations and settings that can be made both at the phone and over the Web interface are indicated by an icon and page reference J isareference to an operation or setting performed directly on the phone is a reference to an operation or setting performed via the Web in terface General information Service i The Siemens service department can only help you if you experi ence problems or defects with the phone Should you have any questions regarding operation your specialist retailer or network administrator will gladly help you For queries regarding
54. the status of the lines change from the My phone tab to the Overview tab on the phone screen 10 23 MON 26 01 09 Secretary 1 iy Overview BUO Line Line gt Bohr Niels Executive DSS Executive Line busy Executive amp DSS Sekretary 0123456632419 Sekretary 2 DSS Executive Line forwarded Further information on the line status can be found on gt page 39 The executive secretary team can be expanded with line keys by the service personnel These lines keys however have no influence on the behavior of the exec utive secretary configuration Making calls with multiple lines Step by Step Sekretary 1 E Executive 1 E N N Deputy 1 Sekretary 1 Line Executive 1 Executive 2 Sekretary 2 Call waiting Executive Line Sekretary 1 Sekretary 2 Deputy 1 Executive secretary with Executive Assistant Cockpit An Executive secretary team is configured by the ser vice personnel using the Executive Assistant Cockpit referred to in this manual as E A Cockpit A team can for example consist of four executive and two secretary phones Sample scenarios This example assumes that two executive and two sec retary as well as two representatives with variable numbers two mobile phones with fixed numbers and an answering machine are configured for E A Cockpit Sekretary 2 Sekretary 2 Line Executive 1 Executive 2 Sekretary 1 eT sm a Call waiting
55. to enter the search term A ABC2 Enter your search term using the keypad page 28 The cursor jumps to the first entry in the list that matches the character you entered in the search field m Applications available on your OpenStage phone 42 Personal phonebook The Personal tab contains your local phonebook You can store up to 1000 personal contacts in this phonebook The entries are sorted in alphabetical order in the phonebook list and displayed with the icon for the specified default phone number There are two ways of creating new contacts e Via the phonebook list context menu gt page 146 e Accept entry from LDAP search gt page 153 Contact details The type of data displayed for a call in the telephony interface gt page 38 is dependent on the information you have stored for the contact in your lo cal phonebook A contact consists of the entry in the First name or Last name fields and at least one phone number page 146 In addition you can store non telephony specific data e g address func tion etc for each entry You can store several phone numbers for each contact In this case how ever you should define a preferred number page 147 Classify your contacts into groups gt page 148 Store a picture of the contact page 149 Managing contacts All saved contacts are listed in alphabetical order in the Personal tab You can use the Options context menu to create new co
56. 185 175 OpenScape Voice functions Step by Step Using abbreviated dialing Abbreviated dialing gives you access to a central list of frequently dialed phone numbers You can dial a specific phone number by simply entering a digit string As these are three digit numbers you can store up to 1000 phone numbers This list is stored cen trally and managed by your administrator Lift the handset Y Enter the code see the table of codes page 185 fol lowed by a number between 0 and 999 for the phone number you want to dial The number is automatically dialed Call tracing You can request automatic tracing of the last received internal call This is particularly suitable for identifying malicious irritating or troublesome calls Lift the handset d Enter the code see the table of codes page 185 The call number is being determined Ask your adminis trator for the result 176 OpenScape Voice functions Hunt group functions To ensure optimum handling of specific calls your tele phone can be assigned to a pickup group gt page 60 and or a hunt group Your administrator can incorporate multiple telephones in a hunt group If your telephone is assigned to a hunt group OpenScape Voice forwards calls for the mem bers of your group in accordance with specific rules de fined by your administrator Hunt groups are a simple Solution for distributing calls to a group of telephones If you want a
57. 6 Do not disturb 32 Send URL Programmable sensor keys Step by Step B User Phone Program keys Normal or Shifted Do not disturb Programming sensor keys Beginning programming Directly via a sensor key Hold down the sensor key to which a function should be assigned until the programming prompt is displayed Ip If the prompt is not displayed or a programmed function is not executed then you can only launch key programming via the user menu ask your ser vice personnel about the current setting Confirm to begin programming The sensor key illumi nates continuously Via the user menu You can also program keys via the user menu Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown You are prompted to press the key you wish to program Press the sensor key you want to program with a func tion The sensor key illuminates continuously Beginning programming Select and confirm the option shown to program the first level Select and confirm the option shown to program the second level In the context menu select and confirm the required function e g Do not disturb 85 Programmable sensor keys Step by Step Label Save amp exit Li OK MM Normal Repertory dial Label
58. 90 Activating the screensaver essei audae aaora beridi pia Riet 190 Automatic screensaver activation n saaa asaan 191 Setting the fade time for the screensaver n u sausau 192 Contents 10 Date and time ics sed ERR eger e gs edu tite 193 Setting the TIME cx arde heroe onse eo dorados Deer eod n 193 Setting the date csse Cerda Sd d des res ee oet 193 Time display format llle 194 ate display Tormat e ces Abed nn ee eG oe Wa 194 Setting daylight saving time 0 00 00 cee eee 195 Automatic daylight saving time 0200000005 196 Audi Oera E 197 VOUE S cscs eaan Peas Bas doe alee aa eae a a 197 SOtUAQS 2 5 sb iad eek nw Ske ea a eee eR eee an Hares 198 Activating deactivating the ringer 220000055 202 Adjusting the volume during acall 202 Nonsecure voice communication tone and message 203 Ieyclieke ses iv ERG Saas wR POE Yalow dew RC iis 204 Setting the language and country 0 000000 eee eee 205 Display language i i 205 Country specific setting 2e isses 207 Context MENU erberiet eini e dba ac ate Arama re ade te ake b 208 Activating deactivating automatic menu display 208 Setting the display time llli illii 208 see T rr 209 Activating and deactivating Bluetooth 209 Open Bluetooth discoverability 0 00 00 0200 uae 210 Bluetooth na
59. Documentation OpenScape Voice OpenStage 60 SIP OpenStage 60 G SIP OpenStage 80 SIP OpenStage 80 G SIP OpenStage Key Module User Guide Communication for the open minded Siemens Enterprise Communications www siemens enterprise com SI EM ENS Important information Important information ir For safety reasons the telephone should only be supplied with power using the original power supply unit Part number L30250 F600 C 14x x 1 EU 2 US 3 UK or e ina LAN with PoE Power over Ethernet which com plies with the IEEE 802 3af standard 7 Never open the telephone or a key module Should you en counter any problems contact the responsible service per sonnel Use only original Siemens accessories The use of other accessories may be hazardous and will render the warran ORIGIN ty extended manufacturer s liability and the CE marking in valid Trademarks The device conforms to the EU directive 1999 5 EC as at tested by the CE marking bi All electrical and electronic products should be disposed of separately from the municipal waste stream via designated collection facilities appointed by the government or the lo cal authorities Proper disposal and separate collection of your old appli ance will help prevent potential damage to the environ ment and human health It is a prerequisite for reuse and recycling of used electrical and electronic equipment For mo
60. Executive 2 Executive Line Sekretary 2 j Sekretary 1 a Deputy 2 Deputy 2 133 Making calls with multiple lines Step by Step Prerequisites The E A Cockpit application is installed on the phone and the connection to a E A Cockpit server entered Allow call waiting should be activated on the secretar ies phones gt page 100 Line and DSS keys have been set up and configured by service personnel and Transfer on hangup uaCSTA and server features are ac tivated Function overview The following tasks can be performed using the E A Cockpit application e Call forwarding management on the executive phones Calls are forwarded to the secretary phone Call forwarding is deactivated Calls are forwarded to a mobile phone Calls are forwarded to a variable number e Call forwarding for an executive phone can be con figured directly on the executive phone or from the secretary phone e Call forwarding can be attached to a condition e Secretary status management Presence status Call forwarding destination configuration Representative activation and deactivation The presence and call forwarding status can be read on each secretary phone and on the respective as sociated executive phone e The presence status and required call forwarding for the secretary can be set from both the secretary and associated executive phone e DSS keys can be used e Connecting calls with and witho
61. Getting to know your OpenStage phone 26 Trunk keys on multi line phones only The programmable sensor keys on multi line phones function as trunk keys Each key programmed with the Line function is handled as a line This means up to 9 line keys can be configured on OpenStage 80 SIP and up to 8 on OpenStage 60 SIP A distinction is drawn here between primary secondary and phantom lines Each of these line types can be used on a private or shared basis gt page 27 Primary line All multi line telephones have a primary line This line can be reached in the usual manner via your public phone number Incoming calls are signaled on this line Tl To avoid conflict between individual multi line phones the functions Do not disturb and Call forwarding can only be used for the prima ry line Secondary line The secondary line on your phone is used as a primary line by another sub scriber of the line trunk group Your primary line which is configured on an other telephone in the line trunk group simultaneously functions as the secondary line on that telephone Phantom line Phantom lines are not used as primary lines by any telephones in the line trunk group Phantom lines are established when the number of lines pro vided by a communications system exceeds the number of available tele phones Getting to know your OpenStage phone Line utilization e Private line A line that is used by a single telephone
62. Let the other party know that you have turned on the loudspeaker IiE It is not recommended to activate the open lis tening feature in connection with a Bluetooth headset gt page 227 because this can lead to re duced quality depending on headset an environ ment Prerequisite You are conducting a call via the handset Activating A Press the key shown Deactivating d Press the lit key Switching to speakerphone mode wee Hold down the lit key and replace the handset 58 Basic functions Step by Step Ending a call Press the key shown or d Press the lit key or Disconnect Select and confirm the option shown in the connec tions s context menu 59 Basic functions Step by Step Group call Your administrator can incorporate multiple telephones in a call pickup group If your telephone belongs to a pickup group you can also accept calls intended for oth er members of the group A group call is displayed on the phone Service person nel may have made the following settings for signaling Telephone status Ring on group call Ring on group call Yes No Ringtone Silent Ringtone Beep on Loudspeaker Loudspeaker in Handset Ringtone Beep Connection Loudspeaker Handse Handset Beep Beep Open listening Handset and loud Handset and loud speaker speaker Headset Ringtone Beep Loudspeaker Headse Headset Beep Beep Open listening Head
63. Step B User if nec P Phone Screensaver Inactivity delay mins 30 U Save amp exit Automatic screensaver activation Set how long OpenStage should be idle before the screensaver automatically activates You can also configure this setting via the Web interface gt page 248 Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select Confirm If necessary delete the current entry Enter the required value in minutes gt page 31 Confirm the option shown Select and confirm the option shown 1 The phone displays the current setting 191 Individual phone configuration Step by Step User if nec Phone Screensaver Transition 10 Save amp exit inn 192 Setting the fade time for the screensaver Set the intervals at which the screensaver images change here The following fade times are possible e 5 seconds 10 seconds 20 seconds 30 seconds 60 seconds Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and conf Select and conf Select and conf Select and conf menul Select and conf irm the option shown irm the option shown irm the option shown irm the waiting time in the context irm
64. The call is active The call has been disconnected You have placed the call on hold e g consultation hold Your call partner has placed the call on hold The voice connection is secure The voice connection is not secure Ie Detailed descriptions of the various functions can be found in the sections Basic phone functions page 52 and Enhanced phone functions page 91 Applications available on your OpenStage phone Multi line view Two tabs are displayed on the telephony interface e My phone tab represents the primary line or the line view of a se lected line page 38 e Overview tab configurable overview of the secondary lines page 26 Press to open this interface Example 10 23 am Mon 23 10 06 54321 IZ Overview My phone 4 My phone gt Bohr Niels i Line key Line 1 Line busy labeling a Line 2 0123456632419 gt page 26 Group pickup Line status Line name Status icon The status icons provide information about the state of the relevant line Call for the corresponding line Call for a line with suppressed ring tone gt page 145 Hold reminder is activated gt page 95 The line is currently not available The line is busy You are holding the line The line is free IiE Please note the LED displays for the line keys gt page 27 39 Applications available on your OpenStage phone Context in the
65. This line cannot be used as a secondary line by another telephone e Shared line A line that is configured on multiple telephones The line status if configured is displayed in the Overview tab for all tele phones that share this line If for example a shared line is being used by a telephone a status message indicating that this line is busy is dis played on all other telephones e Direct call line A line with a direct connection to another telephone The line status is indicated by the LED in addition to the display in the Overview tab gt page 39 LED display Explanation Off The phone is in idle mode Flashing Incoming call on the line gt page 116 e Hold reminder is activated gt page 95 Flickering e Outgoing call on the line The incoming call was prioritized and selected in accor dance with the Automatic line selection for incoming calls option Fast blinking The line is on Hold Blinking Call forwarding is activated Illuminated The line is busy 21 Getting to know your OpenStage phone 28 Keypad Text input In cases where text input is possible you can use the keypad to input text punctuation and special characters in addition to the digits 0 to 9 and the hash and asterisk symbols To do this press the numerical keys repeatedly Example To enter the letter h press the number MH wi key on the keypad twice When entering the text all available
66. ZA 31 Spain ES 32 Sweden SE 33 Switzerland CH 34 Thailand TH 35 Turkey TR 36 United Kingdom GB 37 United States US 38 Vietnam VN The phone displays the current setting 207 Individual phone configuration Step by Step User if nec Configuration Context menu Automatic menu Yes Save amp exit Display time 20 Save amp exit 208 Context menu After a connection is set up a context menu appears with dependent functions You can activate deactivate the automatic display and can also set how long the context menu should be displayed You can also configure this setting via the Web interface gt page 248 Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Activating deactivating automatic menu display Select and confirm the option shown In the context menu select and confirm to activate au tomatic menu display Select and confirm the option shown Setting the display time Select and confirm the option shown In the context menu select and confirm a value from the following options 120 Unlimited display Select and confirm the option shown Individual phone configuration Step by Step Bluetooth Activating and deactivating Bluetooth You can also configure this setting via the Web
67. a second call gt page 98 The Hold sensor key must be configured gt page 84 EEE Press the Hold key The key lights up The consultation or second call and the first call are put on hold Retrieving the first call Switch to the first call jo Press the illuminated Hold key You are connected with the other party The consultation or second call continues on hold Retrieving the second call Switch to the held consultation or second call le Press the illuminated Hold key You are connected with the other party The first called is put on Hold again 72 Basic functions Step by Step Complete Xfer or jr or m User Configuration if nec 85 Connected calls Allow call joining Yes Save amp exit Connecting parties You can join the first party with the party you consulted clearing down your connection to both parties in the process Prerequisite You are conducting a consultation call gt page 69 and call joining must be allowed gt page 73 Select and confirm the option shown in the active con nection s context menu The other two parties are now connected to one anoth er You can now hang up Connect by hanging up Replace the handset or if you are in speakerphone mode press the loudspeaker key The other two parties are now connected to one another Allowing call joining You can also configure this setting via the Web interface pa
68. ack Select and confirm the option shown The callback request is deleted The caller hears the busy signal The caller s phone number is added to the missed calls list Forwarding a callback Select and confirm the option shown Enter and confirm the phone number 81 Basic functions Step by Step Configuration Outgoing calls Callback busy or Callback no reply Yes Save amp exit 82 Permitting a callback Permitting callback on busy no reply You can also configure this setting via the Web interface gt page 248 Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown in the context menu Select and confirm the option shown Basic functions Step by Step a Karl Gross 20 05 10 06 Calling back missed calls Calls received while you are absent are indicated by a message gt page 33 on the idle display In addition the mode key 9 lights up white Missed calls are logged in the missed calls list This list provides information on the missed call and lets you call back the number directly Ip On multi line telephones gt page 15 only the calls missed on your primary line are logged Pr
69. activated gt page 163 The Bluetooth function is activated gt page 224 A mobile user is logged on to the telephone 2 Messages You have received one or more new messages One or more new entries have been added to the call lists Local call forwarding is activated for all calls Connection status dee You receive a call After dialing the other subscriber s phone rings The call is active The call has been disconnected You have placed the call on hold e g consultation hold Your call partner has placed the call on hold Call recording has started The voice connection is secure f The voice connection is not secure A Call for the corresponding line Hold reminder is activated gt page 95 The line is currently not available 271 Display icons o The line is busy izl The line is free 272 Display icons Phonebook entries Primary business number Secondary business number Mobile phone number a Private phone number E A Cockpit X Not available Available t Call forward to assistant if there Call forward to assistant if there Ring immediately call forwarding cleared Call forwarding to mobile phone Call forwarding to answering machine ad Call forwarding to a number 273 Copyright Siemens Enterprise Communications GmbH amp Co KG Hofm
70. age 186 Screensaver Screensaver enabled gt page 190 Inactivity delay gt page 191 Screensaver transition delay gt page 192 Program keys Normal Edit 9 gt page 85 Shifted Edit amp gt page 85 Key Module 1 if available such as Program keys Key Module 2 if available such as Program keys Tastenklick Lautst rke Off Low Mittel High Tasten Nur Tastenfeld Alle Tasten Locality Country t amp j gt page 207 Language j gt page 205 Date format t3 gt page 194 Time format gt page 194 1 Information read only 252 Web interface WBM Authentication Old password New password gt page 161 Confirm password 253 Fixing problems 254 Fixing problems Caring for your telephone e Never allow the telephone to come into contact with coloring oily or aggressive agents e Always use a damp or antistatic cloth to clean the telephone Never use a dry cloth e fthe telephone is very dirty clean it with a diluted neutral cleaner con taining surfactants such as a dish detergent Afterwards remove all traces of the cleaner with a damp cloth using water only e Never use cleaning fluids containing alcohol or plastic damaging deter gents to clean the telephone The use of scouring agents is also forbid den Troubleshooting Pressed key does not respond If the telephone is lo
71. age 199 Room character 3 gt page 198 Open listening GY gt page 201 Headset port 3 gt page 201 User Configuration Outgoing calls Autodial delay seconds 3 gt page 109 Allow callback busy gt page 82 Allow callback no reply amp Y gt page 82 Allow busy when dialling t amp j gt page 110 Allow transfer on ring page 104 Incoming calls Deflecting Allow deflection amp gt page 92 Default deflect destination gt page 92 Deflect to DSS Y gt page 92 Forwarding Settings Forwarding Favourites Destination 1 to Destination 5 gt page 75 Forward all calls allowed gt page 77 to jJ gt page 75 Forward on busy allowed gt page 77 to amp gt page 75 Forward on no reply allowed 3 gt page 77 to gt page 75 No reply delay seconds gt page 76 1 Only if Server features was deactivated by your administrator 250 Web interface WBM Alerts Visual alerts gt page 93 Audible alerts gt page 93 Forwarding party gt page 93 Handling Allow call waiting gt page 100 Allow DND page 160 Allow busy when dialling gt page 110 CTI calls Allow auto answer J gt page 105 Allow beep on auto answer 3 gt page 105 Allow beep on auto reconnect gt page 106 Connected calls Allow call transfer gt page 103 Allow call joining 3 gt
72. all on line B mode manual or auto start and switch back to line A the recording for line A is not started again The modes mentioned All Calls AutoStart or Manual refer to the telephone and are therefore the same for all lines 1 Serverbased conference only 239 Call recording Step by Step 240 Recording calls Using the call recording feature The recording function can be used in a similar way to a recorder for example for recording music The recorder can be e switched on standby O e switched off or stopped IM e started e paused II The symbols used here by way of example can be found on practically any hardware and software recorder Automatic call recording This is the simplest mode If you have accepted a call or called a subscriber and the subscriber answers the call is recorded automatically Refer to gt page 238 to check which calls this can be As soon as the recording starts you will see the recording symbol Q O and hear a beep see also gt page 239 You cannot pause the recording manually in this mode Call recording Step by Step Recording on Recording off or i l be Y j o E Manual call recording Activating or deactivating call recording when the telephone is in idle mode Prerequisite Manual mode is selected The recording button is configured and indicates the status Select the option shown in the telephone s context menu to e
73. an hear station A but cannot talk to him be cause he cannot hear you e You can hear station B but cannot talk to him be cause he cannot hear you e Station A and B can hear and speak to each other Lift the handset Y Enter the code for active silent monitoring and the des tination number see code table page 185 You are connected to the call and can listen 7 End the silent monitoring unnoticed by replacing the handset 184 OpenScape Voice functions Step by Step Table of codes for OpenScape Voice functions Ask your administrator to enter the latest codes in the following table Print this page as an overview Function Code Description Making anonymous calls off gt page 171 Making anonymous calls on gt page 171 Making anonymous calls temporarily on gt page 172 Making anonymous calls temporarily off gt page 172 List for selective call acceptance gt page 173 List for selective call rejection gt page 174 Rejecting anonymous calls gt page 175 Accepting anonymous calls gt page 175 Using abbreviated dialing gt page 176 Call tracing gt page 176 Making a line busy on gt page 177 Making a line busy off gt page 177 End of hunt group chain on gt page 178 End of hunt group chain off gt page 178 Edit mode for serial call gt page 179 Edit mode for parallel call gt page 180 Activating a parallel call gt page 181 D
74. annstr 51 80200 Miinchen Deutschland Siemens Enterprise Communications GmbH amp Co KG is a Trademark Licensee of Siemens AG Reference No A31003 01010 U102 44 7619 The information provided in this document contains merely general descriptions or char acteristics of performance which in case of actual use do not always apply as described or which may change as a result of further development of the products An obligation to provide the respective char acteristics shall only exist if expressly agreed in the terms of contract Availability and technical specifications are subject to change without notice OpenScape OpenStage and HiPath are registered trade marks of Siemens Enterprise Communications GmbH amp Co KG All other company brand product and ser vice names are trademarks or registered trademarks of their respective holders
75. arding Destination Edit favorites Destination 1 Save amp exit Li Edit call forwarding Programming call forwarding You can also configure this setting via the Web interface gt page 248 Saving destination phone numbers for call forward ing You can save up to five destination phone numbers for call forwarding These destination phone numbers can then be assigned different forwarding conditions Press the key shown IiE You can also enter the call forwarding settings via the user menu gt page 93 The pop up menu opens Select and confirm the option shown An overview of call forwarding settings appears Select and confirm the option shown IiE You can save destination phone numbers by se lecting the Destination option for the relevant forwarding condition Select and confirm the option shown in the context menu Select and confirm the option shown Enter and confirm the destination phone number If necessary define additional destination phone num bers Select and confirm the option shown Assigning a destination phone number to a call forwarding instruction Press the key shown The pop up menu opens Select and confirm the option shown An overview of call forwarding settings appears 75 Basic functions Step by Step Destination Select and confirm the option shown for the call for warding condition you want 08972228596 Select and confirm the des
76. as been configured for it Line and direct station selection keys have been config ured by service personnel and Transfer on hangup and server features have been activated 128 Making calls with multiple lines Step by Step Accepting a call Incoming calls for the executives should be forwarded immediately to the assigned secretary and answered there The line overview gt page 132 shows whether the executive has activated call forwarding Accepting calls at the secretary phone An incoming call for Executive 1 rings at the assigned Sekretary 1 The line key of the Sekretary 1 phone flashes Ip The Sekretary 1 direct station selection key on the Executive 1 phone also flashes Press the line key to answer the call The station an swers The line key flashes rapidly IM The Sekretary 1 direct station selection key on the Executive 1 phone illuminates Early call pickup by Executive 1 An incoming call for Executive 1 rings on Sekretary 1 The Sekretary 1 direct station selection key on the Executive 1 phone flashes The Sekretary 1 has not yet answered the call Before the call is forwarded to Sekretary 2 Executive 1 picks up the call early Press the Sekretary 1 direct station selection key on the Executive 1 key to answer the call Ip If for example a call for Executive 2 on Sekretary 2 is not answered Sekretary 1 or Executive 1 can pick up the ca
77. ate EN Press the Immediate ring sensor key The sensor key illuminates The delay ringtone is disabled An incoming call rings immediately regardless of what delay time is configured 89 Programmable sensor keys Step by Step User if nec P Reset Function key data Yes Options 90 Resetting sensor keys You can reset sensor keys you configured to factory set tings see also page 222 Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown to switch to the Reset user data menu Select Select and confirm the option shown in the context menu to delete the content of the sensor keys Select Select and confirm Reset selected user data in the context menu The contents of the sensor keys you configured are deleted D Keys which can only be configured by service personnel remain unchanged Enhanced phone functions Step by Step Reject Deflect or Enhanced phone functions Incoming calls Rejecting a call You can reject an incoming call In the pop up menu Select and confirm the option shown The caller hears a busy signal Imp If the rejected caller s phone number is transmit ted it is saved in the call list You can then call this party back at a later time Deflecting a call Using call deflection Prerequisite An incoming call is displa
78. books and call lists Personal phonebook Your personal phonebook should not contain more than 1000 entries Creating a new contact Press the key shown Options Select and confirm the option shown New contact Select and confirm the option shown in the context menu The form for entering contact data opens D You do not have to complete all fields to save a new contact Last name Select and confirm the field you want Complete and confirm Save amp exit Select and confirm the option shown Editing a contact Press the key shown Niels Bohr Select the party Details Select and confirm the option shown in the context menu The form for entering contact data opens Last name Select and confirm the field you want Complete and confirm Save amp exit Select and confirm the option shown 146 Phonebooks and call lists Step by Step Niels Bohr Details Default No Business 2 Options Delete all Delete all entries Selecting a preferred phone number If multiple phone numbers were assigned to a contact you can select the preferred phone number here that you want to use for calls via the phonebook Press the key shown Select a phonebook entry Select and confirm the option shown in the context menu Select and confirm the option shown Select and confirm the preferred phone number The phone number is stored Dele
79. call can be deflected to a direct station selection DSS subscriber using the DSS key if the key is config ured and the deflect function is activated by your ser vice personnel page 126 Information only as set by service personnel Yes or No Enhanced phone functions Step by Step User if nec G Configuration Incoming calls Forwarding Settings Alerts Visual alerts Yes Audible alerts Yes Configuring call forwarding D a You can also enter the call forwarding settings via the Forwarding key gt page 75 Press the key shown until Settings is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown For a description of the settings see the explanation starting on gt page 74 Configuring call forwarding Select and confirm the option shown For a description of the settings see the explanation starting on page 74 Setting alerts Use the Call forward alerts menu to enable and disable visual and audible alerts for call forwarding not possible with the Forwarding key Select and confirm the option shown Select the option shown Select and confirm the option shown in the Yes No con text menu Select the option shown Select and confirm the option shown in the Yes No con text menu 93 Enhanced phone functi
80. cked repdial keys cannot be used This also applies when emergency numbers or predefined numbers from the dial planed are stored on them Check whether your telephone is locked Phone locked Enter Password appears on the screen If the phone is locked unlock it The phone does not ring on call Check whether the ringtone is deactivated see icon in the status bar on the display gt page 30 If it is deactivated activate the ringtone You cannot dial a number Check whether your telephone is locked Phone locked Enter Password appears on the screen If the phone is locked unlock it To correct any other problems First contact the relevant service personnel Problems that cannot be cor rected should be referred to Customer Service Contact partner in the case of problems Contact your administrator if a fault persists for more than five minutes for example Local user menu Local user menu Opening the user menu on the phone Press the key to open the user menu On the Settings tab select the User menu option You are prompted to enter the User password gt page 161 Confirm this with OK The options of the user menu are available User menu display The majority of settings that can be made via the user menu on the phone can also be made via the web interface gt page 248 Changes are usually confirmed using the Save amp exit option or discarded using the Exit no save option You can exit the
81. conducting a call Select and confirm the option shown in the connec tions s context menu Start conference Select and confirm the option shown in the context menu for the call connection when you intend to set up a conference with the new participant You can also use an already configured Conference key in this instance Enter and confirm the second party s phone number D If you are es a dial plan and Immediate dial ing is set see gt page 65 dialing is automatical ly performed as soon as the character string en tered matches an entry in the dial plan In the pop up menu Confirm the option shown Ip If you want to use the phonebook or a call list for the consultation or the new conference participant select Hold in the context menu instead of Consult or Konferenz starten or press the Hold key and then select the phonebook or a required call list 2 page 146 Alternatively you can select the phonebook or a call list without using the Hold functions the active call is automatically placed on Hold Ending a consultation call Select and confirm the option shown in the context menu The consultation call is disconnected The call with the first party is resumed 69 Basic functions Step by Step Disconnect amp return Disconnect amp return 70 Canceling a consultation call If the called party does not answer In the pop up menu Select and confirm the option shown
82. confirm the option shown in the Confer ence context menu Both connections are cleared down the conference is cleared down Allowing a local conference This option allows or blocks the Local conference func tion You can also configure this setting via the Web interface gt page 248 Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown f Select and confirm the option shown f Select and confirm the option shown Select and confirm the option shown in the context menu Select and confirm the option shown Enhanced phone functions Step by Step Configuration Connected calls Allow exit conf Yes Save amp exit Allowing joining in a local conference You can use this option to decide whether or not your call partners are allowed to join calls after you exit the conference call You can also configure this setting via the Web interface gt page 248 Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown in the context menu Select and confirm the option shown 113 Enhanced phone functions Step by Step Conference Consultati
83. connected to both parties at once The conference is displayed Conducting one to one calls Select the connection you want to clear down Select and confirm the option shown in the context menu You are now involved in a one to one call with the remaining call party Ip If you already are involved in a secure connection with a party when you initiate a consultation call the original party is placed on hold The new con sultation connection can be either secure or non secure However the first connection remains secure even if all three parties are now joined to gether in a conference The entire conference is nonsecure if the con nection to at least one of the parties is not secure see also gt page 52 The relevant padlock icon appears on the Confer ence row 111 Enhanced phone functions Step by Step Exit Conf or j or i End Conf Configuration Connected calls Allow conferences Yes Save amp exit 112 Ending a local conference Allowing call partners to continue a conference after you exit Prerequisite The function Allow join in conference gt page 113 was activated Select and confirm the option shown in the Confer ence context menu Replace the handset or if you are in speakerphone mode press the loudspeaker key Both call partners re main connected You are disconnected from the confer ence call Disconnecting a party Select and
84. ct and confirm the option shown You are offered the Settings selection menu for Executive 1 with the following options examples Immediate Ring To Assistant Strict To Mobile To 37207 To Voicemail Cancel call forwarding This option has no further settings The selection is con firmed and then call forwarding is canceled If a call is received for Executive 1 his phone rings Select and confirm to cancel call forwarding Forward to assistant The To assistant option offers further setting options If you want to apply the current setting you only con firm this option For additional options Open the context menu Select and confirm the option shown You see the Pref erences of selection menu with the following options e Soft if At Desk otherwise Immediate Ring The view in the E A Cockpit overview menu is then To Assistant Soft e Regular if At Desk otherwise To Voicemail The view in the E A Cockpit overview menu is then To Assistant Regular e Regular mobile if At Desk otherwise To executive Mobile The view in the E A Cockpit overview menu is then To Assistant Regular mobile Making calls with multiple lines Step by Step 5 To Mobile gt amp To 31201 e Regular to number if At Desk otherwise to a num ber The view in the E A Cockpit overview menu is then To Assistant Regular to number e Strict To Assistant in any case Desk Box or Mo bile
85. ct and confirm the option shown in the connec tions s context menu The call is placed on hold Enter the phone number of the party to whom you want to transfer the call Confirm the option shown If the party answers Announce the call you want to transfer Select and confirm the option shown in the connec tions s context menu If the party does not answer You do not have to wait for the second party to answer before you can transfer the call Select and confirm the option shown in the connec tions s context menu Enhanced phone functions Step by Step or Replace the handset or if soeakerphone mode is active press the lit key to transfer the call If the party does not answer you will be called back by the first party Allowing call transfer You can also configure this setting via the Web interface page 248 amp G Press the key shown until the Settings tab is active User Confirm the option shown if nec is Enter and confirm the user password Configuration Select and confirm the option shown Connected calls Select and confirm the option shown Allow call transfer Select and confirm the option shown Yes Select and confirm the option shown in the context menu Save amp exit Select and confirm the option shown 103 Enhanced phone functions Step by Step Outgoing calls Transfer on ring Yes Save amp exit 104 Allowing Transfer on Ring If this o
86. ct which qualifiers should also appear in the output list in the Options context menu Select and confirm the option shown You may choose between the following criteria e No qualifier Job function Address 1 Email Business 1 Mobile Business 2 Private Company Address 2 Select and confirm the desired qualifier Exit the list 153 Phonebooks and call lists Step by Step Gm B 154 Quick search Press the key as often as required until the Corporate LDAP tab is active Enter the initial letter of the surname you need e g K A single line search window appears at the lower edge of the display Do not enter any further characters After a predefined period of time or after pressing the key all available names with the corresponding initial letter are dis played You can restrict the output by entering the sec ond and other letters The key is used to switch be tween letters and numbers The key is used to delete individual characters When entering extended characters you can control the search individually For the selection of extended char acters firstly press the X key Rule list Extended character Description Searches for the exact string be fore the extended character You can enter first and last name separately using a comma A search is carried out for the last name possibly using a wildcard and the first first name with the first character aft
87. cters text en try see gt page 31 Select and confirm the option shown Enter and confirm the new password once more Select and confirm the option shown 161 Privacy security Step by Step Deactivating the user password You can deactivate the phone s password prompt if a password has already been configured D The deactivation of the password prompt does not affect the Web interface page 248 OpenStage Manager or CTI applications that use a password prompt The password 000000 must be entered here If you deactivate the user password you are not able to lock the phone gt page 163 and the user menu is not password protected Press the key shown until the Settings tab is active G User Confirm the option shown ie Enter and confirm the user password Security Select and confirm the option shown User password Select and confirm the option shown if nec 9 Press the key to delete the existing password ri Enter six zeros 000000 to deactivate the password Confirm password Select and confirm the option shown Enter six zeros 000000 once again and confirm Save amp exit Select and confirm the option shown a 162 Privacy security Step by Step Confirm lock or S User if nec i Security Lock phone Yes Save amp exit Locking the phone You can lock your phone to protect it against unautho rized access In
88. ctly You cannot use DSS if the user is on another call flash ing LED Calling from the idle menu Press the relevant DSS key Press the key shown until the application s Overview tab is active Select and confirm the DSS line The key lights up and the connection is established via the primary line i Service personnel can configure the DSS key so that the connection is also established when the DSS station has activated do not disturb or call forwarding Consultation with the DSS station Prerequisite You are conducting a call and administra tor have configured the DSS key for consultation Press the relevant DSS key for the consultation The key lights up and a connection is established If the called party answers you can toggle transfer the first call or initiate a conference D a If administrator have configured transfer instead of consultation you can only transfer the current call to the DSS station Making calls with multiple lines Step by Step 2n 2 or 3 or LI NUUZ Reject 2s Call pickup You can pick up calls for another DSS station The LED flashes if a call incoming for this station s line Indirect pickup Prerequisite The auto answer function must be deac tivated page 105 Press the DSS key The call is routed to your primary line and rings Lift the handset or press the speakerphone mode or headset key You are connected with the other party Rejectin
89. d Options Select Add device Select and confirm the option shown in the context menu The system searches for devices Bluetooth Device 1 If at least one new device is detected select and con firm the relevant Bluetooth device Enter and confirm the specified PIN page 213 The message Pairing in progress is displayed L If the pairing request is confirmed on the corresponding Bluetooth device and the password entered the pairing is performed and the device is added to the list Your OpenStage is now paired with the Bluetooth de vice but not yet connected gt page 216 214 Individual phone configuration Step by Step User S if nec ras Configuration Bluetooth Paired devices Options Delete all Delete Deleting all Bluetooth devices from the list You can delete the whole list if for example the devices are no longer in the area Press the key shown until the application s Settings tab is active Select and confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown The Bluetooth pairing manager dialog is selected Select Select and confirm the option shown in the context menu Delete all devices from pairing list Confirm if you wish to delete all devices 215 Individual phone configuration Step by Step Ge User
90. d to the list of paired devices You hear a short confirmation tone from the Konftel GOW before the device switches itself off again Connecting Konftel 60W with OpenStage The Konftel 60W must now be connected to the OpenStage 60 80 Konftel 60W Select the Konftel GOW on the list Set as conference phone Select and confirm the option shown in the context I e Konftel 60W Select the Konftel 60W on the list again Connect Select and confirm the option shown in the context menu The connection is immediately established and the Konftel 60W is ready for use Testing the Konftel 60W Bluetooth conference phone Answering a call Prerequisite The Konftel GOW conference phone is ready for use but turned off see user guide Konftel 60W The OpenStage is in idle mode Both the phone and the Konftel GOW ring The caller is displayed To answer the call you can now d Press the key shown or Accept Select and confirm the option shown or fol Press the On Off key on the Konftel 60W You are connected with the other party The Konftel 60W is activated You can now for example ini tiate a consultation call or accept a second call to set up a conference 230 Bluetooth Step by Step Calling a station Prerequisite The Konftel GOW conference phone is ready for use but turned off see user guide Konftel 60W The OpenStage is in idle mode d Press the key shown or
91. dy Select the option shown 4 Select the required pattern melody between 1 and 8 i 2 g 4 in the context menu You will immediately hear the corresponding Ringer melody Confirm the selected Ringer melody Save amp exit Select and confirm the option shown Pattern sequence You can also configure this setting via the Web interface gt page 248 Prerequisite You have chosen the pattern ringtone see page 199 amp G Press the key shown until the Settings tab is active User Confirm the option shown Eum if nec 4 Enter and confirm the user password Audio Select and confirm the option shown Settings Select and confirm the option shown Ringer tone sequence Select 1 The phone displays the current setting 200 Individual phone configuration Step by Step C B User if nec P Audio Settings Open listening Standard mode Save amp exit User if nec P Audio Select the required Ringer tone sequence between 1 and 3 e g 2 in the context menu You will immediately hear the set Ringer melody with the selected Ringer tone sequence Confirm the selected setting Opening listening mode Select the mode here that you prefer for open listening gt page 57 You can also configure this setting via the Web interface page 248 Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the us
92. e You can also configure this setting via the Web interface page 248 Prerequisite The option was programmed by your ad ministrator Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown 105 Enhanced phone functions Step by Step Beep on auto reconnect You can reconnect a held call both via the CTI applica tion and via the phone A beep sounds when you toggle between an active call and a held call when the function is active You can also configure this setting via the Web interface gt page 248 Prerequisite The option was programmed by your ad ministrator 9 Press the key shown until the Settings tab is active User Confirm the option shown LOLI if nec 4 Enter and confirm the user password Configuration Select and confirm the option shown Incoming calls Select and confirm the option shown CTI calls Select and confirm the option shown AutoReconnect beep Select and confirm the option shown Yes Select and confirm the option shown Save amp exit Select and confirm the option shown 106 Enhanced phone
93. e 117 In the pop up menu Confirm the option shown The connection is set up Forwarding calls on primary line The call forwarding can only be activated for the primary line Which call forwards are possible how they are con figured and activated can be found from gt page 74 Call forwarding information Prerequisite Your service personnel has activated For warding shown If you have activated one of the forwarding types on your phone for the primary line and a station calls a popup window with the following information opens e Who is calling The forwarding destination Making calls with multiple lines Step by Step During calls Making and receiving calls on a single line If you only use one line on your multi line telephone to make calls and you receive calls on the same line the phone operates in the same way as a single line tele phone e Redial gt page 67 Consultation gt page 69 Toggle Connect gt page 71 Callback gt page 80 Hold page 94 Call waiting second call gt page 98 Transferring a call page 102 Conference page 111 Functions available exclusively for the primary line e Calllists gt page 44 e Voicemail gt page 47 e Call forwarding gt page 74 e Do not disturb gt page 159 Ip Depending on your individual settings you will be notified of incoming calls page 145 119 Making calls with multiple lines Step by Step Making and receiving calls w
94. e phone displays the current setting Individual phone configuration Step by Step Audio Settings Ringer file ABC mp3 Save amp exit Ringtone Select your preferred ringtone from the available audio files If no individual audio files are available the pattern ringtone is preset To upload your own files in mp3 or wav format please contact your service personnel You can also configure this setting via the Web interface page 248 Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select the option shown Select and confirm the required ringtone file or pat tern You will immediately hear the associated ringer melody Confirm the selected ringtone file Confirm the selected ringtone to use it or try a different ringtone 1 The phone displays the current setting 199 Individual phone configuration Step by Step Pattern melody You can also configure this setting via the web interface gt page 248 Prerequisite You have chosen the pattern ringtone see gt page 199 Press the key shown until the Settings tab is active User Confirm the option shown H if nec 4 Enter and confirm the user password Audio Select and confirm the option shown Settings Select and confirm the option shown Ringer melo
95. e selected Restore all Cancel restore Backup password Backup ID Phone book Ignore Ignore Restore Call logs Ignore Ignore Restore 261 Local user menu 262 Menu data Ignore Restore Screensaver images Ignore Restore All clip images Ignore Restore All ringer tones Ignore Restore All midlet data Ignore Restore Replace Options Start backup Cancelling Backup Backup password Confirm password Backup name Full ID Delete Delete Cancel Screensaver Options Exit no save Enabled Yes No Start mins 0 5 10 20 30 60 Transition delay s 0 5 10 20 30 60 Display settings gnore gnore gnore gnore gnore Start backup OpenStage 80 Save amp exit Yes 30 page 233 page 235 page 190 gt page 191 page 192 Local user menu Options Exit no save Display theme Crystal sea Warm grey Key mod contrast Slider brightness Program keys Save amp exit Crystal sea Press the key to be programmed Options Exit no save Normal Unallocated Further functions see Label Settings Shifted Unallocated Further functions see Label Settings To
96. e settings on your telephone page 209 Phone Adjust the display design settings and program the sensor keys on your OpenStage Save your settings Backup restore Back up the current user settings or restore the saved settings Adjust the settings on your telephone page 232 Screensaver Adjust the settings on your telephone page 186 Display Adjust the settings on your telephone page 186 Programmable keys Program sensor keys with frequently used functions or phone numbers Adjust the settings on your telephone page 84 Locality Enter your country specific settings Adjust the settings on your telephone page 205 Security Protect your settings and data by assigning a password Adjust the settings on your telephone page 161 49 Applications available on your OpenStage phone 50 Network information Information about the IP address of the phone and HTML address of the Web interface View information on the phone gt page 221 Reset phone Personal settings made via the telephone menu or the web interface can be reset to factory settings gt page 222 Administration You can access the administration area via the Admin function and by en tering the administration password Refer to the administration manual for your phone for more detailed infor mation on this topic Tl During a software update the phone must not be disconnected from the power supply unit the LAN line or the phone line An upda
97. e volume for the Key click Volume Select and confirm the option shown Medium For instance select and confirm a medium volume level You can also select one of the following three options e Low e High e Off for no click Key selection Keys Select and confirm the option shown Keypad only Select and confirm if the setting is only to apply for the ss character input keys or All keys Select and confirm the option shown for all keys 5 Save amp exit Select and confirm the option shown 204 Individual phone configuration Step by Step Setting the language and country Display language You can also configure this setting via the Web interface gt page 248 9 Press the key shown until the Settings tab is active User Confirm the option shown LLLI if nec ri Enter and confirm the user password Locality Select and confirm the option shown Language Select the option shown Deutsch Select and confirm the language in the context menu Save amp exit Select and confirm the option shown 1 The phone displays the current setting 205 Individual phone configuration Step by Step You may choose from the following languages Bahasa Indonesia 2 Bahasa Malaysia 3 Brasileiro 4 Catala 5 Ce tina 6 Dansk 7 Deutsch 8 Eesti keel 9 English 10 English US 11 Espanol 12 Francais 13 Hrvatski 14 Italiano 15 LatvieSu Val
98. eactivating a parallel call gt page 181 Parking a call gt page 182 Unparking a call gt page 182 Active silent monitoring gt page 183 Muted silent monitoring gt page 184 185 Individual phone configuration Step by Step Phone Display Display theme Crystal sea Save amp exit 186 Individual phone configuration Display Adjusting the display to a comfortable reading angle You can swivel the display unit Adjust the display unit so that you can clearly read the screen Appearance Select your preferred appearance for the menu display here i For sample display themes see gt page 30 You can also configure this setting via the Web interface gt page 248 Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select the option shown Select and confirm the required color in the context menul Select and confirm the option shown 1 The phone displays the current setting Individual phone configuration Step by Step Phone Display Slider brightness or La Save amp exit Lamp brightness for TouchSlider Adjust the brightness of the TouchSlider gt page 21 by choosing one of the six settings available You can also configure this setting via the Web interface gt page 248
99. ected If however your service personnel enabled Forced logoff during call without setting a time the system does not consider whether or not the remote phone is busy Logon via a key If a program key is configured for Mobility EEE Press the Mobility program key or Logon via the context menu Mobile logon Select and confirm the option shown in the idle display context menu gt page 34 Mobility ID You are prompted to enter your mobility ID Enter and confirm mobility ID usually a phone number Enter password You are prompted to enter the password Enter and confirm the user password ier The following mobility messages appear in the display Validating Logging off elsewhere e Registering Downloading user data The logoff is simultaneously displayed on the remote phone Once logon is complete the Mobility program key LED lights up and the mobility icon appears in the graphic display 2 168 Mobility function Step by Step Em or Mobile logon Mobility ID Enter password Logging on with forced delayed logoff at a remote phone If the remote phone is busy and your service personnel enabled Forced logoff during call with a set timeout forced logoff does not occur until this timeout expires Logon via a key If a program key is configured for Mobility Press the Mobility program key Logon via the context menu Select and confirm the option shown in
100. enu opens Picking up a group call immediately via the pop up menu Prerequisite Your service personnel have set up the group call such that it will be shown immediately on the display and the pop up menu will open A group call is waiting and is shown on the display with Pickup Ca er for Station 61 Basic functions Step by Step Pickup call or gt 47 or Ignore 82 Picking up a group call The pop up menu opens Confirm the option shown Lift the handset only if the appropriate function is set by your administrator Press the sensor key with the Call pickup function or press it again if call answering was initiated via the key The speakerphone function is activated Ignoring a group call Select and confirm the option shown The phone stops signaling the group call Basic functions Step by Step s Y e Dial or Repeat dialing S Hawking Making calls D If you selected the option Busy When Dialing gt page 110 you will not be interrupted by an in coming call In this case the caller hears the busy signal Off hook dialing Lift the handset Enter the station number In the pop up menu Confirm or wait until the dial delay expires see page 109 In the pop up menu Confirm the option shown The connection is set up nup If you Jn using a dial plan and Immediate dialing is set see page 65 dialing is automatically performed as
101. ep col pe Y 48 Administration lisse en 50 Applications see seindun inean i ERA Ru EVE RE Y or he aon bus 50 HelpiunctioN eM PPP 50 Control and monitoring function liess sese 51 Basic functions LLuususussss 52 Secure voice transmission 2 liie leise 52 Incormingicalls 4 m cte pe db Rp RE RR Rd e med d 52 Answering a call via the handset liliis 53 Answering a call via the loudspeaker speakerphone mode 53 Answering a call with a headset isses 54 Directed PiCkUP e sick sick e Me oe odie Chad eh ee e d 55 PICKING Up eall 245 2d rte en dt opted od v de 55 Picking p a held Call 242252 nc RI mme 56 Switching to speakerphone mode 0002 eee eee 57 Switching to the handset 2 0 0 0 000 cece ee 57 Switching from headset to speakerphone mode 58 IricStandard modes as dw ha tte dae aaah tek ek eal raodo la 58 In d S mode acess Sed ee p r e pee Pea UR RUE ER 58 Open listening sse ERE Y epa eR Eee rr esed 58 Ending aigal aies armi sedem eet oes RUE awe eda REOR a 59 Gro p Call 52 etre tree eta ree oe a ex tdeo dit un 60 Making calS orere siye RD Re DR E Rer cp Pd d 63 Off hook dialing isses III 63 On hook dialifig ooeec o sare sd Joes eee eddie ae Gene x b es 64 Immediate dialing s 4 ax ecd rere ron bE RR RSS 65 Dialing using the hot or warm line function sisse 66 no Fel are em ee PAUCI 67 Contents Activati
102. ephone is locked repdial keys cannot be used This also applies when emergency num bers or predefined numbers from the dial rep dial are stored on them 164 Mobility function Mobility function Prerequisite Your phone is configured to support mo bility by administrator A DLS server is available in the LAN and its address is entered in the phone Mobility scenarios When you log on to your phone or any other mobility enabled phone the following scenarios are possible Logging on and off at the same phone Log on as a mobility user gt page 166 e Log off as a mobility user gt page 167 Logging on and off at different phones In these cases administrator may have made the fol lowing settings e Log on at a remote phone with forced logon when the user is still logged on at that phone gt page 168 e Delayed logon at a remote phone with forced logon when the user is still logged on at that phone and the phone is busy gt page 169 165 Mobility function Step by Step Logging on and off at the same phone Logging on to the phone No other mobility user is logged on Logon via a key If a program key is configured for Mobility ENH Press the Mobility program key or Logon via the context menu Mobile logon Select and confirm the option shown in the idle display context menu gt page 34 Mobility ID You are prompted to enter your mobility ID Enter and confirm mobility ID usually
103. er password Select and confirm the option shown Select and confirm the option shown Select the option shown Select and confirm the setting you want in the context menu standard mode or US mode Select and confirm the option shown Setting headset port use Here you set whether you are using a wired or cordless DECT headset You can also configure this setting via the Web interface gt page 248 Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown 1 The phone displays the current setting 201 Individual phone configuration Step by Step Settings Select and confirm the option shown Headset port Select the option shown Wired headset Save amp exit 202 From the following setting select and confirm the op tion shown in the context menu e Wired headset e Wireless headset e Conference phone Select and confirm the option shown Activating deactivating the ringer You can see whether the function is activated or deacti vated from the corresponding icon in the status bar on the display gt page 30 Hold down the key shown Adjusting the volume during a call You are conducting a call Set the volume using the TouchSlider gt page 21 1 The phone displays the current setting Individual phone configuration Step by Step Configuration Connected
104. er the comma Wildcard This searches for the m character entered and all possi ble subsequent characters Phonebooks and call lists Step by Step Hans Meier Save Copying entries to the local phonebook You can copy contacts from the company wide phone into your personal phonebook Press the key as often as required until the Corportate LDAP tab is active Select the required entry from the list e g Hans Meier Select and confirm the option shown in the context menu The entry is copied with all details into the per sonal phonebook The Contact created message ap pears 155 Phonebooks and call lists Step by Step Details Niels Bohr18 10 07 06am Delete Options Delete All 156 Call lists For a detailed description of the different call lists see gt page 44 Viewing details Prerequisite You selected an entry Select and confirm the option shown in the context menu For display and information shown gt page 45 Deleting entries Deleting an individual entry Press the key until the call list you want is active Select the entry you want Select and confirm the option shown in the context menu The entry is deleted Deleting all entries in a list Press the key until the call list you want is active Select and confirm the option shown Select and confirm the option shown in the context menu All entries i
105. ess the key until the application s Missed tab ap pears Select and confirm the appropriate list entry The phone number is dialed D For a detailed description of the call lists see page 44 83 Programmable sensor keys Step by Step 84 Programmable sensor keys The phone features a range of functions that can if re quired be programmed on programmable sensor keys The phone comes with nine OpenStage 80 or eight OpenStage 60 sensor keys all of which can be programmed on two separate levels The sensor key for switching between the two sensor key levels is preassigned shift key This programmable sensor key should be maintained where possible so you can switch between the two programmable sensor key levels The labels for the sensor keys are displayed on the right edge of the display The sensor keys can also be programmed via the web interface gt page 248 List of available functions 1 Delete not assigned 17 Group pickup 2 Selected dialing 18 Repertory dial 3 Repeat dialing 19 Feature toggle 4 Forward all calls 20 Mobility 5 Forward no reply 21 Directed pickup 6 Forward busy 22 Callback 74 Ringer off 23 Cancel callbacks 8 Hold 24 Consultation 9 Alternate 25 DSS 10 Blind transfer call 26 Call Waiting 11 Transfer call 27 Immediate ring 12 Deflecting 28 Preview 13 Shift 29 AICS Zip tone 14 Conference 30 Server feature 15 Headset 31 Launch application 1
106. ete pereo 44 45 icons for call State cee 38 icons for phonebook entries 41 voicemail sss 47 Graphic display settings 268 idle mode for graphic display 191 Grou p calll ctt tette d 60 H Headset answering call automatically 54 Help TUITION s etse 50 Hot line Hotline TOF INES sesto dees 122 l GONS sn a N 271 application taD sirsie 36 call state iniinis 38 message icons sssssssssssss 33 multi line sss 39 phonebook entries oo cece 41 Ignoring second Call sss 99 Immediate dialing 65 110 Important information oo cece 3 Incoming calls multi line accepting calls siisii 116 K Key click Key modules Keypad ines e pides L Language setting siisii 205 country setting oo eee eee 207 language for user prompts 205 Large conference isie 114 LDAP centrata eto Let 152 copying into phonebook 155 QUICK Seareli 2i 154 LED display itte 25 Line preview sss 144 Line status ssssssssssssseenees 39 Line utilization sss 27 Lines hot warm line sss 122 List for phone numbers and contacts 146 Location of the telephone 3 Logging on and off Index as a mobility user oo 166 168 M Making calls multi line
107. ew details gt page 156 Delete the entry gt page 156 e Transfer entry to personal phonebook gt page 157 Applications available on your OpenStage phone Voicemail Depending on the type and configuration of your communications platform contact the relevant administrator messages from services such as HiPath Xpressions can be displayed in this application Voicemail Imp Only voicemails for the primary line are received on a multi line phone gt page 15 Example Voice mail New 1 3 Urgent 1 1 Non Urgent 1 2 Old 1 5 Message statistics Call Mailbox Active function Disconnect Situation dependent options The labels displayed here for the message status may have been altered individually by service personnel Entry details The internal player automatically opens as soon as a voicemail is received so you can listen to the message Administration Messages that have been opened retrieved or active in the corresponding tab for longer than three seconds are displayed in gray The white LED of the mode key only goes out when all new messages have been retrieved 47 Applications available on your OpenStage phone 48 Program Service menu Applications menu This menu includes a configuration area for users and administrators as well as an area for any available applications contact administrator Press C3 repeatedly until the Settin
108. f images to contacts Synchronization of contacts Save and restore Key programming Screensaver Ringtones D Contact your administrator for the latest version of OpenStage Manager Getting to know your OpenStage phone Keys and controls Function keys Function when key is pressed End disconnect call gt page 59 Activating deactivating call forwarding gt page 74 Key currently has no function Audio controls Audio keys q N y Function when key is pressed Activate deactivate the loudspeaker page 53 Activate deactivate headset page 54 Activate deactivate microphone also for speakerphone mode page 68 TouchSlider Similar to the TouchGuide gt page 23 you can set properties for your tele phone such as the volume by sliding your finger over the TouchSlider The blue illuminated slider control displays the volume setting for the cur rent tone ring tone handset tone and loudspeaker tone You can adjust the volume by moving the slider left or right Set the lamp brightness of the TouchSlider gt page 187 21 Getting to know your OpenStage phone Mode keys These sensor keys allow you to switch to the required application with the simple stroke of a key To select a tab within an application press the rele vant key repeatedly until the required tab is displayed eenvoececc Function when key is pressed LED display Display telephony interface page
109. facility A call is not connected if the ca matches a number in the select ler s phone number ion list the caller is no tified that the called party rejects calls from this num ber If the caller s number is not call is to you as usual Lift the handset Enter the code see the table of Various announcements deliver tion n the selection list the codes gt page 185 the following informa e the name of the feature selective call rejection the current status active or inactive the current scope of the selection list These announcements are followed by verbal user prompts that let you add entries to the selection list delete entries in the selection list e check the selection list activate or deactivate the function OpenScape Voice functions Step by Step mm Y nnns Y EH Anonymous calls Rejecting You can reject all calls from parties that activated a data protection feature for example caller ID suppression to prevent their phone number from being transmitted In this case you are not informed that a call was reject ed Lift the handset Enter the code see the table of codes gt page 185 Accepting You can also accept calls from parties that activated a data protection feature for example caller ID suppres sion to prevent their phone number from being trans mitted Lift the handset Enter the code see the table of codes gt page
110. function is not transparent to other devices that are not yet connected to your OpenStage Ip For security reasons it is recommended that you only activate the Discoverable function for Bluetooth when new Bluetooth devices are to be connected A connection is established for devic es that are already connected even if the Discov erable function is deactivated Individual phone configuration Step by Step User Configuration Bluetooth Configuration Phone name Save amp exit Bluetooth name for your OpenStage Here you can determine which name your OpenStage should use to register at other Bluetooth devices You can also configure this setting via the Web interface gt page 248 Impe By factory default the Bluetooth name is OpenStage MAC address of your telephone Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown The Bluetooth settings dialog is selected Select and confirm the option shown Specify and confirm the required name Select and confirm the option shown 211 Individual phone configuration Step by Step Configuring pairing settings Pairing is used for checking the access authorization of a Bluetooth device in a Bluetooth network During the pairing p
111. functions Step by Step i B 4 Niels Bohr Details Business 2 Isaac Newton Dial Making calls Dialing with the DDS key You can program frequently used phone numbers on programmable keys gt page 84 If you press a direct destination selection key for around three seconds the associated contact or phone number appears and dial ing is initiated Prerequisite A direct destination key is programmed gt page 84 Press the programmed DDS key Dialing is initiated Dialing from the local phonebook Press the key shown Select and confirm a contact The phone number is di aled Select and confirm the option shown in the context menu Select and confirm the preferred phone number The phone number is dialed For detailed information about the local phonebook see from gt page 146 Dialing from the LDAP database Prerequisite You searched for and selected an entry in the LDAP database gt page 152 Select the entry you want Select and confirm the option shown in the context menu The connection is set up For detailed information about the LDAP database see from gt page 152 107 Enhanced phone functions Step by Step Dialing a phone number from a list Press the key until the application table for the relevant call list is active Niels Bohr18 10 07 06am Select and confirm the entry you want The phone num ber associated with the list entr
112. g MOES suia n acce etae odin edule epe act nd 237 Explanations of recording li ees 238 Recordable calls curea ok Ee me Rem s 238 Non recordable calls o cers cessere poanie cena eiiie ciias 238 Enhanced Tunbtlors uua oe recon cen dere lies 239 The following features are not supported 239 Recording UPS Ls ack oe e doro Wag Saee a dete Roses 239 MUItiIING 0 24 aco rta md qe e ea roe ey ces gee eta 239 Recording Calls tga edd m nose each ett a ox e ee ten tts 240 Using the call recording feature 0 0 0 0 eee ee 240 Automatic call recording l eee 240 Manual call recording lees 241 Call recording with AutoStart 0 0 0 0 cece eee 241 Controlling call recording 0 2 0 0 0c eects 242 Consultation during call recording 0000 eee eee 242 Second call during call recording 0 0 0 0 cee eee 243 Call recording while alternating 0 000 00 ee 244 Your call is paused and reconnected during the recording 244 Setting up a conference during recording 245 Adding conference participants during the recording 245 Your call is included in a conference during the recording 246 Putting a line on hold manually during the recording 246 Web interface WBM 248 Calling up the Web interface lisse sese 248 Administrator Pages repue tege RES yey puesta e cd 248 USEr pa
113. g a call Prerequisite Your administrator enabled the Reject op tion for DSS keys and deactivated Auto answer gt page 105 Press the DSS key The call is routed to your primary line and rings Select and confirm the option shown in the pop up menu The caller hears a busy signal Direct pickup Prerequisite he auto answer function must be acti vated gt page 105 Press the DSS key The call is routed to your primary line and you are immediately connected with the other par ty via speakerphone 125 Making calls with multiple lines Deflecting a call to a DSS station Prerequisite The deflect function is enabled for DSS keys For information on the current setting see gt page 92 If you receive a call on one of your lines you can immediately deflect it to the DSS station Your phone rings and a line key flashes Press the relevant DSS key The call is deflected to the DSS station If the DSS station does not answer you can pick up the call by pressing the DSS key LED display on DSS keys Explanation Off The line is in idle mode Flashes You can accept a call for the DSS station via the key The call is routed to your primary line when the call is accept ed IIluminates The line is busy Provided that second call is activated you can still reach the DSS station via the key It can accept your call as a second call 126 Making calls with multiple lines Step by Step
114. ge 248 Press the key shown until the Settings tab is active User Select and confirm the option shown Display Select and confirm the option shown Key mod contrast Select the option shown Confirm the option shown Set the contrast freely adjustable G Phone Select and confirm the option shown p or IC Set the contrast in stages Confirm the option shown Save amp exit Select and confirm the option shown 189 Individual phone configuration Step by Step Phone Screensaver Enabled Yes ee ee Save amp exit 190 Screensaver Activate a screensaver for the telephone idle state IM Your administrator can seta time of between two and eight hours defining how long the phone should be idle before display backlighting deacti vates completely You can also configure this setting via the Web interface page 248 Activating the screensaver Prerequisite Your administrator have loaded pictures to the OpenStage Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select the option shown Select and confirm the option shown in the context menuf Select and confirm the option shown 1 The phone displays the current setting Individual phone configuration Step by
115. ge 248 Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown in the context menu Select and confirm the option shown 73 Basic functions Step by Step 74 Call forwarding You can forward calls for your phone to another phone I On multi line telephones gt page 15 you can only configure call forwarding for the primary line Prerequisite The call forwarding function is pro grammed gt page 77 Three forwarding conditions can be programmed in the forwarding menu e All Calls Busy e No reply Because of its direct impact All Calls call forwarding has the highest priority followed by No reply and Busy If active All Calls call forwarding is indicated on the graphic display when the phone is idle Forwarded calls can be logged in a call list gt page 44 There are three Destination options in the Edit call for warding menu These destination options are assigned to the forwarding types All calls off on Destination Busy off on Destination No reply off on Destination One phone number may already be assigned to each destination The Destination option could then be Des tination 12345 for instance Basic functions Step by Step Edit call forw
116. ge phone 18 Using network ports more efficiently OpenStage 60 80 SIP has a built in 10 100 Mbps Ethernet switch OpenStage 60 G 80 G SIP has a 1000 Mbps Ethernet switch This means that you can directly connect one additional network device in each case e g a PC via the telephone with the LAN The telephone PC connection option must first be activated on the telephone by service personnel Network switch OpenStage 60 80 SIP or OpenStage 60 G 80 G SIP PC Using this connection option saves one network port for each switch used and requires fewer or shorter network cables when arranged correctly Getting to know your OpenStage phone OpenStage Key Module The OpenStage Key Module is a key module attached to the side of the phone that provides 12 additional illuminated programmed keys Like keys on the phone these keys can be programmed and used accord ing to your needs gt page 25 You can attach up to two OpenStage Key Modules to your OpenStage 60 80 SIP The diagram shows an OpenStage Key Module for OpenStage 80 SIP 19 Getting to know your OpenStage phone 20 OpenStage Manager This program offers an additional option for tailoring your OpenStage to your personal needs OpenStage Manager is suitable for the following models OpenStage 60 SIP HFA OpenStage 60 T OpenStage 80 SIP HFA OpenStage 80 T OpenStage 60 G 80 G SIP HFA Features Phonebook management Assignment o
117. ges ases eet bt nd Need Gadde usw reed Race dE 249 USER MENU pP arash domes ad whi Sala hata a tite Gna aed dma R A 250 Fixing problems 000ee seen eee 254 Caring for your telephone 0 00002 254 Troubleshooting s 2e ee ee bee hate doe eode 254 Contact partner in the case of problems 254 Local user menu 4iususko ra eov aya sk ORE eR as 255 Opening the user menu on the phone 005 255 Contents User menu display siisi minns ciat aiana iia EAE a i e 255 Key TUNCUIONS s 22 an Ree AC A tb obo EO Pd x 265 UC TERTIO CL T CL ID 267 Display ICONS iiss tasted eesti CREDE FO n 271 12 General information 13 General information About this manual This document contains general descriptions of the technical options which may not always be available in individual cases The respective fea tures must therefore be individually defined in the terms of the contract If a particular function on your phone is not available to you this may be due to one of the following reasons e The function is not configured for you or your telephone Please con tact your system support representative e Your communications platform does not feature this function Please contact your Siemens sales partner for information on how to upgrade This user guide is intended to help you familiarize yourself with OpenStage and all of its functions It contains important information on
118. gs tab is active Select and confirm the User entry using the TouchGuide gt page 23 If necessary enter the user password gt page 161 User settings You can adjust local settings for your OpenStage using the User menu The menu structure comprises several levels I settings I _ x applications E User Local settings Date and time Audio Configuration Additional menu levels are available g Phone Locality Security Network information Reset phone Password protected amp Admin d administration area Ip You can also configure all of the settings using your OpenStage s Web interface page 248 Open the menu page 48 Date and time Adjust the settings on your telephone page 193 Audio Optimize the audio settings on your OpenStage for your environment and according to your personal requirements Volumes Adjust the settings on your telephone page 197 Settings Adjust the settings on your telephone page 198 Applications available on your OpenStage phone E Configuration Call forwarding Set up call forwarding for your telephone Adjust the settings on your telephone page 74 Enhanced phone functions Use the enhanced phone functions on your telephone Adjust the settings on your telephone page 91 Keyset Manage your trunk keys Adjust the settings on your telephone page 141 Bluetooth Prepare your phone for Bluetooth operation Adjust th
119. he HTML address of the web interface It also provides real time data about the network activity of the phone Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown The following overview opens Settings Network information Options Exit IP address 192 168 1 15 WBM URL http 192 168 1 DNS domain Phone 1 LAN RX LAN TX PC RX PC TX Yes 100 Mbps full du Yes IP Address Displays the IP address or name which was assigned to the phone in the network WBM URL HTTPS address of the Web interface This address is specified in the address line of the Internet browser and is used to call the Web interface of the phone in the browser DNS domain The administrator can also assign the phone to the IP address of a DNS domain for example http my openStage phone 221 Individual phone configuration Step by Step 222 Resetting user data The following userspecific settings changed via the phone menu or the Web interface can be reset to facto ry settings e Display settings e Language setting e Screensaver Impe Personal images for the screensaver are delete and deleted default images are restored admin istration e g using the OpenStage Manager e Audio settings Volumes Settings D Personal ringtone files are deleted and deleted defaul
120. he option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown The Bluetooth blacklist editor dialog is selected Select Select and confirm the option shown in the context menu The system searches for devices The detectable Bluetooth devices in your area are listed Select a de vice for which you wish to block connection Select and confirm the relevant device to add it to the list 219 Individual phone configuration Step by Step User Configuration Bluetooth Blacklist Bluetooth Device XYZ Delete Delete 220 Removing a Bluetooth device from the blacklist Press the key shown until the application s Settings tab is active Select and confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown The Bluetooth blacklist editor dialog is selected Select the relevant Bluetooth device Select and confirm the option shown in the context menu Confirm if you wish to remove this device from the list Individual phone configuration Step by Step User if nec P Network information Network information This information overview in the user area of the service menu provides you with information about the IP ad dress or name of the phone and t
121. how to transfer vCard files in this manual The instructions for data transfer via Bluetooth provided in the relevant manufacturer documen tation should be observed Receiving a vCard Prerequisite The Bluetooth function on your OpenStage is activated gt page 209 A vCard file is stored on your Bluetooth device PC PDA mobile tele phone etc Launch the data transfer wizard for Bluetooth and follow the instructions Once the vCard is transferred a message confirming the successful transfer is displayed on your OpenStage You may be prompted to accept the vCard Example i Newton Isaac vCard recieved Ok Select and confirm the option shown Transferring a contact to the phonebook Press the key shown Refresh directory Select and confirm the option shown 225 Bluetooth Step by Step Niels Bohr Send Paired devices j XYZ gt or Options Search a XYZ gt 226 Sending a vCard Prerequisite The Bluetooth connection is configured between your OpenStage and one other device gt page 209 A vCard file is saved on the OpenStage Search the phonebook for the entry you wish to send Press the key shown Select a phonebook entry Select and confirm the option shown in the context menu The Send vCard via Bluetooth dialog is dis played Sending to a paired device Select Select and confirm the option shown in the context menu for device The vCard fo
122. igned to the contact It appears on the graphic display with the usual contact information the next time a call is received Quick search in the phonebook You can use the quick search to search the phonebook for the initial letters of a specific last name Press the key shown Enter the initial letters The quick search input mask opens automatically Your search is narrowed down by every additional letter en tered in the input mask Select a contact as soon as the name you are looking for appears Select and confirm the option shown in the context menu Select and confirm the preferred phone number The phone number is dialed Phonebooks and call lists Step by Step Options Display Lastname Firstname Changing the display format for contacts Press the key shown Select and confirm the option shown Select and confirm the option shown in the context menu Select and confirm the display format Press the key to return to the phonebook The display format selected is stored 151 Phonebooks and call lists Step by Step Find Last name Find 152 LDAP database You can search an LDAP database corporate phone book for contact entries if you can reach this database over your network and your access was correctly con figured by your administrator You can perform searches using the name simple search or different information on an entry advanced search
123. individual phone number which you can use to make and receive calls The programmable sensor keys function as line keys on multi line phones page 26 The Overview tab on the telephony interface provides information about the lines configured on your phone and the current status of each line gt page 39 When using a multi line phone to make and receive calls certain particu larities must be taken into account gt page 116 Getting to know your OpenStage phone 16 Getting to know your OpenStage phone The following sections describe the most frequently used operating ele ments and the displays on your OpenStage phone The user interface of your OpenStage The diagram shows an OpenStage 60 60 G SIP the description applies to both product variants You can make and receive calls as normal using the handset The large graphic display permits intuitive operation of the phone 2 gt page 30 The mode keys allow easy operation of the applications featured on 3 your telephone To select a tab within a function press the relevant key repeatedly until the required tab is displayed gt page 22 4 Use the TouchGuide to navigate conveniently through the applica tions on your telephone gt page 23 5 You can customize your telephone by assigning phone numbers and functions to the programmable sensor keys gt page 25 6 The function keys allow you to call up the most frequently used functions du
124. ing symbol QO is shown on the display again You can now terminate the consultation call or for example switch back to the first call party alternate while the consultation call is placed on hold Second call during call recording Prerequisite You are conducting a call Recording has started The recording button LED is lighting You are conducting a call You hear a beep and the recording symbol O O is shown on the display The call is now being recorded A second call party camps on page 98 In the pop up menu Select and confirm the option shown You are connected with the second party You hear a beep and the recording symbol QO is shown in the line for the second call this call is now being recorded The first party is placed on hold 243 Call recording Step by Step Call recording while alternating Prerequisite You have an active or held consultation or second call Recording has started The recording button LED is lighting 4 You are connected with the second party You hear a beep and the recording symbol O O is shown in the line for the second call Alternate Select and confirm the option shown in the context menu for this connection 4 You are switched to the main call You hear a beep and the recording symbol QO is shown in the line for the main call this call is now being recorded You can pause and restart the recording at any time in manual and auto start modes Your call is
125. ird of the display Pop up menu You will be prompted to use a pop up menu to select situation dependant functions and to confirm them or to make entries You can use the TouchGuide to navigate within the pop up menu gt page 23 Example The following pop up menu opens after you change a setting and press the D key on your TouchGuide 0 Save changes Save Do not save Pop up message Pop up messages only indicate actions or states for which further action is not required Example The following pop up message appears briefly when you change a setting V Changes saved successfully 35 Getting to know your OpenStage phone 36 Application tab In many cases you can select further content within an application using tabs Missed Arrow icon Additional tabs Icon Active tab Additional tab Example Press the mode key to open the call lists gt page 22 Press this key repeatedly to switch between the various tabs The icon displayed to the left of the tab indicates the application you are currently working in Explanation Telephony interface gt page 38 Phonebooks gt page 41 Call lists gt page 44 Voicemail gt page 47 Program Service menu Applications menu gt page 48 Help function gt page 50 1 Platform dependent please contact the responsible administrator Applications available on your OpenStage phone Applications available on your O
126. ith multiple lines Accepting a waiting call Tl Depending on the settings for Rollover you will be notified of incoming calls gt page 145 Prerequisite You are conducting a call At the same time a call is incoming on another line Call on line 1 t Press the line key for line 2 The call on line 1 is placed on hold Ip All multi line users that share the line on which the call is being held gt page 27 can now pick up the held call To prevent other users from an swering the held call you must place the call on Consultation hold page 69 Depending on the setting made by your adminis trator you may have to press the trunk key twice to accept the call on the other line The first call is either placed on hold or released depending on the setting Conduct call on line 2 End call on line 2 Press line key for line 1 LIEV Retrieve call on line 1 120 Making calls with multiple lines Step by Step Putting a line on hold On a multi line telephone you can use the line keys to place calls on hold Prerequisite You are conducting a call Press the call line sensor key The LED line key flashes The LED line displays the hold status on all multi line phones to which the line is connected e On phones connected to the line a user can press the relevant line key and accept the held call During a consultation call or after accepting a waiting call the hold functi
127. k busy Yes gt page 82 Yes 256 Local user menu No Callback no reply Yes page 82 Yes No Busy when dialing Yes gt page 110 Yes No Transfer on ring Yes page 104 Yes No Immediate dialing Yes page 65 Yes No Incoming calls Deflecting Options Save amp exit Exit no save Allow deflection Yes gt page 92 Yes No Default destination nnnnnn page 92 Deflect to DSS Yes No gt page 92 Forwarding Settings Options Save amp exit Exit no save All calls Off gt page 77 On Off Destination Destination 1 to Destination 5 Edit favorites Options Save amp exit Exit no save Destination 1 Destination 2 Destination 3 Destination 4 Destination 5 Busy Off gt page 77 On Off Destination Destination 1 to Destination 5 Edit favorites Options Save amp exit Exit no save Destination 1 1 Information read only 257 Local user menu Destination 2 Destination 3 Destination 4 Destination 5 No reply Off gt page 77 On Off Destination Destination 1 to Destination 5 Edit favorites Options Save amp exit Exit no save Destination 1 Destination 2 Destination 3 Destination 4 Destination 5 Duration 16 Alerts Options Save amp exit
128. k seizure llis sss 118 Dialing the last dialed number 000220000 118 Forwarding calls on primary line 0220005 118 J ririg oallsis 2 4 exe doeet a ebore a a dca dde etapas 119 Making and receiving calls on a single line 119 Making and receiving calls with multiple lines 120 Putting a line on hold liliis 121 Lines with hot or warm line function 2200 122 Busy Override vusruacsus edo eade ge ru em EG EE 123 Direct station selection keys n n anaana 124 Calling a station directly liliis 124 Callpick p s4 s isse Teen cr Rem E REPE E E E un 125 Deflecting a call to a DSS station liliis esee 126 LED display on DSS keys n on nannaa elle een 126 Making calls in an executive secretary team 2 20 127 Sample scen ri08 i s queso cR end ped Oh x Re eee ER 127 Accepting Call spise Analy aca ttc i tege dto ag dod e 129 Connecting a call sesser ereraa irradi ne Ere pack ne RR ecd ERU 130 BENI OST ET 132 Using line overview llis 132 Executive secretary with Executive Assistant Cockpit 133 Sample Scenari S soudure pueda ES Eu EN Keds 133 Function overview lisse 134 Launching the E A Cockpit from the secretary 135 Managing call forwarding lisse isses 136 Managing secretary statuses liliis illis 138 Making calls in the E A Cockpit team
129. l recording manually during a call Prerequisite Manual mode or AutoStart is selected You are conducting a call Recording has started The recording button LED lights up You are conducting a call see also gt page 238 I Press the recording button to pause the recording the LED extinguishes and the recording symbol O O on the display disappears You can start the recording again at any time for example to continue recording the current call Ending call recording automatically Prerequisite You are conducting a call Recording has started The recording button LED lights up eo The recording is ended automatically as soon as the call is terminated or if the call status changes so that the call is no longer being recorded for example if a line is placed on manual hold and another line is seized Multiline The LED extinguishes and the recording symbol OO on the display disappears Consultation during call recording Prerequisite You are conducting a call Recording has started The recording button LED is lighting 242 Call recording Step by Step t Accept You initiate a consultation your main call is placed on hold as a result while the consultation is being performed The recording is paused while you initiate the consultation The recording symbol O O on the display disappears If the consultation partner answers the consultation call is recorded You hear a beep and the record
130. levant Bluetooth device Select and confirm the option shown in the context menu Confirm if you wish to delete the device 217 Individual phone configuration Step by Step Renaming a Bluetooth device in the list A Bluetooth device is entered in the list with the name set in the device This is often the device type You can change this logon name Press the key shown until the application s Settings tab is active G User Select and confirm the option shown mum if nec 4 Enter and confirm the user password Configuration Select and confirm the option shown Bluetooth Select and confirm the option shown C Paired devices Select and confirm the option shown The Bluetooth lt Pairing manager dialog is selected Bluetooth Device 1 Select the relevant Bluetooth device Rename Select and confirm the option shown in the context menu Enter and confirm the new name 218 Individual phone configuration Step by Step B User Configuration Bluetooth Blacklist Options Add device Bluetooth Device XYZ Blacklist for Bluetooth devices The blacklist contains the Bluetooth devices whose connection setup attempt should be rejected by Open Stage The connection will only be allowed if the setup attempt comes from OpenStage Adding a Bluetooth device Press the key shown until the application s Settings tab is active Select and confirm t
131. line overview In the context menu of a selected line you have the following options with e Own free line Select View Own line with active call Hold Clear replace handset View Own line with held call Retrieve View e Other free line Select View Other line with active call Hold Clear replace handset View e Other line with held call Retrieve View e Other line busy View 1 After a period of time set by service personnel the tab of the selected line is displayed as a preview 40 Applications available on your OpenStage phone Phonebooks In addition to the local phonebook this application contains entries from other directory services such as an LDAP corporate directory To activate a specific tab press repeatedly until the required tab is dis played Example f EJ Persona NEXU s Additional options for pro Lg NEN ing the phonebook in amp Bernoulli Danie the context menu fa Bohr Niels Chadwick James 4 Curie Marie Contacts amp Einstein Albert Faraday Michael ig Watt James Tab Further entries are available Phonebook icons Icon Explanation Primary business number Secondary business number Mobile phone number Private phone number Search contacts When in the phonebook or directory list view press the keypad key that corresponds to the first letter of your search term A field opens for you
132. ll early 129 Making calls with multiple lines Step by Step Forward to Sekretary 2 An incoming call for Executive 1 rings at the assigned Sekretary 1 The callis not answered After a specified period the call is forwarded to Sekretary 2 The line key of the Sekretary 2 flashes and it rings pA Press the line key on the Sekretary 2 phone to answer the call The station answers The Sekretary 2 direct station selection key on the Executive 1 phone illumi nates Ie If Sekretary 1 is busy the call is forwarded im mediately to Sekretary 2 if aconsultation call is being made or Allow call waiting is deactivated Second call Prerequisite Allow call waiting is activated If Sekretary 1 receives a second call this can be ac cepted ignored forwarded or rejected Detailed infor mation on this can be found from page 98 If the second call was answered it can be forwarded us ing consultation or the direct station selection keys Connecting a call If e g the Sekretary 1 answered a call it can forward the call using the direct station selection keys to the fol lowing telephones Executive 1 e Executive 2 e Sekretary 2 The following examples show connections to Executive 1 130 Making calls with multiple lines Connecting with consultation EEE Press the DSS Executive 1 key Executive 1 answers Announce the call r or Press the hang up loudspeake
133. me for your OpenStage 00000 211 Configuring pairing settingS 0 00 00 iles 212 Entering the pairing PIN 2 0 002002 213 Managing Bluetooth devices illii siiis 214 Blacklist for Bluetooth devices 0 cee eee 219 Network information icis 221 Resetting user data ess 222 Initiating the reset liliis 223 Bl etoothi csiiscescr xeh Rari e UPC chew backed DiscoyerabDility MT 224 IPalrlig edo eS 9 Shoe AMOR a DO ad ined de kaa PO Dat 224 Transferring contactS 0 00 0 000 cts 225 Heceiving a VCard coste caw eh ben ed agdu err Ra epa 225 Sendinga vCard epiese koreke oep eese es 226 Using a Bluetooth headset 0000 2000s 227 Connecting the Bluetooth headset 0 4 227 Testing a Bluetooth headset 00200000055 228 Using a Bluetooth Conference Phone 00005 229 Connecting a Konftel GOW Bluetooth conference phone 229 Testing the Konftel 60W Bluetooth conference phone 230 Contents Backup restore 0cceceeeeee eee eee 232 Saving user data serisi seega haa ded dp ioa tee a odor id 233 Restoring ser data wie yee dae eee IER EROR RO RU CEA 234 Deleting a user backup on a storage medium lisse 235 Displaying and checking backups on USB media 236 Call racording ooo osorco rre hama 23 Call recordin
134. n the list displayed are deleted Phonebooks and call lists Step by Step 4 Niels Bohr18 10 07 06am Copy as contact Saving and changing Saving without changing Copying entries from the call lists into the personal phonebook Press the key until the call list you want is active Select the entry you want gt page 41Niels Bohr18 10 07 06am Select and confirm the option shown in the context menu You have the following options for Create contact e Saving and changing e Saving without changing e Exiting without saving Saving and changing Select and confirm the option shown The mask to edit a contact in the personal phonebook opens gt page 146 Fill out the relevant fields accord ingly and save the new contact Saving without changing Select and confirm the option shown An entry is created and the message Contact created is displayed If you open the phonebook you will be prompted to update the directory For this type of en tries a group Copied contacts is created so that you can find them more easily 157 Privacy security Step by Step Privacy security Deactivating the ring tone You can deactivate your ring tone if you do not want to be disturbed by your phone ringing Deactivating the ring tone using the keypad Hold down the key until the Ringer off icon appears on the status bar on the display gt page 30 The ring tone is deactivated To swi
135. nable the option or disable the option Press the recording button to enable the option the LED key lights up or press the key shown to disable the option the LED extinguishes The recording button also indicates the status change if you activated or deactivated call recording via the context menu Call recording with AutoStart Standby mode is activated in principle in idle mode The recording button LED lights up You cannot switch off the recorder As soon as a call is set up call recording starts automatically Lift the handset Press the key shown The station answers You hear a beep the recording symbol QO is shown on the display and the recording button LED remains lighting The call is now being recorded see also page 239 You can pause the recording at any time and continue it again If you end the call the AutoStart process is set up again for the next call 211 Call recording Step by Step Controlling call recording Starting call recording manually during a call Prerequisite Manual mode or AutoStart is selected You are conducting a call Recording has not started The recording button LED is not lighting 2 You are conducting a call see also gt page 238 EN Press the recording button to start the recording the LED key lights up You hear a beep and the recording symbol O O is shown on the display The call is now being recorded see also gt page 239 Pausing cal
136. nd confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the volume you want to adjust for example Handset Confirm the option shown Set the volume freely adjustable Set the volume in stages While setting the volume you will hear corresponding audio feedback 197 Individual phone configuration Step by Step Save amp exit User if nec P Audio Settings Room character Normal Save amp exit Save amp exit 198 Confirm the option shown Select and confirm the option shown Settings Room character To ensure that the other party can hear you properly in speakerphone mode you can adjust the phone to the room acoustics by choosing one of the following room character conditions e Normal e Echoing e Muffled You can also configure this setting via the Web interface gt page 248 Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select the option shown Select and confirm the room character in the context menu e g normal Select and confirm the option shown The following values are available in the list e 1 0 sec On 4 0 sec Off e 1 0 sec On 2 0 sec Off e 0 7 sec On 07 sec Off Select and confirm the option shown 1 Th
137. ng deactivating the microphone 0 eee eee 68 Consulting a second party n os anana aaea 69 Canceling a consultation call 0 0 eee 70 Switching to the held party alternating 71 Putting on hold and retreiving successively or simultaneously 72 Connecting parties ilis 73 Call forwarding s once eed eer s terne Datur is dd 74 Programming call forwarding lesse 75 Activating deactivating call forwarding lisse 77 Activating call forwarding for all calls llle 78 Call forwardirig ehairi aia rad oai e nebat 79 Callback sa tee bee ee dee doca queqeaeq echa Ep ds NS 80 Requesting callback n nunana 80 Responding to a callback o oo aaau 0 cee eee 81 Permitting a callback llle 82 Calling back missed calls 0 0 0 0 20 lessen 83 Programmable sensor keys 84 List of available functions sssr seasg sedna anaa iee e 84 Programming sensor keyS 000000 0 eee eee 85 Beginning programming pai esae tae ai pg e eee 85 Beginning programming saasaa aaae 85 Programming enhanced functions 00000 e eee ee 86 Repertory dial 2 ces ok Rem bade oA oka NOR Ris 86 Feature toggle spi mani eet idus Peeters e nad S i dn 87 Forwatrdilig s id in Pbads freee bees Padus dope Que ioo beads 88 Using sensor keyS nnana 00000 re 89 Example 1 Calling saved number 000000 eee eee 89 Example 2 Call Waiting Activating deactiva
138. nly liiis isis 26 Keypad doe andes aed aha Wowk 2 amet Edo ue de er Arete wilted 28 Graphic display i e ces oV RE RO ended C E RR RUE 30 Appearal 6e ad vu eu aee acum qae te ga goo en Dec Riga 30 Display keyboard 00000 31 Context dependent displays lilii less 32 Idle MODS esson e Ce hie neret aa d aea bua tts 32 Telephony dialogs llilsilisllllelssses 33 MESSAGES sd edes tere P puce doe dopo ama dece cde dotem aed 33 Context mens isis a REG pe E deka Red dee d 34 POP UBSWINdOW EcL 35 Application tab sese RR ERES exea ede d 36 Contents Applications available on your OpenStage phone 37 Application navigation 0 0 00 37 Telephony interface 2 2 nannaa nna 38 Single line view 2 0 tte es 38 Multiline view 2 0 000 2c eee 39 PRONEBOGK MEER TI 41 Personal phonebook illii iilis 42 LDAP directory lisse en 43 Call lists 2 oed ope be tid p qe eo Ped pate dha SS patus Managing calllists liliis lille Entry detallS ice ere EROR a ROCA CERO ded Red 45 Managing calllists 2 liliis 46 Sitig apr CNY vers mede rct acea inte f deti bad a 46 VolCeimall 2 ee bruuebege yes ege RE Re EROR RES acu rs oe 47 EritijadetallSucs tacatc tera 2G tates ns haa uM ML TITAN M ATE 47 Administration sae sara niter aaee a en 47 Program Service menu Applications menu 00 48 User settings ce sce heer ba toe Pe
139. nother member of the group to pick up an incoming call you can set your telephone to signal the busy status for your line to the other members of the hunt group Hunt group calls will then no longer be for warded to your telephone This feature is configured using the feature toggle key gt page 170 Making a line busy This prevents this line being used for calls in a hunt group Activating g Lift the handset Pitty ine Enter the code see the table of codes gt page 185 J Wait until you hear the confirmation tone Deactivating Make the line free once more for the hunt group g Lift the handset Enter the code see the table of codes gt page 185 Pitty ail J Wait until you hear the confirmation tone 177 OpenScape Voice functions Marking the last line in the hunt group chain Sets the stop hunt line in the hunt group chain The system will stop looking for a free line in the hunt group chain after it reaches this line Activating Lift the handset Enter the code see the table of codes page 185 cm Y Wait until you hear the confirmation tone Deactivating Unmark the line as the end of the hunt group chain Lift the handset Enter the code see the table of codes page 185 Wait until you hear the confirmation tone cm Y 178 OpenScape Voice functions Step by Step gt Hi Reachability You can make either serial calls or simultaneous calls on several si
140. ntacts page 146 define contact display format page 151 Quick search in the phonebook gt page 150 sort contacts into groups page 148 delete the entire phonebook list page 147 Imp We recommend OpenStage Manager software for the professional management of your contact data and synchronizing your data with Outlook Notes For more information refer to the OpenStage Manager User Manual gt page 20 Applications available on your OpenStage phone Using contacts The following functions are available via the context menu of a selected contact e Calling a contact gt page 107 e Editing a contact gt page 146 e Deleting a contact LDAP directory If you have access to an LDAP directory contact the responsible adminis trator you can search contacts in a company wide directory A user friendly advanced search function is available for this You can trans fer any entries found to your local phonebook Searching for a contact e Simple search gt page 152 e Quick search gt page 154 Using a contact e Calling a contact gt page 107 e Transfer entry to local phonebook gt page 155 43 Applications available on your OpenStage phone 44 Call lists All calls and numbers dialed on your phone are logged in chronological or der in call lists Mg Callers with suppressed numbers cannot be saved in the call lists The following call lists are displayed individually on separate tabs Missed tab mis
141. oda 16 Lietuvio Kalba 17 Magyar 18 Nederlands 19 Norsk 20 Polski 21 Portugu s 22 Romana 23 Sloven ina 24 Slovenski Jezik 25 Srpski Jezik 26 Suomi 27 Svenska 28 Turkce 29 EAAnViKa 30 Bbnrapcku 31 MakerioHckM Ja3nk 32 Pyccku 33 Cpncku Jesuk 34 0X 206 Individual phone configuration Step by Step Locality Country Germany Save amp exit Country specific setting Adapt your phone settings to suit the country specific conditions for example transmission parameters You can also configure this setting via the Web interface gt page 248 Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Se Se Se Se You may choose from the following countries 1 OHONATRWNS Argentina Australia Austria Belgium Brazil Canada China Chile Croatia Czech Republic Denmark Finland France Germany Hungary India Ireland Italy 19 Japan ect the option shown AR AT AU BE BR CA CN CL HR CZ DK FI FR DE HU IN IE IT JP ect and confirm the option shown ect and confirm the option shown ect and confirm the country in the context menu 20 Luxembourg LU 21 Mexico MX 22 Netherlands NL 23 New Zealand NZ 24 Norway NO 25 Poland PL 26 Portugal PT 27 Russian FederationRU 28 Singapore SG 29 Slovakia SK 30 South Africa
142. ogrammable sensor keys because those linked to LEDs are used to display function status as either on LED on or off LED off The LED indicates the status of the function on the server and can therefore change without any of the programma ble sensor keys being pressed Example Switching between Line busy and Line free see also 2 page 177 Prerequisite Your service personnel configured a pro grammable sensor key with the function Busy make line busy for the hunt group gt page 87 Press the programmable sensor key the key lights up uu Press the illuminated programmable sensor key once again to release the line the keys stops illuminating 170 OpenScape Voice functions Step by Step gt Hi gt Fi Making anonymous calls Your administrator decides whether or not your caller ID name and phone number is displayed on a called par ty s station Anonymous calling is when your data is not transmitted The settings configured can be deacti vated however for specific calls e f your caller ID is transmitted your caller ID i Ii your ca ed your calle S displayed f your caller ID is suppressed unknown is displayed Deactivating If your administrator permanently activated anony mous calling for your phone you can deactivate this setting as follows Lift the handset Enter the code see the table of codes page 185 to transmit the caller information You hea
143. on 114 System supported conference This type of conference is also referred to as a large con ference It can include up to ten parties Prerequisite You are conducting a consultation call gt page 69 or you have accepted a second call gt page 98 and the Centralized conference feature was configured by your administrator Establishing a conference Select and confirm the option shown in the connec tion s context menu You are connected to the first two parties at once The conference is displayed with the current participants You can now initiate a consultation call e add a party e put the conference on hold leave the conference Conducting a consultation call Select and confirm the option shown in the Confer ence context menu If the party answers you can e toggle between the party and the conference connect the consultation call to another called party end the consultation call and return to the confer ence e add the consultation call party to the conference D a if you intend to include the consultation call party in the conference you can also use the Hinzuf gen zu Konferenz option instead of the Consultation option If you want to use the phonebook or a call list for the consultation select Hold in the context menu instead of Consult or Hinzuf gen zu Konferenz or press the Hold key and then select the phonebook or a required call list gt page 146 Alternatively
144. on cannot be used 121 Making calls with multiple lines Step by Step Configuration Keyset Lines Line Hot warm dest 122 Lines with hot or warm line function Your service personnel can configure a hot or warm line for the primary and secondary line The function is activated when on e the primary line you lift the handset on the phone and press the line or loudspeaker key e the secondary line you press the line key A number specified by you is dialed with a hot line im mediately and with a warm line after a specific time Examples e The phone in the lift immediately dials the reception number e The phone at a patient s bed dials the ward number e g after a minute if no other number is dialed Entering a number for the hot and warm line func tion Specify which number should be dialed when the hot or warm line function is activated You can also configure this setting via the web interface gt page 248 Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the required line in the context menu Select and confirm the option shown Making calls with multiple lines Step by Step nnu E Enter and confirm the destination Save amp exit Select and confirm the
145. on the Internet at http wiki siemens enterprise com Contents Contents Important information ssssueeese 2 Trademarks spe dee d RIVER boa SS d uper ds 2 Location of the telephone 000 00 c eee ee 3 Product support on the internet 0000 00002 eee eee 3 General information suusue 13 Abo t THIS MANU All eae os da do eode tese edes Red 13 Symbols used in the manual leise 13 SENCE eee ety tein wh eee wep eee Soe ape 14 Intended use oe r4E pb Rc bea bag aee dea ae baw es 14 Telephone type 2 ce dp Oh ewe te a e rater LAE 14 Speakerphone quality and display legibility 14 Single line telephone multi line telephone 0 15 Getting to know your OpenStage phone 16 The user interface of your OpenStage isses 16 Ports on the underside of the phone 200 17 Using network ports more efficiently 18 OpenStage Key Module 2 0 0 000 cee 19 OpenStage Manager 0 c cette ee 20 gl MEER 20 Keys and Controls lt 2 deua 23 Date base a 21 Function KEYS tat dosed stan a arg ears gee ale Gk en 21 Audio Controls es acer deese dia ae Per So woe Rd 21 Mode Keys c ates dew des are du ad 2 he n o e Raed dod 22 TouchGulde sanete nc reves eme doo PS AAR Ace 23 Programmable sensor keys 0 00 cece eee eee 25 Trunk keys on multi line phones o
146. on the next previous element Press Select the element in focus enters the char acter or performs the function Press Delete character to the left Press gt Set focus to You can select the following functions from the function bar E Explanation Switch to upper lower case characters for first letter of words initial letter upper case all subsequent letters lower case Switch to lower case characters itch to uppercase characters itch to numeric characters itch to punctuation and special characters Move cursor one character to the right left Copy entire content of the active field to the clipboard Insert clipboard content at cursor position Existing content is not overwritten Canceling an action without saving Confirm changes 31 Getting to know your OpenStage phone 32 Context dependent displays Depending on the situation at hand the graphic display on your OpenStage phone displays different content to which you can respond intuitively Idle mode In addition to the status bar and the programmable sensor key list the graphic display offers a wide range of context dependent displays 10 23am Mon 23 10 06 54321 Status bar gt page 30 Daniel Bernoull Niels Bohr Programmable sensor key list gt page 25 PERIERE Context dependent displays Joseph von Fi Stephen Haw Shift Idle menu In idle mode press or
147. ons Step by Step or Forwarding station Display last Save amp exit Hold or Reconnect 94 or Select the option shown Select and confirm Display last Display first Select and confirm the option shown Placing a call on hold You can use this function to place an ongoing call on hold for instance to prevent the other party overhear ing a conversation with a colleague in the same room The held party hears music on hold if Music on hold is active on this party s phone gt page 97 Prerequisite You are conducting a call Select and confirm the option shown in the connec tions s context menu Press the Hold key The key lights up The Hold sen sor key must be configured page 84 Retrieving a held call Select and confirm the option shown in the connections context menu Press the illuminated Hold key The Hold sensor key must be configured page 84 Using line keys On multi line telephones you can use the line keys to place ongoing calls on hold Press the corresponding trunk key The line key LED starts flickering The call is now on hold Retrieving a held call Press the corresponding trunk key The line key LED lights up The call is retrieved Enhanced phone functions Step by Step Retrieve held call or Disconnect User if nec P Configuration Connected calls Allow hold rem Yes Save amp exit
148. onsultation call when the hand Set was off hook pressing the loudspeaker key This only works if the phone number was entered when the phone was idle and the loudspeaker key was not lit or if the phone number was entered for a consultation call and the loudspeaker key was not lit D If an emergency number is preset by your admin istrator the autodial delay for this phone number is reduced to one second Settings for autodial delay You can also configure this setting via the Web interface page 248 D a The setting does not affect automatic emergency number dialing If you select Autodial delay you must either confirm the Dial option press the loudspeaker key or wait until the autodial delay expires to set up a call when dialing with the handset on hook C3 Press the key shown until the Settings tab is active User if nec P Configuration Confirm the option shown Enter and confirm the user password Select and confirm the option shown 109 Enhanced phone functions Step by Step Outgoing calls Select and confirm the option shown Autodial delay Select and confirm the option shown Specify a value and confirm your entry Save amp exit Select and confirm the option shown Ip Automatic dial delay does not work if you are us ing a dial plan and Immediate dialing is config ured see page 65 The number is automati cally dialed as soon as the string entered
149. p by Step Configuration Incoming calls Handling Allow DND Yes Save amp exit 160 Allowing Do not disturb You can also configure this setting via the Web interface gt page 248 Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown in the context menu Select and confirm the option shown Privacy security Step by Step Security User password if nec Confirm password zii Save amp exit Security User password Your user password protects your individual configura tions including your language settings You can also use the user password to lock your telephone page 163 Ip The preset password 000000 corresponds to a blank password In other words the phone can not be locked and the user menu is not pass word protected see also page 162 The user password can also be modified via the Web in terface gt page 248 Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Press the key to delete the existing password Enter a new password at least six chara
150. page 73 Allow exit conference gt page 113 Allow hold reminder amp Y gt page 95 Hold reminder delay minutes gt page 96 Allow music on hold amp Y gt page 97 Allow conferences 3 gt page 112 Secure call alert gt page 203 Toggling associate Y gt page 101 Context menu Auto Show menu j gt page 208 Auto hide time sec gt page 208 Keyset Lines Ring delay seconds gt page 142 Allow in overview Y gt page 141 Address Primary inel Ring on off Selection order Hot warm line Hot warm destination gt page 122 Overview Use FPK order amp gt page 143 Add all lines 3 gt page 143 Reordering directions Move down Move to bottom Move to top Move up amp Y gt page 143 BLF Busy Lamp Field not for OpenScape Voice 1 Information read only 251 Web interface WBM Bluetooth Bluetooth device address Phone name 3 gt page 211 Status Active t amp j gt page 209 Discoverable t j gt page 210 Pairing mode gt page 212 PIN for pairing GY gt page 213 Last connected device Device address Device namel Device class Phone Display settings Levels Slider brightness t j gt page 187 Key module contr gt page 189 TouchGuide gt page 188 Misc Display theme gt p
151. paused and reconnected during the recording Prerequisite You are conducting a call that is being recorded J Your call partner has placed the call on hold You hear the music on hold The recording is paused and the recording symbol O O has disappeared from the display Your call partner resumes the call You hear a beep and the recording symbol O O is shown on the display t 244 Call recording Step by Step Conference SS Conference Setting up a conference during recording Prerequisite You are conducting a consultation call gt page 69 or you have accepted a second call gt page 98 and the System conference feature was configured by the service personnel Recording has started The main call is placed on hold The recording button LED is lighting Select and confirm the option shown in the connection s context menu You are connected to both parties at once The conference is displayed with the current participants You hear a beep and the recording symbol Q O is shown in the line for the conference call Adding conference participants during the recording Prerequisite You have set up a conference The System conference feature was configured by the Service personnel The conference call is now being recorded You have performed a consultation or accepted a second call gt page 69 or gt page 98 The conference call is placed on hold You hear a beep and the recording symbol O
152. penStage phone The following descriptions provide an overview of the various applications available on your OpenStage phone Application navigation Activating an application You can switch to the relevant application using the mode keys gt page 22 Scrolling through application tabs If an application has more than one tab you can select the tab you want by pressing the mode key repeatedly page 36 Scrolling through lists You can use the TouchGuide to scroll through entries and confirm the func tions you want page 23 Opening context menus If the arrow gt appears beside an entry a context menu is available for this entry page 34 37 Applications available on your OpenStage phone 38 Telephony interface Single line view Additional information is displayed in the telephony interface when your phone rings when you dial a number or during a call for instance Impe The same information is available on multi line telephones for the selected line in the line overview Press I2 to open this interface Example Icon indicating call status AF Bc David a 7 05 Call duration 498963685619 Current call s possibly with in ES 0 formation stored i in the phone book 2 Baker R T f t 4400 all requests and current states Disconnect and return Complete transfer Pop up menu with Call back situation dependent options Icons for frequent call statuses Explanation
153. phone rings for the configured period of time 179 OpenScape Voice functions Step by Step 180 mun Y E The caller is informed that the call is being routed to an other station The connection is established with the first phone that accepts the call If the call is not answered by any phone it is forwarded to the configured forwarding destination on no reply or to a rejection announcement Parallel call Managing number lists activating parallel call Before the parallel call feature can be activated a paral lel call list must be created This can be prepared either by service personnel or you can create it yourself later Up to six numbers can be entered in the list for sites on which incoming calls including your main number should be signaled sequentially Each number can con sist of up to 30 digits Lift the handset Enter the code for the edit mode see code table gt page 185 The edit mode opens and you hear an announement with the follwoing information e Feature name e Current status active inactive e Number of numbers currently on the parallel call list You are prompted to do one of the following e Activate deactivate the feature only if numbers are already entered in the list Call up the numbers currently entered in the list e Add or delete numbers e Repeat the options in edit mode If the parallel call list is still empty you are prompted to enter numbers in the list As
154. ption is allowed you can activate call transfer by replacing the handset even before the called party an swers You can also configure this setting via the Web interface gt page 248 Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and conf Select and conf Select and conf menu Select and conf irm the opt irm the opt irm the opt irm the opt Configuration Select and confirm the option shown ion shown ion shown ion shown in the context ion shown Enhanced phone functions Step by Step User if nec 85 Configuration Incoming calls CTI calls AutoAnswer Yes AutoAnswer beep Yes Save amp exit CTI calls Beep on auto answer Speakerphone mode activates automatically on your phone if you use a CTI application such as Outlook to dial a number when Auto Answer is active If Auto An swer is not active the phone rings first and you have to press the loudspeaker key or lift the handset to set up the call This setting also defines whether or not incom ing calls are automatically accepted If the function is active an alert beep sounds when a call is automatically accepted Details regarding special application are pro vided on page 125 Information on the operation of the configured CTI ap plication can be found in the corresponding user guid
155. r a confirmation tone Activating If your administrator activated caller ID transmission for your phone you can deactivate this setting as follows Lift the handset Enter the code see the table of codes page 185 to suppress the caller ID You hear a confirmation tone Caller ID transfer is suppressed unknown Anony mous appears on the called party s display instead of the caller ID 171 OpenScape Voice functions Step by Step Temporarily activate anonymous calling for the next call If your administrator activated caller ID transmission for your phone you can deactivate this setting for the next call as follows Lift the handset Y Enter the code see the table of codes gt page 185 Wait until you hear the confirmation tone Dial the phone number of the party you want to contact Caller ID transmission is reactivated after this call Temporarily deactivate anonymous calling for the next call If your administrator suppressed caller ID transmission for your phone you can enable this setting for the next call as follows Lift the handset Y Enter the code see the table of codes gt page 185 Wait until you hear the confirmation tone T Dial the phone number of the party you want to contact When you end this call caller ID transmission is sup pressed once again for the next call 172 OpenScape Voice functions Step by Step or Creating a list for selective
156. r or headset key or Impe You can also select Complete Xfer from the con text ment Connecting without consultation EH Dress the DSS Executive 1 key Executive 1 does not answer Complete transfer firm the option shown in the pop up menu woe Or Press the hang up loudspeaker or headset key The Executive 1 phone or rings If Executive 1 does not answer the call so erfolgt ein Wiederanruf see also page 102 nach einer eingestellten Zeit I The Executive 1 direct station selection key on the Sekretary 1 phone illuminates Consultation without connecting EEE Press the DSS Executive 1 key Executive 1 answers Transferring is not wanted The Sekretary 1 takes the call back Disconnect amp return firm the option shown in the pop up menu The SekTetary 1 TS reconnected with the caller Toggle disconnect or conference During a consultation call Sekretary 1 can toggle between Executive 1 and the caller can initiate a conference or disconnect one of the two call parties More on this subject can be found on pages gt page 71 and gt page 111 131 Making calls with multiple lines Step by Step 132 DSS keys These keys are configured in such a way that every phone can be reached by every phone in the group The DSS keys are also used for consultation calls Press a team member s DSS key The relevant phone rings and the party answers Using line overview To view
157. r selective calls lille 173 For call acceptance 0 0 0000 cee 173 For call rejection 0 2 2 2 0 0000 cee 174 Anonymous CallS 2 2 0 175 REJ ECHNO Metis accredited feted Ste eyelet aye ea ae 175 ACCC DUNG tats tty ct dart maaan rto en e alate ee e de aa 175 Using abbreviated dialing eee 176 uclkicehnop EMT 176 Hunt group Tutictionszz s 42g rea m Rae RR n S Reed he aed Oh 177 Makinga ine BUSY a aoa em tare cte m etre ente 177 Marking the last line in the hunt group chain 178 Reachability KETTE 179 Serial Call besar kaw br quere be Uude aeta 179 Paralleleall s pr Pr 180 Parkingva Call e pine srei ne ea AERE Re Rm Ee te 182 Ranka Cre ee ern ose o ee ee e a 182 UNPANKING sarpa washed we ett asa eaten eicere edet 182 Silent Monitoring ssa eepe nad ee gee P3 eed Ek PARE ARTE 183 Active Silent Monitorning eaa bate pede ped e e Rt tg A 183 Muted silent monitoring isse 184 Table of codes for OpenScape Voice functions 185 Individual phone configuration 186 DISDIAV PP PECES 186 Adjusting the display to a comfortable reading angle 186 App6earariee s uu tpi tui tud est se Baia qtue gees 186 Lamp brightness for TouchSlider liiis 187 Set the sensitivity of the TouchGuide 188 Contrast for the OpenStage Key Module 189 Screensaver soccer sae s Ea uqdesctqiEcer E adu ou REGI Dd E 1
158. r the entry is sent Perform the necessary steps on the destination device to save the vCard data Sending to an unpaired device Select Select and confirm the option shown in the context menu A search is started and detected devices listed Select and confirm the relevant device in the list The vCard is sent Perform the necessary steps on the destination device to save the vCard data Detected devices are then deleted from the list Bluetooth Step by Step User Configuration Bluetooth Paired devices Options Add device Jabra BT500 Using a Bluetooth headset You can connect a Bluetooth headset to your OpenStage 60 80 which is approved for use with the OpenStage 60 80 Ask for service personnel about ap proved headset types imb Itis not recommended to activate the open listen gt page 58ing feature in connection with a Blue tooth headset because this can lead to reduced quality depending on headset an environment Connecting the Bluetooth headset Prerequisite The Bluetooth function on your OpenStage is activated gt page 209 Press the key shown until the application s Settings tab is active Select and confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown The Bluetooth pairing manager dialog is selected Select the op
159. re detailed information about disposal of your old appliance please contact your city office waste disposal service the shop where you purchased the product or your sales representative The statements quoted above are only fully valid for equip ment which is installed and sold in the countries of the Eu ropean Union and is covered by the directive 2002 96 EC Countries outside the European Union may impose other regulations regarding the disposal of electrical and elec tronic equipment Important information Location of the telephone The telephone should be operated in a controlled environment with an ambient temperature between 5eC and 40eC To ensure good speakerphone quality the area in front of the micro phone front right should be kept clear The optimum speakerphone distance is 50 cm Do not install the telephone in a room where large quantities of dust accumulate this can considerably reduce the service life of the tele phone Do not expose the telephone to direct sunlight or any other source of heat as this is liable to damage the electronic components and the plastic casing Do not operate the telephone in damp environments such as bath rooms Product support on the internet Information and support for our products can be found on the Internet at http www siemens enterprise com Technical notes current information about firmware updates frequently asked questions and lots more can be found
160. rimary line are received on multi line phones page 15 Press the key repeatealy until the application s Dialled tab appears Select and confirm the entry you want The phone num ber associated with the list entry is dialed Redialing from the pop up menu Lift the handset Press the key shown Select and confirm the option shown The last phone number entered is dialed Redialing from the idle menu Select and confirm the option shown in the idle display gt page 34 context menu The last phone number en tered is dialed D a A secure voice communication is indicated by a closed padlock icon on the graphic display a non Secure voice communication is indicated by an open padlock icon on the graphic display see also page 52 67 Basic functions Step by Step 68 Activating deactivating the micro phone You can temporarily switch off the handset microphone to prevent the other party from listening in while you consult with someone in your office Prerequisite You are conducting a call Deactivating the microphone Press the key shown Activating the microphone Press the lit key Basic functions Step by Step Consultation or Konferenz starten or Repeat dialing S Hawking Disconnect amp return Consulting a second party You can call a second party while a call is in progress The connection to the first party is placed on hold Prerequisite You are
161. ring a call e g Disconnect gt page 21 7 Audio keys are also available allowing you to optimally configure the audio features on your telephone gt page 21 8 The TouchSlider allows you to adjust the current volume e g tele phone rings ringer volume gt page 21 9 Incoming calls are visually signaled via the call display 10 The keypad can be used to enter phone numbers and text gt page 28 Getting to know your OpenStage phone Ports on the underside of the phone USB Memory stick Power supply unit b Sas if necessary P PC ig e g OpenStage Manager Network switch Country specific e cable Headset N Key Module OpenStage operating features OpenStage 80 80 G 60 60 G Color Color Color Color Display type TFT TFT TFT TFT 640x480 640x480 320x240 320x240 Illuminated display Programmable sensor keys Full duplex speakerphone function Headset USB master Interface for key modules Bluetooth 10 100 Mbps switch page 18 1000 Mbps switch page 18 v v SISIS S S S SISISISI S eS SIS SISISISIOIS SIS S SISIS Ims Web Based Management WBM v v v v Imp To avoid damaging your OpenStage phone make sure you use the adapter cable C39195 Z7704 A5 when connecting a USB stick Imp Do not connect a USB hub to the USB master as this can cause sta bility problems 17 Getting to know your OpenSta
162. rm the Dial option or wait until the dial delay expires to set up the connection If Immediate dialing is configured your call is automatically dialed as soon as the string en tered matches an entry in the dial plan Activating or deactivating immediate dialing You can also configure this setting via the web interface gt page 248 Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown in the context menu Select and confirm the option shown 65 Basic functions Step by Step 66 Dialing using the hot or warm line function Your service personnel can configure a hot or warm line for your phone If you lift the handset of the phone or press the loud speaker key e with a hot line immediately or e with a warm line after a defined period of time a number specified by service personnel is dialed Examples e The phone in the lift immediately dials the reception number e The phone at a patient s bed dials the ward number e g after a minute if no other number is dialed Basic functions Step by Step 3 Niels Bohr18 10 07 06am gt oe or x Repeat dialing S Hawking Repeat dialing S Hawking B Redial Redialing from the call list D Only calls to the p
163. rocess a 128 bit connection key is created This is used for subsequent identification You can spec ify whether pairing should be Automatic occur after a Prompt or not at all You can also configure this setting via the Web interface gt page 248 IE Pairing is only performed the first time contact is established between a Bluetooth device and your OpenStage If the Bluetooth device is suc cessfully paired no further access authorization checks are necessary Instead each subsequent check uses the previously created connection key amp Press the key shown until the application s Settings tab is active User Select and confirm the option shown z mum if nec 3 Enter and confirm the user password Configuration Select and confirm the option shown Bluetooth Select and confirm the option shown Configuration Select and confirm the option shown The Bluetooth _ settings dialog is selected Pairing Select and confirm the option shown No Select and confirm the option shown or Automatic Select and confirm the option shown or Prompt Select and confirm the option shown Save amp exit Select and confirm the option shown 212 Individual phone configuration Step by Step Configuration Bluetooth Configuration Pairing PIN Save amp exit Entering the pairing PIN The personal identification number PIN contains at least four alphanumeric character
164. rt of the list menu In lists and menus e Scroll up or down In input fields e Select a character in the display keyboard gt page 31 e Set the sensitivity gt page 188 Press the key Entry selected e Perform action e Initiate call 23 Getting to know your OpenStage phone 24 Browsing in the call list and phonebook tabs If you are in the phonebook you normally navigate between the Personal and Corporate tabs using the key or if you are in the call lists you nav igate between the Missed Received Dialed and Forwarded tabs us ing the 9 key Alternatively you can use the TouchGuide to navigate between the tabs Firstly use the KJ key to enter the tab row and move left or right using the and 9 keys Once you have reached the required tab click the O or to change to the associated selection list If you are in one of the phonebook or caller lists or in one of the settings menu you are go back to the telephony interface by repeatedly pressing the key Getting to know your OpenStage phone Programmable sensor keys Your OpenStage 80 SIP has nine OpenStage 60 SIP eight illuminated sensor keys You can assign functions or numbers to them To open the programming menu press and hold down the relevant sensor key gt page 85 To activate the programmed function briefly press the relevant key gt page 89 i Increase the number of programmable sensor key
165. rvacy sbBeunty oodd door ELITR ERE IPS 158 Deactivating the ring tone lise 158 IDO HOEdISETUPD ac adt ree b dete todos eto xe oe cde ot e dd 159 Enabling Do not disturb viaa Key llle eese 159 Enabling Do not disturb via the idle menu 04 159 Allowing Do not disturb llle 160 eren T 161 User password 2 0 0 0 0c nes 161 Locking the phone isses 163 Mobility function Lusssssee 165 Mobility scenarios crs rte liliis 165 Logging on and off at the same phone 000 165 Logging on and off at different phones 165 Logging on and off at the same phone 00 00a 166 Logging on to the phone 0 0 ess 166 Logging off from the phone 0 00 cece een 167 Logging on at different telephones eese 168 Logging on with forced logoff at a remote phone 168 Logging on with forced delayed logoff at a remote phone 169 Contents OpenScape Voice functions 170 Feature toggle Kay charac dono ae dod ccrte oed nete bo P e ae 170 Making anonymous calls eese 171 DeactivatiNg uo e bc rate fe at beg nae ep adir nd de nt 171 ACUVAUNG zac mense rnb doro abt te Rud aed ER n ns 171 Temporarily activate anonymous calling for the next call 172 Temporarily deactivate anonymous calling for the next call 172 Creating a list fo
166. s The caller is displayed Lift the handset Set the call volume Answering a call via the loudspeaker speakerphone mode The phone rings The caller is displayed The pop up menu opens Select and confirm the option shown The x key lights up Press the key shown The key lights up The speaker phone function is activated Set the call volume Suggestions for using speakerphone mode Tell the other party that speakerphone mode is ac tive e Adjust the call volume while speakerphone mode is active The ideal distance between the user and the phone in speakerphone mode is about 50 cm 53 Basic functions Step by Step 54 if nec Answering a call with a headset Prerequisite A headset is connected IE Make sure your headset port is set up properly gt page 201 Answering calls via the headset n The phone rings The key flashes Press the key shown Set the call volume page 21 Answering calls automatically via the headset Prerequisite The service personnel have additionally configured a key with the Auto Headset function AICS Zip tone gt page 84 Press the Auto Headset sensor key to activate auto matic call answering This key and the headset key illu minate A short acoustic signal is heard on the headset for a call and the connection is established If you want to manually answer calls again deactivate the automa
167. s This PIN is used for se curely pairing Bluetooth devices with your OpenStage You can also configure this setting via the Web interface gt page 248 Press the key shown until the application s Settings tab is active Select and confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown The Bluetooth settings dialog is selected Select and confirm the option shown Enter and confirm the PIN Select and confirm the option shown The pairing func tion is now activated 213 Individual phone configuration Step by Step Managing Bluetooth devices The following functions are available in the Bluetooth pairing manager e Add a Bluetooth device Delete Bluetooth device list Connect or disconnect paired Bluetooth devices Remove single Bluetooth devices from the list Rename Bluetooth devices in the list You can also configure this setting via the Web interface gt page 248 Adding a Bluetooth device amp Press the key shown until the application s Settings tab is active User Select and confirm the option shown HH if nec 3 Enter and confirm the user password Configuration Select and confirm the option shown Bluetooth Select and confirm the option shown Paired devices Select and confirm the option shown The Bluetooth pairing manager dialog is selecte
168. s being recorded The recording button LED is lighting Holding and retrieving the call on the line 4 You are conducting a call for example on line A You hear a beep and the recording symbol O O is shown on the display The call is now being recorded L Press line key A The line key LED starts flickering The call is placed on hold The recording is paused while the call is on hold The recording symbol QO on the display disappears 246 Call recording Step by Step E es Retrieving a held call Press line key A The line key LED lights up The call is retrieved You hear a beep and the recording symbol QO is shown on the display again Call recording is continued Holding a call on the line and conducting a call on a different line Press line key B the LED lights up You hear a beep and the recording symbol QO is shown on the display for line B this call on line B is being recorded Line A is placed on hold call recording of line A has been terminated Press line key A to resume the call You hear a beep and the recording symbol QO is shown on the display for line A a new recording of line A commences 247 Web interface WBM Web interface WBM You can configure a number of settings for your phone via the Web inter face Communication is via a secure HTTPS connection Calling up the Web interface T For more information on the IP address the Web interface address and how to
169. s by connecting a key module gt page 19 Daniel Bernoulli Niels Bohr emm Depending on how they are programmed you can use the sensor keys as e Function keys gt page 84 e Repdial keys gt page 84 e Direct station selection keys gt page 124 Touch the key briefly to activate the programmed function or dial the stored number gt page 89 If you hold the key pressed you are prompted as to whether to start pro gramming this function key Imp If the prompt is not displayed or a programmed function is not exe cuted then you can only launch key programming via the user menu ask your service personnel about the current setting A label indicating the key s function is displayed to the left of the key it can not be changed You can change the labels for repdial keys according to your requirements The status of a function is shown by the LED on the corresponding sensor key LT Line and DDS keys can only be programmed by service personnel via the service menu Meaning of LED displays on function keys Meaning of function key Off The function is deactivated Flashing Indicates the function status On The function is activated 1 In this manual flashing sensor keys are identified by this icon regardless of the flashing in terval The flashing interval represents different statuses which are described in detail in the corresponding sections of the manual 25
170. s calling e Who forwarded first or last e The reason for the forwarding is displayed by an icon You can set whether the station that forwarded first or last is displayed see gt page 93 79 Basic functions Step by Step Call back Cancel call backs Disconnect Callback You can request a callback if the station called is busy or if nobody answers You receive a callback when the other party s line be comes free iE This option must be activated by your administra tor Ip On multi line telephones page 15 only the callback requests for your primary line are logged Requesting callback Prerequisite The station called is busy or nobody an swers In the pop up menu Select and confirm the option shown Deleting callback requests You can delete scheduled callback requests if you no longer need to return a call for example because you have met the other party in person Prerequisite A callback was requested Select and confirm the option shown in the idle display gt page 34 context menu Confirm in the pop up menu All callback requests are deleted Basic functions Step by Step Accept Reject Deflect Sr Responding to a callback Prerequisite A callback was requested Your phone rings and station information appears on the graphic dis play The pop up menu opens Accepting a callback Select and confirm the option shown Rejecting a callb
171. sed calls e Received tab answered calls e Dialed tab dialed numbers e Forwarded tab forwarded calls Tl Only calls to the primary line are received on multi line phones gt page 15 When new entries are added to the call lists a message appears gt page 33 on the idle display and the LED of the mode key gt page 22 lights up white To call up a call list press repeatedly until the required tab is activated Managing call lists Each call list may contain up to 30 entries Once this limit is reached the oldest entry in the log is deleted Multiple calls from the same number are only listed once The number of call attempts is logged in the Details context menu Example Received tab Received BSSSNERESUBT Additional tabs Options Time of call Bernoulli Daniel 14 35 _ 3400 a Number of attempts Curie Marie gt 10 25 Selected new entry with context menu 4400 1 Bohr Niels 9 11 Old entry L 3850 2 You can select the following function in the Options context menu Delete All page 156 Applications available on your OpenStage phone Example Dialed tab m Dialed Missed Additional tabs Selected entry with Options context menu Coco Chanel gt 12 07 Date of call 220870 3 Number of call attempts The following functions are available via the context menu of a selected en try e Dial gt page 67 e De
172. set and loud Headset and loud speaker speaker Speakerphone Beep Beep mode Loudspeaker Loudspeaker Ringe Silent Nothing Nothing tone off in Handset Nothing Beep Connection Handse Handset Beep Beep Open listening Handset and loud Handset and loud speaker speaker Headset Nothing Beep Headse Headset Beep Beep open listening Headset and loud Headset and loud speaker speaker Speakerphone Beep Beep mode Loudspeaker Loudspeaker 60 The volume settings can be found from page 197 Basic functions Step by Step Further service personnel settings for group calls e The group call can be picked up both by lifting the handset and via the Pickup call menu option e The group call be picked up via the Pickup call menu option but not by just lifting the handset A key is programmed for call pickup A pop up menu is opened with the Call pickup key when a group call is waiting Picking up a group call with the call pickup key Prerequisite The Call pickup key is configured Your Service personnel have set up the group call such that it is only displayed through flashing of the Call pickup key The phone can also ring when idle A group call is waiting The Call pickup key flashes The group call is not shown on the display L Press the sensor key with the Call pickup function The group call is now shown on the display with Pickup Ca er for Station The pop up m
173. shown until Settings is active G User Confirm the option shown a if nec 4 Enter and confirm the user password Configuration Select and confirm the option shown Connected calls Select and confirm the option shown Hold rem delay Select and confirm the option shown I Enter a value between 3 and 15 and confirm Save amp exit Select and confirm the option shown 96 Enhanced phone functions Step by Step Music on hold Music on hold is played back when you are placed on hold by another party providing this option is active You can also configure this setting via the Web interface gt page 248 amp Press the key shown until Settings is active User Confirm the option shown oon ifnec P Enter and confirm the user password Configuration Select and confirm the option shown Connected calls Select and confirm the option shown sm Music on hold Select and confirm the option shown Yes Select and confirm the option shown in the context T Me Save amp exit Select and confirm the option shown 97 Enhanced phone functions Step by Step Accept Disconnect amp return 98 Call waiting second call You can accept a second incoming call in the course of an ongoing call The caller hears the on hook signal while you hear a call waiting signal tone You can reject or accept the second call Before you ac cept the second call
174. sonnel as to which settings were made for your phone Mode ALL CALLS The telephone starts and stops the recorder automatically in order to ensure that all calls are being recorded Mode MANUAL You decide when the recorder is started and stopped or paused If the recorder is switched on all further calls will be recorded If you pause the recorder then nothing will be recorded If there are no calls then the recorder likewise pauses Mode AUTOSTART The telephone starts the recorder automatically You can stop or pause the recorder yourself however and restart it If a call has already been recorded new 231 Call recording Step by Step 238 incoming and outgoing calls will also be recorded If you pause the recorder during a call special calls such as consultation calls call pickups and second calls will not be recorded as long as the recorder is paused If the telephone reverts to idle status the AutoStart process is set up again for the next call Explanations of recording Recordable calls A recordable call is any call that has a call connection status on the telephone This can be any incoming or outgoing call It is immaterial here whether a call is set up directly via the telephone or via an application Outgoing Incoming Consultation Pickup Reconnect Second call Connected call Conference Automatic call acceptance Secured or unsecured line Non recordable calls e Outgoing calls tha
175. soon as the character string en Dod matches an entry in the dial plan 63 Basic functions Step by Step E iB o S Repeat dialing S Hawking Dial 64 On hook dialing The connection is set up with on hook dialing via the loudspeaker speakerphone mode or via a connected headset The line is seized before dialing Press the key shown Press the key if a headset is connected Enter the station number Press or wait until the dial delay expires see page 109 In the pop up menu Confirm the option shown First enter the number First enter the number The loudspeaker or headset key illuminate when you enter the first digit Enter the station number Use the TouchGuide page 23 to correct entries as necessary In the pop up menu Confirm or wait until the dial delay expires see page 109 The connection is set up N If you n using a dial plan and Immediate dialing is set see gt page 65 dialing is automatically performed as soon as the character string en tered matches an entry in the dial plan Basic functions Step by Step Configuration Outgoing calls Immediate dialing Yes Save amp exit Immediate dialing Immediate dialing should only be activated if service personnel has configured and approved a dial plan Immediate dialing is deactivated by default For this rea son after entering the number you must either confi
176. splay to suit your personal requirements e Angle the display as required gt page 14 e Set the contrast OpenStage 80 SIP only gt page 186 e Select your preferred display design gt page 186 14 27 SO 26 08 07 123456 Crystal sea Dialed enis o ETUR Options gt Peter A amp Paul Auster Anna S 14 27 SO 26 08 07 PAZ Warm grey Dialed Received Paul R Options gt Peter A amp Paul Auster 10 24 Anna S Status bar The time weekday date and your phone number are displayed in the sta tus bar In addition different icons represent different situations and switches Icon Explanation The ring tone is deactivated page 158 The Do not disturb function is activated page 159 The phone lock is activated page 163 One or more callback requests are active page 80 The Bluetooth function is activated page 224 A mobile user is logged on to the telephone Getting to know your OpenStage phone Display keyboard pe Simple text and characters can also be entered at any time using the keypad page 28 Depending on the context the display keyboard is displayed with different elements K8coEFGHTJKLMNOP g F ement in focus RSTUVWXYZ Letters digits punctuation or special characters Ab 123 4 amp B g Function bar Use the TouchGuide to operate the display keyboard page 23 Operation Function Move your finger around the wheel Set the focus
177. t have not yet reached full connection status such as a ringing call e Calls on hold 1 Server based conference only Call recording SIC NSIC Enhanced functions 1 Aconference can be set up or cleared down during recording 2 Aconsultation can be performed during recording 3 Call transfer is also available during recording 4 A second call can be accepted during recording The following features are not supported 1 Playing back recordings over the telephone 2 Deleting recordings over the telephone 3 Functions for editing recordings over the telephone Recording tips You will receive the following advisories while a call is being recorded e The recording symbol QO on the display permanent e Beep repeated at intervals for you and your call partner e Beep single at the start of recording for you and your call partner The audible advisory can also be switched off Please check with the relevant service personnel Multiline In terms of call recording no distinction is made between multiline and singleline If recording has started recording is performed otherwise not The recording status of a line persists as long as calls are connected to this line For example if line A is being recorded initiated manually and you switch to line B or line A is placed on manual hold and you switch to line B the recording is ended and a partial recording saved If you disable recording for the c
178. t is displayed Delete backup 1708 08 14 42 August 3770 Confirm the option shown to delete the backup Backup deletion is the responsibility of the user and is therefore not password protected 235 Backup restore Step by Step User if nec P Phone Backup Restore 17 08 07 14 42 August 3770 236 Displaying and checking backups on USB media Check which backups are stored on the medium Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select the backup you want and confirm it to check the settings Call recording Step by Step Call recording A central voice recorder is installed in the network for recording calls to which your telephone connects in order to record the current voice traffic The recorder records the entire voice flow of two or more participants You should configure a recording button in order to simplify handling of manual call recording gt page 84 It is assumed in the description below that a corresponding key has been configured Call recording modes The service personnel can configure the following operating modes for call recording e Manual e AutoStart e All Calls e Disabled The following settings are possible to audibly signal the recording e Repeated e Single Shot e Off Check with your service per
179. t ringtone files are restored administration e g using the OpenStage Manager e Configuration Context menu Bluetooth Configuration and Listen e Phonebook All entries are deleted e Call lists All entries are deleted e Sensor keys All personalized programming is deleted see also gt page 90 Important All data is reset without a warning tone If necessary back up your date on a USB memory stick gt page 232 Individual phone configuration Step by Step Initiating the reset amp G Press the key shown until the Settings tab is active User Confirm the option shown umm if nec B Enter and confirm the user password Reset Select and confirm the option shown All user data Select and confirm Reset selected user data in the context menu The user data is reset to factory settings 223 Bluetooth Step by Step 224 Bluetooth Bluetooth is an open standard for high performance technology and allows wireless communication be tween PCs PDAs and mobile telephones In contrast to infrared connections Bluetooth does not require a visual contact for communication purposes and can be used over distances of up to 10 meters To exchange data between Bluetooth enabled devices the devices need to undergo a once off discovery pro cedure Discoverability When first enabling a connection to a Bluetooth device this function must be switched on gt page 210
180. tails gt page 45 e Delete gt page 156 Entry details Up to ten call attempts can be stored for each entry in the details list Example entry in the Missed tab m Missed piede EE Additional tabs Coco Chanel 3 calls Information from the phonebook 1238765341 Caller number 30 10 8 30 Time 1238765341 L_ Date By 1238765341 Example entry in the Dialed tab z Dialed EL CD Additional tabs Bernoulli Daniel 3 calls Information from the phonebook 987654321 Caller number 08 10 11 20 Time 987654321 l Date fa 987654321 In this view the context menu contains the following entry Dial IE If a caller is already entered as a contact in the local phonebook the stored data is displayed 45 Applications available on your OpenStage phone 46 Managing call lists Each call list may contain up to 30 entries Once this limit is reached the oldest entry in the log is deleted Multiple calls from the same number are only listed once The number of call attempts is logged in the Details context menu as well as in the Missed log on the list display The following functions are available via the List options context menu e Delete list gt page 156 e Sort list gt page 156 Using an entry The following functions are available via the context menu of a selected en try e Establish a call to a preferred number gt page 108 e Vi
181. tch the function back on hold down the key until the Ringer off icon disappears from the status bar on the display You can also switch the function on and off using the op tion in the idle menu Ringer off Select and confirm the option shown or Deactivating the ring tone via sensor key Prerequisite The Ringer off sensor key must be configured page 84 EN Press the Ringer off sensor key L 1 Press the lit sensor key once more to deactivate the Ringer off function 158 Privacy security Step by Step n Do not disturb off or Do not disturb on Do not disturb If Do not disturb is activated your telephone will not ring The caller hears the busy signal Impe On multi line telephones gt page 15 you can only activate the Do not disturb function for your primary line Prerequisite A programmable sensor key must be as signed the function DND Do Not Disturb gt page 84 Do not disturb must be allowed gt page 160 Enabling Do not disturb via a key Press the Do not disturb programmable sensor key To deactivate the Do not disturb function press the lit programmable sensor key again Enabling Do not disturb via the idle menu Select and confirm the option shown in the idle menu The Do not disturb icon appears in the header Select and confirm the option shown in the idle menu The Do not disturb icon disappears 159 Privacy security Ste
182. te e Allow call waiting is activated The respective other secretary has the Off Desk status or e The other secretary is already on a call and active call forwarding is set to your phone If you receive a second call you can accept ignore for ward or reject it Detailed information on this can be found from gt page 98 If you have answered a second call you can connect the call via consultation or using the DSS keys Making calls with multiple lines Step by Step Configuration Keyset Lines Primary Line 1 Allow in overview Yes C Save amp exit Settings for multi line phones keyset The details for each keyset line contain supplementary information for the user The following uneditable fields are displayed e Address Displays the phone number for the line e Ring on off Shows whether the ringer is activated for this line e Selection sequence Displays the priority of each line seizure when the handset is lifted or the loudspeaker key for this line is pressed Displaying the line in the Overview tab Specify here if the selected line should be displayed in the Overview tab You can also configure this setting via the Web interface gt page 248 Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select
183. te Connecting by hanging up is activated ask your service personnel and Toggle associate must be set to Yes gt page 101 Before you can be connected by hanging up you must have toggled at least twice gt page 71 oa or Replace the handset or if you are in speakerphone mode press the loudspeaker key The other two parties are now connected to one another Allowing call waiting You can also configure this setting via the Web interface gt page 248 D If the Call waiting second call function is deacti vated a caller hears the busy signal if you are al ready conducting a call Prerequisite The option was programmed by your ad ministrator 9 Press the key shown until the Settings tab is active User Confirm the option shown H if nec 4 Enter and confirm the user password Configuration Select and confirm the option shown Incoming calls Select and confirm the option shown Handling Select and confirm the option shown Allow call waiting Select and confirm the option shown Yes Select and confirm the option shown in the context menu 100 Enhanced phone functions Step by Step Save amp exit User Configuration Connected calls I if nec P Toggling associate Yes Save amp exit Select and confirm the option shown When Allow call waiting is activated you can toggle the configured sensor key to switch call waiting on off gt
184. te action is indicated by messages on the display and or by flashing LEDs Applications E A Cockpit gt page 133 Help function You can call up the Help function at any time even during a call Calling up the Help function Press 2 The Help function is activated Applications available on your OpenStage phone Control and monitoring function A control or monitoring function can be activated on your phone for service purposes by remote maintenance Control function Service personnel have the option to activate and deactivate features of the phone via remote maintenance During maintenance the handset mi crophone loudspeaker and headset are deactivated You are additionally informed on the display that the control function is active Monitoring function In order to detect malfunctioning of a phone for example the service per sonnel install a monitoring function You can use your phone as normal dur ing monitoring However you will first be informed about the operation with a message on the display and prompted to allow monitoring If service personnel have activated a function on your phone which contin uously transmits operating data to a server you will see the flashing icon amp in the upper display line 51 Basic functions Step by Step 52 Basic functions IE Please read the introductory chapters Getting to know your OpenStage phone gt page 16 and Applications available on yo
185. ter sisie 198 Audio controls ssssssssssssesss 21 Autodial delay sieisen 109 Auto headset ssssssssssse 54 B Bluetooth Browsing in tabs Busy override ssis 123 C Call deflecting ssssssssssses 91 ending MEESTEST 59 forwarding sss 74 Fioldirig zone pieta 94 incoming eeen ai 52 rejecting ssssssssssees 91 transferring 102 Call forwarding chain s is 79 Call forwarding information 118 Gall llStS riter ino 44 152 Call logs copying into phonebook 157 Call piCkip e tette em 60 Call recording alternating scm aed 244 automatic aiii rerin 240 ANUtOStart 5 4 ctu eI DEN cal YPES ettet eee conference consultation controlling 7 line Key sssssssssm manuals sete ede te serena TOGGS areak R ere aea Multiline seia tite e teret second call symbols seian nieee IDSPos xD UELLE USING ies enre e eR Call settings C TlcallS es n edes multi line oseese Call signaling different Call waiting metes Callback nette d CE marking ssssssssssssseeee 2 Changing the date display 194 CODererce cete peo itus 111 start conference sees 69 conference starting conference ssss 69 Connection options o 17 Consultation screener 69 Consultation call from second call 98 Contact display format n 151 Context 1
186. tes The features for this are serial call parallel call Prerequisite The service personnel has configured the respective feature for your main number in OpenScape Voice Serial call Managing number lists activating serial call Before the serial call number can be activated a serial call list much be created This can be prepared either by service personnel or you can create it yourself later Up to six numbers can be entered in the list for sites on which incoming calls including your main number should be signaled sequentially Each number can con sist of up to 30 digits Lift the handset Enter the code for the edit mode see code table gt page 185 The edit mode opens and you hear an announcement with the following information e Feature name e Current status active inactive e Number of numbers currently on the serial call list You are prompted to do one of the following e Activate deactivate the feature only if numbers are already entered in the list Call up the numbers currently entered in the list Add or delete numbers Repeat the options in edit mode If the serial call list is still empty you are prompted to enter numbers in the list As soon as you have entered a valid number the serial call can be activated If the serial call is activated incoming calls are first rout ed to your phone If you do not answer within the time frame defined by the service personnel the next desti nation
187. the option shown 1 The phone displays the current setting Individual phone configuration Step by Step G User Date and time Time Save amp exit User Date and time Date Save amp exit Date and time You can choose the date and time display here You can also configure this setting via the Web interface gt page 248 Setting the time Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Confirm the option shown Select and confirm the option shown Enter and confirm the time Select and confirm the option shown Setting the date Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Confirm the option shown Select and confirm the option shown Enter and confirm the date Select and confirm the option shown 193 Individual phone configuration Step by Step Time display format You can also configure this setting via the Web interface gt page 248 Press the key shown until the Settings tab is active User Confirm the option shown if nec Hie Enter and confirm the user password Locality Select and confirm the option shown Time format Select and confirm the option shown V 24 Stunden Select and confirm the time format 12 or 24 hour dis play in the context menu Save amp exit Select and
188. this way no one can make calls or change your user settings unless they know your user password Predefined numbers from the dial plan can still be dialed when the phone is locked For more information con tact your administrator If an emergency number is entered by administrator Emergency call appears on the display when you use the line on a locked phone Imp You can only lock the phone if you set a user password gt page 161 The password for this should not match the default 000000 Activating the phone lock Hold down the key shown until Phone lock Confirm lock appears In the pop up menu Select and confirm the option shown The phone lock activates immediately Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown in the context menu The phone is locked Select and confirm the option shown The phone is locked 163 Privacy security Step by Step Unlock phone Confirm the option shown Unlocking the phone If the display is empty Hold down the key shown until Enter Password ap pears Enter and confirm the User password The phone is un locked if the password is correct IU Emergency numbers and predefined numbers from the dial plan can be dialed from a locked phone If the tel
189. tic answering function using the Auto Headset key Both keys are off Basic functions Step by Step Directed pickup Directed pickup ine Directed pickup You can pick up a call signaled at an absent coworker s phone If a colleague has placed a call on hold on their multi line phone you can also pick up this call Picking up call Prerequisite You know the coworker s internal phone number and the function is configured for you in OpenScape Voice A coworker s phone rings Select and confirm the option shown in the idle phone s context menu Lift the handset Press the key shown Select and confirm the option shown Enter and confirm the relevant phone s internal number You are connected to the calling party either via the handset or in speakerphone mode 55 Basic functions Step by Step Directed pickup or b oe or Directed pickup 56 Picking up a held call Prerequisite Your colleague has placed a call on hold on their multi line phone gt page 121 You know the co worker s internal phone number and the function is con figured for you in OpenScape Voice Select and confirm the option shown in the idle phone s context menu Lift the handset Press the key shown Select and confirm the option shown Enter and confirm the relevant phone s internal number You are connected to your colleague s held call either via the handset or in speakerphone mode Basic functions
190. tination phone number you want Save amp exit Select and confirm the option shown P Edit call forwarding Duration ine Defining the ring duration before call forwarding on no reply You can define how long the phone should ring before the No reply form of call forwarding activates Imp This setting is only available if the Server fea tures function was deactivated by the adminis trator You can also configure this setting via the Web interface gt page 248 Prerequisite The phone is idle Press the key shown The pop up menu opens Select and confirm the option shown An overview of call forwarding settings appears Select and confirm the option shown Enter the required time in seconds Save amp exit Select and confirm the option shown 76 Basic functions Step by Step m Edit call forwarding All calls or Busy or No reply Save amp exit Activating deactivating call forwarding Prerequisite At least one destination phone number is programmed gt page 75 You can also configure this setting via the Web interface gt page 248 Press the key shown The pop up menu opens Se An Se Se Se Se ect and confirm the option shown overview of call forwarding settings appears ect and confirm to activate or deactivate ect and confirm to activate or deactivate ect and confirm to activate or deactivate ect and
191. ting 89 Example 3 Immediate ring 00 0020 c eee eee 89 Resetting sensor Keys 0 hn 90 Enhanced phone functions 91 Incormirig calls 2e adu e prp ek Re PEE eei IA 91 Rejecting a call 2 0 0 0 0 sse 91 Detlecting a call s ccd eee ee owe ee Ged Rx RR aes 91 Configuring call forwarding 0 0 0 cee eee 93 Placingsa call on Hold sce soe ees asia d atr beef 94 Call waiting second call llli 98 Transferring a call nnana anaa 102 EI mr 105 Msshese psp D EET 107 Dialing with the DDS key 0 0 0 0 2c eee 107 Dialing from the local phonebook 00 000s ee 107 Dialing from the LDAP database 0 0200s 107 Contents Dialing a phone number from alist 00 00 eee 108 Calling a contact from a group 0 00002 eee eee ee 108 Usingvautodial delay s riiit nS Ep d 109 Conference soldos cR ARR Des Read qut Nen a age oe 111 Local conference iu ss can ob be ode desees trien 111 System supported conference llis 114 Making calls with multiple lines 116 Incormimng calls rk duds ea ad The ek OC dae Dee hw ce ewe 116 Accepting calls for the primary line 2 5 116 Accepting calls for secondary lines 000055 116 Making Call Si erede ur qat wr ERU arx bep E deba Peet 117 Manual trunk seizure llis sess 117 Automatic trun
192. ting is allowed gt page 100 In the pop up menu Select and confirm the option shown The caller still hears the on hook signal You can subse quently Accept Reject or Deflect the second call While the ignored second call continues to wait from the active call you can e make a consultation call initiate a conference toggle between the consultation call and your call party e transfer a call A third call would be rejected with the busy signal If you have disconnected the first call the ignored sec ond call rings like a normal call Rejecting a second call Prerequisite You are conducting a call and call waiting is allowed gt page 100 In the pop up menu Select and confirm the option shown The second call is rejected The caller hears the busy signal The caller s phone number is added to the missed calls list Deflecting a second call Prerequisite You are conducting a call and call waiting is allowed gt page 100 In the pop up menu Select and confirm the option shown Enter and confirm the phone number The second call is deflected to the destination speci fied 99 Enhanced phone functions Step by Step Connecting parties Complete Xfer Select and confirm the option shown in the active con nections context menu The other two parties are now connected to one another You can now hang up or dial another number for instance or Connect by hanging up Prerequisi
193. ting all phonebook entries Press the key shown Select and confirm the option shown Select and confirm the option shown in the context menu A confirmation request opens In the pop up menu Select and confirm the option shown All entries are de leted 17 Phonebooks and call lists Step by Step Options Groups Options New group Group name Save amp exit ram Options Groups Home Edit Group name ras Save amp exit 148 Managing contact groups Creating a new group Press the key shown Select and confirm the option shown Select and confirm the option shown in the context menu Select and confirm the option shown Select and confirm the option shown in the context menu An overview appears for new groups Select and confirm the option shown Enter and confirm a new group name Select and confirm the option shown The new group is stored Editing a group name Press the key shown Select and confirm the option shown Select and confirm the option shown in the context menu Select and confirm a group Select and confirm the option shown in the context menu Select and confirm the field you want Edit and confirm an entry Select and confirm the option shown The changes are applied Phonebooks and call lists Step by Step a Niels Bohr Details Groups Home Save amp exit
194. tion shown Finding and connecting the Bluetooth headset Now switch your Bluetooth headset to pairing mode see the user manual supplied with the device Select and confirm the option shown in the context menu The system searches for devices Select and confirm the Bluetooth headset found Jabra BT500 for instance Enter and confirm the PIN generally 0000 or 1234 for Bluetooth headsets for more information refer to the headset description 227 Bluetooth Step by Step The message Pairing in progress is displayed Follow ing successful pairing the device is added to the list of paired devices Connecting a Bluetooth headset to OpenStage The Bluetooth headset must now be connected to the OpenStage 60 80 Jabra BT500 Select the Bluetooth headset in the list Connect Select and confirm the option shown in the context menu The connection is immediately established and the headset is ready for operation Testing a Bluetooth headset Press the key shown You should now hear the on hook signal in the headset Enter the station number or In the pop up menu Repeat dialing 123456 Select and confirm the option shown The connection is set up as soon as your input in complete if nec 9 If necessary set the call volume 228 Bluetooth Step by Step B User Configuration Bluetooth Paired devices Options Add device Konftel 60W
195. uchGuide Options Exit no save Touchguide setting Tastenklick Options Exit no save Lautstarke Off Low Mittel High asten Nur Tastenfeld Alle Tasten Locality Options Exit no save Country DE Further countries see Language Deutsch Further languages see Date format Save amp exit Unallocated page 186 page 189 page 187 gt page 85 gt page 265 predetined or customized function dependent Unallocated gt page 85 gt page 266 predefined or customized function dependent Key Module if available such as Program keys Save amp exit CH Save amp exit Save amp exit DE Deutsch dd mm yyyy gt page 188 gt page 204 gt page 204 gt page 207 gt page 207 gt page 205 gt page 206 gt page 194 263 Local user menu dd mm yyyy yyyy mm dd mm dd yyyy Time format 24 hour 12 Hour AM PM Security Options Exit no save User password Confirm password Lock phone Yes No Network information Options Phone address Web address IP address LAN RX LAN TX PC RX PC TX LAN autonegotiated LAN information PC autonegotiated PC information Reset Options Cancel Reset all user data Reset selected user data
196. ur OpenStage phone gt page 37 carefully before performing any of the steps described here on your phone Secure voice transmission Prerequisite The secure voice communication option must be activated by your administrator If you call a party or receive a call from a party over a se cure connection a padlock icon appears on the other party s row on your graphic display You can opt to have voice connections that are no longer secure indicated by a brief alerting tone and a window with the message Unencrypted call see page 203 Incoming calls Your OpenStage phone rings with the tone signal set when an incoming call is received The call is also visu ally signaled on the call display If transmitted calling party information name phone number appears on the graphic display D If you have set a pattern melody page 200 or aringtone page 199 on your phone it is possi ble that service personnel have preset a different ringtone or deactivated the ringtone depending on the call type e g an external or internal call An incoming call will interrupt any ongoing tele phone setting operations As soon as the call ends press to return to the point in the menu structure where you were interrupted 1 Closed for secure or open for nonsecure voice communication Basic functions Step by Step if nec Accept if nec x Answering a call via the handset The phone ring
197. user password Select and confirm the option shown Select and confirm the option shown Enter and confirm the difference between daylight and standard time in minutes Select and confirm the option shown 195 Individual phone configuration Step by Step Automatic daylight saving time The Auto DST setting is provided for information pur poses and can only be changed by your administrator You can also access this information via the Web inter face gt page 248 9 Press the key shown until the Settings tab is active User Confirm the option shown L if nec 4 Enter and confirm the user password Date and time Select and confirm the option shown Auto DST You can manually set the daylight saving time if a No en tered here page 195 196 Individual phone configuration Step by Step User Audio if nec P Volumes Handset Audio Optimize the audio settings on your OpenStage for your environment and according to your personal require ments Volumes Set the volume here for instance for the loudspeaker handset or headset Impe Use the TouchSlider to adjust the current volume settings page 21 You can preset different volumes for the following mi crophones and signals in eight levels Loudspeaker Ringer Handset Headset Handsfree Rollover Press the key shown until the Settings tab is active Confirm the option shown Enter a
198. ut showing caller information Activating via preview key Prerequisite You have programmed a sensor key with the Preview page 84 Your service personnel have activated the preview function Preview for a call You are already conducting a call on one line A further call rings on a secondary line Press the Preview sensor key A popup window opens and you receive information about the caller i Press the Preview sensor key again to hide the pre view or wait until the popup closes itself after a speci fied period of time Permanent preview EBEN Press the Preview key in idle mode This way the pre view for all lines with preview mode remains active un til you press the Preview sensor key again 144 Making calls with multiple lines Step by Step Rollover for a line Your administrator can determine how rollover calls are to be signaled Only the relevant line key blinks You hear a special advisory tone and the correspond ing line key flashes The ringer melody set sounds briefly approx 3 seconds via the loudspeaker and the corresponding line key blinks You hear a short notification tone Ip The ringer melody is not played in speakerphone mode The telephone rings using the configured call signal the corresponding line key blinks and a pop up menu con taining the available information is displayed 145 Phonebooks and call lists Step by Step Phone
199. ut consultation Calling configured executive mobile numbers and connecting calls e Answering and connecting calls e Second call 134 Making calls with multiple lines Step by Step Start Launching the E A Cockpit from the secretary For completeness sake it is assumed that no other tele phone in the team has launched the application at this point Press the key as often as required until the Applications tab is active Select the E A Cockpit application Confirm the option shown The XML application is launched and a new E A Cockpit tab with the overview is opened The last status and configured call forward ing are displayed 10 23 MON 26 01 09 Secretary 1 E A Cockpit 5299 n Line Executive My status At Desk Executive Sekretary 2 At Desk Sekretary 2 j Executive To Assistant Strict ti Executive To Assistant Soft gt The displayed settings are examples 135 Making calls with multiple lines Step by Step 9 Executive To Assistant Strict so Immediate Ring gt To Assistant Strict gt Preferences 136 Managing call forwarding Every executive can configure their displayed call for warding themselves or can have the secretary config ure them The result is displayed in the E A Cockpit tab of Sekretary 1 and Sekretary 2 In the overview menu E A Cockpit of Sekretary 1 call forwarding for Executive 1 should for example be mod ified Sele
200. vailable to you Otherwise you are only offered the Close option 232 Backup restore User Step by Step Phone Backup Restore Options New 1 17 08 07 14 42 August 3770 Replace Backup password B 2S Confirm password Backup name ia Start backup Saving user data Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Creating a new backup Select and confirm the option shown Select and confirm the option shown in the context menu Replacing an existing backup Select and confirm the backup available Select and confirm the option shown in the context menu Select and confirm the option shown Enter and confirm the backup password Select and confirm the option shown Re enter and confirm the password Naming a new backup Select and confirm the option shown Enter and confirm a name for the backup Select and confirm the option shown The user data is saved The message Backup created successfully is displayed 233 Backup restore Step by Step User Phone Backup Restore 17 08 07 14 42 August 3770 Restore Backup password Phone book Restore Restore selected 234 Restoring user data Press the key shown until the Settings tab is active
201. y is dialed D If the party listed is already in the phonebook the appropriate phone number icon is displayed gt page 146 If there are several numbers stored for the party in the phonebook these can also be selected in the context menu Calling a contact from a group Press the key shown Options Select and confirm the option shown Groups Select and confirm the option shown in the context M enu Home Select and confirm the group you want View Select and confirm the option shown in the context menu Niels Bohr Select and confirm a group member The phone num ber is dialed Ie A phone number icon is displayed if the party is already stored as a contact in the phonebook gt page 146 If there are several numbers stored for the party in the phonebook these can also be selected in the context menu 108 Enhanced phone functions Step by Step Using autodial delay A number is automatically dialed after a set delay start ing from the entry of the number s last digit The auto dial delay can be used e when dialing in idle mode when deflecting an incoming call Consultation when transferring an answered call The delay can be reduced by performing one of the fol lowing activities pressing the key This always works e lifting the handset This only works if the phone number was entered when the phone was idle or if it was entered for a c
202. yed or signaled In the pop up menu Select and confirm the option shown The call is immediately deflected if a destination phone number gt page 92 is programmed If you did not set a phone number when programming call deflection a pop up menu appears prompting you to enter a destination phone number for call deflection Enter and confirm the destination phone number The call is deflected 91 Enhanced phone functions Step by Step User if nec a Configuration Incoming calls Deflect Allow deflection Yes Default destination or Deflect to DSS Yes 92 Permitting call deflection You can also configure this setting via the Web interface gt page 248 Press the key shown until the Settings tab is active Confirm the option shown Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown f Select and confirm the option shown f Select and confirm the option shown f Select and con menu irm the option shown in the context Select and confirm the option shown Enter and confirm the phone number to which the sta tion should be deflected p Entering a destination phone number is not man datory when call deflection is active If you want to deflect a call you are prompted to enter a des tination phone number if there is none stored Deflecting to a DSS number A
203. you can select the phonebook or a call list without using the Hold functions the conference call is automatically placed on Hold Adding a party Prerequisite You are conducting a consultation call and the conference is on hold Enhanced phone functions Step by Step Conference Hold Exit Conf Select and confirm the option shown in the consultation call s context menu The party is added to the confer ence Only the conference and all current participants are now displayed lt gt You can also use an already configured Conference key instead of the Conference option in the context menu Putting the conference on hold Select and confirm the option shown in the Confer ence context menu The conference is placed on hold and you can consult with someone in your office for in stance Leaving a conference Select and confirm the option shown in the Confer ence context menu You are disconnected from the conference call and can dial another number for in stance The other call partners remain connected 115 Making calls with multiple lines Step by Step Making calls with multiple lines You can use your OpenStage 60 80 as a multi line phone If you have any questions regarding how to con figure your OpenStage phone as a multi line phone please contact your administrator The following is a description of the telephony scenari os for multi line phones To facilitate comprehension

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