Contact Bridge - MASCH Software Solutions
Contents
1. 1 Insert the card in your scanner with the backside on the top 2 Click on the button Scan backside 8 or choose the appropriate option under File Scan backside 3 After scanning the card will be added to the contact and will be displayed next to the front image of the business card MASCH MASCH Andrei Tkhachey RUSSLAND AHapeh Thavee RUSSLAND Pregrinring amp Gorgiy Npa prAYHA DSA HHE oo Aac marro vices MCN ro Pa Pe ee ear WO So shoy pr lu lel 43 Etz 3239 90 45 B D OTL wow op TE len 7 ETE AEE Si eernsbura Tax 7 TATE Jpg DeHarNer vite Dgs 7 RWS Feeoe I2 TARAS Pees OCG Fiera mal E ni hia Mert Sin Sree Thee Speech com Pipe Shvrewey erga th eim Arak al TRA wae nae cae Note The text recognition will not be performed for the backside of the business card If you have important notes on both sides as addresses and names please con sider to scan the backside as a separate contact User Manual 25 MASCH MASG Contact Bridge Software Solutions 4 2 3 How can I add existing contact information With MASCH Contact Bridge you can not only scan business cards but also add your contacts from an existing CardScan database Note ASG Contact Bridge can only add your contacts from a CardScan database which is open and active You can only transfer one contact at the same time 1 Click on the button Take over or choose the appropriate option under File Take over Masch Cont2. MASCH Contact Bridge The direct link between your CardScan Scanner and your Microsoft Exchange address book User Manual Within BETA 1 Release of this software you can download the English user manual from the following URL address http download masch com contactbridge help en pdf MASCH Software Solutions MASCH MASGCH Contact Bridge Software Solutions MASGCH Software Solutions Copyright September 2006 OOO MASCH Russland Software amp Consulting Services St Petersburg 1 Release published in 2006 This document was created before releasing the product Therefore there is no guaranty that all parts described hereto will correspond to parts of the final product release The information provided in this document represents the topics from OOO MASCH Russland s point of view when publishing the final product release As OOO MASCH Russland is subject to market fluctuations it declines all responsibility The information accuracy in this document cannot be guaranteed by OOO MASCH Russland after published The information in this document applies to the present release and can be used only for installing This information can be changed at any time without prior notification The present document can be used only for information purposes OOO MASCH RUSSLAND EXCLUDES ANY GUARANTEE EXPRESSED DIRECTLY OR INDIRECTLY TO THE PRESENT DOCUMENT 2005 OOO MASCH Russland Software amp Consulting Services C
3. e Contacts e Calendar e Tasks e Notes e Journal entries Public folders are listed in the Outlook folder list separately and not in the area with the personal folders When clicking on the folder a directory of subfolders will be opened These folders will be created by the network administrator In normal cases the users are only authorized to read the folders Possibly they are authorized to write So they cannot delete create or move any folders This option is reserved for the administrator only But such authorizations can be arranged by an administrator or an owner of a public folder If you have the authorization for a public folder you can read and add information but you can only delete information which was created by yourself You can also create your own public folders and you can give other people authorizations for them if they have the authorization to create subfolders In normal cases they will get them from their Microsoft Ex change administrator User Manual 7 MASCH MASGCH Contact Bridge Software Solutions Global address list The global address list is only available in a Microsoft Exchange Server envi ronment too This address list contains all names and email addresses of all us ers of the organization which are registered on the Microsoft Exchange Server Select Names 3 x Type Name or Select From List Show Mames From the alobal Address List Global Address List a j4ll Ad
4. 323 92 32 Software progammrg Bervites Su Ent jury Email Oleg Schildt masch com WEB site fwww masch com Mobile phone YO Bobhey ar 1U Tal 7 H18 33 yg 45 VO Boho pr 10 Tel 7 612 33 62 45 St Patersterg Fax 47 U7 323 92 37 St Petersburg Fax lt 7 B17 323 92 32 199334 Aurai e034 Sussia moe met ce Emal Chea Schitteerheon hip wwwumasch cam Sal Shey eect rec com In this chapter we would like to answer the frequently asked questions concern ing MASCH Contact Bridge 1 How can I scan a business card 2 How can I check and edit the recognized contact information 3 How can I add existing contact information 4 How can I transfer the contacts into my Microsoft Outlook address book 5 How can I change the settings 6 How can I customize the field mapping 7 How can I edit duplicates User Manual 20 MASCH MASG Contact Bridge Software Solutions 4 2 1 How can I scan a business card Before scanning the business card with MASCH Contact Bridge please make sure that all dialog windows are closed and the option Detect cards automati cally is deactivated in CardScan You will find this option under Edit Preferences Scan 1 Insert the card into the CardScan scanner as described in the CardScan documentation 2 Click on the Button Scan as you can see in the screenshot below or use File Scan Masch Contact Bridge 1 0 beta a oj x File E
5. Contact Bridge edits only one scanned business card If you have scanned more than one business card consecutively the first card will be dis played in the edit view and the other cards will be transferred to CardScan They can be transferred into MASGCH Contact Bridge with the option Take over CardScan av Martin Schaarschmidt bl info rnisitec de Td Oleg Schildt Oleg Schildtrnasch corm 7d Yula Fashchevskaya Yula Fashcheyskayatmea Martin Schaarechmidt Wl infotimeitec de Oleg Schildt Oleg Schildtmasch com All new contacts are marked with red checks User Manual 22 MASCH MASGH Contact Bridge Software Solutions 4 2 2 How can I check and edit the recognized contact informa tion After scanning the card the data will be displayed in the edit view Masch Contact Bridge 1 0 beta File Edit Settings Help 2 Salutation First name narei Middle name o O O Last name Teachev Title Sales manager Company Masch Russland O Address 2 Address Street Y O Bolshoy pr 10 z City St Petersburg State Region ZIP ftas034 Russia Others Programming amp Consulting Services Country MASCH Andrei Tkachey RUSSLAND e7 812 323 92 45 Fax 7 812 323 92 32 Email Andrei Tkachev masch com Programing amp Gorowmony Rams marcec Surve vO 3 shc4 pr Iu lel 7 B 2 323 92 45 A St Peversbura Fax 7 Wz zas
6. address lists With these address books you can not only address mes sages but can also find names and other information for example addresses and telephone numbers The Outlook address book acts only as a display for the con tacts in Outlook Microsoft Outlook differentiates between four several address books e Contacts e Public address book e Global address list e Personal address book User Manual 5 MASCH MASGCH Contact Bridge Software Solutions Address book Contacts When starting Outlook for the first time Outlook creates the folder Contacts automatically The Outlook user is the only one who can access this folder But the user can afford other users to get access on the folder Contacts The folder Contacts is mainly used as a primary data memory for addresses and appropriate information Address book public contacts public folders When using Microsoft Outlook as a client of the Microsoft Exchange Server you have the possibility to create public folders All users which are logged in on the Exchange Server can access these folders Public folders are an effective opportunity to collect information and to use them together with other users Therefore these folders are often used by project teams or user groups so that they can benefit from corporate information User Manual 6 MASCH MASGCH Contact Bridge Software Solutions A public folder can include the following news groups e Emails
7. all if you want to activate or deactivate fields Field mapping ContactBridge Fields Outlook Fields ee a Select all C E mail E Mail C First Mame First Mame Middle Name Middle Name C Last Name Last Name Invert selection C Name Prefix Name prefix C Title Title C Company Company name C Street Address Business Address Street C city Business Address City C State Business Address State Zip Code Business Address Posta C country Business Address Country C 2nd Street Address Home Address Street 0 2nd city Home Address City Ok nd State ome Address State C 2nd Stat Home Address Stat C 2nd Zip code Home Address Postal Code Cancel C 2nd Country Home Address Country C other Comments C Phone Business Telephone Number 1 Fax Rusiness Fax Mumher kd User Manual 36 MASCH MASG Contact Bridge Software Solutions 4 If you want to change the field mapping choose the required CardScan field and drop it above or beyond until it is averse across from the appro priate field in MS Outlook ee thes sh S ContactBridge Fields Outlook Fields Select all E mail E Mail First Mame First Mame Reset all Middle Marne Middle Marne l Lask Mame Last Name Invert selection Field mapping Name Prefix Name prefix Title Title Company Company name Ca Street Addre Business Address Street City R apean Business Address City State Business Addres
8. an address book which is missing in the list click on the button Refresh to get a current status Configuration Connection Profile Outlook W Language English Collision resolving Replace existing card ol Create new card Eases Show collision dialog Address book ee Public FoldersAll Public Folderss CEBIT 2006 AQ Public Folders 4ll Public Folders DoE verthingsPapka for user lf Public Folders 4ll Public Folders DoE verythingsUser 1 Shared Contact al Public Folders 4ll Public Folders arketing GruppentoldersUserl shared fold lf Public Folders 4ll Public Folders arketing Gruppentolders User shared fold lf Public Folders 4ll Public Folders Root test contact folder lf Public Folders 4ll Public Folders Root test folder read only Mailbox Administrator Contacts bases AMailbox Administrator Contactat F amily ai Lammar ae F Refresh Canc el A After defining the settings click on OK to save your configurations User Manual 34 MASCH MASGCH Contact Bridge Software Solutions 4 2 6 How can I customize the field mapping Different programs could contain various data fields and order identical informa tion often to diverse named fields The Field mapping 1s the mapping of the fields of two applications to each other to assign the data to the right fields when synchronizing In MASCH Contact Bridge the field mappings are defined as a preference Probably yo
9. ue WEB site waw masch com 1AA Poesia mar hip Was mearch com Arvdei ThacteySresch cam Mobile phone In the edit view you can check correct and add additional information epee sg When checking the data please compare the recognized information with the Andrei Tkachev RUSSLAND business card image You can enlarge the Programmi amp Consullin Sales manager semis image by double clicking on it V O Bolshoy pr 10 Tel 7 812 323 92 45 St Petersburg Fax 7 812 323 92 32 199034 Russia E mail http www masch com Andrei Tkachev masch com Ce User Manual 23 MASCH MASG Contact Bridge Software Solutions How to define additional fields in A amp C Contact Bridge ASG Contact Bridge offers you the standard fields You can complete your contact data with additional information for example direct phone number pri vate telephone or email cd cI 1 Click on the button additional fields or choose the option under File Additional fields to define additional fields 2 The following window will appear in which you can choose all neces sary additional fields from the pop down list Additional fields Wain Private Direct Pager Sales Telex Home Fax 3 Enter the required information in the appropriate fields Click on Close to save the changes User Manual 24 MASCH MASG Contact Bridge Software Solutions Add the backside of the business card
10. a an 0 x Eile Edit Settings Help Salutation Others Firstname oleg Middle name Lastname Schildt Title Notes Company Masch Russland Programming amp Consulting Services a Address 2 Address Street Y O Bolshoy pr 10 City st Petersburg State Region ZIP fi 99034 Russia Country Oleg MASCH E7 813 323 92 45 Fax 7 812 323 92 32 Email Oleg Schildt maschcom WEB site lwww masch com ery Mobile phone FO spares mand ce Emal Clea Schititmarch oon hip sanwwunasch cam Emal egino Tal 7 HIS 33y okha ort Tel 7 812 323 62 45 Fax 47 W72 325 92 37 St A Fax 7 8123 323 92 32 3 1 How to install and start MASGCH Contact Bridge For a successful functionality of MASCH Contact Bridge you have to note the following e ASC Contact Bridge requires the CardScan software The CardScan Software has to be installed and configured correctly e You can only scan your business cards with business card scanners of CardScan and the appropriate software version 6 06 7 0x or 8 0x Please check if your scanner 1s connected to your PC if it is working proper and if the setup and calibration were done completely e You can transfer your contact information in your Microsoft Outlook or Exchange address book using MASCH Contact Bridge For the transfer you have to install a Microsoft Outlook Client on your PC Your PC has to be connected correctly with the M
11. a JPEG to your contact in Microsoft Outlook As a skilled CardScan user you will ask yourself why you should use an acces sory program when the CardScan software includes a synchronization module for Microsoft Outlook The major tasks of the CardScan software are to recog nize the contact data from the business card to save it in the database and to ad miunistrate it User Manual 4 MASCH MASCGH Contact Bridge Software Solutions ASG Contact Bridge is a bridge to network based applications like Micro soft Exchange with which you can realize a simple and very fast data transfer into your network address book in only a few seconds MASCH Contact Bridge is intended for customers which don t have much time for searching the neces sary functionality don t need a wizard and don t want to waste their time with drawn out port configurations ASG Contact Bridge is easy to use and ideal for the data transfer ASG Contact Bridge combines the following functionalities in one product e Scanning of any business card using CardScan scanner e Comfortable displaying of contact data e Fast checking of the scan results e Transfer of existing data from the CardScan database e Transfer of contact data into the Microsoft Exchange Server e Simple editing of duplicates ASG Contact Bridge transfers your contact data into your Microsoft Out look address book The Outlook address book is a range of several address books or
12. act Bridge 1 0 beta File Edit Settings Help Salutation First name FO O O Middle name o O O Last name O O Title P Company Address 2 Address Street City State Region ZIP Country Phone Fax Email WEB site Mobile phone 2 The program will offer you a dialog window where you can choose all CardScan entries in the active database User Manual 26 MASCH MASG Contact Bridge Software Solutions O x Martin Schaarschroidt Mo iInfotarnsitec de Martin Schaarschridt Mo infotmeitec de Oleg Schildt leg Schildtmasch com Oleg Schildt Oleg Schildtmasch com Yula Fashchevskaya Yula Fashchevskayalma hb Cancel 3 Select the required dataset and click on OK to transfer the contact into ASG Contact Bridge 4 Afterwards the contact will be displayed in the edit view in MASGH Contact Bridge Note When adding the contact from the CardScan database to MASGH Contact Bridge only the standard information like name address email website miscel laneous and notes will be transferred The customized fields in CardScan cannot be included in MASGCH Contact Bridge Please use the option Additional fields to add this information to your contact User Manual 27 MASCH MASG Contact Bridge Software Solutions 4 2 4 How can I transfer contacts into my MS Outlook address book ASG Contact Bridge transfers the contact info
13. dit Settings Help Salutation First name Po Middle name FN Last name Po Title lh O O Company Address 2 Address Street a fa eS lt a City State Region ZIP Country Phone Fax Email WEB site Mobile phone 3 The card will be put through the scanner and will be processed After wards it will be displayed in the summary view for verification User Manual 21 MASCH MASG Contact Bridge Software Solutions Masch Contact Bridge 1 0 beta File Edit Settings Help Process Cards Processing card 1 of 1 Salutation OO Evelin Firstname Ewn Middle name OO Keutsch MASCH vertrieb Fachhanded Software Solutions Last name Keutsch Title Vertrieb Fachhandel e Company Masch Software Solutions Hohe Single 69 Tel 49 022037911 33 108 III 51149 HOLA Faz 49 07270479 11 939 96 Eee eae ee ere a erase Address 2 Address eveln kevtsch masch com Street Hohe Stra e 69 Retrieving text City Kain i E Ea a State Region 1 0 ZIP 51 149 el Country Deutschland Cancel Phone 49 0 22 03 91133 108 Evelin Keutsch MASCH Fax 49 0 2203 91133 99 Worveb tachhande Software Solutions Email Jevelin ke utsch masch com I ohe Sa e bY Ted 29 02239 OOO AAIE Risan otau Streu rg Serves 5149 lt OLN Fete 494 22 95 07 55 00 pent Was ar ln ma Si Peterstiey Rasa are oe an bhatt raat MAMAIA H Fav ANNAR MALD Mobile phone Note ASG
14. dress Lists Administrator All Contacts useri All Users Public Folders This address book can only be created and maintained by the network adminis trator who possesses the authorizations within the Microsoft Active Directory Normally the user has only the authorization to read so that he cannot create or maintain addresses He can only use the global address list to address his emails within the company Personal address book The personal address book is a user defined address book in which you can save and maintain your email addresses and contact data which you often use It is only available for one user and it is installed locally User Manual 8 MASCH MASGCH Contact Bridge Software Solutions Note ASG Contact Bridge can only transfer the data into Outlook address books for which the user has the appropriate authorizations to write Contrary to the CardScan desktop software these address books can also be public folders They don t have to be located on your local workstation but they can also be saved on the Microsoft Exchange Server System Requirements for MASCH Contact Bridge e Windows 2000 Windows XP e MS Exchange 2003 e MS Outlook 2000 und 2003 e CardScan Software V6 0 6 V7 0 x or V8 0x e CardScan Scanner series 600 700 800 Personal I or II e 30 MB free hard disk storage User Manual 9 MASCH MASG Contact Bridge Software Solutions 3 Installation Masch Contact Bridge 1 0 bet
15. i e003 fumi maw inet ce Emal Chg Schtitmerch oon hip wwwumasch cam Emal Sey eect rec com Mobile phone User Manual 15 MASCRH MASGCH Contact Bridge Software Solutions 4 1 1 Topic bar Each window has a topic bar The topic bar of the task window indicates the name of the application MASGCH Contact Bridge The buttons in the right margin also belong to the topic bar With these buttons you can change the appearance of the window and close the program or the document as well The functions are e Minimize window Minimizes the window to an entry in the task bar e Maximize window Maximizes the active window to a frame It takes the whole display less the area for the task bar e Reduce window Reduces the active window e Close window Closes the active window User Manual 16 MASCH MASG Contact Bridge Software Solutions 4 1 2 Menu bar With the menu bar you can access the whole functions of MASGCH Contact Bridge Masch Contact Bridge v1 0 beta Bile Edit Settings Help e With the menu File you can scan the card add the backside of the card to the contact add an existing contact from the CardScan database define additional fields and their allocation to the Outlook address book and you can transfer your data into your Microsoft Outlook or Microsoft Ex change address book e The menu Edit enables you to copy your contact information as a text into the Windows clipboard and to paste it
16. icrosoft Exchange Server User Manual 10 MASCH MASG Contact Bridge Software Solutions How to install 4 ASC Contact Bridge When installing MAASCH Contact Bridge for the first time you have to do the following steps e Insert the software CD ROM The CD will be started automatically and you can start the installation via a pop up window which will appear e Now you can choose the language Choose your favorite language for the user interface and confirm with OK Masch Contact Bridge Installation in Deutsch Installation in English Installation en Francais e In the next window you can start the installation of MASGCH Contact Bridge immediately For assistance you can use the User Manual cre ated in Adobe Acrobat Reader If you don t have Adobe Acrobat Reader installed on your PC you can choose the option Adobe Acrobat Reader Installation to install the program For questions or suggestions regarding User Manual 11 MASCH MASG Contact Bridge Software Solutions ASG Contact Bridge we have prepared a Feedback form Click on the corresponding option to open it Masch Contact Bridge MASCH Contact Bridge Installation User Manual Adobe Acrobat Reader Installation Feedback form Back e Please follow the instructions of the installation wizard ji Masch Contact Bridge 1 0 beta InstallShield Wizard Welcome to the InstallShield Wizard for Masch Contact Bridge v1 0 be
17. into other applications e g Microsoft Word via the clipboard Click on Reset if you want to delete your changes e You will find the options for the configuration of Microsoft Outlook or rather of the Exchange address books as well as the necessary customiza tion of the fields in the menu Settings e Under Help you will find the manual information about the MASGCH Support as well as our feedback form User Manual 17 MASCH MASGCH Contact Bridge Software Solutions 4 1 3 Function bar The function bar offers you a range of the mostly required and used functions and commands for the fast access via mouse click 2 al A simple click on a symbol in the function bar replaces the call of the appropri ate command via the menu but not all of the menu commands are available via the function bar a alll F ih W a E User Manual Scan Scanning of the business card with the CardScan Scanner Scan backside Scanning of the backside of the business card and adding to the con tact Take over Transfer of single contacts from the CardScan database Additional fields Definition of additional fields Transfer Transfer of the contact data into the MS Outlook address book Reset Reset all changes Configuration Configuration of the Outlook and Exchange address books the lan guage and the conflict resolution Field mapping Customizing the fields of CardScan and Outlook before
18. istrator gl Calendar 4 Contacts a Deleted Items GA Drafts 2 A Inbox A Journal iF Junk E mail Motes E Outbox T enk Theme concel_ Family Properties E a x General Home Page Outlook Address Book Activities Administration Forms Permissions Synchronization MASG Contact i Name Permission Level B ridge can only Default Fublishing Editor Administrator DWE transfer the data in eee ie Anonymous Mone an Outlook address book for which the Add Remove Properties user has the Permissions appropriate Permission Level EMA e a Permissins to write a Create items Folder owner In the following MW Read items P Folder contact ad W Create subfolders W Folder visible Mere none gee ote Edit items Delete items an example for the None f None C Own C Own appropriate al al permissions which have to be indicated Cancel Apply for the transfer to an MS Outlook address book User Manual 29 MASCH MASGCH Contact Bridge Software Solutions Note To make sure that the transfer will work fine please have a look on the properties of the MS Outlook address book The address book has to have the type JPM Contact User Manual 30 MASCH MASG H Contact Bridge ee How to transfer the contact information into the MS Outlook address book 1 Scan a business card as described in chapter 4 2 1 or open a CardScan contact in MASCH Contact B
19. nd transferring contact data into your Microsoft Outlook address book personal or public The primary task of MASGCH Contact Bridge is to transfer your contact data into your favorite contact manager in three steps The user interface the menu and the functions will be explained in the following chapter User Manual 14 MASCH MASGH Contact Bridge Software Solutions 4 1 The program interface in overview Each program running under Windows will be displayed in its own window This window is called task window The user interface is divided into topic bar menu bar and function bar Topic bar ie Edit Settings Help Menu bar Masch Contact Bridge 1 0 beta Others Salutation First name Oleg Middle name Last name Schildt Title Notes Company Masch Russland Programming amp Consulting Services 4 a Address 2 Address Street Y O Bolshoy pr 10 City st Petersburg State Region ZIP fi 99034 i Country Russia Oleg MASCH Oleg MASCH 7 812 323 92 45 Schildt RUSSLAND Schildt GUSELAND Proyammhg Consuming ee 7 opening amp Cowulling Software programming Gervites Sowas Eniwicdury Saricae Fax 7 812 323 92 32 Email Oleg Schildt masch com YC Bokhoy or 1U Tal 7 A S S2she 15 VO Bolho pr 10 Tel 7 812 I G2 45 j St Patersturg Fax 47 72 323 92 37 St Petarsburg Fax lt 7 812 323 92 32 WEB site fwww masch com Ead Raka
20. ne W O Web site WAL masch cam D gt http AWW masch com Www mach caom Invert all Invert selection 4 gt Cancel Please use double click to invert syne direction Zh 1 Compare the displayed information If you want to add all the data from ASG Contact Bridge click on the button ContactBrigde Outlook 2 If existing changes have priority in Outlook click on Outlook Contact Bridge to keep them User Manual 38 MASCH MASG Contact Bridge Software Solutions 3 You can decide for each single field which data should be added Dou ble click on the arrow to change the direction Collision resolving ContactB ridge Fields Outlook Fields Result Fields CantactBridge gt Outlook Fax 7 912 332 55 91 mb 007 8123325581 7 0123325581 Phone 7 812 332 55 80 Eb 0078123325580 7 812 332 55 80 Outlook ContactBridge Street ddress 76 fth Line W0 Ej TE Line 0 TE rth Line 0 http wi masch com http Awa masch com Invert all Invert selection WA Masch Cor 4 Cancel Please use double click to invert sync direction A 4 If you are satisfied click on OK to save the solution and close the dialog window If you cancel the procedure the dialog window will be closed without saving the changes 5 After the successful transfer the following confirmation will appear Information User Manual 39 MASCH MASG Contact Bridge Software Solutions 6 Open
21. opyright All products or companies names are registered trademarks OOO MAIL Pyccaang nporpammMuHoe oOecneueHne A KOHCAJITHHIOBBIe YCIYTH 7 nuHuaA B O 76 odbuc 601 199178 C IlerepOypr Poccusa User Manual 2 MASCH MASGC Contact Bridge Software Solutions 1 Table of contents Il 6 21 00 0 01 I er eee reenter ee rere ne ee 3 PA TN e acess E EA coast EE A E A E 4 ORIS CaM A CUO TEET O A E E TETEE E E O ones 10 3 1 How to install and start MASGH Contact Bridge 0000000000000000000000000 10 4 TS TT OA i description serena sE TER 14 4 1 The program interface in OVerview ccccccccccceeeeeecececeeeceeececeeeeeeeeeeeees 15 FELTO O e E N 16 A N ae eee ee 17 4 1 3 Function Dare ccccccccccccccececceecceeceeeeecececeeeeeeceeeeeceeeeeseeeeeesseeeeeeeess 18 DAT ENCED CLIN A A E AEEA AEE A 19 4 2 How to use MASGH Contact Bridge enennnnnnenerererererererrrrrrreereeen 20 4 2 1 How can I scan a business Card o cc cc cccccceeccccceeeeeeeeeeeeeeeeeeeeeeees 21 4 2 2 How can I check and edit the recognized contact information 23 4 2 3 How can I add existing contact information eens 26 4 2 4 How can I transfer contacts into my MS Outlook address book 28 4 2 5 How can I change the Settings cc ccssssssssssssseeeeeeeeeeeeeeeeeeeaaeas 33 4 2 6 How can I customize the field mapping cccccccceeeeeeeeeeeeees 35 4 2 7 How can I edit duplicates cc cs
22. ormation into the MS Outlook address book please check the configuration of ASG Contact Bridge 1 Click on the Button Configuration or choose the option under Set tings Configuration Masch Contact Bridge 1 0 beta File Edit Settings Help Salutation First name Middle name DE nn ENIDE Last name Title Notes Company Address 2 Address Street a OO ZIP FO onan Country C Phone FN Fax FO O Email FN WEB site FO Mobile phone S 2 Inthe following configuration window you can e choose the language between German English and French e choose the contact manager Currently MASGCH Contact Bridge can only transfer the data to MS Outlook Therefore you will only find the option Outlook under Connection Profile e set up the conflict resolution activate the option Replace existing card if you want to overwrite the existing contacts with the new con tacts choose Create new card if you always want to add all cards as a new contact or mark the option Show collision dialog to compare new contacts with existing contacts in MS Outlook User Manual 33 MASCH MASG Contact Bridge Software Solutions e choose the address book MASGH Contact Bridge displays a list of MS Outlook address books which are available Please activate the address book in which you want to transfer the data If you create a new MS Outlook address book or
23. ridge Chapter 4 2 3 2 Please check the configurations of MASCH Contact Bridge Chapter 4 2 5 3 Click on the button Transfer or choose the appropriate option under File Transfer Masch Contact Bridge 1 0 beta File Edit Settings Help Salutation First name PO Middle name FN O Last name Po Title nna Company Address 2 Address Street a a gt lt gt ms City State Region AP Country Phone Fax Email WEB site Mobile phone User Manual 31 MASG Contact Bridge MASCH Software Solutions 5 Please make sure that the contact information were transferred into the MS Outlook address book and are displayed correctly gt File Edit View Go Tools Actions 8J New x g LAS x fn eo x 25 Find QJ Type acontacttofind a vem Folder List All Folders G4 Mailbox Administrator Sa Calendar 84 Contacts 8 Family 3 Deleted Items A Drafts 2 Inbox 4E Journal C Junk E mail Notes 3 Outbox 3 Sent Items C Sync Issues Qj Tasks L Search Folders Public Folders C Favorites 9 All Public Folders 8 CEBIT 2006 CI DoEverything C Internet Newsgroups Marketing Gruppenfolder 84 Root test contact folder 84 Root test folder read only Folder Sizes Data File Management Fashcheyskaya Yulia 76 7th Line Y O St Peterburg Russia 199178 Business 7 812 332 55 80 Bu
24. rmation into the Microsoft Outlook address book Which MS Outlook address books are supported by MAS GC Contact Bridge Microsoft Outlook differentiates between the following address books as already mentioned Folder List e Personal contacts All Folders Egi Mailbox Administrator e Public folders a Calendar e Global address list Active 84 Contacts G5 Family Directory fa Deleted Items Ll Drafts 7 2 rea These address books can be approved as L Junk E mail public folders for other users and do not lal Motes L Outbox have to be located on the local disc They Sent It aone ae can also be saved on the Microsoft Tasks Fe Search Folders a Public Folders CJ Favorites El All Public Folders CEBIT 2006 9 DoEverything Jj Internet Newsgroups H Marketing Gruppenfalder 4 Root test contact Folder 8 amp 4 Root test folder fread only Exchange Server Public folders are listed in the Outlook folder list separately and can t be found in the area personal folders When clicking on the folder the directory of the subfolders will be opened User Manual 28 MASCH MASG Contact Bridge Software Solutions Create New Folder I A public folder can contain Name different classes of news tact A Please consider that Pouer contare MASCH Contact Bridge Contact Items only supports the class Select where to place the Folder Contacts E Eat Mailbox Admin
25. s State zip Code Business Address Posta Country Business Address Country 2nd Street Address Home Address Street 2nd City Home Address City 2nd State Home Address State znd Zip code Home Address Postal Code Cancel 2nd Country Home Address Country Other Comments Phone Business Telephone Number ll Fax Rusiness Fax Muimher xl 5 Then click on OK to save your changes or on Cancel to reset the prefer ence of the field mapping User Manual 37 MASCH MASGCH Contact Bridge Software Solutions 4 2 7 How can I edit duplicates When transferring contacts the data conflicts could appear if MASCH Contact Bridge and MS Outlook have different information for the same dataset Nor mally this happens when data in MS Outlook are new formatted which came originally from CardScan When a data conflict is detected during the data transfer a dialog window will appear named Conflict resolution Data conflicts can appear when datasets which normally contains identical information have different information in one field minimum In the conflict resolution only the fields which contain conflict ing information will be displayed Collision resolving ContactBridge Fields Outlook Fields Result Fields CantactBridge gt Outlook Fax 7 812 332 55 91 E 007 8123325581 7 812 332 55 8 Phone 7 812 332 55 80 B O07 812 332 55 80 7 812 332 55 80 Cutlook gt ContactBridge Street Address 76 th Line W O E 76 7 Line V0 6 fth Li
26. siness Fax 7 812 332 55 81 E mail Yulia Fashchevsk iSchildt Oleg 7th Line 76 V O St Petersburg Russia 199178 Business 7 812 332 55 80 l Business Fax 7 812 332 55 81 E mail Oleg Schildt mas 6 You can display the detail information and the image of the business card by double clicking on the transferred contact in the MS Outlook address book FE Oleg Schildt Contact gt File Edit View Insert Format Tools Help la Save and Close gh oir DHA gt General Details Activities Certificates Al Fields e Full Name oles Schildt or Business Job Title Company Masch Software Solutions File As Schildt Oleg 7th Line 76 Y O St Petersburg Russia 199176 AS Address Business v V This is the mailing address Programming amp Consulting Services back jpg 4 KB front jpg 55 KB Contacts Categories z 1 PRP Sv UC NA Home v o O Business Fax v 7 812 332 55 81 Mobile JA E mail v Oleg Schildt masch com A 2 Web page address http www masch com en Oleg MASCH Schildt RUSSLAND Pep eeseg Dweeting whae peram miny Fris ea WIA Gatetoy p 10 a 7 Wy tae h Meleriuy Fae 7 MID BA et Finci hip tanaw teact aar Pns Sap ienrori or a User Manual 32 MASCH MASG Contact Bridge Software Solutions 4 2 5 How can I change the settings Before transferring your contact inf
27. sssssssssseeeeeeeccceceeeeeeeeeeeeeeeeaees 38 User Manual MASCH MASCGH Contact Bridge Software Solutions 2 Preliminary remarks As per company poll many enterprices still disregard their lead management That s the process in which interests and contact data of prospective and existing customers are tracked edited and used Efficient lead management is an impor tant requirement in order to respond to customer requirements You as a CardScan user have already solved this problem and you don t waste any time with typing From the very first beginning CardScan saves your pre cious time by scanning business cards directly into your PC You create a data base full of precious contact data absolutely without any own input CardScan offers you a lot of possibilities to bring contact data there where you need it mostly urgent Many customers take a step forward and want to see the scanned business card in their contact manager immediately MASCH Contact Bridge offers you this possibility This program is a direct link to your online Outlook address book on the Microsoft Exchange Server You insert the business card into your scanner the data will be recognized quickly and accurately and will be displayed in Con tact Bridge You are able to transfer this information into your Outlook address book immediately no matter if it is saved locally or on your Microsoft Exchange Server Even an image of your business card will be attached as
28. ta The InstallShield Ri Wizard will install Masch Contact Bridge v1 0 beta on your computer To continue click Next WARNING This program is protected by copyright law and international treaties Cancel User Manual 12 MASCH MASGCH Contact Bridge Software Solutions After the successful installation MASCH Contact Bridge creates an icon on your desktop e Start ASC Contact Bridge Note Before starting MASGCH Contact Bridge please close the CardScan software Check if your scanner 1s connected to your PC and if it works proper Masch Contact Bridge 1 0 beta File Edit Settings Help sjej s mle 2 a Salutation DP O First name Po Middle name FO Last name FCO Title PO Company Oo Address 2 Address Street City State Region ZIP Country Phone Fax Email WEB site Mobile phone Astarte d e c 1 S Contacts Microsoft Outl Contacts 2 CardScan lmasch Contact Bridge double click to enlarge PRU SOEs 1 20am Please click on the icon on your desktop to start the program When starting ASG Contact Bridge the CardScan software will be opened automatically and will be placed in the background on the task bar as you can see in the screen above User Manual 13 MASCH MASCGH Contact Bridge Software Solutions 4 Functional description ASG Contact Bridge contains the complete functionality for scanning a
29. the contact in MS Outlook to check the entry FS Yulia Fashchevskaya Contact gt File Edit View Insert Format Tools Actions Help fl Save and Close G4 Go Sno y General Details Activities Certificates All Fields Full Name ruia Fashcheyskaya oo Business E 812 332 55 80 i Job Title Director Operations amp Marketing Home ba m Company Masch Software Solutions Business Fax e712 3325581 0 File 4s Fashchevskaya Yulia Mobile gt FY AS Address Business hl 76 7th Line Y O Sk Peterburg Russia 199175 E mail w tulia Fashchevska ammasct Ea 3 Web page address http iiw masch con I This is the mailing address HB eee Yuli back jpg 4 KB Front jpg 48 KB Fashehauskaya MASGH Theis Operio A hrk g 7 7h TIA Line WT T 7 EAS Sor 55 ao SL sterbung Fas THU So 1173 Russia E mmM F eevee TEAL wae 7 ie Pel er ee ed er Contacts Categories al User Manual 40
30. transferring the contacts Close Closing or rather log out from the program Help Opening the User Manual 18 MASCH MASGC Contact Bridge Software Solutions 4 1 4 General terms Description of the mostly used terms e Menu shows the available menu items e Menu bar The menu bar contains commands which provide a fast access to the sin gle modules e Scroll bar With the scroll bar you can scroll the window to the right to the left or down and above e The address book The address book is a range of address books or address lists With these you can not only address messages but also find names and other infor mation for example addresses and telephone numbers User Manual 19 MASCH MASGCH Contact Bridge Software Solutions 4 2 How to use MASGCH Contact Bridge After opening MASCH Contact Bridge with the icon the following window ap pears It offers you all necessary product functions Masch Contact Bridge 1 0 beta a O x Bila Edit Settings Help Others Salutation First name leg Middle name Last name Sehit Title PO Company Masch Russland Programming amp Consulting Services Address 2 Address Street K Bolshoy pr 10 aj City St Petersburg State Region ZIP fi 99034 Country Russia Oleg MASCH Oleg MASC HK 7 812 323 92 45 Schildt RUSSLAND Schildt RUSSLAND Proyammig Caonsuing Sofware Entwicdur diaga eat Fax 7 81 2
31. u can retain the preset field structure If required you can change the Structure 1 Click on the button Field mapping or choose the option under Settings Field mapping Masch Contact Bridge 1 0 beta File Edit Settings Help K th DE x Field mapping Salutation First name FO Middle name FN Last name FO Title PO Company Address 2 Address Street a E oo hn City State Region ZIP Country Phone Fax Email WEB site Mobile phone 2 Now the window Field mapping appears All standard fields are marked as active by de User Manual 35 MASCH MASGCH Contact Bridge Software Solutions fault Field mapping ContactBridge Fields Outlook Fields E mail E Mail First Mame First Mame Reset all Middle Mame Middle Name l Last Name Last Name Invert selection Name Prefix Name prefix Title Title Company Company name Street Address Business Address Street City Business Address City State Business Address State zip Code Business Address Posta Country Business Address Country 2nd Street Address Home Address Street end City Home Address City 2nd State Home Address State znd Zip code Home Address Postal Code Cancel FA 2nd Country Home Address Country Other Comments Phone Business Telephone Number Fax Rusiness Fax Muimher xl 3 Check the field structure and change it if necessary Click on the buttons Select all or Reset
Download Pdf Manuals
Related Search