Home

the manual

1. lees 37 7 14 Assessment Report o 37 7 15 Commercial Vehicle and Train Driver Reports liliis 37 7 16 Report Creation o oo o oocoooooono rs 37 7 17 Selecting Data for Reports lt oorcrrrcrrrerrrrr nh 37 7 18 Employee Status Statistics celles 37 Told AUS IU UC rs tw Ete Sa E REPRE ER RE RE EORR PRU Rae 37 7 20 Employee Medical Statistics cc ee 37 7 21 Test Parameters amp Medical Statistics llle 38 7 22 Potential Liability 1 3 250 six RR RE a a DER NE RON 38 CHAPTER 8 The List Menu osc osea kde Ro OR s Rs eR aa a Ie Rs I Rn 41 8 1 List Employees ewe sues Ke Rat DE Ru ER A RR x Roe al ER RR ees 41 8 2 Listing Output Format noie A RO E aq UA RO AAA CU E aq OU QUK A 41 9 3 EaDelS a ly dti dne MACH cnt Ec RR M i atin Re Dace ke BS awe ale Peete oa E 41 8 4 Mall Merge uu de et baee ee dee Roe e bead 42 8 5 Creating a Mail Merge Letter with MS Word oocccccccccccoo 42 8 6 Printing Mail Merge Envelopes with MS Word sess 43 DUC LISDTOSIS rra ds ibd be Mes Wis dae b aie Maye eager d d 44 8 8 Export Data to a WA Text File o ooooooooooooooo os 44 8 9 Export to Excel o er tet at Tul e UR E Ute ean iaa 44 8 10 Re test Management 00000 eee es 45 8 11 List Companies to Contact For Retest oo o oooooooooooo oo 45 8 12 List Departments to Contact For Retest o ooooooooooooo oo 45 8 13 Re Trai
2. 00000000 ce eee 13 2 Spell Checking a letter 220 20 wits ri ii bees le CHAPTER 14 Principles of Operation ooococcooooccc ee 14 1 Percentage Loss sei e ce earn e Ce al en ee 14 2 Presbyacusis Correction ooooooocococoo eee 14 3 The Loss Report 0 000 es 14 4 Normals AssessMent o o o ooooooo sellers CHAPTER 15 Interpreting the Audio Results 0 000 000 15 1 Assessment of the Audiogram o ooooooccooo eee 15 2 Assessment of the Report Card 0 00000 cee eee CHAPTER 16 Network Use 00 0000000 ccc as 16 1 Installation anaa aana ee ee 16 2 Host Setup io sewn in a Ra a ake ek 16 3 Other computers Setup 0 0000 eee 164 Parameter Change 3 a V3 eee don on ee wh See heehee eee sek 16 5 Exclusive Processes rra 16 6 Concurrent Processes ccc ee ee ee CHAPTER 17 Interfacing with Other Softwares 0000000000 eee eee 17 1 Medical Director conoci bob ebese bee is ee 17 2 MS WOFPU ici oe it AS a ae a ie AA oe nee Mes wee eke Ree uds T7 3 MS EXGC6l nce erkennt d baad ds QE Ic I CHAPTER 18 The To Do List 2 ccs cides eee Rex RE X REIR RE RE ERE 15 1 Adding a To do 25 ca ee desk ee eee a pancia ec dC m ek ER ER Em cR oe 18 2 To d Display TCR rr 18 3 To do Categories EMO 18 4 Listing the To dos xac Ai CHAPTER 19 The Security System oooooooonorararnarnarna nan a 19 1 Enabling the Security S
3. Important Be extremely careful with the files you import into your database It may be hard to chase up and remove wrongly imported data If the imported file is not in the right format garbage will be entered into your database and most likely damage it Important Itis recommended to do a backup BEFORE the import or update Page 28 5 6 Run Another Program This feature is designed to allow running of another software or a software module from within this software To activate this function go to Setup Preference Under Run another program 1 or 2 enter the name of the software and the title to appear in the Files menu for example Command line CADUMMYTEST EXE Title Testing Software Of course this software must be present in the correct directory before this function can operate properly 5 7 Backup Data The data in your database is very precious and as such should be protected against loss The hard disk is the most fragile component in your computer yet it stores all your data The data should be backed up from the hard disk regularly This is done in a compressed format called ZIP The easiest way to backup is to a USB Stick Best way is to get 5 USB Sticks label then Monday Tuesday and backup on the one for that day Itis STRONGLY recommended to use multiple sets of backup for added safety You can even store a spare set in another location to protect against fire and theft AZ When to Back
4. Once this is enabled you will have an additional menu option in the Setup menu called Security In this screen you can add users and enable or disable any of their rights Page 87 Workplace Audiometrics user manual Logon Details and Access Rights Only the password can be changed in this logon E E SE SE KI Entered 25 07 2012 v Updated 1308 2012 XENA SIC SIE SE SC SE SI You can select from a number of access rights to give each use exactly what you want as an administrator Page 88 APPENDIX A Layout of Export Import file The import function expect an ASCII text file with the following fields Character fields are enclosed in double quotes Numeric fields are not Each field is separated by a comma each line is separated by a carriage return Line feed V3 0 BLOGGS fred 28 12 12 2000 In this example 28 is a numeric field the other fields are characters 00 XADOAO0ON Ex VERSION SURNAME NAME SEX FILENO CODE STATUS STREET CITY STATE ZIP TEL DOB COM_DATE ENTERED RECALL RETRAIN TERMINATED RECALLYES RETRAINYES SHIFT CLASS DEPARTMENT WORKGROUP NOISECLASS PROTCLASS COMPANY ADDRESS COMMENT PREEMP1 PREEMP2 PREEMP3 MILITARY TIMESERVED EXPLOSIVES TROUBLE HOBBIES POWERTOOLS DIZZINESS RINGING COLDS OTHER REFERRED ANTIBIOTIC MUMPS HISTCHANGE COMMENT2 NBTEST TAG PERS SPARE1 SPARE2 AGE DATE TEST TRECALL TRETRAIN LEN EMPLOY TCLASS
5. Printer Setup Page Setup Top margin 10 Left margin 10 Orientation Portrait Start Exit gt Page 34 CHAPTER 7 The Report Menu 7 1 Batch Audiograms After accepting your selection this function will print the latest Audiogram of the Employees matching your criteria except 1f the selection includes the BY DATE option In this case all Audiograms matching the date are included regardless of the Employee The Batch Audiogram function ignores the deleted records To print Audiograms of a previous Test for one specific Employee go to the Data entry find the Employee click on the Test tab and press Print Audiogram 7 2 Batch Report Cards This function will scan through the database and find the Employees matching your selection For each Employee it will collect all the audiometric data and print it in the form of a report card There are 2 types of Report Cards one for Audiometry and one for Spirometry 7 3 Batch Form 411 WA This function will scan through the database and find the Employees matching your selection and print a Form 27 WA for each of them 7 4 Batch CX Report Same as above but for general use 7 5 Victorian Regulation 2007 3 2 11 Test shift This function will create a complete report ready to send to the appropriate government department in Victoria meeting the requirements of Regulation 1992 Details for the current test are completed if the results at 4000Hz e
6. 8 8 6 6 l 20 11 20 The Rexton AS53 AS54 amp DA63 This audiometer operates in a similar fashion as the Earscan audiometer A similar message appears on the screen when transfer is required All is needed is to select the correct audiometer from the list in the SETUP menu AUDIOMETER option Enter the Employee details add a test and enter the relevant details when asked the mode of entry of the Audio details select AS53 54 The computer will then be waiting for the audiometer to send the data across Perform the test either automatically or manually by pressing the MAN AUT button When the test is completed press the X mit button to transfer the data to the waiting computer AS 53 54 DA 63 COMPUTER AUDIOMETER female DB9 DB25 DB9 male TXD 3 2 3 RXD 2 3 2 RTS 7 4 d Page 66 CTS 8 5 8 DSR 6 6 6 GND 5 El 5 DTR 4 20 4 11 21 The Tracor RA 300 500 This audiometer is very simple to use After entering the Employee information add a new test into the computer select from RA500 perform the test on the audiometer either in automatic or manual When ready press the Capture Test or Capture Re test button RA 300 500 COMPUTER AUDIOMETER female DB9 DB25 DB25 male TXD 2 RXD RTS CIS DSR GND DCD DTR Ss 401010 JN0U oO 0 100 C N 0 73004 0 PO 11 22 The Tracor RA 400 As for RA 300 RA 400 COMPUTER AUDIOMETER female DB9 DB25 DB25
7. 9 Shortcut 7 SLC80 54 Speed button 24 Speed Buttons 11 Tabbed Book 24 tag 47 Test Instrument 16 Threshold Normals 55 Tonal noise 54 Updates 5 Windows 98 6 WinZip 30 49 Word Perfect 42 Word processor 42 WordStar 42 Work number 26 Workgroup 10 Workstation 9 ZIP 29 Page 93 Workplace Audiometrics user manual Page 94
8. instead of 1999 confuses the computer as there is no way for it to assess if you mean 1999 or 2099 2 3 Building a shortcut The installation process will create a shortcut for you but just in case Right click anywhere on the background of the Desktop Select New then Shortcut either type C AUDIO SCREENW EXE or select Browse and select the SCREENW EXE program from the CAAUDIO folder where it resides Click next select a Name for the Shortcut type ScreenW Click next Make sure the working directory is the same as for the Cmd_line in the PROGRAM tab Example Cmd line C AUDIO SCREENW EXE Working C AUDIO Batch file Shortcut key None Run Normal Window Click on finish or OK You can now run the Workplace Audiometrics program by clicking on Start and on the ScreenW icon 2 4 Giving Users the Correct Access Rights On some computers you will need to make sure the program has the permission to read and write to its files If the program start as a Demo then open Windows explorer right click on Properties select the Security tab and tick Full Control for the users 2 5 Uninstalling the Program The default installation directory is CAAUDIO All files in that directory can be deleted the installer does not install any other files on your computer 2 6 Updating from Earlier Versions To upgrade from version 1 x 2 x or 3 x the upgrade expects to find your old program and data in a directory
9. it just look different 6 3 The CX Report Similar information as the Form 411 report but for general use not just Western Australia 6 4 The Report Card This report combines all the tests for the employee currently selected At the end of the report is a comparison between the oldest test baseline and the most recent test showing the loss in threshold between the two Like the other reports can be printed previewed or saved as a pdf document 6 5 The Spirometry Report This report is only available if you have ticked Spirometry in Setup gt Test gt Spiro Tymp Bone gt Spirometry Just like the Report card it shows all the spirometry tests for the employee currently selected 6 6 The Percentage Loss Report This report will print a detailed Percentage loss report with a breakdown of losses per Page 31 Workplace Audiometrics user manual frequency It is available in Standard Loss Std and Insurance format Loss Ins This report can use either the Air conduction or Bone conduction thresholds The default is Air conduction Page 32 T Employee and Test data Hearing test assessment report for BLOGGS Harry Australian Standards a Shift from baseline averaged at 3000 4000 and 6000Hz gt 5 dB b Shift from baseline averaged at 3000 and 4000 gt 10 dB c Shift from baseline averaged at 6000 gt 15 dB d Shift from baseline at 500 1000 1500 or 2000 gt 15 dB e Shift from baseline at
10. you can also upgrade to the network version You will notice that the main screen now shows Network node xxxxxxx at the bottom right of the main screen 16 1 Installation The software is installed on one host computer only on the network This computer must be visible to all the other computers on the network and the folder where the program is installed must be shared on the network In addition all users must have read write access 16 2 Host Setup Once the software is installed on the host using Windows explorer right click on the program folder C Audio Click on Properties gt Sharing gt Advanced Sharing Tick Share this folder Click on Permissions and give all Full control 16 3 Other computers Setup There is no need to install the software on the other computers Itis only installed once on the host computer using Windows select Tools gt Map Network Drive or Computer gt Map Network drive Windows 8 For Drive select the K drive for example Click on the Brose button and select the folder you shared earlier on the host Tick Reconnect at logon Finish Adding a shortcut on the other computer Click on the desktop select New gt Shortcut Command line Enter the network drive followed by the directory then the program name Example KASCREENW EXE Next select a name for the short cut SCREEN Finish OK When you click on the icon the program will be loaded from your host and r
11. 2 MINE SAFETY 2 MINE SAFETY 2 2 2 PROTECTOR 2 PROTECTOR 2 MINE SAFETY 2 PROTECTOR 2 PROTECTOR RACAL SAFTY 2 UVEX Ear plugs Ear plugs Ear plugs Ear plugs Ear plugs Ear plugs Ear muffs Ear muffs Ear muffs Ear muffs Ear muffs Ear muffs Ear muffs Ear muffs Helmet muffs Helmet muffs Helmet muffs Helmet muffs Helmet muffs Phonstop Propp D Plast Canalcaps Mine Safety Appliances Ear Defenders Racal Safety DBA HC 2470 Compact Silencer 455200 1990 Silenta Ergo ll Cap attachment P N 455308 Silenta Unicap Cap attachment P N 455273 Mine Safety Appliances Hushmuff MK Il 222775 09 Mine Safety Appliances Noisefoe MK IV Safety Products EML1D pre 1987 Safety Products EMLU 47 Hushmuff 22215006 Safety Products EMCC 50 Safety Products EMM 1 Racal Safety 002 0881P Yellow 2500H on Cigweld Hat Add Edit DeliUndel Print By Exit o gt The software will allow you to compare the Class of noise employees are exposed to with the class of the hearing protection device they are wearing The Class of noise the employee is exposed to is stored with the Workgroup Workgroup The Hearing protection device comparison mechanism in this softuare is based on The Australian Standard 1269 Wiaming This system is only covers Non Tonal noise levels up to 110 dB For higher noise levels or tonal noises please referto a noise professional Page 53 The list supplied with the software was extracted from
12. 2005 Sdfasdt AERGFQW 05 08 2005 ASDFASF ASDFAS 08 09 2005 ASDFASF ASDFAS 2210 2005 Harry BLOGGS 01 12 2005 S ALEXANDER 01 12 2005 ROBERT SLOWBLOW francois francois francois 150510253550251515152020307550 francois 06 07 2006 150 510253550251515152020307550 francois 0303 2007 30203020303540504040203035405060 francois 0303 2007 30203020303540504040203035405060 francois 26 05 2007 francois 26 05 2007 francois 07 07 2007 10 francois 07 07 2007 9090 10 francois 02 08 2007 35454550707595952525253565606560 francois 25 08 2007 francois 25 08 2007 francois 26 08 2007 20102010101010103030303030202040 francois 26 08 2007 20102010101010103030303030202040 francois 05 09 2007 francois 08 09 2007 francois 22 05 2002 20201520203035401515202025305045 Goody Gum 30424899 510101010101010 590909090908050 Robyn Vince 12 6 2001 10101010101010102030909050607050 francois N N N Y Y W M N N d ng Y N N Y Y N N he Y y lt lt lt lt D D O O O lt lt lt 9 O D o lt lt a o Show ad G AlTests C Nomaltestsony C Abnormeltests oniy cerupatior A The Browse Test screen The view can be set to show only tests performed within a date range and Normal Abnormal tests Page 27 Workplace Audiometrics user manual Import data in WA text format Only data exported by this version of the Workplace Audiometncs program or conforming to the V3 format outiined in the
13. 7 List Tests Displays or prints a subset of your Employees test list using your selection criteria This option is ideal to list the all the tests done in a date range or for a Department or a company The Tests are not stored in the same data file as the Employees They are linked by the software It is possible that Test belonging to a deleted Employee are still present In this case the Employee name will not appear on the report You can use the Utility gt Data Integrity menu option to find and delete the tests belonging to deleted Employees 8 8 Export Data to a WA Text File This function will send your data to a file in a Text only format called ASCII delimited Each field 1s enclosed in double quotes and separated by a comma This file may be used by other software to import the data or it can be used to import into another copy of the Workplace Audiometrics software The content of this file can be controlled by a selection so that only the Employees you want transferred are exported This function can be used to transfer between two locations both running the Workplace Audiometrics software A choice can be made to export only the Employees and their last test or the employees and each of their tests This will inflate the file considerably since the entire employee s record has to be present with each of the Employee s Tests When importing the program checks for the existence of the Surname Name and Date of Birth I
14. Air Conduction thresholds Graph Medical Spirometry Tymp Bone Capture Test oscose Capture Re test 1k 1 5k 2k 4k 6k Sk Hz Left 30 35 dB Right 30 50 dB Re Test 65 55 55 Left Re Test 55 Right Select Protector Mean Left Protector required Mean Right Select Comment Comments Y Spell check 1234 Hearing protection Protector currently fitted Protector Type Protector Class o To draw select a Mouse draw button click on graph To erase threshold click on bottom of graph or enter Pressing on the Add or Edit button on the Test tab opens the Test Add Edit window The fields in yellow are compulsory they are required to qualify the test In this view the Australian Standard Re test values are shown at 3 4 and 6kHz below the original test The values in yellow become the test results This is only one of the options you can also display the standard view which does not include the Re test values The Capture Test button allow data from the audiometer to be captured automatically The audiogram can be drawn manually using the mouse or keyed in manually Page 22 In the Data Entry window click on Print Letter A window will open for you to select an existing file The file must already exists You can use an existing file as the basis for a new letter and alter the text Double click on the file name or click on the file name and click on Open Your original file will be av
15. Data for Reports The selection process scans the Employees and their LAST test to find the tests falling within the date range month or dates The data is then analysed to assess if it should be included in the report and in what Regulation 7 18 Employee Status Statistics Will calculate the number of Normals Abnormals and Totals for each Status classification and show the results with figures and bar graphs 7 19 Age Statistics Will give a breakdown of the Normal and Abnormal Employees based on age in the ranges 0 20 20 30 30 40 40 50 50 60 and above 60 7 20 Employee Medical Statistics Will give a compilation of the answers to the Medical History questions in the Employee record This would reflect the Employee s condition when joining Page 37 Workplace Audiometrics user manual 7 21 Test Parameters Medical Statistics Will give a compilation of the answers to the Medical History questions in the Employee s test record This would reflect the Employee s condition at the time of the last test 7 22 Potential Liability The potential liability report is designed to give an estimate of the amount of compensation that would have to be paid in compensation if all your employees made a successful claim at the same time This figure is of course unrealistic but it is a good approximation of maximum risk It could be used for financial planning especially in case your company is self insured The report can be run for a
16. Departments 9 10 Update Department amp Company Numbers When you select a Company or a Departments a number is incremented to reflect the total number selected When you rename a Company or Department or delete Employees this number is no longer accurate This option will re calculate the number and delete the Company or Department with number of Employees zero 9 11 Update Employee Retest Date This function is available in case the update from an earlier version of the program did not transfer the Re test date from the Test to the Employee s record 9 12 Switch a test from One Employee to Another Sometimes a person may be duplicated in the list under a misspelt or slightly different name This feature will allow you to move the test from the wrong name back to the right name The wrong name can then be deleted 9 13 Restore Data Allows the data stored on a backup disk to be restored into the computer Extreme care should be exercised here because loss of current data will occur irreversibly This function will re create the data as 1t was when it was backed up Of course the current data is erased in the process Please think twice before using this function and make sure that the current data is also backed up just in case The RESTORE function complements the BACKUP function Do not use it lightly it erases all of the current data and replaces it with the data stored in the backup Page 48 It is advisable to
17. Hearing protection device GS Norfolk STREET i xc UVEX AM BILSOM CIGWELD MINE SAFETY RACAL SAFTY TASCO BILSOM CIGWELD KEMIRA KEMIRA MINE SAFETY MINE SAFETY PROTECTOR PROTECTOR MINE SAFETY PROTECTOR PROTECTOR RACAL SAFTY UVEX Make sure to enter a default 52 Fred bloggs 93988132 Company to speed up data entry If you have multiple Companies enter the most commonly used one Workgroup Details Setting up your Workgroups Workgroups can be used in different ways Here it is used to mean an area of same noise exposure level This level can be compared with the Hearing Protectors worn by the Employees You can also use it for your own purpose Add Edit petrundet print Es ext gt m headset Em muffs Helmet muffs Ear plugs Ear plugs Ear plugs Ear plugs Ear plugs Ear plugs Ear muffs Ear muffs Ear muffs Ear muffs Ear muffs Ear muffs Ear muffs Ear muffs Helmet muffs Helmet muffs Helmet muffs Helmet muffs Helmet muffs Setting up your hearing Protectors SE EE MR Yellow 2500H on MSA Hard hat Phonstop The software comes with an existing Propp 0 Plast Canalcaps list which can be added to Mine Safety Appliances Ear Defenders Racal Safety DBA HC 2470 Tompea The use of this option is not Silencer 455200 1990 Silenta Ergo ll Cap attachment P N 455308 Silenta Unicap Cap attachm
18. OO oOo bla x xx 1 STRADIVARIUS Y 12245 18 02 2002 10 10 2013 Number ited 4 Total a 1 Total c Total e 2 Printed 22 01 2014 Total b 1 Total d 1 The Australian Standard Report conveniently shows the positive test for a group of employees Page 33 Workplace Audiometrics user manual p Batch Audiograms Batch Report cards Global Employee Test report A Australian Standard Reports Baseline Shift Report OSHA STS Report USA OSHA STS Report Canada Category Report Canada Assessment Report C3 Commercial Vehicle Driver Report Train Driver test Report The report menu allow printing personal Employee reports in batches for example at the end of a testing day as well as report on groups of Employees meeting a set of particular criteria like company department test abnormal etc An extensive set of statistics report is also available Just in case none of the reports are suitable for your purpose you can create you own report based on your criteria and save your criteria for future use Multiple criteria can be saved that way Percentage Loss Statistics Hearing Loss Statistics Employee Status Statistics Age Statistics Baseline Medical Statistics Current Medical Statistics The potential liability report will expose the financial risk from employees claims in the un realistic case where they would all claim at the same time This is used mostly by self insured company to know how
19. Server When you insert the CD the install program should run automatically otherwise double click on the Setup exe file Step 3 Share the folder where the program is installed This is usually C Audio To share a folder you need to use Windows Explorer right click on the folder select Shares and make sure Page 8 that all users have read and write access to this folder This is very important otherwise the program cannot be used by other users Step 4 Go to the computer or workstation you want to have access to the software Using Windows Explorer select Tools gt Map Network drive In the Drive select K for example In the Folder select the Server folder where you just installed the program If the server does not appear in the list you may need to contact your IT support person make sure Reconnect a logon is ticked Click on Finish You can now access your server from this station using that drive letter Step 5 Creating a new Shortcut Right click the Desktop Browse and locate the drive letter created above K Select the proper directory folder Click on the Software name ScreenW exe The Server computer must now always be turned ON first and turned OFF last so that the software and data are always available to the other computers using the program gt Page 9 Workplace Audiometrics user manual CHAPTER 3 Quick Start Run the program by clicking on the screen icon or click
20. Ts Disce zueU0 x e A JAZz ses smBJ ziz Ex aD ede chm memeste You can view page breaks by pressing on the Thumbnail button There are no Print Preview options because what you see on the screen is exactly what you will get on the printout 3 SMR tom baseline ave gec at 3000 4000 and 5 pl 0 Shit fom baseline averaged at 3000 and 4000 gt 10 d i ee The letter editor closely emulates the nm som baseline at 300 1000 1500 or 3080 gt 15 8 m l or Shs om assire 2 2000 2098 operations of MS Word 9 Santon baseline averaged at 1000 2000 and 3000 2508 9 16 1 Victoria Reg 2004 1 OSHA Shit trom baseline averaged at 2000 3000 and 4000 gt 10 98 age i 2 OSHA Average absolute at 2000 3000 and 4000 gt 25 96 same ear as n 1 MA gei Mi dera Page 73 Workplace Audiometrics user manual Dal amp G di 55m ooomIm Bg amp I 10 Thumbnails il Size l I El 12 on Me Me B zu s0 s 2 A lA zl e amp s mi ic a ia meimux orar zi 1 Font y EO ooo ooo oom coc es n Monday 13 January 2014 Donna Bella 3 12 norfolk street s PADDINGTON NSW Dear Donna Your hearing test performed on 11 11 2013 shows some abnormalities 2 We strongly suggest that you contact your general practitioner for further tests You will be due for a re test on Sincerely yours The final letter above is based on the template f
21. adm O Locate Dictionaries Custom Dictionary Spell adu Y Dictionaries Reset Defaults 13 2 Spell Checking a letter Go to Preference gt Option and click on the Configure button The default dictionary is British adm but more dictionaries can be added there is one available for American English called American adm Other languages are available on request The Spelling checker offers a custom dictionary which is added to when you select Add a word from the Spelling checker dialogue The default custom dictionary is called Spell adu there is also a learning dictionary call Learn_sp adl Live spelling can be de activated by un ticking the Live Spell checkbox In the letter click on the Spell button When a miss spelt word is encountered the S pelling dialogue will appear automatically Not Found Py Ignore All Pity Change Ehange All Replace With Suggestions Undo Options X Add Auto Correct You can select a action from the buttons To add the highlighted word to you own dictionary Click on the Add button The dictionary can be changed using the Options button Page 75 Workplace Audiometrics user manual The spelling checker is available and active in all the memo fields and comments of the program as well as in the letters Live spelling is also active in these areas but can be de activated by un ticking the Live Spell checkbox Page 7
22. basis on which the program considers two records to E restore be duplicates The obvious choice is Surname and Name but you can add the date of birth and the Employee number 9 4 List Deleted Records Records can be marked for deletion They still appear in the Browses with a dark blue first field but do not appear in any of the reports or lists These deleted records are still in the list They are just called deleted Y ou can list them here before destroying them to make sure none was deleted by mistake 9 5 Purge Deleted Records To remove the records marked for deletion go to the Utility gt Purge deleted This will remove them physically from the database If you want to can purge selectively each list by using the check boxes 9 6 Rename a Department A company might want to change the names of its departments from time to time The department names are stored in the Department file from which they are selected and assigned to each person individually This function will change a department name from the Department file from old to new look for all the Employees who belong to that department when found it will change the name in their personal record Page 47 Workplace Audiometrics user manual display the name of the Employees updated print the total changes 9 7 Rename a Company As for Departments 9 8 Rename an Occupation As for Departments 9 9 Rename a Workgroup As for
23. called C Audio this location can be changed but if you are using the software on a network you will probably have to make a copy on a local drive in C Audio then copy it all back The upgrade CD should start automatically otherwise click on the Start button then Run they type D Setup where D is your CD drive The setup program will ask for the location of the program C Audio is most likely It will then proceed to install the new program When this is done it will automatically run the File Converter The File Converter expects to find the previous version data files in the same directory When the File Converter has completed the conversion you will have to close it manually by clicking on the cross at the top right of the File Converter window light blue Page 7 Workplace Audiometrics user manual The Upgrade will install the new software in the same directory as the existing one but will not alter any existing file The existing files will be copied and converted to the new data format DE Running the new program Just click on the shortcut or on Start gt Programs gt ScreenW The old software will still be usable When the upgrade is completed the old files all starting with AS can be deleted To complete the upgrade you will have to convert your letters one by one XT Updating Your Letters Go to Setup Letters Click on File Open Save Untitled click No When the File Open dialogue opens in Fil
24. changing the port using the SETUP menu SET AUDIOMETER option or by connecting the audiometer to the other port You may have a mouse on COMI try COM2 The serial port on your computer is a male plug it may have 25 or 9 pins Some computers have a 25 pins as COMI and a 9 pins as COM2 or vice versa COM3 and COMA are a rare occurrence and they normally prevent the proper use of COMI or COM2 because they share the same interrupt The wrong parameters have been used either in the program or in the audiometer With the EARSCAN one problem may be that the output is set for COMPUTER when it should be set for PRINTER When the Machine is first turned ON a message appears MAKE SELECTION OUTPUT TO PRINTER If the message is OUTPUT TO COMPUTER then it is incorrect Press SPEC then press DATA The message should now be correct OUTPUT TO PRINTER Page 69 Workplace Audiometrics user manual 4 With the MA800 MA728 a main power spike may have upset the synchronisation between the computer and the Audiometer Exit from the data capture screen then turn the Audiometer OFF then ON again Page 70 CHAPTER 12 The letter System 12 1 Principal of Operation The software includes a powerful easy to use letter system Letters are stored as Form Letters in RTF Rich Text format The form letters are used to create the Employee Letters To create and print an Employee letter go to the Data entry screen Click on the Print button and sele
25. contact a computer expert before doing a Restore The RESTORE function like its counterpart the BACKUP function uses the ZIP format used by WinZip If you are not able to start the program because the data files have been damaged run WinZip and unzip the backup into your working directory normally C AUDIO then copy the file SCREENW INI to your CAWINDOWS directory to restore your local settings is Page 49 Workplace Audiometrics user manual CHAPTER 10 The Setup Menu This menu provides a number of choices allowing you to customise many of the program s parameters to your own requirements 10 1 Setting up a Password Companies The software can be protected by passwords PS Occupations M Cancelling the Password Workgroup If you decide not to use the password S Hearing Protection Devices protection un tick Enable Password Security no passwords are amp payee required or requested Testers 6 Test DE Turning Password On Audiometers If you decide to setup the password protection Australian Standards Normal a new menu item will appear in the Setup menu called Potential Liability Security There you will be able to add users and password as well as users rights f Comments Z3 Letter templates To enable Password Security tick the checkbox You will immediately be taken to the Security Setup scree n Page Setup Printer IN Preferences 10 2 Adding Users to the Security Sys
26. in the software This will put the computer in waiting mode Press the AUTO button on the audiometer or perform the test manually When ready press DATA on the audiometer to send the data to the waiting software on the computer Page 59 Workplace Audiometrics user manual OSCILLA COMPUTER AUDIOMETER female DB9 DB9 female TXD 3 2 RXD 2 3 GND 5 5 DCD 1 1 11 4 The Maico MA30 Setting up Connect the male end of the cable provided to the serial port at the back of the MA30 Connect the other end of the cable to the serial port at the back of your computer On the MA30 Press the Menu button Move the cursor down to PC or Printer press Enter Move up to PC Data Transfer press enter Press Menu to exit the menu system This audiometer is very simple to use after entering the Employee information add a new test into the computer press the Capture Test button On the audiometer perform the test either manually or automatically The results will be displayed in the software window When the test is complete press on the Save button MA30 COMPUTER AUDIOMETER female DB9 DB9 male RXD AA 2 RTX 3 3 GND 5 5 DSR 6 6 CTS 8 8 11 5 The Maico MA15 The MAIS must be set to print to the Computer not to Printer Setup is entered by pressing Help while turning power on Use pat
27. male TXD 3 2 RXD RTS CES GND Yoke UN 3 4 5 7 C100 JN 11 23 The AudioScan 1000 The serial cable attaches to the Printer connector at the back of the audiometer To transfer the results press the Capture Test button in the software then start the test either in manual or automatic mode After the test is completed just press the Print button on the audiometer then press Yes If Auto Print is on the transfer will happen automatically if the operator has pressed the Capture Test button prior to starting the test AS 1000 COMPUTER AUDIOMETER female DB9 DB25 DB9 female RXD 2 3 2 TXD 3 2 3 DTR 4 20 4 GND 5 7 5 11 24 The GN Resound Xeta amp Danplex 300a Setting up On the Audiometer press the Setting 1 button so the light on the switch in on Then press the Setup button Rotate the left dB knob until the display indicates Baudrate Rotate the right dB knob until the display indicates 57600 Press the Setup button again to save the settings If you are also using Setting 2 repeat the operations with Setting 2 button illuminated Page 67 Workplace Audiometrics user manual In the Workplace Audiometrics program go to Setup gt Audiometer select the Xeta audiometer and tick the same Baudrate you selected earlier 57600 then select the com port most likely Com 1 If you are using a USB to Serial converter the Com is likely to be Com 4 or Com 5 When the patient responds to a
28. name in the Search window top right the Employee grid will automatically find the name as you type You can change the display order from alphabetical to Employee number by selecting that order in the Order pull down box or by clicking on the column header of the column you want the order in The corresponding column will be highlighted in light blue to reflect the order 3 6 Selecting Occupation Department Workgroup amp Company Click on the corresponding button To find an entry click in the Search window and type the name as you type the grid will zoom on the name in the list when the name appears just double click on the red highlight or click on Select If you need to add a new entry click on Add enter the data click on Save then Select 3 7 Conditional Entries Some entries are conditional to the settings of other fields For example you cannot enter a Termination date if the Employee status is not Terminated If Allow Re Test or Allow Re Train are checked then Next test due and Next training will be Page 12 Licence 530205 La W Audiometrics Acme Foundry Inc Supplied by Brotronic Pty Ltd Technical support expired on 28 01 2005 Please call Biotronic to resew and receive the istest version of this program Copyright C 2006 2014 Biotronic Pty Ltd Tet 02 9398 8132 Audiometer 0SC960 Network node BLACK The main screen of the program This is the screen you will see when stating the
29. om o 15 5 5 10 25 40 65 55 Y 25 50 65 10 25 40 10 08 2013 15 5 10 10 30 40 60 40 Re test gt 30 40 60 12 09 2013 10 5 5 5 25 45 40 45 Retest gt 25 45 40 o 00 000 s o E ee last test baseline VW TALES UP SUUS 9 E Australian a a shift in mean threshold at 3 4 amp 6 KHz gt 5 dB 16 1 Victorian Regulation 2007 3 2 12 4 NZ Std Standards b a shift in mean threshold at 3 amp 4 KHz gt 10 dB f current mean thresholds al 1 2 and 3kHz gt 25 dB Ric c a shift in thresholds al 6 KHz gt 15 dB h a shift from baseline av At 2 3 amp 4kHz gt 10d8 Rio d a shift in mean threshold at 0 5 1 1 5 amp 2 KHz gt 15dB 1 a shift from baseline av at 2k 3k amp 4kHz gt 10 dB age adj e a shift in thresholds at 8 KHz gt 20 dB 2 Average abs at 2k Sk and 4k 25 dB same ear as in 1 Call center operator Fail a b c d e 16 7 f 9 0 2 NIHL last test karan Train driver Pass o oo du The questions regarding the above Report card usually are Q Why does the Australian standards indicate a shift for a b and c when the loss on the last line only indicates 5 db at 6kHz and 10 at 8kHz A The last line only indicates a loss of hearing Hearing has worsened the Australian Standard only mentions a shift In this case it is a positive shift hearing improved You will notice that ther
30. own by selecting the Custom label and entering the relevant figures in the label data window The figures needed are 1 the number of columns 1 to 3 2 the width of one label 3 the height of one label Labels print from top to bottom and from left to right Note Continuous stationary labels are not supported as such you will have to experiment to see if you can design a custom label to match them Page 57 Workplace Audiometrics user manual DE MailMerge The mailmerge setup allows fields from the Client data to be selected for export to the Dataset Click on the field to highlight it then click on gt to transfer the field to the Selected window on the right In the same way fields that are not needed anymore can be removed by transferring them back to the left window If using MS Word make sure that the Field names needed box is checked 10 17 Printer This function allows the selection of any one of your printers But in fact only the default printer will be printed to So to change the printer you will need to go to the Control Panel and make the new printer the default 10 18 Preferences XT DE Backup drive You can select the drive where your backup will be saved to This does not allow the selection of a specific directory Data will be backed up to the root of that drive Advanced In some cases for example if you have a network or a zip drive you may want the backup files to end up in the sub dire
31. the bottom of the graph to copy it to the Clipboard To paste the graph move to the document position the cursor where you want the graph inserted and press Ctrl V or click on Edit gt Paste In MS Word you can Right Click the image and alter its properties and behaviour 17 3 MS Excel The Employee and Test can be exported to Excel in List gt Export to Excel You will be prompted to enter a file name and a location The file will be saved as a csv file To open it in Excel just select the file type CSv you can then save it as an excel workbook if you wish The same selection criteria as for other list apply 17 4 SAP This interface can be used for a wide range of purpose when you have the ability to read data and write a script to control the interface It was designed initially to interface with SAP The interface work in the following way Page 84 Every time a records is added edited or deleted the Workplace Audiometrics checks for the presence of a text file called SAP txt if it does not exists the program creates it and stores the type of action A Add E Edit D Delete followed by the data SAP or any other Program is meant to read the file and delete it from time to time Workplace Audiometrics will then create a new one for the next and following actions until it is deleted again The deletion is required to keep the file from growing too big over time The interface needs to be activated in Setup gt Preferen
32. the test they can be altered here 2 You can customise the types of tests you will do Type 4 5 and 6 can be altered D Audiogram 1 Graph Colours The graph normal area and lines can be presented in any colour If you have a black and white printer select colours that will show properly 2 Audiogram Report You can turn On or Off any of the options shown in that box This will affect the Audiogram report only 3 Threshold Normals The program can display a shaded area on the Audiogram marking the area of normality The figures used to draw that line are also compared against the test results to produce an assessment of an Employee s hearing and decide if the test is normal or abnormal The Normal figures supplied with the program have been suggested by NAL and can be altered to suit your needs If no normal value is required enter 95 dB 4 Allow use of Mouse to draw audiogram To avoid errors by untrained staff this feature can be turned off specially if the data is transferred from an audiometer Die Spiro Tymp Bone In the Spiro Tymp Bone tab un check the option you do not need If you select the Bone conduction you will be able to import Bone conduction data directly from an Oscilla 960 or AD27 audiometer Click on Save 10 11 Setting up the Audiometer Go to Setup gt Audiometer Select the audiometer type connected to your computer If you requested it the software would have been supplied with a cable for yo
33. user manua can be imported wEh this function Data ih any other format will corrupt your existing data T There are 2 Import modes IMPORT Adds Employees and tests to your data if the Employee aready exists details are updated if not the employee is added Tests are added if no test wth the same test date exists Test data is required See manual for Import format UPDATE Updates exiting Employees details if the Employee does not exist he she is added No tests are added Tes data is optional e To recognise the identity of an Employes the software checks 1 for the same Name Semame and DOS So 4 18 important to store the DOB otherwise Employees with the same Name wil te considered the same person The Import Mode To ensure data integnty please re index the data now Re index Click on Proceed to select a file to import then click Open le import C Update In this mode the software will automatically add each record to your data in alphabetical order If an Employee already exits based on same Surname Name and Date of Birth only the test will be added Ifthe Employee does not exist in your data or has a different ID number both the Employee and the Test are added M Update Mode In the update mode only the fields in the update file containing data are used for updating your data If a field is empty in the update file and the corresponding field in your data contains data that data will not be altered
34. with the Mouse Click on the Left or Right button then click on the correct location on the graph To erase a threshold just click at the bottom below 95dB for that frequency The threshold values will be automatically written in the correct location If you have selected to enter Bone conduction you will have 2 extra buttons to draw Bone thresholds No line will be drawn for clarity but the threshold values will be written in the correct locations on the Bone page This feature can be disabled in Setup gt Test gt Audiogram if necessary in which case the Mouse Draw buttons will not be visible You do not have to click on the Off button it is only there to avoid changing thresholds by mistake 3 13 The Percentage Loss The percentage loss is calculated when you save the test or when you click on the Recalculate button The Employee s age is calculated from date of birth and date of the test The length of employment is calculated from the date of commencement and the date of the test not the date you enter the data so that entering tests done at an earlier time will still have correct information Page 15 Workplace Audiometrics user manual When adding a test the Occupation and the Department are transferred to the test automatically to keep a record of the Employee s environment at the time of the test 3 14 Transferring Data from your Audiometer If you have selected your audiometer as suggested in the Quick Set
35. 1000 ON 1500 ON All others ON press Enter Tone Press Enter H factor press Enter press Enter to exit Setup The data is transferred to the computer at the end of the test by pressing Print then Enter GSI 66 67 68 COMPUTER AUDIOMETER female DB9 DB25 DB25 male TXD 3 2 2 RXD 2 3 3 RTS 7 4 4 CTS 8 5 5 GND 5 7 d 11 9 Audiometer Data Transfer The software presently supports quite a few audiometer types The Microlab MA800 and MA728m have a special feature They can store tests internally and dump the entire storage into the software All the above Audiometers can be used in direct mode The Employee is present at the test site The Employee data is entered into the program while the test is being done The data is transferred from the Audiometer to the Computer at the end of the test The Microlab MA800 and MA728 can be used in memory mode Part 1 You are in the field without a computer The tests are done and recorded in the audiometer s memory You record on paper the Audiometer sequence number and the Employee details Part 2 Upon returning to base you connect the audiometer to the computer You tell the computer which Audiometer you are using Go to Setup Audiometer select the correct type Transfer all the tests in one go to the computer Go to Files Download from MICROLAB or Download from MA800 728 Part 3 One by one you identify and find or enter the Employee s details using the Cap
36. 3 11 Entering the Thresholds Manually lilii 15 3 12 Drawing the Thresholds with the Mouse 0 000 ee eee eee eee 15 3 13 The Percentage LoSS circense 15 3 14 Transferring Data from your Audiometer 0 00 16 3 15 Copying the Audiogram Graph to the Clipboard 16 3 16 Selecting a Tester IET 16 3 17 Selecting an Audiometer 2 clle ee elles 16 3 18 Printing the Data oso EUER A ute ter x Ru teres 19 3 19 Adding a Scanned Tester Signature to the Audiogram Report 20 3 20 Printing Labels for One Employee 2 225 522 2525 eee eee ee eee 20 3 21 Pririting ASS oii ste eiiie sea e atoia eene erem bem EE Be 20 CHAPTER 4 Things to KNOW 54 iex rc Re Rene Re m ioe Rx e Re BOE Red 24 4 1 Selecting From a Combo BOX s xus passe laa paa pag pha 24 4 2 Selecting from a Tabbed Book o ooo oooooooonnnnnnm 24 4 3 Selecting from a Date Field csl 25 4 4 Moving and Selecting in a Grid 25 45 Adding ari Employee csset ERR EA an 25 4 6 Changing from Employee to Test oooooooooooononnnnrnnn s 25 4 7 Adding a test to an Employee 2 lt lt ee eee 25 CHAPTER The File Menu r puas ee ped Pp Madge E peed gules 26 9 1 Data EMY RD M C EE 26 5 2 Browse Employees 2 lt lt eee ce eee lll Il ur 26 O Litres Ard tert ei eque Eb tete Het c e ADAE 26 5 4 Set User Defaults us ees es hs tre Rows et P estende ts Ros aoe eee eet 26 5 5 Import f
37. 6 CHAPTER 14 Principles of Operation 14 1 Percentage Loss The percentage loss is extracted from the values of the hearing levels of the subject at the audiometric frequencies 500 1000 1500 2000 3000 and 4000 Hz The age is used to calculate the prebyacusis correction loss of hearing due to aging 1500 Hz If the audiometer is not fitted with 1500 Hz and BOTH the left and the right thresholds at 1500Hz are absent a mean threshold is obtained from the value of 1000Hz and 2000Hz and used for the calculations If 1500Hz is only missing on one side the loss for that side will not be calculated The program can use the 1973 1976 NAL table or the new 1988 formulas for the calculation of the hearing loss The binaural loss with the old table is calculated using the following formula best ear x 4 5 worst ear x 1 5 Missing frequencies If one or more of the six frequencies used to calculate the percentage of hearing loss other than 1500Hz has not been entered the result will be replaced with as there is insufficient data to obtain a valid result Threshold greater than maximum If one or more of the hearing levels are greater than the maximum preset dB level indicated by V the corresponding percentage of hearing loss will be preceded by the sign greater than EG 250 096 Compensation in NSW Normally the 1988 NAL tables are used In NSW the law used to requires that compensation 96 loss be calculated using th
38. 8000 gt 20 dB Victorian ation 2004 _ amp New Zealand Standar 16 1 Shift gt 15db at 3000 4000 or 6000H2 between last test and previous test Rio Tinto f Current thresholds averaged over 1000 2000 and 3000 Hz gt 25 dB in both ears 1 Shift from baseline averaged at 2000 3000 and 4000Hz gt 10 dB age adjusted 2 Average absolute at 2000 3000 and 4000 gt 25 dB same ear as in 1 Commercial vehicle and Tram Drivers Pass average at 500 1000 2000 and 3000Hz in better ear lt 40 dB Train Drivers Pass average at 500 1000 and 2000Hz in better ear lt 40 dB Number of tests 5 Australian Standard I vehicles Baseline test date 12 12 1992 a b c d e T amp Trams Trains Last tested on 22 10 2005 State Binaural loss Amount A quick evaluation of a particular person based on the Hearing test Baseline and the current test can be obtained at a touch of a button in the Data entry screen Australian Standard Report 8 as hift in mean threshold at 2 4 and 6 KHz 5dB b as hift in mean threshold st 3 and 4 KHz gt 10 dB c as hift in thresholds st6 KHz gt 15 dB d as hift in mean threshold at 0 5 1 1 5 and 2 KHz gt 15dB e ashiftin thresholds st 8 KHz gt 20 dB The shift i amp computed fromReference testto latesttest Selection All Employees Work No Sex Age 8 b c d e Baseline Last test Nb test Name ASAE A w OO X owas pos es us
39. Character Character Character Character Character Character Character Character Character Character Character Character Character Character Character Character Character Character Character Character Character Character Character Character Numeric Numeric Character Character Character Character Character Character Character Character Character Character Character Character Character Character Character Character Character Character Character Character Character Numeric Numeric Numeric Character Character Character Character Character Character Numeric Character N 67002004 Q Q Q Ora o ANM A N DORADOS M NAA O 00 00 00 09 00 00 y 2 a S Nw a aaa aa os os Ss os Ss a pf a NN WAMWAN Y V 3 0 or any dummy field see Note below Employee number Employee status Commencement date Re test date Re train date Y N Y N Occupation Workgroup noise level Hearing Protector class Previous employer 1 YIN Years YIN YIN YIN Y N Y N Y N Y N Y N discharges Y N Y N Y N Y N Number of tests re test date occupation Page 89 Workplace Audiometrics user manual 59 TDEPT Character 27 department 60 QUIET Character 3 period of quiet before test 61 PROTWORN Character 1 protection worn 62 PROTUWORN Character 1 protection worn before test 63 PROTTYPE Character 16 type of protector 64 TPROTCLASS Numeric 1 protector class 65 TRAINED Character 1
40. Loss as for the Audiogram above but select the Loss button instead of the Audiogram button Printing the Audiometry Report Card The Report card shows the Employee s details and all the Audiometry tests available in the database for this Employee The overall loss between the Base line first test and the last test is shown at the bottom of the report for each frequency In the Data Entry window click on the Report Card button in the top right section it does not matter 1f the Employee or the test tab 1s visible Printing the Spirometry Report Card This option will not be enabled if you have not selected Spirometry in the Setup gt Test 7 Spiro Tymp Bone menu option The Spiro Report shows the Employee s details and all the Spirometry tests available in the database for this Employee In the Data Entry window click on the Spiro Report button in the top right section it does not matter if the Employee or the test tab is visible The assessment Report This option will analyse the current Employee s tests and report on 10 different criteria 5 from the Australian Standards 1 from the USA Rio Tinto Standard and 2 from the Victorian Regulation This report can be printed or exported Two formats are supported RTF to open with MS Word and Text suitable for import into SAP for example Page 19 Workplace Audiometrics user manual XX The Form 411 Report for WA This option will print a complete Form 411 for WA Workcover
41. Ro test Method Display results printed on the Audiogran report Show Retest figures on Audiogram report Show Retest figures on Report card Show 2000 Hz threshold as wet Show if 1000 Hz has been re tested Use the mean values in Aust Std report ax xxuxau g Save Y Cancel zix Stored Comments Recording Stored Comments You can record an unlimited amount of High frequency loss High frequency sensorineural hearing loss both ears consistent with noise exposure Binaural percentage loss of Percentage loss is calculated according to latest NAL formula Low frequency loss is not considered work related p rep are d comm ent sre ady to use S aving tim e and effort Normal test Analysis of the above test results show no abnormalities A new test should be conducted in 2 year at the same time to conform to regulations This will also have to effect of standardising your comments You can also store part comments and use cut and paste to build them up from pieces Del Undel Exit gt Page 51 Workplace Audiometrics user manual AH Browse Companies cooK PROCESS LINE TWATA HT Browse Hearing Protectors PROPP 0 PLAST CANALCAPS EAR DEFENDERS DBA HC 2470 COMPACT SILENCER SILENTA ERGO II SILENTA UNIC HUSHMUFF MK II NOISEFOE IV EML10 PRE 1987 EMLU 47 HUSHMUFF22215006 EMCC 50 EMM71 002 0881P YELLOW 2500H ClG The software to compare the Class o losses dal ones lesa WO The
42. TABLE OF CONTENTS CHAPTER Introduction cio ia aaa IR Re xd xU ee dx ares ee 5 1 1 WV GIGGING 108 SEE SS RR Rex editis xd 5 1 2 Limitation of Liability 63 xt A i Re A e qe A o qe I ox d e 5 1 3 Registration Card ida cete at SOR anao RO Ex ine OR Rae ile Be Ewe aw TR EE a 5 A Copyright eS st 2 306540 ete o leet a e Ao RE 5 CHAPTER 2 Installing the new Program llslee e 6 2 1 Installing the program encinas Scie lee ERE iU Ea ps 6 2 2 Making Sure My computer Date is Setup Properly 6 2 2 BulldinG a SNOMNCUL ss esq ERE A MR RM i a 7 2 4 Giving Users the Correct Access Rights 0 000000 ooo ooo 7 2 9 Uninstalling the Program su s aer E REX RW ob ewes E WERRNERR Y ERR 7 2 6 Updating from Earlier Versions o o ooooooooooo ee 7 2 Network Installation 8 CHAPTER 3 QUISISTE Class veu dace Me ea 10 33 1 Setting Upe A A axe is aug it Sante eee de 10 3 2 The Speed Buttons o oooooocooc eel 11 35 Entering Data A een eee nt E 12 3 4 Moving from Field to Field 2a zie ae oy oes 9 E Meee te 12 3 5 Entering a new Employee c scole ll IRI 12 3 6 Selecting Occupation Department Workgroup amp Company 12 3 7 Conditional Entries 5 43 m mE X gesto da e a e Bis 12 3 8 Entering a Test for that Employee coooocooocoooco ee eere 15 BS Test Type oui ducens ule osa be ace ete dc e be ui Viet toe ir eun 15 3 10 Medical ESO e e qued ton ete tud tos etie dede tg et URS 15
43. Y N 66 TESTTYPE Character 1 67 MAKE1 Character 15 Test instrument 68 CAL1 Character 10 Calibration date 69 SN1 Character 7 Serial no 70 AUDIOLOG Character 18 Testing Officer 71 APPRO Character 8 Approval number 72 VISUAL_L Character 8 Visula examination 73 VISUAL R Character 8 74 AIRNORM L Character 1 75 AIRNORM R Character 1 76 ABNORMAL Character 1 Abnormal test 77 PER LEFT Character 5 loss 78 PER_RIGHT Character 5 79 BINAURAL Character 5 80 TCOMMENT11 Character 250 Test comment part 1 81 TCOMMENT12 Character 110 Test comment part 2 82 AIRC_TEST Character 32 Air test 83 RE_TEST Character 32 Re test 84 BONE_TEST Character 32 Bone test 85 LMEP Character 4 Tymp 86 RMEP Character 4 87 LPV Character 4 88 RPV Character 4 89 LCOMP Character 5 90 RCOMP Character 5 91 LGRAD Character 3 92 RGRAD Character 3 93 FCV Character 4 Spirometry 94 FEV1 Character 4 95 RATIO Character 3 96 FEF Character 4 97 PEF Character 5 98 TEARACHE Character 1 Y N 99 TEXPLOSIVE Character 1 Y N 100 THOBBIES Character 1 Y N 101 TPOWERTOOL Character 1 Y N 102 TDIZZINESS Character 1 Y N 103 TRINGING Character 1 Y N 104 TCOLDS Character 1 Y N 105 TREFERRED Character 1 Y N 106 TOTHER Character 1 Y N discharges 107 TSPARE1 Character 1 108 TSPARE2 Character 1 Total 1339 The Employee Status options are as follow P Permanent noise exposed N Permanent quiet environment H Permanent high risk T Terminated D Decease
44. a entry To Do This To Do is meant to record an action associated with an employee E From the Main Menu This To do is not connected with any employee will not appear in the Data entry screen but will appear in the Global To Do It is meant to record a task not associated with a particular employee like Calibrate Audiometer for example 18 1 Adding a To do DE Employee To Do Go to Data Enter Click on the To Do Tab Click on the Add button select date time due and a description of the task X Global To Do Go the Main menu Click on the To Do button Click on the Add button enter as for above 18 2 To do Display To Do s display differently when they are due overdue or completed To mark a To do as Completed just double click on the Done check box within the grid The To dos overdue show in red the completed ones show in default light colour Normally the Completed To Do s do not show anymore unless you specifically ask for it by ticking the Show All checkbox 18 3 To do Categories The list of To do categories can be added to in Setup gt To Do Categories There is no limit to the number of categories 18 4 Listing the To dos To list To Dos go to List gt To do and make your selection of criteria SN Page 86 CHAPTER 19 The Security System 19 1 Enabling the Security System To enable the security system go to Setup gt Preference and tick the check box below m Marcio hinh rac hliiat
45. ab click Add D Serial Port Connected Audiometers Click on the Capture Test button Initiate transfer see each audiometer for particular If transfer does not work go back to Setup Audiometer in the Software and change the serial COM port to another number 3K USB Port Connected Audiometers Start the original Audiometer software Enter a test and export the test right away before saving it Click on the Capture Test button Select the file you just exported 11 2 My Laptop does not have a Serial Port If your audiometer is one of those above who needs a serial port but your computer does not have one please follow these additional steps Purchase a USB to Serial converter we do carry these Install the USB to Serial diver from the CD that came with it When requested to do so Connect it to a USB port on your Laptop connect the output of the converter to the cable provided with the software and connect the other end to the audiometer Go to Setup gt Audiometer and select the serial port COM 5 instead of COM 1 and try again as above Or go to the Control Panel gt System gt Device Manager and find out what Serial port your converter is set to Then select that number in Setup gt Audiometer 11 3 The OSCILLA SM910 930 950 and 960 These audiometers are very simple to use after entering the Employee information add a new test into the computer click on the Capture Test button or Capture Retest
46. ailable with all the Mail Merge fields replaced You can alter the text 1f you want before printing the letter If you have set a number of copies in the Setup Page Format several letters will be printed How do I Mail the Letters The letters are designed to be mailed in a window envelope this saves having to print an address label The top and left margins can be adjusted so that the address shows in the window of the envelope Standard window envelope format Envelope size 230mmX 100mm window is 58mm from top and 32mm from left side Page 23 Workplace Audiometrics user manual CHAPTER 4 Things to Know Windows programs are designed to be very graphic The mouse becomes an extension of your hand to perform actions on the screen that your fingers would have performed in reality Pushing a button becomes clicking with the mouse on the representation of a button on the screen In this way Windows programs are easier to learn and usually more intuitive than DOS programs were but they require the use of both the keyboard and the mouse Each time you start the Workplace Audiometrics the first screen shows the program s name and the credits as well as the working directory A number of buttons appear on the top bar they are called Speed buttons they are shortcuts to the main functions of the program These functions are also available from the File menu Browse 0 es 7 Entering or changing data is always do
47. at print time His problem is if the Client is male Select Mr Mrs Name Surname example MR MRS Employee Name Employee Surname result at print time Mr Paul SMITH The field s name is enclosed in special characters for recognition by the programme at the time of replacement Page 71 Workplace Audiometrics user manual Should you delete one of those characters you can remove the entire field s name and re select it from the list 12 5 Using Bold and Underline You can use any of the font attributes available in you text this include Bold Underline talic font size font type and font colour Font colour is selected from the Edit menu Font option 12 6 Changing the Letter Margins The margins can be changed by moving the left and right margin arrows Margin Markers into the right position If there is text present in the letter you should highlight the text first The top left Margin marker is the left margin for the first line of a Paragraph Standard window envelope format 230mmX 100mm and the window is 58mm from the top and 32mm from the left side The default margins shouldbe Top 20 Bottom 20 Left 24 Right 24 This can be altered in Setup gt PageSetup gt Letter The letter system allows the creation of template which are used to create Employee letters very quickly with the press of a button Creating a template the operator in the screen below has selected to insert a Merge field f
48. ators Commercial vehicle drivers and Train drivers OSHA regulation for USA based companies These results do not appear in the Australian standards report They are part of a dedicated OSHA report available from the Report menu Both report can be exported in pdf or text format The data conforms to the CSV standard and the data lay out is as follows Surname Name Work number Code Sex a b O d e 16 1 1 2 Occupation Department Shift Date of last Phone Drivers Australian Standard Reg Rio OSHA S T S Age corrected Call centre 2004 STS vehic b c d e 1 1 0 D 2 3 Let Rigt CPerators amp Trams Trains XXX x X X X t at ret Poss Pass 7 8 Base Line Shift Report This function will create a report with 2 lines per entry The first line is the Current test most recent test stored in the list the second line is the Base Line test oldest test stored into the list An Employee will only appear in the report if their Current test is abnormal The second line 1s completed if there is a difference greater than 15Db at any frequency from 500Hz to 6000Hz between the Current test and the Base Line test The Baseline shift is an excellent report to show the highlight the Employee s deterioration in hearing from the first test baseline to the last test 7 9 Whole Person Impairment Report Workcover NSW This report is part o
49. be imported in case you want to import an ASCII delimited file from another source Data can be imported in two modes Page 26 Tap T Browse Employees Employee order by Surname Surname Mame SexEmpHo Stat shirt BERGER 22531 123456789 F IPT MAINTENA P BLUE BLUE PRESS W SHIFT FOOD P SALES P OPS SUPT MAINTENA 22537 P 2010 28 PRESS 22503 22550 22254 2010 30 PRESS 2010 35 PRESS 201043 PRESS P 12 06 1982 N 22489 P 2010 11 PRESS 31012000 Y 103 00 22514 P 2010 38 PRESS 124 2001 Y 37 00 22882 P 2010 1 PRESS 27 04 2001 v 18 00 P 2704D001 Y 18 00 P P SDFGSDFG SDFGSDGF M 22519 M 22258 M 22515 M 22559 2010 27 PRESS 2010 7 SALES 2010 38 PRESS 201047 PRESS se Occupation CLERK Work TWRTR Company FISH AND SHIPS Start date 06 12 1988 FREEMAN GLEDHILL D o v nz AA olx View 3 Edit y Del Undel Print il Ext p 20 08 2004 DANIEL STEELWOOL 20 09 2004 DANIEL STEEL WOOL 20 08 2004 DANIEL STEELWOOL 18 11 2004 Francois CAPMEIL 18 11 2004 Francois CAPMEIL 03 3 2005 Dasdfg 52345 03 03 2005 Dgsdtg 52345 26 05 2005 Fred BLOGS 25 05 2005 Fred BLOGS 07 07 2005 G CHILDS 0707 2005 G CHILDS 0208 2005 ASDFASF ASDFAS 25 08 2005 Francois CAPMEIL 25 08 2005 Francois CAPMEIL 28 08 2005 Sdfasdt AERGFOW 28 08
50. bel says Employee Number that is what is meant to appear in the field you may wish to change Employee Number to Bundy number for example Click on Save 10 9 Setting up the Testers Goto Setup gt testers Add a tester and enter the name and if required the Approval number You can add as many testers as required Highlight the one most often used and click on Set Default This name will be automatically loaded when adding a test 10 10 Setting up the Test dr Test Setup 1 Select the Percentage loss calculation formula for your state Normally you would calculate the percentage loss and correct for age Presbyacusis The program can use 2 different sets of tables for the calculation of the percentage loss The Old table 1973 or the New tables 1988 The method of calculation will be indicated on the report In NSW compensation is currently calculated using the OLD tables It is done using the NEW tables everywhere else Page 54 If you do not want the Percentage Loss to print on the reports this can be turned off in the Audiogram tab See below 2 Set the re test gap for each type of Employee 3 Alter the Print out fields to represent your company Try a couple of printouts and alter the titles until you are happy with the result DA Test Questions 1 In the Test history a number of questions are identical to the one asked in the Employee s history these are altered in the Employee setup Some questions are specific to
51. ce gt Exporting data Tick the Auto save checkbox The file is a text file comma delimited and each field is enclosed in double quotes The format of the data is as follow 1 Action A Add E Edit D Delete 2 Surname 3 First Name 4 Employee number 5 Code 6 Sex 7 Date of Test 8 Visual examination Left 9 Left 500Hz 10 Left 1000Hz 11 Left 1500Hz 12 Left 2000Hz 13 Left 3000Hz 14 Left 4000Hz 15 Left 6000Hz 16 Left 8000Hz 17 Normal 18 Percentage loss Left 19 Visual examination Right 20 Right500Hz 21 Right1000Hz 22 Right1500Hz 23 Right2000Hz 24 Right3000Hz 25 Right4000Hz 26 Righte6000Hz 27 Right8000Hz 28 Right 29 Percentage loss Right 30 Percentage loss Binaural 31 Occupation 32 Department 33 Shift is Page 85 Workplace Audiometrics user manual CHAPTER 18 The To Do List To Do s are mean to act as reminders of tasks to be performed at a certain time They are not automatic reminders you need to list your tasks for the day at the beginning of each day or on a weekly basis To Do s are not exported to WA text files nor imported The To do list can be accessed from 2 different locations 3x Within the Data Entry Screen Click on the To do Tab to display the To Do s associated with an Employee This To Do will also appear on the Global To Do list available from the Main menu The name of the Employee will show automatically on the Global To Do but not in the Dat
52. comment to use The title is not transferred to the Employee s test 10 15 Letters The software has a system of letters You can create as many letters as you wish They are saved in RTF format Rich Text and can also be edited by MS Word The software supports a simple but powerful form of Mail Merge Fields can be selected when the letter is created They are replaced with the relevant employee data at the time of printing the letter See the Chapter on Setting up Letters for more information Do not name your letters LAST_LETTER RTE as it would be over written 10 16 Page Setup XT D Report You can set the top margins the font the number printed each time and the printer bin Beware that if you set the margins above 20 the report may not print when any component of the report is outside of the printable area You would get a blank report The font is common to letters and statistics Lists You can select margins and font Make sure you select a font that will produce an acceptable result with your printer not all fonts are suitable Letters Margins are fixed here To change the margins use the Margin Markers in the letter Statistics You can change the margins and the colour of the Normal Yes and Abnormal No lines Labels This software 1s designed to use A4 sheets of sticky labels as available from Unistat Avery and some other manufacturers Four pre defined formats are available You can also design your
53. ct Letters select an appropriate letter from the list of RTF files The Fields in the letter will be expanded with the content of the Employee s information and the letter printed The letter will be saved as Last_Letter RTF so that you may review it later Only the last letter saved can be retrieved as the same name is used over and over again The original Form Letter is not altered by this process 12 2 Creating Altering the Form Letters Go to Setup Letters Type some text then click on the Letter menu and Save As or Save You may also open an existing letter to use as the basis for a new letter then Save As with a new name 12 3 Inserting a Replaceable Field Replaceable fields are inserted in the Form Letter when it is created or altered in the Setup menu Move the cursor where you want to insert the field Click on the Insert Field button a list ofthe fields available will appear Use the mouse to highlight the field you want then click on it to load it A name will be inserted as in Employee_Name This will be replaced by the real Employee s name at the time of printing Example Creating a full name Select Name Surname from the field s list one after the other example Employee Name Employee Surname is inserted result at print time Paul SMITH the Employee s name 12 4 Creating Gender Sensitive Sentences Use the replaceable fields Select His Her example HIS HER problem is result
54. ctory of a drive not in the root directory This can be particularly convenient on a network when you want to do a backup every day in a different sub folders called for example FAMONDAY F TUESDAY etc Running Another Program This feature is designed to allow running of another software or software module from within this software To activate this function go to Setup Preference Under Run another program 1 or 2 enter the name of the software and the title to appear in the Files menu for example Command line C DUMMY TEST EXE Title Testing Software Of course this software must be present in the correct directory before this function can operate properly Report You can define how many copies of the Audiogram will print each time and request that the all reports print to Screen first You can then click on the Print or Zoom button Page 58 CHAPTER 11 Setting Up the Audiometer 11 1 General Procedure Start the software and go to Setup gt Audiometer Select the Audiometer type If the audiometer uses the Serial port select serial port COM 1 Add an Audiometer Enter the audiometer serial number and date calibrated click on Set Default so that you do not have to enter the audiometer details for every test Go back to the Main menu Press the Data entry button Click on the Employee tab Click Add and enter an employee fields with a red star are compulsory Click on Save Click on the Test t
55. d C Casual W Contractor A Applicant O Trainee U Other Note If the first field does not contain V3 0 the software will issue a warning that the type of data is unknown If you loaded this field with dummy data this is fine you can ignore the warning the function will proceed as normal When exporting from a mainframe for example it is easier to put a dummy field in this position Page 90 APPENDIX B Layout of Update file The data layout is the same as for the Import Export file but only the first 28 fields are required If the rest 1s present it is ignored If the Department or the Company in the update file do not exist in the program s list of Departments or Companies the new Department or Company is added to that list If the Department or Company already exists the number is updated automatically The Date Entered is replaced with the date of the Update Only the fields with a V are updated however all the fields up to field 28 as listed in the import file layout are required in their proper places A field can be empty if no change is required Only the fields in the update file containing data are used for updating the database If a field is empty in the update file and the corresponding field in the database contains data this data will not be altered 1 VERSION Character 4 V 3 0 or dummy field see note below 2 SURNAME Character 18 3 NAME Character 18 4 SEX Character 1 5 FILENO Character 8 Emp
56. d the update and technical support for a year Our support includes Updates when legislation changes or new features are implemented for a period of six months after purchase or yearly by renewal Receive news of updates and enhancements Access to our technical help line In all communications please quote your Licence number printed on the Registration card 1 4 Copyright This program is licensed for use on one single computer or one Local Area Network LAN for the network version Multiple version or licences must be purchased for use on a Wide Area Network This program is protected by copyright laws It is against the law to make copies of this program and give sell or otherwise transfer those copies to friends associates or any other persons Sure it s a great program and they should have their own copies But send them to Biotronic to buy their own copy That s the right way to do it is Page 5 Workplace Audiometrics user manual CHAPTER 2 Installing the new Program The Workplace Audiometrics software will work under Windows 95 98 Window 2000 Windows XP Windows Vista and Windows 8 or 8 1 as well as inside Virtual servers The program requires a minimum screen Desktop area of 600 x 800 All computers today can display this resolution 2 1 Installing the program Make sure all desktop programs are closed Insert the CD in the CD Rom drive and the installer will proceed automatically If no then clic
57. e 1973 1976 tables with the compensation method of calculating the Presbyacusis 5 dB per year above 50 years old New ruling for NSW From January 2002 Workcover has issued a general recommendation to use the 1988 table for compensation in NSW The Option menu in the SETUP allows changing of the Tables and methods of calculating the Presbyacusis The loss can also be withheld from the report if required 14 2 Presbyacusis Correction The PRESBYACUSIS is the normal amount of hearing loss resulting from the aging process After the total loss is calculated the presbyacusis component is subtracted from the total 96 loss to obtain the corrected value This process is applied to the left right and binaural values The Presbyacusis can be calculated using the corresponding tables formulas NORMAL or using the NSW Compensation method COMPENSATION This method is used in conjunction with the 1973 tables for compensation cases in NSW In the Compensation method a correction of 5dB per year above 50 years of age is applied to each threshold before calculation Page 77 Workplace Audiometrics user manual Example Frequency 500 1000 1500Hz Age 70 Threshold 35 45 55dB correction is corrected 25 35 45 4 J 70 50 x 5 10 loss 1976 1 5 5 2 7 4 In the Compensation calculation the binaural loss is calculated using best ear x 4 5 worst ear x 1 5 Example LEFT RIGHT BINAURAL 20 15 16 Best ea
58. e Name type DBL You will then see your letters with rather cryptic names Open the first one by double clicking on the name Carefully scan the text for the symbol an A with a tilde on top remove all the text including the A until the symbol a sort of apostrophe is included Replace the old field with a new one by clicking on the Insert Field button to insert a new field corresponding to the old one The new fields are more descriptive and are enclosed in square brackets When the conversion process is complete Click on the Letters menu Select Save As give the letter a more descriptive name than previously with extension RTF Example Abnormal test RTF Completing the Setup The File Converter will attempt to convert all your settings however depending on the previous version some settings will have to be re entered To check this read the Quick Start section and the Setup section 2 7 Network Installation The software is only installed once This program is used by all computers via the network Step 1 Make sure that your network is setup Select one computer on the network for our purpose we will call it The Server where the program will be installed This computer must be accessible by other computer on the network regardless if it is a real file server or not The Server is the computer which will hosts the Workplace Audiometrics software and data Step 2 Install the software normally on the
59. e Testers ues bade ae a Oe awe oe EACH 54 10 10 Setting up the Tests cce xe dex ix A Bae x Mewes ees 54 10 11 Setting up the Audiometer 0 0 0 0 002 55 TO T2 AUST Alla St andard actora irte irte das 56 10 13 Potential Liability 2 00 ii A dada ween San evade Sade wee oe 56 10 14 COMMGMS a E gate AAA oe eae ele RU Ra ee eA 56 TOE TOs Letters MI cratic ba a traci A iia ba earache 57 10 16 RAGS Set P as uie dr esee A We Cele ins OS Rares Be Gere aw ee 57 10 14 Printet ee ee 58 10 18 Preferences ans aun Rec Ce ene IS see REPE 58 CHAPTER 11 Setting Up the Audiometer lt cooocooocororerererrs ss 59 11 1 General Procedure are Pie AA ewe ee ee dee aed 59 11 2 My Laptop does not have a Serial Port o o oooccocoooo momo 59 11 3 The OSCILLA SM910 930 950 and 960 0 0 0 59 11 4 The Maico MAGUS xapptscaana AE AAA RA 60 11 5 The Maico MATS us oe ead ew hee a 60 11 6 TheInterAcoustics AD27 1o eee ir 60 11 7 The InterAcoustics AS 216 and AD 226 sssss esses 61 11 8 The GSI 66 67 68 Audiometers icol 61 11 9 Audiometer Data Transfer oooommmcorncorncnrn ee 62 11 10 Reading from the Earscan or Microlab 0 00000000 ee 62 11 11 Earscan Microlab Cable Diagram 2 0 0 0 a 63 11 12 Using an Earscan with Air and Tymp 0 00 eee 63 11 13 Using an Earscan or Microlab with Air only lisse 63 11 14 Single test transfer with the Microlab o o
60. e are 2 baseline tests one in 2000 and one in 2010 only the last one 2010 is taken into consideration Page 80 What is the best report for detecting the onset of hearing loss Q What report is the most helpful in detecting the onset of hearing loss A There are 2 report which indicate a change in threshold in groups of people 1 The baseline report This report will scan group of people and flag those whose have a loss gt 15dB at any frequency between 2 and 6kHz This is a good report however the time span between the baseline and the latest test may by quite large Therefore this might trigger a false alert for example of the baseline test was tested in 1990 and the last test was tested in 2013 in 23 years 15dB hearing loss may be acceptable depending on the age of the person 2 The Reg 2007 3 2 11 report This report in compulsory in Victoria however it is a great report as it will flag a loss of 15dB since the last test There may be one or two years between these and a 15dB loss in 2 years should act as a warning and trigger some vigilance or retest to assess if there is a problem Page 81 Workplace Audiometrics user manual CHAPTER 16 Network Use To use the program on a network you must have the Network version of the program and a site licence to cover a number of additional Workstations A network is composed of a Server computer connected to one or more Workstation computers If you only have the single user version
61. e list can be broken into departments and shift etc so that each supervisor can be notified separately D Labels for Test Reminder Mailings Labels can be printed by selecting the Labels option Pic Letters for Test Reminder Mailings Use the MailMerge option to create the dataset needed by MS Word and do a Mailmerge following MailMerge instructions in previous chapter 8 11 List Companies to Contact For Retest This menu option will list all the companies when one of their employee needs to be re tested based on the date of their last test This feature allows you to know which company to check for re test without having the list them all 8 12 List Departments to Contact For Retest This menu option will list all the departments within a company when one of their employee needs to be re tested based on the date of their last test This feature allows you to know which department to check for re test without having the list them all 8 13 Re Train Management Page 45 Workplace Audiometrics user manual When Employees are tested they should be trained in the use of Hearing Protectors Some States Vic actually make it compulsory to record that the training has been done and to do it regularly The software allows you to manage this by recording that training has been provided and by setting a re train date The re train gap can be set in Setup Employee Status Tags amp Re train tab Re train Employee box 8 14 Hearing Prot
62. e tests so now you enter or go to the existing Employee s record add a test and read the thresholds from the file in the corresponding order Go to the data entry screen Find or enter the Employee corresponding to the test Add a test press the Test from File button to extract the data from the file into the Page 64 test The next ID number will now show When the file is empty of tests the ID number will disappear and the buttons will revert to Capture Test amp Capture Re test To cancel the Test from File mode go to the File menu Select Download from Microlab and Exit without sending any data 11 17 Setting up the Microlab MA728 MA800 to store data automatically These audiometers can store multiple test for later recall 3 Microlab The storage must be requested for each test by pressing the STORE TEST key gt MAS00 MA728 MA800 MA728 Turn the audiometer OFF then ON Turn the audiometer OFF then ON Select SETUP Press 6 Storage Options Select STORAGE Press 21 Auto test storage Select AUTOMATIC TEST STORE ON Exit 11 18 Setting up the Maico MA800 Turn the audiometer ON Select SETUP Select DATA TRANSFER and set the following BAUDRATE 9600 HARDWARE HANDSHAKE ON PARITY NONE DELIMITED DATA ON STOP BITS 1 EXTENDED DATA OFF XON XOFF OFF Press EXIT and turn audiometer OFF Turn audiometer ON it is now ready to be controlled by the computer D
63. ect 1t 4 4 Moving and Selecting in a Grid D lt Y 189024 992 03 061 992 sal 22 034 998 08 0811 998 D T 041101991 r 5 LADE 1 EVEREAD 13 50 4 BATTERY EVEREAD 312 I The current record is highlighted in red in the grid To move from one record to another in a grid you can click on the arrow on the top right to show hidden records above the top one or on the arrow at the bottom right to show hidden records below the bottom If the record you want is on the screen you can just click on it to make it the current record To select from a selection window you can double click on the red line or you can highlight a line by clicking on it with the mouse then click on the Select button ie Description 4 5 Adding an Employee Click on the Add button ES zs i To change or Edit an Employee s data i amp ur click on Edit 4 6 Changing from Employee to Test Click on the Test or Employee tab to change from one area to the other MERE ll 4 7 Adding a test to an Employee You can Add or Edit change an Employee s test by clicking on the relevant button after selecting the Test tab gt Add 3 Edit 3 Page 25 Workplace Audiometrics user manual CHAPTER 5 The File Menu Set User Defaults Data Entry Ctrl D Browse Employees Ctrl E Browse Tests Import from a WA Text File ASCII L Backup Ctrl B 9 1 Data Entry Data File Statistics This menu option is replicated as a Speed B
64. ection Management In the Employee s workgroup there is a figure Exposure Class representing the Employee s exposure to noise In the Employee s Test there is figure representing the amount of protection provided by their hearing protector Hearing Protection Class This function will list the Employee when the two figures are not equal In the Employee tab in the Data Entry window the protector class appears in red if the two figures are not equal is Page 46 CHAPTER 9 The Utility Menu 9 1 Re index File It is possible that due to power surges from time to time an index can get out of order The ES Reindex Files symptoms are Employees or tests appear Untag Employees missing but you know they should be there In this case just re index the file and everything will return to normal 9 List Duplicates List Deleted Records itt Purge Deleted Records Rename a Company 9 2 Untag Em ployees Rename a Department This function will remove specific tags that PA AO may have been attributed to an Employee All the tags of the type you specify will be removed During the process the names of the tag holder s will be displayed on the screen Recalculate Department amp Company Mumbers Update Employee Re test date Rename a Workgroup Rename a P Rename a Cost Centre 9 3 List Dupli cates go Switch a Test from One Employee to Another o ES Data Integrity Check You can list the duplicates and select the
65. ed to give an estimate of the amount of compensation that would have to be paid in compensation if all your employees made a successful claim at the same time This figure is of course unrealistic but it is a good approximation of maximum risk It could be used for financial planning especially in case your company is self insured The report can be run for a specific population of employees It can be run in two different ways 1 using the relevant figures for your state for all your employees regardless of which state they are from 2 using the relevant figures for one state and scanning only the Employees from that state There are two formats 1 report a global figure 2 list each Employee and the compensation figure for each Because of the confidentiality of this report it 1s protected by a Master password if you have activated the password function Note the figures supplied are only for reference you are responsible for entering the correct ones as they change normally every year 10 14 Comments The software can store any number of pre defined comments These comments can be loaded in the Employee s test at the time of the test with the click of a button Once loaded the comment can be further modified to suit your need Page 56 The title of the comment is there just for your reference When the Comment is selected only the first line of the comment shows so the title is useful to make a decision as to which
66. ent P N 455273 c ompul S ory Mine Safety Appliances Hushmulf MK II 222775 09 1 1 1 1 1 a It is fine if you ignore it as it does not Safety Products EML10 pre 1987 1 1 Safety Products EMLU 47 app ly to every situation Hushmuff 22215006 Safety Products EMCC 50 Safety Products EMM71 Racal Safety 002 0881P Yellow 2500H on Cigweld Hat add ANA of noise employees are exposed to with the class of the hearing protection device they are wearing comparison mechanism in this software is based on The Standard 1269 Waming This system is only covers Non Tonal noise levels up to 110 dB For higher noise levels or tonal noises please referto a noise professional Page 52 Should you loose the MASTER password you will have to call BIOTRONIC Pty Ltd 02 9398 8132 with proof of your authority as a MASTER user to get help logging in To change the user while in the program go to Files gt Log on and enter the new users log on name and password 10 3 Entering Companies Click on Setup Companies To add a new company click on Add to change an existing one click on Edit Your own or default should be entered as the Default Company If you work with more than one company then you can enter each one In Victoria you will have to enter all of the company details as they are used by the Regulation 1992 Summary Report Click on Exit 10 4 Entering Departments Click on Setup Department there should be at leas
67. eplaced by the Employee name Following the same procedure define each field with the same names you have selected in the software in Setup Page Setup Mail Merge Locate them where you want them and add the body of text of the letter Save the file as MYLETTER DOC for example If you forgot the name of your fields just save to document or Alt Tab to the software go back to the software and check the name of the fields in Setup Page Setup Mailmerge then come back to the document D Printing The Mail Merge Letter With the main document we worked on earlier showing on the screen click on the Tools menu select MailMerge We are now at stage 2 click on the Get Data button Click on Open data source n the Look in window click on C then double click on AUDIO At the bottom in File type click down to Text file TXT To choose the file you just created with the software MYDATA gt TXT for example double click on the filename We are now at Stage 3 click on the Merge button next to Stage 3 Press on the Merge button at the top right The creation process will take a while When it is completed you will have a file called Form letter1 doc containing all your letters Click on File gt Print and print the letters 8 6 Printing Mail Merge Envelopes with MS Word You would be better off creating your letters with the address in the right place for a window envelope as envelopes do not often feed well in the printe
68. er the Test details in the computer When the program requests the Method of Acquisition of Audio Data select EARSCAN then press DATA on the audiometer 11 14 Single test transfer with the Microlab Select the Employee add a test enter the Test details in the computer When the program requests the method of acquisition of audio Data select Microlab On the Microlab Press 5 Recall Test Press 3 Request ID number enter the ID number Press 7 Transfer and so on for each test In this way you have control of the order of the transfer 11 15 Multiple test transfer with the Microlab The Microlab has a memory buffer to store up to 150 tests When you want to transfer the stored tests out of the audiometer two methods are available The entire data stored in the Microlab can be dumped into a file and the file used to supply the Page 63 Workplace Audiometrics user manual results to the Employees s test one at a time in sequence Go to the FILE menu Select Download from Microlab On the Microlab Press 0 Press 7 Press Y Now when you want to enter tests the Capture Test and Capture Re Test buttons have changes to Test from File and ReTest from File The idea is to read the results from the file downloaded from the Microlab one at a time A label will display the last test number read Hopefully you would have recorded the name and test number when doing the tests so now you enter or go to the
69. existing Employee s record add a test and read the thresholds from the file in the corresponding order Go to the data entry screen Find or enter the Employee corresponding to the test Add a test press the Test from File button to extract the data from the file into the test The next ID number will now show When the file is empty of tests the ID number will disappear and the buttons will revert to Capture Test amp Capture Re test To cancel the Test from File mode go to the File menu Select Download from Microlab and Exit without sending any data 11 16 Multiple Test Transfer with the MA800 MA728 The entire data stored in the MA800 OR MA728 can be dumped into a file and the file used to supply the results to the Employees s test one at a time in sequence Go to the FILE menu Select Download from MA728 On the Audiometer MAS00 MA728 Turn Audiometer ON Turn Audiometer ON select TESTS amp BL S Press 8 Data transfer select TESTS Press 61 Transmit Tests select XMIT The data will be dumped in a file called AS XMITM DAT Now when you want to enter tests the Capture Test and Capture Re Test buttons have changes to Test from File and ReTest from File The idea is to read the results from the file downloaded from the Microlab one at a time A label will display the last test number read Hopefully you would have recorded the name and test number when doing th
70. f a match is found for the Employee only the test data is added 1f a test date 1s present If the date of test 1s missing only the employee will be added to your Database 8 9 Export to Excel The Employee and Test can be exported to Excel in List gt Export to Excel You will be Page 44 prompted to enter a file name and a location The file will be saved as a csv file To open it in Excel just select the file type csv you can then save it as an excel workbook if you wish The same selection criteria as for other list apply 8 10 Re test Management Each person should be tested once every period according to their Employee status exposed to noise or not The period length for the Employee s status type can be setup in the Setup Test Test Setup tab Re Test box This is normally a year or two for noise exposed Employees To facilitate the re test process a re test or Next test date is stored as part of the test data When the test is saved this date is copied to the Employee data automatically The software calculates the re test date 1f the Employee Actions Allowed includes Re Test If the test 1s a baseline test a separate re test date gap can be also entered so that the software can allocate for example Date of test 3 months if it is a baseline test Date of test 2 years if it is a normal test The Re test Management uses the Next Test Due on date in the Employee to list the Employees due for re test Th
71. f the Australian NSW regulation and complements the Potential Liability report Page 36 7 10 Whole Person Impairment Report Comcare This report is part of the Australian Commonwealth regulation and complements the Potential Liability report 7 11 OSHA STS Report This report is used in the US Some companies with a head office in the US may want to obtain this report from your organisation for comparison purposes A separate version is available for Canada 7 12 Category Report This report breaks the employee list into 4 category based on the employees hearing thresholds averaged at 500 1000 2000 and 4000Hz 7 13 Design Your Own Reporting Criteria This menu option lets you design your own reporting criteria Once created you can save the criteria to be able to use it again You can save any number of criteria This option is very flexible 7 14 Assessment Report This report will print an assessment of the employee selection based on the standards available 7 15 Commercial Vehicle and Train Driver Reports This report will give a pass fail report based on the selected criteria 7 16 Report Creation Most reports can be very lengthy documents It may be advantageous to know in advance the number of Employees included and the number of report pages required To do this simply print the report to the screen click on the last page icon at the top to see the number of Employees included and the number of pages 7 17 Selecting
72. ient button to scroll down You must have the original printer cable from Maico Connect the other end of the MA15 printer cable coming from the audiometer to the cable supplied with the software Connect the other end of the cable supplier with the software to your computer s serial port To transfer the data wait for the end of the test then press Print twice MAIS COMPUTER AUDIOMETER female DB9 DB25 DB9 female RXD 2 3 1 RTS 7 4 2 GND 5 7 3 r 4 20 pa 6 D oc 11 6 The InterAcoustics AD27 The AD27 can be used in manual transfer mode one threshold at a time or in automatic screening mode The option is selected by selecting the correct audiometer from the list ie AD27 manual Page 60 Manual Transfer Press Store on the audiometer to transfer the current frequency and threshold Automatic test transfer Start the Audio test on the audiometer by pressing Audio Threshold When the test is completed come back to the computer and click on the Capture Test or Capture Re test button AD 27 COMPUTER AUDIOMETER female DB9 DB25 DB25 male TXD 3 2 2 RXD 2 3 3 CTS 8 5 8 GND 5 7 o 5 DTR 4 20 20 L 6 11 7 The InterAcoustics AS 216 and AD 226 To setup the audiometer press Shift while turning the Frequency knob Baud Rate Turn the know u
73. ion if in doubt about the validity of the data to allow for rollback using the Utility gt Restore function is Page 92 Live Spell 75 Windows 95 5 600 x 800 6 Actions Allowed 45 AD27 60 61 Add 26 83 Allow Re Test 12 Allow Re Train 12 AS53 66 AS54 66 Audiogram 31 35 Australian Standard 11 Australian Standard 1269 53 Backup 29 48 83 Baseline test 45 Batch 31 35 Calendar 25 Card 35 Client letter 7 1 Combo Box 24 Comment 56 Company 10 Control Panel 41 Copyright 5 data source 43 Date Field 25 Delete 35 47 83 Deleted 30 Delimited 42 Department 10 Desktop area 6 Dictionaries 75 Earscan 62 Edit 26 35 83 Edit window 24 Envelope 72 Excel 44 Field names 58 Fields 42 File 26 30 47 Files 26 83 Find 35 47 Form 27 20 31 35 Format 42 format Rich Text 20 Graph Colors 55 Grid 25 Hearing Protection 46 index 47 Indexing 83 Labels 44 Letters 42 Live Spell 75 MA728 64 MA800 62 Mailmerge 42 58 Medical History 15 Merge fields 44 INDEX MICROLAB 62 Microsoft Word 42 MS Word 20 42 NAL 53 network 82 84 New tables 1988 54 Normals 78 Occupation 10 Old table 1973 54 OSCILLA SM910 59 61 67 68 OSCILLA SM930 59 61 67 68 OSHA 36 37 Page Setup 41 Password 50 56 Percentage loss 11 15 19 77 79 80 Potential Liability 38 Pre View Reports 19 Presbyacusis 77 Purge deleted 47 Re index 47 Registration 5 Replaceable field 71 Report Card 19 SCREENW INI 49 Shortcut 7
74. ions and assessments All other fields are optional Actions allowed re test and re train control who is included in Re test and Re train management reports These reports will provide information on who need to be re tested or re trained The name of the fields Emp No Cost Centre and Shift can be altered to suit the need of your organization They can be changed in Setup gt Employee gt Custom labels Page 18 3 18 Printing the Data All the reports will print to your default printer They may display as Preview depending on the Preview flag if so click on the print button to send then to the printer To Preview a report click on Preview before clicking on the relevant Print button A setting is also available in the Setup menu for reports without a specific Preview button To set this go to Setup select Preference in the Report box un check Pre View Reports before Print XT Printing the Audiogram 1 From the Client Tab The latest Audiogram will automatically be printed when clicking on the Print button A label indicates Latest Test 2 From the Test Tab The highlighted Audiogram will automatically be printed when clicking on the Print button A label indicates This Test In this way you can select which test you want to print simply by highlighting a different test Click on Preview to view the Audiogram on the screen first You will then have an option to print it Printing the Percentage
75. k on START click on RUN In the Run window type DASETUP where D is your CD drive then press Enter The Setup program will run You need to install the program in the suggested directory C AUDIO The program will not work if you install it in the Program Files folder in Windows 7 and Windows 8 As well this will make trouble shooting and future updates easier The Setup will offer to insert a shortcut in the Start menu click on Yes so that you will be able to run the Workplace Audiometrics program also called ScreenW by clicking on Start and on the ScreenW Icon When the installation is completed you must make sure the correct date format is selected 2 2 Making Sure My computer Date is Setup Properly Selecting the country English Australia and the short date format dd MM yyyy Click on Start Settings Control Panel PES Windows XP Double click on Regional amp Language Options then click on Customise Click on the Date tab E Windows Vista Double click on Regional amp Language then click on Customise this format Click on the Date tab D Windows 7 Double click on Region amp Language then on the Format tab 3 Windows 8 and 8 1 Double click on Region Format at the top should read English Australia Short date MUST read dd MM yyyy If not change to the above and click on Apply You can now close the Control Panel Page 6 Important All dates MUST be entered as a 4 digit numbers Entering 99
76. ky labels as available from Unistat Avery and some other manufacturers Labels are defined in the Page Setup Four pre defined formats are available You can also define your own by selecting the Custom label and entering the relevant figures in the label data window Labels print from top to bottom and from left to right Page 41 Workplace Audiometrics user manual Note Continuous stationary labels are not supported as such you will have to experiment to see if you can define a custom label to match them 8 4 Mail Merge The Mailmerge list option will create a list on disk to be used as a secondary file for Merge printing This list will be in a special format called ASCII DELIMITED The list is made of a record per line each enclosed in double quotes and separated by commas hence the name Delimited Each record includes the surname name and address fields from the database This list can be used to supply the name and address to your word processor to print a form letter primary file At the time of printing the word processor will replace the dummy name amp address in the form letter with the name and address in the list before printing each letter MS Word requires the first line of that data file to include the field s name The software will produce that first line as a default This feature can be turned off in the Page Setup Mail Merge tab Word Perfect make sure that the delimiters are set to the doub
77. le quote character Do not include field names at top of file Microsoft Word include field names at top of file WordStar Do not include field names at top of file Mailmerge with Word Perfect In Word Perfect go to setup with shift F1 Select 4 Initial Setting Select 1 Merge Set Fields Delimiters to Begin End Set Record Delimiters to Begin End CR LF 8 5 Creating a Mail Merge Letter with MS Word gt lt Creating the Data File Click on Mailmerge Click on Start A window appears for you to select a destination directory C AUDIO for example and a filename select a name ending with TXT for example MYDATA TXT Click on Save and wait for the file creation process to finish i Creating the Main Document with MS Word Start MS Word Select the File New menu Select a blank document template click OK Select Tools Mailmerge click on the Create button Select Form Letters then click on the Active Window button Click on the Edit button then on the name that appears just below the Edit button Page 42 You should now have a blank page click on the Insert menu and select Field In the left window click on MailMerge in the right window click on MergeField The word MERGEFIELD appears in the Description window click in the window after the word MERGEFIELD and type NAME click on OK You should now have the word lt lt NAME gt gt in the document At the time of printing this will be r
78. loyee number 4 6 CODE Character 10 Y 7 STATUS Character 1 Employee status Y 8 STREET Character 28 Y 9 CITY Character 20 Y 10 STATE Character 3 Y 11 ZIP Character 4 Y 12 TEL Character 13 13 DOB Date 8 14 COM DATE Date 8 Commencement date 15 ENTERED Date 8 Y 16 RECALL Date 8 Re test date Y 17 RETRAIN Date 8 Re train date Y 18 TERMINATED Date 8 Y 19 RECALLYES Character 1 YIN Y 20 RETRAINYES Character 1 Y N Y 21 SHIFT Character 5 Y 22 CLASS Character 27 Occupation Y 23 DEPARTMENT Character 27 4X 24 WORKGROUP Character 12 Y 25 NOISECLASS Numeric 1 Workgroup noise level Y 26 PROTCLASS Numeric 1 Hearing Protector class Y 27 COMPANY Character 30 V 28 ADDRESS Character 30 To make a sample file tag a couple of Employees then go to LIST select EXPORT DATA select for ALL TAGGED This will give you a small file to play with Note If the first field does not contain V3 0 the software will issue a warning that the type of data is of unknown type This is to protect from importing data from the DOS version of this software which does not have the same fields If you know this field is dummy data ignore the warning the process will proceed as normal Page 91 Workplace Audiometrics user manual When exporting from a mainframe for example it is easier to put a dummy field in this position If this field was omitted you will damage the datafile and fill it with garbage Precautions It is recommended to do a backup before this operat
79. meter Audiometer 1 Calibrated 2 1 2 2000 Tester Goody Gumdrop Approval 1234 Bea i donaron sep pian o dae The data entry screen showing the employee page Audiogram Fx Spiro Report The Print options window is activated when pressing the Print button It give access to 4 reports which can be sent to the screen the printer or created as a pdf file to attach to emails and share When the Test tab is visible the Print button allow printing of any tests When in the Client tab only the latest test is printed because it is not possible then to select which test to print Spirometry Tympanometry and Bone conduction data can also be entered These features can be turned on or off in Setup gt Test so as to show only the required information Page 21 Workplace Audiometrics user manual Enter or change Test Data BLOGGS Harry waa Date of Test MEIN DOB 1612973 Age 5 Audiometer amp Tester Next Test due 22 05 2002 Period of employment 14 years Audiometer Serial No Calibrated Next Training zzusizoos Type ot Test Routine Test ome praw Tester Approval This is the current Reference Test Y Visual examination of the left ear z Percentage loss eft Vehicle driver test Visual examination of the right ear y Right Left dB Occupation cook Recalculate E ig Right dB al Posi at 5 1 2 amp 3K Department oes SUPT MAINTENANCE TY ied NAL Tables 1068 erage
80. much to put aside to cover themselvs Potential Liability iol xi Option 1 Tests r Ouput 4 p nes None All P al Vv a Screen By Shift M b C Printer e By Company z Australian Standards C pdf Fite 9 By Department V o Mailmerge e By Company amp Department C Letters By Occupation FT 160 Wictorian regulation 2004 C By Workgroup Fo B e f By Cost Centre Rio Tinto ate Range All C By Employee s Status E BED OSHA S T S 1 1 2003 at Bytag ro C By date of last test e High speed search Employees meeting ANY ONE ofthe selected criteria will be listed C Only employees meeting ALL the selected criteria will be listed Australian Standards c Shift from baseline averaged at 6000 gt 15 dB e Shift from baseline at 8000 gt 20 dB a Shift from baseline averaged at 3000 4000 and 6000Hz gt 5 dB f Current thresholds averaged over 1000 2000 and 3000 gt 25 dB b Shift from baseline averaged at 3000 and 4000 gt 10 dB in both ears d Shift from baseline at 500 1000 1500 or 3000 gt 15 dB OSHA S T S 01 01 2003 Victorian regulation 2004 15 1 amp Hew Zealand standard 2 Average absolute at 2000 3000 and 4000 gt 25 dB same ear as in 1 Shift gt 15db at 3000 4000 or 6000Hz last test vs previous test Rio Tinto 1 Shift from baseline averaged at 2000 3000 and 4000Hz gt 10 dB age adjusted
81. munication port usually Com1 If you use a USB to Serial converter it may be COMS or even higher I have seen Com20 being used Click on Add and enter the name serial number and calibration date of all your audiometers Highlight the default audiometer and click on Set Default Click on Exit Australian Standard This feature allows you to store one test and one re test done at the same time You may not want to do tests this way if so turn the feature off Click on Save Preferences If you wish to preview the reports before they print Check Preview Reports you can always turn it off later Click on Save 3 2 The Speed Buttons There are 3 Speed Buttons XT Employee This button is replicated in the File menu It is a quick way to browse through your employees This option is not meant to be used for data entry but data can be modified there Employees are shown in Alphabetical or Work number order at your choice Employees can be tagged click on Tag and select a tag Tags can be customised in Setup Employee click on the status Tags tag Employees have a status to set your own go to Setup Employees click on the Status amp Tags tag Tests This button is replicated in the File menu It is a quick way to browse through your employee s Test This option is not meant to be used for data entry but data can be modified there Tests are shown in Entry Test Date order The display can be set to only show All Normal or Ab
82. n Management 0 6 6 xh nn 45 8 14 Hearing Protection Management lsllle es 46 CHAPTER 9 The Utility Menu cles RR Rs 47 9 1 Re ndex File a3 0 00 veu en EAE E ER Ee EA Ra EO Re RR 47 OZ Untag Employees it A AS A UR MUR QUUD 47 9 3 List Duplicates s rta A RO Ee eec e BPO te Re ee t f 47 9 4 List Deleted Records i ion cata De a e led pu de de le Eden 47 9 5 Purge Deleted Records racista 47 9 6 Rename a Department 0 00000 lle 47 9 7 Rename a CompanY rra lla da ede Neb eae ad 48 9 8 Rename an Occupation o ooocooooo eA 48 9 9 Rename a Workgroup ex ara ro 48 9 10 Update Department 8 Company Numbers 0000005 48 9 11 Update Employee Retest Date 0 0 2 0 0c es 48 9 12 Switch a test from One Employee to Another 000 0c ee 48 9 13 Restore Dalai ir a Cada ee A ele eee 48 CHAPTER 10 The Setup Menu 0 000 eae 50 10 1 Setting up a Password 23m rra Sakae denn ahd 50 10 2 Adding Users to the Security System 0 0 0 0 eee eee eee 50 10 3 Entering Companies t ia cats A ee a ee S hehe es 53 10 4 Entering Departments cu waz gea uo ving ee Mak ale Vee Mek a oes a 53 10 5 Entering OCCupaliOns i sie AA ade ee ee sewed 53 10 6 Entering Workgroups is car ered aw ede Peete tao 53 10 7 Hearing Protection Devices 0 00000 ee 53 10 8 Setting up the Employee 240 seuss ewes RE kw eke E Ew dee Ree es 54 10 7 Set ng up tli
83. ne in the Data entry screen Looking at data is done in the windows controlled by any of the 3 buttons Note that some data can be changed from the browse windows but nothing can be added 4 1 Selecting From a Combo Box Workplace Status r anen Click on the button on the right the one with an arrow down A window will open with a number of choices Click with the mouse to highlight the desired choice then click on the choice The content of this line will become the content of the Combo Box If you wish you can also type directly into the Edit window the area where OHS Employee appears above 4 2 Selecting from a Tabbed Book Graph Kk Bone In the above image the currently selected tab page is the Employee details it is highlighted in Yellow on Black To move to the tab page named Medical History click on the Tab name Medical History with the mouse and that page will come to the foreground Tabbed Books are used to display more information in a smaller area Page 24 4 3 Selecting from a Date Field Date of birth 01 01 1913 lt To enter a date you can just type the date in the window making sure you enter the year as 4 digits Example 2000 You can also click on the button see above when you do a window with a calendar will pop up You must click on the day to change the date when the calendar is showing Click on gt gt to increase years on gt to increase month Then click on the day to sel
84. normal test and by a date range Page 11 Workplace Audiometrics user manual To set a date range enter the Date from The Date to and click on Search To cancel the date range click on Reset To show only the normals click on Normal Tests only To cancel and show all again click on All Tests D Data entry This button is replicated in the File menu It is the quicker way to do all your data entry 3 3 Entering Data Click on the Data Entry button on the main window This is where all the data 1s entered 3 4 Moving from Field to Field The TAB key is used to move down to the next chronological field The SHIFT TAB is used to move back up The mouse is an essential component to select fields at random This could lead to not entering essential information The software will therefore check that the essential information is entered and warn the user In general fields highlighted in yellow are essential to the proper operation of the software 3 5 Entering a new Employee From the Main menu Click on the Data entry button Click on the Employee Tab Click on the Add button with a little person icon to add a new Employee The fields in yellow are essential to the workings of the program so they must be filled up Remember to enter all dates with a 4 digit year eg 1999 or 2000 not 99 or 00 this is very important When the employee data entry is completed click on Save You can find an employee by name just by typing the
85. ntil 1 Turn the HL dB knob to read 38 4 38400 Band lower Baud rate are ok too but must be reflected in the software Hardware handshake Turn the Frequency knob until 12 Turn the HL dB knob to read HAOF Transmit on Store Turn the Frequency knob until 13 Turn the HL dB knob to read trOF Close Setup Press Shift while turning the Frequency knob Setup is complete To capture test data Perform the test in Manual or automatic mode When the test is completed In Data Entry Add or Edit Test click on the Capture Test or Capture Re test button then click on the Start button This will capture the data including Bone if Bone has been tested AS 216 AD226 COMPUTER AUDIOMETER female DB9 DB25 DB9 male TXD 3 2 3 RXD Qul Du CTS 8 5 8 GND 5 7 5 DTR 4 20 4 11 8 The GSI 66 67 68 Audiometers These audiometers must be setup properly in a specific manner Further details can be found in the audiometer manual under Setup In brief to access the Setup mode turn the power on while pressing the X button Press Enter 5 times Memory Press X to toggle between ON and OFF press Enter Setup press X until you see Printer Computer press Enter Press Enter Level turn Tone knob until you get 5 dB press Enter Page 61 Workplace Audiometrics user manual Frequency 125 press X until it is OFF 250 OFF 500 ON
86. o o oooooooooooo 63 11 15 Multiple test transfer with the Microlab llli 63 11 16 Multiple Test Transfer with the MA800 MA728 sss 64 11 17 Setting up the Microlab MA728 MA800 to store data automatically 65 11 18 Setting up the Maico MA800 0 0 0 65 11 19 Setting up the Maico MA728m 0 0 0 66 11 20 The Rexton AS53 AS54 8 DA63 ooooononononornarnanananar na 66 11 21 The Tracor RA 300 3 500 cu oe eke ke a a dea 67 11 22 The Tracor RAMOO sio A Bae I eee Sew ER S 67 11 23 The AudioScan 1000 2 E DL AAA E es 67 11 24 The GN Resound Xeta amp Danplex 300a 0000020005 67 11 25 The AS 608 AD629e Affinity Calisto amp Astera Audiometers 68 11 26 The MedRx Audiometers anaana aaa kh 69 11 27 The Aurical Audiometers aana aaa ee 69 11 28 Trouble shooting Communication Problems aaau aaaea aaa 69 CHAPTER 12 The letter System 2 02424 eX cer oe SiS Se eee oe eS ees 71 12 1 Principal of Operation llli 71 12 2 Creating Altering the Form Letters lt lt 71 12 3 Inserting a Replaceable Field ooooooooomoomomooooooonos 71 12 4 Creating Gender Sensitive Sentences 0 cece eee 12 5 Using Bold and Underline liliis 12 6 Changing the Letter Margins ui assa mme pora mamie mne mno mnm CHAPTER 13 The Spell Checker ooooococccocoo rre 13 1 Setting up the Spell Checker
87. omatically loaded 3 17 Selecting an Audiometer The name of the Audiometer can be selected from a pre entered list You can define this list in the Setup gt Audiometer menu You can select the audiometer which is connected to your computer and the audiometers you may or have used to do tests When you enter a new test the software will automatically load the default Audiometer you can change this selection by clicking on the button on the right of the Audiometer field The Audiometer Serial number and calibration date will be automatically loaded Page 16 Ta I Employee and Test data 17 02 2002 12 03 2006 12424995 22 05 2002 26 05 2007 14 08 2002 25 08 2007 w Street 12 norfolk street Suburb PADDINGTON Ss Female State NSW Postcode 2021 Tel Date of Birth 12 12 1823 Entered 15 02 1993 Er pl t detail N Commencement dete 06 12 1988 Cost Centre 123456789 Occup CLERK Shift BLUE Dept OPS SUPT MAINTENANCE Company FISH AND SHIPS Address Workg TWRTR Noise Exposure Class 4 Comments M The Data entry window with the Employee tab visible IST IE oa a I The bottom part of the window shows all the information for Bella Donna the employee highlighted in red within the top part of the window The status of this employee is displayed in a yellow box Bella is permanently employed not a contractor and is exposed to noise during the course of her work Bella is tagged for medical purp
88. on Start Programs ScreenW or double clicking on the shortcut if you have built one We will now review how to configure the program setup to reflect some of your preferences For a more complete overview please refer to the Setup chapter Make sure that you click on Save after completing each window 3 1 Setting up Go to the Setup menu we will explore now the essential items required to get started You should visit each item of this menu later to make sure the software is configured for your personal preferences ps Companies Add a new Company or Edit an existing one to enter your own company details Then insert that company name as the Default Company If you work with more than one company then you can enter each one Click on Exit Ee Departments Add at least one Department or modify an existing one Departments can be added at the time they are selected in the Employee screen when entering an Employee s data So there is no need to enter all of them in advance The number is updated automatically each time you select a Department Click on Exit DE Occupations As above D Workgroups A workgroup is an area of similar noise exposure in L Aeq 8h The noise level can be entered so that when a test is added the wearing of an adequate hearing protector can be checked for that person The software will automatically enter the corresponding noise class based on NAL and Australian Standard 1269 1998 If the exposure is
89. or the Employee s surname This is done by selecting from a list of merge fields in the pull down list You will notice other merge fields in the letter They are enclosed in square brackets like Employee_Name In some cases there are both upper and lower case version of the merge field There are also pronouns to be used to make up correct sentences like His hearing or Her hearing As well as his and her for use in mid sentence Once finished the template is saved for later use The template letters are used against an employee in the Data Entry screen or against a group of Employees in the List Employees and Tests screen All the merge fields are replaced with the correct employee s information In the Data Entry Screen the text of the letter can be altered as required before printing or saving In the List Employees and Test screen the letters will be printed as per the template Page 72 De AG v8 cmm T E m Dis JO amp ono nzyeo xsse XAxlAZ Es2miri Cs 2 00 80 id Dear Employee Name Your hearing test performed on Date We strongly suggest that you contact youl or further tests You will be due for a re test on Date_Next_Test Sincerely yours 25 Mo 1 100 a gee In the image above you can see the Merge Fields pull down menu revealing the list of fields available More fields are listed which are not visible on this image DEEANN 5e8 ec mBE 8 amp TEB
90. ose Tags can be configured to say anything you want to draw attention to She is exposed to noise level 4 but is only wearing a class 2 hearing protector which is highlighted in red due to this discrepancy Page 17 Workplace Audiometrics user manual Change an Employee Street 12 norfolk street Suburb PADDINGTON Status Postcode 2021 state ew v Sex FEMALE gt Cost Centre 123456789 Shift BLUE Commencement date 067 2 1988 y Telephone Actions allowed Termination date y Allow Re Test V Allow Re train V Claim submitted Claim settled Workplace Actions PREVIOUS EMPLOYERS Date of birth 1271271923 y Nexttest due 17 02 2002 y Entered fi 6 02 1993 y Next training 15 02 2004 aE Occupation Select Occupation ccn Medical history Medical history changed Y Exposure to explosive gun fire a Department Years Military service Select Department ors SUPT MAINTENANCE History of hearing troubles L Exposure to childhood antibiotic 7 Workg Protector Class required P m Likesgarlic m Ringing ears ul Select Workg RTR 4 Power Tools Frequent Colds E vee Dizziness E Discharges a Referred medical Mumps Measles JV Select Company FISH AND SHIPS E m Comments V Spell check Comment peeo Pressing on the Add or Edit button on the Client tab opens the Employee record The fields in yellow are compulsory as they are required for calculat
91. ourse unrealistic but itis a good C wA soo 119000 has lo approximation of maximum risk 1 xs If your company operates in several 11 47995 1100 00 og you have not entered each employee s state of origin 1 Depo Teu De A e aeset bio states you will have to run the report cw poje s fo Je E E deor multiple times or use the same figures C ACT poo o 0 00 always have Scan all your employees selected for all CN des zealand Compensation figures are often indexed and lo 00 0 00 A change every year Please make sure you obtain updated figure before running the report Display method Range Selection Print global figure only C Scan all your employees o List each client separately Scan only the employees from the selected State C Save Y Cancel The program supports one of 3 test procedures Australian Standard You can enter the audio Test data and Al reports use the thresholds values as entered If you select the Australian standard You can enter the audio Test frst Test plus a re Test Both can be done manually or automatically or mixed DC A D PEL C W et A pe cle 0 store second see ot cae always show the first Test thresholds thresholds per test Ly Make sure to select Single Graph in Setup gt Hearing Test to be able to print Retest Averages ERO Australian Standard 1269 t shows the BEST thresholds instead of the MEAN at 3 4 amp 6ktz If you do you may want to get the
92. oyees every b Years These values are used to automatically set the re test date from the date of the test NOT exposed Employees every B Years If baseline retest is zero month then same Number of month after baseline test 3 Month 5 MC SERRE MEET Test Report Title Hearing Assessment Report Test Report Subtitle Percentage Loss Report Title Detailed Percentage Loss Report The test information setup screen Page 14 calculated when you enter a test The calculation will be based on the Re Test and Re Train gap you selected in the Setup menu Test Test Setup tab 3 8 Entering a Test for that Employee Click on the Test tab click on Add The button with the headphone icon 3 9 Test Type Important The BASELINE Test is normally the first test chronologically But it can be entered at any time so long the date is correct The software will sort the test by date automatically 3 10 Medical History The test contains the same history as the Employee s record This is to allow you to keep track of the initial history and of the changes occurring at the time of each test 3 11 Entering the Thresholds Manually You can transfer tests from your audiometer or enter the figures manually Double click on the first threshold then type away if the threshold has only one digit enter a space afterwards that way the cursor will jump automatically to the next threshold making data entry faster 3 12 Drawing the Thresholds
93. program All data entry functions are performed by pressing the Data entry button The Employee and Test buttons allows browsing through lists of Employee and tests The menu options allow access to all the reporting listing utility and setup functions Page 13 Workplace Audiometrics user manual X Setup Employee screen layout and parameters E E R status amp Training C Custom labels Design your own layout Final appearance Title PREVIOUS EMPLOYERS PREVIOUS EMPLOYERS Title Medical history Medical history Exposure to explosive gun fire Exposure to explosive gun fire Years E Miitary service Years s Military service History of hearing troubles History of hearing troubles Exposure to childhood antibiotic Exposure to childhood antibiotic likesgariic Ringing ears Likesgarlic V Ringing ears Power Toos Frequent Colds Power Tools V Frequent Colds Dizziness Discharges Dizziness V Discharges Referred medicaly Mumps Measles Referred medicaly v Mumps Measles This panel shows what your design will look like Save Employee name in Uppercase E Show Fields See also the Test Setup page XI XI XI lt I XI XH I I The Employee information setup screen CIT NE FZ Audiogram amp Test questions 69 Testing officers Spiro Tymp Bone Test Ouestions tec E ode STE Sande ACTIONERTD 3 Correct 96 Loss for age Iv Re test Noise exposed Empl
94. qual or exceed 25dB at 30 years or less 35dB at 45 years or less or 50 dB at any age This report highlights the Employee s deterioration in hearing from one year to another and can be used regardless of the regulations in your state 7 6 Australian Standard Report This function will create a report with check boxes Each check box represents one condition requiring that retest be performed on that employee The conditions include the Rio Tinto USA parameter The conditions are as follow a Shift from baseline averages at 3000 4000 and 6000Hz gt 5dB b Shift from baseline averages at 3000 and 4000 gt 10dB c Shift from baseline averages at 6000Hz gt 15dB Page 35 Workplace Audiometrics user manual d Shift from baseline averages at 500 1000 1500 or 3000Hz gt 15dB e Shift from baseline averages at 8000Hz gt 20dB f Current thresholds avearged over 1000 2000 and 3000Hz gt 25dB 1 Shift from baseline averages at 2000 3000 and 4000Hz gt 10dB age corrected 2 Average absolute at 2000 3000 and 4000Hz gt 25dB same ear as in 1 In addition a button called Assessment 1s available in the Data entry window to provide the same information for the currently selected employee 7 7 The Assessment Screen The option is located in the Data entry window It provides a quick check of the currently selected employee Additionally to the Australian Standard test 5 more tests are performed Call centre oper
95. r but for your information here is how to This example assumes you have already printed the letters and the Data source has been created as mentioned above Open Microsoft Word select File gt Open Open C AUDIO MYLETTER DOC Select Tools gt MailMerge press the Create button and select Envelope Press the New Main Document button Press the Get data button and select Open data source In the Look in window click on C drive then double click on AUDIO At the bottom in File type click down to Text file TXT Choose the file you just created with the software MYDATA TXT for example and double click on the filename Press the Setup Main document button Press on the Merge button at the bottom Page 43 Workplace Audiometrics user manual Select the envelope type size then press the OK button Press the Insert Merge fields button and select each fields to create the address label for the envelope making sure to leave a space between Name and Surname Click the OK button when completed Click on the Merge button at the bottom Click on the Merge button at the top right The creation process will take a while When it is completed you will have a file called Envelopes1 containing all your envelopes Click on File gt Print and print the envelopes Tip 1f you use window envelopes and set the address in the right place you can remove the need to print the address labels on the envelopes 8
96. r is Right ear 15 x 4 5 20 5 2 16 14 3 The Loss Report A special report allows for presentation of a Percentage Loss chart for compensation purpose in Australia 14 4 Normals Assessment To establish if a subject s hearing is normal the results are compared with a set of normal values These values can be altered in the SETUP menu The default values have been suggested by NAL If the limit is greater than the maximum available on your audiometer 95dB then the limit is cancelled The normal values are not corrected for age as no standard exists for this Note Because the threshold data can only be entered in 5dB steps a borderline normal but still in the normal value range might get up to 3 percentage loss The normal limit should really be set to 18dB So do not be surprised if a normal person still has a small loss is Page 78 CHAPTER 15 Interpreting the Audio Results 15 1 Assessment of the Audiogram Audiometric results can be a little confusing to interpret Below are some examples of confusing reports and how to understand them These reports by way of example may shed light on the subject The Audiogram Report Consider the following Audiogram Report Hearing Test Airtest SM th ik 2 Hz pem o m Sana aaa yi Test Type Baseline Test Period of quiet before test 16 5 CRCAER e Protection worn before test O aring Test Loss Binaural Protection usually wo
97. rements For additional requirements you can export the data to Excel and pick your choice of fields Warning Some lists may take a while to print and the computer may appear to have locked up This is most likely not the case you will just have to wait until data is found In many cases a progress bar is visible but it only appears after your query has been implemented and is shown during the composing of the actual report e Page Setup This button accesses the same menu option as Setup Page Setup on the main window It allows the customisation of all the functions found in the List Menu Spend some time to explore each tab to see what can be done Warning Pay special attention to the size of the margins If they are too wide and push the data out of the page the page will be printed blank re Printer Setup The lists and reports can only print to the Default printer as defined in the Control Panel of Window This is a limitation which cannot be overcome at this point So even if you select another printer data will still go to the Default printer 8 2 Listing Output Format Listings can be sent to the Screen as a Preview then printed if you wish or sent directly to the printer Three formats are available 1 Audio Data 2 Personal Data 3 Company Data Additionally the listings can have grid lines or not and include Deceased and Terminated Employees or not 8 3 Labels This software is designed to use A4 sheets of stic
98. rn O Currently has ear ache Oo Type of protection worn Class O Work group Class Loss age corrected NAL Tables 1988 Audiometer Calibrated Serial No Left ok th G 2k 3k 4k 6k Uk Right tk 1 5k 2k k 4k 6k 0k x lo pite Soe es es e IDO j ap ole ete 8 0 6 9 ROA Se x Wow ae O Boss setters fret Mesas t AN tte ME EU EU ON eet Be ee trs a iren Wa saa s ER puna pis tes mx E ey Mw A eode dene dece The questions regarding the above report were Q Why is the percentage loss on the left 0 when the thresholds at 6kHz and 8kHz are so elevated A The percentage loss except in Western Australia does not take into account the thresholds at 6 and 8kHz If you are testing in Western Australia you need to change the formula used for the calculation You will find this in Setup gt Hearing Test gt Test Setup For Western Australian select Formula 3 for other Australian states set it to Formula 2 Formula 1 is no longer used in Australia since 2010 Q Why is there a percentage loss on the right when the thresholds are normal A The normal values supplied by NAL and stored into the program are used to assess if a test is normal You can change these values in in Setup gt Hearing Test gt Audiogram At 1kHz the normal is 20dB however the percentage loss at 18dB at the same frequency indicates a loss of 0 296 The problem is that audiometers test thresholds in 5dB step
99. rom a File WA Text File o oooo ocooooooocooooor em 26 5 6 Run Another PIOFaTI ceca a 29 5 7 Backup Data isse lh kie e ROME eee mE Reel eR RR e ler eo RS s 29 5 8 Doing the Backup ve coran area 29 5 9 Data File SUSO o a ad at RE e EE EE RI 30 CHAPTER 5 Data Entry Reports cuac das a id ada 31 6 1 The Employee s Audi0graM occcccccccccococc eee 31 6 2 The Form 411 Report WA ccooococomoc RR RR 31 6 3 The CX Report sisse ee pP WP eee Reve e n eee me Ro Pete inea 31 6 4 The Report Card oooooocoo eee 31 6 5 The Spirometry Report esat erodes e e A A E ees 31 6 6 The Percentage Loss Report naua anaana ees 31 CHAPTER 7 The Report Menu 0 000 res 35 3 Batch Audiagrarms una et a e x dg d 35 7 2 Batch Report Cards o 35 7 3 Batch Form 4T IOWA ia EIE SEE EE RUE Ree ee IE RR n CRUS RR REE 35 4 BatchiGX Report zx ear eA wa arte e Eee ede 35 7 5 Victorian Regulation 2007 3 2 11 Test shift ooooccconno 35 7 6 Australian Standard Report o oooooococooocoo eae 35 La WN Assessment Screen mineras car y rire i eeu 36 7 8 Base Line Shift Report 0 0 0 0 cc ees 36 7 9 Whole Person Impairment Report Workcover NSW ssssss 36 7 10 Whole Person Impairment Report Comcare 00 0c eee eee 37 TAVOSHA SIS Reporti E esu E e ir Be nds 37 12 Category Report 000 Sonde pterea Ree de OR er e e er de an 37 7 13 Design Your Own Reporting Criteria
100. rom the previous page It contains all the relevant Employee s data The red squiggles are created by the spell checker to highlight possible spelling errors or data it does not understand El amp GD thunbnais Di size To update old versions of the letter templates if you have any use the button pointed to above then move the ruler markers as shown below before saving the file be File AbnormaLrtf File Edit Font Paragraph Format Insert Table Dc ed l telne BH T z wes A amp xl amp Ziez 22 j Fimes New Roman zjn y Font a 005000 EET AS E ANITE x X CAD OO A EE O e Move ruler pointers gt Update margins a Tel 02 1234 5678 Fax 02 2345 6789 Todays Date Mr Mrs Employee Name Employee Surname Employee Address Dear Employee Name Your hearing test performed on Date Last Test shows some abnormalities Page 74 CHAPTER 13 The Spell Checker The spell checker include two functions Spell checking on demand through the Spell button and Live Spell checking which is active by default 13 1 Setting up the Spell Checker xi Dptions v Correct spelling errors as you type Ignore words in UPPERCASE Ignore words containing numbers Suggest from main dictionaries only JV Prompt on repeated word v Automatically correct DUal capitals m Dictionaries Name Filename English UK british
101. s So you can test 15dB or 20dB but not 18dB So 20dB which is very close to 18dB indicates a small loss Page 79 Workplace Audiometrics user manual Q Why is the normal level for 8kHz set to 95 db A Hearing sounds at 8Khz have little benefits in everyday work life unless you are a musician So the level is set to 95dB so as not make the test abnormal and to raise the alarm Q Why does the Australian Standard bother to test 8kHz then A A loss at 6 or 8kHz may well indicate that the individual has been exposed to loud noises in the past and as a result has suffered a permanent loss at the high frequency end of the spectrum Q Where does the normal values come from Shaded area on the audiogram A The assessment of normality of the test is made based on normal values provided by National Acoustics Laboratory These defaults can be altered in the software in Setup gt Hearing Test gt Audiogram if they do not suit the user 15 2 Assessment of the Report Card Consider the following Report card Left ear Right ear Loss O 5k 1k 1 5k 2k 3k 4k 6k Bk OSk1k 1 5k 2k 3k 4k 6k 8k Left Right Binaural 10 0 10 25 35 35 26 5 0 5 15 30 20 40 B 22 08 13 Re test FEMMES Ea g 15 5 10 20 30 30 35 10 5 5 10 25 Y 11 03 Re test 25 35 25 15 35 30 T15 0 5 25 35 25 25 10 5 5 10 25 25 45 M5 11 2010 15 10 10 10 35 45 40 40 20 10 15 20 35 50 45 40 Rete ome
102. s been saved Select Menu gt Edit gt Transfer to Current Session Then click Menu gt Edit gt Export Page 68 Setting up You can tell the Workplace Audiometrics software which audiometer you want to use and where to find the exported files Go to Setup gt Preference gt Audiometers and select the drive and folder there 11 26 The MedRx Audiometers The Medrx Avant A2D works like the audiometers just above In the Audiogram screen of the MedRx program select File gt Export then save the file with the extension txt Make sure to use the Export option not the Save option The Workplace Audiometrics program is not able to read the files generated by the Save option only the files generated by the Export option 11 27 The Aurical Audiometers l Perform the test with the software 2 Click on Edit then on Export 3 Type a file name making sure it has the extension of xml Example Test xml 4 Go to the Workplace Audiometrics software 5 add a test click on the Capture button 6 Select the file name created above If you always capture the test right after a test you can use the same filename every time You can tell the Workplace Audiometrics software where to find the exported files Go to Setup Preference gt Importing Data and select the drive and folder there 11 28 Trouble shooting Communication Problems The major cause of problems initially is the selection of the wrong serial port This can be fixed by
103. se the Restore function in the Utility menu to handle a crisis unless you cannot re start the program to do the Restore See the Restore function later in the manual for more information on this subject Can restore from a Backup from an Older Version of the program No you cannot because the data is in a different format and data files have different names purposely 5 9 Data File Statistics Shows the number of entries in each of your data files The numbers include the deleted records The deleted records will not show in the reports is Page 30 CHAPTER 6 Data Entry Reports 6 1 The Employee s Audiogram The current employee in the data entry screen can be printed by pressing the Print Button and then the Audiogram button Before pressing the Audiogram button you can select to send the audiogram to a preview screen to the Windows default printer or to save the Audiogram as a pdf document The print to pdf will create a file namer made of the employee s name If you pressed the Print button while looking at the employee tab the last test will be the one automatically included in the audiogram If you pressed the Print Button while looking at one of the employee s tests that test will be included into the audiogram This mean that you can re print any test by simply highlighting it in the left grid 6 2 The Form 411 Report WA This report is used by Workcover in WA It operates the same ways as the above audiogram
104. ser manual CHAPTER 17 Interfacing with Other Softwares 17 1 Medical Director Medical Director is a popular software for Medical Centre and Doctor s surgeries This software can be setup to look every minutes for a file containing one or several new patient entries and to add it to its database Medical Director Setup must be altered to setup the link and tell it where the file will be located This information is available in Medical Director s help files Workplace Audiometrics must also be setup in the following manner Go to Setup gt Preference and tick Activate Link with MD Click on the Path button and select where the file must be save Once setup Workplace Audiometrics will automatically place a file with the correct information where Medical Director expect the file Every 60 seconds Medical director will read that file and add the content to its database This function is specially useful if Clients are entered in Workplace Audiometrics before they are recorded in Medical Director If they are already entered in Medical Director this function will not be useful as you would get duplicates Using the Audiogram in Reports see next paragraph Medical Director is a trademark of HCN Health Communication Network 17 2 MS Word You can include the graph displayed in the Employee data entry window in a Word or Excel document using the Windows Clipboard When adding or editing a Test click on the green button at
105. specific population of employees It can be run in two different ways 1 using the relevant figures for your state for all your employees regardless of which state they are from 2 using the relevant figures for one state and scanning only the Employees from that state There are two formats Global figure and a detail list with each Employee Because of the confidentiality of this report it 1s protected by a Master password if you have activated the password function XA Single Formula for All your Employees In this case it does not matter 1f your employee s data includes the state they live in Select the state your company is located in Make a selection Run the report The report will scan ALL your employees to compile the report XA Specific Formula for each State Each employee s record must contain the state they live in Select one state where some of your Employees live Make a selection Run the report The report will only scan the Employees from that state Select the next state and run the report again etc If you want to include New Zealand since there is no State always have Scan all your employees selected or enter NZ as the state Page 38 olx List Employees Option 1 Option 2 Ouput e AI Screen C C By date of last test O Printer e C By Shift C If last Test is Abnormal C pdfFile fj e By Company s If last Testis Normal C Labels e By Department c de ed ibn is
106. t one Department Departments can be added at the time they are selected when entering an Employee s data So there is no need to enter all of them in advance The Number is updated automatically each time you select a Department Click on Exit when completed 10 5 Entering Occupations As for departments and companies 10 6 Entering Workgroups A workgroup is an area of similar noise exposure in L Aeq 8h The noise level can be entered so that when tests are entered the wearing of an adequate hearing protector can be checked for that person The software will automatically enter the corresponding noise class based on NAL and Australian Standard 1269 1998 If the exposure is tonal one specific frequency only or above 105 dB this system is not applicable and a noise professional s help may be required Click on Exit iBix Search for a Class Class C Make Model Doubleclick the Hearing Protector you want to use 4 0 7 H eari n g Protection Devices 3 WORKCOM PR Co headset PROTECTOR Ear muffs Safety Products EMLF 48 YELLOW 2500H MSA UVEX Helmet muffs Yellow 2500H on MSA Hard hat PHONSTOP PROFP O PLAST CANALCAPS EAR DEFENDERS 2470 COMPACT SILENTA UNIC HUSHMUFF MK II E NOISEFOE Iv EML10 PRE 1987 emLu 47 HUSHMUFF22215006 EMCC 50 J EMM 1 E 002 0881P YELLOW 2500H CIG AM BILSOM CIGWELD MINE SAFETY RACAL SAFTY TASCO 2 BILSOM CIGWELD KEMIRA 2 KEMIRA
107. tem Each user has 19 rights allowing access to various parts and functionality of the program Outdated users can be kept in the system and de activated or simply deleted The Superuser cannot be altered The admin like the Superuser has all rights enabled and only allows for the password to be changed Make sure you keep that password safe for future access You can build any selection of access rights for specific users When a menu option is not enable for that user it will show as greyed out in the menu Only the Admin user is allowed to edit the tests past the day they are entered to allow for error corrections To edit a test once the entry date is passed you will need someone to enter the MASTER password for each test or to re enter the program with the MASTER password Page 50 ipi xd Potential Liability Select the State amp formula parameters Potential liability calculations are based on the 1 Binaural percentage loss Minimum Maximum amount Percentage of maximum compensable payable amount payable Australia They can be run for a specific population of employees Make sure to enter the current figures c and return the total amount that would have to be paid in we 10 00 104990 65 00 96 compensation if all the employees made a successful for your state C nsw eoo foo 65 00 Cim etie sxe d Csa 500 s os00 75 00 This figure is of c
108. the National Acoustic Laboratory NAL booklet called Attenuation and Use of Hearing Protectors eighth edition and was included with NAL kind permission The software will allow you to compare the Class of noise Employees are exposed to Workplace Audiometrics user manual with the class of the hearing protection device they are wearing The Class of noise the employee is exposed to is stored with the Workgroup The Hearing protection device comparison mechanism in this software is based on The Australian Standard 1269 Warning This system is covers only Non Tonal noise levels up to 110 dB For higher noise levels or tonal noises please refer to a noise professional The Protector Class will be automatically calculated based on the SLC80 value 10 8 Setting up the Employee Many different setting can be altered so that the software operates your way M Screen Layout You can change some of the History questions These questions exist both in Employee and Test in order to capture Medical history changes D Status Tag amp Re train Tags are useful to mark an Employee for some particular reason of your own All the tags can be named for your own need You can then do lists reports etc by tag Tags can be removed globally as well XA Special Labels Click on the Special Labels tab and make sure the label names are suitable for your use Each label gives meaning to a field which contains your employee s data So if the la
109. tonal one specific frequency only or above 105 dB this system is not applicable and a noise professionals help may be required Click on Exit pS Employee Click on the Special Labels tab and make sure the label names are suitable for your use Each label gives meaning to a field which contain your employee s data So if the label says Employee Number that is what is meant to appear in the field You may wish to change Employee Number to Bundy number for example Click on Save PES Test Page 10 In the Test Setup tab select the Percentage loss calculation formula for your State Since 2001 by law It should be the 1988 tables except in Western Australia where the extended 1988 formula is used Enter the Report titles to represent your company Try a couple of printouts and alter the titles until you are happy with the result In the Spiro Tymp Bone tab un check the option you do not need If you select the Bone conduction you will be able to import Bone conduction data directly from an Oscilla 960 or AD27 audiometer Click on Save Testers Go to Setup gt Testers Click on Add and enter the name of the tester add as many as required Highlight the default tester and click on Set Default Click on Exit Audiometer Go to Setup gt Audiometer Select the audiometer connected to your computer If you requested it the software 1s supplied with a cable for your audiometer providing it is supported by the software Select the com
110. tone presentation the corresponding threshold value is shown on screen in the correct Frequency column and memorised Air and Bone conduction thresholds are stored automatically but masking information is not retained The tests can be done manually or automatically 11 25 The AS 608 AD629e Affinity Calisto 8 Astera Audiometers These audiometers are controlled by their own software sometimes even as a module under Noah The test is done with that software then imported into the Workplace Audiometrics software Procedure to Import a test Once the audiogram is complete don t save simply click Menu gt Edit gt Export Output input You will then be prompted to S Transfer to current session ave the file Export lt Locate a folder you wish to S ave the file to name it and save w ith xml as extension The file is then ready to be captured by the Workplace Audiometrics software Go to the Workplace Audiometrics software Add a test click on the Capture button Select the file name created above If you always capture the test right after a test you can use the same filename every time Instructions for older saved audiograms The only problem we ever have with importing and exporting audiograms is that customers export previous sessions in these cases the xml files are blank Output Input Transfer to current session 1 Export Open the audiogram you wish to export which ha
111. ture from File button Use the sequence number as a match each time reading the Employee test from the audiometer file 11 10 Reading from the Earscan or Microlab The transfer can only work with the audiometer command to send data to the printer like GRAPH DATA on the EARSCAN and 7 0 7 Y on the MICROLAB The commands to send data to a computer like S MICROLAB will not work and only produce garbage Page 62 11 11 Earscan Microlab Cable Diagram A D25 or D9 socket is used depending on the type of connector on the computer The cable can be maximum 10 metres long DIN plug Back view Female Female D 25 Socket D 9 Socket 4 voyn Do not connect DIN plug pin 2 to the cable shield 11 12 Using an Earscan with Air and Tymp Press IMP to do the Impedance test then press AUD twice to do the air test When the test is completed Select the Employee Add a test enter the Test details in the computer When the program requests the method of acquisition of Audio Data Press DATA Only the figures will be sent no curves The output of the I TYMP command is exactly what would come out of a serial printer connected directly to the Audiometer Each time a new graph is transferred the old graph is over written Only one graph is ever present in the computer 11 13 Using an Earscan or Microlab with Air only Press AUD twice to start the automatic test When the test is completed select the Employee add a test ent
112. u and select List Employee then make a group selection then click on Label then Start See the List menu for more information 3 21 Printing a letter The software has a system of letters The letters are created in the Setup Letters menu You can create as many letters as you wish They are saved in RTF format Rich Text and can also be edited by MS Word The software supports a simple but powerful form of Mail Merge Fields can be selected when the letter is created They are replaced with the relevant employee data at the time of printing the letter See the Chapter on Setting up letters for more information bye How Can I Find the Last Letter Printed When opening a letter in the Data Entry for example ABNORMAL RTE it is scanned for Mail Merge fields the fields are decoded and the final product is shown to you so that you can alter it Page 20 mployee and Test data BLUE P BLUE BLUE 12 03 2006 Li SHIFT 12121995 1 P F 123456789 17 02 2002 22 05 2002 26 05 2007 P 2010 28 14 09 2002 25 08 2007 y Employee Test 12424992 Actions due 22 05 2000 Nexttest 22 05 2002 Next training 22 05 2004 22 05 2000 ee 22 05 2000 Type of protection worn Hearing protection Class Protection worn beforetest 7 Protection usually worn D Training provided D Details at time of test Period of employment 14 Years Age 31 Occupation COOK Department OPS SUPT MAINTENANCE Audio
113. un on the local computer 16 4 Parameter Change The parameters you setup are common to all the computers on the network Page 82 When making changes to a record or adding a record the program locks the record or file temporarily preventing other users from accessing the data When this happens the program retries for 5 seconds before asking if you want to try again as the other user may have finished with the record by then The parameters are loaded by each program when they start to run changes made will only take effect on the other stations when the program is re started on that station 16 5 Exclusive Processes Some processes need to use the files exclusively They are Backing up data Restoring data Re Indexing data Removing deleted records For these processes to run all the other users must either quit the program or return to the program s main menu Some processes need to lock a file or a record They are Add Edit Delete Undelete Tag 16 6 Concurrent Processes Some processes can operate concurrently with other processes while others cannot Process 1 Concurrent Process Edit Employee A Edit Employee B View next previous Edit add Reports Edit add Lists Edit add Delete undelete tag Employee A Edit add Employee B Backup None allowed Restore None allowed Re index None allowed Remove deleted None allowed is Page 83 Workplace Audiometrics u
114. up The backup should be done every day that data is added on a different USB memory stick The backup should be done every day that data is added on an alternate USB Stick 5 8 Doing the Backup To do the backup insert a disk in the drive then select the backup option The screen will list the files as they are backed up Note that the letters will also be backed up ns Where is the Backup saved You can select where the data is saved by default in Setup gt Preference in the Option Page 29 Workplace Audiometrics user manual box It normally is the A drive and can be changed to any drive To backup to a USB Stick just insert it in your computer USB connector watch to see a new window open look at the top of the window to find out what drive the USB Stick is then go to Setup gt Preference in the Option box select that drive as the backup drive Backup will then automatically be sent to the stick for you XT The Advanced Option In some cases for example if you have a network or a zip drive you may want the backup files to end up in the sub directory of a drive not in the root directory This can be particularly convenient when doing a backup every day in a different sub directory for example F MONDAY FATUESDAY etc What is the format of the Data The data is in standard ZIP format so it can be un compressed by WinZip for example But WinZip will not know where all the files should go so it is safer to u
115. up a Capture Test button will be visible in the test window If you selected Australian Standard or Esso Standard a Capture Re Test button will also be visible Next to these buttons will be the name of your audiometer Just click on the button to access the Data Transfer window which will instruct you as to the specific procedure for transfer for this audiometer If you have selected Australian Standard or Esso Standard each button will automatically transfer the data to the relevant thresholds Important To select an Audiometer go to the Setup menu Audiometer and select the proper audiometer serial port etc 3 15 Copying the Audiogram Graph to the Clipboard You may want to include the graph displayed in the Employee data entry window in a Word or Excel document This is done by using the Windows Clipboard The graph is copied to the Clipboard by clicking on the green button below the mouse on the left of the graph To paste the graph move to the document position the cursor where you want the graph and press Ctrl V or click on Edit gt Paste 3 16 Selecting a Tester The name of the tester can be selected from a pre entered list You can define this list in the Setup gt Tester menu When you enter a new test the software will automatically load the default Testing Officer you can change this selection by clicking on the button on the right of the Tester field The Testing Officer and the Approval number will be aut
116. ur audiometer providing it is supported by the software Select the communication port normally Com1 if using a USB to Serial converter it will most likely by COM 5 Add an Audiometer and enter Name serial number and date calibrated Add more audiometers 1f required If this audiometer is the default highlight it and click on Set Default This name will Page 55 Workplace Audiometrics user manual be automatically loaded when adding a test See also the Chapter on Audiometers Some audiometer come with their own software or Noah software module Affinity AS608 AD629e MedRx Astera Aurical In this case the program read files exported by the audiometer supporting software 10 12 Australian Standard Australian Standard 1269 requires that a test be conducted followed immediately by a re test at 3000 4000 and 6000Hz The real result would then be the mean of the two at 3000 4000 and 6000Hz and the result of the test at the other frequencies see Australian Standard 1269 for exact details The software can store both these tests and then calculates the mean 1 Australian Standard the result is the MEAN of both tests 2 Esso Standard the result is the BEST of both tests There is no mention in the Australian Standard of how to calculate the percentage loss so it 1s still calculated using the first test but reports show the mean or best of both tests 10 13 Potential Liability The Potential Liability report is design
117. uring the test the entire operation is controlled by the computer MA800 COMPUTER AUDIOMETER female DB9 DB25 DB25 male TXD 3 2 2 RXD 2 3 3 RTS 7 4 4 CTS 8 5 5 GND 5 7 7 In some cases to get the new MA 800 to work we had to select Even parity on the audiometer Bear that in mind if you experience communication problems like garbage coming out Page 65 Workplace Audiometrics user manual 11 19 Setting up the Maico MA728m This audiometer operates in the same way as the MA800 but the cable and the communications parameters are different The MA728 MUST be setup internally to operate at 9600 Baud It normally comes set at the factory to 1200 Baud To alter the settings the Audiometer cover must be removed the pc boards cover plate removed by pinching open the 5 black clips and lifting them The communication board is the third from the left see diagram below Top View Board 3 Communication Board S1 o 9600 1 4800 2 O 2400 310 1200 410 2 o o o o o o o o Do not remove the communication board look at it from the left of the audiometer It has 2 set of vertical switch rows Do not alter the setting of S2 The top switch of S1 must be moved to the right and all others on that vertical row must be to the left When this 1s completed reassemble the audiometer MA728 COMPUTER AUDIOMETER female DB9 DB25 DB25 male 3 2 2 2 3 3 T 4 4 8 9 5 5 7 7 4 20 6 1
118. utton This is where all the data entry is Exit performed 5 2 Browse Employees This menu option is replicated as a Speed Button It is a way to browse through your employees This option is not meant to be used for data entry but data can be modified there Employees are shown in Alphabetical or Work number order at your choice 5 3 Browse Tests This menu option is replicated as a Speed Button It is a way to browse through your employee s Test This option is not meant to be used for data entry but data can be modified there Tests are shown in entry date order The display can be set to only show All Normal or Abnormal test and by a date range To change the range enter a date from and a date to then click on Search To view all tests click on Reset This window show all tests by default 5 4 Set User Defaults Allows you to setup the default company the default tester and the default audiometer This information is copied automatically to the Employee and test records so it is worth while making sure they are correct at the start of the testing day 5 5 Import from a File WA Text File Data created by another computer in the correct format and stored in a file can be imported Added to your list or used to update it This File could have been created by your Mainframe another PC or by the List Export Data to a WA Text File ASCII menu option in another copy of this software See the end of this manual for layout of data to
119. vie Letters e C By Company amp Department o EMG OSA ATI SS C Mail Merge js pa e By Employee s Status c eee d e C By Shift By Employee s Postcode e C By Workg Format e C Bytag e C By Cost Centre Audio data e C By Workg Claim submitted C Personal data e High speed search C Claim settled C Company data C Short personal r Include JT Deceased Terminated Left margin 10 Printer Setup Page Setup Top margin 10 Orientation Landscape Start Exit gt To create a report you need to select the criteria of your choice from the box on the left then the box on the right You can then select an output for example to the printer All formats show the same list of Employees based on you choice but they show a different portion of the Employees information Page 39 Workplace Audiometrics user manual A Employees 8l Tests 60 Tests v To Do s Employees Never Tested Companies Departments Occupations Workgroup Hearing protection devices Export Data to a WA Text File ASCII BE Export to Excel As a csv File Re test Scheduling List Companies to Contact for Retest List Departments to Contact for Retest Re train Scheduling Hearing Protection Management Page 40 CHAPTER 8 The List Menu 8 1 List Employees Displays or prints a List or subset of your Employee List using your selection criteria Four formats are available to cover most requi
120. with all the details filled and an the employee s audiogram ES The CX Report A very good report to give to the person being tested It shows the results with explanations in layman s terms 3 19 Adding a Scanned Tester Signature to the Audiogram Report You can scan your signature and have it printed automatically on the Audiogram report To do this scan the signature and save it as a bitmap file bmp so that the length is 4 times the height Save it with the same name as the tester and the software will automatically pick the right signature depending on the tester name Example Fred Bloggs bmp 3 20 Printing Labels for One Employee It is sometimes convenient to have the ability to print one or more labels for one Employee For example to use for an Employee report folder or to mail a letter This feature will allow you to print any number of labels for the same Employee the one highlighted in red in the Employee grid You can select the label row and column to start printing so that the same sheet of labels can be re used In the Data Entry window click on Print Labels The label format can be selected on the Setup Page Format Labels A number of preset formats are available or you can make up your own Continuous labels are not supported The first line of the labels can be set in Bold and in a larger font if required for example for a folder label To print a label for each of a number of Employees go to the List men
121. ystem 25 2052 5 ee eee eee eee eens This manual may not be reproduced without prior written permission of the Author Release 4 6 Copyright 2006 2014 Biotronic Pty Ltd Email biotron ozemail com au Web site www biotronic com au File ScreenW Manual46 wpd 22 January 2014 CHAPTER 1 Introduction 1 1 Welcome Welcome to the Workplace Audiometrics software Included in your package you should have The Install CD The Start up Manual you are reading it now A Registration card 1 2 Limitation of Liability Every effort has been made to make this Software and Manual as accurate and functional as possible The liability of Biotronic will be limited to making available to purchasers updates and corrections as may be found necessary Biotronic reserves the right to revise this software and manual at any time without notice In no event shall Biotronic be liable to you for any indirect incidental consequential special or exemplary damages or data loss arising out of or in connection with your use or inability to use the Workplace Audiometrics software You must assume full responsibility for the selection of the Workplace Audiometrics software to achieve your intended purposes 1 3 Registration Card Please fill out the required information on your Registration card Mail the upper part to Biotronic and keep the middle part for your records The lower part can be returned with payment if you wish to exten

the manual

Contents

Download Pdf Manuals

Related Search

Related Contents