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3 - Superior Business Systems

1. 1 User Function keys Each of these can be programmed for rapid access to frequently used functions Functions programmed by default Type n Type2 B Gees LN E mail Message 2 Help key Press the Help key when you want to print a help list 171819 20212223 24 ZHMS020N 3 User Tools key Press to access the User Tools settings and customize various functions to meet your specific requirements 4 Display This guides you through tasks and in forms you of the machine status Messag es appear here 5 Cancel key Press to cancel an operation or return to the previous display 6 amp keys Press to move the cursor or select func tions 7 OK key Press to answer Yes to a question dis played on the display 8 Job Information key Press to search for information about a specific job 9 Trans Option key Press to change the transmission option settings The indicator lights when op tion settings are changed 23 24 Getting Started 10 Add Toner indicator Blinks when toner is low and lights con tinuously when toner has completely run out See p 92 Replacing the Toner Car tridge 11 Load Paper indicator Lights when a paper tray is empty or the paper tray is not fully inserted 12 Receive File indicator Lights when a message has been received into memory 13 Energy Saver Clear Mo
2. ZHMS130E ser Tools 1 Counter 4b H Press 3 or until 2 Fax Fea tures is displayed ser Tools z Fax Features i E Press the OK key ax Features 1 Program Delete gt Confirm that 1 Program Delete is displayed 4 Press the OK key Program 7 Delete 1 Prog Buick Dial 4 gt U Press or until 5 Prog Group Dial is displayed Program Delete o Frog Group Dial 4 U Press the OK key nter No Gb DE Press Key Browsed 7 Display the number of the Group you want to program 1 to 9 Enter the group number with the number keys or search using or Program dH UK H D grammed the contents are dis played Press Q or to select a group number that is not pro grammed and then press the OK key 8 Press the OK key p D1 1H Groups g Specify the destination using one of the following three methods Enter the fax number with the number keys pn D1i il Press UK n 23156 Oo M T 1 111 Press a Quick Dial key pn D1i il Press UK mi ABC COMPANY Press the Speed Dial key and then enter a Speed Dial number pn D1i il Press UK SH000 London office Note O If you make a mistake press the Clear Stop key and try again O You can use Redial when specifying the destination See p 44 Redial Advanced Features 44 1 O To enter a pause L Pause Redial key O You can program SUB SEP SID and PWD in th
3. ZHMS130E 1 Counter 4 H Press 3 or until 2 Fax Fea tures is displayed ser Tools z Fax Features 4 E Press the OK key ax Features 1 Program Delete 4k Confirm that 1 Program Delete is displayed 4 Press the OK key Program 7 Delete 1 Prog Quick Dial 4 gt U Press amp or D until 2 Delete Quick Dial is displayed Program 7 Delete Delete Buick Dial 4f U Press the OK key Press Key to Delete Browsed 70 Programming H Display the Quick Dial key that you want to delete Press a Quick Dial key or search by pressing Q or belete JD ABC COMPANY 4K 7 UK 8 Press the OK key The programmed data fax num ber and name is deleted Program Delete Delete Buick Dial 4k If you want to delete another Quick Dial key proceed to step D g Press the User Tools key The standby display reappears Quick Dial Key Label Dial Label You can print a template that can be used to make labels for Quick Dial keys The template will have the des tination or Group names pro grammed in Quick Dial keys on it 1 Press the User Tools key O User Tools ZHMS130E ser Tools 1 Counter 4 H Press Q or until 2 Fax Fea tures is displayed ser Tools z Fax Features 4 E Press the OK key ax Features Program Delete 4p 4 Press Q or until 2 Reports Lists is displayed ax
4. ZHMS150E 4 ABC abc key Quick Dial 21 51 or 81 Use to switch between upper and lower case 5 Space key Quick Dial 29 59 or 89 Press to enter a space 6 Symbols key Quick Dial 30 60 or 90 Press to enter symbols 7 Number keys Use to enter numbers 8 Clear Stop key Deletes the character at the cursor posi tion If the cursor is placed to the right of the last character at the right end of a line that character will be deleted Entering Characters How to Enter Characters The following procedure describes how to enter characters P Note O When you enter a character it is displayed at the position of the cursor If there is a character at the cursor position the entered char acter is displayed before the char acter 1 Enter letters symbols or num bers Characters are entered and the cur sor moves e For letters press the Quick Dial keys e For symbols press the Sym bols key and 3 or to select the symbol and then press the OK key e For numbers press the number keys Y Note O When you make a mistake press the Clear Stop key O When you want to insert a char acter move the cursor to the character right of the position you want to enter the character and enter the character The in serted character is displayed left of the cursor position H Press the OK key 89 90 Programming 1 Wild Cards When you prog
5. Cancel key is pressed the following display is shown QoReady 1008 10 154H Set Orig Enter No Z Returning the machine to the standby display To return the machine to the standby display manually do one of the follow ing e If you have placed an original and have not pressed the Start key remove the original e If you have not set an original press the Energy Saver Clear Modes key e If you are in User Tools mode press the User Tools key or the Cancel key Communication Display While the machine is communicating the status is displayed Memory Transmission The destination s Receiver s name or fax number appears on the top of the display ABE COMPANY Set Orig 7 Enter No Z Memory Reception The destination s Sender s name or fax number appears on the top of the dis play ABC COMPANY Set Orig 7 Enter No Note O Even when the machine is sending a fax message from memory or receiv ing a fax message into memory you can still scan the next original into memory Immediate Transmission ABL COMPANY ranzmitting 2 28 Getting Started Display Prompts Depending on the situation the machine will show various prompts on the dis play Instructions and Requests send Later Keypad OK ime 11 30 AN Z Questions Save az Wildcard Uk Yes NO Selections abel Insertion kk On off Status ABD COMPANY Dialing Energy Saver Mode Dis
6. abel Insertion kk Off Quick Dial 12 Press X or to select On or Off abel Insertion Uk 0n off Note O Label insertion allows the re ceiver name that is pro grammed in a Quick Dial or Speed Dial to be printed on the fax when it is received at the other end See p 56 Label Inser tion Advanced Features 13 Press the OK key ax Header 4p UK Hdr 1 X Hdr z 14 Press Q or to select Hdr 1 or Hdr 2 ax Header Ab UK Hadr 1 Hdr 2 15 Press the OK key Program 7 Delete 1 Prog Buick Dial 4 gt If you want to program another Quick Dial proceed to step B 16 Press the User Tools key The standby display reappears 67 68 Programming Editing 1 Press the User Tools key O User Tools ZHMS130E ser Tools 1 Counter 4 H Press Q or until 2 Fax Fea tures is displayed ser Tools z Fax Features 4 E Press the OK key ax Features 1 Program Delete 4k Confirm that 1 Program Delete is displayed 4 Press the OK key Program 7 Delete 1 Prog Quick Dial 4k Confirm that 1 Prog Quick Dial is displayed H Press the OK key Press Key to Program hange Browser 6 Display the number of the Quick Dial key you want to edit Press a Quick Dial key or search using or Program s D ABC COMPANY dr UK H Press the OK key Press UK If you do n
7. ZHMSO040E amp Note O You can set whether the machine is in Memory Transmission mode or Immediate Transmission mode right after the power is turned on or the Energy Saver Clear Modes key is pressed with the User Pa rameters switch 00 bit 6 See p 139 User Parameters Advanced Features CJ You can set whether the Transmis sion mode returns to the default af ter each transmission with the User Parameters switch 01 bit 7 See p 139 User Parameters Ad vanced Features Placing Originals Placing Originals You can place your originals in the Note oe O When sending a fax the image out Z How to place A4 B5 JIS Japanese put at the other end depends on Industrial Standard A5 URU the size and orientation of paper 8 x11 81 5 x14 and 8 x13 size used 1n the receiver s terminal If originals the receiver does not use paper of the same size and orientation as that of the original the fax image size may be reduced on output trimmed at the both edges or di vided into two or more sheets When sending an important origi nal we recommend that you ask the receiver about the size and ori entation of the paper used in their terminal O Make sure that all ink correcting fluid etc has completely dried be fore setting your original If it is still wet the scanner will be marked and those marks will ap pear on the received image When the scanner is dirty a warning message is displayed aft
8. ber of copies 25 Start key Press to start all tasks 26 Clear Stop key Clear Deletes one character or digit Stop Interrupts the current operation transmission scanning copying or printing Control Panel 25 26 Getting Started Reading the Display The machine status and instructions are shown on the display amp important I Do not apply a strong shock or force of about 30N about 6 8 Ibf or more to the panel display Otherwise the display might be damaged 1 N Newton lbf weight pound amp Note O The functions which are shown on the display depend on what options are installed Reading the Display and Using Keys Z Standby Display Ready 100 10 154 7 Set Orig 7 Enter No H2 Display for the machine status or currently selected function Display for the messages Items which can be selected or specified Z Menu Display Send Later On Off ZHMS230E Display for items which can be selected Press the Cancel key to cancel the selected function or entered value and re turn to the previous display Press Q or to display another function on the display or move the brack ets to select other values Press the OK key to set a selected function or entered value and return to the previous display Control Panel Standby Display While the machine is on standby immediately after it is turned on or after the
9. is in Use Cannot Delete is displayed and you cannot change or delete the destination for this key O If a Quick Dial key with a pro grammed destination is pro grammed with Auto Document the document is sent by just press ing the Quick Dial key See p 58 Auto Document Advanced Fea tures O You can assign the procedure of programming Quick Dial to a User Function key See p 101 User Function Keys Advanced Features When you press the User Func tion key to which it is assigned proceed to step O in the following procedure O Make sure that the machine is in standby mode before performing the following procedure 65 66 Programming Programming Note O There are 90 Quick Dials available 1 Press the User Tools key O User Tools ZHMS130E ser Tools 1 Counter 4 H Press Q or until 2 Fax Fea tures is displayed ser Tools z Fax Features dk E Press the OK key ax Features 1 Program Delete 4k Confirm that 1 Program Delete is displayed 4 Press the OK key Program 7 Delete 1 Prog Quick Dial 4k Confirm that 1 Prog Quick Dial is displayed H Press the OK key Press Key to Program hange Browsed 6 Display the number of the Quick Dial key you want to program Press a Quick Dial key or search using or dH UK Y Note O If a Quick Dial has already been programmed the contents are display
10. misfed paper The inside of the machine could be very hot Do not touch the parts with a label indicating hot surface Otherwise an injury might occur If a copy fax or printed paper is jammed the 4 indicator blinks and Clear Misfed Paper is displayed Perform the following procedure to clear the jammed paper amp important O The fusing unit and surrounding area inside the machine becomes hot during printing To avoid inju ry when removing paper jams do not touch any parts other than those specified in this manual P Note O If paper jams occur in the optional paper tray unit see p 171 Clear ing a Paper Jam in the Optional Pa per Tray Unit Advanced Features 4 Open the right cover ZFWH290E H Open the blue cover ZHMHO60E ZHMHO070E When paper is caught in the lower unit Pull out the jammed paper ZHMHO80E 99 100 Troubleshooting When paper is caught in the right cover Pull out the jammed paper ZHMH210E 4 Close the right cover making sure it clicks firmly into place Error Messages Error Messages The following messages may appear while you are operating or programming the machine No Files Exist One of the following There are no documents in memory waiting for trans mission Incorrect file number is entered Check the file number and try again No polling reception
11. 4 83 Programming 11 Specify the destination using one E Press the OK key of the following three methods p D1 abc Enter the fax number with the number keys Z RRR p D1 34 Dress OK Programmed Group name is dis 2123456 CN RN NN Payee If you do not edit the Group name Press a Quick Dial key proceed to step f p D1 34 Press UK U Press the Clear Stop key and m1 ABE COMPANY then enter another name D1 ABC Press the Speed Dial key and en H ter a Speed Dial number Eu rape nnn He Ds 4 Press UR 17 Press the OK ke SHO000 London office d 18 Press 3 or to select whether to Y Note assign the Group to a Quick Dial O You can use Redial when spec key ifying the destination See p 44 E Sn to Key 4b Ok Redial Advanced Features Yes 12 Press the OK key l If you want to assign the Group to Program ap UK a Quick Dial key select Yes Add Delete Exit If you do not select No and then proceed to step f Confirm that Add is selected 19 Perform one of the following pro 13 To add another destination re cedures peat steps UT to P Dir you finished adding a destina When the group was assigned to tion press the or to select a Quick Dial key Exit L Press 3 or to select whether Program Ab UK to change the assigned Quick Add Delete Exit Dial key hange Quick Dial Ii res No If you want to assign the Group to another Quick
12. Dial 4k 85 86 Programming U Press the OK key nter No Press Key Gp DE Browsed Program s UK p D1 Europe 8 Press the OK key hange bezt dH UK Yes No Confirm that Yes is selected g Press the OK key Program Ab OF Add Delete Exit 10 Press 3 or to select Delete Program s UK Add Delete Exit 11 Press the OK key Select Destination ith 4f S S S Z OA S z y D lt b 2 O0 ENS oz Qu L eu o gt b c b DN Delete dP OR SUD London office 13 Press the OK key Program s dH UK Add Delete Exit To delete another destination re peat steps UY to B M Press the User Tools key The standby display reappears To delete an entire group The following procedure describes how to delete all destinations from a Group 1 Press the User Tools key O User Tools ZHMS130E ser Tools 1 Counter dk H Press Q or until 2 Fax Fea tures is displayed ser Tools z Fax Features 4 E Press the OK key ax Features 1 Program Delete 4k Confirm that 1 Program Delete is displayed 4 Press the OK key Program Delete 1 Prog Buick Dial 4 gt H Press 3 or D until 6 Delete Group Dial is displayed Program Delete 5 Delete Group Dial 4k U Press the OK key nter Ao Press Key Gp DE Browsed H Display the number of the group you want to delete 1 to 9
13. Dial key select Yes If you do not select No and then proceed to step Hl 84 Press the OK key Press Buick Dial Kev Browse When the group was not assigned to a Quick Dial key Q Press the OK key Press Buick Dial Kev Browsed H Press the Quick Dial key you want to assign the Group hesign to key 4b k HOS 21 Press the OK key Program 7 Delete o Frog Group Dial 4 If you want to edit another Group proceed to step DH 22 Press the User Tools key The standby display reappears Deleting P Note O When a programmed Group is be ing used for a standby Memory Transmission you cannot delete the destination for the Group O When you delete a destination from a group programmed in a Quick Dial or a Speed Dial the contents of the Quick Dial or Speed Dial are not deleted Groups To delete a destination from a group The following procedure describes how to delete a destination from a eroup 1 Press the User Tools key O User Tools ZHMS130E ser Tools 1 Counter 4 H Press Q or until 2 Fax Fea tures is displayed ser Tools z Fax Features 4 E Press the OK key ax Features 1 Program Delete 4k Confirm that 1 Program Delete is displayed 4 Press the OK key Program 7 Delete l Prog Quick Dial 4k E Press or until 5 Prog Group Dial is displayed Program Delete o Prog Group
14. E Press the OK key E Fax Features 4b Fax Wa E Press the OK key ax Features 9 Enter a fax number with the num 1 Program Delete 4b ber keys Confirm that 1 Program Delete is displayed 4 Press the OK key 2 Note Program Delete O If you make a mistake press the Prog Quick Dial 4 Clear Stop key and try again E Press or until 3 Prog Speed Dial is displayed Program Delete Prog speed Dial 4k O You can redial the number Press the Pause Redial key be fore entering a fax number with the number keys and the last 10 fax numbers dialed are dis played Press or to select the fax number you want to specify and then press the OK key O You can insert a pause by pressing the Pause Redial key you cannot enter a pause be fore the first digit of a fax num ber O You can program SUB SEP SID and PWD in this step with the Dial Option function See p 45 SUB SID SUB Code Transmission Advanced Fea tures and p 46 SEP PWD SEP Code Polling Transmission Advanced Features 10 Press the OK key eE If you do not program the destina tion name proceed to step H p Enter the destination name Ton ABC ABC COMPARER Reference p 88 Entering Characters 12 Press the OK key 13 Enter the search letter A a to Z z for Telephone Directory Speed Dial Dir OK A Speed Dial 14 Press the OK key The search letter is pr
15. Enter the group number with the number keys or search using or 9 Delete dH UK p D1 Europe 8 Press the OK key Program 7 Delete b Delete Group Dial 4k g Press the User Tools key The standby display reappears Groups 87 88 Programming Entering Characters This section describes how to enter characters Available Characters e Letters ABCDEFGHIJKLMNOPORSTUVWXYZabcdefghijkImnopqrstuvwxyz e Symbols _ space amp lt gt A 1 e Numbers 0123456789 Keys The following illustration is for Typel O Receive File ol Information O E Load Paper i p Tans O Ly Add Toner Option O Printer Error Memory O Stamp O Trans Speed Dial O Standard Pause Redial Ou Detail Q 300dpi Color Scan BIG O Halftone O EXSuperFine On Hook Dial ZHMSO60N 1 amp or 5 e QWERTY layout Use to move the cursor left or right and to select a symbol 2 OK key Press to program entered characters 3 Quick Dial keys Press these keys to enter upper and lower case letters There are two types of keyboard layout See p 155 Key Layout Advanced Fea tures
16. For destinations programmed in Quick Dial or Speed Dial Edit the contents of the pro grammed Quick Dial or Speed Di al See p 65 Quick Dial and p 73 Speed Dial For destinations programmed with number keys Delete the destination you want to edit from the group and then pro gram the new destination P Note O When a programmed Group is be ing used for a standby Memory Transmission you cannot edit the group name or add destinations for the group Groups 1 Press the User Tools key U Press the OK key nter Ao Press Key O User Tools Gp DEI Browsed 7 Display the number of the Group you want to edit 1 to 9 Enter the group number with the number keys or search using X or ZHMS130E rog Fam 4 Ok ser Tools p D1 Europe 1 Counter dk 8 Press the OK key 2 Press Q or D until 2 Fax Fea hange Dest OR tures is displayed Yes No ser Tools 2 Fax Features d Confirm that Yes is selected If you do not add a destination 3 Press the OK key press Q or to select No and then proceed to step B ax Featurez 1 Program Delete 4 E Press the OK key Program dH Uk displayed Lad Delete Exit D Press the OK key Confirm that Add is selected Program Delete U Press the OK key 1 Prog Buick Dial 4f p D1 34 E Press amp or until 5 Prog Group Dial is displayed Program 7 Delete o Frog Group Dial
17. INDEX D 300 x 300 dpi 44 Deleting Groups 85 A Quick Dial 69 e ee Speed Dial 77 Add Toner indicator 24 Detail 44 ADF 34 Dialing 47 ADF cover 20 Entering Numbers Directly 47 Adjusting Volume Using Group Dials 51 Alarm 96 Using Quick Dials 49 Dialing 96 Using Speed Dials 50 Key Tone 96 Dial label 70 On Hook 96 Display 23 Reception 96 Transmission 96 E Advanced Features 18 Auto Document Feeder ADF 20 Editing Auto Receive 54 Groups 82 Quick Dial 68 B Speed Dial 76 Roe ets ee tell Energy Saver Clear Modes key 24 Basic Features this manual 18 Energy Saver key 24 Bypass tray unit Option for Typel 20 Entering Characters 88 Error Messages 101 C Extra Super Fine 44 Cancel key 23 F Characters Available Characters 88 Fax Header 57 Entering 88 Faxing 31 Keys 88 Front cover 20 Clearing a Copy Fax or Print Jam 99 Front View 20 Clear Modes key 24 Clear Stop key 25 G Color Scan 24 Components 20 G3 line connector 22 Control panel 20 23 Getting Started 19 Copy key 24 Groups 51 79 CSI Own Fax Number 57 Deleting 85 Dialing 51 Editing 82 Programming 79 108 H Halftone 24 Handset external telephone connector 22 Help key 23 How to Read This Manual 16 Immediate Transmission 31 41 Canceling 43 Indicators 103 J Job Information key 23 L Loading Paper 91 Load Paper Indicator 24 Lower right cover 20 Low power Mode 11 N Machine Types 19 Mai
18. Tools 4 p 1 KU L H D KU rt K m D LU E Press the OK key ax Features 1 Program Delete 4k Confirm that 1 Program Delete is displayed 4 Press the OK key Program 7 Delete 1 Prog Quick Dial 4k H Press X or D until 4 Delete Speed Dial is displayed Program 7 Delete 1 Delete Speed Dial 4k U Press the OK key nter No to Delete E Browsed Programming H Display the Speed Dial number you want to delete 000 to 199 Enter the Speed Dial number with the number keys or search using or Delete Ab UK SUD DEF COMPANY 8 Press the OK key The programmed data fax num ber and name is deleted Program 7 Delete 1 Delete Speed Dial 4k If you want to delete another Speed Dial number proceed to step B g Press the User Tools key The standby display reappears 78 Groups If you regularly broadcast originals to the same set of destinations you can combine these numbers into a group Then just select the group and each number will be dialed in sequence au tomatically You can enter destination numbers using Quick Dial keys Speed Dials or the number keys You can program the following items in a Group Destination fax numbers up to 250 numbers for each group You can program the destination fax number using up to 254 digits for each number Z Group name You can program the group name using up to 20 characters l Kimpor
19. about 5 minutes the machine automatically en ters Energy Saver mode e The user holds down the Energy Saver Clear Modes key for about 2 seconds To exit Energy Saver mode e In Energy Saver Standby mode press the Energy Saver Clear Modes key e In FAX Standby mode press any key e Place an original e Pick up the optional handset or the external telephone handset P Note O When you load paper in Energy Saver mode an error message will not be dis played even if the tray is not pushed in correctly CJ After loading paper press the Energy Saver Clear Modes key and check that Ready is shown on the display Reception in Energy Saver mode In Energy Saver mode originals that have been stored in memory are still sent and the machine can still receive messages When a message is received in Energy Saver mode the machine prints it and re turns to Energy Saver mode Recycled Paper In accordance with the ENERGY STAR Program we recommend use of recycled paper which is environmentally friendly Please contact your sales representa tive for recommended paper 13 14 Remarks Be sure to read the following information before you use this machine e Do not turn off the power during output Make sure that output has complet ed before you turn off the power e Do not open the front cover right cover lower right cover main paper tray or optional paper tray unit while paper is being printed out The machine
20. and then reenter Own Name or Fax ax Features Header 3 Setup dk Jur Mame ABC LIF 5 LONDON MAIN OFFICERE IUe me ak Setup I Press the OK key 1 Monitor Volume 4 12 Press the User Tools key The standby display reappears G Press or until 5 Fax Infor mation is displayed Setup Deleting S Fax Information d Y 1 Press the User Tools key H Press the OK key ax Information O User Tools 4b um 2 KU D 8 Press Q or D to select the item that you want to delete g Press the OK key duri Mame ABC UK MAIN DOFFICENBENNEENEN 10 Press the Clear Stop key wr Mame ser Tools 1 Counter 4 MT 11T 1 Press the OK key 0 12 Press the User Tools key The standby display reappears Own Fax Number The following procedure describes how to program edit delete the Own Fax Number Programming 1 Press the User Tools key O User Tools Q a SEE ZHMS130E ser Tools 1 Counter dk H Press Q or until 2 Fax Fea tures is displayed ser Tools z Fax Features dk E Press the OK key ax Features 1 Program Delete 4k Press 3 or until 4 Key Op Tools is displayed ax Features ji Kev Op Tools dk Own Name Fax Header Own Fax Number H Press the OK key nter Kev Op Code ERAN O Press 2120212 nt
21. card properly If the alarm sounds when you turn the power on after installing the optional 40MB memory card properly contact your service representative 105 106 Troubleshooting When Things Don t Go as Expected This table lists operations which allow you to cancel Memory Transmission Im mediate Transmission or copying or to exit Energy Saver Mode You want to cancel a Memo If the original is being p 38 Canceling a Memory Trans ry Transmission scanned press the mission Clear Stop key After the originalis has been scanned press the Job Infor mation key You want to cancel Immedi Press the Clear Stop key p 43 Canceling an Immediate ate Transmission lransmission You want to cancel copying Press the Stop key p 81 Copying Advanced Features You want to exit Energy Press the Clear Modes Energy p 28 Exiting Energy Saver Saver Mode Saver key or place an origi nal Printing the Help List Printing the Help List Press the Help key and Start key to print a copy of the Help List which contains brief descriptions about the following features Immediate Memory Transmission Canceling Memory Transmission Programming Clearing Quick Di als Printing lists of Quick Dials and User Function keys Programming Clearing Speed Di als Printing the Speed Dial List Printing the Journal Printing the Quick Dial Key Label and User Function Key Label 107
22. copies of such originals Placing Originals 35 36 Faxing Memory Transmission Memory Transmission is convenient because e Fax originals can be scanned much more quickly Your fax is stored in memory and then sent automati cally meaning you do not have to wait for your original to be sent e While your fax is being sent an other user can operate the machine people do not have to wait long to use the fax machine e You can send the same original to more than one place with the same operation Broadcasting amp important O Make sure that 100 appears on the display before you turn off the power If the power is turned off for 12 hours or longer all docu ments stored in memory are delet ed As soon as the power is turned on the Power Failure Report is printed to help you identify delet ed files See p 172 Power Failure Report Advanced Features Limitation If memory is full 0 appears on the display Memory Transmis sion is disabled Use Immediate Transmission instead LU amp Note O Maximum number of destinations per Memory Transmission 250 O The maximum number of destina tions awaiting Memory Transmis sion that you can specify is 250 O The theoretical maximum number of destinations you can enter with the number keys is 100 but this will depend on the amount of memory currently available O The number of pages that you can store in memory depends on the or
23. indicates a potentially hazardous situation that might result in mi nor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol Be sure to read the instructions all of which are described in the Safety Information section The statements above are notes for your safety l Kimportant If this instruction is not followed paper might be misfed originals might be damaged or data might be lost Be sure to read this ian Preparation This symbol indicates information or preparations required prior to operating P Note This symbol indicates precautions for operation or actions to take after abnor mal operation 9 Limitation This symbol indicates numerical limits functions that cannot be used together or conditions in which a particular function cannot be used A Reference This symbol indicates a reference C Keys built into the control panel of the machine Paper Mark Paper directions in this book are shown as follows Originals placed on the ADF Paper loaded in the tray Paper direction lt Original is Tray is placed pulled out this way this way Original is placed this way Tray is pulled out this way GFKAMION Portrait direction for originals is shown as J and landscape direction for orig inals is shown as LY Portrait direction for paper in the paper tray is shown as J and landsca
24. is installed register using the G3 2 Analog Line See p 151 G3 Analog Line Advanced Fea tures O Make sure that the machine is in standby mode before performing the following procedures Own Name Fax Header The following procedure describes how to program edit delete Own Name and Fax Header Programming 1 Press the User Tools key O User Tools ZHMS130E ser Tools 1 Counter dk H Press 3 or until 2 Fax Fea tures is displayed ser Tools z Fax Features 4 E Press the OK key ax Features 1 Program Delete 4k 58 4 Press Q or until 3 Setup is 2 LPD 3 p lt b c ax Features 3 Setup dk H Press the OK key Setup 1 Moni tor volume a U Press Q or until 5 Fax Infor mation is displayed Setup GS Fax Information dk H Press the OK key ax Information 4b Confirm that 1 Own Name is displayed 8 Press the OK key Juri Mame ABC um KU D MT LL LE g Enter your Own Name yn Mame ABC UK MAIN OFFICENEEENENNE Reference p 88 Entering Characters 10 Press the OK key ax Information 1 Q0un Mame 1b Own Name Fax Header Own Fax Number 11 Press Q or D until 2 Fax Header 1 or 3 Fax Header 2 is dis played ax Information z Fax Header 1 4 12 Press the OK key The programmed Own Name is displayed 13 Press 3 o
25. of your machine before reading this manual e Typet NIC FAX Unit optional e Type2 NIC FAX Unit standard Two kinds of size notation are employed in this manual With this machine refer to the inch version For good copy quality the supplier recommends that you use genuine toner from the supplier The supplier shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the supplier with your office products Important Contents of this manual are subject to change without prior notice In no event will the company be li able for direct indirect special incidental or consequential damages as a result of handling or oper ating the machine Power Source 120V 60Hz Please be sure to connect the power cord to a power source as above For details about the power source see Chapter 10 Connecting the Power and Switching On in the Advanced Features manual Declaration of Conformity Product Name Facsimile Model Number 3770 F640 LF412 FAX4430L 3770nf F650 LF417e FAX4430NF Responsible party Ricoh Corporation Address 5 Dedrick Place West Caldwell NJ 07006 Telephone number 973 882 2000 This device complies with part 15 of FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Not
26. or Speed Dials instead p 194 Connecting to a Telephone Line Advanced Features p 172 Power Failure Report Ad vanced Features p 200 Acceptable Types of Origi nals Advanced Features p 44 Scan Settings p 181 Cleaning the Scanner Ad vanced Features p 33 Placing Originals p 200 Acceptable Types of Origi nals Advanced Features p 92 Replacing the Toner Car tridge p 49 Using Quick Dials or p 50 Using Speed Dials Solving Problems Cannot print onto paper ev Make sure the paper size de p 178 Changing the Paper Size enthough it is of an appro tectionplate for the main pa Advanced Features priate size per tray or optional paper tray unit matches the paper sizeactually loaded in that tray or unit Some part of a copied image Check that the original is p 33 Placing Originals is missing placed correctly Select the correct sized pa p 202 Recommended paper sizes per and types Advanced Features Cannot have messages or Specify the tray for which p 109 Paper Tray for Two sided copies printed on both sides Two Sided Printing is Printing Advanced Features of paper turned on When you turn the power The optional 40MB memory p 196 40MB Memory Card Ad on the high pitched alarm card may not be inserted vanced Features sounds and nothing is properly Turn the power shown on the display off and then install the op tional 40MB memory
27. switch 05 bit 4 See p 139 User Parameters Advanced Features O When Restricted Access is turned on incoming faxes are received and printed as normal O User names printed on all reports are those used by the Personal Box func tion 29 30 Getting Started Turning On or Off the Power P Note O This machine automatically enters Energy Saver mode if you do not use the machine for a while Turning On the Power 4 Confirm that the power cord is plugged into the outlet firmly 2 Turn on the power llOn on S ie SSS ZFWH110E Turning Off the Power amp important O Make sure that 100 appears on the display before you turn off the power If the power is turned off for 12 hours or longer all docu ments stored in memory are delet ed The storage time might be shorter if the surrounding temper ature is low or the machine has been on for less than a week O Fax files programmed in memory will not be deleted while the op tional 40MB memory card is in stalled 4 Turn off the power ZFWH350E Transmission Modes There are two types of transmission Z Memory Transmission The fax is stored in memory and then transmitted automatically This is convenient when you want to remove originals quickly You can send the same fax to more than one destination in a single op erat
28. the plotter is not ready Call Service Machine is out of order Contactyour service representa tive This Dial is in Use Cannot De This Quick Dial or Speed Dial is being used such as for a lete This Dial is in Use Cannot standby Memory Transmission Change Some Page s are Blank An almost entirely blank documentwas scanned Check your document Clean Contact Glass and White Wipe the contact glass and the white strip Strip 102 Indicators Indicators I is lit red Paper has run out Load paper See p 91 Loading Paper in the Main Paper Tray LZ islit red Toner is exhausted Replace the toner cartridge See p 92 Replacing the Toner Car tridge Y Note O Even if there is no toner left you can still send fax messages h islit red Paper is jammed Remove the jammed paper See p 98 Clearing Original Jams and p 99 Clearing a Copy Fax or Print Jam li is lit red Close the cover The Receive File indicator You have received a mes Print the message stored in memory is lit sage into memory Substi if it is not printed out automatically tute Reception See p 69 Substitute Reception Ad vanced Features 103 104 Troubleshooting Solving Problems This table lists some common problems and their solutions Cannot transmit or receive The data stored in the ma chine memory Memory Transmission Reception Substitute Reception or Auto Document or data of other standb
29. will stop printing and paper may become jammed Do not move tilt or shake the machine during output e Be sure to make a copy of information stored in the machine memory This information might be deleted when you operate the machine improperly or some trouble occurs with the machine e Note beforehand that the company is not liable for damages resulting from malfunctions of the machine loss of information stored in memory or use of the machine e If sending or receiving an important message by fax confirm that the mes sage is sent or received with a telephone call e Be sure to ventilate the room where the machine is used to maintain a com fortable work environment If the machine is used for a long period of time in a room with bad ventilation you may notice an unpleasant odor e Sudden changes in temperature or humidity may cause condensation to form inside the machine This can result in patchy output In this case wait a while before reattempting copying or requesting a fax be sent again lM Kimportant O Make sure that 100 appears on the display before you turn off the power If the power is turned off for 12 hours or longer all documents stored in mem ory are deleted 2 Note O If the power is turned off fax documents cannot be received The power should normally be turned on The fax machines in current use are classified by communication speed Interna tionally defined standards include G4 C3 and G2 T
30. with the number keys or search using amp or D Program s a001 ABC COMPANY dH UK 8 Press the OK key 9UU 1 Press OF gizs45erso Tl If you do not edit the number pro ceed to step 9 Press the Clear Stop key and then reenter the fax number with the number keys TRE Press OF 098765432 1 MN NN 2 Note O If you make a mistake press the Clear Stop key and try again 10 Press the OK key HOOT ABC Ok ABC COMPANY AAR RNRNNN If you do not edit the destination name proceed to step B UU Press the Clear Stop key and then reenter the Destination name HOOT ABC Ok DEF COMPANY NNNNA Reference p 88 Entering Characters 12 Press the OK key 13 Enter the search letter A a to Z z for Telephone Directory peed Dial Dir UK D M Press the OK key abel Insertion kk On Off 15 Press X or to select On or Off abe 0n Insertion Abr UK Off 16 Press the OK key ax Header Hdr 1 Hdr 2 dH UK 17 Press X or to select Hdr 1 or Hdr 2 ax Header dH OK Hadr 1 Hdr 2 18 Press the OK key Delete 19 Press the User Tools key The standby display reappears Speed Dial Deleting 1 Press the User Tools key O User Tools Q ZHMS130E ser Tools eel 4b rJ m rt m 7 H Press Q or until 2 Fax Fea tures is displayed ser
31. you select Speed mode faxes can be transmitted faster but the resulting images could be inferior to those sent with Stan dard mode Note CJ You can set the mode for Halftone with the User Parameters switch 10 bit 7 See p 139 User Parame ters Advanced Features Changing Scan Settings When scanning multiple originals us ing the ADF you can set scan settings for every page 4 Check which pages you want to change the scan settings for H Make the scan settings for the next page while the previous page is scanned O Stamp O Memo Y Speed Dial OQ OO Standard Pause Redial O4 Detail 300dpi O Color Scan O Super Fine O Halftone EXSuperFine On Hook Dial O O BEN ZHMS250E Dialing Dialing There are four main ways to dial a number Z Entering numbers directly See p 47 Entering Numbers Di rectly Z Using Quick Dials See p 49 Using Quick Dials Z Using Speed Dials See p 50 Using Speed Dials Z Using Group Dials See p 51 Using Group Dials Entering Numbers Directly Enter numbers directly using the number keys on the right side of the control panel P Note O Maximum length of a fax number 254 digits O You can insert pauses and tones in a fax number See p 48 Pause and p 48 Tone O A pause is shown as a display 44 JI on the 4 Place your original and then se lect any scan settings you require Ready 1008 10 z3
32. 11 Press the Clear Stop key un Fax Mo 12 Press the OK key 3 1 Analog Line 1 un Fax Mo al 13 Press the User Tools key The standby display reappears 64 Quick Dial To save time you can program a fax number that you use often into a Quick Dial key Then whenever you are sending a message to that loca tion just press that Quick Dial key to dial You can program the following items in each key Destination fax number You can program the destination fax number using up to 254 digits You can also select SUB code SEP code SID PWD maximum 20 dig its Tone and Pause See p 45 SUB SID SUB Code Transmis sion Advanced Features p 46 SEP PWD SEP Code Polling Transmission Advanced Features p 48 Tone and p 48 Pause Destination name You can program the destination name using up to 20 characters Others e Label whether to print the des tination name on faxes sent to this number e Select Fax Header You can select to print Fax Header1 or Fax Header2 on the fax messages that the other par ty receives l Kimportant O We recommend that you print the Quick Dial list and keep it when you program or change fax num bers See p 105 Reports Lists Advanced Features Quick Dial Note When a programmed Quick Dial key is being used for a standby Memory Transmission the mes sages This Dial is in Use Cannot Change or This Dial
33. 4H nter Fax Number H Enter the fax number with the number keys The digits appear on the display as you enter them Press Start misodo5ro2 RN RN Y Note O If you make a mistake press the Clear Stop key and enter again O If you want to send this mes sage to more than one destina tion press the OK key and then enter the next destination E Press the Start key iJ Limitations When Dialing with the Number Keys Fax numbers entered with the num ber keys are stored in internal memo ry separate from memory for storing original data Therefore using the number keys you cannot program more than 100 numbers in total for the following Destinations specified in a Memo ry Transmission including Confi dential Transmission and Polling Reception e Transfer Stations and End Receiv ers specified in a Transfer Request e Destinations and Transfer Stations Specified in a Group For example when 90 destinations are programmed in a Group with the number keys only 10 destinations can be dialed for Memory Transmis sion from the number keys 47 48 Faxing amp Note O When this machine is requested to transfer a call i e becomes a Transfer Station two fax numbers are automatically stored There fore the number of destinations that can be dialed from the number keys decreases by two whenever this machine is requested to trans fer a call O When a total of 100 fax numbers is
34. A Reference p 47 Dialing p 51 Selecting the Line Ad vanced Features 42 Faxing H Press the Start key GHI JKL myo Clear Stop O O UV d WXY ZHMS030N The machine calls the destination While it is dialing the number or name which is programmed as the Own Name or Own Fax Number in the machine of the other party is shown on the display When con nected the machine starts scan ning the original 234557830 Dialing Reference p 57 Own Name Fax Head er Own Fax Number OReadv 100 10 15AM Set Orig 7 Enter No After transmission the standby display reappears If the Connection Could Not Be Made If it is not possible to make a connec tion with the number you specified because the line was busy or there was a line problem the machine redi als automatically When you want to remove originals quickly or want to send other fax messages press the Clear Stop key and then resend the fax message us ing Memory Transmission Y Note O If communication stops during Im mediate Transmission an original could be jammed Remove the jammed original and send it again See p 98 Clearing Original Jams Canceling an Immediate Transmission Canceling an Immediate Transmission Before Pressing the Start Key When an Original Is Jammed U Press the L Energy Saver Clear Modes E Read the message on the display meh lear Misfed drigzinaltz 2 Remove the origi
35. Ab OF res No U Press the OK key CoReady 1008 10 154H Set Orig 7 Enter No The file is deleted and the standby display reappears Canceling a Memory Transmission While Awaiting Transmission Use this procedure to cancel a trans mission after the original has been scanned amp Note O If transmission finishes while you are carrying out this procedure it will not be canceled CJ If you cancel a message while it is being sent transmission is halted as soon as you finish this proce dure However some pages of your message may have already been sent All pages up to the page before scanning stopped are sent to the other end 1 Press the Job Information key and confirm that 1 Cancel TX RX is displayed Information Trans OK D Option Q9Q 09 0 O ZHMSO080E ob Information 1 Cancel TX Rx dk H Press the OK key 39 AQ Faxing 3 Display the file you want to de lete Enter the file number with the number keys or search using X or D ance File dH UK o 000r ABC COMPANY If you are unable to find the file it has already been sent 4 Press the OK key 5 Press X or D to select Yes ance dH OF Yes Na U Press the OK key CoReady 100 10 15AM Set Orig 7 Enter No The file is deleted and the standby display reappears Immediate Transmission Immediate Transmission Immediate Transmission i
36. DF 2 Release button Push this button to open the ADF 3 Auto Document Feeder ADF Set multi page originals here to have them automatically scanned in one page at a time 4 Output tray Received fax messages and copies are stacked here 5 Control panel Operate the machine using keys and watching the display on the control pan el 6 Front cover Open this cover when changing the toner cartridge and the photo conductor unit inside the machine AZX004 7 Main paper tray Load paper here 8 Optional paper tray unit Option You can load more paper here 9 Lower right cover Open this cover to remove jammed paper fed from the optional paper tray unit 10 Bypass tray unit Option for Type A received fax message will be printed on paper in this tray if there is no paper loaded in the paper trays A received message also will be printed on paper in this tray if the size of that paper is more suitable for the message than the size of paper in the paper trays When making copies on custom size pa per thick paper or special paper use this tray 11 Status indicators e 4 Alarm Blinks red when an error occurs Check the display and read the mes sage to identify the problem such as a paper jam or an open the cover e Communicating Lights during fax transmission or re ception 12 Right cover Open this cover to remove jammed paper fed from the paper tray 13 Original out
37. Features P Reports Lists dK H Press the OK key Reports z Lists Journal 4k U Press 3 or D until 4 Quick Dial Label is displayed Lists Label 4b Reports q Buick Dial 7 Press the OK key Juick Dial Label Press Start to Print 8 Press the Start key After Quick Dial Label is printed the standby display reappears Label paper QUICK DIAL LABEL QUICK DIAL USER FUNCTION LABEL APR 15 2003 10 23AM gt FAX HEADER 1 ABC FAX HEADER 2 DEF Quick Dial d orae conn ere canoes 7 aaa oo aaa os ao OMEN oo de ee ipee Mamaia potet TIE T EE Fea TEE given 3 1 ae SEE SES S S S E SE E aa re a T RINT eee eet pee DM pee pete poe ap e T MEME jg eee S go ee EE T aS Dp eue pese T ERES EE peius eee pce Boe nare poe pese d e n cete PET T EET p eee EE EE no om mee eee RN E E eo ade ME aaa Pe d pee p ee T E E open GEM jene c EU a gp sme TC cee eee CHINE UNUS OMNE LANE UNDIS ANN CN USER FUNCTION LABEL E JE em d MUN NE EAM DARE PANE EN CUT ALONG THE DOTTED LINES AND SET THE LABEL S TO THE OPERATION PANEL 1 Quick Dial key number The number of the Quick Dial key the destination is programmed in 2 Destination GFFORM1N The other party s name or Group name programmed in the Quick Dial t6 72 Programming 3 The name of an Auto Document The name for a document programmed as an Auto Docum
38. Func tion Keys Advanced Features E Make sure that the Memory Transmission indicator is lit O Stamp O E Y Speed Dial EN O EN Standard Pause Redial O4 Detail 300dpi O Color Scan O Super Fine Halftone EXSuperFne On Hook Dial oO wow O9 ZHMSO040E If it is not lit press the Memory Trans key 2 Place your original and then se lect any scan settings you require Cbesadyv 1008 10 234M nter Fax Number E Press the User Function key with the Group function programmed in roup Dial Enter No Gp DE 4 Enter the Group number 1 to 9 with the number keys atal 3 Press Start mup D1 EUROPE P Note O Group Number is displayed If the group name is pro grammed the group name is also displayed O If you want to specify another Group press the OK key and then repeat step B above O If you make a mistake press the Clear Stop key The display will return to that in step H H Press the Start key Dialing 53 54 Faxing Reception Modes The machine can treat incoming fax messages and telephone calls in two ways Manual Receive Use this mode if your line is shared by a fax machine and a telephone but you want to answer all calls yourself and decide whether they are fax transmissions or telephone calls The machine will ring continuous ly until you answer the call so you have to be near the machine at all times Auto Receive Use
39. Press the OK key onitor wolume 1 n Hook dh H Press Q or D to select the item you want to adjust and then press the OK key In Hook dhr OK Low QOUODMU00 High U Press Q or to adjust the vol me In Hook dhr OK Low BENE High g Press the OK key oni tor wolume 1 n Hook lle c If you want to adjust another item repeat steps H to B 10 Press the User Tools key The standby display reappears i Emit a Beep When a Communication Is Complete If you set Emit a beep when a com munication is complete on with the User Parameters switch 01 bit 6 a beep will be emitted when a commu nication is complete This is useful for knowing when a fax message has been received or a transmission is complete See p 139 User Parame ters Advanced Features Adjusting Volume 97 98 Troubleshooting Clearing Original Jams If an original is jammed the 1 indica 4 Close the ADF unit and ADF cov Hor blinks and A E MERE er making sure they click firmly inal s is displayed into place Perform the following procedure to clear the jammed original 4 Open the ADF cover ZHMHO50E H While pushing the release button lift the ADF unit ZFWH280E Clearing a Copy Fax or Print Jam Clearing a Copy Fax or Print Jam A CAUTION The fusing section of this ma chine might be very hot Caution should be taken when removing
40. Programming 74 Speed Dial key 25 Stamp key 24 Standard 44 Start key 25 Status indicators 21 Super Fine 44 T tonalsignals 48 Tone 48 Toner Cartridge Replacing 92 Storage 95 Transmission Modes 31 Trans Option key 23 Troubleshooting 91 Error Messages 101 TIIoFax Header 57 U User Function keys 23 User Tools key 23 EN H557 8200A USA Z FCC Requirements 1 10 This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA On the cover of this equipment is a label that contains among other information a product iden tifier in the format US AAAEQ TXXXXX If requested this number must be provided to the telephone company This equipment uses the RJ11C USOC jack A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for detail The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an in coming call In most but not all areas the sum of RENs should not exceed five 5 0 To be cer tain of the number of devices that may be connec
41. Reception Advanced Features p 137 Energy Save Timer Advanced Features p 116 Authorized Reception Advanced Fea tures p 53 Duplex Original Settings Advanced Features p 55 Batch Original Documents Transmis sion Advanced Features p 75 Multi copy Reception Advanced Fea tures p 31 Retrying a Failed Transmission Ad vanced Features p 27 Changing Transmission Files Ad vanced Features p 101 User Function Keys Advanced Fea tures p 7 Sending Confidential Messages Ad vanced Features and p 161 Personal Boxes Adoanced Features I want to prevent a received message being picked up casually by other people to have backups automatically made of faxes I send to have backups automatically made of incom ing faxes to restrict access to the machine to specified us ers to monitor machine usage by user or depart ment to receive messages while I am away on a trip to program in memory a document I often use to perform multiple keypad operations with a single key Reference p 37 Printing a Confidential Message Ad vanced Features and p 42 Printing Personal Box Messages Advanced Features p 134 Backup File Transmission Settings Adoanced Features p 129 Forwarding Advanced Features and p 161 Personal Boxes Advanced Features p 29 Restricted Access p 29 Restricted Access and p 9 User Code Transmission Advanced Features p 129 Forwarding Ad
42. SE 20 te TTT 22 Control Panel a Aa a decree avecaies 23 Reading the Display assine inne N E E EA Ea Et 26 Reading the Display and Using Keys sss sese eee 26 Standby Display cn a T O N 27 Communication Display esse eee eee eee 27 Bite zi ROMPIS TTT 28 Energy Saver Mode Display oec pese ed EE eaa Austrians 28 Restricted Access DISDIA wisest Ai ee eet 29 Turning On or Off the Power seene eenn 30 PCI ONINO POW Cl ame fc M 30 TUNO ON thes POW dT 30 2 Faxing Transmission Modes 5 5 wie erection cient 31 Switching between Memory Transmission and Immediate Transmission 32 Placing Original e M 33 Placing Originals INGA PF T 34 Originals Unsuitable for the Auto Document Feeder ADE sss sees eee eee 35 Memory TRANSMISSION THH eect ede eee 36 Canceling a Memory Transmisesign sssssssssssssesss sees esse sees ss sse eene nennen nnn 38 Before Pressing the Start Key eee eee eee 38 While Scanning the Orlgifial iitee iisque a Eq I e s suy RENE MR Vou ER AE eh e recs 38 When an Orginal Is Jamtmed ccn icai deo EEEE 38 DURING TAMSIMISSION theta Re ru e tiit eau ee cea EE E eet Me EE 38 While Awaiting TRANSMISSION deed geo p ea eren uu rura EN oe le neuer bin RE eed dur vRu s 39 Immediate TransmissiOn eese eene nennen nnn nnn nana aae a amu annan 41 If the Connection Could Not Be Made sss sss 42 Canceling an Immed
43. T HTH 73 FOVOG FANNIN WEG reiii Seen recaeteuregtey ne a Seas ends on ra ess wi eO a 74 moist 76 priino x 77 GF OUD L ERE 79 SKST Tua se TT 79 o iae CTT 82 prio n E A E E 85 To delete a destination from a droup sese eee een 85 RRs Te T Ta s LIST Te 86 Entering Re T La eH 88 PS AMADIS RIANA CLC T 88 ccc m PEE 88 Howto Enter Gliardclef s ceste ds ett etaa tpe Eti eus E E e OY Manu E Se n a us pxewS Xi e aaa Rad 89 4 Troubleshooting Loading Paper in the Main Paper Tray eeeee rene 91 Replacing the Toner Cartridge 1111eeeeeeeeeeeeeee eene nennen nnns 92 Toner Cartridge SIorage ie eie ci Ie dece aUe deemed a va eet ies 95 eT STL doll ecc a Aa aa 96 Clearing elut NET rs 98 Clearing a Copy Fax or Print Jam eere eere eee ee eere nnn 99 Error NICS SACS eee erect ee ee 101 HAGIG ALORS HHT Saa 103 Solving Problems soso ee ee reese eae 104 When Things Don t Go as Expected cccccecsesssseeeeeeeenseeeseeeeeseeeseeneenseeeseneees 106 SOT s the Heip BI eeas 107 y p p Gem M MN 108 What Do You Want to Do with This Machine This is a summary of this machine s features including which pages to consult for detailed information I want to specify several destinations with a single key to print Quick D
44. V Ww oOx LATET SO Pas 9 Ld ALT ee L HEY 06 GNR eee ME HH QoS C ka H TY YX11111 T ee 3770 37 70nf F640 F650 LF412 LF417e FAX 4430L 4430NF Operating Instructions Basic Features 1 Getting Started 2 Faxing 3 Programming 4 Troubleshooting E For safe and correct use of this machine please be sure to read the Safety Information before you use it Introduction This manual contains detailed instructions and notes on the operation and use of this machine For your safety and benefit read this manual carefully before using the machine Keep this manual in a handy place for quick reference Notes Some illustrations in this manual might be slightly different from the machine Certain options might not be available in some countries For details please contact your local dealer Laser Safety CDRH Regulations This equipment complies with requirements of 21CFR Subchapter J for class1 laser products This equipment contains a AlGaAs laser diode of 5 milliwatt or 6 2 milliwatt 770 795 nm wavelength This equipment does not emit hazardous light since the beam is totally enclosed during all customer modes of operation and maintenance Caution Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure Machine Types The model names of the machine do not appear in the following pages Check the type
45. al signals for example if you want to use a special service on a tone dial ing line To use Tone perform one of the fol lowing ways e Press the User Function key with the Tone function programmed in e Press the 3 key lii Preparation To use the User Function key with the Tone function programmed in you need to assign this function to a User Function key beforehand See p 101 User Function Keys Advanced Features 9 Limitation O You cannot place a tone before the first digit of a fax number O Some services may not be available when using the Tone feature Y Note CJ A tone is shown asa e on the display O You can choose whether to use the 3 key as a Tone key with the User Parameters See p 139 User Parameters Advanced Features When using Tone with On Hook Dial E Press the On Hook Dial key O Stamp O meme Y Speed Dial E Standard Pause Redial O4 Detail 300dpi O Color Scan O Super Fine Halftone EXSuperFine On Hook Dial O O O ZHMS240E H Enter the fax number with the number keys Dialing 3 Press the User Function key F1 to F10 in which Tone is pro grammed Print Fax Header Group Print i O FO C PC User Tools Help Q Q Q aQ Q O ZHMS170E 4 Enter a code number for receiving a special service with the number keys 2 Note O The entered number will be sen
46. be sure to program the date and time into your machine Note to users in Canada IV Note This Class B digital apparatus complies with Canadian ICES 003 Remarque concernant les utilisateurs au Canada MT Avertissement Cet appareil num rique de la classe B est conforme la norme NMB 003 du Can ada For users in the state of California Perchlorate Material special handling may apply see www dtsc ca gov haz ardouswaste perchlorate Safety Information When using this machine the following safety precautions should always be fol lowed Safety During Operation In this manual the following important symbols are used N WARNING Indicates a potentially hazardous situation which if instructions are not followed could result in death or serious injury A CAUTION Indicates a potentially hazardous situation which if instructions are not followed may result in minor or moderate injury or damage to property Safety During Operation In this manual the following important symbols are used N WARNING Indicates a potentially hazardous situation which if instructions are not followed could result in death or serious injury A CAUTION Indicates a potentially hazardous situation which if instructions are not followed may result in minor or moderate injury or damage to property A WARNING Connect the power cord directly into a wall outlet and never use an extension cord Disco
47. ct Fax Header Speed Dial You can select to print Fax Header1 or Fax Header2 on fax messages that the other party receives amp important O We recommend that you print the Speed Dial list and keep it when you program or change a destina tion See p 105 Reports Lists Advanced Features 9 Limitation O When a programmed Speed Dial is being used for a standby Memory Transmission the message This Dial is in Use Cannot Change or This Dial is in Use Cannot Delete is dis played and you cannot change or delete the destination for this key P Note O Make sure that the machine is in standby mode before performing the following procedures 73 74 Programming Programming U Press the OK key nter Hao to Program F Note HENRI Browse O There are 200 numbers available O You can specify codes 000 to 199 H Display the number of the Speed Dial you want to program 000 to E Press the User Tools key 199 Enter the Speed Dial number with oo keys or search using Program dH UK IU Y Note G O If you make a mistake press the nnm Clear Stop key and try again ser Tools CJ If ice Dial number Eon ready been programmed the l Counter 4 contents are displayed Press 3 or to select an unpro H Press Q or D until 2 Fax Fea grammed number and then tures is displayed press the OK key ser Tools
48. ct the state public utility commis sion public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your telephone company or a qualified installer WHEN PROGRAMMING EMERGENCY NUMBERS AND OR MAKING TEST CALLS TO EMERGENCY NUMBERS 1 2 Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up Perform such activities in the off peak hours such as early morning hours or late evenings CANADA The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be con nected to a telephone interface The termination on an interface may consist of any combination of de vices subject only to the requirement that the sum of the RENs of all the devices does not exceed five This product meets the applicable Industry Canada technical specifications In accordance with IEC 60417 this machine uses the following symbols for the main power switch means POWER ON means POWER OFF Copyright 2006 2008
49. des key e Energy Saver Hold down this key for about 2 seconds to manually enter En ergy Saver mode The machine auto matically enters Energy Saver mode about 5 minutes after the last opera tion is carried out See p 203 Energy Saving Advanced Features e Clear Modes Cancel the current set tings and return to the standby mode except when accessing the User Tools 14 Copy key Press to copy the originals currently load ed in the ADF 15 Quick Dial keys Use to dial numbers with a single touch or to enter letters and symbols Also use for the Group Dial function You can select from two types of key board layout QWERTY as shown in the illustration and ABCDEF See p 155 Key Layout Advanced Features 16 Quick Dial Key Flip Plate There are two Quick Dial Key Flip Plates e To access Quick Dials 01 to 30 flip both plates right e To access Quick Dials 31 to 60 flip one plate left e To access Quick Dials 61 to 90 flip both plates left Note CJ Make sure the plate is flat against the control panel when you use Quick Dial keys 17 Stamp key Press this key to switch the Stamp func tion on See p 53 Stamp Advanced Fea tures 18 Original Type key e Color Scan Only for Type2 and Typel with the optional NIC FAX unit Select when scanning color originals using the optional scanner function e Halftone Select halftone when faxing or copy ing photographs o
50. dures O You can program up to nine groups O The maximum number of destina tions you can program in a group is 250 O The combined maximum number of destinations you can program in all groups is 390 This number can be composed of up to 90 Quick Dial numbers 200 Speed Dial numbers and 100 numbers en tered directly with the number keys O If you program 100 destinations with the number keys Memory Transmission using the number keys becomes unavailable and only Immediate Transmission is available O If you program a group with the number keys when a file is waiting to be transmitted a message is dis played You sometimes cannot program any more destinations even when the number of specified destination is 99 or less O It is recommended that you print the Group Dial list and keep it when you program or change des tinations 5ee p 105 Re ports Lists Advanced Features O If you program the same destina tion in different groups it is only counted as one item O The table below shows how to count numbers Group1 Group2 Total Num ber of items Quick Dial Quick Dial 01 01 Quick Dial 03 Quick Dial Quick Dial 05 05 Speed Dial Speed Dial 04 04 Speed Dial 06 Speed Dial 09 Number keys Number keys 12345678 12345678 Number keys 87654321 L Reference p 47 Limitations When Dialing with the Number Keys 1 Press the User Tools key O User Tools Q
51. e an electric shock or fire A CAUTION Protect the machine from dampness or wet weather such as rain and Snow Unplug the power cord from the wall outlet before you move the machine While moving the machine you should take care that the power cord will not be damaged under the machine When you disconnect the power plug from the wall outlet always pull the plug not the cable Do not allow paper clips staples or other small metallic objects to fall in side the machine Keep toner used or unused and toner cartridge out of reach of children For environmental reasons do not dispose of the machine or expended supply waste at household waste collection points Disposal can take place at an authorized dealer The inside of the machine could be very hot Do not touch the parts with a label indicating hot surface Otherwise an injury might occur Our products are engineered to meet high standards of quality and func tionality and we recommend that you use only the expendable supplies available at an authorized dealer Before moving the machine be sure to disconnect all external connec tions especially the power cord from the wall outlet Damaged power cords are a fire and electric shock hazard To disconnect the power cord pull it out by plug Do not drag the cord itself Doing so may result in damage to the cord leading to fire or electric shock For safety reason unplug the power cord from the wall outl
52. e you place it Reference For information about the sizes and number of originals that can be placed in the ADF see p 200 Acceptable Types of Originals Advanced Features 4 Adjust the original guide to match the size of your originals Align the edges of your originals and stack them in the ADF face up Adjust the original guide to match the size of the originals again ZHMH340E P Note O Place the originals gently Originals Unsuitable for the Auto Document Feeder ADF Do not set the following types of orig inals in the Auto Document Feeder ADF because they may be damaged Originals of sizes other than those specified on p 200 Acceptable original sizes Advanced Features Originals with staples or clips Perforated or torn originals Curled folded or creased origi nals Pasted originals Originals with any kind of coating such as thermo sensitive paper art paper aluminum foil carbon pa per or conductive paper Originals with indexes tags or other projecting parts Originals of inappropriate thick ness such as postcards Bound originals such as books Originals with a smooth or shiny front surface Thin and soft originals Transparent originals such as OHP transparencies or translucent paper Originals with pencil writing on the back P Note O To avoid damage to important originals through mishaps such as paper jams we recommend that you place
53. ed Press amp or to se lect a Quick Dial that is not pro grammed and then press the OK key H Press the OK key 8 Enter a fax number with the num ber keys 2 Note O If you make a mistake press the Clear Stop key and try again O You can redial the number Press the Pause Redial key be fore entering a fax number with the number keys and the last 10 fax numbers dialed are dis played Press or to select the fax number you want to specify and then press the OK key O You can insert a pause by pressing the Pause Redial key you cannot enter a pause be fore the first digit of a fax num ber O You can program SUB SEP SID and PWD in this step with the Dial Option function See p 45 SUB SID SUB Code Transmission Advanced Fea tures and p 46 SEP PWD SEP Code Polling Transmission Advanced Features g Press the OK key MT LL LE If you do not program the destina tion name proceed to step f 10 Enter the destination name MoT ABC ABC COMPAR VENERANT T Reference p 88 Entering Characters P Note O Under rare circumstances gar bled characters may appear during name programming if you use the Pause Redial key to display the fax number of parties located in other coun tries If this happens simply de lete the garbled characters using Q or D and the Clear Stop keys and then enter the destina tion name 1 Press the OK key
54. ed Features E Press the Resolution key to switch between resolutions The indicators above the key show the current selection O Stamp O MEMO Speed Dial Q cO 0 Standard Pause Redial Detail 300dpi O Color Scan O Super Fine Halftone EX Super Fine On Hook Dial EX O EM ZHMS190E Y Note O When Detail and Super Fine are litat the same time 300 x 300 dpi optional is selected 46 Faxing Original Type If your original contains photographs or colored illustrations select Half tone to optimize image clarity When you select Color Scan color originals can be scanned with the scanner function optional For de tails see Scanning a Color Original in the NIC FAX unit manual P Note O If you select Halftone the trans mission will take longer than when it is not selected Color Scan cannot be selected with fax transmission O You can set whether Halftone is se lected after the power is turned on or the Energy Saver Clear Modes key is pressed with the User Pa rameters switch 00 bit 7 See p 139 User Parameters Advanced Features 1 Press the Original Type key O Stamp O TIS Y Speed Dial OL OUO Standard Pause Redial Detail 300dpi O Color Scan O Super Fine Halftone EXSuperFine On Hook Dial O ia ZHMSO90E ySpeed Mode and Standard Mode Halftone has two modes Speed mode and Standard mode When
55. ent 4 The name of a program When a program is stored on the Quick Dial key the name is printed 5 The contents of the User Function keys The contents of the User Function keys is printed 6 FAX HEADER and FAX HEADER2 The name programmed as FAX HE A DER and FAX HEADER2 Speed Dial If you program numbers in Speed Di als you can specify the fax number simply by pressing the Speed Dial key and entering a three digit Speed Dial number You can program the following items in a Speed Dial Destination fax number You can program the destination fax number using up to 254 digits for each number You can also select SUB code SEP code SID PWD maximum 20 dig its Tone and Pause See p 45 SUB SID SUB Code Transmis sion Advanced Features p 46 SEP PWD SEP Code Polling Transmission Advanced Features p 48 Tone and p 48 Pause Destination name You can program the destination name using up to 20 characters Other items e Label Insertion If you turn Label Insertion on the receiver name programmed in Speed Dial will be printed on the fax message when it is re ceived at the other end The name will be printed at the top of the page and will be preceded by To See p 56 Label Inser tion Advanced Features e Telephone Directory search let ter You can program a search letter A a to Z z See p 44 Tele phone Directory Advanced Fea tures e Sele
56. er key Op Code ees FOK 7 Press the OK key ev Up Tools 1 40F Counter Reset 4b 8 Press 3 or until 13 G3 Ana log Line is displayed ev Up Tools 13 G3 Analog Line 4k P Note O The code for each function that appears on the display varies depending on the installed op tions g Press the OK key 3 1 Analog Line 1 0un Fax No dk Confirm that 1 Own Fax No is displayed 10 Press the OK key wr Fax Mo 11 Enter your Own Fax Number Jw Fax Mo U 9 098765432 1 M I Programming 12 Press the OK key 3 1 Analog Line 1 0un Fax No dk 13 Press the User Tools key The standby display reappears Editing 1 Press the User Tools key E O User Tools ZHMS130E ser Tools 1 Counter 4k H Press X or until 2 Fax Fea tures is displayed ser Tools z Fax Features 4 E Press the OK key ax Features 1 Program Delete 4k 4 Press 3 or until 4 Key Op Tools is displayed ax Features i Kev Op Tools dk 62 H Press the OK key nter Kev Op Code ERAN O Press 2120212 nter key Op Code se OK H Press the OK key ev Up Tools 1 40F Counter Reset 4b 8 Press 3 or until 13 G3 Ana log Line is displayed ev Up Tools 13 G3 Analog Line 4k amp Note O The code for each function that appears on the display varies depending on the installed op ti
57. er scan ning is complete See p 59 Scan ner Cleaning Message Advanced Features GFMUKIHE Z How to place A5 and 8 2 x5 size originals O If you try to scan an almost com pletely blank original for example the wrong side of an original an alarm sounds See p 59 Blank SURE Sheet Detect Advanced Features O You can place the original any time up until you press the Start key 33 34 Faxing Placing Originals in the ADF Use the ADF to scan a stack of origi nals in one operation The ADF can handle one sided originals Note O The maximum original length is 600 mm 23 7 with manual assis tance O Place all the originals to be scanned in a single stack O When scanning two sided origi nals use the duplex original func tion See p 53 Duplex Original Settings Advanced Features O When you want to place originals for a transmission individually or more than two times use the Batch Original Documents Transmission function See p 55 Batch Original Documents Transmission Ad vanced Features O Do not open the ADF while it is scanning the originals or an origi nal could become jammed CJ If an original jams press the Clear Stop key and then remove the original carefully O The maximum number of originals you can place in the ADF is 70 sheets for A4 and 8 x 11 30 sheets for 8 x14 size originals O If your original is bent or folded flatten it befor
58. es For information about the latest available drivers see the relevant manufacturer s Web site TABLE OF CONTENTS What Do You Want to Do with This Machine sese 1 NOTICE Pc D DE 3 Salety l eiaei 55e neces to deed d ierat ond ansa S E E t Led T 5 oaleity D trlDg ODOFallOn 25 tsp puk oO sess e E OR On aper ks b esee eps 5 Salely DUNNO QPerat ON t B 5 Important Safety Instructions eeeeeeeeeeeee eee eeee nenne enne nnn nnn nnn 9 Important Safety Instructions esse eee ee eee 9 er 18 fhe nor ENTIRE 9 Position of the NCAUTION Label eeeseeeeeeee eene eene nnn n nnum u nnns 10 ENERGY STAR Programe uo oci etes aa a peciio eda e di qus Dedia d rw aoc 2v vei soa 11 Energy Saver eie trace e eb aoi Enid vier VV dea xke xu cad Ua p d AU a Rae 12 Remark ee 14 How to Read This Manual 11 c eese e eeeenriee nennen nnn nnn nana aan n nnn 16 PAD SMI ARK TT 17 Manuals Tor This Machife oc ioco oae dc tayang oo as aa5 22 rand REON Taz aas 18 Basic Features this manual sci Antena ei ea onesies 18 Advanced Features see eee eee 18 Betore You Use This Machine csoc sxs cx gc obs we eo koe stoner Eb es HERR yea ota VERR 18 NIC FAX Unit Manual on CD ROM sss esse 18 NIC FAX Unit CD ROM Moarual septa eee retina eit 18 1 Getting Started Machine TY eT 19 Guide eei eis CT 20 E TIG PT EE
59. et if the ma chine will not be used for an extended period of time such as holidays The fusing section of this machine might be very hot Caution should be taken when removing misfed paper Keep the machine away from humidity and dust Otherwise a fire or an electric shock might occur Do not place the machine on an unstable or tilted surface If it topples over an injury might occur Do not use aluminum foil carbon paper or similar conductive paper to avoid a fire or a machine failure Make sure the room where you are using the machine is well ventilated and spacious Good ventilation is especially important when the machine is used heavily Do not open toner cartridges forcefully Toner can spill dirtying your clothes or Hands and possibly resulting in accidental ingestion If toner or used toner is inhaled gargle with plenty of water and move into a fresh air environment Consult a doctor if necessary If toner or used toner gets into your eyes flush thoroughly with eyswash or water Consult a doctor if necessary If toner or used toner is swallowed dilute by drinking a large amount of water Consult a doctor if necessary Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner If your skin comes into contact with toner wash the af fected area throughly with soap and water If toner gets on your clothing wash with cold water Hot water will set the toner into the fabric and may ma
60. he cartridge as quickly as possi ble 4 Remove the tape from the toner O Do not position the toner cartridge cartridge upside down or at an angle 4 Open the front cover ZFWTOSOE 5 Insert the toner cartridge and TET make sure it locks securely into place H Push the lever and pull out the old toner cartridge holding and 2 ZHMTO20E ZHMTO10E 93 94 Troubleshooting 6 Close the front cover ZHMH100E J kimportant O The front cover will not close properly if the toner cartridge is set into the machine incorrectly If the cover will not close re move the cartridge and set it again W When Toner Runs Out Even if toner runs out and the Add Toner indicator L4J is lit transmis sion operations are possible P Reference p 36 Memory Transmission p 41 Immediate Transmission Toner Cartridge Storage Toner Cartridge Storage A WARNING Do not incinerate used toner or toner cartridge Toner dust might ignite when exposed to an open flame Dispose of used toner cartridge in accor dance with local regulations A CAUTION e Keep toner used or unused and toner cartridges out of reach of children e Store in a cool dark place e Never store where they may be ex posed to heat e Do not eat toner Do not lay heavy objects on toner cartridge 95 96 Troubleshooting Adjusting Volume You can change the volu
61. he fax number is shown O If you want to dial another des tination press the OK key and dial another fax number O If you make a mistake press the Clear Stop key and try again 4 Press the Start key Using Group Dials You can store multiple destinations as a single Group and easily specify these destinations by selecting the Group The method for specifying Groups differs according to the way they were programmed Z When programmed in a Quick Dial Press the Quick Dial key in which a Group is programmed Dialing Z When not programmed in a Quick Dial Use the User Function key Group Dial is assigned to F3 as a de fault If this setting is changed program the Group function in a User Function key F1 to F10 See p 101 User Function Keys Advanced Features When you want to specify a destination press the User Function key with the Group function programmed in and then press the Group number with the number keys E Preparation You must program the destina tions fax numbers in a Group be forehand Additionally you can program the destination names and the Group name in the Group To program edit or delete Groups see p 79 Groups P Note O Quick Dials programmed for Groups cannot be used for any other func tion O To check the contents of all Groups print the Group Dial list See p 105 Reports Lists Ad vanced Features O You cannot use Immediate Trans mis
62. his machine can communi cate with G3 fax machines When the other party s machine does not support the same functions as this ma chine settings made with those functions might be invalid or transmission might not be possible e Ifthe other party s machine does not support the resolution at which you are sending this machine automatically switches to a resolution which is sup ported See p 44 Resolution e Polling Reception requires that the other party s machine can perform Polling Transmission See p 13 Polling Reception Advanced Features If the other party s machine does not have paper loaded of the same size and ori entation as your original the message may be split and printed on two or more sheets or reduced and printed on one sheet e For example if the other party s machine has A5 paper loaded and it receives a A4 size document the A4 size image will be reduced to A5 size and printed on A5 paper For further information see p 79 When There Is No Paper of the Correct Size Advanced Features 15 16 How to Read This Manual Symbols The following set of symbols is used in this manual A WARNING This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in structions under this symbol Be sure to read the instructions all of which are de scribed in the Safety Information section N CAUTION This symbol
63. ial key labels that can be at tached to the control panel so that I can find quickly the Quick Dial with the destination I want to specify programmed in to check whether a fax transmission was suc cessful or not to find a stored Speed Dial quickly to send a fax at a specific time to cut down on my telephone bill to cut down on my paper consumption to prevent many sheets of paper from being printed out if fax messages are received during the night or on holidays to block out unwanted messages to send a message on a two sided original to send a fax message which has the large num ber of pages in one transmission to have multiple copies of incoming messages to retry a failed transmission to change destination s or alter the transmis sion time for a file queued for transmission to find frequently used functions by just press ing a single key instead of searching through several menus to prevent my message being picked up casu ally by anyone at the other end Reference p 51 Using Group Dials and p 79 Groups p 70 Quick Dial Key Label Dial Label p 34 Checking the Transmission Result TX Status Advanced Features p 44 Telephone Directory Advanced Fea tures p 5 Sending at a Specific Time Send Later Advanced Features p 136 Economy Transmission Advanced Features and p 20 Transfer Request Ad vanced Features p 76 Two in One Advanced Features and p 76 Two sided
64. iate Transmission eeeeeeeeeee eene enne 43 Before Pressing the Start Kev eee eee eee 43 After Pressing the Stant KO sistere ne REFERO uice REF MY ERE aeie aaa eaaa ai 43 When an Original ls Jammed 5 ent p ree heec apetito ue ee Ra mta Iu iu Eds EE 43 Scan SEUNS e 44 RESONON aeon E TTT 44 iron Mo mI 46 Changing San Settings eee 46 Dialihgsuuos nuno ns HD nn ununi 47 nternng Numbers 81T M 47 mci TR ERREUR 48 TONG ML 48 S zie QUICK Dial ssri ERE ur EIU 49 Bz geEsje 0NBI cr rcp 50 using Group PI eT E UE TS 51 When specifying a group with a Quick Dial sss eee 52 When specifying a group with the Group Key sese 52 Heceplion MOGBS sisi nis oue cen Na ME LevMEN DEP DUE SeUEdE 54 Selecting the Reception MOCGe tourne xt mde Seria a ded iex dr da ug 54 Receiving Messages in Manual Receive sees eee ee eee eee eee eee 55 3 Programming Own Name Fax Header Own Fax Number eee ese ennenen 57 Own Name Fax Header T 58 ProgramnmiN g TT 58 sepe E A AA AAA E 59 Deletie ESA E E E a H 60 vri Fa NUMOS ce a EEE E E E E 61 PROGRAMMING HT 61 eT e T 62 Ble aac sieaeas eins as va ecg aa vas ev me ese vasa ne ge emcee rece ares 63 err q5 osc a eee ore eel 65 Programming ELE 66 Selia 68 SN HHT 69 Quick Dial Key Label Dial Label sse eee 70 ADC DAD Cle eost at aos toast lauded east datis edades ice edo asd newer docs ti sede Pana 71 Speed p
65. iginal images and the scan set tings You can store up to 1280 standard pages ITU T 1 chart Resolution Standard Original Type Halftone Off O You can expand the amount of memory available for storing orig inals up to 2 200 pages by install ing the optional 40MB memory card O Maximum number of Memory Transmission files 250 E Make sure that the Memory Transmission indicator is lit O Stamp O TE Y Speed Dial ES O EN Standard Pause Redial O4 Detail 300dpi O Color Scan O Super Fine Halftone EXSuperFine On Hook Dial O OO If it is not lit press the Memory Trans key ZHMS040E H Place the original 2 Note O Do not open the ADF while it is scanning originals A Reference p 33 Placing Originals E Select any scan settings you re quire IP Reference p 44 Scan Settings 4 Dial If you want to send the same fax to more than one destination press the OK key and then dial anoth er destination Repeat this step for all destinations UK to Add t l 3456 oS Y Note O If you make a mistake press the Clear Stop key and then enter the correct number again O When destinations are specified using Quick Dial keys succes sively those destinations can be added without pressing the OK key You can set whether to require to press the OK key when specifying destinations using Quick Dial keys succes sively with the User Parameters switch 09 b
66. ion This technique is referred to as Broadcasting Transmitter This machine Receiver spl Receiver C LE Receiver spl GFDOHO2E Immediate Transmission The machine dials immediately and transmits the fax while scan ning This is convenient when you want to send a fax immediately and want to check whether you have successfully connected with the other party s fax machine The fax is not stored in memory Transmitter This machine Receiver GDRH240E kimportant O Make sure that 100 appears on the display before you turn off the power If the power is turned off for 12 hours or longer all docu ments stored in memory are delet ed As soon as the power is turned on the Power Failure Report is printed to help you identify delet ed documents See p 172 Power Failure Report Advanced Features 3 32 Faxing Switching between Memory Transmission and Immediate Transmission Press the Memory Trans key to switch between Memory Transmis sion and Immediate Transmission When the indicator of the Memory Trans key is not lit Immediate Transmission is selected When the indicator of the Memory Trans key is lit Memory Transmission is selected O Stamp O Ta Y Speed Dial ES O EN Standard Pause Redial Detail 300dpi O Color Scan O Super Fine O Halftone EX Super Fine On Hook Dial Quo Qo
67. is step with the Dial Option function See p 45 SUB SID SUB Code Transmission Advanced Fea tures and p 46 SEP PWD SEP Code Polling Transmission Advanced Features press the 10 Press the OK key Program s dH UK Add Delete Exit Confirm that Add is selected 1 Press the OK key p D1 3z Fax Mo 8 82 Programming 12 Repeat steps B to I for all the des tinations you want to program in the Group B If you finished adding a destina tion press the X or to select Exit Program dH UK Add Delete Exi t nes Press the OK key If you do not program the Group name proceed to step D 15 Enter the Group name aH Reference p 88 Entering Characters 16 Press the OK key hkesign to key 4b k Yes No 17 Press X or to select whether to assign the Group to a Quick Dial key zszign to key 4b Uk Yes If you want to assign the Group to a Quick Dial key select Yes If you do not select No and then proceed to step M 18 Press the OK key Press Buick Dial Kev Browzeq 19 Press the Quick Dial key you want to program the Group in zzign to key lt p Uk HO 20 Press the OK key Program Delete o Prog Group Dial 4k 21 Press the User Tools key The standby display reappears Editing You can edit the group name or add destinations for programmed groups To edit a destination 4
68. it 6 See p 139 Us er Parameters Advanced Fea tures O When one G3 line is set as the PSTN line Outside and the other as the PABX line Exten sion you need to choose which line you use for each transmis sion with the Line Select func tion IP Reference p 47 Dialing p 51 Selecting the Line Ad vanced Features Memory Transmission H Press the Start key myo Clear Stop OOO UV GHI JKL Start SOS OOO ZHMS030N 143456 920 0 0058 F 00i aus The machine starts scanning the original The machine calls the destination The name or fax number which is programmed as the Own Name or Own Fax Number at the other end is shown on the top of the display 2 Reference p 57 Own Name Fax Head er Own Fax Number CoReady 1008 10 154H Set Orig 7 Enter No After transmission the standby display reappears 3 38 Faxing Canceling a Memory Transmission Before Pressing the Start Key 1 Press the Modes key Energy Saver Clear Energy Saver Clear Modes Copy OO JKL OO RX Start WXY 9 ZHMS040N P Note O When you have already placed the original you can also cancel the transmission by removing the original from the machine While Scanning the Original 1 Press the Clear Stop key 90 UV MNo Clear Stop 9 PRS I WXY TOS Z OPER 000 The machine will stop storing the data from the original and the data will
69. ith Stan dard Detail Super Fine and Extra Super Fine Even if you send the original with Extra Super Fine the other party s machine may receive it with Fine 8x15 4 lines mm 200 x 400 dpi or Detail 8x7 7 lines mm 200 x 200 dpi O When copying or receiving with Extra Super Fine the optional 40MB memory card is required Turn on the Ex Super Fine with the User Parameters switch 20 bit 1 3 See p 139 User Parameters Advanced Features O When sending with Extra Super Fine turn on the Ex Super Fine with the User Parameters switch 20 bit 2 See p 139 User Parame ters Advanced Features P Note O This machine can receive fax mes sages with Standard Detail Su per Fine and Extra Super Fine optional O You can check the resolution type with the Journal O When turning on the Ex Super Fine with the User Parameters switch 20 bit 2 3 sending or re ceiving faxes on multiple lines may not be possible Copies and received documents may not be printed either Scan Settings CJ To select 300 x 300 dpi the NIC FAX unit Option for Typel is re quired 300 x 300 dpi can be used with the scanner function When sending fax messages with 300 x 300 dpi the machine switches to Detail automatically O You can set the resolution type af ter the power is turned on or the Energy Saver Clear Modes key is pressed with the User Parameters switch 00 bit 5 4 See p 139 User Parameters Advanc
70. ke removing the stain impossible During operation rollers for transporting the paper and originals revolve A safety device is being installed so that the machine can be operated safely But take care not to touch the rollers during operation An injury might occur Fire and breakdown can result from heavy accumulation of dust inside this machine Consult your service representative for details about and charges for cleaning the machine s interior If you have to move the machine when the optional paper tray unit is at tached do not push on the main unit s top section Doing so can cause the optional paper tray unit to detach possibly resulting in injury To reduce the risk of fire use only No 26 AWG or larger telecommunica tion line cord Pour r duire le risque d incendie utiliser uniquement des conducteurs de t l communications 26 AWG ou de section sup rieure Important Safety Instructions Important Safety Instructions Caution When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons includ ing the following e Do not use this product near water for example near a bath tub wash bowl kitchen sink or laundry tub in a wet basement or near a swimming pool e Avoid using a telephone during an electrical storm There may be a remote risk of electric shock from lightning e Do not use a telephone in the vicinit
71. key and a Speed Dial code 000 to 199 lai Preparation You must program the destina tion s fax number in a Speed Dial beforehand Additionally you can program a name for the destina tion in the Speed Dial To program edit or delete Speed Dial see p 73 Speed Dial amp Note O To check the contents of all Speed Dials print the Speed Dial list See p 105 Reports Lists Advanced Features O You can use codes 000 199 for Speed Dials O You can have the label stored with a Speed Dial printed on the first page received at the other end 4 Place your original and then se lect any scan settings you require aOReady 1008 10 z34H nter Fax Number H Press the Speed Dial key mory O Stamp O memo Speed Dial O O OQ Standard Pause Redial Detail 300dpi O Color Scan O Super Fine O Halftone EX Super Fine On Hook Dial Qu OO ZHMS120E Speed Dial Enter Ho E Note O Enter No and Search A Z are shown one after the other in the display above If a search letter is programmed with a Speed Dial you can find this number quickly using the Tele phone Directory function See p 44 Telephone Directory Advanced Features E Enter the three digit code 000 to 199 for the destination with the number keys Nest Press Start e001 DEF COMPANY Y Note CJ If the destinations name has been programmed the name is shown on the display If itis not t
72. laren Do not open toner cartridges forcefully Toner can spill dirty ing your clothes or hands and possibly resulting in accidental ingestion If toner or used toner is inhaled gargle with plenty of water and move into a fresh air environ ment Consult a doctor if neces sary If toner or used toner gets into your eyes flush thoroughly with eyswash or water Consult a doctor if necessary If toner or used toner is swal lowed dilute by drinking a large amount of water Consult a doc tor if necessary Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner If your skin comes into contact with toner wash the affected area throughly with soap and water If toner gets on your clothing wash with cold water Hot water Will set the toner into the fabric and may make removing the stain impossible Replacing the Toner Cartridge llikimportant E Prepare the new toner cartridge CJ Used toner cartridges can be recy Hold the cartridge horizontally cled Please contact the seller of and shake it gently from side to this machine side a few times CJ Make sure the power is turned on when replacing the toner car tridge O Fault may occur if you use toner other than the recommended type O Do not leave the front cover open for a protracted length of time Ex posing the toner cartridge to light for an extended period of time may cause it to deteriorate so replace ZFWTO20E t
73. me of the fol lowing sounds the machine makes On Hook Sounds when you press the On Hook Dial key Transmission Sounds when the machine sends a message Reception Sounds when the machine receives a message Dialing After pressing the Start key this sound is made until the line con nects to the destination Key Tone Sounds when keys on the Control Panel are pressed Alarm Sounds as a warning P Note O When using On Hook Dial you can adjust the volume on the dis play by pressing the On Hook Dial key See p 49 On Hook Dial Ad vanced Features O You can assign the Monitor Vol ume function to a User Function key See p 101 User Function Keys Advanced Features When you press the User Function key with this function programmed in proceed to step O in the following procedure CJ Make sure that the machine is in standby mode before performing the following procedure 1 Press the User Tools key O User Tools ZHMS130E ser Tools 1 Counter 1b H Press Q or until 2 Fax Fea tures is displayed ser Tools Faz Features a E Press the OK key ax Features 1 Program Delete 4k Confirm that 1 Program Delete is displayed 4 Press Q or until 3 Setup is displayed ax Features 3 Setup dk H Press the OK key Setup 1 Moni tor YO Ume ab Confirm that 1 Monitor Volume is displayed U
74. n Paper Tray 91 Main paper tray 20 Manual Receive 54 55 Manuals for This Machine 18 Memory card slot 22 Memory Trans key 24 Memory Transmission 31 36 Canceling 38 N Notice 3 Number keys 25 Dialing 47 O OK key 23 On Hook Dial key 25 Optional Handset 22 Optional paper tray unit Option 20 Original guide 21 Original output tray 21 Original output tray guide 21 Original tray 21 Original Type 44 46 Original Type key 24 Output tray 20 Output tray guide 22 Own Fax Number 57 Own Name 57 P Pause 48 Pause Redial key 25 Placing Originals 33 Power 22 Printing the Help List 107 Programming Fax Header 57 Groups 79 Own Fax Number 57 Own Name 57 Quick Dial 66 Speed Dial 74 Q Quick Dial 65 Deleting 69 Dialing 49 Dial label 70 Editing 68 Programming 66 Quick Dial Key Flip Plate 24 Quick Dial keys 24 109 H V Reading the Display 26 Ventilation Hole 22 Receive File Indicator 24 Volume 96 Reception Receiving Messages in Manual Receive W 55 Reception Modes When Things Don t Go as Expected 106 Auto Receive 54 Wild Cards 90 Manual Receive 54 Selecting 54 Release button 20 Replacing the Toner Cartridge 92 Resolution 44 Resolution key 24 Restricted Access 29 Right cover 21 RTI gt Own Name 57 S Scan Settings 44 Side View 22 Solving Problems 104 Speed Dial 73 74 76 77 Deleting 77 Dialing 50 Editing 76
75. nal Energy Saver 2 Q Clear Modes COPY Il Reference JKL mno Clear Stop p 98 Clearing Original Jams 0 0 WXY TUV Start ZHMS040N P Note O When you have already placed the original you can also cancel the transmission by removing the original from the machine After Pressing the Start Key E Press the Clear Stop key and then remove the original GHI MNO ER SIS cs Start 9 ZHMS050N Y Note O If the transmission finishes while you are carrying out this proce dure it will not be canceled 43 44 Faxing Scan Settings You may want to send many different types of fax messages Some of these may be difficult to reproduce at the other end However your machine has two settings that you can adjust to help you transmit your fax message with the best possible image quality Resolution Standard Detail Super Fine Ex tra Super Fine Z Original Type Halftone Color Scan Option for Typel Y Note O You can set whether the machine returns to the same settings after the power is turned on with the User Parameters switch 01 bit 7 See p 139 User Parameters Ad vanced Features Resolution Images and text are scanned into the machine by converting them to a se quence of dots The frequency of dots determines the quality of the image and how long it takes to transmit Therefore images scanned at high resolution Super Fine have high quali
76. nnect the power plug by pulling the plug not the cable if the power cable or plug becomes frayed or otherwise damaged To avoid hazardous electric shock or laser radiation exposure do not remove any covers or screws other than those specified in this manual Turn off the power and disconnect the power plug by pulling the plug not the cable if any of the following occurs e You spill something into the machine e You suspect that your machine needs service or repair e The external housing of your machine has been damaged Do not incinerate spilled toner or used toner Toner dust might ig nite when exposed to an open flame Disposal can take place at our authorized dealer Dispose of the used toner cartridge in accordance with the local regulations Keep the machine away from flammable liquids gases and aero sols A fire or an electric shock might occur Connect the machine only to the power source described on the in side front cover of this manual Connect the power cord directly into a wall outlet and do not use an extension cord Do not damage break or make any modifications to the power cord Do not place heavy objects on it Do not pull it hard nor bend it more than necessary These actions could cause an electric shock or fire If the power cord is damaged exposure of the core disconnec tion etc contact your service representative to change a new one Operating the machine with a damaged power cord may caus
77. not be sent ZHMS050N When an Original Is Jammed 4 Read the message in the display The following displays appear one after the other Uriginal Mizfeed rans Cancel led Storing Stopped UK H Press the OK key lear Hizfed Jriginalis E Remove the original A Reference p 98 Clearing Original Jams During Transmission Use this procedure to cancel a trans mission after the original has been scanned P Note O If transmission finishes while you are carrying out this procedure it will not be canceled CJ If you cancel a message while it is being sent transmission is halted as soon as you finish this proce dure However some pages of your message may have already been sent and will be received at the other end O During transmission you can can cel the transmission by pressing the Clear Stop key 1 Press the Job Information key and confirm that 1 Cancel TX RX is displayed Job Information Trans D Option DeO ZHMS080E ob Information 1 Cancel TX Rx dk The Information menu is dis played H Press the OK key E Display the file you want to de lete Enter the file number with the number keys or search using or ancel File dH ORK o 0007 ABC COMPANY Cancel File and Transmit ting are shown one after the oth er in the display 4 Press the OK key 5 Press X or to select Yes ance
78. nto an outlet on a circuit different from that to which the receiver is connected e Consult the dealer or an experienced radio TV technician for help XT Caution Changes or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate the equipment x Notice about the Telephone Consumer Protection Act Valid in USA only The Telephone Consumer Protection Act of 1991 makes it unlawful for any per son to use a computer or other electronic device including FAX machines to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending ma chine or such business other entity or individual The telephone number pro vided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your FAX machine you should com plete the following steps Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to enter the business identification and telephone number of the terminal or business This informa tion is transmitted with your document by the FAX HEADER feature In addi tion to the information
79. oad paper Nikimportant O When loading paper be careful not to pinch your fingers inside the machine O Before loading paper make sure that the machine is not delivering a copy or a received fax message O Do not use stapled paper or con ductive paper such as carbon pa per or silver coated paper amp Note 1 You can load up to 250 sheets in the main paper tray O Regarding paper types and sizes that can be used see p 202 Rec ommended paper sizes and types Advanced Features 4 Pull out the main paper tray until it stops 2 Push the metal plate down and then square the paper and load it into the tray ZFOY280E Jkimportant O Do not stack paper over the lim it mark ZFOY300E P Note O Fan the paper before setting it in the tray 3 Push the main paper tray in until it stops 91 92 Troubleshooting Replacing the Toner Cartridge When the Add Toner indicator LJ starts to blink the toner cartridge is almost empty About 50 pages can be printed while the Add Toner indica tor blinks but replace the toner car tridge soon When the Add Toner indicator LY remains lit printing is not possible A WARNING e Do not incinerate used toner or toner cartridge Toner dust might ignite when exposed to an open flame Dispose of used toner cartridge in accor dance with local regulations A CAUTION Keep toner used or unused and toner cartridges out of reach of chi
80. ogrammed Insertion Uk Of f abe 15 Press X or to select On or Off abel Insertion Uk 0n off Note O Label insertion allows the desti nation name that is pro grammed in Quick Dial or Speed Dial to be printed on the fax when it is received at the other end See p 56 Label Inser tion Advanced Features 16 Press the OK key ax Header Hdr 1 X Hdr z dH UK 17 Press Q or to select Hdr 1 or Hdr 2 ax Header Ab UK Hadr 1 Hdr 2 18 Press the OK key Program Delete J3 FProg Speed Dial 4 If you want to program another Speed Dial number proceed to step B 19 Press the User Tools key The standby display reappears 79 Programming Editing 1 Press the User Tools key O User Tools ZHMS130E ser Tools os 4b rJ m us mr m 7 H Press Q or until 2 Fax Fea tures is displayed ser Tools 4 p 7 KU 2D H D KU rt K m D LU E Press the OK key ax Features 1 Program Delete 4k Confirm that 1 Program Delete is displayed 4 Press the OK key Program 7 Delete 1 Prog Quick Dial 4k U Press or until 3 Prog Speed Dial is displayed Program 7 Delete 3 Prog speed Dial 4k U Press the OK key nter Ho to Program HEN Browsedp H Display the number of the Speed Dial you want to edit 000 to 199 Enter the Speed Dial number
81. ons g Press the OK key 3 1 Analog Line 1 0un Fax No dk Confirm that 1 Own Fax No is displayed 10 Press the OK key win Fax Mo 9 09765432 1 MN NN The programmed Own Fax Num ber is displayed 11 Press the Clear Stop key and then reenter the Own Fax Num ber un Fax Mo UK zizs45e6rs2 ii 12 Press the OK key 3 1 Analog Line 1 wun Fax Alo 4b 13 Press the User Tools key The standby display reappears Deleting 1 Press the User Tools key O User Tools ZHMS130E ser Tools 1 Counter dk H Press Q or until 2 Fax Fea tures is displayed ser Tools z Fax Features 4 E Press the OK key ax Features 1 Program Delete 4k Own Name Fax Header Own Fax Number 4 Press Q or until 4 Key Op Tools is displayed ax Features 1 Key Op Tools dk H Press the OK key nter Kev Op Code ERAN O Press 23120212 nter key Op Code ees OK H Press the OK key ev Up Tools 1 40F Counter Reset 4b 8 Press 3 or until 13 G3 Ana log Line is displayed ev Up Tools 13 23 Analog Line 4k depending on the installed op tions g Press the OK key 3 1 Analog Line 1 0un Fax No dk Confirm that 1 Own Fax No is displayed 10 Press the OK key win Fax Mo LU K 0987654371 NN The programmed Own Fax Num ber is displayed 63 Programming
82. operations have been pro grammed Cannot Combine currently se Appears when you attempt to select a function that cannot lected function be used in combination with another currently selected function This Key is in Use as a Group Dial This Quick Dial key has a Groupstored in it This Key is in Use asa Program This Quick Dial key has a Keystroke Program stored in it This Key is in Use as a Quick Dial This Quick Dial key has a QuickDial stored in it This Key is in Use as an Auto Doc This Quick Dial key has an Auto Document stored in it ument This Key is Not Programmed One of the following e This Quick Dial key does not contain a number e This Quick Dial key does not contain a Keystroke Pro gram This Speed Dial No is Not Pro This Speed Dial number does notcontain a number grammed This Dest is Already Selected One of the following e This number is already included in this Group e The same destination was specified more than once Insert Pause After Area Code You must add a pause after yourarea code when you input your fax terminal s own telephone number Communication Failed A communication was not successful Please Change The Remote ID The Requesting Party entered the wrong Remote ID five times successively while making a Remote Transfer Re quest to the Transfer Station your machine 101 Troubleshooting Machine is in Use Please Wait Machine cannot print a list file because
83. ot edit the number pro ceed to step A 8 Press the Clear Stop key and then reenter the fax number with the number keys Press UR P Note O If you make a mistake press the Clear Stop key and try again g Press the OK key WOT ABC UK ABC COMPANY DENN NNNEN If you do not edit the destination name proceed to step Press the Clear Stop key and then reenter the destination name 101 ABC UK YYZ COMPANY SE L Reference p 88 Entering Characters P Note O Under rare circumstances gar bled characters may appear during name registration if you use the Pause Redial key to display the fax number of par ties located in other countries If this happens simply delete the garbled characters using X or D and the Clear Stop keys and then enter the destination name 1 Press the OK key The name is programmed abel Insertion kk On Off 12 Press 3 or to select either On or Off abe On Insertion Uk Off 13 Press the OK key ax Header Hdr 1 X Hdr z dH UK 14 Press Q or to select Hdr 1 or Hdr 2 ax Header dK OK Hadr 1 Hdr z 15 Press the OK key Program Delete 1 Prog Quick Dial 4k If you want to edit another Quick Dial proceed to step B 16 Press the User Tools key The standby display reappears Quick Dial Deleting 1 Press the User Tools key O User Tools Q
84. ot touch the inside Doing so could result in a burn AZX002 CAUTION PRECAUCI N A ACHTUNG ATTENZIONE ATTENTION ZS FOl 9 S59 AZX003 High temperature Be careful of hot parts when clearing paper jams ENERGY STAR Program ENERGY STAR Program ENERGY STAR The ENERGY STAR Program encourages energy conservation by promoting energy efficient computers and other office equipment The program backs the development and dissemination of products that feature energy saving functions It is an open program in which manufacturers participate voluntarily Targeted products are computers monitors printers facsimiles copiers scanners and multi function devices Energy Star standards and logos are internationally uniform Low power Mode At the factory this fax machine was set to enter the low power mode 5 minutes after the last operation is completed To exit the low power mode press the En ergy Saver Clear Modes key The machine can start printing in about 40 seconds from the Energy Saving Standby mode or in about 30 seconds from the Fax Standby Mode Z Specifications Specification Power Consumption Default Time Without NIC FAX unit in 2 0W 5 minutes stalled With NIC FAX unit installed 6 0W 1 12 Energy Saver Modes Energy Saver mode enables you to avoid using unnecessary power and econo mize on electricity Although we recommend you use this mode f
85. pe di rection for paper in the paper tray is shown as D P Note O represents originals or paper P Reference For details about the Auto Document Feeder ADF see p 20 Guide to Com ponents 17 18 Manuals for This Machine Instructions for the optional and the Extra G3 Interface Unit G3 Interface Unit Type410 are in cluded in the Basic Features and Advanced Features manuals Basic Features this manual The Basic Features manual explains the most frequently used fax functions and operations Advanced Features The Advanced Features manual describes more advanced functions and also ex plains settings for key operators Before You Use This Machine The Before You Use This Machine manual explains how to set up your machine NIC FAX Unit Manual on CD ROM The NIC Fax Unit manual explains about the Scanner function Internet Fax function IP Fax function and LAN FAX function P Note O The NIC FAX unit is option for Typel NIC FAX Unit CD ROM Manual Introduces the contents of the NIC FAX CD ROM and the necessary operating environment for the CD ROM How to access the NIC FAX unit manual in PDF file on the CD ROM is also explained P Note O The NIC FAX unit is option for Typel Machine Types This machine comes in two types 19 20 Getting Started Guide to Components Front View The following illustration is for Typel 1 ADF cover Cover for the A
86. play When the machine is not used for a fixed period the machine goes into Energy Saver Mode automatically Exiting Energy Saver Mode To exit Energy Saver mode manually e In Energy Saver Standby mode press the Energy Saver Clear Modes key e In Fax Standby mode press any key e Place an original e Pick up the optional handset or the external telephone handset Control Panel Restricted Access Display When the following display appears the Restricted Access function is on MNA ul To exit the Restricted Access display enter your user code the Personal Box SUB code You can check your Personal Box SUB code on the Personal Box list See p 169 Printing the Box List Advanced Features 4 Enter your personal code with the number keys wmm P Note O When you make a mistake press the Clear Stop key and try again H Press the OK key 2 Note CJ When you enter a user code which is not programmed an error message appears and the Restricted Access display is shown 1 Restricted Access Use this function to restrict access to the machine or monitor machine usage by user or department When turned on users must enter a previously assigned code before they can use the machine In order to use this function you need to program user codes Personal Box SUB codes beforehand See p 161 Personal Boxes Advanced Features YP Note O Turn this function on or off with the User Parameters
87. put tray guide Prevents originals from falling from the original output tray 14 Original output tray Scanned originals are stacked here 15 Original tray Place originals here for sending a fax and copying 16 Original guide Adjust the original guide to match the size of the originals Guide to Components 21 22 Getting Started Side View 1 Output tray guide Pull out and raise the end fence to sup port large paper 2 Main power switch The power turns your machine on and off amp important O Make sure that 100 appears on the display before you turn off the power If the power is turned off for 12 hours or longer all docu ments stored in memory are delet ed 3 Optional Handset This permits voice communication ZHMHO010N 4 Handset external telephone con nector Po Reference p 194 Connecting to a Telephone Line Advanced Features 5 G3 line connector yo Reference p 194 Connecting to a Telephone Line Advanced Features 6 Memory card slot Insert the optional 40MB memory card here Ventilation Hole Prevents overheating Do not obstruct the ventilation hole by placing an object near it If the machine overheats a mal function might occur Control Panel The following illustration is for Type2 Control Panel 91011 12
88. r to move the cursor and then enter your fax number after the programmed Own Name ax Header 1 ABC UK AIN OFFICE 440123456 2 Note O You need to add your fax num ber to the prorammed Own Name in this step so that your Fax Header contains both your Own Name and your fax num ber M Press the OK key ax Information z Fax Header 1 dk Note O When you program both Fax Header1 and Fax Header2 re peat from steps ll to D 15 Press the User Tools key The standby display reappears Editing 1 Press the User Tools key O User Tools ZHMS130E ser Tools 1 Counter 4 H Press Q or until 2 Fax Fea tures is displayed zer Tools A TI LU TI D KU rt K D LM dk E Press the OK key ax Features 1 Program Delete 4k 4 Press X or until 3 Setup is displayed ax Features 3 setup dk H Press the OK key Setup 1 Moni tar volume 4k U Press 3 or until 5 Fax Infor mation is displayed Setup o Fax Information 4 Y 59 Programming H Press the OK key H Press Q or D until 2 Fax Fea tures is displayed ax Information 1 Dwn Mame 4 ser Tools eFax Features dk 8 Press Q or D to select the item that you want to edit 3 Press the OK key gu Jur Name TABC nE Program Delete 4b MAIN DFFICEHENHEEENNNI D Press Q or until 3 Setup is D displayed Press the Clear Stop key
89. r Tools key to re turn to the standby display QoReady 100 10 15AM Set Orig 7 Enter No Receiving Messages in Manual Receive In this mode you have to answer the call yourself and decide whether it is a fax or a telephone call The procedure for answering a call is as follows 4 Pick up the handset and listen to the other end H If you hear a voice continue your conversation as you would nor mally E If you hear a fax tone remove any originals from the ADF 4 Press the Start key 5 Replace the handset Reception Modes 55 56 Faxing 3 Programming Own Name Fax Header Own Fax Number Make sure that all necessary settings are made before connecting your ma chine to the telephone line Own Name This should be your name or com pany name in 20 characters or less During communication if the oth er party s fax machine supports Own Name this replaces the Own Fax Number that follows This name will appear on the display of the other party s fax machine and the name programmed on that ma chine will appear on yours 9 Limitation O The programmed name will not be used unless the other party has a machine of the same make that supports the Own Name function Fax Header This is ordinarily your name or company name Your fax header can be up to 32 characters long and is printed on the header of every page you send You can program Fax Header1 or Fax Header2 When you
90. r illustrations with fine gradations Also it can be used for color originals 19 Memory Trans key Press this key to switch between Memory Transmission and Immediate Transmis sion modes When the indicator is not lit Immediate Transmission is selected and when the indicator is lit Memory Transmission is selected 20 Resolution key Press to select the level of detail Stan dard Detail Super Fine Extra Super Fine or 300 dpi to be sent 300 dpi can be se lected only with the scanner function of Type2 and Typel with the optional NIC FAX unit O Stamp O e Y Speed Dial OSLO Standard Pause Redial O4 Detail 300dpi O Color Scan O Super Fine O Halftone EXSuper Fine On Hook Dial ES O EN ZHMS190E Note O When receiving fax messages or copy ing with Extra Super Fine the option al 40MB memory card is required O To select 300 dpi the NIC FAX unit Option for Typel is required 21 Speed Dial key Press to specify a destination pro grammed in a Speed Dial 22 On Hook Dial key Use to dial a number from the number keys without having to lift the handset 23 Pause Redial key Pause Inserts a pause when you are dial ing or storing a fax number A pause can not be inserted as the first digit See p 48 Pause Redial Press to redial one of the last ten numbers See p 44 Redial Advanced Features 24 Number keys Use to dial fax numbers or enter the num
91. ram other parties Own Name or Own Fax Numbers for multiple destinations you can pro gram a sequence of characters com mon to these identifications as a wild card instead of programming every identification If a destination has an Own Name or Own Fax Number containing a wild card the machine determines that the destination matches the registered destination Z Not using a wild card Destination to be Number of pro registered Own grammed identifica Name tions NEW YORK BRANCH HONG KONG BRANCH SYDNEY BRANCH Z Using a wild card Destination to be Number of pro registered Own grammed identifica Name tions BRANCH P Note O You can program up to 50 wild cards O Spaces are neglected when the ma chine compares identifications O You can use wild cards for the fol lowing functions e Authorized Reception See p 116 Authorized Recep tion Advanced Features e Memory Lock See p 119 Memory Lock Ad vanced Features e Multi Copy Reception See p 121 Multi copy Recep tion Advanced Features Specified Tray See p 123 Specified Tray Ad vanced Features Two sided Reception See p 126 Two sided Recep tion Advanced Features Forwarding See p 129 Forwarding Ad vanced Features 4 Troubleshooting Loading Paper in the Main Paper Tray If there is no paper in the main paper tray the amp indicator on the control panel lights Use the following procedure to l
92. rom the view point of environmental consciousness you can also turn it off When you install this machine for the first time Energy Saver mode is turned on by default Two types of Energy Saver mode are available e Fax Standby Use when you receive faxes regularly e Energy Saver Standby Use when you want to economize on power consump tion Choose the one that best suits your circumstances Even though the control panel display isn t on in Energy Saver mode indicators that blink or light during communication or reception still work When the Re ceive File indicator lights exit Energy Saver mode and take the appropriate ac tion Energy Saver Status How long be Power consumption mode type fore you can print after exit ing Energy Sav er mode Fax Standby Display is off Within about30 Typel 15W The machine maintains the seconds Type2 20W heating roller temperature at half the full temperature warm up takes less time Heater half cool Energy Saver Display is off Within about 40 Typel 2W Standby The machine lets the heating Seconds roller cool to room tempera Type2 6W ture warm up takes longer Heater off 1 When options are not installed 6W when the NIC FAX unit option for Typel is installed You can turn Energy Saver mode on or off with the User Parameters By default Energy Saver Standby is turned on The machine enters Energy Saver mode when e Nobody uses the machine for
93. s conve nient when e You want to send an original im mediately as it is scanning e You want to quickly check wheth er you have successfully connected with the other party s fax machine e Your machine s memory is getting full The machine dials immediately after you press the Start key The mes sage is scanned and transmitted page by page without being stored in memory 2 Note O You can only specify one destina tion for Immediate Transmission O When the Backup File Transmis sion Setting is on Immediate Transmission cannot be used See p 134 Backup File Transmission Settings Advanced Features 1 Check that the Memory Trans mission indicator is not lit Memory O Stamp O Trans Speed Dial O EN Standard Pause Redial Detail 300dpi O Color Scan O Super Fine O Halftone EX Super Fine On Hook Dial OORD If it is lit press the Memory Trans key ZHMS040E 2 Place your original Reference p 33 Placing Originals 3 Select any scan settings you re quire Il Reference p 44 Scan Settings 4 Dial Dezt Press Start Eizsiserscoo NE P Note O If you make a mistake press the Clear Stop key and then enter the correct number again O When one G3 line is set as the PSTN line Outside and the other as the PABX line Exten sion you need to choose which line you use for each transmis sion with the Line Select func tion
94. send orig inals using Quick Dial or Speed Di al you can select which Fax Header will be printed on the mes sage received by the other party l Kimportant O In the USA the Fax Header must contain the telephone number of the line your ma chine is connected to It will be printed on the header of every page you send Required in the USA g Y Note O In the USA law requires that your fax number be included in the fax Header Register the fax number and switch on Fax Header Print with User Parame ters See p 139 User Parame ters Advanced Features Own Fax Number Required by inter national law This is your fax machine s phone number that must include country and area codes using up to 20 char acters or less During any commu nication your Own Fax Number appears on their display Con versely their Own Fax Number appears on your display P Note O In some areas the Own Fax Number is preprogrammed by your service representative and cannot be re programmed by the user l Kimportant When sending a fax your Own Fax Number is required by interna tional law You cannot legally con nect a fax machine to the telephone system if the Own Fax Number is not programmed You can confirm the Own Name Fax Header and Own Fax Number settings in the User Parameters List See p 139 User Parameters Advanced Features 5 Programming Note O When the optional extra G3 inter face unit
95. sion with Groups You can only use Memory Transmission O You can store up to 250 destina tions If you register the same des tination with a Speed Dial Quick Dial or number keys in different groups it is only counted as one item 5 52 Faxing When specifying a group with a Quick Dial E Preparation You must program Groups in Quick Dials beforehand See p 79 Groups kl Make sure that the Memory Transmission indicator is lit O Stamp O TE Y Speed Dial ES O EN Standard Pause Redial Detail 300dpi O Color Scan O Super Fine O Halftone EX Super Fine On Hook Dial T ZHMS040E If it is not lit press the Memory Trans key 2 Place your original and then se lect any scan settings you require Cbesadyv 1008 10 234M nter Fax Number E Press the Quick Dial key in which the Group is programmed otal OF to Add giji Gp D1 EUROPE 2 Note O Group Number is displayed If the group name is pro grammed the group name is also displayed O If you make a mistake press the Clear Stop key and try again O If you want to dial another des tination press the OK key and then dial another fax num ber 4 Press the Start key When specifying a group with the Group Key Y Note O Group Dial is assigned to F3 as a default If this setting is changed you must program the Group function in a User Function key be forehand See p 101 User
96. stored Memory Transmission di aling with number keys cannot be used Use Immediate Transmis sion or Memory Transmission di aling with Quick Dial Speed Dial or Group Dial If a Group is defined when there are files queued for transmission no additional fax numbers can be stored even if the number of desti nations specified from the number keys is less than 100 That is be cause the fax numbers have been dialed from the number keys for some of the waiting files When the waiting files have been sent and their fax numbers are deleted from memory additional fax numbers can be dialed O The display shows the percentage of free space in memory for storing documents Since fax numbers are stored in separate memory dialing fax numbers from the number keys does not change the percentage on the display Pause Press the Pause Redial key when di aling or storing a number to insert about a two second pause O Stamp O EE Y Speed Dial Qi oO Standard Pause Redial Detail 300dpi O Color Scan O Super Fine O Halftone EXSuperFine On Hook Dial OO ZHMS100E amp Note O You cannot insert a pause before the first digit of a fax number wow OA pause is shown as a on the display Z When Entering a Pause O You can insert a pause in numbers stored in Quick Dials and Speed Dials Tone This function allows a machine con nected to a pulse dialing line to send ton
97. t by tonal signals Using Quick Dials You can specify a destination simply by pressing a Quick Dial E Preparation You must program the destina tion s fax number in a Quick Dial beforehand Additionally you can program a name for the destina tion in the Quick Dial To program edit or delete a Quick Dial see p 65 Quick Dial Note O To check the contents of all Quick dials print the Quick Dial list See p 105 Reports Lists Advanced Features O Switch between Quick Dials 01 to 30 31 to 60 and 61 to 90 with the Quick Dial Key Flip Plates A Reference p 47 Dialing 49 Faxing 4 Place your original and then se lect any scan settings you require Ready 1008 10 z34H nter Fax Number H Press the Quick Dial key in which the destination number is pro grammed ZHMS110E If the destination s name has been programmed the name is shown on the display If it is not the fax number is shown best 0K to Add smi ABC COMPANY P Note O If you make a mistake press the Clear Stop key and try again O If you want to dial another des tination press the OK key and dial another fax number E Press the Start key Using Speed Dials You can specify a destination simply by pressing the Speed Dial
98. tant O It is recommended that you print the Group Dial list and keep it after programming or editing Groups See p 105 Reports Lists Ad vanced Features Groups Programming There are two ways of programming Groups Programming groups in Quick Dial keys If you program a group in a Quick Dial key you can specify that group by pressing the Quick Dial key However if you use Quick Dial keys to program groups you will be able to program fewer Quick Dial keys Y Note O You cannot program another function in a Quick Dial key al ready used for a group Also you cannot program groups in a Quick Dial key already used for another function Z Assigning groups to the Group Dial key Use the User Function key with the Group Dial function programmed in You need to assign the Group Dial function to a User Function key beforehand Group Dial is as signed to F3 as a default See p 101 User Function Keys Ad vanced Features To send a fax press the Group Dial key and then enter the group number 1 to 9 To specify a group using a Group Dial key one more step is required than when using a Quick Dial key However multiple groups can be programmed in a Group Dial key thus leaving the Quick Dial keys to be used more effectively 79 80 Programming Reference p 51 Using Group Dials P Note O Make sure that the machine is in standby mode before performing the following proce
99. ted to a line as determined by the total RENs contact the local telephone company The REN for this product is part of the product identifier that has the format US AAAEQ TXXXXX The digits represented by are the REN without a decimal point e g 03 is a REN of 0 3 If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice is not practical the telephone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The telephone company may make changes in its facilities equipment operations or proce dures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain unin terrupted service If trouble is experienced with this equipment for repair or warranty information please contact RICOH CORP CUSTOMER SUPPORT DEPT at 1 800 FASTFIX If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved In the event of operation problems document jam copy jam communication error indication refer to the solving problems section in this manual Connection to party line service is subject to state tariffs Conta
100. this mode if you have a dedi cated fax line The machine as sumes all calls are fax transmissions It will ring once to alert you of an incoming call and then it starts receiving Selecting the Reception Mode Select the Reception Mode using the following procedure P Note O When the optional extra G3 inter face unit is installed only Auto Re ceive can be used with G3 2 O You can assign the procedure of selecting the Reception Mode to a User Function key See p 101 User Function Keys Advanced Features When you press the User Func tion key in which it is assigned proceed to step B in the following procedure O The optional handset is necessary to use this machine as a telephone 1 Press the User Tools key O User Tools ZHMS130E ser Tools 1 Counter 1b H Press Q or until 2 Fax Fea tures is displayed ser Tools a A TI LU E TI rT KU rt K D LM E Press the OK key ax Features 1 Program Delete 4k 4 Press X or until 3 Setup is displayed ax Features 3 setup dk H Press the OK key Setup 1 HMani tor YO Ume 4b U Press X or until 4 Reception Mode is displayed Setup 4 Reception Mode d Y H Press the OK key Reception Mode 4p UK Auto Receive U Press or to select the recep tion mode Reception Mode 4p Uk Manual Receive g Press the OK key 10 Press the Use
101. ty but transmission takes longer Conversely low resolution Stan dard scanning results in less quality but faster transmission Choose the setting that matches your needs based upon this trade off between speed and image clarity Z Standard 8 x 3 85 lines mm 200 x 100 dpi Select for originals containing nor mal sized characters Detail 8 x 7 7 lines mm 200 x 200 dpi Select for originals containing small characters or when you re quire greater clarity This resolu tion is twice as fine as Standard lt 300 x 300 dpi Select when you use the scanner function For details see Chapter3 Using Scan to E mail Functions in the NIC FAX unit manual Y Note CJ To select 300 x 300 dpi the NIC FAX unit Option for Typel is required Super Fine 16 x 15 4 lines mm 400 x 400 dpi This is suitable for originals with small characters like newspapers Select for originals with very fine details or when you require finer image clarity than Detail This res olution is eight times as fine as Standard 4 Extra Super Fine 24 x 23 1 lines mm 600 x 600 dpi This is suitable for originals with small characters or geometric fig ures like newspapers Select when you require finer im age clarity than Super Fine 9 Limitation O If the other party s machine does not support the resolution at which you are sending this ma chine automatically switches to a resolution which is supported This machine can send w
102. vanced Features p 97 Auto Documents Advanced Features p 95 Programs Advanced Features Notice A CAUTION Use of controls adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure Direct or indirect reflected eye contact with the laser beam may cause serious eye damage Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator Note to users in the United States of America Note This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential in stallation This equipment generates uses and can radiate radio frequency ener gy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be deter mined by turning the equipment off and on the user is encouraged to try to cor rect the interference by one more of the following measures e Reorient or relocate the receiving antenna e Increase the separation between the equipment and receiver e Connect the equipment i
103. y document has been deleted Multiple sheets are fed in tothe ADF at the same time or the original will not feed in at all Image background appears dirtywhen received at the other end Printed or sent image con tainsblack lines or spots Message appears blank at theother end Received imageis too light You cannot add any desti nationsto a Group even though the maximum ca pacity does not seem to have been reached The telephone line may have becomedisconnected Make sure it is correctly con nected Check the Power Failure Re port and then request the sender to send the deleted fax message again or store the deleted document into memory once more If the original is too thick too thin or the back surface is slippery it might not be fed into the ADFproperly Only set appropriate types of originals in the ADF Adjust the scan density The ADF is dirty Make sure that ink or eraser is dry be fore setting originals The original was placed with thewrong side facing down Place it with the op posite side facing down Request the sender to in creasethe image density When using moist rough or processedpaper the printed image may be hard to see Only use recommended pa per types When Ly isblinking toner is beginning to run out Re place the toner cartridge soon 100 destinations have been programmed with the num berkeys Program addition al destinations with Quick Dials
104. y of a gas leak to report the leak e Use only the power cord and batteries indicated in this manual Do not dis pose of batteries in a fire They may explode Check with local codes for pos sible special disposal instructions Save these instructions IMPORTANTES MESURES DE S CURIT Certaines mesures de s curit doivent tre prises pendant l utilisation de mat ri al t l phonique afin de r duire les risques d incendle de choc lectrique et de blessures En voici quelquesunes e Ne pas utiliser l appareil pr s de l eau p ex pr s d une balgnoire d un lava bo d un vier de cuisine d un bac laver dans un sous sol humide ou pr s d une piscine e viter d utiliser le t l phone sauf s il s agit d un apparell sans fil pendant un orage lectrique Ceci peut pr senter un risque de choc lectrique caus par la foudre e Ne pas utiliser l appareil t l phonique pour signaler une fulte de gaz s il est situ pr s de la fuite e Utiliser seulement le cordon d alimentation et le type de piles indiqu s dans ce manual Ne pas jeter les piles dans le feu elles peuvent exploser Se con former aux r glements pertinents quant l limination des piles Conserver ces instructions 10 Position of the NCAUTION Label This machine has a 4 CAUTION label at the position shown below For safety please follow the instructions and handle the machine as indicated The inside of the machine becomes very hot Do n

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