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Cab Assistant - Heft Erste Schritte en

1. Fahrer M ller H Nr 2 Die Abrechnung enth lt Abrechnung 2 Schichten aus dem Zeitraum vom Taxameter Umsatz 23 10 2000 bis zum 25 10 2000 13 Fahrten 714 00 een 1 Kreditfahrt en 60 00 Schichten vom Cey 2 1 Fehffahrtlen ae Be ger Beginn Ende Art Leer km 150 4 km f LT 23 10 2000 16 50 24 10 2000 08 08 Sonde Besetzt Weg 65 0 oo wh 24 10 2000 08 08 24 10 2000 09 03 Norma ma 0 00 24 10 2000 09 52 24 10 2000 10 25 Norma Schicht Zeit 33 77 h i 2 24 10 2000 11 05 24 10 2000 12 01 Norma Besetzt Zeit 19 7 Diverses 0 00 24 10 2000 13 24 24 10 2000 14 05 Norma 24 10 2000 15 11 24 10 2000 16 07 Norma 0 Pauschalfahrt en 0 00 Diverses 0 00 24 10 2000 16 31 24 10 2000 16 42 Norma 24 10 2000 16 44 24 10 2000 17 00 Botenf 2 Botenfahrt en 54 20 25 10 2000 08 25 25 10 2000 08 41 Norma 25 10 2000 09 50 25 10 2000 10 30 Norma ahrten pro Stunde 0 4 25 10 2000 13 24 25 10 2000 14 07 Norma Umsatz pro km 1 60 25 10 2000 15 18 25 10 2000 15 26 Botenf f 25 10 2000 15 26 25 10 2000 15 27 Fehlfa H chste Geschw 111 120 km h 25 10 2000 16 32 25 10 2000 16 56 Norma Endsumme 650 00 j abgegeben 0 00 Daten E x Daten Export Bt wee Wahlen Sie aus der folgenden Liste den gew nschten Export aus a Offen 650 00 oder verwenden Sie den Export Assistenten um einen individuellen Export zu erstellen Abbruch Wichtige Ereig
2. Illustration 2 10 entering of the essential driver data Answer in this dialogue window the following question fields regarding each driver v first name and last name v No driver number in the Cey System Every driver must have a distinct number in the Cey System The number is required for the clear allocation of the taximeter shifts You may chose numbers as you desire The only restriction is the numbers must lay within the range of 1 to 65534 v Change the proposed date of entry to the correct date or cancel it with the Delete Button v In case you want to register further drivers click on the New Button The just entered driver data is stored and a new driver master data sheet comes up You may now enter the data of the next driver Hint Store at the beginning only those drivers with whom you want to carry out the first test In case of wrong inputs you save yourself extra work of changing of all driver data already entered You can add any time later more drivers When all driver data has been entered click with the mouse on the OK Button Now also the last data inputs for the driver are being stored 14 Cab Assistant First Steps Enter vehicle data Select in the main menu the menu point File Vehicles FP GdataDdase e galanDase et 0 Reg Number S HALE 55 Vehicle no 4 Printer a iaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaIaIiIiIiIiI I Ii ie
3. Illustration 4 3 erase shift data in aHALE Cey Was the account complete and correct the shifts can be deleted Press the YES button If in any case you should encounter a problem with the driver accounting or shifts and you wish to keep the data on the driver Cey press the NO button In this case the data will remain on the driver Cey but observe for that the memory space left is adequate for the next shifts to be driven In case a driver Cey gets lost tnen you can still get to the taximeter trip memory with the owner Cey and download all shifts that are still inside the taximeter trip memory by copying these onto your owner Cey v Press keys 2 and 3 in UC Mode v Snap the owner Cey into the Cey Contact v Halten Sie den Unternehmer Cey in den Cey Contact v The data of all existing shifts are copied from the SER tachograph to the owner Cey Die E y 123358 Emmie Cab Assistant First steps 27 v Remove the owner Cey OO 942 ogee You can download the data from this owner Cey to the Cab Assistant program Since the Cab Assistant is recognizing those shifts that have not been accounted for it rather easy to complete the accounting in this way v Select from the main menu Acquire data Read Cey and read the yellow owner Cey see chapter Driver Accounting page 24 v After all shifts from the owner Cey have been transferred the following message Is displayed on the screen Read Cey The ey
4. Illustration 5 9 Delete Data v Incase you wish to delete old trip data click on the small box marked Purge trip data base Enter the day to which you want to delete the data register of tips v Incase you wish to delete old shift data click on the small box marked Purge shift data base Enter the day to which you want to delete the data register of shifts v When all input is correct press the OK Button Now all data to the date you entered will be erased In exceptional cases it will be possible to restore deleted data with the use of additional programs Can shift data be exported to other programs Yes you can export data from shifts trios and also master data of drivers vehicles company to other programs Cab Assistant is establishing for this new text files which are copied when exporting the desired shifts trips from the internal Cab Assistant data base These text files should be acceptable by every Windows program import function Cab Assistant First steps 43 This is how you export the data from Cab Assistant v Select in main menu File Export A list of various possibilities will be shown Export Assistant x f Choose one of the following exports from the list or use the Combine your own Export Assistant to create an individuell export exports Export Assistant Simple Export only new data Detailed Export all data Detailed Export only new data Export all possible data Export on
5. To end the shift with the driver Cey At the end of each shift the driver must use his driver Cey in order to end the shift on the HALE taximeter Hereby the data of his shift is copied onto the driver Cey Is the driver coming next time for his accounting to your office this data can be downloaded into the Cab Assistant program Should one driver forget to end his shift on the taximeter the next driver can end the shift of the predecessor with his driver Cey The data of the previous driven is then on the wrong driver Cey but when the Cey comes for the accounting it will be recognized by Cab Assistant and is allocating this data to the correct driver the shift goes into an interim memory and is waiting for the concerned driver Cey to come and store the data to this accounting Cab Assistant First steps 23 This is how you end the shift on the HALE taximeter v Press at first T2 and hold it then additionally press T3 while you are in the FOR HIRE mode Let both buttons go v The taximeter is asking you now to place the driver Cey on to the Cey Contact v Hold the driver Cey on to the Cey Contact v The taximeter is copying the data of shift no 1 on to the driver Cey v Hold the driver Cey as long on the Cey Contact until the taximeter display shows CEY OUt v Remove the driver Cey from the Cey Contact v The taximeter is now in mode between shifts ready for
6. 00 TOTAL 79 20 Cash received pool open 79 20 Illustration 5 16 New field in the driver accounting It is not essential to book up all 6 fields Just leave those fields you do not wish to use empty The corresponding fields will then not appear at all in the driver accounting 48 Cab Assistant First Steps Using of the system without driver Cey only possible with connected Cey Contact You do not want to hand a driver Cey to each driver but you want to collect the data yourself This is possible too v Set the HALE taximeter to standard operation no Cey System refer for this to the owner manual MICROTAX 05 chapter Various taximeter functions owner parameter 2 F285 value 4 v Now the driver can start his shift by reporting to the taximeter manually by entering his driver number To end the shift he only needs to press key 2 3 of the taximeter v The data of a driven shift remains for many days in the taximeter memory like in operation with the Cey System v Fetch the shift data at regular intervals from the taximeter with your owner Cey and read this data into the system v Account with the driver at a time of your choice e Select in the main menu Acquire data Driver Accountings When there are existing shifts this will be shown in a list of open accountings e Select the corresponding driver in the list and press the OK button The Cab Assistant is now carrying out the acc
7. 28 07 2009 17 14 28 07 2009 17 20 29 07 2009 08 52 End 28 07 2009 16 52 28 07 2009 17 03 28 07 2009 17 07 28 07 2009 17 20 28 07 2009 17 43 29 07 2009 08 57 Type Trip betwe shifts Normal trip Empty trips Normal trip Empty trips Normal trip Yehicle S HALE 51 2 S HALE 51 2 S HALE 51 2 S HALE 51 2 S HALE 51 2 S HALE 51 2 Driver Winston C 3 Winston C 3 Winston C 3 Winston C 3 Winston C 3 Winston C 3 Non rey Occ d 0 0 4 5 3 7 19 1 18 0 29 07 2009 08 58 29 07 2009 09 03 29 07 2009 09 02 Powerfailure 29 07 2009 09 05 Normal trip Empty trips until SE S HALE S1 2 S HALE S1 2 Winston C 3 a 4 8 Winston C 3 TOTAL Illustration 3 2 Trip list with empty trips until end of shift v Power failure PF The taximeter was for at least two to three minutes off power separated from the car battery v V Info failure VF The taximeter has not received any speed signal from the vehicle for at least 150 seconds only with SPT MB with taxi equipment v RAM Init RI lt was ascertained the taximeter memory has an error The taximeter memory had to be initialised whereby the clock of the taximeter was set back The RAM initialising can be triggered off by an empty buffer battery Further information regarding the various kinds of trips can be found in the driver and owner manuals for HALE taximeters 22 Cab Assistant First Steps
8. Cab Assistant Your PC must meet the following features v IBM and Microsoft Windows compatible v Intel Pentium processor from 200 MHz v Hard disk from 540 MB depending on the number of vehicles and drivers the bigger and faster the PC is the better v Graphic card Windows conform graphic card with at least 800 x 600 pixel at no less then 75 Hz refresh rate recommended 1024 x 768 pixel resolution at 80 to 90 Hz v A vacant parallel interface or USB connection for the printer v A vacant serial RS 232 interface or USB interface for the HALE Cey Contact CMC 02 v A flawless operating system Windows 2000 XP Vista 7 32 Bit and 64 Bit When using a Cey Contact PC with USB connection at least Windows XP service pack 2 or higher Cab Assistant First steps 5 2 How you start We will explain in this chapter only those steps that are absolutely essential for a successful start of Cab Assistant When you made your first experience with the Cab Assistant then you can adapt the Cab Assistant with the aid of chapter 5 step by step to your requirements Scope of supply e Setup CD Cab Assistant e Cab Assistant Dongle Cey e User registration card with mailing envelope e User manual Furthermore you need one of the following Cey Contacts for PC e CMC 05 USB 2 slots USB connection e CMC 02 USB 3 slots USB connection e CMC 02 3 slots serial connection How to install Cab Assistant to your PC 1 Place t
9. First steps 31 Here you can change the width of the columns ys a y End Vehicle Driver evenue Total 29 07 2002 16 51 SL TAXI 2 6 M ller w 1 y 340 0 Obermaier B 2 50 358 9 Mi Ol found shifts 30 07 2002 18 00 l ller W 1 4 274 6 31 07 2002 20 00 08 a bermaier B 2 y 0 2 H 12 1 03 08 2002 07 05 03 08 2002 15 37 SL TAXI 2 6 M ller W 1 194 35 260 7 151 7 12 19 06 08 2002 07 57 06 08 2002 17 12 SL TAXI 2 6 Obermaier B 2 241 75 342 1 188 4 15 23 06 08 2002 20 00 07 08 2002 05 39 SL TAXI 2 6 M ller w 1 254 85 344 5 190 8 15 26 TOTAL 1589 60 2221 0 1271 2 87 sums line Here you can print the shown list straight away Illustration 4 9 shift list on the screen You may enlarge or reduce the size of this dialogue window any time by using the mouse pointer Furthermore is it possible to change the width of the individual columns For this you place the mouse pointer directly on the line between table columns in the top The mouse pointer is changing to a horizontal line with arrow point in either direction Press now the left hand mouse button and keep it pressed moving to the left or right will alter the width of the column Once the column has the desired width let go of the left hand mouse button The so altered column width will remain so also when this list is called up later again she will remain last time adjusted v You can show in a shift
10. K move it 4 Trips with customer account no 0 are used as canceled trips Desktop Speed measurement ee a Admin2 a Public OK Cancel b Public Documents EZ S I Public Downloads i Public Music p Public Pictures L3 FF Public Videos 4 jE Computer a Local Disk C con Illustration 2 2 Export of the database Or change in the properties of the program under Compatibility the point Privilege Level to Run this program as an administrator Cab Assistant First steps n m Al aks Cab Assistant sks Cab Assistant Properties x tg Open Default Programs p T E nn Internet Explorer Run as administrator Compatibility Windows Calendar Open file location ar ar es you have problems is program and it w correctly on B Windows Contacts Pin to Start Menu an earlier version of Windows select the compatibility mode that ail Windows Defender Add to Quick Launch matches that earlier version H Windows Fax and 9 Compatibility mode amp amp Windows Live Mes Restore previous versions A Windows Mail Windows Media Pl E Windows Meeting Cut Run this program in compatibility mode for Send To D Can ina Pack 7 a Windows Movie M Copy jd ia Windows Photo Ga Run in 256 colors amp Windows Update Delete E Run in 640 x 480 screen resolution I Accessories Rename Disable visual themes amp Extras and Upgrade Disable desktop composition l Games Prope
11. May you can create a list of such privately used trips by selecting in the main menu Reports Trips Standard report v Enter under Trio end date the date from 05 01 02 and to 05 31 02 Click at the upper rim of the dialogue window the button Trip type Click on the small square box at the right hand marked ignore Click on the small box at trip criteria Trip in mode between shifts Now click on the OK Button and the Cab Assistant will show all trips in mode between shifts the month of May if there are any v v v v 34 Cab Assistant First Steps How do I control if all shifts of vehicle no 204 have been accounted Establish for this a shift list with shift numbers v Select Reports Shifts Standard report in the main menu v Enter under the line vehicle number car number in the columns FROM and TO the vehicle no 204 v Incase you wish to control a certain time frame you may enter under Shift end date FROM and TO the desired time frame v Now click on the OK Button The Cab Assistant will now establish a list of all existing shifts of vehicle no 204 At the right side of this list you find the column heading Shift no shift number every shift will have a consecutive number Check now upon any missing shifts In case yes verify if there are any shifts still on a HALE Cey and have not been accounted Refer also to the chapter open driver accounting page 24 Cab Assistant First steps 35 5 Further Inf
12. This name will thereafter appear in the listing In future you can then just call up this name and export without the Export Assistant In case you have problems when loading text files that have established by the Cab Assistant please check upon the following rules being accepted by the program v the text files have been written in the ANSI sign set standard Windows sign set v the individual data fields are separated by a semicolon v alphanumeric fields could have letters and numbers are bound by quotation marks v every data line is closed by sign sequence CR LF carriage return line feed v the first line of an export file contains the names of the file fields to be exported Free available fields in the master data The Cab Assistant offers you the possibility to add two further entering fields additionally to the already existing entering fields operator driver vehicle master data sheets These entering fields may be used for additional information that you may require If you wish to add to the driver master data e g the e mail address of the driver you just have to add the description e mail 46 Cab Assistant First Steps v Select in the main menu Settings Database v Enter in the group Driver Addresses in the still vacant field User definable the word e mail Settings Databases l m vehicle equipment User definable Field 1 Mobile Phone User definable Field 2 m Driver addresses Us
13. Type Serial no Vehicle Make rer z EC Data Terminal al aimler e E Class _ Li Type Serial no Registration date Vehicle class SEDAN Me Engine number Chassis no Car radio Type Serial no Insurance ae Radio equipment Type Serial Policy no valid until Mobil Telefon Taximeter Remarks m y Type Serial no Type MCT 06 Next calibration date Serial no 123456 Software version Others F vehicle is equipped with seat sensors gt gt New Delete Print Cancel Equipment Cancel Illustration 2 11 Entering of all essential vehicle data Answer in this dialogue window the following question fields regarding each vehicle v vehicle registration number v Vehicle no vehicle number in the Cey System In the Cey System every vehicle must have a distinct number This is required for the clear allocation taximeter shifts You may choose numbers as you desire this number has nothing to do with vehicle registration number This number must also be entered in the owner parameter F272 of the taximeter The only restriction is the numbers must lay within the range of 1 to 65534 v Incase you want enter further vehicles click on the New Button The just entered vehicle data is stored and a new vehicle master data sheet comes up You may now enter the data of the next vehicle Hint store at the beginning only those vehicles that you want to use to carry out in the first test In case of wrong inputs you save yourself e
14. and end times from the last trip until end of shift no start and end times are displayed except if the vehicle is not driving for more than 150 seconds after that not for MCT 05 EM Trips contained in driver accounting Winston C Begin 28 07 2009 16 50 28 07 2009 17 02 28 07 2009 17 04 28 07 2009 17 14 28 07 2009 17 20 29 07 2009 08 52 29 07 2009 08 58 29 07 2009 09 03 TOTAL End 28 07 2009 16 52 28 07 2009 17 03 28 07 2009 17 07 28 07 2009 17 20 28 07 2009 17 43 29 07 2009 08 57 29 07 2009 09 02 29 07 2009 09 05 Type Trip betwe shifts Normal trip Empty trips Normal trip Empty trips Normal trip Powerfailure Normal trip Empty trips until SE Illustration 3 1 Trip list with empty trips Yehicle S HALE 51 2 S HALE 51 2 S HALE 51 2 S HALE 51 2 S HALE 51 2 S HALE 51 2 S HALE 51 2 S HALE 51 2 Driver Winston C 3 Winston C 3 Winston C 3 Winston C 3 Winston C 3 Winston C 3 Winston C 3 Winston C 3 Cab Assistant First steps 21 v Empty trip until end of shift LFSE Is giving the distance the vehicle was driven after the last registered trip until the end of the shift without passenger This information is only transferred if the shift has been ended within 150 seconds after this trip W Trips contained in driver accounting Winston C Begin 28 07 2009 16 50 28 07 2009 17 02 28 07 2009 17 04
15. areas that have been released for him her v Incase such a user has forgotten what his password was the user admin or one who has the release of User management can change this into a new password existing password cannot be read off anywhere 38 Cab Assistant First Steps Print out of drivers and vehicles There are two possibilities to print out this data v Ifyou want a summary of all drivers or vehicles you print a short list Select for this in the main menu Data Print Driver list resp Data Print Vehicle list Your Windows connected printer is producing the requested list List of drivers of company Taxi Service WallnerstraRe 45 5123 Baumberg Page 1 Phone Entry date 43 6217 5268 02 06 1990 43 645 389 04 08 1996 Adress Walter M llergasse 3 5213 Burghausen Wassergasse 4 5382 Talham Illustration 5 4 Print out of driver list extraction Name M ller Walter Obermaier Bernhard List of vehicles of company Taxi Service Wallnerstra e 45 5123 Baumberg Class Reg Date Taximeter SEDAN 30 08 2001 HALE SPT 01 11754 00 DOO EUD1 05 04 2001 MICROTAX 05 8756 99 D00 EU11 Reg No Unit No Make Type SL TAXI 1 1 Mercedes Benz 500 SEL SL TAXI 2 6 VW Passat GL ESTATE Illustration 5 5 Print out of vehicle list extraction Cab Assistant First steps 39 v If you want to know yet all data of a certain driver or vehicle print out a register of these Select for this
16. for which the driver could not get paid e g the customer to be did not turn up 20 v Cab Assistant First Steps End of shift SE The driver ended the shift by using a driver Cey or only by pressing the buttons 2 3 depending upon the taximeter setting by the owner Trip in mode between shifts MBS The vehicle was driven while the taximeter was in mode between shifts Cey InP for more than 100 meters The taximeter confirms this by a whistling sound and the taximeter display changes to PrIVAt which refers to private use of the vehicle The end of such a trip in mode between shifts is ended when the vehicle is stopping for more than 150 seconds or the driver reports a new shift to the taximeter Was there a passenger in the vehicle for a longer distance the trip becomes a special trip with passenger and is stored in the memory as such Empty trip ET Is giving the distance the vehicle was driven between two trips in HIRED or since the last recorded trip until the end of the shift without passenger An empty trip between two trips in HIRED or until the end of the shift is only printed or transferred via Cey System if the vehicle has stopped for more than 2 3 minutes after this trip not with MCT 05 If the next trip in HIRED starts before this time the empty driven kilometers are only displayed in the column Non rev km left of the Occ km of this occupied trip As the taximeter does not transfer start
17. Leaving the FROM TO fields blank equals specifying ALL data for the corresponding data item corresponding data item Cancel Cancel Illustration 4 8 Establish shift and trip reports You may enter in these dialogue windows now the condition for the search of the desired shifts respectively trips You can enter only one condition or combine many conditions v As soon as you have entered a value in one of these fields Cab Assistant is checking with the following search every shift respectively trip upon the given minimum or maximum value v When you leave an entry field empty this condition will then not be checked v When you leave all entry fields empty all shifts respectively trips will be shown This principle is enabling very comprehensive possibilities for the creation of shift and trip reports We wish to show you therefore in the following chapter some examples of common evaluations v Have you entered the desired criteria press the OK Button Now Cab Assistant is starting to search for suitable shifts respectively trips Depending on how much data is on the hard disk already and how fast the computer is this search takes more or less time If Cab Assistant is not finding any suitable shifts respectively trips then you will see a message in the dialogue window telling you the search was unsuccessful If Cab Assistant was yet able to find a suitable shift respectively trip it will be shown in a list Cab Assistant
18. ain menu Settings Miscellaneous v Click in the appearing dialogue window adjacent to entering field Path of database the button SEARCH Choose a path in which the database is or vou would like to mowe it E4 Desktop H E My Documents ia My Computer Be 3 Floppy 42 Hg Local Disk 0 4 HI Local Disk D4 sere Compact Disc Es Skis My Network Places Entire Network I EN ic ASK FE Ai Dig N Illustration 5 17 Select network register where the data bank shall be moved to v Select in the appearing dialogue window in the entry My Network Places the network PC and the corresponding register in which the Cab Assistant data bank shall be stored in the future v Close this and also the second still open dialogue window by pressing each time the OK button v The Cab Assistant is now shifting the existing data bank files from the local program register to the selected network register From now on the Cab Assistant data bank is therefore on the selected network PC and can be secured from there Important If there already exists a Cab Assistant database in the selected network folder the local Cab Assistant database will not be shifted The Cab Assistant is working yet with the database on the network PC and the local database is no longer being used Where will I get further help v You have questions with regard to operating or setting of the HALE Taximeters Please call for the nearest HALE sales and servi
19. an be entered in the second tax percentage field 12 Cab Assistant First Steps Enter owner data Select under the main menu the menu point File Company Company Information Contact Details Company name TaxiunionSussex Description Street Kingston road 111 City Postal Code East Sussex I Country uk Phone 1 44 1273 123456 Phone 2 Fax 44 1273 789012 Bank account 1 Bank name Account number Sorting code Bank account 2 Bank name Account number Sorting code Others Company Reg No Cance Print Illustration 2 9 Enter of all essential company information data Answer in this dialogue window the following question fields regarding your company company name the official name of your company description what is your company doing street country postal code and place of your company address telephone 1 main phone number under which the company can be reached When everything has been filled in correctly click with the mouse on the OK button In case you want to stop and wish not to store the already entered data click on the CANCEL button GS Cab Assistant First steps 13 Enter driver data Select in the main menu the menu point File Drivers Driver Database Driver Database driver address details Last name Brown Name Peter Brown an Street 01 07 2000 Leaving date No 14 City Postal Code Date of birth
20. and show the actual features of the user admin that may be partially altered x Username admin Full name Cab Assistant Administrator Cancel Description Administrator of Cab Assistant with all rights Password Password verify User rights 7 Edit databases I Edit program settings Show li Print databases Export data Format Geys Delete Purge data Start driver s account IY User Management Show shift trip reports 7 Edit data Calculate credit trips Illustration 5 2 Properties of a Cab Assistant user v Goto the entry field Password and delete all three asterisks and enter your desired password for every entered letter one asterisk appears again Enter your new password again under Password verify and press thereafter the OK Button By this you have now changed the user admin This new Password will need to be used at the next start of Cab Assistant It goes without saying you will need to memorize this new password well because only the admin is often the only one who can make any alterations In case yet you are the only one who is working with the Cab Assistant the above described changes are fully adequate to protect the Cab Assistant against use of others Should yet other people be allowed to work the Cab Assistant as well it will be essential to file these in the user admin too Cab Assistant First steps 37 v Goto the user admin and click on the button New User You will now
21. ant version e g 2 4 0 you find it on label of the Setup CD too Send this e mail the following address pcsoftware hale at e If you wish to solve your problem over the phone you can reach us under 43 662 439011 0 c Important information Hotline charges for Cab Assistant For new bought software the hotline is free of charge for one basic unit 20 min until 6 months from date of purchase Further support will be charged as following Level 1 25 Level2 30 Cab Assistant First steps 51 Important information for the installation in Euro Countries Please check in any case before THE FIRST START of the new installed Cab Assistant what the currency setting in the Window system control is Should it happen that the wrong currency is set the Cab Assistant will show wrong amounts Click for this with the mouse on m all the STA RT Button in the lower left Back gt vr ty A Search C4 Folders 4History as Dg x 4 corner of the screen and select Jadiess a conrcirenes od Settings then Control Panel in BB thereafter double click on the General Numbers Curency Time Date Input Locals ATI Mutimedia Date Time symbol Regional Options Select er th e r e aft er y O u r C u rr e n cy Positive 31 23 456 783 00 Negative g 23 456 783 00 os a Options Currency symbol v D Positive currency format 1 1 v Printers pa al Negative currency format 1 1 v Decimal symbo
22. ce centre v You have questions with regard to the Cab Assistant e Then print out a service fax from the Cab Assistant This service fax form carries already a lot of important information regarding your Cab Assistant etc You only need to quote your question and precise your problem as near 50 Cab Assistant First Steps as possible and send this to HALE Salzburg We will then contact you in return In this way we are able to solve your problems in the shortest time FAX to HALE software hotline Fax number 43 662 439011 9 Taxi Service allnerstra e 45 A 5123 Baumberg m p O rt a nt one 43 7646 2482 ax 43 7646 2482 4 x E Vehicles 2 Driver 2 roduct Cab Assistant information for art river file HDF version 50 data records 99 created 05 12 2001 15 48 19 from 000670000 th e H A L E changed 07 02 2003 12 24 17 from 000670001 ile HDF version 50 data records 8 created 05 12 2001 15 48 19 from 000670000 Software Hotline en ene ee For questions please call You can reach me with phone at Problem description have following software problem or need help with Here is where you formulate your problem Illustration 5 18 Format of service fax print out e Or send an e mail to our Software Hotline We need to ask you yet to give us at least and in any case the following information The ID Number of your Cab Assistant you find it on the label of the Setup CD The used Cab Assist
23. display will show the percentage Ya amount of data already stored on the Cey 2 Per cent FULL means the driver Cey is empty only formatted as HALE Cey v Remove driver Cey from the Cey Contact v The taximeter display is now showing the driver number of the owner of the Cey the driver for whom this Cey was formatted v Press first T2 and keep it that way then press T3 as well Let both buttons go again If the number of shifts is limited on the driver Cey the Cey has to be contacted again in order to update the number of started shifts A new shift has been started Now you can do metered taxi trips FARE JBABAA EXTRAS Por Cab Assistant First steps 19 Now drive a bit with this vehicle and make at least one taxi trip by which the taximeter is switched on and off again with T1 to HIRED and again to FOR HIRE The trip will be stored in the trip memory of the taximeter and can be later analysed in the Cab Assistant What is recorded by the HALE taximeter The following events will be recorded by the HALE taximeter and stored in the trip memory v Start of shift SS The driver has to report to the taximeter by either his driver Cey with Cey System operation or entering his driver number via the buttons depending upon the setting of the taximeter by the owner y Normal trip NT e In case of no seat contacts are fitted The driver must turn the taximeter on at the be
24. er definable field 1 Insurance No User definable Field 2 x vacant fields for additional purposes in the master data register vacant fields for additional purposes in the master data register Company address User definable Field 1 User definable field 2 Illustration 5 13 Using of the user definable data fields in the master data vacant fields for additional purposes in the master data register The Cab Assistant creates hereby in the driver master data an additional field with the description e mail Driver Database driver address details x Name Street City Postal Code Country Phone 1 en Phone 2 PO Fax Date of birth Insurance No Newly added O E entering field Illustration 5 14 Driver master data address with new e mail entering field Please observe the new entering fields will appear at present only when the master data is being set new Already set master data will not be altered Cab Assistant First steps 47 How can l alter the description in the fields in the driver accounting v Select in the main menu the setting Settings Driver Accounting m Field labels Field 1 Plusi Field 2 enter here the Field 3 words that should later Field 1 Minus appear as Field 2 Minus2 fields in the Field 3 Fuel bills driver accounting m Course Pr
25. gin of the trip and after the trip back to FOR HIRE e In case seat contacts are fitted At least one passenger was seated in the vehicle when the taximeter was in HIRED The taximeter was automatically switched to HIRED an automatic switching can be activated by the owner and should always be functioning when at least one passenger is seated v Courier trip CoT only possible with seat sensors The driver has switched the taximeter to HIRED at the begin of the trip and after the trip back to FOR HIRE with key 1 No passenger was seated during the trip v Special trip ST only possible with seat sensors The vehicle was driven with the taximeter in FOR HIRE with at least one passenger v Package trip PT with MCT 05 only from taximeter program EU 11 Was there a passenger seated for more than 32 meters this becomes a lump sum trip with passenger this is being stored in the memory as such v Credittrip CT At the end of a trip STOPPED the driver has either entered a customer s credit number or put a credit card through a swipe card reader if connected Swipe card reader only possible with MCT 05 Thereafter he switched the taximeter to FOR HIRE Credit card payment is possible at standard messenger and lump sum trips v Cancelled trip CaT The taximeter has been switched to HIRED The customer credit number 000000 was entered whilst in the mode STOPPED thereafter switched to FOR HIRE By this you book a missed trip
26. gram There you can read what you have to do before you can work effectively with Cab Assistant Illustration 2 4 The first start of Cab Assistant Close the HELP window by clicking on X at the upper right corner EZ The necessary program for the Windows help files is not automatically delivered with the operating systems for Windows Vista and Windows 7 The program for Windows Vista can be downloaded under http www microsoft com downloads details aspx displaylang en amp FamilyID 6ebcfad9 d3f5 4365 8070 334cd175d4bb For Windows 7 the program can be found under http www microsoft com downloads details aspx displaylang en amp FamilyiID 258aa5ec e3d9 4228 8844 008e02b32a2c Further information can be found under http support microsoft com kb 91 7607 Click on the OK button of the Cab Assistant dialogue window You are now in the main menu of the program You may now flip open and select the individual menus and functions from the top edge of your screen Cab Assistant First steps 9 Under the menu bar you find a tool bar with several direct access buttons that can be reached with a single mouse click to start the particular function instead of going via the main menu tW Cab Assistant Fie Acquire Data Reports Ceys call up for help on Cab Assistant establish standard start driver accounting list for trips establish standard list analyse HALE Cey for shifts Illustration 2 5 Tool Bar of Cab Assista
27. h driver Only with such a driver Cey the driver can operate the HALE taximeter Furthermore each trip of a shift is recorded by the taximeter and stored on the driver Cey When the driver then comes to you for accounting you can read the data from his Cey into the Cab Assistant This is how you format a driver Cey v v Plug the green HALE Cey in to the Cey Contact Except for this Cey and the dongle Cey no other Cey must be in the Cey Contact Select in Cab Assistant main menu format driver Cey The following window will appear Format Driver Cey green symbol for Please select a driver driver Cey Xa Q Driver aani maximum shift starts 0 unlimited Format Cey Cancel Illustration 2 14 Formatting driver Cey Click with the mouse on the arrow symbol at the right of the list box and select the driver for whom you wish to format a driver Cey If the number of shifts should be limited please enter the corresponding number Click on the button Format Cey or press the ENTER button The green HALE Cey is now being formatted to become a driver Cey After the formatting is completed the following message appears Cab Assistant First steps 17 Information 1 Inserted Ley has been Formatted Now vou can remove the Cey From the Cey Contack Illustration 2 15 Information about the successful formatting of the driver Cey Now you can remove the Cey from the Cey Contact and make a first
28. he Cab Assistant Setup CD in the CD ROM or DVD drive of your PC 2 Providing your auto start function is not turned off the installation of Cab Assistant will start automatically after only a few seconds Setup Should it yet be that the setup does not start by itself click on the START button at the lower left and select RUN Click on the button BROWSE and select the CD DVD DRIVE where you placed the Cab Assistant CD Change to the sub file CabAss of the CD and click on the file setup exe Close all open dialogue windows before you start the set up Follow the instruction given on the screen If you up date from a previous Cab Assistant version please observe also the instructions of this package 3 Plug the Cab Assistant Dongle Cey 4 in the socket of the Cey Contact 1 which is near the protection cover 2 4 Put the SUB D plug 3 of the Cey Contact in a vacant interface socket of your PC 5 Providing the set up was good and without error you can now start Cab Assistant Click for this on the START button and select in the start menu PROGRAMS Cab Assistant under Windows XP you may have to open the file ALL PROGRAMS in order to see the input of Cab Assistant 6 Necessary modifications under Windows Vista and Windows 7 With Windows Vista and Windows 7 please change the following settings before the first use of the program Cab Assistant First Steps Move the database to a public folder e g to Libraries Documents M
29. in the main menu File Drivers respect File Vehicles Driver Database i x First name walter Last name M ller Entry date 02 06 1990 Leaving date Klo 1 Driving license Number F5 7463887 valid from 12 04 1987 Issued by BP Dir Salzburg 000 walid until categories BE Taxi certificate Remarks Number Issue date valid until New Delete Print select with these buttons and with this the desired driver button you can print the driver register Illustration 5 6 Print out of driver register 40 Cab Assistant First Steps Use the arrow buttons to select for a driver respectively a vehicle of which you wish to print out the register data and press the print button Driver data base of company Taxi Service Wallnerstra e 45 5123 Baumberg Driver Firts name Last name Date of entry Driver number Address Street Country PC Village Phone 1 Phone 2 Fax Driving license Number Issue date valid until Taxi certificate Number Issue date Others Date of birth 222 22 Remarks M ller W Page 1 Walter Muller 02 06 1990 Leaving date 1 Walter M llergasse 3 A 5213 Burghausen 43 6217 5268 FS 74638 87 12 04 1987 Authority Groups BP Dir Salzburg B valid until 11 04 1965 Illustration 5 7 Print out of a driver register record extraction Cab Assistant First steps 41 To whom bel
30. int out always required Print out usually not required Print out only with confirmation Confirmation not required For print out IV Confirmation required to delete read driver ceys Cancel Printout Illustration 5 15 Altering the description of the fields in the driver accounting The driver accounting has available a maximum of three fields for entering revenue and a maximum of three fields for expenditure v Enter now the desired description for the and fields v E g if you want to use one field for fuel expenses you alter the description in fields 3 in Fuel bills for example The next driver accounting will thereafter include a field with the description Fuel bills Drivers account no 4 Driver Winston C The aquired Data contains 2 Shifts From the period between Driver s account Taximeter revenue 28 07 2009 and 29 07 2009 4 trips 79 20 En O credit trip s 0 00 es a c O canceled trip s 0 00 n ew fi e d fo r urrent shifts 2 Total distance 185 2 km Cash fares 79 20 fu e b S Non rev distance 139 6 km Occupied distance 24 6 Shift duration 16 28 h Occupied time 1 4 0 Package trip s 0 00 0 Courier trips 0 00 Trips per hour 0 2 Distance revenue 0 43 Maximum speed gt 151 km h Shifts Significant events Guthaben 0 00 Lohn 0 00 Diverses 090 Diverses 0 00 Diverse 0
31. ions 5 Further Information User Administration pass word function To whom belongs this HALE Cey Deleting stored shifts and trips Can shift data be exported to other programs Free available fields in the master data How can alter the description in the fields in the driver accounting Using of the system without driver Cey How do I secure the database of the Cab Assistant on a server Where will get further help Important information for the installation in Euro Countries onoaua O1 sp BR A 4 Cab Assistant First Steps 1 General What the Cab Assistant can do for you Administer the important data of driver and vehicle Format and analyse HALE Ceys Read and store shifts and trips from the HALE Ceys Execute the driver accounting Show or print shift and trip lists Analysis of stored data e g monthly revenue lists Export data to take over into other programs Correct wrongly processed trips and shifts only possible with the optional module EDIT CNN NA x Multi user possibility of the program A limited multi use of the Cab Assistant is possible Reading of data is possible from several workstations read and write access is not possible at the same time Only if the reading is finished the other workstations have access to the data Do you have a suitable computer Before you take Cab Assistant into operation please check upon your computer PC is suitable for the installation of
32. iver to show up the next accounting before those sub stored shifts are processed When his driver Cey is then read those sub stored shifts will be included automatically You can recognize this in the dialogue window by Old Shifts The aquired Data contains This accounting includes 9 Shifts From the period between 9 sub stored shifts that 04 07 2002 and 26 07 2002 do not originate from this HALE Cey Old shifts 9 Current shifts 0 Total Actanmra ER km i Illustration 4 6 Sub stored shifts in the driver accounting e You process these sub stored shift manually meaning without the driver Cey of the concerned driver For this please read the following chapter Open driver accounting v There are two possibilities for open driver accountings to develop you have read an owner Cey that had still shifts missing which have not been stored Since the driver is normally not present when the owner Cey is read Cab Assistant will store such shifts in a special sub memory pot you have read a driver Cey with one or more shifts of other drivers e g driver A is not reporting end of shift at the taximeter the following driver B is ending the shift at the taximeter and is therefore getting the shift of driver A stored onto his Cey as well Also in this case the foreign shifts will be stored in the sub memory and are not accounted the other driver is normally not present The sub stored driver shifts are i
33. l Users and No of digits after decimal 2 x a Digit grouping symbol X Digit grouping 123456783 Confirm your currency setting with the OK button and close the Windows system control again
34. list by double click any shift respectively by pressing the button Trips the trips of that selected shift 32 Cab Assistant First Steps v By clicking on the button PRINT you can print this list and file it List of shifts of company Taxi Service Wallnerstra e 45 5123 Baumberg 2224 Page1 Illustration 4 10 print out of shift list Example of evaluations How will I know how much money the drivers made last month Establish for this a shift list of all shifts of the last month e g November 01 v select in the main menu Reports Shifts Standard report v enter in the line Shift end date in the column FROM the value 11 01 01 this will cause that all shifts that ended on this date or thereafter are being selected v enter in the same line in the column TO the value 11 30 01 this will cause that all shifts that ended on this date or prior are being selected This two entered criteria are giving together all shifts between 11 01 01 and 11 30 01 v Click on the OK Button Cab Assistant will establish then a list of the concerned shifts At the end of the list you will see a sum line and in the column revenue is the total revenue for the month November How do I control if there were any trips with driven speeds in excess of 60 km h 35 mph Establish for this a trip list with given max speeds v Select in the main menu Reports Trips Trips over 60 km h gt 35 mph v In case you wish to control onl
35. luate these shifts and trips You may want to know e g what the revenue of a driver over a certain period is or you want a list of all trips over any period of time where the driven speed was in excess of 130km h Before making such an analysis you should yet decide if you want establish a trip or shift related evaluation v E g do you wish to ascertain the revenue of a driver over a certain period of time then you should use a shift list because in this case you are only interested in the revenue of the individual shifts Select for this from the main menu Reports Shifts Standard report 30 Cab Assistant First Steps v But if you want a list of all trips with speeds exceeding 130km h you will have to establish a trip report Select therefore in the main menu Reports Trips Standard report x xl Extended selection 1 Extended selection 2 General Extended selection Trip type Credit trips Data item FROM Data item FROM I u EE EE EE ee EE Reg number Car number Driver number Driver number Shift start date Trip start date Shift start time Trip start time Shift end date Trip end date Shift end time Trip end time TL ml Fare range Hints r Hints Enter data in the FROM TO fields to create selection criteria Enter data in the FROM TO fields to create selection criteria Leaving the FROM TO Fields blank equals specifying ALL data for the
36. ly new credit trips Pre determined export possibilities Start export Delete Cancel Illustration 5 10 Possible ways of export We recommend for the beginning to try the pre determined exports from the second line down Start e g with the simple export all data and take a look at the established text files respectively load these to the desired program e g Microsoft Excel Ee With Windows Vista or 7 the exported data should not be stored under Computer C Programs Cab Assistant 4 Cab Assistant First Steps v Select for this the corresponding export form the above shown list and press the button Start export The export will be executed You see at the end of the export task which text files have been established new x d i Your choosen data has been exported Following files are created COMPANY TST 1 Company DRIVER THT 2 Driver VEHICLE TST 2 Vehicles SHIFT TXT 7 Shifts TRIP TXT 96 Trips Illustration 5 11 Result report of an accomplished export of data As you will note every exported data file type shifts trips had its own file established Since the text files are being created in the Cab Assistant it will overwrite already existing old text files of the previous export of data Load now for example the established text file of the shift data shift txt in Microsoft Excel Use for this the menu point File Open and enter in the dialogue window the file type text
37. m the total revenue During these trips the driver received no cash payment The following fields are offering the possibility to enter further takings that were not accounted by the taximeter these can be included afterwards into the accounting Thus it is possible to include fuel bills or wages in this accounting Such entered amounts are shown on the print out of the driver accounting These amounts are currently not stored in memory of the program can therefore not be evaluated later on You may adapt these fields to your own requirements for this refer to the chapter free available fields in the master data page 41 At the bottom of the dialogue window is the payable amount derived from the deductions and extras 26 Cab Assistant First Steps v Enter under cash receivedthe amount the driver actually handed in Should this amount not tally with calculated one then this result in a credit or debit amount that will be displayed and shown in the print out but currently not stored in the memory of the program there are no driver debit accounts as yet v Is the driver accounting correct and in good order click on OK button the displayed shifts are now being stored in the memory In case it is set for the driver accounting is now being printed The driver can acknowledge with his signature this accounting v Now the following dialogue window comes up Information Do you want to delete the shifts on the inserted Cey now
38. meter settings are protected against unauthorised access and can only be altered by use of the owner Cey v All shifts that are still in the trip memory of the taximeter can be transferred to the owner Cey and thereafter to Cab Assistant In this way you are able to collect the trip data also in case of the driver Cey got lost This is how you format the yellow HALE Cey to become an owner Cey v Plug the yellow HALE Cey in Cey Contact Except for this Cey and the dongle Cey no other Cey must be in the Cey Contact v Select in Cab Assistant main menu format HALE Cey owner Cey The following window will appear Create Owner Cey yellow symbol for operator Cey Do vou really want to format the inserted Cey and use it a an Ownrer Lley ATTENTION All data on this Cey will be deleted Illustration 2 12 Hint for formatting owner Cey v Click with the mouse on the button Create Cey or press the ENTER button The yellow HALE Cey is now being formatted as an owner Cey After the formatting is completed the following message appears 16 Cab Assistant First Steps Information 1 Inserted Ley has been Formatted Now vou can remove the Cey From the Cey Contack Illustration 2 13 Information about the successful formatting of the owner Cey Now you can use the owner Cey for the taximeters of your company A driver Cey for each driver As a last preparation you have to format at least one green driver Cey for eac
39. n both cases open accountings You may finish off these open accountings anytime v Select for this in the main menu the menu point Acquire data Driver accountings You see a list of all drivers who have shifts stored in the sub memory Cab Assistant First steps 29 Unfinished driver accountings Select the driver s whose accounting should be finished and press OK to start the first accounting Winston C Select all Illustration 4 7 List of drivers with open accountings As you can see in the above illustration has the driver Muller at least one shift that has been sub stored If you want to account this these sub stored shift s you mark the name with mouse pointer and press the die OK Button double clicking the name has the same effect In case of more drivers you may mark these as well v Now appears the usual dialogue window of driver accounting Proceed now for the accounting as prescribed under chapter Driver Accounting from page 24 onwards In case you had selected more drivers to be accounted the moment the first accounting is completed the one for the next selected driver will appear automatically v When the accounting of the sub stored shifts are successful completed these shifts are being transferred to the normal shift file and can be seen in the shift evaluation Evaluations As soon as shifts from a HALE Cey have been successfully read processed and stored it will be possible to eva
40. nisse x Einfacher Export alle Daten Einfacher Export nur neue Daten Ausfuhrlcher Export alle Daten Ausf hrlicher Export nur neue Daten Alle m glichen Daten exportieren Neue Kreditfahrten exportieren Die Fahrer Abrechnung enth lt folgende wichtige Ereignisse 1 Sonderfahrt en 5 9 km 1 FehlFahrt en 4 00 HALE Cab Assistant First Steps Tips and tricks to work with HALE Cab Assistant Cab Assistant First Steps HALE Cab Assistant First steps Version 2 6 2 25 05 2011 Author 81 55 Translator TG by HALE electronic GmbH Eugen M ller Stra e 18 5020 Salzburg Austria Tel 43 662 439011 0 Fax 43 662 439011 9 Cab Assistant First steps Content 1 General What the Cab Assistant can do for you Multi user possibility of the program Do you have a suitable computer 2 How you start Scope of supply How to install Cab Assistant to your PC Important for installing updates The first Start of Cab Assistant Checking of Cab Assistant adjustments Enter owner data Enter driver data Enter vehicle data The Owner Cey A driver Cey for each driver 3 The first test in the vehicle Report yourself to the taximeter by using the driver Cey What is recorded by the HALE taximeter To end the shift with the driver Cey 4 The first driver accounting in the office Driver Accounting In case a driver Cey gets lost Open driver accounting Evaluations Example of evaluat
41. nt At the lower rim of screen you find a status line that is indicating continuously information concerning the very selected function Please insert the desired Ley in the Cey Contact ADMIN Z Illustration 2 6 Status Line with indication of locked in user at Cab Assistant At the right hand side of the status line is a small window that is indicating the current user see chapter User Administration page 35 By this you can recognize anytime who is currently working with Cab Assistant In case when the user administration of Cab Assistant is not active it shows here the user ADMIN 10 Cab Assistant First Steps Checking of Cab Assistant adjustments Please check decently the following settings to ensure the later correct functional working of Cab Assistant v Select in the main menu Settings Cey System Settings Cey System Ed Cey PC Interface lus Next Cey number 1 Cancel write protocol Illustration 2 7 Cey System settings Check if the PC interface setting is made and upon the Cey Contact has been plugged In case not select correct interface and click on OK Button v Select in the main menu Settings miscellaneous Settings miscellaneous PC Store new or changed data only with confirmation Write protocol file Currency Path of database Cr users Public Documents Search Select a language English United States ka Export settings f Export file without cou
42. ntains Driver s account 4 Shifts from the period between Taximeter revenue 29 07 2002 and 07 08 2002 50 trips 896 75 Old shifts 0 0 TE trip s 0 75 Current shifts 4 1 canceled trip s 3 25 Total distance 1219 8 km Cash fares 892 75 Non rev distance 462 9 km er 0 00 Occupied distance 59 1 Shift duration 33 42 h Minus 2 0 00 free available Occupied time 35 6 Minus 3 0 00 e ntry fields 1 Package trips 75 00 Plus 1 0 00 3 Courier trip s 53 25 Plus 2 0 00 Trips per hour 1 5 Plus 3 0 00 Revenue per mile 0 74 Maximum speed gt 151 km h is showing shifts and trips that are not included in the accounting TOTAL 892 75 890 00 Cash received Significant events open 2 75 is showing information with regard to important events e g power failure special trips Illustration 4 2 Example of driver accounting The shown driver accounting is including all shifts that can be accounted for In the left side of the dialogue window you see various evaluations that can give clues for the assessment of the accounted shifts E g you can see ata glance the HIRED performance and the maximum speed driven On the right hand side of the dialogue window you see the actual accounting Possible credit trips respectively missed trips are perhaps to be deducted fro
43. nter Create export file with continuous number Taximeter Number of decimal places ndp 5 Sales tax 1 St 1 0 0 6 Sales tax 2 St 2 0 0 5 Totalizer relation 1 2 3 4 K 1 2 3 4 K Trips with customer account no 0 are used as canceled trips Speed measurement mph OK Cancel Illustration 2 8 Cab Assistant miscellaneous settings Setting of currency e Please select your currency in which the Cab Assistant shall show respectively print the money values Cab Assistant First steps 11 This should but must not be necessarily the currency that presently used with the taximeter During a currency conversion e g to the Euro it is possible that you change about your national and the Euro also after the Euro conversion took place This does not affect the currency values in the Cab Assistant database Only the indication is adapted In case you operate Cab Assistant in anon Euro country this selection will not be possible The Cab Assistant is using automatically the currency you selected under the Windows control panel e Please set the correct number of decimal places of what is used in the taximeter You can read off the setting from the taximeter when e g in the HIRED mode Enter the number of decimal places at Number of decimal places ndp e For normal taxi trips enter under sales tax what the tax percentage for this is In case of a further tax percentage for e g extreme long trips this percentage c
44. ongs this HALE Cey Do you have a HALE Cey and you do not really know to whom this Cey belongs or if there are still some shifts stored on this Cey In such case select in the main menu Ceys Analyse Cey and plug the HALE Cey in the Cey Contact After only short analysing time you will see the results in the dialogue window Analyse Cey l x Inserted Cey is a t driver Cey Number 1 Owner Humber 10 Tnitialised on 14 06 2006 Further information Driver number Last Cey action End of shift Shift starts 0 5 Illustration 5 8 Result of a HALE Cey analysis Depending upon type of Cey different values will be shown You can read for how long the Cey has been used what memory capacity in percent is already used up and more In case you are analysing more Ceys you can pull this one off now and plug the next one in place This method will enable you also to read foreign Ceys Ceys with other companies number Deleting stored shifts and trips You can you may want to delete all trios that are older than two months and all shifts which are older than six months independently from each other from the record 42 Cab Assistant First Steps v Select in the main menu File Purge data Purge Data Files x M Purge trip database Below enter the date up to which TRIPS should be deleted 7117 2002 Purge shift database Below enter the date up to which SHIFTS should be deleted 5302002 OK Cancel
45. ormation In case that you are already experienced with the Cab Assistant you will find here further information and tips to frequently asked questions User Administration pass word function You do not wish that everyone has access to Cab Assistant With the user administration you can block the access completely or partially This can be done as follows v Activate the Cab Assistant User Administration Therefore click on the menu Settings User Click on Every user must enter user name and password before starting program By this you open a dialogue window in which every user must enter his user name and password Without entering the correct user name and password Cab Assistant will not start User Manager activate deactivate Everyone can start and use Cab Assistant Every user must enter user name and password before starting program User Properties ab Assistant Administrator Properties Herbert Imser TOME Thomas Berger New User Delete Use x ran Illustration 5 1 User administration of Cab Assistant v After installing Cab Assistant the default user is admin and the password is cey This user exists always and can use all Cab Assistant functions Normally is Admin the chief or the EDP electronic data processing administrator of the company Change now this password into your own Click for this on the button Properties 36 Cab Assistant First Steps A window will pop up
46. ounting of the open shift accountings v All other operations do not deviate from accounting with driver Ceys The same procedure is possible with the HALE mirror taximeter How do I secure the database of the Cab Assistant on a server In case your PC where the Cab Assistant has been installed is connected to a network system with access to a server with securing data you may transfer the database of the Cab Assistant to this server and secure the data there automatically together with other program data on e g a tape The actual program data remains of course on your working PC Please observe yet a wrong usage of described possibilities could result quickly in unexpected surprises lt is therefore essential to ensure that the network server upon which the database of the Cab Assistant has been transferred is available all the time When e g you are working with the Cab Assistant and the server is turned off for whatever reason it cannot be excluded that this action can cause a lost data lt is furthermore essential not to work with the Cab Assistant when data securing takes place Backup programs normally lock the file for the time the backup process is running During this period the Cab Assistant cannot reach its database In addition the simultaneous access of several PC to the database is not possible without occurring problems Cab Assistant First steps 49 Thus you move the database to another PC v Select in the m
47. rties d Maintenance Connect To gt Startup Privilege Level Control Panel Disable display scaling on high DPI settings nononnnsusnsunssnunssssssndWhscnsunenssonsunsnnnensussensensensnnsensensensnnsenee Default Programs Show settings for all users Help and Support OET ok canca ay Illustration 2 3 Run this program as an administrator Ee Please note that the HALE hotline is only available during the HALE business hours Important for installing updates The old version of the Cab Assistant must be uninstalled before installing the update maybe the database must be saved When uninstalling the program and using a USB Cey Contact the Cey Contact must be disconnected 8 Cab Assistant First Steps The first Start of Cab Assistant When starting the program the first time you will see a greeting screen a page from the help program with information to the actual Cab Assistant Version that can be read click here to close ES 7 Cab Assistant What s new in this version The version 2 6 of HALE Cab Assistant has following advantages MID Support Cab Assistant now works with MID taximeters Important Cab Assistant version 2 3 or higher only work with HALE Ceys which have a new Cey format For more information please read chapter New H LE Ceys If you use Cab Assistant the first time we recommend you to read the chapter The first start ofthe pro
48. see the already known field with user features Username Full name Cancel Description FO Password FO Password verify User rights Edit databases Edit program settings 1 show Print databases Export data Format Ceys Delete Purge data Start driver s account User management T Show shift trip reports Edit data Calculate credit trips Illustration 5 3 Here you make the setting for a new Cab Assistant user Enter now the desired user name abbreviated to a short name of only 4 8 letters that one can memorize well In the field Full name comes the full first and surname of the staff member In the fields Password and Password verify you enter in each the password of the staff member The password must comprise of at least three digits these may be letters and or numbers Please observe that capital and small letters are being distinguished You have now to decide to which Cab Assistant functions the staff member should have access and which not Mark those small squares you think are appropriate and should be accessible by this staff member under Users rights Important think well for which employee you will release the right User management This will enable that member to alter and release passwords v When you have made all adjustments press the OK Button You will see thereafter in the user list the new registered name At the next start of Cab Assistant this new user will have access to those
49. test trip 18 Cab Assistant First Steps 3 The first test in the vehicle Spare yourself a little time and drive with a vehicle and the just created new driver Cey see chapter 2 for test shift Report yourself to the taximeter by using the driver Cey At first you will have to check if the taximeter has been set to work with the Cey System in MODE BETWEEN SHIFTS please refer to the owner manual of the taximeter the taximeter should show in the display CEY InP In case it does not you will need to set this operating mode in the owner control mode UC mode The actual value for the parameter F285 would need to be increased by 4 With MCT 05 with program EU11 1 resp EU12 you have to activate the tacho graph set F299 to value 0 The tachograph is deleted at the same time FSP Ini If the taximeter does not work with Cey System operation the last entered driver number is displayed in MODE BETWEEN SHIFTS e g 000000 dnr the turnovers can only be stored onto a owner Cey please refer to page 45 Further information on this can be found in owner manual for the MICROTAX 05 under chapter other taximeter functions respectively in the owner manual for the mirror taximeter In order to drive a shift the driver must report at the beginning of the shift to the taximeter by using his driver Cey v Hold the green driver Cey on to the Cey Contact in BTL mode between shifts Cey Inp i v The taximeter
50. the next driver to do his shift MICROT AL Now is the data of the first test shift on your driver Cey The next step is to download this data at your office PC into the Cab Assistant program for analysis 24 Cab Assistant First Steps 4 The first driver accounting in the office You will now learn in this chapter how to read the driver Cey into the program how you execute a driver accounting and the evaluation Driver Accounting v Select in the main menu Acquire Data Read Cey In case of no Cey has been put in the Cey Contact except for the dongle Cey the following message will appear Cey Contact Contact Trip data from this Cep will be transmitted to the computer Cancel Illustration 4 1 Request to plug a HALE Cey into the Cey Contact socket driver accounting v Plug the driver Cey with test shift into the Cey Contact The shift s of the plugged HALE Cey are now being read During this time the arrow of the mouse becomes an hour glass S Please snap the Driver or Owner Cey into the Cey If there are significant events stored on the Cey they are displayed as following Significant events Driver s account contains the Following significant events Power Failures 2 Cab Assistant First steps 25 When all shifts have been read the driver accounting appears on the screen driver number Drivers account no 1 e x Driver M ller W No 1 The aquired Data co
51. to be read contains 7 shifts to be accounted for These shifts are stored in an interim memory and are only later Fully accounted Cancel Show shifts Illustration 4 4 information on shifts that are being processed Cab Assistant is informing you here how many missing shifts of the owner Cey will be processed You may look at the trips and shifts when pressing the button Show Shifts or get a print out If you want to store this data press the OK button v Normally there are shifts of other drivers stored on the owner Cey as well in such case the following message is displayed Read Cey The Cey to be read contains 3 shifts which have already been accounted For These shifts are not included into Ehe driver s account Cancel Show shifts Illustration 4 5 information on shifts that have been already accounted Also here you can look at already existing shifts and trips again by pressing the button Show Shifts print outs are possible too v Also for the owner Cey comes now the question up whether or not to erase these shifts on the Cey 28 Cab Assistant First Steps When you encountered no problems while reading the shifts you may now erase the shifts stored on the Cey by pressing the OK Button The missing shifts are now sub stored by the Cab Assistant During this sub storing they have not been accounted they will not appear in any evaluation Now you have two possibilities e you wait for the dr
52. txt After loading the text file Excel is starting an assistant who is helping you importing the text file Please observe that you only import table columns as number values standard which are really numbers If in doubt convert in the excel assistant questionable table to the text format before finishing the assistant Further information is available in the Windows help program of Cab Assistant menu Help Contents How do export Cab Assistant data to another program v case you found no suitable pre determined export possibility you can create with the help of Export Assistant you own exports Select for this the first line of the list Export Assistant and press button Start export The Export Assistant will guide you step by step through the adjustments of an individual export Cab Assistant First steps 45 Export Assistant x With this assistant you can export data from Cab Assitant into other programms Which data from Cab Assistant do you want to export Company Driver l Nehicles V Shifts V Trips Bact Cancel Illustration 5 12 Assistant to establish individual exports Answer each question of the assistant and press the button Continue By this you can precisely quote which data you want to export in the text file At the end of this assistant you can execute the combined exports and create the text files Furthermore you may save this combined export for later use under a name of your choice
53. xtra work of changing of all vehicle data already entered You can add any time later more vehicles When all vehicle data has been entered click with the mouse on the OK Button Now also the last data inputs for vehicles are being stored The Owner Cey In case you have a yellow owner Cey you should now format this Cey By this the Cey will get the owner number of your company embedded For what yet is the owner number necessary Cab Assistant First steps 15 v The owner number was issued by HALE for your company and is different to for each other company individual owner number v This number is firmly written into the Cab Assistant and will be embedded in all HALE Ceys that are formatted with the Cab Assistant v The Cab Assistant will accept only such HALE Ceys that have embedded your own owner number v Plug one of your HALE Ceys into the Cey Contact of anew HALE taximeter taken in operation this taximeter will register the number and from then on accept only HALE Ceys assigned to your company This rule is preventing that other drivers from a foreign company can work with your taximeters Furthermore it is only possible to data communicate with the Cab Assistant within the company s own system After having formatted the owner Cey you can v Change certain settings inside the taximeter owner data This may be e g the indication of the shift control counters the design of the receipt voucher and more These taxi
54. y Documents Please choose Settings miscellaneous in the main menu Please choose the path for the export of the database ah Cab Assistant File Acquire Data Rep x mlml Ar 7 Settings miscel PC Store new or changed data only with confirmation Write protocol file Currency Is Path of database C Users Public Documents re else Export settings Export file without counter Create export file with continuous number Search Taximeter Number of decimal places ndp 2 Sales tax 1 St 1 0 0 Sales tax 2 St 2 0 0 Please choose the desired Totalizer relation 1 2 3 4 K 1 2 3 4 K ADMIN Trips with customer account no 0 are used as canceled trips Speed measurement mph X Lx oe Illustration 2 1 Path for export of the database a Cab Assistant Settings miscellaneous EJ EA File AcquireData Rep PC A i El E 7 Store new or changed data only with confirmation I Write protocol file H Currency v Path of database C Users Public Documents Search Select a language English United States X Export settings Export file without counter Create export file with continuous number Taximeter Number of decimal places ndp 2 Sales tax 1 St 1 0 0 BrowseforFolder Sales tax 2 St 2 0 0 i Choose a path in which the database is or you would like to Please choose the desired Totalizer relation 1 2 3 4 K 1 2 3 4
55. y certain vehicles drivers or over a certain period you may enter in the lines vehicle number driver number and Trip end date the desired restrictions Cab Assistant First steps 33 v Click on the OK Button Cab Assistant will now establish a list of all trips of which the driven speed is above 60 km h 35 mph In the column Max speed you can read off what the max speeds of these trips were How dol find vacant trips exceeding 15 km The HALE taximeter is recording not only distance driven in the HIRED mode but also in the FOR HIRE mode when the vehicle in being driven without passenger like in between the HIRED modes This distance will shown in the Cab Assistant as vacant km v Select under the main menu Reports Trips Standard report v Click at the upper rim of the appearing dialogue window the button Extended Selection v Enter at Non rev distance the value 15 km v Click on the OK Button and Cab Assistant is now looking for all trios that are of 15 km or more and will show this in form of a list How will I know if someone drove the vehicle in an off shift mode privately When a vehicle is being driven in an off shift mode the HALE taximeter will cause a warning peep tone and show in the display PrIVAt In cases where the vehicle is driven for more than 100 m such trips are recorded as trips in mode between shifts In case you want to know if someone drove a vehicle whilst in off shift mode during e g the month

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