Project administration
Contents
1. a a E Microsoft I Internet REARS a ee 1 ES Tempie 1 e danene ject1 Rev name Rev Filedate Filetype E Project H m3911ka_ dwg 22 08 2000 33KB dwg OBERE Architect E E m992 1a dwg 22 08 2000 61 KB dwg C Descriptions A ci dwg 22 08 2000 24 KB dwg nun EERTSE Plan drawing 01 A 23 08 2000 23 08 2000 401 KB dwg CG Meetings C Drawings pO J Piet files rre i t Document list I Timeschedule Supervision ims qu Users Microsoft Internet Explorer Cd Engineer m Landscape Co Cay Authorities ti emm oA Recent Docia dx D Search result er etty Caldwell bw demo 45 35 24 52 50 Ge Jack W Johnson bw demo 45 35 245 250 LE Gp Fred Ragsdale bw demo 45 35 245 250 ur Gr John Smith bw demo 45 35 245 250 Fix Oj 14 User administration The project administrator can add new users selected among the persons who have already been created by their company administrators The users can at the same time be listed in one or more of the existing groups which gives them access and permissions in accordance with their groups Also note the Docia email service informing the user of project changes every day Start by logging in from www docia com and select your project for more about login see the user s manual Y Add user Microsoft Internet Explorer M a E Q Add user Wdocia com Select user I Project Administrator I Log by e mail Group membership l adm I Arc2. be downloaded for free from www docia com NB Always contact the company administrator before installing new software The speed of the Internet connection doesn t influence the use of Docia com However an ISDN connection or something faster is recommended 1 1 System requirements Settings The following browser settings must be observed Cookies must be permitted JavaScript must be permitted In most cases the browser is set in that way If this is however not the case please contact the company system administrator for help Finally the date of the user computer has to be correct 1 1 Systemopbygning Structure The project administrator can select and group a number of users Please note that the project administrator doesn t have to be the who have already been created by the participating company company administrator of organization too and that the company administrators These groups are used when the project administrator has not always access to a project administrator assigns permissions for a project This is done folder by folder Company Project Docia com administration administration Creating the Creating Creating Adding users Assigning Start up project and Creating users folder user groups to the groups folder the administration structure permissions Project cooperation l Adding Updating user Constantly peer Changing user Changing user Running new companies information adjusting en permissions
3. Administrator s manual Administrator s manual Version 3 1 System structure 1 1 System requirements Hardware softw re a en page 7 ERE ER page 7 SUM corro oros rra page 8 Creating projects ooooooooocoooccroncromsoo page 9 Company administration 2 1 User information Creating new Users cece cece cece e eee cence page 11 Editing user information cc eee eee eee page 11 Dens page 11 Project administration 3 1 Groups Creating erollS sa EE Dvd uuu 222129 99x page 13 HONING BIOUDS be page 13 Deleting groups sese page 13 3 2 Users Adding USES sanser ease p page 15 Editing a user access erario er page 15 Deleting a user access anammnnnnmnannunnnene page 15 3 3 Folder permissions Adding folder permissions Lss page 17 Changing folder permissions page 17 Contact 4 1 Support echnical SUDDOLL rede page 19 Hardware software The software and hardware of the user must meet certain Docia com requirements To benefit fully from the Docia functionalities the following minimum standards should be observed Hardware Computer must have a processor such as the Intel Pentium 233MHz and 64 Mb RAM 128 Mb RAM is recommended Software Microsoft Internet Explorer 4 x 5 x recommended or Netscape 4 x Whip 4 0 plugin WinZip 8 0 compression program Adobe Acrobat Reader The above software can
4. Quality assurance E CJ Memos C Meetings E a Drawings e Plot files 23 08 2000 23 08 2000 401 KB dwg t Ga Docament list C Timeschedule Supervision I Client EEI Common 7 Engineer z I Landscape OE Authorities e e Recent 3 Folder permission Microsoft Internet Explorer 4 dn Folder permission Wdocia com User g via Create rename and delete Smith John folder bw demo adm rZ Dr D Add All Clear Log Architect Ive a Lj E Add All Clear Ed Wetched Folders Client v O Add All Clear users Contractors F f Fr E Add All Clear 33 Groups Engineers E r1 C E Add All Clear EX TET Subcontractors I a Mm a Add All Clear User E O C E Add All Clear Replace permission on subfolders Cancel 16 Folder permissions Permissions are assigned folder by folder The project administrator can give a user group permissions to download send and delete files and permission to make changes in the folder structure All user groups can view the full folder structure But the groups can only see download send and delete files in the folders to which they have been given access 3 3 Folder permissions G Adding folder permissions 1 Find your folder 2 Click the Folder permissions icon in the upper menu bar A list of the user groups is displayed in a separate window 3 Assign permissions to one or more user groups 4 Decide whether these p
5. Sal the project permissions Creating projects Contact Docia com to create a new project Docia com will need the name of the project administrator and a list of the participating companies If the participating companies have not already been created at Docia com basic company information as well as the name and email address of every company administrator must be specified As soon as Docia com has received this information the project is created and the project cooperation can start 1 1 System structure Procedure 1 The company administrator creates the company users at Docia com This is only done once The information is kept and reused in projects to come 2 The project administrator creates a folder structure for more about creating folders see the user s manual and selects users from the participating companies The users are grouped and every user group Is given access and permissions on the folders which have been created As soon as this has been done the first documents can be exchanged All information can be edited constantly Users can be added or deleted by the company administrator The project administrator can assign as many permissions as needed to the individual user And users can change their own data such as telephone numbers and email addresses Please note that users can be involved in an unlimited number of projects at the same time Company administration FJ Byggeweb Microsoft Inte
6. buted among the groups already created Permissions are then assigned to one or more user groups folder by folder Note that the individual user in the user group can only see the folders and files accessible to the entire group A sensible group structure is therefore important in order to organize and enhance the efficiency of the daily routines Start by logging in from www docia com and select your project for more about login see the user s manual 3 Create group Microsoft Internet Explorer 33 Create group Group Members Jay Bradford Betty Caldwell TT Jack W Johnson I Fred Ragsdale Fr John Smith inan groups Click Groups in the bottom left menu 2 Click Create group 3 Write the name of the group and add group users all users who have been created by companies participating in the project can be selected 4 Click OK The user group is now created Editing groups 1 Click Groups in the bottom left menu 2 Click the icon next to the name of the group 3 Write a new group name if that s what you need to do Or remove or add users 4 Click OK The name and the user list of the user group will now be changed Deleting groups 11 Click Groups in the bottom left menu 2 Click the icon next to the name of the group 3 Click Delete 4 Confirm the deletion by clicking OK The user group will now be deleted 13 Project administration
7. d etc and select language Please note that the information will not be changed until the Update icon is clicked Deleting users 1 Select Users 2 Click the name of the user in the user list 3 Click Delete down below the form The user is now deleted and will no longer have access to Docia com 11 Project administration 3 ar Ders MITT aft Internet cepem BW Template 1 Filename S 1 Rev name Rev date Filedate Filesize Filetype 2 5 88 Project m9911ka_ dwg 22 08 2000 33 KB dwg E Architect E El m992 1a dwg 22 08 2000 61 KB dwg I Deseriptions B ALT deg 22 08 2000 24 KB dwg E Quality assurance TET E DE Plan drawing 01 A 23 08 2000 23 08 2000 401 KB dwg CG Meetings EHEJ Drawings POR LF Piet files 3 Document list C Timeschedule C Supervision I Client EEI Common 71 CQ Engineer 3 Groups Microsoft Internet Explorer Aa ES E E Landscape Gro wdedacom E C Authorities G3 li A Recent e E Search result F ad am LA BF Architect User al View file File Information GF Client Smith John Te innen n 992 ik Aw E Contractors GF Engineers ES Subcontractors EF User Su 1 Watched Folders E Dur 33 Groups Oregon Vp veinte 12 Group administration Permissions are assigned through the user groups which have been created by the project administrator before the first documents are exchanged Users are distri
8. ermissions should also apply to subfolders 5 Confirm this by clicking OK The folder permissions are now in force Please note that potential future subfolders will automatically copy the user permissions of the folder above themselves Changing folder permissions 1 Find your folder 2 Click Folder permissions in the upper menu bar A list of the user groups and their current permissions are displayed in a separate window 3 Make your changes If all the tick off boxes of a user group are emptied this group has no permissions on the folder 4 Confirm this by clicking OK The folder permissions will now be changed 17 4 1 Technical support Byggeweb A S offers hotline support in case you have technical problems using Docia com Byggeweb A S Ryesgade 19A DK 2200 Kobenhavn N Hotline 45 70 21 52 52 Email info Qbyggeweb dk Web address www byggeweb dk 18
9. hitect Client Contractors Engineers Subcontractors I User 2 Adding users 1 Click Users in the bottom left menu 2 Select Add new user in the window that just opened 3 Select the name of the new user in the upper dropdown menu 4 Decide whether the user is project administrator or not and whether he is to receive history pr email 5 Select the groups supposed to list the user 6 Confirm this by clicking OK The user will then have access to the project and to the folders permitted to the group Editing a user access 1 Click Users in the bottom left menu 2 Click the icon on the left of the user name 4 Make your changes 6 Confirm them by clicking OK The information is now changed concerning the user s relation to the group for instance Deleting a user access 1 Click Users in the bottom left menu 2 Click the icon on the left of the user name 3 Select Delete 4 Confirm this by clicking OK The user will then have access to the project When this has been done the user will have no access to the project 15 Project administration Byggeweb Microsoft Internet E DENN BW Template 1 Filename s u 1 Rev name Rev date Filedate Filesize Filetype ES Project E m9911ka_ dwg 22 08 2000 33 KB dwg E Architect E Bi m992 1a dwg 22 08 2000 51 KB dwg C Descriptions E a E dwg 22 08 2000 24 KB dwg
10. rnet Explorer Fie Edit View Favorites Tools sue a 9 8 3 Back Forward Stop B Favontes History Mail Print Address http Amma docia com cgishl company pl cmd frameset amp date 200092713251290707 3501 1 35 m Project Logoff Messages SS Projects Edit user John Smith q Users Firstname Help Sumame Software Initials Title Phone Cellular Fax E mail Username Password Confirm password Language English Company administrator Yes Copyright 1997 2000 Byggeweb AS V3 1 10 2 1 User information Company administration 1 Creating new users After having created the company s first Docia com project the 1 Select Users appointed company administrator creates the company users Users 2 Click Create new user in the bottom right menu can only be created by the company administrator and this has to 3 Type in information about the user in the fields be done before the project administrator can give them permission 4 Finish it by clicking the Create icon on the project The company administrator is also able to edit all the user information of the organization the individual user can only The user is now created change information about him herself Start by logging in from www docia com og o o for more about login see the user s manual Editing user information By clicking the user names you can edit user information for instance name telephone number email passwor
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