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MECnet Portal: Using WebBased Email

1. Global Directory Search Search for all contacts where the the vorita display results using mail address contains district ki2 ma ue Simple view x tna cancel Once you locate an account you can add that person to your Address Book Just click on the Quickname and select Save MECnet 2 Republic Road North Billerica MA 01862 2504 www mecnet net t 978 262 4000 f 978 262 4100 10 EZpost Proprietary rev 1 MECnet is a division of Merrimack Education Center a non profit organization The Calendar Tab Calendar events meetings appointments etc are stored here aves nesting earls News Portal Teacher Toole Helpful Links Mcoet MCaet Suppor Ste Mises Deparerane of uation 141 MECnet 2 Republic Road North Billerica MA 01862 2504 t 978 262 4000 f 978 262 4100 www mecnet net EZpost Proprietary rev 1 MECnet is a division of Merrimack Education Center a non profit organization The Tasks Tab The Portal offers three places to record all your reminders The Task Journal and Note tabs Using any or all of these is a matter of personal choice TIP Only tasks created here will appear in the Today View Dizionari Thesauras MCAS Quest
2. will allow you chat with other Portal users who are online at the same time you are online Messaging can be a lot of fun ask anyone over the age of 7 but it also has some very practical uses In order to chat with people you must first invite them to be part of your list in the Portal they are called Contacts Click on the Add Contact button At the user ID prompt type in the complete email address of the person you want to invite The recipient will be able to accept your invitation the next time s he logs in Our messenger is restricted to those who use the MECnet Portal If you invite someone who is not recognized as a portal user an error message will be displayed This system is not part of the AOL Instant Messenger service and cannot be used with that service TIP If you are online but prefer to not be interrupted by messages you can turn this option off by selecting Offline from the drop down menu next to the My Status button The BRB option means Be Right Back Instant Messenger dboyalianGtest mecnet net fd corset configuration Hy Si Sendeneas Sendhil Dowie Beek hereta Sele One E MECnet 2 Republic Road North Billerica MA 01862 2504 t 978 262 4000 f 978 262 4100 16 www mecnet net EZpost Proprietary rev 1 MECnet is a division of Merrimack Education Center a non profit organization The Configuration Tab Using this tab you can customize your email account Below are our suggestion
3. DRAFT User s Manual MECnet Portal Using Web Based Email tothe MECnet Web Portal Email address Password mecneb cting people plac MECnet is a division of Merrimack Education Center a non profit organization MECnet Portal Quick Reference Guide DRAFT The Basics To access your mail use this address portal lt domain name gt Enter your email address and password Navigation is controlled using the tabs on the left hand side of the screen The browser buttons should not be used for navigation Using the Portal Default View Today In the default view you can see your weekly calendar tasks you need to complete and your email messages Inbox This is the default location for all your email New Mail Compose and send mail from this location Calendar Your virtual calendar Messenger For sending nstant Messenger style messages to others using the MECnet Portal Requires that you invite contacts or reply to an invitation Bookmarks Store bookmarks here and they will be available from any computer with an Internet connection File Storage Functions as you virtual hard drive You can upload files here and then download them from any computer with an Internet connection Additional Features Configuration Tab Allows you to edit some of the default settings It also provides you with the ability to create signature files and control the look and feel of your MECnet Portal Account Help Help is
4. ac combination Please be sure to use the navigation buttons on the left hand side of your screen and not your browser buttons e If your account is inactive for 6 months an email message is sent to the district contact if no action is taken the account is automatically deleted after 12 months of inactivity e Please be sure to use the Logout button as opposed to exiting closing your browser 1 MECnet 2 Republic Road North Billerica MA 01862 2504 t 978 262 4000 f 978 262 4100 www mecnet net EZpost Proprietary rev 1 MECnet is a division of Merrimack Education Center a non profit organization Using the Portal The Portal URL and your login information is available from your District s Technical Support Department 1 Enter your complete email address i e jsmith district k12 ma us Bite the MECnet Web Portal oe EE eeeg jsmith district k12 ma us 2 Enter your password 3 Click to log in TIP Click here to avoid typing in your username every time you log in NOTE you must have the accept cookies feature enabled on you browser for this feature to function properly MECnet 2 Republic Road North Billerica MA 01862 2504 t 978 262 4000 f 978 262 4100 2 www mecnet net EZpost Proprietary rev 1 MECnet is a division of Merrimack Education Center a non profit organization The Today Tab The Today Screen is the default view On the left you wil
5. always available using the help button EZpost MECnet s online homework posting application MCAS Test Creator MECnet s easy to use test creator based upon MCAS questions DRAFT Table of Contents Introduction Using the Portal The Today Tab The Inbox Tab The Folders Tab The Compose Tab The Address Book Tab The Directory Tab The Calendar Tab The Calendar Tab The Tasks Tab The Journal Tab The Notes Tab The Bookmarks Tal The Discussions Tab The File Storage Tab The Messenger Tab The Configuration Tal The Help Tab The EZPost Tab The MCAS Test Creator The Logout Tab FAQ s Frequently Asked Questions Inbox Tab Calendar Bookmarks Messenger EZpost Proprietary rev 1 MECnet is a division of Merrimack Education Center a non profit organization Introduction Welcome to MECnet s Portal This user guide is designed to answer questions you may have as you transition to this new interface Please contact our Helpdesk if you have any additional questions not covered here You can reach our HelpDesk by email at support mecnet net or by phone at 978 262 4000 option 1 We realize you may not read this manual cover to cover so we would like to bring your attention to a few important issues e We recommend using Internet Explorer 5 or higher on a PC platform and Netscape 6 0 on the Mac some features may not function with an Explorer M
6. e http Type a title and click on Save Bookmark ne Tite Desciption e A Create under root folder E pubie Wave na pets O o TIPS If you have bookmarks already stored in a browser you can import them into the Portal To do this click on the Import button In the confirmation box it will ask you if you want to Export them don t worry click OK To edit or delete your bookmarks you will need to click on Change View and select detailed 13 MECnet 2 Republic Road North Billerica MA 01862 2504 t 978 262 4000 f 978 262 4100 www mecnet net EZpost Proprietary rev 1 MECnet is a division of Merrimack Education Center a non profit organization The Discussions Tab Similar to a bulletin board this tool promotes the use of online discussions within your district Sro Discussions CC swarm steed eai crea aatren took Ronso HBcobnder Discusion around analyzing the MCAS results Sports Stele Coaches discussion around sport lated issues Sona Droes New Forum _Delete edit Find okmatks Fineaso File Storage MECnet 2 Republic Road North Billerica MA 01862 2504 t 978 262 4000 f 978 262 4100 14 www mecnet net EZpost Proprietary rev 1 MECnet is a division of Merrimack Education Center a non profit organization The File Storage Tab This is an overlooked but very useful feature Storing files here gives
7. ec Quickname Display Name a EMail oO ia O katen Catallozzi Karen Keatallozei meccorp mec et o o O katie Roddy Kate kroddy meccorp mecedu o o O_ steve Willis Steve svilis meccorp mecedu _Composs Canc Nem contat _ Now list Import export 2 Select the application you are currently using for your contacts and click on Continue TIP If you are using a version of Outlook that is older than Outlook 2000 s lecting the Outlook 2000 button may work but no other option is supported eee O paint outtaok 20 outtook ourtaofesoress continue _caneal MECnet 2 Republic Road North Billerica MA 01862 2504 t 978 262 4000 f 978 262 4100 8 www mecnet net EZpost Proprietary rev 1 MECnet is a division of Merrimack Education Center a non profit organization Leave the default option as Commas You will need to set the date format only if you store dates i e birthdays in your contacts The file is separated by Commas The date formatis Month Day Year M File name Browse Import _ Cancel 3 Click on the Browse button and locate the csv file you placed on your desktop 4 Click on Import An error message will alert you in the event your contacts were not imported completely or correctly TIP If you frequently send messages to the same group of people you can create a distribution list From the Address Book clic
8. ed When all your attachments are listed click OK You will be returned to the Compose Email screen and will see the name s of your attachment s in the Attach text box located just under the Subject text box 7 MECnet 2 Republic Road North Billerica MA 01862 2504 t 978 262 4000 f 978 262 4100 www mecnet net EZpost Proprietary rev 1 MECnet is a division of Merrimack Education Center a non profit organization The Address Book Tab Keeping all your contacts handy will save you lots of time If you already have contact information stored in another program you may be able to import it instead of re entering each one To do this you will need to export your contacts from their current location and then import your contacts to the MECnet Portal To export your contacts 1 Open the application that contains your contacts 2 Locate the Export feature generally this will be found under the File option 3 Exporting will require you to choose a location for the file a name and a file type a Comma separated is usually the best option b The name of the file does not matter 4 Generally it will work best if you place the file on your desktop leave the default name as is and choose the csv format To import your contacts to the Portal 1 Click on Import Address Book Simple View Compose Cancel ooa NeW Reel m lt ED CS NLM OY Oe A CN OO ON a a To te B
9. esses stored in the Address Book clicking on the To link will bring up a list e If you have created a signature file you can use the Add Signature button to save time Creating a signature file is covered in the Configuration Tab section of this manual MECnet 2 Republic Road North Billerica MA 01862 2504 t 978 262 4000 www mecnet net f 978 262 4100 6 EZpost Proprietary rev 1 MECnet is a division of Merrimack Education Center a non profit organization To add an attachment to your email message click on the Attach s button Gent swen canel _oirectory _ soel check _ Engish united states 3 From dboraj an tost macn et net dbo atan test mecnot ret 9 i HTML Editor pr Options spa aal sach s attach dd Stationery Pretty wih Flowers Ml Add Signature _ me E You will see the screen below Click on the Browse button and locate the file you would like to attach mpose E mail Upload attachments 1 Click Browse to select the Alain tie bas Palov file or type the path to 2 Move the file to the Attachments box by clicking Attach Fils Transfer imar vary 20 raconde up to 10 minutes B Browse Attach Message Attachments L a The location of the file you select will automatically appear Click on the Attach button the name of the file will appear in the Attachments window Continue to add additional attachments as need
10. ion Banc acoet MBCoet Suppor Ste Mass Teacher Tools Helpful Links likipita Gee enepelopedia The Journal Tab The Journal tab is a bit more structured than either the Tasks or Notes tab Similar to a diary you can record daily events thoughts ideas that you may want to keep track of but don t necessarily have a deadline i e communications with parents staff members vendors etc The Notes Tab You may want to use Notes to remind yourself of your out of school obligations or for reminders that you do want displayed on your Today Page MECnet 2 Republic Road North Billerica MA 01862 2504 t 978 262 4000 www mecnet net f 978 262 4100 12 EZpost Proprietary rev 1 MECnet is a division of Merrimack Education Center a non profit organization The Bookmarks Tab You may wonder why you would bother creating Bookmarks here since you can easily create them using the Bookmarks Favorites options in your browser However by storing your bookmarks here they will be available from any computer with Internet access G oO TE ask Jacvas Geese lee Borer Ecen mapquest Directions A mecnet Homepage The Boston Globe Webopedia ok New Bookmark _ New Folder Fid _Chanoe view _Import Site Timas ie Storage To add a bookmark click on the New Bookmark button Enter the URL of the Bookmark You must type the entire address including th
11. k on New List and type in a name for your list Highlight the names of those to be included and click on Add to List gt gt When composing an email just type the name of the distribution list in the To field Address Book Simple View Compose Cancel New contact New list SS a a re re er To Ce Bee Quickname Display Name amp Karen Catallozzi Karen Katie Roddy Kate o oO Steve Willis Steve 9 MECnet 2 Republic Road North Billerica MA 01862 2504 t 978 262 4000 f 978 262 4100 www mecnet net EZpost Proprietary rev 1 MECnet is a division of Merrimack Education Center a non profit organization The Directory Tab The Directory feature is a searchable database containing the entire list of Portal accounts for your district Unlike and address book that is updated by each user the Directory always contains the most current email addresses for everyone in your district TIP The search function requires a minimum of 3 characters in order to perform a search TIP To view a list of everyone in your district search the email address field using the domain portion of your email address Today Arbo a Folders Compose Eadar book rectory Ecard Br E Jounal soais File Storage E peessons SBiicceoe E coniawaion Bres liegez X Logout
12. l see all your navigation tabs NOTE To avoid unexpected problems use these navigation tabs and not your browser buttons Teacher Tools Helpful Links On the right you will see your Calendar for the week Tasks to be completed and Messages a summary of your email folders with unread messages in bold 3 MECnet 2 Republic Road North Billerica MA 01862 2504 t 978 262 4000 f 978 262 4100 www mecnet net EZpost Proprietary rev 1 MECnet is a division of Merrimack Education Center a non profit organization The Inbox Tab This is the default folder for all your email After reading an email you have several options i e respond to it move it to another folder delete it etc Unread messages are in bold Click to read Selo ono Seine A AE Delete pion _Moveta seemone a _fcheck mail _ Emoty trash tina aja Seve Wie ened Dice Day Day Ths 2 1 2006 02 0 pm BET HR ole Karan Cotas re Tue 0023 2006 00186 9m sior 1a ole Karan caso ke sus arsuze0s oast om ash ola Diana Boyan wa Was 09 29 206 10108 sm 2 02 1B oja a je of Thu 8 04 3006 oait am 7 2816 Lo ja oya an Update on MCAS review Fmassesreensonssam 2 598 Deem egl movete Seletone Y _chedemoi _ Emowtesh tnd TIP You may select more than one email at a time In order to Delete Flag or Move messages you must first selec
13. nsures that your email files preferences are cleaned up and stored correctly This will help ensure that your account will not be corrupted 19 MECnet 2 Republic Road North Billerica MA 01862 2504 t 978 262 4000 f 978 262 4100 www mecnet net EZpost Proprietary rev 1 MECnet is a division of Merrimack Education Center a non profit organization FAQ s Frequently Asked Questions Inbox Tab Q Can I change the order in which my mail appears so that the most recent messages are at the top A Yes Click on the Configuration Tab Select Display Settings choose Date Ascendant from the drop down menu next to Inbox Sorting Scroll to the bottom of the page and click on Save Calendar Q Can I change the calendar clock to AM PM style instead of the 24 hour clock A Yes From the Calendar Tab click on Calendar Options then on Calendar Preferences Be sure the Don t use AM PM box is unselected Click on Save Bookmarks Q I can t seem to edit or delete my bookmarks A To edit or delete your bookmarks you will need to scroll to the bottom of the Bookmarks screen click on Change View and select detailed Messenger s Q The Add Contact option asks for the User ID of the person want to add Is this their username or email address A To invite someone to join you in MECnet Portal Messenger you need to invite this users complete email address You will only be able
14. oved out of the Inbox will no longer be hosted on the mail server and therefore not available to other SMTP POP3 clients i e Outlook By default 4 folders have been created for you INBOX a top level folder Sent Draft Subfolders Trash These folders cannot be deleted To create additional folders click on New Folder and type a name New folders will be created as subfolders of the INBOX i e Misc mA ETENE Now Folder Delete _Auivate _Deaaivate 5 MECnet 2 Republic Road North Billerica MA 01862 2504 t 978 262 4000 f 978 262 4100 www mecnet net EZpost Proprietary rev 1 MECnet is a division of Merrimack Education Center a non profit organization The Compose Tab Follow the steps below to create and send email messages 5 Click on Send Ora Cancel _Oiredore _ Spell Check From dbo ajangrtestmacnetnst aboy ajian 101 1 Type the recipient s email reached _ssasasenery egy ith Homers ada simatre_ me 3 2 Optionally type addresses in the Cc field and the Bcc field s 3 Add a subject 4 Type your message in the white space After you click on the Send button a confirmation message will appear to indicate your email has been successfully sent If you want to disable this option see the Configuration Tab section of this manual If you have email addr
15. r overlooked but valuable tab The Help tab will answer most of your additional questions and explain some of the advanced features of the MECnet Portal It is well organized with straightforward easy to understand explanations The EZPost Tab Ezpost is a web based homework posting site for teachers If your district is currently participating this link will be active For additional documentation on EZPost go to http support mecnet net click on the Download link located on the left hand side of your screen This feature requires an EZPost account to be setup by MEC Please contact your district technology director for details Welcome Mrs Boyajian Your information ez Log out MECnet 2 Republic Road North Billerica MA 01862 2504 t 978 262 4000 f 978 262 4100 18 www mecnet net EZpost Proprietary rev 1 MECnet is a division of Merrimack Education Center a non profit organization The MCAS Test Creator Tab This application allows teachers to quickly and easily create MCAS Practice Tests using the publicly released MCAS questions Tests can be for multiple grade levels numerous framework subjects and a variety of question types including multiple choice open response and short answer Also included is an answer key for the teachers test creator The Logout Tab A self explanatory tab but it is important to logout each time you are finished as opposed to exiting your browser Logging out e
16. s 1 Using Auto Responder To set an away message when you are out of the office or on vacation To do this click on Configuration General Options Auto Responder Eros paons gpa i REF et your stationer RES nen yur tna gamess ut reste or update your aint laa samoga y 2 Email Sent confirmation Each time you send an email you will get a confirmation that the email has been sent If you send a lot of emails you may find this slightly annoying To turn it off click on General Options scroll to the very bottom of the page and uncheck Show a Message sent confirmation page Click on Save 3 Creating a signature file You may quickly tire of typing your name and contact information at the end of every email To avoid this click on Signatures and New You will be need to create a signature name and then type your name and contact information as you would like it to appear in your emails TIP when using the signature file you should get in the habit of adding it to your emails before you start typing your message If you type the message first then add the signature file it will appear at the very top of your message 17 MECnet 2 Republic Road North Billerica MA 01862 2504 t 978 262 4000 f 978 262 4100 www mecnet net EZpost Proprietary rev 1 MECnet is a division of Merrimack Education Center a non profit organization The Help Tab This is anothe
17. t the message using the small check box In the view above only the first message is selected If you now click Delete only the selected message will be deleted Clicking on Delete immediately deletes the message A deleted message is gone forever it is not available in the Trash folder To move an email to another folder Be sure the message you want to move is selected a check mark appears in the check box e Select a folder from the drop down menu located to the right of the Move To button e Click on the Move To button TIP Keep an eye on your disk quota If this goes over 75 you should empty your trash or delete some of your old files E mails in your Inbox are not part of this dis qugta Messages in the Inbox remain on the mail server on which your account is hosted so you may use other pi us such as Outlook to view your e mail tave vie Thu 05 46 2008 02160 9m 25718 caso i pow suea oto _ carat _ anova ed MECnet 2 Republic Road North Billerica MA 01862 2504 t 978 262 4000 f 978 262 4100 4 www mecnet net EZpost Proprietary rev 1 MECnet is a division of Merrimack Education Center a non profit organization The Folders Tab This is where you will create folders to help with organization of your email messages Creating folders to organize your email will save you a great deal of time and it s easy to do Please note that mail m
18. to IM those who use the MEC portal s Q Where can get additional help A If you have additional questions that have not been covered in this user s guide please see the Help section of the Portal As always feel free to contact MECnet Support by email at support mecnet net or by telephone at 978 262 4000 option 1 Technical Support MECnet 2 Republic Road North Billerica MA 01862 2504 t 978 262 4000 f 978 262 4100 20 www mecnet net
19. you virtual hard drive space Whether you are writing a report or outlining the great American novel you can store it here and access it from any computer with an Internet connection To upload a file to the File Storage area 1 Click on the Upload button Coles edt Utoat _ now rior ind E E erie doe NTE meom Word Docent 08 09 2008 31 E E sutget Report coe 19KB Miowsa Werd Document Fa os osj2a0s 4 E E cas rapor ase 101E moasa Word cocimant Pa carn 3008 21 E E ncus report doe 1h Miess Werd Document Fa osrosjao0s 2 E E stat maotna aont doc 1048 oes werd poeman Pn cafo 3008 3 Delete cat Unlost Naw Folter find 2 The Upload Screen will appear You will need to located the file you want to upload using the Browse button Upload New File Upload file Browse Description Upload tot root folder i Public Upload Cancel Delete 3 Once you select the file its location will appear automatically 4 Optionally you can add a description of the file and upload to a particular folder 5 Click on the Upload button 15 MECnet 2 Republic Road North Billerica MA 01862 2504 t 978 262 4000 f 978 262 4100 www mecnet net EZpost Proprietary rev 1 MECnet is a division of Merrimack Education Center a non profit organization The Messenger Tab Setting up this portion of your account

MECnet Portal: Using WebBased Email

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