Home

Arkansas USER DASEP MANUAL - KIT Solutions Support Site

1. 1 Click Administration from the menu Worksite Name 2 Click Business Administration from the administration landing page 3 Click Edit This Record button a 4 The organization information will display in edit mode 5 Make any changes needed to the General Information fields E ona 6 Click the Save button when you have finished web Site Worksite Contact Name first last Worksite Contact Title Worksite Contact Email This is a sample screenshot of the Business Registration Page Arkansas User Manual 52 KIT Solutions 2010 Role Management This module allows you to create and manage roles with different permission levels that can be assigned to staff members Add Role 1 Click Administration from the Menu 2 Click Role Management from the Administration Landing Page 3 Click the Add Role button Enter the name of the role you are adding in the Name text box Enter a brief description of the role in the Description text box Select who this Role is Restricted To from the dropdown list Select the Status of this role from the dropdown list a Active the staff member is currently with your organization can be viewed on other screens and reports b Inactive the staff member is no longer with your organization will no longer appear on other screens and reports Op o pi S Arkansas User Manual DWI Education Certificates Le E Administ
2. 4 Enter the instructor s first name into the Instructor First Name field SU 5 Enter the instructor s last name into the Instructor Last Name field Class Name SII 6 Enter a class site into the Class Site field 7 Select the city from the City dropdown list 8 Select the level from the Level Name dropdown list 9 Select the language from the Language dropdown list Level Name Select One Y 0 The Status is defaulted to Active a Active the class is in session Language Status Active v This is a partial screenshot of the Add Class Edit Page b Inactive the class is no longer in session Arkansas User Manual 29 KIT Solutions 2010 Class Date 0 Y hrs 00 Y min 11 Enter session information for this class a Enter the Class Date in the following format mm dd yyyy Add Session Session Date gp it b Select the class time using the available dropdown lists for hours and nora a m ae minutes 11 22 2010 6 00 Save Button ve c Click the Sesien Add Session button l Save Class Cancel Delete 12 Click the Save Class button when you have finished i This is a partial screenshot of the Class Registration Edit Page Tips e Once you save the class the Class Name field will automatically populate based on Class Site Level Begin Date e Session Hours must have a minimum of 12 hours in order to save the class Arkansas User Manu
3. DL First Name j Middle Initial Last Name Date of Birth mm dd yyyy This is a screenshot displaying a blank Edit Form This is a partial screenshot 10 KIT Solutions 2010 Data Fields and Buttons In the Arkansas KIT Prevention Service KPS there are several fields boxes and buttons that are used to collect and store data Type Preview Description Text Field aka Text Box fill in the blank Dropdown List aka Pull Down Menu select one Radio Buttons Selected Not Selected Check Boxes Selected H Not Selected A yellow box around a field denotes a required field Required Indicates that a required field was missed at the time of saving T Denotes a Note with more information regarding a field Allows you to select a default page other than the Home page to PAN appear when logging in Site Ma Displays all of the modules and Submenu Categories of the p Arkansas KIT Prevention Service KPS Expand Collapse buttons l click to open E click to close It does not matter the order in which the above fields are filled in but if a required field is not filled in and you try to save the form you will receive a message informing you what field is missing data and you will not be able to save the form until that field has data Tips e All the fields within a yellow box are required fields These must have a value entered before the record can b
4. 3 Second Langauge li Y 24 KIT Solutions 2010 This is a screenshot displaying the General Information fields on the Add Staff Edit Form Arkansas User Manual 25 KIT Solutions 2010 5 Enter the staff member s Login Information a The Login Name will be the login name used by the staff member b The Password field is where a temporary password is created for the obli staff member and can be any combination of alpha or numeric characters This password will be used along with the Login Name to log into the Arkansas DESAP Once a user logs in they can use the Select O Change Password module to change the password to one of their liking This is a screenshot displaying the Login Information fields on the Add Staff Edit Form c Select the staff member s role from the Role drop down list Note For information on creating Roles see the Role Management section of the manual Tips e Passwords can be any combination of letters numbers and or characters e Passwords are case sensitive Contact Information Work Phone 1 XXX XXX XXXX 6 Enter the staff member s Contact Information a Enter the staff member s Work Phone in the text box b Enter the staff member s email address in the Email field Note This must be a valid email address because the Staff member will be emailed once the account has been created to validate the account before logging in for the
5. ins option Clicking on one of the O Radio button changes the text size from smallest to largest O smal Provides the smallest text size Medium Provides a medium default text size OLarge Provides the largest text size 1 Click the sess Settings button 2 Select the Text Size by selecting the appropriate radio button 3 Click the Set button Note Click the 2 Cancel button to cancel the settings Arkansas User Manual 15 KIT Solutions 2010 LOGIN PROCEDURE Connect to the Internet using an Internet browser In the Address field type in the following address and press enter Live Data https kitservices2 kithost net ardasep Settings y a es a Arkansas Department of Human Services Division of Behavioral Health Services Office of Alcohol and Drug Abuse Prevention 1 Type the login name provided by your acting administrator in the Login Name field 2 Type the password in the Password field 3 Click the Login button AR DASEP Login to AR DASEP Login Name l 9 A L Server Maintenance To log out of the application click the gt Logout link in the upper right hand corner Password l Normal Maintenance Aaii 4AM EST Lagi Login button Customer Support Unavailable Holida on Thursday 11 25 2010 v Login Screen Tips e The Login Name IS NOT case sensitive e The Password IS case sensitive e You must activate your account prior to your first lo
6. Level One White Hall Court House Room 4103 Level One 11 15 2010 E Court House Room 201 Level One 10 01 2010 ana Add To Class Button Add To Class 10 08 2010 Add To Class Cancel Y Show SiteMap This is a sample screenshot of the Absentee Class Listing Page 43 KIT Solutions 2010 Offender Payment This module is used to enter an offender s payment information Offender Payment 1 2 3 oe ee et a el Se Click DWI Education from the Menu Click Offender Payment from the DWI Education Landing Page The Provider Name will be pre populated for you based on your organization s name Enter the offender s social security number into the SSN field Enter the offender s driver s license into the DL field Enter the offender s first name into the First Name field Enter the offender s middle initial into the Middle Initial field Enter the offender s last name into the Last Name field Enter the offender s date of birth into the Date of Birth field Click the _ Search button Clear Information Note Clicking the Clear Information button will clear the text of all of the fields Arkansas User Manual 44 Administration Information DWI Education Es e aii Reports Administration Help Offender Payment Fill in an offender s payment information Home gt DVI Education gt Offender Payment Provider Name SSN DL First Name Middle Initial L
7. Viewing a Report Once the Show button is selected the report is opened in a view only mode The following details will help you review the report in the view only mode e ii 4 1 3 gt i usethese arrows to navigate through the view only mode to the different pages of the report use this dropdown list to enlarge or decrease the text size of the Export use this dropdown list to export the report into didika format for printing or saving e Find Next use this text box to locate a specific word within the report e Fl some reports can expand and collapse the details within the report This can become helpful if the report shows a lot of data To expand the details within the report click the H minus symbol To collapse the details within the report click the F plus symbol Arkansas User Manual L http demo kithost net DASEPDev App_Reports pRSShowReport aspx Show Show e Assigned Certificates Windows Internet Explorer id 4 ll ofi gt Pi 100 a Find Next Select a format v Export E 3 Date Printed 12 10 2010 2 36 12 PM APHANISAZ 7 Y Assigned Certificates Contract Org103 Provider 103 SupportTest Name of Recipient Certificate Certificate Amount Voided Provider Number eee Name ClientCertificateAssignment rdl 1 Sample Screenshot displaying a View Only Mode of a Report 50 KIT Solutions 2010 Printing and Saving a Repor
8. list i Refer to outside provider Select One Y Save Button n Select the Refer to outside provider from the dropdown list cae ETT o Select the Disposition from the dropdown list 7 Click the Save button when you have finished d eee This is a partial screenshot of the PSSR Edit Form Select One Arkansas User Manual 38 KIT Solutions 2010 Other Offenders This module is used to enter Other Offenders Information Administration Information DWI Education EH pr Reports Administration Help Other Offenders Setingswy Complete Other Offender s La New Offender Home gt DWI Education gt Ot New Offender i New Offend Any Status Y 1 Click DWI Education from the Menu ew Offender 2 Click Other Offenders from the DWI Education Landing Page es aon able hel Click the Add Button above to add your first Other Offender 3 Click the hostel oldie New Offender button Y Show SiteMap This is a sample screenshot of the Other Offenders Listing Page Arkansas User Manual 39 KIT Solutions 2010 4 Enter the Offender Information a Enter the offender s Social Security Number in the SSN field Enter the offender s Driver s License in the DL field Enter the offender s Date of Birth in the following format mm dd yyyy Enter the offender s name in the First Name Middle Initial and Last Name fields e Enter the offender s Add
9. Gender Marital Status Education Income Select One v Family Size Select One wa Screening Method OO SSI SA SelfAdministered Click for Instructions OO SSI SA Interview Click for Instructions J AUQ Click for Instructions C Other CI No Assessment Enter PSSR Button This is a partial screenshot of the PSSR Edit Form Method of Screening Save Button Cancel Enter PSSR e To view instructions on the Screening Methods click the link tt nstuctons Click for Instructions next to the Method of Screening you wish to view instructions for A new window will appear with instructions for the screening method you selected Arkansas User Manual 47 KIT Solutions 2010 Duplicate Certificate This module is used to grant a new certificate and complete payment information Search Click DWI Education from the Menu Click Duplicate Certificate from DWI Education Landing Page Enter the offender s social security number into the SSN field Enter the offender s driver s license into the DL field Enter the offender s first name into the First Name field Enter the offender s middle initial into the Middle Initial field Enter the offender s last name into the Last Name field Enter the offender s date of birth into the Date of Birth field Click the checkbox that states This search is for DASEP purposes only 0 Click the Sea
10. Number Fiscal Year Catchment Area Provider Name Status Address 1123 Main Street City Little Rock State AR Zip 172214 ooo OF XXXXX XXXX Website Address www supporttest org This is a partial screenshot of the Provider Information Edit Page 22 KIT Solutions 2010 First Name 8 Enter or modify the organization s administrator information in the following RATA PA fields First Name Middle Initial Last Name and Provider Contact Email eine EA PA Save Button i tf Provider Contact Email rbonovich dkitsolutions ne 9 Click Ls Save button when you have finished ee oes Ce Note Click Cancel if you wish to cancel the changes Click Add Staff if you wish to Add Staff Add Staff Button Add Staff Save Cancel This is a partial screenshot of the Provider Information Edit Page Arkansas User Manual 23 KIT Solutions 2010 Add Staff The Add Staff module is designed to register any staff members that should have access to the data entered within the application Creating a New Staff Member 1 Click Administration Information from the Menu 2 Click Add Staff from Administration Information Landing Page 3 Click the Create New Staff Member button 4 Enter the staff member s General Information a Provider Name Contract Number and Catchment Area will be filled in for you Select the
11. confirmation message indicating the Participant was This is a sample screenshot of the Add Class Edit Form displaying the Delete button This is a deleted successfully partial screenshot b Click the OK button to confirm the change Arkansas User Manual 31 KIT Solutions 2010 Deleting Individual Sessions 1 From the Add Class Listing Page click the Edit link next to the class you wish to make edits to 2 The class information will display in edit mode 3 Click the Remove link next the individual session you wish to remove Note You will not receive a delete warning or confirmation when removing sessions 4 Click the Save Class button when you have finished View Assigned Certificates This module is used to view certificates assigned to your organization Viewing Certificates 1 Click Administration Information from the Menu 2 Click View Assigned Certificates from Administration Information Landing Page Arkansas User Manual Class Date hrs min Remove Link Add Session Session Hours Session Minutes 1115 2010 Remove 11 22 2010 Save Class Button Remove Save Class Cancel Delete This is a sample screenshot of the Add Class Edit Form displaying the Remove Link This is a partial screenshot Administration Information DVI Education ES IL Reports Administration Help View Assigned Certificates Seins DIM This module is used to view certificates assigned to
12. first time For additional details see the Email Fax 1 XXX XXX XXXX Education Information Degree Activating Your Account section m Save Button c Reenter the staff member s email address in the Confirm Email field deta Enter any additional optional fields Education Information you have if desired Save Cancel 8 Click Save button when you have finished A E This is a screenshot displaying the Contact and Education Information fields on the Add Staff Edit Form Arkansas User Manual 26 KIT Solutions 2010 Editing Staff Information 1 From the Add Staff Listing Page click the Staff Member First Name link from the grid 2 The Staff Member will display in edit mode 3 Make any changes needed to the form 4 Click the Save button when you have finished Note To exit the screen without saving any of the details click the Cancel button Deleting a Staff Member 1 From the Add Staff Listing Page click the Staff Member First Name link from the grid The Staff Member will display in edit mode Click the Delete at the bottom of the form Note To exit the confirmation without deleting any of the details click the Cancel button a You will receive a confirmation message indicating the Staff Member was deleted successfully 4 Click the OK button to confirm the change Tips 2 Administration Information DWI Education ss ie Reports Administration Help A d
13. staff member s salutation from the Salutation dropdown list Enter the staff member s First Name in the text field Enter the staff member s Last Name in the text field The Status is defaulted to Active Active the staff member is currently with your organization can be viewed on other screens and reports Don oo li Inactive the staff member is no longer with your organization will no longer appear on other screens and reports f Select the staff member s Second Language from the dropdown list if desired Arkansas User Manual Administration Information DWI Education 3 Ta Reports Administration Help Add Staff Provider Staff User Module Settings v B So Create New Staff Member Home gt Administration Information gt Add Staff Create New Staff Member Arkansas Support 06 07 2010 William Basket 05 24 2010 05 24 2010 Ruby Bonovich 09 29 2010 09 29 2010 Tiffany Millerson 11 01 2010 11 01 2010 Y Show SiteMar This is a sample screenshot of the Staff Listing Page gi eee Reports Administration Help Administration Information DW Education Add Staff Provider Staff User Module Home gt Administration Information gt Add Staff ir ee ee eee eS hon a a e dl General Information Provider Name Contract Number Catchment Area Salutation First Name Last Name Status Active v
14. up blocker Try holding down the Control CTRL key on your keyboard while clicking the Export link You do not have to open a report to the view only mode using the Opening a Report instructions in order to print or save it If you wish to print or save the report immediately without using the view only mode use the export buttons located on the Report Parameters page PDF Excel Arkansas User Manual if 0 0 Settings Y Reports View Reports Home gt Reports EN Export buttons Show PDF Excel Required Reports Recommended Reports Please Select Report Paramaters Certificate For The Completion of Class x Report Name Time Period Fiscal Year a 7 1 2010 End Date 6 30 2011 Begin Date Provider Test10 SupportTest gs Sample Screenshot displaying the Reports Parameters Page 51 KIT Solutions 2010 ADMINISTRATION The Administration module is designed to complete administrative tasks within the Service such as updating organization information staff registration and changing a password Business Registration The Business Registration module has fields that can be filled in with various pieces of information specific to your organization DWI Education Certificates fica ai Administration Reports Help je monet os Edit this Record A A ES To edit the Business Registration ET General Information
15. Arkansas USER DASEP MANUAL VERSION 1 1 DECEMBER 2010 TABLE OF CONTENTS TIPS TOE USI ME SSI V ICS EMCI erario assi 4 Recommended Computer SCMINGS antiviral a tits 4 PA ONG AMON IAN GATING ea a eo Sc de bs a neve Fete co ace tec eons eae toto ne seta ane See asec 5 Monu TNT OFA ON arc ete A Po aca A A A aaunalleeh abate Satis ab adince adeno 6 Es aL e Fh ACG OPA R Puce adedacatidua sce ia alyastatdianeatn dexaaticelisn daca aucedesane feaaeti alin neatidvets idezguas dasatat atin nace aieableleaonn Manaysuetunc aie abadeedenontn 8 ota 9 A cases en E alcatel dtd E tegen ye E ine pede eae S E tad asta atam E Und yeslsrtan E E Aatesunnea eae 10 Data Fields ANd BUIONS air ada 11 EIA nooo 14 AAA A AO 14 LOGIN sO G OUI lt HOPE A ROO O OOOO a AN 16 SENICE AAC ds 17 A A O eRe eee a CE ne ee 18 ACtiVating Your ACCOUNT scosso a a a pios 18 OM o A S S aol staasaeaeate 19 e A A ere ee ee 22 Provider MO Mal paa a AS A A AS 22 EONO A e e CE reer ttre A 22 A stead et cde Ae ate De nace a ae eget a Ate eccentric Betee eae etch acta ete ea acetate A ae Maeno 24 Creating a NEW Staff MEMDET sasinen sean taureciniewed yeaa chueslgece nse E tanec ean ocermeebidea tn searstbeeew T 24 EE alacahesaceanelctandacatescesevod a 27 Mann o ECO A 27 Changer SSW ONC sea ccs ce coe eee eaten candi aaccuaia tensa ca ene eo ee a eee ae aie E eae 28 A e e EE o O O CO O OO 29 New Olaso Al O a 29 EANO OA S ONA siera o o e EE AE E E one eee eer eee 31
16. Deleting Class MTOM e OA a e a 31 Bao Lale lo US lolo RE a a A O a a en ee ee ee ee ene ee 32 VIE WASSIONCO Cena arias odds 32 eek ile lO rra e ee er er 32 OWEN td iia 34 Oe Sii 6 y RA O o e E Sei POE EOI A 34 FF fee cetacean a o o o A 36 Arkansas User Manual 2 KIT Solutions 2010 NEO p lo E MATESE E N ETEEN o Pr E o Ar 36 NA A aaa Gada nice st had tet cence Odea cial ade shal Aaa de Gea A eee nig ed 39 Fe CH E a a en aT ec oe T ee een ee ce ee eee ere ne et nee eee 42 1510195 0 Lo AAPP E OE o e Fo CEE E aeusiaes tua seaai asa deseaante eatteneadyaameauuumecanemeneueatat 42 o ee ee ee 43 SAIC LASS cadena sete tierra o Pue o PP oe 43 Olender Fa Men Uae t tarcacataansacnc eaocon teagan ine tecve sausage scan sucess ecasencae vuant sce cagnsonecnast atecasns ane sesst O 44 oender Payment A ee arte een E ete cue et ery atest ae re eee er es ee RO ot re eRe a ee eee eer ae 44 A E O E E E E A A E E A E E E A E E ace Sack eee ded eee de Sateen eae 45 NOONE Po P o o ea 45 A 48 OPI O as 49 VIEWINO ODO errata oreds dzabosabumuehocsthacatateienseds E a 50 Paningand oaving a REDON PO OOO A A o eee eee eee nee ne eee eee eee tee 51 A o Pe 52 BUSINESS ACI rra iii 52 Ol Mana dee o tel 53 O er eee nc ee eee eer eee A een pee eee nee eee ee eee ON 53 A 54 DIMAS rad A A III Do 55 AOS Manageme A E E E E E 56 Arkansas User Manual 3 KIT Solutions 2010 TIPS FOR USING THE SERVICE EFFECTIVELY Recommended Computer Settings Screen Resolut
17. Onl Edit 1 From the Roles Listing Page click the Class Name link from the grid Message Board Read Only Edi i i i Organization Read Only Edit 2 The role information will display in edit mode aD a i Read Ony Edi a ead Only Edit 3 Click the Delete at the bottom of the form e Read Only Edi Delete Button Note To exit the confirmation without deleting any of the details click the Cancel button View Assigned Certificates Full Control Edit a You will receive a confirmation message indicating the Participant was ey ee deleted successfully ee b Click the OK button to confirm the change This is a partial screenshot of the Role Management Edit Form displaying the Delete button Arkansas User Manual 55 KIT Solutions 2010 Role Management The Subscription Staff Manager section is used to provide email ticklers and access to the Dashboard reports for specific staff members EA A a DWI Education Certificates peal gill 1 Click Administration from the Menu Administration Reports Help nos os A R D A S E P Settings amp w 0 2 Click Subscription Staff Manager from the Administration Landing Page O enana Home gt Aaministration gt Subscription a anager 3 A list of available Dashboard reports will be available Name sero 4 From the Subscription Staff Manager Listing Page click the desired Report Name Unde Class Allende _ Report Name link a link from the grid ieor nes List of clients
18. a screenshot displaying a Landing Page e f a Submenu Category appears in gray the user account currently logged in does not have access to that Category Arkansas User Manual KIT Solutions 2010 Listing Page After selecting a Submenu Category from the Landing Page you will see the Listing Page When going into an area where a Listing Page is available the Service allows you to select previously entered data to edit or view its content No data is entered on the Listing Page To add information to these forms click the available Add Create button the button name will change depending on the Submenu Category name No data is entered on a Listing Page e When viewing a Listing Page all of the data is available for review Grid View The Grid View displays the data in tables Specific pieces of data will be displayed within the Grid based on the fields within the entry edit form 1 When first viewing a Listing Page all of the data is available for Searching Click the link of the Name of data you would like to edit view 2 You will be taken to the Edit Form This page will be in edit mode all or most data fields will be open for data entry For more information on the Edit Form see the Edit Forms section Make any changes needed to the form Click the Save button to save the changes Tips e If this is the first time entering data the Listing Page will be empty Administration Inf
19. al 30 KIT Solutions 2010 Tm ra Tt Administration Information DWI Education EH a ri Reports Administration Help Editing Class Information er eta TEA 1 From the Add Class Listing Page click the Edit link next to the class you wish to Complete class schedule make edits to Home gt Administration Information gt Add Class 2 The class information will display in edit mode 3 Make any changes needed to the form Add Class Class Site Instructor City sic Class Name White Hall Court House Room A103 Level One White Hall Court House Room Millerson Tiffany Lincoln Level One Ss ER 11 15 2010 A103 4 Click the Save Class button when you have finished Court House Room 201 Level One 10 01 2010 Court House Room 201 Smith Tim Atkins Level One EDIT Note To exit the screen without saving any of the details click the Cancel button Y Show SiteMap This is a sample screenshot of the Add Class Listing Page Class Date Deleting Class Information SEE hrs 00 Y min 1 From the Add Class Listing Page click the Edit link next to the class you wish to AA delete Session Date Session Hours Session Minutes 11 15 2010 6 DO The class information will display in edit mode O 00 Delete Button 3 Click the Delete at the bottom of the form Note To exit the confirmation without deleting any of the details click the Cancel button Save Class Cancel Delete a You will receive a
20. anding Page Home gt DWI Education gt Class Status Search Class Name Select One This is a sample screenshot of the Class Status Listing Page Arkansas User Manual 42 KIT Solutions 2010 Absentee Class This module is to assign a new class session if an offender is absent Search Class 1 Click DWI Education from the Menu 2 Click Absentee Class from the DWI Education Landing Page 3 A grid will appear displaying a list of offenders that have been absent from a class 4 Click on the Select button next to the offender you wish to assign a new Class to 5 Click the Lt Expand button next to the Class Name from the grid to show details for the class 6 Select Add to Class next to the date you would like to have the offender attend Note To hide details of the Classes click the E Collapse button next to the Class 4dd To Class Arkansas User Manual rbonovich T est10 Logout Administration Information DVI Education EH A Reports Administration Help Settings Y Absentee Class a miele Assign a new c utton Select Judy Harper 11 22 2010 Level One 6 00 This is a sample screenshot of the Absentee Class Listing Page Administration Information DWI Education H Al Reports Administration Help Absentee Class Assign a new class session if an offender is absent Home gt DYVl Education gt Absentee Class A AAA AAA e e e e e han a a a e el
21. ast Name Date of Birth mm dd y y yy Clear Information Search Button earch Y Show SiteMar This is a sample screenshot of the Absentee Class Listing Page KIT Solutions 2010 Screening This module is used to enter Offender s Screening Assessment New Offender 1 Click DWI Education from the Menu 2 Click Screening from DWI Education Landing Page 3 Click New Offender button New Offender 4 Enter the Offender Information a Enter the offender s Social Security Number in the SSN field b Enter the offender s Driver s License in the DL field c Enter the offender s Date of Birth in the following format mm dd yyyy d Enter the offender s name in the First Name Middle Initial and Last Name fields e Enter the offender s Address information in the following fields Address City State and Zip Code f Enter the offender s phone number in the Phone field g If the offender has an alternative phone number enter it in the Alt Phone field Arkansas User Manual pr Ta ri Administration Information DWI Education SS pra p Reports Administration Help Screening Setingsr 2 l 0 0 Enter Offender s Screening Assessment Home gt DVVl Education gt Screening New Offender Lyle Mike 05 01 1992 New Offender l A P Administration Information DWI Education a a ail Reports Administration Help Screening setings l olo Enter Offender s Screening Asses
22. ayment View Assigned ERA Certificates aeteenung Duplicate Certificate 12 KIT Solutions 2010 This is a partial screenshot displaying the SiteMap Arkansas User Manual 13 KIT Solutions 2010 Edit Form Buttons Information is entered and edited on the computer screen through data entry edit forms The table below summarizes the buttons used to enter edit information Create Opens a new blank Edit Form to begin data entry Save Adds the information on a form to the Arkansas KIT Prevention Service KPS database Delete Removes the information currently on a form from the database Cancel Cancels the Add or Edit without saving any information entered Additional Buttons Each page within the Arkansas KIT Prevention Service KPS offers additional help to the user Click on one of the icons to receive the help needed Gen Prints the information currently on the form Provides the multimedia tutorial videos specific to the Submenu Category Provides User Manual help specific to the Submenu Category Includes step by step instructions for adding editing and deleting a Provides additional information on the Submenu Category with regards to prevention Settings Changes the text size by clicking on the radio button in front of the desired test size For more information see the Settings section Arkansas User Manual 14 KIT Solutions 2010 Settings You can alter the size of the text on a form by using the Settings
23. d St a ff Settings w B M 8 O Provider Staff User Module Home gt Administration Information gt Add Staff Create New Staff Member 05 24 2010 09 29 2010 11 01 2010 Millerson 11 01 2010 Y Show SiteMap This is a sample screenshot of the Staff Listing Page bd Delete Button Cancel Delete Education Information Degree Field of Study Show SiteMap This is a partial screenshot of the Staff Edit Form displaying the Delete button e When a staff member leaves your organization you will not be able to delete the staff member In these instances change the Status to Inactive to remove their name from forms and prevent the staff member from entering the application e Setting the Status to Inactive is used to keep the staff members in the database for history purposes but removed from all of the staff lists on the Edit Forms Arkansas User Manual 27 KIT Solutions 2010 Change Password The Change Password module allows a user to change the password on the account they are currently logged in with Administration Information DWI Education EN a Sih 1 Click the Administrative from the Menu Change Password Seins B ollo 2 Click Change Password from the Administrative Landing Page E eee la i i ome gt Administration Information gt Change Passwor 3 Enter the current password into the Current Password field E E A A l l i You may now Edit t
24. e saved e You can type an identifying letter of an item in a dropdown list and the first selected option beginning with that letter will appear in the box Arkansas User Manual 11 KIT Solutions 2010 SiteMap The SiteMap displays a list of the modules and links that are available within the application If you click on an available link you are taken directly to the screen e To view the SiteMap click on the link entitled Show SiteMap Show SiteMap e Once the SiteMap is open click on the Hide Sitemap Hide SiteMap link to close the table Arkansas User Manual rhonovich Test10 Logout Reports Administration Help Administration Information DWI Education EH Home setings GQ o o AR DASEP Home DASEP 2 Dashboard Messages Administration Information Management tools DWI Education Modules related to the DV I Education Program Other Tools Reports View Reports e Administration Management too Help Help Module Show SiteMap link rbonovich Test10 Logout xT Administration Information DWI Education E al ai Reports Administration Help Hide SiteMap link Administ ation Help Settings w a Help Module Home gt Help A Hide SiteMarn gt informatio Search Role Management Provider PSSR Subscription Staff Information Other Offenders Manager Add Stan Class Status Change Password Absentee Class Add Class Offender P
25. e upper right hand corner Arkansas User Manual ld Administration Information DWI Education mes Reports Administration Help Reports Setingsy 2 Mm 0 0 View Reports Home gt Reports Required Reports Recommended Reports Report Name act Report Certificate For The Completion of Class Class Absent Report Class Attendance Report Class Completion List Class Roster Client Referrals Data Collection Form PSSR Offender Data Collection Form PSSR Underage Offender Duplicate Certificate Level Of Offenders Education Previous Next Y Show SiteMap Sample Screenshot displaying the Reports Listing Page Settings y a o 6 PDF Excel Required Reports Recommended Reports Please Select Report Paramaters Report Name Certificate For The Completion of Class x Time Period Fiscal Year Al Begin Date 7 1 2010 End Date 5 30 2011 Provider Test10 SupportTest Y Sample Screenshot displaying the Reports Parameters Page 49 KIT Solutions 2010 Tips e Each listing page displays up to ten 10 reports To move between the various pages use the Prewcus ext Previous and Next links located at the bottom of the reports list If there are less than ten 10 reports on the page the links will not be active e lf you are having difficulty opening the report it may be due to a pop up blocker Try holding down the Control CTRL key on your keyboard while clicking the button
26. ender _ 2 Click PSSR from the DWI Education Landing Page 3 Click the New Offender New Offender button Select 11 02 2010 Brian Williamson 01 01 1981 111 22 1111 Select 11 02 2010 Mike Lyle 05 01 1992 152 31 5415 Select 10 28 2010 test other 10 10 1980 TTT T T TTTT 123456789 Y Show SiteMap This is a sample screenshot of the PSSR Listing Page 4 Enter the Offender Information IS SS SS a Enter the offender s Social Security Number in the SSN field Y Y E i b Enter the offender s Driver s License in the DL field c Enter the offender s Date of Birth in the following format mm dd yyyy Middle Initial S d Enter the offender s name in the First Name Middle Initial and Last seed aa Name fields Date of Birth i mmidalyyyy Address L e Enter the offender s Address information in the following fields Address City State and Zip Code Select One Q lt f Enter the offender s phone number in the Phone field a g Ifthe offender has an alternative phone number enter it in the Alt Phone ENOJO 000300030009 Phone field Alt Phone io NS E eao h Select the offender s race from the Race dropdown list me E 5 i Select the offender s ethnicity from the Ethnicity dropdown list OS Select One Y Arkansas User Manual O O gt KIT Solutions 2010 k Select the offender s work status from the Wo
27. er Offender s Screening Assessment Duplicate Certificate Grant new certificate and complete payment information Y Show SiteMap Administration Information DVI Education ES ica Reports Administration Help DWI Education Modules related to the DWI Education Program Home gt DWI Educatio Bread Crumb Trail an existing offender Complete Other Offender s information 7 KIT Solutions 2010 Landing Page When first entering a module you may see a list of the entire categories associated with that module This is called a Landing Page The Landing Page of a module provides a description of what can be done in that module as well as listing each category as a link to the Listing Page and entry forms For more information on the Listing Pages see the Listing Page section No data is entered on the Landing Page To open a category e Click on the Landing Page Submenu Category link Tips ax Reports Administration Help Administration Information Seins oo Management tools p j A Administration Information DWI Education EH bed Home gt Administration Information e Provider Information Provider Registration Module Add Staff Provider Staff User Module Submenu Category link Change Password Change Password Module Add Class Complete class schedule View Assigned Certificates This module is used to view certificates assigned to your organization This is
28. er the Arrest Date in the following format mm dd yyyy Enter the Conviction Sentence Plea Date in the following format mm dd yyyy h Select the Offense from the available radio buttons Select the of prior DWI DUI arrests in offender s lifetime from the dropdown list Arkansas User Manual DWI DUI Pre Sentence Screening Report PSSR Select One J Offender Catchment Area Offender County Court Court Docket or Ticket Arrested By Arrest Date This is a partial screenshot of the PSSR Edit Form 37 KIT Solutions 2010 Has offender completed state approval alcohol education or treatment in last 5 years Select One Y B A C 02 07 08 14 15 amp Up O Drugs Only O Refusal O Unknown j Select the Has offender completed state approval alcohol education A or treatment in last 5 years from the dropdown list k Select the B A C Blood Alcohol Content from the available radio buttons Enter any Notes on diagnostic testing prior education treatment and interview in to the available text box l Select a Recommendation based on the results of this screening Based on the results of this screening my recommendation for this person is from the available radio buttons O Level One O Level Two OMODS O Treatment O Underage Other m Select the Referred from Out of State provider from the dropdown Referred from Out of State provider
29. formation DWI Education Screening Settings w 28 o oo Enter Offender s Screen 4 Listing Page Home gt DWI Education New Offender Lyle Mike 05 0111992 Y Show SiteMap This is a sample screenshot displaying a Listing Page 4 6 KIT Solutions 2010 The banner above the Menu provides a link to Logout of the Service The Provider ID number is listed as well as the user currently logged into the Arkansas KIT Prevention Service KPS Bread Crumb Trail A Bread Crumb Trail is provided to indicate where you currently are in the system The links provided in the Bread Crumb Trail also allows you to move backwards in the system e If at any time while working in the application you wish to return to the home page you can click the Home link located within the Bread Crumb Trail Tips e Clicking the banner above the Menu will also return you to the Home page Arkansas User Manual Administration Information DW Education BY DWI Education Modules related to the DWI Education Program Home gt DWI Education Search Search for an existing offender PSSR Complete Pre Sentence Screening Report Other Offenders Complete Other Offender s information Provider ID Link to Log Out Class Status View a Class s Status Absentee Class Assign a new class session if an offender is absent Offender Payment Fill in an offender s payment information Screening Ent
30. gin Once you are registered into the application by your system administrator you will receive an email with instructions for activation If you do not receive the email please contact your system administrator to make sure your account has been created To ensure that you receive the email please add the following domain to your safe list Y kitsolutions net e The Login link in the upper right hand corner of the Login Page will not log you in You MUST click the button Arkansas User Manual 16 KIT Solutions 2010 Settings Y Ba 4 o oo Arkansas Department of Human Services Division of Behavioral Health Services Office of Alcohol and Drug Abuse Prevention Service Announcement The Service Announcements that are located on the Login Page are there to notify users that the Service is receiving any necessary server updates The Service may be down for a short period of time which means you will not be able to log into the AR DASEP Service at that time _ Login to AR DASEP Login Name Di ener mer Ss Server Maintenance typically occurs once a month caer ORKE MANERAN on Sunday 11 14 2010 10PM to En 4AM EST Lo gi n vi Support Unavailable on Thursday 11 25 2010 v Service Announcement Arkansas User Manual 17 KIT Solutions 2010 Temporary Account The Temporary Account is a one time account for logging into the Arkansas KIT Prevention Service KPS and creating a system admini
31. he Home page are entered at the State level DASEP Modules and Other Tools The DASEP Modules located on the Home page provide users with the best sequence in which to complete their data entry Start at DWI education and work your way from top to bottom of the Module Steps list to ensure all required data is entered in the proper order The Other Tools section of the Home page provides a collection of helpful modules to assist in the data entry process Information such as reports messages and events and technical support can all be accessed through the Other Tools list Arkansas User Manual iil DWI Education Certificates ur Administration Reports Help AR DASEP Settings w a go Home DASEP Notification Title Dashboard 4 1 2009 11 16 33 AM e DWI Education Messages Modules related to the DWI Education Program Register Classes i 21112009 e Certificates Modules related to certificate issuing Remember to register your classes for next month Other Tools Administration Management tools Reports View Reports Help Help Module This is a partial screenshot of the Home page displaying an open Message Administration Information DW Education EN e ail Reports Administration Help Home Settings Y 2 w 0l 0 AR DASEP Home DASEP DASEP Modules 2 Dashboard Messages e Administration Information Management tools DWI Education Modules related to the DWI Education Program O
32. his item 4 Enter a password you would like to use in the New Password field Password Information 5 Retype the password in the Confirm New Password field Camran le mear 6 Click Save button when you have finished eo i i i i Confirm New Password a You will receive a confirmation message indicating the password was changed successfully Save Button Save Cancel Y Show SiteMap This is a screenshot of the Change Password Edit Form Tips e tis important to remember that passwords are case sensitive e Passwords can be any combination of letters numbers and or characters e Passwords do not expire Arkansas User Manual 28 KIT Solutions 2010 Add Class This module is used to enter client class registration Y F po PA Administration Information DW Education nnn Reports Administration Help Add Class Settings Y 2 w 0 0 n Complete class schedu New Class MegISmakon Home gt Administration Add Class 1 Click Administration Information from the Menu Gina 2 Click Add Class from the Administration Information Landing Page res A E 3 Click the lt Add Class button White Hall Court House Room A103 Level One white Hall Court House ROOM marean Tiffany Lincoln LevelOne EDIT 11 15 2010 A103 Pe Court House Room 201 Level One 10 01 2010 Court House Room 201 Smith Tim Atkins Level One EDIT Show SiteMap This is a sample screenshot of the Add Class Listing Page
33. ions You will get the best screen layout if you set your PC monitor settings to 1024 X 768 pixels or larger If your screen resolution is smaller i e 800 X 600 pixels everything on the screen will appear larger But if you use 800 X 600 pixels you will have to scroll more both up 4 down and left amp right to access all the data fields To change your PC monitor settings right click on the Desktop background and select Properties Next click on the Settings tab and move the Screen Resolution scroll bar to the right towards more to select 1024 X 768 resolution Click the OK button at the bottom of the window to make the change effective Pop Up Blockers Modern computer security technology and usability features development have led to pop up blocking Although this new feature of Internet browsers toolbars and other 3 party managing software blocks hazardous and annoying pop ups sites like the Arkansas KIT Prevention Service KPS require pop ups to be able to function If your pop up blocker is enabled then there is a possibility that the Arkansas KIT Prevention Service KPS may not function or appear properly You should either disable the pop up blocker while using the Arkansas KIT Prevention Service KPS while remembering to enable it if desired when not using the Arkansas KIT Prevention Service KPS or create exceptions for the pop up blocker Although enabling and disabling the pop up blocker may be cumbersome it may be easie
34. mation DWI Education EH Search Setingsw B M 0 0 Search for an existing offender Home gt DWI Education gt Search Offender Search SSN A DL First Name Middle Initial Last Name Date of Birth mm dd yyyy Certificate _ This search is for DASEP purposes only Search Clear Information This is a sample screenshot of the Search Listing Page KIT Solutions 2010 3 Enter the offender s social security number into the SSN field 4 Enter the offender s driver s license into the DL field 5 Enter the offender s first name into the First Name field 6 Enter the offender s middle initial into the Middle Initial field 7 Enter the offender s last name into the Last Name field 8 Enter the offender s date of birth into the Date of Birth field 9 Enter the offender s certificate number into the Certificate field 10 Click the checkbox that states This search is for DASEP purposes only 11 Click the Search button Note Clicking the e rmeten Clear Information button will clear the text of all of the fields 12 A grid will appear displaying the offender that matches that the criteria you entered 13 Click the MewPS5R View PSSR link to view the PSSR that has been entered for the offender 14 Click the MewPSSR Add New PSSR button to add a new PSSR for the offender that is displaying in the g
35. ng Roles 1 From the Roles Listing Page click the Class Name link from the grid The role information will display in edit mode Make any changes needed to the form Click the Save button when you have finished Note To exit the screen without saving any of the details click the Cancel button gt N Arkansas User Manual Function Access Client Registration No Permission DWWI DUI Pre Sentence Screening Report No Permission m a m e a A Class Registration No Permission Edit Events Manager No Permission Edi Message Board No Permission Edit Organization No Permission Edit Role Management No Permission Edit Staff No Permission Edit Save Button Change Password No Permission Edit m 2 Certificate Assignment No Permission View Assigned Certificates No Permission Update Link Y Show SiteMap This is a partial screenshot of the Role Management Edit Page l e DWI Education Certificates Administration Reports Help AR DASEP Setingsw E Home gt Administration gt Role Management Add Role State Staff gt ff Business Employee s Employee Business Participant s Participant Ye OA tay At This is a sample screenshot of the Role Management Listing Page 54 KIT Solutions 2010 Function Access Client Registration Read Only Edit 7 DWWIDUI Pre Sentence Screening Repo Read Onl Edi Deleting Roles Class Beare _ Read Only F e 3 Events Manager Read
36. ormation DW Education F ka i Reports Administration Help Add Staff Settings y w 0 Provider Staff User Module Home gt Administration Information gt Add Staff Link of the Name of data support 06 07 2010 Basket 05 24 2010 Bonovich 09 29 2010 Tiffany Millerson 11 01 2010 05 24 2010 09 29 2010 11 01 2010 This is a sample screenshot displaying a Listing Page e Clicking on the field name in a Category field e g First Name will allow you to sort through your files in ascending or descending order Arkansas User Manual 9 KIT Solutions 2010 Edit Forms The Edit Form contains the fields for entering and editing data The buttons for saving canceling deleting printing and in some cases adding and editing are available See the Data Fields and Buttons section for additional details on the function of these buttons e f you clicked the Add Create button to enter new information into a form the Edit Form data fields will be blank e When selecting the link to view existing data the Edit form data fields will display the data entered selected previously These fields may be modified if needed Arkansas User Manual Administration Information DWI Education EH ie rill Reports Administration Help PSSR Settings Y a w lo Complete Pre Sentence Screening Report Home gt DWI Education gt PSSR id dd dd hon ss ss ll Offender Info SSN aaa
37. r than making exceptions to the pop up blocker To create exceptions for the pop up blocker open your internet browser window If using Internet Explorer click the top toolbar option Tools and then go to Internet Options After the Internet Options window is available you will want to click on the Privacy tab at the top of the window You will notice while on the Privacy tab at the bottom will be a section on Pop Up Blockers If the Block pop ups checkbox is checked click on the Settings button to allow for exceptions If using Mozilla Firefox click the top toolbar options Tools and then go to Options After the Options window is available you will want to click on the Content tab at the top of the window Ifthe Block Popup Window is checked click the Allowed Sites button to the right to allow for exceptions You can now add the Arkansas KIT Prevention Service KPS links to the Allowed Sites list which the pop up blocker will ignore when trying to block pop ups from the Arkansas KIT Prevention Service KPS You will want to add https kitservices2 kithost net for the Live system and http demo kithost net for the Training system Once these sites are added to your Allowed Sites list the pop up blocker should no longer prevent pages from loading and appearing while you are using the Arkansas KIT Prevention Service KPS Note These are instructions for Internet E
38. ration Reports Help AR DASEP Settings E Home gt Administration Add Role Button Add Role State Staff State Staff Business Employee Business Employee Business Participant Business Participant y gt IO telar This is a sample screenshot of the Role Management Listing Page i Administration Reports Help AR DASEP Settings w Home gt Administration gt Role Management porn AX e e e AAA e e e e DWI Education Certificates Led eS ES SS SS SSS SS SSS SSS SSS SS SSS SSS SS SSS SS SSS SSS SSS SSS SSS SSS SSS SSS SSS SSS SSS SS SSS SSS SSS SSS SSSS SSS SSS SSS SSS SS SSeS Eee SS Sees eee eee ee eee Name Description Restricted To No Restriction Status Y This is a partial screenshot of the Role Management Edit Page 53 KIT Solutions 2010 8 To change access for a certain module click the Edit link next to that module 9 A dropdown list will become available select the desired access level a Read Only Staff members can only view data that has been entered Read and Write Staff members can enter and edit data but not delete b c Full Control Staff members can enter edit and delete data d No Permission The staff member does not have permission to view edit or delete any information in this module 10 Click the Update link to verify the permission level 11 Click the Save button when you have finished Editi
39. rch button Note Clicking the immer Clear Information button will clear the text of all of the fields S OPRA PPR 2 2 YS Arkansas User Manual Administration Information DWI Education i ca ail Reports Administration Help Duplicate Certificate cmv Bllmllelle Grant new certificate and complete payment information Home gt DWI Education gt Duplicate Certificate SSN os Al DL First Name 7 Clear Information Button Middle Initial Last Name Date of Birth j mm dd y y y y O This search is for DASEP purposes only Search Search Button This is a sample screenshot of the Duplicate Certificate Listing Page Clear Information y Nowy 3 iteMap 48 KIT Solutions 2010 Reports The Reports module allows you to open view save and print reports available within the AR DASEP Opening a Report 1 Click Reports from the main menu 2 From the available tabs select Required Report or Recommended Reports to view the reports under the tabs 3 Browse the list of reports 4 Click the Select button to the right of the report you wish to open 5 You may have to select specific criteria before viewing some reports Select the appropriate items from the available dropdown lists if available 6 Click the Show button 7 Anew window will open displaying the selected report in a view only mode a To close the report click the J X in th
40. ress information in the following fields Address City State and Zip Code f Enter the offender s phone number in the Phone field g Ifthe offender has an alternative phone number enter it in the Alt Phone field o 5 Arkansas User Manual Administration Information DWI Education BY Ea ail Reports Administration Help Other Offenders Settings Y a 6 6 Complete Other Offender s information Home gt DY Education gt Other Offenders pp e eee ee ee Se ee Se et ee ee ee te eS tt et tk tO ee hornos ss ss ss ll Offender Info First Name Middle Initial Last Name DateofBitth Lif reddy yyy ate of Birth Ades Tid wy Select One One Phone Alt Phone 1 Al XXX XXX XXXX This is a sample screenshot of the Other Offenders Edit Page 40 KIT Solutions 2010 5 Enter the Other Offender Information SIE REESE a Enter the Arrest Date in the following format mm dd yyyy Offender Charge Select One v b Select the Offender Charge from the dropdown list c Enter the Completion Date in the following format mm dd yyyy 6 Enter the Agency Information a Enter the Agency that is requesting the Certificate in the Agency Completion Date gS NES SA mm dd y y y y Agency Information Agency Requesting Certificate Agency Contact First Name Reques
41. rid 15 If the offender listed in the grid is not the correct offender click the Enter New PSSR button Enter New PESA Arkansas User Manual Administration Information DWI Education i pa Fa Reports Administration Help Duplicate Certificate setings 2 0 Grant new certificate and complete payment information Home gt DWI Education gt Duplicate Certificate SSN 152 31 5415 l DL Clear Information Button First Name Middle Initial Search Button Last Name Date of Birth 05 01 1992 _ mm dd yyyy Y This search is for DASEP purposes only Clear Information Search This is a sample screenshot of the Search Edit Page First Name MI Last Name DOB Provider Currently Enrolled Arrest Date Most Recent PSSR Enter New PSSR Button Mike Lyle 05 01 1992 5 View PSSR Add New PSSR Enter New PSSR Not the correct offender Add New PSSR Button Show SiteMap This is a partial screenshot of the Search Edit Page 35 KIT Solutions 2010 PSSR This module is used to enter a complete Pre sentence screening y gt NS 4 Pa ad Anr ye gt MA EI F MT Administration Information DVI Education E le Reports Administration Help PSSR Settings Y 2 w 0 New Offender Complete Pre Sentence Screenina Rena j i Home gt DWI Education gt PSSI New Offender 1 Click DWI Education from the Menu New Off
42. rk Status dropdown list Select the offender s marital status from the Marital Status dropdown list m Select the offender s Education from the Education dropdown list n Select the offender s Income from the Income dropdown list o Select the offender s Family Size from the Family Size dropdown list 5 Use the check boxes to select the appropriate Method of Screening Tips Work Status Select One w Marital Status Select One Y Education Select One Income Select One Family Size Select One Y Screening Method CISS SA SelfAdministered Click for Instructions OO SSI SA Interview Click for Instructions DAUG Click for Instructions Cl Other L No Assessment Method of Screening This is a partial screenshot of the PSSR Edit Form e To view instructions on the Screening Methods click the link S stctions Click for Instructions next to the Method of Screening you wish to view instructions for A new window will appear with instructions for the screening method you selected 6 Enter the DWI DUI Pre Sentence Screening Report PSSR a Select the Offender Catchment Area from the dropdown list b Select the Offender County from the dropdown list c Select the Court from the dropdown list d Enter in the Court Docket or Ticket in the text field e f g Select who the client was arrested by in the Arrested By dropdown list Ent
43. sign next to the Report Title The plus sign will become a sign To close the report description click on the minus sign plus minus e To view a Dashboard report click the Report Title The Report Title is a link to open the report A new will open displaying the report For information on printing or saving the report see the Standard Reports section Arkansas User Manual DWI Education Certificates e gil Administration Reports Help Dashboard Report Title AR DASEP E g Home DASEP 2 Dashboard 4 1 2009 11 16 33 AM DWI Education Messages Modules related to the DWI Education Program Register Classes 2 1 2009 e Certificates Modules related to certificate issuing Other Tools Administration Management tools Reports Wiew Reports Help Help Module show SiteMar This is a partial screenshot of the Home page displaying Dashboard area 19 KIT Solutions 2010 Message and Event Notifications To view a Notification click on the The plus sign will become a click on the minus sign plus sign next to the Notification title minus sign To close the Notification You may also access these Notifications throughout the Service by clicking the associated Y expand button at the top of the screen The expand will become a collapse button To hide the Notification click on the collapse button _ Note Notifications displaying on t
44. sment Home gt DWI Education gt Screening ii dd dd henna ss ss ss ss ll Offender Info SSN sl Ja DL First Name Middle Initial a Last Name Date of Birth meetaim we uo Cty Select One l One vi S OOOO O ate aR E IA E N XXX XXX XXXX Phone TE 1 Alt Phone XXX XXX XXXX 45 KIT Solutions 2010 This is a partial screenshot of the Screening Edit Page Arkansas User Manual 46 KIT Solutions 2010 h Select the offender s race from the Race dropdown list i Select the offender s ethnicity from the Ethnicity dropdown list j Select the offender s gender from the Gender dropdown list k Select the offender s work status from the Work Status dropdown list Select the offender s marital status from the Marital Status dropdown list m Select the offender s Education from the Education dropdown list n Select the offender s Income from the Income dropdown list o Select the offenders Family Size from the Family Size dropdown list 8 Use the check boxes to select the appropriate Method of Screening 9 Click rerPssr Enter PSSR to enter the Pre Sentence Screening Report Note See the PSSR section for additional information 10 Click the Save button to save the record Tips SelectOne _ _______ E Ethnicity select One v
45. st the main modules that are within the application When a Menu category is selected a list of submenu categories will be displayed on the Landing Page as links to access the modules For more information on Landing Pages see the Landing Page section 1 Menu 2 Landing Page 3 Submenu Category 4 Listing Page Administration Information DWI Education EH fal DWI Education Reports Administration Help Modules related to the DWI Educ Home gt DWWI Education This is a screenshot displaying the Menu 1 a Landing Page 2 and a Submenu Category list 3 Search Search for an existing offender PSSR Complete Pre Sentence Screening Report Other Offenders Complete Other Offender s information 2 Landing Page and Class Status 3 Submenu Category list View a Class s Status Absentee Class Assign a new class session if an offender is absent Offender Payment Fill in an offender s payment information Screening Enter Offender s Screening Assessment Duplicate Certificate Grant new certificate and complete payment information Arkansas User Manual Settings w 2 8 0 0 Lists the available modules within the Service Constant unchanging Available at all times Varies depending on which Menu category is selected Displays the Submenu Categories Varies depending on which Menu category is selected Varies depending on which Submenu Category is selected Administration In
46. strator this person will register staff members into the Arkansas KIT Prevention Service KPS E YS Type the temporary account user ID in the Login Name field Type the temporary account password in the Password field Click the Login button Upon login you will be required to register yourself as a staff member This will replace the temporary account See Staff for instructions Once the new staff account is created an email notification will be sent to the email address entered on the Staff form Follow the instructions within the email to activate the new account For additional information on activating an account see the Activating Your Account section Upon activating the new account the temporary account will become deactivated therefore you can no longer login with the temporary account Tips When logging in using the temporary account you must then create a new account Clicking the Cancel button will log out back out of the service Activating Your Account Your login information is created for you by your System Administrator When you access Arkansas KIT Prevention Service KPS for the first time you will need to activate your account first Once you have been informed by your System Administrator that an account was created for you check your email You should receive an email with instructions for activation Click the activation link within the email to ac
47. t To print or save a report you will need to export the report into another format 1 From the view only mode of the report select the format you would like to export the report to from the Select a Format dropdown list 2 Click the ee Export link 3 A window may appear asking if you wish to open or save the file To view the file immediately click the Open button Click the Save button if you want to save the report AE to al computer and open it later Note If you wish to cancel the export click the Cancel button A new window will open displaying the report in the format selected 5 You will be able to print or save the report from the new window a To close the report click the J X in the upper right hand corner Tips Assigned Certificates Windows Internet Explorer l E el http demo kithost net DASEPDev App_Reports pRSShowReport aspx id 4 Jota gt bi 100 9 Find Next Select a format Ser A 3 Aradr erecta e n torner d mgnim 3 Date Printed 12 10 2010 2 36 12 PM SASer t Anns y Contract Org103 Provider 103 SupportTest Name of Recipient Certificate Certificate Amount Voided Provider Number Type Paid Name Assigned Certificates I Judy Harper eo o Tue SupportTest_ ClientCertificateAssignment rdl 1 Sample Screenshot displaying the Report Page e If you are having difficulty opening the report it may be due to a pop
48. that have recently completed their education hours This is a sample screenshot of the Subscription Staff Manager Listing Page 5 From the Staff Assignment section select the appropriate staff members to have You may now Edit this item access to view the report by selecting the checkbox next to the staff member s name Note Selections for this list were created in the Staff section copien a To remove access from a staff member uncheck the box next to the staff member s name 6 Select the access the staff member should receive from the Delivery Type Staff Assignment dropdown list C Rabe Brad a Dashboard the staff member will only have access to view the Dashboard eee Save Button C Hendricks Dave report from the Home page E Marks Francis b Email the staff member will only have access to receive an email tickler when a change occurs regarding the selected Dashboard report Save Cancel c Both Email and Dashboard the staff member will have access to receive an This is a sample screenshot of the Subscription Staff Manager Edit Form email tickler and view the Dashboard report from the Home page 7 Click the Save button when you have finished Arkansas User Manual 56 KIT Solutions 2010
49. ther Tools Reports Other Tools View Reports e Administration Management tools a Help Help Module This is a partial screenshot of the Home page displaying the DASEP Modules and Other Tools 20 KIT Solutions 2010 areas Arkansas User Manual 21 KIT Solutions 2010 ADMINISTRATION INFORMATION Provider Information This module allows you to edit your Provider details Editing Provider Information 1 2 3 Click Administration Information from the Menu Click Provider Information from the Administration Information Landing Page Click the Edit This Record button Edit This Record select the Organization from the dropdown list The Contract Number Fiscal Year Catchment Area Provider Name and Status are prefilled for you These fields cannot be modified Enter or modify the organization s Address information in the following fields Address City State and Zip Code Enter or modify the organization s website information in the Website Address field Arkansas User Manual E wiht Administration Information DWI Education E a pi Reports Administration Help Provider Information seins l olo Provider Registration Module Home gt Administration Information gt P Edit This Record You have read write permissio Edit This Record Organization SupportTest v This is a partial screenshot of the Provider Information Edit Page General Information Contract
50. ting Certificate field NA SSS b Enter the Agency s contact first name in the Agency Contact First a a Name field elo aG aaa c Enter the Agency s contact last name in the Agency Contact Last SAQUEO I ee Name field Other Offender Payment Out of State 25 O Non DASEP 25 O No Payment d Enterthe Agency s telephone number in the Agency Contact SNe mmi dd yyy y Telephone Number field 7 Enter the Other Offender Payment i SaveButton p S Save and Submit Cancel Delete a Select the Payment using the Other Offender Payment radio buttons _ SN b Enter the Date Paid in the following format mm dd yyyy SS c Select the Payment Method from the dropdown list This is a partial screenshot of the Other Offender Edit Page 8 Click the Save button when you have finished Payment Method Y Arkansas User Manual 41 KIT Solutions 2010 Class Status This module is to view a class s status pr A rr Administration Information DWI Education EH ie gill Class Status Search Class View a Class s Status 1 Click DWI Education from the Menu 2 Click Class Status from the DWI Education Landing Page 3 Select the Class Name from the Search Class Name dropdown list Note Clicking the srinfrmanen Clear Information button will clear the text of all of the fields Clicking the Clear Information Button Clear Information Cancel Sense Cancel button will take you back to the DWI Education L
51. tivate your account You should receive a confirmation message indicating your account was activated successfully Click the Login link to log into the Arkansas KIT Prevention Service KPS Your login information should be provided to you by your System Administrator Arkansas User Manual Subject Arkansas Prewention Account Activation Invitation Attachments Dear Holly Winston Please follow this link to activate your account reventdemo AccountActivation aspx http demo kithost net ActivationiD 01040119010501100115011601110110 Activation link To ensure delivery to your inbox please add the following domain to your safe list whitelist kitsolutions_net If you are unable to add the domain to your safe list you may add AR WebRequests kitsolutions net to your address book to help ensure successful delivery This is a sample screenshot of the activation email KIT Solutions 2010 HOME The Home page is the Arkansas KIT Prevention Service KPS entry point and provides the organization with important messages upcoming events and links to navigate through the system Dashboard The Dashboard section displays reports used to relay up to date information regarding the organization Only selected staff members may have access to the Dashboard reports For additional information see the Subscription Staff Manager section e To view a description of an available Dashboard report click on the
52. xplorer 7 0 and may be different for other Internet Explorer version Arkansas User Manual 4 KIT Solutions 2010 Application Navigating Arkansas KIT Prevention Service DASEP is set up in such a fashion that specific categories have to be completed before moving on to another category Most often when in a module you must complete the categories listed from top to bottom on the Landing Page For more information on Landing Pages see the Landing Page section For example within the Implementation module you must complete the Identify Programs category before moving onto Identify Groups Computer Keys While entering information into a form several keys are helpful for moving the cursor from one information box called a data field to another The table below summarizes those keys Key Description x The Cursor us The TAB key a Hold down the SHIFT key and then press the TAB key on The Control Ctrl key Use the MOUSE by pointing and clicking to move the cursor Arkansas User Manual Function Points to desired location Moves the cursor to the next data field Moves the cursor to the previous data field Enables blocked material to open due to pop up blocker Moves the cursor by pointing and clicking 5 KIT Solutions 2010 Menu Information The Menu for the service is located across the top of the screen Some Menu categories may be broken down into submenu categories to choose from The Menu categories li
53. your organization Home gt Administration Information gt View Assigned Certificates 801 900 SupportTest 09 16 2010 1601 1610 SupportTest 10 28 2010 Y Shi M siteMar This is a sample screenshot of the View Assigned Certificates Listing Page 32 KIT Solutions 2010 3 From the View Assigned Certificates Listing Page click the Et Expand button next to the Certificate Numbers from the grid to show details for the assigned certificates Note To hide details of the Assigned Certificates click the EJ Collapse button next to the Certificate Numbers Arkansas User Manual rbonovich Test10 Logout a 4 i Reports Administration Help View Assigned Certificates Stinsy 2 M O This module is used to view certificates assigned to your organization Administration Information D AI Education Home gt Administration Information gt View Assigned Certificates Expand Button upportTes Certificate Client Date Issued 801 Harper Judy Yes 09 1 6 2010 E 1601 1610 supporiTest 10 28 2010 Y Show SiteMap This is a sample screenshot of the View Assigned Certificates Listing Page 33 KIT Solutions 2010 DWI EDUCATION Search This module is used to search for an existing offender Offender Search 1 Click DWI Education from the Menu 2 Click Search from DWI Education Landing Page Arkansas User Manual ai Reports Administration Help Administration Infor

Arkansas USER DASEP MANUAL - KIT Solutions Support Site

Contents

Download Pdf Manuals

Related Search

Related Contents