eBASIS User Guide April 2011 - Log In
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1. eBASIS User Guide April 2011 Mental Health Services Evaluation Department McLean Hospital 115 Mill Street MS 112 Belmont MA 02478 Tel 617 855 2424 Fax 617 855 2948 www ebasis org basisadmin mclean harvard edu Table of Contents BASIS Product OptionS ees esse ee Ee Ee ee Ee ee RE ee ER rn rr ER Re ee ee 3 EE E N EE ae seeenecee 4 EE OE EE EO EE ee caeee ee 9 ET EE EE EE eae NE 11 ET EE EE ENE EE ON 11 AGE ss ee EE DS N NRO TRANS 13 BOING DOS ooste gs de AE oe ee ee ei Oe EI fe 15 le Transfer moseeeeeeeerreeeerrrerenrrrr en rr rer arr rr RR RK rr RR KKR RR KKR RR RR 16 elp Contact amp Logout TabS esse EE Ee EE ee ee ee enn rr EE ee ee ee 16 EE EE EE E EO NT EE N 17 dding a Sub Usef esse ee EE ER RR ER ee EE eee RE Re ee ER ee ee Re ee ee 17 cLean eBASIS Product Options group at McLean Hospital offers several service options to meet ation s needs 2 Survey License copyrighted 32 item patient self report survey behavioral health outcomes measurement 24 Survey License copyrighted 24 item patient self report survey behavioral health outcomes measurement 4 WebScore License optional online scoring and reporting ation for the BASIS 24 survey To try BASIS 24 WebScore for 30 days p for our demo at https secure ebasis org basisdemo login php Plus Services eBASIS provides analysis and reporting services for wing measures BASIS 32 24 Surveys Per2. an also access your profile here by clicking More 12 an hover over Data Entry to view this tab s functions will only have access to the tools that you are signed up for For example _ ou are a BASIS 24 WebScore user the BASIS 24 option will take you to oo oe e BASIS 24 WebScore tool ore information on specific data entry tools consult the user manual for 8 _ at service BASIS Online Services Microsoft Internet Explorer Address https secure ebasis org basisdemo basistest1 home php McLean eBASIS Account Data Ent Web Reports File Transfer BASIS 24 Help Contact Logout Search Records Services available to McLean Hospital account 5626 Data Input Format Reporting Joint Comm Tools Special Rpt Benchmarking Web Excel Access Scanned Web PMS Qtrly Rpt BASIS 32 BASIS 24 Perceptions of Care IP RP x v X Perceptions of x x x x Care OP Administrative Indicators HBIPS Patient Characteristics X X X X X X X z XXXXXXX XXXXX lt X XXXXXXX FI NR PE SB a SE Se FES ee yer ve REIK Ts 4 TIDS ecur eDasis org Dasiscemo Das test INC elais Sate stort hro en ED TERROR HIERTA Jet verte mel ais cords earch Records option will allow you to search records for the data entry Is that are part of your service an either choose the appropriate Category and search by client ID to w rec
3. lick here for information needed for preregistration BASIS Online Services Microsoft Internet Explore File Edit View Favorites Tools Help Qu O DAH De KOPER DAS Address https secure ebasis org basisdemo basistest1 reg_step0 php McLean eBAS ds Help Contact Logout eBASIS END USER PRE REGISTRATION STEP 1 of 4 McLean eBasis GENERAL SERVICE AGREEMENT Before preregistering with McLean eBASIS you must read and agree to the terms and conditions set forth in our General Service Agreement Click here for information needed for preregistration McLean eBASIS General Service Agreement v is the next screen you will see in the preregistration process Fill in the propriate contact and organization information The password you create ring this step will be the same password that you will need to log on with en you Officially sign on with eBASIS oint Commission accreditation category field is required for BASIS Plus IPS clients isers please enter facility characteristics information including ownership blic private Tax status for profit not for profit Academic Affiliation yes and Primary Geographic setting urban suburban rural you complete this page click Next gt gt 2 BASIS Online Services Microsoft Internet Explorer File Edit View Favorites Tools Help a Address https secure ebasis org basisdemo basistest1 reg_step1
4. a HBIPS O O O O O o Patient Characteristics O 0 i d O m k Fi Comments A a l bd ii 2 e final step a site box will appear for each site using the BASIS 24 or ASIS 32 survey Complete the site information for all sites and click ubmit Registration g preregistration you are required at a minimum to enter a site name for ach site using either survey If you wish to edit site information later you ill be able to do so after your preregistration has been activated u have more than 30 sites that would like to use the BASIS 24 or BASIS survey contact us and we will give you special instructions on how to fill t this form SIS Online Services Microsoft Internet Explorer Eile Edit View Favorites Tools Help bd O x O DAO Da kr O S F eD R dd Address https secure ebasis org basisdemo basistest1 reg_step3 php McLean eBASIS gt ae gt Help Contact Logout eBASIS END USER PRE REGISTRATION STEP 4 of 4 Add Site Information Site name ju Address EE City state zip LL JL f ie hould next see confirmation that your preregistration is complete with the down your User ID and print the appropriate documents for the services u selected before exiting the screen _ will receive an email with your User ID and we will contact you to go over ur preregistration At that time we will ask you to mail all documents with yment When your application is
5. ee Add SubUser and the following screen will appear Fill in the fields ub user will appear below the user s UserID in User Administration The er can reset the password for the sub user and delete the sub user ser that creates sub users will be able to view and edit data entered by ose sub users https secure ebasis org basisdemo basistest 1 NewUser php userid 6808 meld New User User Name Password Retype Password Organization PO Department 0 Name Position title Email proceed Address City State Province Zip Postal code Country if not US sd Phone sd Fax sd Cancel 18 ser Capabilities amp Limitations r subscribed services View data entered by another user or sub user Edit profile information Change or add facility characteristics e tabs on the eBASIS information Create another sub user Delete a user or sub user 19
6. McLean eBASIS Account Data Ent Profile Web Reports File Transfer Help Contact Logout Services Chanqe Password Data Input Format Custom WebScore fields Services available to McLean Hospital account 5626 Tools Documentation Web Excel Access Scannd EE EN Comin I User Administration BASIS 32 BASIS 24 License Perceptions of x Care IP RP Perceptions of x Care OP Administrative x Indicators HBIPS Patient Characteristics rofile option allows you to view and edit profile information you select Edit scroll through all four screens and click Save Profile to ake and save any changes annot edit your services with this option To add or delete services ntact eBASIS at basisadmin mclean harvard edu ervices option allows you to view your services hange Password option allows you to change your password ebScore Fields are a WebScore subscriber the Custom WebScore fields allows you to me WebScore fields specific to your organization s needs set names for the fields they will appear in the survey reports and CSV ta Renaming a field only changes the label applied to it and does not ect the field s data Similarly deleting a field name does not delete its ta ation mentation will provide you information about services nistration ser Administration option allows you to add SubUsers and reset their sswords See Section 5 0 for more information on sub users
7. Preregister but first see instructions to register at Help tab above Forgot your password Contact us e Telephone 617 655 2424 e E mail basisadmin mclean harvard edu Visit the main eBASIS website at http www ebasis org n you log in the first screen you see will be a chart of services that you are gistered for any time you see an error in or need to change the services that you have gistered for please email us at basisadmin mclean harvard edu Dee Krames OER A 3B Address https secure ebasis org basisdemo basistest1 home php ET 5 Conver Bi id DvE L M P Amt HAL I d SN McLean eBASIS Account Data Entry Web Reports File Transfer Help Contact Logout Reporti Services available to McLean Hospital account 5626 ng Joint Comm Special Rpt Benci king Data Input Format Tools Web Excel Access Scanned Web PMS Qtrly Rpt BASIS 32 BASIS 24 Perceptions of Care IP RP Perceptions of Care OP Administrative Indicators HBIPS Patient Characteristics XXXXX lt X XXKXKK lt XXXXX lt X XXX XXX X XXXXXXX 4 0 Tabs gged in you have several tabs that serve different functions unt can hover over Account to view this tab s functions BASIS Online Services Microsoft Internet Explorer EIE File Edit View Favorites Tools Help ft Address 2 https secure ebasis org basisdemo basistest1 home php
8. ceptions of Care 18 item self report survey developed by eBASIS to measure patient satisfaction in the areas of Continuity and Coordination of Care Communication Information Received From Provider Interpersonal Aspects of Care Global Evaluation of Care and Access and Availability of Provider outpatient only Administrative Indicators set of non core quality measures for assessing quality and safety of psychiatric care Patient Characteristics reporting on clinical and demographic information Hospital Based Inpatient Psychiatric Services set of core measures The Joint Commission requires of all free standing psychiatric hospitals with an inpatient average daily census greater than ten to maintain accreditation McLean BASIS Plus is accepted as an ORY X PMS vendor by The Joint Commission Custom Reporting eBASIS can create a Custom Reporting Service according to your needs Please contact us directly for more information on this service 2 0 Preregistration an idea of what services you would like to subscribe to you can ere is no commitment associated with preregistering and you will be te services before officially signing on with eBASIS egin the Preregistration process go to www ebasis org and click reregistration You will be brought to the following screen In order to rms of the eBASIS General Service Agreement To open the agreement lick McLean eBASIS General Service Agreement
9. ords entered for that client or you can download client data as a V file an view edit download or delete records from this screen BASIS Online Services Microsoft Internet Explorer Q WA Des mes RE LA 3 Address https secure ebasis org basisdemo basistest1 search php Category Search Basis 24 Adolescent Pilot Basis 24 PoC OP OPOoCHP Client ID O Adm nd Pat Char Download Download client data as a CSV file Download all data Select date range Mont Jn Day 1 wl Year 2007 m Monte 1 Day 1 Year 2007 Downloac Search Results Searching For Client ID 3030 Reports can hover over Web Reports to view this tab s functions will only have access to the tools that you are signed up for Cl IS 24 WebScore users can view case level reports and all users have the Option to view aggregate level reports BASIS Online Services Microsoft Internet Explorer EIE File Edit View Favorites Tools Help ft ET McLean eBASIS ee 1 Address https secure ebasis org basisdemo basistest1 home php Web Reports File Transfer Hel BASIS 24 Account Data Entry Contact Logout Case Level Report Aggregate Report Services available to McLean Hospital account 5626 Data Input Format Reporting Tools eee wes aal SR WS PSOR nee DE Special Rpt Benchmarking BASIS 32 Xx x x x BASIS 24 JA SJ x
10. php McLean eBASIS Help Contact Logout eBASIS END USER PRE REGISTRATION STEP 2 of 4 User ID will be automatically assigned Please write down your User ID at the end of registration process amuot Passwords should be at least 6 characters in length snd must have st least 1 upper case 1 lower case snd 1 number Password again Example Mclean or P sswOrd1 Organization VR Department Po Contact name Position title Po Email If none possible enter NA to proceed Address Po Po FO amp NM e next preregistration step you can select your services by checking the propriate boxes will also be asked for facility level of care figures in this step ast field Total number of locations using the BASIS 24 or BASIS 32 rvey refers to the number of unique street addresses using the survey If u are not subscribing to a BASIS 24 or BASIS 32 license enter 0 in this Id Address 2 https secure ebasis org basisdemo basistest1 reg_step2 php action McLean eBASIS Help Contact Logout eBASIS END USER PRE REGISTRATION STEP 3 of 4 7 Product Service selection E Data Input Format Reporting Tools ogy Web Excel Access Scanned Web PMS Qtrly Rpt Joint Comm Rpt Special R BASIS 32 cn O O O C o O o a H N n Lal n n El Hd Perceptions of Care BIRD o O o o O Perceptions of ma Care OP O m O O O O C O Administrative si a
11. processed we will activate your account 22 BASIS Online Services Microsoft Internet Explorer File Edit View Favorites Tools Help Q O AO Dee Tos O BO Saw eA amp Address 2 https secure ebasis org basisdemo basistest1 reg_complete php action save McLean eBASIS Help Contact Your Pre registration process is completed Please print and prepare the appropriate documents below as you will need to mail them to this address after you have been contacted regarding this registration McLean Hospital Attn eBASIS MS112 115 Mill Street Belmont MA 02478 9106 Please write User ID on all correspondence including licenses agreements and checks General Service Agreement All Users BASIS 24 End U eement Only for BASIS 24 users S1S 32 End U eement Only for BASIS 32 users Business Associate Agreement Only for full service clients eg HBIPS atrly reporting WebScore Agreement All WebScore users Your UserlD is 5625 amp Logout Pd Be ee i De BE eee eae 3 0 Logging In Once you have been contacted by us and have received an email that your account fated you can logon to your account o this go o to www ebasis org and click Log In at the bottom of the McLean eBAS You are not logged in or your session has expired Please enter your UserlD and Password Help Contact Logout Log In UserlD Password Log In Need a login Click here to
12. x Perceptions of x x x x Care IP RP Perceptions of x x x x Care OP Administrative x x x x Indicators A s AE x X X Patient x Xx Xx Xx Characteristics k 5 ee a Pe DE TES os Ee TOEN ESR TETIN A TOETREE baar 4 TIDS Sec EDaslis O0rg Das EMO Das test LIT a gjs oa stot bard ses EER TIP eed MEDE OE HORE MM AE rts JS verde mk En ransfer ile Transfer option allows users to submit and view data by uploading and wnloading files to the website s secure server ew files relating to how to use your service click the appropriate file under es from the Administrator ew files that eBASIS has submitted to you click the appropriate file under es in WebScore Storage you need to submit data click on Choose a file to upload and then rowse to select the file you want to upload Contact amp Logout opens this User Guide document in another window ct provides you with eBASIS contact information ut logs you out and returns you to the login page 16 5 0 Sub Users that users do not share the same userlD and password A current a sub user to meet data entry needs ing a Sub User logged in hover over Account and click on User Administration to get the screen below Dee Trans O A F I Wh 3 McLean eBASIS Account Data Entry Web Reports File Transfer Help Contact Logout AR User Administration Mm Active Accounts Inactive Accounts
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