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1. OPTAC DigiSave_OptimDrive Storage software with analysis of driver card data QUICK USER GUIDE z PHELECT SPRL v3 0 1 Rue des Trois Entit s 15 Z I des Pl nesses 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 By 0439 839 075 www phelect be administration phelect be I General The data registered in the tachograph vehicle unit must at least be downloaded every two months and the data in the drivers card at least every 21 days minimum in Belgium Moreover all the data of the same company must be stored in the same secured place only accessible to authorized persons Downloaded data must according to the law for tachographs in Belgium be stored and kept during minimum two years Belgium Royal Decree of 26 July 2005 Vehicles data must be downloaded by the OPTAC box Drivers cards data can be downloaded either by the OPTAC box or by a card reader directly on the computer DigiSave software will be used to store these data s on your computer to save them backup and to analyse the driver s cards data s Tachograph OPTAC DigiSave Backup ui ll OPTAC box Downloading of driver card Downloading of tachograph since last downloading Complete downloading of tachograph ON OFF button prolonged pushing Chip Smart card reader driver card Port for tachograph connexion USB port to transfer data s to PC NO O12 GND Download2. OptimDrive The graphical mode shows you the performed activities the remaining extrapolated time only if Extrapolat 1 is selected and in case of the infringements concerning the driving and rest periods You can consult an extensive detailed legend by clicking on the button Detail Legend 6 The details of an activity will be visible by clicking on it by hour The button Read card 2 allows you to read another card without returning to the home page The button Analyses 3 shows the activities in a table The button Infringements 4 shows you a table of your infringements The button Remaining times 5 shows you a resume of the remaining time in a table e OptimDrive BEA Card number B1100000123456 Week of 25 06 2007 gt 01 07 2007 Close F Driver name E_Buntins _Buntins Driving W eek 45 01 2 90 30 Period 01 06 2007 gt 18 07 2007 Working time CE 2002 15 EE 0 ft e a ia i6 16 k 18 J9 10 11 12 13 14 15 16 17 18 19 21 22 P3 Tue 26 06 2007 P2 i 08 23 01 30 LA 00 00 F4 14 02 Ay 11 P3h v Extrapolation 1 Show f Wed 27 06 2007 P3 i 09 49 22 01 40 00 00 F4 11 45 Ap 13 uses z P4 i Print 4 o m 2 3 Ja l5 l 7 Je l9 io 11 12 13 Ma hs fe y fe 9 o x 2 37 Thu 2806 2007 P4 09 13 2 01 54 EJ 00 00 F4 13 41 Ap 12 Beadcad PS 2 Analyses 3 Oo 7 2 3 4 6 6 7 Je 9 Mo fit
3. 12 13 14 15 16 17 18 19 20 21 22 23 lngingemente l Fri 29 06 2007 P5 i 08 39 01 40 E 00 00 Fy 65 15 Ay 11 Remaining times lt 5 oO Ji 2 J3 J4 5 16 7 8 19 f0 11 12 13 14 15 16 17 18 19 20 21 22 23 Sat 30 06 2007 Detail Legend 4 lt q 6 io 1 2 3 J4 fs 6 7 Je 9 Ho ii 12 13 14 i5 16 17 fis 19 20 21 22 23 Sun 01 07 2007 Legend L Driving E Working EM Available eu Pause Rest 1 Not inserted Before quitting DigiSave don t forget to make a backup copy PHELECT SPRL V3 0 7 Rue des Trois Entit s 15 Z I des Pl nesses 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 By 0439 839 075 www phelect be administration phelect be
4. tachograph data Switch the contact of the vehicle to the ON position Insert a company card in the tachograph reader 1 or 2 Switch on the OPTAC by prolonged pushing on button 4 Connect the OPTAC to tachograph using the provided cable Push on button 2 to begin a partial download Wait for the green led above the button used 2 to light uninterrupted red led download failed Driver card data s download Switch on the OPTAC by prolonged pushing on button 4 attention during this operation the OPTAC may not be connected to the computer Insert driver card in the OPTAC reader 5 chip facing you and downwards Push button 1 to begin card download Wait for the green led above the button used 1 to light uninterrupted red led download failed Remove card Attention The first time you use the OPTAC box or after having changed the batteries you must download a tachograph before downloading a drivers card If not date and time of the downloaded file will be wrong If after having switched on the Optac the led above the on off button 4 turns red it means that the batteries of the box are flat Don t download anything before having changed the batteries to avoid a wrong date time on the downloaded file PHELECT SPRL V3 0 2 A Rue des Trois Entit s 15 Z I des Pl nesses 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 By 0439 839 075 www phelect be administration p
5. 3 2011 ACL d Close a Beading D 3 Choose reader E 1614 b With the OPTAC box Before being able to store the data the card must have been downloaded with the OPTAC box Switch on the OPTAC and connect it to your computer Run DigiSave and click on the Archiving button Select the Drivers window 1 Click on Download 2 Select if necessary the OPTAC by clicking on the bleu arrow 3 and open the desired directory Select the file s which you wish to transfer to the computer driver files only and click on Open 4 P Tachograph VU downloads MSIE emi Vehici 2 Drivers 1 Search Field s Downloaded Driver a EIE C Select one or more files Ctrl A All files AA CE a Regarder dans 20100622 a Downside N 2 vnin LE Import SC 20100622 0922 w_w_TestTest7004 _62100000010940 DDD Poste de travail 5 L k Favoris r seau Nom du fichier C201 00622_0922_w_w_TestTest7004 v Fichiers de type All files v Look carefully at the icons 5 at the beginning of the line e Downloaded Driver E El Eg me Fm MESERIE Close Fl 4 ie gt 13 07 2009 121300 E Buntis 181700000 Create new driver card a Delete orig D Yes w No Test Signatu PHELECT SPRL v3 0 4 Rue des Trois Entit s 15 Z I des Pl nesses 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 0439 839 075 w
6. helect be lll DigiSave Storage of tachographs data Before being able to store tachograph s data they must have been downloaded with the OPTAC box in the vehicle Switch on the OPTAC and connect it the OPTAC to your computer Run DigiSave and click on the button Archiving on the home page Select the Vehicles window 1 Click on Download 2 Select if necessary the OPTAC by clicking on the bleu arrow 3 and open the desired directory Select the file s which you wish to transfer to the computer vehicle file only and click on Open 4 4 Tachograph VU downloads 1 3 1 Vehicles 2 Drivers Search Field Downloaded Vehicle File Import Select one or more files Ctrl A All files Chassis N Regarder dans Ss OPTAC_ TOOL K O amp Tr in o 2 om M c_20090713_1213_E_Buntinx 5110000017465000 DDD LJ configuration dat Recent Bureau settings dat Ly Mes documents gs Poste de travail Favoris r seau L Nom du fichier M_20091021 1437 ABC123 _ABCDEFHO w Fichiers de type All files v Bate Time 24 09 2009 17 39 27 07 2009 14 05 Look carefully at the icons 5 at the beginning of the line Downloaded Vehicle RAX uv smpun a Date gistratia assis ssage 5 i i 2 M 18 06 2006 16 41 00 ABC123 ABCDEFGO123456789 Create new vehicle Signification Recognition of
7. ou the performed activities and the remaining extrapolated time only if Extrapolat 1 is selected e The button OptimDrive 2 shows you a graph of the activities OptimDrive e The button Infringement 3 shows a chart of the infringements e The button Rem Time 4 shows you a summary of the remaining time e The buttons 5 are only for modification of the extrapolated activities e Analyzes files DigiSave Card number B1100000123456 Driver name Period 01 06 2007 gt 17 07 2007 11 DRIVING K f 00 06 00 BREAK REST 11 DRAIVING 10 WORKING 11 DRIVING 10 WORKING _ Extrapolat Show S New period 7 Print OptimDrive Infringement Rem times i m B x 10 WORKING 11 DRIVING 10 WORKING 11 DRIVING 10 WORKING 11 DRIVING 10 WORKING 11 DRIVING 99 NOT INSERTED Daily Total O0 BREAK REST 10 WORKING 11 DRIVING Km 624 96 COUNTRYS Belgique Km 624 17 53 13 32 Total period P3 P3 Amplitude 27 06 2007 04 24 27 06 2007 17 53 13 29 P3 O0 BREAK REST P3 10 WORKING 01 40 P3 11 DRIVING 171771717171711 TTT TTT Iti tt A A A A KA KI KI KI KI KI lt I lt I lt I KI lt I KI 1771771771717111 PHELECT SPRL v3 0 6 Rue des Trois Entit s 15 Z I des Pl nesses 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 0439 839 075 www phelect be administration phelect be Visualization in graphical mode
8. the file went well Warning message This is for example the first time that a Fill in the missing information by vehicle is downloaded and that it is not defined The file can clicking on the vehicle button nevertheless be imported Check the contents of the warning message in the Message column Downloading error the type of file is not recognised or some Fill in if necessary the missing data If data is missing such as for example the chassis number The not check out the user manual on the file cannot be imported before the problem has been solved DigiSave installation CD in the Check the origin of the error in the Message column documents directory OK you can now leave this screen by clicking on Close The storage of the tachographs data is finished PHELECT SPRL V3 0 3 Rue des Trois Entit s 15 Z I des Pl nesses 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 By 0439 839 075 www phelect be administration phelect be Archiving of drivers card information a With the card reader Start the software DigiSave select the Drivers window 1 Clic on Cardreader 2 insert the card in the reader Clic on Reading 3 Gi jal ik s Tachograph VU downloads PRPA 2 Drivers Search Field f Download Now TR P Sotedby Status Active gt CD N e oi ne Ext P Name First Name Expiry date AS pagpa Export 19 02 2011 08 0
9. u can see a graph of the data over a period covered by the selected download on the lower part of the screen If the buttons Driver 1 File 2 and OptimDrive 3 are not visible you can click on the button Analyses 4 to show them C 20101216 1025 H Pinckaers B11 00000006861 00 08 12 2005 2371172010 a Control C_20101216_1011_H_Finck aers _ B11 00000006661 00 p Control 7 WN A After clicking on one of those buttons the Period screen will appear The default period we propose is from today min 28 days until today plus 14 days You are free to adapt this period keeping the Analyse period 4 in mind This is the period for which there are activities present on the card More information concerned the advanced options is accessible by the button Help 5 After configuration of those parameters you click on OK 6 to open the graphical view of your activities Period Stark Date 01 06 2007 E 0 6 Friday Cancel End Date i7 o7 2007 Cance Tuesday 5 Preset Period Advanced End of day Weekend Masimum amplitude Team Driving Memorize the advanced options After selecting the period click on OK to display the analysis PHELECT SPRL V3 0 5 Rue des Trois Entit s 15 Z I des Pl nesses 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 By 0439 839 075 a www phelect be administration phelect be Analyse in chart mode This chart shows y
10. ww phelect be administration phelect be Ic nes Signification Remarque Recognition of the file went well Warning message This is for example the first time that a card Fill in the missing data s by the way of is being read and that the name of the driver is not defined the Driver button The file can nevertheless be imported Check the contents of the warning message in the Message column Downloading error the type of file is not recognised The file Check out user manual on the cannot be imported before the problem has been remedied DigiSave installation CD in the Check the origin of the error in the Message column documents director g This icon indicates that the file is imported and that the data OK you can now leave this screen by are registered in the computer clicking on Close The storage of the tachograph data s is finished Before quitting DigiSave don t forget to make a backup copy Analysis of the drivers cards data When you are in the drivers screen you can display and analyse your activities To do so select the driver whose data you wish to analyse Then click either on the button Driver 1 to display a chart of the data over a period covered by all downloads of the driver in question either on the button File 2 to display a chart of the data over a period covered by 1 download selected at the bottom of the screen By clicking on the button OptimDrive 3 yo
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