Pupil Pages User Manual
Contents
1. a 11 SELECT STUDENT S SCHOO Less side a PE 11 5 5 E 11 EDITA STUDEN riina n aa a a oe nevepyondeetiends aa 11 MAKEA STUDEN TINACTIV E i aa 11 ASSIGINING AN UNASSIGNED STUDENT 2 00 11 DELET E A STUDENT VAEA 12 STUDENT LIST Siarra en aia a sedi aei di 12 PASSWORD LISTS niniin niai savas soe dads head 12 DISK 13 UTI LU THES wo cccccceceeeeeenseeueeenueeeeeenuaeeueeenaeeeeeeaeeeeeueaeeeeengaaeeeeeuuaseeeeuuageaeeunsueenuaeeneengseeseenons 13 CHANGE PASSWORD s 52 cle 13 SUPPORT Aea 13 EMAIL 5 pina AA AA AN aTa AA tenses 13 USER MANYAS trata 14 STUDENT AND VISITOR WELCOME 14 14 REQUEST ADDITIONAL LICENSES2. aaa 14 14 I NTRODUCTI Pupil Pages is a web based application that enables students to produce professional looking websites without having to know HTML or web design skills These sites allow students to publish samples of their school work so that they can develop a stylized and organized online portfolio While Pupil Pages sites can be used for a variety of purposes they have been designed with the online portfolio in mind To this end they include the ability to categorize and present samples of work There are optional features that can be enabled or disabled by site administrators such as a resume page commenting utility and web journal page Pupil Pages has been developed with security in mind There are many levels of security built into the system along with utilities that allow schools a high level of control There are several types of users Each type of user will login to the system and have varying levels of control Types of users include District Administrator School Administrator Teacher Administrator Student Administrator General Viewer UE Ge There are User Manuals available for all of these users with the exception of the General Viewer General Viewers are the people who can view student sites and submit comments if this feature has been enabled User Manuals are available on our website at www os4e com support documentat
3. in their system The SA can create teacher and student accounts for their school When the SA logs in the first screen they see is the TEACHER LIST screen This screen provides information about the teachers assigned to your school along with the number of students assigned to each teacher The available licenses are the number of licenses left that can be assigned to students The SA can edit or delete school teacher and student information from this screen The menu on the left of the screen gives the DA access to the following features 1 School Information Clicking the EDIT link will open the screen for modifying school information Some of this information will be pre filled on your first visit and some may not 2 Teachers a Add This is where the SA will add Teacher Accounts to the system b View Allows the DA to view access all information related to the teachers in their district 3 Students a Add This is where the DA will add Student Accounts to the system b View All Allows the DA to view and access all information related to the students in their district c Unassigned Students Unassigned students are students that have accounts but are not associated with a teacher These accounts are not visible to the public or accessible to the student more on this below Disk Usage Information about disk space usage can be found here Support Clicking this link brings you to the Online Solutions For Educator
4. to from the list Click the EDIT link next to this teacher to open the ADD EDIT TEACHER screen Make any changes desired on this screen and click the SAVE TEACHER button MOVE TEACHER BETWEEN SCHOOLS To move a teacher to a different school simply select the school you wish to move the teacher to on the SELECT A SCHOOL drop down menu on the ADD EDIT TEACHER screen All students assigned to this teacher will become UNASSIGNED You will not be able to access the teacher account from your school once you reassign them to a different school DELETE TEACHER ACCOUNT To delete a teacher simply click the DELETE link next to the teacher s name on the TEACHER LIST page Deleting a teacher will NOT delete the student accounts assigned to that teacher Students will become UNASSIGNED STUDENTS Student accounts be added deleted and managed by School Administrators SA Teacher Administrators TA as well as by the District Administrator DA When student accounts are created students are assigned to a school and to a teacher UNASSIGNED STUDENTS Student accounts that have been created and are not assigned to a teacher are called UNASSIGNED students This happens if a teacher account is deleted or if a teacher is moved to another school That teacher s students become UNASSIGNED An UNASSIGNED student account is NOT accessible to that student until it is assigned to a teacher You will find a list of UNASSIGNED stu
5. Pupil Pages User Manual SCHOOL ADMINISTRATOR Last Revised March 26 2004 3 LICENSES AND HOW THEY 4 LOGGI NG INTO THE SYSTEM AS THE SCHOOL ADMINISTRATOR 4 THE SCHOOL ADMINISTRATOR CONSOLE 4 MANAGING YOUR 6 TO EDIT A SCHOO Lisi cccivisvscdtivcteteatoieeaad esindeecadagaias caver ened sa vdsdunadednceedadaadeersdannae eee aby 6 DISABLING FEATURES FOR A 6 ADD EDIT SCHOOL ADMIN 6 MANAGING TEACHERS 8 8 EDIT A 8 MOVE TEACHER BETWEEN SCHOOLS 8 DELETE A TEACHER ACCOUNT awed ened 9 MANAGING 5 10 51 5 5 10 ADDA STUDEN Trens oivitock hives a a a a a r a a cdennen ts 10 VIEW PASSWORD 10 MAKE STUDENT INACTIVE 10 DISABLE STUDENT FEATURES
6. T This is a quick link for sending email to our support department 13 USER MANUALS This is a quick link to all the Online Solutions For Educators user manuals section of our website STUDENT AND VISITOR WELCOME PAGE http www pupilpages com welcome aspx This page is the login page that you will use for site visitors Students may also enter from this page or directly from the LOGIN page Visitors must enter a students username to be redirected to their website If the individual student site is password protected for viewing the visitor will be prompted for a password You may want to link to this page from your school or district website LOGIN PAGE http www pupilpages com login aspx Use this page to log into all administrator accounts This page can also be used for students to log into their sites when they wish to edit REQUEST ADDITIONAL LICENSES If you would like to request additional student licenses you may use this link to contact us LOGOUT Use this link to logout of the system 14
7. able a student account without changing any of the student settings 10 DISABLE STUDENT FEATURES Changing these features on the ADD EDIT STUDENT screen will change them for this student only Hide Student Email If you would like to hide student s email addresses so it does not appear on the student site check this box Disable Commenting Check this box to disable commenting for this student Disable J ournals Checking this box will disable the J ournal page for this student Disable Resume Checking this box will disable the Resume page for this student SELECT STUDENT S SCHOOL You MUST assign the student to a school by selecting the school from the drop down menu You can reassign students once they are assigned by editing their account SELECT STUDENT S TEACHER You MUST select a teacher from the drop down menu You can easily reassign students by editing the student account Students who are not assigned to a teacher are UNASSIGNED These student accounts are not accessible to the student EDIT A STUDENT To edit a student account you must navigate to find the student There are several ways to locate a particular student account You can view schools or teachers in the system and click the STUDENT link next to the name of the school or teacher to list only those students associated with that school or teacher or you can locate a student by clicking VIEW ALL on the left navigation menu under STUDENT ACCOUNTS Cli
8. ck the EDIT link next to the name of the student you wish to edit Make any changes desired on this screen and click the SAVE STUDENT button MAKE A STUDENT NACTI VE To temporarily disable a student account check the MAKE STUDENT INACTIVE box on the student edit screen ASSI GI NING AN UNASSIGNED STUDENT Unassigned students are students that are not associated with a teacher or school Students become unassigned if you delete a teacher account or move a teacher to a new school Any student assigned to a teacher will become UNASSIGNED if that teacher account is moved To locate UNASSIGNED STUDENTS simply click the UNASSIGNED STUDENTS link on the left menu under STUDENT ACCOUNTS You will see a list of all students that are not assigned to a teacher Click the EDIT link next to the student you wish to assign From the drop down menus at the bottom of the screen select the school and the teacher you wish to assign the student to NOTE UNASSIGNED STUDENTS cannot access their accounts until they are assigned 11 DELETE STUDENT To delete a student click the DELETE link next to the students name on the any student list page You will be asked to confirm the action Deleting a student will delete any files associated with that student NOTE f you accidentally delete a student and you wish to reinstate the account you must contact our support department within 30 days of deleting the account There is a small fee to reinstate a d
9. dents from the left navigation menu under STUDENT ACCOUNTS Clicking this link will bring up a list of UNASSIGNED STUDENTS in the entire district You may then EDIT these student accounts and assign them to schools and teachers ADD A STUDENT To add a STUDENT ACCOUNT click the ADD link on the left menu under STUDENT ACCOUNTS This will display the ADD EDIT STUDENT screen Enter the following information for the student First Name Last Name Email Username This is the username the student will use for logging into the system It must be a unique name If the name you select is already in use you will be prompted to choose another Usernames should not contain spaces or special characters Only letters and numbers are permitted e Password You will be asked to enter the password twice Students will be able to change their passwords when they are logged into their accounts For security reasons there is no password retrieval system to email forgotten passwords Students will need to ask their teachers or School Administrators to retrieve or change forgotten passwords VIEW PASSWORD If you would like the student s site to be accessible for viewing by password only enter password This keeps the site password protected to the public MAKE STUDENT I NACTIVE Checking this box will make a student inactive An inactive account is not accessible to the student or visible to the public Use this feature if you wish to temporarily dis
10. e district and how many are in use and the number currently available DI SABLI NG FEATURES FOR A SCHOOL Note Disabling these features on this screen will disable them for all students in your school You may also disable or enable these features for individual students In this way you can customize settings for different aged students Hide Student Emails you would like to hide student emails addresses so that they don t appear on the student sites check this box Disable Commenting Check this box to disable commenting for student sites within this school Disable J ournals Checking this box will disable the J ournal page for all students in this school Disable Resume Checking this box will disable the Resume page for all students in this school ADD EDIT SCHOOL ADMIN The School Administrator SA has their own username and password that was assigned by the District Administrator The SA can change all the SA information with the exception of the username Overwrite information that you wish to change When all the information has been entered click the SAVE SCHOOL button TEACHERS You add an unlimited number of teachers to your system Teachers assigned to a school when they are created however you may reassign teachers at any time Students are assigned to teachers and they too can be reassigned to other teachers at any time When a school account is created a Scho
11. eleted student Contact support at support os4e com STUDENT LISTS Teachers can create and manage lists of students within their school This utility is only available to TA users when they are logged in Please see the Teacher User Manual for more information about this feature PASSWORD LISTS As the School Administrator you have the ability to create list of students usernames and password for printing You can create these lists by clicking CREATE PASSWORD LIST on the left menu Select CREATE PASSWORD LIST FOR SCHOOL or TEACHER to create a list Selecting your school will give you all students that are assigned to that school Selecting a teacher will display a list of all students assigned to that teacher You can VIEW LIST or DOWNLOAD CSV LIST depending on what you need to do with the list VIEW LIST displays the information on the screen You can print this list using your browsers print function DOWNLOAD CSV LIST will display the list with commas separating the values This is useful if you would like to copy and paste the information into a spreadsheet 12 DISK USAGE The DISK USAGE links give you general information about how your district and schools are utilizing the system Here you will find information about the number of accounts used and remaining as well as information about disk space usage by your district DISTRICT STATS Click the VIEW link next to DISTRICT STATS to see the following information Maximum License
12. ion html LICENSES AND HOW THEY WORK When you purchase Pupil Pages you purchase a specific number of licenses These licenses are purchased by annual subscription Licenses are ONLY ASSIGNED TO STUDENT USERS and NOT to schools or teachers Each student site that is created uses one license When you add a student one license is subtracted from the total licenses available to your district When you delete a student a license is then added to the available number In this way licenses transferable between students As you manage accounts within your district you will see information relating to number of licenses used and number of licenses available by district school and teacher This information is useful when determining where and how your licenses are being used LOGGI NG INTO THE SYSTEM AS THE SCHOOL ADMINISTRATOR The School Administrator has access and control over all students and teachers assigned to their school Your District Administrator DA has assigned a username and password to you To log into the system go to this web page http www pupilpages com login aspx Enter your username and password and click the GO button You will be redirected to your admin console THE SCHOOL ADMINISTRATOR CONSOLE The School Administrator SA has the ability to manage all teachers and students in their school from this one console When the SA logs in for the first time they may not have any teachers or students
13. ol Administrator SA is assigned to that school school Your DA may retain the responsibility of creating teachers and students or that task may be assigned the you as the SA ADD A TEACHER ACCOUNT To ADD a teacher to a school click the ADD link beneath TEACHERS on the left navigation menu The screen on the right will change to the ADD EDIT TEACHER screen Fill in the following information for the teacher Fill in e First Name e Last Name e Email e Username This is the username the teacher will use to log into the system e Password This is the password the teacher will use to log into the system You will be asked to enter the password twice e Select a School Choose the school this teacher will be assigned to from the drop down menu NOTE You CAN assign teachers to schools other than your own however if you do so you will not be able to access that teachers account This feature is handy in case you need to reassign a teacher to a new school The LICENSE INFORMATION section is there for your information It tells you the name of the school the teacher is currently assigned to and the number of students currently assigned to this teacher This information will be blank when you are first creating a new teacher account EDIT A TEACHER ACCOUNT To EDIT a teacher account click the VIEW ALL link on the left navigation menu under TEACHERS You will see the TEACHER LIST appear on the right screen Locate the teacher you wish
14. s This is the number of licenses purchased by your district e e Student Count This is the number of students currently the system e School Count This is the number of schools currently in the system e Teacher Count This is the number of teachers currently in the system e Disk Space Used This is the amount of hard disk space in megabytes currently being used Disk Space Left This is the amount of hard disk space in megabytes the district has available NOTE Your purchase includes a total of 10 megabytes of hard disk space per student account If you exceed the allotted amount of space you will be charged for the additional disk space usage SCHOOL STATS Click the VIEW link next to SCHOOL STATS to see the following information for each school in your district e Student Count This is the number of students assigned to each school e Teacher Count This is the number of teachers assigned to each school e Disk Space Used This is the total amount of hard disk space in megabytes for each school UTILITIES Here you will find additional utilities to help you manage your sites CHANGE PASSWORD To change your SCHOOL ADMINISTRATOR password click this link Enter your current password and the new password you wish to change to Click SAVE PASSWORD to change your password SUPPORT Clicking the SUPPORT link will direct you to the support area of the Online Solutions For Educators website EMAIL SUPPOR
15. s Support Area on our website where you can find documentation FAQ s and other information Email Help A quick way to send technical support your questions Student and Visitor Welcome Page This page allow for a simple way of linking your student sites to your district or school websites This is the page that students and site visitors will enter from Change Password Click this link to change your login password Request Additional Licenses f you would like to purchase additional licenses you may contact our sales department via this link vp You will notice that clicking a link the left panel brings different screens the right side of the page You will find information about each of these screens within this document MANAGING YOUR SCHOOL You can edit information for your school by clicking the EDIT link under the SCHOOL menu TO EDIT A SCHOOL To EDIT your school click the EDIT link beneath SCHOOL on the left navigation menu The screen on the right will change to the EDIT SCHOOL screen Fill in the following information for the school some of this information will appear on the students Pupil Pages websites Fill in School Name Phone Number School Address City State Zip Website This is the school s web address Enter this in this format http www sitename com The LICENSE section is there for your information It tells you how many licenses were purchased by th
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