Pupil Pages User Manual - Online Solutions for Educators
Contents
1. 01 0 8 DELETE A STUDENT 8 STUDENT LISTS Aaa aa ai a a E cs nbiyeanavenderevesieuesdvenal 8 5 iie iie indi iania 8 TOMEW STUDENT LISTS hetesi e Aaa 0 9 TOEDIT STUDENT LUSTS ennaa a o co aG 9 a E p ET 9 10 E E 10 EMAIL SUPPORT aa Ges a a aera arten 10 USER MANUALS sits seeds seein anchdncends oa iii t innr 10 STUDENT AND VISITOR WELCOME PAGE 10 LOGOUT E trainee 10 I NTRODUCTI Pupil Pages is a web based application that enables students to produce professional looking websites without having to know HTML or web design skills These sites allow students to publish samples of their school work so that they can develop a stylized and organized online portfolio While Pupil Pages sites can be used for a variety of purposes they have been designed with the online portfolio in mind To this end they include the ability to categorize and present samples of work There are optional features that can be enabled or disabled by site administrators such as a resume page commenting utility and2. August 31 2005 PUPIL PAGES electronic student portfolios Online Solutions for Educators www PupilPages com info PupilPages com 1 888 203 4704 3 LICENSES AND HOW THEY 4 LOGGI NG INTO THE SYSTEM AS A TEACHER ADMINISTRATOR 4 THE TEACHER ADMINISTRATOR 4 MANAGING YOUR 10 TO EDIT YOUR ACCOUNT aa vais cond 11 MANAGING 5 6 UNASSIGNED STUDENI S viaccess tananana a aa eedesradavpagenga 10 ADDA STUDENT eters 6 VIEW PASSWORD 7 MAKE STUDENT INACTIVE 5 2560 7 DISABLE STUDENT FEATURES A 7 SELECT ST UDENT S SCHOOL 5 7 SELECT STUDENT S TEACHER 7 EDITA STUDENT 7 MAKEA STUDENT INACTIVE 8 ASSIGINING AN UNASSIGNED STUDENT
3. D If you would like the student s site to be accessible for viewing by password only enter password This keeps the site password protected to the public MAKE STUDENT I NACTIVE Checking this box will make a student inactive An inactive account is not accessible to the student or visible to the public Use this feature if you wish to temporarily disable a student account without changing any of the student settings DISABLE STUDENT FEATURES Changing these features on the ADD EDIT STUDENT screen will change them for this student only Hide Student Email you would like to hide student s email addresses so it does not appear on the student site check this box Disable Commenting Check this box to disable commenting for this student Disable J ournals Checking this box will disable the J ournal page for this student Disable Resume Checking this box will disable the Resume page for this student SELECT STUDENT S SCHOOL You MUST assign the student to a school by selecting the school from the drop down menu You can reassign students once they are assigned by editing their account Note that if you assign a student to a school other than your own you will no longer be able to manage that account from your admin console The student will then be managed by the new school SELECT STUDENT S TEACHER You MUST select a teacher from the drop down menu You can easily reassign students by editing the student account Whe
4. TUDENT LISTS on the STUDENT LISTS menu Enter the name of the list in the box labeled create new student list You will then see a list of all students in the school Navigate from page to page by using the alphabet links at the top of the list Or you can add students by typing their names into the search box and then selecting the students You can search for multiple student names by separating the names with a comma no spaces Enter the student s last name or username for best results Check the box next to each student you wish to include in your list Students can belong to multiple lists so you may select students that are already in use in other lists Click the SAVE LIST button to save your list TO MANAGE STUDENT LISTS To view your Student Lists click MY STUDENT LISTS on the STUDENT LISTS menu On this page you will see a drop down menu containing all the lists that you have created To view a specific list select it from the drop down menu and click the VIEW EDIT button You will then see a list of all students currently in that list TO EDIT STUDENT LISTS You can edit any of your Student Lists by adding or deleting students from them To edit a list click MY STUDENT LISTS on the STUDENT LISTS menu Select the list you wish to edit from the drop down menu and click the VIEW EDIT button Here you can rename the list by clicking the CHANGE LIST NAME link You can also include additional students by checking the box next t
5. cally logged out of your site MANAGING YOUR ACCOUNT You can edit your account information by clicking the EDIT MY ACCOUNT button 10 TO EDIT YOUR ACCOUNT To EDIT your account click the EDIT MY ACCOUNT link beneath TEACHER on the left navigation menu The screen on the right will change to the ADD EDIT TEACHER screen Overwrite any information that you wish to change You may change the following e First Name e Last Name e Email e Password The LICENSE section is there for your information It tells you how many licenses were purchased by the district and how many are in use throughout the district how many you are using and the number currently available to the district 11
6. d are not assigned to a teacher are called UNASSIGNED students This happens if a teacher account is deleted or if a teacher is moved to another school That teacher s students become UNASSIGNED An UNASSIGNED student account is NOT accessible to that student until it is assigned to a teacher You will find a list of UNASSIGNED students from the left navigation menu under STUDENT ACCOUNTS Clicking this link will bring up a list of UNASSIGNED STUDENTS in the entire district You may then EDIT these student accounts and assign them to schools and teachers UTILITIES HELP Clicking the HELP link will direct you to the support area of the Online Solutions For Educators website EMAIL SUPPORT This is a quick link for sending email to our support department USER MANUALS This is a quick link to all the Online Solutions For Educators user manuals section of our website STUDENT AND VISITOR WELCOME PAGE http www pupilpages com welcome aspx This page is the login page that you will use for site visitors Students may also enter from this page or directly from the LOGIN page Visitors must enter a students username to be redirected to their website If the individual student site is password protected for viewing the visitor will be prompted for a password You may want to link to this page from your classroom website LOGOUT Use this link to logout of the system Note that after a certain period of inactivity you will be automati
7. h to assign From the drop down menus at the bottom of the screen select the school and the teacher you wish to assign the student to NOTE UNASSIGNED STUDENTS cannot access their accounts until they are assigned DELETE A STUDENT To delete a student click the DELETE link next to the students name on the any student list page You will be asked to confirm the action Deleting a student will delete any files associated with that student NOTE f you accidentally delete a student you wish to reinstate the account you must contact our support department within 30 days of deleting the account There is a small fee to reinstate a deleted student Contact support at support os4e com MY STUDENT LISTS Teachers can create and manage lists of students within their school Student Lists are a handy way to organize and manage student accounts You can create lists of students that include students assigned to you or to any teacher in your school Example 1 The 9 grade is working on a project that spans several subject areas Multiple teachers are working together on this project You can create a list of all the students involved in the project even though they are not assigned to you Example 2 You can create a list of all graduating students so that at the end of the school year you can easily reassign them You can create multiple lists and title them as you wish TO CREATE STUDENT LISTS To create a Student List click MY S
8. lick the SEARCH button You will then see a list of matches Select the student from this list that you wish to work with MANAGI NG STUDENTS STUDENT ACCOUNTS MENU Student accounts can be added deleted and managed by Teacher Administrators TA as well as by the District Administrator DA and School Administrator SA When student accounts are created students are assigned to a school and to a teacher VIEW MY STUDENTS Clicking this link will display a list of students currently assigned to you From this list you can edit delete or view individual students accounts ADD A STUDENT To add a STUDENT ACCOUNT click the ADD link on the left menu under STUDENT ACCOUNTS This will display the ADD EDIT STUDENT screen Enter the following information for the student First Name Last Name Email Username This is the username the student will use for logging into the system It must be a unique name If the name you select is already in use you will be prompted to choose another Usernames should not contain spaces or special characters Only letters and numbers are permitted e Password You will be asked to enter the password twice Students will be able to change their passwords when they are logged into their accounts For security reasons there is no password retrieval system to email forgotten passwords Students will need to ask their teachers or School Administrators to retrieve or change forgotten passwords VIEW PASSWOR
9. lows SA to view password and username information for student lists c ALL Students in School Allows the SA to view and access all information relating to all students in the school d Unassigned Students Unassigned students are students that have accounts but are not associated with a teacher These accounts are not visible to the public or accessible to the student more on this below 4 UTILITIES a Help Clicking this link brings you to the Online Solutions For Educators Support Area on our website where you can find documentation FAQ s and other information b Email Support A quick way to send technical support your questions User Manual A quick link to our user manuals Welcome Page This page allow for a simple way of linking your student sites to your district or school websites This is the page that students and site visitors will enter from 5 EDIT MY ACCOUNT You may edit or view information about your TA account 6 Logout click to log out of the system an You will notice that clicking on a link on the left panel brings up different screens on the right side of the page You will find information about each of these screens within this document SEARCH The search utility is a handy way to locate specific students quickly Click the SEARCH button at the top of the menu Enter in a list of student first names last names or user names separated by a comma in the box DO NOT USE SPACES BETWEEN NAMES C
10. n a student is assigned to a particular teacher that student will display under the teachers VIEW MY STUDENTS list Students who are not assigned to a teacher are UNASSIGNED These student accounts are not accessible to the student EDIT A STUDENT To edit a student account you must navigate to find the student There are several ways to locate a particular student account You can view teachers in the system and click the STUDENT link next to the name of the school or teacher to list only those students associated with that school or teacher or you can locate a student by clicking VIEW ALL on the left navigation menu under STUDENT ACCOUNTS Click the EDIT link next to the name of the student you wish to edit Make any changes desired on this screen and click the SAVE STUDENT button MAKE A STUDENT I NACTI VE To temporarily disable a student account check the MAKE STUDENT INACTIVE box on the student edit screen ASSIGINING AN UNASSIGNED STUDENT Unassigned students are students that are not associated with a teacher or school Students become unassigned if you delete a teacher account or move a teacher to a new school Any student assigned to a teacher will become UNASSIGNED if that teacher account is moved To locate UNASSIGNED STUDENTS simply click the UNASSIGNED STUDENTS link on the left menu under STUDENT ACCOUNTS You will see a list of all students that are not assigned to a teacher Click the EDIT link next to the student you wis
11. o their name or exclude students by unchecking the box Click SAVE LIST to save your changes PASSWORD LISTS As a Teacher Administrator you have the ability to create list of students usernames and password for printing You can create these lists by clicking PASSWORD LISTS on the left menu Lists can be compiled for either all of your students or for students that belong to one of your student lists CREATE A PASSWORD LIST Click the PASSWORD LIST item on the left menu To create a list of all of your students click the SHOW LIST button next to All My Students This will display your students first name last name username password and view password You can print this list using your browser s print function You can also click CSV LIST if you would like your list to display with commas separating the values This is handy if you want to copy and paste the information for use with spreadsheets To create a list of student passwords for students in one of your student lists select the student list from the drop down menu next to Create Password List From Student List Click SHOW LIST to display and print your list on from the screen Click CSV LIST to display a comma separated display VIEW ALL STUDENTS IN SCHOOL Selecting this link will display a list of all students in your school From this screen you can edit delete or view any student account in your school UNASSIGNED STUDENTS Student accounts that have been created an
12. seful when determining where and how your licenses are being used LOGGI NG I NTO THE SYSTEM AS A TEACHER ADMINISTRATOR The Teacher Administrator TA has access and control over all students assigned to their school Your District Administrator DA has assigned a username and password to you To log into the system go to this web page http www pupilpages com login Enter your username and password and click the GO button You will be redirected to your admin console THE TEACHER ADMINISTRATOR CONSOLE The Teacher Administrator TA has the ability to manage all students in their school from this one console When the TA logs in for the first time they may not have any students in their system The TA can create student accounts for their school When the TA logs in the first screen they see is the MY STUDENT LIST screen This screen provides information about the students assigned to you The TA can edit or delete student information from this screen The menu on the left of the screen gives the SA access to the following features 1 SEARCH You can search for a particular student or group of students 2 STUDENT ACCOUNTS a View My Students Allows the SA to view and access all information relating to students assigned to them b Add New Student Allows SA to add a new student account 3 STUDENT LISTS a My Student Lists Allows SA to manage student accounts which are grouped by customized lists b Password Lists Al
13. web journal page Pupil Pages has been developed with security in mind There are many levels of security built into the system along with utilities that allow schools a high level of control There are several types of users Each type of user will login to the system and have varying levels of control Types of users include District Administrator School Administrator Teacher Administrator Student Administrator General Viewer UE Ge There are User Manuals available for all of these users with the exception of the General Viewer General Viewers are the people who can view student sites and submit comments if this feature has been enabled User Manuals are available on our website at www os4e com support documentation html LICENSES AND HOW THEY WORK When you purchase Pupil Pages you purchase a specific number of licenses These licenses are purchased by annual subscription Licenses are ONLY ASSIGNED TO STUDENT USERS and NOT to schools or teachers Each student site that is created uses one license When you add a student one license is subtracted from the total licenses available to your district When you delete a student a license is then added to the available number In this way licenses transferable between students As you manage accounts within your district you will see information relating to number of licenses used and number of licenses available by district school and teacher This information is u
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