Home

AVANTI 2690MFP User Manual

1. remote fax is subscribed either immediately or later the document s in the remote fax MBX are received in your fax 99 4 Fax MFP Laser Network Deposit and Polling You may deposit a document in your fax and keep it available to one or more subscribers who can obtain a fax of this document by calling your fax with the POLL function Setting the machine for document deposits you must define the type e SIMPLE it may be polled only once from the memory or feeder e MULTIPLE it may be polled as many times as necessary from the memory Setting the machine for polled documents you must define the poll number then depending on the type of poll you may e launch an immediate poll e program a delayed poll with a chosen time e launch a multi poll either immediately or later Placing a document in deposit 1 Insert the document to deposit in the feeder 2 Select 34 FAX POLLING TX 3 Choose the deposit type according to the table below Menu Procedure 1 Select FEEDER or MEMORY 2 If necessary adjust the contrast Simple and confirm with OK 3 Enter the number of pages that you wish to deposit 1 If necessary adjust the contrast and confirm with OK 2 Enter the number of pages that you wish to deposit Multiple 4 Confirm deposit by pressing OK Polling a deposited document 33 FAX POLLING RX 1 Select 33 FAX POLLING RX 2 Enter the number of the party whose
2. approved adaptor in conjunction with your PC Connect your WLAN adaptor Your machine belongs to a new generation of terminals that you can incorporate into a WLAN network using a WLAN USB key Your machine s network radio adaptor transmits data using the radio protocol IEEE 802 11b q it can also be incorporated into an existing IEEE 802 11b network Your machine supports the following encryption types no encryption WEP 64bits Hexa or ASCII WEP 128bits Hexa or ASCII WPA PSK WPA2 PSK When connecting to your machine only use the approved adaptor Other transmitting or receiving adaptors may damage your device Irrespective of whether you use your machine in an infrastructure or ad hoc network you must set up certain network and security parameters for example the Service Set ID SSID and the encryption key These must match the network s specifications 1 Plug your WLAN USB key into the USB port of your machine MFP Laser Network Configure your network We recommend that the settings of i your WLAN network should only be Note changed by a person with a good knowledge of the configuration of your computer Before attempting to use a WLAN adaptor on your machine you must enter the parameters that will allow a WLAN network to recognise your machine Connect to an existing network infrastructure mode On your machine you will find simple instructions that guide y
3. Cautions of use Take into account the important precautions below when using the machine Running environment Temperature 10 C to 27 C 50 F to 80 6 F with an ambient humidity included between 15 to 80 up to 32 C 89 6 F with an ambient humidity included between 15 to 54 Terminal The section below describes the precautions to be taken when using the machine Never turn the machine off and never open the lids while printing Never use gas or flammable liquids or objects generating magnetic field close to the machine When you unplug the power cord always hold the connector without pulling the cord A damaged cord presents a potential fire hazard or an electric shock hazard Never touch the power cord with wet hands You risk getting an electric shock Always unplug the power cord before moving the machine Otherwise you could risk having the cord damaged and create a fire hazard or an electric shock hazard Always unplug the power cord when you plan not to use the machine for a long period of time Never put objects on the power cord never pull it and never fold it This could cause a fire hazard or an electric shock hazard Always make sure that the machine is not sitting on the power cord or any other electric device communication cables Make sure also that neither cord nor cable is introduced to the machine inner mechanism This would expose you to a machine malfunction risk or to a fire hazard Make s
4. Detected devices appear with the following information NetBIOS name hardware identifier or IP address device s identifier on the network Network name user defined To define the name of a device on the local network refer to paragraph Network features page 48 Only devices found on the same local subnetwork as the PC are automatically detected and displayed To add a device located on another subnetwork refer to paragraph Adding manually a device connected to the network page 69 4 Select your multifunction machine and click OK 5 For Windows Vista only select the desired print language for your printer and click on NEXT Add Wireless or Metwork Printer and Scanner Wizard 6 The next window lists the different features of the printer that are about to be installed Click on the NEXT button Add Wireless or Network Printer and Scanner Wizard E Click Next to automatically add a Laser Pro LL PELE Pinter m the ponter folder or cick Cancel to abort Printer to install Printar Name Laser Pro LL PELS Network Model Name Laser Pro LL PELE IF 10 204 131 87 Port Name CSP_10_204_131_87 7 The window indicating that the installation procedure was successful pops up Click on the FINISH button 8 Enter a registration name for your PC and click OK The multifunction machine will use this name to identify your PC Enter Pe name you aart io use 0 28 to nefer to Ma PE
5. E MAIL As a matter of fact any untoward change to these settings might result in repeated connection failures You can still send documents to an E mail address 95 and get connected v 93 To access the Internet settings locking menu v 814 ADVANCED FCT LOCK LOCK PARAMETERS Press v enter 814 using the keypad Enter the four digit locking code with the keypad Press OK to confirm With the buttons or choose ON and confirm with OK 5 Quit this menu by pressing the button Lock the SMS service A ND This function prevents access to the SMS service To access the SMS service locking menu v 815 ADVANCED FCT LOCK LOCK SMS Press enter 815 using the keypad Enter the four digit locking code with the keypad Press OK to confirm With the buttons or choose ON and confirm with OK 5 Quit this menu by pressing the button Lock the Media service A ND This function prevents access to the Media service The access code will be required every time someone wants to use the USB key functions e analyse the contents of a connected USB key e print from a USB key delete files e archive received faxes on a USB key MFP Laser Network To access the Media service locking menu v 816 ADVANCED FCT LOCK LOCK MEDIA Press enter 816 using the keypad Enter the four digit locking code with the keypad Press OK to confirm With the buttons or choose ON and co
6. MFP Laser Network Analyse the USB memory key content After a period of inactivity your machine will return to the main menu To view the USB memory key again please proceed as follows v 07 MEDIA MEDIA ANALYSIS 1 Press w enter 07 using the keypad 2 The USB memory key analysis is started 3 You can print or delete the detected files located in your USB memory key Refer to the previous chapters Save a document on a USB memory key This function allows you to digitise and save a document directly in the folder MFPrinter Laser Pro LL2 4 SCAN on a USB memory key The folder MFPrinter Laser Pro LL2 4 SCAN is created by the application Before digitalising a document make sure that your USB memory key has sufficient disk space If not you can delete manually the files see section Delete your files located in the key page 67 P Important 1 Place the document to be copied face down on the glass 2 Insert the USB memory key on the front side of the machine respecting the insertion way The USB memory key analysis is started When the analysis is finished the MEDIA menu is displayed 3 Select SCAN TO with the or buttons then confirm with the OK button You can also access this function in two other ways e by pressing the scan button then by selecting SCAN TO MEDIA e bypressing the button from the screen saver then by typing 03 on the numerical keypad Important 4 Choose between B amp
7. PREFIX YES OK NO C 1 oak Enter the minimal size of the company s outside numbers 1 to 30 using the numerical keypad This setting is used to differentiate internal telephone numbers from external telephone numbers For example if you are installing the machine in France behind your company s PABX enter 10 10 digits being the standard telephone number length for France Use C to correct an entry Press the OK button to confirm 12 Enter the local prefix number 10 characters max using the numerical keypad This prefix will automatically be added when an external number is dialled To insert a pause for dial tone sign press simultaneously the CTRL and M keys or long press the O zero key on the numerical keypad until the sign is displayed Use the C button to correct an entry Press the OK button to confirm The setup is now complete and the functions list is automatically printed out The LCD screen displays the message PAPER EMPTY if no paper has been loaded in the paper tray see Loading paper in the main unit tray page 11 Once paper has been loaded printing will resume 18 2 Installation Paper insertion in the manual input tray _ Before inserting paper refer to the Important paragraph Paper recommendations page 77 The manual input tray allows you to use various paper formats with greater grammage than the one used in the paper feed cassette refer to the paragra
8. Temporary that contains the background image that you have created in the First step d Click on the button Fields in the toolbar a window pops up allowing you to add the fields on top of the background image e Click on the button Save to save the Cover Page template and exit this window f The window New Fax is displayed you can now choose the Cover Page template that you want to use When you double click the preview image in the lower right corner another window pops up giving you a preview of the cover page with the fields filled with the recipient s information Creating a cover page _ It is necessary to create a model Important cover page before sending a fax with it 1 From the tab COVER PAGE click on the button NEw 2 Select the model cover page you have created using the menu FILE A window with the model cover page you have created is displayed dyii Humber of pages Todea Recipient Company Somer Seder Company Mages Terdleoae Recipient Mame Weta i CEET Peeler Hajts LETTES r Reelpient FAX Humber Faremi Sender F Humber Feaji micas Racip nnt Emal address 81 12 PC Features MFP Laser Network 3 Click on the icon to display the available fields Sender Recipient Others Name Dae Telephone Talecopy Email Description of the tab COVER PAGE Erki Civa page Adeonced onton Fi with fe Oover page Senter Hama omp ry
9. enter 392 using the keypad 2 Using the keys and within the navigator select the subscriber from the directory 3 Confirm with OK 4 Quit this menu by pressing the button Printing rerouted documents 393 FAX REROUTING COPY 1 Press w enter 393 using the keypad 2 Using the keys and within the navigator select the COPY option local printout of the information relayed to your device either ON or OFF 3 Confirm with OK 4 Quit this menu by pressing the button Rerouting fax messages to a USB memory key This function allows you to reroute received fax messages directly in the folder MFPrinter Laser Pro LL2 4 FAX ona USB memory key connected to your terminal The folder MFPrinter Laser Pro LL2 4 FAX is created by the application The USB memory key then becomes the terminal reception memory Fax messages that are rerouted are therefore saved on the USB memory key with format Tiff and are named as follows FAXYYMMDDHHMMSS where YYMMDDHHMMSS corresponds to the fax reception date and time You can also print fax messages rerouted to your USB memory key automatically by activating menu 052 PRINT Activating rerouting _ Before activating this function Important connect the USB memory key to the terminal v 051 MEDIA FAX ARCHIVING ACTIVATION 1 Press w enter 051 using the keypad 2 Using the keys and within the navigator select option ON and confirm your choice with OK 3 Quit
10. ID Card Copy mode The ID CARD copy function is used for copying both sides of an identity card or driver s license type document on an A4 format sheet original document size lt A5 or ona Letter format sheet original document size lt Statement The LCD screen displays useful operating instructions when the original document should be placed when the document should be turned over etc and asks for your confirmation to proceed with the operation This function ts available only if the MFP Laser Network Adjust the contrast level with the buttons or v then confirm with the OK button Adjust the desired brightness level with the buttons a or w then confirm with the OK button Choose the paper tyoe NORMAL THICK with the buttons or w then confirm with the OK button The LCD screen displays the following message PUT ID CARD THEN OK 10 Place your identity card or any other official document against the glass of the flatbed scanner as shown below ro F rr oe 11 Press the OK button The document is scanned then the LCD screen displays the following message TURN UP DOC THEN OK 12 Turn your document over then confirm with the document to be copied is placed on OK button the flatbed scanner and if no paper Important is detected in the automatic The machine prints out a copy of your document document feeder Zoom and Origin adjustments are Specia setup for the copying not available i
11. Key C back to the previous menu and input correction Key a navigation up the menus Key Q stops the current operation Key Eco sets up the activation delay and toner save in copy mode Key Q access to print menu print functions list machine settings etc Key Q analysis resolution setup Key contrast setup Icon iF resolution Copy Quality Text Fax SFine Icon g resolution Photo Icon gt resolution Copy Text Fax Fine Icon COL colour mode Icon activity on the telephone line Icon P lt Fax mode Icon 22 external answering machine mode All terminal functions and settings are available via the menu and are associated to a specific menu command For example the menu command 51 launches the printing of the functions list the functions list stores the list of all terminal menus sub menus and their identification number Two methods are available to access menu items the step by step method or the shortcut method To print the functions list with the Step by step method 1 Press v 2 Use the or a button to browse the menu and select 5 PRINT Confirm with OK 3 Use the or a button to browse the menu PRINT and select 51 FUNCTIONS LIST Confirm with OK To print the functions list with the shortcut method 1 Press v 2 Enter 51 with the numerical keypad to directly print the functions list 14 2 Installation Packaging contents The pack
12. SCAN TO PC USB or the registered name of your PC SCAN TO PC USB to be selected when you want to do ScanTo through the USB cable Please ensure that the connexion in your Monitor is set on USB PC registered name to be selected when you want to do ScanTo through the network connection Please ensure that the connection in your Monitor is set on LAN The PC registered name is the name S Note of the PC you have set up at point5 in Adding a device connected to the network 2 Youcan follow the ongoing digitisation on a screen _72 12 PC Features 3 At the end of the digitisation the scanned picture appears in the PaperPort window ie Paper 4 Le ev ead l Ra Edt A Ban Tod Hele TD i Ce G JER E aipg Daramssniih con F E hi aaa wa Hiti If the PaperPort software is not installed on your hard drive the scanned picture will appear on your desktop in TIFF format S Note To scan a document from PaperPort 1 Click on FILE gt SCAN 2 Select the desired scanner document feeder or flatbed Scan using Scanner Pro LL Network What do you wantto scan Chessssssnssesssssesnssossnnsend Paper soucs Flatbed m Select en aption bals j sis wert te ace te S C a ara pact EJ Hack and white picture Tou can also 3 Customise the advanced properties of the digitisation by clicking on the ADJUST THE QUALITY OF THE SCANNED PICTURE link 4 Adjust the desired par
13. Selecting the print mode for the deposit notice Specifying an E mail reply address Printing the Internet settings Mail sorting F X Only mode PC Only mode PC share mode USB memory key Use of the USB memory key Print your documents Print the list of files located in the key Print the files located in the key Delete your files located in the key Analyse the USB memory key content Save a document on a USB memory key PC Features Introduction Configuration requirements Installation Installing the full software package Installing the drivers using the Companion Suite Pro software Installing the drivers manually USB print and scan drivers LAN print and scan drivers Installing PostScript print drivers Multifunction Terminal s Supervision Checking the connection between the PC and the multifunction machine Companion Director Graphical presentation Utilities and applications activation Companion Monitor Graphical presentation Device management Adding a device connected via USB Adding a device connected to the network Adding manually a device connected to the network Selecting the current device Status of the connection Device parameters Removing a device Display the consumable status Links Links available for connected USB devices Links available for connected network devices Companion Suite Pro functionalities Document analysis Analysis with Scan To Character recognition software OCR Printing Printing on the multifunction m
14. Selecting the transmission type v 942 E MAIL SETTINGS SEND TYPE 1 Select one of the send options IMMEDIATE or DURING CNX 2 Press OK to confirm Modifying the connection period Periodic type v 943 E MAIL SETTINGS PERIOD 1 With the PERIODIC mode enter the new connection period by means of the numerical keypad value between 00 01 and 23 59 2 Press OK to confirm A local network connection will be established every three hours default value Modifying the connection time s Set Times type v 943 E MAIL SETTINGS TIMES 1 After selecting the SET TIMES mode use the and keys to place the cursor under the figure to be modified 2 Enter the new connection time s by means of the numerical keypad value between 00 01 and 23 59 and validate with the OK key Selecting the print mode for the deposit notice wv 944 E MAIL SETTINGS DEPOSIT NOTICE 1 Select one of the deposit notice options ON OFF ALWAYS or ON ERROR 2 Press OK to confirm Specifying an E mail reply address wv 945 E MAIL SETTINGS REPLY ADDR 1 Enter the desired E mail reply address 2 Press OK to confirm Printing the Internet settings v 946 E MAIL SETTINGS PRINT The Internet settings are printed These settings may also be printed together with all the other settings of your machine refer to paragraph Print the list of setups page 40 Mail sorting This function lets you choose the mode for a
15. dust dirt or debris obstructing the rollers Clean the roller of the document feeder After one of the error messages listed above is displayed it may happen that the active print job is cancelled see U Note PC printing issues page 97 In case of printing of received fax the print job is always restarted after clearing of the error Printer issues Paper jam When printing a sheet of paper may get stuck in the Error messages printer or the paper tray and cause a paper jam When the printer encounters any of the problems jn case of a paper jam in the machine the following described below the corresponding message is shown message appears on the machine display PAPER JAM Message Action EXTERNAL TRAY Check the presence ofa 1 Open the paper jam cover located at the back of CHECK TONER toner cartridge in the the machine machine 2 Remove the jammed sheet of paper and close the cover 3 Open and close the front cover The printer starts again automatically The fusion unit can reach a very high temperature during the operation To prevent any harm do not touch this area For details refer to Positions of Safety labels on the machine page 3 J CAUTION In case of paper jam the following message appears PAPER JAM REMOVE TONER 1 Remove the toner cartridge and check if a sheet is jammed 2 Remove the sheet of paper which causes the paper jam 3 Put the toner cartridge in the machine or remove
16. from memory delayed transmission deposit number of pages of the document document size percentage of space stored in memory e Cancel a transmission request in the waiting queue Performing immediate transmission from the waiting queue 61 COMMANDS PERFORM 1 Press enter 61 using the keypad 2 Select the document in the waiting queue 3 Confirm your choice with OK or to immediately perform the selected transmission 27 4 Fax MFP Laser Network Consulting or modifying the waiting queue 62 COMMANDS MODIFY 1 Press v enter 62 using the keypad 2 Inthe waiting queue select the required document and confirm your choice with OK 3 You may now modify the parameters of the given document then confirm your modifications by pressing Deleting a transmission on hold 63 COMMANDS CANCEL 1 Press w enter 63 using the keypad 2 Inthe waiting queue select the desired document and confirm your choice with OK Printing a document in waiting or in deposit 64 COMMANDS PRINT 1 Press w enter 64 using the keypad 2 Inthe waiting queue select the desired document and confirm your choice with OK Printing the waiting queue 65 COMMANDS PRINT LIST Press v enter 65 using the keypad U Note A document called COMMAND LIST is printed You can also print the waiting queue with menu 57 PRINT COMMANDS Cancelling a transmission in progress Cancelling a tra
17. i be The outbox log The outbox log is used to keep the entire history of SMS communications successful or rejected that have been processed by your terminal The log is printed automatically as soon as its contents fill a page The button DELETE deletes the Important entire log and not simply the g selected message s The information held in the log is e the SMS recipient e the date of sending of the SMS e the status sent rejected The sent item memory items sent The sent item memory is used to keep a copy of all SMS messages you have sent The information in the sent item memory is e the SMS recipient e the date of creation of the SMS e the date of sending of the SMS e the size of the SMS SMS Parameters Access to SMS parameters 1 Click the icon SMS J of the window COMPANION DIRECTOR 2 Select TOOLS gt OPTIONS gt SMS 3 Make the adjustments required referring to the description of the parameters below and click OK Description of the tab LOGS AND REPORTS ErnisSion Automate Blinding of the ean decurrant Piri the tard repai The SMS is automatically printed when it is sent Automatic printing of a sent document An outbox reportis printed after each SMS is sent Printing of a send report The log is automatically printed when its contents fill a page Printing of the outbox log 84 12 PC Features Software Uninstallation This section describ
18. the paper tray and remove the sheet of paper which causes the paper jam 4 Check that the paper sheets in the paper tray are correctly placed 5 Replace the paper tray in the machine 89 13 Maintenance MFP Laser Network Scanner issues When a paper jam occurs the following message appears REMOVE DOCUMENT STOP TO CONFIRM 1 Open the document feeder scanner cover 2 Remove the jammed paper without tearing it 3 Close the document feeder scanner cover 4 Press l Miscellaneous issues When turning on the terminal nothing is displayed on the screen Check the connection between the power cord and the outlet The terminal does not detect the presence of the document inserted in the scanner document feeder The message READY does not appear on the screen At the start and during scanning REMOVE DOCUMENT appears on the screen i 1 Remove the document or press button 2 Check the thickness of the document 50 sheets of paper of 80 g m2 3 Iron out the sheets if needed 4 Help the sheets along The terminal does not receive any faxes 1 Check that the telephone line cable is correctly plugged in 2 Check that there is a tone signal on the telephone line by means of the button You receive a blank page 1 Make a photocopy of a document if it is correct then your fax is functioning normally 2 Call back the subscriber and have him her resend the document It was probably sent wit
19. Fan parameters Properties of the telephone line Sending speed Line number Dialing pi reste Dialling trpe Header Emission and reception O ECH Eno conection Resend sfler failure Number aftree 92 Infernal beteen triog BU Second Description of the tab LOGS AND REPORTS Loge and reports Fax parameters Reception Amtomahc printing of raceived document Prirt 4 ecepion repet Boms printing ol s seception bog Fax default transmission speed Transmission speed Number of the line where your Line number i terminal is connected This dialling prefix shall be automatically inserted in front of the number before sending on this line Aulormehe piring ol Ihe penl document Print the send regot Ford the rend log Dialling prefix Automatic printing Must be parametered Type of dialing according to the type of 12 PC Features of a received document Printing of a inbox report Printing of inbox log Automatic printing of a sent document Printing of an outbox report Printing of the outbox log The fax is automatically printed when received A report is printed out for each fax received The log is automatically printed when its contents fill a page The fax is automatically printed when it is sent An outbox report is printed after each fax is sent The log is automatically printed when its contents fill a page Number of attempts Interval between atte
20. PC e 134 2 279 85 SharedFolder JohnFiles where 134 2 279 8 is the IP address of the destination PC When sending files the machine connects to the destination PC using the defined connection parameters To put a file in a shared folder on a PC via the local network 1 Place the document to be copied in the automatic document feeder face printed on the top or Place the document to be copied face down on the glass respecting the indications around the glass Press key Sean A choice screen is displayed 3 Select SCAN TO DISK with keys a or then press OK key 4 Enter the SMB address or select it from the directory by pressing the key m 5 Enter the SMB user name operation prohibited when the address is in the directory 6 Enter the password of the SMB user operation not necessary when the address is selected in the directory 7 Validate with OK key 8 Select B amp W SCAN to send a document in black and white or COLOUR SCAN to send a document in colour Validate with OK key 9 Enter the name of the attachment and validate with OK key 10 If necessary change the attachment format PDF or IMAGE and validate with OK key 11 If you are using the flatoed scanner you can scan more than one page Place the next page on the scanner select NEXT and confirm with OK Select DONE when all pages have been scanned 12 Press OK to confirm The document is scanned and will be put on the destination PC s shared
21. PC is carried out from the PEENED PG PaperPort device the document is put into PDF t PDF format and saved in the ScanTo directory To view the PDF right click the file and select Open Links When a Scan To PC is carried out from the device your e mail application is launched Links available for connected USB devices and the document analyzed is attached as lt lt lt lt _ lt _ LLE amp E eee Mail PDF an attachment to a new message Important to use this option an e mail a i y e client must be configured on your PC Davies oaiae Goman Garwane Link 5 Click OK to confirm the new parameters The device hase own apnlieatione aowing you to aseay ot moa the device Tha DAT a ttre be Se ale pow fo auc breve soar Removing a device 1 Select the device from the list and click the minus DIRECTS sign or REMOVE button 2 To confirm the removal of the device click YES To cancel the removal click No The LINKS tab lets you access the machine parameters and address book To access the machine s parameters click on The device is no longer displayed in the list PARAMETERS refer to paragraph Parameters Setup You can also unregister a PC from the multifunction PAORA 10 A OEE EESC i AVANA i l parameters machine refer to paragraph PC de registering page 36 To access the machine s address book click on DIRECTORY 71 12 PC Features MFP Laser Network Links available for conn
22. SET NETWORK YES OK NO C Select the telephone network to use in the list displayed using the or buttons and confirm with OK lf none of the options in the list is Suitable select the OTHER x option e OTHER 1 TRB21 Important OTHER 2 US e OTHER 3 Russia e OTHER 4 Jordan e OTHER 5 Israel e OTHER 6 TRB21 5 To set the date and time press the OK button DATE TIME YES OK NO C 6 Enter the numbers of the required date and time one after another using the numerical keypad The date format depends on the country you have selected for instance DDMMYY for France MMDDYY for the USA Use the C button to correct an entry Press OK to confirm 7 To specify the fax number and machine name press the OK button This information will appear on your transmitted documents when the Sending Header function is activated NAME NUMBER YES OK NO C 8 Enter your fax number 20 digits max using the numerical keypad To type the sign press simultaneously the CTRL and Q keys Use the C button to correct an entry Press the OK button to confirm 9 Enter your machine name 20 characters max using the alohanumerical keypad Press the OK button to confirm 10 If you are connecting your machine to a private network behind a company s PABX you may need to specify a local prefix This prefix will be then used to exit the company s telephone network To set up this function press the OK button
23. Ths AATA ad AEDOAD N ee dete eure Name to refer to thes PC MFP Laser Network 9 Click on the OK button i Note to configure the ScanTo cick on the denice tab in Monitor then select your device and cick on properties De 10 The window indicating that the installation procedure was successful pops up Click on the OK button Adding manually a device connected to the network This procedure applies when your PC and the device to add are installed on different subnetworks Q Important 69 1 Run the Companion Monitor application by clicking on the icon located on your desktop or from the menu START gt ALLPROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL2 gt COMPANION MONITOR 2 Click the plus sign or ADD button Devite selection Seo Me devos fo baa oF Deg ie comesoonaing m i Identher Mreno State Connection Current 3 Click ADD MANUALLY 4 Type the IP address or the NetBIOS name of the device that you wish to add You can test the connection between the PC and the device by clicking TEST THE CONNECTION The IP address can vary depending on the network configuration of the device We recommend that you use the NetBIOS name instead If the connection test fails an error message appears with the reason for failure Use the information on screen to solve the problem then test the connection again 5 A message informs you
24. WLAN network connection of your PC To guide you through this stage refer to the paragraph Setting the parameters for a connection in the manufacturer s instructions To do this you must configure the element Protocol Internet TCP IP for the WLAN connection that has been created If this element is set up in such a way as to obtain an IP address automatically you must change it to manual mode to set up the TCP IP address 169 254 0 1 in our example the subnet mask 255 255 0 0 in our example and the default gateway 0 0 0 0 in our example 6 Enter OK General note concerning Radio network Sometimes the multifunction printer may be randomly disconnected from the wireless network The reasons can be e the influence of other local devices using wireless networks or technologies like Bluetooth phones WLAN or radio wireless devices using a 2 4 Ghz frequency e the influence of other local electrical devices like micro wave ovens battery chargers television sets or electrical adapters e a wall or furniture containing metal parts being in between the multifunction printer and the Wlan access point e fluorescent light being switched on and off e influence of high voltage lines or cables near the building e too long or too heavy documents are scanned or printed To resolve this issue you can e reduce the number of wireless or electrical devices located near your network e modify the channel of t
25. You can cancel it by destroying the program and the documentation as well as any other copies of them This license will automatically be canceled in case you do not respect the terms of this license If the license is rendered invalid you agree to destroy all copies of the program and the associate documentation Warranty The Software is provided as is with no warranties what so ever whether expressed or implied including without limitation any warranties of merchantability or fitness for a particular purpose all the risks concerning the results and performance of this Software are assumed by the buyer In case the program should appear defective all the repair and service expenses will be covered by the buyer Nevertheless the license holder benefits from the following warranty we guarantee that the CD ROM on which the Software is recorded is free from hardware or manufacturing faults if used in normal conditions the guarantee is valid for ninety 90 days from the delivery date the copy of the receipt being the proof of purchase In case of a CD ROM fault that due to accident or misuse the CD ROM will not be replaced as per the warranty Responsibility If the CD ROM is not working properly send it to the retailer together with a copy of the receipt It is the retailer s sole responsibility to replace the CD ROM Nobody not even the manufacturer who is involved in the creation realization merchantability and delivery of this p
26. all the E mails containing attachments it cannot use To use the fax as an E Mail printer 1 Select option W O PC TRANS and press OK to confirm 2 Select your option from the table below and validate with OK Menu Description DELETE MAILS The E mails opened and read by the fax w o attachment are erased after the fax has printed The E mails opened and read by the SAVE MAILS fax are not erased At each connection the number of E mails still present in your mailbox are displayed on the screen 59 MFP Laser Network 10 Message service MFP Laser Network USB memory key You can connect a USB memory Key on the front side of your machine The files stored in TXT TIFF PDF version 1 1 to 1 4 and JPEG formats will be analysed and you will be able to use the following actions pun the stored files contained in your USB memory key delete the files contained in your USB memory key run an analysis on the contents of the inserted USB memory key Aigitalise a document on your USB memory key fax archiving see section Rerouting fax messages to a USB memory key page 27 Use of the USB memory key Always respect the insertion way when you connect a USB memory key to the machine Do not disconnect your USB memory key while the machine is reading its contents or writing contents Print your documents The printing is not possible on A5 or Statement paper form
27. changed as your network develops v 2822 SETUP WLAN PARAMETERS IP ADDRESS 1 Type in select the menu SETUP using the keys v or a and confirm with OK 2 Select WLAN using the keys or a and confirm with OK 3 Select PARAMETERS using the keys or a and confirm with OK 4 Select IP ADDRESS using the keys or a and confirm with OK 5 The number of your IP address will appear in the format 000 000 000 000 Enter the new IP address for your machine in the format displayed and confirm with OK 52 6 v 2823 SETUP WLAN PARAMETERS SUBNET MASK 1 2 3 N 6 1 2 Exit this menu by pressing the key Type in select the menu SETUP using the keys v or a and confirm with OK Select WLAN using the keys or and confirm with OK select PARAMETERS using the keys or and confirm with OK Select SUBNET MASK using the keys or and confirm with OK The number of your subnet mask will appear in the format 000 000 000 000 Enter the new submask of your machine in the format displayed and confirm with OK Exit this menu by pressing the key v 2824 SETUP WLAN PARAMETERS GATEWAY Type in select the menu SETUP using the keys v or and confirm with OK Select WLAN using the keys or and confirm with OK select PARAMETERS using the keys or and confirm with OK Select GATEWAY using the keys or and confirm with OK The number of your gateway will appear
28. connection Colour Yellow Connection in progress Connection established The PC cannot connect to the device Check the USB or network connection Device parameters 1 Select a device by clicking on its line in the list and click on PROPERTIES to configure the scanning parameters to be applied for this device when you use the SCAN To function Device selection Saal ne devoe fo ose oy ofc ie comesoonaing m iuiat poset orai i iw A ee LBC nT Sate is end Mol Selected USE 2 Select the desired scan MODE in the drop down menu Scant Enar iid petenefers Mal milf be ued a en pou al press the Fea To duos on Papet TIFF i 3 Select the desired scan RESOLUTION in the drop down menu Scano Biter ihe parameters Mat ad be ured atan poy aloes he BEATE BIRON o0 fhe Davice 70 12 PC Features MFP Laser Network 4 Select the desired OUTPUT format inthe drop down Display the consumable status menu X The following information will be available from the CONSUMABLES tab Seanta masa ane ssinen yun eo e current consumables status e number of printed pages e number of scanned pages e number of sent and received pages a Davies selection Companion Consumables Links TOMER Coursa tes Bancrbort When a ScanTo PC is carried out from the aT device the document is put into TIFF format and saved in the ScanTo directory When a ScanTo
29. document you want to poll or choose your dialling mode You can poll several documents using the 3 Depending on the type of poll you should key Menu Procedure Immediate poll 1 Press 1 Press OK 2 Nextto the current time enter Delayed poll the time you wish to poll the document and press 30 4 Fax SMS The SMS service is dependent upon ve important ihe country and the service provider Thanks to the SMS button you can send an SMS to subscribers all over the world An SMS Short Message Service is a service which permits short written messages to be sent to mobile phones or other SMS compatible devices MFP Laser Network Sending an SMS The number of characters you can send per message is dependent upon the service provider and the country you are sending your SMS from e g France 160 characters Italy 640 characters S Note There is a special scale of charges for the SMS service SMS Parameters Presentation of the sender This setting allows you to show the name or the number of the sender when sending an SMS v 41 SMS SERVICE SENDER 1 Press enter 41 using the keypad 2 Select the required presentation of the sender option ON or OFF using the or a keys 3 Validate with OK SMS Center transmission number This setting allows you to enter the transmission number for the SMS Server Your Internet provider will provide you with this number v 421 SMS SER
30. fax The window Companion Manager and Companion Director show using different messages the reception of a fax The icon 5 is displayed at the bottom of the window Companion Manager and the icon appears in the task bar You can automatically print faxes on reception To do this you have to define this parameter refer to paragraph Fax parameters page 79 Follow up of fax communications Follow up of fax communications is by means of e an outbox e an inbox e a sent item memory e an outbox log e an inbox log These services enable you to always know exactly what communications are taking place on the terminal whether sending or receiving The outbox and inbox logs are automatically printed when their contents fill a page After automatic printout the terminal creates a new log The outbox In the fax outbox there are the following e the requests being sent e the send later requests e the requests for which one or more send attempts have already been made and which will soon be redialed e the rejected requests calls not put through Campanien Mara iper BEL Be Ed Took F i alie 3 2 p Hea Fae int Dotan GG ee Ga GP The requests are classed in the order in which they are executed The rejected requests are filed at the end of the list so that they are more accessible if you want to work with them request a new send or delete them The send memory items se
31. free cloth dampened with mild alcohol To clean them rotate them in the same direction as during paper transport 4 Wipe the rollers with a soft dry lint free cloth until they are dry 5 Close the document feeder scanner cover 6 Plug the power cord to outlet on the wall and press the On Off button to turn on the device I position 7 Make a copy to check that the symptoms have disappeared 88 13 Maintenance MFP Laser Network TONER NEAR END Indicates that your consumable will need changing soon REPLACE PAPER Add paper in tray HEATING Message displayed when starting the machine CLOSE COVER PRINTER The printer front cover is open close it TONER EMPTY REPLACE lt OK gt Replace the toner cartridge PAPER JAM REMOVE TONER A sheet of paper is jammed in the machine Take out the toner cartridge and remove the jammed paper sheet Take out the paper tray and remove the jammed paper sheet Then open and close the consumable cover PAPER JAM EXTERNAL TRAY A sheet of paper is jammed in the machine Open the paper jam cover Remove the jammed paper sheet Then open and close the consumable cover PAPER EMPTY Add paper in the paper tray INFORMATION You should clean the roller of the scanner feeder Please refer to user manual Press lt STOP gt when the roller is cleaned The document feeder cannot transport paper sheets anymore
32. gt ALL PROGRAMS mode after a timeout 30 gt COMPANION SUITE gt COMPANION SUITE PRO LL2 seconds by default gt COMPANION FIRMWARE UPDATE select the Pause requested The printing of the active downloaded file and launch the update from the spooler document is cancelled Documents waiting to be printed however will be printed 92 13 Maintenance Specifications Physical specifications Dimensions Weight Electrical specifications Power supply see rating plate Electric consumption Environmental specifications Operating temperature Peripheral specifications Printer Type Resolution Speed Preheating time First page out time MFP Laser Network 412 x 447 x 386 mm 13 kg Single phase 220 240 V 50 60 Hz 4 5A 13 W typical in powersave 36 W typical in standby 450 W average during printing 900W peak 10 C to 27 C 50 F to 80 6 F with an ambient humidity included between 15 to 80 up to 32 C 89 6 F with an ambient humidity included between 15 to 54 Laser on normal paper 600 dpi 20 ppm maximum 21 sec 13 sec a Printing soeed may vary depending on used operating systems computer specifications software applications connection modes LAN USB or WLAN paper formats as well as file types and sizes Copier Type Copy speed Resolution Multiple copies Zoom range Scanner Type Document feeder capacity Colour depth Resolution
33. imperative to apply the following safety measures your device shall be connected to a power outlet located nearby The outlet shall be easily accessible Your device is delivered with a grounded power cord It is imperative to connect a grounded connector to a grounded outlet connected to the building earthing Repairs maintenance Repairs and maintenance should only be carried out by a qualified technician No user serviceable parts inside the machine To reduce the risk of electrical shock you shall not proceed with these operations yourself because by opening or removing the lids you could expose yourself to two hazards APPAREIL A RAYONNEMENT LASER DE CLASSE 1 CLASS 1 LASER PRODUCT The laser beam can cause irreversible eye damage LASER KLASSE 1 PRODUKT l l PRODUCTO LASER DE CLASE 1 Avoid contact with powered parts because it can lead to electrical shock with APARECCHIO LASER DI CLASSE 1 unfortunate consequences For installation conditions and safe use precautions refer to chapter Installation page 9 EMC Note to users in the United States of America This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accorda
34. menu and left click with the mouse Click on the OK button to confirm the removal 12 PC Features MFP Laser Network M al nte n q n ce To replace the toner cartridge proceed as shown below Q 1 Insert the smart card provided with the new toner G cartridge as shown on the picture below Service oT aid C General information i For your safety it is imperative to ap refer to the security directives T A CAUTION presented in chapter Security page 1 The following message appears To ensure that your machine is kept in the best CHANGE TONER conditions it is recommended that you periodically clean YES 0K NO C the inner parts 2 Press OK Please respect the following rules while using this The following message appears machine Do not leave the scanner cover open OPEN FRONT COVER Do not try to lubricate the device REPLACE TONER Do not close the scanner cover violently or do not l l 3 Stand in front of the device apply vibrations to the machine Do not open the cartridge access cover while printing Do not try to disassemble the machine 4 Push on the left and right sides of the cover and pull it towards you Do not use paper which has stayed in the tray for too 5 Raise and remove the toner cartridge from the long machine 6 Unpack the new cartridge and insert it into the slot Toner cartridge replacement as indicated in the diagram below Your machine comes with a current consumable management sys
35. number see the following board Rate Code number 2400 5 4800 4 7200 3 9600 2 12000 1 14400 0 33600 8 You must always enter the field separator character even if one or more of the fields are left blank Important In the example above which uses a semi colon as a separator the entry for Jones lacks both E mail address and shortcut key How to a import a directory To import a directory v 17 DIRECTORY IMPORT 1 Press enter 17 using the keypad 2 With or a select ON to authorise the importation of a directory Confirm with OK 3 Create your directory on a PC in a file whose structure corresponds to that set out above In order to be recognised as a directory the file name must include the word directory and must have a csv extension For example smithdirectory01 csv jonesdirectory csv or simply directory csv 4 Create an e mail addressed to your multifunction machine E mail address attach the file to it and send your message via your mail server Important MFP Laser Network Your multifunction machine will receive the e mail containing the directory when it connects to the mail server and will automatically import the attached file into its directory Repeat the procedure as many times as required for instance to update all the LAN faxes on your network with the same directory Importing a new directory completely overwrites any existing directory entries
36. of Adobe Systems Incorporated Adobe and the Adobe products referred to here are registered trademarks of Adobe Systems Incorporated PaperPort11SE is a registered trademark of ScanSoft Microsoft Windows 2000 Microsoft Windows Server 2003 Microsoft Windows XP Microsoft Windows Vista and any other Microsoft product referred to here are registered trademarks of Microsoft Corporation registered and or used in the United States and or in other countries All the other brands or products referred to as examples or in order to give additional information are registered trademarks of their respective owners The informations contents of this user manual are subject to change without notice Machine Firmware The Machine Firmware uses WPA_ supplicant WPA_ supplicant is Copyright c 2003 2008 Jouni Malinen lt j w1 fi gt and contributors All Rights Reserved Redistribution and use in source and binary forms with or without modification are permitted provided that the following conditions are met 1 Redistributions of source code must retain the above copyright notice this list of conditions and the following disclaimer 2 Redistributions in binary form must reproduce the above copyright notice this list of conditions and the following disclaimer in the documentation and or other materials provided with the distribution 3 Neither the name s of the above listed copyright holder s nor the names of its contributo
37. of type DDMMYY e g France or MMDDYY e g USA v 21 SETUP DATE TIME 1 Press v enter 21 using the keypad Confirm with OK 2 Enter the numbers of the required time and date one after another for example November 8 2004 at 9h33 press 0811040933 or 1108040933 and press OK to confirm 3 To exit this menu press Summer time Winter time setting This menu lets you choose to change to summer winter time automatically or not This function is only available if the Y Important country configured on the machine is 7 part of the European Union The 21 gt DATE TIME menu includes 2 submenus Manual mode v 211 SETUP DATE TIME MODIFY Your multifunction machine will prompt you to change the date and time via the numerical keypad Automatic mode v 212 SETUP DATE TIME AUTO ADJUST If you select OFF and confirm with OK the summer winter time will not be changed automatically For the machine to be set to the new time you will need to use the 211 MODIFY menu If you select ON and confirm with OK you will not have to care about any change at the end of March 1h and October 1h You will just be informed of this change by a message on the screen The default parameter is OFF Warning message On automatic changing to summer winter time a message will be displayed to inform you that the multifunction machine time has been changed 25 03 07 02 01 CHECK TIME 28 10 07 02 01 CHEC
38. opening the paper it must be kept in a plastic bag e Paper with waved ends paper which is creased paper with crumples and any other non normal paper must not be used Handling the unit Operator shocks During printing shocks must not be applied to the paper feed cassette tray cover and other parts of the machine Moving the unit When moving the unit on a desk it must be lifted and not dragged Handling the Toner Cartridge e Must not be stood on the side or held upside down e Must not be shaken strongly 24x 2 Installation MFP Laser Network Rules for use symbols A WARNING Indicates important safety notes Ignoring these notes could result in serious injury or death Be sure to read these notes They can be found in the Safety information section of this manual A CAUTION Indicates important safety notes Ignoring these notes could result in moderate or minor injury or damage to the machine or to property Be sure to read these notes They can be found in the Safety information section of this manual xe Important Indicates points to pay attention to when using the machine and explanations of likely causes of paper misfeeds damage to originals or loss of data Be sure to read these explanations U Note Indicates supplementary explanations of the machine s functions and instructions on resolving user errors 12 2 Installation MFP Laser Network Terminal description 17
39. rama Email sidress FAM hunker Taleghans number Subject Gender Recipe Others Hame ETa Telecom E mail aw l Number of pagar a E i Either the name of the page selected by default or the page Subject Name of the cover page you have selected to use To add a field proceed as follows Sander You can enter information Select the field you want to insert by clicking the concerning the sender field palette A stamp replaces the cursor of your mouse You can enter information Click the location where you want to put the field concerning the recipient on the model If the word Auto is entered in You can move or enlarge the field as you like E one of the fields the field is Recipient updated durin sendin if the Q Important OAO VOU EROAA reci ientis listed in EA p the text is readable P i S book favourites a group or a 4 As soon as fields are inserted save the cover distribution list page This is an editing window with This cover page can be selected in the tab COVER PAGE of all the basic functions of a text the fax send window Comments editor so that you can enter a text which will be sent in the cover page The preview enables you to see the cover page you are going to send Preview of the model 82 12 PC Features SMS Communications From your PC you can send SMS to a single recipient or to multiple recipients using the distribution groups C
40. screen m De x 1 Cormparisn Sddr book Fia Esi ve E E Pria Fir Mara k Jars B iongo E MFPrinar Lasar Pro LLF4 2 Select the terminal address book 3 Click on NEw and select CONTACT in the displayed menu The input window for the contact data is displayed SL n O pari WITHOUT 4 Enter the contact name as well as the fax or GSM telephone number the fax transmission rate with this person and the associated quick dial key Click on OK The new contact is added to the list Add a group to the terminal address book 1 Click the link DIRECTORY of the window COMPANION DIRECTOR m M Jd ti Compan h Sddrem book i EAE Ey Fie ESet Wee amp amp amp Pre Marra Jari L a E MFPrinier Lasar Pro LL MFP Laser Network 2 Select the terminal address book 3 Click NEW and select GROUP in the displayed menu Pwk ono FAX Select the members New contact Erase Properties 4 Enter the name of the group The group may consist of contacts from the address book or new contacts 1st case group members are from the address book Click SELECT THE MEMBERS The selection window is displayed 24123123113 12456 Select a contact or a group in the zone ADDRESS BOOK click on jp to add a contact to the group you can also double click on it Click on OK 2nd case adding new contacts Click on NEw then add the personal data of the ne
41. see the communication error codes Communication error codes The communication error codes appear in the logs and transmission reports General codes Code 01 Busy or no fax answer This code appears after 6 unsatisfactory attempts Call later Code 03 User break A communication has been stopped by the user pressing the button l Code 04 Non programmed number A number saved as a one touch key or abbreviated number is not valid check it Example a delayed transmission was programmed with a one touch key and this key has been deleted in the meantime Code 05 Scanning default An incident occurred with the scanner for example the sheet is jammed 90 13 Maintenance Code 06 Printer default An incident occurred in the printer no paper paper jam opened cover In the reception mode this incident appears only if the reception parameter is switched to WITHOUT PAPER Code 07 Disconnected The link has been cut bad line Check the number and try again Code 08 Quality The document you sent was not well received Contact your subscriber to see if you need to send again Code 0A No document to be polled You tried to poll a document from a subscriber who had not prepared his her document no deposit or the password entered was incorrect Code 0B Wrong number of pages There is a difference between the number of pages indicated during preparation for the transmission and the number of p
42. shall be installed near the product and shall be easily accessible For Fax or Telephone Do not use this product near water for example near bath tub wash bowl kitchen sink or laundry tub in a wet basement or near a swimming pool Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of an electric shock from lightning Do not use a telephone in the vicinity of a gas leak to report the leak Paper recommendations Loading paper in the main unit tray e Insert paper with the face down and adjust paper guides to the paper format to avoid feed failure skewing and paper jams e Amount of loaded paper must not exceed the loading mark If the loading mark is exceeded this may cause feed failure skewing and paper jams e Adding paper in the pile must be avoided because it may cause double feeding e When withdrawing the cassette from the main unit always support it with both hands to avoid dropping it e If you use paper already printed by your machine or another printer the printing quality may not be optimal Handling of paper e Curling must be corrected before printing e Curls must not exceed 10 mm e Care must be taken with storage to prevent feed faults and image defects due to leaving the paper in conditions of high humidity Humidity control e Paper which has become damp or paper which has been left unused for a very long time must not be used e After
43. the menu SETUP using the keys v or a and confirm with OK Select WLAN using the keys or and confirm with OK Select SETUP WIZARD using the keys or a and confirm with OK 9 Network features MFP Laser Network 5 Select NEW NETWORK using the keys or a and confirm with OK 6 SSID appears on the screen enter house using the numerical keypad and confirm with OK 7 Select the mode AD HOC MODE and confirm with OK 8 Enter 1 in the field CHANNEL and confirm with OK 9 Select OFF and confirm with OK 10 Select IP CONF MANU and confirm with OK 11 Enter 169 254 0 2 in the field IP ADDRESS and confirm with OK 12 Enter 255 255 0 0 in the field SUBNET MASK and confirm with OK 13 Enter 0 0 0 0 in the field GATEWAY and confirm with OK 14 At the end of this process you return to the main menu of SETUP WIZARD 15 Exit this menu by pressing the key Once the network has been set up the LED of the WLAN USB key should be on You must now set up the PC Setting up the PC For this section refer to the instructions supplied by the manufacturer of the WLAN USB key to help you to find and join the house network 1 You may need to install the software for the WLAN USB key on the PC if this has not already been done 2 Plug WLAN USB key into a USB port on the PC 3 Use the software of the WLAN USB key to detect the network 4 Join the network house once this has been detected 5 Now set up the
44. this menu by pressing the button MFP Laser Network Printing rerouted documents The printing is not possible on A5 or Statement paper format This menu is only accessible when the function FAX ARCHIVING is activated v 052 MEDIA FAX ARCHIVING PRINT Important 1 Press w enter 052 using the keypad 2 Using the keys and 4 select the option ON to print all rerouted documents automatically 3 Confirm your choice with OK 4 Quit this menu by pressing the button Transmission waiting queue This function lets you obtain a recap of all documents queuing for transmission including those in deposit or in delayed transmission etc It allows you to e Consult or modify the waiting queue In this waiting queue the documents are coded the following way Order number in the queue document status subscriber s telephone number Documents may have the following status TX transmission REL relay DOC in deposit POL polling MBX send to mailbox PMB mailbox polling TR ongoing commands SMS SMS transmission e Immediately perform a transmission from the waiting queue e Printa document in storage waiting to be transmitted or in deposit e Print the waiting queue in order to get the status of each document in the queue by either queue order number document name or number scheduled transmission time fax operation type regarding the document transmission
45. to a local network You must also configure the message service settings Information required to set up message service Your network administrator must provide you the following elements e message service identifier e message service password e email address e servers identifiers SMTP POP DNS1 and DNS2 Configuring initialisation parameters 91 E MAIL SUPPLIER 1 Select the LOCAL NETWORK from the list and confirm with OK Choosing No Access disables Ie Important access to local network functions v 921 E MAIL INIT ETHERNET MESS SERV 1 Enter Email Identifier press OK 2 Enter Email Password press OK 3 Enter E mail Address press OK Access to servers parameters v 922 E MAIL INIT ETHERNET SERVERS Enter Smtp press OK Enter Pops press OK Enter Dns 1 primary press OK Enter Dns 2 secondary press OK A OND Access to SMTP authentication parameters v 923 E MAIL INIT ETHERNET SMTP AUTHENT 1 In the ACTIVATION menu select ON to activate SMTP authentication then validate with OK key 2 Inthe SETTINGS menu select ID MESS SERV to keep the same identification parameters as in the messaging service or AUTHENT SPEC to define other identification parameters then validate by pressing OK key 3 When you select AUTHENT SPEC carry out the two following operations v 9233 E MAIL INIT ETHERNET SMTP AUTHENT IDENTIFIER 1 Enter the IDENTIFIER then validate w
46. transmission to off peak hours and thus reduce the cost of your communications The economy period via the telephone network at off peak hours is preset by default from 7 00 pm to 7 30 am Nevertheless you may change this time slot To modify the economy period v 233 SETUP SEND ECO PER 1 Press w enter 233 using the keypad 2 Enter the hours of the new economy period for example 19 00 07 30 and confirm your choice with OK 3 To exit this menu press q To use the economy period v 32 FAX ECO TRANS Select 32 FAX ECO TRANS Enter the call number and confirm with OK Adjust the contrast and confirm with OK Select the feed type FEEDER or MEMORY and confirm with OK 5 You may enter the number of pages before transmission and confirm with OK 6 If you are using the flatbed scanner you can scan more than one page Place the next page on the scanner select NEXT and confirm with OK Select DONE when all pages have been scanned A ND Reception Mode This function enables you if you have an external device telephone answering machine plugged in to the EXT socket on your terminal or to the telephone plug adapter to select the device receiving faxes and or voice messages You may choose between the following reception modes e MANUAL the terminal does not receive any documents automatically When you answer your telephone and realise that you are receiving a fax you sh
47. when the connection is established Click OK twice 6 Enter aregistration name for your PC and click OK The multifunction machine will use this name to identify your PC a ee pire n aE ee itn Sher ie ee es a I ee aes i o Pa PE TS ate veal aa ji N giay aaraa Meme to refer ta the PC Mero 12 PC Features MFP Laser Network 7 Click on the OK button i Note to configure the ScanTo click on the device tab in Monitor then select your device and c ck on properties 8 Select the desired print language for your printer and click on NEXT 9 The next window lists the different features of the printer that are about to be installed Click on the NEXT button 10 The window indicating that the installation procedure was successful pops up Click on the FINISH button Selecting the current device Only one device at a time may be connected to the PC The current device may be selected by clicking on the radio button corresponding to the device D vite selection Saleni te devica io ose by ofc he comesoonag nabouttor Curent deri rari State Connection a Ea z ee USBI Mot Selected USE Please note that it is not possible to get both LAN and WLAN connections working at the same time for a single device Status of the connection The status of the connection between the current device and the PC is indicated by a colour The following table defines the possible states of the
48. 16 15 14 13 er TS aS Sh a Front and Back sides Control panel Document feeder Paper jam cover Power supply cord connection On Off switch LINE socket telephone cable connection EXT socket connection for external telephone devices Slave USB connection for PC LAN connection 10 11 12 13 14 15 16 17 13 Master USB connection USB key Manual paper feed setup guides Manual input tray Paper tray Cartridge access cover Fold down stopper for paper delivery Paper output Smart card insertion point 2 Installation Command panel Key 21 2019 18 17 screen Digital keypad Alphabetical keypad Key deletes the character to the left of the cursor Key l input or line feed Key cn access to special characters Key AN Shift scan document analysis to the PC or a media USB key Key cory local copy STOP PRINT stops the current PC print job Key sms sending of an SMS Short Message Service Key Q sending of a fax Key m access to directory and quick dial numbers Key g line manual connection listen for tone during fax sending Key LE multiple contact sending fax e mail or SMS Accessing terminal menus 16 17 18 19 20 21 22 23 24 MFP Laser Network Key K Validation Key OK confirms the displayed selection Key menu access and navigation down the menus
49. 21 Language This setting enables you to choose the menu language of your choice By default the multifunction machine is set to English To select the language v 203 SETUP GEOGRAPHICAL LANGUAGE 1 Press w enter 203 using the keypad 2 Select the required language using v and then press the OK key to confirm 3 To exit this menu press Q 209 6 Parameters Setup MFP Laser Network Local prefix This function is used when your fax is installed with a private network behind a company s PABX It allows you to program an additional automatic local prefix to be defined enabling you to automatically exit the company s telephone network system but only under certain conditions e the company s internal numbers where a prefix is not required must be short numbers less than the minimal size to be defined for example France has 10 digits e the outside numbers requiring a prefix must be long numbers greater or equal to the minimal size to be defined for example France has 10 digits Programming your fax with the local prefix consists of two steps 1 defining the minimal size or equal of the company s outside numbers 2 defining the outgoing local prefix of the company s telephone network This prefix will automatically be added as soon as an external number is dialled If you define a local prefix do not add it to the numbers stored in the directory it will be automatically dia
50. A CD ROM drive management software printer drivers scanner A free USB port or LAN port S Adobe Acrobat Reader Note PaperPort 600 Mbytes of available disk space for the installation You may already be the owner of a RAM memory version of the software available in the e 128 Mbytes minimum for Windows 2000 installation CD ROM e 192 Mbytes minimum for Windows XP x86 Home and In this case setae need Pro installation select the software that e 1 GByte for Windows Vista fal plied soni had hard drive Installation This section describes the following installation CO rine procedures e full installation of the Companion Suite Pro software es e installation of the drivers only using the Companion Customized Suite Pro software e manual installation of the drivers only Sect the hype of insiailabon COMPANION Suite Pro 63 12 PC Features MFP Laser Network 6 The welcome screen appears Click on the NEXT button to launch the installation of the Companion Suite Pro in your PC d Sy Companion Suite Pro LL InstaliSheld Wizard J Welcome to the InstallShield Wizard for Companion Suite Pro LL The InsitaltShiela R Wizard vall instal Companion Suite Pro LL2 On Gur COmpuier To continue cick Newt WARRING This progam i protected by cooyright law and ntematonal teates et cone 7 Tocontinue you need to accept the proposed license agreement i Companion Suite Pro LL2 Instal
51. ADDRESS 1 Enter the name of the SNTP server then validate with OK This name can be in the form of an IP address a DNS address or a NetBIOS name MFP Laser Network SNTP server port v 2732 SETUP LAN ETHER SNTP SERVER PORT 1 Enter the server port number then validate with OK The port by default is port 123 Activating the server access v 2733 SETUP LAN ETHER SNTP SERVER STATE 1 With or a select ON to activate the SNTP server then validate with OK Time zone v 2734 SETUP LAN ETHER SNTP SERVER TIME ZONE 1 With or a select the time zone where the terminal is located then validate with OK If you have activated the automatic summer time management the TIME ZONE setting is initialised automatically see Summer time Winter time setting page 32 Summer time wv 2735 SETUP LAN ETHER SNTP SERVER SUMMER TIME 1 With or select the appropriate time setting WINTER TIME SUMMER TIME 1 or SUMMER TIME 2 then validate with OK U Note This menu is not displayed if the menu AUTO ADJUST is activated see Summer time Winter time setting page 32 49 9 Network features MFP Laser Network WLAN network well as the number of barriers such as walls or ceilings You can connect your machine to a PC using a USB cable _ Please note that in ad hoc mode or make a wireless connection via radio with a PC or 2 Important the WPA WPAZ2 encryption method network 7
52. AN A choice screen is displayed Select SCAN TO FTP with keys or wv then press OK key 4 Enter the FIP address of the server or select it from the directory by pressing the key J 5 Enter the name of the FIP user operation prohibited when the address is in the directory 6 Enter the password of the FTP user operation not necessary when the address is selected in the directory 7 Validate with OK key 8 Select B amp W SCAN to send a document in black and white or COLOUR SCAN to send a document in colour Validate with OK key 9 Enter the name of the attachment and validate with OK key 10 If necessary change the attachment format PDF or IMAGE and validate with OK key 11 If you are using the flatbed scanner you can scan more than one page Place the next page on the scanner select NEXT and confirm with OK Select DONE when all pages have been scanned 12 Press OK to confirm The document is scanned and will be put on the FTP server at the next connection to the local network MFP Laser Network Scan to Disk The Scan to Disk function enables you to put your TIFF JPEG and PDF files in a shared folder on a PC via the local network To connect to the destination PC you must know the name of the PC the full path to the destination directory shared address the SMB user and password The SMB address has the following format PCJohn SharedFolder JohnFiles where PCJohn is the name of the destination
53. AN network In an infrastructure network several devices you can from your PC communicate via a central access point a gateway or e print documents on the multifunction machine from router All data is sent to the access point gateway or your usual applications router from where it is re distributed scan colour grey scale or black and white documents on your PC WLAN Access Point c La The PC and all other devices must ka es have their parameters set up to the as O same network as the multifunction G machine All the details needed for gt G setting up the device such as the network names SSID type of radio network encryption key IP address or subnetwork mask must match the specifications of the network z E AAAA You will find these details on your PC or on the Access Point Radio ad hoc network To find out how to set up the In an ad hoc network the devices communicate directly parameters for your PC please with each other without passing through an access point consult the users manual for your The speed of communication across the whole radio WLAN adaptor For large networks network is as fast as the weakest connection in the please seek the advice of your network The speed of communication is also dependent network administrator on spatial distance between transmitter and receiver as 50 9 Network features You can be sure of perfect communication if you use an S Note i l l
54. ANCEL 1 Press enter 14 using the keypad 2 With or browse the directory and select the record or list you want to delete by pressing OK 3 Press OK to confirm the deletion 4 Repeat the operations for each record or list you want to delete Printing the directory Important To print the directory The printing is not possible on A5 or Statement paper format v 15 DIRECTORY PRINT Press v enter 15 using the keypad The printing of the directory starts in alphabetical order Note Importing a directory You can also print the directory with menu v 55 PRINT DIRECTORY 7 Directory You can import an existing directory of contacts into your multifunction machine as an electronic file This file must be in a specific format and must not comprise more than 500 entries The process of importing a directory uses electronic mail as the transfer mechanism The electronic file containing the directory is received and processed as an e mail attachment Importing a new directory Important completely overwrites any existing directory entries How to structure the file The electronic file containing the data in the directory must be structured into lines or records each comprising five fields separated from one another by a unique character a tab stop a comma or a semi colon The lines themselves are separated by a line break carriage return Fields Contents A unique identifier i
55. AVANTI 2690MFP User Manual MFP Laser Network Dear customer For your security and comfort we urge you to carefully read the chapter Security before attempting use In buying this multifunction machine you have opted for a quality product Your device satisfies all of the different needs of a modern office automation tool This machine allows you to scan in colour to fax print and copy in black and white You can connect the multifunction device to your PC Microsoft Windows 2000 XP Vista Install the software included to use the multifunction device as a printer Besides you can scan edit and save documents through your PC If you have a WLAN adaptor optional you can communicate with a personal computer wirelessly WLAN is an optional working only with a specific adaptor that you can obtain from your retailer Thanks to its navigator and its multitask access it is powerful user friendly and easy to use The MFP Laser Network multifunction machines come with a 600 dpi scanner and a black and white laser printer offering a printing speed of 20 ppm The Companion Suite Pro software provided allows you to use your multifunction machine as a scanner and a printer from a personal computer It also gives you the ability to manage your multifunction machine Consumables Refer to section Specifications page 93 Dear customer Contents Dear customer Consumables Security Security directives EMC Note to users in t
56. CAN amp PRINT PAPER TYPE 1 Press w enter 851 using the keypad 2 Select the paper NORMAL or THICK that you use with the buttons a and v Confirm your choice by pressing the OK button Quit this menu by pressing the button amp 22 3 Copy Paper tray selection The Automatic selection can have two meanings depending on the paper format defined on the paper trays The following table describes the different cases Default tray Tray used for copy Selection between the Same paper AUTOMATIC main tray and the format in the manual tray trays MANUAL The manual tray is used Different AUTOMATIC The main tray is used paper format The manual tray is in the trays MANUAL ccd v 852 ADVANCED FCT SCAN amp PRINT TRAY PAPER 1 Press v enter 852 using the keypad 2 Select the default paper tray to use AUTOMATIC or MANUAL with the buttons and v Confirm by pressing the OK button 4 Quit this menu by pressing the button Sheet feed analysis margins setup If you want to you can offset the lateral margins of the document to the left or right during the analysis with your sheet feed scanner v 853 ADVANCED FCT SCAN amp PRINT S F MARGINS 1 Press w enter 853 using the keypad 2 Setup the left right margins offsets by 0 5 mm steps with the buttons and v 3 Confirm by pressing the OK button 4 Quit this menu by pressing the button Flat bed analysis margins set
57. Cleaning Scanner reading system cleaning Printer cleaning Printer external cleaning Document feeder roller cleaning Printer issues Error messages Paper jam Scanner issues Miscellaneous issues Communication errors Transmission from the feeder Transmission from memory Communication error codes General codes 75 76 76 76 76 76 76 76 76 76 Contents MFP Laser Network PC printing issues PC printing via USB connection GDI XPS or PCL printing PostScript printing PC printing via LAN WLAN connection GDI XPS or PCL printing PostScript printing Firmware update Specifications Physical specifications Electrical specifications Environmental specifications Peripheral specifications Consumable specifications V Contents MFP Laser Network Security Security directives Before turning on your device check that the outlet that you are going to plug it into conforms to the indications shown on the information plate voltage current power network frequency located on your device This device shall be connected to a single phase power network The device shall not be installed on bare ground Batteries and rechargeable batteries packaging and electric and electronic equipment EEE shall be thrown away as specified by the Instructions of the ENVIRONMENT chapter of this manual Because of the device model the power connector is the only way to disconnecting the device from the power network that is why it is
58. E mail address e transmission mode Normal Fine SFine or Photo e number of pages sent or received e call duration e incoming or outgoing results noted CORRECT if properly transmitted or information codes for special calls polling manual subscribers etc e reason for call error example your subscriber does not answer To print the logs v 54 PRINT LOGS Press v enter 54 using the keypad The printing of the logs starts The incoming and outgoing logs are printed on the same page You can also access the PRINT menu U Note oy by pressing the 1 button Print the list of setups Important To print the list of setups The printing is not possible on A5 or Statement paper format v 56 PRINT SETUP Press enter 56 using the keypad The printing of the list of setups starts U Note Font printing You can also access the PRINT menu by pressing the i button The printing is not possible on A5 2 Important or Statement paper format You can print the list of fonts installed on your machine at any time v Note To print PCL fonts 6 Parameters Setup You can also access the PRINT menu by pressing the i button v 59 PRINT PCL FONTS To print SG Script fonts v 50 PRINT SGScript FONTS Lock the machine This function prevents non authorized people from accessing the machine An access code will be required every time s
59. ETERS STATUS DIRECTORY Utilities and applications activation The Companion Suite Pro graphical interface allows you to run the following utilities and software e get HELP from the current documentation e run the PAPERPORT software Doc Manager To run a software or utility contained in the Companion Suite Pro kit place the cursor on it and left click with the mouse 267 12 PC Features MFP Laser Network Companion Monitor Graphical presentation Run the application by clicking on the COMPANION MONITOR icon located on your desktop or from the menu START gt ALLPROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL2 gt COMPANION MONITOR a From this screen you can monitor the information or configure your multifunction machine from the tabs e DEVICE SELECTION Displays the list of devices managed by the PC e COMPANION Presents the multifunction machine screen e CONSUMABLES Displays the consumables status e LINKS Displays links to the machine parameters and address book Device management This tab shows the list of devices managed by the PC Adding a device connected via USB Make sure that your multifunction machine is powered off The connection between the PC and the machine requires a USB 2 0 shielded cable no more than 3 meters long The Companion Suite Pro software Q Important shall be installed to perform this operation 1 Locate your USB cabl
60. IES 4 Select the DRIVERS tab 5 Select the LASER PRO LL2 driver and click on the 85 12 PC Features MFP Laser Network REMOVE button m Print Server Properties Forms Ports Drivers Achanoed 6 Select the option REMOVE DRIVER AND DRIVER PACKAGE and click on the OK button F Er Remove Driver And Package 7 Aconfirmation screen appears Click on the YES button to continue 8 Click on the DELETE button to confirm the removal To remove scan and modem drivers 1 Open the DEVICE MANAGER window START gt CONTROL PANEL gt SYSTEM gt HARDWARE gt DEVICE MANAGER or START gt CONTROL PANEL gt HARDWARE AND SOUND gt DEVICE MANAGER depending on the operating system 5 leva binage To ay Ait Anea Vw Hep le 4 u dy uF the 5 2 Inthe OTHER DEVICES sub menu select the MFPRINTER LASER PRO LL2 4 item and click on the right button of the mouse 3 Select UNINSTALL on the menu and left click with 86 the mouse lp Other devices Nia TF 5 E Portable Devices Update Drvar Sothern oS Ports COM amp LPT Disable i 0 Processors Unieeeall B N Sound video and i Bip Storage controllers 5g System devices Properties oan fer hardevard changer if Universal Serial Bus controllers Click on the OK button to confirm the removal In the IMAGING DEVICES sub menu select the SCANNER PRO LL2 item and right click with the mouse Select UNINSTALL on the
61. Ifyou saved an access code for your fax answering machine enter it and confirm with OK 3 Select the required answering machine option ON or OFF and confirm you choice with OK 4 Quit this menu by pressing the button Printing fax messages stored in the memory i arkanit The printing is not possible on A5 e mp or Statement paper format v 381 FAX FAX ANSW PRINT 1 Press w enter 381 using the keypad 2 Ifyou saved an access code for your fax answering machine enter it and confirm with OK Documents received and stored in the memory are printed Fax rerouting This function is used to reroute faxes received to a directory contact To use this function you have to perform two operations 1 Activate rerouting 2 Set the rerouting address of the fax Activating rerouting p Make sure that the subscriber exists T Important in the directory see Directory E page 43 v 391 FAX REROUTING ACTIVATION 1 Press v enter 391 using the keypad 2 Using the keys and within the navigator select option ON 3 Using the keys and a within the navigator select the subscriber from the directory 4 Confirm with OK 5 Quit this menu by pressing the button If the option OFF is selected the menus 392 and 393 will not be included in the functions overview when it is printed out 96 ae LL ar Setting the re direction contact 392 FAX REROUTING CALL NUMBER 1 Press
62. K 7 Ifyou wish you may enter the number of pages of your documents before transmitting 8 Activate relay by pressing 9 Ifyou are using the flatoed scanner you can scan more than one page Place the next page on the scanner select NEXT and confirm with OK Select DONE when all pages have been scanned The document in the feeder will be relayed either immediately or at a later time according to your choice to the remote fax which will relay the document Fax answering machine The Fax answering machine allows you to keep confidential documents in storage and to avoid printing them as you receive them The indicator light lets you know the state of your Fax answering machine e Light on the answering machine is on e Blinking your fax has documents in storage or is in the process of receiving faxes e Light off memory full the terminal cannot receive any more documents You can assure document confidentiality by using the 4 digit access code Once saved you will require this access code for e printing fax messages in memory e activating or deactivating the fax answering machine Saving an access code v 383 FAX FAX ANSW ANSWER CODE 1 Press wv enter 383 using the keypad 2 Enter the code 4 digits and confirm with OK 3 Quit this menu by pressing the button Activating Deactivating the answering machine v 382 FAX FAX ANSW ACTIVATION 1 Press w enter 382 using the keypad 2
63. K TIME Your next action on the multifunction keypad will cause the message to be automatically cleared 299 6 Parameters Setup Your fax number Your name Your multifunction machine will print out your fax number and your name on each document it transmits if you save these settings To benefit from this feature you must set SENDING HEADER to ON see Technical Parameters page 37 The SENDING HEADER feature is by default activated on the US model and cannot be modified Important To save your fax number and name v 22 SETUP NUMBER NAME 1 Press v enter 22 using the keypad Enter your fax number 20 digits max and press OK to confirm 3 Enter your name 20 characters max then press OK to confirm For example if you want to type the letter C press the key C until it appears on the screen 4 To exit this menu press Type of network You can connect your fax to either a PSTN or a private network such as private automatic branch exchange PABX You must select the network which is the most convenient To select the type of network v 251 SETUP TEL NETWORK NETWORK TYPE 1 Press enter 251 using the keypad 2 Select option PABX or PSTN then confirm your choice with OK 3 To exit this menu press If you are connecting your machine to a private network behind a company s PABX you may need to specify a local prefix see Local prefix Geographical settings These settin
64. K to confirm Selecting the access mode v 832 ADVANCED FCT FAX SERVER ACCESS MODE 1 With or a select your option from the table below Parameter Signification FAX SERVER All documents sent from the machine are transmitted to the fax server over ONLY the local network TELEPHONE All documents sent from the machine NETWORK are transmitted over the telephone ONLY network Documents are transmitted to the fax server over the local network If AUTOMATIC _ transmission fails they are then transmitted over the telephone network 2 Press OK to confirm Lock the Fax server settings This function prevents access to all the Fax server settings of menu 83 ADVANCED FCT FAX SERVER Before that you have to enter a lock code v 8331 ADVANCED FCT SERVER FAX LOCK LOCKING CODE 1 Press enter 8331 using the keypad 2 Enter your lock code 4 digits with the keyboard 36 6 Parameters Setup confirm with OK If a code is already registered enter the old code before typing the new one Important 3 Enter again your lock code 4 digits with the keyboard confirm with OK 4 Quit this menu by pressing the button To access the Fax server settings locking menu v 8332 ADVANCED FCT FAX SERVER LOCK LOCK ACCESS Press enter 8332 using the keypad Enter the four digit locking code with the keypad Press OK to confirm With the buttons or choose ON and confirm wit
65. Make sure to place the machine in well ventilated premises When in operation the printer generates a small amount of ozone An unpleasant smell can come from the printer if it is used intensively in poorly ventilated premises For a secure use make sure you place the machine in well ventilated premises Safety information When using your product the following safety precautions should always be followed Safety During Operation In this information slip the following symbols are used Indicates a potentially hazardous situation which if instructions are not followed could WARNING result in death or serious injury Indicates a potentially hazardous situation which if instructions are not followed may result in CAUTION minor or moderate injury or damage to property A WARNING Connect the power cord directly into a wall outlet and never use an extension cord Disconnect the power plug by pulling the plug not the cable if the power cable or plug becomes frayed or otherwise damaged To avoid hazardous electric shock or laser radiation exposure do not remove any covers or screws other than those specified in the Operating instructions Turn off the power and disconnect the power plug by pulling the plug not the cable if any of the following conditions exists e You spill something into the product e You suspect that your product needs service or repair e Your product s cover has been damaged Do no
66. O LL2 PS NETWORK if it is connected to an Ethernet or a wireless network Multifunction Terminal s Supervision The software that you have installed contains two multifunction machine management applications COMPANION DIRECTOR and COMPANION MONITOR which allow you to e check whether the multifunction machine is connected to your PC e monitor the multifunction machine activities MFP Laser Network e monitor the status of the multifunction machine consumables from the PC e quickly access the graphic editor applications To manage the multifunction machine run the Companion Director application by clicking on the icon located on your desktop or from the menu START gt ALLPROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL2 gt COMPANION DIRECTOR Checking the connection between the PC and the multifunction machine To check if the connection between the devices is good run the COMPANION MONITOR software from the icon located on the desktop and check that the same information is displayed on the multifunction machine Companion Director This graphical Interface allows you to run the utilities and the software to manage your multifunction machine Graphical presentation Run the application by clicking on the COMPANION DIRECTOR icon located on your desktop or from the menu START gt ALLPROGRAMS gt COMPANION SUITE PRO gt COMPANION SUITE PRO LL2 gt COMPANION DIRECTOR COMPAMOM suite PRO PARAM
67. OK Select the menu MAILBOX CODE or MAILBOX NAME then confirm your choice with OK Perform data modification of the menu and confirm with OK If needed repeat the last two steps for the other menu Printing the contents of a MBX 1 2 3 v 73 MAILBOXES PRINT MBX Press enter 73 using the keypad Select the desired MBX out of the 31 MBX s or enter the number of the MBX directly and press OK Enter the code of this MBX if there is one and confirm with OK All documents found in the MBX are printed and the MBX is emptied Deleting a MBX Before deleting an MBX you need to make sure it is empty by printing its content 3 4 v 74 MAILBOXES DELETE MBX Press v enter 74 using the keypad Select the desired MBX out of the 31 MBX s or enter the number of the MBX directly and press OK Enter the code of this MBX if there is one and confirm with OK Press OK to confirm the MBX deletion The MBX is deleted and will appear as a free MBX in the list Printing the MBX list v 75 MAILBOXES PRT MBX LIST Press enter 75 using the keypad Note You can also print the MBX list with menu 58 PRINT LIST MBX The list gives the status of each MBX MFP Laser Network MBX deposit in your fax Insert the document in the fax machine s feeder Select 72 MAILBOXES DEPOSIT MBX Select the desired MBX out of the 31 MBX s or enter the number of the MBX directly and
68. OK on the command panel to resume printing 9 Even pages are printed on the other side of the sheets Once all pages are printed remove the explanation sheet The PC generates and prints a page explaining how to reload the sheets for a duplex job Read this page carefully and place it back with the other sheets it is very important that you return the explanation sheet to the paper _ If a paper jam or a paper format tray to continue printing correctly Important error occurs the job is cancelled 7 Place the sheets in the paper tray as indicated on the explanation page and below The following illustrations describe the necessary operations depending on the selected binding mode 74 You must then resubmit the print job 12 PC Features Address book The address book enables you to store the numbers of the contacts you call the most frequently The purpose of this function is to facilitate dialling your contact s number when you want to send an SMS or fax If you want you can print the list of numbers stored in the address book You also have the possibility of creating groups of contacts from the address book Like this you can group together all contacts from for example a given company or the same service etc to which you frequently send common documents Add a contact to the terminal address book 1 Click on the link DIRECTORY of the window COMPANION DIRECTOR The address book is displayed on the
69. Software compatibility Maximum paper format Printing supports Main paper tray capacity Output tray capacity Main tray paper format Paper format for manual printing PC connection Slave USB 2 0 port PC connection Autonomous Black and White 20 ppm maximum 600 dpi 99 pages maximum 25 to 400 Colour scanner 50 sheets 36 bits 600 dpi optical 2400 dpi interpolated TWAIN WIA Legal 250 sheets maximum 60 g m 200 sheets maximum 80 g m 50 sheets A4 A5 Statement Legal Letter 60 to 105 g m paper A4 A5 Statement Legal Letter B5 exec A6 52 to 160 g m paper Master USB 2 0 port Wlan connection reader USB memory key reader Operating System Windows 2000 SP4 Windows XP x86 gt SP1 Windows Vista Windows 2003 server for printing only 93 13 Maintenance MFP Laser Network Consumable specifications Reference paper Scanner Inapa tecno SPEED A4 Printer Ricoh T6200 A4 Specifications are subject to changes for improvement without notice 94 13 Maintenance
70. The possible values are included between 5 and 128 included The default value is 0 Courier Parameter 82 Form lines Signification Parameter This parameter lets you set the 95 Symbol set number of lines per page This variable is linked to the PJL variables PAPER and ORIENTATION If you modify one Signification This parameter lets you set the default character set The possible values are included between CS1 and CS30 included The default value is CS1 Roman g of these variables the Form Lines variable is automatically updated only for the print job in progress to respect the same spacing 96 NBR WEP Keys The possible values are included between 5 and 128 inclusive The default value is 60 83 Font pitch This parameter lets you set the default font spacing in characters per inch the default font must be of type non proportional The possible values are included between 0 44 and 99 99 inclusive The default value is 10 00 84 Ptsize This parameter lets you set the default font height in points the default font must be of type proportional The possible values are included between 4 00 and 999 75 by step of 0 25 The default value is 12 00 85 Line termin 86 Orientation This parameter lets you define line breaks conversion lt CR gt lt LF gt and lt FF gt The possible values are included between 0 and 3 The default value is O This
71. The printing is not possible on A5 or Statement paper format 1 Press w enter 5 using the keypad Confirm with OK You can also access the PRINT menu D none by pressing the button 2 Select SUDOKU using the or a button MFP Laser Network 3 Confirm with OK 4 Select PRT SOLUTION using the or a button 5 Select the level of difficulty EASY MEDIUM HARD EVIL using the or a button 6 Confirm with OK 7 Choose the grid you want by entering the number on the numeric keypad 1 to 100 8 Confirm with OK 9 Choose the number of copies you want by entering a number from 1 to 9 on the numeric keypad 10 Confirm with OK The number of copies of the solution to the grid requested is printed Calendar This function enables you to print the calendar for a year of your choice The printing is not possible on A5 J Important or Statement paper format v 53 PRINT CALENDAR 1 Press enter 5 using the keypad Confirm with OK U Note 2 Select CALENDAR using the or a button 3 Confirm with OK 4 Choose the year you want to print as calendar by entering the number on the numeric keypad for example 2009 Note 5 Confirm with OK The calendar of the year requested is printed You can also access the PRINT menu button by pressing the i The year must be between 1900 and 2099 Use the lt Touches gt C key to correct an entry 47 8 Games and Calendar MFP L
72. VICE INIT SMS SERVER 1 Press enter 421 using the keypad 2 Enter the number of the transmission server using the numerical keypad 3 Validate with OK 231 lt 1 Press the sus key 2 Write your SMS using the alphabetical keypad To do so an editor is at your disposal e for upper case letters use the key e to move inside the data entry field use v and a e to move in the text from one word to another press CTRL and one of the navigator keys v or a e togo to the next line USE J e to delete a character by moving the cursor to the left use or C 3 Validate with OK 4 Dial the number of the recipient mobile phone or any other SMS compatible device in one of the following ways e dial the number using the numerical keypad e enter the first letters of the recipient name e press the m key until the required name appears names are classified in alphabetical order Your SMS may be sent to only one person or to several people To send an SMS to only one person press OK to confirm e to several people 5 Press the 2 key and enter the next recipient s number 6 Repeat the operations as many times as required 10 persons max Press OK to validate the last recipient SENDING SMS is displayed as the SMS is being sent If SMS appears then the SMS has been put on hold and a further attempt will take place a couple of minutes later To immediately execute or cancel transmission
73. W SCAN or COLOUR SCAN with the or buttons and confirm with OK 5 With the alohanumerical keypad give a name to the scan file up to 20 characters and confirm with OK 6 Choose the scan format between IMAGE and PDF and confirm to start the scan and the recording of the document IMAGE allows to have the same kind of file as a photo PDF is a format for the digital documents creation 61 MFP Laser Network With the IMAGE format if you have selected e BLACK amp WHITE the picture will be saved in TIFF format e COLOUR the picture will be saved in JPEG format You can choose the image resolution that will be digitized to the USB memory key the default resolution is AUTO e Scanning in BLACK amp WHITE E icon text resolution 8 icon photo resolution no icon auto resolution e Scanning in COLOUR icon text resolution no icon auto resolution The beginning button immediately starts the scan and sends a file to the support with the parameters defined in the analysis format 62 11 USB memory key MFP Laser Network PC Feat ures Installing the full software package Turn your PC on Open an account session with the administration rights Introduction 1 Open the CD ROM drive insert the installation CD ROM and close the drive sapere computer mitra compate mutiancion 2 Aninstalation procedure is automaticaly run Avto eae run If it does not double click on setup exe
74. achine Printing in duplex mode with the multifunction machine Address book Add a contact to the terminal address book Add a group to the terminal address book 58 58 58 58 58 64 66 66 67 67 67 MFP Laser Network Manage the address book Modify the information related to a contact Modify a group Delete a contact or a group from the address book Print the address book Import or export an address book Save Export your address book Import an address book Fax communications Presentation of the Fax window Send a fax Send a fax from the hard disk or the terminal Send a fax from an application Receive a fax Follow up of fax communications The outbox The send memory items sent The outbox log The inbox log Fax parameters Access to fax parameters Description of the tab Logs and Reports Description of the tab Fax Parameters Cover page Creating a cover page template Creating a cover page Description of the tab Cover page SMS Communications Presentation of the SMS window Send an SMS Follow up of SMS The outbox The outbox log The sent item memory items sent SMS Parameters Access to SMS parameters Description of the tab Logs and reports Software Uninstallation Uninstall the software from your PC Uninstall the drivers from your PC Uninstall the drivers using the Companion Suite Pro software Uninstall the drivers manually Maintenance Service General information Toner cartridge replacement Issues with smart cards
75. ad at any time the remaining toner in the cartridge This level appears in percentage v 86 ADVANCED FCT CONSUMABLES 1 Press v enter 86 using the keypad 2 The available toner percentage appears on the screen 3 Quit this menu by pressing the button Calibrate your scanner You can do this operation when the quality of photocopied documents is not satisfactory anymore v 80 ADVANCED FCT CALIBRATION 1 Press enter 80 using the keypad Confirm with OK 2 The scanner is triggered and a calibration is done automatically 3 At the end of the calibration the machine comes back to the screen saver 42 6 Parameters Setup Directory Your multifunction machine lets you create a directory by memorising subscriber records and subscriber lists Your machine can store up to 250 subscriber records which you can group in 20 subscriber lists MFP Laser Network when this field is not completed the files are stored directly under the root of the FTP server for example server name Durand Confirm with OK e Define the attachment format Image or PDF then confirm with OK e Refer to step 5 For all subscriber records or subscriber lists you may Or to associate a shared address SMB address create consult modify or delete contents You can also print the directory Furthermore your machine lets you create and manage your phone directory from your PC kit For more information on this feature
76. address of the contact for example PCJohn SharedFolder JohnFiles or 134 2 279 85 SharedFolder JohnFiles The length of the SMB address is limited to 80 characters Confirm with OK e Enter the SMB user name for example John then confirm with OK e Enter the password of the SMB user then confirm with OK e Check or correct the file destination directory for example SharedFolder JohnFiles When this field is not completed the files are stored directly under the root of your contact s station for example PCJohn Confirm with OK e Define the attachment format Image or PDF then confirm with OK e Refer to step 5 Choose the RECORD NO from your directory with the numerical keypad or accept the displayed number and confirm with OK Select W ASSOC KEY if you want to assign a shortcut key letter to your subscriber record The first available letter appears use or to choose another letter Confirm with OK Select the appropriate transmission RATE to send faxes among the values 2400 4800 7200 9600 12000 14400 and 33600 using w or a Confirm with OK The maximum speed can be used if the telephone line is of good quality meaning appropriate without echo If your multifunction machine is connected to a PABX you may insert a pause for dial tone after the outgoing local prefix dialling To insert a pause for dial tone Important sign press simultaneously the CTRL and M ke
77. addresses must be filled in o Note for the Scan To Disk function 48 9 Network features v 2718 SETUP LAN ETHER PARAMETERS WINS SRV 1 v 2719 SETUP LAN ETHER PARAMETERS WINS SRV 2 1 Enter the IP address of each server and press OK to confirm If the terminal is set up in Automatic configuration mode menu v 2711 these addresses can be filled in automatically by certain DHCP servers v Note Connection to a domain for instance with Windows NT 2000 or XP The machine can identify itself on the local network by using the parameters of a user account before it can among others archive documents by means of the Scan to Disk function Once these parameters have been filled in they will be used by default if you do not declare a user name and password when using the function Domain Login user name v 2721 SETUP LAN ETHER DOM LOGIN USER 1 Enter the user name for login on the local network then validate with OK Domain Login password v 2722 SETUP LAN ETHER DOM LOGIN PASSWORD 1 Enter the password for login on the local network then validate with OK Domain name v 2723 SETUP LAN ETHER DOM LOGIN DOM NAME 1 Enter the domain name of the local network then validate with OK SNTP server configuration The machine can automatically update its date and time when connecting to an SNTP server SNTP server address v 2731 SETUP LAN ETHER SNTP SERVER
78. ages sent Check the number of pages in the document Code OC Received document error Ask the subscriber who called you to check the length of his her document it may be too long to be completely received Code OD Transmission failed Ask the sender to resend the document Code 13 Memory full Your fax can no longer receive since its memory is full There are too many received unprinted documents or too many documents in the transmission line Print the received documents and delete or transmit immediately the documents in the transmission line Code 14 Memory full Received document memory full Print all received documents Code 15 Unknown mailbox number You wish to deposit a document in a subscriber s mailbox The mailbox number does not exist Code 16 No Relay Best list Nr x You requested a document relay from a remote fax but the fax has not programmed the list of subscribers requested Code 17 Unknown mailbox number You wish to recover a document from a subscriber s mailbox The mailbox number does not exist Code 18 Relay Bcst impossible You requested a document relay from a remote fax which does not have the relay broadcast function Code 19 Subscriber has stopped The communication has been stopped by your subscriber Example a fax wanted to poll your fax but there is no document deposited Code 1A Disconnected The transmission has not started The telephone line is busy Code 1B Transmi
79. aging contains the items listed below Multifunction device 1 Installation guide 1 PC installation CD ROM and 1 Scan and Print drivers CD ROM for Mac Linux ias o 1 power cord 1 telephone cord MFP Laser Network Device installation 1 Unpack the device 2 Install the device respecting the security notices stated at the beginning of this booklet 3 Remove all stickers from the machine 4 Remove the plastic protection film from the screen Installing the document feeder 1 Secure the document feeder by fitting the two clips B in the notches A provided for this purpose A B Feed cassette paper insertion Before inserting paper refer to the Q Important paragraph Paper recommendations page 11 Your device accepts a number of formats and types of papers refer to the paragraph Specifications page 93 You can use paper weighing Q mportanti between 60 and 105 g m2 1 Remove the paper feed cassette completely 15 2 Installation MFP Laser Network 2 Push the lower panel down until it clicks Cartridge installation 1 Stand in front of the machine 2 Push the left and right sides of the cover and pull it towards you at the same time 3 Setup the back side feed cassette stop by pushing the PUSH lever A Then adjust the lateral paper guides to the paper format by pushing lever B located on the left guide Adjust the length paper guide to the paper 3 Unpack the new cartr
80. ameters and click on the OK button Advanced Properties P Advanced Froparties Appearance 5 Click on the SCAN button you can follow the ongoing digitisation on a screen MFP Laser Network Character recognition software OCR The character recognition function allows to create a usable data file for desktop applications from a hardcopy document or from a picture The character recognition only works for printed characters such as printer outputs or typed text Nevertheless you can request for a handwritten text block to be kept intact a signature for instance by outlining it Given your machine environment and the character recognition from your machine the OCR is done with a Drag amp drop of a document from the PaperPort to the Notepad icon i For more details about the usage of this software check the online help of the product S Note Printing You have the possibility to print your documents via the USB connection or the network LAN WLAN connection During the installation of the Companion Suite Pro software the LASER PRO LL2 printer driver will be installed automatically onto your PC Printing on the multifunction machine Printing a document on the multifunction machine from your PC is like printing a document in Windows 1 Use the PRINT command from the FILE menu of the currently open application on the screen 2 Select the LASER PRO LL2 printer Printing in duplex mode w
81. an delete files located in your USB memory key v 061 MEDIA DELETE MANUAL 1 Insert the USB memory key on the front side of the machine respecting the insertion way MEDIA ANALYSIS appears on the screen 2 Select DELETE with the or a buttons and confirm with OK 3 Select MANUAL with the or buttons and confirm with OK 4 You have three possibilities to delete your files ALL to delete all the files located in the USB memory key Select ALL with the or buttons and confirm with OK You come back to the previous menu SERIES to delete a series of files located in the USB memory key Select SERIES with the or buttons and confirm with OK FIRST FILE and the first indexed file appears on the screen Select with the or a buttons the first file of the series to delete and confirm with OK A star appears on the left of the file LAST FILE appears on the screen select with the or buttons the last file of the series to delete and confirm with OK A star appears on the left side of the file Press the button You come back to the previous menu SELECTION to delete only one or several files located in the USB memory key Select with the or buttons the file to delete and confirm with OK A star appears on the left side of the file Repeat this step for each file you want to delete Press the button You come back to the previous menu 5 Quit this menu by pressing the button
82. aser Network Network features You may connect your multifunction terminal to an Ethernet or a wireless network However practical knowledge of your computer configuration is required to set up a network Selecting the type of your local network This parameter allows you to configure your terminal accordingly to the type of network you will install it in v 26 SETUP LOCAL NETWORK 1 Select the desired network type using the or buttons WLAN if using a wireless network LAN ETHERNET if using a wired network 2 Confirm with OK Ethernet network settings Automatic configuration We recommend that you carry out a manual configuration of your terminal The automatic configuration of the local network settings may be considered if your local network features a DHCP or BOOTP server that can dynamically assign addresses to the peripheral devices present on the LAN To automatically configure the local network settings v 2711 SETUP LAN ETHER PARAMETERS IP CONFIG 1 Choose Automatic and press OK to confirm The terminal scans the local network for a DHCP or BOOTP server that can assign it its settings dynamically the message SELF CONF is displayed 2 Once the message SELF CONF has disappeared check for the IP Address Sub network mask and Gateway address If these are missing you should carry out a manual configuration see below Manual configuration To configure your terminal manually you sh
83. at Important You can print the stored files or a list of the files located in the USB memory key Print the list of files located in the key To print the list of files located in the key v 01 MEDIA PRINT DOC LIST 1 Insert the USB memory key on the front side of the machine respecting the insertion way MEDIA ANALYSIS appears on the screen 2 Select PRINT DOC with the or buttons and confirm with OK 1 It may be possible that some TIFF or PDF files of your USB memory key cannot be printed due to data format limitation 3 Select LIST with the or buttons and confirm with OK 4 The list is shown in a table with the following information the analysed files are indexed in an incremental 1 by 1 order the files name with their extension the date of the files last save the files size in Kbytes Print the files located in the key To print the files located in the key v 01 MEDIA PRINT DOC FILE 1 Insert the USB memory key on the front side of the machine respecting the insertion way MEDIA ANALYSIS appears on the screen 2 Select PRINT DOC with the or buttons and confirm with OK 3 Select FILE with the or a buttons and confirm with OK 4 You have three possibilities to print your files ALL to print all the files located in the USB memory key select ALL with the or buttons and confirm with OK The printing is started automatically SERIES to print a ser
84. at the l CD ROM s root From the PC you can 3 A screen titled COMPANION SUITE PRO LL2 appears This screen allows you to install and e manage the multifunction machine allowing you to set it up according to your needs e print your documents on the multifunction machine from your usual applications e scan colour grey scale or black and white documents and edit them on your PC or process them into text tas using the character recognition software OCR uninstall the software access the product s user guides or browse the CD ROM contents 4 Place your cursor on INSTALL PRODUCTS and confirm with left click of the mouse Configuration requirements E instali products S E Uninstall products The minimum configuration requirements for your E View user guides personal computer are E srewse contents Supported operating systems e Windows 2000 with at least Service Pack 4 vain nieve e Windows XP x86 Home and Pro with at least Service Suite Pro Pack 1 e Windows 2003 server for printing driver only e Windows Vista 5 The Products Installation screen appears Place your cursor on ALL PRODUCTS and confirm by left click with the mouse Processor The full installation copies on your e 800 MHz for Windows 2000 hard disk the software required for the e 1 GHz for Windows XP x86 Home and Pro aoe execution of hig Companion 1 GHz for Windows Vista uite Pro kit which is Companion Suite Pro machine
85. ctory You can add a remote contact or list to the multifunction machine s local directory To add a remote contact or list to the local directory 1 Press w enter 13 using the keypad 2 With or a browse the directory entries and select the remote contact or list you want to add in the local directory Confirm with OK 3 The name of the remote contact or list appears on screen Press OK until the screen below appears 1 LOCAL 2 gt REMOTE 4 With or select the option LOCAL and confirm with OK The remote contact is automatically copied in the local directory of your multifunction machine You may now modify if necessary the details of the contact see Modifying a record page 44 Saving Restoring the directory Smart card option This function enables you to save the contents of your directory on a Smart card and restore them on your machine This function is only available to service technician with Smart card Important To save the contents of your directory on your Smart card v 161 DIRECTORY SAVE LOAD SAVE 1 Press w enter 16 using the keypad 2 Select SAVE to save directory entries on the Smart card and confirm with OK 3 Insert your Smart card To restore the contents of your directory from your Smart card v 162 DIRECTORY SAVE LOAD LOAD 1 Press w enter 16 using the keypad Select LOAD to restore directory entries from the Smart card and confirm with OK 3 Confirm
86. d character is euro Currency sign Exit this menu by pressing the key v 2828 SETUP WLAN PARAMETERS HOSTNAME The machine name allows you to identify your machine on the network via a PC for example with the name PRINT NETWORK 1 1 2 6 Type in select the menu SETUP using the keys v or and confirm with OK Select WLAN using the keys or and confirm with OK Select PARAMETERS using the keys or a and confirm with OK Select HOSTNAME using the keys or and confirm with OK Type in the desired name 15 characters maximum and confirm with OK Exit this menu by pressing the key Once your connection has been set up you must install the network printer driver on your PC so that you can print your documents Refer to the paragraph PC Features page 63 An example of how an AD HOC network may be set up An example of how to configure an Ad hoc network without security protection using the following parameters Setting up a multifunction machine 53 network name house radio type ad hoc channel 1 PC s IP address 169 254 0 1 PC s subnetwork mask 255 255 0 0 PC s gateway 0 0 0 0 IP address of the multifunction machine 169 254 0 2 subnetwork mask of the multifunction machine 255 255 0 0 multifunction machine s gateway 0 0 0 0 1 2 Plug the WLAN USB key into the USB connector of the multifunction machine Type in select
87. date Then refer to step 4 20 3 Enter the number of copies that you want and confirm with the OK button 4 Choose the paper tray AUTOMATIC or MANUAL with the buttons or then confirm with the OK button 5 Choose with the buttons a or w the printing option see examples below depending on the copy mode that you want Mosaic mode document feeder 1 Page onto 1 2 Pages onto 1 or 4 Pages onto 1 MOSAIC Copy mode 3 Copy Analyzed sheets Output 1 page onto 1 Ee 2 pages onto 1 4 pages onto 1 Poster mode flat bed scanner 1 Page to 1 1 Page to 4 or 1 page to 9 POSTER Copy mode Analyzed sheets Output 1 page to 4 1 page to 9 ___ Confirm with the OK button 6 Adjust the desired zoom level from 25 TO 400 with the buttons or w confirm with the OK button only available in 1 Page to 1 copy mode 7 Adjust the desired origin values with the digital keyboard buttons or then confirm with the OK button 8 Choose the resolution depending on the printing quality that you want AUTO TEXT QUALITY TEXT or PHOTO with the buttons or w then confirm with the OK button 9 Adjust the contrast level with the buttons a or v then confirm with the OK button 10 Adjust the desired brightness level with the buttons a or w then confirm with the OK button 11 Choose the paper tyoe NORMAL THICK with the buttons a or then confirm with the OK button
88. ddress directory in the field CONTACT LIST and click on J gt Repeat this operation as many times as necessary use the button to delete a contact from the list of contacts 5 If necessary adjust the advanced parameters to send later or give priority to the SMS by pressing the button ADVANCED PARAMETERS H Schedule Activate delered eminion Sun Mon Tue wed Thu Fa 5 4 5 6 F i1 12 13 14 7 19 19 a oz S BT wR 2 fis cellaneous 6 Click on OK to send your SMS to all contacts in your list of contacts Your send request can then be checked if necessary in the outbox 83 12 PC Features MFP Laser Network Follow up of SMS SMS communications are monitored by means of e an outbox e a sent item memory e an outbox log These services make it possible to have complete information on the terminal activity with regard to communications The outbox log is automatically printed when its contents fill a page After this automatic printing the terminal creates a new log The outbox The following is grouped in the SMS outbox e requests being sent e send later requests e requests for which one or more send attempts have already been made and which will soon be redialed e requests which have been rejected Companion Masanei Fie Edt Tgi T ed er es es Se ee ee Created the 07022009 at Pi a PH 1 aa Ihis mier Feo Tta Waiting ti send Message fedsipadbhekebs co
89. e connectors and connect as shown below on the picture 2 Power on your multifunction machine The PC detects the device and the drivers are automatically installed 3 Once the installation is finished a message indicates that the drivers are installed correctly 1i Driver Software Installation fel Your devices are ready to use Chose You can now use the multifunction machine to print or scan your documents Adding a device connected to the network You may connect your multifunction terminal to an Ethernet or a wireless network option The Companion Suite Pro software Q Important shall be installed to perform this operation 1 Run the Companion Monitor application by clicking on the icon located on your desktop or from the menu START gt ALLPROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL2 gt COMPANION MONITOR 2 Click the plus sign or ADD button a Dewice selection Sala fhe devie fo ee op ofc he conesoonahng aiuit Cart haste pinami marinas T r 3 The list of devices detected on the network appears Click on REFRESH to update the list and Scanner Wizard es Add Wireless or Network Printe Select the device to install Devices found Name Lff4V2_Yathreb IP Address 10 206 212 145 everal minutes ion can last seve es our device will be detected you can click on Next Refresh Not in the list 68 12 PC Features
90. e drivers with the Companion Suite Pro software see paragraph Uninstall the drivers using the Companion Suite Pro software e If you have installed the drivers manually see paragraph Uninstall the drivers manually MFP Laser Network Uninstall the drivers using the Companion Suite Pro software Run the programs removal from the menu START gt ALLPROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL2 gt UNINSTALL U Note 1 A confirmation screen appears Click on the YES button to continue the COMPANION SUITE PRO LL2 drivers program removal You can also uninstall COMPANION SUITE PRO LL2 drivers using the Windows function ADD REMOVE PROGRAMS from the control panel Windows Installer Are you sure you want to uninstall this product 2 The uninstall program is launched You can cancel the removal by clicking on CANCEL Companion Suite Pro LL Drivers Ga Please wat whie Windows configures Co Drivers m Coe Pml mpanon suie rmo LL Cancel Uninstall the drivers manually The following drivers must be removed e print driver e scan driver e modem driver To remove the print driver 1 Open the PRINTERS window START gt CONTROL PANEL gt PRINTERS AND FAXES or START gt CONTROL PANEL gt HARDWARE AND SOUND gt PRINTERS depending the operating system 2 Delete the LASER PRO LL2 icon 3 Inthe PRINTERS window right click with the mouse and select RUN AS ADMINISTRATOR gt SERVER PROPERT
91. e or more copies You can also set up several parameters in order to make copies at your will Simple copy In this case the default parameters are applied 1 Place the document to be copied in the automatic document feeder printed face on the top or Place the document to be copied face down on the glass respecting the indications around the glass 2 Press the ab button twice The copy is made using the default parameters ECO mode copy The ECO mode enables you to reduce the amount of toner consumed on the page so as to save your printing costs When the ECO mode is used the toner consumption is reduced and the print density becomes lighter 1 Place the document to be copied in the automatic document feeder printed face on the top or Place the document to be copied face down on the glass respecting the indications around the glass 2 Press the cor button button 3 Press the Advanced copying The sophisticated copy allows to do custom setups for the current copy U Note 1 Place the document to be copied in the automatic document feeder face printed on the top or Place the document to be copied face down on the glass respecting the indications around the glass U Note 2 Press the cory button You can start copy by pressing the abl button at any time in below steps After step 1 you can directly enter the number of copies with the numerical keypad and press the OK button to vali
92. eatures Option B Launch COMPANION MANAGER select NEW FAX select the scanner source as shown below Enmiin foes page Adeorned cotionn MFP Laer Pro LL Wa a Hame Dens chs pea Bd John Add any recipient to the recipient list click on the tab ADVANCED OPTIONS select resolution FINE as shown below Finally click on the button SAVE AS DRAFT in the lower right corner floppy disk icon The background image is created in the directory C Program Files Companion Suite Pro LL2 Documents FAX Temporary and has the file extension fax Whether you choose Option A or B you end up with a background image with extension fax which is located in C Program Files Companion Suite Pro LL2 Documents FAX Temporary You can now proceed to the second step right below MFP Laser Network For the second step Now that the background image is created in directory in C Program Files Companion Suite Pro LL2 Documents FAX Temporary you can add the fields on top of the background image Please follow the procedure below a Launch Companion Manager select New Fax click on the tab Cover Page and check the check box named With the cover page b Click on the button New this displays a new window with the title Creation of the cover page c Press the button Open in the toolbar change the file filter to fax and browse to the directory C Program Files Companion Suite Pro LL2 Documents FAX
93. eceived on the machine it is transmitted to the recipient PC and a reception report is printed on the default printer of the PC PC de registering This menu lets you delete one or more PCs connected to the terminal via LAN WLAN see Device management page 68 v 274 SETUP LAN ETHER PC UNREG 1 With or select the PC that you want to delete then validate with OK Fax Server configuration This function enables you if you have a fax server to select the way fax transmission is handled by the machine direct transmission over the telephone line or transmission to the fax server over the local network Configuring Fax server network parameters v 834 ADVANCED FCT FAX SERVER SRV FAX NA 1 Enter an identification E mail address for your machine refer to the administrator of the fax server to obtain this address and press OK to confirm v 835 ADVANCED FCT FAX SERVER IP ADDRESS 2 Enter the IP address of the fax server and press OK to confirm v 836 ADVANCED FCT FAX SERVER DOMAIN NAME 3 Enter the domain name of the fax server and press OK to confirm Configuring fax server function v 831 ADVANCED FCT FAX SERVER CONNEC TYPE 1 With or a select your option from the table below Parameter Signification The machine sends directly DISABLED l documents over the telephone line The machine sends documents to DIRECT the fax server over the local network 2 Press O
94. ect and so on will be automatically filled by the Fax Application depending on the information provided for each recipient of a document To create this cover page template there are two major steps e First step Create a background image with the logos and the layout that you wish e Second step Add the field that you want to be displayed in the cover page fax number comment subject and so on As mentioned before these fields will be filled by Fax application at emission time For the first step there are two methods to create the background image You can either e Option A Draw this background image in your preferred application such as Word Excel OR e Option B Scan a sheet of paper containing the layout of the cover page Details about Option A and B e Option A Open the application that you want to use to edit the background Word Wordpad Draw the background image then print this document in the printer named Companion Suite Fax At that point the SendFax dialog is displayed Add any recipient to the recipient list click on the tab ADVANCED OPTIONS select resolution FINE as shown below Enbon Coes page Acheincedcpiene Finally click on the button SAVE AS DRAFT in the lower right corner floppy disk icon The background image is created in the directory C Program Files Companion Suite Pro LL2 Documents FAX Temporary and has the file extension fax 80 12 PC F
95. ected network devices_ Companion Suite Pro functionalities Document analysis Device selection Companion Consumables Link The document analysis can be carried out in two ways Se ee eer cen E N eee ee e either by the SCAN To function application accessible configuration The inky in tre kame Delow allow you to access Mere configuration pages from the Companion Director window or from the SCAN button on the machine e or directly from a standard compatible application Analysis with Scan To Run the application by clicking on the COMPANION DIRECTOR icon located on your desktop or from the menu START gt ALLPROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL2 gt COMPANION DIRECTOR The LINKS tab lets you access various configuration utilities from the machine s embedded website COMPANION sulte PFO The PARAMETERS links opens the dedicated parameter Se ee page of the machine refer to paragraph Parameters ae Setup page 32 for a detailed description of available pe parameters The STATUS link opens the dedicated status page of the machine allowing you to consult its activity status The DIRECTORY link opens the dedicated address book page of the machine allowing you to view and manage all contact information stored on the machine 1 Click on the SCAN To graphical image or press the SCAN button on your machine When you press the SCAN button on your machine you have then to select either
96. ed it becomes empty e delete an MBX only if the MBX is initialised and empty e print the list of your fax machine s MBX s You may receive and send through an MBX in complete confidentiality When depositing a document into your MBX the access code is not needed All documents deposited in a MBX are added to the ones already present In polling the MBX s are only accessible with an MBX code You may perform MBX deposits or polls by e depositing a document in a fax MBX e transmitting to deposit a document in a remote fax MBX e performing document poll from a remote fax Creating an MBX 71 MAILBOXES CREATE MBX 1 Press enter 71 using the keypad 2 Select a free MBX out of the 31 MBX or directly enter the number of a free MBX and confirm with OK 3 Select option MAILBOX CODE and press OK Value 0000 is always displayed 4 Enter the code of your choice if needed and press OK 5 Select option MAILBOX NAME and press OK 6 Enter this MBX s S 1I D 20 characters max and press OK The MBX is initialised If you wish to initialise another press C and repeat the same procedure 7 To exit the MBX press q I 28 4 Fax Modifying the features of a MBX 71 MAILBOXES CREATE MBX Press v enter 71 using the keypad Select the desired MBX out of the 31 MBX s or enter the number of the MBX directly and press OK Enter the code of this MBX if there is one and confirm with
97. ed or number of the page in progress Signification This parameter lets you choose between a complex impedance and a 600 Ohm impedance depending on the telephone network your terminal is connected to 8 Eco energy Choosing the printer standby delay the printer will switch to standby after a delay in minutes of NON operation or during the period of time of your choice Note you can also access this parameter by pressing the Eco key from the idle screen 73 Improve rep This parameter lets you automatically register the Internet address of your subscribers fax during a call if available 74 Erase mailbox 10 RX header If this parameter is on all documents received by your fax will include the subscriber s header with his her name number if available fax print date and the page number 11 RX speed Transmission speed for incoming documents For a quality telephone line compatible no echo communications occur at maximum speed However it may be necessary to restrict the transmission speed for some calls 12 Rings Number of rings to automatically start your machine When the fax machine receives an e mail with an attachment and cannot open it it erases the message from the ISP MBX prints and transmits with a notice of uncomprehension to the message sender 6 Parameters Setup At E mail reception the fax does not destroy the MBX message it
98. eet your requirements by resetting the technical parameters To set the technical parameters v 29 SETUP TECHNICALS 1 Press w enter 29 using the keypad 2 Select the desired parameter and confirm with OK 3 With the keys or a modify the parameter settings by following the table below and press OK Parameter Signification Default value of the scan mode resolution for the documents to be transmitted 1 Scanning mode 2 TX header Important this parameter is by default activated on the US model and cannot be modified If this parameter is on your header will appear on all documents sent to your subscribers with your name number date and number of pages Warning lf you send a fax from the document loader the transmission header will not appear on the document your correspondent receives 3 TX speed Transmission speed for outgoing documents For a quality telephone line compatible no echo communications occur at maximum speed However it may be necessary to restrict the transmission speed for some calls 4 Echo protect lf this parameter is on the on line echo will be reduced during long distance calls 37 6 Parameters Setup MFP Laser Network Parameter Signification 6 EPT mode For some long distance calls satellite the on line echo may disturb the call Parameter 25 TEL Impedance 7 COM display Choice between transmission speed display
99. ent The preservation of the environment is of importance to the manufacturer The manufacturer wishes to service the installations with respect to the environment and has chosen to integrate the environmental performance in the whole lifecycle of its products throughout manufacturing release use and disposal The packaging the packaging salvage and recycling infrastructures To make recycling easier follow local rules and regulations concerning sorting and disposal of such waste Batteries and rechargeable batteries lf your product contains batteries or rechargeable batteries these shall be disposed of at the designated collecting centers The product The crossed bin symbol on the product indicates that it belongs to the electric and electronic equipment family ae Therefore according to European regulations you are requested to dispose of it at the selected collection areas to distribution centers in case of equivalent equipment purchase to the available local collecting centers dump selective collection etc In doing so you will participate in the Waste of Electric and Electronic Equipment reuse and development scheme which will help prevent potential effects on the environment and human health The green point logo indicates that a contribution is given to an approved national organization to improve 1 Security Software use license Environment Licence MFP Laser Network Software use l
100. ers page 79 Delete a contact or a group from the address book Presentation of the Fax window 1 Select the name of the contact or the name of the 1 2 3 5 6 7 group you want to delete using the mouse 2 Click on DELETE ee v a n YB QB When a contact is deleted from the address book it is automatically e mpontani deleted from any group in which it may be included Print the address book 1 Click on PRINT The list of the address book is printed on the terminal if no contact is selected Import or export an address book Save Export your address book This operation lets you save your address book to a file in EAB format 1 Select E nth F f the wind Delete a fax using one of the fax manager COCU EXPORT IE MENU TILE ONNE WINAOW directories Except for directories SENT ADDRESS BOOK Ea LOG and RECEPTION LOG for which the 2 Enter the name of the file and select the destination effect of this command is to delete the directory then click on SAVE entire log Import an address book __ _ _ _ _ Print a fax from one of the Fax manager Importing an address book makes it possible to exchange directories address book entries between two devices without having to enter contacts one by one manually Address books can be imported from files in EAB format EAB files are automatically generated during export 5 Access to the address book 5 The whole address book will be Stop fax sending on
101. es the following procedures e full uninstallation of the Companion Suite Pro software e uninstallation of the drivers only Uninstall the software from your PC Turn your PC on Open an account session with the administration rights Run the programs removal from the menu START gt ALLPROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL2 gt UNINSTALL 1 A confirmation screen appears Click on the YES button to continue the Companion Suite Pro program removal Windows Installer Are you sure you want to uninstall this product 2 The uninstall program is launched You can cancel the removal by clicking on CANCEL Companion Suite Pro LL fe Please wai whie Windows configures Companion Sute Pro LL 3 Cancel 3 Click on the OK button Companion Suite Pro LL Drivers xn Companion Suite Pro LL2 Drivers Setup completed sUccESsstully 4 You need to restart your system at the end of the procedure Click on the YEs button Companion Suite Pro LL Drivers E2 You must restart your system forthe configuration changes made to Companion Suite Pro LL2 Drivers to trlan di _IF a Fi ar ear Be eee lake erect Lick Testo restart mow or No T you plan to restart hater Uninstall the drivers from your PC Turn your PC on Open an account session with the administration rights Depending on the installation mode used select the required uninstallation mode e Ifyou have installed th
102. ess enter 857 using the keypad 2 Select the paper tray for which you want to define a default paper format with the buttons and 3 Confirm by pressing the OK button 4 Choose the paper format with the buttons or according to the following table Paper tray Available paper format MAN TRAY AUTO TRAY SCANNER A5 Statement A4 Legal and Letter A5 Statement A4 Legal and Letter LTR LGL and A4 5 Confirm by pressing the OK button 6 Quit this menu by pressing the button 93 3 Copy MFP Laser Network Fax This chapter describes all the fax processing and configuration functions You will also find a section describing fax mailboxes Fax transmission Print a header page A header page is stored in your terminal To send your fax using this header page you can print it at any time and fill in your details 1 Select 30 FAX HEADER PAGE 2 Select 301 LOCAL to print a header page according to the language configured on the terminal 302 INTERNAT to print a bilingual header page the language of the country configured on the terminal and English The separator between the two languages is U Note If English is the language configured on the terminal the header page will only be printed in English Example of the international header page FAX Immediate transmission 1 Place the document to be copied in the automatic document feeder face printed o
103. ested from the spooler Once the problem is resolved the printing of the document Loss of USB restarts from the beginning connection regardless of the number of pages already printed before the connection loss PostScript printing Issue encountered Print request handling Once the problem is resolved printing resumes from the first non printed page Paper empty 91 13 Maintenance MFP Laser Network Issue encountered Print request handling Issue encountered Print request handling No paper feed Once the problem is resolved the printing of the document Loss of LAN WLAN restarts from the beginning connection regardless of the number of Paper format problem pages already printed before the connection loss The printing of the document Paper jam Pets is cancelled The printing of the document Toner empty is cancelled PostScript printing The machine switches to idle mode after a timeout 30 Issue encountered Print request handling seconds by default Pause requested The printing of the active Once the problem is resolved from the spooler document is cancelled Paper empty printing resumes from the first Documents waiting to be printed however will be non printed page printed No paper feed Once the problem is resolved Loss of USB Once the problem is resolved Paper jam printing resumes from the first i printing resumes from the first non printed pa
104. folder at the next connection to the local network 57 10 Message service MFP Laser Network Connection configuration The settings are divided into several categories e the standard settings define the connection type and frequency to the local network as well as the transmission type for your documents e the E mail sorting defines treatment for all stored E mail messages received Standard settings Your machine has two types of settings that let you define e The type and frequency of the connection to your ISP an Internet connection is established every day at 9 00am 12 30am and 5 00 pm SET TIMES PERIODIC an Internet connection is established every 3 hours default value an Internet connection is established at ON DEMAND our request by IMMED ACCESS a To avoid Internet access saturation the automatic connection will occur in reality 12 minutes give or take around the requested time e Type of transmission over the Internet document transmission will occur IMMEDIATE immediately at each transmission request transmissions will only occur at DURING CONNECTIONS programmed connections of SET TIMES or PERIODIC TYPE At any moment you may print the settings of your machine to know their status Selecting the connection type v 941 E MAIL SETTINGS CONNEC TYPE 1 Select one of the connection options among SET TIMES PERIODIC or ON DEMAND 2 Press OK to confirm
105. ge connection non printed page Paper format problem f The printing of the active PC printing Via LAN WLAN connection Toner empty document is cancelled Poi The machine switches to idle ile ee eed J mode after a timeout 30 seconds by default Issue encountered Print request handling The printing of the active Pause requested document is cancelled Once the problem is resolved from the spooler Documents waiting to be Paper empty printing resumes from the first non printed page printed however will be printed as blank pages or filled with incorrect characters No paper feed Once the problem is resolved printing resumes from the first Paper jam non printed page Once the problem is resolved Exception If the document the printing of the document Paper format problem wae lo De PAPIRA mente Loss of LAN WLAN restarts from the beginning p p duplex mode the printing of sonnecion regardless of thenumbercet the document is cancelled pages already printed before the connection loss The printing of the active document is cancelled Documents waiting to be Firmware update Toner empty printed however will be printed Updating the machine firmware requires that the O Companion Suite Pro software be installed on your PC FAning resumes roning and that the PC is connected to the machine see PC first non printed page Features page 63 The machine switches to idle Then access the update utility START
106. gs will enable you to use your machine in different preset countries using different languages Country By choosing a country you initialise e the settings for the public telephone network e the language by default To select the country MFP Laser Network v 201 SETUP GEOGRAPHICAL COUNTRY 1 Press w enter 201 using the keypad 2 Select the required option and press the OK key to confirm 3 To exit this menu press q l If none of the options in the list is F Important suitable select the OTHER option Telecommuncation Network This setting enables you to manually set the type of public telephone network PSTN for a country so that your machine can communicate over the public telephone network in compliance with the applicable standards By default setting a country using the 201 command automatically sets the type of PSTN to use in the selected country These settings are different from the NETWORK TYPE which allows you to choose between public and private network To manually select the type of public telephone network v 202 SETUP GEOGRAPHICAL NETWORK 1 Press enter 202 using the keypad 2 Select the required option and press the OK key to confirm 3 To exit this menu press Q If none of the options in the list is suitable select the OTHER x option e OTHER 1 TRB21 e OTHER 2 US e OTHER 3 Russia e OTHER 4 Jordan e OTHER 5 Israel e OTHER 6 TRB
107. h OK 5 Quit this menu by pressing the button A ND Adjust to page This menu allows you to print out received faxes automatically adjusting them to the page format Received faxes are then automatically reduced or enlarged to fit the page format which is used on the machine To turn adjust to page mode on v 245 SETUP RECEPTION ADJUST PAGE 1 Press enter 245 using the keypad 2 Select the option ON or OFF and confirm with OK 3 To exit this menu press q Received faxes reduction mode This menu allows you to reduce received faxes for printing This adjustment can be automatic or manual Automatic mode This mode automatically resizes received faxes To set automatic mode v 246 SETUP RECEPTION REDUCTION 1 Press enter 246 using the keypad 2 Select AUTOMATIC and confirm with OK 3 To exit this menu press Manual mode The machine proposes a 70 to 100 reduction Outside these values the machine beeps for error This fixed reduction will be used when printing received documents regardless of the used paper format MFP Laser Network To set the manual mode v 246 SETUP RECEPTION REDUCTION 1 Press w enter 246 using the keypad 2 Select FIXED and confirm with OK 3 Enter the reduction value between 70 and 100 and confirm with OK 4 To exit this menu press Q Technical Parameters As delivered your machine is preset by default However you may adjust it to m
108. h the sheet inserted backwards You cannot send a fax 1 Check that the telephone line cable is correctly plugged in i 2 Check the tone by pressing the button 3 Check the prefix is correctly programmed and used Communication errors If the communication fails the terminal advises you of an automatic retry later Example of what is displayed Current time Time of next try FRI 12 DEC 20 13 0142685014 20 18 Transmission from the feeder You have the choice between e waiting until the transmission takes place at the given time e restarting the transmission immediately by pressing Io e abandoning transmission by pressing To eject the document press again Transmission from memory You have the choice between e waiting until the transmission takes place at the given time e restarting the transmission using the transmission queue In this case for a document composed of several pages the transmission will take place from the page where the error occurred see Performing immediate transmission from the waiting queue page 27 e abandoning the transmission by deleting the corresponding command in the transmission line see Deleting a transmission on hold page 28 The terminal makes at most 5 automatic redials The non transmitted document is automatically deleted from the memory and a transmission report is then printed together with an error code and the cause for transmission failure
109. he United States of America Declaration of Conformity EME Compliance for Canada Laser Safety Information For Europe Asia For North America Positions of Safety labels on the machine Symbols for the main power switch Regulatory Information Certifications in Europe Environment The packaging Batteries and rechargeable batteries The product Software use license Definition License Property Duration Warranty Responsibility Development Applicable law Registered trademarks Machine Firmware Prohibited reproductions Installation Location conditions Cautions of use Safety information Safety During Operation Power Supply For Fax or Telephone Paper recommendations Loading paper in the main unit tray Handling of paper Humidity control Handling the unit Operator shocks Moving the unit Handling the Toner Cartridge Rules for use symbols Terminal description Command panel Accessing terminal menus Packaging contents Device installation Installing the document feeder Feed cassette paper insertion Cartridge installation Paper delivery stop Starting your device Device connection Device initial setup oooO ANNNWDWDDDADDADVDOO Aaaa AAW ODMMHDMHDH A222 MFP Laser Network Paper insertion in the manual input tray Use of envelopes Copy Simple copy ECO mode copy Advanced copying ID Card Copy mode Special setup for the copying Resolution setup Zoom setup Collated copy setup Analysis origin setup Contrast set
110. he device has warning labels at the positions shown below For your safety you must never touch these surfaces when you remove a paper jam or when you replace the Toner cartridge mE TER m a J a a E patie dae ein alas PEE Cri PRECAUCION Zona muy callente FORSIGTIG van eae FORSIKTIG lly al tg FIGYELEM Mad ee meg a TARKEAA Kuuma pinta l oe apc s RHRE WTR Zl 2 Of E10 24907 y F UTS SMBS FHMC G2 CWET ER OTHSMLIT CREM Symbols for the main power switch In accordance with IEC 60417 this machine uses the following symbols for the main power switch means POWER ON means POWER OFF 1 Security Software use license Environment Licence MFP Laser Network Regulatory Information Certifications in Europe CE The CE mark applied to this product symbolizes declaration of conformity with the following applicable European Union Directives as of the dates indicated December 12 2006 Council Directive 2006 95 EC as amended Approximation of the laws of the member states related to low voltage equipment December 15 2004 Council Directive 2004 108 EC as amended Approximation of the laws of the member states related to electromagnetic compatibility March 9 1999 Council Directive 99 5 EC on radio equipment and telecommunications terminal equipment and the mutual recognition of the conformity 1 Security Software use license Environment Licence MFP Laser Network Environm
111. he keys In an AD HOC network the devices communicate directly with each other without passing through an access point The speed of communication across the whole AD HOC radio network is as fast as the weakest connection in the network The speed of communication is also dependent on spatial distance between transmitter and receiver as well as the number of barriers such as walls or ceilings v or a and confirm with OK 2 Select WLAN using the keys or a and confirm with OK 3 Select PARAMETERS using the keys or and confirm with OK 4 Select SECURITY using the keys or and confirm with OK 5 Choose WEP WPA or OFF and confirm with OK If you choose WEP enter a password Ina 64 bit security configuration the password must contain five characters exactly Ina 128 bit security configuration the password must contain 13 characters exactly Note You may also enter the password using the hexadecimal system if this is the case For a 64 bit security configuration the password must contain exactly 10 hexadecimal characters For a 128 bit security configuration the password must contain exactly 26 hexadecimal characters lf you choose WPA enter a WPA or WPA2 password min 8 characters to 63 characters max 6 MFP Laser Network The password can contain alohanumerical characters numbers and letters and any other symbol available on the keypad The only invali
112. he keys or a and confirm with OK 51 9 Network features MFP Laser Network 3 Select SETUP WIZARD using the keys or a and confirm with OK The machine searches for existing networks 4 Select NEW NETWORK using the keys or a and confirm with OK 5 SSID appears on the screen enter the name of your network using the numerical keypad pressing the keys one after the other until you obtain the name you want 32 characters maximum and confirm with OK 6 AD HOC MODE or INFRA MODE appearson the screen Select AD HOC MODE and confirm with OK 7 7 The sub menu CHANNEL appears enter a figure between 1 and 11 and confirm with OK 8 Select your encryption method OFF or WEP and confirm with OK _ Please note that in ad hoc mode Important the WPA WPA2 encryption method is not available lf you choose WEP enter the WEP key that you are using on your network l The WEP key number may be Note configured in the menu 29 SETUP TECHNICALS WEP KEYS NBR 9 9IP CONF MANU or IP CONF AUTO appear on the screen If you choose to set up the system manually go to the next paragraph and enter the parameters IP ADDRESS SUBNET MASK and GATEWAY 10 When you press OK the machine reboots to take into account the new WLAN parameters Once the network has been set up the LED of the WLAN USB key should be on Referring to or changing your network parameters Each of the parameters of your network may be
113. he other Wlan devices e modify the channel of the Wlan dongle see user guide page xx e cut heavy or long printing jobs into several smaller jobs e set up your multifunction printer at several meters of your computer wireless gateway Too short distance or too long distance may impact the functionality Please adjust it in case of troubles SNMP service configuration A Simple Network Management Protocol SNMP agent is available on the multifunction machine for network administrators who want to monitor and manage the device via the local network using their SNMP network service Compatible with standard SNMPv1 Note and SNMPv2 IP networks SNMP agent configuration To configure the parameters of the SNMP agent on the multifunction machine 1 Open a Web browser using a PC that is registered on the network 2 Enter the IP address of the machine in the Address field and confirm by pressing Enter 3 When the homepage opens select the interface language 54 9 Network features 4 In NETWORKS select SNMP SNMP Read Community public Write Community public sysContact Company sysLocation City HP Web Jetadmin Compatibility OOn OOF Po Trap S M Authentication Toner low Toner empty Paper empty M Cover Open Selected Errors M Paper Jam All Other Errors Trap public Trap Recipient SNMPw1 Co
114. icense CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE OPENING THIS ENVELOPE INDICATES THAT YOU ACCEPT THESE TERMS AND CONDITIONS In case you should not accept the terms of this license the CD ROM packaging should be returned to the retailer unopened along with the other components of the product The purchase price of this product will be refunded No refunds will be made for products if the CD ROM packaging have been opened if components are missing or if the reimbursement request is made after ten 10 days from the purchase date your receipt is the proof of purchase Definition The Software designates programs and associated documentation License This license allows you to use this Software on personal computers on a local network You only have permission to use this Software to print on one multifunction machine you can not lend the Software or authorize anyone to use it You are allowed to make a back up copy This license is non exclusive and non transferable Property The manufacturer or its providers hold the Software property right You only become the owner of the CD ROM You shall not modify adapt decompile translate create any derived piece rent or sell the Software or the documentation Any rights not explicitly approved are reserved by the manufacturer or its providers Duration This license remains valid until cancelled
115. idge Gently roll the cartridge format by pushing lever C 5 or 6 times to distribute the toner evenly inside the cartridge Thoroughly rolling the cartridge will assure the maximum copies per cartridge Hold it by its handle 4 Insert the cartridge in its slot by pushing it until it clicks last move down as shown on the picture below 4 Take a paper stack pull the paper off and align it on a flat surface 5 Put the paper stack in the feed cassette 200 sheets of 80 g m paper for instance 6 Put the feed cassette back in its location 5 Close the cover 16 2 Installation MFP Laser Network Paper delivery stop dedicated to your machine Adjust the paper delivery stop depending on the format of the document to be printed Do not forget to raise the flap to prevent the sheets from falling down 3 Make sure that the On Off switch is on Off O position 4 Connect the power cord to the device Plug the power cord to outlet on the wall Starting your device Device connection Before plugging the power cord it JA WARNING is imperative to refer to the Security directives page 7 1 Plug the end of the telephone line into the terminal socket and the other end into the wall telephone socket The power cord is used as a power unit cut off As a precaution the A WARNING outlet shall be located close to the device and be of easy access in case of danger 5 Press the On Off button
116. ies of files located in the USB memory key Select SERIES with the or buttons and confirm with OK FIRST FILE and the first indexed file appears on the screen Select with the or a buttons the first file of the series to print and confirm with OK A star appears on the left side of the file LAST FILE appears on the screen Select with the or a buttons the last file of the series to print and confirm with OK Press the button COPIES NUMBER appears on the screen enter the desired number of copies with the numerical keypad and confirm with OK Select the printing format for JPEG files A4 or LETTER depending on model or PHOTO and confirm with OK Select the printing format THICK or NORMAL and confirm with OK to start printing SELECTION to print one or several files located in the USB memory key Select with the or buttons the file to print and confirm with OK A star appears on the left side of the file Repeat this step for each file you want to print Press the button COPIES NUMBER appears on the screen enter the desired number of copies with the numerical keypad and confirm with OK 60 11 USB memory key Select the printing format for JPEG files A4 or LETTER depending on model or PHOTO and confirm with OK Select the printing format THICK or NORMAL and confirm with OK to start printing 5 Quit this menu by pressing the button Delete your files located in the key You c
117. il 80 characters max and press OK 7 Enter the text with the alphabetical keypad 100 lines of 80 characters and confirm with OK To go to the next line use key gulf 8 Press OK to confirm 9 Select B amp W SCAN to send a black and white document or COLOUR SCAN to send a colour document and validate with OK key 56 10 Message service 10 Enter the name of the attachment and validate with OK key 11 If necessary change the attachment format PDF or IMAGE and validate with OK key 12 If you are using the flatoed scanner you can scan more than one page Place the next page on the scanner select NEXT and confirm with OK Select DONE when all pages have been scanned 13 Press OK to confirm 14 Set contrast and resolution if necessary The document is scanned and the mail is stored It will be sent at the next connection to the local network Scan to FTP The Scan to FTP function enables you to put your TIFF JPEG and PDF files in an FTP server for example for archiving To connect to the FTP server you must know the name of the FTP user and the PASSWORD When sending files the machine connects to the FTP server using the defined connection parameters To put a file in an FTP server 1 Place the document to be copied in the automatic document feeder face printed on the top or Place the document to be copied face down on the glass respecting the indications around the glass r 2 Press key SC
118. in the format 000 000 000 000 Enter the new gateway for your machine in the format displayed and confirm with OK Exit this menu by pressing the key v 2825 SETUP WLAN PARAMETERS SSID Type in select the menu SETUP using the keys v or and confirm with OK Select WLAN using the keys or and confirm with OK Select PARAMETERS using the keys or a and confirm with OK Select SSID using the keys or a and confirm with OK The name of your network will appear on the screen Enter the new name of your network and confirm with OK Exit this menu by pressing the key v 2826 SETUP WLAN PARAMETERS MODE Type in select the menu SETUP using the keys v or a and confirm with OK Select WLAN using the keys or and confirm with OK 9 Network features 3 Select PARAMETERS using the keys or a and confirm with OK 4 Select MODE using the keys or and confirm with OK 5 The symbol gt gt tells you that your network is in active mode 6 Select one of the modes and confirm with OK If you choose the AD HOC MODE the sub menu CHANNEL will appear enter a number between 1 and 13 1 to 11 for the US and confirm with OK 7 Exit this menu by pressing the key Important v 2827 SETUP WLAN PARAMETERS SECURITY This parameter allows you to make your network secure by setting the encryption method to use in your WLAN network 1 Typein select the menu SETUP using t
119. ines appear on the copies clean the glass of the scanner 1 Open the scanner cover until it is standing in vertical position 2 Wipe the glass with a soft lint free cloth soaked with mild alcohol 3 Close the scanner cover 4 Make a copy to check that the symptoms have disappeared Printer cleaning Dust dirtiness and paper debris on the external and internal surfaces of the printer can affect its operation We advise that it is cleaned regularly Printer external cleaning Clean the external part of the printer with a soft cloth soaked in mild detergent Document feeder roller cleaning Clean the roller of the document feeder when e one or more vertical lines appear on the copies of documents placed on the document feeder presence of debris ink glue etc in the paper transport mechanism e the message YOU SHOULD CLEAN THE ROLLER OF THE SCANNER FEEDER PLEASE REFER TO USER MANUAL PRESS lt STOP gt WHEN THE ROLLER IS CLEANED warns you that the document feeder cannot transport paper sheets anymore dust dirt or debris obstructing the rollers Press OK to clear the message on the screen To clean the document feeder roller proceed as shown below 1 Press the On Off button to turn off the device 0 position and unplug the power cord 2 Open the document feeder scanner cover 3 Clean the rollers of the document feeder and the two idler rollers located on the mobile part of the scanner with a soft lint
120. is not available If you have a WLAN adaptor you can incorporate your machine as a B F important 1Et O k printer into a radio network N Jp This works only with an approved aoe adaptor that you can obtain from our a a a ordering department y an _ Il ii i Type of radio network S o k2 S je A radio network or WLAN Wireless Local Area Network S 6 is created when at least two computers printers or other S z O peripheral devices communicate with each other in a network via radio waves high frequency waves The transmission of data in the radio network is based on the l Si A PC PC PC standards 802 11b and 802 119 According to how the network is set up it may be described as an infrastructure network or an ad hoc network Radio networks WLAN Beware when you are using a wireless connection that certain items of medical equipment Three steps are necessary to incorporate your machine into a radio network WLAN sensitive or security systems may 1 Configure the network to your PC A CAUTION be affected by the radio 2 Set up the parameters for your machine so that it transmissions of your device in all can function in a network cases please follow safety 3 Having set up the parameters for your device guidelines closely install the Companion Suite Pro software onto your PC with the necessary printer drivers Radio infrastructure network a Once the machine Is incorporated into a WL
121. ith OK key v 9234 E MAIL INIT ETHERNET SMTP AUTHENT PASSWORD 1 Enter the PASSWORD then validate with OK key Sending an E mail text You can send a typed message to an E mail mailbox v 95 E MAIL SEND EMAIL 1 Enter the addressee s E mail address or choose your dialling mode and confirm with OK 2 Enter the address of who you want to receive a copy of the document CC and press OK to confirm 3 Enter the object for mail 80 characters max and press OK 4 Enter the text with the alphabetical keypad 100 lines of 80 characters and confirm with OK To go to the next line use key gull 5 Press OK to confirm The mail is stored and will be sent at the next connection to the local network Scan to Mail The Scan to Mail function enables you to analyse a document and send it as an attachment TIFF JPEG or PDF to an E mail address To send a file as an attachment to an E mail address 1 Place the document to be copied in the automatic document feeder face printed on the top or Place the document to be copied face down on the glass respecting the indications around the glass 2 Press key can A choice screen is displayed Select SCAN TO MAIL with keys or w then press OK key 4 Enter the addressee s E mail address or choose your dialling mode and confirm with OK 5 Enter the address of who you want to receive a copy of the document CC and press OK to confirm 6 Enter the object for ma
122. ith the multifunction machine The machine offers the possibility to print a document in manual duplex mode from your PC In manual duplex the print quality and paper transport are not guaranteed If some trouble occurred to the paper during the print of the first side such as wrinkle dog ear or staple do not use the paper for manual duplex When you load paper please true up the end of paper on a flat surface For best results we recommend that you use 80 g m A4 paper or 20 Ibs m Letter paper 73 12 PC Features MFP Laser Network To print a document in manual duplex mode e Long sides 1 Use the PRINT command from the FILE menu of the currently open application on the screen 2 Select the LASER PRO LL2 printer 3 Check the Duplex box and choose among the two binding modes Long sides Short sides 4 Click on the OK button to begin printing 5 The machine prints the odd pages from the higher odd page to page 1 and the LCD screen displays 6 Once the odd pages are printed the LCD screen displays the message PUT THE PRINTED SHEETS IN THE PAPER TRAY WITH THE PRINTED SIDE VISIBLE The duplex printing mode is not available for PostScript drivers The duplex printing mode is available only in a paper format managed by the paper tray The manual tray cannot be used to print in duplex mode PRINTING kk PC kk PUT THE PRIN AND PRESS lt OK gt 8 Press
123. l see Transmission report page 34 Fax reception Fax reception depends on the parameter settings of your machine The following parameters let you customize the printing of received faxes Reception Mode page 35 Reception without paper page 35 Number of copies page 35 Fax or PC reception page 36 Received faxes reduction mode page 37 Technical Parameters page 37 moontan The printing is not possible on A5 a mp or Statement paper format The following tables give which tray is used to print received fax depending on the default tray and the paper format in both trays MFP Laser Network Default tray set to Manual Manual tray Main tray Rian paper format paper format A4 Letter and A4 Letter The fax is printed on Legal and Legal manual tray A4 Letterand A5 The fax is printed on Legal Statement manual tray The paper on manual A5 A4 Letter tray is incompatible Statement and Legal The fax is printed on the main tray An error message is A5 A5 displayed on the screen Statement Statement The paper on manual tray is incompatible Default tray set to Automatic Manual tray Main tray Acti ction paper format paper format A4 Letter and A4 Letter TOE tax 1 printed wit an automatic selection Legal and Legal of tray An error message is A4 Letterand A5 displayed on the screen Legal Statement The paper on automatic tray is incompatible A5 A4 Lette
124. lShield Wizard License Agreement Please peed the folowing license agreement carefully OMDITIONS OF THIS iF SEALED FHVELOSE CONTAINING ENING THIS ENVELOPE YOU SIGHIFY THAT TE ACCEPTED THESE TERMS AND CONDITIONS this License promptly ing as well as the ll Be reimbursed the Ho reinbursementa will CD ROM packaging has Se Spee S accept the terms in the license agreement Print Ddo not accept the terms in the icense agreement ee cae 8 Click on the NEXT button 9 The final installation is ready to be executed Click on the INSTALL buiton ff Companion Suite Pro LL InstallShield Wizard Ready to Install the Program The wizard is ready to begn metalation Cli stal to begin ine instalation IF you want te review or change any of your instalation settings cick Back Glick Cancel to exit the wizard The following screen appears to indicate the progression of the installation ComPAnion suite PRO Installation has been successtully performed Click OF to exit the wizard Your Companion Suite Pro kit is successfully installed on your PC If you have a firewall installed you will be asked whether you want to authorize the MFServices application to access the network Click Yes or Authorize depending on your firewall to authorize MFServices exe to access the network Some firewalls also require port parametering Check that ports upd 137 and tcp 26 are open Note Windo
125. ll Internet documents stored in your mail box You have three choices e F X ONLY lets you poll and print E Mails in your machine e PC ONLY lets you keep your E Mails in you mailbox for later use with a computer no E Mail poll e PC SHARE lets you if your PC and fax have two different addresses transfer all mails or only those with attachments to a PC if your PC and fax share the same address use the fax as a printer for E Mails for the PC 58 10 Message service v 96 E MAIL SORT MESSAGES F X Only mode 1 Select option F X ONLY and press OK to confirm All E Mails are polled and printed PC Only mode 1 Select option PC ONLY and press OK to confirm The E mails are neither polled nor printed and they may be used with a computer At each connection the number of E mails in your mailbox is displayed on the screen PC share mode 1 Select option PC SHARE and press OK to confirm You may choose to transfer your E mails to a PC or use the fax as an E mail printer To transfer the E Mails to a PC 1 Select option WITH PC TRANS and press OK to confirm 2 Enter the E Mail address of the computer you wish to transfer your E Mail and press OK to confirm 3 Select your option from the table below and press OK to confirm Menu Description SEND ALL MAILS All E Mails are sent to the PC UNUSABLE The fax machine polls and prints the ATTACH usable E mails and transfers to the PC mailbox
126. lled with each number v 252 SETUP TEL NETWORK PREFIX 1 Press w enter 252 using the keypad 2 Enter the required minimal SIZE NUMBER of the company s outside numbers and confirm with OK The minimal size will range between 1 and 30 3 Enter the required outgoing local PREFIX of the company s telephone network maximum 10 characters and confirm with OK To insert a pause for dial tone sign press simultaneously the CTRL and M keys or long press the 0 zero key on the numerical keypad until the sign is displayed Note 4 lf you have configured the machine to transmit faxes via a fax server see Fax Server configuration page 36 enter the required outgoing local prefix for the fax server and confirm with OK 5 To exit this menu press l Transmission report You may print a transmission report for all communications over the telephone network PSTN You may choose between more than one criteria for printing reports e ON a report is given when the transmission was properly performed or when it is completely abandoned but there is only one report per request e OFF no transmission report however your fax will note all transmissions that took place in its log e ALWAYS a report is printed with each transmission e ON ERROR a report is printed only if the transmission failed or is abandoned With each transmission report from memory a reduced version of the first page is au
127. ly enabled for the Y Important replaced by the imported address outbox book Display all faxes in the selected directory 1 Select IMPORT in the menu FILE of the window in the Fax manager ADDRESS BOOK FF Fax manager directories 76 12 PC Features Send a fax Send a fax from the hard disk or the terminal 1 Click the icon of the window COMPANION DIRECTOR 2 Click NEw then click FAX Enmin Powe page Adonai ootlone oe MEP Laer Pro LL we Hame Fax HF Deris 34113123114 Jahn if 3 Inthe zone SOURCES select SCANNER if your document is in paper format or MEMORY if the document is a computer file located on your hard disk this file must be in TIFF or FAX format 4 Tosend your fax to a contact enter his her number in the field RECIPIENTS and click on W or select a contact or group from one of the address books in the field ADDRESS BOOK and click on the button Repeat this operation as many times as necessary use the button jg to delete a contact from the list of contacts 5 If necessary adjust the advanced options send later and resolution in the tab ADVANCED OPTIONS Enan Com page Aceanced opie 6 To add a cover page select the tab COVER PAGE then click the box WITH THE COVER PAGE Select the cover page you want to add from the drop down menu or create a new one For more information refer to paragraph Cover page page 80 7 Click OK to send yo
128. made for products whose original CD ROM packaging has er jer Sh ea ee mata usd a aaah ab ibe cae oles earn Print a a LICENSE THE aa lS bes EET pica icici rah a 5 carimen E E een acide f accent the terms in the license agreement D Tdo not accept the terms in the license agreement wei iis C a 9 Click on the NEXT button MFP Laser Network 10 Select INSTALL DRIVERS in the list and click on the NEXT button 1H Companion Suite Pro LL2 InstallShield Wizard Select Features Select the features to install Select the features you vant to install and deselect the features you do mot want to instal a x Instal Appicatons Description This will instal the printer and the scanner enabling you to print and scan lt Back Nerta came 11 Select the destination folder for installation and click on the NEXT button JB Companion Suite Pro LL2 InstallShield Wizard Destination Folder Chek Next to install to the folder or dick Change to instal to a different folder Install Companion Suite Pre LLZ te C Program Files Companion Suite Pro LLI 12 The final installation is ready to be executed Click on the INSTALL button 5 Companion Suite Pro LL InstallShield Wizard Ready to Install the Program The wizard is ready to begin metalation Click Install to begin the installation TF you want to review or change any of your ins
129. ment complies with international safety standards and is classified as a Class 1 Laser Product With specific reference to lasers the equipment complies with laser product performance standards set by governmental national and international agencies as a Class 1 Laser Product It does not emit hazardous light as the beam is totally enclosed during all phases of customer operation and maintenance For Europe Asia This machine complies with IEC 60825 1 1993 A1 1997 A2 2001 standard is classified as laser class 1 product and is safe for office EDP use It contains one class 3B laser diode 10 72 mW max 770 795 nm and other class 1 LEDs 280 uW at 639 nm Direct or indirect reflected eye contact with the laser beam might cause serious eye damage Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator For North America CDRH Regulations This equipment complies with the FDA performance standards for laser products except for deviations pursuant to Laser Notice No 50 dated 24 June 2007 and contains 1 class 3B laser diode 10 72 milliwatt 770 795 nanometer wavelength and other class 1 LEDs 280 uW at 639 nm This equipment does not emit hazardous light since the beam is totally enclosed during all customer modes of operation and maintenance 1 Security Software use license Environment Licence MFP Laser Network Positions of Safety labels on the machine T
130. mmunity IP address 000 000 000 000 Trap public Trap Recipient SNMPw2 Community IP address 000 000 000 000 Confirm your modifications 5 In COMMUNITY enter the required write and read shared community name that allows communications between SNMP agents multifunction machine and SNMP management stations PC with console 6 In TRAP select the information and events to collect 7 In TRAP RECIPIENT enter the IP address of the PC where the SNMP browser is installed 8 Confirm your modifications SNMP browser configuration The multifunction machine comes with the following embedded Management Information Base MIBs e Common Printer e Host Printer e Printer Port Monitor The following traps collectable information are available e Date e Memory status type used and max size e Devices type keyboard scanner etc e General status e Default language e Available languages e Printer type internal external e LCD specification line and character number e Serial number e Covers type e Paper tray output input paper format capacity e Resolution 600 dpi e Margin size e PDL interpreter type version e Alerts paper jam cover etc 55 MFP Laser Network 9 Network features MFP Laser Network Message service Your multifunction machine lets you send and receive emails via your local network To do so you must connect your machine
131. mpts 79 switchboard your terminal is connected to Displays a Communication Identification Line LIC on the documents you send or on the documents you receive Corrects communication errors due to line disturbance This option ensures that received documents are integral On the other hand communication times may be longer if the line is bad Number of attempts the Terminal must make if send fails Duration between two send attempts MFP Laser Network Cover page The cover page is part of a fax document automatically generated by your terminal on which there is information concerning the sender the recipient the date the time sent comments etc This page may be sent alone or in front of a fax document but always at the same time as the document A document may be sent with a cover page from the multifunction terminal or from the central processing unit In the latter case some of the information in the cover page may be provided by yourself when making the send request It is necessary to create model cover pages before sending a document using them On the other hand once the cover page is created a model cover page may be used for all documents sent Your terminal offers the possibility of creating and customizing some model cover pages which you can choose when sending a fax Creating a cover page template Creating a cover page creates a template which fields fax number comment subj
132. n the top or Place the document to be copied face down on the glass respecting the indications around the glass w or D E i 2 Enter the fax number then press If you are using the flatoed scanner you can scan more than one page Place the next page on the scanner select NEXT and confirm with OK Select DONE when all pages have been scanned The icon flashes during the call phase it stays lit when both faxes are in communication At the end of transmission the initial screen is displayed U Note Delayed transmission You can modify transmission options when sending a fax To do so press OK after entering the fax number This function allows you to transmit a document at a later time To program a postponed transmission you need to identify the subscriber number transmission time feeder type and number of pages To delay the transmission time of your document 1 Place the document to be copied in the automatic document feeder face printed on the top or Place the document to be copied face down on the glass respecting the indications around the glass Make sure that the document in the feeder tray or on the scanner window is properly located in order to avoid sending blank or incorrect pages 2 Select 31 FAX TRANSMISSION 3 Enter the subscriber number you wish to program at a different time or choose your dialling mode and confirm with OK 4 Next to the current time enter the new time a
133. n this copy mode Setups done through this menu become the device 1 Make sure that there is no document in the default setups after you confirm automatic document feeder Press the con button Enter the desired number of copies and confirm with the OK button 4 Choose the paper tray AUTOMATIC or MANUAL with the buttons or then confirm with the OK button Copying in ID Card mode is only possible on A4 original document es size lt A5 or Letter original Important document size lt Statement paper size Make sure that the selected paper tray uses the correct paper size 5 Choose the copying option ID CARD with the buttons or and confirm with the OK button 6 Choose the resolution depending on the desired printing quality AUTO TEXT QUALITY TEXT or PHOTO with the buttons or w then confirm with the OK button For optimal results with ID documents select the PHOTO resolution 21 When the quality of the printing is Important not satisfying you can proceed to a calibration see Calibrate your scanner page 42 Resolution setup The RESOLUTION parameter allows you to setup the photocopy resolution v 841 ADVANCED FCT COPY RESOLUTION 1 Press enter 841 using the keypad 2 Choose the resolution with the buttons or according to the following table Parameter Signification Icon AUTO Low resolution none Standard resolution for TEXT documents containing text and E graphic
134. n your directory up to 20 characters long This field is mandatory the name should not include the field separator character Name Your contacts fax number without spaces or dots can be up to 30 characters long including any and characters This field may be left empty for instance in the case of contacts to whom you only send e mails Fax number Your contacts e mail address or FTP address or SMB address Can be up to 80 characters long but must not comprise the field separator character Any other characters may be used in this field which can also be left blank E mail address A capital letter A to Z unique to the directory which is associated with a specific contact and enables quick selection As with the two previous fields this field can be left blank Shortcut key The fax transmit speed over the PSTN If you do not specify a value the default speed is the maximum speed This field may be left blank if all your fax transmissions are handled by a fax server Speed 44 You must enter a value for at least one of the Fax number or E mail address fields To enter a blank line key in four field separator characters In a row Important Example Smith 0123456789 jsmith isp co uk J 8 Jones 01987654321 8 O Connor 0123469874 d oconnor hello net U 8 alone is the indication that no associated key is assigned to the entry The rate is coded on a
135. nce with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one more of the following measures 1 Reorient or relocate the receiving antenna 2 Increase the separation between the equipment and receiver 3 Connect the equipment into an outlet on a circuit different from that to which the receiver is connected 4 Consult the dealer or an experienced radio TV technician for help Declaration of Conformity This device complies with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation 1 1 Security Software use license Environment Licence MFP Laser Network EME Compliance for Canada This Class B digital apparatus complies with Canadian ICES 003 Cet appareil num rique de la classe B est conforme a la norme NMB 003 du Canada Laser Safety Information CAUTION Use of controls adjustments or performance of procedures other than those specified in this guide may result in hazardous light exposure This equip
136. nd confirm with OK 5 Adjust the contrast and confirm with OK 6 Select the feed type FEEDER or MEMORY and confirm with OK 7 You may enter the number of pages before transmission and confirm with OK A Important 8 Confirm postponed transmission by pressing p 9 Ifyou are using the flatoed scanner you can scan more than one page Place the next page on the scanner select NEXT and confirm with OK Select DONE when all pages have been scanned Your document is stored and will be sent at the new time 94 4 Fax Transmission with auto redial This function allows you to monitor the dialling operation during a fax transmission In this case the maximum transmission rate will be 14400 bps This function allows for example e to hear if the subscriber s fax is engaged and if so choose the moment when the line is clear to start the document transmission e to control the communication progress in case of uncertain numbers etc To take the line manually 1 Place the document in the fax feeder If necessary set the sound level using the or a keys 4 Enter the subscriber number As soon as you hear the remote fax tone the line is clear and you can start the transmission 5 Press to start the document transmission lf your machine is set in order to print a transmission report the reduced copy of the document first page will not be printed and it notifies you that the communication is manua
137. ndar Network features Selecting the type of your local network Ethernet network settings Automatic configuration Manual configuration IP address Sub network mask Gateway address IEEE Address or Ethernet address or MAC address NetBIOS names Name servers Connection to a domain for instance with Windows NT 2000 or XP Domain Login user name Domain Login password Domain name SNTP server configuration SNTP server address SNTP server port Activating the server access Time zone Summer time WLAN network Type of radio network Radio infrastructure network Radio ad hoc network Radio networks WLAN Connect your WLAN adaptor Configure your network Connect to an existing network infrastructure mode Create a new network Ad Hoc mode Referring to or changing your network parameters An example of how an AD HOC network may be set up Setting up a multifunction machine Setting up the PC SNMP service configuration SNMP agent configuration SNMP browser configuration Message service Information required to set up Message service Configuring initialisation parameters Access to servers parameters Access to SMTP authentication parameters Sending an E mail text Scan to Mail Scan to FTP Scan to Disk Contents Connection configuration Standard settings Selecting the connection type Selecting the transmission type Modifying the connection period Periodic type Modifying the connection time s Set Times type
138. nect the USB cable to your machine see Installing the full software package page 63 If you connect the USB cable before installing the Companion Suite Pro software the recognition system plug and play identifies automatically that new hardware has been added When you use this procedure only printing and scanning functions are activated 66 1 Locate your USB cable connectors and connect as shown polo on the picture 2 Power on your multifunction machine The PC detects the device 3 Click on LOCATE AND INSTALL DRIVER SOFTWARE RECOMMENDED Found New Hardware Windows needs to install driver software for your Unknown Ask me again later Window s will ask again the next time you plug in your dence or logo Don t show this message again for this device Your device wall not fonction unti you install drer software The following screen appears fot Found New Huschwore MPPringer Leser Pro LL24 od Insert the disc that came with your MFPrinter Laser Pro LL24 don t have the disc Show me other options Next Cancel 4 Open the CD ROM drive insert the installation CD ROM and close the drive The drivers are detected automatically 12 PC Features 5 Select LASER PRO LL2 PCLG6 in the list and click on NEXT L z G Found New Hardwer MFPrinier Leser Pro LL24 the best match for your hardware trom the list below MFPrimber Laser Pr
139. nfirm with OK 5 Quit this menu by pressing the button A ON Read the counters This function allows you to view the activity counters for your machine at any time According to your needs you can read the counters for e sent pages e received pages e scanned pages e printed pages Sent pages counter To view the number of pages sent from your machine v 821 ADVANCED FCT COUNTERS SENT PAGES 1 Press w enter 821 using the keypad 2 The number of sent pages appears on the screen 3 Quit this menu by pressing the button Received pages counter To view the number of pages received on your machine v 822 ADVANCED FCT COUNTERS RECEIVED PG 1 Press w enter 822 using the keypad 2 The number of received pages appears on the screen 3 Quit this menu by pressing the button Scanned pages counter To view the number of pages scanned on your machine v 823 ADVANCED FCT COUNTERS SCANNED PAGE 1 Press w enter 823 using the keypad 2 The number of scanned pages appears on the screen 3 Quit this menu by pressing the button 41 6 Parameters Setup MFP Laser Network Printed pages counter To view the number of pages printed on your machine v 824 ADVANCED FCT COUNTERS PRINTED PG 1 Press enter 824 using the keypad 2 The number of printed pages appears on the screen 3 Quit this menu by pressing the button Display the consumables status You can re
140. nsmission in progress is possible no matter what the type of transmission but varies depending on whether the transmission is a single call number or a multi call number e Fora single call number from the memory the document is erased from the memory e Fora multi call number only the call number in progress at the time of the cancellation is erased from the transmission queue To cancel transmission in progress 1 Press A message will ask you to confirm cancellation 2 Press to confirm cancellation in progress If your machine is set to print a transmission report it will print that the communication was cancelled by the user MailBoxes MBX Fax There are 32 mailboxes MBX enabling you to transmit documents in complete confidence using an access code named MBX code to all subscribers equipped with a fax compatible to yours MBX 00 is public It is handled directly by the terminal to record the messages of the fax TAD as soon as this is put into service MBX s 01 to 31 are private Each is password protected They can be used to receive documents confidentially The use and access to MBX 01 31 are conditioned by the initialisation defined by a MBX code if needed and a mnemonic its S 1 D Later you may e modify the features of an MBX e print the contents of an MBX only possible if the MBX contains one or more documents with a star next to the MBX When the contents of an MBX have been print
141. nt The sent memory is used to keep all faxes you have sent The information in the send memory is e the recipient of the fax e the date the fax was created e the date the fax was sent e the size of the fax The outbox log The outbox log is used to keep a history of all fax communications successful or rejected that your Terminal processes The log is printed automatically as soon as its contents fill a page The button DELETE deletes the entire log and not simply the selected message s gt Important The information held in the log is e the recipient of the fax e the date the fax was sent e the status sent rejected The inbox log The inbox log is used to keep a history of all faxes received by your Terminal The log is printed automatically as soon as its contents fill a page The button DELETE deletes the t Important entire log and not simply the j selected message s The information held in the inbox log is e the sender of the fax e the date and reception of the fax e the reception type reception on terminal or PC e the status 78 12 PC Features MFP Laser Network Fax parameters Description of the tab FAX PARAMETERS Access to fax parameters 1 Click on the icon of the window COMPANION DIRECTOR 2 Select TOOLS gt OPTION gt FAX 3 Make the adjustments required referring to the description of parameters below and click OK Loge andrepots
142. o LLZ 4 Description Version WMiemufactwer Location Laser Pro LLZ PCL 11020 GEM gid a fesse 110145 OEM gq drivers fies common uet HImgs2i iru ali a Laser Pro LLZ 6 A screen informs you that the drivers have been installed Click on the CLOSE button You can now use the multifunction machine to print or scan your documents LAN print and scan drivers It is possible to add LAN printers without installing the Companion Suite Pro software From the Printers windows START gt CONTROL PANEL gt PRINTERS AND FAXES or START gt CONTROL PANEL gt HARDWARE AND SOUND gt PRINTERS depending on the operating system select Add Printer and follow the instructions on screen When asked for the drivers insert the installation CD ROM The drivers are detected automatically Installing PostScript print drivers If you want to install Postscript print drivers for your multifunction machine proceed as follows 1 Connect to the Adobe website http www adobe com support downloads product jsp product 44 amp platform Windows and download the adequate universal driver installer 2 Launch the installation file on your computer and follow the instructions on screen 3 When asked for the PPD file insert the Companion Suite Pro installation CD ROM The PPD file is located in the Drivers PPD folder The PostScript printer is by default identified as LASER PRO LL2 PS if it is connected to the PC via USB or as LASER PR
143. of a 10 page document page 1 is copied three times then page 2 then page 3 etc UNCOLLATED 3 Confirm your choice by pressing the OK button 4 Quit this menu by pressing the button Analysis origin setup If you want you can change the origin of the scanner By entering new values for X and Y in mm X lt 209 and Y lt 280 you move the analysed area as shown on the diagram below analyzed area BEGIN OF SHEET END OF SHEET v 844 ADVANCED FCT COPY ORIGIN 1 Press enter 844 using the keypad 2 Select the X and Y coordinates with the buttons Orv 3 Setup the desired coordinates with the numerical keypad or the buttons and v Confirm your choice by pressing the OK button Quit this menu by pressing the button Contrast setup The CONTRAST parameter allows to choose the photocopy contrast v 845 ADVANCED FCT COPY CONTRAST ol Press v enter 845 using the keypad Setup the desired level of contrast with the buttons a and v Confirm your choice by pressing the OK button Quit this menu by pressing the button N A Q Brightness setup The BRIGHTNESS parameter allows to lighten or darken your output v 846 ADVANCED FCT COPY BRIGHTNESS 1 Press enter 846 using the keypad 2 Setup the desired brightness with the buttons and v Confirm your choice by pressing the OK button 4 Quit this menu by pressing the button Paper type setup v 851 ADVANCED FCT S
144. omeone wants to use the device After each use the device will lock automatically Before that you have to enter a lock code v 811 ADVANCED FCT LOCK LOCKING CODE 1 Press enter 811 using the keypad 2 Enter your lock code 4 digits with the keyboard confirm with OK If a code is already registered enter Important the old code before typing the new E one 3 Enter again your lock code 4 digits with the keyboard confirm with OK 4 Quit this menu by pressing the button Lock the keyboard Every time you use your machine you will have to enter your code v 812 ADVANCED FCT LOCK LOCK KEYBD Press v enter 812 using the keypad Enter the four digit locking code with the keypad Press OK to confirm With the buttons or choose ON and confirm with OK 5 Quit this menu by pressing the button A ND 40 Lock the numbers This function locks dialling and the numerical keypad is disabled Transmissions are only possible from numbers included in the directory To access the number interlocking option v 813 ADVANCED FCT LOCK LOCK NUMBER Press enter 813 using the keypad Enter the four digit locking code with the keypad Press OK to confirm With the buttons or choose DIRECT ONLY and confirm with OK 5 Quit this menu by pressing the button A NM Lock the Internet settings This function prevents access to all the Internet settings of menu v 9
145. ommunications being sent are monitored by means of the outbox the outbox log and the outbox memory items sent The SMS service is available Q Important depending on the countries and the operators Presentation of the SMS window Created the 07 12 1003 at ihig Staa Wating to gend Message fedsiradohaetl Faz Soret Item Action Write an SMS Delete an SMS from one of the SMS manager directories Except for the directory SEND LOG for which the effect of this command is to delete the entire log Print an SMS from one of the SMS manager directories 4 Display an SMS with the Viewer 5 Access to the address book Stop SMS sending only enabled for the outbox Displays all SMSs in the directory selected in the Fax manager SMS preview SMS manager directories MFP Laser Network Send an SMS 1 Click on the icon SMS COMPANION DIRECTOR 2 Click on NEw then on SMS Goran ofthe PEGE ae Cigereture Telephone Humber v L E aaa j istot recipienti Hame Fax No 33123123113 i 123456 3 Enter your message in the field CONTENT OF MESSAGE provided for this purpose You can use the buttons and the smiley located to the left of the input field to customize your message or to automatically insert the date and time 4 To send your SMS to a contact enter his her number in the field TELEPHONE NUMBER and click on W or select a recipient or group from one of the a
146. on WITH PAPER or WITHOUT PAPER and confirm your choice with OK 3 To exit this menu press Paper out is indicated by a beep and a message on the screen Received faxes are then stored in memory icon gt lt flashing to be printed as soon as you add paper into the feeder Number of copies You may print incoming documents more than once 1 to 99 To set the number of each document received v 243 SETUP RECEPTION NBR OF COPIES 1 Press enter 243 using the keypad 2 Enter the wanted number of copies and confirm with OK To exit this menu press At each document reception your fax will print the number of copies requested 35 6 Parameters Setup MFP Laser Network Fax or PC reception This menu combined with a software program installed on your PC will enable you to select the machine you wish to receive the documents on fax e PC e PC if available fax otherwise To select the reception mode v 244 SETUP RECEPTION PC RECEPT For more details please refer to Fax communications page 76 in chapter PC Features To select the PC that will receive the documents This menu only appears if a PC is registered on the machine via the local network see Device management page 68 Note v 247 SETUP RECEPTION RECIPIENT PC 1 Press enter 247 using the keypad 2 Select the recipient PC and confirm with OK 3 To exit this menu press When a fax is r
147. on the machine 7 Directory Once your machine has a complete directory we advise you to disable importing in order to protect the data already on the machine To disable importing 1 2 3 v 17 DIRECTORY IMPORT Press v enter 17 using the keypad With w or select OFF to prevent users from importing a directory Press OK to confirm Exporting a directory You may also export a directory from your machine as a text file and send it to any mail client be it PC or fax based in the form of an e mail attachment entitled directoryxxx csv To export the directory 45 v 18 DIRECTORY EXPORT Press w enter 18 using the keypad Enter the e mail address of the PC or other fax machine to which you want to export the directory Press OK to confirm Repeat the procedure as many times as required for instance to update all your fax machines or send the same file to several PC users on your local network MFP Laser Network LDAP Server The LDAP server allows you to access a directory server for contacts or lists of contacts maximum 500 recipients The LDAP server must be compatible oe with LDAPv2 or prior versions The LDAP function can be switched on only once there are at least 50 free entries in the multifunction machine s local directory If this is not the case a message will ask you to delete the necessary number of entries Configuration To configure access to a LDAP directo
148. ons required Accessing the embedded Web server Date Time Summer time Winter time setting Your fax number Your name Type of network Geographical settings Country Telecommuncation Network Language Local prefix Transmission report Document feed type Economy period Reception Mode Reception without paper Number of copies Fax or PC reception PC de registering Fax Server configuration Configuring Fax server network parameters Configuring fax server function Selecting the access mode Lock the Fax server settings Adjust to page Received faxes reduction mode Technical Parameters Printing the functions guide Printing the logs Print the list of setups Font printing Lock the machine Lock the keyboard Lock the numbers Lock the Internet settings Lock the SMS service Lock the Media service Read the counters Sent pages counter Received pages counter Scanned pages counter Printed pages counter Display the consumables status Calibrate your scanner Directory Creating subscribers record Creating subscribers list Modifying a record Deleting a record or a list Printing the directory Importing a directory How to structure the file How to a import a directory Exporting a directory LDAP Server Configuration Accessing server contacts Adding LDAP entries in the local directory Saving Restoring the directory Smart card option Games and Calendar Sudoku Print a grid Print the solution to a grid Cale
149. ou step by step through the set up of your network Just follow them v 281 SETUP WLAN SETUP WIZARD 1 Press w select the menu SETUP using the keys v or a and confirm with OK 2 Select WLAN using the keys or and confirm with OK 3 Select SETUP WIZARD using the keys or a and confirm with OK The machine searches for existing networks 4 Select your existing wireless network name in list using the keys or and confirm with OK lf your network does not appear in the S Note list you have to select NEW NETWORK at the end of the list and then enter SSID select mode INFRA 5 Ifyour wireless network has a encryption key WEP or WAP you must enter the key you are using the network from the control panel For more details see the user guide of the gateway or computer 6 Itis recommended to use Automatic IP Address selecting IP CONF AUTO using the keys or and confirm with OK IP CONF MANU or IP CONF AUTO appear the screen If you choose to set up the system manually changing you network parameters paragraph and enter the parameters IP ADDRESS SUBNET MASK and GATEWAY 7 When you press OK the machine reboots to take into account the new WLAN parameters Once the network has been set up the LED of the WLAN USB key should be on Create a new network Ad Hoc mode 281 SETUP WLAN SETUP WIZARD 1 Press select the menu SETUP using the keys v or a and confirm with OK 2 Select WLAN using t
150. ould obtain the usual information used to set a peripheral device IP address sub network mask network and gateway address To configure the local network setting manually v 2711 SETUP LAN ETHER PARAMETERS IP CONFIG 1 Choose Manual and press OK to confirm IP address v 2712 SETUP LAN ETHER PARAMETERS IP ADDRESS 1 Enter the IP address of your terminal and press OK to confirm Sub network mask wv 2713 SETUP LAN ETHER PARAMETERS SUBNET MASK 1 Enter the sub network mask of your terminal and press OK to confirm Gateway address v 2714 SETUP LAN ETHER PARAMETERS GATEWAY 1 Enter the IP address of the network gateway and press OK to confirm IEEE Address or Ethernet address or MAC address v 2715 SETUP LAN ETHER PARAMETERS IEEE ADDRESS The Ethernet card of your terminal already has an unmodifiable yet consultable IEEE address NetBIOS names These names which can be used with the network options are used to identify your terminal machine from a PC connected to a local network for instance with the name IMP NETWORK 1 v 2716 SETUP LAN ETHER PARAMETERS NETBIOS 1 v 2717 SETUP LAN ETHER PARAMETERS NETBIOS 2 1 Enter the selected name 15 characters max and press OK to confirm Name servers The WINS1 and WINS2 servers used with the network options allow access to terminals on other sub networks by means of their NetBIOS name These two
151. ould press the button on the terminal to receive the fax e FAX the Fax reception mode is launched on the terminal systematically e FAX ANSWER the terminal handles reception of fax messages automatically the external device handles reception of telephone communications automatically Press the 0 buttons on your telephone to cancel fax detection To set the reception mode v 241 SETUP RECEPTION MODE 1 Press v enter 241 using the keypad MFP Laser Network 2 Select the required option and confirm with OK 3 To exit this menu press q l If you have connected a telephone to the EXT socket on your terminal or to a telephone plug adaptor we recommend that you set the reception mode to MANUAL When you receive a call you pick up using this telephone and you hear the particular fax tone You can press the button on your terminal or buttons 7 on your telephone to receive the fax Reception without paper Your fax offers you the possibility to either accept or refuse document reception if your printer is unavailable no paper If your fax printer is unavailable you may choose between two modes of reception e reception mode WITHOUT PAPER your fax saves the incoming messages in the memory e reception mode WITH PAPER your fax refuses all incoming subscribers To select the reception mode v 242 SETUP RECEPTION REC PAPER 1 Press v enter 242 using the keypad 2 Select the opti
152. parameter lets you set the page orientation portrait or landscape The default value is portrait 90 RAW Port RAW network print port connection 91 Printer error timeout 92 Printer wait timeout 93 Replace format Time out before document being printed is deleted following a print error in PC print mode Wait time out for data from PC before the task is deleted in PC print Page format change This parameter allows you to print a LETTER format document on A4 pages using the LETTER A4 setting Number of WEP keys allowed from 1 to 4 MFP Laser Network 6 Parameters Setup 39 MFP Laser Network Printing the functions guide Important The printing is not possible on A5 or Statement paper format v 51 PRINT FUNCTIONS LIST Press enter 51 using the keypad The printing of the functions guide starts You can also access the PRINT menu Note by pressing the i Printing the logs Important The incoming and outgoing logs list the last 30 transmissions incoming and outgoing made by your machine The printing is not possible on A5 or Statement paper format An automatic print out will take place after every 30 transmissions However you may request a print out at any time Each log incoming or outgoing contains a table with the following information e date and time of the incoming or outgoing document e subscriber s number or
153. ph Specifications page 93 Only one sheet or envelope can be fed at a time T You can use paper weighing portani between 52 and 160 g m2 1 Spread the manual feed guides to the maximum 2 Insert a sheet or an envelope in the manual input tray 3 Adjust the paper guides against the right and left edges of the sheet or the envelope 4 Print making sure that the chosen paper format corresponds to the selected format on the printer refer to Copy page 20 Use of envelopes e Feeding can be done only through the manual feed e Recommended area should be the area which excludes 15 mm from the leading edge 10 mm from both the left and right edges and the rear edge e A few lines may be given in solid print at the part of being overlapped e Envelopes which are not recommended may lead to improper printing refer to the paragraph Specifications page 93 e Curled envelope after printing should be fixed manually e Small crumples on the edge of the wide side of envelopes smearing or less clear printing may appear on the reverse side e Set envelope by pressing the folding line of four edges properly after releasing air inside e Set envelope in a proper position after aligning in case it is bent or warped e Paper conditioning is not allowed And it should be used under normal office environment 19 MFP Laser Network 2 Installation MFP Laser Network Copy Your machine has the function to make on
154. press OK The document is placed in the feeder and saved in the selected MBX MBX deposit in a remote fax 1 2 3 Insert the document in the fax machine s feeder Select 35 FAX MBX SENDING Enter your subscriber s number for MBX deposit or choose your dialling mode and validate with OK Enter the subscriber s MBX number and confirm with OK If you wish to delay transmission enter the new transmission time next to the current time and press OK If you wish to modify the document feed type select one of the options FEEDER or MEMORY and press OK If you wish you may enter the number of pages of your document before transmitting and confirm with OK Confirm the transmission request to a remote MBX fax by pressing In the case of an immediate transmission the document is sent immediately If the document is set for a postponed transmission the document will be stored in the memory and sent at the requested time MBX polling from a remote fax v 36 FAX MBX POLLING Please check for remote fax v mate compatibility 6 As soon as the Press enter 36 using the keypad Enter your subscriber s number for MBX polling or choose your dialling mode and confirm with OK Enter the subscriber MBX number and press OK Enter this MBX access code and press OK If you wish to delay the poll time enter the departure time next to the current time and press OK Confirm the MBX poll request by pressing
155. prints a notice of uncomprehension asking you to recuperate this message with your computer equipment This parameter is useful only if you have PC equipment The memory capacity is limited you need to empty your MBX or else new messages may not be received 75 Text Attchmt Editing ON OFF and printing the received Internet documents 76 Attchmt form 13 Discard size The Discard Size parameter only defines the printing of received faxes The number of lines of a document can be too high for the printing paper format This parameter defines the threshold beyond which the extra lines are printed on a second page Below this threshold extras lines are deleted If you choose ON the threshold is set on 3 centimeters If you choose OFF the threshold is set on 1 centimeter Default format of document sent on the Internet PDF monochrome or colour IMAGE monochrome TIFF or colour JPEG 77 LAN speed To define the communication speed of the peripheral units in relation to the implemented Local Area Network LAN 80 Toner save 81 Font number 20 E C M This parameter helps correct the calls made on disturbed telephone lines It is used when the lines are weak or too noisy Transmission times may be longer 38 Makes printing lighter to save toner cartridge ink Starts the printing of the log list This parameter lets you set the default PCL font
156. r The fax is printed on the Statement and Legal main tray An error message is A5 A5 displayed on the screen Statement Statement The paper on automatic tray is incompatible Relay broadcast Your fax machine initiator can relay a document in other words transmit a document to your subscribers via a remote fax and with a precise relay list To do this the initiator fax and the remote fax must both have the relay function To relay you need to supply the remote fax with the document and the relay list number The remote fax will then transmit this document to all subscribers on the list Once the relay is activated by your fax and as soon as the document is received by the remote fax the document is printed before relaying to all subscribers on the list 95 4 Fax MFP Laser Network To activate relay from your fax machine 1 Insert the document to relay Make sure that the document in the feeder tray or on the scanner window is properly located in order to avoid sending blank or incorrect pages Important 2 Select 37 FAX BROADCAST 3 Enter the remote fax number where you will relay to or choose your dialling mode and press OK 4 Enter the relay list number used by the remote fax and press OK 5 You may enter the time you wish to transmit the document next to the current time and press OK 6 If you wish to modify the document feed type select one of the options FEEDER or MEMORY then press O
157. refer to chapter PC Features page 63 Creating subscribers record To create subscribers record v 11 DIRECTORY NEW CONTACT 1 Press enter 11 using the keypad 2 Enter the NAME of your contact with the alphanumerical keypad 20 characters maximum confirm with OK 3 Enter the TEL number of your contact with the numerical keypad 30 digits maximum confirm with OK This field may be left empty if you only want to associate an e mail address me an FTP address or an SMB address to O Note p your subscriber In this case press the OK key and refer to step 4 4 Atthis stage you may associate an e mail address an FTP address or an SMB address to your subscriber If you do not wish to do so confirm with OK and refer to step 5 To associate an e mail address e Enter the E Mail address of your subscriber and confirm with OK e Define the attachment format Image or PDF then confirm with OK e Refer to step 5 Or to associate an FTP address e Do not enter the e mail address and confirm with OK e Enter the FTP address of the contact for example 134 1 22 9 then confirm with OK Enter the FTP user name for example Durand then confirm with OK e Enter the password of the FTP user then confirm with OK e f necessary enter the file destination directory 43 e Do not enter the e mail address and confirm with OK e Do not enter the FTP address and confirm with OK e Enter the SMB
158. refer to paragraph Transmission waiting queue page 27 To check the SMS has been sent properly you may print the transmission reception log refer to paragraph Printing the logs page 40 5 SMS MFP Laser Network Parameters setup You can setup your machine as you like depending on the use You will find in this chapter description of the functions You can print the functions guide and the available setup of your multifunction machine Remote configuration You may configure the same parameters by remote as you would locally Conditions required To be able to configure your machine by remote you must e have a Web browser on your PC Internet Explorer version 4 or above for optimal operation e define your machine s local network settings IP address subnet mask etc see Network features page 48 Accessing the embedded Web server 1 Open a Web browser using a PC that is registered on the network 2 Enter the IP address of the machine in the Address field and confirm by pressing Enter 3 When the homepage opens select the interface language 4 Modify the parameters you want on screen then confirm v Note Remote configuration is also possible if you have installed the Companion Suite software on your PC see Links page 71 Date Time At any moment you may change the date and time on your multifunction machine Depending on the country configured on the machine the date format is
159. rogram would be responsible for direct indirect or immaterial damages such as but not limited to loss of information loss of time execution loss loss of revenue loss of customers due to the use or inability to use the program Development With a constant concern for improvement the manufacturer reserves the right to modify the Software specifications without any notice In case of modification your user right does not give you access to free updates 1 Security Software use license Environment Licence MFP Laser Network Applicable law This license is under the French law Any dispute following the interpretation or execution of this license will be submitted to the Paris Court Given the continuous technology development the manufacturer reserves the right to modify the technical specifications indicated for this product at any time without prior notice and or to stop manufacturing of the product All the names of the products and brands that could be trademarks registered by their respective owners are recognized in the present document Registered trademarks Given the technical evolution the manufacturer reserves the right to modify the technical specifications of this product and or to stop its manufacturing at any time and without notice Companion Suite Pro is a registered trademark of Sagem Communications PCL is a registered trademark of the Hewlett Packard Company PostScript is a registered trademark
160. rs may be used to endorse or promote products derived from this software without specific prior written permission THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS AS IS AND ANY EXPRESS OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THE COPYRIGHT OWNER OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT INDIRECT INCIDENTAL SPECIAL EXEMPLARY OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED TO PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES LOSS OF USE DATA OR PROFITS OR BUSINESS INTERRUPTION HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY WHETHER IN CONTRACT STRICT LIABILITY OR TORT INCLUDING NEGLIGENCE OR OTHERWISE ARISING IN ANY WAY OUT OF THE USE OFTHIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE 1 Security Software use license Environment Licence MFP Laser Network Prohibited reproductions Do not copy or print any item for which reproduction is prohibited by law Copying or printing the following items is generally prohibited by local law bank notes checks bonds stock certificates bank drafts passports driver s licenses The preceding list is meant as a guide only and is not inclusive If you have any questions concerning the legality of copying or printing certain items consult with your legal advisor 1 Security Software use licen
161. ry server v 191 DIRECTORY LDAP SERVER ADDRESS 1 Enter the LDAP IP address or server name 2 Press OK to confirm v 192 DIRECTORY LDAP SERVER IDENTIFIER 1 Enter the identifier for connecting to the server 2 Press OK to confirm v 193 DIRECTORY LDAP SERVER PASSWORD 1 Enter the password for connecting to the server 2 Press OK to confirm v 194 DIRECTORY LDAP SERVER DN BASE 1 Enter the database name 2 Press OK to confirm v 195 DIRECTORY LDAP SERVER PORT 1 Enter the port number for connection to the server 0 to 9999 default value is 389 2 Press OK to confirm Accessing server contacts When the LDAP function on your multifunction machine is switched on you can send documenis or e mails to contacts in the server s directory This is what happens when you search for a contact when you enter the first letter of the recipient s name all the entries in the server s directory which begin with this letter will be alphabetically added to the local ones The symbols placed before a name identifies a remote contact stored on a LDAP server for example gt DURAND 4 Note lf there are too many entries on the server a message will ask you to enter more of the letters in the name to refine the search If a list contains too many recipients a message will inform you that the list Note f cannot be used Adding LDAP entries in the local directory 7 Dire
162. s 3 Copy MFP Laser Network Parameter Signification Icon QUALITY Optimal resolution for i TEXT documents containing text SF Optimal resolution for PHOTO documents containing e photographies 3 Confirm your choice by pressing the OK button 4 Quit this menu by pressing the button U Note Zoom setup You can also change the resolution by button pressing the 3 The ZOOM parameter allows you to reduce or enlarge an area of a document by choosing the origin and the zoom level to apply to the document from 25 to 400 v 842 ADVANCED FCT COPY ZOOMING 1 Press enter 842 using the keypad 2 Enter the desired zoom level with the alohanumerical keypad or choose among predefined values with the buttons and Confirm your choice by pressing the OK button 3 4 Quit this menu by pressing the button Collated copy setup The COLLATED parameter allows you to assemble or disassemble your copies v 843 ADVANCED FCT COPY COLLATED 1 Press enter 843 using the keypad 2 Select the desired option with the buttons and according to the following table Parameter Signification The printer assembles the copies of the original document E g if you make three copies of a 10 page document the document is copied from page 1 to 10 three times over COLLATED The printer does not assemble the copies of the original document E g if you make three copies
163. se Environment Licence MFP Laser Network Installation Location conditions By choosing an appropriate location you preserve the longevity of the machine Check that the selected location has the following characteristics Choose a well ventilated location Make sure not to obstruct the ventilation grids located on the left and right sides of the device During the installation make sure to place the machine thirty centimeters away from the surrounding objects so all the lids can be easily opened Make sure that this location does not present any ammonia nor any other organic gasses emission hazard The ground outlet refer to the security notices presented in the Security chapter to which you plan to connect the machine must be located close to this one and have an easy access Make sure that the machine is not directly exposed to sun light Make sure not to place the machine in an area exposed to an air flow generated by an air conditioning heating or ventilation system nor in an area subject to large temperature or humidity variations Choose a solid and horizontal surface on which the machine will not be exposed to intense vibrations Keep the machine away from any object that could obstruct its ventilation ports Do not place the machine close to hangings or any other flammable objects Choose a location where splashes of the water and other liquids are limited Make sure that this location is dry clean and dust free
164. ssion failed During transmission start again During reception ask your subscriber to resend the document Code 50 Server error Check the number configured for the SMS server or a communication error occurred during data transmission MFP Laser Network PC printing issues This section details how the machine handles a print request after having encountered an issue paper jam connection loss etc Refer to the sections below to know if the printing of your document will resume or will be cancelled depending on e the connection to the PC e the print driver used e the problem encountered during printing PC printing via USB connection GDI XPS or PCL printing Issue encountered Print request handling Once the problem is resolved printing resumes from the first non printed page Paper empty Once the problem is resolved printing resumes from the first non printed page No paper feed Paper jam Exception If the document was to be printed in manual duplex mode the printing of the document is cancelled Paper format problem The printing of the active document is cancelled Documents waiting to be printed however will print after the toner cartridge is replaced Toner empty The machine switches to idle mode after a timeout 30 seconds by default The printing of the active document is cancelled Documents waiting to be printed however will be printed Pause requ
165. t incinerate spilled toner or used toner Toner dust might ignite when exposed to an open flame Disposal can take place at our authorised dealer or at appropriate collection sites Dispose of the used toner cartridge or bottle in accordance with the local regulation A CAUTION Protect the product from dampness or wet weather such as rain snow and so on Unplug the power cord from the wall outlet before you move the product While moving the product you should take care that the power cord will not be damaged under the product When you disconnect the power plug from the wall outlet always pull the plug not the cable Do not allow paper clips staples or other small metallic objects to fall inside the product Keep toner used or unused toner cartridge or bottle ink used or unused or ink cartridge out of reach of children 10 2 Installation MFP Laser Network Be careful not to cut yourself on any sharp edges when you reach inside the product to remove misfed sheets of paper or masters For environmental reasons do not dispose of the product or expended supply wastes at household waste collection point Disposal can take place at our authorised dealer or at appropriate collection sites Our products are engineered to meet the high standards of quality and functionality and we recommend that you only use the expendable supplies available at an authorised dealer Power Supply The socket outlet
166. talation setings cick Back Click Cancel to exit the wizard 13 A screen informs you of the installation progress JY Companion Suite Pro LL Drivers InstallShield Wizard Installing Companion Suite Pro LL Drivers The program feetures you selected are being installed Cal Please wait whie the InstallShield Wizard metals Companion Surte Pro Li Drivers This may take several minutes Status 65 12 PC Features MFP Laser Network 14 Click on OK to finish the installation Installation has been successtully performed Click OF to exit the wizard The Companion Suite Pro software is now installed on your PC You can now connect your multifunction machine To connect the multifunction machine to the PC via USB refer to paragraph Adding a device connected via USB page 68 To connect the multifunction machine to the PC via the local network LAN WLAN refer to paragraph Adding a device connected to the network page 68 Printer and scanner driver name Laser Pro LL2 network WLAN Use the good printer driver according to your connection Installing the drivers manually You can install the printer and scan drivers manually without running any setup software S Note This installation mode is only possible on Windows 2000 XP and Vista USB print and scan drivers It is recommended to install the Companion Suite Pro software first and then to con
167. tem It tells you if your toner cartridge is close to its end of cycle The following messages will appear on your machine screen when the toner cartridge reaches the critical threshold less than 10 toner cartridge left and when it is empty TONER NEAR TONER EMPTY END REPLACE lt OK gt You can however change the toner cartridge at any time before it reaches its end of cycle Always use the smart card provided when replacing the toner cartridge The smart card contains the information necessary to reset the Q Important evel of toner Replacing the toner cartridge without using a smart card may result in the consumable management system being inaccurate 7 Close the cover The following message appears HAVE YOU CHANGED THE TONER lt OK gt 8 Press OK 87 MFP Laser Network A wait message appears PLEASE WAIT The smart card is read NEW TONER REMOVE CARD 9 Remove the smart card from the reader your machine is ready to print again Issues with smart cards If you use a smart card that has already been used the machine will display PLEASE WAIT then REMOVE CARD ALREADY USED If you use a defective smart card the machine will display PLEASE WAIT then UNKNOWN CARD REMOVE CARD If the C button is pressed while the smart card is being read the machine displays ACTION CANCELLED REMOVE CARD Cleaning Scanner reading system cleaning When one or more vertical l
168. to turn on the device I position Device initial setup After a few seconds when the machine has warmed up the Easy Install function is launched and the LCD screen displays the following message 2 Plug the end of the LAN cord as provided by your 1 FRANCAIS network administrator into the terminal LAN port 2 ENGLISH and the other end into the local network port The Easy Install function will help you configure your machine by guiding you through the basic settings If you wish to modify the setting displayed press the OK button If you do not want to modify the displayed setting press the C button the Easy Install function then 17 2 Installation MFP Laser Network displays the next basic setting If you do not want to carry out the initial setup press the Qq button A confirmation message appears Press the q button again to confirm To manually modify and customise the machine settings refer to EN Note Parameters Setup page 32 1 Select the desired language using the or buttons and confirm with OK 2 To set the country press the OK button SET COUNTRY YES OK NO C 3 Select your country in the list displayed using the a or buttons and confirm with OK U Note If none of the options in the list is Suitable select the OTHER option 4 lf you have set the country to Other you may need to set the public telephone NETWORK to use Press the OK button to specify it
169. tomatically reproduced To select the report type v 231 SETUP SEND SEND REPORT 1 Press w enter 231 using the keypad 2 Select the required option ON OFF ALWAYS or ON ERROR and confirm your choice with OK 3 To exit this menu press Q You may also print a report for all transmissions handled by a fax server see Fax Server configuration page 36 To select the report type for transmissions handled by the fax server v 837 ADVANCED FCT FAX SERVER SEND REPORT 1 Press w enter 837 using the keypad 2 Select the required option ON OFF ALWAYS or ON ERROR and confirm your choice with OK 3 To exit this menu press Q Document feed type You may choose the way you want to feed your documents e from memory transmission will take place only after memory storage of the document and dialling It allows you to get your originals back quickly to free up the machine from the feeder of the sheet feed scanner transmission will occur after dialling and paper scanning It allows transmission of larger documents To select the way you want to feed your documents v 232 SETUP SEND MEMORY SEND 1 Press enter 232 using the keypad 2 Select the option MEMORY or FEEDER and confirm your choice with OK In feeder mode reduced images will not appear on the transmission report 3 To exit this menu press 4 34 6 Parameters Setup Economy period This function allows you to defer a fax
170. up If you want to you can offset the lateral margins of the document to the left or right during the analysis with your flat bed scanner v 854 ADVANCED FCT SCAN amp PRINT FLATBED MARG 1 Press enter 854 using the keypad 2 Setup the left right margins offsets by 0 5 mm steps with the buttons and v Confirm by pressing the OK button Quit this menu by pressing the button MFP Laser Network Left and right printing margins setup If you want to you can offset the lateral margins of the document to the left or right during printing v 855 ADVANCED FCT SCAN amp PRINT PRINTER MARG 1 Press enter 855 using the keypad 2 Setup the left right margins offsets by 0 5mm steps with the buttons and v 3 Confirm by pressing the OK button Quit this menu by pressing the button Top and bottom printing margins setup If you want to you can offset the lateral margins of the document towards the top or the bottom during printing v 856 ADVANCED FCT SCAN amp PRINT TOP PRINT 1 Press w enter 856 using the keypad 2 Setup the top bottom margins offsets by 0 5 mm steps with the buttons and v 3 Confirm by pressing the OK button 4 Quit this menu by pressing the button Format paper setup This menu allows you to define the default paper format of the manual tray and the main tray You can also setup the default scanning width v 857 ADVANCED FCT SCAN amp PRINT PAPER FORMAT 1 Pr
171. up Brightness setup Paper type setup Paper tray selection Sheet feed analysis margins setup Flat bed analysis margins setup Left and right printing margins setup Top and bottom printing margins setup Format paper setup Fax Fax transmission Print a header page Immediate transmission Delayed transmission Transmission with auto redial Fax reception Relay broadcast Fax answering machine Saving an access code Activating Deactivating the answering machine Printing fax messages stored in the memory Fax rerouting Activating rerouting Setting the re direction contact Printing rerouted documents Rerouting fax messages to a USB memory key Activating rerouting Printing rerouted documents Transmission waiting queue Performing immediate transmission from the waiting queue Consulting or modifying the waiting queue Deleting a transmission on hold Printing a document in waiting or in deposit Printing the waiting queue Cancelling a transmission in progress MailBoxes MBX Fax Creating an MBX Modifying the features of a MBX Printing the contents of a MBX Deleting a MBX Printing the MBX list MBX deposit in your fax MBX deposit in a remote fax MBX polling from a remote fax Deposit and Polling Placing a document in deposit Polling a deposited document 19 19 Contents MFP Laser Network SMS SMS Parameters Presentation of the sender SMS Center transmission number Sending an SMS Parameters Setup Remote configuration Conditi
172. ur fax to all contacts in your list of contacts Your send request can then be checked if necessary in the outbox MFP Laser Network Send a fax from an application This method is used to directly send a document you have created using a desktop software without printing it beforehand 1 From your desktop software select FILE gt PRINT Printer 2 Select the printer COMPANION SUITE PRO LL2 FAX and click OK The fax window is displayed Eriein foes page ddeerned onton r A Mrr Laer Po Le ws Hame Fax F Deis 33113123113 Bi John 3 To send your fax to a contact enter his her number in the field RECIPIENTS and click on w or select a contact or a group from one of the address books in the field ADDRESS BOOK and click the button Repeat this operation as many times as necessary use the button to delete a contact from the list of contacts 4 If necessary adjust the advanced options send later and resolution in the tab ADVANCED OPTIONS 5 To add a cover page select the tab COVER PAGE then click the box WITH THE COVER PAGE Select the cover page you want to add from the drop down menu or create a new one For more information refer to paragraph Cover page page 80 6 Click OK to send your fax to all contacts in your list of contacts Your send request can then be checked if necessary in the outbox 77 12 PC Features MFP Laser Network Receive a
173. ure that the printer is unplugged from the power outlet before connecting or disconnecting an interface cable to the printer use a shielded interface cable Never try to remove any fixed pane or hood The machine contains high voltage circuits Any contact with these circuits can cause an electric shock risk Never try to modify the machine This could cause a fire hazard or an electric shock hazard Always make sure that paper clips staples or other small metallic items do not get inside the machine via the ventilation ports or other ports Such items create fire hazards or electric shock hazards Prevent water and any other liquid from spilling on the machine or near to it Any contact of the machine with water or liquid can cause a fire hazard or an electric shock hazard 9 2 Installation MFP Laser Network If liquid or metallic item gets accidentally inside the machine turn it off immediately unplug the power cord and contact your retailer Otherwise you will face a fire hazard or an electric shock hazard In case of heat smoke unusual smell or abnormal noise emissions turn the machine off unplug the power cord immediately and contact your retailer Otherwise you will face a fire hazard or an electric shock hazard Avoid using the machine during an electric storm this can cause an electric shock hazard due to lightning Never move the terminal during printing Always lift the terminal when you wish to move it
174. ures 5 The Products Installation screen appears Place your cursor on CUSTOMIZED and confirm by left click with the mouse DB tampmin Siero PE Mami E Al products E Customized Select the ype H installapon COMPANION Suite Pro 6 Place your cursor on COMPANION SUITE PRO LL2 and confirm with left click of the mouse E Companion Suite Pro LL El Paper Port E Adobe Acrobat Reader Select ihe prodwci thal pou wish to insin COMPANION Suite Pro 7 The welcome screen appears Click on the NEXT button to launch the installation of the Companion Suite Pro kit on your PC JB Companion Suite Pro LL2 InstallShield Wizard Welcome to the InstallShield Wizard for Companion Suite Pro LL The InstaliShield R Wizard wil instal Companion Suite Pro LL on your computer To continue cick Next WARNING This program protected by copyright law and intemetonal teates es Gee 8 To continue you need to accept the proposed license agreement TH Companion Suite Pro LL InstallShveld Wizard License Agreement Please reed the folowing license agreement carefully THE S0FIWARE CONDITIONS OF THIS THE SEALED FHVELOPE CONTAINING THTS ENVELOPE YOU SIGHIFY THAT AVE ACCEPTED THESE TERMS AND CONDITIONS u do not accept the terms of this license promptly im the unopened CD ROM packaging 8S well as the of the product You will be reimbursed the you paid for the product Ho reimbursements will he
175. w contact as in the procedure for adding a contact 5 As soon as the group is complete click on OK The new group is added to the list Manage the address book When you are working in the address book you can perform different operations e printa list of contacts in your address book e delete a contact or a group in your address book e search for a contact or a group of contacts in the address book using the first letters of the name e check the datasheet of a contact or a group in order to modify it 75 12 PC Features MFP Laser Network Modify the information related to a contact Fax communications 1 Select the contact whose data you want to modify The fax communication enables you to 2 NA spe e send documents as faxes from one of the scanners of Click on PROPERTIES l your terminal from the hard disk or from the screen of 3 Make the necessary changes in the window your PC ADDRESS BOOK e receive fax documents e monitor communications through various services the inbox the outbox the sent items the outbox log and the inbox log 4 Click on OK Modify a group 1 Select the group in the address book list l b icon PROPERTIES Parameters are available to modify the way your terminal works with regard to fax communications You can modify 3 Make the necessary changes these parameters to adapt the fax communications to 4 Click on OK your requirements For this procedure refer to paragraph Fax paramet
176. with OK 4 Insert your Smart card 46 Games and Calendar Sudoku Sudoku is a Japanese puzzle The game is in a grid format of three squares by three squares to be distributed in fields in zones of 3 x 3 Depending on the level of difficulty more or fewer numbers are already entered at the start of the game The aim of the game is to distribute the numbers 1 to 9 between the boxes in such a way that each number appears only once in each row column and in each of the nine grids There is only one solution Print a grid There are 400 Sudoku grids available in total 100 for each difficulty level la The printing is not possible on A5 Q Important or Statement paper format v 521 PRINT SUDOKU PRINT GRID 1 Press enter 5 using the keypad Confirm with OK You can also access the PRINT menu button by pressing the i 2 Select SUDOKU using the or button 3 Confirm with OK 4 Select PRINT GRID using the or button 5 Select the level of difficulty EASY MEDIUM HARD EVIL using the or a bution 6 Confirm with OK 7 Choose the grid you want by entering the number on the numeric keypad 1 to 100 8 Confirm with OK 9 Choose the number of copies you want by entering a number from 1 to 9 on the numeric keypad 10 Confirm with OK The number of copies of the grid requested is printed Print the solution to a grid Important v 522 PRINT SUDOKU PRT SOLUTION
177. ws XP with Service Pack 2 and above and Windows Vista have a firewall installed by default You can now connect your multifunction machine To connect the multifunction machine to the PC via USB refer to paragraph Adding a device connected via USB page 68 To connect the multifunction machine to the PC via the local network LAN WLAN refer to paragraph Adding a device connected to the network page 68 You can start the multifunction machine s management software from the menu START gt ALL PROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL2 gt COMPANION DIRECTOR or by clicking on the icon COMPANION DIRECTOR located on your desktop Installing the drivers using the Companion Suite Pro software Turn your PC on Open an account session with the administration rights 1 Open the CD ROM drive insert the installation CD ROM and close the drive 2 Aninstallation procedure is automatically run Auto run If it does not double click on setup exe at the CD ROM s root 3 A screen titted COMPANION SUITE PRO LL2 appears This screen allows you to install and uninstall the software access the product s user guides or browse the CD ROM contents 4 Place your cursor on INSTALL PRODUCTS and confirm with left click of the mouse Companion Sutte Pro LLI qo FF Manaj ari Install products E Uninstall products E View user guides E Browse contents COMPANION Suite Pro 64 12 PC Feat
178. ys or long press the 0 zero key on the numerical keypad until the sign is displayed For more details refer to Local prefix page 34 7 Directory MFP Laser Network Creating subscribers list To create subscribers list v 12 DIRECTORY NEW GROUP 1 Press enter 12 using the keypad 2 Enter the LIST NAME with the alphanumerical keypad 20 characters maximum confirm with OK 3 CALLED NUMBER use or a to select from existing records the contacts of your list and confirm with OK Repeat this operation for each subscriber you want to add to your list 4 Enter the GROUP NUMBER assigned to your list with the numerical keypad or accept the displayed number and confirm with OK In the directory the letter G placed 3 Important next to a name identifies a subscribers group Modifying a record To modify a subscribers record or list v 13 DIRECTORY MODIFY 1 Press w enter 13 using the keypad 2 With or browse the directory and select the record or list you want to modify by pressing OK 3 With or browse the entries of the selected record or list Press OK when the entry you want to modify appears on screen 4 The cursor appears at the end of the line Press C to delete characters 5 Enter the new entry and confirm with OK 6 Repeat the operations for each line you want to modify Deleting a record or a list To delete a subscribers record or list v 14 DIRECTORY C

AVANTI 2690MFP User Manual

Contents

Download Pdf Manuals

Related Search

Related Contents