In-Out_Board_1_Manua..
Contents
1. ee Adding and Editing IP Addresses To add an IP address or range of addresses into your scanning list click the New button For a single IP address enter the address and do not click the Range checkbox The comment field is useful for notes regarding the IP address For a range of IP addresses enter the start of the range as the address click the Range checkbox and then enter the end of the range for the last IP number To edit an IP address or range of addresses select the address s and click on the Edit button To delete an entry select the address s and click on the Delete button 12 E In Out Board 1 TCP IP Scanning Address v Active Address 65 32 11 15 C Range Comment Topeka Office a Note for firewalls and Network Address Translation NAT Many networks are connected to the Internet via cable DSL modems or firewalls that share a single IP address for the entire LAN This technique is called Network Address Translation NAT If your LAN uses NAT you can connect your In Out Board users to external In Out Board users or to entire remote In Out Board networks that are themselves behind a NAT firewall by following the instructions in the Using a Server section below Maximum Simultaneous Connections When In Out Board is scanning the TCP IP list it will create as many simultaneous connections as it can to speed up the scanning process If you are using older hardware you may need to set this v2. Board application to your hard drive 3 Double click on the In Out Board application To install In Out Board for OS 8 9 simply launch the In Out Board Installer and follow the instructions If you need a copy of the latest installers you can get it at http www glassbead com download Running In Out Board The first time you run In Out Board you will be asked for a user name The name you enter here will be your In Out Board name and will appear in the In Out Board user list on every In Out Board user s computer You can change your name later In Out Board Documentation You can download or view this manual in PDF format from In Out Board s Help menu 4 zou In Out Board 1 Chapter 2 Using In Out Board The Main Window aA A In Out Board Status Name Notes Date In Andrea New York office 3 31 04 7 03 PM In Charles Around all day 3 31 04 7 15 PM In Maria 3 31 04 7 01 PM In Peter I ll be out this afternoon 3 31 04 7 01 PM In Sara 3 31 04 7 04 PM ce 7 users 5 online From the main window you can view the status of all users examine their notes and see the last time that they updated their status A grey entry indicates that the user has turned off their computer or shut down In Out Board You can quickly change your status from the pop up triangle at the bottom left of the window From here you can also set a custom status or change your notes by selecting Custom Select Edit Status Options if you would
3. com support Internet e mail support glassbead com 17 u In Out Board 1 Copyright c 2004 Glass Bead Software LLC All rights reserved This manual and the In Out Board software are copyrighted by Glass Bead Software LLC None of the software may be copied or modified in whole or in part for distribution to or use by others Please Do Not Make Illegal Copies of this Software In Out Board was produced through the blood sweat toil and tears of many people designers artists programmers and other dedicated workers The costs of developing this and other software programs are recovered through software sales The unauthorized duplication of software raises the cost for all legitimate users Federal copyright law protects this software Your cooperation in upholding the law will insure continued low cost upgrades and new software Copying software for any reason other than to make a backup is a violation of federal laws Please report all copyright violations to SPA 1101 Connecticut Ave NW Suite 901 Washington D C 20036 Limited Warranty All implied warranties concerning this manual and media including implied warranties of merchantability and fitness for a particular purpose are limited in duration to ninety 90 days from the date of original retail purchase of this product In no event will Glass Bead Software be liable for direct indirect special incidental or consequential damages resulting from any defect in
4. like to create new status choices You can double click on your own entry if you would like to edit your own status and notes Double click on another user s entry to view the entire text of their notes You can also change a user s status or notes if they have allowed you to act as their proxy In addition there is a private notes section associated with each user where you can keep your information In Out Board 1 The Log Window e608 Log Log Level Standard 3 31 04 7 49 08 PM Sara In 3 31 04 7 49 18 PM Charles Out 3 31 04 7 53 01 PM Peter went off line 3 31 04 7 53 22 PM Andrea Out 3 31 04 7 53 27 PM Sara Out 3 31 04 7 53 53 PM Peter came on line The Log window maintains a record of all changes in users status To bring up the Log window select Show Log Window from the Window menu keyboard shortcut L To clear out the log click on the Clear button The Standard log level tracks changes in users status and when they turn their computers on and off Change the Log Level setting to Off if you do not want anything recorded and change it to Detailed if you want to see all network activity ou In Out Board 1 Chapter 3 Customizing In Out Board Preferences To customize how In Out Board is configured select Preferences from the In Out Board menu keyboard shortcut Y The Preferences window is divided into two tabs Each tab has a Factory Defaults button that allows you to return
5. status and or notes uncheck the Give new users my proxy checkbox To prevent users from appearing in the main window simply uncheck the checkbox next to the user s name ou In Out Board 1 Status Options Oe8e Status Options Edit New Delete Up Down Name In Out NY office Factory Defaults _ Cancel o To edit the status list create a new status option or delete an existing status option select Status Options from the Edit menu or from the pop up triangle on the main window This brings up the Status Options window To edit a status option select it and then click the Edit button or double click on it This brings up a window in which you can edit the status option To create a new status option click the New button and then type in the status option To delete a status option select the desired option and then click the Delete button Use the Up and Down buttons to change the position of a selected status option Networking In Out Board supports the TCP IP networking protocol To edit the networking details select Networking from the Edit menu In Out Board 1 OANA Networking Listen for connections on port 23141 Search for users with v UDP broadcast on the local subnet M TCP IP scanning Edit Scan List v Rendezvous Volunteer this computer as a server Factory Defaults Cancel OK Setting t
6. Ae bead software In Out Board 2005 Glass Bead Software LLC Macintosh Version 1 2 Eric Harris Braun Adam King amp Lisa Sawin 2005 Glass Bead Software All Rights Reserved http www glassbead com Rev 6 14 05 In Out Board 1 ou In Out Board 1 Chapter 1 Welcome Welcome to In Out Board the people tracking software for Macintosh and Windows networks that s a snap to install and run In Out Board runs on any Macintosh with either OS X 10 1 and above or Classic Mac OS 8 6 and above and any Windows computer running either XP Windows 2000 or Windows 98 In Out Board connects over your TCP IP network and does not require any system administration or the use of a server Although In Out Board works seamlessly between Macintosh and Windows computers the interface has some platform specific differences This documentation covers the program for Macintosh users A similar manual for Windows users is available on our website at http www glassbead com download What You Need to Run In Out Board In Out Board requires a TCP IP network You do not need to be connected to the Internet for In Out Board to work but you must configure a TCP IP network in your TCP IP control panel OS 8 9 or in the Networking pane of the System Preferences OS X Trying and Buying In Out Board You can download the most recent version of In Out Board from our web site at www glassbead com In Out Board will run for 30 day
7. alue lower Connection Timeout When In Out Board is scanning the IP list it has to know when to give up if it doesn t receive information back If you are on a fast local area network LAN this number can be very small 1 or 2 seconds If you are trying to connect to somebody over the Internet in a distant country you ll want to allow at least 10 seconds for a connection Using a Server Volunteer this computer as a server You can volunteer a computer to be a Server that is to hold status changes for computers that may be off To do this simply choose one computer that will always be left on and check the Volunteer this computer as a server check box If a server has been selected then you can delete a user from all computers by simply deleting the user 13 ou In Out Board 1 from the server computer Setting up In Out Board to connect remote users to a network You can configure In Out Board to allow remote users to connect into the network over the Internet If all of the remote users have a static IP address and the computers on your network have static IP addresses then all you need to do is add in the IP scanning range of your network in to the TCP IP scanning list of the remote user If your network is behind a NAT firewall you will have to volunteer one computer on your network as a server and make sure that the NAT firewall maps the In Out Board port number 23141 to the internal IP number of the server Add
8. ce LAN for security reasons it will not do so for remote LANs That means that the registration information will need to be entered on one computer on each LAN that you are trying to connect 14 Appendix A Keyboard Shortcuts Most commands in In Out Board have keyboard shortcuts General shortcuts B Show Hide the In Out Board window H Hide In Out Board K Scan Network for active users L Show Hide the Log window M Minimize the selected window d Q Quit In Out Board S Set a custom status d T Open the Status Options window U Open the Users window W Minimize the selected window Y Open the Preferences window Bring up the help PDF for In Out Board Editing shortcuts C Copy the selected piece of text to the clipboard d V Paste the current contents of the clipboard X Cut the selected piece of text to the clipboard Z Undo the last thing you did if possible 15 In Out Board 1 Status shortcuts 1 Change status to the first listed status d 2 Change status to the second listed status 3 9 Change status to the ninth listed status 16 In Out Board 1 ou In Out Board 1 Appendix B Technical Support If you are experiencing any problems with In Out Board that you can t solve please visit our Web site where you can submit a question and many common questions are answered World Wide Web http www glassbead
9. he Port By default In Out Board listens on port number 23141 You may change this setting but In Out Board can only communicate with users who have the same port setting Note that if you are using a firewall you will have to allow communication on this port for In Out Board to work Finding other Users In Out Board can discover other In Out Board users by sending a UDP broadcast over your local network using Rendezvous or by scanning a list of TCP IP addresses By default In Out Board uses Rendezvous and UDP broadcast Uncheck either of these options if you do not want them active In Out Board automatically scans the network to look for other users when it is first launched To manually initiate a network scan select Scan Network from the Tools menu keyboard shortcut Ctri K You may need to do this if you are not using UDP broadcast or Rendezvous 11 mou In Out Board 1 TCP IP scanning If you have a more than one subnet on your network or you will be connecting to In Out Board users over the Internet you will need to check the TCP IP scanning checkbox and then enter IP addresses and or ranges of IP addresses into the TCP IP scanning list so that In Out Board can find the users at those IP addresses TCP IP Scanning Addresses Maximum Simultaneous Connections 50 Connection Timeout seconds 30 F New edt E Delte IP Address Comments M 10 10 1 1 255 Sales Team Downstairs M 10 17 12 45 Peter at home
10. itionally if your remote user is behind a NAT firewall you will have to do the same for that NAT firewall Note that you will manually have to type in your In Out Board registration number and code in on the remote computer Setting up In Out Board for use on multiple networks You can use In Out Board to communicate between multiple networks that are behind network address translation NAT firewalls such as cable and DSL modems and routers To do this you need to volunteer one computer as a server in each network and add the static IP address of the other external NAT firewalls into the TCP IP scanning list of each server Then set up the NAT firewalls to forward all incoming In Out Board data all TCP packets on port 23141 to the internal IP address of the In Out Board server on its network To do this you will have to refer to the user manual of your router For example if your firewall is an Airport Base Station what you need to do is use the Airport Admin Utility to log into the Base Station click on Show All Settings and then click on the Port Mapping tab From there you can add in the mapping between the public and private side of the Base Station After your firewall has been set up the In Out Board servers will then automatically handle passing around the user lists from each network as well as forwarding messages to the correct server for delivery Please note that while registration information will be shared on your offi
11. play text in a variety of fonts and sizes In addition you can set the colors to be used to indicate users that are online or offline Select the font that you want from the Font pop up menu and then select from the available sizes in the Size pop up menu Click on the Set buttons to set the appropriate text color A sample of the font size and color will appear in the window below the pop up menus Changing Your User Name To change your user name select Name from the Edit menu All user names on the network must 8 ou In Out Board 1 be unique Users The users window allows you to hide users from the main window delete users who are no longer on your network and view the on off status of the user s as well as their current IP address To open the users window select Users from the Edit menu keyboard shortcut U Name Status Proxy M Andrea server on via Charles vi M Charles server on at 10 0 1 5 v M Maria on via Charles o M Peter on via Charles a M Sara on at 10 0 1 2 M Terrance on via Charles v Give new users my proxy To delete users select the name s of the user s and click on the Delete button if available If there is a server on your network then only the server can delete users If you do not want certain users to be able to change your status and or notes then uncheck the proxy checkbox next to that user If by default you do not want new users to be able to change your
12. s After this you will need to purchase a license In Out Board is sold on a per user basis in pack sizes License codes will work for either the Mac or the Windows version For example you might buy a ten pack and a five pack to give you a fifteen user license These 15 licenses could be split between any combination of Mac or Windows users If you later need to add four more users to your system purchase another five pack from our Web site and you will get a new serial code for twenty users Buying a license is easy Select Purchase In Out Board from the Help menu in In Out Board and you will be taken to the Web site to purchase You can also visit us directly at www glassbead com buy After purchasing online you will be sent a valid serial code by e mail Enter this code along with your registration name by choosing Registration from the Edit menu in In Out Board You only need to enter the license on one computer all others will share this license Note If you are connecting remote LAN s you will need to enter the license on one computer in each LAN ou In Out Board 1 Installing In Out Board 00e 2 In Out Board mx 3 items 1 MB available To Install In Out Board drag it to your Applications folder In Out Board Adobe Read Me In Out Board Manual pdf To install In Out Board for OS X 1 Launch the In Out Board4 dmg file that you downloaded from the Glass Bead Software web site 2 Drag the In Out
13. the preferences to their original settings Behaviors 9 6c Preferences Behaviors Appearance Notify status change of Mark B icon With v Sound In Out Board Status Change B Volume Soft Loud l Sort list by last name v Launch at system startup v in the background Factory Defaults Cancel OK Notify status change of In Out Board can signal a change in another user s status First pick the user from the pop up menu Messages can be indicated by Icon The In Out Board icon will bounce in the dock or flash over the Apple icon in OS 8 amp 9 Sound In Out Board will play the selected sound at the selected volume en In Out Board 1 Sort list by last name Check this preference if you would like the user list to be sorted by last name Launch at system startup Check this preference if you want to launch In Out Board automatically when you start up your computer in the background When launching In Out Board at start up you may also want to In Out Board to bring up its main window If you do uncheck this preference Appearance F am mn gt A Preferences Status List Text Style Font Geneva B Size 11 Bold Italic Online user color Set Offline user color Set User Status Notes Jane In I m leaving early today Andrea Out Reach me on my cell Fred Vacation Back on Friday Factory Defaults Cancel o In Out Board allows you to dis
14. the software or manual even if Glass Bead Software has been advised of the possibility of such damages In particular Glass Bead Software shall have no liability for any programs or data used with In Out Board including the cost of recovering or reproducing these programs or data The warranty and remedies set forth above are exclusive and in lieu of all others oral or written express or implied No Glass Bead Software agent or employee or dealer is authorized to make any modification extension or addition to this warranty Some states do not allow the exclusion of limited or implied warranties or liability for incidental or consequential damages so the above limitation may not apply to you Trademarks Apple and Macintosh are registered trademarks of Apple Computer Inc The names of other products and companies appear herein for identification purposes only and are trademarks and registered trademarks of their respective holders 18
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