British International School Jakarta Activities Registration – CHQ
Contents
1. British i International School A bridge to the world British International School Jakarta Activities Registration CHQ Parent Guide British International School A bridge to the world Contents 1 How to access the system 2 Logging in to the system 3 Activity Sign Up Periods 4 Registering for an activity 5 Amending an activity choice 6 Getting assistance and resetting passwords British i School A bridge to the world 1 How to access the system Open a web browser on any device and navigate to http seasia mychg net bis jakarta as below GREG maana Erer vQen EN 3 Laman ini dalam bahasa Inggr s Ingin drerjemahkan Bolh Nggak i Eisg BIS Jakarta Members Area Need technical support Click here gt bama 2 O emn E 2 Logging in to the system The CHQ system differs in many ways from our previous system hopefully all positive but the key difference is that it is accessed using the student s own details rather than allocating each parent a login The username and password are the same as those that the students use each day to access the School s computer network This not only eases the setup of the system but also fosters and facilitates older students independence in selecting their own activity choices British International School A bridge to the world You will be sent an email prior to the start of the activity registra2. activities that are under and over subscribed Once the administration period is complete an email notification will be sent to the priority parental email address as specified to the School by the parents and used for all parental emails by the School Please ensure that your contact details are up to date to avoid any problems 4 Registering for an activity As mentioned earlier in this document when first logging in to the system you will see a screen with a number of tabs as below British me i F Sports amp Activities Portal School H ai Help System Admin Select profile My settings Log out Hudson Gemma You are here Home fey Home ai My Profilel A My Availability gy My Schedulel My Messages iy Pupil Directory M Documents Calendar E Data Interface Status Please click on a fixture name in the list below to Staff Staff stirs rene Overnight 01 Jun 2014 21 32 17 Success E Forth ing Fixt Morning 02 Jun 2014 05 30 26 Success AEROS fternoon 02 Jun 2014 20 30 12 Success 1 Forthcoming Events B z My Lessons Today U13 Girls FOBISSIA Blue 04 06 Basketball CCA Courts CCA U13 Girls FOBISSIA Blue Basketball CCA Courts U13 Girls FOBISSIA Blue Basketball CCA Courts U13 Girls FOBISSIA Blue Basketball CCA Courts 11 06 CCA 18 06 CCA 25 06 CCA To view the available activities
3. click on the My Profile tab which will reveal a screen on the right hand side of which are a number of expandable sections as below British International School A bridge to the world Sports amp Activities Portal Help My settings Log out O Brien Jackson w E You are here Home MyProfile ka Home a Jackson O Brien Personal Information My Timetable i My Schedule je My Transport z My Assessments i Skills amp Attributes My Absences e S e i My Other Profiles E i My Memberships Click on the sign next to My Activities Term 1 or the appropriate term to the date you may be reading this document to reveal the available activities for the student that you have logged on as These will appear in a similar way to that shown below British sag gama Sports amp Activities Portal ou DS e A bkan m ot onsen na ll You are here Home MyProfile ChooseActivites a Home dy My Profile z Activity Choices 2013 14 Term 3 Instructions The table below shows the activities that are open to you in the selected block Please make your selections by entering a preference number against each activity you would like to do 1 is your first choice 2 is your second choice etc To delete a choice simp
4. ly enter a preference number of zero Once you have entered and saved your choices you will be prompted to submit them this validates your requests and makes them visible to your school activities administrators KS1 Enrichment Monday Desired Requested Approved Denied Swimming 13 45 14 40 Swimming Pool Desired Requested Approved Denied British i International School A bridge to the world If the pupil has more than one choice of activity within the same day the pupil can rank their preference as 1 2 3 etc Once the pupil has made their selections and saved each activity and submitted their choices the requests become pending applications A teacher with requisite authority will then either approve or deny the request during the Administration Period as detailed earlier Ensure that you click Save after each selection to log each activity choice 5 Amending an activity choice A useful feature of this system is that until the end of the sign up period it is possible to amend choices of activity Simply by logging in as described in Section 1 of this document and navigating to the My Profile tab as described in Section 4 Activity choice preferences can be amended and saved These amendments will overwrite the previous choices 6 Getting assistance and resetting passwords It should be noted that whilst passwords can be reset b
5. tion period as a reminder For the initial sign up Term 1 2014 15 will begin on Monday 1 September 2014 To access the system simply enter the student s username and password in the appropriate fields and either press the Enter key or click on the arrow next to Log in on screen You should now see a welcome screen with a series of tabs This screen will be used to provide instructions or information on the Home tab fi Bass Sports amp Activities Portal ey Homel dy My Profiel A My Availability p My Schedulel My Messages y Pupil Directory 4 Documents Calendar tome UMM a Overnight morno Anemoon E ee WA AE a i oreo Ba 3 Activity Sign Up Periods Each Activity Sign Up Period will relate to the term that follows and will last for a period of a week During that period students parents can express preferences to take part in available activities as detailed later in this document Following the sign up period there will be an administrative period during which requested activities will be considered and either approved or denied It should be noted here that expressing a preference to take part in an activity does not British International School A bridge to the world mean that a place on that activity has been allocated This has been introduced to allow the School to analyse registered preferences and then re allocate resources to cater for those
6. y contacting the IT Helpdesk the username and password are those that the students use each day at School Changing will therefore cause the student to be unable to access computers or systems unless they are aware of the change At the Primary Office it is intended that we will maintain an up to date list of passwords for students at the IT Helpdesk so that parents calling in or telephoning can be provided with this if they should forget You may be asked a security question just to prove you are someone authorised to get the password Password reminders can also be obtained via the activities bis or id email address This email will only be responded to during normal School hours i e between 8 00am and 4 00pm Monday to Friday For the Secondary school only the students are aware of their passwords so it is not possible to give these out Any requests for password resets will be subject to a delay whilst the student is contacted to provide their password or allow it to be reset For this reason the preferred option for parents of Secondary students who need to obtain a password reset is to email the activities bis or id email address that has been in operation for some time This email will only be responded to during normal School hours i e between 8 00am and 4 00pm Monday to Friday
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